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HomeMy WebLinkAboutEC10-028 - Original - Heffron Transportation, Inc. - Showare Traffic Analysis - 02/23/2009 Records M e mery K E N T W.s„,NGTON -_- Document !!!!!9i CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed, if you have questions, please contact City Clerks Office. Vendor Name: 14e4l-100 end8r Number. I JD Edwards Nuber Contract Number: An6JUSI This is assigned by eputy City Clerk Description: Detail: Project Name: —2 I 1 Waf e— Contract Effective Date: o�'-,�2 3-O ` Termination Date: J Z 13 Contract Renewal Notice (Days): C/J Number of days required notice for term atlon or renewal or amendment Contract Manager (U►0' 5 Department: & 1,Oh VAAbstract: S Public\RecordsManogement\Forms\ContractCover\ADCL7832 07/02 �- he iron February 13, 2009 Ben Wolters Economic Development Director City of Kent 220 Fourth Avenue S Kent, WA 98032-5895 Subject: ShoWare Center Proposal for Follow-up Analysis Dear Ben, Heffron Transportation, Inc. is pleased to continue assisting the City of Kent with its Events Center project As we have discussed, the original traffic analysis resulted in a requirement that large events on weeknights(including hockey games) start at 7 30 P M However,now that the Center is open and traffic issues have not materialized, the City would like to re-evaluate this requirement To that end, we have prepared a scope of work and budget estimate to evaluate the post-opening traffic conditions, and determine if a 7 00 P M start for large events would be acceptable We have reviewed the upcoming schedule,and determined that data should be collected the first week in March 2009 when there are several hockey games scheduled Our scope of work and budget estimate are detailed in Attachment A We estimate that this work would cost approximately $8,900 If the attached scope of work,budget, and standard contract provisions are acceptable, please sign where indicated below and return this proposal to me We will need authorization to proceed no later than February 20 in order to commission the required traffic counts.Please call me at(206) 523-3939 if you have any questions. Sincerely, Heffron Transportation, Inc. In Agreement With Scope,Budget, and Contract Provisions. Marni C. Heffron,P.E.,P.T.O.E. President Sig ature MCH/mch Date: 2 Attachments 6544 NE 61st Street,Seattle,WA 98115 Phone:(206)523-3939 Fax-(206)523-4949 Attachment A he fron SHOWARE CENTER Proposal for Follow-up Analysis Scope of Work The purpose of this analysis is to determine if large events at the ShoWare Center could start at 7 00 P.M on weeknights without creating adverse traffic and parking impacts. Task 1—Commission 7-day traffic counts We will commission 7-day traffic counts on James Street adjacent to the ShoWare Center and on the two main driveways that access the ShoWare Center parking lot These counts will be performed the first week of March 2009 when there are four scheduled home games, of which one is a Wednesday game that starts at 7 05 P M and another is a Friday night game that starts at 7 35 P.M. These counts will be compiled to show the net change between a game night and non- game night on the James Street traffic. The driveway counts will be used to determine the arrival patterns associated with the various games. Task 2—Commission intersection count. We will commission an intersection turning movement count at the intersection of 4ch Avenue/James Street(or another intersection) on Tuesday,March 3'— the night when there is a 7 05 P M hockey game scheduled We will have this count performed from 4 00 I' M through 8 00 P M and then compile the traffic counts for each of the four hour periods Task 3—Perform parking counts.We will perform hourly parking counts at the James Street Park- and-Ride and the RJC on a non-event and an event night to determine whether these lots clear out in time to provide parking for an earlier starting event. Task 4—Evaluate traffic operations. Using the multi-hour traffic count collected in Task 2,we will determine the level of service at that intersection for each hour Using the data from the 7-day counts, we will also estimate how the conditions might change if the start time was 7 30 instead of 7 05 P M. Task 5—Interview Kent Police.We will meet with Kent Police responsible for traffic control to determine how traffic has operated with events This anecdotal information will be summarized for the report. Task 6—Document results. We will present the results of the data collection and analysis is a technical memorandum The City will be given a draft to review before it is finalized February 13, 2009 Attachment A (cont) he f r ol",] ShoWare Center Proposal for Follow-up Analysis Budget Estimate The following table presents our estimated budget for the detailed scope of work presented in Attachment A above We estimate the budget for this work to be about$8,900 All work for this project will be billed on a time-and-materials basis not to exceed the budget amount. Table 1 Budget Estimate for ShoWare Center Follow-on Analysis Hour Estimate Senior Trans Phase 1 —Task Principal Engineer Engineer Cost Task 1—Commission 7-day counts 2 2 0 Task 2—Commission 4-hour intersection count 2 4 0 Task 3—Perform parking counts 2 0 12 Task 4—Evaluate operations 4 6 0 Task 5—Interview police 4 0 0 Task 6—Document results 8 2 0 Total Hours 22 14 12 Hourly Labor Rates(2009) $184 $126 $94 Labor Costs $4,048 $1,764 $1,128 $6,940 Expenses: 7-Day Traffic Counts(3) $1,400 Intersection Count(4 hours) $500 Travel and Parking $50 Total Costs $8,890 SAY $8,900 February 13, 2009 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned,non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground property damage The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. EXHIBIT B (Continued ) 3 Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance. 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it v not 2. The Contractor's insurance shall be endorsed to state that coverage shall o be cancelled b eitherparty.. exce t after thin 30 days prior written notice b certified Y p y � ) y p y mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except y P � p Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A VII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. 6808899L993 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. WHO IS AN INSURED (Section 11) is amended to However, if you specifically agree in a "contractor include any person or organization that you agree agreement requiring Insurance" that the insurance in a "contract or agreement requiring insurance" provided to an additional Insured under this Cov- to include as an additional insured on this Cover- erage Part must apply on a primary basis, or a age Part, but primary and non-contributory basis, this Insurance a. Only with respect to liability for "bodily injury", is primary to other insurance that is available to "property damage" or "personal injury"; and such additional Insured which covers such addi- tional Insured as a named insured, and we will not b. If the injury or damage arises out of the per- share with the other insurance, provided that: tormance, by you or your subcontractor, of "your work" to which the "contract or agree- (1) The "bodily injury" or "property damage" for ment requiring Insurance" applies Such per- which coverage is sought occurs, and son or organization does not qualify as an (2) The "personal injury" for which coverage is additional Insured with respect to their inde- sought arises out of an offense committed; pendent acts or for "bodily injury", "property after you have entered into that "contract or damage" or "personal Injury° for which that agreement requiring Insurance" But this insur- person or organization has assumed liability ance still is excess over valid and collectible other in a contract or agreement insurance, whether primary, excess, contingent or 2. The insurance provided to the additional insured on any other basis, that is available to the insured by this endorsement is limited as follows: when the insured is an additional insured under a. This insurance does not apply on any basis to any other insurance any person or organization for which cover- 4. The following is added to Paragraph 8. Transfer age as an additional insured specifically is Of Rights Of Recovery Against Others To Us added by another endorsement to this Cover- in COMMERCIAL GENERAL LIABILITY CON- age Part DITIONS (Section IV). b. This insurance does not apply to the render- We waive any rights of recovery we may have ing of or failure to render any "professional against any person or organization because of services". payments we make for "bodily injury", "property c. The limits of insurance afforded to the addi- damage" or "personal injury" arising out of "your tional insured shall be the limits which you work" performed by you, or on your behalf, under agreed to provide in that "contract or agree- a "contract or agreement requiring insurance" with ment requiring insurance", or the limits shown that person or organization We waive these in the Declarations for this Coverage Part, rights only where you have agreed to do so as whichever are less This endorsement does part of the "contract or agreement requiring insur- not increase the limits of insurance stated in ance" with such person or organization entered the LIMITS OF INSURANCE (Section III) for into by you before, and in effect when, the "bodily this Coverage Part injury" or "property damage" occurs, or the "per- 3. The following Is added to Paragraph a. of 4. sonal injury"offense is committed Other insurance in COMMERCIAL GENERAL 5. As respects the insurance provided to the addi- LIABILITY CONDITIONS(Section IV) tional insured by this endorsement, the following definition is added to DEFINITIONS(Section V)- CG D3 81 09 06 ®2006,The St Paul Travelers Insurance Companies,Inc Page 1 of 2 Includes copyrighted material of Insurance Services Office,Inc,with its permission COMMERCIAL GENERAL LIABILITY "contract or agreement requiring insurance" a. After you have entered Into that contract or means that part of any contract or agreement un- agreement; der which you are required to Include a person or b. While that part of the contract or agreement is organization as an additional insured on this Cov- in effect, and erage Part, provided that the "bodily injury" and "property damage" occurs, and the "personal in- c. Before the end of the policy period jury" is caused by an offense committed All other terms of your policy remain the same. Page 2 of 2 Q 2006,The St Paul Travelers Insurance Companies,Inc CG D3 81 09 06 Includes copyrighted material of Insurance Services Office,Inc,with its permission