HomeMy WebLinkAboutFD09-309 - Original - Terrorism Research Center (TRC) - Zone 3 Coordinator - 07/17/2009 ecords M gement-,,.
KENT Document
WASHINGTON
CONTRACT COVER SHEET
This is to be completed by the Contract Mana�er prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: I
Vendor Number:
JD Edwards Number
Contract Number: FD 07_ 30
This is assigned by City
Clerk's Office
Project Name: t,-F1K, �J U•�K8L(.41G�"lf�l��
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment 'Contract
❑ Other:
Contract Effective Date: U.Xii ti- Termination Date: ?�
Contract Renewal Notice (Days): Q
Number of days required notice for termination(Jr renewal or amendment
Contract Manager: , M Q �J&partment: �I
Detail: (i.e. address, location, parcel number, tax id, etc.):
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KENT
WASMINOTON
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
Terrorism Research Center (TRC)
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Terrorism Research Center (TRC) organized under the laws of the
l State of Virginia, located and doing business at 4301 N Fairfax Drive, Suite 305 Arlington, VA
22203, phone 703-380-9194 (hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the
following described plans and/or specifications:
To assist in the continued growth of existing discipline groups, and essential
expansion to other jurisdictional disciplines and other public/private partners
necessary to meet the goals of the Regional Disaster Plan in accordance with the
City's Request for Proposal regarding this project and Consultant's response to that
proposal, dated 22 March, 2006.
Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices in effect at the time
those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks
described in Section I above immediately upon the effective date of this Agreement. Upon the
effective date of this Agreement, Consultant shall complete the work described in Section I by
March 31, 2010.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to
exceed One Hundred Thousand Dollars ($100,000.00) for the services described in
this Agreement. This is the maximum amount to be paid under this Agreement for
the work described in Section I above, and shall not be exceeded without the prior
written authorization of the City in the form of a negotiated and executed
amendment to this agreement. The Consultant agrees that the hourly or flat rate
charged by it for its services contracted for herein shall remain locked at the
negotiated rate(s) for a period of one (1) year from the effective date of this
Agreement. The Consultant's billing rates shall be as delineated in Exhibit A.
CONSULTANT SERVICES AGREEMENT - 1
(Over$10,000)
B. The Consultant shall submit monthly payment invoices to the City for work
performed, and a final bill upon completion of all services described in this
Agreement. The City shall provide payment within forty-five (45) days of receipt of
an invoice. If the City objects to all or any portion of an invoice, it shall notify the
Consultant and reserves the option to only pay that portion of the invoice not in
dispute. In that event, the parties will immediately make every effort to settle the
disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement and that the Consultant has
the ability to control and direct the performance and details of its work, the City being interested
only in the results obtained under this Agreement.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement. After termination, the City may take possession of all
records and data within the Consultant's possession pertaining to this project, which may be
used by the City without restriction. If the City's use of Consultant's records or data is not
related to this project, it shall be without liability or legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on
behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates. Consultant shall execute the attached City of Kent Equal Employment
Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion
of the contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Consultant's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not
be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF
THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this
Agreement.
CONSULTANT SERVICES AGREEMENT - 2
(Over$10,000)
�I
VIll. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and
incorporated by this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of
completion of the work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents,
drawings, designs, reports, or any other records developed or created under this Agreement
shall belong to and become the property of the City. All records submitted by the City to the
Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents,
and files available to the City upon the City's request. The city's use or reuse of any of the
documents, data and files created by Consultant for this project by anyone other than
Consultant on any other project shall be without liability or legal exposure to Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent
contractor with the authority to control and direct the performance and details of the work
authorized under this Agreement, the work must meet the approval of the City and shall be
subject to the City's general right of inspection to secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all
necessary precautions and shall be responsible for the safety of its employees, agents, and
subcontractors in the performance of the contract work and shall utilize all protection necessary
for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be
responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, in addition to any other recovery or award provided by law;
provided, however, nothing in this paragraph shall be construed to limit the City's right to
indemnification under Section VII of this Agreement.
CONSULTANT SERVICES AGREEMENT - 3
(Over$10,000)
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Consultant's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
CONSULTANT: CITY OF KENT:
By: By: t�
(signature) (signature)
Print Name: P n Suzette Cooke
Its I s Mayor
(Title) (Tit e)
DATE: DATE: 7 1Z 7
CONSULTANT SERVICES AGREEMENT - 4
(Over$10,000)
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Mr. Ed Reed Jim Schneider, Fire Chief
Terrorism Research Center - TRC City of Kent
4301 N Fairfax Drive, Suite 305 220 Fourth Avenue South
Arlington, VA 22203 Kent, WA 98032
(703) 380-9194 (telephone) (253) 856-4300 (telephone)
(703) 935-2666 (facsimile) (253) 856-6300 (facsimile)
AP ROVED TO FORM:
Ke t aw artment
[In this field,you may enter the electronic FlleDath where the contract has been saved)
CONSULTANT SERVICES AGREEMENT - 5
(Over$10,000)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this day of , 200_.
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 1
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered into on the_
(date) , between the firm I represent and the City of Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
Dated this day of 1200_.
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 3
EXHIBIT A
Terrorism Research Center, Inc.
PMB 331
5765-F Burke Center Parkway
Burke, VA 22015
Billing rates for consultant services completed by Ed Reed: $ 128.07 per hour
EXHIBIT B
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Contractor shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Contractor, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain Insurance of the types described below:
1. Commercial General Liability insurance shall be written on
ISO occurrence form CG 00 01 and shall cover liability
arising from premises, operations, independent contractors,
products-completed operations, personal injury and
advertising injury, and liability assumed under an insured
contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement
ISO form CG 25 03 11 85. There shall be no endorsement or
modification of the Commercial General Liability
insurance for liability arising from explosion, collapse or
underground property damage. The City shall be named as
an insured under the Contractor's Commercial General
Liability insurance policy with respect to the work performed
for the City using ISO additional
insured endorsement CG 20 10 11 85 or a substitute
endorsement providing equivalent coverage.
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Commercial General Liability insurance shall be written with
limits no less than $1,000,000 each occurrence, $2,000,000
general aggregate and a $1,000,000 products-completed
operations aggregate limit.
C. Other Insurance Provisions
EXHIBIT B (Continued)
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Contractor's insurance coverage shall be primary insurance as respect
the City. Any Insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and
shall not contribute with it.
Z. The Contractor's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given
to the City.
3. The City of Kent shall be named as an additional insured on all policies
(except Professional Liability) as respects work performed by or on behalf
of the contractor and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance. The
City reserves the right to receive a certified copy of all required insurance
policies. The Contractor's Commercial General Liability insurance shall
also contain a clause stating that coverage shall apply separately to each
insured against whom claim is made or suit is brought, except with
respects to the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than ANII.
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the work.
F. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Contractor.
II
ACORD. CERTIFICATE OF LIABILITY INSURANCE ,,,/2010 DAT1/5/20O9rcYYY)
PRODUCER Locktoa Companies,LLC-A DC THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
1110 Vermont Ave NW,Suite 700 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Washington DC 20005 HOLDER THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
Washi
Was 414-2400 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
INSURERS AFFORDING COVERAGE NAIC#
INSURED Terrorism Research Center INSURER A Lexington Insurance Company 19437
1302337 4301 North Fanfax Drive,Suite 305 INSURER B
Arington VA 22203 INSURER C
INSURER D
INSURER E
COVERAGES BLACKGI J2 NSIURFRTILIAUTH 2ED REN ORPRESENTATIVE OR PRODUCER AND THE CERTFC H ISSUING
ATE HOLIUE]k
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSRADD-4 POLICY EFFECTIVE POLICY EXPIRATION
LTR NSR TYPE CIF INSURANCE POLICY NUMBER DATE MMIDD DATE MMIDD/YY LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 15 GOO 000
TE
A X COMMERCIAL GENERAL LIABILITY 017355960 I/1/2009 1/1/2010 PREM SES EaEoo.,arce $ )OCCO X
CLAIMS MADE MOCCUR MED EXP(Any one person) $ XXXXXXX
X Professional - PERSONAL&ADV INJURY $ XXXXXXX
GENERAL AGGREGATE $ 15,000,000
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/O-AGG $ XXXXXXX
X POLICY PRO LOC
JECT El
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT $ XXXXXXX
ANY AUTO NOT APPLICABLE (Ea accident)
ALL OWNED AUTOS
BODILY INJURY $
xxxxxxx
SCHEDULED AUTOS (Per person)
HIRED AUTOS
BODILY INJURY $ XXXX;{XX
NON-OWNED AUTOS (Per acadenl)
PROPERTY DAMAGE
(Per accident) $ XXXXX3:X
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ XXXXXXX
ANY AUTO NOT APPLICABLE OTHER THAN EA ACC $ XXXXXXX
AUTO ONLY AGG $ XXXXXXX
EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE $ XXXXXXX
OCCUR CLAIMS MADE NOT APPLICABLE AGGREGATE $ XXXXXXX
❑UMBRELLA $ XXXX?C X
DEDUCTIBLE FORM $ XXX]Q(XX
RETENTION $ $ XXXXXxX
WORKERS COMPENSATION AND NOT APPLICABLE ORY LIAMITS OTH-
ER
EMPLOYERS'LIABILITY
ANY PROPRIETOR/PARTNEILEXECUTIVE
EL EACH ACCIDENT $ JOGYJLl'XX
OFFICER/MEMBER EXCLUDED? E L DISEASE-EA EMPLOYEE $ )L XXXXX
If yes,describe under
SPECIAL PROVISIONS below E L DISEASE-POLICY LIMIT I$ XXXJ{Yxx
OTHER
DESCRIPTION OF OPERATIONS 1 LOCATIONS/VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
CERTIFICATE HOLDER CANCELLATION
2592100 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
CIty of Kent,State of Washington DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
Atm. Mr Jim Schemder,Fire Chief NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL
220 Fourth Avenue South IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR
Kent WA 98032 REPRESENTATIVES
AUT,4 ZZZDTEPRESENT
ACORD 25(2001108) For Vusaitaro:u®aninp this esrtlRata,cwtamlhe number WIdiniha'Fmducersecuonab.v ii.dsoaoytheCiantcoda'SUCKOI' ACORD b,6RPoRATION1988
White, Tammy
From: White, Tammy
Sent: Friday, July 17, 2009 8 03 AM
To: Martin, Margaret
Cc: Ogren, Jane
Subject: RE RE TIS/TRC Contract (Ed Reed-Program Manger)
Chris and I spoke yesterday and he said he would waive requiring the endorsement, so this
contract will go down to the Mayor today. Thanks for all your help on this.
From: Martin, Margaret
Sent: Thursday, July 16, 2009 10:49 AM
To: White, Tammy
Cc: Ogren, Jane
Subject: FW: RE TIS/TRC Contract (Ed Reed-Program Manger)
Tammy,
I apologize for the delay on this information. Will this email from Chris suffice or is there something more you need?
Thank you again for your patience.
Margaret Martin
Kent Fire Administration
work 253-856-4312
cell 253-508-3407
This message is private or privileged Ifyou are not the person for whom this message is intended,please delete it and notify me immediately,and please do not copy or send dns
mesroge to anyone else
From: Hills, Chris
Sent: Thursday, July 16, 2009 10:47 AM
To: Martin, Margaret
Subject: RE: RE TIS/TRC Contract (Ed Reed-Program Manger)
Margaret,
This Certificate is acceptable for the contract in question.
Chris
From: Martin, Margaret
Sent: Wednesday, July 15, 2009 4:27 PM
To: Hills, Chris
Subject: FW: RE TIS/TRC Contract (Ed Reed-Program Manger)
Once again, we are updating this contract for services that are funded by a grant. This same question regarding
insurance endorsement has come up
1
Would you please review the attached Certificate of Insurance and let me know if this is acceptable without that
endorsement?
Thank you very much for your time, once again.
Margaret Martin
Kent Fire Administratlon
work 253-856-4312
cell 253-508-3407
i
This message is private or privileged rfyou are not the person for whom this message is intended,please delete it and notes me immediately,and please do not copy or send this
message to anyone else
From: Hills, Chris
Sent: Monday, July 07, 2008 1:08 PM
To: White, Tammy; Martin, Margaret
Cc: Marzano, Dominic
Subject: RE: RE TIS/TRC Contract(Ed Reed-Program Manger)
Claims Made is ok again for this contract...
Chris
-----Original Message-----
From: White, Tammy
Sent: Monday, July 07, 2008 1:05 PM
To: Martin, Margaret; Hills, Chris
Cc: Marzano, Dominic
Subject: RE: RE TIS/TRC Contract (Ed Reed-Program Manger)
This is really Chris' call. He accepted the claims made coverage on the prior agreement
so we should likely accept it again, but I need his OK in order to do that because it's not
something our office generally recommends.
-----Original Message-----
From: Martin, Margaret
Sent: Monday, July 07, 2008 12:53 PM
To: White, Tammy; Hills, Chris
Cc: Marzano, Dominic
Subject: FW: RE TIS/TRC Contract(Ed Reed-Program Manger)
Tammy and Chris,
I received word of this today from our consultant's company (Terrorism Research
Center - TRC) regarding the endorsement that we've been expecting for this year's
contract. They have done this in the past (2006 contract) and we are merely
renewing an existing contract.
2
Please direct me on where I go from here. Ed Reed, the consultant, has been
working and Is continuing to work. This Is contract work related to a grant we
have received for his services on Zone 3 coordinator.
Thank you for your help.
Margaret Martin
Kent Fire Administration
253-856-4312
This message is private or privileged fyou are not the person for whom this message is intended,please delete it and notify me immediately,and please do not copy
or send this message to anyone else
-----Original Message-----
From: David Niccolini [mailto:dniccolin!@totalintel.com]
Sent: Monday, July 07, 2008 12:46 PM
To: Martin, Margaret
Subject: RE TIS/TRC Contract(Ed Reed-Program Manger)
Ms Martin:
A pleasure to speak with you.
Per our conversation, please find an explanation from our Risk Management Department as to why we
are unable to endorse the attached insurance certificate as drafted:
As for the language in the contract we are unable to meet these provisions similar to the other issues we have
dealt with in the past Our policy is written on a claims made not occurrence and is not written on an ISO form
rather a manuscript Our carrier will not agree to endorse the certificate onto a policy
Please feel free to contact me with any questions of concerns
Best Regards,
David
David Niccolini
Senior Director-Business Development
Total Intelligence Solutions, LLC
+1 703 812 4471 (Office)
+1 703 953 9825 (Cell)
+1 703 935 2666(FAX)
dmccolini(cDtotalmtel com
www totalintel com
Confidentiality Notice This e-mail transmission may contain confidential or legally privileged information that is intended only
for the individual or entity named in the e-mail address, and may not be further disclosed, copied, or distributed If you are not
the intended recipient, you are hereby notified that any disclosure, copying, distribution, or reliance upon the contents of this e-
mail is strictly prohibited If you have received this e-mail transmission in error, please reply to the sender, so that the Total
Intelligence Solutions, LLC can arrange for proper delivery Then please delete the message from your inbox Thank you
3
REQUEST FOR MAYOR'S SIGNATURE
KENT Please Fill in All Applicable Boxes
WnSHINGTON
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Originators M CL Phone (Originator) I� vi' t
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Return Signed Document to: CONTRACT TERMINATION DATE:
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Brief Explanation of Document-
15 rAr ttz-V'L C �'
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(This Ai ea to be Completed By the Law Department) I S� ��, `•�-
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Date Forwarded to Mayor: 1'j �� UJ�� fir
Shaded Areas to Be Coll,pleted by Administration Staff '
Received: JUL l i LUU t
City of KentOffice of Me gayor
t�
Recommendations & Comments:
Disposition: 9/7 d/C
Date Returned:
Iage5870 • 3/05