HomeMy WebLinkAboutPK08-122 - Original - King County Parks - Youth Sports Facility Grant: Wilson Ballfields Batting Cages - 01/01/2008 YOUTH SPORTS FACILITY GRANT CONTRACT—2008
Department/Division Natural Resources and Parks / Parks Division
Agency: Kent Parks&Recreation
Project Title: Wilson Ballfields batting cages
Contract Amount: $30,000 Fund Code: 1638
Contract Period From: January 1,2008 To December 31,2009
Contract Number: D38038D
THIS CONTRACT is entered into by KING COUNTY (the "County"), and Kent Parks & Recreation (the
"Agency"),whose address is 220 4th Avenue S,Kent,WA, 98032,
WHEREAS, King County is the manager of the Youth Sports Facility Grant(YSFG)Program;
WHEREAS, the Agency is either a public agency or a non-profit organization whose land or facility
will provide recreational or athletic opportunities primarily to youth under 21 years of age;
WHEREAS, King County has selected the identified agency to be awarded a Youth Sports Facility
Grant to assist in capital improvements for increased recreational opportunities;
WHEREAS, the Agency and/or landowner whose property will receive these improvements will
develop,program, operate, and maintain the facility to address a recreation need in King County;
WHEREAS, King County has the authority under KC Ordinance 10454 to enter into agreements for
the use of King County funds by public agencies and/or non-profit organizations to provide a service
to the public,
This form is available in alternate formats for
people with disabilities upon request.
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be
made and performed by the parties hereto,the parties covenant and do mutually agree as follows:
1. SCOPE OF SERVICES
The Agency shall provide services and comply with the requirements set forth hereinafter and in
the following attached exhibits,which are incorporated herein by reference:
® Scope of Services Attached hereto as Exhibit I
® Budget Attached hereto as Exhibit 1I
® Invoice Voucher Attached hereto as Exhibit III
® Reporting Attached hereto as Exhibit IV
® Design Documents Attached hereto as Exhibit V
® Insurance Certificate Attached hereto as Exhibit VI
® W-9 Attached hereto as Exhibit VII
❑ Equal Benefits Attached hereto as Exhibit VIII
❑ Personnel Inventory Report(K.C.C. 12.16) Attached hereto as Exhibit IX
❑ Affidavit of Compliance(K.C.C. 12.16) Attached hereto as Exhibit X
❑ Assurance of Compliance/Section 504 Attached hereto as Exhibit XI
2. TERM OF CONTRACT
This Contract shall commence on the 1 st day of January, 2008, and shall expire on the 31 st day of
December, 2009, unless extended or terminated earlier, pursuant to the terms and conditions of the
Contract.
3. PREMISES
This grant project is located at:
Wilson Ballfields,Kent
Commonly known as {Wilson Ballfields batting cages}, and referred to herein as "the Premises."
4. PARTIES
All communication, notices, coordination, and other tenets of this Contract shall be managed by:
On behalf of King County:
Butch Lovelace, YSFG Program Manager
King County Department of Natural Resources and Parks
201 South Jackson Street, Suite 700
Seattle, WA 98104-3855
Email: butch.lovelace@kingcounty.gov
Phone: 206.263.6267
On behalf of:
Shane Gilbertson
Kent Parks&Recreation
220 4th Avenue S
Kent,WA 98032
Email: silbertson@ci.kent.wa.us
Phone: 253.856.5115
5. COMPENSATION AND METHOD OF PAYMENT
A. The County shall reimburse the Agency for satisfactory completion of the services and
requirements specified in this Contract after the agency submits an invoice and all
accompanying reports as specified in the attached exhibits. The County will initiate
authorization for payment after approval of corrected invoices and reports. The County shall
make payment to the Agency not more than 30 days after a complete and accurate invoice is
received.
B. The Agency shall submit its final invoice and all outstanding reports within 15 days of the date
this Contract expires or is terminated. If the Agency's final invoice and reports are not
submitted by the day specified in this subsection, the County will be relieved of all liability for
payment to the Agency of the amounts set forth in said invoice or any subsequent invoice.
6. OPERATING BUDGET
When a budget is attached hereto as exhibit II, the Agency shall apply the funds received from the
County under this Contract in accordance with said budget. If, at any time during the Term of this
Contract,the Agency expects that the cumulative amount of transfers among the budget categories,
i.e. Project Tasks, may exceed 10% of the Contract amount, then the Agency shall request an
amendment to this Contract. Supporting documents necessary to explain fully the nature and
purpose of the amendment must accompany each request for an amendment. County approval of
any such amendment shall not be unreasonably withheld.
7. COMMUNICATION
The Agency shall recognize King County Parks as a fiscal sponsor for the grant project in the
following manner:
A. Plaque: At the time of project completion or dedication, whichever comes first, the Agency
shall install on or near the facility a plaque provided by the County that notes King County as a
fiscal sponsor.
B. Events: The Agency shall invite and recognize King County Parks at all events promoting the
project during construction,and at the final project dedication.
C. Written material: The Agency shall recognize King County Parks as a fiscal sponsor in all
brochures,banners,posters, and other promotional material related to the Project.
8. PUBLIC ACCESS; PRIORITY OF USE; SCHEDULING
The Agency shall to the greatest extent reasonably possible make the project available for use by
the general public without imposing unreasonable requirements for public use. The Agency shall
to the greatest extent reasonably possible give priority of use to persons under the age of twenty-
one. Fees for use of the project shall be no greater than those generally charged by public
operators of similar facilities in King County. The period of time that the Agency must provide
public access and priority of use is based on the level of County funding as set forth below. If the
facility is removed from public recreational use before the end of the specified period, then the
Agency shall reimburse the County's funding on a pro rata basis, determined by dividing the
number of years of lost public use by the total years of required dedication, multiplied by the total
County grant amount.
By way of example only, if the County makes a $10,000 grant to Agency X, then the agency's
project must be dedicated to public use and priority of use by youth for 5 years. If Agency X
eliminates public access to the project after 3 years, such that 2 years of public access and youth
priority are lost,then Agency X must repay the County$4,000 (2/5 * 10,000= $4,000).
Range of County Grant Required Period of Dedicated Public Use/Youth Priority
0-$14,999 5
$15,000-$29,999 8
$30,000-$49,999 12
$50,000-$75,000 15
If the completed project is subject to scheduling or reservation for use, then the Agency shall post
the use schedule and the Agency's scheduling or reservation policies, practices, and information in
a highly visible location near the project and/or on their website; and the Agency shall permit the
public to schedule or reserve use of the completed project consistent with the requirements of this
section 8.
Agency's duties under this section 8 will survive the expiration or earlier termination of this
contract.
9. GREEN BUILDING
King County is committed to promoting and using green building practices in construction
projects. Though not required, King County strongly encourages practices that conserve resources,
use recycled content materials, maximize energy efficiency, and otherwise consider environmental,
economic and social benefits in the design and construction of a building project.
10. INTERNAL CONTROL AND ACCOUNTING SYSTEM
The Agency shall establish and maintain a system of accounting and internal controls which
complies with applicable, generally accepted accounting principles, and governmental accounting
and financial reporting standards in accordance with Revised Code of Washington(RCW) Chapter
40.14.
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11. MAINTENANCE OF RECORDS
A. The Agency shall maintain accounts and records, including personnel, property, financial,
and programmatic records and other such records as may be deemed necessary by the
County to ensure proper accounting for all Contract funds and compliance with this
Contract.
B. These records shall be maintained for a period of six (6) years after the expiration or earlier
termination of this Contract unless permission to destroy them is granted by the Office of the
Archivist in accordance with Revised Code of Washington(RCW)Chapter 40.14.
C. The Agency shall inform the County in writing of the location, if different from the Agency
address listed on page one of this Contract, of the aforesaid books, records, documents, and
other evidence and shall notify the County in writing of any changes in location within ten
(10)working days of any such relocation.
12. RIGHT TO INSPECT
King County reserves the right to review and approve the performance of Agency with regard to
this Contract, and, at its sole discretion, to inspect or audit the Agency's records regarding this
Contract and the Project upon reasonable notice during normal business hours.
13. COMPLIANCE WITH ALL LAWS AND REGULATIONS
The Agency, in cooperation and agreement with the owners of the Premises, shall comply with all
applicable laws, ordinances and regulations in using funds provided by the County, including,
without limitation, those relating to providing a safe working environment to employees and,
specifically, the requirements of the Washington Industrial Safety and Health Act (WISHA); and,
to the extent applicable, those related to "public works," payment of prevailing wages, and
competitive bidding of contracts. The Agency specifically agrees to comply and pay all costs
associated with achieving such compliance without notice from King County; and further agrees
that King County, does not waive this section by giving notice of demand for compliance in any
instance. The Agency shall indemnify and defend the County should it be sued or made the
subject of an administrative investigation or hearing for a violation of such laws related to this
Contract.
14. CORRECTIVE ACTION
A. If the County determines that a breach of contract has occurred or does not approve of the
Agency's performance, it will give the Agency written notification of unacceptable
performance. The Agency will then take corrective action within a reasonable period of
time, as may be defined by King County in its sole discretion in its written notification to the
Agency.
B. The County may withhold any payment owed the Agency until the County is satisfied that
corrective action has been taken or completed.
15. TERMINATION
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A. The County may terminate this Contract in whole or in part, with or without case, at any
time during the Term of this Contract, by providing the Agency ten (10) days advance
written notice of the termination.
B. If the termination results from acts or omissions of the Agency, including but not limited to
misappropriation, nonperformance of required services, or fiscal mismanagement, the
Agency shall return to the County immediately any funds, misappropriated or unexpended,
which have been paid to the Agency by the County.
C. Any King County obligations under this Contract beyond the current appropriation year are
conditioned upon the County Council's appropriation of sufficient funds to support such
obligations. If the Council does not approve such appropriation, then this Contract will
terminate automatically at the close of the current appropriation year.
16. FUTURE SUPPORT, UTILITIES AND SERVICE
The County makes no commitment to support the services contracted for herein and assumes no
obligation for future support of the activity contracted for herein except as expressly set forth in
this Contract. The Agency understands, acknowledges, and agrees that the County shall not be
liable to pay for or to provide any utilities or services in connection with the construction,
operation,maintenance, or use of the project contemplated herein.
17. HOLD HARMLESS AND INDEMNIFICATION
The Agency agrees for itself, its successors, and assigns, to defend, indemnify, and hold harmless
King County, its appointed and elected officials, and employees from and against liability for all
claims, demands, suits, and judgments, including costs of defense thereof, for injury to persons,
death, or property damage which is caused by, arises out of, or is incidental to any use of or
occurrence on the Project that is the subject of this Contract, or the Agency's exercise of rights and
privileges granted by this Contract, except to the extent of the County's sole negligence. The
Agency's obligations under this section shall include:
A. The duty to promptly accept tender of defense and provide defense to the County at the
Agency's own expense;
B. Indemnification of claims made by the Agency's employees or agents; and
C. Waiver of the Agency's immunity under the industrial insurance provisions of Title 51
RCW. but only to the extent necessary to indemnify King County, which waiver has been
mutually negotiated by the parties.
In the event it is necessary for the County to incur attorney's fees, legal expenses or other costs to
enforce the provisions of this section, all such fees, expenses and costs shall be recoverable from
the Agency.
In the event it is determined that RCW 4.24.115 applies to this Contract, the Agency agrees to
protect, defend, indemnify and save the County, its officers, officials, employees and agents from
any and all claims, demands, suits, penalties, losses damages judgments, or costs of any kind
whatsoever for bodily injury to persons or damage to property(hereinafter"claims"),arising out of
or in any way resulting from the Agency's officers, employees, agents and/or subcontractors of all
tiers, acts or omissions, performance of failure to perform the rights and privileges granted under
this Contract, to the maximum extent permitted by law or as defined by RCW 4.24.115, as now
enacted or hereafter amended.
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A hold harmless provision to protect King County similar to this provision shall be included in all
Contractor or Subcontractor Agreements entered into by Agency in conjunction with this Contract.
Agency's duties under this section 17 will survive the expiration or earlier termination of this
contract.
18. INSURANCE
A. Liability Insurance Requirements. Notwithstanding any other provision within this Contract,
the Agency shall procure and maintain the following Minimum Limits of Insurance and
shall require their contractors to procure and maintain:
1. Commercial General Liability. (to include Products-Completed Operations)
insurance against claims for injuries to persons or damages to property that may
arise from or in connection with activities under this Contract. General liability
insurance shall be as broad as that provided by Commercial General Liability
"occurrence" form CG0001 (Ed. 11/85).
The insurance limits shall be no less than One Million dollars ($1,000,000)
combined single limit per occurrence and Two million dollars ($ 2,000,000) in the
aggregate for bodily injury and property damage
2. Automobile Liability. Insurance Services form number CA 00 01 (Ed. 1/80) any
auto. If the grant includes the use of automobiles, the Limit of Liability shall be no
less than One Million dollars ($ 1,000,000)per occurrence.
3. Workers Compensation/Stop Gap. If the recipient or its contractors has employees,
parties shall provide Statutory Workers Compensation coverage and Stop Gap
Liability for a limit no less than One Million dollars($1,000,000)
4. Professional Liability. If the grant includes the use of Professional Services, a Per
Claim/Aggregate Limit of$ 1,000,000. shall be provided.
B. If the grant involves the construction of a capital project or involves the purchase of
equipment greater than $ 5,000.00 in value, the Agency shall provide "All Risk" Builders
Risk or Property" coverage for the full replacement value of the project/property
built/purchased. King County shall be listed as a Loss payee as our interests may appear.
C. King County and its officers, officials, employees and agents shall be covered as additional
insured with respect to liability arising out of activities performed by the Agency and its
contractors. Additional Insured status shall include Products-Completed Operations.
D. To the extent of the Agency's or its contractor's negligence,their insurance respectively shall
be primary insurance with respect to the County, its officers, employees and agents. Any
insurance or self-insurance maintained by the County, and its officers, officials, employees
or agents shall not be subjected to contribution in favor of the Agency or its contractors
insurance and shall not benefit their in any way.
The Agency's and its contractors' insurance shall apply separately to each insured against
whom a claim is made or a lawsuit is brought,subject to the limits of the insurer's liability.
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E. Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except
by the reduction of the applicable aggregate limit by claims paid, until after thirty(30) days'
prior written notice has been given to and change in coverage accepted by King County.
F. The insurance provider must be licensed to do business in the State of Washington and
maintain a Best's rating of no less than A VIII. The Agency must provide a Certificate of
Insurance and Additional Insured Endorsement to the(Exhibit VU),and upon written request
of the County, provide a duplicate of the policy as evidence of insurance protection. The
Agency shall be responsible for the maintenance of their contractors' insurance
documentation.
G. If the Agency is a Municipal Corporation or an agency of the State of Washington and is
self-insured for any of the above insurance requirements, a certification of self-insurance
shall be attached hereto and be incorporated by reference and shall constitute compliance
with this section.
H. The Agency's duties under this section 18 shall survive the expiration or earlier termination
of this Agreement. The Agency understands, acknowledges and agrees that for the relevant
period of public use set forth in section 8, the Agency shall maintain insurance and name the
County as an additional insured, all of which shall be consistent with the requirements of this
section 18.
19. NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
A. Nondiscrimination in Employment Provision of Services
King County Code Chapter 12.16 is incorporated by reference as if fully set forth herein and
such requirements apply to this Contract. During the performance of this Contract, neither
the Agency nor any party subcontracting under the authority of this Contract shall
discriminate or tolerate harassment on the basis of race, color, sex, religion, national origin,
marital status, sexual orientation, age, or the presence of any sensory, mental, or physical
disability in the employment or application for employment or in the administration or
delivery of services or any other benefits under this Contract.
B. Nondiscrimination in Subcontracting Practices
King County Code Chapter 12.17 is incorporated by reference as if fully set forth herein and
such requirements apply to this Contract. During the solicitation, award and term of this
Contract, the Agency shall not create barriers to open and fair opportunities to participate in
County contracts or to obtain or compete for contracts and subcontracts as sources of
supplies, equipment, construction and services. In considering offers from and doing
business with subcontractors and suppliers, the Agency shall not discriminate against any
person on the basis of race, color, religion, sex, age, national origin, marital status, sexual
orientation or the presence of any mental or physical disability in an otherwise qualified
disabled person.
C. Fair Employment Practices
King County Code Chapter 12.18 is incorporated by reference as if fully set forth herein and
such requirements apply to this Contract. During the performance of this Contract, neither
the Agency nor any party subcontracting under the authority of this Contract shall engage in
unfair employment practices.
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D. Compliance with Laws and Regulations
The Agency shall comply fully with all applicable federal, state and local laws, ordinances,
executive orders and regulations that prohibit discrimination. These laws include, but are
not limited to, RCW Chapter 49.60, Titles VI and VII of the Civil Rights Act of 1964, the
Americans with Disabilities Act, and the Restoration Act of 1987.
E. Nondiscrimination in Employee Benefits
King County Code Chapter 12.19 is incorporated by reference as if fully set forth herein. If
this Contract entails a legally binding obligation of$25,000 or more, and if the Agency is
not a public entity, then during the performance of this Contract the Agency shall not
discriminate in the provision of employee benefits between an employee with a spouse and
an employee with a domestic partner or an employee who resides with a legally domiciled
member of household. Agency hereby agrees not to discriminate in the provision of
employee benefits as provided for in K.C.C. chapter 12.19.
F. Sanctions for Violations
Any violation of the mandatory requirements of the provisions of this Section shall be a
material breach of contract for which the Agency may be subject to damages, withholding
payment and any other sanctions provided for by the Contract and by applicable law.
G. Reporting
1. The Agency entering into a contract or agreement with King County valued at $25,000
or more shall subirut with this Contract a total Personnel Inventory Report providing
employment data for minorities, females, and persons with disabilities.
Subject to the provisions of KCC Chapter 12.16.060, the Agency's Personnel Inventory
Report shall be effective for two years after the date on which the report was submitted.
2. The Agency entering into a contract with King County valued at more than$25,000, or
contracts which in the aggregate have a value to the Agency of more than $25,000
should submit an Affidavit of Compliance in the form provided by the County,
demonstrating commitment to comply with the provisions of KCC Chapter 12.16 in
accordance with paragraph A of this Section 19.
20. SECTION 504 AND AMERICANS WITH DISABILITIES ACT
The Agency shall complete a 504/ADA Self-Evaluation Questionnaire for all programs and
services offered by the Agency (including any services not subject to this Contract) and shall
evaluate its services, programs and employment practices for compliance with Section 504 of the
Rehabilitation Act of 1973, as amended ("504") and the Americans with Disabilities Act of 1990
("ADA"). The Agency shall complete a 504/ADA Assurance of Compliance, and corrective
action plan as needed for structural,programmatic, and/or service changes necessary at each of its
premises within the State of Washington to comply with 504 and the ADA, and it is attached as an
exhibit to this Contract and incorporated herein by reference.
21. CONFLICT OF INTEREST
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KCC Chapter 3.04 (Employee Code of Ethics) is incorporated by reference as if fully set forth
hence, and the Agency agrees to abide by all conditions of said chapter. Failure by the Agency to
comply with any requirement of said KCC Chapter shall be a material breach of contract.
22. POLITICAL ACTIVITY PROHIBITED
None of the funds, materials, property, or services provided directly or indirectly under this
Contract shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office.
23. PROJECT MAINTENANCE; EQUIPMENT PURCHASE, MAINTENANCE, AND
OWNERSHIP
A. As between the County and the Agency, the Agency shall be responsible to operate and
maintain the completed project at its own sole expense and risk. The Agency shall maintain
the completed project in good working condition consistent with applicable standards and
guidelines. The Agency understands, acknowledges, and agrees that the County is not
responsible to operate or to maintain the project in any way.
B. The Agency shall be responsible for all property purchased pursuant to this Contract,
including the proper care and maintenance of any equipment.
C. The Agency shall establish and maintain inventory records and transaction documents
(purchase requisitions, packing slips, invoices, receipts) of equipment and materials
purchased with Contract funds.
D. The Agency's duties under this section 23 shall survive the expiration of this Agreement.
24. NOTICES
Whenever this Contract provides for notice to be provided by one party to another, such notice
shall be:
A. In writing; and
B. Directed to the person specified in Section 4 of this Contract.
C. Any such notice shall be deemed to have been given on the date of delivery, if mailed, on the
third(3rd)business day following the date of mailing;or, if sent by fax, on the first(1 st)
business day following the day of delivery thereof by fax. Notice sent solely by e-mail shall
not be a sufficient form of notice under this Contract.
D Either party may change its address, fax number or the name of the person indicated as the
recipient by notice to the other in the manner aforesaid. In the event of interruption or
threatened interruption in postal service,such notice shall be delivered addressed as
aforesaid or sent by fax.
25. ASSIGNMENT
The Agency shall not assign any portion of rights and obligations under this Contract or transfer or
assign any claim arising pursuant to this Contract without the written consent of the County. The
Page 10 of 12
Agency must seek such consent in writing not less than fifteen (15) days prior to the date of any
proposed assignment.
26. CONTRACT AMENDMENTS
Either party may request changes to this Contract. Proposed changes that are mutually agreed upon
shall be incorporated by written amendments to this Contract.
27. WAIVER OF DEFAULT
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or
breach of any provision of the Contract shall not be deemed to be a waiver of any other or
subsequent breach and shall not be construed to be a modification of the terms of the Contract unless
stated to be such through written approval by the County, which shall be attached to the original
Contract.
28. TAXES
The Agency agrees to pay on a current basis all taxes or assessments levied on its activities and
property, including, without limitation, any leasehold excise tax due under RCW Chapter 82.29A;
PROVIDED, however, that nothing contained herein will modify the right of the Agency to contest
any such tax, and the Agency will not be deemed to be in default as long as it will, in good faith, be
contesting the validity or amount of any such taxes.
29. WASHINGTON LAW CONTROLLING; WHERE ACTIONS BROUGHT
This Contract is made in and will be in accordance with the laws of the State of Washington, which
will be controlling in any dispute that arises hereunder. Actions pertaining to this Contract will be
brought in King County Superior Court,King County,Washington.
30. PARAGRAPH HEADINGS
The paragraph headings contained herein are only for convenience and reference and are not
intended to be a part of this Contract or in any manner to define, limit, or describe the scope or intent
of this Contract or the particular paragraphs to which they refer.
31. PUBLIC DOCUMENT
This Contract will be considered a public document and will be available for inspection and copying
by the public.
32. LEGAL RELATIONS
Nothing contained herein will make, or be deemed to make, the County and the Agency a partner of
one another, and this Contract will not be construed as creating a partnership or joint venture.
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Nothing in this Contract will create, or be deemed to create, any right, duty or obligation in any
person or entity not a party to it.
33. SINGULAR AND PLURAL
Wherever the context will so require, the singular will include the plural and plural will include the
singular.
34. PERMITS AND LICENSES
The Agency will obtain and maintain, at its own and sole costs and expense, all necessary permits,
licenses and approvals required for the Project.
35. INTERPRETATION OF COUNTY RULES AND REGULATIONS
If there is any question regarding the interpretation of any County rule or regulation, the County
decision will govern and will be binding upon the Agency.
36. POLICE POWERS OF THE COUNTY
Nothing contained in this Contract will diminish, or be deemed to diminish, the governmental or
police powers of the County.
37. ENTIRE AGREEMENT
This Contract, including its attachments, constitutes the entire Contract between the County and the
Agency. It supersedes all other agreements and understandings between them, whether written, oral
or otherwise.
KING COUNTY AGENCY
FOR
ng County Execut-ij#F Si ture
3.2,s•o� �-
Date NAME(Please type or print),Title
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Date
Page 12 of 12
Exhibit I
K;a5 CDuN�j ppg*s ., � IgKbVC*ur*y
Youth Sports Facility Grant
Scope of Services
Please detail the scope of work to be performed under this contract as described in the YSFG
application. You may use and expand upon the application text. Please be thorough in your
description of both the entire project and how the YSFG grant will be spent on your project.
The project site is a .31-acre parcel of land adjacent to the 11-acre athletic fields. The lighted
synthetic turf fields are used by baseball and fastpitch teams for practice and games. After the
property was acquired by the City in 2005, an existing single family house was demolished,
while the garage was retained to store field equipment and a portable stage. The $30,000 grant
award will underwrite:
• surfacing: rubber interlocking tiles, concrete, asphalt
• gates: (2) 3'-wide single swing, (1) 5'-wide double swing
• fencing: perimeter 12' x 5' vinyl-coated chain link fencing,top fence, netting, net
protector
• a portion of the lighting fixture and pole
Construction will be completed in two phases, using a combination of City and external funding.
Phase I includes construction of the cages and fencing. Phase II includes installation of lighting
plus, using volunteer labor from our community partner organization, site furniture and plant
material. With the exception of the perimeter fencing and lighting, construction will be done in-
house using Parks Department maintenance workers.
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Insurance Authority
RO Box 88030
Tukwila, WA 98138
19-Dec-07 `t' :j �� N? 11('I:,SCertN: 5330
tiI"NT Phoac° 206-575-6046
King County Parks, Youth Sports Facility Grant
Attn: Butch Lovelace hax. 206-575-7426
201 S. Jackson St., Ste. 700
Seattle,WA 98104
RE: City of Kent
King County Youth Sports Facility grant of$30,000 for
constructions of batting cages at Wilson Playfields.
Evidence of Coverage
The above captioned entity is a member of the Washington Cities Insurance Authority
(WCIA), which is a self insured pool of over 123 municipal corporations in the State of
Washington.
WCIA has at least$1 million per occurrence combined single limit of liability coverage
in its self insured layer that may be applicable in the event an incident occurs that is
deemed to be attributed to the negligence of the member.
WCIA is an Interlocal Agreement among municipalities and liability is completely self
funded by the membership. As there is no insurance policy involved and WCIA is not
an insurance company,your organization cannot be named as an "additional insured'.
Sincerely,
Eric B. Larson
Deputy Director
cc: Christopher Hills
Victoria L. Andrews (original)
cictter
,F_-icV\;bi+
Form w-9 Request for Taxpayer Give form to the
(Rev January 2003) Identification Number and Certification requester. Do not
Department of the Treasury send to the IRS.
Internal Revenue Service
t`i Name
to
rn
Business name,jLdifferent from above
° ytyv�-F0.✓�C-S �c,�ClN1
d �
T y Individual/ f _ Exempt from backup
` Check appropriate box ❑ Sole proprietor ❑ Corporation ❑ Partnership ® Other ► _________ ❑ withholding
Address(number,street,and apt or suite no) Requester's name and address(optional)
c
in
a` 'L2--0 S.
!= City,state,and ZIP code
c
k 98032
to List account nu ber(s)here(optional)
Tax a er Identification Number (TIN)
Enter your TIN in the appropriate box For individuals,this is your social security number(SSN) Social security number
However,for a resident alien, sole proprietor,or disregarded entity,see the Part I instructions on
page 3. For other entities, it is your employer identification number(EIN). If you do not have a number,
see How to get a TIN on page 3 or
Note: If the account is in more than one name, see the chart on page 4 for guidelines on whose number Employer identification number
to enter ' (,(' 5 ft
Certification
Under penalties of perjury, I certify that
1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because- (a)I am exempt from backup withholding,or(b)I have not been notified by the Internal
Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends, or(c)the IRS has
notified me that I am no longer subject to backup withholding, and
3. 1 am a U S person (including a U.S. resident alien).
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return For real estate transactions, item 2 does not apply
For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement
arrangement(IRA), and generally, payments other than interest and dividends,you are not required to sign the Certification, but you must
provide your correct TIN (See the instructions on page 4.)
Sign Signature of p
Here U.S.person ► Date ► 12, O '07
Purpose of Form Nonresident alien who becomes a resident alien.
Generally, only a nonresident alien individual may use the
A person who is required to file an information return with terms of a tax treaty to reduce or eliminate U S tax on
the IRS, must obtain your correct taxpayer identification certain types of income. However, most tax treaties contain a
number(TIN) to report, for example, income paid to you, real provision known as a "saving clause." Exceptions specified
estate transactions, mortgage interest you paid, acquisition in the saving clause may permit an exemption from tax to
or abandonment of secured property, cancellation of debt, or continue for certain types of income even after the recipient
contributions you made to an IRA. has otherwise become a U.S. resident alien for tax purposes.
U.S. person. Use Form W-9 only if you are a U.S. person If you are a U.S. resident alien who is relying on an
(including a resident alien), to provide your correct TIN to the exception contained in the saving clause of a tax treaty to
person requesting it(the requester) and, when applicable, to. claim an exemption from U.S. tax on certain types of income,
1. Certify that the TIN you are giving is correct(or you are you must attach a statement that specifies the following five
waiting for a number to be issued), items:
2. Certify that you are not subject to backup withholding, 1. The treaty country. Generally, this must be the same
or treaty under which you claimed exemption from tax as a
3. Claim exemption from backup withholding if you are a nonresident alien.
U S. exempt payee. 2. The treaty article addressing the income.
Note: If a requester gives you a form other than Form W-9 3. The article number(or location) in the tax treaty that
to request your TIN,you should use the requester's form. contains the saving clause and its exceptions.
However, this form must meet the acceptable specifications 4. The type and amount of income that qualifies for the
described in Pub. 1167, General Rules and Specifications for exemption from tax.
Substitute Tax Forms and Schedules. 5. Sufficient facts to justify the exemption from tax under
Foreign person. If you are a foreign person, use the the terms of the treaty article.
appropriate Form W-8 (see Pub. 515,Withholding of Tax on
Nonresident Aliens and Foreign Entities).
Cat No 10231X Form W-9 (Rev 1-2003)
WA
Insurance Authority
P.O. Box 88030
Tukwila, WA 98138
20-Dec-07 Cert#: 5332
RECEIVED Phone 206-575-6046
King County Parks, Youth Sports Facility Grant
Attn: Butch Lovelace DEC 2 7 2007 Fax 206-575-7426
201 S. Jackson St., Ste. 700 Elvli,k'y1,E SERVICES
Seattle,WA 98104 C1 i"y UE' KEN['
RE: City of Kent
King County Youth Sports Facility grant of$30,000 for
_construction of batting cages at Wilson Playfields.
Evidence of Coverage
The above captioned entity is a member of the Washington Cities Insurance Authority
(WCIA), which is a self insured pool of over 123 municipal corporations in the State of
Washington.
WCIA has at least$1 million per occurrence combined single limit of liability coverage
in its self insured layer that may be applicable in the event an incident occurs that is
deemed to be attributed to the negligence of the member.
WCIA is an Interlocal Agreement among municipalities and liability is completely self
funded by the membership. As there is no insurance policy involved and WCIA is not
an insurance company, your organization cannot be named as an "additional insured'.
Sincerely,
le6 2_�
Eric B. Larson
Deputy Director
cc: Christopher Hills
Victoria L. Andrews
cletter
40 REQ VEST FOR MA YOR'S SIGNATURE
KEN T Please Fill in All Applicable Boxes
W A 5 H I N G T O N
Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT)
Originator: v C�f�� 1 �� �S Phone (Originator): S`j J j
Date Sent: ��� Date Required:
Return Signed Document to:—( CONTRACT TERMINATION DA
VENDOR NAME: DATE OF COUNCIL APP OVAL:
Brief Explanation of Document: -Tk C 3O po l"16 S �
�v�t Lt �s CLu-to �S c cmin ►mott1� r�vdnc�/ l 11 VA _h e-s a-(
v✓ its_ "cfi ALA"
a_C C
All Contracts Must Be Routed Through the Law Department
(This Area to be Completed By the Law Department)
Received: V,Cf47�1
Approval of Law Dept.. RECEIVED fIY4 `�LP_1012 I-'Law Dept. Comments: qa L
KENO" LAW DEPT
Date Forwarded to Mayor:
Shaded Areas to Be Completed by Administration Staff
Received:
Recommendations &'Cornents:
'
Disposition:
411
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Date Returned:
,,�r„ ",4'r ,4`^ _' ��,"Its"xt'mc, '`'��' �'' }1iz,_, ;yk},•3?7i`�; ', �,' �i,y"" $ +' '. t
� ,e."1�4'�'h, vs '�tE.�.a_,��f,;;'�k �, �^, �� �`�"a �°{���•s,�.��',.ri,�r�t. ,'� �r�k. 3:'` N4`"�'e `�'`�,'`c�°�.�
awls
Iage5870 3/05
King County
Parks and Recreation Division
Department of Natural Resources and Parks
King Street Center, KSC-NR-0700
201 South Jackson Street
Seattle,WA 98104-3855
206.296.8687 Fax 206.296.8686
TTY Relay; 711
March 31, 2008
Shane Gilbertson
Kent Parks &Recreation
220 0'Avenue South
Kent, WA 98032
RE: Youth Sports Facility Grants D38038D, $30,000
Dear Shane,
Congratulations again on your grant award. This letter serves as an "Authorization to Proceed"
with your project as it relates to this grant. Enclosed is an executed contract.
King County Parks is very pleased to be partnering with you and look forward to celebrating
milestones and the eventual grand opening. I can be reached at 206.263.6267 if you or project
members have any questions.
Sincerely,
&Z4- ;�f"�
Butch Lovelace
Program Manager
Youth Sports Facility Grant