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Home My WebLink AboutFD08-121 - Original - King County - King County Emergency Medical Services Division: 15635 SE 272nd St, Kent - 01/01/2008 9i 4eZcords M e mep,, KENO Document WA8HINCi70N CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed, if you have questions, please contact City Clerks Office. Vendor Name: Vendor Number: JD Edwards Number Contract Number: �0�' �02 This is assigned by Deputy City Clerk Description: — Detail: Project Name: Contract Effective Date: �/j5791 Termination Date: Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Department: , Abstract: C An 3b r a' S Public\RecordsManagement\Forms\ContractCover\ADCL7832 07/02 INTER-AGENCY LEASE AGREEMENT #1453 This LEASE AGREEMENT is entered into this 1st day of January, 2008 between THE CITY OF KENT as LESSOR, hereinafter referred to as "THE CITY" and KING COUNTY, a political subdivision of the State of Washington, as LESSEE, hereinafter referred to as "COUNTY". WITNESSETH WHEREAS, the CITY and the COUNTY both desire to enter into a certain Lease Agreement for the use of approximately 1367 square feet at 15635 S.E. 272"d Street., Kent, WA, hereinafter called the "FACILITY" for the stationing of a paramedic unit operated by the King County Emergency Medical Services Division. WHEREAS, the King County Emergency Medical Services Master Plan recommended that a paramedic unit be continued in the East Hill area to maintain current levels of paramedic service, and a location analysis has demonstrated that the fire station at the above address provides optimal paramedic response. WHEREAS, King County can provide additional paramedic personnel, paramedic vehicle, and equipment and supplies necessary to provide the additional paramedic services. WHEREAS, the City desires to utilize King County's Emergency Medical Services Programs. NOW THEREFORE, the parties mutually agree as follows: 1. DESCRIPTION OF LEASED PREMISES: I. Leased Space— 15635 SE 272"d Street., Kent, WA a. Garage space of approximately 960 square feet for two (2)paramedic vehicles including floor drains and automatic garage door openers; b. Sleeping space totaling 407 square feet consisting of two (2) 11' x 14'6" sleeping rooms with three (3) beds each. The sleeping quarters include eleven (11) built-in lockers (7 feet high x 2 feet wide x 23 inches deep) available for use by the COUNTY. Each bed will be supplied with mattress, mattress pad, bed spread and two (2) blankets; 1 1. DESCRIPTION OF LEASED PREMISES: I. Leased Space— 15635 SE 272°d Street, Kent, WA C. 1367 total square feet—See Exhibit"A", attached hereto and made a part hereof. II. Space Shared By The CITY And The COUNTY a. Bathroom/shower facilities for both sexes shared with Kent Fire Department personnel; b. Office space including a desk and chair; C. Kitchen facilities, dining and day rooms shared with Kent Fire Department personnel; d. Exercise room and equipment shared with Kent Fire Department personnel; e. Facilities for fueling of paramedic vehicles. 2. GENERAL SERVICES OR CONDITIONS PROVIDED BY THE CITY I. Basic Services a. Heating and Lighting- Heating, lighting and cooling will be provided by the CITY for the FACILITY and those services will be available on a 24 hour basis. b. Standby Power - The FACILITY will have an emergency generator available to provide backup power to the building to any area in the building. C. Waste - The CITY will provide a waste receptacle and collection service for all waste; EXCEPT, that the COUNTY shall be responsible for disposal of all contaminated medical waste. d. Storage Spacc - The CITY will provide storage space for limited storage of non "controlled" operation supplies. 2 2. GENERAL SERVICES OR CONDITIONS PROVIDED BY THE CITY I. Basic Services e. Meeting Room—The CITY will provide a meeting room of 600 square feet at no cost, following established Fire Department system for room scheduling. 3. GENERAL SERVICES OR CONDITIONS PROVIDED BY KING COUNTY I. General Services a. Paramedic Unit - The COUNTY will station a paramedic unit staffed with two (2)paramedics in the FACILITY. b. Securi - The COUNTY agrees to maintain all pharmaceutical supplies, including controlled substances, under mutually agreed upon methods of security and accessible only by COUNTY personnel. C. Maintenance - The COUNTY agrees to require all COUNTY personnel assigned to the FACILITY to participate in the daily, weekly housekeeping duties and other periodic cleaning of the FACILITY(building and grounds) in cooperation with Kent Fire Department personnel. d. Special Conditions - The COUNTY further agrees that any problems or issues that arise involving personnel or operations of the respective agencies will be handled as set forth in Exhibit B of this agreement, attached hereto and made a part hereof. 4. RENT I. The COUNTY agrees to pay the CITY $843.81 per month, effective January 1, 2008, for space and other systems and services described in Item 1 above, The monthly rate will be adjusted annually based upon the increase in the Consumer Price Index for Seattle and shall become effective the first day of January for each subsequent year of this lease. From the monthly rental, $238.21 each month will be placed in the City/Local 1747 Physical Fitness Program Fund. The remainder will be utilized in the operational or capital fund as the City deems appropriate. 3 5. TENANT IMPROVEMENTS I. The COUNTY agrees to pay all costs incurred in modifying the FACILITY to meet the COUNTY`S needs, including but not limited to alarm notification and lighting equipment,telephone and computer systems, security(locks) systems. a. All such modifications shall be made by the CITY with the prior written approval of the King County Emergency Medical Services Division Manager and shall be consistent with the FACILITY'S standards as determined by the CITY. Signatures of both parties are required upon completion of the improvements to show that all improvements have been completed to the satisfaction of both parties. b. Payment for the identified modifications shall be in addition to monthly payments provided for herein. Any additional costs for changes to the original plan will require prior approval by the COUNTY. All payments shall be made within 30 days of receipt of an invoice by the COUNTY. C. Any tenant improvements made subsequent to this agreement shall be made by or with the approval of the CITY with the prior written approval of the King County EMS Division Manager and shall be entered as an Exhibit to this agreement. d. The COUNTY agrees to reimburse the CITY for all direct and indirect costs incurred by the CITY for repair and replacement of CITY property which is lost, destroyed or damaged (normal wear and tear excepted) to the extend of such loss, destruction, or damage is caused by equipment or employees of the COUNTY. e. The COUNTY agrees that at the termination of this agreement to reimburse the CITY for the restoration of systems which where modified for the benefit of the Medics. 4 6. TERM I. This Lease Agreement will be on a monthly basis, effective January 1, 2008. This agreement may be terminated annually for lack of funding. (See attached addendum "A") II. Termination for Other Causes: a. This Agreement is subject to termination upon Ninety(90) days written notice by the COUNTY should: i. The CITY fail to comply with the terms and conditions express herein; ii. The CITY fails to provide work or services expressed herein. b. This Agreement is subject to termination upon ninety(90) days written notice by the CITY should: i. The COUNTY fail to comply with the terms and conditions of this agreement. ii. If, in the judgement of the City the relationship is no longer compatible with the organizational philosophy or values of the Fire Department, or the City determines that leasing space pursuant to this agreement does not serve the interest of the City. III. Changes: a. Either party may request changes in the services to be performed or provided hereunder. Proposed changes which are mutually agreed upon shall be incorporated by written amendment to this agreement signed by both parties. 7. HOLD HARMLESS AND INDEMNIFICATION I. The COUNTY agrees to assume responsibility for all liabilities that occur or arise in any way out of occupancy of the rented space at the FACILITY, and to save and hold harmless the CITY, its employees and officials, harmless from all claims, causes of action, costs, expenses, loses and damages, including the cost of defense, incurred as a result of any negligent actions or omissions of the COUNTY, its agents, officers, or employees arising out of or relating to the performance of this agreement. 5 7. HOLD HARMLESS AND INDEMNIFICATION II. The CITY agrees to assume responsibility for all liabilities that occur or arise in any way out of the performance of this agreement by its agents, officers, or employees, and to save and hold harmless the COUNTY, its employees and officials, from all claims, causes of action, costs expenses, loses and damages, including the costs of defense, incurred as a result of any negligent acts or omissions of the CITY, its agents, officers, or employees arising out of or relating to the performance of this agreement. 8. INSURANCE I. The CITY understands that the COUNTY is self-insured. The County shall provide the CITY with proof of said insurance upon request. 9. NOTICES I. Official notice under this lease shall be given as follows: To City: City of Kent Fire Department 24611 116th Ave. S.E. Kent WA 98030 To County: King County Real Property Division 500A Administration Building 500 Fourth Avenue Seattle WA 98104 6 IN WITNESS WHEREOF,the parties hereto have executed this agreement the day and year first above written. LESSOR: CITY OF KENT LESSEE: PUBLIC HEALTH, FIRE DEPARTMENT SEAT E-KING COUNTY BY: BY: T E: AYOR TITLE: DIRE TO DATE: 0 DATE: 4 G660� APPROVED AS TO FORM: APPROVED AS TO FORM: BY•1!!Ll - ` BY: �)z-,,�C ity of Kent Attorney Deputy Prosecuting Attorney DATE:_ — _ O Cf' DATE: v BY: Manager Property Services Division DATE: e// 'q $ 7 i {w" N {� KIM • a QJ • � —� � v � GSW�Z om_••�x — cso.�a.xo 4r,7N~Ono W O W L' - {Y.W OOXX 8 EXHIBIT B Special Conditions Interagency Cooperation a. The COUNTY agrees to designate one (1)paramedic on each duty shift who will coordinate the station activities and issues with the Station Officer, including but not limited to regular maintenance of the FACILITY by on-duty personnel b. The COUNTY agrees that when issues, conflicts or problems arises,the Station Officer and the designated COUNTY employee shall attempt to resolve the matter at their level. If the matter is unable to be resolved at that level it shall be taken to the next level of the respective chains of command, up to and including the Fire Chief for the CITY and the Manager of the King County Emergency Medical Services Division for the COUNTY. C. The COUNTY recognizes the importance of the organizational philosophy and values of the CITY and agrees to cooperate with the CITY to support those values. The COUNTY further agrees to abide by Kent Fire Department Policies and Procedures as discussed and agreed to by the Fire Chief and Manager of the King County Emergency Medical Services Division.Date: 3 aS D 4 Date: (,13 jog Approved- A roved4�_e n pp Suzette C , M or Director Public Health, Seattle-King County 9 ADDENDUM "A" The County's obligations to Lessor, if any, that extend beyond the current calendar year are contingent upon approval of the lease by the King County Council or appropriation by the King County Council of sufficient funds to pay such obligations. Should such approval or appropriation not occur,this lease and all County obligations hereunder will terminate at the end of the current calendar year in which such approval or appropriation expires. 10 REQUEST FOR MAYOR'S SIGNATURE KEN T Please Fill in All Applicable Boxes WASHINGTON Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Originator: "� , �.?"� Phone (Originator): Date Sent: _ �_ -; Date Required: Return Signed Document to: CONTRACT TERMINATION DATE: g �1 [VENDOR NAME: L ,ram "II-r-11 DATE OF COUNCIL APPROVAL: Brief Explanation of Document:R-L� ' c-�,?. ; �C7 ,'_Ec" ��.� � Z-`j .�� S L %C� �y1�_.�%��7 <G�� 1�• �'�2-„C-�c�� • ��2 � 4v Al'%�' F5-1 4' Lj All Contracts Must Be Routed Through the Law Department (This Area to be Completed By the Law Department) Received: RE C Approval of Law Dept.: �`--�•' � /J� �� , Law Dept. Comments: MAR 1 3 20 $ KENT LAW DEPT, Date Forwarded to Mayor: Shaded Areas to Be Completed by Administration Staff Received: Recommendations & Comments: At Disposition: Date Returned: Iage5870 3/05