HomeMy WebLinkAboutPK08-101 - Original - Jordan Law Office, P.S. - Conflict Public Defense Services - 05/26/2008 � s
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KENT WASHINGTON Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submissi n to City Clerks Office. All
portions are to be completed, if you have questions, please conta t City Clerks Office.
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Vendor Name: D/.>;n �� �-t�� C� Vendor Number: D�d�3(e 0•�f TU
JD Edwards Number 1405
Contract Number:
This is assigned by Clerk's Office
Description: U�� �� C U (� De-re--Ase- ro - C
Detail: (Ck Lie,A sr- ( 00 PLA q 1,, � C � �- � 64� �/1 q
Project Name: C04 ((J 41k CO c.< <n
Contract Effective Date: M.4,1ZOO U Termination ate; . Z 0d b
Contract Renewal Notice (Days): 3 o
Number of days required notice for termination or renewal or am 7
ndment
Contract Manager: O Vk d V�SO Departme t:
Abstract:
5 Public\RecordsManagement\Forms\ContractCover\ADCL7832 07/02
•
KENT
W A S M I N G T O N
AGREEMENT FOR CONFLICT PUBLIC DEFEN E SERVICES
Between the City of Kent and Jordan Law O1 e, P.S.
THIS AGREEMENT is entered into by and betwee the CITY OF KENT, a
Washington municipal corporation, hereinafter referred to as"City," and JORDAN LAW
OFFICE, P.S., hereinafter referred to as "Conflict Counsel."
In consideration of the mutual agreements and co enants set forth in this
Agreement, the parties agree as follows:
1. Scope of Services. Conflict Counsel agrees to p ovide competent criminal
defense services to all indigent defendants charged in the Ke t Municipal Court who are
not represented by the law firm on contract with the City or regular public defense
services due to a conflict of interest. Upon appointment, Co flict Counsel shall enter a
Notice of Appearance and provide legal representation for ach of these defendants
from the time of receiving notice or an order of appointme t through arraignment, if
appropriate, pretrial hearings, trial, sentencing, review hear ngs, revocation hearings,
and appeals. Conflict Counsel is specifically required to:
a. Appear and competently represent the d fendant at all hearings for
cases charged in the Kent Municipal ourt. Conflict Counsel's
appearance may be required at the K nt Municipal Court, Kent
Corrections Facility, or appellate courts.
b. Represent assigned defendants from th date of appointment until
jurisdiction of the court is terminate , including through the
appellate process and any remand peri d.
C. Investigate criminal matters by meeti g with the defendant or
witnesses in person or by telephone, rev ewing evidence, reviewing
the law, and performing other tasks necessary to provide a
competent and complete defense.
d. Prepare and file with the court legal do uments including but not
limited to notices of appearance, plea dings, motions, and other
notices in order to provide competent and complete defense to
clients and in order to comply with cou rules, and the laws and
regulations applicable to the defense o criminal charges.
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES- 1
e. At all times, comply with court rules, rule of professional conduct,
and all statutes, rules, regulations, and rocedures applicable to
criminal defense work in the state of Wa hington.
f. Maintain a productive and professional working relationship with
the court and other officers of the court.
g. Comply with the terms and conditions of this Agreement and the
City's underlying Request for Proposal related to this Agreement
except to the extent that the Request f r Proposals conflicts with
this Agreement, in which case the ter s of the Agreement shall
prevail.
h. From time to time, meet with the cou and other officers of the
court to provide input regarding court processes and policies.
i. Attorneys representing clients pursuant to this Agreement shall
attend a minimum of seven (7) hours oflcontinuing legal education
in areas relating to criminal defense or real practice.
j. Notify the City's Housing and Human S rvices office of any formal
complaints filed against Conflict Counsel, whether such complaints
are made to the Washington State Ba Association or directly to
Conflict Counsel. Such notice shall be filed with Housing and
Human Services within five (5) business days of Conflict Counsel's
discovery of such complaint. Conflict (Counsel shall cooperate in
any investigation instituted by Hous ng and Human Services,
except to the extent that such coopers ion would violate the Rules
of Professional Conduct.
k. Maintain organized client flies in accor ance with acceptable legal
practices and in accordance with ashington State records
retention requirements, if any.
2. Number of Attorneys. Conflict Counsel will pr vide an adequate number of
attorneys to efficiently manage each court calendar in a manner that avoids
unnecessary delay and sufficient representation for all a signed clients in completing
each calendar.
Sufficient counsel shall be provided to represent de endants during the vacation
and illness of Conflict Counsel and calendars that occur imultaneously in more than
one courtroom.
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES - 2
(between 0ty of Kent and Jordan Law Office,P.S.)
3. Defendant's Access to Conflict Counsel. Conflict(Counsel shall be available
to clients represented by Conflict Counsel to ensure that clieZ are provided with the
assistance of their attorney as required by the Rules of Professional Conduct, court rule,
and state and federal law. The parties agree that client acces to Conflict Counsel prior
to appearance in court is paramount.
Conflict Counsel shall meet with all in-custody client at the Kent Corrections
Facility ("KCF") within 48 hours of notification of appointmen , excluding weekends and
holidays. Conflict Counsel will appear at the KCF to consult ith clients as necessary.
In addition to regularly scheduled court hearings held at the CF, Conflict Counsel shall
be available to incarcerated clients and respond to requests ubmitted by those clients.
Clients that are incarcerated in the KCF who wish to call Co flirt Counsel shall, during
predetermined times designated by Conflict Counsel, be ermitted to call Conflict
Counsel either to leave a message with Conflict Counsel or to speak with Conflict
Counsel. If a client is incarcerated at the King County Re ional Justice Center on a
separate matter, but will be transferred to the KCF, Conflict Counsel shall meet with the
client within a reasonable period of time following notice o appointment and further
shall see such clients in follow-up meetings as necessary.
4. Indigent Screening. Determinations of indigein
y for purposes of eligibility
for appointed counsel under this Agreement are madthrough an independent
screening process established by the court and by direct aointments from the court.
Such appointments are made in accordance with state laShould Conflict Counsel
determine a defendant is not eligible for assigned counsel or to the establishment of
the attorney/client relationship, Conflict Counsel may promptly advise the court to
reconsider the eligibility of that defendant. The court's dete mination of indigency shall
be final and binding upon Conflict Counsel.
5. Conflict Counsel Employees or Associated Coun el. Any counsel associated
with or employed by Conflict Counsel shall have the aut ority and qualifications to
perform the services called for herein, and Conflict Co nsel may employ and/or
associate counsel to assist Conflict Counsel at Conflict C unsel's expense. Conflict
Counsel and all counsel employed or associated pursua t to this section shall be
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES-3
(between City of Kent and Jordan Law Office,P.S.)
admitted to the practice of law in the state of Washington a d be in good standing as
such, pursuant to the rules of the Supreme Court of the Sta a of Washington.
Conflict Counsel shall be responsible for perfor ance of this Agreement,
notwithstanding that other counsel may be employed or asso fated by Conflict Counsel
to perform services hereunder. Conflict Counsel shall activel supervise associated and
employed counsel throughout the term of this Agreement, and any renewals hereof, to
ensure that all cases are promptly and effectively ha died from the time of
appointment until conclusion of Conflict Counsel's represent tion of the client.
Conflict Counsel shall notify the City of any proposed association or
employment of counsel for purposes of performing the sery ces called for herein, and
shall include in such notification all of the information called I or in section VIII entitled
""Required Information" in the Request For Proposal. Qconflict Counsel shall be
responsible for providing any required training and/or supe ision at Conflict Counsel's
sole cost and expense. The City shall have the authority o prohibit an unqualified
attorney from performing the work called for in this Agree ent
No Rule 9 qualified or other legal intern shall perform the services called
for herein without the prior approval of the City.
6. Term of this Agreement. This Agreement shal commence on May 19th,
2008, and shall be in force and effect through December 31 2008, with the City's sole
option to extend the agreement for up to three (3) additio al one year terms, unless
either party terminates this Agreement in accordance with Section 14 of this
Agreement, entitled "Termination."
At the commencement of this Agreement, all ther agreements between
the parties shall be superseded and shall be null and void.
7. Proof of Professional Liability Insurance. Confli Counsel shall procure and
maintain for the duration of the Agreement, insurance of th types and in the amounts
described in Exhibit A attached and incorporated by this re erence.
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES -4
(between City of Kent and Jordan Law Office,P.S.)
i
8. Indemnification. Conflict Counsel shall indemnify, defend, and hold the
City, its elected officials, officers, and employees harmless from any and all claims
whatsoever related to or arising from the performance of Conflict Counsel's obligations
pursuant to this Agreement, including but not limited to claims arising out of the errors
and omissions of Conflict Counsel relating to the representation or lack of
representation of clients, and/or by reason of accident, injury, or death caused to any
persons or property of any kind occurring during the performance or lack thereof of the
work required by this Agreement, or traveling to or from any lace to perform the work
required by this Agreement, except to the extent they are caused by the negligence of
the City. The failure of Conflict Counsel to carry insurance in a quantity sufficient to
defend a claim or lawsuit or cover any judgment that results shall not operate to limit
Conflict Counsel's indemnification or defense of the City. Th s indemnification section
shall survive the expiration or termination of this Agreement.
9. Nondiscrimination. In the hiring of employees for the performance of work
under this Agreement, Conflict Counsel, or any person actin on behalf of such, shall
not, by reason of race, religion, color, sex, national origin, age, marital statutes, sexual
orientation, or the presence of any sensory, mental, or physical disability or handicap,
discriminate against any client or any person who is qualified, available, and who
applies to perform the work, or performs the work, called fo in this Agreement.
Conflict Counsel shall execute the attached City f Kent Equal Employment
Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon
completion of the contract work, file the attached Compliance Statement.
10. Compensation.
a. Payment for Services: The City shall pay Conflict Counsel the sum
of $3,200 per month. This per month s m shall include all costs
associated with Conflict Counsel's repres ntation unless otherwise
specifically provided for section 10(c) o this Agreement. These
costs shall include, but not be limited t , license fees; insurance
costs; rent; legal research materials an databases; training and
education; the costs of additional attorneys, paralegals,
administrative assistants, secretaries, and receptionists;
computers; copy machines or copy services; desks and other office
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES - 5
(between City of Kent and Jordan Law Office,P.S.)
equipment; office supplies; the provision of discovery to the
prosecutor; delivery costs; telephone, ir ternet, and utility costs;
travel time and expenses; reporting cos:s; and all time spent by
the law firm or attorney representing indigent clients. The City will
remit payment within forty-five (45) days of its receipt of a proper
invoice and the reports required by section 10(d). Any billing not
received by the City's Housing and Human Services office on or
before the tenth (101h) day of the month shall not be due and
payable until the City's next billing period.
b. Case Load Limits. The monthly sum set forth in section 10(a)
above presumes that Conflict Counsel will be assigned up to 250
cases per year. For the purposes of this subsection, in the event
Conflict Counsel is asked to act assist a defendant in court, for
example at arraignment or filling out court forms, but is not
officially assigned to the case permanen ly, such assistance shall
not be counted as a case for the purpose 3 of determining whether
the 250 case assignment limit has been met. Also, a case will only
be included in the case load calculation one time. Therefore, in the
event Conflict Counsel is permitted to withdraw from a case, and is
later required to represent the client again for that same case, the
reassignment to the case will not be included in determining
whether the 250 case limit has been met. In the event that
Conflict Counsel is assigned over 250 cases in a calendar year, the
City and Conflict Counsel shall, prior to exceeding the 250 case
assignment limit, negotiate payment for the additional cases. It
shall be the responsibility of Conflict Counsel to notify the Human
Services Department in the event Conflict Counsel anticipates that
it will exceed the 250 case assignment limit. Conflict Counsel shall
establish case load limits for attorneys as igned to perform services
under this Agreement that ensure effective representation of each
and every client.
C. Miscellaneous Costs. The City agrees to r imburse Conflict Counsel
for all reasonable costs associated with obtaining and transcribing
trial court records for appeal purposes, if such costs have not been
waived, and reasonable and necessary expert or investigative
costs.
d. Billing. Conflict Counsel shall bill the City, in care of the City's
Housing and Human Services office, on or before the tenth (loth)
day of the month for services provided during the preceding
month. Conflict Counsel's invoice shall include the following
charges:
(i) the payment set forth in subsection 10(a) and 10(b) above;
and
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES-6
(between City of Kent and Jordan Law Office,P.S.)
(ii) reasonable costs incurred by Conflict Counsel under
subsection 10(c) above for the previous month or months.
e. Monthly Reports. In,,addition, Conflict ounsel shall remit with
each monthly invoice two reports which depict the following
information:
(i) Case Assignments - Identify all cases to which Conflict
Counsel was appointed during the prior month. This report
shall list the defendant name(s)1 charges(s), and cause
number(s).
(ii) Case Dispositions - Identify all c ses which have reached
disposition during the prior mon h. This report shall list
each defendant name(s); charge( ); cause number(s); the
disposition of the case (i.e., guilty, not guilty, guilty to
amended charge, etc.); whether t e case went to trial, and
if so, whether bench or jury trial- and whether an appeal
was filed.
The submission of these reports ith the monthly invoice is
a condition of payment under thi Agreement.
11. Discovery Provided. The City shall provide Conflict Counsel one (1) copy
of all discoverable material concerning each assigned case at no cost to Conflict Counsel
or its client, with the exception of audio and video tapes whi h shall be made available
for inspection in accordance with rules for discovery. Like ise, Conflict Counsel shall
provide discovery to the City upon request at no cost to the City, with the exception of
audio and videotapes, which shall be made available for ins ection in accordance with
rules for discovery.
12. No Assignments or Subcontracts. No assig ment or transfer of this
Agreement nor of any interest in this Agreement shall be made by either of the parties,
without prior written consent of the non-assigning party.
13. Conflict of Interest. In the event the repr sentation of a defendant
hereunder raises a conflict of interest such that Conflict Co nsel cannot represent the
defendant, said defendant shall be promptly referred to the Kent Municipal Court for
further assignment.
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES - 7
(between City of Kent and Jordan Law Office,P.S.)
14. Termination.
a. For Cause. The City or Conflict Counsel may terminate this
Agreement immediately in the event the other party breache the Agreement and such
breach is not corrected to the reasonable satisfaction of the injured party in a timely
manner after notice of breach has been provided to the other party. Each and every
term of this Agreement is material. The failure of any party to
comply with any term of
this Agreement shall be a breach of this Agreement. Additional cause shall be found in
the event Conflict Counsel fails to render adequate representation to clients, the willful
disregard for the rights and best interests of the client, an the willful disregard for
standards applicable to the work performed pursuant to thi Agreement.
b. For Reasons Beyond Control of Parties; ether party may terminate
this Agreement without recourse b the other where performance is rendered
9 Y
impossible or impracticable for reasons beyond such party's easonable control such as
but not limited to acts of nature; war or warlike operations; ivil commotioh; riot; labor
dispute including strike, walkout, or lockout; sabotage; r superior governmental
regulation or control.
C. Without Cause. Either party may termi ate this Agreement at any
time with or without cause upon giving the non-terminating party not less than ninety
(90) days prior written notice.
15. Agreement Applicable to All Employees and Vo unteers. The terms of this
Agreement shall apply to all persons who are employed y, contracted by, or who
volunteer for, Conflict Counsel, including but not limit d to attorneys, interns,
paralegals, office assistants, secretaries, and investigators
16. Status of Conflict Counsel. This Agreement c Its for the performance of
the services of Conflict Counsel as an independent contrac or and Conflict Counsel will
not be considered an employee of the City for any purpose. Conflict Counsel and/or its
subcontractor(s) shall secure at its own expense and be esponsible for any and all
payment of income tax, social security, state disabilit insurance compensation,
unemployment compensation, worker's compensation, an all other payroll deductions
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES -8
(between Co of Kent and Jordan Law Office,P.S.)
for Conflict Counsel and its officers, agents, and employees nd the costs of all business
licenses, if any, in connection with the services to be perfo med hereunder. Conflict
Counsel shall be solely responsible for any and all claim or lawsuits filed against
Conflict Counsel by personnel employed by Conflict Counsel elated to the conditions or
terms of employment by Conflict Counsel, and Conflict Coun del shall defend, indemnify,
and hold harmless the City and its employees and officers from any such claims or
lawsuits.
17. Compliance with Laws. At all times, Conflict Co nsel shall comply with all
applicable state, federal, and city laws and regulations, an all court rules, evidence
rules, and all cannons and rules of professional conduct ap licable to attorneys.
18. Additional Services. Conflict Counsel may a requested to perform
additional services beyond the original scope of services as efined in section 1 of this
Agreement. Such work will be undertaken only upon writte authorization of the City
based upon an agreed amount of compensation. Conflict ounsel shall comply with
standards for public defense services as may be adopted by the City pursuant to
Chapter 10.101 RCW.
19. Notices. All notices and other written documen ation shall be sent to the
parties at the following addresses unless otherwise requested in writing:
City of Kent: C nflict Counsel:
Katherin Johnson A n: Michael Jordan
City of Kent J rdan Law Office
220 Fourth Ave. S. 2 01 N. 30th
Kent, WA 98032 T coma, WA 98403
20. Entire Agreement - Amendments. This instru ent contains the entire
Agreement between the parties for the contemplated work a d services to commence
May 19, 2008, and it may not be enlarged, modified, altere , or amended except in
writings signed and endorsed by the parties; provided, Secti n VI, entitled "Scope of
Services - Requirements of Conflict Counsel" set forth in the Request for Proposals -
Conflict Counsel for Public Defense", which is associated with his Agreement, shall be a
part of this Agreement except to the extent this Agreement and Section VI conflict, in
which case the conflicting term of this Agreement shall prev il.
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES - 9
(between City of Kent and Jordan Law Office,P.S.)
21. Duplicate Originals. This Agreement is execut d in duplicate originals.
22. Effective Date. This Agreement will become a ective upon the last date
entered below.
CITY: CONFLICT COUNSEL:
City of Kent 3ordan Law ice, P.S.
Prin a Suzette Cooke rin Na L C a C d !}+✓
Title: Mavor Title: 0 1 tris
Dated: ap6 Dif Dated:-' —Za z.0
ATTEST:
Brenda Jacober, Cit Clerk
APPROVED AS TO FORM:
Kent Law Department
P\Ov11\Fllee\OpenFllee\1215\Confllc[CouneelAgmemem-200B Goc
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES- 10
(between City of Kent and Jordan Law Office,P.S.)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORT NITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding
equal opportunity. As such all contractors, subcontract rs and suppliers who
perform work with relation to this contract shall comply q ith the regulations of
the City's equal employment opportunity policies.
The following questions specifically identify the require ents the City deems
necessary for any contractor, subcontractor or supplier o this specific contract
to adhere to. An affirmative response is required o all of the following
questions for this contract to be valid and binding. If any contractor,
subcontractor or supplier willfully misrepresents themsel es with regard to the
directives outlines, it will be considered a breach of contr ct and it will be at the
City's sole determination regarding suspension or termination for all or part of
the contract;
The questions are as follows:
1. I have read the attached City of Kent administrative olicy number 1.2.
2. During the time of this contract I will not discriminate in employment on the
basis of sex, race, color, national origin, age, or the p esence of all sensory,
mental or physical disability.
3. During the time of this contract the prime contracto will provide a written
statement to all new employees and subcontractors i dicating commitment
as an equal opportunity employer.
4. During the time of the contract I, the prime contracto , will actively consider
hiring and promotion of women and minorities.
5. Before acceptance of this contract, an adherence stat ment will be signed by
me, the Prime Contractor, that the Prime Contra or complied with the
requirements as set forth above.
By signing below, I agree to fulfill the five requirements ,referenced above.
Dated this n/ day of G , 204.
By:
For:
Title: �� e
Date
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES-EEO DOC MENTS
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE ATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to
federal and state laws. All contractors, subcontractors, consultants and suppliers
of the City must guarantee equal employment Opportunity within their
organization and, if holding contracts with the City amounting to $10,000 or
more within any given year, must take the following affir ative steps:
1. Provide a written statement to all new employees and subcontractors
indicating commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and
women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the
City's nondiscrimination and equal opportunity requirements shall be considered
in breach of contract and subject to suspension or termination for all or part of
the contract.
Contract Compliance Officers will be appointed by the irectors of Planning,
Parks, and Public Works Departments to assume the foil wing duties for their
respective departments.
1. Ensuring that contractors, subcontractors, consultants and suppliers subject
to these regulations are familiar with the regulations and the City's equal
employment opportunity policy.
2. Monitoring to assure adherence to federal, state and I cal laws, policies and
guidelines.
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES- EEO DOCU vIENTS
` f
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor
awarded the contract.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and
declare that the before-mentioned company was the prime contract for the
contract known as that was entered into
on the (date) between the firm I
represent and the City of Kent.
I declare that I complied fully with all of the requirements and obligations as
outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of
Kent Equal Employment Opportunity Policy that was part of the before-
mentioned contract.
Dated this day of , 2003.
By:
For:
Title:
Date:
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES-EEO DOCU ENTS
EXHIBIT A
INSURANCE REQUIREMENTS
Insurance
The Contractor shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance oft the work hereunder by
the Contractor, their agents, representatives, employees or subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described elow:
1. Professional Liability insurance appropriat to the Consultant's
profession.
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Professional Liability insurance shall be written with limits no less
than $1,000,000 per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed t contain, the following
provisions for Automobile Liability and Commercial Gen ral Liability insurance:
1. The Contractor's insurance coverage shall a primary insurance as
respect the City. Any Insurance, self-insur nce, or insurance pool
coverage maintained by the City shall :beexcess of the Contractor's
insurance and shall not contribute with it.
Z. The Contractor's insurance shall be endors d to state that coverage
shall not be cancelled by either party, exce t after thirty (30) days
prior written notice by certified mail, retur receipt requested, has
been given to the City.
3. The City of Kent shall be named as an a ditional insured on all
policies (except Professional Liability) as r spects work performed
by or on behalf of the contractor and a c py of the endorsement
naming the City as additional insured s all be attached to the
Certificate of Insurance. The City resew Is the right to receive a
certified copy of all required insurance po icies. The Contractor's
Commercial General Liability insurance sh II also contain a clause
stating that coverage shall apply separate) to each insured against
whom claim is made or suit is brought, ex ept with respects to the
limits of the insurer's liability.
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES-INSURA ICE REQUIREMENTS
EXHIBIT A
INSURANCE REQUIREMENTS
(cont.)
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less
than A:VII.
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of the Contractor
before commencement of the work.
F. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or shall
furnish separate certificates and endorsements for each subcontractor. All
coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Contractor.
AGREEMENT FOR CONFLICT PUBLIC DEFENSE SERVICES- EEO DOW ENTS
I05-19-2008 02:45pm From-Hall-Conway-Jackson, Inc
4253681193 T-064 P 002/002 F-241
AVDR,D., CERTIFICATEW LIABILITY INSURANUO JO"RT.A;f 05 19/08
RODUCER THIS CERTIFICATE IS ISS ED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
1W-Professional Liab Program HOLDER.THIS CERTIFIC TE DOES NOT AMEND,EXTEND OR
?.0. Sox 8010 ALTER THE COVERAGE FFORDED BY THE POLICIES BELOW.
dill Creek wA 98082-8010
Phozie: 425-368-1200 Fax:425-368-1290 INSURERS AFFORDING ERAGE NAIC4
NSURED INSURER A. Great Aide icaa Ins. Co.
INSURER B
Jordan Law Offloe INSURER C
2201 North 30th Street INSURER
Tacoma MA 98403
INSURER E
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDI ATE0 NOTWITHSTANDING
ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICA MAY BE ISSUED OR
MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS D CONDITIONS OF SUCM
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
PWIT
LTR NSR TYPE OF INSURANCE POLICY NUMBER DAJTE OD/YY PDATE MMIDO 10 LIMITS
GENERAL LIABILITY EACH OCCURRENCE $
Da
COMMERCIAL GENERAL LIABILITY PREMISES(Ea owu ennca S
CLAIMS MADE � OCCUR MED EXP(Any one parson) S
PERSONAL&ADV INJURY S
_ GENERAL AGGREGATE 5
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS•COMP/OP ACG 5
POLICY PRO. LOG
JECT
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT S
ANY AUTO (Ea aeeNenU
ALL OWNED AUTOS BODILY INJURY
SCHEDULED AUTOS (Per person) S
HIRED AUTOS
BODILY INJURY $
NON-OWNED AUTOS (Par xolaonl)
PROPERTY DAMAGE $
(Pers=denU
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT s
ANY AUTO OTHER THAN EA ACC 5
AUTO ONLY. AGG 5
EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE 5
OCCUR CLAIMS MADE AGGREGATE 5
S
DEDUCTIDLE $ _
RETENTION S S `—
WORKERS COMPENSATION AND T RY LIMITS ER
EMPLOYERS'LIABILITY
ANY PROPRIETOR/PARTNERJEXECUTIVE E.L.EACH ACCIDENT S
OFFICER/MEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYEE S
If yes describe under
SPECIAL PROVISIONS below E L DISEASE-POLICY LIMIT 5
OTHER
A Lawyers Prof Liab LPL4855614 06/01/08 02/01 09 Per Claim $1,000,000
Aggregate $1,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
$5,000 Deductible
CERTIFICATE_HOLDER CANCELLATION
CITY .EN SMOULD ANY OF THE ABOVE QESCRI9E0 POLICIES BE CANCELLED BEFORE THE EXPIRATIOI
DATE THEREOF,THE ISSUING INSURER WILL ENOGAVOR TO MAIL 30 DAYS WRITTEN
NOTICE TO THE CERTIFICA? MOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL
City of Kent IMPOSE NO OBLIGATION OR IABILITY OF ANY KIND UPON THE INSURER.ITS AGENTS OR
Housing a.ud Human Services
Attn: Jason Johnson REPRESENTATIVES.
220 Fourth Avenue South AUTHORIZEDREPRESENTAT
Kent WA 90032
ACORD 25(2001/08) O ACORD CORPORATION 118
H-19-2008 02:44pm From—Hall—Conway— ackson, Inc. 4253681293 T-064 P 001/002 F-241
4,
HALLnCONWAYmJACKSON INC.
21540 30th Drive S.E., Suite 140, Bothell, W 98021
PO Box 8010, Mill Creek, WA 98082-8010
(425) 368-1200
Date: May 1 , 2008
F A X
Number of P ges Including Cover: 2
To: City Of Kent From. Jai a Bingham
Attn: Jason Johnson Phone: (42�) 368-1200
Fax: 253-856-6070 Fax: (42 ) 368-1293
Re: Jordan Law Office LPL4865614
Certificate of Insurance
Attached is the Certificate of Insurance you have requested for the above referenced
Insured. The original will be mailed today directly to your office.
If you have any questions or need anything'additional, please I t us know.
Thank you for your business,
0 796t
C1e
Bingham
fessional Liability Department
This transmission is intended for the addressee only. If you receive this co munication in error, please
contact our office immediately, by phone at(425)368-1200.
REQUEST FOR MAYOR'S S GNATURE
KENT Please Fill in All Applicable oxes
W-HINOTON
RoutingInformation ALL REQUESTS MUST FIRST BE ROUTED THROUG THE LAW DEPARTMENT
Ori inator: Jason Johnson Phone (Originator): 5061
Date Sent: 05/07/2008 Date Required:
Return Signed Document to: Jason CONTRACT TERMINATION DATE: 12/31/2008
Johnson, Div. Human Services
VENDOR NAME: Jordan Law Offices DATE OF COUNCI APPROVA . 05/06/2008
Brief Explanation of Document:
The law firm of Stewart, Beall, MacNichols and Harmell, contracts with he City to provide counsel to
indigent defendants. In a case where Stewart, Beall, MacNichols and H rmell, has a conflict of interest,
the court appoints other counsel to represent that defendant.
The conflict counsel process had the City paying on a per incident basis to several different firms. This
process was complicated to manage and more expensive.
City staff reviewed best practices from around Washington State and di covered that many municipalities
contact with a single firm for conflict counsel. Oversight of a single con list counsel contract is much
easier to audit and eliminates the possibility of paying for conflict couns I twice for one incident.
After development of a RFP, a 4 weeks bidding process, staff review of roposals and interviews, City
staff have selected Michael Jordan and James Feldman of Jordan Law 0 ices P.S. Inc..
Attached is the agreement with Jordan Law Offices P.S. Inc. for $37,200 a year representing roughly 250
incidents. This agreement amount would be pro-rated for 2008 as the start date for this work would
begin May 19 2008.
All Contracts Must Be Routed Through The La Department
(Thiq&F4 to tE1ed by t �a ��part��� t) ,,l /A1 L
`tea C7 6 ��.� l.�'���I�� 7 �(t1 I
Received: Lj 6
' "
I I ��
Approval of Law Dept.: AY fi 2003 `� �Vr— ,��` �4 C�k li U ` '�' ��c� t
Law Dept. Comments: w LWf PT
I �
Date Forwarded to or: \
,j �
Shaded Areas To Be Completed By Administration Staff
Received:
Recommendations and Comments:
Disposition:
Date Returned: �