HomeMy WebLinkAboutIT08-092 - Original - ISMS, Inc. - East Hill Data Center Physical Design Consulting Services - 06/06/2008 Records M eme
KE 'NOT Document
WA9MINCTON
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission to City Clerks Office. All
portions are to be completed, if you have questions, please con act Mary Simmons, City
Clerks Office.
Vendor Name: S,S .M .S . 7Y-(\c . Vendor Number:
JD Edwards Number
Contract Number:
This is assigned by Mary Simmons
Description:
Detail:
Project Name:
Contract Effective Date: to 1/0 1 bid Termination Date:
Contract Renewal Notice (Days):
Number of days required notice for termination oe renewal or a endment
Contract Manager: Departm nt:
c
Abstract:
,�U o
ADCL7832 07/02
•
KENT
W A S H I N G T O N
CONSULTANT SERVICES ACRE MENT
between the City of Kent a d
ISMS, Inc.
THIS AGREEMENT is made between the City of Kent, a Was ington municipal corporation
(hereinafter the "City"), and ISMS, Inc. organized under the la s of the State of California,
located and doing business at 300 East State Street, Suite 470 Re lands, CA 92373 (hereinafter
the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the ity in accordance with the
following described plans and/or specifications:
ISMS will provide a data center physical design to the City of
Kent that is appropriate to meet the current and future need of
the City, including the following specific details. These detail
will be provided to the City's chosen building architect as tex
specifications and to-scale drawings as appropriate for the a chitect's
inclusion in the overall building construction drawing set.
Inc I u d ed InThisScopeOf Work
• Conceptual Scope of the Data Center including location
and interconnection of Date Center, NOC, and Head-
End
• Consideration of any LEED Certification initiatives that
the City wishes to pursue for this building
• Support facilities to be included in the design will be
maintenance, staging, storage, and any facilities visitor
considerations
• Description of technology, hardware, and equipment
types to be located within the data center, both initially
and future
• Interior floor plans and physical layout drawings
• Interior acoustical surface treatments specifications
• Interior lighting design and specifications
• Computer flooring design and specifications (if raised
flooring is to be used)
• HVAC and humidity specifications, potential heat
loads from all sources, and thermal patterns, including
all requirements for HVAC including air flow, cooling
capacities, and emergency backup
• Electrical supply requirements including filtered power;
lighting, surge, and noise protection; and grounding
specifications
CONSULTANT SERVICES AGREEMENT - 1
(Over$10,000)
• DC equipment power requirements and specifications
including a complete DC power design (if DC power is
to be utilized)
• Backup power requirements to support technical systems,
including cooling and minimum lighting
• Specifications for security and facility access control
• Specifications for facility monitoring, such as fire, water
incursion, thermal monitoring, power fluctuation monitoring,
etc.
• Specifications for fire suppression methodology and
design
• Ceiling specifications
• Wiring pathway specifications, cabling troughs, and
installation specifications
• Maintenance area specifications
• Storage area specifications
• Plumbing requirements & design (if any are required)
• Interior equipment rack layouts and specifications
including cooling, grounding, mounting, assembly, electrical
requirement, etc.
• All facility furniture requirements, in addition to equipment
racks, including such items as stationary and
portable work surfaces, cabinets, tables, seating, test
benches, etc.
• All conduit and access placements and specifications
• Specifications for ingress and egress from the facility to
outside services
• All required on-site meetings with Kent IT personnel
and architects to complete the data center design
• All deliverables including written specifications, drawings,
documents, photographs, samples, and any other
items required to ensure the accurate and complete
transfer of information to the building architectural firm
and/or contractors
0 If the NOC and Head End are to be included in the same physical
location as the Data Center, ISMS will include the NOC and
Head End design within this scope of work. Should one or more
be remotely located, ISMS will provide an update to this scope of
work to include those separate facilities as well.
Consultant further represents that the services furnished Linder this Agreement will be
performed in accordance with generally accepted professional pra ices within the Puget Sound
region in effect at the time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks
described in Section I above immediately upon the effective date f this Agreement. Upon the
effective date of this Agreement, Consultant shall complete the work described in Section I
within 90-120 days after receipt of letter of engagement
and deposit payment.
III. COMPENSATION.
CONSULTANT SERVICES AGREEMENT - 2
(Over$10,000)
A. The City shall pay the Consultant, based on time and materials, an amount not to
exceed $49,000 plus expenses for the services described in this Agreement. This is
the maximum amount to be paid under this Agreement for the work described in
Section I above, and shall not be exceeded without the prior written authorization
of the City in the form of a negotiated and executed amendment to this agreement.
The Consultant agrees that the hourly or flat rate c arged by it for its services
contracted for herein shall remain locked at the negotiated rate(s) for a period of
one (1) year from the effective date of this Agreem nt. The Consultant's billing
rates shall be as delineated in Exhibit A - ISMS, Inc Da a Center Design Proposal for
The City of Kent, WA.
B. The Consultant shall submit monthly payment inv ices to the City for work
performed, and a final bill upon completion of al services described in this
Agreement. The City shall provide payment within fo -five (45) days of receipt of
an invoice. If the City objects to all or any portion of an invoice, it shall notify the
Consultant and reserves the option to only pay that portion of the invoice not in
dispute. In that event, the parties will immediately ake every effort to settle the
disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties in end that an Independent
Contractor-Employer Relationship will be created by this Agreement and that the Consultant has
the ability to control and direct the performance and details of its work, the City being interested
only in the results obtained under this Agreement.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement. After termination, the City may take possession of all
records and data within the Consultant's possession pertaining to this project, which may be
used by the City without restriction. If the City's use of Consul ant's records or data is not
related to this project, it shall be without liability or legal exposure o the Consultant.
VI. DISCRIMINATION. In the hiring of employees for tpe performance of work under
this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on
behalf of the Consultant or subcontractor shall not, by reason of r ce, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates. Consultant shall execute the attached City of Kent Equal Employment
Opportunity Policy Declaration, Comply with City Administrative Po icy 1.2, and upon completion
of the contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Consultant shall defend, ind mnify and hold the City, its
officers, officials, employees, agents and volunteers harmless fro any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Consultant's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Consultant's w rk when completed shall not
be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
CONSULTANT SERVICES AGREEMENT - 3
(Over$10,000)
and the City, its officers, officials, employees, agents and volunte rs, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOL LY FOR THE PURPOSES OF
THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE HAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expira ion or termination of this
Agreement.
VIII. INSURANCE. The Consultant shall procure and mai tain for the duration of the
Agreement, insurance of the types and in the amounts describ d in Exhibit B - ISMS, Inc.
Insurance attached and incorporated by this reference.
IX. EXCHANGE OF INFORMATION. The City will provi a its best efforts to provide
reasonable accuracy of any information supplied by it to Co sultant for the purpose of
completion of the work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCU ENTS. Original documents,
drawings, designs, reports, or any other records developed or c eated under this Agreement
shall belong to and become the property of the City. All records submitted by the City to the
Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents,
and files available to the City upon the City's request. The City' use or reuse of any of the
documents, data and files created by Consultant for this pr .ect by anyone other than
Consultant on any other project shall be without liability or legal ex osure to Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though onsultant is an independent
contractor with the authority to control and direct the performance and details of the work
authorized under this Agreement, the work must meet the appr val of the City and shall be
subject to the City's general right of inspection to secure satisfacto completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all
necessary precautions and shall be responsible for the safety o its employees, agents, and
subcontractors in the performance of the contract work and shall tilize all protection necessary
for that purpose. All work shall be done at Consultant's own isk, and Consultant shall be
responsible for any loss of or damage to materials, tools, or other rticles used or held for use in
connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of he Kent City Code, the City
requires its contractors and consultants to use recycled and r cyclable products whenever
practicable. A price preference may be available for any designate recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreem nt, or to exercise any option
conferred by this Agreement in one or more instances shall not b construed to be a waiver or
relinquishment of those covenants, agreements or options, and th same shall be and remain in
full force and effect.
CONSULTANT SERVICES AGREEMENT - 4
(Over$10,000)
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washing on. If the parties are unable
to settle any dispute, difference or claim arising from theparties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's 'fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraphs all be construed to limit the
City's right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Consultant.
G. Entire Agreement;. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to corn ly with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Consultant's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
L Counterparts. This Agreement may be executed in 3ny number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreemen , which shall become
effective on the last date entered below.
CONSULTANT: CITY OF KENT:
By:_ -< B
CONSULT T SERVICES AGREEMENT - 5
(Over$10,000)
(signature)/ (signature)
Print Name: Print Name:Suz
Its . t:�c-s�C(2cQ Its Mavor
(itle
DATE: 6 DATE: c 16,
0
CONSULTANT SERVICES AGREEMENT - 6
(Over$10,000)
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
James Hettrick Mike Carrington
ISMS, Inc. City of Kent
300 East State Street, Suite 470 220 Fourth Avenu South
Redlands, CA 92373 Kent, WA 98032
909.307.9888 (telephone) (253) 253.856.46)7 (telephone)
909.363.8089 (facsimile) (253) 253.856.47 )0 (facsimile)
APPROVED AS TO FORM:
Kent Law Depart t
[In this field,You may enter the electronic flleWh where the contract has been saved]
CONSULTANT SERVICES AGREEMENT - 7
(Over$10,000)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTU ITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement t adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents t emselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy n mber 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this 30 day of L4Dn'(e , 2002.
By:
For: "Yl
Title:
Date: ho
EEO COMPLIANCE DOCUMENTS - 1
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSE ES: April 1, 1996
CONTRACTORS APPROVED B Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and supplie of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who wilfully disregards the City's
nondiscrimination and equal opportunity requirements shall be co sidered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors o Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
i
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIAN E STATEMENT
This form shall be filled out AFTER COMPLETION of this project b the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-menti ned company was the' prime
contractor for the Agreement known as i �C that was entered into on the
between the firm I repre ent and the City of Kent.
I declare that I complied fully with all of the requirements and obli ations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent E ual Employment Opportunity
Policy that was part of the before-mentioned Agreement.
Dated this day of .f)r'Y , 200
By: �--�
r
For:
Title:
Date: 3
EEO COMPLIANCE DOCUMENTS - 3
EXHIBIT " A"
6
Y.
INFORMATION SYSTEMS
MANAGEMENT SOLUTIONS,INc.
{ix
ENABLING THE NEW ECONOMY
Data Center Design
Proposal for
The Cit of Kent, WA
4 CC
`F
Think Beyond Broadband"
Mike Carrington
IT Director
FCity of Kent
; rt; 220 Fourth Ave South
{
Kent, WA 98032
Pho 253-856-4607
_1, email: MCa rington@ci.kent.wa.us
March 18, 2008
Propriet ry & Confidential
TABLE OF CONTENTS
Introduction............................................................................................ .............................................. 3
AboutData Center Design.................................................................... .............................................. 3
TheISMS Approach.......................................................................... .............................................. 3
Scope of Work & Deliverables for this Proposal ................................... .............................................. 4
IncludedIn This Scope Of Work......................................................... ............................................ 4
Excluded From This Scope Of Work.................................................. ............................................ 4
TheProcess........................................................................................... .............................................. 5
BasicSteps....................................................................................................................................... 5
FeeProposal .......................................................................................... .............................................. 5
ContractFees.................................................................................................................................. 5
Timeand Materials Billing ............................................................................................................... 5
HourlyFee Schedule ....................................................................................................................... 5
Expenses.......................................................................................................................................... 6
PaymentTerms................................................................................................................................ 6
Schedule .......................................................................................................................................... 6
ClosingRemarks.............................................................................................................................. 6
Sample Data Center Design (Conceptual-For Reference Only)........................................................... 7
Letterof Engagement .......................................................................................................................... 8
City of Kent,WA Data Center Design Proposal 2 March 18,2008
INTRODUCTION ABOUT DATA CENTER DESIGN
Kent,WA has begun a new initiative to improve communica- There are a number of issues regarding data center design that
tions networking throughout the City Part of this initiative are important and worth noting
involves the design and construction of a new data center facil-
ity This data center is required to support all present network Data center design is about conceptualization,expandability,
communications as well as be expandable to accept any new scalability,long term growth,operations,maintenance,emer-
network initiatives such as a potential future Fiber-to-the-Home gencies,personnel;customer support,distribution of services,
initiative and deployment In order to facilitate the design of the customer expectations,and much more ISMS takes all these
data center and ensure its expandability and performance,Kent, topics into consideration when completing a comprehensive data
WA has asked Information Systems Management Solutions,Inc center design
(ISMS)to provide design assistance for this facility as outlined m A data center is,in most cases,only one of four interconnected
this proposal. facilities
We understand that an architectural firm has already been • The Data!Center network switching,routing,&z
retained by the City of Kent for the data center building design services equipment,data storage,SRN's,servers,test
ISMS has been asked to provide interior design specifications equipment,etc
and required drawings to the City's architect for the Data Center
portion of the building • The NOC(Network Operations Center) operations
area from which technical support people operate&
configure the network and is normally the location for
. field support customer service personnel
L ,r
• The Head End the technical facility where all incom-
ing services are aggregated onto the network,such as
Internet access,video services,VoIP phones,personal
PC's,etc
THE ISMS APPROACH
f
} ISMS firmly believes that a careful,considered,and comprehen-
sive up-front datai center design,along with all technical support
t '! facilities,is the least expensive and most effective way to ensure
! d long term,reliable service from the facility
A comprehensive data center design must start by determining
f i
where these three)facilities are located and how they are inter-
connected In many designs,all three are located within the same
facility,even within the same physical space In other designs,
the NOC,for example,may be located in a completely different
location from the data center,etc ISMS begins a data center
design by first determining the answers to these questions based
on client preferences,operational issues,support personnel,etc
�`M w Once those decisions have been made,ISMS can proceed with
a comprehensive 'design of the data center,including support
facilities such as i iamtenance&testing,storage,staging,etc
City of Kent,WA Data Center Design Proposal 3 March 18,2008
9
SCOPE OF WORK $e DELIVERABLES FOR • Ceiling specific tions
THIS PROPOSAL • Wiring pathwa specifications,cabling troughs,and
installation spe ifications
ISMS will provide a data center physical design to the City of • Maintenance ar a specifications
Kent that is appropriate to meet the current and future needs of
the City,including the following specific details.These details • Storage area sp ifications
will be provided to the City's chosen building architect as text
specifications and to-scale drawings as appropriate for the archi- • Plumbing requ' ements&t design(if any are required)
tect's inclusion in the overall building construction drawing set. • Interior equipm t rack layouts and specifications
including coo ' g,grounding,mounting,assembly,elec-
INCLUDED IN THIS SCOPE OF WORK tricalrequireme t,etc.
• All facility furni re requirements,in addition to equip-
1• Conceptual Scope of the Data Center including location ment racks,inc ding such items as stationary and
and interconnection of Date Center,NOC,and Head- portable works rfaces,cabinets,tables,seating,test
End benches,etc
• Consideration of any LEED Certification initiatives that • All conduit and access placements and specifications
the City wishes to pursue for this building
• Specifications f r ingress and egress from the facility to
• Support facilities to be included in the design will be outside services
maintenance,staging,storage,and any facilities visitor
considerations • All required on- ite meetings with Kent IT personnel
and architects tp complete the data center design
• Description of technology,hardware,and equipment
types to be located within the data center,both initially • All deliverables including written specifications,draw-
and future ings,document ,photographs,samples,and any other
items required o ensure the accurate and complete
• Interior floor plans and physical layout drawings transfer of info ation to the building architectural firm
• Interior acoustical surface treatments specifications and/or contract rs
• Interior lighting design and specifications If the NOC and H ad End are to be included in the same physi-
cal location as the ata Center,ISMS will include the NOC and
• Computer flooring design and specifications(if raised Head End design r ithin this scope of work. Should one or more
flooring is to be used) he remotely locate ISMS willprovide an update to this scope of
• HVAC and humidity specifications,potential heat work to include th se separate facilities as well
loads from all sources,and thermal patterns,including
all requirements for HVAC including air flow,cooling EXCLUDED F R M THIS SCOPE OF WORK
capacities,and emergency backup
• Electrical supply requirements including filtered power, The following items are pecifically excluded from the Scope of
Work outlined in this p oposal.ISMS is happy to provide sub-
lighting,surge,and noise protection,and grounding Sequent proposals for an or all of the excluded items at a future
specifications date at the request of th City.
• DC equipment power requirements and specifications • Completion of y RFP's or RFQ's for the construction
including a complete DC power design(if DC power is and installatio of the data center and/or associated
to be utilized) facilities
• Backup power requirements to support technical sys- • On-site cons ction or technical installation services
tems,including cooling and minimum lighting
• Detailed electr nic and network systems design(this
• Specifications for security and facility access control proposal cover only the physical and environmental de-
l• Specifications for facility monitoring,such as fire,water sign of the dta center.The electronic network systems
incursion,thermal monitoring,power fluctuation moni- design is the su ject of a separate proposal.
toring,etc • On-site cons ction oversight and/or project manage-
• Specifications for fire suppression methodology and ment over and above the required site visits to ensure
design accurate desigrl
implementation
City of Kent,WA Data Center Design Proposal 4 March 18,2008
10
THE PROCESS FEE PROPOSAL
ISMS executives and staff have many years of data center,as Kent,WA agrees to provide ISMS with all requested informa-
well as other technical facility design expertise and experience. tion on a timely basis.If not provided,additional charges may be
Comprehensive data center design is a process of making a set of incurred for ISMS to research or procure required information
decisions,followed by another set of decisions,etc.Each set of externally
decisions must be made with enough experience and expertise
to facilitate the next set of decisions that must be made,etc.The C N T R A CT FEES
design process requires extensive experience and broad expertise
in multiple disciplines to ensure a successful design.(Specific
ISMS design skill sets and personnel resumes will be provided ISMS will complete the cope of work as outlined in this pro-
upon request.) posal for a contract fee o.
• $48,937.00 (plus expenses)
BASIC STEPS The contract fee is based on completing the scope of work within
6 months of engagement If the scope of work requires longer
1 Required initial meeting with City staff and than 6 months to complete,due to delays by the City,ISMS
designated architect to review general data center reserves the option to ne 3rotiate in good faith,a fair adjustment to
principals,facility locations,building size and other the ISMS fees based on a additional amount of time required to
restrictions,environmental and construction issues, complete the scope of w rk.
and action items
2. ISMS will then provide a preliminary conceptual TIME AN MATERIALS BILLING
drawing to the City and architect for approval
along with a rime-line of required decisions and
milestones FOR ADDITIONAL SERVICES OUTSIDE THE
3. Once conceptual design is approved,ISMS will SCOPE OF THIS PROPOSAL)
complete all appropriate drawings and specifica-
tions to be provided to the City architect ':2P' Please Note The 191lowinghourly Lees are onl available to con-
tracted clients of ISMS.Standard ISMS hourly consulting fees are
4 ISMS will review first draft architectural drawings somewhat hi her nd care o ' ed dt erentl
and provide any necessary comments or clarifica-
tion with regards to the data center design
HOURLY FEE SCHEDULE
5. On-site visits will be made by ISMS personnel
as required to ensure strict adherence to design This hourly fee structure will remain valid through June 30,2008,
drawings and specifications by all construction and Should the ISMS hourly ee schedule increase after 06/30/08,
installation contractors ISMS will provide a m,n I in of 30 days advance notice before
any such increase takes ffect.
Support-Clerical,St ff Support,Basic Web Research,Data
Collection&Entry,Doc mentation,etc.,involving task oriented
work by trained and qu ' 'ed personnel
• Hourly Rate-$ 40.00 per hour(plus expenses)
Drafting/CAD—Dr . g Services,Drawings,CAD
• Hourly Rate-$ 60.00 per hour(plus expenses)
Project Coordinat0 —In-house project coordination,
handling paperwork,w rkflow,scheduling,billing releases,and
client support.
• Hourly Rate- 75.00 per hour(plus expenses)
City of Kent,WA Data Center Design Proposal 5 March 18,2008
11
Project Manager—On-site and in-house project manage- PAYMENT TERMS
ment,skilled and experienced in problem resolution,on-site
work reviews,on-site instructions and directions,etc An initial 50%deposit o the contract fee is due simultaneously
• Hourly Rate- $ 110.00 per hour(plus expenses) with the completion of e Letter of Engagement and before
work begins.
Designer/Senior Project Manager—Executive level ISMS services covered under this proposal are billed at the end
project management by an individual skilled and experienced of each month based on work completed and is due and payable
in complete network&communications utility design,deploy- Net 15 days from date of' voice.The initial deposit amount is
ment,construction,operations,scheduling,and client support. applied to the final ISMS invoices upon completion of the scope
• Hourly Rate-$ 150.00 per hour(plus expenses) of work
Principal—A founder or principal of ISMS applying their Expenses are billed every two weeks and are due and payable
advanced vision,technical expertise,and industry leadership to Net 15 days from date of voice.
accelerate the project imperatives,create partnerships,provide Late fees of 1-1/2%perm nth will be added on any outstanding
options,and design business models invoice balance which has not paid by the due date.
• Hourly Rate-$ 250.00 per hour(plus expenses) ISMS will issue a project termination letter at the end of the
As a matter of policy,ISMS utilizes the most economical catego- project to inform you tha t the project has been completed and no
ry of personnel for each portion of the project task based on the further work will be don c under this proposal.
requirements of that task
The charges for our work are based on the actual time spent and SCHEDULE
calculated at our hourly rates,rounded up to the nearest 1/2 hour
interval Completion of the scope of work,after receipt of letter of engage-
ment and deposit payme t,is anticipated to be approximately
Travel time to and from the development location,when re- 90-120 days
quired,is billed at one-half the normal hourly/daily rate
This proposal expires 60 days after the issue date CLOSING REMARKS
EXPENSES ISMS is very grateful for the opportunity to be of service to Kent,
WA You will receive the ISMS staffs highest priority and atten-
Only additional expenses incurred directly on behalf of ISMS tion.
clients are billable to those clients.All internal ISMS expenses in- ISMS can begin work immediately upon receipt of the signed
cluding office&equipment,insurance,and other internal expenses Letter of Engagement(enclosed in this proposal)and deposit
are not billable to clients payment
All direct expenses incurred specifically on behalf of our clients Our very best regards,
will be billed additionally at the actual amount incurred.No
handling surcharges are added to expenses.
Billable client expenses include the following.
Travel Expenses
Postage and Freight W.James Hettrick
Outside Architectural Fees(if any) Chairman
Plan Submittal Fees(if any)
Printing,Computer Discs,etc.(if any)
Authorized Purchases Directly for the Client T"
Communications Expense Bob Todrank
(over and above normal telephone,e-mail,&fax) Executive Vice President
City of Kent,WA Data Center Design Proposal 6 March 18,2008
12
SAMPLE DATA CENTER DESIGN (CONCEPTUAL-FOR REFERENCE ONLY)
The following artist rendering is provided as a conceptualization of what a data center might look like with an integrated NOC in
the upper right corner.Every data center design is unique and must fit the requirements of each individual situation.
POSER
3
;nay`-:
S b
City of Kent,WA Data Center Design Proposal 7 March 18,2008
EXHIBIT
" B "
May 05 08 01:42p Mark Heidinger Insurance 509�71571 p,1
•4 ® CERTIFICATE OF LIABILITY INSURAI�! E DATE(MMIDDIYYYY)
05/05{2008
PRODUCER THIS CERTIFICATE IS ISSUED AS MATTER OF INFORMATION
Mark Heidinger Insurance Agenzy, Inc ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
9221 N Division St, Ste A HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Spokane, WA 992'B ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE 1 NAIC#
INSURED INSURERA State Fain xutual A to Insurance Company 25178 25178
Infcrmation Systems Management Solut=ons, Inc
610 Via Vista Cr INSURER
Rediands, CA 92373 INSURER
INSURER D
INSURER E
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REOUIRENIENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE T RMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ACVL POLI EFFECTIVE POUCY EXPIRATI N
LTR INSRD TYPE OF INSURANCE POLICY NUMBER DATCYE RIMIDDIYY DATE(PrNUD LIMITS
GENERAL LIABILITY EACH OCCURRENCE $
DAMAGE TO ED
COMMERCIAL GENERAL LIABILITY PREMISES(Es occurrence $
CLAIMS MADE DOCCUR IVIED EXP(Any one persani S
PERSONAL&AOV INJURY $
GENERAL AGGREGATE $
G34LAGGREGATEUNM'APPLIESPER PRODUCTS-COMPIOPAGG $
•
POLICY JECPROT r LOC
x x AUTOMOBILE LIABILITY 1i12665D1747 04/17/2008 10/14/2003 COMBINED SINGLEL%irr
(Ea acedert) $
ANY AUTO
X ALL OWNED AUTOS BODILY INJURY g 250,OOO
SCHEDULED AUTOS (Per aencan)
HIREDAUTOS BOODILLYYINJ'RY $ 500,000
VON-OWNED AUTOS
PROPERTY DAMAGE $ 100,000
(Per ecadert)
GAR AGE LIABILITY AUTO ONLY-EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY
AGG S
EXCESSIUMBRELLA UA13ILIYY EACH OCCURRENCE S
OCCUR a CLAIN,IS MADE AGGREGATE S
$
DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION AND VJC STATU- OTH-
EMPLOYERS'LIABILITY TORY LIMITS I ER
ANY PROPRIETORjPARTNERIEXECUTIVE EL EACHACC DENT $
OFFICER MEMBER EXCLUDED?
I1 Yyee,Cescioe under E.L.DISEASE-EA EMPLOYEE $
SPECIALPROVISIONSheaw El DISEASE-POLICYUMIT $
OTHER
DESCRIPTION OF OPERATIONS!LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT r SPECIAL PROVISIONS
2004 Nissan Titan Pickup; vin: 1n6aa07a54n524797
CERTIFICATE HOLDER CANCELLATION
City of Kent SHOULD ANY OF THE ABOVE DES IBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
220 4 th Ave S DATE THEREOF,THE ISSUING IN =WILL ENDEAVOR 70 MAIL 10 DAYS WRITTEN
Kent, TRas h_ngton 98032 NOTICE TO THE CERTIFICATE HO DER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR L.IA ILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR
REPRESENTATIVES
AUTHORIZED REPRESENTATIVE
Mark Heidinger
e registration notices Indicate ownership ot the mars by their respective o ners CACORD CORPORATION 9981151,
132849 D3-13-2007 All rights reserved
May 05 08 01:42p Mark Heidinger Insurance 509 671571 p,2
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must a endorsed.A statement
on this certificate does not confer rights to the certificate holder in lieu of s ch endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the Icy, certain policies may
require an endorsement. A statement on this certificate does not con f r rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not co stitute a contract between
the issuing insurer(s), authorized representative or producer, and the ce 'ficate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001108)
May 05 08 01:42p Mark Heidinger Insurance 509 671571 p,3
RMKS
AGENT COPY
MAY 05, 2008 AGENT: ?489/92E3
POLICY# : 111 2665-D17-47
INFORMATICN SYSTEMS
MANAGEMENT SOLUTIONS INC
61D VIA VISTA DR
REDLANDS, CA 92373-7334
PHONE#: (B) 909-522-0651
**VEHICLE SUMMARY**
04 NISSAN TITAN PICKUP V=N: 1N6 07A54N524797
-RG: 021 LRG: 05 CLASS: IEOH500000
OXD: 04/17/1995
COV: A 250/500/100, P1, D50, G5CO3 H, R1 80%/= 00, UU1 250/500/100
CRI 1600, AGE 42, AFD 10YR $151 .32, VSD 20W 9 . 3,
ODM 57340 01-08 .
Eff date : (05/05/08) Curr date: (05/05/08) Time: (02:21 PM) SFPP# :1062949215
RO REMARKS: (PLEASE ADD: CITY OF KENT, WASHINGTON }
(220 4TH AVE S. KENT, WA 98032 . AS AN ADDITIONAL INSU ED. }
(NEEDED FOR A JOB THEY ARE DOING FOR THE CITY OF KENT }
REMARKS APPLY TO: Auto
f
MARK FEIDINGER INS AGENC
509-467-6659 INITIALS (MJH)
rlatl Un Ulf UJ: eblo Jean Lramer-bnowaizer aunt 1!db-n.s1a P. e-
CERTIFICATE OF INSURANCE
This certifies that ❑ STATE FARM FIRE AND CASUALTY COMPANY,Bloomington,Illinois
® STATE FARM GENERAL INSURANCE COMPANY, Bloomington,Illinois
❑ STATE FARM FIRE AND CASUALTY COMPANY, Scarborough,0 tado
❑ STATE FARM FLORIDA INSURANCE COMPANY,Winter Haven,Florida
❑ STATE FARM LLOYDS,Dallas,Texas
insures the following policyholder for the coverages indicated below:
Policyholder INFORMATION SYSTEMS MANAGEMENT SOLUTIONS INC
Address of policyholder 610 VIA VISTA DRIVE, REDLANDS, CA 92373
Location of operations
Description of operations
The policies listed below have been issued to the policyholder for the policy periods shown.The insurance described in these policies is
subject to all the terms exclusions,and conditions of those policies.The limits of liability shown may have been reduced by any paid claims.
POLICY PERIOD LIMITS OF LIABILITY
POLICY NUMBER TYPE OF INSURANCE Effective Date ; EKipirdtion Date (at beginning of policy period)
92-D3-8306-7 Comprehensive 11/01/2006 11/01/2007 BODILY INJURY AND
Business Liability PROPERTY DAMAGE
----------------------------- ----------------------------- ------------------------------------
This insurance includes: ❑Products-Completed Operations
❑Contractual Liability
❑Underground Hazard Coverage Each Occurrence $1,000,000
❑Personal Injury
❑Advertising Injury General Aggregate $2,000,000
❑Explosion Hazard Coverage
❑Collapse Hazard Coverage Products-Completed $2,000,000
❑ Operations Aggregate
El
POLICY PERIOD BODILY INJURY AND PROPERTY DAMAGE
EXCESS LIABILITY Effective Date ; Expiration Date (Combined Single Limit)
❑Umbrella Each Occurrence $
❑Other Aggregate $
Part STATUTORY
Part BODILY INJURY
Workers'Compensation
and Employers Liability Each Accident $
Disease-Each Employee$
Disease-Policy Limit $
POLICY PERIOD LIMITS OF LIABILITY
POLICY NUMBER TYPE OF INSURANCE Effective Date ; Expiration Date (at beginning of policy period)
103-9670-F29-75 AUTO 12/29/2007 06/29/2008 - 1 MILLION -
293-8217-001-75 AUTO 03/01/2008 09/01/2008 - 1 MILLION -
THE CERTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURANCE AND NEITHER IRMATIVELY NOR NEGATIVELY
AMENDS,EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBE HEREIN.
ADDITIONAL INSURED: THE CITY OF KENT If any of the described policies are canceled before
its expiration date,State Farm will try to mail a written
notice to the certificate holder 30 days before
cancellation. If however, we fail to mail such notice,
Name and Address of Certificate Holder no obligation or liability will be Imposed on State
CITY OF KENT Farm or its a is or reprei k otatives. /
220 FOURTH AVENUE SOUTH W&W
RENT, WA 98032 Signatu Authorized 1116presentafive
AGENT 05/05/2008
Title Date
Agent's Coda Stamp
AFO Cade F422
08-994 a.4 11-12-2002 Printed in U.S,A.
REQUEST FOR MAYOR'S SIGNATURE
KENT Please Fill in All Applicable Boxes
WASH I N G T O N
Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT)
Originator: Phone (Originator):
Date Sent: Date Required:
Return Signed Document to: CONTRACT TERMINATION DATE:
VENDOR NAME: -S c� S DATE OF COUNCIL APPROVAL: A r-ou�
avkl=
Brief Explanation of Document:
C 0( sSLL nA Sect :cQs - seQ man 0 -6
All Contracts Must Be Routed Through the Law Department
(This Area to be Completed By the Law Department)
Received:
Approval of City Attorney: =` t t,4.rc`—���' V-4�..—.'
City Attorney Comments:
Date Forwarded to Mayor:
' Shaded Areas to Be Completed by Administration Staff i
Received:; '
Recommendations & Comments:
Disposition: �
Date Returned:
Iage5870 2/04