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Home My WebLink AboutPK07-017 - Amendment - #1 - Child Care Resources - Child Care Scholarship - 01/01/2007 .a Records Ma n7v geme6 6 KENT Document WASHINGTON CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed, if you have questions, please contact Mary Simmons, City Clerks Office. Vendor Name: Contract Number: This is assigned by Mary Simmons Vendor Number: ?)!� Project Name: �,'1,( � (,t_.` (Lff- V nA � VS Contract Effective Date: Contract Termination Date: e �� / Z L cl) Contract Renewal Notice (Days): Number of days required notice for termination or r4n6wal or amendmeInt Contract Manager: Department: Abstract: ADCL7832 07/02 KENT Wws HIN.T.. AMENDMENT NO. [1] NAME OF CONSULTANT OR VENDOR: Child Care Resources CONTRACT NAME & PROJECT NUMBER: Child Care Voucher ORIGINAL AGREEMENT DATE: April 4, 2007 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: Consultant shall be awarded an additional $7,500 to provide child care scholarships to assist low-income Kent families with child care costs. A revised Exhibit A, Scope and Schedule of Work, and revised Exhibit B, Billing Voucher and Service Report are attached and incorporated by this reference as if fully set forth herein. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are modified as follows: Original Contract Sum, $13,000 including applicable WSST Net Change by Previous Amendments $0 including applicable WSST Current Contract Amount $20,500 including all previous amendments Current Amendment Sum $7,500 Applicable WSST Tax on this $0 Amendment Revised Contract Sum $20,500 AMENDMENT- I OF 2 Original Time for Completion December31,2008 (insert date) Revised Time for Completion under December 31,2008 prior Amendments (insert date) Add'I Days Required (t) for this 0 calendar days Amendment Revised Time for Completion December 31,2008 (insert date) In accordance with Section VII of the Agreement, the Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: By: � By: (signature) (si nature), Print Name: A) ,l/4t A � ✓ (�oc�— PriOtNm � L Its C C-O Its 6 r (Title) (-le DATE: ��7/i�i DATE: APPROVED AS TO FORM: (applicable if amendment requires mayor's signature) ��va '// K nt L T partment AMENDMENT-2 OF 2 REVISED EXHIBIT A SCOPE AND SCHEDULE OF WORK 2008 CHILD CARE RESOURCES Child Care Vouchers This program provides child care scholarship funds to Kent families who are not eligible for or receiving any other subsidy and meet the required income guidelines. This funding will provide: Outputs Unduplicated Kent clients 8 Days of Child Care 1400 Membership & Participation in the South King Council of Human Services Outcome(s) Low-income parents will have increased child care choices available to them to help them meet their needs and become more self-sufficient. Budget Personnel $ 31075 Nonpersonnel (Direct Scholarship, Administrative Costs) $17,425 Total $20yS00 Reporting Requirements and Timeline The agency will be reimbursed on a quarterly basis, upon submittal of appropriate documentation. Such documentation will include the following (as applicable): Billing Voucher & Service Report (Exhibit B); Outcome Based Evaluation Report (Exhibit C), and Client Demographic Data (Exhibit D). These items must be submitted on forms provided by the City by the loth of following month for the previous quarter of service. The reporting timeline is as follows: Billing Voucher &Service Report (Exhibit B) SOT" day following each quarter Final Billing Voucher (4th Qtr Exhibit B) December 15, 2008 Outcome Based Evaluation Report (Exhibit C) July 31, 2008/January 30, 2009 Client Demographic Data (Exhibit D) January 30, 2009 Contract Administration The Consultant will notify the City, in writing, within (10) days of any changes in program personnel or board membership. The Consultant shall provide the City with a current list of its board of directors, general or limited partners, as applicable. All records related to this contract must be retained for three years plus the current year. EXHIBIT A SCOPE OF WORK (CONTINUED) 2008 CONSULTANT SERVICES AGREEMENT — CHILD CARE RESOURCES Child Care Vouchers Child Care Resources shall provide the approximate number of City of Kent clients with the following services: Quarter Service Unit Number of Cumulative Units Total 1st 1. Unduplicated City of Kent clients served 2 2 2. Number of child care days provided 350 350 2nd 1. Unduplicated City of Kent clients served 2 4 2. Number of child care days provided 350 700 3rd 1. Unduplicated City of Kent clients served 2 6 2. Number of child care days provided 350 1050 4th 1. Unduplicated City of Kent clients served 2 8 2. Number of child care days provided 350 1400 The above services shall be provided by December 31, 2008. 2008 Reimbursement: $201,500.00 Please sign to indicate acceptance of the Year 2008 Performance Measures listed above. Nina Auerbach, Child Care Resources Date Executive Director Katherin jolialso"ousflog & Human Services Date Manager Exhibit B General Fund KE 0 T 2008 Billing Voucher WASHINGTON and Service Report PARKS, RECREATION S COMMUNITY SERVICES To: Agency: Child Care Resources Merina Hanson , Housing & Human Services Parks,Recreation & Community Services program Contact: Deeann Burtch Puffert 220 4 Ave. South, Kent, WA 98032 Telephone: 206.329.1011 X220 mhanson@ci.kent.wa.us E-mail: puffert@childcare.org Phone: 253 856-5077 Reporting Period Program Amount Requested Child Care Vouchers Is BUDGET SUMMARY :FOR DEPARTMENT USE ONLY Total Contract Amount $ 20,500 wE bbR NUMBER 64''032 Current Request $ ACCOUNT CODE 1000-6370-64150-4860 Amount Remaining $ 2008 KENT FUNDED SERVICE UNITS Note: Unduplicated client counts must be reported both quarterly and year-to-date New City of Total Kent Total Service Service Unit Description Service Units Planned Kent Funded Funded Units to Date Each Quarter Service Units Service Units (ALL Funding This Quarter To Date Sources Service Unit/Performance Measure 1S 2" 3` 4 Unduplicated # of Kent clients served 2 2 2 2 Days of child care provided 350 350 350 350 `Please attach a narrative explanation to this report in the event that the program is not meeting performance measures. Authorized Signature Date FOR DEPARTMENT USE ONLY AUTHORIZED FOR PAYMENT BY: DATE: \ REQUEST FOR MAYOR'S SIGNATURE v KtNT Please Fill in All Applicable Boxes W A S X I..T.. Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Originator: Merina Hanson, Jason Johnson Phone (Originator): 253.856.5077 Date Sent: May 1, 2008 Date Required: May 22, 2008 Return Signed Document to: M. Hanson CONTRACT TERMINATION DATE: 12/31/08 VENDOR NAME: CCR, CISK, YWCA, DAWN DATE OF COUNCIL APPROVAL: Dec 2007* Brief Explanation of Document: Attached are amendments to four General Fund Human Services contracts. All are currently under contract, but changes in amount of funding necessitated contract amendments to account for funding increases/decreases. Child Care Resources —additional $7,500 in funding Communities In Schools of Kent — additional $2,000 in funding YWCA - $5,000 d crea in funding due to inability to provide services DAWN - $1,000 increase in funding to perform services previously contracted for with YWCA *The additional funding was available due to the increase in funds for the General Fund 1% human services allocation for 2008. This funding was approved as part of the 2008 budget at the December 2007 Council meeting. Ali Contracts Must Be Routed Through The Law Department (This area to be completed by the Law Department) Received: Approval of Law Dept.: ly Law Dept. Comments: KE `� LAT4 / Date Forwarded to Mayor: Shaded Areas To Be Completed By Administration Staff Received: Recommendations and Comments: Disposition: . Voe Zy Date Returned: �`S