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Home My WebLink AboutPK07-248 - Other - Addendum #1 - Kent School District - Field & Facility Joint Use - 09/01/2007 Records Management , KENT Document WASHINGTON CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed, if you have questions, please contact Mary Simmons, City Clerks Office. Vendor Name: �eA7 SC �ooL Ue:7�w , Contract Number: This is assigned by Mary Simmons Vendor Number: Project Name: Contract Effective Date: Contract Termination Date: �AQIAS Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: �l Department: )0A'P' cw-� L apr P�o 0# TCJ 'L�- Abstract: ADCL7632 07/02 C/Vb /Z//C7 4 Addendum One To The Agreement Between Kent School District No. 415 And The City of Kent For Joint Use Of The Community Center At Phoenix Academy This Addendum One amends the Agreement Between Kent School District No 415 and City of Kent Parks & Recreation Department City of Kent dated April 5, 1983 (the "Agreement") entered into between the Kent School District No 415 (the "District"), a quasi-municipal corporation , and the City of Kent (the "City"), a municipal corporation RECITAL The Agreement provides the terms for the District and the City (jointly, the "parties") to jointly use, manage, and schedule each other's athletic fields and facilities The City and the District wish to add to and modify the provisions of the Agreement to include the operation of an afterschool and evening Community Center on the Phoenix Academy Campus located at 11000 SE 2641h Street, Kent WA (the "Campus") NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, the City and District agree as follows: AGREEMENT SECTION 1. Purpose and Subject Matter. The purpose of this Addendum One is to set forth the terms and conditions that will allow the City to operate a Community Center on the Phoenix Academy Campus in partnership with the District This will allow the Campus to be used by the District for school purposes and by the public for recreation purposes It is the expressed desire of the City that this Community Center enhance the Campus and assist the District in meeting it's educational goals for the Phoenix Academy. SECTION 2: Terms of Agreement. Under this Addendum One, the Community Center will operate as a one-year pilot program from September 1, 2007, to August 31, 2008. It is the intent of both parties, however, that the Community Center will be a long-term program on the Campus. The program will be reviewed on an on-going basis by City and District staff and in the Spring of 2008, if both parties agree, a longer term addendum or agreement will be entered into at that time. SECTION 3: Facility Use A. Hours of operation: During the school year, the Community Center will operate from 3.30 p in to 10 p m. Monday through Friday and 8:00 a.m. to 10:00 p m. on Saturday During the summer vacation months for the Phoenix Academy, the hours of operation may be expanded by mutual agreement of the parties depending on available space, budget parameters, and program needs. The City shall provide a Site Manager and necessary site staff when operating the Community Center. B. Space: Exhibit A attached and incorporated herein, depicts the rooms within the Campus that the City will operate as a Community Center (the "Center Rooms"). Exhibit A also outlines the three room classifications that will guide how the area will be managed The Auxiliary Gym is currently used as a storage space by the District and may temporarily serve the needs of some Mill Creek Middle School Athletics from Nov 2007—Mar 2008. The Auxiliary Gym will also be available to the City for the Community Center program on a space available basis. SECTION 4: Fees. The City may charge nominal fees to participants for programs or classes at the Community Center to assist in funding some of the operational costs that the City may incur SECTION 5: Janitorial Services. The District will be responsible for performing all janitorial, maintenance and repair work for the Center Rooms The City and the District are expected to hand off clean facilities ready for use by the next user. The City will reimburse the District for the cost incurred to perform this janitorial work in the Center Rooms Janitorial reimbursement will be mutually agreed upon based on actual hours required to clean areas of the building used by the City Reimbursement will not exceed 50% of a full- time custodial position. As for Utilities, the City and District will share the cost of after hours and weekend use of the space in an equitable and mutually agreed upon fashion. SECTION 6: Security. During the hours of operation for the Community Center, the City is responsible for the security of the Campus Rooms The City is also responsible for ensuring the coordination between the City of Kent Police Department and District Security as it pertains to the Campus. SECTION 7: Food Service. Depending on need,the District and the City agree to jointly explore the potential of food service operation on the Campus during Community Center hours that would serve both Phoenix Academy students and Community Center participants. ADDENDUM ONE-CITY AND KENT SCHOOL DISTRICT 2 COMMUNITY CENTER AT PHOENIX ACCADEMY w SECTION 8: Effect on Master Joint Use Agreement Except as may be amended by this Addendum One, all other terms and conditions of the Agreement shall remain in full force and effect. In the event of a conflict between this Addendum One and the Agreement, this Addendum One shall control. IN WITNESS WHEREOF the parties hereto have caused this Addendum One to be executed on their behalf. IN WITNESS, the parties below execute this Addendum One which shall become effective on the last date entered below. KENT SCHOOL DISTRICT: CITY OF T: By- � By- (signature) (signature) Print Name: Dr Barbara Grohe Prin Nam uzette Cooke Its Superintendent Its Ma or (Yule) (True) DATE: DATE. NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: Fred High, Asst Supt. Business Services 12033 SE 256th Street, Suite A-600 CITY OF KENT: Kent, WA 98030 (253) 373-7295 (telephone) (253) 373-7018 (facsimile) Jeff Watling, Director of Parks, Recreation and Community Services - City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) 253-856-5030 (telephone) (253) 253-856-6030 (facsimile) APPROVED AS TO FORM: Kent Law Department ADDENDUM ONE—CITY AND KENT SCHOOL DISTRICT 3 COMMUNITY CENTER AT PHOENIX ACC ADEMY HIM Will 1) ❑ 1) ': Ja ' VBh o : MI fig I � ' ed� Not €a361 1 o- � Q Q a Il$1 P W pA O O O N N D O o 0 0 n N y N U wi rn2 N N T V Cn ET Eaw c co Y m o f m`D m�� y.a Y ao N