HomeMy WebLinkAboutFD07-130 - Original - Santiam Emergency Equipment, Inc. - Purchase of Securitex Bunker Gear - 05/21/2007 W- 10-111
yrt4 P5
RArnrrlc &A a Urfa cFPmPr t�
"- KEN Twp' �' �J
W�,„ k�,o„ Document
_,�.
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission to City Clerks Office. All
portions are to be completed, if you have questions, please contact City Clerks Office.
Vendor Name: YVendor Number:
JD Edwards Number
Contract Number: FD 07- 130
This is assigned by Deputy City Clerk
Description: l') r2`ir'4rl�C2�C�C2. e ��/l�Pil2P�C
Detail:
Project Name:
Contract Effective Date: l//O Termination Date:
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
Contract Manager _Department:
Abstract:
S Public\RecordsManagement\Forms\ContractCover\ADCL7832 07/02
KENT
W,S HINOTON
GOODS & SERVICES AGREEMENT
between the City of Kent and
Santiam Emergency Equipment, Inc.
THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Santiam Emergency Equipment, Inc organized under the laws of the State of
Washington, King County, located and doing business at PO Box 13585, Salem, OR, 1-800-771-8041, Dave
Lindenmuth (hereinafter the "Vendor").
AGREEMENT
I. DESCRIPTION OF WORK.
Vendor shall provide the following goods and materials and/or perform the following services for the
City-
During the term of this Agreement, the City will order bunker gear on an as-needed basis, which
includes Vendor's Securitex U1traMotion Coat with a customized removable name panel,
identified by item number SE - S250VZ2, and Vendor's Securitex U1traMotion Pant, identified
by item number SE- S350VZ2.
The cost charged to the City for each Securitex U1traMotion Coat purchased shall be $964.45.
For larger coat sizes, however, the following additional amounts of the base purchase price shall
be assessed an additional 10% shall be assessed for coat sizes 54-56, an additional 15% shall be
assessed for coat sizes 58-60, and an additional 20% shall be assessed for coat sizes 62-66.
The cost charged to the City for each Securitex UltraMotion Pant purchased shall be $668 60.
For larger pant sizes, the following additional amounts of the base purchase price shall be
assessed: an additional 10% shall be assessed for pant sizes 48-50, an additional 15% shall be
assessed for pant sizes 52-54, and an additional 20% shall be assessed for pant sizes 56-58 For
those pants which require an inseam in excess of 32 inches, an additional 10% of the base
purchase price shall be assessed.
Vendor acknowledges and understands that it is not the City's exclusive provider of these goods,
materials, or services and that the City maintains its unqualified right to obtain these goods, materials, and
services through other sources.
II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall complete
the work and provide all goods, materials, and services by December 31, 2007
GOODS& SERVICES AGREEMENT- 1
(Over$10,000 00, including N SST)
r '
III. COMPENSATION. The City shall pay the Vendor an amount not to exceed $100,000,
including applicable Washington State Sales Tax, for the goods, materials, and services contemplated in this
Agreement The City shall pay the Vendor the following amounts according to the following schedule:
The City shall remit payment to Vendor within thirty (30) days of the City's receipt of the
ordered bunker gear and a proper invoice. If the City objects to all or any portion of an invoice,
it shall notify Vendor and reserves the option to only pay that portion of the invoice not in
dispute.
Vendor should submit invoices to Kent Fire Department, Attn: Margaret Martin, 24611 116th
Ave SE, Kent, WA 98030.
If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves the option to
only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort
to settle the disputed portion.
A. Defective or Unauthorized Work. The City reserves its right to withhold payment from Vendor
for any defective or unauthorized goods, materials or services If Vendor is unable, for any
reason, to complete any part of this Agreement, the City may obtain the goods, materials or
services from other sources, and Vendor shall be liable to the City for any additional costs
incurred by the City "Additional costs" shall mean all reasonable costs, including legal costs
and attorney fees, incurred by the City beyond the maximum Agreement price specified above.
The City further reserves its right to deduct these additional costs incurred to complete this
Agreement with other sources, from any and all amounts due or to become due the Vendor.
B. Final Payment: Waiver of Claims. THE MAKING OF FINAL PAYMENT SHALL
CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY
MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR
FINAL PAYMENT 1S MADE
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement and that the Vendor has the ability to control and
direct the performance and details of its work, the City being interested only in the results obtained under this
Agreement.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of this
Agreement.
VI. CHANGES. The City may issue a written change order for any change in the goods, materials or
services to be provided during the performance of this Agreement If the Vendor determines, for any reason,
that a change order is necessary. Vendor must submit a written change order request to the person listed in the
notice provision section of this Agreement, section XIV(D), within fourteen (14) calendar days of the date
Vendor knew or should have known of the facts and events giving rise to the requested change. If the City
determines that the change increases or decreases the Vendor's costs or time for performance, the City will
make an equitable adjustment The City will attempt, in good faith, to reach agreement with the Vendor on all
equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable
adjustment as it deems appropriate The Vendor shall proceed with the change order work upon receiving either
GOODS& SERVICES AGREEMENT-2
(Over$10,000 00, including WSST)
a written change order from the City or an oral order from the City before actually receiving the written change
order If the Vendor fails to require a change order within the time allowed, the Vendor waives its right to make
any claim or submit subsequent change order requests for that portion of the contract work If the Vendor
disagrees with the equitable adjustment, the Vendor must complete the change order work; however, the
Vendor may elect to protest the adjustment as provided in subsections A through E of Section VII, Claims,
below.
The Vendor accepts all requirements of a change order by: (1) endorsing it, (2) writing a separate
acceptance, or (3) not protesting in the way this section provides A change order that is accepted by Vendor as
provided in this section shall constitute full payment and final settlement of all claims for contract time and for
direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected
by the change.
VII. CLAIMS. If the Vendor disagrees with anything required by a change order, another written
order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the
City, the Vendor may file a claim as provided in this section. The Vendor shall give written notice to the City
of all claims within fourteen (14) calendar days of the occurrence of the events giving nse to the claims, or
within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts or events
giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or
extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been
waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions
of this Agreement.
At a minimum, a Vendor's written claim shall include the information set forth in subsections A, items 1
through 5 below.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY
CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING
THAT CLAIM OR CAUSED BY THAT DELAY.
A. Notice of Claim. Provide a signed written notice of claim that provides the following
information:
I. The date of the Vendor's claim;
2. The nature and circumstances that caused the claim;
3. The provisions in this Agreement that support the claim;
4. The estimated dollar cost, if any, of the claimed work and how that estimate was
determined; and
5. An analysis of the progress schedule showing the schedule change or disruption if
the Vendor is asserting a schedule change or disruption.
B. Records The Vendor shall keep complete records of extra costs and time incurred as a result of
the asserted events giving rise to the claim. The City shall have access to any of the Vendor's
records needed for evaluating the protest.
The City will evaluate all claims, provided the procedures in this section are followed. If the
City determines that a claim is valid, the City will adjust payment for work or time by an
equitable adjustment. No adjustment will be made for an invalid protest.
GOODS & SERVICES AGREEMENT- 3
(Over S10,000 00, including WSST)
C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall proceed
promptly to provide the goods, materials and services required by the City under this Agreement.
D. Failure to Protest Constitutes Waiver By not protesting as this section provides, the Vendor also
waives any additional entitlement and accepts from the City any written or oral order (including
directions, instructions, interpretations, and determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this
section, the Vendor completely waives any claims for protested work and accepts from the City
any written or oral order (including directions, instructions, interpretations, and determination).
VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT
ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM
THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT
SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY
LIMITATIONS PERIOD
IX. WARRANTY. This Agreement is subject to all warranty provisions established under the
Uniform Commercial Code, Title 62A, Revised Code of Washington. Vendor warrants goods are
merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance
with their specifications and Vendor's representations to City. The Vendor shall correct all defects in
workmanship and materials within one (1) year from the date of the City's acceptance of the Contract work In
the event any part of the goods are repaired, only original replacement parts shall be used—rebuilt or used parts
will not be acceptable When defects are corrected, the warranty for that portion of the work shall extend for
one (1) year from the date such correction is completed and accepted by the City. The Vendor shall begin to
correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect If the
Vendor does not accomplish the corrections within a reasonable time as determined by the City, the City may
complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the
correction.
X. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on behalf of the Vendor or
sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the
presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and
available to perform the work to which the employment relates.
Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration,
Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached
Compliance Statement.
XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including
all legal costs and attorney fees, arising out of or in connection with the Vendor's performance of this
Agreement, except for that portion of the injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to
avoid any of these covenants of indemnification.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS
GOODS& SERVICES AGREEMENT-4
(Over$10,000 00, including WR5T)
INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
XII. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement,
insurance of the types and in the amounts described in Exhibit A attached and incorporated by this reference.
XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary precautions
and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the
contract work and shall utilize all protection necessary for that purpose. All work shall be done at Vendor's
own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or
held for use in connection with the work
XIV. MISCELLANEOUS PROVISIONS.
A. Recvclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price preference
may be available for any designated recycled product.
B. Non-Waiver of Breach The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement
in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements
or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington If the parties are unable to settle any dispute,
difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving
that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction
of the King County Superior Court, King County, Washington, unless the parties agree in writing to an
alternative dispute resolution process In any claim or lawsuit for damages arising from the parties'
performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending
or bringing such claim or lawsuit, in addition to any other recovery or award provided by law, provided,
however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section
XI of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the
addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice
hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail,
and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such
other address as may be hereafter specified in writing.
E. Assi nment Any assignment of this Agreement by either party without the written consent of
the non-assigning party shall be void If the non-assigning party gives its consent to any assignment, the terms
of this Agreement shall continue in full force and effect and no further assignment shall be made without
additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement
shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor.
GOODS& SERVICES AGREEMENT-5
(Over S10,000 00, including WSST)
G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the
City, and such statements shall not be effective or be construed as entering into or forming a part of or altering
in any manner this Agreement. All of the above documents are hereby made a part of this Agreement.
However, should any language in any of the Exhibits to this Agreement conflict with any language contained in
this Agreement, the terms of this Agreement shall prevail
H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or in the future become applicable to Vendor's business,
equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance
of those operations.
IN WITNESS, the parties below execute this Agreement,which shall become effective on the last
date entered below.
VENDOR: CITY OF KENT:
B B
Y: L... � Y:
(signature) (signature)
Print Name: A L i-w o . S t q TC—2 Print N e- S zette Cooke
Its P P- �� Its Ma or
(Title)
DATE: �� ! / G �7 DATE: 7
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
VENDOR: CITY OF KENT:
Santiam Emergency Equipment, Inc Division Chief Ken Weatherill
PO Box 13585 City of Kent
Salem, OR 97309 220 Fourth Avenue South
Kent, WA 98032
3
244-944 32-94 (telephone) (253) 856-4300 (telephone)
'"� 3 (facsimile) (253) 856-6300 (facsimile)
5" 03 z� L/ -c f79
APPROVED AS TO FORM:
i
K n aw De art ent
[In this field,you may enter the electromcfilepath where the contract has been saved]
GOODS& SERVICES AGREEMENT-6
(Over$10,000 00, including WSST)
i
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all
contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with
the regulations of the City's equal employment opportunity policies.
The following questions specifically identify the requirements the City deems necessary for any contractor,
subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of
the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier
willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of
contract and it will be at the City's sole determination regarding suspension or termination for all or part of the
Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color,
national origin, age, or the presence of all sensory, mental or physical disability.
3. During the time of this Agreement the prime contractor will provide a written statement to all new
employees and subcontractors indicating commitment as an equal opportunity employer.
4. During the time of the Agreement I, the pnme contractor, will actively consider hiring and promotion of
women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime
Contractor, that the Prime Contractor complied with the requirements as set forth above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this 19 -U, day of jM jj=2 c F-1 12007.
By: f�l.��c,� D
For:
Title: p S
Date 3.11oLo
EEO COMPLIANCE DOCUMENTS - 1 of 3
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES- April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All
contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity
within their organization and, if holding Agreements with the City amounting to $10,000 or more within any
given year, must take the following affirmative steps.
1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal
opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and
equal opportunity requirements shall be considered in breach of contract and subject to suspension or
termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works
Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are
familiar with the regulations and the City's equal employment opportunity policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS-2 of 3
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of Company, hereby
acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement
known as that was entered into on the (date) ,
between the firm I represent and the City of Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent
Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part
of the before-mentioned Agreement.
Dated this day of , 200
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS-3 of 3
EXHIBIT A
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Contractor, their agents,
representatives, employees or subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury. and liability
assumed under an insured contract The Commercial General Liability
insurance shall be endorsed to provide the Aggregate Per Project
Endorsement ISO form CG 25 03 11 85 There shall be no
endorsement or modification of the Commercial General Liability
insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the
Contractor's Commercial General Liability insurance policy with
respect to the work performed for the City using ISO additional
insured endorsement CG 20 10 11 85 or a substitute endorsement
providing equivalent coverage.
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Commercial General Liability insurance shall be written with limits no
less than $1,000,000 each occurrence, $1,000,000 general aggregate
and a $1,000,000 products-completed operations aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions
for Automobile Liability and Commercial General Liability insurance.
1. The Contractor's insurance coverage shall be primary insurance as respect the City.
Any Insurance, self-insurance, or insurance pool coverage maintained by the City
shall be excess of the Contractor's insurance and shall not contribute with it
2. The Contractor's insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
EXHIBIT A (Continued)
3. The City of Kent shall be named as an additional insured on all policies (except
Professional Liability) as respects work performed by or on behalf of the contractor
and a copy of the endorsement naming the City as additional insured shall be attached
to the Certificate of Insurance The City reserves the right to receive a certified copy
of all required insurance policies. The Contractor's Commercial General Liability
insurance shall also contain a clause stating that coverage shall apply separately to
each insured against whom claim is made or suit is brought, except with respects to
the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A M Best rating of not less than
ANII.
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the amendatory
endorsements. including but not necessarily limited to the additional insured
endorsement. evidencing the insurance requirements of the Contractor before
commencement of the work.
F. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the same insurance requirements as stated herein
for the Contractor
MAR 19,2007 04:36P 503-769-7531 page 1
ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MMIODM)
A 03/19/2007
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Madison& Davis Ins.Agency, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
RID Box 16U HOLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Stayton,OR 97383
(503)769-6311 INSURERS AFFORDING COVERAGE
wsuReo SANTIAM EMERGENCY EQUIPMENT, INC. uvSURERA. _MUTUAL OF ENUMCLAW INS.
INSURER
7905 STATE ST INSURERC
SALEM, OR 97317 INSURER
INSURER E
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING
ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HE IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
Ln TYPE OF 5 KwmCE POLICYNUMBER DATE] EPFECTN! P��E��H LIMITS
GP-NERAL LIABILITY EACH OCCURRENCE 0 000 000
X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any wo MI f 3 0 0 0 0 0
CLAIMS MADF F OCCUR MED EXP(Any one person),m f 10 0 0 0
A _ NC52629 9-2-06 9-2-07 PERSONAL BADV INJURY S1, 000,-0-0 0
_ GENERAL AGGRECATE s2, 000, 000
CENL AGGREGATE LIMIT APPLIES PER PRODUCTS COMPoOP AGG s2, 000, 000
POL PRO-
ley jkGT LOC
AUTOMOBILE LMBCITY COMBINED SINGLE LIMIT
ANY AUTO (EA wzdwoi
ALL OWNED AUTO$ BODLY INJURY
SCHEDULED AU70$ (Perperwn) f
I BRED AUTOS BODILY INJURY
NON-OWNED AUTO$ (PwacclOenq f
PROPERTY DAMAGF $
(PereoudeM)
GARAGELM9RM AUTO ONLY-EA ACCIDENT $
ANY AVTO OTHER THAN FA ACC $
AUTO ONLY' AGO $
FXCESS LABILITY EACH OCCURRENCE $_
OCCUR u CLAIMS MADE AGGREGATE 7_ ,---
f
DEDUCTIBLE
' RETENTION f f
WORKERSCOMPENSATIONANO T R'ySLIMIT p7R_ _ _
EMPLOYERS IJABk1TY E L EACH ACCIDENT f
EL DISEASE-FA EMPLOYhF
EL DISFASE POLICY UMIT f
OTHER
WWRIPTION OF CPERATIDNEn-GcwTiQNNW HICIX$KLCWLIONS ADDED BY ENDoRSEMENTIVECIAL PROVISKM
DISTRIBUTOR OF EMERGENCY EQUIPMENT OF FIRE DEPTS.
CERTIFICATE HOLDER X I AWTIOkAL WsuRED;INSURER LETTER A CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICEB BE CANCELLED BEFORE THE EXPIRATION
City of Kent Fire Dept DATE THEREOF.THE MWNG INSURER WILL EN 16 MALL 30 DAY&WRITTEN
24611 116 th ave se NOTICE TO THE CERTOWATE HOLDER NAMED TO THE LEFT,BUT FAk1AE TO DO SO SHALL
Kent, WA. 98030 IMPOSE NO OBLIGATION OR LMBR/TY OF ANY KM UPON THE INSURER ITS AGENTS OR
RIEFRA&ENTATIfft
/�//�• ^`/CFQ�k AUTKIRYED 6EAYh%VFZ
ACORD 2"(7197) 0 ACORD CORPORATION 19M
MAR 19,2007 04:36P 503-769-7531 page 2
POLICY NUMBER NC52629 COMMERCIAL GENERAL LIABILITY
CG 20 26 07 04
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED
PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following,
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s)
('•Lf,y o"' Krnt ti'ire Dent.
W11 llrtl, Ave ''
I Ke,,t, VA 9801;1
information re cared to complete this Schedule if not shown above,will be shown in the Declarations
Section II - who Is An Insured is amended to in-
clude as an additional insured the person(s) or organi-
zation(s) shown in the Schedule, but only with respect
to liability for "bodily injury", "property damage" or
'personal and advertising injury' caused, in whole or
in part, by your acts or omissions or the acts or omis-
sions of those acting on your behalf:
A. In the performance of your ongoing operations,or
B. In connection with your premises owned by ur
rented to YOU
P(%gn 2a n7 na 0 Mn Prnncrfioc Inr 9MA De.... I M I
Fire Department
Jim Schneider, Fire Chief
Phone 253-856-4300
Fax 253-856-6300
Address 24611 116'h Ave SE
K E N T Kent, WA 98030
WASHINGTON
February 13, 2007
TO Mayor Suzette Cook
THROUGH' John Hodgson, CA
FROM Jim Schneider, Fire Chief
REGARDING Single Source Procurement for PPE
The City's Fire Department is requesting a waiver, pursuant to KCC 3 70 080, of the City's procurement
ordinance as negotiation with a particular supplier is appropriate due to the specialized needs of the Fire
Department
The Kent Fire Department has been extremely diligent in purchasing Personal Protective Equipment
(PPE) at the lowest possible price Protective clothing needs to be replaced on an ongoing basis due to
normal wear, to meet new safety standards and to utilize improved technology The cost of the
replacement exceeds $25,000 each year, and often exceeds $50,000 Over the last decade the
department has had sole vendor authorization contracts with Santiam Emergency Equipment, Inc
Santaim is the sole distributor for Securitex, the manufacturer of our current protective clothing (bunkers)
As a standard practice, bunker gear is evaluated by Kent Fire to ensure that safety criteria is met and that
the best product is purchased for the tax dollar spent After 6 months of field testing several new styles of
bunker gear in 2006, the recommendation was made to continue our long standing relationship with
Securitex The Securitex gear is superior in the areas of abrasion resistance and flame impingement
Also, the gear has an ergonomic cut for more flexibility and range of motion
The Fire Department would like to contract with Santiam Emergency Equipment for the purchase of
Securitex protective clothing It is advantageous for the Fire Department to purchase one brand of
bunker gear This creates standardization and uniformity This is better for firefighters who know the
abilities and limitiations of the gear they wear, and it presents a professional visual appearance to the
public Also, it is much easier to make changes or have supplemental work done when working with one
vendor
By this memo, the Fire Department requests that you authorize the department to enter into direct
negotiations with Santiam Emergency Equipment for the purchase of Personal Protective clothing If you
approve of the Fire Department's request for a waiver of the City's procurement policies, please note your
approval by signing below
Thank you
---1 /te �/
uzeto ke, Mayor D