HomeMy WebLinkAboutPW07-077 - Original - Jones & Stokes Associates, Inc. - 116th Ave SE Street Improvements Project - 05/08/2007 ,W,
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission to City Clerks Office. All
portions are to be completed, if you have questions, please contact Mary Simmons, City
Clerks Office.
Vendor Name: Jones & Stokes Associates, Inc.
Contract Number: &07- n7 7
This is assigned by Mary Simmons
Vendor Number:
Project Name: 116th Avenue SE Street Improvements Proiect
Contract Effective Date: Date of the Mayor's signature 5-4107
Contract Termination Date: August 31, 2007
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
Contract Manager: Mark Madfai
Department: Engineering
Abstract:
Conduct a cultural resources survey for the Proiect.
ADCL7832 07/02
KENT
W P 5 r1 I N G T O N
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
Jones & Stokes Associates, Inc.
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Jones & Stokes Associates, Inc. organized under the laws of the State of
Washington, located and doing business at 11820 Northup Way, Suite E-300, Bellevue, WA 98005, Phone.
(425) 822-1077/Fax (425) 822-1079, Contact Jennifer Barnes (hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the following described
plans and/or specifications:
The Consultant shall conduct a cultural resources survey for the 116th Avenue SE Street
Improvement Project. For a detailed description, see the Scope of Work which is attached as
Exhibit A and incorporated by this reference
Consultant further represents that the services furnished under this Agreement will be performed in
accordance with generally accepted professional practices in effect at the time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in
Section I above immediately upon the effective date of this Agreement. Upon the effective date of this
Agreement, Consultant shall complete the work described in Section I by August 31, 2007.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to exceed
Fourteen Thousand, Five Hundred Eighty Two Dollars (S14,582 00) for the services described in
this Agreement This is the maximum amount to be paid under this Agreement for the work
described in Section I above, and shall not be exceeded without the prior written authorization of
the City in the form of a negotiated and executed supplemental agreement The Consultant
agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain
locked at the negotiated rate(s) for a period of one (1) year from the effective date of this
Agreement The Consultant's billing rates shall be as delineated in Exhibit A.
B The Consultant shall submit monthly payment invoices to the City for work performed, and a
final bill upon completion of all services described in this Agreement The City shall provide
payment within forty-five (45) days of receipt of an invoice If the City objects to all or any
portion of an invoice, it shall notify the Consultant and reserves the option to only pay that
portion of the invoice not in dispute. In that event, the parties will immediately make every
effort to settle the disputed portion.
CONSULTANT SERVICES AGREEMENT- 1
(Over$10,000)
IV. INDEPENDENT CONTRACTOR The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement and that the Consultant has the ability to control and
direct the performance and details of its work, the City being interested only in the results obtained under this
Agreement.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of this
Agreement After termination, the City may take possession of all records and data within the Consultant's
possession pertaining to this project, which may be used by the City without restriction. If the City's use of
Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the
Consultant
VI. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the
Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national
origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is
qualified and available to perform the work to which the employment relates. Consultant shall execute the
attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative
Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits,
including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of
this Agreement, except for that portion of the injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to
avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused
by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees,
agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's
negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF
THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE
MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement,
insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work
under this Agreement.
CONSULTANT SERVICES AGREEMENT-2
(Over$10,000)
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents,
drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and
become the property of the City All records submitted by the City to the Consultant will be safeguarded by the
Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request.
The city's use or reuse of any of the documents, data and files created by Consultant for this project by anyone
other than Consultant on any other project shall be without liability or legal exposure to Consultant.
XI. CITY'S RIGHT OF INSPECTION. E ven though Consultant is an independent contractor
with the authority to control and direct the performance and details of the work authorized under this
Agreement, t he w ork in ust in eet t he a pproval o f t he C ity and s hall b e subj ect t o t he C ity's general r ight o f
inspection to secure satisfactory completion
XIL WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the
performance of the contract work and shall utilize all protection necessary for that purpose All work shall be
done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools,
or other articles used or held for use in connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recvclable Materials Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price preference
may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement
in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements
or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute,
difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving
that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction
of the King County Superior Court, King County, Washington, unless the parties agree in writing to an
alternative dispute resolution process In any claim or lawsuit for damages arising from the parties'
performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending
or bringing such claim or lawsuit, in addition to any other recovery or award provided by law, provided,
however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section
VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the
addresses listed on the signature page of the Agreement, unless notified to the contrary Any written notice
hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail,
and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such
other address as may be hereafter specified in wnting.
E Assignment. Any assignment of this Agreement by either party without the written consent of
the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms
of this Agreement shall continue in full force and effect and no further assignment shall be made without
additional written consent.
CONSULTANT SERVICES AGREEMENT-3
(Over$10,000)
F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement
shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the
City, and such statements shall not be effective or be construed as entering into or forming a part of or altering
in any manner this Agreement All of the above documents are hereby made a part of this Agreement.
However, should any language in any of the Exhibits to this Agreement conflict with any language contained in
this Agreement, the terms of this Agreement shall prevail
H Compliance with Laws The Consultant agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business,
equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance
of those operations.
IN WITNESS, the parties below execute this Agreement, which shall become effective on the last
date entered below.
CONSULTANT: CITY OF KENT:
By: ROy\ N By:
(signature) i (signature)
Print Name- e tX(C � X� Pri Na uzette Cooke
Its ���` Its Ma or
(Title) etle)
DATE: DATE: O
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Jennifer Barnes Larry R. Blanchard
Jones & Stokes Associates, Inc. City of Kent
11820 Northup Way, Suite E-300 220 Fourth Avenue South
Bellevue, WA 98005 Kent, WA 98032
(425) 822-1077 (telephone) (253) 856-5500 (telephone)
(425) 822-1079 (facsimile) (253) 856-6500 (facsimile)
APPROVED AS TO FORM:
K,e Law 1) artment
Jones&Stokes-116th/Madfai
CONSULTANT SERVICES AGREEMENT-4
(Over$10,000)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all
contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with
the regulations of the City's equal employment opportunity policies.
The following questions specifically identify the requirements the City deems necessary for any contractor,
subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of
the following questions for this Agreement to be valid and binding If any contractor, subcontractor or supplier
willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of
contract and it will be at the City's sole determination regarding suspension or termination for all or part of the
Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2. ` ?
2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color,
national origin, age, or the presence of all sensory, mental or physical disability.
3. During the time of this Agreement the prime contractor will provide a written statement to all new
employees and subcontractors indicating commitment as an equal opportunity employer
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of
women and minorities
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime
Contractor, that the Prime Contractor complied with the requirements as set forth above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this day of � , 200
By:
For. Sto L--
Title: T V! q C,4
Date: Z?U/ 0�
EEO COMPLIANCE DOCUMENTS- I
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE- January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and state laws All
contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity
within their organization and, if holding Agreements with the City amounting to $10,000 or more within any
given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal
opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and
equal opportunity requirements shall be considered in breach of contract and subject to suspension or
termination for all or part of the Agreement
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works
Departments to assume the following duties for their respective departments
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are
familiar with the regulations and the Ctty's equal employment opportunity policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines
EEO COMPLIANCE DOCUMENTS-2
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement
I, the undersigned, a duly represented agent of Company, hereby
acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement
known as that was entered into on the (date) ,
between the firm I represent and the City of Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent
Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part
of the before-mentioned Agreement.
Dated this day of , 200_
By.
For.
Title:
Date:
EEO COMPLIANCE DOCUMENTS-3
EXHIBIT A
Scope of Work
Archaeological ( Historical Services for the
116th Avenue SE Street Improvement Project
Introduction
This Scope of Work(SOW)presents an approach and study tasks for Jones & Stokes
to conduct a cultural resources survey for the I I6th Avenue SE Street Improvement
Project in King County, Washington The survey and report are to be consistent with
Section 106 of the National Historic Preservation Act(NHPA)regulations,Federal
Highway Administration(FHWA)Technical Guidance T6640 8A, Washington State
Department of Transportation(WSDOT)guidelines(Environmental Procedures
Manual M 31-11, Section 456), and Washington Department of Archaeology and
Historic Preservation (DAHP)survey and inventory guidelines This SOW is based
on information provided by the City of Kent via email and a phone conversation
between Mark Madfai, City of Kent, and Jennifer Barnes, Jones& Stokes
The project is located on the East Hill neighborhood of Kent and consists of
approximately 2000 feet of widening an existing roadway from 2-lanes wide to 5
lanes wide including bicycle lanes and sidewalks on each side of the road. The
project will also include installing sanitary sewer, storm sewer, and improvements to
the intersection of Kent-Kangley Road and 116th Avenue SE to provide an additional
left turn lane on the east side of the intersection southbound to 116th Avenue SE
The project is located in Sections 28 and 29, Township 22 North,Range 5 East,
Willamette Meridian on the USGS Auburn (1994) 7 5-minute topographic quad.
Currently the project area is an existing 2-lane roadway with gravel shoulders and
open ditches along both sides of 116th Avenue SE beginning approximately 140 feet
south of SE 256th Street to Kent-Kangley Road. Kent-Kangley Road is an existing
5-lane roadway section with sidewalks both east and west of 116th Avenue SE
116th Avenue SE south of SE 256th Street is a 5-lane roadway for a distance of 140
feet SE 256th Street east of 116th Avenue SE is a 3-lane roadway with bicycle lanes
and sidewalks and a 2-lane roadway with gravel shoulders west of 116th Avenue SE
116th Avenue SE south of Kent-Kangley Road is 5-lane/4-lane roadway section with
bicycle lanes and sidewalks. The drainage along Kent-Kangley Road east and west
of 116th Avenue SE and along SE 256th Street east of 116th Avenue SE is via storm
sewer conveyance system. The existing terrain is flat to rolling The maximum slope
along the centerline of 116th Avenue SE north of Kent-Kangley Road is 4 28%
7
116th Avenue SE Street improvement Project
The City of Kent's construction contractor will be excavating the existing roadway
section down to the new roadway sub-grade elevation along 116"'Avenue SE The
City's contractor can use the roadway excavation for fill outside of the roadway fill
section or remove the material from the Job site The construction contractor will
also be doing trench excavation for sanitary sewer, storm sewer, and water main
along 116th Avenue SE The new roadway section will be backfilled with 8 inches
of bank run gravel, 8 inches of crushed surfacing base course, 2 inches of crushed
surfacing top course and 6 inches of asphalt concrete pavement to finished grade.
This work will all take place entirely within the City of Kent right-of-way
Study Tasks
Task 1. Startup Meeting
The Jones & Stokes team will participate in one start-up meeting with the City of
Kent to discuss the proposed Area of Potential Effect(APE), coordinate procedures
with the DAHP,Tribes, and others, discuss the proposed project including
construction methods,project schedule and draft outline for the technical report;
determine extent of electronic data and coordinate the sharing of potentially useful
electronic data/information, such as base maps, AutoCAD,and GIS files, discuss
available background information, coordinate access to private properties, and
discuss other topics related to the project and completion of the technical report.
Task 2. Record SearchlLiterature Review
Pertinent literature on the archaeology, ethnography, and history of the APE will be
reviewed to determine the existence of archaeological sites and to determine the
probability for archaeological resources and traditional cultural places in the project's
APE Previous cultural resources studies, historic buildings and structures
inventories, ethnographies,local histories, historic maps, as well as records held by
the DAHP and the City of Kent would be consulted
Product A project binder will be compiled of relevant background information on
the previously recorded archaeological sites and any previously conducted
archaeological surveys within the proposed project's APE.
f 2—I
City of Kent P8109A7
Scope of Work
Task 3. Field Survey
Jones & Stokes will conduct a systematic field reconnaissance to identify previously
recorded and/or unrecorded archaeological resources where ground-disturbing
activities are expected to take place Field reconnaissance will include a series of
pedestrian transects at varying intervals,depending on terrain throughout the
proposed project area Limited shovel probes(digging a hole with a shovel)will be
conducted at locations of high probability of unknown cultural resources and/or areas
obscured by vegetation. Shovel probes will allow for a geomorphological assessment
of the project area and assist in the recordation of buried and unknown cultural
resources. The shovel probes will be excavated along transects in high probability
areas and excavated material will be screened using 1/8"mesh. All new sites will be
mapped, photographed, and recorded on Washington State Archeological Inventory
forms. The consultant will submit draft site forms to DAHP for Smithsonian number
assignment The Smithsonian numbers and site forms will be included in the draft
technical report.
A preliminary investigation of the project area indicated twelve(12)parcels directly
adjacent to the proposed roadway improvement that have buildings and/or structures
on them that are 50 years or older Four of those twelve buildings were built between
1900-1910. The remaining eight buildings were built between 1949 and 1957.
Based on information provided by the City of Kent, the project will stay entirely
within the City's right-of-way and not require the purchase of private property to
complete the job. Also,there are no buildings being altered or demolished as part of
this roadway construction project Asa result, Jones& Stokes will conduct a
reconnaissance inventory for all twelve buildings and will provide preliminary
National Register of Historic Places evaluations on only the four buildings built
between 1900-1910. These four structures represent examples of the early
farmsteads found along Kent-Kangley Road and have the greater likelihood of being
significant resources Jones& Stokes will complete Washington State Historic
Property Inventory Database forms for all twelve buildings and include them in the
draft technical report.
Specific activities of the field survey include:
■ Documenting and assessing any previously recorded cultural
resources and/or historic properties within the APE;
■ Identifying, documenting and mapping with GPS, as appropriate, and
describing any newly discovered cultural resources in the proposed
project area, and
■ The excavation of shovel test probes(up to 16)will assist in the
effort to determine the absence or presence of archaeological
deposits Due to the previously disturbed nature of the proposed
April 11,2007
116th Avenue SE Street improvement Project
APE and a preliminary investigation of the site's geomorphological
setting, it is proposed that 16 shovel test probes will adequately
cover the project's high probability areas.
■ Reconnaissance inventory of twelve historic buildings and National
Register evaluations of the four buildings at 11704 SE Kent-Kangley
Road, 1 1733 SE Kent-Kangley Road, 11715 SE Kent-Kangley Road,
and 11505 SE Kent-Kangley Road
Product. Upon completion of the field survey,a technical memorandum of findings
will be submitted to City of Kent.
Task 4. Draft I Final Technical Report
Jones& Stokes will prepare a cultural resources report which meets state and federal
standards for reporting as outlined in the guidelines provided by the DAHP, and
consistent with the WSDOT Environmental Procedures Manual.
The results of the study will be presented in a technical report. Any changes to the
proposed project(i e,changes to the proposed siding extension, staging areas,
additional storm water facilities,etc )would need to be reviewed to determine any
change to the project's APE, or need for additional field surveys to be conducted
under a separate task order or addendum
The technical report will include summary background information for the project
area, including environment,previous cultural resources studies, ethnography/
ethnohistory, and history, a listing of any historic buildings and structures that will be
directly affected by the project,methodology and results of the investigation, and a
map of located archaeological sites and historic buildings and structures.
Recommendations will be provided for any archaeological sites that may be
significant or historic buildings and structures that require further evaluation
Product Jones&Stokes will prepare a draft for internal peer review by a senior
archaeologist/historian Following internal review, we will provide draft reports to
the City of Kent for review and comment Jones & Stokes will incorporate
comments/edits and will provide the City with five(5)final hard copies of the report
(1 unbound for DAHP, 3 for tribes,and 1 for the City)and an electronic PDF
version. The City of Kent will forward the unbound report to DAHP (with
appropriate cover sheet provided by Jones & Stokes) and the Tribes for review.
Task 5. Project Management
The Jones & Stokes' project manager will manage the project team, contract, and
billings Project management activities will include contract management, imonthly
City of Kent PB109 07
Scope of Wu€k
invoicing/progress reports,budget tracking,record keeping, staff coordination, and
coordination with the City of Kent's project manager Progress reports will
summarize the following accomplishments for the work period, planned activities
for the next period,problems or issues encountered, schedule status,and budget
status
Product. Monthly progress reports submitted with invoices.
Assumptions
The following is a preliminary list of assumptions for the 116'h Avenue SE Street
Improvement Project
■ City of Kent will provide detailed project descriptions that include the project
purpose, location,and elements of the projects and technical drawings
■ City of Kent will also provide Auto Cad drawings, if available, showing plan
drawings of the project including existing and proposed structures, roads,
sidewalks and any other project elements necessary for project operation or
access
■ Consultant will coordinate with affected Native American tribes concerning
the project by contacting them and asking if they have any issues with regard
to the project.
■ If it is determined through preliminary investigation that access to a specific
property is necessary,then the City of Kent will coordinate with property
owners to allow Jones& Stokes staff access for archaeological and historical
survey
• This scope of work assumes one meeting between Jones& Stokes and the
City of Kent project manager to discuss the elements of the project, timing,
and potential issues(Task 1) Additional communications will be by phone
and e-mail and monthly meetings
• Any additional fieldwork or analysis(e.g, evaluation of any historic
buildings and/or structures or archaeological sites) beyond what is specified
in this scope of work would be covered by contract augmentations
■ If potentially significant cultural resources are identified during fieldwork
activities, recommendations will be provided in the technical reports on
potential mitigation measures available to the City of Kent.
�l
J
Apri111,2007
116th Avenue S£Street improvement Project
Schedule
Assuming no changes in the Project's APE or proposed project or discovery of
potentially significant resources in the APE,the preliminary schedule to complete the
Cultural Resources Survey and report would be as follows
Task Completion Schedule
Task I Startup Meeting 10 work days after contract approval or
receipt of written Notice to Proceed
Task 2 Record Information will be reviewed as received
Search/Literature Review from City of Kent and gathered from
DAHP
Task 3. Field Survey May 2007
Task 4. Preparation of Draft report 60 days after contract
Draft/Final Technical Reports approval or receipt of written Notice to
Proceed.
Final report 7 days after receipt of City
of Kent's comments on draft report
Task 5. Project Management On-going
Budget
Jones &Stokes will complete the above work for an amount not to exceed
$14,582 00 Costs will be invoiced on a time-and-materials basis The attached Cost
Estimate provides the level of effort and estimated budget for each task identified in
this scope
City of Kent B P8109.07
Scope of Work
Project Team
Jason B. Cooper,M.A.,RPA,Senior Archaeologist. Mr. Cooper will be
responsible for overseeing the archaeological fieldwork and will be the primary
author of the technical report. Telephone Number. 425-893-6423. E-mail
jcooper@jsanet.com
Shane Sparks,Archaeologist Mr. Sparks will be responsible for carrying out the
archaeological fieldwork and provide input into the technical report. Telephone
Number. 425-893-6446. Email. ssparks@jsanet com
Chris Hetzel,M.A.,Architectural Historian. Mr Hetzel will be responsible for
carrying out the historic building inventory and evaluations and will be the primary
point of contact for any above ground resources Telephone Number 425-576-5979.
E-mail chetzel@jsanet com
David Rice,PhD., Senior Reviewer. Dr Rice will be responsible for internal peer
review of the Task 5 Report. Telephone Number: 503-248-9507 Email-
drice@jsanet com
Apnl 11,2007
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EXHIBIT B
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, their agents,
representatives, employees or subcontractors
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liabilitv insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office (ISO)
form CA 00 01 or a substitute form providing equivalent liability coverage If
necessary, the policy shall be endorsed to provide contractual liability
coverage
2. Commercial General Liabilitv insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, products-completed operations, personal injury and
advertising injury, and liability assumed under an insured contract The
Commercial General Liability insurance shall be endorsed to provide the
Aggregate Per Project Endorsement ISO form CG 25 03 11 85 The City shall
be named as an insured under the Consultant's Commercial General Liability
insurance policy with respect to the work performed for the City using ISO
additional insured endorsement CG 20 10 11 85 or a substitute endorsement
providing equivalent coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws
of the State of Washington
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liabilitv insurance with a minimum combined single limit for
bodily injury and property damage of$1,000,000 per accident.
2. Commercial General Liabilitv insurance shall be written with limits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate and a
$1,000,000 products-completed operations aggregate limit
EXHIBIT B (Continued)
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions
for Automobile Liability and Commercial General Liability insurance
1. The Consultant's insurance coverage shall be primary insurance as respect the
City Any Insurance, self-insurance, or insurance pool coverage maintained
by the City shall be excess of the Consultant's insurance and shall not
contribute with it
2. The Consultant's insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
3. The City of Kent shall be named as an additional insured on all policies
(except Professional Liability) as respects work performed by or on behalf of
the Consultant and a copy of the endorsement naming the City as additional
insured shall be attached to the Certificate of Insurance The City reserves
the right to receive a certified copy of all required insurance policies The
Consultant's Commercial General Liability insurance shall also contain a
clause stating that coverage shall apply separately to each insured against
whom claim is made or suit is brought, except with respects to the limits of
the insurer's liability
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than
A.VII
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Consultant before
commencement of the work.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the same insurance requirements as stated herein
for the Consultant.
Fax Server t/1/LUU! 1U :L`J: 41 A111 YAUG L/ vvJ IaA � r�i
ACORD,,, CERTIFICATE OF LIABILITY INSURANCEPage 1 of 3 05/O1/2007
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
877-945-7378 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE.
Willis North America, Inc HOLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND CR
26 Century Blvd ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
P O Box 305191
Nashville, TN 372305191 INSURERS AFFORDING COVERAGE NAIC##
INSURED Jones i Stokes Associates, Inc II ISURERA American International Spemalty Lines In_r26883-Oj2
_83_-0�
Att. Pam Lampkin INYIRFHII Commerce and Industry Insurance Company 10-004
2600 v Street - - - -- —- — - -- — - - - -
Sacramento CA 95818 INSURER[ American International Specialty Lanes In
INSURER) American Home Assurance Company 19380-001
urSunEHE
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NCTV.9THCTANDING t
ANY REQUIREMENT TEPM OR CONDITION OF ANY CONTRACT OR CTHER DOCUNIENT WITH RESPECT TO WHICH THIC CERTIFICATE MAY RE '[CUED CR
MAY PERTAIN THE INSURANCE AFFORDED BY THE EST IC'E3❑ESCRIBEC HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LINAITG SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSR ADD T POLICY EFFECTIVE PO LICY EXPI RATIONT
LTR INSRH TYPEOFINS'URANCE POLICY NULEEF DATE MM DD,YV DATE iMM DID YY LIMITS
A jGENERALLIABILITY PROP2027883 [10/1/2006 �10/1/2007 EACH OCCURREI ICF I 1-,000,0GO
r DAMAGFTO REI ITED
XXX C010MFRnAl GFNrRAI HARRY PREMISFSIE.am,-lrel_ $ 500,OCO_
CLAIMSMADE OCCUR MED EXP IAnv one P'=rEon) $ _ 5�000
X Po11ut1on Llab Incl PERSONAL&ADD'P]JURY $ 1 0000 ocQ
X Contractual Liabilit I GEIEHALAGGREGATE IS 2�000�GC0
GENLAGGREGATELINIITAPPLIESPER PRODUCTS COMP OPAGG $ 1L000�__QiC
1Y11IGY JRCT I!N J[
B AUTOMOBILEUABILITY CA5054198 10/l/2006 10/1/2007 CONIBNEDUNGI L LIMIT
'X AHYAUIu (EaaerxMN) $ 1,000,000
ALL OLVPIEDAUTOS BODILY INJURY
SCHEDULEDAUTOS (Perpwwn) $
HIREUAMOS
BOUILYII IJURY $
NON O NNED AUTOS (Per am,c ill)
PROPERTYDAMAGE $ '
IP?ra¢x}:m)
GARAGE LIA6ILITY AUTOOIJLY CA AC(IDEM1IT $
AHYA]I10 EAACC $
OTHERTHAN -----
AL1T00111 Y AGG $ _
C e%CESSLIABILITY IPROU8085646 10/1/2006 10/1/2007 FACHOCCURPrIWE 5 000,000
X OCCUR CLNMSMADE AGGREGATE $ 5 000 OC
$
UEDUCHBLIE $ -
X RETENTION $ 10 00 $
D WORKERS COMPENSATIONAND California WC3423144 10/1/2006 10/1/2007 X TORYLIAr11TS--_ ER
EMPLOYERS LIABILITY -
0 AIIYPHOPRIFTORPARrnFFErXFGUTIVE All Other WC3423143 10/1/2006 10/1/2007 ELEACHACCWEIIT % 1,000 000
UH-I(ER,MEMUER EXC LIIDED? EL DISEASE ER EMPLOYEE $ ], Q0Q QQQ
II v=c E I,ME I3ER
�Prc]n] PHcwlslwusw.row EL DISEr.6 PCJLIcyU1,11T $ 1 coo OCQ
A OTHER PROP2027883 10 1 2006 10 1 2007
Pro£eseional Liability $1,000,000 Each Loss
Claims Made $1,000,000 Aggregate
5U BOB Deductible
_
DESCRIPTION OF OPERATIONS,LOCATIONSVEHICLES EXCLUSIONS ADDED BY ENDORSEMENT,SPECIAL PROVISIONS
Re. 116th Avenue South East Street Improvement Cultural Survey, JLS Proposal No FE109 07
It's hereby agreed that The City of Kent is to be covered for General Liability and Automobile
Liability as required by written contract
General Liability shall also contain a clause stating that coverage shall apply separately to each
incur d *czainct whom claim is made or suit is brought
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED DD EFORE THE EXPIRATTQN
DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRI"'3P
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SH,�,.
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS )P
City of Kent, Engineering D®pnxtment Attn Nancy Yoshrtake REPRESENTATIVES
220 4th Avenue South AUTHORIZEDR).'pRESENTATIV --_�
Kent, WA 98032 1 -
ACORD25(2001/08) Coll 1969351 Tpl 542167 Cert 8907 1442 0ACORDCORPORA7ION1938
Fax Server 5/1/2007 10 .29: 47 AM PAGE 3/007 Fax Server
W1111S CERTIFICATE OF LIABILITY INSURANCE Page 2 of 3 05/01/2007
PRODUCER 877-945-1378 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Willis North America, Inc HOLDER THIS CERTIFICATE DOES NOT AMEND EXTEND OR
26 Century Blvd ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
P O Box 305191
Nashville, TN 372 30 52 91 INSURERS AFFORDING COVERAGE NAIC#
INSURED Jones 5 Stokes Associates Inc INSURER_A American International Specialty Lines In 26883-00_
A,ttn2600 Pam LampkStreet
n INSURFRR Commerce and Industr Insurance —�19410-OC4
2600 V Street - --- -- -- - — — -Y -- - - _Company—
Sacramento, CA 95818 IHSUREAC American International Specialty Lines_Ir, 26883_-002
IIJSLIRERC American Home Assurance Compan 19380-001
NSURERE
DESCRIPTION OF OPERATIONS LOCATIONS,VEHICLES EXC LUSI ONSADDED PY EN70RSEMENPSPECIAL PROVISIONS
If required by insured contract, such insurance as is afforded by this policy is Primary insurance
and no other insurance of the Additional Insured will be called upon to contribute to a loss
E
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Coll 1969351 Tpl 542167 Cert 8907442
rax berver !a111ZUU1 1u' Za'41 AM VAUI 41001 tax berver
Page 3 of 3
{
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s)
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement A statement on this certificate does not confer rights to the certificate
holder In lieu of such endorsements)
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend extend or alter the coverage afforded by the policies listed thereon
ACORD 25(2001108) Coll 1969351 Tpl-542167 Cert 8907442
Fax Server 5/1/2007 10.29.47 AM PAGE 5/007 Fax Server
III
EFFECTIVE DATE 10/1/2006
POLICY NUMBER PROP2027883 COMMERCIAL GENERAL LIABILITY
NAMED INSURED Jones& Stokes Associates, Inc
This Endorsement Changes the Policy Please read it carefully
Additional Insured — Owners, Lessees or Contractors (Form B)
This endorsement modifies insurance provided under the following
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
Name of Persons or Organization:
The City of Kent
Re: 116th Avenue South East Street Improvement Cultural Survey, J&S Proposal No.
P B109.07
(If no entry appears above, information required to complete this endorsement will be shown In
the Declarations as applicable to this endorsement )
WHO IS AN INSURED (Section II) Is amended to include as an insured the person or
organization shown In the Schedule, but only with respect to liability arising out of "your work"
for that insured by or for you
CG 2010 11 85 Includes Copyrighted Material of Insurance Services Office, Inc with it's permission
Copyi fight Insurance Service Office Inc 1984
Fax Server 5/1/2007 10 :29:47 AM PAGE 6/007 Fax Server
POLICY NUMBER- CA5054198 COMMERCIAL
AUTO CA 20 48 02 99
THIS ENDORSEMENT CHANGES THE POLICY PLEASE READ IT CAREFULLY
DESIGNATED INSURED
This endorsement modifies insurance provided under the following
BUSINESS AUTO COVERAGE FORM
GARAGE COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
TRUCKERS COVERAGE FORM
With respect to coverage provided by this endorsement the provisions of the Coverage Form apply
unless modified by this endorsement
This endorsement identifies persons) or crgamzation(s)who are insureds"under the Who Is An Insured
Provision of the Coverage Form This endorsement does not alter coverage provided in the Coverage
Form
This endorsement changes the policy effective on the inception date of the policy unless another date is
indicated below
Endorsement Effective Countersigned By
10!1/2006
Named Insured (Authorized Representative)
Jones&Stokes Associates,
Inc
SCHEDULE
Name of Person(s)or Organization(s)-
The City of Kent
(if no entry appears above information required to complete this endorsement will be shown in the
Declarations as applicable to the endorsement)
Each person or organization shown in the Schedule is an insured'for Liability Coverage,but only to the
extent that person or oiganization qualities as an insured' under the Who Is An Insured Provision
contained in Section 11 of the Coverage Form
Fax Server 5/1/2v07 10:29. 47 AM PAGE 7/007 Fax Server
ENDORSEMENT NO 8
This endorsement,effective 12 01 AM 10/1/2006
Forms a part of Policy No PROP2027883
Issued to Jones& Stokes Associates, Inc
By American International Specialty Lines Insurance C
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSUREDrPRIMARY COVERAGE ENDORSEMENT
In consideration of an additional premium of$0 00 it is hereby agreed that the following is included as an
Additional Insured as respects Coverage A and B but only as respects liability arising cut of your ongoing
operations performed for the Addifiona! Insured by or for you
Additional Insured The City of Kent
This does not apply to bodily injury or property damage arising out of the sole negligence or willful
misconduct of,or for defects in design furnished by the Additional Insured
As respects the coverage afforded the Additional Insured, this insurance is primary and non-contr&tory,
and our obligations are not aftected by any other insurance carried by such Additional Insured whether
primary excess, contingent,or on any other basis
This endorsement does not increase the Company's limits of liability as specified in the Declarations of
this policy
All other terms,conditions, and exclusions shall remain the same
AUTHORIZED REPRESENTATIVE
or countersignature (in states where applicable)
78123(6/01)
CI1486