HomeMy WebLinkAboutPK07-061 - Original - Golf Pumping Services, LLC - Riverbend Well Pump Repairs - 02/21/2007 Records Ma
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission to City Clerks Office. All
portions are to be completed, if you have questions, please contact Mary Simmons, City
Clerks Office.
Vendor Name: - G(2L--Q P-)A-n)k�CA t<f�- evL)� -U5 ur-
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Contract Number: I k0 -7
This is assigned by Mary Simmons
Vendor Number:
Project Name: �� Qo, n� P
Contract Effective Date:
Contract Termination Date: `
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
Contract Manager: 'TbR I P �Mwis)J
Department: R JC
Abstract:
ADCL7832 07/02
e
440
KENT
WPSHINGTON
GOODS & SERVICES AGREEMENT
between the City of Kent and
Golf Pumping Services, LLC
THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Golf Pumping Services, LLC organized under the laws of the State of Washington,
located and doing business at 13531 124th Ct. NE, Kirkland, 98034, (425) 922-9725/(425) 671-0632 Fax
(hereinafter the "Vendor").
AGREEMENT
I. DESCRIPTION OF WORK.
Vendor shall provide the following goods and materials and/or perform the following services for the
City:
New pump a 40hp VFD motor and additional 90' of column pipe and upgrading to 1-1/2"
shafting in place of the existing 1" shafting, new flow meter with piping modifications,
modifications to electrical wiring and control panel and well level transducer with digital display
in panel, and install pump, in accordance with the Vendor's proposal dated October 30, 2006,
attached and incorporated as Exhibit A.
Vendor acknowledges and understands that it is not the City's exclusive provider of these goods,
materials, or services and that the City maintains its unqualified right to obtain these goods, materials, and
services through other sources.
II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall complete
the work and provide all goods, materials, and services by March 31, 2007.
III. COMPENSATION. The City shall pay the Vendor an amount not to exceed sixty three
thousand, one hundred and no/100 ($57,127 00), plus WSST, for the goods, materials, and services
contemplated in this Agreement. The City shall pay the Vendor the following amounts according to the
following schedule:
Golf Pumping Services, LLC
Page 1
Payment to Vendor in one lump sum upon completion, inspection and approval by assigned city
staff
If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves the option to
only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort
to settle the disputed portion.
A. Defective or Unauthorized Work. The City reserves its right to withhold payment from Vendor
for any defective or unauthorized goods, materials or services. If Vendor is unable, for any
reason, to complete any part of this Agreement, the City may obtain the goods, materials or
services from other sources, and Vendor shall be liable to the City for any additional costs
incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs
and attorney fees, incurred by the City beyond the maximum Agreement price specified above.
The City further reserves its right to deduct these additional costs incurred to complete this
Agreement with other sources, from any and all amounts due or to become due the Vendor
B. Final Payment. Waiver of Claims. THE MAKING OF FINAL PAYMENT SHALL
CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY
MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR
FINAL PAYMENT IS MADE.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement and that the Vendor has the ability to control and
direct the performance and details of its work, the City being interested only in the results obtained under this
Agreement.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of this
Agreement.
VI. CHANGES. The City may issue a written change order for any change in the goods, materials or
services to be provided during the performance of this Agreement If the Vendor determines, for any reason,
that a change order is necessary, Vendor must submit a written change order request to the person listed in the
notice provision section of this Agreement, section XIV(D), within fourteen (14) calendar days of the date
Vendor knew or should have known of the facts and events giving rise to the requested change. If the City
determines that the change increases or decreases the Vendor's costs or time for performance, the City will
make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Vendor on all
equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable
adjustment as it deems appropriate. The Vendor shall proceed with the change order work upon receiving either
a written change order from the City or an oral order from the City before actually receiving the written change
order. If the Vendor fails to require a change order within the time allowed, the Vendor waives its right to make
Golf Pumping Services LLC Page 2
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any claim or submit subsequent change order requests for that portion of the contract work If the Vendor
disagrees with the equitable adjustment, the Vendor must complete the change order work, however, the
Vendor may elect to protest the adjustment as provided in subsections A through E of Section VII, Claims,
below.
The Vendor accepts all requirements of a change order by: (1) endorsing it, (2) writing a separate
acceptance, or (3) not protesting in the way this section provides. A change order that is accepted by Vendor as
provided in this section shall constitute full payment and final settlement of all claims for contract time and for
direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected
by the change.
VII. CLAIMS. If the Vendor disagrees with anything required by a change order, another written
order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the
City, the Vendor may file a claim as provided in this section. The Vendor shall give written notice to the City
of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or
within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts or events
giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or
extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been
waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions
of this Agreement.
At a minimum, a Vendor's written claim shall include the information set forth in subsections A, items 1
through 5 below.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY
CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING
THAT CLAIM OR CAUSED BY THAT DELAY.
A. Notice of Claim. Provide a signed written notice of claim that provides the following
information:
1. The date of the Vendor's claim;
2. The nature and circumstances that caused the claim;
3. The provisions in this Agreement that support the claim;
4. The estimated dollar cost, if any, of the claimed work and how that estimate was
determined; and
5. An analysis of the progress schedule showing the schedule change or disruption if
the Vendor is asserting a schedule change or disruption.
B. Records. The Vendor shall keep complete records of extra costs and time incurred as a result of
the asserted events giving rise to the claim The City shall have access to any of the Vendor's
records needed for evaluating the protest.
The City will evaluate all claims, provided the procedures in this section are followed. If the
City determines that a claim is valid, the City will adjust payment for work or time by an
equitable adjustment. No adjustment will be made for an invalid protest.
C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall proceed
promptly to provide the goods, materials and services required by the City under this Agreement.
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D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also
waives any additional entitlement and accepts from the City any written or oral order (including
directions, instructions, interpretations, and determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this
section, the Vendor completely waives any claims for protested work and accepts from the City
any written or oral order (including directions, instructions, interpretations, and determination).
VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT
ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM
THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT
SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY
LIMITATIONS PERIOD.
IX. WARRANTY. This Agreement is subject to all warranty provisions established under the
Uniform Commercial Code, Title 62A. Revised Code of Washington. Vendor warrants goods are
merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance
with their specifications and Vendor's representations to City. The Vendor shall correct all defects in
workmanship and materials within one (1) year from the date of the City's acceptance of the Contract work In
the event any part of the goods are repaired, only original replacement parts shall be used—rebuilt or used parts
will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for
one (1) year from the date such correction is completed and accepted by the City The Vendor shall begin to
correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the
Vendor does not accomplish the corrections within a reasonable time as determined by the City. the City may
complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the
correction.
X. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on behalf of the Vendor or
sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the
presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and
available to perform the work to which the employment relates.
Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration,
Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached
Compliance Statement
XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including
all legal costs and attorney fees, arising out of or in connection with the Vendor's performance of this
Agreement, except for that portion of the injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to
avoid any of these covenants of indemnification.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS
Golf Pumping Services LLC Page 4
INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
X11. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement,
insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference.
XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary precautions
and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the
contract work and shall utilize all protection necessary for that purpose. All work shall be done at Vendor's
own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or
held for use in connection with the work.
XIV. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price preference
may be available for any designated recycled product.
B. Non-Waiver of Breach The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement
in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements
or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute,
difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving
that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction
of the King County Superior Court, King County, Washington, unless the parties agree in writing to an
alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties'
performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending
or bringing such claim or lawsuit, in addition to any other recovery or award provided by law, provided,
however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section
XI of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the
addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice
hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail,
and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such
other address as may be hereafter specified in writing.
E. Assi nment. Any assignment of this Agreement by either party without the written consent of
the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms
of this Agreement shall continue in full force and effect and no further assignment shall be made without
additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement
shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor
Golf Pumping Services LLC Page 5
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G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the
City, and such statements shall not be effective or be construed as entering into or forming a part of or altering
in any manner this Agreement All of the above documents are hereby made a part of this Agreement
However, should any language in any of the Exhibits to this Agreement conflict with any language contained in
this Agreement, the terms of this Agreement shall prevail.
H. Compliance with Laws The Vendor agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or in the future become applicable to Vendor's business,
equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance
of those operations.
IN WITNESS,the parties below execute this Agreement,which shall become effective on the last
date entered below.
VENDORS CITY OF KENT:
By: By:
J_^ (srgna r (signature)
Print Name: I tt oo,-;5 TZ`�'� Pr* Na e: uzette Cooke
Its ow I,/ It Ma or
(TuJe)
DATE: /—/7-6 7 DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
VENDOR: CITY OF KENT:
Pete Petersen
Tom Jzyk Riverbend Golf Complex
Golf Pumping Services LLC City of Kent
13531 124th Ct NE 220 Fourth Avenue South
Kirkland, WA 98034 Kent, WA 98032
(425) 922-9725 (telephone) (253) 856-5190 (telephone)
(425) 671-0632 (facsimile) (253) 856-6190 (facsimile)
APPROVED AS TO FORM:
Kent Law Department
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DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity As such all
contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with
the regulations of the City's equal employment opportunity policies.
The following questions specifically identify the requirements the City deems necessary for any contractor,
subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of
the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier
willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of
contract and it will be at the City's sole determination regarding suspension or termination for all or part of the
Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color,
national origin,age, or the presence of all sensory, mental or physical disability.
3. During the time of this Agreement the prime contractor will provide a written statement to all new
employees and subcontractors indicating commitment as an equal opportunity employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of
women and minorities
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime
Contractor, that the Prime Contractor complied with the requirements as set forth above.
By signing below,I agree to fulfill-the five requirements referenced above.
Dated this / 7 day of V4&I 4 ci 0, y ,2007.
By:
For: �1J r� �:�?z �f✓L*•� rs LL[
Title: &JAJ f'Yo
Date: /j 7 d 7
EEO COMPLIANCE DOCUMENTS- I of 3
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All
contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity
within their organization and, if holding Agreements with the City amounting to $10,000 or more within any
given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal
opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and
equal opportunity requirements shall be considered in breach of contract and subject to suspension or
termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works
Departments to assume the following duties for their respective departments
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are
familiar with the regulations and the City's equal employment opportunity policy
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS -2 of 3
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of Company, hereby
acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement
known as that was entered into on the (date)—,
between the firm I represent and the City of Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent
Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part
of the before-mentioned Agreement.
Dated
this day of 1200 ._
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS -3 of 3
GOLF PUMPING ERVICE LL
13531 124' Cr NE
ICI KLAND. WA. 9RM4
425-922-972S PHONE 425411-"32 5'AX
tjayh(s]corncast.s•1
W07l06
Mr. Pete Petarenn
River Bond Golf Compita
Subject: Well Pump Repair recommendations
Pete ttis is a proposal for the rebabilitatlon and repairs to the well pump that supplies irrigation seater to your pond system.
is do ah
• Well Wig Shu*ed your well casint,and well screen to be in exc,eiient coddition.
After Tying the well and reviewing the rrcautmenr4stdans of the Ge01046t l have arrive at best POsalbie way to try to correct
the p►toblers of lack of production.
r fnstall new pump at a deeper level to retrieve the water At the rate retlaared along%Ith Row tontroU vAlvaL
• Install well level monitoring and recording probe to record well levels
The new pump system urea it Variable frequency drive to operate the motor at the correct speed to pretstucr,the flow we wunt,
A new flew meter will stud back a signal to the control panel to speed up 0r slow down the motor hatod on tht ilmx amount
that we input on a key pad. This approach has much better motor control sad flow control along with improved tiectricai
costs and better[lode and tress moaltartng capabilities.
Costa to Complete the repairs.
• New pump, 40 hp V]F1t motor and additional 58'of column pipe and upitrading to t 6 "Aufting in place of the
emsting 1"shafting which would be required. .........................................................$25.690.00
• New'Row metre with piping modtflestions required. .. ................................................$5421.00
• Modiflestions to clectrical wiring and eojju+w pants................................ r16,910,00
r Well level transducer with digital display in panel ............................... SSS577.00
lastati pump...................................... ............... ... $3329.00
TOTAL COS' ............. S 575127.00 + IW W 5T
Please wall me with any questions. f would like to get started wltk ordering egolpmcat as soon as posallde. d#An bold of
lolling you until after the l'r of the year if that ra sku any difference.
Sincerely yours
Tom J#k
GPS
r -
EXHIBIT B
INSURANCE REQUIREMENTS FOR
SERVICE CONTRACTS
Insurance -
The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Contractor, their agents,
representatives, employees or subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned,hired
and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent
liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability
insurance shall be endorsed to provide the Aggregate Per Project
Endorsement ISO form CG 25 03 11 85. There shall be no
endorsement or modification of the Commercial General Liability
insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the
Contractor's Commercial General Liability insurance policy with
respect to the work performed for the City using ISO additional
insured endorsement CG 20 10 11 85 or a substitute endorsement
providing equivalent coverage.
3. Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit
for bodily injury and property damage of $1,000,000 per accident
2. Commercial General Liability insurance shall be written with limits no
less than S1,000,000 each occurrence, $2,000,000 general aggregate
and a $2,000,000 products-completed operations aggregate limit
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EXHIBIT B (Continued )
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions
for Automobile Liability and Commercial General Liability insurance•
1. The Contractor's insurance coverage shall be primary insurance as respect the City.
Any Insurance, self-insurance, or insurance pool coverage maintained by the City
shall be excess of the Contractor's insurance and shall not contribute with it
2. The Contractor's insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
3. The City of Kent shall be named as an additional insured on all policies(except
Professional Liability) as respects work performed by or on behalf of the contractor
and a copy of the endorsement naming the City as additional insured shall be attached
to the Certificate of Insurance. The City reserves the right to receive a certified copy
of all required insurance policies. The Contractor's Commercial General Liability
insurance shall also contain a clause stating that coverage shall apply separately to
each insured against whom claim is made or suit is brought, except with respects to
the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than
ANII.
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before
commencement of the work
F. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the same insurance requirements as stated herein
for the Contractor.
Parks, Recreation and Community Services
Jeff Watling Director
0 Phone: 253-856-5100
K E N T Fax: 253 856-6050
WASHINGTON
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: November 8, 2006
TO: Mayor Suzette Cooke
FROM: Jeff Watling, Director of Parks, Recreation and Community Services
SUBJECT: Waiver of Procurement Requirements - Pump Well at Riverbend Golf
Complex
REFERENCE: Section 3.70.080 Kent City Code
Number 1.1.10 City of Kent Administration Policy
FUNDING: Emergency request. Funding source to be determined and presented at the
November 16, Parks and Human Services Committee meeting
The Parks Department is asking for a written determination waiving the bidding requirements
allowed in the Section 3.70.080 Kent City Code and City of Kent Administration Policy Number
1.1.10 to make emergency well pump repairs at the Riverbend Golf Complex. The estimated cost
of these repairs is $57,127.00, including materials and installation, but not including applicable
taxes.
We believe it is in the city's best interest to negotiate a Goods and Services contract directly with
Golf Pumping Services LLC. Golf Pumping Services has been providing the annual maintenance and
repairs to the Riverbend Golf Complex pumping systems for the past seven years. As well, the
owner, Tom Jzyk, was involved with original install in 1988 and has been involved with every
upgrade to our system since that time. Mr. Jzyk is known throughout the northwest golf industry
as the leader in golf course pumping systems, he has an outstanding reputation backed by
references from the areas best golf courses.
Due to the complex nature of golf complex pumping systems and this company's familiarity with
our system, it is our recommendation that Golf Pumping Services LLC be the sole source supplier
of this service. Although supply requests of this amount would typically go to bid, the Parks
Department requests a waiver of the city's procurement requirements, in accordance the Kent City
Code.
C;74T lA li
May` Suz a Cooke Date
I
JW:tp
4254550403; JAN-17-07 4:26PM; PAGE 2/2
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CORD. GOOp IV FP CERTIFICATE OF LIABILITY INSURANCE LFPUL DATE(MIBI O1 1 7/07
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Peltzer 6 Associates HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
12835 Bel-Rod Road, Suite 123 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Bellevue WA 98005
Phone: 425-455-0522 INSURERS AFFORDING COVERAGE NAIC>K
INSURED INSURER A Tican S➢ALoa Inrursnw Co _ 19704�
11 NSURER B
G�ioq11pp P inq Services, LLC INSURER C _
[010a 16 rd Ave NE NSURERD
Woodinville WA 98072 —
NSURER E
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW NAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED NOTWITHSTANDING
ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BF ISSUFC OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND COND171ON5 CIF SUCH
yPfOLL*ES A33REGATC LIMITS SHOWNNAYHAVE BEEN REDUCED BY PAID CLAIMS
LTR INSRO TYPE OF INSURANCE POLICY NUMBER DA? D rYTE IPDA ETMMIDD(YT) LIMITS
arNERAL LIABILITY EACH OCCURRENCE a 1000000
A 'X COMMERCIAL GENERAL LIABILITY O1C>C84461470 30/10/06 10/10/07 PREMISES Eeo=rana $200000 _
CLAIMS MADE OCCUR MED W(Any one person) 710000
PER80NAL 8 ADV INJURY $1000000
X Per Project GENERAL AGGREGAIL $ 2000000
GEN L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMPIOPASC S2000000
POLICY X jECT LOC
AUTOMOBILE LIABILITY
A IANYAUTC 010E84461470 10/10/06 10/10/07 COMBINED SINGLE LIMIT E1000D00
(Ea acudenq
-B ALL OWNED AUTOS BODILY INJURY
SCHEOULED AU70S (Par Pelson) S
X HIRED AUTOS BODILY INJURY
X NON OWNED AUTOS (Per amdenl) S
PROPERTY DAMAGE S
(Pei ac.dwej
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT S_
ANYAUTO OTHER THAN EAACC S
1 AUTO ONLY AGG S
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE S
F7OCCUR 7i CLA IMS NODE AGGREGATE I
$
_
DEDUCTIBLE { T
RETENTION S E
WORKERS COMPENSATION AND I TORY LIMITS I X ER
EMPLOTERS'LIAIII -'
ANY PROPRIETDRrPARTNER/EXECUTIVE EL EACHACCIDENT S 1000000_
OFFICER/MEMBEREXCLUOEDn EL DISEASE•EA EMPLOYEE 3 1000000
II eF doa[nba under -
SPECIALPROVISIONSbelow EL DISEASE•POLICY LIMIT 12000000
OTHER
DESCRIPTION OF GPERATIONS/LOCATIONS I VENICLeS(EXCLUSIONS ADDED BY ENDORSEMENT 1 SPECIAL PRGVIeONa
Kant Parks, Recreation 6 Community Services is primary non-contributing
additional insured
I
CERTIFICATE HOLDER CANCELLATION
SHOULDANY OPTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOP.TNB I93UN49 INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO 00 SO SNALL
Kent Parka, Recreation 6 IMPOSE NO OBLIGATION OR LIABILITY OF AKY KIND UPON THE INSURER,ITS AGENTS OR
Community Services
220 4th Ave S. REPRESSNTATIVEB
Kent WA 98032 AUTNORgLD REPRESENTATIVE
Peltzer & Aasociates
ACORD 25(2001)08) ®ACORD CORPORATION 1980
rGJN7DU4UJ; JAN-23-07 8:57Aft; PAGE 2/2
t/ Insurance CG 76 80 10 02
rm
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY,
ADDITIONAL INSURED PRIMARY
COVERAGE
This endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organlzatlon:
RENT PARKS, RECREATION & COMMUNITY SERVICES
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
SECTION II — WHO IS AN INSURED is amended you. Coverage shall be limited to the extent of your
to include as an additional insured the person or negligence or fault according to the applicable prtnci-
organization shown in the Schedule subject to the pies of comparative fault.
_—.following proyistons
1. The additional insured is an insured but only for The insurance provided will not exceed the lesser of:
liability directly resulting from: a. The coverage and/or limits of this policy, or
a, your ongoing operations for the additional in- b. The coverage and/or limits required by the
sured whether the work is performed by you contract, agreement or permit.
or for you, or
With respect to the insurance afforded the additional
b. the general supervision of your ongoing op- insured, paragraph 4. of SECTION IV — COMMER-
erations by the additional insured. CIAL GENERAL LIABILITY CONDITIONS Is de-
= 2. This insurance does not apply to:
leted and replaced by the following.
a. "Bodily injury" or "property damage" arising 4. Other Insurance
out of any act or omission of, or for defects a. This insurance is primary and noncontrib-
in design furnished by or for, the additional utory, and our obligations are not affected by
insured or any other insurance whore the additional in-
b. "Bodily iryury" or "property damage" in- sured is the Named Insured, whether pri-
cluded wthln the "products-completed oper- mary, excess, contingent, or on any other
ations hazard." basis; however, the defense of any claim or
"suet" must be tendered as soon as practi-
A person's or orgaruzation's status as an additional cable to all other insurers which potentially
insured under this endorsement ends when your op- provide insurance for such claim or "suit".
erations for that Insured are completed. b. This additional provision applies only to the
additional insured shown in the Schedule
No coverage will be provided if, in the absence of this and the coverage provided by this endorse-
endorsement, no liability would be imposed by law on ment,
SefeCo and the Se}eeo bqo Ne rogetmed t*ademuk-_of SSI o Cofpaat Ion
CG 76 80 10 02 EP
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