HomeMy WebLinkAboutIT06-288 - Original - Northrop Computer Repair - Police Wireless Project - 09/01/2006 Records Man a ennen �x
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Ww9HINGTGN Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission to City Clerks Office. All
portions are to be completed, if you have questions, please contact Mary Simmons, City
Clerks Office.
Vendor Name: 1Y6t'AANrA1P le,enw a it Vendor Number: 139aLAq
JD Edwards Number
Contract Number:
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Project Name: P��_ J);c4I2-koSS pra Epe.J
Contract Effective Date: D (n Termination Date: O to
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Contract Manager: Nap, Department: S_7
Abstract:
ADCL7832 07/02
K E N T
W A M 1 N G T O N
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
Shaun Northrop, dba Northrop Computer Repair
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Northrop Computer Repair] organized under the laws of the State of Washington,
located and doing business at 359 Weatherbee Lane, Enumclaw, WA 98022 (hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the following described
plans and/or specifications.
Under the direction of the Information Technology Technical Services Manager, or a direct
designee, the Consultant will perform duties related to the implementation of the IT Project
Known as the Police Wireless Project. These duties are generally described in the project plan
for the Police Wireless Project.
Additionally, the consultant may be asked to assist other members of the Information
Technology Department's Technical Services Division with tasks related to the Consultant's
General Knowledge and Skills Set.
Consultant shall provide a weekly time report to the Technical Services Manager, and shall bill
the City for hours worked bi-weekly in accordance with the terms of this agreement. Consultant
shall provide copies of authorized time reports with each bill to substantiate Consultant's actual
hours worked in the preceding two weeks.
Consultant further represents that the services furnished under this Agreement will be performed in
accordance with generally accepted professional practices in effect at the time those services are performed.
H. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in
Section I above immediately upon the effective date of this Agreement. Upon the effective date of this
Agreement, Consultant shall complete the work described in Section I by December 31, 2006.
III. COMPENSATION.
A. The City pay shall a the Consultant based on time and materials an amount not to exceed $24 800
for the services described in this Agreement. This is the maximum amount to be paid under this
Agreement for the work described in Section I above, and shall not be exceeded without the prior
wntten authorization of the City in the form of a negotiated and executed supplemental
agreement. The Consultant agrees that the hourly or flat rate charged by it for its services
contracted for herein shall remain locked at the negotiated rate(s) for a period of four (4) months
it
CONSULTANT SERVICES AGREEMENT- 1
(Over$10,000)
from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in
Exhibit A.
CONSULTANT SERVICES AGREEMENT-2
(Over$10,000)
B. The Consultant shall submit Bi-Weekly payment invoices to the City for work performed, and a final
bill upon completion of all services described in this Agreement. The City shall provide payment
within thirty (30) days of receipt of an invoice. If the City objects to all or any portion of an invoice,
it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in
dispute. In that event, the parties will immediately make every effort to settle the disputed portion.
C. The Consultant shall submit invoices to the City on a timely basis, and in any event, no later than 2
weeks following the end of the previous billing period.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement and that the Consultant has the ability to control and
direct the performance and details of its work, the City being interested only in the results obtained under this
Agreement.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of this
Agreement. After termination, the City may take possession of all records and data within the Consultant's
possession pertaining to this project, which may be used by the City without restriction. If the City's use of
Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the
Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the
Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national
origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is
qualified and available to perform the work to which the employment relates Consultant shall execute the
attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative
Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits,
including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of
this Agreement, except for that portion of the injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to
avoid any of these covenants of indemnification.
CONSULTANT SERVICES AGREEMENT-4
(Over$10,000)
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the
event of liability for damages arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents
and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF
THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE
MUTUALLY NEGOTIATED THIS WAIVER
The provisions of this section shall survive the expiration or termination of this Agreement
I
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement,
insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference.
(Insurance requirement for this contract has been waived by the City of Kent.)
I
CONSULTANT SERVICES AGREEMENT-5
(Over$10,000)
efforts to provide
IX. EXCHANGE OF INFORMATION. The Citywill provide its bestp
reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work
under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents,
drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and
become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the
Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request.
The city's use or reuse of any of the documents, data and files created by Consultant for this project by anyone
other than Consultant on any other project shall be without liability or legal exposure to Consultant
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor
with the authority to control and direct the performance and details of the work authorized under this
Agreement, the work must meet the approval of the City and shall be subject to the City's general right of
inspection to secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the
performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be
done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools,
or other articles used or held for use in connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price preference
may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement
in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements
or options, and the same shall be and remain in full force and effect.
C. Resolution of Dilutes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington If the parties are unable to settle any dispute,
difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving
that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction
of the King County Superior Court, King County, Washington, unless the parties agree in writing to an
alternative dispute resolution process In any claim or lawsuit for damages arising from the parties'
performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending
or bringing such claim or lawsuit, in addition to any other recovery or award provided by law; provided,
however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section
VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the
addresses listed on the signature page of the Agreement, unless notified to the contrary Any written notice
hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail,
CONSULTANT SERVICES AGREEMENT-7
(Over$10,000)
and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such
other address as may be hereafter specified in writing.
E. Assignment Any assignment of this Agreement by either party without the written consent of
the non-assigning party shall be void If the non-assigning party gives its consent to any assignment, the terms
of this Agreement shall continue in full force and effect and no further assignment shall be made without
additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement
shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant
G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the
City, and such statements shall not be effective or be construed as entering into or forming a part of or altering
in any manner this Agreement. All of the above documents are hereby made a part of this Agreement.
However, should any language in any of the Exhibits to this Agreement conflict with any language contained in
this Agreement, the terms of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business,
equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance
of those operations.
CONSULTANT SERVICES AGREEMENT-8
(Over$10,000)
IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date
entered below.
CONSULTANT: CITY OF KENT:
By: By: L
(signature) (vgnature)
Print Name: Shaun Northrop Print Name: F� 4.AIw1e.ER2
Its General Manager Its Mayor 19R-0 —r'g�r4j
(Title)
DATE:��Z6(v DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Shaun Northrop Paul Dunn
Northrop Computer Repair Technical Services Manager
359 Weatherbee Lane Information Technology
Enumclaw, WA 98022 City of Kent
220 Fourth Avenue South
206-940-2516 (telephone) Kent, WA 98032
N/A (facsimile)
(253) 856-4611 (telephone)
(253) 856-4700 (facsimile)
APPROVED AS TQ FORM:
4am '[Wo
e La De artment
CONSULTANT SERVICES AGREEMENT-9
(Over$10,000)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all
contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with
the regulations of the City's equal employment opportunity policies.
The following questions specifically identify the requirements the City deems necessary for any contractor,
subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of
the following questions for this Agreement to be valid and binding If any contractor, subcontractor or supplier
willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of
contract and it will be at the City's sole determination regarding suspension or termination for all or part of the
Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color,
national origin, age, or the presence of all sensory, mental or physical disability.
3. During the time of this Agreement the prime contractor will provide a written statement to all new
employees and subcontractors indicating commitment as an equal opportunity employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of
women and minorities
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime
Contractor, that the Prime Contractor complied with the requirements as set forth above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this 0� day of A d 5 V 200 G.
By: /<-
For: Shaun Northrop dba Northrop Computer Repair
Title: General Manager
Date: g%y �0 r.
EEO COMPLIANCE DOCUMENTS- 1
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
u
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All
contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity
within their organization and, if holding Agreements with the City amounting to $10,000 or more within any
given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal
opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and
equal opportunity requirements shall be considered in breach of contract and subject to suspension or
termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works
Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are
familiar with the regulations and the City's equal employment opportunity policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS-2
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I,the undersigned, a duly represented agent of Shaun Northrop, dba Northrop Computer Repair,
hereby acknowledge and declare that the before-mentioned company was the prime contractor for the
Agreement known as CONSULTANT SERVICES AGREEMENT between the City of Kent and Shaun
Northrop, dba Northrop Computer Repair that was entered into on the (date) , between the firm I
represent and the City of Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent
Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part
of the before-mentioned Agreement.
Dated this ls`day of January, 2007.
By:
For: Shaun Northrop dba Northrop Computer Repair
Title: General Manager
Date-
EEO COMPLIANCE DOCUMENTS-3
Exhibit A
Consultant's Billing Rates:
Billing rates are based on a standard 40 hour working week.
Hourly Rate for Hours 1- 40 in any working week: $39.50
Hourly Rate for Hours worked exceeding 40 hours in any working week (Overtime): $59.25
CONSULTANT SERVICES AGREEMENT-3
(Over$10,000)
EXHIBIT B
INSURANCE & INDEMNITY REQUIREMENTS
No Insurance is required for this Contract.
CONSULTANT SERVICES AGREEMENT-6
(Over$10,000)
Contract Preparation Checklist
Consulting Services Agreement
KENT For Shaun Northrup
Ww9HINGTOH
INFORMATION
TECHNOLOGY
Agreed on an Hourly Rate of$39.50/Hour
/greed on a contract term not to exceed 616 Hours
Department has solicited at least 3 telephone or written bids or quotations for the work:
1. Right Systems, LLC - $100/1-Iour /
2.r if v eA54f-vr GoRP 0 9f< 40,j2
3 Shaun Northrup, Dba Northrup Computer Repair - $39 50/hour
�jlnsurance Certificate showing $500,000 general commercial liability insurance coverage
M Received Insurance Addendum from Risk Management —
ompleted Consulting Services Agreement
W/Completed vendor setup process and received a vendor number
Completed City of Kent Equal Employment Opportunity Policy Declaration,
[V,Agree to comply with City Administrative Policy 12
Ld Has a copy of Compliance Statement for City Administrative Policy 1.2 for completion at
�/end of engagement
Wd�greement has been signed by all concerned parties.
ud Cover Sheet for Legal Dept and Mayor's Signature is Completed
Lj
pdunn Page 1 8/22/2006
U(Contract Preparation Checklist doc