Loading...
HomeMy WebLinkAboutFD06-122 - Other - Medtec Corporation - Single Source Procurement - Bid Process Waiver - 02/03/2006 Records Mana""'wgemen'tiN KENT Document WASMINGTON W CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed, if you have questions, please contact City Clerks Office. Vendor Name: ' " 1 ed t e- C Vendor Number: JD Edwards Number Contract Number: This is assigned by Deputy City Clerk Description: I ►^OC (Gre)Ae-^/f Detail: AA- y cJ t^ Cook 2 5c A-(AA o r i Z ,4-'-t,aAl Project Name: A ( J U-.,N i_+— Contract Effective Date: 1— 30_0 6 Termination Date: Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: K 4&'y Vic/4 t '^eV"i � ) Department: Fl �- e Abs ac �� f rotesS �''��Vet" , 1�U-rStc a�v�- '� k � vim, 70R 0+5� 5 Public\RecordsManagement\Forms\ContraclCover\ADCL7832 07/02 FIRE DEPARTMENT Jim Schneider, Fire Chief Phone: 253-856-4300 KEN T Fax: 253-856-6300 WASH I NGTON Address: 24611 1161h Ave. SE Kent, WA. 98030-4939 January 30, 2006 To: Mayor Suzette Cooke Through: John Hodgson, Interim CAO From: Jim Schneider, Fire Chief Regarding: Single Source Procurement—Medtec Aid Car The City's Fire Department is requesting a waiver, pursuant to KCC 3.70.080, of the City's procurement ordinance as negotiation with a particular supplier is appropriate due to the specialized needs of the Fire Department. The Kent Fire Department has been extremely diligent in purchasing high quality fire vehicles at the lowest possible price. The Apparatus Maintenance Division of the Fire Department has been instrumental in demanding that the vehicles purchased by the Fire Department are built to the highest standards of quality There have been two recent instances where apparatuses purchased by the Kent Fire Department have failed to meet the department's quality standards. First, in 1996, the City purchased two pumpers from BME, Inc , who was the lowest bidder. Both pumpers had major defects, and after a year of negotiations and a lawsuit, the matter finally settled with the City rejecting the pumpers and being fully reimbursed More recently, in 2002, the City purchased two aid cars from Road Rescue, Inc. Those aid cars are currently in service. Later, in April, 2004, the City took delivery of a third aid car from Road Rescue. However, the third aid car was rejected and returned because it had numerous defects that Road Rescue was unable to cure. In 2005 a Medtec aid car was purchased and placed in service to replace the Road Rescue aid car that was rejected. The Fire Department is very satisfied with the quality of the Medtec aid car Medtec is a Pierce Fire Apparatus company, With the exception of the two pumpers that were purchased from BME and later rejected, the City has purchased its pumpers and aerials from Pierce Manufacturing, Inc., since the 1970s. The City has become accustomed to Pierce's high standards and its dedication to quality The Fire Department would like to contract with Medtec for the purchase of an aid car to replace one of the old, overweight aid cars that was surplussed in 2005. The Fire Department is confident that Medtec can again provide the City with the quality we have come to expect of our heavy apparatus. Memorandum Mayor Jim White September 1,2004 Page 2 It is advantageous for the City to stock its fleet with the same or similar vehicles. It is easier to stock parts, and mechanics become familiar with the design of the vehicle, making maintenance more efficient. Moreover, Fire Department personnel who operate and utilize aid cars can easily transition from one aid car to another when the aid cars are designed using the same chassis and similar features. By this memo, the Fire Department requests that you determine the bidding process usually required by KCC 3.70.030 and .040 is not in the best interests of the City and that you authorize the Fire Department to enter into direct negotiations with Medtec, a Pierce Manufacturing Company, for the purchase of an aid car. In the event the Fire Department successfully negotiates a purchase contract with Medtec, the contract will be brought before the Public Safety Committee and the City Council for approval. If you approve of the Fire Department's request for a waiver of the City's procurement policies, please note your approval by signing below. Thank you. 1 file-ell le!O Su tte ooke, Mayor ate P CivilWILES`OMFiInLO10.MHV eMmufwwrmN,KwP =Wnm Mmo