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HomeMy WebLinkAboutPK06-038 - Original - Dansound, Inc - Kent Cornucopia Days Sound Equipment - 7/14/06 Records Management KENT Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed, if you have questions, please contact City Clerks Office. Vendor Name: DGlYlSO(.l► ? d ►i G Vendor Number: . 37 b JD Edwards Number Contract Number: This is assigned by Deputy City Clerk Description: P666'46 Sound 6et'�t'c�sGn�deaiur` F cttf �OrColr1G{l�fiGt ( S. Detail: Jbl(r4 VlfLiiPt 5fcccie JU IN fS,ZX»JU I U I Ip�1 ,� IM1LGi/1 Stugc ¢ —T �— CA I ct t' y°C I r Project Name: { Contract Effective Dater 14 z o0 6 Termination Date: t f Z.a c26 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment &&( Zlll bdLC n Contract Manager: 1-O ri� qel/y-\ Department: t'aurks Cu,- ld Q Abstract: S Public\RecordsManagement\Forms\ContractCover\ADCL7832 07/02 • KENT W AS Hi N< TON CONTRACTOR SERVICES AGREEMENT between the City of Kent and Dansound Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City") and Dansound Inc. organized under the laws of the State of Washington, located and doing business at P O Box 75294, Seattle, Washington 98125, (206) 525-21 13 (heieinafter the "Contractor") I. DESCRIPTION OF WORK. Contractor shall perform the following services for the City Description: Dansound Inc will provide sound services and equipment for the City of Kent's Cornucopia Days festival, including two stages Main Stage and Children's Stage Day, Date, Year: Friday, July 14 (Main Stage only), Saturday,July 15 and Sunday,July 16, 2006 Start Time/Duration/Stop Time: Friday Main Stage 4 00 p m/6 hours/10 00 p m (12 hours total for set-up/strike) Saturday Main Stage 12 00 p m/10 hours/l0 00 p m (14 hours total for set-up/stnke) Children's Stage 12 00 p m/5 hours/5 00 p m (9 hours total for set-up/strike) Sunda Main Stage 12 00 p m/5 hours/5 00 p m. (8 5 hours total for set-up/strike) Chikhen's Stage 12 00 p m/4 5 hours/4 30 p m (7 5 hour total for set-up/strike) Event Location: Kent Regional Library parking lot, 212 2°d Avenue North (Main Stage), and Kent Station Campus, Ramsay Way and Temperance Street(Children's Stage), Kent, Washington Lodging: City will provide 1 double room for the night of Fri , July 14, 2006 City will provide I double room and I single room for the night of Sat, July 15, 2006 Contractor further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time those services are performed IL COMPENSATION. The City shall pay Contractor the total sum of$3,243 33 ($2,981 00 + 8 8% tax) for the work to be performed under this Agreement, upon Kati,,factory completion of all services and requirements specified in this Agreement , pi:agl-am mateiial,., not le-, than il� (6) week-, prior to the inni,d event date All pablielty and pfametional 111atelials- Felea,,ed to the inedia by the Gontraeter hall ei-edit the City of Kent for lt� support of the eN,eHt E)i piajeet IV. PERFORMANCE SPACE. The City agrees to furnish, at its sole cost and expense, a place of performance on the date(,,) and at the time(s) contained in Section 1 The City shall also provide ushers, house manager, CONTRACTOR SERVICES AGREEMENT- 1 /(inrlei s10000-1,i11-cf oivam--aNnni and box office staff and any additional services and personnel as required, for the efficient operation of the engagement Other arrangements will be the responsibility of the City and Contractor as follow, below Venue: City will provide two covered outdoor stages at the Kent Library parking lot and Children's Area (Kent Station) Sound: Contractor will provide all sound services and necessary equipment. Lights: N/A Technical Staff: Contractor will provide any additional staff necessary to set-up and operate sound equipment V. INDEPENDENT CONTRACTOR. The parties intend that an independent Contractor-Employer Relationship will be created by this Agreement and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement V1. EVALUATION The Contractor shall have the authority to control and direct the performance and details of the contract work, the work must also meet the approval of the City and shall be subject to the City's general right of inspection and supervision to secure the satisfactory completion thereof Contractor agrees to cooperate in this evaluation process and to make available to the City all information required by such evaluation process Contractor agrees to comply with all federal, state and municipal laws, rules, and regulations that are or may in the future become applicable to Contractor or Contractor', business, equipment and personnel engaged in operations covered by this Agreement or accr utng out of the performance of such operations ViL WORK PERFORMED AT CONTRACTOR'S RiSK. Contractor shall take all necessary precautions and shall be responsible for the safety of it, employees, agents, and subconttactors in the performance of the contract work and shall utilize all protection necessary for that purpose All work shall be done at Contractor's own risk, and Contractor ,hall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work VIIi. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officers, officials, employee, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Contractor's performance of this Agreement, except for that portion of the Injuries and damages caused by the City's negligence. including assertions that the use or transfer of any sottwaie, book document, report, film tape or sound reproduction delivered in accordance with this Agreement constitutes an infi-ingement of any copyright, patent trademark, trade name, or otherwise results in unfair trade practices The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenant, of indemnification The provisions of this section shall survive the expiration or termination of this Agreement Vlll. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit A attached and incorporated by this reference IX. USE OF CITY MATERIALS. Contractor shall not, without prior written approval and permission of the City, use participant roster or related program materials for any purpose outside this Agreement including, but not limited to, solicitation of participants for Contractor's use in competition with City programs X. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Contractor, its subcontractors, or any person acting on behalf of the Contractor or ,ubcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory,mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates Contractor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1 2, and upon completion of the contract work, file the attached Compliance Statement XI. TERMINATION AND BREACH. Either party may terminate this Agreement, with or without cause, upon providing the other party ninety (90) clay, written notice at its address set forth on the signature block of this CONTRACTOR SERV ICES AGREEMENT-2 (Under S 10 000— I,aruvj Of r anicahon) i Agreement All cost, incurred by the City due to Contractor's failure to comply with the terms and conditions of this Agreement shall be the responsibility of the Contractor The City may deduct Its costs fiom any payments due to the Contractor or pro-rate the Agreement amount based upon the actual time of Contractor's performance compared to the contracted performance schedule X11. IMPOSSIBILITY OF PERFORMANCE. Outdoor performances are considered "ram or shine" In the event that extreme inclement weather renders an outdoor performance impossible, the City will attempt to arrange an alternate performance space and Contractor will employ its best efforts to provide the contract work in that alternate petformance space The Contractoi shall he under no liability for failure to perform in the event that such failure is caused by or due to acts or regulations of public authorities, civil tulmut, strike. epidemic or any other cause beyond the control of Contiactor In the event of a failure to peifornm as provided in this section, neither party shall be liable for the balance of the Agreement XII1. MISCELLANEOUS PROVISIONS. A Recyclable Material, Pursuant to Chapter 3 80 of the Kent City Code, the City requires its Contractors to use recycled and recyclable pioductS whenever practicable A price preference may be available for any designated recycled product B Non-Waiver of Breach The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or mote instances shall not be construed to be a waiver or relmqui,hnment of tho,e covenants, agreements of options, and the same shall be and remain in full force and effect C Resolution of Disputes and Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of Washington If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim_ shall only be by filing suit exclusively under the venue, rule, and jut sdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process In any claim or lawsuit foi damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney', fees Incurred in dclending of bunging such claim or law,mt, in addition to any other recovery or award provided by law, provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VI of this Agreement D Written Notice All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signattue page of the Agreement, unless notified to the contrary Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing E Assignment Any assignment of this Agreement by either party without the written consent of the non- assigning party shall be void If the non-assigning party gives its consent to any assignment, the terms of this Agreement Shall continue in full force and effect and no fuither assignment shall be made without additional written consent F Modification No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly author ized iepie,entanve of the City and Contractor G Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached heteto, shall supersede all prior veibal ,tatements of any officer or other iepresentative of the City, and such statements shall not be effective or be constiued as entering into or forming a part of or altering in any manner this Agreement All of the above documents are hereby made a part of this Agreement However, should any language in any of the Exhibits to this Agreement conflict with any language contained in Uus Agreement, the terms of this Agreement shall prevail CONTRACTOR SERVICES AGREEMENT-3 (l indr,f S 10 000 f m vci 0ns anrzahori) H Compliance with Laws The Contractor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Contractoi's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONTRACTOR: CITY OF KENT: By By_ — (s rgnature) (signat are) Print Name Dan Mortensen Print Name Lori Hogan Its AC7214mq Its Interim Director of Parks, reation and Community (Title) Services DATE �o�r j�Q(9 (Title) —�- DATE. 7 NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CON FRACTOR: CITY OF KENT: Dansound Inc Ronda Billerbeck, Cultural Programs Manager P O Box 75294 City of Kent Seattle, WA 98175 220 Fourth Avenue South Kent, WA 98032 206-525-2113 (telephone) (facsimile) (253) 856-5055 (telephone) (253) 856-6050 (facsimile) V<1viII()IiM1(ON III rKlItt.u(ri null 11,.E 1, ii, , I I11,i 111E i1x CONTRACTOR SERVICES AGREEMENT-4 (Undel Sl0 000—I'm t,c i Ch�ccncatmn) DECLARATION CITY OF KENT EQI,AL ENIPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to An affirmative response is required on all of the following questions for this Agreement to be valid and binding If any contractor, subcontractor or supplier willfully misreprc,,ents themselves with regard to the directives outlines, it vNill be con,idered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement, The questions are as follows 1 I have read the attached City of Kent administrative policy number 1.2. 2 During the time of this Agreement i will not discriminate inemployment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer 4. During the time of the Agreement 1, the prime contractor, will actively consider hiring and promotion of women and minorities 5 Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above By signing below, I agree to fulfill the five requirements referenced above. Dated this l) day of %AIA16 200 G For Title c.�l'o Date: (! / i PUBLIC WORKS AGREEMENT- EEO COMPLIANCE DOCUMENTS CITY OF KENT ADMINISTRATIVE POLICY NUMBER- 12 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors Contractors and Suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agieements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps 1 Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer 2 Actively consider for promotion and advancement available minorities and women Any contractor, subcontractor, Contractor or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the follov�mg duties frn- then- respective departments 1. Ensuring that contractors, subcontractors, Contractors. and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy 2 Monitoring to assure adherence to federal, state and local laws, policies and guidelines PUBLIC WORKS AGREEMENT- EEO COMPLIANCE DOCUMENTS CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the A2rccmcnt I, the undersigned, a duly represented agent of Company. hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date) , between the firm I represent and the City of Kent I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1 2 and the Declaration City of Kent Fqual Employment Opportunity Policy that was part of the before-mentioned Agreement Dated this day of 200 By For Title Date PUBLIC WORKS AGREEMENT- EEO COMPLIANCE DOCUMENTS