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HomeMy WebLinkAboutPD05-361 - Original - Washington Traffic Safety Commission - Kent Drinking Driver Countermeasure Program - 07/01/2005 f ecords M m "el% KENT Document westiIroro. CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed,R you have questions, please contact City Clerks Office. Vendor Name: WA Traffic Safety Commission Vendor Number. 54467 JD Edwards Number Contract Number, This is assigned by Deputy City Clerk Description: Kent Drinking Driver Countermeasure Program Detail: $$5,750 for 1/2 of 3/4 FTE Coordinator; subsistence & goods & services Project Name: Kent Drinking Driver Task Force Contract Effective Date: 7/1/05 Termination Date: 6/30/07 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager. Nancy Mathews Department: Police Abstract: The Kent DDTF was formed in May 1983 to reduce the incidence of drinking and driving in Kent. Established by city ordinance, eleven volunteer members are appointed by the Mayor. Councilmember Ron Harmon is the current Chair.of the Steering Committee, an advisory board to the Mayor and Police Chief on roadwav safety issues and programs. Chief Crawford serves as the Project Director; Nancv Mathews is the Coordinator. S.Pubrc\,RecordsManagemont\Forms\ConhactCovee�ADCVe32 07/02 Community DUI/Trafflc Safety Task Force Project AEeement Revised 2/18105 Washington Traffic Safety Commission 1000 South Cherry Street PO Box 40944 Olympia,Washington 98504-0944 R E C E I yIE p Phone(360)753-6197 Fax(360)586-6489 MAY 13 2005 www.wa.gov/Msc Section 1 —Authorization Traffic Safety Project Title: Kent Drinking Driver Countermeasure Program Ownership of facilities or equipment, acquired through this funding, shall be vested with the applicant agency, not the state of Washington. However,facilities or equipment acquired through this agreement shall be utilized and retained in highway safety operations during the useful existence of such equipment or facilities. Costs incurred for maintenance, repairs or support of such equipment or facilities shall be borne by the applicant agency. Further, it is understood and agreed that the activity covered by this project, as more particularly described in sections 2 and 3 attached thereto and made a part hereof,is undertaken under authority of Title 23, USC and is subject to the administrative regulations established by federal guidelines and the WTSC. Applicant Agency/Organization Kenl Police Dagartment Applicant Agency Project Director Name Ed Crawford Title Chief of Police Signature Address CCof Kart 220 4ei South Kent,WA 98032 E-mail Address nmathewsD-ci.kent.wa.us Area Code 253 Phone 856-W82 Applicant Agency Authorizing Official(person with contracting authority)if different from above: Name Title Organization Address Signature City,State,Zip Phone WTSC Use Only: WTSC Program Manager: Gina Bsntts WTSC Tracking Number 07 Si'-Ala Planned Project Duration From:,(Irby 1.2005 To: Jul 30,2007 Aog_re ed by Name: Lowell Porter Project Number: 0751-- Ito Title: Director.1 Funds(obligated)$ to S ."75D Signature: Data: 1 Cw#flcatlons and Assurances It is hereby understood that this application and attachments hereto, when approved and signed by all concerned parties, as indicated shall constitute an agreement by and between the applicant organization to perform In accordance with the terms of this application and attachments, taken as a whole This agreement is based on guidelines found In the Common Rule,OMB Circular A-102,in order to standardize and simplify federal grants The signature below clan authorized representative of the applicant agency certifies and assiu ss that all the following conditions will be met 1) Reoo tsr —The Contractor shall submit quarterly reports,a final report at end of project,and submit special reports as outlined Project Agreement,Addendum A,Billing and Report Requirements. 2) Copyrights.Publications.and Patents—Where activities supported by this project produce original copyright material,the Contractor may copyright such,but the WTSC reserves nonexclusive and irrevocable license to reproduce, publish, and use such materials and to authorize others to do so. The Contractor may publish,at Its own expense, the results of project activities without prior review by the WTSC provided that any publications (written,visual,or sound) contain acknowledgment of the National Highway Traffic Safety Administration (NHTSA)and the WTSC support Any discovery or invention derived from work performed under this project shall be referred to the WTSC,who will determine through NHTSA whether or not patent protections will be sought, how any rights will be administered,and other action required to protect the public interest 3) Termination — This project agreement may be terminated or fund payments discontinued or reduced by WTSC at any time upon written notice to the Contractor due to non-availabUrty of funds,failure of the Contractor to accomplish any of the terms herein,or from any change in the scope or timing of the project 4) Fiscal Records—Complete and detailed accounting records will be maintained by the Contractor of all costs incurred on this project,including documentation of all purchases of supplies,equipment,and services,travel expenses;payrolls,and time records of any person employed part-time on this project. Federal, state,or WTSC auditors shall have access to any records of the Contractor. These records shall be retained for three years after the final audit is completed and all questions resolved. 5) Funding—The Contractor will utilize funds provided therein to supplement and not to supplant state and local funds otherwise available for these purposes F3urds are to be expended only for purposes and activities approved herein Reimbursement will be made periodically by WTSC for its share based on approved cost reports. The Contractor will expend from nonfederal sources the required matching amounts,which shall be expended not later than 30 days following the completion of the projects. 6) Cost Principles and Grant Management—The allowability of costs incurred and the management of this project shall be determined in accordance with the Office of Management and Budget(OMB)Circular A-87 and 49CFR, Part 18 for state and local agencies, OMB Circulars A-21 and A-110 for educational institutions,and OMB Circular A-122 for nonprofit entities 7) Obligation Funds—Funds may not be obligated prior to the effective date or subsequent to the termination date of this project period Obligations outstanding as the termination date shall be liquidated within 30 days 8) Chances—The Contractor must obtain prior written approval from the WTSC for major project changes,Including changes of substance in project objectives, evaluation,activities,the project manager,key personnel,or project budget 9) Income—Income earned by the Contractor with reaped to the conduct of the project(sale of publications, registration fees, service charges, etc)must be accounted for and income applied to project purposes or in reduction of project costs 10) Purchases—Purchase of equipment or services must comply with state or local regulations After the end of the project period,equipment will continue to be ubltred for highway safety purposes or will not be disposed of vnthout written approval of the WTSC The Contractor shall make and maintain an inventory of equipment to include descriptions,semi numbers,locations,costs or other identifying information,and submit a copy to the WTSC 11) Third Party Participants—No contracts or agreements may be entered into by the Contractor related to this project,which are not incorporated herein and approved in advance by the WTSC. The Contractor will retain ultimate control and responsibility for the project WTSC shall be provided with a copy of all such contracts and agreements entered into by Contractors Any contract or agreement must allow for the greatest competition practicable and evidence of such competition or justification for a negotiated contract or agreement shall be provided to the WTSC. 12) Participation by Disadvantaged Business Enterprises—The contractor agrees to take all necessary and reasonable steps in accordance with Title 49,CFR, Subtitle A, Part 26 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts Recipients and their contractors shall not discriminate on the basis of race,color,national origin,or sex in the award and performance of any subcontracts financed in whole or in part with Federal funds. 13) Amencans with Disabilities Act—In the performance of this agreement,the Contractor shall comply with the provisions of Title VI of Civil Rights Act of 1964 42 USC 200d,Section 504 of the Rehabilitation Ad of 1973 29 USC 794 Chapter 49 60 RCW,and Title I of the Americans with Disabilities Act 42 USC 1211- 12117 as now or hereafter amended. The Contractor shall not discriminate on the grounds of race, color, national origin,sex, religion,manta)status, age, peed,Vietnam-Era and Disabled Veterans status,or the presence of any sensory,mental,or physical handicap in any terms and conditions of employment to include taking affirmative action necessary to accomplish the objectives of this part and denying an individual the opportunity to participate in any program provided by this agreement through the provisions of services,or otherwise afforded others 14) PoltbW Activities—No funds, materials, equipment,or services provided herein shall be used for any partisan political activity or to further the electron of defeat of any candidate for public office or to pay any person to influence or attempt to influence an officer or employee of congress,or an employee of a member of congress, an officer or emnployee of congress in connection with the awarding of any federal ban or the entering in of any cooperative agreements 15) Single Audit—State and local governments that receive federal assistance are subject to the audit requirements of the Office of Management and Budget (OMB)Circular A-128 An institution of higher education or a nonprofit entity must comply with audit requirements in OMB Circular A-133. An independent audit of the financial operations, including compliance with provisions of federal law and regulations of all funds expended, must be arranged for by the contractor. A copy of the completed audit must be submitted to the WTSC 16) Seat Bait Policy—No funds,materials,property,or services wiN be provided to any political subdivision that does not have a concurrent and actively enforced policy requiring the use of seat belts. 17) Drug Free Workplace— In accordance with the Antl-Drug Act of 1988 41 USC 702-707 and Drug-Free Workplace, 42 USC 12644, the WTSC has the responsibility to ensure that unlawful manufacture,distribution,dispensing,possession or use of a controlled substance by any employees,grantees,and/or sub-grantee of the Agency and/or any such activity is prohibited In the workplace. 19) Dsbaffnent and Suspension - The applicant agency certifies,by submission of this proposal,that neither it or its principals is presently debarred,suspended, proposed for debarment,declared Ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency n 1 ( •-- Applicant Agency Authorized Signature Date Cb ti in ton Traffic Safety commission Section 2 Description of Activity The VISION of the Kent Drinking Driver Task Force Steering Committee is that Kent citizens make informed decisions and healthy choices and model positive life skills behavior. Their MISSION is to move people safely throughout Kent. As the mayor and police department advisory board on highway safety in Kent, these leaders believe that safe driving behavior will come about through problem analysis, identification, education and enforcement. Steering Committee members address the problems caused by the inappropriate, unhealthy and/or illegal use of our roadways. Using a strategic planning process, in April 2005, the members examined current traffic data and studied trends over the past several years. They re-assessed goals set for the last biennium, reviewed strategies, and identified collaborators and funding streams. In prioritizing new activities and assignments, they reinforced a multi-faceted approach to traffic safety in Kent, placing particular emphasis on causes of traffic crashes such as impaired driving, and the use of occupant safety devices to reduce the severity of injury. Health promotion programs which promote role modeling, leadership and personal responsibility approaches for youth traffic safety receive continued commitment and support. Three program areas were prioritized. Program Resources Staff 1) Community Traffic Safety Emphasis WTSC Grant Nancy Mathews Impaired Driving DWI Victim Panels KPD Traffic (new) Safe Roads (collision reduction) City of Kent Sgt Pat Lowery 1. Intersection/Pedestrian Corporate & Community Cesi Velez 2. Aggressive Driving Mini-Grants (new) Traffic Safety School Fees Mike Buckingham 2) Other Highway Safety Kent Dedicated Funds Cesi Velez Occupant Protection Safety Restraint Coalition South KC CPS Coalition Traffic Division Helmets & Bike Safety Donations & Mini-Grants Bike Patrol & Fire 3) Youth Traffic Safety City of Kent Stacy Judd Underage Drinking WLCB Sara Wood Youth Board & Leadership (new) Donations & Fees Police Patrol Youth Wellness Grants & Mini-Grants Kent School District Community Traffic Safety Emphasis Problem Identification When the Task Force formed in 1983, Kent had the highest alcohol-involved collision rate for a city of its size statewide at 12% or 1 in 7 crashes. The trend for the past fifteen years has held near 2% or 1 in 34 crashes. However, driver impairment persists as a major contributing factor in Kent fatal traffic crashes with a much higher occurrence of alcohol involvement than county and state crash death rates. Pedestrian impairment has also contributed to the death rate. 2001 — 100% of the 5 fatals involved alcohol; 2002— 60% of the 8 fatals involved alcohol; 2003—44% of the 10 fatals involved alcohol; 2004 — 50% of the 6 fatals involved alcohol. k Goal Over the next biennium reduce the percentage of alcohol related fatalities to the King County decade average of 39.7%, Project Activities and Tasks Como=traits of Kent's traffic safety campaigns will include data collection, a target audience, enforcement emphasis, public awareness/education, and outcome measurement. DWI Victim Panels are held monthly in Kent with an average attendance of 85. See Youth Traffic Safety for underage drinking strategies and alcohol involvement in teen crashes. Emphasis S Enforcement Through DOTS funding, multi jurisdiction patrols will be conducted in King County, including events such as Saint Patrick's Day, Cinco de Mayo and Labor Day, and regional campaigns including "Surround the Sound" and "Night of 1000 Stars". Other emphasis events will include statewide initiatives such as "Click-it or Ticket" and "Drive Hammered, Get Nailed". The Task Force coordinator is responsible to see that the media and the driving public received information about these events. Outcome Measurement Process measures will include documentation of education and media activities and numbers reached. Outcome measures will include data provided by the City and the WTSC documenting alcohol involvement in fatal crashes. (new) Statistical Assignment For Enforcement Reduces Occurrences of Accidents and Aggressive Dnving. Problem Identification The City of Kent, with more than 2,500 crashes annually over the past five years, also experiences high levels of traffic complaints along regional and state corridors. The collisions have resulted In property loss, injuries and deaths. NHTSA estimates that highway crashes cost society $230.6 billion each year, or about $820 per person. Using their formula: Kent ' population 85,400 x $820 = $70 million. Sound too high? That's $28,000 per crash, which includes medical costs, lost wages, property damage, court and emergency response. Still sound too high? Goal Reduce the number and severity of collisions within high incident corridors by 25%. Project Activities and Tasks The traffic division assembled 2003 collision data to establish a baseline of frequent collision locations. 96% of all intersection collisions happened along 13 identified corridors. A majority of non-intersection collision also occurred along these same routes and accounted for over 75% of all non-collision traffic calls for service. The SAFEROAAD project statically deploys traffic enforcement officers to specific corridors during those times of day when aggressive driving results in the highest collision and traffic incidents rates. Limitations in the availability of staff by both hour-of-day and day-of-week- have highlighted the need for innovated approaches. In an effort to improve driver behavior, the department submitted an RFP to purchase and install ten fix mounted 18" speed advisory signs along identified high incident arterials and corridors. The Task Force will conduct education and awareness campaigns in collaboration with the targeted traffic emphasis to include: DUI, occupant protection, intersection safety, red light running, crosswalk violations, aggressive driving, speed, underage drinking, and school zone enforcement. Outcome Measurement Process measures will document education and media activities and numbers reached. Outcome measures will include data provided by the Kent Traffic. The Task Force will report quarterly on the on-going evaluation of the overall traffic safety rates, identified trends or conditions that lend themselves to crashes, restraint usage and injury profiles. (near) Problem Identification Citations for traffic infractions, including speeding, running red lights and following to close,are increasing at an alarming trend. In 2002, Kent had 19,981 infractions. That number increased to 21,172 in 2003 and 24,193 (appx) in in 2004. Collisions increased from 2,627 in 2002 to 2,460 in 2003 and 2,699 in 2004. Goal Reduce traffic collisions and the number of drivers with multiple driving offenses. Project Activities and Tasks Offer drivers with multiple traffic infractions instruction on current driving laws and Kent-specific traffic safety issues. Kent Traffic Safety School will be a court- deferral o ti n for drivers who have received a small number of traffic infractions over the past 3 years. Upon successful completion of school, if the driver receives no citations during a six month period, the ticket may be dismissed by the court. Participants will be allowed to attend only once every 7 years. DDTF program assistant, Mike Buckingham, will administer and teach the class. To begin in the Fall, classes will beheld in the evening during the week and on a Saturday. An attendance fee ($35?)will be charged. Curriculum is in the development stage. Outcome Measurement A data base program will track the driving record of a control group of program participants over the next three years. Other Highway Safety Problem Identification Washington has one of the highest seatbelt use rates in the United States with 94%. King County's rate is even higher, at 97%. Yet 100 car observation surveys on Kent's downtown streets, continue to lag behind the county and state, ranging from 70% to 95%. Motor vehicle crashes are the most frequent cause of injury death for WA children 0-17 years. About 45% of c Nldren who died were unrestrained by a child safety seat or seatbelt at the time of their death. Goals Consistent use of seat belts in Kent to a statewide average of 94%. Increase the correct use of child uassenaer restraints in South King County. Providegarlooster seats to 250 low income families in Kent. Project Activities and Tasks The Task Force will conduct semi-annual education and enforce- ment emphasis campaigns (CIOT); provide resource materials community events; sponsor and/or participate in four monthly car seat inspection sites (Kent/Renton, Auburn, Federal Way and Highline); hold monthly car seat clinics at agencies serving Kent low-income populations; and raise awareness through public information venues. Strategies will also include acquiring and providing up to 250 car/booster seats to assist low-income families referred by agencies: Le WIC & ECEAP. Outcome Measurement The Task Force will provide quantitative and qualitative documentation of activity. Seat belt use surveys will be conducted semi-annually. Emphasis campaign outcomes will report officer involvement, OP citations issued and other traffic activity. Effectiveness surveys will be conducted at the conclusion of selected programs. Quarterly documentation will include education activities, car seat clinics, seats distributed, and numbers reached. (New) Working with Kent Traffic and KPD YIPS Volunteers, the Task Force will collect data on occupant protection use as part of the SAFEROAAD corridor data collection effort. Problem Identification Bicycle injuries are the second leading cause of injury hospitalization for WA children 5-14 years. Head injury is the most common cause of death and serious disability in bicycle crashes. Correctly wearing a bicycle helmet reduces the risk of a head injury by nearly 85%. Goal As a secondary goal identified by the Steering Committee, increase the use of safety equipment by users of non-licensed wheeled devices. Project Activities and Tasks In collaboration with the KPD bike patrol and the fire department, the Task Force will use community donations to provide helmets to underserved youth. Bike and trike rodeos will encourage safe rider behavior, use of safety equipment, and educate motorists in sharing the road with bicyclists. h Outcome Measurement Quantitative and qualitative documentation will be recorded quarterly including public events, emphasis patrols, citizen contacts, safety equipment distribution, injury collision involving bicycles and reported use of helmets. Problem Identification Pedestrian injuries are the third leading cause of injury death for WA children 1 —9 years. Since 2002, six pedestrians have died on Kent streets; two were young children. Though the demographics (age—sobriety—time of day) vary, inattention, speed and running red lights all contribute to the loss of life. Goal As a secondary goal identified by the Steering Committee, reduce pedestrian injuries and fatalities among targeted population groups and along identified corridors. Project Activities and Tasks In addition to SAFEROAAD outlined above, the Task Force will support traffic emphasis patrols along identified corridors and in school zones through the use of assorted media venues to increase awareness and compliance by both drivers and pedestrians. Outcome Measurement Collision data, enforcement emphasis outcomes and public awareness activities will be documented. Youth Traffic Safety Problem Identification The number one cause of teen death is traffic collisions. In WA, 41% of teen driving deaths involved alcohol. Though no Kent teens (15-18) have lost their life in Kent due to alcohol and driving in the past 11 years, the community clearly remembers the alarming number 'C of youth fatalities of the past, when Kent lost 24 of its teens to the mix of alcohol with driving. It was a powerful motivation in the creation of the Task Force in 1983. Goals Extend the zero fatals of Kent DUI teens— one year at a time. Increase responsible driving habits of teens. Project Activities and Tasks Strategies will be youth-developed and driven and include peer to peer education, leadership training, parent awareness and responsible driving habits leading to a decrease in youth involved crashes. Events will include youth and parent education on the regulations, consequences and benefits of the graduated licensing laws. — Education Problem Identification In addition to traffic crashes, underage drinking affects the community and law enforcement services and resources in many other ways. Youthful drinking has an over-representation in youth violence, high risk sex, property crime, injuries, poisoning, drowning, and treatment for alcoholism. Goal Change the current perception that underage drinking is acceptable. Project Activities and Tasks ➢Peer to Peer Education Students are more apt to listen to a message if it is delivered by someone with a similar background, interest or age. (see youth wellness, below) >Roundtable Brings together community leaders and youth to establish and publicize a community norm of zero tolerance in the distribution and use of alcohol by underage youth. k Members will continue to look for new and innovative sanctions and elements from best practice approaches to integrate along with proven community strategies. ➢Parents & Families Strategies will include family influence in youth decisions and behavior; expert to youth education; peer to peer community/family education, and media publicity. —Compliance Problem Identification According to WLCB data, Kent has the highest recidivism rate of underage sales in Washington. 40% of underage youth can buy alcohol in Kent from businesses which have previously been cited for selling to a minor. . w Goal The on and off-premise compliance rate for sales to minors will continue to show improvement until repeated compliance checks demonstrate 100% compliance. Project Activities and Tastes Strategies will include compliance checks and subsequent legal consequences, owner/clerk education and incentives to address both demand for and supply of alcohol to minors in Kent. Outcome Measurement Quantitative and qualitative effectiveness evaluations will focus on knowledge gained and attitude and behavior measurement. Problem Identification Substance abuse contributes to youth violence, high risk sex, property crime, injuries, poisonings, birth defects and alcoholism. Goal Improve and motivate peer to peer leadership and promote community norms for healthy life skills decisions through youth driven training and activities. Project Activities and Tasks Youth will establish and articulate community norms to promote zero tolerance of risky behavior which contributes to crashes, violence and criminal activity. ➢Youth Board The program advances risk and protective factor applications and social norms theory. The youth assess needs, set goals, identify resources and collaborators, develop effective strategies and solicit feedback for outcome measurement. ➢Training Opportunities The youth board conducts team building activities and embraces drug and alcohol-free lifestyles. Activities include leadership and MIP training, community service events and planning for the annual youth wellness conference. ➢Youth Conference The"Game of Life: Attitudes and Choices" brings together teams of students and adults representing more than 30 schools and communities. The students gain knowledge of pertinent teen issues and implement follow-up projects for their peers. Traffic safety and underage use of alcohol/drugs are among the workshop topics presented. ➢Civic Leadership (new - pilot) Kent youth will take part in a government leadership pilot program. Curriculum will improve leadership skills, familiarization with City laws and government (including committees, boards and commissions); and City resources for youth. Youth will take an active role in decisions and policies that link directly with teen issues. Outcome Measurement Protective Factor: "Fostering Youth to Make Healthy Choices" 58% of Kent students grades 6-12 participated in the KSD Healthy Youth Survey; results will be released late 2005. In addition, student self- assessed attitudes toward drinking will indicate that underage drinking is not acceptable resulting in a reduction of underage alcohol consumption, as measured by on and off-premise access to alcohol, attendance records at events and effectiveness evaluation surveys conducted at the completion of activities. PROJECT EVALUATION The Task Force will provide a quantitative and qualitative documentation of annual activity including public events (50), emphasis patrols (6), contacts (100,000), material distribution (150,000), requests for assistance (1,000), contributions/grants ($100,000), matching support ($200,000) and volunteer hours (500). Quarterly reports will summarize activity, publicity, program summaries and measurement tools used to assess changes in attitude, knowledge and/or behavior. Data collection will occur. Effectiveness surveys will be conducted at the conclusion of some programs (design contest, youth conference, child passenger safety team events, traffic safety school, civil leadership training). A written analysis of program goals, outcomes and measurement will be provided at the end of the grant period. Washln ton Traffic Safety Commission Section 3 Budget Summary Budget: (If applicable) WTSC Costs Applicant Matching/ Contributing Cost 1. Salaries and Wages: $ 47,900 $ 149,094 2. Employee Benefits $ 11,460 $ 45,821 3.Travel and Subsistence: $ 800 $ 548 4.Contractual Services: $ $ 5. Equipment: $ $ 6. Goods and Services: $ 5,590 $ 17,171 Other Community Donations/Voluntser Time 35,664 7.Total linesl-6(Amount Requested from WTSC) $ 65,750 S.Total lines 1-6(Amount provided by applicant) $ 248,298 Total Project Cost(Add lines 7 & 8): $ 314,048 WTSC Use Only Cost Sharing Matching Share: (Washington Traffic Safety Commission use only) WSP Field Salaries FY Share Amount Percent Apples To: Federal: $ State: State: $ Local: Political Subdivision: $ Total Estimated Cost: $ i WDGET NARRATIVE The WTSC grant dollars will cover one-half of the coordinator's salary and benefits. It will also be used to support program expenditures to include travel, staff and volunteer subsistence, and localized material production. The City of Kent will provide administrative and professional support services, operating supplies, postage, facilities and equipment, printing, training and other goods and services. Community donations of in-kind, cash, fees, goods and services and volunteer time will exceed $35,600. Additional grants and mini-grants (including those from the WTSC) and sponsorships will support program funding in excess of$80,000. Total DUI/Traffic Safety Task Force Project request from WTSC is $65,750 for the biennium — July 2005—June 2007. Local match will meet or exceed $ 2489298. SECTION 3: BUDGET AND COST SHARING - (Two Years) State CitV Total 1. Employee Wages $ $ $ a. Program Coordinator (.75 FTE) 47,900 47,900 95,800 b. Public Ed Specialist (.875 FTE) 89,914 89,914 c. Project Director(5%) 11,280 11,280 Total Wages $ 47,900 $ 1499094 $ 1969994 Explanation of Wages: a. Program Coordinator: 30 hours week b. Public Education Specialist: N hours week (Highway Safety Specialist) State Cy Total 2. Employee Berets $ $ $ $ a. Program Coordinator 11,460 11,460 22,920 b. Public Ed Specialist 31,992 31,992 c. Project Director(5%) 2,369 2,369 Total Benefits $ 11,460 $ 45,821 $ 57,281 State Citv Total 3. Travel and Subsistence $ $ $ a. Travel/Subsistence 800 548 1,348 Total Travel/Subsistence $ 800 $ 548 $ 11348 Explanation of Travel and Subsistence a.- May include meals, food and training tuition for volunteers, staff and presenters; WTSC grant$ may be used for either travel or subsistence. State Chi y Total 4. Goods & Services $ $ $ a. Office Supplies 1,000 564 1,564 b. Postage 975 975 c. Telephone 859 859 d. Reprographics 2,269 2,269 e. Education Materials 4,100 4,100 f. Other Supplies 490 124 614 g. Office & Storage Space 12,380 12,380 Total Goods & Services $ 51590 $ 17,171 $ 22,761 k Explanation of Goods & Services a.-f. Based on 2005 budget and actual expenditures to date. g. 500 sq ft x$12.38 sq ft= $6,1190 annual x 2 = 12,380 State City Community Total 5. Other Community Donations $ $ $ $ a. In-Kind Facilities 5,200 4,800 10,000 b. Cash / mini grants 5,092 5,092 c. Goods & Services 15,446 15,446 d. Volunteer Time 5,126 5,126 Total Community Donations $ $ 51200 $ 30,464 $ 35,664 Explanation of Community Donations a.-d. Based on previous two y r actuals. BI-ANNUAL PROJECT BUDGET 2005 THROUGH 2O07 State City Community Total $ 65,750 $217,834 $ 30,464 $314,048 wrsc Grant 05-07 17 Ili 'ea - Addendum A 11110 jE and Reporting Requirements Billings Invoice vouchers for payment must be prepared monthly unless otherwise authorized and must be received by the Washington Traffic Safety Commission by the I(P of the month following the billing period. Reporting Frequency and Format The Washington Traffic Safety Commission requires three types of reports in conjunction with traffic safety projects. 1. Quarterly reports during the life of a project; 2. A final report at the conclusion of a project. This Is to include training and consultant reports,if applicable,and 3. Special reports as required. Project reports of every kind provide the Washington Traffic Safety Commission with information that can be used to strengthen the state's total traffic safety program. These reports keep the commission informed of a project's progress,explain any difficulties encountered, provide a background of information that can be passed on to others, suggest ways in which the commission can assist with the project and aid in distribution of state funds Therefore, comprehensive reports are a must for continued improvement in the state's traffic safety operations Quarterly Reports These are to be submitted quarterly and are due in the Traffic Safety Commission's office within fifteen(15)calendar days after the end of the reporting calendar queer as follows: First Quarter(per year) July—September Report due October 15 Second Quarter(per year)October—December Report due January 15 Third Quarter(per year) January—March Report due April 15 Fourth Quarter(per year) April—June Report due July 15 The Traffic Safety Project Report Forms are to be used when compiling these reports. All sections are to be filled in as completely as possible. (Use additional sheets,as necessary). If no action has been taken,please so indicate the reason. Any original or innovative ideas or methods employed in your project should be incorporated into your reports. Final Report—Due July 30,2007 Final reports are to be more informative and must describe whether the project objectives were accomplished, of technical and fiscal problems were encountered,and what improvements in traffic safety have resulted or probably will result. Included in final reports will be copies of publications,training reports and any statistical data generated in project execution. These final reports should discuss the following. 1. Accomplishments compared to the original project objectives; 2. Were all activities of the project completed as scheduled? Include dates and milestones when studies were completed;equipment acquired,installed and operated; 3 Any unanticipated proceedings that affected the projected; 4. Funding and costs for completion of the project in relationship to original estimates;and 5 Third party performance If consultant was employed. Two copies of consultant reports are to be included with the project director's reports. Special Reporting Special reporting procedures may be required for special interest projects. If so, report format and frequency will be outlined on the reverse side of this form.