Loading...
HomeMy WebLinkAboutPD04-366 - Original - US Dept of Education - FY 2004 Comprehensive Program - 09/01/2004 arc OP o UNITED STATES DEPARTMENT OF EDUCATION OFFICE OF POSTSECONDARY EDUCATION �sntxes of September 8,2004 RE:Application No.PI 16B04- Dear Colleague: After a very competitive process and careful review I am pleased to inform you your application has been selected to receive an award for the FY 2004 Comprehensive Program. The terms of your award are found in information on the enclosed Grant Award Notification and its attachments. Please note two things that differ this year: • The amount of your first-year award has been increased by$1200 over the figure originally recommended by FIPSE. You should adjust your"Travel"line item to reflect this increase. These additional finds have been provided to offset the expected increase in annual meeting fees over the life of your project. • The Grant Award Notification now includes a special conditions clause on project evaluation. It addresses and formalizes FIPSE's longstanding emphasis on early evaluation planning linked to clear,measurable, performance objectives. The clause reads: The grantee shall submit a detailed formative and summative evaluation plan no later than 90 days after the start date of the project. The plan must include the overall design, evaluation methods, instruments, schedule of key evaluation events, and detailed resume(s)of the evaluator(s). A copy of the plan formatted as a Word for Windows file is requested, but a print copy of the plan is also acceptable. Within the next few weeks your project will be assigned a program officer with whom you will meet at the annual FIPSE Project Directors' Meeting on November 4-6 in Washington,D.C.at the Renaissance Washington Hotel. As anew grantee,please ian to be at the meetm¢site on Wednesday.November 3 to attend,along with your evaluator, the orientation for new grantees scheduled from 1:30-4:30 p.m. Finally,the FIPSE Web site(brit://www.ed.go-v/FIPSEI is an excellent resource for information on project management. The site also includes application materials for FIPSE grant competitions,abstracts of projects funded since 1994, information on evaluation and dissemination,FIPSE staff directory,announcements of technical assistance workshops,and more. Again,congratulations and best wishes. Sincerely, Leonard L.Haynes III Director Fund for the Improvement of Postsecondary Education 19W K S=Lrr,N.W,WASHINGTON,D.C.20006 www.ed.gov Our mission is to ensure equal access to eduoation and to promote educational emUenee throughout the nation. U.S. Department of Education Washington, D.C. 20202 GRANT AWARD NOTIFICATION 1 RECIPIENT NAME: 5 AWARD INFORMATION City of Kent Police Department PR/AWARD NUMBER P116BO40291 220 4th Avenue South Kent,WA 98032 ACTION NUMBER Ol ACTION TYPE New AWARD TYPE Discretionary 2 PROJECT TITLE L ll AWARD PERIODS 84.116B BUDGET PERIOD 09/01/2004-08/31/2005 COMPREHENSIVE PROGRAM PERFORMANCE PERIOD 09/01/2004-08/3112D07 FUTURE BUDGET PERIODS BUDGET PERIOD DATE AMOUNT PROJECT STAFF 02 09/01/2005-08/31/2006 $75,236 00 3 03 09/01/2006-08/31/2007 $78,227.00 RECIPIENT PROJECT DIRECTOR Debra LeRoy (253)856-5856 EDUCATION PROGRAM CONTACT AUTHORIZED FUNDING Frank Frankfort (202)502-7513 7 THIS ACTION $80,631 00 EDUCATION PAYMENT CONTACT BUDGET PERIOD $80,631 00 GAPS PAYEE HOTLINE (888)336-8930 PERFORMANCE PERIOD $80,631 00 4 KEY PERSONNEL LEVEL OF 8 ADMINISTRATIVE INFORMATION NAME TITLE FE FORT DUNS/SSN 020253613 Debra LeRoy Project Director 15% REGULATIONS CFR PART 630 EDGAR AS APPLICABLE ATTACHMENTS A,C,F,S 9 LEGISLATIVE AND FISCAL DATA AUTHORITY:PL 99-498 HIGHER EDUCATION ACT,AS AMENDED P L.99-498 PROGRAM TITLE:FUND FOR THE IMPROVEMENT OF POSTSECONDARY EDUCATION CFDA/SUBPROGRAM NO:84 116B FUND FUNDING AWARD ORG. CATEGORY LIMITATION ACTIVITY CFDA OBJECT AMOUNT CODE YEAR YEAR CODE CLASS 0201A 2004 2004 EP000000 B J65 000 116 4101J $80,631 00 Ver.1 ED-GAPS001(01/98) Page 1 of 2 AIL U.S. Department of Education Washington, D.C. 20202 GRANT AWARD NOTIFICATION PR/AWARD NUMBER: PI16BO40291 RECIPIENT NAME: City of Kent Police Department. 10 TERMS AND CONDITIONS (1) THE FOLLOWING ITEMS ARE INCORPORATED IN THE GRANT AGREEMENT.(1) THE RECIPIENTS APPLICATION(BLOCK 2), (2)THE APPLICABLE EDUCATION DEPARTMENT REGULATIONS(BLOCK8),AND(3)THE SPECIAL TERMS AND CONDITIONS SHOWN AS ATTACHMENTS(BLOCK 8). THIS AWARD SUPPORTS ONLY THE BUDGET PERIOD SHOWN IN BLOCK 6. IN ACCORDANCE WITH 34 CFR 75.253,THE DEPARTMENT OF EDUCATION WILL CONSIDER CONTINUED FUNDING IF- (1) CONGRESS HAS APPROPRIATED SUFFICIENT FUNDS UNDER THE PROGRAM, (2) THE DEPARTMENT DETERMINES THAT CONTINUING THE PROJECT WOULD BE IN THE BEST INTEREST OF THE GOVERNMENT, (3) THE RECIPIENT HAS MADE SUBSTANTIAL PROGRESS TOWARD MEETING THE OBJECTIVES IN ITS APPROVED APPLICATION,AND(4) THE RECIPIENT HAS SUBMITTED REPORTS OF PROJECT PERFORMANCE AND BUDGET EXPENDITURES THAT MEET THE REPORTING REQUIREMENTS FOUND AT 34 CFR 75.118 AND ANY OTHER REPORTING REQUIREMENTS ESTABLISHED BY THE SECRETARY. IN ACCORDANCE WTH 34 CFR 74.25(c)(2),OR 34 CFR 80 30(dx3)CHANGES TO KEY PERSONNEL IDENTIFIED IN BLOC K 4 MUST RECEIVE PRIOR APPROVAL FROM THE DEPARTMENT. THE SECRETARY ANTICIPATES FUTURE FUNDING FOR THIS AWARD ACCORDING TO THE SCHEDULE IDENTIFIED IN BLOCK 6. THESE FIGURES ARE ESTIMATES ONLY AND DO NOT BIND THE SECRETARY TO FUNDING THE AWARD FOR THESE PERIODS OR FOR THE SPECIFIC AMOUNTS SHOWN. THE RECIPIENT WILL BE NOTIFIED OF SPECIFIC FUTURE FUNDING ACTIONS THAT THE SECRETARY TAKES FOR THIS AWARD. (2) EVALUATION PLAN:The grantee shall submit a detailed formative and summative evaluation plan no later than 90 days after the start date of the project. The plan must include the overall design,evaluation methods,instruments,schedule of key evaluation events,and detailed resume(s)of the evaluator(s). A copy of the plan,formatted as a Word for Windows file,is requested,but a print copy of the plan is also acceptable. AUTHORIZING OFFICIAL DATE Ver. 1 ED-GAPS001 (01/98) Page 2 of 2 EXPLANATION OF BLOCKS ON THE GRANT AWARD NOTIFICATION For Discretionary,Formula,and Block Grants (See Block 5 of to Notification) 1. RECIPIENT NAME-The legal new of the recipient name of the OM Organizational unit that will undertake the lu xied activity,and tie complete address of the recipient. The reciplent is commonly known as the p ent s.' 2. PROJECT TITLE AND CFDA NUMBER -Identlflfla the Catalog of Federal Domestic Assistance(CFDA)subprogram title and the associated subprogram number. 3. PROJECT STAFF-This block condos Oe names and telephone numbers of the U.S.Department of Education and recipient staff who are responsible for project direction and oversight *RECIPIENT PROJECT DIRECTOR -The recipient staff person responsible for administering the project. This person represents the recipient to the US Department of Educdfon. EDUCATION PROGRAM CONTACT -The U.S.Department of Education staff person responsible for the programmatic,administrative and business- management omoems of the Department EDUCATION PAYMENT CONTACT -The U.S.Department of Education staff person responsible for payments or questions concerning electronic drawdown and Inandal wMic hfure reporting. 4.*KEY PERSONNEL -Name,htie and percentage(%)of effort She key personnel identified devotsa le the project. S. AWARD INFORMATION -Unique Sams of Information that identify this notification PRIAWARD NUMBER -A unique,identifying number assigned by the Department to each application. On funded applications,this is commonly known as the 'grant number or'document number.' ACTION NUMBER -A numeral that represents the cumulative number of steps taken by Se Department to date to establish or noddy the award through fiscal or administrabve means. Action number*01,will always be'NEW AWARD' ACTION TYPE -The nature of this notification(e.g.,NEW AWARD,CONTINUATION,REVISION,ADMINISTRATIVE) AWARD TYPE -The particular assistance category in which funding for this award Is provided,i.e.,DISCRETIONARY,FORMULA,or BLOCK. 6. AWARD PERIODS -Project activities and trending are approved with respedto three ddferent lane periods,described below: BUDGET PERIOD -A speck interval of time for which Feder pads are berg provided from a particular fiscal year to fund a recipsnfs approved acbvides and budget The start and end dales of the budget period me shown PERFORMANCE PERIOD -The complete length of time the recipent k proposed to be funded to complete approved activities A performance period may contain one or more budget periods. *FUTURE BUDGET PERIODS -The estimated remaining budget periods for multi-year projects and estimated funds the Department proposes[twill award the recipient provided substantial progress Is made by the recipient In competing approved ac44es,the Department determines that continuing the project would be In the best interest of the Goverment,Congress appropriates sufficient funds under the program,and the recipient has submitted a performance report that provides the most current performance information and the status of budget expenditures. 7. AUTHORIZED FUNDING -The dollar figures in the block refer tote Federal kinds provided to a recipient during the award periods. *TIHS ACTION , -The amount of funds obligated(added)or de-obligated(subtracted)by this notification. *BUDGET PERIOD -The total amount of funds available for use by the grantee during the slated budget period to this date *PERFORMANCE PERIOD -The amount of funds obligated from the start date of the first budget period to this date RECIPIENT COST-SHARE -The funds,expressed as a pwoentege,that the reapent s required to contribute to the project,as defined by the program legislation or regulations andlor terns and ooncttlons of the award. RECIPIENT NON-FEDERAL AMOUNT-The amount of non-federal funds the recipient must contribute to the project as identified in the recipienfs application When ran-federal funds are identified by the recipient where a cost share Is not a legislation requirement the recipient will be required to provide the non-federal hands S. ADMINISTRATIVE INFORMATION-This information is provided to assist the recipient in cornpietng the approved acWites and managing the project in accordance with U.S.Department of Education procedures and regulations DUNSISSN -A unique,identifying number assigned to each recipient for payment purposes The number is based on either the recipient's essgned number from Dun and Bradstreet or the kndmduars social security number *REGULATIONS -The pans of the Education Department Gen"Adml ishative Regulations(EDGAR)and specific program regulations that govern the award and administration of this grant *ATTACHMENTS-Additional sections of to Grant Award Notification that discuss payment and reporting requirements,explain Department procedures,and add special terms and conditions In addition to those established,and shown as cbuses,in Block 10 of the award Any attachments provided with a nobficabon continue in effect through the project period until modified or rescinded by the Authorizing Official 9. LEGISLATIVE AND FISCAL DATA-The name of the authorizing legislation for this grant the CFDA title of the program through which funding is provided, and U.S.Department of Education fiscal Information. FUND CODE,FUNDING YEAR,AWARD YEAR,ORG.CODE,PROJECT CODE,OBJECT CLASS -The fiscal information recorded by the U.S.Department of Edukaton's Grand Administration and Payment System to track obligations by award. AMOUNT-The amount of funds provided from a particular appropriadoh and project code Some nodficatons authonze more than one amount from separate appropriations andlor project codes. The total of all amounts in Oils block equals She amount shown on the in,'THIS ACTION'(See'AUTHORIZED FUNDING' above(Block 7)). 10. TERMS AND CONDITIONS OF AWARD -Requirements of the await thad are binding on the reciptant 'AUTHORIZING OFFICIAL -The U.S.Department of Eduadon offai authorized to award Feder funds to the recipient,establish or change the terms and conditions of the award,and aul oche modifications to the award. FOR FORMULA AND BLOCK GRANTS ONLY: (See also Blocks 1,2,5,6,S,9 and 10 above) 3. EDUCATION STAFF -The U.S.Department of Education staff persons to be contacted for programmatic and payment questons. 7. AUTHORIZED FUNDING CURRENT AWARD AMOUNT -The amount of funds that are obligated(added)or de-0bikgated(subtracted)by this action PREVIOUS CUMULATIVE AMOUNT -The total amount of kinds awarded under She grant before this action. CUMULATIVE AMOUNT -The total amountof funds awarded under the grant this action included 'This item differs or does not appear on formula and block grants. POLICE DEPARTMENT Ed Crawford Chief of Police KENT Pax:2 3-856-6802 WASHINGTON Address: 220 Fourth Avenue S. Kent,WA.98032-5895 nd= DATE: October 6,2004 TO: Mayor Jim Whi ` FROM: Chief Ed Cm,; ij�-- CC: RE: Procurement Policy Waiver Request The Department of Education has awarded the Kent Police Department grant funding to support adult basic education, Life Skills and GED instruction for inmates at the City of Kent Corrections Facility. The grant project award period covers September 1, 2004 through August 31, 2007 for a total funding amount of$234,094. The Department of Education has awarded the initial one year project funding of$80,631. The grant proposal required the project design to include estimate costs and names for specific project service providers. The grant requires an outside project evaluator. Trisha King-Stargel,a former Kent Police officer and current education doctoral student was named as the proposed project evaluator. New Connections currently contracts with the City to provide Life Skills classes at the Kent Jail. This project grant would continue this funding. The project contract amounts for each of these project partners falls between$10,000 and$25,000. Renton Technical College was listed in the grant proposal as the partner to provide adult basic education and GED classes and testing. Renton Technical College also provides these classes at the Kent branch of the King County Jail. The project contract amount for RTC falls between $25,000 and $50,000. The police department requests procurement policy waivers to contract with these partners. The Department of Education awarded the grant based on each of these partners' credentials. It would not be practical or in the City's best interest to change any of these partners. A change in any of these partners would require requesting authorization from the Department of Education for that change. This could jeopardize the grant award and would delay the implementation of the project.