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Home My WebLink AboutPK04-220 - Original - IAC - Youth Athletic Facility Grant - Uplands Playfield Maintenance Project #03-1262D - 06/04/2004 % cords M eme KENT Document WAS MIMOTON CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed,if you have questions, please contact City Clerks Office. Vendor Name: / /A�- Vendor Number: -I JD Edwards Number Contract Number. ek,0q This is assigned by Deputy City Clerk Description: t Detail: • Project Name: 3 J Contract Effective Date: Termination Date: 5 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager. mac`` .) 4�c'l'/�i Department: Abstract: S.Pubic\RecordsManagefxient\Forms\ControctCover\ADCV$32 07/02 s YAF Project Agreement Youth Athletic Facility Grant Account Project Sponsor: Kent Parks, Rec&Comm Sery Project Number: 03-1262D Project Title: Uplands Playfiield Maintenance Approval Date: 4/2/2004 A. PARTIES OF THE AGREEMENT This Project Grant Agreement(Agreement)is entered into between the Interagency Committee for Outdoor Recreation (IAC),P.O.Box 40917,Olympia,Washington 98504-0917 and Kent Parks,Rec&Comm Serv,220 4th Ave S, Kent, WA 98032-5895(Sponsor)and shall be binding upon the agents and all persons acting by or through the parties. B. PURPOSE OF AGREEMENT This Agreement sets out the terms and conditions by which a grant is made from the Youth Athletic Facility Grant Account of the State of Washington's General Fund. The grant is administered by the IAC to the Sponsor for the project named above. C. DESCRIPTION OF PROJECT The subject Project is described on the attached Project Summary. D. TERM OF AGREEMENT ` The Project Sponsor must insure that the facility developed,improved,and/or maintained through the Youth Athletic Facilities Account funding identified in the Project Agreement is made available for public youth and/or community athletics for a minimum of twenty(20)years from the date of project completion. E. PERIOD OF PERFORMANCE The Project reimbursement period shall begin on April 16,2004 and end on March 31,2005. No expenditure made before or after this period is eligible for reimbursement unless incorporated by written amendment into this Agreement. F. PROJECT FUNDING The total grant award provided by the IAC for this project shall not exceed$25,000.00. The IAC shall not pay any amount beyond that approved for funding of the project The Sponsor shall be responsible for all total project costs that exceed this amount. The contribution by the Sponsor toward work on this project at a minimum shall be as indicated below: Percentage Dollar Amount IAC -YAF -Maintaining 27.03% $25,000.00 Project Sponsor 72.97% $67,491.00 Total Project Cost 100.00% $92,491.00 G. RIGHTS AND OBUGAnM All rights and obligations of the parties to this Agreement are subject to this Agreement and its attachments,including the Sponsor's Application,Project Summary,Eligible Reimbursement Activities Report,Project Milestones, and the General Provisions,all of which are attached hereto and incorporated herein. Except as provided herein,no alteration of any of the terms or conditions of this Agreement will be effective unless provided in writing. All such alterations,except those concerning the period of performance, must be signed by both parties. Period of performance extensions need only be signed by IAC's Director. The Sponsor has read,fully understands and agrees to be bound by all terms and conditions as set forth in these documents. YAF Protect Agreement Youth Athletic Facility Grant Account Chapter 79A.25 RCW,Chapter 286 WAC Page 1 of 2 PROJAGRI.RPT H. COMPLIANCE WITH APPLICABLE STATUTES.RULES.AND IAC PQLICIES This Agreement is governed by,and the Sponsor shall comply with,all applicable state and federal laws and regulations,Including Chapter 79A.25 RCW,Chapter 286 WAC and published agency policies,which are incorporated herein by this reference as if fully set forth. I. ADDITIONAL PROVISIONS OR MODIRCATIONS OF THE GENERAL PROVISIONS The Project Sponsor must ensure that the facility acquired, developed, improved, and/or maintained through the Youth Athletic Facilities Account funding identified in this Project Agreement is made available for public youth and/or community athletics for a minimum of twenty(20)years from the date of project completion. Project Completion begins at IACs issuance of final reimbursement. Should the facility become unavailable for public youth and/or community athletic use during this 20 year period, except as provided for in Section 25(b), IAC requires the project sponsor to replace all entirely or partially funded project elements within this agreement. J. FEDERAL FUND INFORMATION (none) K. PROJECT GRANT AGREEMENT REPRESENT AT T1VE All written communications sent to the Sponsor under this Agreement will be addressed and delivered to: Project Contact IAC Name: Shane Gilbertson Interagency Committee for Outdoor Recreation Title: Project Manager Natural Resources Building Address: 220 4th Ave S PO Box 40917 Kent,WA 98032-5895 Olympia,Washington 98504-0917 www.iac.wa.gov/iact These addresses shaft be effective until receipt by one party from the other of a written notice of any change. L. ENTIRE AGREEMENT This agreement,along with all attachments,constitutes the entire agreement of the parties. No other understandings,oral or otherwise,regarding this Agreement shall exist or bind any of the parties. M. EFFECTIVE DAT,E This agreement,for project#03-1262D, shall be effective upon signing by all parties. STATE OF WASHINGTON INTERAGENCY COMMITTEE FOR OUTDOOR RECREATION 2� BY: la.� DATE: b/6 !�4 Laura Eckert Johnson, Dir PROJECT SP It BY: DATE- — -O TITLE: l� Pre- proved as to form: BY: /S/ Assistant Attorney General YAF Proiect Agreement Youth Athletic Facility Grant Account Chapter 79A.25 RCW,Chapter 286 WAC Paoe 2 of 2 PROJAGR2.RPT • fvr Youth Athletic Facilities MW B EECN Maintaininq Cateaory Post-Evaluation Project Summary TITLE: Uplands Playfield Maintenance NUMBER: 03-1262D (Development) STATUS: Board Funded SPONSOR: Kent Parks, Rec&Comm Sery EVALUATION SCORE: 44.6250 BOARD RANKING: 6 Of 33 COSTS: SPONSOR MATCH: YAF-Maintaining $25,000 27% Appropriation\Cash Local $67,491 73% Donated Labor Grant-Other Total $92,491 100% DESCRIPTION: Uplands Playfield in Kent in King County is a 2.3-acre park with two youth baseball/softball fields used for organized league play and casual neighborhood pickup games.Currently,the maintenance staff has to drag hoses and water the fields by hand because an automatic irrigation system does not exist. This task is labor-intensive and prevents staff from completing other park duties. After a typical season with prolonged use and heavy exposure to the sun, the turf is so stressed it is prone to disease and sometimes dies and needs to be re-seeded. With an automatic irrigation system installed, it will allow the city to implement a turf management program where the fields would be fertilized and watered on a regular basis. Grant funds would also be used to replace perimeter fencing that is close to 30 years old and is in poor condition. In several spots fencing is non-existent and in others it is rusted and bowed out causing a safety hazard. The existing garbage cans, player benches, base line fencing,and backstops are not as old as the perimeter fencing; however, due to heavy use they are also in desperate need of replacing. We will install a concrete mow strip under the new fence that will eliminate the need for weed eating or spraying herbicide. Finally, Uplands Playfield is only ADA accessible from the parking lot to the Interurban Trail. There is no accessible route from the trail to the spectator bleachers and player benches. Grant funds would be used to create a concrete accessible route. LOCATION INFORMATION: Immediately north of the downtown area in Kent. YAF GROUP: Statewide COUNTY: King SCOPE(ELEMENTS): Architectural& Engineering Landscaping Trails Athletic Fields Park Fu►niture Fencing &Gates Sales Tax FISCAL YEAR: 2004 DATE PRINTED: April 25, 2004 1PAPSUM2.RPT Uplands Plavfield Maintenance Eligible Reimbursement Activities Report RECRE90 Project Sponsor: Kent Parks, Rec&Comm Sery Project Number: 03-1262 D Project Title: Uplands Playfield Maintenance IAC Approval: 4/2/2004 Development Items: ROM Elements Unit Quantity Description Architectural&Engineering A&E development Lump Sum 1.00 Athletic Fields Backstops Each 2.00 30'high Athletic Fields Irrigation-automatic for turf/playfield Acres 230 Fencing&Gates Concrete barrier Unear Ft 300.00 18"wide mow strip under fencing Fencing&Gates Fencing-chain link Unear Ft 55000 8'high 9 gauge Landscaping Grass-sod Acres 230 Park Furniture Benches Each 400 player benches in doug outs Park Furniture Trash receptacles Each 4.00 Self closing,metal Sales Tax Sales Tax Lump Sum 1.00 Trails Paths-access routes Unear Ft 19500 6'wide,concrete a. r ELIGREIM.RPT April 25,2004 Page* 1 Milestone Report By Project XRECRERIN Project Number: 03-1262 D Project Name: Uplands Playfield Maintenance Sponsor: Kent Parks, Rec& Comm Sery IAC Project Manager: Darrell Jennings x Milestone Target Date Cornments/Description Project Start 04/16/2004 Construction Started 07/01/2004 Project Complete 03/31/2005 Final Doc$& Billing to IAC 06/30/2005 X=Milestone Complete I.Critical Milestone WILESTO.RPT April 25,2004 Page: 1 INT.RAGENCY COMMITTEE FOR OUTDOOR RECREATION FORM A-19 State of Washington INVOICE VOUCHER Agency Name Sp"oft cwUlk-, .. i hwaoy CW*w4ar amaRy aWWY swi HIS Nana win mvus w.ma Interagency Committee for Outdoor Recreation heminarepWw cheigift far m'bftKmeidwdiftorewrkeawnAhMW&Ofcancse hanW*d to the Sara of Wad*Vm•wW mw as Wads tunrohW"w a lam MWOnKi P.O.Box 40917 have been wawdsd adwaW tlNwrwaWm axaus.W ape,sea,nufdlal atatut,race,creed. Olympia, WA 98504-0917 adw,natlmw mpn,hWXBC P.miVan«viswwn«disawed veterans at" Sponsor BY Kent Parks,Rec&Comm Sery 220 4kt Ave S Kent,WA 98032-5895 (TITLE) (DATE) Project Number 03-1262 D Invoice 0 Billing Period This is a Fin:Total Project Name Uplands Plavfiekl Maintenance 1 From TO, Yes[ I No[ Project Costs For This Billing CATEGORIES: Agreement E nditures Donations Fill Construction $78,323.00 A&E $14,168 00 Development Total $92,491.00 TOTAL $92,491.00 FUNDING&EXPENDITURE FORMULA For IAC Use ONLY Sponsor 72.97% $67,491.00 Total Billed IAC Federal. IAC Share Billed IAC: YAF-MAINT 27.03% $25,000.00 IAC Share Approved IAC: Advance Balance IAC: Match Owed Balance Agreement Total: 100.00% $92,491.00 IAC Share Retained IAC Share Paid Donation Bank 5101 SWV0000552-00 03-1262 D 210 818 995 10203 NZ 5101 1 NZ 5101 NZ 5101 ed Ma to Release Final Pmt I I Lon Supervisor/Date Accounting/Date 11N*ICE.RPT 4/25/2004 Current Fundinp