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Home My WebLink AboutPK04-219 - Original - IAC - Youth Athletic Facility Grant - Kent Memorial Park Field Maintenance 2 Project #03-1263D - 06/04/2004 ecords M emMT& KENT Document WA•HINGTON CONTRACT COVER SHEET This Is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed,It you have questions, please contact City Clerks Office. Vendor Name: 1A.� Vendor Number. JD Edwards Number Contract Number. OKnq — gt i This is assigned by Deputy City Clerk Description: Detail: D Project Name: ;51f74�? r_ Contract Effective Date: Termination Date: .5 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager. �%' � „? 12"e'l-11 Department: Abstract: / 7- S:Pubfc\RecordsManagement\r-orrm\ConlroctCover\ADCL7832 07/02 s _ YAF Project Agreement Youth Athletic Facility Grant Account Project Sponsor: Kent Parks, Rec&Comm Sery Project Number: 03-1263D Project Title: Kent Memorial Park Field Maintenance 2 Approval Date: 4/2/2004 A. PARTIES OF THE AGREEMENT This Project Grant Agreement(Agreement)is entered into between the Interagency Committee for Outdoor Recreation (IAC), P.O.Box 40917,Olympia,Washington 98504-0917 and Kent Parks,Rec&Comm Serv,220 4th Ave S, Kent, WA 98032-5895(Sponsor)and shall be binding upon the agents and all persons acting by or through the parties. B. PURPOSE OF AGREEMENT This Agreement sets out the terms and conditions by which a grant is made from the Youth Athletic Facility Grant Account of the State of Washington's General Fund. The grant is administered by the IAC to the Sponsor for the project named above. C. DESCRIPTION OF PROJECT The subject Project is described on the attached Project Summary. D. TERM OF AGREEMENT The Project Sponsor must insure that the facility developed,improved,and/or maintained through the Youth Athletic Facilities Account funding identified in the Project Agreement is made available for public youth and/or community athletics for a minimum of twenty(20)years from the date of project completion. E. PERIOD OF PERFORMANCE The Project reimbursement period shall begin on April 16,2004 and end on March 30,2005.No expenditure made before or after this period is eligible for reimbursement unless incorporated by written amendment into this Agreement. F. PROJECT FUNDING The total grant award provided by the IAC for this project shall not exceed$25,000.00. The IAC shall not pay any amount beyond that approved for funding of the project. The Sponsor shall be responsible for all total project costs that exceed this amount. The contribution by the Sponsor toward work on this project at a minimum shall be as indicated below: Percentage DollarAmount IAC -YAF-Maintaining 50.00% $25,000.00 Project Sponsor 50.00% $25,000.00 Total Project Cost 100.00% $50,000.00 G. RIGHTS AND OBLIGATIONS All rights and obligations of the parties to this Agreement are subject to this Agreement and its attachments,including the Sponsgr's Application, Project Summary, Eligible Reimbursement Activities Report, Project Milestones, and the General Provisions,all of which are attached hereto and incorporated herein. Except as provided herein,no alteration of any of the terms or conditions of this Agreement will be effective unless provided in writing. All such alterations,except those concerning the period of performance,must be signed by both parties. Period of performance extensions need only be signed by IAC's Director. The Sponsor has read,fully understands and agrees to be bound by all terms and conditions as set forth in these documents. YAF Project Agreement Youth Athletic Facility Grant Account Chapter 79A.25 RCW, Chapter 286 WAC Page 1 of 2 PROJAGRIRPT a , H. COMPLIANCE WITH APPLICABLE STATUTES,RULES.AND IAC POLICIES This Agreement is governed by,and the Sponsor shall comply with, all applicable state and federal laws and regulations,including Chapter 79A.25 RCW,Chapter 286 WAC and published agency policies,which are incorporated herein by this reference as If fully set forth. I. ADDITIONAL PROVISIONS OR MODIFICATIONS OF THE GENERAL PROVISIONS (none) J. FEDERAL FUND INFORMATION (none) K. PROJECT GRANT AGREEMENT REPRESENTATIVE All written communications sent to the Sponsor under this Agreement will be addressed and delivered to: Protect Contact IAC Name: Shane Gilbertson Interagency Committee for Outdoor Recreation Title: Project Manager Natural Resources Building Address: 220 4th Ave S PO Box 40917 Kent,WA 98032-5895 Olympia,Washington 98504-0917 www.iac.wa.gov/iact These addresses shall be effective until receipt by one party from the other of a written notice of any change. L. ENTIRE AGREEMENT This agreement,along with all attachments,constitutes the entire agreement of the parties. No other understandings,oral or otherwise,regarding this Agreement shall exist or bind any of the parties. M. EFFECTIVE DATE This agreement,for project#03-1263D, shall be effective upon signing by all parties. STATE OF WASHINGTON INTERAGENCY COMMITTEE FOR OUTDOORRECREATION BY: (�z DATE: Laura art Johnson, Director PROJECT SP NS BY: DATE: TITLE: t Pre-approved as to form: BY: /S1 Assistant Attorney General YAF Protect Aareement Youth Athletic Facility Grant Account Chapter 79A.25 RCW,Chapter 286 WAC Paae 2 of 2 PROJAGR2.RPT • for Youth Athletic Facilities ' ION Maintainina Catenory Post-Evaluation Project Summary TITLE: Kent Memorial Park Field Maintenance 2 NUMBER: 03-1263D (Development) STATUS: Board Funded SPONSOR: Kent Parks, Rec& Comm Sery EVALUATION SCORE: 44.2500 BOARD RANKING: 8 of 33 COSTS: SPONSOR MATCH: YAF- Maintaining $25,000 50% Appropriation\Cash Local $25,000 50% Total $50,000 100% DESCRIPTION: This project in Kent in King County will rehabilitate the city's Kent Memorial Park. The park currently has three youth baseball/softball fields. Grant funds will be used to replace existing perimeter fencing, replace old worn out backstops, and add soil amendment(Turface)to reduce the amount of standing water during heavy rain. The existing bases will be replaced on all three fields. LOCATION INFORMATION: North of the downtown area in Kent. YAF GROUP: Statewide COUNTY: King SCOPE(ELEMENTS): Athletic Fields Fencing&Gates FISCAL YEAR: 2004 DATE PRINTED: April 6, 2004 1PAPSUM2.RPT Kent Memorial Park Field Maintenance 2 • j�illiq 1�K(ftl! pfW Eligible Reimbursement Activities Report RECRERTIN -Project Sponsor: Kent Parks, Rec&Comm Sery Project Number: 03-1263 D Project Title: Kent Memorial Park Field Maintenance 2 IAC Approval: 4/2/2004 Development Items: Items Elements Unit Quantity Description Athletic Fields Backstops Each 300 30'high,includes wng fences at 8"high Athletic Fields Baseball infield Each 1.00 Turface Infield amendment, for 90',66, 60'and 55'bases Athletic Fields Bases Lump sum 12.00 replacement bases for all three fields Fencing&Gates Fencing-chain link Linear Ft 1,50000 Perimiter fence,9 guage, 8'high ELIGREIM.RPT April 6,2004 Page. 1 =ehm fw OUM Milestone Report By Project ENO Project Number: 03-1263 D Project Name: Kent Memorial Park Field Maintenance 2 Sponsor: Kent Parks, Rec& Comm Sery IAC Project Manager: Darrell Jennings Project Start 04/16/2004 I Construction Started 09/01/2004 1 Project Complete 03/30/2005 Final DocS&Billing to IAC 06/30/2005 X=Milestone Complete I=Critical Milestone 1MILESTO.RPT April 06,2004 Page: 1