The URL can be used to link to this page

Home My WebLink AboutPK04-218 - Original - IAC - Youth Athletic Facility Grant - Glenn Nelson Park Improvements Project #03-1264D - 06/04/2004 , ecords M erne KENO Document WA6NINp/0M CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed,if you have questions, please contact City Clerks Office. 44 Vendor Name: �//� Vendor Number: JD Edwards Number Contract Number. Pkoq ' xis This is assigned by Deputy City Clerk Description: C--V"e eill- Detail: Project Name: by /v ®�`� 03 ��6`� ✓� p e3 � T 0 3 Contract EffectiveVDe: 0 Termination Date: S� Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: ,1*1512:�d7Av Department: Xd41Y Abstract: / Z�K/ ��/01::7 S•Pubbc\RecordsManagement\Farms\ContraclCover\ADCL7832 07/02 s YAF Project Agreement Youth Athletic Facility Grant Account Project Sponsor: Kent Parks, Rec&Comm Sery Project Number: 03-1264D Project Title: Glenn Nelson Park Improvements Approval Date: 4/2/2004 A. PARTIES QF THE AGREEMENT This Project Grant Agreement(Agreement)is entered into between the Interagency Committee for Outdoor Recreation (IAC),P.O.Box 40917,Olympia,Washington 98504-0917 and Kent Parks, Rec&Comm Serv,220 4th Ave S, Kent, WA 98032-5895(Sponsor)and shall be binding upon the agents and all persons acting by or through the parties S. PURPOSE OF AGREEMENT This Agreement sets out the terms and conditions by which a grant is made from the Youth Athletic Facility Grant Account of the State of Washington's General Fund. The grant is administered by the IAC to the Sponsor for the project named above. C. DESCRIPTION OF PROJECT The subject Project is described on the attached Project Summary. D. TERM OF AGREEMENT The Project Sponsor must insure that the facility developed,improved,and/or maintained through the Youth Athletic Facilities Account funding identified in the Project Agreement is made available for public youth and/or community athletics for a minimum of twenty(20)years from the date of project completion. E. PERIOD OF PERFORMANCE The Project reimbursement period shall begin on April 2,2004 and end on March 31,2005. No expenditure made before or after this period is eligible for reimbursement unless incorporated by written amendment into this Agreement. F. PROJECT FUNDING The total grant award provided by the IAC for this project shall not exceed$56,624.00. The IAC shall not pay any amount beyond that approved for funding of the project. The Sponsor shall be responsible for all total project costs that exceed this amount. The contribution by the Sponsor toward work on this project at a minimum shall be as indicated below: Percentage Dollar Amount IAC-YAF Improving 20.47% $56,624.00 Project Sponsor 79.53% $220,000.00 Total Project Cost 100.00% $276,624.00 G. RIGHTS AND OBLIGATIQNS All rights and obligations of the parties to this Agreement are subject to this Agreement and its attachments,including the Sponsor's Application,Project Summary,Eligible Reimbursement Activities Report,Project Milestones, and the General Provisions,all of which are attached hereto and incorporated herein. Except as provided herein,no alteration of any of the terms or conditions of this Agreement will be effective unless provided in writing. All such alterations,except those concerning the period of performance, must be signed by both parties. Period of performance extensions need only be signed by IAC's Director. The Sponsor has read,fully understands and agrees to be bound by all terms and conditions as set forth in these documents. YAF Project Agreement Youth Athletic Facility Grant Account Chapter 79A.25 RCW,Chapter 286 WAC Page 1 of 2 PROJAGRI.RPT H. COMPLIANCE WITH APPLICABLE 31TATUTES.RULES.AND IAC POLICIES ' This Agreement is governed by,and the Sponsor shall comply with,all applicable state and federal laws and regulations,including Chapter 79A.25 RCW,Chapter 28e WAC and published agency policies,which are incorporated herein by this reference as if fully set forth. I. ADDITIONAL PROVISIONS OR dfQQT CAT/ONS OF THE GENERAL PROVISIONS The Project Sponsor must ensure that the facility acquired,developed, improved, and/or maintained through the Youth Athletic Facilities Account funding identified in this Project Agreement is made available for public youth and/or community athletics for a minimum of twenty(20)years from the date of project completion. Project Completion begins at IACs issuance of final reimbursement. Should the facility become unavailable for public youth and/or community athletic use during this 20 year period, except as provided for in Section 25(b), IAC requires the project sponsor to replace all entirely or partially funded project elements within this agreement. J. FEDERAL FUND INFORMATION (none) K. PROJECT GRANT AGREEMENT REPRESENTATII/E All written communications sent to the Sponsor under this Agreement will be addressed and delivered to: Prolect Contact IAC Name: Shane Gilbertson Interagency Committee for Outdoor Recreation Title: Project Manager Natural Resources Building Address: 220 4th Ave S PO Box 40917 Kent,WA 98032-5895 Olympia,Washington 98504-0917 www.isc.wa.gov/iact These addresses shall be effective until receipt by one party from the other of a written notice of any change. L. ENTIRE AGREEMENT This agreement,along with all attachments;constitutes the entire agreement of the parties. No other understandings,oral or otherwise,regarding this Agreement shall exist or bind any of the parties. M. EFFECTIVE DATE This agreement, for project#03-1264D, shall be effective upon signing by all parties. STATE OF WASHINGTON INTERAGENCY COMMITTEE FOR OUTDOOR RECREATION J BY: - ^�- CE. � DATE: Laura Johnson,Director PROJECT SP SO BY DATE: TITLE: Pre-approved as to form: BY: /S/ Assistant Attorney General YAF Proiect Aareement Youth Athletic Facility Grant Account Chapter 79A.25 RCW,Chapter 286 WAC Pace 2 of 2 PROJAGR2.RPT Youth Athletic Facilities RECRERTM Improvinq Category Post-Evaluation Project Summary TITLE: Glenn Nelson Park Improvements NUMBER: 03-1264D (Development) STATUS: Board Funded SPONSOR: Kent Parks, Rec&Comm Sery EVALUATION SCORE: 42.0000 BOARD RANKING: 10 of 24 COSTS: SPONSOR MATCH: YAF Improving $56,624 20% Appropriation\Cash Local $220,000 80% Total $276,024 100% DESCRIPTION: This project in Kent in King County redevelops a soccer field and improves a baseball field. New drainage and an automatic irrigation system will be installed and the cintrex material on the soccer field will be replaced with natural grass.The south end of the field is adjacent to S. 268th Street, so plans include replacing a section of the old outdated perimeter fencing with new 10'tall chaindink fence,with 20'of netting on top. This will go behind the south soccer goal to contain errant shots on goal. Presently there is not an accessible route from the parking lot to the soccer field, baseball field, or restroom. Grant funds will be used to pave an ADA access from the parking lot to the fields and eligible support facilities. LOCATION INFORMATION: West side of Kent about a 1/2 mile southwest of Lake Fenwick. YAF GROUP: Statewide COUNTY: King SCOPE(ELEMENTS): Architectural & Engineering Park Furniture Trails Athletic Fields Permits Utilities Fencing&Gates Sales Tax Landscaping Site Preparation FISCAL YEAR: 2004 DATE PRINTED: April 25, 2004 1PAPSUM2 RPT Glenn Nelson Park Improvements t, Eligible Reimbursement Activities Report r REC�RERTO Project Sponsor: Kent Parks, Rec&Comm Sery Project Number: 03-1264 D Project Tltle: Glenn Nelson Park Improvements IAC Approval: 4/2/2004 Development Items: Items Elements Unit Quantity Description Architectural&Engineering A&E development Lump Sum 100 Athletic Fields Baseball infield Each 100 65'and 60' Athletic Fields Irrigation-automatic for turf/playfield Acres 300 Main line,laterals,and heads Athletic Fields Safety netting SQ Ft 4,00000 Safety netting 20'high for soccer and baseball Athletic Fields Soccer field-natural turf Each 100 300'X 165' Athletic Fields Soccer goals Pair 100 permanent soccer goals Fencing&Gates Fencing-chain link Linear Ft 77000 10'high,9 gauge Landscaping Drainage system Lump sum 1.00 corrugated,perforated pipe sub drainage Landscaping Grass-hydro seed Acres 300 Park Furniture Drinking fountain Each 100 Frost Free,ADA compliant Park Furniture Picnic pads-concrete Each 4.00 14'X16' Park Furniture Tables Each 400 4'X 8'Aluminum ADA ' accessible Park Furniture Trash receptacles Each 400 Metal Self dosing Permits Permits Lump sum 100 Sales Tax Sales Tax Lump Sum 1.00 Site Preparation Grading Acres 300 Trails Paths-access routes Linear Ft 1,000.00 6'side,concrete Utilities Catch basins Each 400 ELIGREIM RPT April 25,2004 Page: 1 am W1072 �. MW Milestone Report By Project r RECRM Project Number: 03-1264 D Project Name: Glenn Nelson Park Improvements Sponsor: Kent Parks, Rec& Comm Sery IAC Project Manager: Darrell Jennings Comnients/Description Project Start 04/02/2004 I A&E Complete/Permits Submitted 04/30/2004 Plans& Specs Reviewed by IAC 05/14/2004 Bid Awarded 05/31/2004 I Construction Started 06/01/2004 Annual Project Billing 06/30/2004 I Project Complete 03/31/2005 Final Docs&Billing to IAC 06/30/2005 X=Milestone Complete I=Critical Milestone 1MILESTO.RPT April 25,2004 Page: 1