HomeMy WebLinkAboutCAG2001-0525 - Supplement - North Highline Fire Department - Sunpro Message Switch (SMS) Interface Transfer of Support - 07/21/2003 ecords M rme
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission to City Clerks Office. All
portions are to be completed, If you have questions, please contact Mary Simmons, City
Clerks Office.
Vendor Name: C%-T'f of' KaxF Vendor Number:
JD Edwards Number
Contract Number:
This is assigned by Mary Simmons
Description: cSmis Nwimpar Falk NORTH UTA;ALWE. FARE b6PR2TwMs:-xJT
Detail:
Project Name:
Contract Effective Date: �ZI Io 3 Termination Date: NouIL
Contract Renewal Notice (Days): 40NE
Number of days required notice for termination or renewal or amendment
Contract Manager: PaM C ETTM 14n) Department: i r
Abstract:
S Public\RecordsManagement\Forms\ContractCover\ADCL7832 07/02
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City of Kent, Washington Valley Communications SMS Interface Agreement
Valley Communications
SMS Interface Agreement
for North Highline Fire Department
Revision October2001
City of Rent, Washington Valley CommunicadonsSMS Interface Agreement
Table of Contents
11. SMS INTERFACE BACKGROUND ................................................... ... ...... ...... ...........
1.2. OBJECTIVES........................... ............................................................. ...... ......... .........................................
1.3. SMS INTERFACE INFORMATION................ ............... ...........................
2. ROLES AND RESPONSIBILITIES
2 1 CITY OF KENT............................................................... ...................... . ... ................ ..........
211 Backup and Recovery ................ . ........... ...................... .3
212. Missed Messages........................... ..... .. ...................... ...............3
213 Version Control.. .... . ........... 3
214 SMSMaintenance 3
2.1.5 SMS Replacement—— ............. . .......... . ..... ........ 4
216 Disclaimer of Liability and Limitation of Remedies............... .4
2.2. VALLEY COMMUNICATIONS........................................................................................... 4
221 PRC to SMS Interface............... .. ................. ................. ...................... .... ........... 4
2.2.2 SMS to FireRMS5 0 5
223 Missed Messages . ......... . 5
224 Disclaimer ofLiability and Limitation of Remedies 5
2.3. PARTICIPATING AGENCY............................ .......................................... . .... .. ..................6
231 FireRMS5 0 Licensing............. ............. .............. ............. 6
232. SMS Licensing ...... .... .. ........... ............ . ... ....................................... . ...-...... 6
23.3. Network Security..... 6
23.4 Version Coordination..... ........ 6
3. .....................
3.1. IMPLEMENTATION COSTS.............................................................................................................................. ..... ...7
3.2 SMS REPLACEMENT COSTS.. ..... .... ...................... .............................................. ......... 7
4. PARTICIPATING AGENCY AGREEMENT
Table of Contents
City of Rent, Washington VaUey Commanicadons SMS Interface Agreement
1. Introduction
The purpose of this document is to outline the participation requirements for using the Sunpro Message Switch
(SMS)Interface located at Valley Communications. The information addressed in this section includes:
♦ SMS Interface Background
♦ Objectives
♦ SMS Interface Information.
1.1. SMS Interface Background
The SMS was developed by Sunpro to provide an automatic mechanism by which computer-aided dispatch
(CAD) information could be entered into Sunpro's FireRMS5.0 information system. The City of Kent (City)
purchased the SMS software and hardware in September 1999. While the SMS software provided the
mechanism to enter information into FireRMS5.0, there was no interface available between the PRC CAD
system employed by Valley Communications and SMS. At the City's request, Valley Communications
contracted with PRC to design and implement an interface to the SMS.
Work began on this inerface in September 1999 and was completed in May 2000. The City and Fire District
g eP P Y h'
40 participated in testing the SMS interface from May 2000 through September 2000. The City began using the
SMS interface in a production environment in October 2000.
1.2. Ob ectives
This agreement's primary objective is to make the SMS interface available to Valley Communications
dispatched agencies using Sunpro FireRMS5.0.
1.3. SMS Interface Information
The PRGSMS interface does not provide access to all CAD data nor does it provide all data necessary to
complete an incident report in FireRMS5.0. The information that is provided includes:
♦ Incident Summary Data— This includes overall incident dates and times as taken from CAD with the
incident type translated from the CAD incident type to an NFIRS incident type. The incident type is not
complete in order to force an incident review prior to completing an incident.
♦ Address Data — The address or other location data given to CAD is transferred to SMS and an attempt
is made to parse the data into the various fields that make up the FireRMS5.0 incident address. The
address data is not verified against any local tables in either SMS or FireRMS5.0. The address as it
came from CAD appears in the Directions field on the incident Location tab.
♦ Apparatus Data — The CAD dispatched apparatus information is transmitted to FireRMS5.0 via SMS.
This includes the apparatus identifier, dates and times, and apparatus personnel. In order to receive any
apparatus data, the member agency must have defined the apparatus for which the data is being
transmitted in their system. If SMS does not find an apparatus id in the agency's system matching the
apparatus id transmitted from CAD, no apparatus information will be entered for that incident.
Apparatus personnel can be obtained from CAD, but as with the apparatus id, the personnel ids received
Introduction I
City of Kent, Washington Valley Communications SMS Interface Agreement
from CAD must match the personnel identifiers defined in the agency's FireRMS5.0 system.
FireRMS5.0 uses the roster data to populate incident apparatus by default.
♦ Narrative Data — The CAD narrative information is currently being transmitted from CAD to SMS
however,the current SMS version only captures and transmits the first 254 characters to FireRMS5.0.
♦ Persons Involved — SMS populates this tab from the person information transmitted from CAD.
Currently, CAD only transmits one name and address. An attempt is made to parse the address similar
to the incident address.
This is the basic information currently populated in FireRMS5.0 from SMS. Other information is available and
some additional information can be translated to populate other fields in FireRMS5.0. However, this has
implications for all participatmg agencies and must be coordinated through the City.
All incident information transferred from CAD to SMS is subject to error from the crews on the apparatus, the
dispatch operator, and network communications. It is therefore imperative that each agency review the incident
information prior to marking the incident complete.
Introduction
2
City of gent, Washington Valley Communications SMS Interface Agreement
2. Roles and Responsibilities
This section outlines the roles and responsibilities of all parties associated with the SMS Interface. The parties
include:
♦ The City of Kent
♦ Valley Communications
♦ Participating Agencies
2.1. City of Kent
The City took primary responsibility in the SMS Interface's development and implementation. The City
anticipates maintaining the leadership role and fulfilling the technical duties relating to the SMS maintenance.
2.1.1. Backup and Recovery
The City will be responsible for the SMS backup and recovery. This backup and recovery includes restoring
the SMS software to the version that was operating prior to the need for recovery and restoring the
configuration files. Any messages that bad been transmitted to a member agency or were in the process of
being transmitted will not be restored. Any lost messages can be retransmitted by Valley Communications.
2.1.2. Missed Messages
The City is not responsible for any messages missed by a participating agency for any reason.
2.1.3. Version Control
The SMS uses FireRMS5.0 in conjunction with SMS software to distribute CAD dispatches. New FireRMS5.0
releases require updates on the SMS as well as all personal computers that have FireRMS5.0 software and the
FireRMS5.0 database server. The City will establish the timeframes for updating the SMS and FireRMS5.0
releases. These updates will occur no more than once per quarter, and participating agencies will be given a
written twenty-day advance notice. This will effectively limit the new FireRMS5.0 releases that participating
agencies can implement. This is necessary because all participating agencies must use the same version of
FireRMS5.0 or risk losing incidents transmitted from CAD.
2.1.4. SMS Maintenance
The City will provide periodic SMS maintenance. This maintenance includes:
♦ Clearing the activity log.
♦ Clearing the incident history.
♦ Updating participating agency configurations.
♦ Updating software on the SMS.
Roles and Responsibihties 3
City of Kent, Washington Valley Communications SMS Interface Agreement
It may be necessary to stop SMS transmission during any maintenance activities; however, participating
agencies will be notified prior to a scheduled outage.
2.1.5. SMS Replacement
The City will periodically replace SMS equipment (i.e., PC that functions as the server)based on performance
and capacity needs. The SMS equipment life cycle is typical of a server, which is currently three years.
Replacement and installation costs will be apportioned as set forth in section 3.2.
2.1.6. Disclaimer of Liability and Limitation of Remedies
2.1.6.1. Results Not Warranted
The City has no control over the condition under which participating agencies use the SMS interface and does
not and cannot warrant the results obtained by such use.
2.1.6.2. Limitation on Warranty
The City is not responsible for problems caused by changes in or modification to the operating characteristics of
any computer hardware or operating system to which the SMS interface connects. Nor is the City responsible
for problems that occur as a result of the use of software or hardware that is incompatible with the SMS
interface.
2.1.6.3. Exclusion of Implied Warranty
ANY IMPLIED WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE,ARE EXPRESSLY EXCLUDED.
2.1.6.4. Damages Limitation
The City disclaims any and all liability for special, incidental, or consequential damages (including loss of
profit) arising out of this agreement or with respect to the nstallation, use, operation, or support of the SMS
interface or any update to the SMS interface even if the City has been apprised of the possibility of such
damages.
2.1.6.5. Limitation of Any Recovery
The participating agency specifically agrees that any liability on the part of the City arising from breach of
warranty, breach of contract, negligence, strict liability in tort, or any other legal theory shall not exceed
amounts paid by the participating agency in fees for the use and maintenance of the SMS interface.
2.2. Valley Communications
This subsection details Valley Communications' responsibilities regarding SMS operation.
21.1. PRC to SMS Interface
Valley Communications' responsibilities regarding the PRC to SMS interface include:
Roles and Responsibilities 4
City of Kent, Washington Valley Communications SMS Interface Agreement
♦ Ensuring the PRC to SMS interface is properly transferring closed incidents to SMS.
♦ Coordinating with PRC to correct problems with CAD regarding the incident transmission to SMS.
♦ Coordinating with PRC for any enhancements to the interface.
♦ Starting and stopping the PRC CAD side of the interface.
♦ Re-transmitting any incidents requested by member agencies.
2.2.2. SMS to FireRMS5.0
Valley Communications' responsibilities regarding the SMS to FireRMS5.0 transmission include:
♦ Ensuring the SMS computer is operating and connected to Valley Communications' network.
♦ Ensuring the SMS computer is able to establish a connection through Valley Communications' firewall
to each participating agency's FireRMS5.0 system.
All network connections and firewall penetrations will be consistent with Valley Communications' network
security policy and must be approved by Valley Communications prior to any implementation.
2.2.3. Missed Messages
Valley Communications is not responsible for any messages missed by a participating agency for any reason.
2.2.4. Disclaimer of Liability and Limitation of Remedies
2.2.4.1. Results Not Warranted
Valley Communications has no control over the condition under which participating agencies use the SMS
interface and does not and cannot warrant the results obtained by such use.
2.2.4.2. Limitation on Warranty
Valley Communications is not responsible for problems caused by changes in or modification to the operating
characteristics of any computer hardware or operating system to which the SMS interface connects. Nor is
Valley Communications responsible for problems that occur as a result of the use of software or hardware that
is incompatible with the SMS interface.
2.2.4.3. Exclusion of Implied Warranty
ANY IMPLIED WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE,ARE EXPRESSLY EXCLUDED.
2.2.4.4. Damages Limitation
Valley Communications disclaims any and all liability for special, incidental, or consequential damages
(including loss of profit) arising out of this agreement or with respect to the installation, use, operation, or
support of the SMS interface or any update to the SMS interface even if Valley Communications has been
apprised of the possibility of such damages.
Roles and Responsibilities 5
City of Kent, Washington VaUry Communications SMS Interface Agreement
2.2.4.5. Limitation of Any Recovery
The participating agency specifically agrees that any liability on the part of Valley Communications arising
from breach of warranty, breach of contract,negligence, strict liability in tort, or any other legal theory shall not
exceed amounts paid by the participating agency in fees for the use and maintenance of the SMS interface.
23. Participating Agency
The Participating Agency's responsibilities are outlined in this subsection.
23.1. FireRMS5.0 Licensing
Each participating agency is responsible for payment of all licensing, maintenance, and support fees relating to
the agency's installation of FireRMS5.0 to Sunpro.
23.2. SMS Licensing
Each participating agency is responsible for payment of all licensing, maintenance, and support fees relating to
SMS based on Sunpro's licensing requirements for said agency.
23.3. Network Security
Each participating agency is responsible for their network security. In order to use the SMS interface, the
participating agency must coordinate with Valley Communications to establish a network connection which will
allow the SMS transmission to pass through the participating agency's security measures and establish a
connection to the agency's FireRMS5.0 server.
23.4. Version Coordination
Each participating agency must coordinate with the City regarding the currently supported FireRMS5.0 version
Once the City decides to upgrade to a new SMS or FireRMS5.0 version, the participating agency must upgrade
their FireRMS5.0 installation to the new version within 4 hours of the time set by the City. Failure to perform
this upgrade may result in the participating agency not receiving CAD information transmitted from SMS to the
particular agency. These upgrades will occur no more than once per quarter.
23.4.1. Remote Oueue Processing
If Sunpro modifies the SMS application to incorporate remote queue processing, we will examine the
ramifications to our operations and make a determination at that time about incorporating a setup of that nature
into the SMS processing environment.
Roles and Responsibil8ies 6
City of Kent, Washington Valley Communications SMS Interface Agreement
3. Cost
The costs associated with participating in the Valley Communication SMS Interface are outlined below.
3.1. Implementation Costs
Costs incurred by tie City in developing and implementing the interface. Table 1, below, details these
implementation costs and the amount each agency must pay to participate.
Table 1.SMS Interface Implementation Costs
Description Amount
SMS Interface Development Cost $68,400
Hardware and Operating System Cost $2,500
Total SMS Interface Development Costs $709900
Membership Cost $7,090
The cost is based on participation by 10 agencies. This is a one-time cost payable to the City of Kent.
3.2. SMS Replacement Costs
Each participating agency will pay 10% of the procurement and installation costs associated with the periodic
replacement of the SMS equipment. This cost is based on participation by 10 agencies. It is a reoccurring cost.
Cost 7
City of Kent, Washington Valley Communications SMS Interface Agreement
4. Particivating Agency Agreement
1, Chief 0^e (Mel ,as the authorized representative of % L Q Q.Q'
certify that I have reviewed the Valley Communications SMS Interface Agreement and agree to abide by the
terms and conditions set forth herein including payment of the $ 7,090 fee.
ng I ountv F e District I I
Signed Date (I'�b'�D3
Title )h 6 4per C11 w(`
'i of Ke
Signed Date
Stan Waldrop
Title Acting Information Technology Director
Valley Communications
Signed Date 20
Donno Cole
Title 4kgme Technical Systems Manager
Participating Agency Agreement 8