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Home My WebLink AboutPW05-414 - Original - Transportation Improvement Board - Fuel Tax Grant Design Phase Approval - 01/29/2003 Records M eme �-� KENT Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed, if you have questions, please contact Mary Simmons, City Clerks Office. Q Vendor Name Contract Number: This is assigned by Mary Simmons Vendor Number: Project Name: L )nUp^ 'c�4 — �J `-tom f CS. �b 52 �(�01 Y11-1�151"tO�CSIt'J Contract Effective Date: Contract Termination Date: 2- 2COU Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: I.�reDY'\ Department: PLA-b`%C. \0QTV-S Fl( kn 1fetVVA Abstract: T 1Pj 063. -F� '2. — ADCL7832 07/02 Transportation Improvement Board ' FY 2004 Program Project Funding Status Agency K E N T TIBProiectNumber 9-P-106(008)-1 Project Name South 228th St 54th Ave S to SR 516 (Kent-Des Moines Rd) Update the project schedule and funding source Information. Both agency officials must sign the form before returning it to the TIB office Please mall the completed form to the Transportation Improvement Board •: Post Office Box 40901 •:• Olympia, WA 98504-0901 PROJECT SCHEDULE Update the project schedule targets or indicate NO CHANGE in the table below Date Shown on Note NO CHANGE or Application New Target Month/Year Construction Phase Approval Contract Bid Award Feb 2004 Contract Completion Dec 2006 PROJECT FUNDING PARTNERS Update the funding partners and corresponding amounts or indicate NO CHANGE in the space provided Funding Partners Amount Note FUNDS COMMITTED or Changes for Each Partner KENT 3,871,750 -- -- ------ ----------- - ----- -- -- - - -- - -- - WSDOT 0 Federal Funds 0 Local Improvement District 14,950,000 TOTAL LOCAL FUNDS $18,821,750 By signing below, you certify that all funds shown in the Project Funding Partners table are committed for the project. 7 m r or Publ' Director gnature & D e Jim White Mayor Printed or Typed Name Title Financial Officer Signa re & to Printed or Typed Nam(—' IAA AC t=a Panted or Typed Name Title ' c TIB Funding Status Report doc Attachment 1 CITY OF DENT Urban Programs MAR 11 20w ENGINEERING DEP? Project Description and List of Documents to be Attached to this Agreement for each Phase of the Project Project Information Lead Agency City of Kent Project Number, 9-P-106(008)-1 Project Title: South 228th St Project Termini: 54th Ave S to SR 516 (Kent-Des Moines Rd) TIB funds for the project are as follows Phase TIB Funds Design 976,500 Construction 4,026,750 Total Grant 5,003,250 Documents Required at Design Phase O VE Study may be required Documents Required at Construction Phase O Construction Prospectus and Certification Form (completed and signed) O Plans and Specifications package O Final engineer's estimate Documents Required at Bid Award Phase O Bid Award Updated Cost Estimate Form O Bid Tabulations O Cost Change Justification Documents Required at Contract Completion Phase O Contract Completion Updated Cost Estimate Form O Final Summary Quantities and Ledger O Cost Change Justification Amendments to Agreement (if any) TIB Form 190-600 Rev 2/14/2003 Washington State IA- W Transportation Improvement Board Transmittal Letter TIB.Members Counciimember Rob McKenna March 7, 2003 Chary,King County C.Vice Chmember William Ganley Mr Don Wickstrom Vice Char City of Bettie Gund Mr Jahn Akers PE Public Works Director City of Ellensburg City of Kent Mr Thomas Ballard County PE Recce 220 - 4th Avenue South Commissioner Leo Bowman Kent, WA 98032-5838 Benton County Mr George Cress Port of torigvrew Transportation Improvement Program Ms Kathleen Dams 9-P-106(008)-1 WSDOT Mr Dan DiGuiko South 228th St Claltarn Tainea 54th Ave S to SR 516 (Kent-Des Moines Rd) GoancilmembererGates Cr of FedederallWay Design Phase Approval Ms Paula Hammond P E WSDOT Council President Rob Higgins City Spokane This is to confirm that the TIB has authorized the design phase of this project � M, DickMCKniey effective January 29, 2003. Please sign the enclosed Fuel Tax Grant City of Belhnaham Distribution Agreement and return the original to the TIB. Design phase Mr Dave rant County payments will be processed after an executed Fuel Tax Grant Distribution Grant County Mr Dave 0Connell Agreement is received by the TO You may request reimbursement from TIB Mason County beginning July 1, 2003 Mr Paul Roberts City of Everett Future Requirements Mr Allen Schweim Spokane Transit AUMorrty 1. Upon completion of the design phase, please send a construction Commissioner Mike Shelton prospectus, a half-size set of plans, specifications and the final engineer's Island County Mr ArnoldTomac estimate to your TIB project engineer to request construction phase Bnc)cle Alliance of Washington approval. This approval may be authorized by the TO Executive Director if M, Management Mi Doug Vaughn OXse of Financial the project meets the following criteria. Mr Jay Weber a There is no change in the approved project scope County Road Admrmstrahon Board b The total TO funds anticipated for the project have increased no more than 15% or $750,000 above the amount at project selection All other projects must be approved by the Board Mr Stevan Gomester Executive Onecrar 2 Submit a TO Reimbursement Form to request payment for incurred Olympia WA0 985040901 eligible project costs. You may submit the reimbursement form by mail, fax Phone 360 566 1140 Fax 360-5861165 or electronically via e-mail. Two original signatures are required only when www bb wa gov submitting the project's final reimbursement request For assistance with your project, contact Greg Armstrong, TO Project Engineer, at (360) 586-1142 or via e-mail at GregA@TIB.wa.gov. Investing in your local community Washington State Transportation Improvement Board L��1r Fuel Tax Grant Distribution Agreement LEAD AGENCY: City of Kent PROJECT NUMBER: 9-P-106(008)-1 PROJECT TITLE: South 228 St PROJECT TERMINI: 54 Ave S to SR 516 (Kent-Des Moines Rd) 1 0 PURPOSE The Washington State Transportation Improvement Board (hereinafter referred to as "TIB") hereby grants funds for the project specified in the attached documents, and as may be subsequently amended, subject to the terms contained herein It is the intent of the parties, TIB and the grant recipient, that this Agreement shall govern the use and distribution of the grant funds through all phases of the project Accordingly, the project specific information shall be contained in the attachments hereto and incorporated herein, as the project progresses through each phase. This Agreement, together with the attachments hereto, the provisions of chapter 47 26 Revised Code of Washington, the provisions of title 479 Washington Administrative Code, and TO Policies, constitutes the entire agreement between the parties and supercedes all previous written or oral agreements between the parties. 2 0 PARTIES TO AGREEMENT The parties to this Agreement are TIB, or its successor, and the grant recipient, or its successor, as specified in the attachments 3 0 TERM OF AGREEMENT This Agreement shall be effective upon execution by TIB and shall continue through completion of each phase of the project, unless terminated sooner as provided herein 4 0 AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 5 0 ASSIGNMENT The grant recipient shall not assign or transfer its rights, benefits, or obligations under this Agreement without the prior written consent of TIB. The grant recipient is deemed to consent to assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a waiver of the grant recipient's other rights under this Agreement TO Forth 190-500 Page 1 of 3 Rev 2N412003 Washington State Transportation Improvement Board Fuel Tax Grant Distribution Agreement 6 0 GOVERNANCE &VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and venue of any action brought hereunder shall be in the Superior Court for Thurston County. 7 0 TERMINATION 71 UNILATERAL TERMINATION Either party may terminate this Agreement upon 30 days' prior written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 7 2 TERMINATION BY MUTUAL AGREEMENT Either party may terminate this contract In whole or in part, at any time, by mutual agreement With a 30 calendar day wntten notice from one party to the other 7 3 TERMINATION FOR CAUSE In the event TIB determines the grant recipient has failed to comply with the conditions of this Agreement in a timely manner, TIB has the right to suspend or terminate this Agreement TIB shall notify the grant recipient In writing of the need to take corrective action. If corrective action is not taken within 30 days, the Agreement may be terminated TIB reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the grant recipient from incurring additional obligations of funds during the investigation of the alleged compliance breach and pending corrective action by the grant recipient or a decision by TIB to terminate the Agreement The grant recipient shall be liable for damages as authorized by law including, but not limited to, repayment of misused grant funds The termination shall be deemed to be a Termination for Convenience if it is determined that the grant recipient (1) was not at fault, or (2) failure to perform was outside of the grant recipient's control, fault or negligence The rights and remedies of TO provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law 7 4 TERMINATION FOR CONVENIENCE TIB may, by ten (10) days written notice, beginning on the second day after the mailing, terminate this Agreement, in whole or in part, because TIB Form 190-500 Page 2 of 3 Rev 2114/2003 r Washington State Transportation Improvement board o p Fuel Tax Grant Distribution Agreement federal or state funds are no longer available for the purpose of meeting TIB's obligations, or for any reason. If this Agreement is so terminated, TIB shall be liable only for payment required under this Agreement for performance rendered or costs incurred prior to the effective date of termination 7 5 TERMINATION PROCEDURE Upon receipt of notice of termination, the grant recipient shall stop work and/or take such action as may be directed by TIB 8 0 ATTACHMENTS Attachment 1 specifies the grant program applicable to this project, identifies the grant recipient, and contains the list of additional documents specific to the project which will be attached and incorporated into this Agreement, together with subsequent amendments, as the project progresses through each phase of design and construction. Approved as to Form This 14th Day of February, 2003 Christine O. Gregoire Attorney General By Signature on file Jeanne A Cushman Assistant Attorney General Lead Agency Transportation Improvement Board Sigriature of Chamnanimayor Date 'Executive Director Date / 'ram-,wh� f�Y1 ►1-- S1i:��r� �src-e:�, Print Name Print Name TD I aK H TIB Form 190-500 Page 3 of 3 Rev 2/14/2003 C , J )0Cu.J AS S` C:f1 R rf-a"':J