HomeMy WebLinkAboutILA1969-007 - Original - Federal Way School District - Mutual Community Recreation Program - 10/14/1969 October- 24 , 1969
Mr. Hamlin
Federal Way School District
1430 So. 3003th
Federal tJny , t ashington
Dear Air. Hamlin :
I have enclosod an executed copy of the agreement
between the Federal ttiay School District and the
City of Ko—ot Parks and LZocrc�ation Dopartment which
was approved at the council meeting on October 20th.
Vora truly yours ,
Marie Jensen
City Clerk
Enclosure
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1 AGREEMENT BETWEEN FEDERAL WAY SCHOOL DISTRICT NO. 210
AND CITY OF KENT PARKS $ RECREATION DEPARTMENT
2 CITY OF KENT
3
4
THIS AGREEMENT, made and entered into this i'Al day of
'
5 1969, by and between THE CITY OF KENT, a municipal corporation, hereinafter
6 called "CITY," and the FEDERAL WAY SCHOOL DISTRICT NO. 210 of the State of
7 Washington, hereinafter called"DISTRICT;"
W I T N E S S E T H:
8 WHEREAS, the governing bodies of the City and District are mutually
10 interested in an adequate program of community recreation under the auspices
11 of the City public parks and recreation department; and
WHEREAS, said governing bodies are authorized to enter into agree-
12
13 ments with each other, and to do any and all things necessary or convenient
14 to aid and cooperate in the cultivation of good citizenship by providing for
adequate programs of community recreation; and
15
16 WHEREAS, the City has established by Ordinance a Department of
17 Parks and Recreation responsible for carrying-out the purposes of community
recreation; and
18
18 WHEREAS, in the interest of providing the best service with the
20 least possible expenditure of public funds, , full cooperation between City
and District is necessary; and
21
22 WHEREAS, a joint use concept can provide for the maintenance and
23 operation of existing fields and buildings for their better utilization by
both parties; and
24
25 WHEREAS, a joint use agreement would allow and encourage the City
26 and District to work together in planning, developing and building facilities
for joint use.
27
28 NOW, THEREFORE, In consideration cf this premise, said City and said
28 District do now agree to cooperate with each other in carrying-out the above
30 purposes, and to that end do agree as follows:
31 1 . The District will make available to the City for community
32 recreational activities all school facilities which are suitable for community
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I recreation activities; said facilities are to be selected (in writing) by the
2 Director of Parks and Recreation of the City, subject to the approval of the
3 Superintendent of Schools or his designated representative of the District.
4 2. The City will make available to the District for school events,
5 ' activities and/or programs, all City facilities which are suitable for said
6 events, activities and/or programs. The facilities to be selected (in writing)
7 by the Superintendent of Schools or his designated representative, subject to
8 the approval of the Director of Parks and Recreation.
9 3. The use of selected school facilities shall be in accordance with
10 the regular procedures of the District in granting permits for use of school
11 facilities as provided for by the Laws of Washington and the rules and regula-
12 tions of the School Board.
13 4. It is hereby agreed that a schedule of dates of the use of the
14 District School facilities will be worked out in advance by the City and that
15 this schedule will be arranged to avoid conflict between school and recreation
16 use; that in the scheduling of said facilities, school events and programs
shall have first priority, and programs and activities
17 established by the Recreation Department, shall have second priority and any
18 other events by other groups or agencies shall have third priority.
19 S. It is further agreed that a schedule of dates for the use of
20 the City facilities will be worked out in advance by the District and that
21 this schedule will be arranged to avoid conflict between recreation and school
22 use; that in the scheduling of said facilities, recreation department activi-
23 ties shall have first priority and school events and programs shall have
24 second priority and any other events by other groups or agencies shall have
25 third priority.
26 6. The City, through its Department of Parks and Recreation, agrees
27 to provide adequate personnel to supervise the recreation activities which
28 take place after school hours and during holiday and vacation periods at the
29 selected areas or facilities.
30 7. It is understood and agreed that the personnel employed by the
31 City in its Park and Recreation Department shall be under the supervision
32 of the Department and further that the school principals are expected to and
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I will advise in the planning and administering of a recreation program to be
2 conducted by the City on or in the facilities under said principals' jurisdic-
3 tion.
4 8. It is recognized that school properties and facilities are
5 intended primarily for school purposes and for the benefit of individuals
6 of school age. It istherefore agreed that, in planning programs and schedul-
7 ing activities on school grounds, the recreational needs and opportunities of
8 such individuals will be well provided for and adequately protected.
8 9. It is further agreed that in the event of any dispute of
10 difference arising as a result of the recreation program being conducted on
11 the sites jointly used and selected as above outlined, or as to the use of a
12 District facility, then in the event, said dispute or difference shall be
13 settled and arbitrated by appealing to the respective department heads of
14 the City and District.
15 10. It is furthe r agreed that the City Recreation Department will
16 furnish and supply all expendable materials necessary for carrying on a
17 community recreation program unless otherwise agreed.
18 11 . It is further agreed that the City may, with permission, in-
18 stall sprinkler systems, turfing, playground equipment, fencing and additional
20 recreational equipment not in conflict with school use, on areas selected by
21 the Director of Parks and Recreation, subject to approval by the Superintendent
22 of Schools or his designated representative. Any installation of equipment,
23 construction or development of facilities on said premises, for community
24 recreation purposes, shall be at the City's cost unless otherwise agreed.
25 12. It is further agreed that the plans and specifications for the
26 placement of all equipment, facilities and permanent improvements upon said
27 premises and the type, design and construction thereof, shallbe approved by
28 the Superintendent of Schools or his designated representative prior to any
29 installation thereof.
30 13. It is further agreed that the cost of maintaining said improved
31 areas shall be borne proportionately by the City and the District as determin-
32 ed by the relative use of said areas, and further that the City and the
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I District agree to maintain such areas in good condition during the
2 periods of their respective responsibility.
3 14 . It is further agreed that any permanent improve-
4 ments or equipment installed or erected on said premises by the
5 City shall remain the property of the City and may be removed if
6 permit for use of area is terminated ; provided, however, the City
7 shall in such event restore the premises to as good a condition
8 as they were prior to the removal .
9 15 . It is further understood and agreed that either
10 party to this Agreement may at any time terminate this Agreement
11 upon giving , in writing, to either party twelve (12) months ' notice
12 of its intention to terminate same . In the event any or all of
13 the said improved premises be required for exclusive use by the
14 District , the City shall be reimbursed for depreciated costs of
15 installation of any permanent improvements such as sprinkler
16 systems or buildings where it will not be practical to remove such .
17 16 . It is agreed that the City shall hold harmless and
18 free from liability the District , its officers , agents , servants ,
18 or employees , while acting as such, from all damages , costs , or
20 expenses which any of them shall become obligated to pay by reason
21 of liability imposed by law because of injury to property, or
22 injury to or death of persons , received or suffered by reason of
23 operation of the community recreational program upon said premises;
24 and further the City shall be responsible for any and all damages
25 to all school property caused by the result of any recreational
26 activity being conducted upon said premises by the City .
27 17 . It is further agreed that the District shall hold
28 harmless and free from liability the City, members of its City
29 Council , Boards or Commissions , its Officers , agents or employees
30 while acting as such , from all damages , costs or expenses which
31 any of them shall become obligated to pay by reason of liability
32 imposed by law because of injury to property or injury to or death
of persons received or suffered by reason of use of any of said
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X. .
Ij
,I
1 ;; installations or equipment in connection with the District program
2 ' which is under supervision or control of the District and shall
3 ireimburse the City for any damage cau.sed to equipment or installa- `
4 i' tion made by the City properly, pursuant hereto , while under
5 ' control of the District .
6
' IN WITNESS WHEREOF , the parties hereto have caused
7
!Ithis Agreement to be executed on their behalf.
8
8 THE CITY OF KENT,
A Municipal Corporation,
10 ! First Party:
11 ;
BY :
12 ! MAYOR
13a ��
14 it Attest :
15 CITY CLERK
16
FEDERAL WAY SCHOOL DISTRICT
NO. 210,
17 Second Party :
18 ,' r
18 PRESIDING OFFICER OF THE BOARD
20
; Attest :
21 14'
22 SECRETARY
23
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27 (!
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32 �!
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