HomeMy WebLinkAboutIL1971-0137 - Original - King County Rural Library District - Contract & Lease for Downtown Kent Library - 09/07/1971 COOPERATIVE AGREEMENT RELATIVE TO KENT PUBLIC LIBRARY
AGREEMENT made and entered into this day of September,
1971 , by and between THE KING COUNTY RURAL LIBRARY DISTRICT and the
CITY OF KENT , witnesseth :
RECITALS
1. The King County Rural Library District (herein called
"District" ) is a duly organized, existing rural county library
district of the State of Washington. i_n inq County.
2 . The City of Kent (herein called "City" ) is a duly orga-
nized and existing city of the third class in King County, Wash-
ington.
3. In order to make more efficient use of their powers ,
and to ?provide services and facilities that will best serve the
needs of the population within the limits of the respective
parties , the City and the District desire to expand and improve
the Library which they have maintained :in cooperation ,:with each
other within the City limits of Kent under an agreement originally
dated October 19 , 1959 .
OBLIGATIONS
In consideration of the mutual promises herein made by each
party to the other, it is agreed as follows :
1. The District and the City have previously entered into an
agreement, dated October 9 , 1959 , and last amended effective January
1, 1967 , whereby a library is being operated by the District in the
City of Kent.
2 . The Citv is the owner_ of the real property on which the
present library building is located and also owns the real property
upon which. it is, contemplated the library building will be expanded.
The City, on behalf of both parties , may procure options on
additional property for the purpose of orovid.ing off-street parking
as required by Section 10 . 11 . 3 and any other applicable sections
of the City' s Ordinances , giving such consideration for such op-
tion or options as may be required in the circumstances. No real
property shall be purchased except after a grant of authority by
the governing bodies of: both parties . All costs of procuring
such options , including the consi.d^ration given for such options ,
shall be contributed equally by tht. parties . Real property ac-
quired pursuant to this agreement, and real property already
owned by the City and currently in use or to be used for expan-
sion shall be held by the City and the District as tenants in
common with equal interests ; provided, However , that the City
shall receive a credit against the construction costs of library
expansion and acguisi_tion cos ' of land for off-street parking
in accordance with Section 3 below. Should the parties hereto
mutually agree that any real property acquired pursuant to this
agreement exceeds the needs for a .li.0rary site , then the District
grants to the City the exclusive option to purchase any such ex-
cess within one vear after the dates of recording of the conveyance
to the parties hereto for a ?rice equal to the District' s con-
tribution to the proportion of the square footage of the excess
over the total square footage of the site acquired, times cost of
acquisition of site .
3 . The City and the District shall each contribute fifty
percent (50) of the capital cost of construction, improvement
and development of the library expansion, including on-site and
off--site improvements such as lawn, landscaping and parking spaces ;
provided, however, that the City shall receive a credit against
its fifty percent (50%) share of said costs in an amount .ual
to the fair market value of the present library property and the
improvements thereon together with the fair market value of any
real property owned by the City which will be utilized for the
library expansion. All preliminary expenses incurred under this
agreement prior to acquisition of the o "f-street parking sites ,
in addition to those mentioned in Paragraph 2 hereof , shall be
borne equally by the parties . Should one party to this agree-
ment advance any funds pursuant to a purpose hereunder agreed
to, one-half of such advance shall be- reimbursed by the other
party within thirty days . Each party hereto agrees to jointly
or singly make any applications and/or take other steps necessary
to obtain any available grants or subsidies from the state or
federal governments available to dither party alone , or to the
_ 2-
parties jointly, in aid of this project . Any funds received as
a grant or subsidy from the federal or state government by either
or both parties shall be applied directly in reduction of total
capital costs , and this agreement shall be construed to require
equal contribution by the parties to capital costs only in excess
of grants and subsidies so received. It is further understood
that the total financial commitment of both parties hereto is
limited by their respective budgets , and the limitations of bond
issues of the respective parties .
4. The parties agree to construct an addition to the present
library building having approximately 11 ,110 square feet of space
at an estimated construction cost of $32 . 00 per square foot, and
to remodel the existing building of approximately 4 , 190 square
feet at an estimated cost of approximately $20 . 00 per square foot,
and to this end, the parties have selected an architect to prepare
plans and specifications for such building. The City will ad-
vertise for bids and let the contract in .its name and under its
authority for the construction of U_ie addition to the library
building in the manner required by statutes governing cities of
the third class ; provided, that the District and the City shall
at or after the bid opening analyze construction bids received,
and jointly agree on whether to award a contract or reject all
bids , pursuant to which purpose the District shall provide a re--
presentative to be present at the bid ope�i_`.ng. The plans and
specifications , as well as the form of construction contract, are
subject to final approval of the governing bodies of both parties
which shall be given prior to advertising for bids . In the event
a contract is awarded , the District shall be obliged to reimburse
the City to the extent of one-half of all sums paid pursuant to
such contract , including change order., , extras or options provided
in the contract, such reimbursement to be made pursuant to the pro-
cedure established in. Paragraph 5 hereof .
5 . The District shall pay to the library construction fund
of the City of Kent a pro rata share of the sums becoming due and
payable under the construction contract according to the schedule
of payments t.'').erein provided, at the times such sums are therein
provided to be paid, and the City shall be similarly obliged as to
a pro rata share of the remainder less any credits allowed as pro-
vided in Section 3 of the agreement.
.3
6 . The parties intend this paragraph to govern the relative
duties of each party respecting the operation of the library , as
distinguished from the costs of operation and maintenance of the
building in which the library is housed. Upon completion of the
building contemplated by this agreement to be constructed, the
District shall operate it as a public library to be known as the
KENT PUBLIC LIBRARY and in connection therewith, shall furnish
all books , periodicals and necessary supplies at the sole expense
of the District, employ a librarian and necessary assistants , and
provide trained supervision equal to standards maintained by the
District in other facilities operated by it, and pay salaries or
wages of all such personnel,. Such personnel shall be employees
of the District and under the direction of the District, and not
the City. Books will be allocated, regulations established and
the library operation conducted by , the District, and not the City.
In payment of the services so provided by the District under this
paragraph, the City shall pay to the District each year during the
life of this agreement, for the year in which the service is ren-
dered, an amount equal to the mil.lage paid by the residents of the
County (as distinguished from tho residents of a City within the
County) for the services of the King County Rural Library District
for the year in which said payment is made (not to exceed two (2)
mills) multiplied by the assessed evaluation as ultimately and
finally determined by the highest authority passing thereon, of
the property within the corporate _Limits of the City for the year
immediately preceding the year in which said payment is made; pro-
vided, however, that should the amount of the contract fee when ex-
pressed in the City ' s per capita support of the library service ex-
ceed that of the per capita support of the Seattle Public Library
as expressed in the total budget allocation for that year, then
the Seattle per capita support multiplied by the City ' s population
may be elected as the basis for the contract fee.
a. The population shall be based on the annual Washington
State Census Board reports For th.e year in which the
District budget is adopted.
b. The total Seattle Public. Lihr.ary operating budget
for the year in which the District budget is adopted
shall be utilized as the basis for determining the
per capita support. Capital construction shall not
be considered in arriving at: the total.
__4...
Payment shall be in two equal installments ,
the first to be remitted on or before the
first day of June , and the second to be re-
mitted on or before the first day of December.
7 . The parties intend this paragraph to govern the duty of
providing, as between the parties , the operation and maintenance
of the facility , as distinguished from the duty of -paying the
costs thereof, the latter being covered by Paragraph 8. The
City shall provide all maintenance , repairs and services required
to operate the library facility except those costs provided under
Paragraph 6 to be paid by the District , including, but without
intending to limit the generality of the obligations , the follow-
ing: maintenance and repairs of the building , heat, lights , power,
gas , ventilation, water, sewer and garbage and janitorial services ,
-.:ntilation maintenance and repairs , iDainting of interior and ex-
terior of the building when deemed required by mutual agreement
of the parties , plumbing repair, , maintenance of grounds and park-
ing areas including lawns and shrubbery, window cleaning, fire
extinguishers and janitorial supnli_ec , and maintenance and replace-
ment of lamps and tubes . Replacement and/or repairs of major damage
to structural members , walls , ceiling and roof, and/or the cost of
insuring against damage thereto, are not included under this para-
graph as an obligation of the City to provide , but shall be governed
by the co-equal ownership of the facility and shall be subject to
the mutual agreement of the parties in the event major replacements
or repairs are required.
8 . The District shall contribute to the City toward the cost
expended by the City pursuant to its obligations under paragraph
7, an amount formulated by the District now equaling sixty (60)
cents per year per square foot, hereinafter called "formulated con-
tribution" , semi-annually . In addition , the District shall con-
tribute toward such costs , during the first year this agreement is
in effect, one--half (1/2) of the excess. After the first year this
agreement is in effect, the District will contribute toward such
costs , in addition to the "formulated contribution" , that propor.--
tion of the excess established Fey the ratio of borrowers residing
outside the City over the total horro�.ve.r.s both in and out of the
._5__
City. To determine this ratio, records of residence of borrowers
will be kept for the first week of July , a two-week period in
October, and a two--week period between February 1 and April 30 of
each year, and such figures shall be made available to each party
so that the ratio can be established by June 1 of each year. The
ratio so established by June 1 of eacl-i year shall apply to the
following year.
9 . This agreement shall be in full force and effect for a
period of ten (10) years from the date hereof, and thereafter for
like periods of five (5) years until terminated by written notice
from either party to the other at least one (1) year prior to the
expiration of any such period. Notwithstanding any termination ,
this agreement shall remain in effect for so long and to the ex-
tent necessary to maintain and o�:)erate the library facility until
disposition of the facility is effected.
10. L'ac' r:arty agrees to ?provide the other with all docu-
ments , records , vouchers , invoices or true copies thereof , to
support any claim or right of contribution one party claims
against the other warty hereto.
11. The District hereby grants to the City an irrevocable
option to purchase the interest of. the District at any time during
the final one year of any agreement period described in Paragraph
9 . In the event the City desires to exercise this option, it shall
give written notice to the District of its intention, wit]_-,._n sixty
(60) days after the beginning of the final one (1) year period de-
scribed in Paragraph 9 . The purchase price and all. other terms
shall be governed by the provisions of. Paragraph 12 .
12. If the City elects to purchase the interest of the Dis-
trict pursuant to the provision. of. Paragraph 11, the purchase
price shall be determined in accordance with this Paragraph 12
except that there shall be subtracted from the price which would
otherwise be required to be paid. , all state or federal grants in
aid of the project , the intention being that the District would
receive the fair market. value o f: its one-half_ (1/2) interest in
the project less the amount of ;tate nr federal contribution to
its one-half (1/2) interest.
__6-
Upon receipt by the District of notice of the City's inten-
tion to exercise the option contained in Paragraph 11 , the pur-
chase price , terms of purchase , closing date and all other con-
ditions pertaining to the sale of the interest of the District
to the City shall be concluded by negotiated agreement between
the City and the District.
If no such agreement is reached by the City and the District
within sixty (60) days following the receipt of notice of exercise
of the option , then both parties agree to list the entire property
for sale with one or more real estate brokers , for a period of
six (6) months , the six-month period to begin immediately following
the termination of the sixty-day period during which the parties
shall have attempted to negotiate in good faith, the purchase by
the City. If during said six-months listing period a firm offer
to purchase the property is received. from a third party , and in
the further event that the offer is acceptable to both the City
and the District, then the City shall. have the right to purchase
the interest of the District for the following formulated purchase
price , upon the same terms as those made in such offer, rateably
adjusted in the proportion that the following formulated purchase
price bears to the purchase price in such offer, to-wit:
(a) such offered purchase price shall be reduced in
the proportion that the dollar amount of federal
grants to the original project bears to the total
original cost; and
(b) the City will pay to the District for the interest
of the District, one-half_ of the resulting amount
based upon the one--half ownership by the District.
In the event no firm offer is received within the six-month period,
or in the event the parties cannot agree on the price and terms of
the offer received from any third party , then the property will be
sold at a public auction conducted. at the site of the Kent Public
Library by a professional auctioneer after adequate prior publi-
cation of notice , and appropriate publicity as is usual in such
cases , at which both the City and the District shall have the right
to submit bids. In the event either the City or the District is
the successful bidder at such auction , either party shall be obliged
-7-
to pay the other party for its interest, the bid price as ad-
justed in accord with the formula set forth in subparagraphs
(a) and (b) above .
13. This agreement may be amended in any particular by
following the procedure used for the adoption of this agreement.
IN WITNESS WHEREOF the said Board of Trustees of King County
Library District , and the duly authorized officers of said City
have caused their presents to be executed on the day and year in
this agreement first above written.
CITY OF KENT
i
By t .
ISABEL HOGAN, Mayo
ATTEST:
City Clerk xvc, �
THE BOARD OF TRUSTEES
KING COUNTY RURAL LIBRARY DISTRICT
r `
-8__
I . it
ti'•u
Count Library System. 300 Eighth Avenue North, Seattle, Washington 98109. Telephone 344-7465.
,mg Y
Herbert F.Mutschler,Director
October 22, 1981
Mr. Richard Cushing, City Administrator
City of Kent
p• 0. Box 310
Kent, WA 98031
Dear Mr. Cushing:
System will continue its policy of not increasing
S
The King County Library ystem wes for 1982 by more than 106% on property
contract fees for library
even though revaluation has increased it
which is on the 1981 tax rolls,
by more. Additional fee amounts are derived from new
s whichwi construction
be on vtaxarolls
and increased valuation due to any
for the first time in 1982. Thentsse are
arefactored
added to the
theratio
the
base fee. (For
receive the2e72Snactualhofetheoallowable $3 .60 city tax rate equals .7569
example: $ , of $_SO per $1,000 of assessed valuation.)
of the Library District's levy
. - • • • - . . . . $322,992.86
The 1982 contract fee for library services will be
The amount due was determined as follows:
1981 contract fee of $274,539.97 • x 106% $291,012.37
_
- - _ _ _ 31,980.49
plus new construction - - - - - - -
. plus annexations, if applicable - - - - - - - - - - -
1982 contract fee . . . . . . . . . . . . . . . • • . . . . .
Building maintenance support to be paid to • • • . . _ - - - - _ _ _ . $ 10,875.00
the City by the Library System . . - - - • - • - - . • .
The amount indicated for maintenance support reflects half of the total
_available in the budget. The other half is credited to the County Library for
its responsibility per our agreement.
if
contact me. Tel. #344-7476.
f there are any questions, ple .
Sincerely,
Herbert F. Mutschle t,
Director
1
A,
1 '
n
'COMMUNITY LIBRAP't MAINTENANCE
It shall be the policy of the KING COUNTY RURAL LIBRARY DISTRICT to assist to
the extent of its financial ability in the maintenance of local library build-
ings. This assistance should not interfere with the basic provision to all
the member libraries of books , personnel and supervision. This policy shall
apply equally to libraries located in unincorporated and in incorporated areas.
The amount to be allocated shall be determined annually and become part of the
budget presented for the succeeding fiscal year.
The following criteria and procedures shall be used for the application of the
policy:
1 . For the purposes of this policy maintenance costs are defined to
include all necessary expenditures for custodial labor and supplies ,
all utilities and such other costs which keep the building and its
site in a satisfactory condition to serve the library public.
2. To determine the allowance for each library the following factors will
be considered.
(a) The number of square feet of floor space.
(b) The number of hours the library is open to the public with
a maximum of forty (40) hours per week serving as a basis
for factoring.
(c) An amount per square foot of floor space as shall be determined
each year.
(For the fiscal year January 1 - December 31, 1970 the amount
used shall be 800 per square foot)
3. The total system wide allocation shall not exceed 80% of the total fines
collected in- the system during the previous year.
4. In instances where a library is housed in a county owned facility or a
public housing development and for which maintenance is provided without
charge, no payment shall be made.
5. Payment or reimbursement shall be made after approval by the Library Board
at the July and December meetinqs each year.
6. Payment to incorporated areas shall be made to the city or town in which
the library building is located.
7. Reimbursement to sponsoring groups for library buildings in unincorporated
areas shall be made on the dates as above upon the receipt of expenditures
that have been made and substantiated. In any event, payments shall be
only to the extent the formula allows. Any additional costs will have to
be met locally by the sponsoring group.
8. The King County Rural Library District Board of Trustees reserves the
right to make any adjustments necessary in the payment of the maintenance
allowance. In case of question the Board reserves to itself the right of
final determination.
9. The effective date for this policy shall be January 1 , 1966
,�,► / 70
King County Library System. 300 Eighth Avenue North, Seattle, Washington 98109. Telex'lone 344-7465.
Herbert F.Mulschler,Director
RECEIVED
CITY CLERK
December 11, 1980 CITY OF KENT
Mr. Richard Cushing City Administrator
City of Kent AUC Z S 1981
P. 0. Box 310
Kent, WA- 98031
Dear Mr. Cushing:
The King County Library System will continue its current policy of not
increasing contract fees for library services for 1981 by more than 106%
on .property which is on the 1980 tax rolls, even though revaluation has
increased it by more. Additional fee amounts are derived from new con-
struction which will be on the tax rolls for the first time in 1981 and
any annexations which will be on the tax rolls for the first time will be .
;t factored at the ratio ' the city received these funds. These amounts are
then added to the base fee. (For example: $2.725 of allowable $3.60 =
.7569 of $.50 per $1,000 of assessed. valuation which will be collected
in the Library District.)
The 1981 contract fee for library services will be . . . $274,539.97 _
The amount due was determined as follows:
1980 contract fee of $221, 569.95 x 106% = $234,864.15
Plus new construction . . . . . . . . . . . . . . . . . 39,062.76
Plus annexations, if. applicable 613.06
1981 contract fee . . . . . . . . . . . . . . . . . . . . . $274,539.97
BUilding maintenance support to be paid to the City
by the Library System. This has been increased by
about 16% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $21,750.00
If there are any questions, please contact. me. Tel. #344-7476.
Sincerely,
Herbert F. Mutschler
•Director
L E A S E
This Lease Agreement entered into this ,Vy'__!' day
of August, 1972 between KENT WEST MALL SHOPPING CENTER AS-
SOCIATES, a limited partnership, hereafter called "LESSOR" ,
and the KING COUNTY RURAL LIBRARY DISTRICT and CITY OF KENT
LIBRARY BOARD, hereafter called "LESSEE"
WITNESSETH
That the Lessor desires to lease to the Lessee and
the Lessee desires to lease from the Lessor certain space located
in Kent West Mall, a shopping center located in the City of Kent,
King County, Washington, under the following terms and conditions :
1. The term of the lease shall be for a period of
one (1) year commencing approximately October
15 , 1972 .
2 . The leased premises is described as approximately
the West 71. 5 feet of the North 56 feet of the
area designated by Lessors as Space No. 2 in its
rental plan of Kent West Mall, which plan is at-
tached hereto as Exhibit A and is incorporated
herein by reference as if fully set forth herein.
3. The monthly rental shall be computed on the basis
of $1. 50 per square foot per year for approximately
4 , 000 square feet, provided that the monthly pay-
ment shall not exceed $500 . The first monthly
payment shall be due on or before the 15th day
of October, 1972 and subsequent payments due on
or before the 15th day of each month thereafter
until the termination of the Lease.
4 . The monthly rental shall include heat, lights
and water.
-1-
5. The Lessees covenant and agree that at the
termination of the lease they will return
the premises to the Lessor in as good a
condition as at the commencement of the
lease, normal wear and tear excepted.
KENT WEST MALL SHOPPING CENTER
ASSOCIATES
y
KING COUNTY RURAL LIBRARY DISTRICT
By
KENT LIBRARY BOARD
By
[-J
-2-
I
CD 1
K I -
bo
�
r •
I u N
ri
coco
co N
-TT
• "� CTt .� W N Fr O C7 00_•+7 m Cn W N — W >+0, 'I "'I I ,
*7v;
i-A
N v O i
O `'' O O I C
iv p a G7 Ut .i-. W ND O fo
C O J O O O O rJ :4 11 o O
• r:
f.!1
SYSTEM
g�I� coin rY LIBR�.R ,8122 . East u-5035
1 1100 East Union Seattle, Washington
Herbert F. Mutschler, Director
Octc)L:er 15, 1969
CITY CLERIC
CITY OF KENT
City Hall OCT 1 '_1059
303 w. Gowe
Kent, wa. 98031 RECEIVED
Re: CONTRACT COSTS FOR LIBRARY SERVICES - 1970
The assessed valuation below 1Sec�editedhforfact
taxingthat
purpose0%
s.
of the watercraft valuation is
of $5.53 per capita is less
If the Seattle Library it is used as the contract
than the equivalent in 2 mills,cost. Excluded from the Seattle per capita support were all
Capital costs.
Total assessed valuation
$ 67,341 ,446.00
l $ 134,682.89
Contract cost for 1970 @ 2 mills
Contract cost @ $5.53 per capita as per $ 94,369.45
formula, if applicable
population
as of April 1 , 1969 -- 17,065
i7
l
KING COUNTY LIBR RY SYSTEM
1
ierbert F. Mutschl r, Director
cc. Library Board
_...� �N.,...-----_•�„�,,, lam/
KIN(", cou�zrry
CITY CLERK
OCT 1 1969
October 15, 1969 R ECEI V E D
City of Kent
City Hall
303 W. Gowe
Kent, Wa. 98031
Gentlemen:
Tne King County Library System Board of Tr.astees is happy to
inform you that the maintenance reimbursement for Community
Libraries will be increased from 60� per square foot per year
to 30d per square foot annually. Accordin ] to the enclosed
formula the 1970 reimbursement for your li !)rary will be
$ 3,376.00
Sincerely,
KING COUNTY LIBRARY SYSTEM
Herez�
er Di rector
cc. Library Board
c ��
flySYSTEM
r i, n,j on �5122
1100 Lj,j,,jt uf)ion
Ktu t sch I D!
October 15, 1969
CITY OF KENT CITY CLERK
'k�E�
City Hall OCT I � ICE
303 W. Gowe
Kent, Wa. 98031 RECEIVED
Re: CONTRACT COSTS FOR LIBRARY SLRVICES - 1970
The assessed valuation below reflects the fact that only 20%
of the watercraft valuation is credited for taxing purposesss
.
If the Seattle Library support of $5.53 per capita is le
than the equivalent in 2 mills , it is used as the contwereractall
cost. Excluded from the Seattle j-�-er capita support
Capital costs.
Total assessed valuation $ 67,341 ,446.00
Contract cost for 1970 @ 2 mills $ 134,682.89
Contract cost @ $5.53 per capita as per, $ 94,369.45
Tormula, if applicable
Population
as of April 1 1969 17,065
KING COUNTY LIBRARY SYSTEM
Director r rect
ierbert F. Mutschl r, Director
cc. Library Board
January 1966
CQMMUNITY LIBRARY MAINTENANCE
It shall be the policy of the King County Rural Library District to assist to
the extent of its financial ability in the maintenance of local library build-
ings. This assistance should not interfere with the basic provision to all
the member libraries of books, personnel and supervision. This policy shall
apply equally to libraries located in unincorporated and in incorporated areas.
The amount to be allocated shall be determined annually and become part of the
budget presented for the succeeding fiscal year.
The following criteria and procedures shall be used for the application of
the policy:
1. For the purposes of this policy maintenance costs are defined to
include all necessary expenditures for custodial labor and supplies,
all utilities and such other costs which keep the building and its
site in a satisfactory condition to serve the library public.
2. To determine the allowance for each library the .following factors will
be considered.
(a) The number of square feet of floor space.
(b) The number of hours the library is open to the public with
forty (40) hours per week serving as a basis for factoring,
(c) An amount per square foot of floor space as shall be determined.
For the fiscal year 1 January 1966 — 31 December 1966 the amount
used shall be 60� per square foot.
3. The total system wide allocation shall not exceed 80% of the total fines
collected in the system during the previous year.
4. In instances where a library is housed in a county owned facility or a
public housing development and for which maintenance is provided without
charge, no payment shall be made.
5. Payment or reimbursement shall be made after approval by the Library Board
at the July and December meetings each year.
6. Payment to incorporated areas shall be made to the city or town in which
the library building is located.
7. Reimbursement to sponsoring groups for library buildings in unincorporated
areas shall be made on the dates as above upon the receipt of expenditures
that have been made and substantiated, In any event, payments shall be
only to the extent the formula allows. Any additional costs will have to
be met locally by the sponsoring group.
8, The King County Rural Library District Board of Trustees reserves the
right to make any adjustments necessary in the payment of the maintenance
allowance. In case of question the Board reserves to itself the right of
final determination.
9. The effective date for this policy shall be January 1, 1966.
KING C."OI;JNTY LIBRARY RARY SYSTEM
L(1C >t 11r!on n _ ;t,�n . Q812? . East 4-5036
Her[)ert F. Mutscli';
August 12, 1966
layor blex hornton
and Tiemlbers of the City Council
City Nall
Kent, dashin -ton
G'entleTren:
At its regular June, 1966, meeting the Board of Trustees of the
King County Library System adopted a new policy relating to Contract
Library Service. A copy is enclosed for your information. This
policy is designed to prevent the rapid escalation of contract costs
due to an unusual assessed valuation increase without a proportionate
increase in population.
In arriving at this policy it was decided to use Seattle's per capita
library support since all the residents of a community affiliated
with the King County Library System have full and free access to
Seattle's library facilities. This is available through a contract
with the Seattle Library Board. It was felt that any maximum for
contract service, under the circumstances, should not be less than
that support. Residents of non-affiliated areas are required to pay
an annual non-resident fee of $5.00.
This new policy in conjunction with the maintenance reimbursement
program is in line with the Board's policy to furnish the best in
library service at the lowest cost practical.
If there should be any questions about the policy, please feel free
to contact the County Library and we shall be happy to answer them
for you.
Sincerely,
Herbert F. Mut ler
Director
January 1966
COMMUNITY LIBRARY MAINTENANCE
It shall be the policy of the King County Rural Library District to assist to
the extent of its financial ability in the maintenance of local library build-
ings. This assistance should not interfere with the basic provision to all
the member libraries of books, .personnel and supervision. This. policy shall
apply equally to .libraries located in unincorporated and in incorporated areas.
The amount to be allocated shall be determined annually and become part of the
budget presented for the succeeding fiscal year.
The following criteria and procedures shall be used for the application of
the policy:
1. For the purposes of this policy maintenance costs are defined to
include all necessary expenditures for custodial labor and supplies,
all utilities and such other costs which keep the building and its
site in a satisfactory condition to serve the library public.
2. To determine the allowance for each library the following factors will
be considered.
(a) The number of square feet of floor space.
(b) The number of hours the library is open to the public with
forty (40) hours per week serving as a basis for factoring,,
(c) An amount per square foot of floor space as shall be determined.
For the fiscal year 1 January 1966 -- 31 December 1966 the amount
used shall be 60� per square foot,,
3. The total system wide allocation shall not exceed 80% of the total fines
collected in the system during the previous year.
4,, In instances where a library is housed in a county owned facility or a
public housing development and for which maintenance is provided without
charge, no payment shall be made.
5,, Payment or reimbursement shall be made after approval by the Library Board
at the July and December meetings each year.
6,, Payment to incorporated areas shall be made to the city or town in which
the library building is located,,
7. Reimbursement to sponsoring groups for library buildings in unincorporated
areas shall be made on the dates as above upon the receipt of expenditures
that have been made and substantiated. In any event, payments shall be
only to the extent the formula allows. Any additional costs will have to
be met locally by the sponsoring group.
S. The King County Rural Library District Board of Trustees reserves the
right to make any adjustments necessary in the payment of the maintenance
allowance. In case of question the Board reserves to itself the right of
final determination.
9. The effective date for this policy shall be January 1, 1966.
willow
KING COUNTY RURAL LIBRARY DISTRICT
Resolution No. i - 1966 CONTRACT LIBRARY SERVICE
Be it resolved by the Board of Trustees of the King County Rural Library District
this 8th day of June, 1966, that Contract Library Service shall be rendered to
cities and towns of King County according to policies as indicated below:
I. DEFINITIONS
The following words and phrases as defined in this paragraph when used in this
Resolution shall, for the purpose of this Resolution, have the meaning herein
ascribed to them:
A. "Board" means King County Rural Library District
Board of Trustees,.
B. "District " means the King County Rural Library District .
II. THE KING COUNTY RURAL LIBRARY DISTRICT operates under the provisions of RCW
27.12.040 for the purpose of providing public library service to its constit-
uents and to units with which it may contract .
Therefore, it shall be the policy of the District through its Board to
provide and administer library service to any city or town in King County which
desires to contract for the provision of its library service according to the
conditions hereinafter set forth
The County Library shall provide full and complete District service to
the contracting unit , The residents of the unit shall be entitled to the same
library privileges as are 'provided for the residents of the District under the
provisions of the library law as found in Ch.l19, Laws of 1935, and laws amenda-
tory thereof and supplemental thereto.
The District shall furnish the needed library supplies and trained
supervision. It shall employ personnel to serve as librarian and such other
assistants as needed. Persons so employed will be responsible to the District .
Salaries are to be paid by the District .
The books will be selected with the needs of the community in mind and
their allocation and the regulation thereof shall be established by the Board.
Library service offered to a contracting city or town shall be avail-
able to residents of the District on the same terms as to residents of the con-
tracting city or town and they in turn may utilize any of the other affiliated
District Library facilities .
The facilities of the Seattle Public Library shall be available to any
resident of a contracting city or town in the same manner as they are to residents
of the District so long as the contract for service with the Seattle Public Li-
brary shall be in force.
The library building and its equipment, and the care and maintenance
thereof shall be the basic responsibility of the contracting city or town. The
District will contribute financially according to the then existing policy toward
the cost of maintenance.
III. THE CONTRACTING CITY OR TOWN AGREES:
A. To pay to the King County Rural Library District as the annual contract
fee an amount equal to two mills ($0.002) levy upon the assessed valua-
tion of the property within the city or town as set forth by the King
County Assessor .
B. Should the amount of the contract fee when expressed in the contracting
city or town°s per capita support of the library service exceed that of
the per capita support of the Seattle Public Library as expressed in the
total budget allocation for that year, then the Seattle per capita sup-
port multiplied by the population of the city or town may be elected as
the basis for the contract fee.
i . The population shall be based on the annual Washington State
Census Board reports for the year in which the District budget
is adopted.
2. The total Seattle Public Library operating budget for the year in
which the District budget is adopted shall be utilized as the basis
for determining the per capita support . Capital Construction shall
not be considered in arriving at the total
C. The Contract year shall be the fiscal year (January i - December 31)
unless otherwise agreed upon.
D. Payment shall be made in the following manner - at least one-half of
the fee to be paid no later than July i of each year . The second half,
or remainder, no later than December i of that year .
IV. EFFECTIVE DATE
The terms of this Resolution shall become effective January 1, 1967.
i
Approved.
Moved: Judge Birdseye
Supports Mrs . Mansfield
KING COUNTY RURAL LIBRARY DISTRICT
Boar Trustee
n D, Spellman hairman
Eileen Mansfield, S retary
Q /Yl/YJ/CLO/�QM! old Pd.4- SC36 1100 PQdI UAWde4lClE 22 IUOdIU/1q�
November 17, 1961
The Mayor and City Counc-11
City of Kent
Kent, Washington
Dear Sirs:
The King County Public Library wishes to
remind you that the final payment on your contract
for library services should be rece .ved not later
than December 1st as stated in our letter which
accompanied our bill of May 17th. This is so that
we may plan our expenditures in our current budget.
According to our records the amount that
your city still owes is $13,195.53.
Your cooperation in this will be greatly
appreciated.
Veiy truly yours,
King County Public Library
Dorothy Alvo�rd, Librarian
DA/es
V
a rrrr��Ubi / tPlS f ea-4- Se36 //o0 ead wuen deA 22 uX6
&11 n
TO THE CITIES WHICH CONTRACT
WITH KING COMY RURAL LIBRARY DISTRICT:
It has been the custom for King County Public Library to send a statement at
this time of year to each of the twenty—two contracting cities, and it is included
with this communication.
In answer to many questions, we are eyplaining that the final assessed valuation
as of December 31st sometimes varies from the earlier figure which is provided in
September. This results from court cases which were pending and have been settled.
Because it is the final valuation, as printed in the County Assessorts Report, on
which taxes are received, and because this principle applies to all the cities
alike, and to the Rural Library District also, it is this final valuation that is
used in computing the contract amount for each city to pay the Rural Library District.
Many cities make their total payment before Jane first, and others have paid part
of it later. The Library Board is grateful when total payments are made by June
because this is most helpful in administering the service. If it is not possible
to do this, the Board hopes that no less than half the fee can be paid by June.
The last several contracts which have been made have been set up on the basis of
two a ual- payments, the first of which is due not later than June first, and the
second not later than the first of December. King County Library Board would like
to encourage the cities which do not make en-ire payment by June to proceed on the
plan of two equal payments as stated above. It is understandable that the Library
District needs to have the contract payments in time for the money to be spent during
the year for which it is allocated for service. That is the reason the more recent
contracts have designated "not later than December first" for the final payment.
It is a splendid record that each city on con-Loac!t since 1944, and during the
later years, has met the fiscal requirement of i;;s contract payment. King County
Library Board is aware that this has not always beer easy for the cities to do,
and is very appreciative of the fine teamwork these contracts represent in the
matter of providing adequate library service for the people. The record for
each city during every year shows that the library service as provided exceeds
in expenditure the amount of money paid on contract. These additional expenditures
have been made from lural Library District funds and represent the people who live
near but outside the city°s Units. It is this pooling of funds which manes it
possible to enlarge the scope of librar-y service for the people within the
contracting cities, They, being nearest to the library, receive the most benefit
from the service,,
During 1960, King County Public Library circulated over two million books
(2,019,482) through 41 libraries and 3 bookmobiles.
�T. . . . . . . . . . . . . . . . Library record for 1960 shows its circulation total to
be , . . 118.-M.. . . . . . . . .books. This is in addition to the reference service as used
within the library, a service which increases every year.
The members of King County Library Board extend their good wishes to the
governing council of each city and reaffirm their intention to provide the best
library service they can make possible from the funds available for co ty library
purposes.
a .
Jo D. Spellman, president
4
Eileen Mansfield (Mrs. Har d), secretary
Mil ed R. Oule (j` . Le
Donald Ether {��Y
v
Story Birdse ____
A G R E E M E N T
This AGRMiENT, entered into this ninth___ day of October A.D. ,
by the Board of Library Trustees of the Rural County Library Dist+ ric of King
County, hereinafter called the Board, and the City of K F T-IT T
hereinafter called the City, witnesseth:
The Board agrees, according to the provision of Section 7, Chapter 119, Laws
of Washington, 1935, as amended, that it shall render full and complete rural county
library district service to the City; and in pursuance thereof, the residents of
said City are hereby entitled to the same library privileges as are provided for the
residents of said Rural County Library District of King County under the provisions
of the library law as found in Chapter 119, Laws of 1935, and laws amendatory there-
of and supplemental thereto.
In consideration of the foregoing agreement on the part of said Board, the
City hereby agrees to pay to King County Rural Library District on or before
June 1 th 1960 , a sum of money equal to the millage paid by residents
of King County, Washington, to the King County' Rural Library District, multiplied
by the assessed valuation of the taxable property situate within the corporate
limits of the city of I311TtT and prorated for the number of months
in 1960�_ in which county library service is used; and on the first day of
`�,n in each year thereafter a sum of money equal to the millage paid by
residents of the King County Rural Library District for the year in which said pay-
ment is made multiplied by the assessed valuation of property within the corporate
limits of said City in accordance with the assessment last made prior to the date
Of said payment.
It is agreed that the said City shall provide and maintain suitable quastexs
for the library, and shall provide satisfactory heat, light and janitor services
without cost to the Board.
The Board will furnish needed library supplies and trained supervision. It
will employ a person to serve as local librarian and other assistance as needed, and
will pay the necessary salaries. The person or persons so employed will .be
responsible to the Board. Books will be allocated and regulations established by
the Board. _
Library service offered under this contract will be available to residents
of the King County Rural Library District on the same terms as to the residents of
since it is through the pooling of the city funds with those
of the surrounding area that this contract is made possible.
This agreement shall be in full force and effect when executed by the Board
and City and until the same shall be terminated. This agreement may be terminated
at the end of any calendar year by either party giving written notice of such
termination on or before October 1st of such calendar year, and if such notice is
not given, this agreement shall be in full force and effect for the following
calendar year and until terminated as provided herein.
IN WITNESS WHEREOF the said Boar& and the said City have caused these presents
to be duly executed by their respective officers on the day and year in this agree-
ment first above written.
THE CITY UP
Mayor
Date October 9,1959