HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 07/16/2013 CITY OF KENT
Agenda
fiir„bow a� f/i tiil(1� '/f/%' ✓� %
ilia Y/ IlJJ�Ji K����u`�f
d
July16, 2013
Mayor Suzette Cooke
Dennis Higgins, Council President
Councilmembers
Elizabeth Albertson
m Bill Boyce
jj
Jamie Perry
x
Dana Ralph
Deborah Ranniger
u
N'¢
Les Thomas
homas C,-ry CLERK
m �,
KENT CITY COUNCIL AGENDAS
• July 16, 2013
KENT Council Chambers
WAHIN N
Mayor Suzette Cooke
Dennis Higgins, President
Councilmember Elizabeth Albertson Councilmember Bill Boyce
Councilmember Jamie Perry Councilmember Dana Ralph
Councilmember Deborah Ranniger Councilmember Les Thomas
**********************************************************************
COUNCIL WORKSHOP AGENDA
5:30 p.m.
Item Description Speaker Time
1. B&O Tax Impacts-3PL & Business Ben Wolters 20 minutes
Thresholds
2. I-502 David Galazin 15 minutes
3. ShoWare Center Public Facilities Dennis Higgins 5 minutes
District Appointment
4. Legislative Report Doug Levy 15 minutes
**********************************************************************
COUNCIL MEETING AGENDA
7:00 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA
A. FROM COUNCIL, ADMINISTRATION, OR STAFF
B. FROM THE PUBLIC - Citizens may request that an item be added
to the agenda at this time. Please stand or raise your hand to
be recognized by the Mayor.
4. PUBLIC COMMUNICATIONS
A. Public Recognition
B. Community Events
C. Proclamation - Parks and Recreation Month
D. Proclamation - National Night Out, August 6, 2013
E. Intergovernmental Reports
5. PUBLIC HEARINGS
6. PUBLIC COMMENT
7. CONSENT CALENDAR
A. Minutes of Previous Meeting and Workshop - Approve
B. Payment of Bills - Approve
(Continued)
COUNCIL MEETING AGENDA CONTINUED
C. Washington Traffic Safety Commission School Zone Beacon/Lighting
Grant — Accept
D. Graybar - Street Light Restoration Project Goods and Services
Agreement — Authorize
E. ESA — National Flood Insurance Biological Opinion Compliance
Consultant Services Agreement — Authorize
F. SE 256th Street (between 116th Ave. SE and 104th Ave. SE) Resolution —
Adopt
G. Economic and Community Development Department Overtime $20,000
Budget Request; 4-Month Temporary Receptionist Position Budget
Request — Authorize
S. OTHER BUSINESS
A. ShoWare Center Public Facilities District Board Appointment
9. BIDS
A. SR 516 to S 231st Way Levee Improvements North Reach Secondary
Levee
B. 112th Avenue SE Watermain Improvements
10. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
A. Property Negotiations
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office. The Agenda Summary page and complete packet are on the City of
Kent web site at www.KentWa.gov
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at (253) 856-5725. For TDD relay service call the Washington
Telecommunications Relay Service at 1-800-833-6388.
m m
O W W Ot
O T v U C_
- N y O O T C J W i3 Ot
y 10 C m J 0 J V V m m ._ O C m
v i N O a m m �O J V U C m a m W CyO- m m a'Ci
� VQm miUNm TLC > ` 0w u Otmy TT p
W �n F O O W �n '/� p C L y
O a L Y vwi N E c O u N U W V m 0
a- wC Y , 9 a p w y C V w U J
m W U m W - O O W C = T _
N m V C C i m C m O E w 0 u m m 0 �_
C
OV OI; OI� � JUCw WL LLJwmC mJ0 m ml
C Q m J O C O w i O ` C O J W W
Ti T Ot V L O
0- V L OI O m a T 0 E m O L D `OI ` C J J `N W �n T J Q m
V D'U C Y O L >_ % V y �' w C �n W C W O O a1 y y 3 w '�-� W
• m W /� 10 y m y O T w w C N 10 VJi W v C U T J v Vp V¢I
• a w C d N o c m y y E w y � E o > W w T C D_
wEJu N•L ,� m O pM I us 'm D ' J
cc � a � E � � W -o WE '- J Em v . mm mm
• -o J W r m w =on w m -O E � n � na � L E D
J o - a U L 0 O J a J o = .w, a J m J m O t ,m, '^ £ o
QV Off; 3mav, v, m 3 ._ aaaL ay .. =0190 UE
_ T w
W p V w '^ >
p V' i w
w > W � � w W � Vm iy m � J
y - L V W L O L L O C m
0 m F m y i 0 = 0 w O C C 10 d t
V C W y j 0 9 U
Ot W V E i C C O.y0 O V J a 0 Q m C q a C
W m m W 'U C U m C O O E 'y M U � C O O
J E E °' _ Y O 'C w = v V 3i O m � C N J E YJ E
0 .VOV C O V J C WC W vwi V -OO m EYm K .G a a t w a
w J V E J T o E `w E , C L E m E aCi 3 W U v v C V E U - M v
-OO V VO m V V w p 0 V1 OV W i w w E m v L f m C T •j m E � O a w O" L C V
m T E C i O L 0 y O y W E 01U N m m a C m 0 O N W Obi N
E V 0 r� y>, U V c p u F m L D W O m o L U E C s v N U 0'^ ro m pin = o
p U Z v O O O N V 3 O m m F w E F ._ J C Cp ^C L .- !n
V C W L a f w L C w L w v i OV Z w C o A W m ^C v T m F W C
W w m w � O E E -°o 0 w f won -o a � ° m w N J W M ? o�L a V .G o,� v -o .. win
3 0 W Y ?i U W E m y m O E �_ L w m U i W 'O _ C w J U C C
0 ?r W E O T m a U E 01 VVi 0 E C w C W N T C m L O3 L m p N J L C
U y a 3 = C W m 0 J O W i J J W W J m
• m wry y, F W >_ E ,� a U - E - u u V o u M Ydti mL uin ^CaLr� Vl mN 3 mti
a m W 10 F w " = 'o a" a ._ ._
a V V C C O V m C m w ? W V E E v C � o w y. 0 C v O Y1 u m u m
F a 3 o Q F v V m m o OU V ° m n ° $ w V > £ OU O �° � a Q w � W 02: a Q2: a Q2:
v
p O
G` O
> ^ L
•zr
E
L n o ca > i3
V N Q N O
w L
• C C ` aSi a J a O
F O N r� 0, C �r0j (n 3
O p _ C Q
W V = zO Ln = jM OtV y W OTi
N f m U1 b O ,y
W W N m C - O C
i� W OJ - r. r.
N T M ` m rz 0 > M C � V _ M w
U y a� L Q a J i0 C V i0
Z V C t G 1N V V 3 V m 0 `0 W 0
C N m v O C O C M M m
OU Y .ram `mU Q 3 YrvY V N N E
LU W r
U1 C
m O N AO
J W '0 y W Ot V
O Ot E a 0 i O W C y 1 L (j , - M
T C O U
� -o � � M 3 L � 3 .1T ,v`c ww Um scow
a m m T 3 LD wapi U C m J m N v v
0 W J v O O 3 O b W O > W C G y
• U m T U E :u T J a W y) O i 0 U pU W m
LL j T C C 0 w J T w w o Q C w m U V
U O - i T 0 W N C O a 3 K O j U VI
C
0 L O vpi W j W W q 0
IT a 3 U > > m Y w Y 0, C C H m Wm 3 co
E W ° {/1 m 3 a W ° "w °_ w air `or u''9i � `m -mo3 °-o oo � °�' � Mw G C G E wv COOw Z m O1i L m W O Orz Wt W C i a W N � O�O. O V a H j W � m .� m w D r Y Q u N o O L v A E m 0 •Y T 3 m G �. w w w u O ` v 0
O. L N FLU U +' W W '� UZW >- C , u , -
Vl v O a� 6 a K in V m Q V > 4 a QF � m0 Q mU �, l_ ti
COUNCIL WORKSHOP
1) B&O Tax Impacts - 3PL & Business Thresholds
2) I-502
3) ShoWare Center Public Facilities District Appointment
4) Legislative Report
CHANGES TO THE AGENDA
Citizens wishing to address the Council will, at this time, make known the
subject of interest, so all may be properly heard.
A) From Council, Administration, or Staff
B) From the Public
PUBLIC COMMUNICATIONS
A) Public Recognition
B) Community Events
C) Proclamation - Parks and Recreation Month
D) Proclamation - National Night Out, August 6, 2013
E) Intergovernmental Reports
PROCLAMATION
WHEREAS, parks and recreation programs are an integral part of communities throughout
this country, including the City of Kent; and
WHEREAS, our parks and recreation are vitally important to establishing and maintaining
the quality of life in our communities, ensuring the health of all citizens, and
contributing to the economic and environmental well-being of a community
and region; and
WHEREAS, parks and recreation programs build healthy, active communities that aid in
the prevention of chronic disease, provide therapeutic recreation services for
those who are mentally or physically disabled, and also improve the mental
and emotional health of all citizens; and
WHEREAS, parks and recreation programs increase a community's economic prosperity
through increased property values, expansion of the local tax base, increased
tourism, the attraction and retention of businesses, and crime reduction; and
WHEREAS, parks and recreation areas are fundamental to the environmental well-being of
our community; and
WHEREAS, parks and natural recreation areas improve water quality, protect groundwater,
prevent flooding, improve the quality of the air we breathe, provide vegetative
buffers to development, and produce habitat for wildlife; and
WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our
community and provide a place for children and adults to connect with nature
and recreate outdoors; and
WHEREAS, the U.S. House of Representatives has designated July as Parks and
Recreation Month; and
I, Suzette Cooke, Mayor of the city of Kent, do hereby proclaim July 2013 as
Park and Recreation Month
In the city of Kent, Washington, and I encourage all residents to enjoy the beautiful parks in
Kent along with a multitude of programs and events that offer something for everyone..
In witness whereof, i have hereunto set my hand and caused the seal of Kentrto be a ,ixed
this 16th day of July, 2013.
t
,Riuzettefi oke, Mayor
7
k '
„ y a s
KENT
�a'' WASHINGTON
PROCLAMATION
Whereas, the National Association of Town Watch is sponsoring a
unique nationwide crime and drug prevention program on
August 6, 2013 called "National Night Out';- and
Whereas, the City of Kent plays a vital role in assisting our Police
Department through joint crime and drug prevention efforts
in the City of Kent and is supporting "National Night Out"
locally; and
Whereas, it is important that all citizens of the City of Kent know the
value of crime prevention programs and the impact that
citizen participation can have on reducing crime and drug
abuse; NOW, THEREFORE,
I, Suzette Cooke, Mayor of Kent, do hereby proclaim August 6, 2013
as
"NATIONAL NIGHT OUT"
In the City of Kent, Washington, and encourage all citizens,
neighborhoods and communities to participate in the City's crime
prevention efforts to more tightly weave the fabric of the community
and strengthen community spirit.
In witness whereof, I have hereunto set my hand and caused the seal
of Kent to be affixed this 16th day of July 2013.
t Su ettte Cooke, Mayor
r Kim
-47
° � � KENT
PUBLIC COMMENT
Agenda Item: Consent Calendar 7A - 7B
CONSENT CALENDAR
7. City Council Action:
Councilmember moves, Councilmember
seconds to approve Consent Calendar Items A through G.
Discussion
Action
7A. Approval of Minutes.
Approval of the minutes of the workshop and regular Council meeting of July 2,
2013.
7B. Approval of Bills.
Approval of payment of the bills received through May 31 and paid on May 31
after auditing by the Operations Committee on July 2, 2013.
Approval of checks issued for vouchers:
Date Check Numbers Amount
5/31/13 Wire Transfers 5487-5502 $1,450,281.88
5/31/13 Regular Checks 673373-673873 4,305,044.71
Void Checks (1,027.88)
5/31/13 Use Tax Payable 331.67
$5,754,630.38
Approval of payment of the bills received through June 15 and paid on June 15
after auditing by the Operations Committee on July 2, 2013.
Approval of checks issued for vouchers:
Date Check Numbers Amount
6/15/13 Wire Transfers 5503-5522 $1,748,612.66
6/15/13 Regular Checks 673874-674251 1,332,932.05
6/15/13 Use Tax Payable 1,694.63
$3,083,239.34
(continued on next page)
7B. Approval of Bills.
Approval of checks issued for payroll for May 16 through May 31 and paid on
May 20, 2013:
Date Check Numbers Amount
5/20/13 Checks 331834-331990 $ 94,013.84
5/20/13 Advices 314565-315200 1,221,801.92
$1,315,815.76
Approval of checks issued for payroll for June 1 through June 15 and paid on
May 20, 2013:
Date Check Numbers Amount
5/20/13 Checks 331991-332167 $ 96,379.43
5/20/13 Advices 315201-315833 1,221,178.92
$1,318,558.35
�1 KENT
Kent City Council Meeting
July 2, 2013
The regular meeting of the Kent City Council was called to order at 7:02 p.m. by
Mayor Cooke.
Councilmembers present: Mayor Cooke, Council President Higgins, Councilmember
Albertson, Councilmember Boyce, Councilmember Ralph, Councilmember Perry and
Councilmember Thomas. Councilmember Ranniger was excused from the meeting.
Councilmember Thomas led a moment of silence for the 19 firefighters in Arizona that
lost their lives.
CHANGES TO THE AGENDA
A. From Council, Administration, Staff. Council President Higgins added Other
Business item 8A, Interlocal Agreement with the King County Flood Control District
concerning the S. 231st Levee Project. He also added Public Communications item 4E,
a presentation from Second Chance.
B. From the Public. None.
PUBLIC COMMUNICATIONS
A. Public Recognition. None.
B. Community Events. Councilmember Ralph introduced the 4th of July Splash and
communicated the specifics surrounding the event. She announced that the Kent
Summer Concert Series begins on July 9 and Kent Cornucopia was this weekend and
the Cornucopia Fun Run is also on Saturday. She suggested residents take a look at
the Parks and Recreation website for more information concerning these and more
events.
Police Chief Ken Thomas discussed fireworks and said the task force teams will be out
enforcing fireworks laws in the City. He pointed out it is legal to shoot off fireworks
from 9:00 am until 11:00 pm on the Fourth of July. He replied to an inquiry from
Mayor Cooke and said it is a misdemeanor to shoot off illegal fireworks and the fines
are $1,000 and up to 90 days in jail. He added that if someone is hurt or injured the
penalties increase. Mayor Cooke stated that residents should call 911 if there is a
serious offense. Chief Thomas noted that the police will respond to every call for
service, but there may be a delay based on the number of calls. He communicated
that there is a real concern due to the dry weather.
C. Legislative Report. Mayor Cooke introduced the legislative report and that this
session adjourned on Saturday. She noted that the legislature failed to agree on the
Transportation Revenue Package. However, the City did very well this year and the
most critical items on the city's list were left fully intact. She stated that the SST
dollars were fully funded without the 3.4% reduction. She discussed the annexation
sales tax credit of $3.7 million which helps cities provide services to annexed areas
was retained in the budget. She added that it is a program instituted by the
1
Kent City Council Minutes July 2, 2013
Treasurer's Office and will sunset on December 31, 2014 and Kent is slated to receive
these funds until December 31, 2020, she explained, so this will likely be a recurring
item in the legislature. Ms. Wilmot communicated that the City will receive $840,000
in liquor profits. However, liquor excise tax revenues have been cut in half from
$556,000, which the City didn't receive at all last year, to about $278,000. She
communicated that the City will be receiving an estimated $208,000 for the new
telecommunications parry bill beginning in 2014. She discussed the criminal justice
assistance fund which remained intact. She noted that the indigent defense proposal
which mandated that by September 2013 no city could have a public defender that
handled more than 300 cases per year was postponed until 2015. Additionally, the
City has been backing a $250,000 anti-gang intervention and prevention program
grant which Kent applied for last year and will apply for this year. She said all of the
nine City's legislators but one supported the capital budget. The bicycling to work bill
of $750,000 also passed and will be in the capital budget, she said. She added that
the re-appropriation of the Briscoe/Desimone Levee project funds were re-
appropriated and the funds for the Holley Levee were too. Ms. Wilmot stated that the
Public Works Trust Fund (PWTF) was raided, but the City didn't have any pre-
approved funds taken out. She pointed out that the PWTF has been held off for six
years, but highlighted the passage of the Transportation Budget which went into
effect on May 20 and contained the safe routes to school project for Meadowridge
Elementary of $611 million. She added that there is a hot lane project being planned
on I405 and if there are any savings the funds have to be spent on the Interstate
167/State Route 509 interchange. She said that the Transportation Package would
have funded $9 billion in projects to include that project. She noted that our
representatives don't feel there will be a special session just for the Transportation
Revenue Package which did pass out of the House. She communicated that the bill to
not have cities pay for hydrant maintenance puts $500,000 back into the City's
budget and takes effect on July 28. She also communicated that the bill
Councilmember Ralph worked on went into effect yesterday. She said that based on
the financials the city of Kent did well and thanked the nine legislators on the city's
behalf. She also thanked Doug Levy for his work. She stated that Doug Levy will be
presenting to the Council at their workshop on July 16.
Mayor Cooke thanked Michelle Wilmot for her thorough report.
Councilmember Albertson discussed Second Chance and said they will present at a
future Council meeting.
D. Interaovernmental Report. Council President Higgins communicated on the
King County Regional Transit Committee and noted that as a result of the legislature
not acting on the Transportation Revenue Package, King County Metro Transit will
begin working on a 17% service cut. He communicated that it affects all commuters
and will keep the public appraised. He said the King County Regional Policy
Committee had a discussion on June 12 about the consolidation of 911 call centers.
He also reported that he attended the Association of Washington Cities (AWC)
Conference and will be writing a report for the Council.
Councilmember Ralph communicated that the King County Regional Law, Safety and
Justice Committee didn't meet in June, but will be meeting July 25.
2
Kent City Council Minutes July 2, 2013
Councilmember Albertson stated that King County wanted to put a transit funding
option on the ballot and it's sad they won't be able to. She stated that she appeared
four times in Olympia to lobby for the transportation package because of Veteran's
Drive and the 167/509 freight connectivity to Interstate 5. She added that the South
County Area Transportation (SCAT) Board said they spent most of the year talking
about the transportation package. She stated that the Regional Water Quality
Committee meets tomorrow and she will provide a report at the next Council meeting.
Councilmember Perry said the Public Issues Committee meets on July 11 and the
Sound Cities Association meeting is on July 17.
Councilmember Thomas stated that the Regional Fire Authority (RFA) met with the
SeaTac City Council in regards to combining the RFA and SeaTac fire departments into
one through an interlocal agreement. He felt the discussions are going well and the
item will be presented in two weeks.
Councilmember Perry asked Ms. Wilmot to provide for her which one of our legislators
voted to not hear the transportation package in the Senate and who voted against the
transportation package in the House.
PUBLIC COMMENT
Mike Kelly, Kent, discussed the possible sale of the Riverbend Par 3 golf course. He
noted that there were approximately 50 gentlemen on the course this morning. He
stated that most Par 3 courses have gone away. He said he has heard a lot of press
about selling the course and challenged the Council to find a way to keep the course.
Councilmember Ralph communicated that there is an open house concerning the Par
3 golf course on July 15 at the Par 3 clubhouse from 6:00 to 9:00 p.m. She
encouraged the public to attend.
CONSENT CALENDAR
Council President Higgins moved to approve Consent Calendar Items A
through F, seconded by Councilmember Thomas. The motion carried and the
following items were approved unanimously:
A. Minutes of previous meetings and workshop of June 18, June 12, March 8 & 9,
2013.
B. There were no bills to approve.
C. Excused Absence for Councilmember Ranniger. An excused absence for
Councilmember Ranniger as she was unable to attend the July 2, 2013 meeting.
D. Puget Sound Energy Conversion Schedule 74 Design Agreement/SR 516 to
S. 2315t Way Levee Project. The Mayor was authorized to sign a design agreement
for the State Route 516 to S. 231st Way levee project in an amount not to exceed
$20,000, subject to final terms and conditions acceptable to the City Attorney and
Public Works Director.
3
Kent City Council Minutes July 2, 2013
E. 112th Avenue Watermain/Joint Utility Trench Aareement with
CenturyLink. The Mayor was authorized to sign a joint utility trench agreement with
CenturyLink for the installation of CenturyLink infrastructure as part of the 112th
Avenue watermain project, subject to final terms and conditions acceptable to the
City Attorney and Public Works Director.
F. Central Avenue South Pavement Preservation Acceptance of Federal
Grant. The Mayor was authorized to accept a federal grant in the amount of
$300,000 for the Design Phase of the Central Avenue South Pavement Preservation
Project and establish a budget for the funds, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
OTHER BUSINESS
A. State Route 516 to S. 231st Way Levee Proiect - North Reach Interlocal
Agreement with the King County Flood Control District. Tim LaPorte, Public
Works Director communicated that this item passed the Public Works Committee
unanimously and construction would begin at the end of this month to benefit the
Lakes community.
Councilmember Albertson moved to authorize the Mayor to sign all necessary
documents to execute an Interlocal Agreement with the King County Flood
Control District to receive reimbursement for improvements to State Route
516 to S. 231st Way Levee Project, subject to final terms and conditions
acceptable to the City Attorney and the Public Works Director, seconded by
Council President Higgins.
Councilmember Albertson urged passage of this motion and said that it provides more
protection for those residents in the Lakes community.
Council President Higgins corrected the date on the item.
A vote was taken on the motion on the table, which carried 6-0.
REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
A. Council President. Council President Higgins discussed the workshop and said
the Council heard a report concerning the Sound Transit Federal Way Extension and
noted that public comment closes on July 17. He noted that Mike Mactutis, City
Engineer, discussed the King County Flood Control District budget process. He noted
that the Council also received the ShoWare Center Public Facilities District applications
and Councilmember Ralph and he will be discussing the 13 applications to bring a
recommendation in two weeks.
Mayor Cooke inquired about the resignation of Councilmember Albertson not being
able to be the alternate at the KCFCD Advisory Committee meetings. She urged
councilmembers to volunteer to be an alternate for the committee and the next
meeting is next week.
4
Kent City Council Minutes July 2, 2013
B. Mayor. Mayor Cooke said she signed a proclamation for Diversity Employment
Day and met with the owner of Smith Brothers Dairy. She communicated that they
moved to another location within Kent in the Horseshoe Bend area. She said they are
proud of Kent and are very happy that they have a new facility here.
C. Administration. Interim Chief Administrative Officer Brubaker stated he had no
report but there would be an executive session for 10 minutes. .
D. Economic & Community Development Committee. No report.
E. Operations Committee. Report is in the minutes.
F. Parks and Human Services Committee. No report.
G. Public Safety Committee. The meeting on July 9 is cancelled.
H. Public Works Committee. Councilmember Albertson communicated that at their
meeting on July 1 the funding mechanisms for the SE 256th projects were passed out
of their committee and they will be presented at the next Council meeting. She added
that the next Public Works Committee meeting will be July 15.
I. Regional Fire Authority. Councilmember Thomas noted that their next meeting
is two weeks from tomorrow on July 17, but no report.
Councilmember Albertson communicated that Mr. Doolittle, a resident asked about
the purchasing of a City of Kent flag and the Mayor communicated that smaller flags
have been ordered for public sale.
Tom Brubaker responded that there are no restrictions concerning the purchase of
city of Kent flags and Mr. Doolittle was upset at the cost of the flags. He stated that
he has a small one for him.
EXECUTIVE SESSION
At 7:56 p.m., the Council adjourned into Executive Session, for a period of
ten minutes.
At 8:06 p.m., the regular meeting reconvened.
ADJOURNMENT
The meeting adjourned at 8:07 p.m.
Ronald F. Moore, MMC
City Clerk
5
Z' KENT
Kent City Council Workshop
July 2, 2013
The meeting was called to order at 5:31 p.m. by Council President Higgins.
Councilmembers present: Higgins, Albertson, Thomas, Boyce, Ralph.
Sound Transit on the Federal Way Transit Extension. Kent Hale, Sound Transit
(ST) discussed the Federal Way Transit Extension. He discussed the Alternatives
Analysis Process and each of the six steps which form the analysis. Additionally, he
communicated that the Environmental Impact Statement (EIS) Scoping stage is about
to begin and it includes a public comment period. There was discussion about Sound
Transit 2 (ST2) and its funding. He noted that it is fully funded to the Kent/Des Moines
area. He presented the Level 1 Evaluation Results of the Alternatives Analysis and
presented an example of what the Elevated Median analysis and discussed its
particular dimensions. Mr. Hale reviewed the Level 1 evaluation results, alternatives,
and highlighted the options which were screened out. He continued and reviewed the
Level 2 alternatives and gave the specifics of the SR99 Hybrid Alternative. Additionally,
the results from the Level 2 Evaluation results and the positive and negative aspects
for each alternative were presented. He reviewed the transit-oriented potential (TOD)
of the project, how it aligns itself with SR99 and I5 corridors, and stated that the
station potential is also considered when it comes to TOD potential. He noted that
there was also an analysis done on the 22 potential station locations and that there
are seven left. He communicated that the factors that were considered are access and
TOD potential. He discussed the station location evaluation results and said the 216th
and 260th stations performed well when this analysis was applied. He also noted that
since these two locations weren't included in the ST2 funding they wouldn't get
funded.
Councilmember Albertson inquired if intermediate stops could be added in twenty or
thirty years in the future and Mr. Hale replied that they could.
Mr. Hale continued his report with the timeline. He noted that the scoping period is
going on now and ends July 17. The Sound Transit Board will distribute the draft EIS in
late 2014 and another public comment will commence in late 2014. Following these
steps, he stated that ST anticipates that a final EIS will be completed in 2016 and the
Board will identify a preferred alternative shortly after that. He communicated ways
that the public can contact Sound Transit concerning the project. He noted that the
easiest way for the public to give input concerning the project is at the ST website.
Councilmember Ralph inquired if there are enough funds under ST2 for 216th and
260th and Mr. Hale replied that there were.
Councilmember Albertson inquired how the hybrid alternative came to be and Mr. Hale
communicated that it emerged from the scoping period to have an optimal alignment
based on the information they had. He said that it is out there for consideration. He
noted that ST will continue to learn more as the EIS process continues and felt it will
get revised and looked at more.
1
Kent City Council Workshop Minutes July 2, 2013
Councilmember Albertson inquired about Highline Community College and Mr. Hale
replied that they are briefing the college next week. However, he said there needs to
be a full planning exercise concerning how the area will look and how the community
feels about it.
Council President Higgins stated that the City should communicate that if the decision
is made for the station to be located on the west side of Highway 99 the City should
work on providing easy access to those on the east side of Highway 99.
Councilmember Boyce inquired if there has been any opposition and Mr. Hale stated
that there hasn't been any to this point. He added that 25,000 postcards have been
sent out to the community in the corridor.
Kina County Flood Control District 2014 Budaet Process. Mike Mactutis,
Environmental Engineer discussed the structure of the King County Flood Control
District (KCFCD) and that the City participates through the Joint Basin Technical
Committee and the City's Advisory Committee. He reviewed the $40 million budget
and highlighted that $10 million goes to the operating fund for maintenance and $30
million is for countywide capital projects. $7 to $8 million goes to Green River projects,
he stated. Mike reviewed the budget schedule and highlighted the specific dates. He
stated that the next meeting is July 18 to consider the budget. However, it won't get
voted on until November or December. He stated the city of Kent has four major items
to complete to move closer to accreditation. Those items are to repair; 1) Upper and
Lower Russell Road Levee 2) the SR516 Levee 3) the Signature Point connection, and
the 4) Milwaukee #2 Levee. He stated that the city of Kent made a request to the King
County Flood Control District Joint Basin Technical Committee to reduce the budget to
the Briscoe/Desimone levee to $18 million and Horseshoe Bend to zero. The proposal
also increases the SR 516/S 231st levee to $8.9, the Lower/Lowest Russell Road to
$9.3 million, and the Milwaukee #2 levee to $6 million. He explained to
Councilmember Boyce that the amount was supposed to be used to purchase property
and buildings which wasn't what the city wanted. He discussed the levees, reviewing
the budget and status of each of them from downstream to upstream. He reviewed
what the Flood Control District budget request was to King County and that the
System-wide Improvement Framework (SWIF) study is $12 million, with most of the
funds going to implementation. He also noted for Council President Higgins that the
budget for SWIF is split into two pieces, one for the study and the other for
implementation.
Mr. LaPorte communicated that whoever does SWIF will already have the city of Kent's
$3 million dollars of studies done for its 12 miles incorporated into the County's work
which has been estimated by King County to be $1 million for 60 miles.
Mr. Mactutis noted that Auburn is looking for accreditation on the Reddington Levee
and other cities are generally supporting the city of Kent's view to stop studying and
move to repair the levees in Kent.
Councilmember Albertson stated that it is her understanding that the SWIF study was
to ensure the work of all the cities is applicable to the system and necessary in getting
the system repaired, not just levees in one particular city. She communicated that the
point is to make sure the work is done for the entire system.
2
Kent City Council Workshop Minutes July 2, 2013
Councilmember Ralph communicated that the City can't get to the accreditation if the
funds are used for the SWIF process and the things the City has already done with the
$3 million are abandoned. She added that there will still be deficiencies in Kent if the
SWIF process is done.
Tim LaPorte, Public Works Director communicated that you can get a lot of protection
in the entire system if you invest in the dam.
Chad Bieren, City Engineer noted that the issue for Kent is that the County wants to do
the study and to work on projects that aren't defined. He stated that the projects in
Kent are defined and are in need of funds now.
Mr. Mactutis reviewed the additional Joint ETC questions and the upcoming meeting
schedule. He communicated that the SWIF process will take two years and noted the
key issues and cost estimates.
Council President Higgins suggested Mr. Mactutis bring forth a recommendation for the
full Council to take action at the July 16 meeting.
Public Facilities Board Vacancy.
Ronald F. Moore, City Clerk presented the Council a packet containing the 12 ShoWare
Public Facilities District applications.
Council President Higgins noted that he, Councilmember Ralph, and Councilmember
Albertson will have a recommendation ready by the July 16 Council meeting.
The meeting adjourned at 6:20 p.m.
Ronald F. Moore, MMC
City Clerk
3
KENT Agenda Item: Consent Calendar - 7C
TO: City Council
DATE: July 16, 2013
SUBJECT: Washington Traffic Safety Commission School Zone
Beacon/Lighting Grant - Accept
MOTION: Authorize the Mayor to accept the Washington Traffic Safety
Commission grant for School Zone Beacon/Lighting in the amounts of $15,500 and
$7,500, authorize amending the budget, and approve the expenditure of funds
accordance with the grant terms acceptable to the Police Chief and City Attorney.
SUMMARY: The Police Department applied for and was awarded grant funds in the
amounts of $15,500 and $7,500 for the purchase of school zone flashing beacon/light
assemblies for Emerald Park Elementary and Pinetree Elementary schools.
EXHIBITS: Washington Traffic Safety Commission award letters dated June 17, 2013.
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: No immediate impact. Ongoing maintenance is performed by the
City's public works transportation engineering staff.
M1u Yn3�' n
b'
yfFE
VVA.SIH 11` G 014
FN) Box 40944, Olympia, NJfl,'ashinoon 95504...09 44, (360) 753 6197
June 17, 2013
Debra LeRoy, Research Development Analyst
City of Kent
220 4h Avenue S
Kent, WA 98032
dleroy(cbkentwa.gov
RE: School Zone Flashing Beacon/Lighting Project
Dear Ms. LeRoy:
On behalf of the Washington Traffic Safety Commission (WTSC), I am pleased to inform
you that you have met the qualifications of the School Zone Flashing Beacon grant.
You have agreed to install approved flashing beacons, as outlined in the RFP, in
designated and legally marked school zones following the requirements outlined in
RCW 46.61 .440 (2).
Funding for School Zone Flashing Lights in the amount of $15,000.00 is approved for
the following school zones at Emerald Park Elementary School/Kent School District:
1161h Ave SE
SE 216th
Your project(s) must begin no sooner than July 1, 2013, and installation must be
completed bV January 1, 2014 (6 months from grant approval date as outlined in the
signed agreement).
Reporting Requirements
A final post-installation data report must be submitted no later than January 1 , 2015,
(within one year of installation) detailing the impact of this project within the school
zone(s), and should include whether or not the goals outlined in your original proposal
were achieved. The data collected for the final report should be consistent with the
conditions existing during pre-installation data collection (same time of day, same day of
the week, same length of time). Post installation collision data should be included as
well.
Please use the Post Installation Data Report Form enclosed. Additional graphs,
diagrams or data reports are not necessary. Fill in the information for each zone that
FL#50
you were approved for. Print additional pages of the form as needed for additional zone
tables.
Invoicing Requirements
Final reimbursement requests must be received by the WTSC no later than February
28, 2014.
1 have detailed the order/reimbursement procedure below:
1 . Your agency must order/purchase the equipment granted and be billed for
the equipment or goods and services.
2. Your agency must receive the equipment and install the beacons at the
designated sites. Following installation, your agency must submit the
required documentation below:
➢ The enclosed Al 9-1 A form (every area with an arrow *is required),
➢ A duplicate copy of your vendor's billing invoice,
➢ Proof of payment, and
➢ Photos of installed flashing beacons (photos inside the control panels
are not necessary). Label each photo to coordinate with the
appropriate zone.
Please note that we cannot accept a FAX or emailed request.
3. Upon receipt of the required documentation above, your agency will be
reimbursed.
Failure to submit reimbursement requests or to file the required final report could lead to
termination of the project agreement, forfeiture of reimbursement, and denial of future
grant requests.
If you have any questions or concerns regarding your project, please contact me at
(360) 725-9883, or e-mail me at kdrokeO-wtsc.wa.gov.
Sincerely,
Kathy Droke
Electronic Approval
Enclosure:
Al Invoice Voucher
FL#50
i
i, i fJEvt00l>VC:,C pyY�
_ IbAVS
i
4
t Mi IIAkY ,
t
I � I
T •
1
NWow�mw I P6
rr� ✓
ID
ss
mom v _ 1
�+
" wwrvum ' -1 IU
CD
PIP fD
N" ,o-m,�ti
�.,
rD
n � I
C
�Y
,n �"°�"'nmmwraww.rvmawwmm.,m.m.wun...wuwww.
Nmlm mqm ti 'm""""mwu..�
'/iI m
!,�
IWAV 8E t
a
m I
a
y 4;
f.. _ f52AVSE _.. ......
f 1 I
fD se
r0"
—. FnAVSE
m I
r
I
"d •if(`+r.,
M1u Yn3�' n
b'
yfFE
VVA.SIH 11` G 014
FN) Box 40944, Olympia, NJfl,'ashinoon 95504...09 44, (360) 753 6197
June 17, 2013
Debra LeRoy, Research Development Analyst
City of Kent
220 4h Avenue S
Kent, WA 98032
dleroy(cbkentwa.gov
RE: School Zone Flashing Beacon/Lighting Project
Dear Ms. LeRoy:
On behalf of the Washington Traffic Safety Commission (WTSC), I am pleased to inform
you that you have met the qualifications of the School Zone Flashing Beacon grant.
You have agreed to install approved flashing beacons, as outlined in the RFP, in
designated and legally marked school zones following the requirements outlined in
RCW 46.61 .440 (2).
Funding for School Zone Flashing Lights in the amount of $7,500.00 is approved for the
following school zone at Pinetree Elementary School/Kent School District:
118th Avenue SE
Your project(s) must begin no sooner than July 1, 2013, and installation must be
completed by January 1, 2014 (6 months from grant approval date as outlined in the
signed agreement).
Reporting Requirements
A final post-installation data report must be submitted no later than January 1 , 2015,
(within one year of installation) detailing the impact of this project within the school
zone(s), and should include whether or not the goals outlined in your original proposal
were achieved. The data collected for the final report should be consistent with the
conditions existing during pre-installation data collection (same time of day, same day of
the week, same length of time). Post installation collision data should be included as
well.
Please use the Post Installation Data Report Form enclosed. Additional graphs,
diagrams or data reports are not necessary. Fill in the information for each zone that
FL#51
you were approved for. Print additional pages of the form as needed for additional zone
tables.
Invoicing Requirements
Final reimbursement requests must be received by the WTSC no later than February
28, 2014.
1 have detailed the order/reimbursement procedure below:
1 . Your agency must order/purchase the equipment granted and be billed for
the equipment or goods and services.
2. Your agency must receive the equipment and install the beacons at the
designated sites. Following installation, your agency must submit the
required documentation below:
➢ The enclosed Al 9-1 A form (every area with an arrow *is required),
➢ A duplicate copy of your vendor's billing invoice,
➢ Proof of payment, and
➢ Photos of installed flashing beacons (photos inside the control panels
are not necessary). Label each photo to coordinate with the
appropriate zone.
Please note that we cannot accept a FAX or emailed request.
3. Upon receipt of the required documentation above, your agency will be
reimbursed.
Failure to submit reimbursement requests or to file the required final report could lead to
termination of the project agreement, forfeiture of reimbursement, and denial of future
grant requests.
If you have any questions or concerns regarding your project, please contact me at
(360) 725-9883, or e-mail me at kdrokeO-wtsc.wa.gov.
Sincerely,
Kathy Droke
Electronic Approval
Enclosure:
Al Invoice Voucher
FL#51
i
i, i fJEvt00l>VC:,C pyY�
_ IbAVS
i
4
t Mi IIAkY ,
t
I � I
T •
1
NWow�mw I P6
rr� ✓
ID
ss
mom v _ 1
�+
" wwrvum ' -1 IU
CD
PIP fD
N" ,o-m,�ti
�.,
rD
n � I
C
�Y
,n �"°�"'nmmwraww.rvmawwmm.,m.m.wun...wuwww.
Nmlm mqm ti 'm""""mwu..�
'/iI m
!,�
IWAV 8E t
a
m I
a
y 4;
f.. _ f52AVSE _.. ......
f 1 I
fD se
r0"
—. FnAVSE
m I
r
I
"d •if(`+r.,
KENT Agenda Item: Consent Calendar - 7D
TO: City Council
DATE: July 16, 2013
SUBJECT: Graybar - Street Light Restoration Project Goods and Services
Agreement - Authorize
MOTION: Authorize the Mayor to sign a goods and services agreement with
Graybar, in an amount not to exceed $41,760.02 for street light poles and arms,
subject to final terms and conditions acceptable to the City Attorney and the Public
Works Director.
SUMMARY: In accordance with the City's Administrative Procurement Policy 1.1.4B,
the Transportation Engineering section solicited written bids for street light poles and
arms to be used to restore knocked down lights in the City.
Consolidated Electrical Distributors, Inc. (CED), a local business, submitted a bid that
was $3,982.51 (9.54%) higher than that of the lowest responsible bidder. Delivery
times and products were comparable for the three lowest responsive bids. Consistent
with RCW 43.19.1911, Public Works staff recommends award of the contract to the
lowest responsible bidder, Graybar.
Bids were received from the following four companies (bid amounts include sales tax):
1. Graybar Seattle $41,760.02
2. Tacoma Electric Tacoma $42,804.65
3. North Coast Seattle $43,991.63
4. CED Kent $45,742.53
Public Works anticipates delivery of the poles in October with installation completed by
the first quarter of 2014.
EXHIBITS: 2013 Street Light Pole Quotes
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: There are no unbudgeted fiscal impacts. The pole order will be
paid via the B&O Tax revenues.
O O O O O O O O O O O O M M
O O O O O O O O O O O 0 i0 i0
N v
O V N N N m O i W
V O M v V m N m M N m i0 I mm 3 m
L m m O O O O O O m m m
O
0 ti ti ti ti ti ti ti O M M
O O O O O O O O O O O O N N W
1 N
L Ifl O .i M V O m N V M O m M W W
T O m m m m V M m .y N i0 N W v
� m m m m m O m m m O N N 3
M M 0 y
fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr .i N
V O O O O O O O O O O O 0 m m
W O O O O O O O O O O O 0 i0 i0
W Il� N 1l m m m O V r� m m V W W
m M O 0 m m m m 1 0 3 w
m m 0 0 0 0 0 m m O N m
0O .i .y .i .y .i .y m M N O W
� M V
F fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr m N
C O O O O O O O O O O O O M M
O O O O O O O O O O O O 0 m m .1
E N V 1 O O i6 m U/ m O V V m N W
V m i0 m O M N i0 m I O N O V
> mm00 -. N O 0 m
.y M Ifl m V fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr fPr N
O O O O O O O O O O O O O V V i
u O O O O O O O O O O O O N N
O- V V i0 m O V i0 .i O L/ M V r� W
= M M M M M V Ifl V Ifl M V N 0
W
vl vl W W
O O O O O O O O O O O O M M
O O O O O O O O O O O 0 i i
O L/ O L/ O L/ O L/ O O L/ L l m M
�n O N m N O N m N O O N N O V
E O O O O O .i 0 m N m N
u V M Lr
W
a
X T
J ~ ~ ~ N W
J
p V 0
U m
L � C
d
O Z a
C
0 J
_ J
W Q �
W 0
0 >
J J J ~ O �
O Z a Q
aa a 0
Vl O Vl
•�'' K K �: E f O f
O Q Q o 0
0 O
�
Q E 2 2
� E � E E E �
N N N N
%
ILJ m V i0 m J J 3
Y Z i i i i i i 7 i Z i J 0 J Q
N 3 3 3 3 3 3 C 3 m 3 a , a
J Q L L L L L L Q L Q L Q N Q Z
N
Y W m m m m m m W m W m W N W
N W L L L L L L W L W L W u W J
a m m m m m m a m a m a 3 a v
Q — Q
W O
Q
jj jjjE E E E E E E E Q O
O M iM bbbo 1 Oo O
K J MJ Q1m Kv N WmJ
WaQ
10
Fv
w," Agenda Item: Consent Calendar — 7E
TO: City Council
DATE: July 16, 2013
SUBJECT: ESA — National Flood Insurance Biological Opinion
Compliance Consultant Services Agreement — Authorize
MOTION: Authorize the Mayor to sign an amendment to the ESA Contract
for the National Flood Insurance Program Biological Opinion Compliance in an
amount not to exceed $7,399, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director.
SUMMARY: In September 2008, the National Marine Fisheries Service (NMFS)
released a Biological Opinion on the effects of the Federal Emergency Management
Agency's (FEMA) National Flood Insurance Program (NFIP) throughout Puget Sound.
The NMFS stated that the NFIP was considered a 'take' of endangered species within
the Puget Sound because it allowed for development of areas affecting fish habitat. As
members of the NFIP, the City of Kent must be in compliance with the Biological
Opinion and must show that development will not constitute a 'taking' of endangered
species.
In 2011, the City contracted with an environmental sciences firm called ESA to review
the City's existing environmental and land use regulations to ensure they comply with
the NMFS Biological Opinion. The City submitted a compliance checklist and reference
materials to FEMA in August 2011, and received comments and recommendations on
February 26, 2013. This proposed scope of work is to respond to FEMA's comments and
is in addition to the original contract with ESA. The cost for additional services is
estimated to be $8,349. There is $950 remaining in our current contract. An
amendment of $7,399 is requested to complete the work in addition to the original
contract of $47,600, for a total contract amount not to exceed $54,999.
EXHIBITS: Scope of Work dated June 12, 2013
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: There will be no unbudgeted fiscal impacts. This contract will be
paid through the stormwater utility fund.
Ijjp i,O/A 5309 Shilshole Avenue NW M l M I r,::m
1 Suite 200
Seattle,WA 98107
206.789.9658 lohnnua
206.789.9684111,
memorandum
date June 12, 2013
to Beth Tan,P.E., CFM
Mike Mactutis,P.E., CFM
Environmental Engineering, City of Kent
from Aaron Booy and Teresa Vanderburg
subject Proposal for Responding to FEMA Comments on the City's National Flood Insurance Program
Biological Opinion Compliance Checklist
In 2011,ESA assisted the City of Kent(City) in reviewing current Best Available Science and existing
environmental and land use regulations within riparian and floodplain areas to ensure compliance with the
National Flood Insurance Program(NFIP) Biological Opinion. The City submitted a Compliance Checklist and
companion materials to the Federal Emergency Management Agency -Region X (FEMA) in August 2011. The
City of Kent received comments and recommendations from FEMA on February 26, 2013, and participated in a
meeting with FEMA to discuss comments and recommendations on May 22, 2013. We have reviewed FEMA
recommendations and considered discussion and additional guidance from the meeting with FEMA;the following
provides an approach to address FEMA comments and move the City towards programmatic NFIP compliance.
ESA will update the Compliance Analysis to address all FEMA comments and recommendations. The comment
letter and meeting discussion detailed several issues that must be resolved before FEMA can approve
programmatic compliance; specially the following BiOp Compliance Checklist Performance Standards:
• 1 —pertaining to the definition of development;
• 2(a)—pertaining to Riparian Habitat Zone(RHZ) dimensions and the necessity for a"delta analysis"
consistent with FEMA guidance dated January 2012;
• 3(a and b)—requiring that the 10-, 50-, and 100-year floodplain elevations be included in development
proposals, and shown on notice on title;
• 4(a,b, c, and e)—addressing several general development standards, including requiring low impact
development(LID) stormwater approaches and a 10% impervious surface standard for new development
throughout the floodplain; and
• 5(b, c, and f)—addressing several habitat protection standards, including requiring a maximum of 65
percent native vegetation removal for any development site within the floodplain,restrictions on
development within the RHZ, and requiring a 15-foot building setback from the edge of the RHZ/
floodway/CMZ.
Based on discussion and guidance from the May 22°a meeting, several Performance Standards recommendations
will be addressed by providing additional information on the City's existing floodplain mapping and regulatory
approach and/or minor changes to floodplain development standards (Performance Standards 1,3a,3b,4b). For
these updates,ESA will identify and include all necessary additional information in the updated Compliance
Checklist
Remaining recommendations will require targeted GIS-based analysis and compliance documentation to provide
FEMA with assurance that the City's regulatory approach is consistent with the BiOp and FEMA's BiOp
guidance. ESA will work with the City to complete this analysis through four additional tasks(Tasks 1—3 were
included our original contract):
Task 4:ESA will update the Compliance submittal materials to clearly document how analysis provided in the
Best Available Science Issue Paper meets FEMA's"Delta Analysis" guidance for the RHZ1. ESA will identify
areas where limited additional GIS-based analysis is needed to meet FEMA's Delta Analysis guidance. All Delta
Analysis results will be provided in a clear and concise format that is verified as adequate by FEMA;preliminary
Delta Analysis completed for one area of the City's floodplain will be provided to FEMA for review and
comment before analysis is completed for the remainder of the City. The "Delta Analysis"will address comments
on compliance with Performance Standards 2a, 4a, 4e. and 5c.
Task 5:ESA will identify properties where new floodplain development could result in new impervious surfaces
exceeding 10% of the lot areas within the floodplain. This analysis will be provided to further document how
existing floodplain development has already resulted in a highly altered floodplain landscape, with altered land
cover and impervious surface common in many areas (as documented in the existing Best Available Science Issue
Paper). For areas where increase in impervious surface is anticipated, ESA will coordinate with the City to
identify strategies for limiting impervious surface creation or providing mitigation. This analysis and
documentation will address comments on compliance with Performance Standard 4c.
Task 6:ESA will complete analysis and provide additional documentation consistent with FEMA's guidance for
vegetation retention. Analysis will document the City's approach for maintaining (or improving)the current
baseline condition of native vegetation. ESA will coordinate with the City to determine the assessment approach
(whether to consider the floodplain environment, or use a watershed-based approach as detailed by FEMA's
guidance). This analysis and documentation will address compliance with Performance Standard 5b.
Task 7:ESA will prepare for and participate in three(3) meetings with City staff and/or FEMA Region X to
present the new analysis,updated materials, and City of Kent floodplain management consistency.
Deliverables:
• Updated Biological Opinion Compliance Checklist
• `Delta Analysis" documentation,provided in an updated version of the Compliance Analysis Report or as
a standalone document.
• Results of analysis for impervious surface and vegetation retention performance standards, and
companion documentation of how the City's approach is consistent with FEMA guidance. These
materials will be provided in an updated version of the Compliance Analysis Report, or as a standalone
document
Assumptions: ESA anticipates three(3) meetings with City staff and/or FEMA Region X. ESA anticipates
providing up to one draft of deliverable materials.
Cost Estimate: The cost of these additional services is estimated to be$8,349. There is $950 remaining in our
current contract. An amendment of$7,399 is requested to complete this work
ESA staff,hours per staff, and cost estimates are provided for each of the proposed tasks in the attached table
(Exhibit A).
1 hup://www.fe .cov/national-flood-insurance-procram-mdancered-species-act
2htrp:H/ w.fe .2ov/library/viewRecord.do?id=7039
2
* cam
\ ( \ { 22J 0
co m
\ ZI ; � _
; ! \ R § ca
ca
\ cz0 \ \
0! 0 i \
q ( f0 = ,
! ) - % ¥
/
, \ � \
\ \ \ 0
0 /
® � so 0
( \ j0 �
\ �
� /
§\ 7
| yam
2 (Dj
j � { cn
22a
a \ } \ 0
KENT Agenda Item: Consent Calendar - 7F
TO: City Council
DATE: July 16, 2013
SUBJECT: SE 256th Street (between 116th Ave. SE and 104th Ave. SE)
Resolution - Adopt
MOTION: Adopt Resolution No. ___, relating to funding the construction
of improvements to SE 256th Street, authorizing expenditure of funds from the
City's business and occupation (B&O) tax account to complete those improvements,
and confirming that all current and future transportation impact fee revenues shall
be transferred to the City's B&O tax account until the total amount expended from
the B&O tax account to complete the construction of the SE. 256th Street
construction project is completely restored.
SUMMARY: A summary of this proposed resolution is found in the Recitals A through E
in the attached document.
EXHIBITS: Resolution
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: No immediate impacts. In the near-term, pavement rehabilitation
projects may be delayed while traffic impact fees pay back the B&O tax account.
RESOLUTION NO.
A RESOLUTION of the City Council of the
City of Kent, Washington, relating to funding the
construction of improvements to S.E. 256th Street,
authorizing expenditure of funds from the city's
business and occupation tax account to complete
those improvements, and confirming that all
current and future transportation impact fee
revenues shall be transferred to the city's business
and occupation tax account until the total amount
expended from the business and occupation tax
account to complete construction of the city's S.E.
256th Street construction project is completely
restored.
RECITALS
A. Southeast 256th Street between 116th Ave. SE and 104th
Ave. S.E. has been slated for reconstruction and improvement for well over
two decades. The city of Kent recently was able to gather sufficient funds
to construct the project, which has a total estimated construction cost of
approximately $7 million.
B. The city intended to fund approximately $2 million of the total
construction cost from the formation of local improvement district (LID)
364. The council formed the LID boundary, established and delivered
preliminary estimates, and formed LID 364.
1 Funding S.E. 256"' Street
Improvements
Resolution
C. Property owners within the LID boundary, by petition,
divested the city of jurisdiction over this LID, effectively terminating the
LID, eliminating that funding source, and leaving the S.E. 256th Street
project underfunded by approximately $2 million.
D. After extensive debate and deliberation, the city council
determined to fund the gap caused by divestiture of the LID, in part,
through expenditure of the city's business and occupation (B&O) tax
revenues, but only on the condition that any revenues expended from the
B&O account be restored by transferring all current and future
transportation impact fee (TIF) revenues to the B&O account until the TIF
amounts transferred equal the total amount expended out of the B&O
account to construct the S.E. 256th Street project.
E. Accordingly, the city council conditioned its award of the S.E.
256th Street construction contract on the specific condition that all current
and future TIF funds be transferred over to the B&O fund until all B&O
monies expended from that account to complete the project are fully
restored.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1, — The city council authorizes the expenditure of monies
from the city's business and occupation account to fund the gap caused by
failure of LID 364 in order to complete construction of planned
improvements to S.E. 256th Street between 116th Ave. S.E. and 104th
Ave. S.E.
2 Funding S.E. 256`h Street
Improvements
Resolution
SECTION 2, — The city council authorizes this funding from the
city's business and occupation tax account on the specific condition that
that all revenues expended from the B&O account be restored by
transferring all current and future TIF revenues to the B&O account until
the TIF amounts transferred equal the total amount expended out of the
B&O account to construct the S.E. 256th Street project.
SECTION 3, — Severabilitv. If any section, subsection, paragraph,
sentence, clause or phrase of this resolution is declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of the
remaining portions of this resolution.
SECTION 4, — Corrections by City Clerk or Code Reviser. Upon
approval of the City Attorney, the City Clerk and the code reviser are
authorized to make necessary corrections to this resolution, including the
correction of clerical errors; references to other local, state or federal laws,
codes, rules, or regulations; or resolution numbering and
section/subsection numbering.
SECTION S. — Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
City of Kent, Washington, this day of 2013.
CONCURRED in by the Mayor of the City of Kent this day of
2013.
3 Funding S.E. 256`h Street
Improvements
Resolution
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
ARTHUR "PAT" FITZPATRICK, ACTING CITY ATTORNEY
I hereby certify that this is a true and correct copy of Resolution No.
passed by the City Council of the City of Kent, Washington, the
day of July, 2013.
RONALD F. MOORE, CITY CLERK
P:\Civil\I solution\S.E.256.Docx
4 Funding S.E. 256`" Street
Improvements
Resolution
KENT Agenda Item: Consent Calendar — 7G
TO: City Council
DATE: July 16, 2013
SUBJECT: Economic and Community Development Department Overtime
$20,000 Budget Request; 4-Month Temporary Receptionist
Position Budget Request — Authorize
MOTION: Authorize an adjustment to the 2013 budget in the Economic &
Community Development Department for $20,000 to be added to the Department's
overtime and to hire a 4-month temporary receptionist in the Permit Center to total
$28,960.
SUMMARY: As reported to the City Council, ECD has seen significant, sustained increases in
applied for and issued permits over the last three years. Commercial and homebuilding market
reports, discussions with builders and developers, and a review of our pipeline of projects all
confirm this increased workload will continue through this summer's building season and likely
for some time to come as the regional and national economy completes its recovery. Several
large projects being planned for Kent could go to construction this year and create significant
spikes in the workload.
As the homebuilding industry steadily recovered and commercial construction returned, ECD
has made great strides in continually improving the efficiency and effectiveness of delivering
permitting services to our customers. Thanks to these efforts, today ECD is processing over 90
percent of the historic volume of permits with 66 percent of our historic peak staffing level (54
positions in 2008 vs. 36 positions today).
This effort to continually improve our operations continues with implementation of the Lean
process improvement project, which when largely implemented in the next 45 days will cut our
review time of new commercial construction permits in half from 9 weeks to 4.5 weeks.
Continuing investments in Information Technology including KIVA upgrade, IVR system upgrade
for Public Works Inspectors, laptops and remote computer system access for building inspectors
and code enforcement officers, expansion of electronic plan review and online permitting all are
important to improving the long-term efficiency and effectiveness of permitting process. At the
same time, ECD staff has improved customer service through improved communication with
customers from start to finish of the permit process, timely and reliable processing of permits,
and investing in the success of a code compliant project by helping applicants find solutions,
solve problems, and avoid late breaking surprises. These improvements are borne out by our
positive customer service surveys done in the past 18 months, an increase in volunteered
testimonials from customers praising individual staff members, and general reputation shared
by industry professionals working in Kent. ECD staff and our partners in Fire Prevention and
Public Works have accomplished a lot together and deserve commendation.
The sustained growth in customer demand for permit services and the anticipated surge of
demand for the balance of this year is beginning to outstrip current improvements and
resources of the department. As a result, permit review timelines are slipping (by a month for
civil construction) and more customers are waiting longer for service at the permit counter.
Nearly 20 percent of inspection requests now are delayed by one or two days beyond our goal
of next day service, potentially causing cascading delays in construction projects. These delays
are also beginning to cause a slowdown in issuing permits and collecting fees as the gap grows
between the number of permit applications received and the number issued in the same month.
Request
To meet customer demand for permits, preserve our hard-earned improved customer service,
maintain employee morale, and most importantly not restrain the full recovery of Kent's
economy, the ECD Department requests additional staff resources for permitting. Recognizing
some caution is in order ECD recommends a phased approach for the short, medium, and long
term including a combination of temporary and permanent staff additions. All together over a
three-year period, we are recommending the addition of 6.5 positions, with the first 3 positions
being the highest priority. This addition would put ECD staff level to 42 positions, still signi-
ficantly less than the 54 positions the department had in 2008. Below is an outline of our
request. We propose funding for this request come from the increased revenues generated by
the permit demand. We will continue to closely monitor permit and revenue activity and keep
you and the City Council informed.
Add $20,000 to the overtime budget for the Building Division. There is $4,000 remaining in
the overtime budget for the division, $12,000 having been spent to provide inspection coverage
during the week long Lean Exercise and manage overall increased workload. The additional
overtime, combined with moving the half-time inspector position to full time will allow the
department to manage the growing number of inspection requests in a way that limits the delay
of ongoing construction projects in the City for the balance of the year.
Cost: $20,000 for the balance of the year.
Hire one temporary receptionist for the construction season. The Permit Center, the
frontline of the permitting process and personal interaction with permit customers, has seen
significant increase in business. The volume is approaching 100 percent of our historic average
from before the recession. To help the staff of the permit center manage the anticipated
workload of the construction season upon us and maintain their effectiveness, I propose adding
a temporary receptionist for four months, mid June through mid October, to answer phones,
receive and direct customers to the permit center and assist with administrative tasks as
copying, faxing, filing, etc. For now, this proposed addition is needed only on a temporary
seasonal basis to manage the increased workload during the summer and early fall. A proposal
to a hire a permanent position would not come until we see a consistent, sustained heightened
demand year round.
Cost: $8,960 for 4 months (no benefits in 2013. Health benefits would be required in 2014)
EXHIBITS: None
RECOMMENDED BY: Economic & Community Development Director Ben Wolters
BUDGET IMPACTS: The budget impact on the general fund would be $28,960 for
2013
KENT Agenda Item: Other Business — 8A
TO: City Council
DATE: July 16, 2013
SUBJECT: ShoWare Center Public Facilities District Board
Appointment
MOTION: Move to appoint to Position 1 on the Kent Events
Center Public Facility District Board of Directors.
SUMMARY: At the May 21, 2013 Kent city council workshop the council discussed the
ShoWare Center Public Facilities District appointment process. At this meeting city staff
was directed to create a press release concerning the vacancy to be published in the
Kent Reporter and the City's website and to create and post an application on the City's
website seeking applicants for the position to be submitted to the city clerk.
On May 22, 2013, an application form was posted on the City's website and a news
release was printed in the Kent Reporter on May 24, 2013. As of June 23, 2013, the
City has received 13 applications.
At the council workshop meeting on July 2, 2013, a copy of those applications was
given to the full council, and Council President Higgins noted that he, Councilmember
Ralph, and Councilmember Albertson will discuss and present their recommendation at
the July 16th workshop. The Council will select and confirm a candidate at this regular
meeting.
Position 1 has been vacant since September 2, 2012. Thus, the four (4) year term of
service for this position would be from September 2, 2012 — September 1, 2016.
EXHIBITS:
RECOMMENDED BY: Council
BUDGET IMPACTS: None
Z KENT
HA r Agenda Item: Bids — 9A
TO: City Council
DATE: July 16, 2013
SUBJECT: SR 516 to S 2315t Way Levee Improvements North Reach
Secondary Levee
MOTION: Move to award the SR 516 to S. 231st Way Levee Improvements
North Reach Secondary Levee Project contract to SCI Infrastructure, LLC., in the
amount of $583,462.54 and authorize the Mayor to sign all necessary documents,
subject to signing of the Interlocal Agreement with the King County Flood Control
District for this project, and subject to final terms and conditions acceptable to the
City Attorney and Public Works Director.
SUMMARY: The State Route (SR) 516 to S. 231st Way Levee adjacent to the Lakes
Community requires improvements to meet federal standards for accreditation. An
interlocal agreement between the King County Flood Control District and the City for
the construction effort on the SR 516 to S. 231st Way — North Reach Levee Project
(also known as the Russell Road Upper Levee — North Reach) using Flood Control
District Funds is being reviewed by the King County Flood Control Board of Supervisors.
This levee is along the Condominium Associations of Marina Pointe and River Place at
the Lakes. Construction includes a 1,200-foot secondary levee.
The work is part of the city of Kent and the King County Flood Control District's efforts
to repair deficient levees to a safety standard that exceeds FEMA accreditation.
EXHIBITS: Public Works memo dated 7/9/2013
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: Under this agreement, the City is allowed to spend up to
$1,500,000. The Flood Control District has $3.7-million in budgeted funds for the entire
Russell Road Upper levee.
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E.,
Public Works Director
KENT Address: 220 Fourth Avenue S.
W A S H I N c 7 o N Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: July 9, 2013
TO: Mayor Cooke and Kent City Council
FROM: Timothy J. LaPorte, P.E. Public Works Director
RE: SR 516 to S. 2315t Way Levee Improvements North Reach
Secondary Levee - Award
Bid opening for this project was held on July 9, 2013 with five bids received. The
low bid was submitted by SCI Infrastructure, LLC in the amount of $583,462.54.
The Engineer's estimate was $798,364.50. The Public Works Director recommends
awarding this contract to the low bidder, subject to signing of the Interlocal
Agreement with the King County Flood Control District for this project.
Bid Summary
01. SCI Infrastructure, LLC $583,462.54
02. Lloyd Enterprises, Inc. $591,821.17
03. TITAN Earthwork, LLC $656,901.45
04. Road Construction Northwest $722,262.55
05. Steelhead Constructors, Inc. $781,154.39
Engineer's Estimate $798,364.50
Z KENT
HA r Agenda Item: Bids - 9B
TO: City Council
DATE: July 16, 2013
SUBJECT: 112th Avenue SE Watermain Improvements
MOTION: Move to award the 112th Avenue SE Watermain Improvements
Project contract to TITAN Earthwork, LLC in the amount of $1,811,541.01 and
authorize the Mayor to sign all necessary documents, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
SUMMARY: The City will be installing watermain, storm drain and conduit in order to
make improvements to the water distribution system. The project will begin on SE
240th Street (James St) from 109th Avenue SE to 112th Avenue SE, north on 112th
Avenue SE to SE 236th place, then east to the existing Blue Boy tank.
Work is being done to improve the water distribution system and to meet public health
and safety requirements.
EXHIBITS: Public Works memo dated 7/9/2013
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: Contract will be paid for out of the Water fund.
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E.,
Public Works Director
KENT Address: 220 Fourth Avenue S.
W A S H I N c 7 o N Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: July 9, 2013
TO: Mayor Cooke and Kent City Council
FROM: Timothy J. LaPorte, P.E. Public Works Director
RE: 112th Avenue SE Watermain Improvements - Award
Bid opening for this project was held on July 9, 2013 with four bids received. The
low bid was submitted by TITAN Earthwork, LLC in the amount of $1,811,541.01.
The Engineer's estimate was $2,007,864.27. The Public Works Director
recommends awarding this contract to the low bidder.
Bid Summary
01. TITAN Earthwork, LLC $1,811,541.01
02. Rodarte Construction $1,838,863.61
03. Road Construction Northwest $1,913,645.00
04. Laser Underground & Earthworks $2,351,534.40
Engineer's Estimate $2,007,864.27
REPORTS FROM STAFF, COUNCIL COMMITTEES, AND SPECIAL COMMITTEES
A. Council President
B. Mayor
C. Administration
D. Economic & Community Development
E. Operations
F. Parks & Human Services
G. Public Safety
H. Public Works
I. Regional Fire Authority
J. Other
K. Other
KENT
WASHINGTON
OPERATIONS COMMITTEE MINUTES
June 4, 2013
Committee Members Present: Les Thomas, Chair, Dennis Higgins
The meeting was called to order by Les Thomas at 4:02 p.m.
1. APPROVAL OF MINUTES DATED MAY 21, 2013.
D. Higgins moved to approve the Operations Committee minutes dated
May 21, 2013. L. Thomas seconded the motion with concurrence from J. Perry, which
passed 3-0.
2. APPROVAL OF CHECK SUMMARY REPORT DATED 5/1/2013 THROUGH
5/15/2013.
D. Higgins moved to approve the check summary report dated 5/1/2013 through
5/15/2013. L. Thomas seconded the motion with concurrence from J. Perry, which passed
3-0.
3. KENT VALLEY LOOP TRAIL ART MASTER PLAN CONTRACT- AUTHORIZE.
R. Billerbeck presented the contract with artist Ellen Sollod to serve as Artist Master Planner as part
of the Kent Valley Loop Trail planning team. It is a 12 mile loop trail in Kent. Ellen Sollod was
selected out of 11 artists through a very competitive process.
L. Thomas asked about the type of materials she will be using and R. Billerbeck responded that she
will be working as a consultant to the planning team but will not be actually creating any art. This
contract will be funded by the City Art Budget.
D. Higgins moved to recommend authorizing the Mayor to sign the contract with artist
Ellen Sollod in the amount of $25,000 to serve as Artist Master Planner as part of the
Kent Valley Loop Trail planning team, subject to final terms and conditions acceptable to
the City Attorney and Parks Director. L. Thomas seconded the motion with concurrence
from J. Perry, which passed 3-0.
4. HPIWSCA CONTRACT- AUTHORIZE.
M. Carrington presented the contract with HP for the purchase of desktop PCs, services and
maintenance. HP will be engaged for product procurement and maintenance services for the
deployment and duration of maintenance and support for these desktops.
The city's replacement plan has been delayed recently. This purchase will help approximately 25%
of the City's PCs.
D. Higgins moved to recommend the Mayor sign a Purchase Order in the amount of
$97,592 for the purchase of 125 HP 8300 Desktop PC's, services, and maintenance,
subject to terms and conditions acceptable to the City Attorney and Information
Technology Director. L. Thomas seconded the motion with concurrence from J. Perry,
which passed 3-0.
Operations Committee Minutes
June 4, 2013
Page: 2
S. FINANCIAL SUMMARY REPORT AS OF APRIL 30, 2013 (INFORMATION ONLY).
B. Nachlinger presented the financial summary report as of April 30, 2013. He mentioned that the
based on the information, ending fund balance will grow by $2,507,477. Ending fund balance is
estimated to be 10.8% of the expenditure balance.
Sales Tax and Property Tax are above budget. Recreation fees are above the projections by 16.3%.
Golf revenues are down by 15.1% in last four months.
Overall, we are heading in the right direction.
There was a brief discussion on the B&O Tax. For the first Quarter, we have collected $629,310 in
B&O. This information was presented to the Council at the workshop on June 4, 2013.
The meeting was adjourned at 4:23 p.m. by L. Thomas.
Satwinder Kaur
Operations Committee Secretary
KEN-- Parks and Human Services Committee Meeting Minutes
May 16, 2013
Council Committee Members: Chair Debbie Ranniger, Dana Ralph
Elizabeth Albertson was unable to attend the meeting and sent her concurrence on all
action items.
Chair Debbie Ranniger called the meeting to order at 5:03 p.m.
Item 1: Minutes of April 18, 2013 - Approve
Committeemember Ralph moved to approve the minutes dated April 18, 2013.
Chair Ranniger seconded. The motion passed 3-0, including concurrence from
Committeemember Albertson.
Item 2: Kent Lions Acknowledgement - INFO ONLY
Lori Hogan, Superintendent of Recreation and Cultural Services reported that the
Kent Lions Foundation is an all-volunteer community service organization. They are
a group of individuals dedicated to helping those in need, providing enhancement to
our community through hands-on projects and grants, as well as creating an
environment that allows their members to enrich their own lives by selflessly
serving others. Their motto is "WE SERVE." Kent Lions has served the greater Kent
Community since 1938! Kent Cornucopia Days Festival, Farmers Market, Miss Kent
Scholarship Pageant, and Dragon Boat Races are just a few of the many special
events hosted and organized by the Lions. They are long time supporters of Kent
Parks Programs and Services, sponsoring 8-10 youth sports teams annually as well
as sponsoring/hosting Kent Senior Center programs and other special events.
Celebrating their 75th Anniversary this year, the club wanted to do something
special for Kent Parks Youth Sports teams. They provided hot dogs, chips and
drinks to all participants and their family members at this year's boy's 3rd _ 6th
grade baseball jamboree on Saturday, May 4. Over 1,500 people were served. The
Lions Club will do it again on Saturday May 18th at the Girls Fast Pitch jamboree.
Hogan thanked Kent Lions for all they do for the community. Chair Ranniger
commented that the successful collaboration between the city and Kent Lions is
equally matched.
Lions Club President Brandon Davey attended the meeting and shared his
appreciation of the Parks Department and their assistance with events the club
coordinates in the Kent such as Kent WinterFest and Cornucopia Days. Mr. Davey
announced that November 2 is the actual 75th Anniversary and they are planning to
give something big to the City of Kent!
Page 1
Item 3: 4Culture Playground Eauioment Agreement for Turnkey Park -
Authorize
Ronda Billerbeck, Manager of Cultural Services announced that King County
4Culture has awarded the Kent Arts Commission $17,000 in Sustained Support
funding through a competitive grant process. The funding will support 2013
programs, including Spotlight Series performances, Kent Kids' Arts Day and Kent
Summer Concert Series. The Summer Concert Series begins July 9. The schedule is
as follows: Tuesdays at 12:00 p.m. at Kent Station, Wednesdays are concerts for
kids at Town Square Plaza at 12:00 p.m. and Thursday concerts are at Lake
Meridian at 7:00 p.m. The concert series runs through mid August.
Committeemember Ralph commented on the great partnership with 4Culture and
gratitude for their assistance in supporting the arts in this community.
Committeemember Ralph moved to recommend accepting the Sustained
Support grant from 4Culture to support 2013 Kent Arts Commission
programs in the amount of $17,000, authorize the Mayor to sign all
necessary documents and approve the expenditure of funds in the Kent
Arts Commission budget. Chair Ranniger seconded and the motion passed
3-0, including concurrence from Committeemember Albertson.
Item 4: Northwest Playground Eauioment Agreement for Turnkey Park
- Authorize
Hope Gibson, Manager of Park Planning and Development reported that through a
partnership with KaBOOM!, Disney, and the community, the city is renovating Turnkey
Park playground this summer. Some of the play features require the installation of
poured-in-place rubberized safety surfacing. This contract with Northwest Playground
Equipment, Inc. is to furnish and install this safety surfacing.
The product to be used is a well-regarded product, and the company is a well-regarded
company with extensive experience in the provision of play equipment and park
furnishings. The contractor was selected through the King County Director's
Association's Cooperative Purchasing program, with the cost set at a pre-qualified unit
price.
Watling spoke to the investments we've made at Turnkey Park Picnic over the past
couple years with the new picnic shelter and the expansion of the parking lot area.
Staff is excited that because of this project we will end up with a totally revitalized
park for the community.
Chair Ranniger asked about the life span of the rubberized safety surfacing. Gibson
responded that it lasts between 10 and 15 years. Watling added that it lasts much
Page 2
longer than wood chips and this provides a more accessible experience in terms of
wheelchairs and other participants.
Committeemember Ralph asked if this surface will be installed under the entire play
structure. Gibson said this product will be used for the climbing feature due to the
slope and at the slide due to the 8' grade. Fibar is used under the entire play structure.
Committeemember Ralph moved to recommended authorizing the Mayor to
sign the agreement with Northwest Playground Equipment, Inc., for
$46,063.77 for the playground restoration project at Turnkey Park, subject
to final terms and conditions acceptable to the City Attorney and the Parks
Director. Chair Ranniger seconded. The motion passed 3-0, including
concurrence from Committeemember Albertson.
Item 5: Berger Partnership Consultant Agreement for Kent Valley Loop
Trail - Authorize
Director Watling shared that this project is born out of the Council's strategic plan
goals. In 2012, work was done through a Public Health grant looking at connectivity on
a city-wide basis. The regionally significant Green River and Interurban trails intersect
near the southern tip of the city. Their proximity to several other significant local
destinations contributes to the potential for a loop trail experience unique to the Puget
Sound area.
Gibson noted that the consultant was selected from a field of eleven landscape
architecture firms who responded to the Request for Qualifications. The selection panel
included representatives from Parks, Public Works, Economic and Community
Development, the Arts Commission, and Kent Parks Foundation. Berger Partnership
was unanimously selected by the panel.
Watling added that funding is through King County Levy proceeds and limited in scope
to funding trails and open space. King County is very excited about the project and
staff will continue to keep them informed of progress.
Chair Ranniger asked about the timeframe for completion of the Master Plan.
Gibson responded that the kick off meeting is the first of June and a report will be
completed by the end of the year. Watling added that staff will come back to the
committee in the fall with an update. He shared that staff is eager to work with
Economic Development in regard to this business outreach as well - recognizing this
is not only an asset to be of service to residents, but can be an attractive asset to
the recruitment and retention of businesses.
Page 3
Committeemember Ralph shared that the Arts Commission Selection Panel
conducted interviews for the art-planning component of this project. There were
many talented applicants and the final three artists will be interviewed next week.
Committeemember Ralph moved to recommend authorizing the Mayor to
sign the Consultant Agreement with the Berger Partnership for $98,550.00
to develop a master plan for the Kent Valley Loop Trail, subject to final
terms and conditions acceptable to the City Attorney and the Parks
Director. Chair Ranniger seconded. The motion passed 3-0, including
concurrence from Committeemember Albertson.
Item 6: Director's Report
• Director Watling thanked Kent School District staff and Parks staff for another
successful track season this spring. This year, 28 teams from 28 elementary
schools with over 1,200 fourth through sixth grade kids participated in the
program. It was a great opportunity for kids to learn how to be on a team.
The Recreation staff did a great job of leading this endeavor.
• The Disney sponsored Ka BOOM! Project is June 7, at Turnkey Park. These
community assisted projects really encourage ownership within the
neighborhood and the school district. We anticipate 200-250 volunteers.
• The Girls Fast Pitch Jamboree is at Service Club Ballfields this weekend.
• In partnership with the Rotary Club, our Youth and Teen staff is hosting the
Fishing Experience at the Old Fishing Hole this weekend. Approximately 250
participants have registered for the event.
• Watling recognized Coach Helgeson, longtime basketball coach and teacher
from Kentridge High School who is celebrating his 70th birthday. Coach
Helgeson meant a lot to him and had a positive impact on many students at
Kentridge - not only as a coach, but also as a teacher of leadership classes. A
big get together has been scheduled for this Saturday. Happy birthday
Coach!
• National Trails Day is this Saturday at Lake Fenwick Park.
Chair Ranniger adjourned the meeting at 5:25 p.m.
Respectfully submitted,
7'011 J'etrlol�
Teri Petrole
Council Committee Secretary
Page 4
PUBLIC WORKS COMMITTEE MINUTES
June 17, 2013..
Committee Members Present:
Committee Chair Elizabeth Albertson and Committee members Dennis Higgins and
Dana Ralph were present. The meeting was called to order at 4:04 PM.
Item 1 — Approval of Meeting Minutes Dated June 3, 2013:
Committee member Ralph MOVED to approve the minutes of June 3, 2013.
The motion was SECONDED by Committee member Higgins and PASSED 3-0.
Item 2 — Information Only/Recycling & Kent Litter Free Event Summary:
Gina Hungerford, Conservation Coordinator gave a summary of Kent events that the
city hosted:
Recycling Event/Recycled Content Products Sale for Residents June 1, 2013:
Record number of vehicles 1,245
91 Tons of recyclable items
21,000 Pounds of paper shredded by Shred It
11,000 Batteries collected
82 Composters sold
66 Rain barrels sold
63 Worm Binds sold
The recycling event was paid for by grants from King County's Solid Waste Division,
Local Hazardous Waste Management Program and Washington State Department of
Ecology.
Hungerford noted that on June 8, the city hosted the first "Litter-Free Kent Event"
and gave a big "Thank You" to the many great volunteers that care about their
community and are willing to give up of their time to roll up their sleeves and make a
difference. A big thank you was also given to the many businesses in Kent that
donated to this year's Litter Free Kent Event.
The next recycling event will take place at Russell Road Park on October 19, 2013.
Information Only/No Motion Required
Item 3 — Puget Sound Energv Conversion-Schedule 74 Design Agreement for
SR 516 to South 231" Way Levee Proiect:
Environmental Engineering Manager, Mike Mactutis sat in for Beth Tan who was
unable to attend the meeting. Mactutis noted that the location of the levee along the
Condominium Associations of Bridgewater III, Bridgewater IV, and Regatta at the
PUBLIC WORKS COMMITTEE MINUTES
June 17, 2013..
Lakes need to be reconstructed and will require relocation of overhead utilities to
underground.
The Puget Sound Energy (PSE) design agreement provides for design of the power
conversion of underground. Tan noted that the conversion of PSE is governed by
Schedule 74 Tariff G which is administered by the Washington State Utilities and
Transportation Commission. Pursuant to the tariff PSE will pay 60% of the
conversion and the city will pay 40%. LaPorte noted that the power lines will be
relocated underground and that staff is proposing that the cost will be shared by the
King County Flood Control District. There will be no cost to the Lakes area
homeowners.
Committee member Higgins MOVED to recommend Council authorize the
Mayor to sign a Design Agreement for the State Route 516 to S. 2315t Way
Levee Project in an amount not to exceed $20,000 upon concurrence of the
language therein by the City Attorney and Public Works Director. The motion
was SECONDED by Committee member Ralph and PASSED 3-0.
Item 4 — 112th Avenue Watermain — Joint Utility Trench Agreement with
CenturyLink:
Mark Howlett, Design Engineering Manager noted that the city's 112th Avenue
Watermain project will include installation of 900 feet of new watermain and conduit
within SE 236th Place. Howlett stated that this is a sub-project of the 640 Zone.
CenturyLink has a need to install additional infrastructure within this roadway and
would like to do so in partnership with the city's project. By entering into this
agreement with CenturyLink it reduces the overall impact to neighbors and reduces
the cost of completing the work as separate projects. The project is scheduled to go
out to bid in the next week or so.
Committee member Ralph MOVED to recommend Council authorize the
Mayor to sign a Joint Utility Trench Agreement with CenturyLink for the
installation of CenturyLink infrastructure as part of the 112th Avenue
Watermain project, subject to final terms and conditions acceptable to the
City Attorney and Public Works Director. The motion was SECONDED by
Committee member Higgins and PASSED 3-0.
PUBLIC WORKS COMMITTEE MINUTES
June 17, 2013..
Item 5 — Central Avenue South Pavement Preservation Acceptance of
Federal Grant:
Design Engineering Manager, Mark Howlett stated that the pavement along South
Central Avenue between Willis Street and the South Central Bridge is in need of
repair.
Because of the progressed deterioration of Central Avenue, this arterial will require a
reconstruction rather than a simple overlay. This will require appreciable design work
including relocation of utilities before the road project can be advertised for bids. The
road overlay itself will cost over $2 million.
The future reconstruction project will repair failing pavement sections and provide a
full width overlay of the roadway.
The Public Works Department competed for and was awarded a $300,000 federal
grant through the Puget Sound Regional Council for the Design Phase of the Central
Avenue South Pavement Preservation Project. Acceptance of this grant will allow the
City to complete the design and permitting phases of this critically needed
improvement and will make this project more competitive for possible future funding
opportunities. LaPorte stated this will take us to 100% design completion and
includes Environmental Permitting and Design.
Committee member Higgins MOVED to recommend Council authorize the
Mayor to accept a Federal Grant in the amount of $300,000 for the Design
Phase of the Central Avenue South Pavement Preservation Project and
direct staff to establish a budget for the funds, subject to final terms and
condition acceptable to the City Attorney and Public Works Director. The
motion was SECONDED by Committee member Ralph and PASSED 3-0.
Item 6 — SE 256th Improvements — Puget Sound Energy Project Construction
Agreement:
Design Engineering Supervisor, Mark Madfai noted that as part of the SE 256th Street
Improvement project, the City requires undergrounding of the existing overhead
utility lines, consistent with Kent City Code Chapter 7.10. Madfai combined his
discussion to include items 6, 7 and 8.
He stated the owners of these utilities are Puget Sound Energy (PSE), Centuryl-ink
and Comcast. Agreements with these companies are necessary to establish
construction requirements and reimbursement of costs for conversion of overhead
utilities to underground.
PUBLIC WORKS COMMITTEE MINUTES
June 17, 2013..
This agreement is between the City of Kent and Puget Sound Energy; the costs
associated with this agreement will be part of the construction costs of the project
and are governed by Schedule 74, filed by the Washington Utilities and
Transportation Commission. Madfai noted that PSE pays for 60% of the conversion
and the city is responsible to pay for the trench.
Committee member Ralph MOVED to recommend Council authorize the
Mayor to sign a Project Construction Agreement with Puget Sound Energy
for the underground conversion of overhead utilities on the SE 256th St.
Project, subject to final terms and conditions acceptable to the City Attorney
and Public Works Director. The motion was SECONDED by Committee
member Higgins and PASSED 3-0.
This item is on the June 18, 2013 Council Agenda under the Consent
Calendar.
Item 7 — SE 256th Improvements — Joint Utility Trench Agreement with
Comcast•
Costs associated with this agreement will be part of the construction costs of the
project, and are governed by RCW 35.99.060. Comcast will be responsible for 100%
of the cost of relocating from overhead to underground.
Committee member Higgins MOVED to recommend Council authorize the
Mayor to sign a Joint Utility Trench Agreement with Comcast for the
underground conversion of Comcast overhead utilities on the SE 256th Street
Project, subject to final terms and conditions acceptable to the City Attorney
and Public Works Director. The motion was SECONDED by Committee
member Ralph and PASSED 3-0.
This item is on the June 18, 2013 Council Agenda under the Consent
Calendar.
Item 8 — SE 256th Improvements — Joint Utility Trench Agreement with
CentryLink:
Costs associated with this agreement will be part of the construction costs of the
project, and are governed by RCW 35.99.060.
Committee member Ralph MOVED to recommend Council authorize the
Mayor to sign a Joint Utility Trench Agreement with CenturyLink for the
underground conversion of CenturyLink overhead utilities on the SE 256th
PUBLIC WORKS COMMITTEE MINUTES
June 17, 2013..
Street Project, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by
Committee member Higgins and PASSED 3-0.
This item is on the June 18, 2013 Council Agenda under the Consent
Calendar.
Item 9 — Information Only/Neighborhood Traffic Calming — Update:
Senior Engineering Technician, Rob Knutsen gave a comprehensive update on the
neighborhood traffic calming program throughout the city. He went over Phase I and
Phase II of the Residential Neighborhood Traffic Calming Program (RNTCP). Knutsen
then gave a brief update on the following neighborhoods that are in Phase II of
Program:
SE 223rd Drive/SE 224th St between 116th & 132nd Ave SE
100th Ave S south of S 208th St
42nd Ave S west of Reith Road
Knutsen noted that it takes between 6-8 weeks to complete Phase I and that he is
working with several neighborhoods to complete their Phase I studies. For more
information about the RNTCP you can contact Rob Knutsen at rknutsen@kentwa.gov.
Information Only/No Motion Required
Item 10 — Information Only/Bridge Report:
Public Works Director, Tim LaPorte sat in on behalf of Dave Brock who was ill.
LaPorte presented photographs of the 21 roadway and 6 pedestrian bridges of
varying age and condition that the city is required to maintain. He noted that
pursuant to federal requirements, the city conducts bi-annual inspections of its
roadway bridges.
Information Only/No Motion Required
Item 11 — Information Only/Citizen Committee Overview:
Senior Transportation Cathy Mooney provided and overview of citizen committees
utilized in the last decade to provide input on transportation projects and attendant
funding methods.
1. 2006 Transportation Master Plan (TMP) Task Force was formed with 25 members
from a cross section of users.
PUBLIC WORKS COMMITTEE MINUTES
June 17, 2013..
2. 2011 TMP Advisory Ad Hoc Committee, Chair was Mike Miller the group met for 2
months and gave Council their recommendations.
3. 2012 Transportation Advisory Committee
4. 2012 Joint Parks & Public Works Voted-Levy Planning Committee also met with
the Kent Chamber of Commerce and the Neighborhood Committee.
Information Only/No Motion Required
The meeting was adjourned at 5:20 p.m.
Cheryl Viseth
Council Committee Recorder
EXECUTIVE SESSION
ACTION AFTER EXECUTIVE SESSION