HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 06/18/2013 CITY OF KENT
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Agenda
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June 18, 2013
Mayor Suzette Cooke
Dennis Higgins, Council President
Councilmembers
Elizabeth Albertson
m Bill Boyce
Jamie Perry
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Dana Ralph
u Deborah Ranniger
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Les Thomas CIFY CLERK
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KENT CITY COUNCIL AGENDAS
KENT June 18, 2013
w s v ro Council Chambers
Mayor Suzette Cooke
Council President Dennis Higgins
Councilmember Elizabeth Albertson Councilmember Bill Boyce
Councilmember Jamie Perry Councilmember Dana Ralph
Councilmember Deborah Ranniger Councilmember Les Thomas
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COUNCIL WORKSHOP AGENDA
5:30 p.m.
Item Description Speaker Time
1. Legislative Update Michelle Wilmot 15 minutes
2. Levees Tim LaPorte 45 minutes
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COUNCIL MEETING AGENDA
7:00 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA
A. FROM COUNCIL, ADMINISTRATION, OR STAFF
B. FROM THE PUBLIC — Citizens may request that an item be added
to the agenda at this time. Please stand or raise your hand to
be recognized by the Mayor.
4. PUBLIC COMMUNICATIONS
A. Public Recognition
B. Community Events
C. Kent International Festival Presentation
D. Intergovernmental Reports
E. Public Safety Report
5. PUBLIC HEARINGS
A. 2014-2019 Six-Year Transportation Improvement Program (TIP),
Resolution — Adopt
6. PUBLIC COMMENT
7. CONSENT CALENDAR
A. Minutes of Previous Meeting and Workshop — Approve
B. Payment of Bills — Approve
C. SE 256th St. Improvements-Puget Sound Energy Project Construction
Agreement — Authorize
(Continued)
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COUNCIL MEETING AGENDA CONTINUED
D. SE 256th St. Improvements—Joint Utility Trench Agreement with
Comcast — Authorize
E. SE 256th St. Improvements—Joint Utility Trench Agreement with
CenturyLink — Authorize
F. Tacoma Water Storage Annual Release — Authorize
G. Contract with Sahlberg Equipment Company for Water Valve Exerciser —
Authorize
H. Kent Valley Loop Trail Art Master Plan Contract — Authorize
I. Kent Municipal Court Project with Evergreen Technologies, Inc. — Accept
as Complete
J. Hewlett Packard/Western States Contracting Alliance (HP/WSCA)
Contract — Authorize
K. Substance Abuse and Mental Health Services Administration (SAMHSA)
Sober Truth on Preventing Underage Drinking Act (STOP Act) Grant
Award — Accept
L. Target Zero Teams Grant Award — Accept
M. Police Records Specialist Position — Authorize
N. Valley Special Weapons and Tactics Team Interlocal Agreement for
Services — Authorize
0. Excused Absence for Council President Higgins — Approve
8. OTHER BUSINESS
9. BIDS
A. 237th Place Watermain Materials — Accept
10. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
A. Labor Negotiations
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office. The Agenda Summary page and complete packet are on the City of
Kent web site at www.KentWa.gov
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at (253) 856-5725. For TDD relay service call the Washington
Telecommunications Relay Service at 1-800-833-6388.
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COUNCIL WORKSHOP
1) Legislative Update
2) Levees
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CHANGES TO THE AGENDA
Citizens wishing to address the Council will, at this time, make known the
subject of interest, so all may be properly heard.
A) From Council, Administration, or Staff
B) From the Public
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PUBLIC COMMUNICATIONS
A) Public Recognition
B) Community Events
C) Kent International Festival Presentation
D) Intergovernmental Reports
E) Public Safety Report
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KENT....,o Agenda Item: Public Hearings — 5A
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: 2014-2019 Six-Year Transportation Improvement Program
(TIP), Resolution — Adopt
MOTION: Move to adopt Resolution No. approving the 2014-2019
Six-Year Transportation Improvement Program (TIP).
SUMMARY: This resolution would approve the 2014-2019 Six-Year Transportation
Improvement Program (TIP).
The 2014-2019 Six-Year TIP represents the City's detailed transportation
improvement program for the next six years. It includes planning studies, street,
bicycle, pedestrian, traffic signal, and transit improvements as well as street
maintenance and preservation projects.
Including these projects in the Six-Year TIP allows the City to look for funding partners
and apply for grants. All of the state agencies require that every project submitted for
a grant application must be included in a city's adopted Six-Year TIP.
EXHIBITS: Resolution and Six-Year TIP 2014-2019
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: None
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RESOLUTION NO.
A RESOLUTION of the City Council of the
City of Kent, Washington, adopting the 2014
through 2019 Six-Year Transportation
Improvement Program.
RECITALS
A. After proper notice, the City Council of the City of Kent held a
public hearing at the regular meeting of the City Council at 7:00 p.m. on
June 18, 2013, to consider public testimony on the City's proposed 2014
through 2019 Six-Year Transportation Improvement Program.
B. Having considered public testimony to the plan, the Council
would like to adopt the 2014 through 2019 Six-Year Transportation
Improvement Program.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. - Adoption. The 2014 through 2019 Six-Year
Transportation Improvement Program, set forth in Exhibit "A," which is
attached and filed with City Clerk, is hereby adopted.
1 2014-2019 Six Year
Transportation Improvement Program
PASSED at a regular open public meeting by the City Council of the
City of Kent, Washington, this day of 2013.
CONCURRED in by the Mayor of the City of Kent this day of
2013.
SUZETTE COOKE, MAYOR
ATTEST:
Ronald F. Moore, CITY CLERK
APPROVED AS TO FORM:
ARTHUR "PAT" FITZPATRICK, ACTING CITY ATTORNEY
I hereby certify that this is a true and correct copy of Resolution No.
passed by the City Council of the City of Kent, Washington, the
day of , 2013.
RONALD F. MOORE, CITY CLERK
P:\Civi I\I sol ution\SixYea rTIP2019.docx
2 2014-2019 Six Year
Transportation Improvement Program
i
CITY OF KENT
ASHIN T N
SIX YEAR
TRANSPORTATION IMPROVEMENT PROGRAM
2014 - 2019
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II t'v�a—�. `�'.°Y`a... _�:_h. 3Anu £.i ' �4rn'.A•'+'�_� �i
Mayor Suzette Cooke
T
Timothy I LaPorte, PE,
Director of Public Works
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CITY OF DENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
2014 m 2019
Table of Contents:
1. Resolution adopting the 2014 - 2019 Six Year TIP
2. Introduction
i
3. Listing of the Projects
4. Project Descriptions
5. Map of the Projects
6. Contact Information
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On the cover: Street Preservation project on 104th Avenue SE
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CITY of KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
2 1 - 29
Introduction
Overview
The 2014-2019 Six-Year Transportation Improvement Program (TIP) is a short-range
planning document that is updated annually based on needs and policies identified in the
City's adopted Comprehensive Plan and 2008 Transportation Master Plan. It represents
Kent's current list of needed projects that may begin work in the next six years. The
document identifies secured or reasonably expected revenue sources for each of the
projects. The Six-Year TIP serves as a draft work plan for the development of the local
transportation network. Once adopted, the TIP helps to guide funding and
implementation priorities during the development of the transportation portion of the Six -
Year Capital Improvement Program (CIP). The CIP can be considered a subset of the TIP.
The CIP shows the City-funded portion of projects and is constrained by current budget
forecasts, whereas the TIP shows the complete project list with the variety of funding
sources and partners involved.
Mandated by State Law
State law requires that each city,develop a local TIP, that it be updated annually
(RCW 35.77.010), and that it be submitted to the State Department of Transportation not
more than thirty days after its adoption but before July 1st. It,represents an important
planning component under the state's Growth Management Act. For cities to compete for
transportation funding grants from Federal and State sources, granting agencies require
that projects be included in the TIP. The Six-Year Transportation Improvement Program
may be revised at any time during the year by a majority of the Council, after a Public
Hearing.
How is the 2014-2019`SIX-YEAR TIP different from the previous year?
PROJECTS ADDED PROJECT TYPE COMMENTS
#5-- Traffic Signal S stem Upgrade Enhancement Grant awarded @ 100%
#6 -- Panther Lake Signal System Enhancement Grant awarded @ 100%
#16 - Willis/BNSF rade se aration Safety Congestion/conflicts/coal trains
#17 - S 212th/BNSF grade separation Safety Congestion/conflicts/coal trains
#19 - Willis/UPRR grade separation Safety Congestion/conflicts/coal trains
#20 - S 212"' /UPRR grade separation Safety Con estion/conflicts/coal trains
PROJECTS REMOVED
Kent Kangley Road & 108T" Ave Operations Combined with #21 - 108thAve
Intersection Improvements Enhancement SE Extension
Transit Now Partnership with King Transit Combined with #43 -
Countly Enhancement Community Based Shuttles
OTHER
#34 - Street Preservation Maintenance Now shows full estimated cost
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CITY OF KEENT
2014-2019 SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
Project Project Name
Number Project Location and Extent
1. Southeast 2561h Street Widening, Phase II
SR 516 (Kent Kangley Road) to 116th Avenue Southeast
2. Kent Kangley Road Pedestrian Safety Improvements
104th Avenue SE to 124th Avenue SE
3. South 228th Street/Union Pacific Railroad Grade Separation
Grade separation crossing at Union Pacific Railroad
4. 72"d Avenue South Extension
South 200th Street to South 196th Street
S. Traffic Control Signal System
Citywide
6. Panther Lake Signal System Integration
7. Safe Routes to Schools.Improvements at Horizon Elementary
Horizon Elementary School, 27641 144th'Avenue SE
8. Safe Routes to Schools Improvements at Meridian Elementary
Meridian Elementary School,25621 140th Avenue SE
9. Safe Routes to Schools Improvements at Meadow Ridge Elementary
Meadow Ridge Elementary School, 27710 108th Avenue SE
10. !Sent Regional Trails Connector
Green River Trail to Interurban Trail at S 218th St
11. James Street Bicycle Lanes
Interurban Trail to Washington Avenue (SR 181) and 800 feet east of the
Green River Trail:
12. SE 208th Street & loath Avenue SE (SR 515/Benson Highway)
Intersection Improvements
Intersection Operations Enhancement
13. South 224th Street Extension
84th Avenue South to 104th Avenue Southeast (SR 515/Benson Highway)
14. Central Avenue South Improvements
Green River Bridge to East Willis Street (SR 516)
CITY OF KENT
2014-2019 SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
Project Project Name
Number Project Location and Extent
15. Willis Street and Central Avenue Intersection Improvements
Intersection Operations Enhancement
16. Willis Street (SR 516)/Burlington Northern Santa Fe Railroad Grade
Separation
Grade separation crossing at Burlington Northern Santa Fe Railway
17. South 212t" Street/Burlington Northern Santa Fe Railroad Grade
Separation
Grade separation crossing at Burlington Northern Santa Fe Railway
18. Military Road South at Reith Road
Intersection Operations Enhancement
19. Willis Street (SR 516)/Union Pacific Railroad Grade Separation
Grade separation crossing at Union Pacific Railroad
20. South 212t" Street/Union Pacific Railroad Grade Separation
Grade separation crossing at Union Pacific Railroad
21. 1081" Avenue Southeast Extension
Southeast Kent Kangley Road (SR 516) to Southeast 256t" Street
22. Smith Street and Central Avenue Intersection Improvement
Intersection,Operations Enhancement
23. a 212t" Street and 72"d Avenue South Intersection Improvement
Intersection Operations Enhancement
24. SE 240t" Street and '104t" Avenue SE (SR 515/Benson Highway)
Intersection Improvement
Intersection Operations Enhancement
25. Military Road South Widening
South 272nd Street to Kent-Des Moines Road (SR 516)
26. 132nd Avenue Southeast Widening - Phase I
Kent Kangley Road (SR 516) to Southeast 248th Street
27. 132"d Avenue Southeast Widening - Phase II
Southeast 248`h Street to Southeast 240th Street
I
CTI'Y OF KEl® T
2014-2019 SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
Project Project Name
Number Project Location and Extent
28. Kent Kangley Road (SR 516) and 132"d Avenue SE Intersection
Improvement
Intersection Operations Enhancement
29. South 260th Street and Pacific Highway South (SR 99) Intersection
Improvement
Intersection Operations Enhancement
30. SE 256th Street and 104th Avenue SE (SR 515/13enson Highway)
Intersection Improvement
Intersection Operations Enhancement
31. South 212th Street and 84th Avenue South Intersection
Improvement
Intersection Operations Enhancement
32. Meeker Street and Washington Avenue (SR 181) Intersection
Improvement
Intersection Operations Enhancement
33. South 272"d Street and Military Road Intersection Improvement
Intersection Operations Enhancement
ONGOING CITYWIDE PROGRAMS
34. Street Preservation Program
Ongoing Citywide Program
35. Residential Traffic Calming Program
Ongoing Citywide Program
36. Traffic Signal Management Program
Ongoing Citywide Program
37. Miscellaneous Intersection Improvements
Ongoing Citywide Program
38. comprehensive Plan Update
Ongoing Citywide Program
CITY OF KENT
2014-2019 SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
Project Project Name
Number Project Location and Extent
39. Channelization (Street Markings) Improvement Program
Ongoing Citywide Program
40. Bicycle System Improvements
Ongoing Citywide Program
41. Sidewalks, Sidewalk Repair and the Americans with Disabilities Act
Compliance Program
Ongoing Citywide Program
42. Guardrail and Safety Improvements
Ongoing Citywide Program j
43. Community Based Circulating Shuttles
Ongoing Citywide Program
44. Railroad Quiet Zone for Downtown Urban Center
Ongoing Citywide Program
j
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CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014
PROJECT#I: Southeast 256« Street Widening, Phase II
SR 516 (Kent Kangley Road) to 116'h Avenue Southeast
DESCRIPTION: Construct a three lane roadway from SR 516 (Kent Kangley Road) to
116 Avenue SE. This project includes bike lanes on both sides of the
roadway. The project will, include construction of full-width paving;
concrete curbs, gutters, and sidewalks; street lighting; storm drainage;
landscaping; utilities; and appurtenances.
PROJECT COST: Preliminary Engineering .............$1,100,000
Right of Way Acquisition...............$350,000
Construction ................................$5,550,000
TOTAL..... ......... ............$7,000,000 .
FUNDING SOURCE(S): City of Kent, TW
I
PROJECT
JUSTIFICATION: Southeast 2560' Street is a two-lane roadway with no curbs, gutters or
sidewalks and a limited street light system. Despite the lack of suitable
pedestrian facilities and extremely harsh weather in January 2012, over
650 pedestrians per day walked along this segment of roadway. During
peak hours, the roadway cannot acconanodate the traffic volumes due to
the large number of vehicles blocking the roadway while waiting to turn
left into driveways. The widening of Southeast 256`I' Street also
alleviates traffic on SR 516 (Kent Kangley Road) as the two roads serve
east/west travel demand. The project will increase the capacity of this
roadway by adding a center two-way left turn lane. This project provides
a multi-modal connection between improvements west and east of this
segment.
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CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014
PROJECT #2: Kent Kangley Pedestrian Safety Improvements
104rh Avenue SE to 124`h Avenue SE
DESCRIPTION: Add a new mid-block pedestrian crossing of Kent Kangley Road with
median refuge island and Rectangular Rapid Plashing Beacons. Restripe
crosswalks and stop bars, upgrade pedestrian crossings to countdown
message modules and Americans with Disability Accessible (ADA)
standard pedestrian push buttons. There are a total of 8 intersections that
will be improved by this project and proper signage will be updated along
the entire project length. This project also includes education and
enforcement elements.
i
PROJECT COST: Preliminary Engineering...................$36,000
Education/Enforcement............ ........$38,000
Construction ................$342,000
TOTAL...................... ....................$416,000
FUNDING SOURCE(S): Washington Stale Department of Transportation
PROJECT
JUSTIFICATION. ,Kent Kangley Road (SR 516) is one of the most densely populated
corridors in the City. The section from 104t1i Ave SE to 124°' Ave SE is a
congested, mixed land use, Principal Arterial that is a designated truck
route currently operating at a Level of Service (LOS) E during the 13M
Peak. The majority of housing along this portion of SR 516 is high
density 'multifamily housing that generates a substantial amount of
pedestrian traffic. This section of Kent Kangley is a high boarding area
for transit and is also a popular destination for senior citizens due to the
high concentration of shopping facilities, banks, medical offices and
senior housing. The project area includes two of the highest collision
incident locations in the City (1041h Avenue SE at 256r` Street and 1161h
Avenue SF, at Kent Kangley Road). The majority of collisions reported
in the project area from 2006-2008 occurred during the daylight hours
with pedestrians over the age of 18. This project will improve safely
through the constmetion of these engineering improvements combined
with education and enforcement.
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CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014
PROJECT 43: South 228"' Street/Union Pacific Railroad Grade Separation
Grade Separation crossing at Union Pace Railroad
DESCRIPTION. Construct grade separation of the 1lnioij Pacific Railroad mainline tracks at South
2281h Street. The project vJfL,.ffic1ud fire construction of a bridge; four-lane
vehicle crossing; full-width p vIng; conare�_curbs, gutters and sidewalks; street
lighting; utilities and appurtenances,
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Ff.._
PROJECT COST: Preliminary Lnginccring � 00,000 �
Right of Way Acquisit14n ,...........$2,50(i 000
Construction ...
C$+2i 1,0{d0�g0� 0p00
T$}TAll� ;. ..... >49Wpd,a S2 s,11110g0®®
I+IJNDING SOIJRCF(S): C'ityof Dent, Port of Seattle, FAST, F'MSIB, LID, Union Pacific Railroad
PROJECT,
JUSTIFII'f4'i`TO.M The project will lead to a seamless connection between major freight handlers
and their, primary destinations. This project will support freight moving through
jf�_cnt to the-Pores of Seattle and Tacoma, SeaTac Airport and the freeway system.
�irad(` separating this, arlerial will increase ruadv%fay sapa6t! domlasc
oon tibn, enharrcc: safety and irnlnovc freight mobility in this corridor and
throughout the region. This project will provide regional connections for
thousands of businesses, employers, and the 40 million srlmare feet of
warc;house/industrial space in the valley.
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s ags36rtmE f ofm S a..rf,riB .aeOCrr t.,rw l eu,c'a.3u [Nd, alf; fPd SrseS,r mi(fo imp ar atnof Ea'aas r,.Euf+,j
4
CITY OF KFNT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014
PROJECT#4: 72°1 Avenue South Extension
South 200"'Street to Sozah 19e Street
DESCRIPTION- This project completes a missing by constructing a new three-lane
roadway from South 200"' Street.to South 196"' Street. The project will
include the crossing of Mill Creek and construction of full-width paving;
concrete curbs, gutters, sidewalks, street. lighting, storm drainage,
landscaping, utilities and appurtenances.
i
PROJECT COST. Preliminary Ltigineermg . $250,000
Right of Way AcquiItion............
$75,000
Construction .. ..........$2.0'7s
T6DTP a2,400,000
FUNIDINCo SOURCE(g): TIB,IRggional Fire Authority, City of Kent
PROJECT
JUSTIFICATION; 'Continued de,9Qlopmcnt in the northern Kent industrial area,, and high
F_
lcvel',o"f congestion along West Valley highway between the South 180"'
Street and South 190h Street corridors, mandate additional north-south
arterial capacity. This projcct provides some relief for South i 801" Street, �
South 19,e Street, and South 212r' Street intersections along West Valley
IIIg? vay, li. also provides unproved access to the South 1961t' Street
d€ lidor 'froin industrial development along 72" Avenue South 17y
constructing the missing link between South 200d' Street and South 196"'
Street. This roadway cornrcetion provides a direct link from the existing
Fire Station can 72"d Avenue SoL'th to the 196"' Sheet corridor, grade
sepa ated over bolls the B_NSF and UPRR mainline railroad tracks,
d£ alratEeally improving Cmergency reSporse tinif s to a harj.?e, a.iea Cf the
Kent Mai ulticturnng/lndustrial Center and warehouse land uses.
e_i2 Q- i odes?t«ra lna� ah�O9t an,l 4a �r»3it:il a.i`a xtt, S,6 . sx�€tP. <9run 9(t-pi -e e� nu-cE>-nair7. 9„zoana a._uri lery
R ' ti-Ff"w If(.3uho € rt is i❑ u r t "en „f!4,nEll,+ (A f edea a f t ¢u.3t tatraaansts (it: 13 effu rEa 41ks H ss lyd
tut„i@ig_¢et f nla,,Epus M bfm S),mwf I ,EI, t 17 Local impr n,om eclat 6I laii i r I E�,t H,' P ixt0k SVorl.s
€P 'SVt1.Et ".arsEuo � t .ahvo„'Tu [Fvd; IrD „a n:gfog 9.1 t.im.mri W,evs,-_aaia: eJ �„ntof ,
s
i
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014
PROJECT #5: 'Traffie Control Signal System
Cityivide
DESCRIPTION: The City will purchase and install a master signal controller unit capable of
supporting flashing yellow left turn arrow (FYI,TA) displays for permitted left
turns. This project will also purchase and install traffic signal controllers for
approximately 29 indiyfdi6af intersections TO& signals will be modified at
approximately 14 intct dons to display iVI,TA signal indications for
permissive left turn moverrioots.
PROJECT COST Preliminary Engineering . .,.. ...$80 000
Rig
ht of Way Acquit tiou .....„ ....... $ti:
,,.. .
tinstuction '. .....$324000
T TAL...... ......... .........$400,000
F[7Al)1NQ SOURCE PedtFal Highw>ay Safety Improvement Program (HS1P)
PROJEC'T
i
JUSTIFICATION: The currcuL central traffic signal control system is not compatible with flaslvng
yellow 110ft'turn arrow displays I'Or peramssive left tut Inovernents. This type of
sivnal .d Malay has been demonstrated to be mush rnore readily understood by
rnotorists'and has resulled irk reduced collision rates involving vehicles turning
lefttl ii ing persnrssive Left rein signal phases. The upgrade to the legacy central
control systern and rr(ote advanced inteiscetioa traffic signal controllers will
allow greater operation flexibility and improved transportation system efficiency.
£ M1.a(- , ,n,t.r ina'auk ,,LCa red ra t is tPiy�,aeG.;,,j, £':4 fsr :aigteS. ,.,m tr�ay5 t,.r eseY-S al.ec a'a:.n n .tr'.Eatnrr, I
€tl'�i11£- ,,hP 6a ooe,r is `ar.a1°��.!c i•;Fa.mene Gtr rrvt(Rr akrj,� r a- 5e.ltrnr 31lCAf All a rn h'ri#Son 11vd7 j €1„.r>.. Ho-elf;
. @.0 noion Ir t 0 ry4A 19r %ufzliieti( srn'4,miiioln rk'n III,r 70 r,oeid fni ,l""W"d@ Oj €,I,:,;By F hlidic%vrmi,e
6 vil"t Fu W I rr,r.IM"W( .I G ' I'nl,l(ro rr (,ogi^:r r;r e 9a[,e€I, 11N .'s,as7„r tl.t nr €r,p; nvemel_Roa d I Sill Czl I
6
CITE' OF KENT �
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
I
YEAR: 2014
PROJECT 96: Panther hake Signal System Integration
DESCRIPTION: This project includes extension of corripninication cable to traffic signals in the
recently annexed area of Tarrther Late to allow remote monitoring and
management of the traffic signals, replacQ eat of the existing traffic signal
controllers to be capable of-displaying flashing yellow left turn arrow (FYLTA)
for permissive left turn tilduements and allow flexible coordination of the traffic
signals along arterial corridor
PROJECT COST: Preliminary Engineering ..... ...$0
Right of Way Acquisrtiori „ 'r:f $0
pf pn .... ,,,.�,$342,04:,;
Constru r
d >.
TOTAL...Al ....... $342 6iDi9
FUNDING S URCE(S): 2013 Quick.'Rosponse Safety Program
Federal Highway Safety"Improvement Prograrn (FTSTP)
PROJECT
JUSTIFICATION: The tralfrc signals in the recently annexed area of Panther Lake are not
connected to the City's central traffic signal control system; hence, they cannot
by remotely monitored or managed from the City's Traffic 1 Ianaoclo,,nt Ct-finer. �
The ntersection controllers are not capable of displaying flashing yellow left
turn 1rrow (FYLTA) for permissive left turn movcrncnts. This type of signal
display has been demonstrated to be much more readily understood by motorists
aid bas resulted in reduced collision sates involving vehicles turning left during
pernnssive lcfi turn signal phases. The integration of these signals into the City's
signal system will allow operation flexibility and improved transportation .system
efficiency
i t,4 - n ;,,;01on %fluvanort nine,Alt O,,00p1s at.qI;li 6 Vrv;giro Aciit,i Sivg fir f"tl Iveoet-`t,(fit R:zr�atna Corrt3rfr,
P iSSYi._ ,_fu 3✓'„� a� �41',akgk Re .c-.imcnt Hv,tt d [Statef.e A A P,Oo 1 tl;,nw A613tnn riteIilm IF cite I?P1.3Wi, iIful,,d
.H IldiI"tiH I Fvll,i Al,E tz. PnaditgoTrttnsit I t,Iiio n SjSlim,,J7 ed.,1PU;1,Si71..✓✓a!r;Y,Ewa,eeOemf 6 itJ i u lg i'C2e IV 1144i"'W",I.,
4:,esY Fund s.,w (S!to. J; ,.4 - ,ire,t,zc lsa,�..tpartwimi i,oprturc td t�s.ral;, t'gi trans,�ent.,fiat.:,aspe.,vi,irn.;�oan.i ��Sble1
7
CITY OF DENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
STAR: 2014
PROJECT 97: Safe Routes to Schools Improvements at Horizon Elementary School
27641 144'1'Avenue V,
DESCRIPTION: Install a paved pathway on the ea,t side of)44th Avenue SE from SE 278t"
Street to SE 276h Place insitafl ii"new nvdblock school crosswalk across
140' Avenue SE on the sojith side of the :school driveway. Install
Rectangular Rapid FIashtr�g` Beacons at the new,,crosswalk and install
advance school crossing signs. This project alsd',lnchrdes education and
enforcement elements includijl$ the purchase of an additional Lidar Radar
Unit for police,enforecment.
PROJECT COST: Preliminary Engineering,.................$9`Q 000
Right of Way Acquistron $'t3
Construction ........ , , ........$220 000
TOTAL....`r„s ...,... 4 3I0,000
F I1NDII C. CYITRCEq� ): W Z)C)T, City of Kent
PROJECT .
1US'I FICArI ON: The purpose of the Safe Routes to Schools Program is to encourage more
students to',walk acid bicycle to and horn school r�ilhei th, being driven
by them parents. Throrigh a combination of engineering enhancements to
the built environment plus education efforts aimed at the students and
the rr parents, it is hoped that fandlies will rnecease the number of walling
and biking trips they make to their local school,
{ FPft—t en3ccntxot�futF 14un;F;aa7.�u °en�Seiti � Jt�,��°=y5. � Ft•n;lt[2�f,u7.v 3t�gr 4rt .,�Eeed-.-h. tie3e ieEro-ai.a 6�s r[a9an;
rIDsFA,- 4, wbil14ohiW 'i,,,,rp,rc 7ane'EI'M B1Vf 11 [SIII) y .A InOtA00 lim lliur [( t�f 01;47f"; kia+vn?
x Rtdtvatt,on i t ,._ndj,r:S rt..n^w:vn L.n. .,ua1 ( Eu_rftlt;„as hwal r t,lpi r,,wncnt N;lz h t. 1 "S r ..>iriv'wP,
r,unstl,m I d LEI It i]ISit th1 I S,[ `—SvIr , I [tr,In 1Vuf,-r1111 € rov,n 9ntpr„tnwilI =o�n A—
8
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014
PROJEA CT 48: Safe Routes to Schools Improvements at Meridian Elementany School
25621 140`j'Avenue SE
DESCRIPTION: Install a traffic signal at the fin--e et16n of SE 256r1' Street and 140"'
Avenue SE and construct an asphalt-pa' enient walkway with an extruded
curb along SE 2561h Street frorn:approximatcly 134" Avenue SL to 140t" �
Avenue SE. The traffic sign l'includes a t1'26e surveillance camera and
interconnect cable to connect this signal to the;rest of the City's traffic
control system. This pf�ect also includes edde'att(?n and enforcement
elements including the purchase of an additional Lrdat° Radar Unit for the j
police enforcement.
PROJECTC0ST: Preliminary Lngine nb ..... i01000
Right of Way Acgtusitiort
Construction ....... ; ....,i . ,..3625,000 `'
TOTAL—."-, ......e SS35; o0
FUNDING SOURCE(S)R, ',WSDOI, r ityorKent
PR(A.IF'C
Jt)S'IWATION: Meddian EleYnentary School is located near the intersection of SE 256°i
Strc�ot and 140`t' Avenue SE. The school provides adult crossing b lards
to help students 61'4ss SE 256'i' Street. The level of development in the
area has ircreased to the point that local traffic in the neighborhood and
in the cq�juuuuiliesto the east of the school has become especialty heavy
at tine afternoon bell times. A full traffic signal would assist th4. crossing
964r&,the school children, the parents and teachers arriving/leaving the
school arnd all tic, local motorists to maneuver in an orderly way during
times of heavy corrtiict. Currently students most walls or 'bike along a
wide shoulder on Sr 256°i Street, This project:would provide an asphalt
walking path which would be separated from the roadway by a raised
c€rb providing ((dearly cl(dii eatsd locations for pedestrians, bicyc liar and
motorists.
i.`.P.t`)- �E�w;xBm�Cc7 r(;�e_uat ant Orr 4laixli€ti�[iit.�nt�;G�;ih4 Mrer3izr iQnsa hirxtt_vs t,v l.�ereC4- ..�ltk 6aouaE L,. �EBw:
dg3;M @�E rE.. VdrS;rP it rat_ i€ i + f.n€uF;4„ae t�ura,.l,i ➢ i ai :cra dj au:it sd Eae sac=Frs Eie3rt In Urea at[,iEP..t k6xsHri$
)nlarnimEtd�n [�.a:erx ll,[f4 ?3yteldi[. at 4-a:aE��nn N_+z1§ysfem [f c�3-r�11;;.IlY -F err<€ina;u arv,uazn'17who [.,1T'�= r°arh4ir F4�cmtbS
r�i�t&jai�.1 e ,ue_(.9iait ��6'—!sm Tiau.vav� as S gcsai E ( crfsr-s1�{ X"s d bzn5�<f'€a t�reaF im�n n�ct:vc�tt�oriaF iS€rticl
I
9
CITE' OF KE T
SIX YEAR TRANSPORTATION IMPROVEMENT EML' NT PROGRAM
YEAR: 2014
PROJECT 89: Safe Routes to Schools improvements at Meadow Ridge Elementary
School
27710108"'Avenue SE
DESCRIPTION: Install a 6 foot concrete sidewalk with curb and gutter along the west side
of 108th Avenue SE from SE 2730,Sh'det to SE 272nd Street. Install a 6
foot concrete sidewalk with,Qui�b and guttey',along the south side of SE
272°d Street from 108ti' AY�e6 SE to 105th Avenue SE. This project will
install a new crosswalk:crcisging 10811' Avenue with Rectangular Rapid
Flashing Beacons and appropriate signage on the'north side of the onramp
to the westbound 277t1' ,:S(r et Corridor. This � Ject also includes
education and enforcement<element9' including the purchase of an
additional Lidai'R£7dar Unit for police enforcement.
PROJECT COST: Preliminary Fngipcgrrt , q... ....$175900
Education/Enforcer ut . .$2.0.000
Ctinstnictiori .....$425�t100
T�STAI .e...e ..e.ar... .............e..$620,000
11 1J V 111 :ST_JI3C L(S) E ity of Kent
PROJECT
JST1W,'ATION: Few students c:iflentty walk or bicycle to Meadow Fidgc Elementary �
School :' The Kent School District provides bus transportation for all
students living west of 108tt' (avenue South and for students living north
of the ,w ool. This projecl will make the pedestrian envilorn-lent
ftlentkkler:0-tr all users and make it an invith'g alternative for parents and
students to choose. The City of Kent has a number of programs that
cheo-urage p opke of all ages to live a more active lift slyht and makes it a
City priority to provide atlaractive walking and bicycling facilities, Once
these additional sidewalk facilities tare built and the :-taw crosswalk across
108th Avenue SE with f�ectartgular Rapid Flashing Beacons is installed; it
is anticipated that many more families will be enf-ouraged to walls their
children to Meadow Ridge rather than drive then to school.
i
(71,iAQ- )A scitwiou lr.d l th_HEy I t i t fit r-,i 9 :eu. b t d"a later toe N 4 rn=f2- e. i e ww,Co idea;
.f l M r2h€ Alohilen St tt�'A 1 ne t.la-t,t flwt d t P7gL!. t ? 1,1h"F l d .a f *a9.., e¢,n.E:aaaa[l dd a. „€al`:S €.�szA
Ell o d,vxii(w l Bcd,a'al 1,t R s 1,t miigenirt ofimirt Iiom. +y,ivnpG ltt-d-t:,1J;S_P&, I ("ItrPpga vmnea2t ZDtvtt mt,i' r4,P hFrtwt,nTl
Ft,ad l t a¢ ifi] fc],. I' ">us ira :,..asi l'.t 1i'm 5 „ram lk eie:ail; 1 5a @t :armor-ineW l&;at d lYtei+)
I
10
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014
PROJECT 410: Kent Regional Trails Connector
Green River Trail to Interurban Trail at South 218"',%vel
DESCRIPTION.- Construct 4,400 foot multi-use trail connecting the Green River and
Interurban Regional Trails at a point,approximately mid-way between the
South 212°' Street and South 228t1' 51f>et Corridors at about South 218°'
Street in the heart of the Dent Valley` This 12-foot wide multi-use trail for
non-motorized users will rnGludiktrail lighting to enhance visibility and
encourage year round usage. Rectangular Rapid Flashing Beacons and
marked crosswalks will be'��tnstolled where the Blew trail crosses midblock
at 641u' Avenue South and,,, 72nd Avenue South. A traffic signal for
pedestrians and bicyclists o#_ssing mid-block wilDbe installed on 68"'
Avenue South (aka West Valley highway/SR 181). A-mcchanism for
Performance rrialartoring (counlmg),,will be installed at or near the new
traffic signal e .pr'ojcct will install a. steel pedestrian/bicycle bridge
over the Mill Creep betwee"11 72° Avenue South and the Interurban Trail.
PROJECT COST: p0ium1gsx3,Lngineerrng ........'......$125,000'-'
Right of\r('6Acquisituon .......:...$0
Construction ........ $1,17.5,000
i
l A a dx. $1,300,000
FUN'IA11'IG SCIIIRC'E(S), CMA0, WSD0T, b ty of Kent
PROJECT
JUSTIFICATION.. One of tIicihighest priority projects in the City's Non-Motorized flan and
Transportation Master Flan, this new trail would fill a missing east/v,rest
l'i in the'oity's and the region's bicycle network, it would r onneet two
k1he most heavily used regional trails to each other and provide access
For tens of thousand's of peop e to a concentrated employmcni (;enter. It
would provide alternative mode access to The Dent
Manufacturing/Industrial Center's 1,800 employers, to recreational
activities along the Green River and the Cneen Riwsr Natural 'Resources
A- ea and provide <n lditional safety for all users crm:,ing three rmn_jor
arterial streets in an area with a heavy mix of truck tra('hc.
4 &. �- .�,gcat¢n i(rti,;.Nnni aaer 1 tb�ralliy pir3 �t�P;S+'k�i d'eeigiri?�tion�t`rnfz,}10 bvcregt..6 aRft ',S.enr.i<art9r�r:
:>0,4cj,I IA Fe,k,,Eii r,Of fldlr. o-usL flitrPe] �N �a�al h'S?;i l�nir3'sp
rfurxnsfms �ri,t.<Ei,6I Pttul;i� ar Eon;ror€ Loil S-,Am3,Wedclall,LID— m,il Bur I(w000d DiA( ;,L d"w'rt' Y'iFlac'Wetr'Iss i
9ru.-f Grin eiaa[e€ant -k` Srn.ae, R Ps`orrn:a J!"He' I, de i"ante pm tt.vwhnpv( n,Wknarr r;lAei
tt
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014
i
PROJECT HI1: James Street Bicycle Lasses
Interurban Trail to Washington Avenue ($lt 187) and 800 feet east of the
Green River Trail
DESCRIPTICIN. Install bike lanes along Jamcs?;5treet ,from the Interurban Trail to
Washington Avenue South (5R 181). This"project will also eliminate the
gap of approximately 800 feet at the west eltti of South 240"' Street where
it intersects with the Greer'River Trail.
PROJE CT COST: Preliminary Engineering ......$150,000
Right of Way Acquisition........ „ .. :...$0
Construction ......... ;Z`,000
TOTAL..aa.. a'A ..$1,375ij00
a
D
F'IlI` DING SOURCE( ) ST _Crty of Kent
PROJECT �
,JUSTIFICATION- The proposed ,bicycle hies_ would complete a missing bicycle link �
between the Oia66il river Trail and the Kent Regional Growth Center.
This project would provide the first dedicated bicycle lanes to penetrate
what bad here-to-for been a barrier to east/west bicycle travel, State
Route 16T Bike lanes currently extend easterly fram this paint providing
connections to the{fling County Regional Justice Center,Dent Station (an
18 acre shopping and entertainrnent complex), and the Dent Transit
Center. Nearby land uses include lnstoric downtown Kent, City Hall and
the gent City Center project scheduled to add 164 urban-style apartments
tli the downtown core starting in 2014. Pilling in the missing links of this
bicycle corridor is expected to encourage more people to utilize bicycling
for more of their trip,, The anticipated mode shift from single-occapan(
vehicle to bicycle will allow Kent to meet growth management goals
while continuing to comply with its adopted level of service staanchirds
and federal clean a:h standards.
i
S'3,AQ—€ n eM4,u191 g,ni �..nO A 4'akirsili fyi 1xedvnr!),FAN 11 's,i ateF, fo, Iv;4 U I r-Sca I Ve . �couvC' iron,
rivgyr i++._ a ry.[i€ Yfrr7n3 ?r rn ,;r e tast2ea;t Flour
i,t�iu€nLt¢.� [P s•derai�,5f;* Y¢uhii�y.nt )ekr�;1�JF'k Hu ;r}ati uc91 fiurupr ax f ID,H,0i iik VV€lY11, Pubgl —WiAkc r
'rest R'tad n,¢. ,S 1 P—4uu;Hrr P i anspa tamr Pwp,t1 i& 41'1rd 16l3 'E(5antel
i
i
12
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
ICI
i
YEAR: 2014
I
PROJECT 812: SE 208th Street and 108th Avenue SE (SR 515/Benson Highway)
Intersection Improvement
Intersection Operations Enhancement-
DESCRIPTION: Add dual southbound left stor ge lane on 1087';Avenue SE, widen the
receiving lane on SE 208tal St and modify the signal phasing,
PROJECT COST: Preliminary Engineering....................$60,000
Right of Way Acquisition ................$75,000
Construction ......... :,,.........$575 000
....., ..A .710 000 `
FUNDING SOURCES) City{t f Ktt?t, WSDOT (Highway Safety Improvement Program)
PROJECT
JUSTIFICATION: State Route 515,.also Imown as The Benson Highway or 108°i Avenue
SF, is the prinr,jry north south route on the East Hill and serves as a major
transit route, With four to rive lanes in its current configuration, this
roadway liar been widened to its practical limits. Irnpiovernents to
()ltenseTti6lis along the corridor can leave positr,e fdl'€cis on corridor
cotigestio r and improve efficiency. This project would add queuing
capacity for the southbound tell tai n movement wliile continuing to
provide two Lanes ofthrough travel.
orc a1019 rr Q,mAI?� n S..B r'L,ig Eti.a sun -Irate¢, €ts 3 VC ,,Ii- ,,.tfv'fit r..... f >.-'idorp
F 'ISM- MA.$[hrz,ta>€h5 .Es;;reS,ias,f,nrne iiu.ud ; 'UwJ,3 ... e¢ inm{f<dr r a it A3E& A ;,ja'E
T i"n"Titr we �a�cderal�,i%:� aretet4ii, �f p rarRsye.fama 3y xtc� ji;es;efTMj; LID Coca€€nst (AIUIPIIl Dki ,I6 Vt4 S� &❑€fl, Wori;.a
t r¢"s Put,; Law,!( ;hst*1iTV—,;Y�ue€ar, ,a;,,pot i c nr Parosr;ri t i c `.u'saJ,i .ad iz-::zeFPw astc i eataVx u.ra,a z Sw'w', Xta[cj
i
13
CITY OF KEN'T
SIX YEARTRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014
PIPROJECT#13: South224uE Street Extension
84`h Avenue South to 104'h Avenue Soutd t(SR 5I5/Benson Highway)
DESCRIPTION: Construct a three-lane road from 8'4�,;Avenue South to 104t" Avenue �
Southeast (SR 515/Benson Highway), ik ttdl ng new bridges over SR 167
and Garrison Creek. Ihe"project will motQe the construction of full-
width paving; concrete curbs, gutters and sidewalks; street lighting; storm
(hainage; landscaping; utilities and appurtenances,
PROJECT COST: Preliminary Engmecting �3'�000'000
Right of Way At, 'liistlon.............$4
tl ,005�,,000
Construction22,000(1O0.
TOTAL., ............ $29 !1 U9D9D
n$1 18s..Q,
FUNDING SOURCE(S)o City uf`Kent, Lll), TfI$
PROJECT
3d1STILIC A I7(AI dusting roadway sy s1&rn cannot accommodate the current or forecast
cast wsi traClic vvlunres betwcero Kenfa East Hill and the Green River
Valley floor. In order to meet transportation concurrency requirements of
the Growth Management Act, additional cast:west vehicle capacity is
,required. Intersections along South 2081"/212°i Strcct and
,limes/Southcast 240"' streets are also at or over capacitor. !t is not
"ible to widen the James/Southeast 240"' Street and South 208°i/2)12m
Street `corridors' enough to accontrnodate forecast traffic volumes
without additional caskwest capacity be ausc of existing devclopnlent
and topographic constraints.
MAO ME ,,,Minn xiul as E>EvAO, (W r3e3.a f] 1 A@ .rihd'!Avool,MI"LU"'y Y.. P rare€b ,.ieL-n aconx.r Cln t,l.ror;
v RiRYyI-- r ,Aq "ohiPh hv twntB tx€g� ,t..!ct,t 9A f,d't I ,.r.r. , M"S Hao;rd
f:Rr-fite2Y€n.,)a .t_rTai).l IEtich6ier sa l.a�e�a>�t'tvk.�aY ,vefan� [Fed�.,(�; 3,Hrl Irrt..oE:ntfreete6rFestf RJiahu`,&'EY'9'P kzUlic".Muelcs
7andlFLni4f „nr iSt4iflt�, i4 Eni!nv'ira+,ioi.a9E�n Pro"I'ar.; rinpEEtrran'1,1; f
i
14
CITY GE KENT �
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2015
PROJECT #14; Central Avenue South Improvements
Green River Bridge to East Mllis Street,.(SR J 16)
DESCRIPTION: Remove and rehabilitate the existing roa pavement to add service life
to the roadway, between t}r 'Green River l3r•dge and East Willis Street
(SR 516). This project Will include the removal and replacement of failing
pavement sections and a full-width asphalt concrete overlay of the entire
roadway. Also included iii this project is the sclottive replacement of
curbs, gutters,usidewalks and st>e as well as minOrstorm drainage
improvements.'
i
PRoJEcr COST: Ptehnnnary Engineetig $5 20,00t
Right of*4kAcquisit4 $D
C6ristruction .......... ....r:.......$4,000,000
7'C}T- «aa . ...,... _$4,500,000
FUNDING 9OURCE(S} f 1 F; City of Kent
PROJECT
31IS'PIF'lCA'tlCduIe I']r c,kisting pavement along this section of t cntral Avenue Mouth is
exhibiting signs of distress, as demonstrated by "alligatoring„
longitudinal cracking, and cracking of the curbs and gutters, The service
ht� of this roadway has bccn reached, necessitating reconstruction of the
roadway, 'lhc. sidewalk system is sub-standard ia, many lot ul€>,v: and in
need of replacement.
( ',I t o egestfou°G o nf'apui id Ak Q mAii1iY[V,ft a@I, F,kht s iaS V±t: f 6cI, trAtt�,u i rtnAt_tea it6=1FsC('31a Ca iridw
9 tsr,hi b;aicgic III,c LWe,A ili,zo t Siwc I,B 1 S &nbutai I a wit.x�Bcrt r r„¢„itinn [f� thea4[,00€1 R3 wzava
'Eh itittnboii I Fedcrtsl[,tr FIY4 Mgetltt2;,nspm' vttn,_rate;u d [f c,cr'siJ;l I" u.o—Akmpr raV,gw"I Axirnirt,i`JJfI€'—P'11411r Worlis
eAu, h[a.i i[5I t�49hi T- 3lerie fpfl-'Spi { mIFo-ra llf Ir '�e".l'e)N- P P 4�o EN;I tic;btu„tio,N m,Pi bl.Hit n t irOfl [-;;iA(G]
19
CITE' OF KEN�T
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2015
i
PROJECT #15: Willis Street and Central Avenue Intersection Improvements
Intersection Operations Enhancement
i
DESCRIPTION Improve the intersection of Willis StW6titnd Central Avenue to provide a right
turn lane from southbound on (en[ral Avenue to westbound Willis Street. Project
includes sidewalk, curb and gutter replacement and improvements to traffic signal
system.
PROJECT COST: Preliminary Engineering $40,000
Right of Way Acquisition........ ...$150,000
Construction ...$2b0 000
I
TOTAL.... yr L. 450,000
FUNDING SOI) CE(u) City*Kent, Developer Mitigation
PR0.IR11
.IPJSTI FICA TiON Tfih 'project is a traffic mitigation requiremcnt for additional trips genera-Led by
the k ce It Sta,iorr, Development, The City of Kent will be irreplcinenting this
project that is required of the developer.
d M A 0- t, aeluon Pa rh,aar;eu li'iti 'ra Ok"'ik`y(f r•d ,arts F' 3 r,re!I Cr r V ur"i, €tte f w u,m P.._rulr,rt
F r,4°&S—f rrs,iaf M(4) k 94 iti,,t P,.ill,flt wilt fsa rd IsAMe ],I f A r adrRrt R " ?d?!r a .Pi...: (r 1 .,P]'._IEF 0
r frna, !a6ra- fr�r 0"AI.i F�i IitIeMt ;_rer'dr.it,pmi"r honS:;,teem,I F1'd.n tit I; iM Llmal lnptm rarcrI Pig C r.t; PW'IT Gu69i, ti'rra€aa
Me43IFl"r .in.n114"nieI!SFT 1- eaxf,.r.e .r mta1 run 3rogrllr,iIlcdamn]; rrh 3r.tri"por¢tt'arr1rly5('c:It)orrffio,rrdISIatcI
16
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
i
YEAR: 2015
i
PROJECT #16: Willis Street (SR 516)/Burlington Northern Santa Fe Railroad Grade
Separation
Grade Separation Crossing at Burlington-Norihern Santa Fe Railway
i
DESCRIPTION: Construct grade separation at the butlington Northern Santa Fe Railway mainline
tracks at Willis Street (SR 516). The projegt will include the construction of a
bridge; four-lane vehicle erog�ihg; full width 1' ing; concrete curbs, gutters, and
sidewalks; street lighting riltrlities and appurtenances.
PROTECT COST: Preliminary Engineering :,.........$2.50,0,000
Right of Wa} acquisition $3"000,000
Construction ...........$24;500,000
TOTAL Al ....a .,,x;,,.$27,000,000
IsUNDINC SOURCE(S). City aX ent, Bwhngtori Northern Santa Fe Railway, FAST,
i
FMS7B.Port of Sqgtfle, TIB
PROJT+CT. .
JUST]FftCA'I'ION: 'Phis pio�eyt=supports e i tllsest freight and commuter mobility in the Green River
Valley. More,than 26,000 vehicles per day travel on Willis Street, including
over e00 freight-.bearing trucks. Tlie level of freight and passenger rail traffic on
the BNSF',Railway mainline is also increasing to approximately 45 trains a day
plus th6-b:brssibility of another 18 coal trains. Grade separation provides more
efficient iia'ovements of goods and provides a solution to the costly problem of
congestion; The railroad crossing will no longer impede freight and other traffic
flow. Reduction in traffic congestion on adjoining streets and reduced
envirofunental impacts caused by traffic congestion is c;xp,�,cted. This projection
will enhance Kent as an eeonoone generator and provide regional connect ens
for thousands of businesses, W°niployers, and connnuters.
CftIA,i—Q n-icetioro- ',md ;,ir 01mli 1', 11 Nd mI„Ir'Val art`iteateg, for i ac€nnzc r.'ridu3.
h3caili S,A fr�,r. 8� c„rs.2:rN 00a 7 ,[-.tin],€ r€aars;� s�s pit rlun tut 1r`3iin�f(der , ntj.12£5 LN.�ard
R�rbr.uir krederndJ.iTS InM4L, n Gransp¢Ytrumx;,:vlercru Modes Xi];Ljii —lenm Parpeo.crutsalii@.rs SEE iL'rP�' L'ti kdic ki'orka
P"4M l'n rw l r„s?r(crtstea S'IT st fiwl 1l anadmt i�t r .urflr, r edc�-aEj; 9�i, f u eirnp x ,ira.r irrrpr a r� :rt Einat.f� is�Pat
i
17
CITY OF DENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2015
I
PROJECT ##17: South 212th Street/Burlington Northern Santa Fe Railroad Grade
Separation
Grade Separation Crossing at Burlington"Northern Santa Fe Railivay
DESCRIPTION: Construct grade separation at tha tcn Northern Santa Fe Railway mainline
tracks at South 212th Sheet. The project I include the construction of a bridge;
six-lane vehicle crossing; full width paving; concrete curbs, gutters, and
sidewalks; a bicycle facility;street lighting, utTliti s and appurtenances.
PROJECT COST: Preliminary Engineering 0000
. 1
Right of Way Acquisition........ $1,5005 000
Construction .. �....$3Q0t10000
TOTAL ..... ....:.. 35,000,000
FUNDING SOU RCE(S) City'gf Kent, FTv4$W, FAST, T113, Burlington Northern Santa Fe
Jtailvay .
PROJEC`1'
JUSTIFICATION: This project supports east-west freight and commuter rnohili.ty in the Green
River Valley. Approximately 29,000 vehicles per day travel on South 212th
Sticct, tpludirlg nearly 3,500 freight-bearing. trucks. The level of freight and
passcngei .,Tail traffic on the BNSF Railway mainline is also increasing to
„approxiin*ly 4.5 trains per day plus the hkelihood of another 18 coal trains.
Grade ,separation provides more ctTicient movement of goods and provides a
sailut104 `to the costly problem of congestion. The railroad crossing will no
longar impede freight and other traffic flow. Reduction in traffic congestion on
adjoining streets and rede.0 ed environmental impacts causacd by traffic congestion
is eybpected. This project will enhance Vent as an coonomic, generator and
provide regional connections for thousands of businesses, employcrs and
commuters.
4.iC,lil—, r vg 4,ttr<a f4 a1r <a4iiaa i5alAli i}d.dit)'Iaa ucat I; 4 - '3tE'aier,, 1m PA,rcii CVItc'%fte-'1.".1l, rIk�w
i a,IN- f reil3M 1i I WA,Uqlr ,;siC get,e%tmcffI l;n aa3 eS9e1,1, V i : #=<1sa a! flt 4tnni! mhwvW24nl II C d 'a(1,f V,; -l:s._n8
Eli miimaion !Fd.n''I ,I lnleigaiat pana,puri4rit. , sitina€11,CTkralj;i,ID IGui€iReUat.erren(Dkli,,P M 6F Pieb9ic:i'af'h,
r s,as;;aanli @.o,,,:[z±b i..,11, €'rid . x 1-")'1;toa afi,W 1 11 ell,:a[7 a&€ 11; t 9 i rnaisp;ra Car€ia:a fa.apl ,r RWnI Board weilk
18
i
CITE' OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
i
VEAR: 2016
PROJECT 418: Military Road South at Reith Road
Intersection Operations Enhancement
DESCRIPTION: Widen all approaches of Military Road S"' at Reith Road intersection to
provide exclusive left t4,q lalttos for each '60pi9ach, and exclusive right
turn lanes for northbound-,and southbound ttafAC:on Military Road South
and westbound traffic or Reith Road. Replace tfr existing traffic signal.
The project will include `the construction of full '%yi4th paving, paved
shoulders, street lighting; storm drairiaO'utilities and ap 4rtenances. The
intersection will acgo miodate the tture bicycle lanes which are planned
for both Military 6'ad.South and It- Road.
i
PROJECT COST: Preltltii"tary Engincerjug $1.80,000,
light of WayAcquisrttpn .,.::.......$20bi(lt)0
Construct otl ..... .........$1 800 000
TOTAL ..... � . ......... ...$2,180,000
I'L1T4Ikt NG S11RCY(S) E1F4; City #rent, 3evelopment Mitigalron funds
PROJECT
.1TSTIFI€'AT'lON— The.#-Sol of development on the Kent West Hill coupled with the growth
in 'tbc Puget Sound area and the regularly occurring congestion along
berth Pacific Highway South and Interstate ; results in significant
congestion at this intersection in the morning and evening peak hours.
CtdAQ c vlpOml SP Goed tla utasl A, Qu_lVtg in 3s.aI:i';4 .a I i d'-hl' ciiml :Et afery i�>e a nit KrF rrt[^ d'2caei �tsn'�'is9ot';
'wrhl L'- 9 4,h,a MIA r bsat tic,i I r"I r1 Irat A 1'State1,9 d^, 9,it111 f i.JY ,..,crhu nkIt a Pion ti elkra3J,iiE h earc6 '
..InHirzFi i r.ii I'd CT III:t f, rD tv.[ligelti'P'i Ili r-rd.l?ru,4y,PvFsl, ,cde'r.IJ;&,itD LI)UlI§al,r,a)'�m(n,Diviu P_t. P"T€' F o4i Wort 1, i
i l"Im F mgd X 1)rty I st"rIc J,S I f, 3,93aa91a'I:fmt„tx,tn .no E alf, f I,&')w]1109!, Itanspa 1 a Gem in,PM J ctu ent sate it[Q'lats.]
19
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
M
YEAR: 2016
PROJECT 919: Willis Street (SR516)/Union Pacific Railroad Grade Separation
Grade Separation Crossing at Union Pacific Railroad
DESCRIPTION: Construct grade separation of thQ �Rfj#bn Pacific Railroad's mainline tracks at
Willis Street (SR 516). The projept wI include the construction of a bridge,; a
four-lane roadway; full width 'pabing; cilngrete curbs, gutters, and sidewalks;
street lighting; utilities and appurtenances.
PROJECT COST: Preliminary Engineering ,..........$2,000,000
Right of Way Acquisition a$0
Construction �l$,000,000
TOTAL_ ....... .$20,66. 00
i
FUNDING SOURCE(S) C`t-cif Kent 17M r5 l MSIB, POT(chi'Seattle, TIB, Union Pacific Railroad
JUS'i'II'+ O I'ION: This project supports �astwest freight and coimnuter mobility in the Green
E ivcr,,V all ov more than 26,000 vehicles per day travcl on Willis Street,
including ove S100,freight-bearing Tracks. The level of freight traffic on the UP
Railroad>mannlmeti�Is also increasing to approximately 20 trails a day. Grade
separations,provide a solation to the costly problem of congestion. 'Ihe railroad
crossing will no longer impede freight and other traffic flow. Reductions in
ltaffIc eotiRcstion 01) adjoir ing� streets and reduced envnornilerital impal is cgmri ed
by traffic congestion tine also expected. This project will onhance lzent as an
er01101rac generator and provide regional connections for thousands of
businesses, employers, and connnuters.
9 fir;6;3._ tr„._Srtr;PS te„a4oPt sx 8u f)!tMO, !6t6 ,SI;; 1,"S i t,ri^6ia h.,..:,aaid[. ant C¢, rdt, s,31. 4r?Coe.me 0) 54(5,;
t t!'�I —➢ro-rgfii h'o ttbiErte s r,iI, NV60mcnQ r=i'I al .t-t�],r a 0. I erierA I.,.t.:; 1 Itrs=i. E[3, m �F.('.r 31( F t'S SLi.,tc,a
It.trv:om I itticrxlj,9Y ,. sWIoarispc"fAiuu w�ivmn E:.t:E r alll, nd(!, 1�ca i`4}'n S kutlia�rvet�teart i#islr, F, t+ llir ,I;[lo
, r.�Ir or
no,l CL;rkd Loton I:'iNfil;S10 1"limpms ii4m, r_;,rlw, I, IIk "th rumsp!sK Wiwi ftnrm x,V,rwrt➢3oat 4JMmel
20 �i
CITY GE DENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
I
YEAR: 2016 �
PROJECT €I20: South 212th Sheet/Union Pacific Railroad Grade Separation
Grade Separalion Crossing al Union Pde�fi.e Railroad
DESCRIPTION: Construct grade separation of the Union Pacific Railroad's mainline tracks at
South 212"' Street. The project till hi0 ide the construction of a bridge; a six-
lane vehicle crossing, rill width paving; coincrete curbs, gutters, and sidewalks; a
bicycle facility; street hglA*.utilities and appurtenances.
PROJECT COST: Preliminary Engineering ..,.. .....$3,OOQ,-000
Right of Wa .Ac uisrtion.......: .$1 5 0 B Y. 9 f Q',000
Construction $21901000
TOTAL ..... ...$30,000 000
FUNDING SOURCE(S): City of Kent, FMSW, FAST, Tll Ainion Pacific Railroad
1
PROJI C 1 .
IUSTrPI Pl<?N: This project supports east west freight and cor unuter mobility in the Green
12tet Valley. Approximately 29,000 vehicles per day travel on South 212°i
Strcet, including nearly 3,500 freight bearing trucks. The level of freight traffic
on the UP.Rarhoad#�Ynainline is also increasing to approximately 20 trains a day.
Grade separations provide a solution to the costly problem of congestion. The
railroad a tossing will no longer impede freight and other traffic flow. Reduction
in traffWlw `^n7lgestiorl on adjoining streets and reduced cnvirorrneatal impacts
cansed by traffic congestion is also expected. This project will enhance Kent as
an economic generator and provide regional connections for thousands of
businesses, employers, and commu(ers.
t Ii'hSR + okI2i-A 14,,Lllaw,I.,HA A 9 Q 1,Blip I Iu .r AI;VA P Pot .ighfr egq, n.Esgr ias E. .,eck-Ss il - „aomx Co'e'is!oc'
n 14,ili E v taq'povc"I ment l 3E l ��tatej, a : f,star.¢ n,uvxt irtlru a fim gt4ou tr.E3et alb:47i;: 1 aea,'�
8 6mi"A(m li cdvndj,i E S fiwl p,,nt ?"w!p„ h'any Ntip Ievn lr''em il]z)AD L.ou it hnp� a v,"i(w 1; Uvi Y"VI r Works
;E, ,).v,T -""TPNC^ rro6snor hat Y rnnsa a (f t erall; F=lt 1:-8nvy m'€adoci 7m,�4 4tia rti 9so,u-.Isi trj
21
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2017
PROJECT 421: 108th Avenue Southeast Extension
Southeast Kent Kangley Road(SR 516) to Southeast 256"'Street
i
DESCRIPTION Construct a new three. lane roadway, 6tv`Southeast Dent Kangley Road
( ) ' ding rebuilding the traffic signals
SR 516 to Southeast 256 Street rfil"
at the intersection of Southeast Keni ' ,gngley Road and 108"' Avenue
Southeast and installing one neNv traffic signal at the intersection of
Southeast 256`' Street and 1`09th Avenue Southeast and replacing the
traffic signal at Kent Kangley Road and 108a' Avenue SE. The project
includes right turn lanes northbound on 109"' at Southeast 256th Street and
Southbound on 109" at Ken#Nangley,Road. The po6dj et will also include
construction of full width pa'itih e6tic" to curbs gutteM, and sidewalks;
Sharrows; street lighting; storm drainage; landscaping; utilities and
appurtenances. As part of this proleC#,the eastbound lell-turn lane front
Kent Kangley Road to Southast 256� xStieet will be eliminated.
PROJECT COST: Mliminar'y Engine ing ...,,{„ F . 30,0;000
Right of Why+>Acquisitron . .. '2,100 000
Construction ....... .....$2,800,000
.,,,—.$5,200,000
t+CJNDTld SOURCE(S), cityof.Kent
PROJECT
JUSTIFICATION: This project will relieve congestion at the Y intcrsection of 104"' Avenuc
Southeast (Benson Highway) (SR 515)/Kent Kangley Road (SR
16)/Southeast 256t' Street by improving the. traffic flow along SR 516.
if will clieninate the left turn pocket from SR 516 to Southeast 256"'
Street=and redirect that traffic along SR 516 to 108"' Avenue Southeast.
There will be a new loft turn pocket constructcd f'f) ' motorists wishing to
travel north on 108t" Avenue Southeast to Southeast 2-56t1 Street. By
moving three let"" turning ar oven7enta RAher to the east, away front the
congested t' intersection, all dircetions of traffic will be able to flow
6<a s— ue,y esPr-an= p,„e ssnn ar;,r A n (,DHAi€}')i edo'3 ar ij,F'h f r:rr;'at,*iri�,.Str�i.c�,;. TUY I ,i pent Sr 'toIr f neo;r.Cilrridnr,
P�iS&€l— e'rrr,htieYuln3h .+R +Pcger laY,�•*nCuf rn s � ,Eafsy,ti ip,it="l.l tl '_r �t I€�i..r.r i,.,:zo-° [:,drr rt�• k-`.E`s F-:=arai '
r,lhnirnfa na �L2rlsraij,,F•. :efttii�rrtt lcancPorraPrr»x.,,site,�`rret.r..t�,1.fiS: 1oc:a'drrrFierr.rn�e�rP t>iYir e,9=4`v'!S-' Ir:Faie i;'orPr.a
1 I t1it r¢rn. w DTP—°pan fair i trfmt !irAAfil sit€rEidI{ €ft1 Niarsprer aEorr irarrr rr€acrnt Pfgo'd SkMij
22
CITY OF DENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR. 2019
PROJECT P22: Smith Street and Central Avenue Intersection improvement
Interseelion Operations Fnhancement s
DESCRIPTION: Revise southbormd and northbeu tmunlaneassignment.
I
PROJECT COST: Preliminary Engineering .....$100,000
Right of Wa y Acquisition $40d,000
Construction :.;> ......... .....$900,Oo0
FUNDING S01IRCF4S} City,ot Kent
i
P1tt;:Jl;f""p
JUSTIFICATION: The southbotind vehicle movement is heaviest in the afternoon peak
eriodi The predominant p t � vehicle flout in the peals period i., sonthbound
on Central Avenue and then left on Smith Street to proceed eastbound lip
the hill. This revision in lane configuration, queu capacity, and turning
opacity reduces congestion. This pro}ect could rc:dcsue She interscction
d61ay in the afternoon peak period from 167 seconds per vehicle to I I I
seconds per vehicle.
I
aaLi:o-n>aMg1,-fj011 am Ai e +`l,r.tlkit, t9 eu. .d; YA't1 vrnigI,1 xy b3.mi ,Yt'otic€t for.t,:rc4{��tnd€, iW ropy 1 Vor,Ww:
tv 17ak lno Gm si;, ) e ,I,( V t Ifr i a i i '4)mij7 b I Viol1l vd IJ ➢ P' tf n I
t [r3iinjhn ( �Ival];k N)Ediigvai' r an,slimlatif,it S„(ewsI rd,r.;ij,LID €mpr ,enlmi iho4< , Y iii' Flqdk.W"'K,
P� sY Fw �fou;t�lx6�. rHtr- S`;r�lna lta�o-vptrl �in� 7rasrnnt� i< rRj, iF{ - rP'R31;€rt F rc+Seet3;o 3.��rk Y,;ta `��%t'aiel
23
CITY OF DENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
M
YEAR. 2018
PROJECT #23: S 212"' Street and 72°1 Avenue Soq*jntersection Improvement
Intersection Operations Enhance #
DESCRIPTION: Add southbound dual left turn lanes northbound lane
configuration.
PROJECT COST: preliminary 1Jtteering $60,000
Right of Way Acquisition:,...... $f5,Q00
Construction $505;000-.
T(D]CAI.
R4me.a aaRi S(r90,000
FUNDING SOURCE S
PROJECT
JUSTIFtCATION� Kcni is an imppKtant freight distribution center in the Puget Sound
Region, The efffeicni. movement of freight, through and within the ('ity
is ciitical. to Kent's eoonomic health. With the completion of the furai
road segment of 72id Avenue South between South 196t" Street and South
200°' Strcct; 72°d Avenue South becorms a key freight corridor -and this
intersection of two important freight corridors (72"d Ave S and S 2.12t r
Str6e!) takes on a Highly significant role in refieving the congestion often
loured on 4h/cst vailry lfighvay at peak periods. Ihis improvement:
reduces future; southbound vehicle que`.ting and congestion and has the
Potential to improve intersection delay fiom 193 scoonds per vemele to
63 seconds,per vehicle.
i
`. Cd3.(}—f ra,ettio,R tt Ery,�fu,n ur;T �a= 4F+R,liBy �7a r [..i1, ',dJ 6 E argpap h<tut .r a,cg,7 k e Pltre{(-k..tt9 t, rzcsnn .�o.ci+iors
A2_rR.s.t '$(Ana 45 qEeer.yir 4nt;vanenY E$a.avr �'yiefsy,IN WtJer;�it [. dt<n "hi,.fiirsr iHrt el!„B;r'.f4 � _d:^f'1t
s rd mi wl Ij'en Ff,,dcrtll _ S Hr,i dligR 13r tt:5t3spoR`9.t6 nu )SIeni� 1rder of IWp,a+e... p,I�Psttufl�YtS"i1' etfj,I tad 1,Vrrtr`r<e
v,-[Flu r2 E.(,,,I g] , I Star€err 9 r Srllq)pt rs hon tl'r'agn of € di'l t; 0 0t. rr,R:RSpot i0Rar E Ill ru c IFM P,Iard 1 1 '
24
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2018
PROJECT ##24: SE 240`h Street and 104"' Avenue SE (SR 515/Benson Ilighway)
Intersection Improvement
Intersection Operations Enhancement
DESCRIPTION: Add dual northbound and southbound let kturn lanes. Add southbound
right turn pockets. Modify sTgpal phasing
g. € rr
PR®JEC.TCOST: PreliminaryRYz >ineerm .......$120000
Right of Way Aeqursition........ $275,000
Construction r.....$1,205,000
TOTAL—. ..,.$1009000
L+'UNDING SOURC E(S): City of Kent
PROJECT'
JIJSTIFIC,ATIOM I'01th Averu( (SR 515, also known as The Benson Highway), is the
primtu';, north south route on the Fast Ili" and serves as a major transit
route. With four to five lanes in its current configuration, this roadway
has been vlidened to its practical limits. Improvements to intersections
along the �oraidor can have positive effects on corridor congestion and
improv€: efficiency. 'Phis project woutld add alusuing canac ty for both tlic
ritartfth.pund and southbound left tuna rnovements while: continuing, to
provide two lanes of through travel. It could reduce the intersection
delay in the afternoon peak period from an average 110 seconds per
vehicle to about 56 seconds per vehicle.
j
t ., :EJ i n.gceifon l'3.n.;,,hun c(d ai ctn�lity tl(d. a'p.i4i I i'tei;;ki2-� nu 4[ratcg} rr k.,a°c;i:. . ,tit,-Pas��na.¢ u(�c.v; '.
6 aseeEnxtu s l;.rdeKRl],6 —s'ca Eel�it(n ip;n1 [5or'6d?m❑Sv:;ierm(bruesal�;p_,[t3 r,ys(_a1Rris�,a carenY&.°iafuif Ss,="i'i' 8 aisq i§'a('Ict
I I k'A [1m, 3_.4 IS1,-E,ti sa;'—SmNv ;mypn.i l � 11; m:: h 36wq I 00(H kliwe 'Ve nu Bmw4f Sinn I
25
CITY OF KENT,
SIX YEAR TRANSPORTATION N IMPROVEMENT PROGRAM
YEAR: 2019
PROJECT #25: IiRilitary Road South Widening
South 272"d Streel to Kent-Des Moines Road( R 510)
I
DESC IUPTION: This project will widen Military R,oad"fro n South 272"d Street to Kent-
Des Moines Road adding a center left-tum lane, bicycle lanes, curb, gutter
and sidewalk. Also inelnded' is the construction of stomi drainage
improvement and illumination system improvements. (Note: The Reith
Road intersection is a separ to project and is noOhd ided in this project.)
PROJECT C4)ST: Preliminary Bnginecring ;;,,$2,QOQ 000
g y . q
n........ $1000,000
Right of Way Ac tusiYro
Construction .. $]S,SOOQ00
TQTAI ,.... �Ig,S00,00U
FUNDING SOURCF(1). City of:Kent, I7e416ruent Mitigation Funds, TIB
PRO,ID+CIF"
f
JUSTIFICATION: Tfie�level oU.6velopment along this section of Military Road South has
;cached q point where a, separate ceriter two left turn lane is required.
During peak traflit''flow hours, the roadway cannot acconmiodate the
traffic voltunes due to the large number of vehicles blocking the roadway
. waiting to make left turns. Most sections of Military Road arc lacking �
41d 3lks and an adequate storm drainage system
t.i,l lfi—tt wsttnrr P,t Frr_tfro. Asa+? et €,�IiPf'�C t.rmJ ?<ASs F,,;g lit F=.u,m sir a,.!ibfw Lve¢"U hay.1.:
€ b7`sfl�=-_�f f i,t IbiEFn.rds ,r.a€a _=e tt 6 ;east IVI,n I d(�t ri,l,fi t , E'€dera€ f s :a :,7 nog n., U,r]t4dE,,eJ, 9i�i s)hartf d
6aEio.(:'.i",Al,R I 90,phi ,,lr trail"I"m mtins.,x Azm, F,ror 4111: :,tsu Loisl-b:,ref3a camp €.i&n a<t; 1`k,tl B'WxwVVorks
o "It vi"Ic Loan[;�taae].4 i im, i 1 amjlog( iv,o tntge`irtj tr,,n' j, zlt Viman+ Mfm lm '),o ,m.n,:Soa d [°lief(]
2.6
CITY OF DENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2019
PROJECT ##26: 132"d Avenue Southeast Widening—Phase I
Kent Kangley Road(SR 510) to Southegq 2#8'h Slreel
I
DESCRIPTION: Widen 132Id Avenue Southeast to provide a five lane roadway, including
four general purpose travel lat es,.`a center le$-turn lane, and a facility for
bicycle travel; modifying tie existing traffic signal systems at the
intersections of Kent Kmgley Road and Southeast 256"' Street. The
project will include the G,ttnstrucfion of full-width paving; bicycle lanes;
concrete curbs, gutters acid sndewallcsy street lighft,ag;, storm drainage;
utilities; and appurtenances.
PROJECT COST- Preliminary Lngine'ermg f..,.. Vi,80 ,000
Right tit Way Acquisition < .$3,100,00(i'.;,
Col irstiuctiq;
�18,20( Q00 >"
i
a..n..e.a PC�R,. .1_,.
TOTAL .., ..,,.S25,100,0Q0
i
FUNPJNG SObRCE( ); Ch of Kcnt
PROJECT
,T1STIFICATION: The levetr f development along this section of 132°1 Avenue has already
rcaclied the point whereby a consistent five land roadway section is
needed.46 providc efficient icft faun iccess into adjoiiiing ptoperties and
ac4o,,xinkiidatc torecast traffic volumes 1 xistin- traffic volumes that
excccd l d,{)00 AD] (n,ar (lie intersceticn of l32"VAvcnue southeast and
Dent Langley Road) necessiiaie a five lane sectinrr. Sidewalks and
bicycle facilities will provide inaultiniodal access to adjacent land uses.
HiUy Cc,3pcsfiar lM a,ionan, o, Q,ulhi) I W,dcl, j.2'.hi.'I �Iig'j,I tf mut,,t I m k gy 1',rrlyoH(-, L-A evom,ry con idw
7iI M I i6,lat14 b; s, @� dti�,iC lin.Eetn�eni]Bu <Ci�Sta t+if,FLA 9etkls� vant ilA(Inu m w'w, 1P,e4ve.Vl n ;,S kujmd
6 IINI[hAP ! �e ctl?ra€�, pro PnPtllil;tmt Hd;��e*tie=r�� �n 4,&ns PoJ(1] Impim"w"{9;NO rcFI V puEthic lVorl'k
Insea i re d i n,3cat<r.S"82"-iiu� a ,� u; toe pa it n. enge-- „ If,rla..cr;'; a Hi F Faanj(3'atej
27
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2019
PROM CT 427: 132°d Avenue Southeast Widening---Phase If !
Southeast 248`h Street to Southeast 240"'Street
DESCRIPTION: Widen 132°d Avenue Southeast to proy de a live lane roadway, including
four general purpose travel lands, a eCi#ter left-turn lane, and a bicycle
facility; modifying the ehrstlug traffic sign#q system at the intersection of
Southeast 240`" Street Tlaioject will nrcJ(tde the construction of full-
width paving; bicycle latres,`concrete curbs, gutters, and sidewalks; street
lighting; storm drainage;utilities and appurtenances,
PROJECT COST: Preliminary Engireer t7 $150 000
Right of Way AcqufSition $1,560,000
LSxnslt4ctl(?I7 $ 70;060
TOTAL ...-......
5 7,0U0 d➢IibE
i
FUNDING S URCi*(S) Citytof KWI
PROJECT
J JSTIFICAl"JO d: The level,of development along this section of 132"d Avenue has already
reached tte point whereby a consistent five lane roadway seetion is
needed to provide efficient left turn access to adjoining properties and
accommodate forecast traffic volumes. Sidewalks and bicycle facilities
ruilt provide multimodal access to adjacent land uses.
Loiagctit{on NIi01,1t(4m and[ tit I (i.i€ItIA 1,'0 d i,ei;iu A Ow a krr;twe' Dui =.5��€ef!-.ti,.r,3s�.h�.t onn.i t,mlitlmo;
lad 8I:- F vci (is "'}built gitve4 6E all ol( i i Istet f,k i Vpd""'�i & ➢ :1;=EYI JS�I i�i+l5�1 t 1 t f� �d'`i '� �'fi
rli e7 in, jt.dmIq.l S 9uiJHI""T� "'pAmIa uc,a]'�,, W 6IIII); aunt ;F"VO' PtAWic iiwL'
"!�i�,4E iiu r a r,ap i"3fek�(.4t�--6ari.rte j'r.�aspcu ie t�aoe Fsi;�r�m !t p.fe,rrsl� 'laF tlraeFsprork.tPu ea Im" r .'n"JI Etna?d l`r1Nte7
28
CITY CAE KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2018
PROJECT 928: Dent Kangley Road (SR 516) and 132rt4(::Avenue SE intersection
Improvement
Intersection Operations Enhancernent
It ..
i)ESCRIPTION: Add northbound and dual left turn lanes. �
I
PROJECT COST: Preliminary Engineering 0,51600
Right of Way Acgyisition ..... ...$1.75,000
Construction $940 000
TOTAL..... $1,200,000
Y. .
P'iAdDINCBSOURCE(S'); city
,of-Kent
PROJECT'
t
JUS'IIFIC:ATTOM Keitt Kangley Road (5R 516) is a Principal Arterial with over 32,000
daily vehicle trips,_I32"`1 Avenue SE is a Minor Arterial with over 14,000
daily Aiyle trips. 'The demand on hot]) roads is anticipated to grow in
the nee>t �;dccadc as growth in households and jobs on Kent's East Hill
continues fd develop. Over the next 20 years the growth of traffic on
132„d Pvi`zfarc, is prcJected to arovr at an average rate of 0.8% pcl year.
This tiacans the demand on the roadway would be 15% higher by 2033.
The intersection of these two key roadways bceomcs a chokepoint for
both local and ii,Lioral cormaute_.rs, Tills imptoverneril reduces existing
and 1liture southbound congestion. Tt has the potential to reduce the
intersection delay from 109 seconds per vehicle to 44 seconds per
vehicle.
f'"4,2C's- t�i{ '4�na`a¢i3F .hdn ara is Qt�€a'i3r�a td ia( ,Yhs➢ .9g@it,t Yin,,:f�A egv d w -rcEt-ti rtiFle-4hnnun Lar¢'ida¢'q
R'Sd3a- r eight%IaM 3 . . ,g,&l N ,Sa3,. iHw' l,SPar�,ViA R e&,,11 Vedelall,2iL'S ifwar';
Vliwm"0c'n GFederstif, i T`, I,011it,n! s r ii3s}umfi ul ui11°:;0t;n I Vedendj;ti» F oc"I ompio,'wen Y2i teao,FVVT6 'aWir works
"3rua9 tl,un To;r¢[ €efet.,,@P—Sul l cc Ir2n�po !aa r ' I aram 11e i..yi [ Bpd` 9rNna1: rs.iattt%o�.m i,ute_tE ixca � �hafet
2.9
OITV OF DENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PEAT,: 2019
PROJECT #29: South 260eh Street and Pacific highway South (SR 99) Intersection
Improvement
Intersection Operations Enhurtcentettl,.,'' I
DESCRTPTIONl Add westbound dual left Auin lanes. Add eastbound right turn pocket.
Modify signal phasing. ,
i
gi $
PROJECT COST: Preliminary� Engineering 100,000
Right of Way Acgws Ilan ,. .. 9 2S0 000
,
CoiLstruction j,�„ $90(k000
x i
T 0TAI:,.. .......... $1,M),000
FUNDINC St3IJRCE(S} .`. City,,o Kent
JUSTiF1CATION: S 26W" Street provides cre of the few direct ce mnections betwecii the
Pacific llighway otridor and the downtown City Core. South 260th is a
MUltimbdal coizidor which acconurrodates vehicles, pedestrians,
bicyclists and bus traffic. As the IVlidway area redevelops into a more
t innwicial/residential mixed-use zone, the traffic connections to the
Military Road neighborhood and connections to the valley retail and civic,
center "need to be updated to highest effi6ency. 'Phis irrfersection
i1wrovetnomt reduces fituic westbound vehicle queuing and congestion
of over 500 vehicles per hour and improves the rntersectiorr_ delay from
180 seconds per vehicle (3 minutes) to approximatoly 87 seconds per
vehicle in the PM Peak Period.
C Ali wr,j Air Q4g,"'14 i,flu O •9'Ar l t+151zi A,! le Sit,:zrml l f�IcraSi-a,n ttlC 6 n v f,lw, :ul,isdor;
i �efl—kteu,€ii sHaD dt '§l slc;i, eed,..v3 rrns,1.4Ulneafss*e t d 31G�
d E, 1p ➢trnPj,11 S hArWp' at .i,W-,poZS,ntsi vt,mr ji c cico rll;LID tons')pro,ens,oro Dkij'i; n4"lI`&r—public'svrrrprs i
S.,u,i'iud Ionf lS+fxl j, :Ls -SlU asa HrAn"P ?i> sua P^rn�;r, �,'cr;,,r'aR], sr#e �rtes�ap� P.,i3na 1`Tgo ,sill at roz,u "ii+ftcI
30
CITY OF NT`
SIX YEAR TRANSPORTATION ION IMPROVEMENT PROGRAM
YEAR: 2019
PROM CT#30: SE 256rt' Street and 1041"Avenue SE (S1R 515/Benson ITighway)
Intersection Improvement
Intersection Operations Enhancement
i
IDESCRIPTION: Add northbound right h R01, Modify sigiv phasing.
i
PROJECT COST: Preliminary hugineennp $ ,0oo
'.a
Right:of Way Acgt I$Won ....... $150,000
f
Construction $22` 0
T'OT'AL..... ..,:'o ...,...
FUNDING SOURCE(S) City of#Kent
f"
i
PROM C T
3USTIFICATION: At the cotnfl4€nce of two state highways (SR 516 and SR 515) this
°intct�I rtion Ajae iences congestion during most times of the day.
Approoiiriately 33000 daily vehicle trips are 'traveling east/west on SR_
' 516 (ICent'Kangley) where it meets SE 25611' Street and 100 Avenue SE
at what is commonly known as the Rent Kangley"Y". 'ro help facilitate
nolthbou nd movement at this intersection, this project wilt provide a
dedicated right tarn lane for traffie flowing eastbound. This project also
provides some signal improvements (upgrades) to allow changes to tine
signal timing and phasing at this in%ersectiorn. The combined
improvements are estimated to reduce delay on the northbound segment
from 156 seconds per vehicle to 86 seconds bier vehicle in the peals
period.
i
C tin sir»h«ic�i tiSct:�It.'iG—der{cfEip,•Eis tlr.ns,ans3rn�r� .•,yt�nss t FeEieralI;6133 €,...�l l�a��.eovea�rFeir z;b n . rT,,I t'. .Public Ww,Ls
e;tFund Ix r.i Yu,j.ST9,—S461 MU I IAIMMIA r f m;M"Y111 JVM;,eAlP 6 art
31
CITY OF DENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR. 2019 �
PROJECT #31: South 2121" Street and 84th Avenue Sq r Intersection Improvement
Inter,veelion Operations Enhancement.:.;
DESCRIPTION: Extend eastbound left turn lane and add noxlhbound and southbound dual
ign
left turn lanes. Modify sal phasing.
PROJECT COST: Preliminary Eggmeering ... 130 000
Right of Way V tagtfisitton......... $420,000
C OnStrUCtlon .. $1 nlY" 00
TQT AL ..... $19800,000
FUNDING SOURCE(S): City 7f-Kent
PROJ1 ECT
JUSTIFICJA'TION� This vlrersection experiences congestion dming most times of the day.
Both roads are'Principal Arterials and each carries over 25,000 vehicle
trips per day. The demand on both of these roads is expected to grow in
th< next-�decade as growth in both freight movernent and residential
developny'ot in Kent's valley continues to develop. `Phis l�srojec( also
provideg §one signal improvements (upgrades) to allow ehanges to the
sig ai timing and phasing of this intersection. The improvements would
reducc congestion because of heavy demand for left Urrn movemcnts. It.
is anticipated that the;sc, irrhsoverniet,ts could reduuc the in'terscetion delay
to as little as 47 seconds per vehicle.
f,r41's�— n sftois r43ne'rtinoi a;Id A It +'[laIi;.y IN r ( l[.. I'll` r 6 a 63 StA 0 li,.`YEvIItc'T, . P,a.rr6-St rr(t Cit ,I Cnirz<3rrI
1 i,lti2'.'—" +�P,;3F H.obYiRii �?€�al�i2 rnri.i�xd'trf Rtat :!I`seRzej,? 3 r,dgeul I r3r.�rArtwid ir.irm zoo ttl f i�,Irma flPar.'tt� i
6 [,ia.sti n I <.d ,II[.t G -6.x..I1ig;..rut f r.n.e€ror S.y. mt- ll cdcra8]y I h8 f ttitnoc2Y eea1 Vi 4rr.r p 8{'F'i'. p u€vL,t%s;rb.
d rrrtr 3'�ri rfir,a 1,4t'Ie ol: 'Tw hirrt;itTFif'It.irctt 4til uii;t7 [Rc@.r:ti1: (Pi: @iAri It hr:per IT,i r i Enna rtt!]thieI
32
CITY OF KENT
SIX YEAR TRANSPORTAI`ION IMPROVEMENT PROGRAM
YEAR: 2019
PROJECT #32: Meeker Street and Washington Avenvgjnterseetion improvement
Intersection Operations Enhanccnzent . >°
DESCRIPTION: Add eastbound and westbouud right turn "ekets. Extend left turn storage
pockets. Modify signal phitg.
i
PROJECT COST: Preliminary Engineering ...$W,000
Right of Way Acquisition ... ` 50,000
Constraction .... %850,000
TOTAI...... :. ...$96(;600
I
Ii UNDINC SOURCE
(S): City:of Kent
PROJECT
I' i
JUSTIFICATION., This is one of the btreiest intersections in the City. Washington Avenue
81) i3'a Principal Arterial and Meeker Street is a Minor Arterial,
Was"Wton Avenue carries about 205,000 vehicle trips per day and
Meeker carries about 16,000 vehicle trips per day at this location. Much
of the vehicle volume on Washington Avenge is truck trips headed for the
regionaf%ighways and the Ports of Seattle acid "l'acoma. At the same.
titnne, inttrial automobile, bicycle, and pedestrian traffic between the west
side ofKont and the Downtmvo City, Center needs to main-'river through
this busy irntersection. These improvements will have the greatest effect
on improving the efficiency of that casi/west movement. It is anticipated
that these improvements could reduce the intersection delay to as little as
`i"r seconds per vehicle.
tM1 4ip- tio, ;esiltm 3&tti' xttm,Rind An .Ji,ft (i ttuatJ;tlA Futig h t AvOonstrt4r*, 7oeLmi.U-`7e al(le-PaeoeI,e t fn'noo'
f sraRi' S }t M0143 s f &9 e m.t�.[3t a Ce'C,I PA di, i it ?dmh n t i.€itm &liiti BrA ar'[€
€.Es anatu t j1(dVrfllj; 14 bo,pine¢t e in"Pt3r1 ti;f i tt,Semn t3 comi'jt I W t v aE Di to.ct !,') rF 9 nfiiir Ot'oi is
d tae[p'uld iofm Swd; �4"— h w1i'r,r tiaqe.dtz d3dion fit,rsz „aE mtpowd18tata] j
33
CITY OF DENT
SIB: YEAR TRANSPORTATION IMPROVEMENT PROGRAM
i
YEAR: 2019
PROJECT #33: South 272oi1 Street and Military Road l<l"tersectiou Improvement
Intersection Operations Fnhancernent�,m'
I
DESCRIPTION: Add a southbound through lanQ at the innte'xsection. Modify signal phasing.
i
PROJECT COST: Preliminary Engineering , .......$20,000
Right ofWaV �ginisrtnon ,,,, tt, t...$0
Construction ......... 240.000
TOTAL....,
FUNDING SOURCF;(S) C rty'',#f Kent
PROJECT
JUSTIFICATION- ate increased developaawn on the Kent West bill combined with the
lack of alternative north/sb th arterials places significant local congestion
on Military Roxlel, Oil those occasions vAien the Mate highway Systoln
(1-5 andlor State Canute 99, aka Pacific Highway South,) breaks down,
Military Road becomes the alternative of choice for regional diversion
tra(lic, This project reduces existing and E'ulu e southbound congestion,
i
ai�uugnd tra 41(htiifW td dUPooll1, I""1 r_11401.ttna0 ,ta,l Ler, n Y>vr"fl- C411e imcull'.)1-1'I idmZ
4cPSlis a,€a,I,a is roffAiiy n[€„i"Ins.,tmfv€& I y d ISioteI,k1 + -I,if,7 1rarf,ij1 nsi as„n jitd .fl�•@f9S ale-nrd
i vnsat t i C avtij,�a krl s`6rEcIft 9 is rtsportuon stc;ar. I"€d o';fII: a,lA 1 r,,..I rtuys IIs Iidt tj1VPF tublic';vw 4v
cussVjmdra.anIS>sI,I,S1P—Rw ra" 'I.;nsix,r i[ '3.,a ndram 1 Fc6,t aii;. IY . IIi"]"1a Il,ii ,IA .... sna n4 F'lw d JSlafet
34
CITY OF DENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014 - 2019
PROJECT#34: Street Preservation Program
Ongoing Cilylvklc Program
DESCRIPTION: Projects that maintain bine existing` trat6ortation system by overlaying,
rehabilitating, and reeoni'structing the existing; _asphalt and concrete streets
throughout the City.
PROJECT COST: Preliminary Engineermg .$4 000 000
Right:x4.Way Acquisition
Ct nstructain 56,OtitYy100
TdBTAh...,. .. --$60,000,000
FUNI}, SOURCK(S) City of Kent
I
PROJECT
JUSTIFICATION: The C rty.�qsscssed the condition of its street network in 2011. It was found that
»rang of. tho streets exhibit deficiencies that reflect they are beyond tlneh°
expected#„rfbrrri;:nce lif4: and in weer; of a maintenance or reliahililation overlay,
or some' amount of reconstruction. Moreover, historically, the amount. of
pavement resurfacing, rehabilitation, eoid reconstruction monies the City has
budgeted cacti year has been insuffic iont to address the deficiencics of its, street
network, Insufficient budgets to Perform this ne< rssary warty _results in more
expensive maintenance and rehabilitation options,
t4l=^�}- COJ ge511il3A Yoliir-tA1:,AYtd t4Ba,i i:ge Jt ,{eL1�,r, .`,9 if,f±lpf,� PI4L I,11 to, rr4fCHl et'Me WII'vw[e€urfi'ft'
t;P .€t, "viMmlif ,itate?u an+e,U,..,aIe a I,Iaiej,.IT iA w L:e;, n,,,n,>.I Adwi,aIiA radim,Ir e e,r,t,.o-d.i soh-<�et9
r fiwi Aoii lt,.d,,Al,iI , Sara r_f€i�.se is eogpocb 0f) tiy'SIm3 lFede;ntt:a Ph; 3.or tI lh'pr� u?i,taru:;F'W t'F F n,thv 44fwk[
1,„ap grpia d a oll" I`"+1¢i't,4(k —i§[n P.0 7takaspm,3 NOWT V ronr.IT It, ae o'A iy t [s rt anu3,,�r l.i Eam€:tnpt + .aai Motud 1St3etc1
i
35
CITY OF KENT
SIX YEAR TRANSPORTATION ION IMPROVEMENT PROGRAM
i
YEAR: 2014 - 2019
i
PROJECT #35: Residential Traffic Calming Program
Ongoing Citywide Program
DESCRIPTION: This project will develop and implement residential traffic calming throughout the
City on a priority basis as furtiliiig allows
I
Engineering ........; $750:bo0
PROJECT COST: Preliminary
Right of Way �gUisition........ ........
Construction ... ......... $105q"o
TOTAL..... .` �1,800,00
FUNDING SOURCES) City:0-Kent
PROJECT
JUSTIFICATTONF Theprografia,was originally established in 1999 to address traffic concerns on
residential :treets. The City Council recently adopted a revised `fraff7c Calming
Program in order to make informed, systematic decisions about actions 10 correct
those concerns, There has been a substantial increase in requests to the City for
inslallat`gI n of physical devices within the last couple of years that resulted in a
s gra£eai1t'mcmase in the number of speed and volume studies acid required
numerous public meetings, 'Phis program will allow for adequate traffic studies
to heep up with the increased demand, support slat!'resources to perform the
studies and vl=ork with residents toward resolving traffic conccrns, and fiord the
purl base, installation and constinction of physical devices fnr res'idemial traffic
calming.
t.aasp_ sotF .:Es��c;°H[f�a tics ttQaS k�. ey�n�l:4y,I. dri.�SJ.�i as F 9„•i�,hF.,otw r;, rn€et>q 1� p; r„,:l.4- nrp snsro er;orri�'er;
4i4?S7P3- .p o2ht%iobdnv AE;aZeAk Iin e'OuVO" rA „tat(i,} €} It (17'd rtn'a[ice��9
?mile'jii <r II.'k,"i1, 1 is ln dlipe 'i rs l q'kx nips i Srsteeo Ci r 1 aYL z-6t. .,rra @nq Jsuuidl D ioaY, i'VY i i,-ir0fie tror;.s
"4eir,t Fo-cu.l4 n,r' iiatr1 yU Sill .I' :-rsEsp,,, IgHml r't o2r.mu muoy,iuit'io ti eld Waal tt 1ti1a10I
36
CITY OF KENT'
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
VFA.R: 2014 -2019
PROJECT #36: Traffic Signal Management Programs
Ongoing Citywide Program
i
DESCRIPTION: This program will analyze interseations:for potential installation of traffic signals
or other traffic control to insure safe and ellicient use of the existing and planned
transportation network Anly'Sis of turn movements and collision history will be
used to prioritize new trafa Signal installation's.
PROJECT COST: Preliminary eering........:t. ,..$600,000
Right of Way Acquisition........ ........$0
Construction $3,600,000
TOTAL..... 'w�.9,200,0019 :a:
FUNDING SGIJRCF(S : City(xf=Kent
PROJ�E,CT
JUSTIFICATIC91'sd: Historically the City justifies the need for two new traffic signals per year to
meet safety an([ mobility needs. This program budgets for projects needed to
meet the`increasing>s'demand for signalized intersection control and the constant
need f0ftifllic counts to monitor vehicle volumes and behavior. It also supports
the replaecei rent of old, outdated traffic signal equipment at currently signalized
intrrrcctio'ns, The priorities for traffic signals will be set by transportation
system signal warrant studios which include studies of volumes, collision hisi.ory,
pedestrian mobility needs, and roadway geometry. This program also hcips the
City maintain level of service standa_rdq necessary to nraini,ain concurrence as
required by the Grov,th Mauagensent Act.
%IA Q o rM,on'�I o-t,;6awl u.l SFr r 4t. E eY raI u-i I I idkWA hoi eVatept for r ,oi
i.,...f Pf ail ISN u- u aA ➢,do-d r ,.o- o-a 'ida,h ,I,ergw,IF,<i .a(a r&i.'v tra.aui
.IIo-roiwr io (n o-,6,vats,ti , .r1r -m';k tear'ovemcm Di l l°PW IF Public Wl"-&s
&-usr 6-Elfin r on (`Tto-o-;1„el' -ZsIwbr;I esnsro t,dw;Peo„r:im Ir,u.r2r):1 o-r tr:urstt ivion Jolprov,mot Holy !'Aair1
i
37
CITY GP KENTT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
i
YEAR: 2014 - 2019
PROJECT 437: Miscellaneous Intersections Improvements
Ongoing Citywide Program
DESCRIPTION: Improve miscellaneous interseptiorts Within the City to accommodate future
traffic volumes. Provides fctt, improvemeits to the operational efficiency of the
roadway system includirig�r- echanneliration signing, signal coordination
,:priority, Inteiligen transportation Systems, signal
programs, transit signa
upgrades such as protective/permissive phasing and LED signal indications
upgrades.
i
PROJECT COST: Preliminary Fngmedtlittg ,........ 5,000
Right of Way Acgtisition
i
W$Iriiction ....$255,000
TOTAL..,,o: $304 6{6(I
I+UNDIlNCa 56 T tC1 (S} City;,,of ICerit
PROJECT
JUSTII+IC"ATION. The IYausportationMaster Plan identified several intersections that will nccd to
he irnI to acconrmodctte Future traffic volumes. These intersections are
spread th, ghout the City and are not included as separate projects will-d ) this
Ci-Year`TIP. Increasing the capacity and efficiency of the existing roadway
systesm�through operational irnprovcIncuts is a very cost effective element of the
trap pcirtation program.
i
COAQ -n"n;,e_kFi rf iV7s.Ft,RcUv 3ns3 An I,.a1.xnlf9�-�. " Lreagis3 s€ ur @r iQ6`g} jnr ttef u
F iB i:�I83—zv ea„hs IFBer[7ilrt .its aPi'-2uveslnseu:nd . u[:d vjC fi € 4 5 tiri,-vi € .ens.( lain* tsi 'rtusiv[1 r a,a.€t W` f 9.i..tt'3
�1 aaiineii.z a is; tertiJ,q9w Irtel bg rt 11,dxs;ru3 i m.rsr 4i,c_xr r,j.'tM MI;NO g,nil Ikon (,l cmrnt Ills or c, V'k I i, W.b N&
;ir:r?+rrFian tzuaimC¢nr.tscIic=isrAII; IIT—'Pennsp'wliiIwli B mp!m"foz6,f Wiii et '-'i iI
38
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014 - 2019
PROJECT #38: Comprehensive Plan Update
Ongoing Ci",ide ProgTarn
DESCRIPTION: This project consists of an update of the"lransportation Element of the City's
Comprehensive Plan and the Transportation Master Plan including near-teem and
long range planning of the C.tiv's: tra i p_ortation system needs. Project costs
include consultant contracts'" for transportation planning, concurrency
management, public mvolvenlent, travel denrla0 and traffic operations modeling
and analysis of potential financing strategies-to-construct, operate and maintain
the City's transportation Aolwork. The project includes staff resources, hardware
and software to analyze itil e and monitor the transportation network.
PROJECT COST: Preliminary F J inecrm $450 000
Right of Way Acquisition-,..... ....... .......$0
Construction ....,�''
FUNDING SOURCE
(S): City of Kent
PIfC),IEC,T
JUSTIFICATION: ,The C:ty'=ai2008 Traospoftat on Master Plan identified the City's transportation
sygle:n ne ds out to f1k year 2030 but was based on the City's 2004
Comprehensive Plan. This project will support the City's 2014-2015
Comprehensive Plan Update by incorporating the City's updated household and
jobs forcoms, into future transportation demand model forecast scenarios and
develop possible transportation alternatives to accommodate the new, growth
7 Projections" he Cify must be in compliance with all stag✓, county and regional
policies in order to be eligible to apply for corilpetitive grants. The City
el[deallears to maxinn.ize transportation cfticiency, investigate methods of
measuring coticurrency that incol:p0latc all modes of travel; better reflects the
ways our Community is changing, engages the connimAr iy irr discussions about
futtsc transportation inves'Unents, and investigates various ways of funding cur
future teanspo tation needs,
i
r?Oio, i,xte3o ¢f, [xrse in..e¢a ile iavml s ur-i;i+i3.
l i.4 FA,,�dlnl ,ii " n i"imni€ooni eG' ani� fii3 &taznad
`Anfeir.aP rn �1,edc all, e o kidli Sy,d,,m,, LID A mr 0 Brae..*,we,u Di,irief;I tfr'S F n valtcV"A', '.
Sav ;f F'v iai i�u rrnnal;mt rer iq{rre IN,, raid:. 3 YI ikion Butpen .n rt;:as!€ .F,l tavel
39
CITY OF DENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014 -2019
PROJECT P39: Ch.annelization (Street Markings) Improvement Program
Ongoing Citywide Program
DESCRIPTION: Provide street marking projects thronghout the City to separate and regulate
conflicting movements, define paths af;travel, and facilitate safe and orderly
movement on City Streets.
PROJECT COST: Preliminary Engincering .......; (7;000
Right of Way Acquis}taon........ .......$0
Construction '
`
TA ,�g+ ,.., ..SG9Q..q��r1
A$,P' .L .,. is ,.,.. ,. 9FPV� '.
FUNDING SOURCE(S): City of Kent
PROJECT
aintains and updates The eharrnelization throughout the
JUSTIFICATION: This ongoing program m �
City. The City 1sas 1,648,8 73 hncar feei (LF) of channalizatiorl striking, 445,300
raised pavement m�rlungs, 22,012 LF of C curb ar)d 7,179 LF of painted C curb.
Channclization helps to limit contlict points and directs motorists through areas
Of complexity. These markings are also used to delineate left Win storage queue
'11.reas and (teceler•ation areas li)r 601t fill-,ing vehicles. This project pt, scrves the
capacity and efficiency of the existing roadv✓ay system.
l t,'„j—r >�te non iYi ¢ aE+3� A .3 aAinalit, `idea€,:had' Ail , ,n ,+.gio,p+ca
S e84:Nfk- z np€i Mo'bifih 'wgi". wNI'm"fl Bo d i 4,;wj.i i A .Wl,ral m;l h,hmn ,,+w J4,,�[. d�° @tI",R �t.iv2od
6 f.,u nR i,rer I R vd,"al],a['ts I11i01ige 7YaeYts or9,,.w.,s,a�,3a I Fedee1I1;7._l€ a "wf lmpe E"w,at li€Sk tc! :z ':° v t'. P[Na •'LmJ,
lint'„o0 lee.erI„nmI, ;I'-SuIN,. 4„ripen; ,Iiwf P-(,gp r, I],odz,MIS Tj i� y k F,fl hp 01 061a)rrtparo. NY Es(slci '
40
CITY OF KENT
SIX YEAR TRANSPORTATION NSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014 - 2.019
PROJECT 440: Bicycle System Improvements
Ongoing Citywide Program
DESCRIPTION: Make miscellaneous improvements to the city's bicycle routes as identified in the
Nonmotorized Chapter (Chapter '6) of the adopted 2008 Transportation Master
Plan (TD4P) and the hill 200?) onmotorrrec sub-plan. Bicycle lanes are usually j
part of individual street ttriprovement projects and each of those projects would be
itemized individually. The costs of the bike lanes added to TMP Street projects,
estimated at approximately 49 000,0.00 in 2007 dollars, are not reflected here.
This project is,for shared lane Iitrjjnhg and signing, thatching grant dollars for
filling in bike lane gaps, and for the extension of the shared-use path network.
PROJECT COST: Preliminary Engineering ! ..
.. 000
i
Right of fty Acquisition .$75r000 "
'Const uctioh ......... .....$734,600
....$905,000
&1JND!9I 861 RCE�S) C #y_ofKerit
JUSTIF'1C/i'3 ON: the 2008 Transpoi6tion Master Plan and the 2007 Nonmotorired System Study
proposed urnetwork of shared lane routes on 'transportation corridors throughout
the city t elp connect the bicycle, system. Lane markings and sign postings can
iniorrn mer'torists and cyclists of those corridors best suited for significant bike
use, These shared-lane facilitics, can provide critical linkages to major cycling
activity centers and comicedons to the shared use path systems. The city has a
priodti,'ed list of projects for bike lanes, sparrows, and shared use pafhs. Tiris
project can help achieve the City',; goals for improving mobility, -reducing �
vehicle trips, increasing physical exercise, and improving t�ansporlwion
connectedness.
('"JAQ ( )I gemina hf FP.e{CQP}L91iJ h jlE,hl,Y P 4 lcr;01r r''ASt 1 t'i'ht A flu"Sllal' 4a �fiCul f.t 1,'nOr}'15'; i
�104}p; [gXnhrWy M'-Magic wt c.,,,u to f t Iz';Wcl.F 4 , S ef4z;i
. €imiw'@i'm I 3c:aI I,BI Vn# IR OTl itw..r ie.rm a1];1_ria 1oc3lhnj 'rent fI'DW. s. h'CYI'V PupaeI'Vm-'
€r io'i d r m["hr I'"i'i'-.fSutb es'G':''m4yo i rbnrr Pro,rEta i. C @$ i rt hai pi o,r r r zr;t;nai ; �4yrp� '�
41
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR; 2014 - 2019
PROJECT H41: Sidewalks, Sidewalk Repair and the Americans with Disabilities Act
Compliance Program j
OngoingCityivide Program
DESCRIPTION: Systematically construct new sidewalks throughout the City as identified by
prioritized project lists in the 2008 'rah ortation Master Plan. Reconstruct and
repair existing sidewalks and curb ramjns and install new truncated domes and
hard-surfaced sidewalks to rtli}5lement the re4nirements of the Federal Americans
with Disabilities Act (ADA)' consistent with tl* findirigs of the Nonmotorized
Chapter(Chapter 6) of the 2008 Transportation Maste Plan,
PROJECT COST: Preliminary Engineering ........ 5�10000
g y ct l ,000
Fight of Way ur Ac strJon .... '$�50
Construction $2,254000
T ,TAL_... .......:
FUNDING SOURCP(a): City Kent
PROJECT
JUSTIFICATIONv,.- This project is mandated bOTTitle II of the Americans with Disabilities Act. Title
11 requires,that a puyhuePtttvinust evaluate its services, programs, policies, and
p'actipcs 'to determine whether they are in compliance with the;
nondi-v,rimination requirements of the ADA_. The ADA requires that an .ADA
TransidoYl Plan be prepared to describe any structural or physical changes
required tr`make programs accessible. The City has conducted a self-evaluation
and prepared a 'Transition Plan including a prioritized list of projects to bring
' itself into compliance with (lie Federal ADA regulations. This program begins
wor6itlp' on that list of projects to construct and repair the City's sidewalk and
street/sidewalk transition zones Stir accessibility for all users Find begins to
address the pedestrian improwraents identified in the. Transportation Master
Plan. This project t3ait help achieve the Ci y''s goals for improving mobility,
reducing vehicle oipii increasing physical activity, and improving transportation
connectedness,
F -its- u ,sunn f M;"I,(if)J fmd 't u,k)lmp Y (l c.ret alI; FA sC 1 tvL x Yr n Wiwke, tot k tFreff-°E sr f rce. #w i ki,n';
E ...,HS- a t .„III r N lr iih, ,ArI. eEi,ac,s,tilmd hoard gat Eej,b E i k e7crii i t„rzsu Oil t rfkt lw; n t(_dvest t LI, 3br a=d
t Pc uirxrt En+t] t,t.rail,b.S I0,Mg. , UurlIE;6.n. i,wvl11 ntgt,eleanr.'nt swlkl:r ,V fg, Pu€li2 1471tlaa
1 vast ht,d barns lSdzL 1 . e P fiea€.. . P t'in,p77'r[ .,,.at[t-tt,r;mt 11 tir;atl: r W i vftw ,tw,HHots h npt o"melit..oa rai (Siakel
42
CITY GE DENT
SIX YEAR TRANSPORTATION I1VII'ROVEMENT PROGRAM
YEAR: 2014 - 2019
PROJECT #42: Guardrail and Safety improvements
Ongoing Citywide Program
DESCRIPTION: Make miscellaneous guardr'ai1 improve:neuts..,each year to enhance motorist �
safety, Candidate prolects1helude Frager Road; H 240°i/t48"' Avenue Southeast
hillside, Lake Fenwick Road north or S 272n" Street:and 100ts Avenue Southeast.
Upgrade existing guardrail end treatments as mandated by State and Federal
regulations.
PROJECT COST: � elimiriaryl ngiueermg $20000
F
Right of Waylcquisitrort ,;... ...........$0
"on5tructio` ......$160,000
TOTAL'6.' »P S180,000
FUNDING SOIT !,CF;(S): City oMent, IlES
PROJECT
JUSTII+ICA'1 TOM fuis project is mandated by compliance wi(b Federal and State regulation ; and
the requirement to cli ni hate potentially ha/.ardous roadway conditions.
t.Y E,3(p_ anw 43,dmP.t fr, fii_xr ar=.w r#ir rYut+li i;} �1� arai) Pfa„B I, =E�'€t,ream rrota'aPrg, S,. aauE etd d..it,lt 5' .er , C_r.riuue;
i nLiNii- R=raghi lt(ri,u of �.! fvt=ie€ p r,�ecscr'?*r„ r'�°ta'ai. . � - .darn . ,,.f.Jrar ;Praifr.,e i'„unP],rx1 s' ,3 rciF-u
asori€;�t 9 I4. d 11"I i<n, e d 1nli'pbl tlaim,„)4 em .t td.rnk],LID Lott i Wtr su,tW'tit"ili,i+ry E PIVFn n jk "t1'er:"
I east jl 6,i1 r r ase hillII f V Ya ki�.tf v , !P,L';5o�f.tiftn 4 u.�r r i �A'ed,rai1; i 49, TracrspnviArta lmp' er.'.nf t;os[ 1
i
43
CI`➢'Y GF KENT
I
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014 - 2019
PROJECT #43: Community Based Circulating Shuttles
Ongoing 01jivide Programs
DESCRIP'T'ION: Continue to provide enhanced ttan,540rtice to meet the needs of the community
through the use of fixed-route shuttle.svice, with demand-responsive routing
capabilities. Routes 914/916 serve the Kent Transit Center, Regional Justice
Center, Kent City Hall, Greer River Community College's Kent campus, and
local shopping and medical facilities. The Rctfk�913 shuttle connects the City's
manufacturing/industrial deiiter with the regional""i7us and commuter train services
at the Kent Transit Center.
PROJECT COST: Preliminary Engt ering ,, ..........$60 000
Implementation ,.$930,000
' OIAI..... 't $99Ui0(10
I+IIllI5IP�1C S4JllIbt�E(S) Cite of Kent, CMAC , Bing County, ITS
PROJECT
JUS'IIP'ICA"h' ON: Routes p14/916 provide mobility and independence to many of the eity's seniors
and zcduGo the need for expensive ACCESS service for many wheelchair-lift
service tfiPs. Community circulating shuttles encowrage the participation of all
ages nil= economic groups, all physical abilities, and virtually all of our
ctlnrtrrtmzf 7 in evcr3'day civic life without the isolation and pollution of the
autonrubile for every trip. Commuter shutdcs enhance the regional transit/tr•airr
service by providing the vital link Coal home or work to the Traiesit (,enter,
eareot agitrg people to travel without their personal verucks thus avoidillp the
cold-start impacts to air quality and reducing congestion on toe al streets.
i
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'I f a7r die � ) s 39t,I P €at#1 as u! G r }r,,!s i�a ie�irs I td a L� S.fl�7 +v� i icrE�ac ar cii d41,e in B Yi 3 ;- f ukdu -r'crs
.ta.(Rxnr,i 6. .,l.tat�3 .,t1 nEarlat J��i,pari6�is n@ . �n�rr t4cx ,e1�. (tk ur 3ts;;t�i�at,oy.£tatrasu •r,f'.$3U�4t is_�
44
CITY OF KENT
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
YEAR: 2014 - 2019
PROJECT #44; Railroad Quiet Zone for Downtown>Clrhan Center
Ongoing Cil
g g Yrvide r .Pro
gram
I
DESCRIPTION: Establishment of a railroad quiet zone,-,::for the Burlington Northern Santa Pe
Railway (BNSF) hacks and„,tll iTnion Pacific Railroad (UPRR) tracks through
the City of Kent. The grad��,'' rossings to be included in the quiet zone on the
BNSF railroad mainlin S 259rs Sheet,CiWillis Street, Titus Street, Gowe
Street, Meeker Street it, Sheet, James Street, and S 212`" Street. The grade
crossings included in the ri et zone fqr the LIP RR "mtthiline tracks are; Willis
Street (SR 516), W it Street, W ecker Street, W- James Street, S 228"
Street, and S 2iY';Street.
f;
11ROTFCT COST. Preliminary Engtneenng , . ......$3,500_,000
Right of.Way Acquisition $0
.> $0 ,
Con}stJ♦upctia Qy
TOTAL. a..e.eee..„DJg ®®yl➢V qP
i+UNDMOURCI# (S): City UfKent; FO eral Rail Administration, PHWA
PROJECT
JUSTWICA7TON. Locomotrs;e.;engincers begin sounding the trail-mounted horn approximately 1/4
mile f-om the intersection of a highway/railroad crossing. This warning device is
an eflecof e deterrent to accidents at grade crossings but exposes the local
comntuMY to Significant levels of noise that often deprecates the quality of life for
those livilig closest to the railroad facilitic,s.
1
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CITY OF KENT WASHINGTON
SIX-YEAR TRANSPORTATION IMPROVEMENT
PROGRAM
2014 — 2019
Klomw '1L N pqrw
WA S H I N G T 0 N
For more information or additional copies of this document contact:
Steve Mullen, Transportation Engineering Manager
City of Kent, Public Works, Engineering
220 Fourth Avenue South
Kent, WA 98032-5895
(253) 856-5585
smullen@kentwa.gov
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PUBLIC COMMENT
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Agenda Item: Consent Calendar 7A — 7B
CONSENT CALENDAR
7. City Council Action:
Councilmember moves, Councilmember
seconds to approve Consent Calendar Items A through 0.
Discussion
Action
7A. Approval of Minutes.
Approval of the minutes of the workshop and regular Council meeting of June 4,
2013 and approval of minutes of the workshop and regular Council meeting of
May 21, 2013.
7B. Approval of Bills.
Approval of payment of the bills received through May 15 and paid on May 15,
after auditing by the Operations Committee on June 4, 2013.
Approval of checks issued for vouchers:
Date Check Numbers Amount
5/15/13 Wire Transfers 5467-5486 $1,915,421.24
5/15/13 Regular Checks 673018-673372 1,080,355.24
5/15/13 Use Tax Payable 2,715.34
$2,998,491.82
Approval of checks issued for payroll for May 1 through May 15 and paid on
May 20, 2013:
Date Check Numbers Amount
5/20/13 Checks 331631-331833 $ 102,834.46
5/20/13 Advices 313934-314564 1,237,241.83
$1,340,076.29
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KENT
Kent City Council Workshop
May 21, 2013
The meeting was called to order at 5:06 p.m. by Council President Higgins.
Councilmembers present: Higgins, Thomas, Perry, Ralph, Boyce, and Albertson.
Council President Higgins discussed the addition of three items to the agenda.
School Speed Zone Traffic Safety Cameras. Assistant City Attorney Pat Fitzpatrick
noted that the two items he is discussing are on the Consent Calendar as Items I and
J. He discussed traffic and the results of a study done in the school zone areas within
the City and noted that the school district supports the program. He explained how
the system works and that a commissioned Kent police officer would be reviewing all
of the recordings and issuing citations where appropriate.
Councilmember Ralph verified with Mr. Fitzpatrick that if the infraction fees aren't
paid, the registered owner will not be able to renew their vehicle registration.
Council President Higgins confirmed that Sunrise and Neely O'Brien elementary
schools have been chosen as the locations to install the traffic cameras because of
their high rate of infractions. He also confirmed that based on the cost-benefit
analysis, the revenues from the infractions will be enough to cover overtime of the
officer who will be working the program.
Councilmember Perry confirmed with Mr. Fitzpatrick that the City added certain items
to the contract to protect the City, such as if the collected infractions don't equal the
amount of the contract, the amount is rolled over to the next month. Additionally, if
the amount continues to grow over a certain amount of months, the City can cancel
the contract. He added that the City also has the right to move the cameras if
needed. He also stated that if there is a court ruling that nullifies the use of video
cameras, the City can opt out of the contract. He also noted that the vendor owns the
cameras and if they are broken or vandalized he will replace them free of charge to
the City.
Councilmember Albertson questioned what is recorded and Mr. Fitzpatrick
communicated that the system is only operating when the yellow lights are flashing
and a vehicle is speeding through the zone. That, he said, is when the system records
that vehicles' license plate.
Mr. Fitzpatrick noted that there is a 30-day grace period from the time the system is
installed before the City can issue any citations. During that period, he communicated
that only warning letters will be issued to violators. He added that any positive
revenues are only to be used for the program first, then towards traffic or criminal
offenses and that the fines are $124 for 5 to 9 miles over the speed limit and $248 for
10 miles or more over.
B&O Tax Update. Ben Wolters, Economic and Community Development Director
discussed B&O taxes and how they affect third-party warehouses. He noted that these
warehouses store items for other entities.
1
Kent City Council Workshop Minutes May 21, 2013
Robert Nachlinger introduced the City's B&O Tax auditors, Sonjia Barker, CPA, and
Laura Schell. Ms. Barker discussed the background of the City's B&O Tax. She
presented the City collections as of the 1st Quarter of 2013 which is $614,717.
Ms. Schell discussed the interactive tax returns and how the City businesses pay their
B&O taxes. Ms. Schell continued and highlighted the upcoming events concerning
B&O processing. She communicated that there is a wealth of information on the City's
website concerning B&O taxes.
Councilmember Thomas questioned and discussed the amount of returns.
Council President Higgins asked what the additional burden for businesses to have to
fill out the city of Kent forms. David Galazin, Assistant City Attorney replied that the
process of filling out the forms in Kent is pretty similar, but there are differences.
Council President Higgins noted that there have been complaints about the City's
forms and Mr. Galazin listened and responded briefly.
Council President Higgins inquired if there will be any modification of the forms in the
future if there are any significant issues or effective revisions in the future.
Mr. Galazin replied that they are open to revisions if there are items that don't need
to be there or inconsistencies.
Robert Goehring, City Auditor, replied that there is a web address and area for
businesses that can supply input. He noted that the City is somewhat constrained in
some of the reporting documents but the CIty tries to make it user friendly.
Council President Higgins noted that the 1st Quarter B&O Tax Activity form is good
and requested to see it at every quarterly meeting.
Councilmember Ralph inquired if there is a form that goes out to remind taxpayers
that their payment is due.
Mr. Goring stated that that is in the works with the IT Department and should be done
in the second quarter.
Councilmember Perry inquired if there is a way that non-compliance numbers can be
reported to the Council. She said it would be nice to know where the City is when it
comes to those who aren't paying their B&O taxes. Mr. Goring explained the
"outreach" effort that was undertaken concerning the B&O taxes.
Tom Dooley, Chief Executive Officer, Principled Solutions, noted that his firm owns
four warehouses in Kent and has been here since 1975. He communicated that they
only are storing items for other firms. He noted that his firm is paying 50-60 percent
more than the funds given to the State.
Councilmember Albertson verified that his business is making $737,000 in gross
revenues per month.
2
Kent City Council Workshop Minutes May 21, 2013
Councilmember Perry inquired if FedEx is a third party warehouse and Mr. Wolters
communicated that they aren't.
Ms. Barker communicated that FedEx is defined as a freight company, not as a third
party warehouse.
Mr. Dooley explained that his business has a full inventory of products stored by a
company. He noted that the items are placed into their inventory.
Councilmember Ralph inquired about traffic and how many trips get taken into his
warehouses and Mr. Dooley communicated that he doesn't have a definitive answer.
Council President Higgins noted that this was set up to take care of the roads in the
warehouse area. He stated the square footage tax was an attempt to take care of the
damage due to truck traffic.
Councilmember Albertson stated that the roads in the valley are wet and damage
easy. She noted that the Kent warehouse district is the fourth largest in the country
and she isn't seeing the millions of dollars coming in that the Council thought would
come in to take care of the roads in that area. She said she would encourage the
Council to continue to collect information and address it in a comprehensive package
when the time is right and that she isn't comfortable adjusting anything at this time.
Councilmember Boyce communicated that the City won't know how things are going
until a full year has gone by. He said the City will have a better idea of how this will
look in December.
Councilmember Perry communicated that she doesn't have an issue looking at this.
She noted that if the goal is $5 million and rates should get reviewed and possibly
raised if that amount isn't attained. She added that she isn't comfortable with the
definition of third-party warehouse.
Public Facilities District Appointment Process. Council President discussed the
press release created by Michelle Wilmot and the Council agreed to go ahead with the
process.
Transportation Package Resolution. City Attorney Tom Brubaker communicated
that he revised section G of the resolution.
Councilmember Albertson stated that the only revision she would make is that the
City has already made a commitment to this in previous Council legislation.
The meeting adjourned at 6:28 p.m.
Ronald F. Moore, MMC
City Clerk
3
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1.
�� KENT
WAS H i N GT ON
Kent City Council Meeting
May 21, 2013
The regular meeting of the Kent City Council was called to order at 7:00 p.m. by
Mayor Cooke.
Councilmembers present: Mayor Cooke, Council President Higgins, Councilmember
Albertson, Councilmember Boyce, Councilmember Perry, Councilmember Ralph and
Councilmember Thomas. Councilmember Ranniger was excused from the meeting.
CHANGES TO THE AGENDA
A. From Council, Administration, Staff. Council President Higgins added Consent
Calendar items M and N. Item N was an excused absence for Councilmember
Ranniger. Councilmember Albertson moved item 7C to Other Business, item 8E. Chief
Administrative Officer Hodgson removed the executive session pertaining to labor
negotiations.
B. From the Public. None.
PUBLIC COMMUNICATIONS
A. Public Recognition. Council President Higgins highlighted several of the sports
teams and theater productions from the high schools. Councilmember Thomas
discussed his nephew's success in track and field. Councilmember Albertson noted that
her niece is going to Evergreen College.
B. Community Events. Mayor Cooke discussed KaBoom and the events surrounding
the event. She said KaBoom is run by Disney and involves the youth building the park.
Councilmember Thomas stated that there is a tribute Beatles band performing at the
ShoWare Center and "American Idol" will be there on July 19.
C. Proclamation. Mayor Cooke read the Veterans Recognition Day Proclamation and
presented it to Marcus Shelton and proclaimed Friday, June 13 as Veterans Day in
Kent. Mr. Shelton and representatives from the Kent-Meridian Veterans of Foreign
Wars (VFW) Post #6875 thanked the Mayor and the City for the proclamation.
Councilmember Albertson said she was honored to have this proclamation move
through the committee.
D. Public Safety Report. Police Chief Ken Thomas gave his monthly update on crime
statistics. Assistant Chief Pat Lowery presented the Chief's Award for Valor to James
Kido for calling 911 which led to the arrest of an intruder who was in his house.
Detective Heather Vance was presented the Chief's Award for Exceptional Duty for
pulling another officer, Sergeant Lance, away from being hit by a vehicle. Police Chief
Ken Thomas also introduced a new corrections officer, Mark Mafnaf and highlighted
Officer Chris Korus' work reading to students at Kent Elementary School. Mr.Thomas
communicated that he and representatives from his department will be holding Block
Watch 101 and a community meeting on May 23 at Sunnycrest Elementary at
6:00 p.m.
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Kent City Council Minutes May 21, 2013
E. Intergovernmental Report. Council President Higgins reported on the Regional
Transit Committee which will have two upcoming workshops to discuss what the
impacts will be to the cities after the legislative sessions are done.
Councilmember Ralph noted that the Regional Law Safety and Justice will discuss
mental health and how it relates to public safety and the justice system.
Councilmember Albertson reported on the South County Area Transportation Board
meeting which covered the I-405/SR-167 corridor updates and the different tolling
options the State is discussing. She said the State Transportation Commission had a
survey conducted and discussed what citizens were willing to pay. She pointed out that
legislature will need to step up and handle transportation issues.
Councilmember Perry discussed the Sound Cities Association Public Issues Committee.
F. Proclamation for Chief Administrative Officer John Hodgson. Mayor Cooke
read the proclamation for Chief Administrative Officer John Hodgson and proclaimed
May 31, 2013, as "John Hodgson Day" in the city of Kent. Mr. Hodgson thanked the
City for the proclamation.
PUBLIC COMMENT
1. R. C. Sample, Kent, discussed plans to sell the Riverbend Par 3 golf course. He
noted that there aren't any other par 3 golf courses in the Kent vicinity.
2. Dick Gravender, Kent, discussed the Riverbend Par 3 golf course. He added that Mr.
Tukes has children that come out to play on the course and that he hopes the City can
come to an agreement with the citizens concerning the course.
3. Kim Chatman, Kent, stated that she was called a racial slur by a Kent police officer
and explained the circumstances of the incident.
Mayor Cooke asked Chief Ken Thomas about the incident and he stated that the City is
investigating.
4. Gwen Allen-Carston, Kent, stated that she appreciates that a regular person can
come speak to the council. She stated that the last time she was here the Kent Black
Action Commission (KBAC) was a fledgling group. She noted that they are hosting
their Juneteenth event on June 15 from 11:00 a.m. to 6:00 p.m. at the Kent Senior
Activity Center.
CONSENT CALENDAR
Council President Higgins moved to approve the revised Consent Calendar
Items A through N, removing item 7C, seconded by Councilmember Thomas.
The motion carried 6-0 and the following items were approved:
A. Minutes of the workshop and regular Council meeting of May 7, 2013.
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Kent City Council Minutes May 21, 2013
B. Approval of Bills. Payment of the bills received through April 30 and paid on April
30 after auditing by the Operations Committee on May 7, 2013.
Approval of checks issued for vouchers:
Date Check Numbers Amount
4/30/13 Wire Transfers 5452-5466 $1,341,827.68
4/30/13 Regular Checks 372634-673017 3,352,392.70
4/30/13 Use Tax Payable 905.52
$4,695,125.90
Payment of the bills received through April 15 and paid on April 15 after auditing by
the Operations Committee on May 7, 2013.
Approval of checks issued for vouchers:
Date Check Numbers Amount
4/15/13 Wire Transfers 5436-5451 $1,403,872.05
4/15/13 Regular Checks 672270-672633 1,593,279.75
Void Checks (2,015.97)
4/15/13 Use Tax Payable 5,195.69
$3,000,331.52
Approval of checks issued for payroll for April 16 through April 30 and paid on May 3,
2013:
Date Check Numbers Amount
5/3/13 Checks 331442-331630 $ 99,258.93
5/3/13 Advices 313303-313933 1,262,116.29
$1,361,375.22
D. Noel, Inc. Consultant Services Agreement. The Mayor was authorized to sign a
consultant services contract with Noel, Inc. for engineering services related to Green
River Flood Protection Ecosystem Restoration Projects and Emergency Flood Response
in the amount of $22,100, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director.
E. Traffic School Ordinance Amending KCC 9.36 "Traffic Code." Ordinance
No. 4079, amending Chapter 9.36 of the Kent City Code entitled "Traffic Code," adding
a new Section 9.36.130 entitled "Traffic Safety School" which formally established a
traffic safety school to promote traffic safety within the city of Kent was adopted.
F. Washington State Department of Social & Health Services Grant — Kent
Police Youth Board Project. The Mayor was authorized to accept the grant award
from the Washington State Department of Social & Health Services that focuses on
youth alcohol use prevention, adjust the budget, and to execute any documents
relating to the grant funds with terms and conditions acceptable to the City Attorney
and Police Chief.
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Kent City Council Minutes May 21, 2013
G. Target Zero Manager Contract. The Mayor was authorized to accept the grant
award in the amount of $61,000 from the Washington Traffic Safety Commission
funding 60% of the salary and benefits for the Target Zero Manager position with the
City and execute any related documents with terms and conditions acceptable to the
City Attorney and Police Chief.
H. Fiscal Year 2012 BJA Justice Assistance Grant. The Mayor was authorized to
accept the fiscal year 2012 Bureau of Justice, Justice Assistance Grant in an amount of
$51,883, amend the budget, and authorize expenditure of the funds in accordance
with grant terms acceptable to the Police Chief and City Attorney.
I. School Zone Traffic Safety Camera Ordinance. Ordinance No. 4080, amending
Chapter 9.36 of the Kent City Code by adding the new Section 9.36.140 entitled
"School speed zone traffic safety cameras" was adopted.
J. American Traffic Solutions Contract. The Mayor was authorized to enter into a
five-year contract with American Traffic Solutions for school speed zone traffic safety
cameras, subject to final terms and conditions acceptable to the City Attorney and
Police Chief.
K. 2012 Building & Fire Codes, Ordinances, Ordinance Nos. 4081 and 4082,
amending various sections of Chapters 13.01 and 14.01 of the Kent City Code to
adopt the 2012 editions of the International Building, Residential, Mechanical, Energy
Conservation and Fire Codes, and the Uniform Plumbing Code, together with the City's
local amendments to those codes as depicted in these ordinances, to revise Section
14.08.020 to refer to the newly adopted codes and to make other housekeeping
amendments were adopted.
L. S. 2315t Way to Veterans Drive Name Change Resolution. Resolution
No. 1874 renaming South 231't Way to Veterans Drive was adopted.
ADDED ITEMS
M. Set Public Hearing Date. June 4, 2013 was set as the date for the public hearing
to discuss the Six-Year Transportation Improvement Program.
N. Excused Absence. An excused absence for Councilmember Ranniger, who was
unable to attend the May 21, 2013 meeting, was approved.
OTHER BUSINESS
A. King County Interlocal Agreement for Briscoe/Desimone Levee. Mike
Mactutis, Environmental Engineering Manager, discussed Monday's meeting with the
King County Flood Control District Board of Supervisors who voted unanimously to
approve the interlocal agreement on the Briscoe/Desimone Levee with the City. He
gave a brief report on the background of the levee.
Council President Higgins thanked the public works staff for all their hard work.
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Kent City Council Minutes May 21, 2013
Mayor Cooke thanked King County Councilmembers Julia Patterson and Regan Dunn.
Councilmember Albertson asked about discussions with Tukwila and Public Works
Director Tim LaPorte replied that they will start when the interlocal agreement is
executed.
Councilmember Albertson moved to authorize the Mayor to execute an
agreement with the King County Flood Control District, allocating
reimbursement to the City for improvements to the Briscoe Desimone Levee,
subject to final terms and conditions acceptable to the City Attorney and the
Public Works Director, seconded by Councilmember Ralph. Motion carried 6-0.
B. 2013 Transportation Investment Package Support Resolution. Council
President Higgins discussed the resolution and communicated its importance. He
stated it is designed to encourage our representatives in the legislature to move
forward on this transportation package.
Council President Higgins moved to adopt Resolution No. 1875, urging the
state legislature to enact legislation creating a 2013 Transportation
Investment Package during the 2013 special session, seconded by
Councilmember Perry. Motion carried 6-0.
C. Issuance of the Consolidated LID 362 Bond Ordinance. Finance Director
Robert Nachlinger discussed the bond ordinance and why the bonds are being done at
this time. He said there is a firm interested in buying these bonds and they aren't as
restrictive in the reporting requirements as a public bond would be.
Councilmember Boyce inquired if this would be done if there wasn't a merger going on
and Mr. Nachlinger communicated that it would because there is an interested buyer.
Councilmember Albertson asked how the two downgrades by Moody's would affect
this. Mr. Nachlinger replied that these aren't city debts and there isn't an obligation for
the City to make payments if the buyer has issues. Therefore, there won't be any
affect.
Councilmember Thomas moved to adopt Ordinance No. 4083, authorizing the
issuance of Local Improvement District 362 bonds and authorizing the Mayor
to execute all documents necessary for the issuance, subject to final review
and approval by the Finance Director and the City Attorney, seconded by
Council President Higgins. Motion carried 6-0.
D. House-Banked Social Card Room Gambling Tax Reduction Ordinance. City
Attorney Tom Brubaker presented the background of the ordinance and noted that
Councilmember Thomas asked for it to be considered by the Council.
Councilmember Boyce verified with Chief Administrative Officer John Hodgson that
every one percent reduction represents $30,000 less in revenues.
Council President Higgins verified with City Attorney Brubaker that this reduction
would affect all casinos located in Kent. City Attorney Brubaker communicated that the
casino was annexed and the laws banning casinos in the City aren't applicable.
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Kent City Council Minutes May 21, 2013
Mr. Hodgson, in responding to Councilmember Perry's question, highlighted that the
City has received $327,000 this year from the Great American Casino and they have
been fairly consistent in the amount they have paid in gambling taxes.
Councilmember Boyce verified with Mr. Hodgson that local cities, except for Auburn,
have their gambling tax rate set at four percent and all the others are set at ten
percent.
Councilmember Thomas noted that he is proposing the amount be reduced to seven
percent.
Mr. Brubaker pointed out there is a sunset clause in the ordinance.
Councilmember Perry verified with Mr. Hodgson that the annexation funds will stop
after ten years.
Councilmember Ralph clarified that the $300,000 in gambling taxes are a tax that only
the casino pays.
Councilmember Albertson pointed out that the City has the ability to charge a 20
percent tax.
Councilmember Perry verified with Mr. Nachlinger that they don't pay a B&O tax.
Councilmember Thomas moved to adopt Ordinance No. 4084, amending
Section 3.21.010 of the Kent City Code entitled "Gambling activities and
tax" and reducing the gambling tax from 11% to 7% of the gross amount
of revenue from house-banked social card games, with a sunset of
December 31, 2016, seconded by Council President Higgins.
Councilmember Thomas stated that he is in favor of the motion.
Councilmember Albertson stated she is opposed to the motion because the casino
doesn't pay a B&O tax and the city shouldn't have a tax break for certain businesses.
She said she doesn't want to have it reduced all the way to 7 percent and the City
can't afford to cut this revenue. She noted that the City has lost a lot of businesses
and felt it shouldn't save one on the backs of the taxpayers.
Council President Higgins communicated that when faced with a position of having zero
revenue rather than having a portion, he will take the portion. He voiced support for
the motion and added that Kent needs to be competitive with neighboring cities
Councilmember Boyce agreed with Councilmember Albertson and said this is a tough
call. He noted this is a unique business and stated that businesses come and go.
However, it is difficult for him to take money away the City and isn't convinced that
making this adjustment will save the business.
Councilmember Ralph supported the motion and stated the City is receiving a greater
amount of money in gambling tax than the B&O and would rather approach this as
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Kent City Council Minutes May 21, 2013
saving something rather than losing everything. She said this temporary reduction will
go away in 2016.
Councilmember Perry said this tax reduction has no effect on the City's bottom line
and doesn't affect the budget. She also noted the annexation and mitigation sales tax
funds from the state will replace the lost revenue. She supported the motion.
Councilmember Albertson agreed with Councilmember Perry and noted that the
annexation money is always at risk. She added that if the City has more casinos in the
future the rate will remain the same. She stated that the jobs that may be lost if this
casino closes are part-time jobs not full-time positions.
Councilmember Thomas moved the previous question, seconded by Council
President Higgins. Motion carried 6-0.
A vote was taken on the motion on the table which passed 4-2.
Councilmember Albertson and Councilmember Perry dissented.
Chief Administrative Officer Hodgson communicated that there is a cap on the amount
that the City can have mitigated. He stated that there would be an impact because the
City won't receive mitigation for the rest of this year.
MOVED FROM CONSENT CALENDAR
E. Consolidating Budget Adiustment Ordinance. Finance Director Robert
Nachlinger explained the ordinance and asked for approval of additional budget
reductions totaling $5,579,000 for that net decrease of $2,957,872, giving back a trust
fund loan of $4 million for the street fund, and $1 million for the water fund. He added
that the state allocated those funds for the 228th corridor project and were not used
and the City is leasing those allocations back to the state.
Councilmember Albertson inquired about the $2 million water-operating fund and Mr.
Nachlinger noted that the City closed out projects and returned $1.1 million in funds
which were project budgets that were not spent.
Councilmember Thomas moved to adopt Ordinance No. 4085, approving and
consolidating the 2012 budget for adjustments made between July 1, 2012
and December 31, 2012, reflecting an overall budget decrease of $2,957,872,
seconded by Council President Higgins. Motion carried 5-1. Councilmember
Albertson dissenting.
REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
A. Council President. Council President Higgins noted the discussions at workshop
regarding the school speed zone traffic safety camera item, the B&O tax update, the
Public Facilities District appointment process, and the Transportation Package
Resolution.
B. Mayor. Mayor Cooke announced that the King County Flood Control District is
entering the budget process and prioritizing projects. She noted that the Council is
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Kent City Council Minutes May 21, 2013
preparing a report to the district concerning rebuilding the levees in Kent. She thanked
those involved with the Briscoe/Desimone levee interlocal agreement. She noted that
last Friday, Ben Wolters and Tim Higgins met with the ticketing agency, ShoWare,
concerning their ticketing contract and the naming rights contract extension.
C. Administration. Chief Administrative Officer Hodgson said there is one executive
session item concerning property negotiations for 30 minutes.
D. Economic & Community Development Committee. Councilmember Perry
acknowledged her work with John Hodgson and that he has a consistently positive
attitude about everything. She said she is really going to miss him.
E. Operations Committee. None.
F. Parks and Human Services Committee. None.
G. Public Safety Committee. Councilmember Boyce stated that he has enjoyed
working with John over the years and he will be missed.
H. Public Works Committee. Councilmember Albertson noted that she is concerned
about the golf course and it needs to be kept in the public eye in order to have
change. She said she resigned from the Flood Control District Committee and is
excited to be on the Human Services Commission. She noted that at the June3rd
Public Works meeting there should be bid information concerning the LID and how to
problem solve it. She stated that she will miss John and thanked him for his work with
the drug addiction facility.
I. Regional Fire Authority. Councilmember Les Thomas noted that the next meeting
will be June 19th. He said it has been outstanding to work with John and that he is
going to enjoy retirement.
Councilmember Ralph thanked John for all he does.
Council President Higgins thanked John for his assistance over the past few years and
said he has done more than anyone he can think of to improve the City.
Mayor Cooke stated she has worked with John for eight years and he has done a great
job with communication and his work behind the scenes has been critical in
successfully operating a City of 120,000 plus people with a reduced staff.
RECESS
At 9:12, Mayor Cooke called for a three minute recess.
EXECUTIVE SESSION
At 9:15 p.m., Mayor Cooke called the regular meeting back to order and
announced that the Council would recess into an Executive Session for thirty
minutes to discuss property acquisition, per RCW 42.30.110(1)(b).
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Kent City Council Minutes May 21, 2013
At 9:39 p.m., the Executive Session concluded and the regular meeting
reconvened.
Council President Higgins moved to authorize the Mayor to sign all necessary
documents to complete the sale of real property known as Tract A of the "Top
of the Hill" plat to Eagle Creek Land and development for $75,000, less
closing costs but with no seller's commission, subject to approval of the final
terms and conditions by the City Attorney and the Economic and Community
Development Director, seconded by Councilmember Perry.
Chief Administrative Officer John Hodgson noted that this property is surplus and a
developer is willing to buy the property.
A vote was taken on the motion on the table, which carried 6-0.
Councilmember Perry moved to authorize the Mayor to sign the first amend-
ment to the lease agreement between the City and Goodman Real Estate, its
approved successors and assigns, and to authorize the Mayor to sign all
documents necessary to close a sale of property for approximately $802,000
pursuant to the terms of the lease amendment, subject to approval of final
terms and conditions by the City Attorney, seconded by Council President
Higgins.
City Attorney Brubaker noted that Goodman Real Estate is anxious to begin the Kent
City Center and stated that it includes a $300,000 contingency.
Councilmember Perry clarified that this is really good news that Goodman is interested
in paying all the fees up front and moving forward in their project and thanked
Councilmember Ranniger for her work on this project.
Councilmember Albertson inquired with the City Attorney who noted that the
"successor' is the City and the "assigns" means that the company will establish their
own corporation to build and not to sell it to anyone to make something different.
A vote was taken on the motion on the table, which carried 6-0.
CAO Hodgson discussed his retirement and thanked his family, the City staff, and
Council.
ADJOURNMENT
The meeting adjourned at 9:49 p.m.
Ronald F. Moore, MMC
City Clerk
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1.
�� KENT
WAS H i N GT ON
Kent City Council Workshop
June 4, 2013
The meeting was called to order at 5:30 p.m. by Council President Higgins.
Councilmembers present: Higgins, Thomas, Perry, Ranniger, Boyce, and Albertson.
Council President Higgins revised the agenda to hear item 4, Liquor Control Board I-
502 Improvements before item 3, SE 256th Street Improvements — Update.
Wellness Program. Becky Fowler, Benefits Manager discussed the City Wellness
Program. Kari Endicott, Benefits Analyst also highlighted the specifics of the program
and the website. She explained several aspects of the program, to include the well-
being assessment, how the challenges work, and how the point system works within
the program. She added that there are articles, applications, links and other
information concerning health and well-being on the website.
Six-Year Transportation Improvement Program (TIP). Tim LaPorte, Planning
and Community Development Director discussed the TIP and stated that the item will
be brought to the Council agenda on June 18 with a public hearing and subsequent
ordinance for adoption. He noted that this is the annual update required by law and
that the Council has the authority to add or deduct from the TIP.
Council President Higgins stated that he wants the Council to review the TIP and the
projects in it on an annual basis to ensure they are vetted by committee members.
Councilmember Albertson communicated that this is the wish list and if these projects
aren't on this list they don't get funded.
Council President Higgins added that projects need to be on the TIP to solicit for
federal funds.
Liquor Control Board I-502 Regulations. David Galazin, Assistant City Attorney
communicated that the Washington State Liquor Control Board (WSLCB) is in the
process of adoptin the State rules for the implementation of Initiative 502. He stated
that there is a letter that has been drafted by the City staff that they want the Mayor
and Council to sign and sent to WSLCB by June loth. He highlighted the timeline and
discussed the flaws the City has with I-502. First, he noted that the initiative doesn't
distinguish between the interplay of local governments and the Control Board when a
license is granted. He continued and said there is no requirement for the WSLCB or
the entity who applied for the license to contact the municipality. Conversely, he
pointed out that under the liquor regulations, establishments need to ensure all local
regulations are followed prior to them even looking at an application. Additionally, he
stated that the second part of the City's letter points out that the current draft
regulations don't address having any buffers. He displayed a 1,000 foot buffer map
which identifies where marijuana facilities could not be locate and that if the City does
nothing to the City code any use not listed in the land use table is a prohibited use,
thus any marijuana producing, distribution, or retailing is illegal based on the Kent
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Kent City Council Workshop Minutes June 4, 2013
City Code. He displayed a map of zoning districts that have miscellaneous retail and
areas that allow light industrial uses. He said that the City of Seattle is adopting
regulations that allow retail sales of marijuana to be like any other sales. He
communicated that cities are unsure what the light use and the legal implications are.
He said if this is something the Council decides that they want to take on, then they
have until December 1st to institute legislation. He communicated that the Law
Department has a list of questions to send to the Liquor Control Board and Council
President Higgins commented that he doesn't want his name on the document.
Council President Higgins noted that there is ambiguity in I-502.
Councilmember Albertson discussed the item and said she is uncomfortable with the
questions coming from the Council.
Councilmember Boyce questioned the code violation process and Mr. Galazin replied
that violations concerning health, safety, and welfare are the only jurisdiction the City
has to stop a permit, if there are code or permit violations.
Councilmember Perry communicated that the City doesn't want the liquor control
board allowing these to be established without local authority. Additionally, she felt
the liquor control board shouldn't allow these to operate without local authority and
comments from the jurisdiction.
Interim Chief Administrative Officer Brubaker communicated that there needs to be
some clarity on how this affects the City of Kent. He stated that if the Council wants
to do zoning it needs to be done prior to the implementation of the liquor control
board regulations. He added that this isn't an attempt to restrict I-502, but to identify
and possibly institute some local regulations prior to this.
Councilmember Thomas communicated that marijuana use is prohibited by federal
law within City limits. He confirmed that collective gardens also wouldn't be allowed.
Council President Higgins noted that another workshop will be needed.
Interim Chief Administrative Officer Brubaker stated that June 10 is the deadline to
submit comments to the WSLCB concerning I-502.
Council President Higgins noted that the comments to WSLCB can come from the
Mayor, not the Council.
Councilmember Perry stated that the City should do some zoning for this.
Councilmember Albertson communicated that the City will be losing out on tax
revenues if nothing is done.
Council President Higgins said that Interim Chief Administrative Officer Brubaker could
add his name to the letter.
SE 256th Street Improvements - Update. Interim Chief Administrative Officer
Brubaker discussed the item and gave a brief background of the item. He discussed
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Kent City Council Workshop Minutes June 4, 2013
the $2 million dollar gap for the project and said that at yesterdays public works
meeting it was noted that the undergrounding and landscaping/planting can be cut in
order to save some money. However, he said the scope of the project shouldn't be
changed because undergrounding is required by City ordinance. Additionally,
undergrounding is accepted throughout the City as a part of its vision and it is
innappropriate to revise. However, he highlighted that not undergrounding would save
the project $640,000. He stated that the City can add an additional $250,000 in
transportation improvement fees. He said there are $300,000 in nonpetitioned LID
parcels that can be utilized from property owners who executed agreements to not
protest the LID and that a 60% assessment value was done on the properties which
could be raised to 100% to generate more revenue. He communicated that by the
end of this year the City will have an overage of $400,000 in its General Reserve Fund
and these funds are normally moved into the Strategic Opportunities fund. However,
he felt those funds shouldn't be utilized because the City is starting to rebuild those
funds and wants to maintain a 10% gap in reserve funding. Additionally, he said
those funds are to be utilized for investment opportunities.
Councilmember Perry added that if those funds are utilized they would have to be
paid back within three years.
Interim Chief Administrative Officer Brubaker discussed the Standard & Moody's
report on the City's financial picture. He noted that if the City took an interfund loan it
would be noted and would possibly lower the City's rating.
He discussed the goal of the B&O tax, which is to generate $3.2 million, and $1.2 has
been allocated this year. However, Councilmember Boyce pointed out that only
$400,000 has been collected in B&O this year.
Interim Chief Administrative Officer Brubaker communicated that business awareness
will be raised and businesses will be audited as needed. He said he is encouraged by
the B&O responses thusfar, but pointed out that the goal is to reach $5 million per
year.
Councilmember Boyce inquired what the auditors are doing and felt they should be
out collecting the funds from the businesses. Interim Chief Administrative Officer
Brubaker replied that they are working hard to reach out to the community and are
processing first payments.
Councilmember Albertson communicated that she felt those funds will be received.
Interim Chief Administrative Officer Brubaker stated that the Council has
communicated that the City isn't to utilize B&O for projects outside of what has
previously been approved. He noted that utilizing B&O would cause the City to have
to drop one of the overlay projects in either north or south central Kent. He noted
that there would be a domino effect where projects in the following years would also
need to be abandoned. He stated that the City can continue to take Transportation
Impact Fee (TIF) revenues and push those funds into the B&O to pay for this project.
He communicated that this also isn't considered a loan.
Councilmember Albertson stated that she wants to utilize the TIF to do this and
supported this option. Her only concern is that this isn't classified as a loan.
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Kent City Council Workshop Minutes June 4, 2013
Councilmember Boyce communicated that this is spending B&O money before we get
it and inquired if this is the most important project the City has right now.
Councilmember Albertson replied that this project has been rolled to the top of the
City's list for the past 20 years and would have been on the top of the funding list if
the Council would have forecasted that the LID would have failed.
Council President Higgins communicated that the time is financially right and is upset
about the LID failing. He said he isnt going to let four or five property owners dictate
what happens in that neighborhood and wants this to happen.
Councilmember Perry communicated that she doesn't have an issue with raising the
assessment and using B&O tax funds. She felt the City should use all the TIF funds
possible for the next two years for the project and use the B&O for the rest.
Interim Chief Administrative Officer Brubaker communicated that the idea is to utilize
whatever comes in. He also stated that this needs to happen tonight or it needs to be
considered at a special meeting in the next few days.
Council President Higgins noted that a consensus on how it is going to be done needs
to occur.
Mr. Brubaker noted that doing this after June 18 may not allow for enough time for
bonding, etc.
Discussion continued concerning how to proceed.
Councilmember Albertson communicated that she can't attend a special meeting.
Councilmember Ranninger expressed concerns with the amount of money that needs
to be raised for this and it doesn't make sense to invest future revenues.
Discussion continued on the B&O revenues.
Councilmember Thomas stated he is uncomfortable with this item and communicated
that there were 124 signatures and five were the controlling interest in preventing the
LID from passing.
Consensus was to bring this into Other Business at the regular meeting.
The meeting adjourned at 6:38 p.m.
Ronald F. Moore, MMC
City Clerk
2
KENT
Kent City Council Meeting
June 4, 2013
The regular meeting of the Kent City Council was called to order at 7:00 p.m. by
Mayor Cooke.
Councilmembers present: Mayor Cooke, Council President Higgins, Councilmember
Albertson, Councilmember Boyce, Councilmember Perry, and Councilmember
Ranniger. Councilmember Ralph was excused from the meeting.
CHANGES TO THE AGENDA
A. From Council, Administration, Staff. Council President Higgins pulled item 7A
from the Consent Calendar and added item K as an excused absence for
Councilmember Ralph. He also revised item J and added the terms "for June 18th" to
the language. Council President Higgins moved to add an item 8A: Other Business,
256th Street Improvements. Interim Chief Administrative Officer Brubaker removed
item 4D, Legislative Report from the agenda.
B. From the Public. None.
PUBLIC COMMUNICATIONS
A. Public Recognition. Councilmember Thomas communicated that Senator Mike
Carrell passed. Mayor Cooke acknowledged and thanked everyone for their
participation in the Veterans Drive renaming event.
B. Community Events. Mayor Cooke discussed the Kent International Festival and
stated that there is a large group of entertainers that will be performing at the event
on June 22-23 at the Kent Plaza. She noted that the Kent International Dance Festival
will also be at the Senior Center. Councilmember Ranniger encouraged people to
attend. Mayor Cooke also discussed the Kent City Center at the corner of 4th and
Smith and there will be further public announcements concerning the apartment
complex and retail development there.
Councilmember Thomas communicated that the South King County Activity Center
will have their breakfast tomorrow. He also noted that on June 28th a Beatles cover
band and on July 19th "American Idol" will be at the ShoWare.
C. Proclamation. Mayor Cooke read the Juneteenth Proclamation and presented it to
Gwen Allen-Charlston and proclaimed Friday, June 19th as Juneteenth Day in Kent.
Ms. Charlston thanked the City for the proclamation and introduced the staff of the
Kent Black Action Commission (KBAC). She noted that the event will be held on June
15th at the Kent Senior Center.
E. Intergovernmental Report. Council President Higgins reported on the Regional
Policy Committee and said there are two upcoming meetings to discuss what the
impact will be after the legislative sessions are done. He discussed the Regional Policy
Committee meeting and communicated that the City of Bellevue took action not to
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Kent City Council Minutes June 4, 2013
extend the agreement. He also noted that the Mental Illness and Drug Dependency
Oversight Board meeting will be in June.
Councilmember Albertson said the South County Area Transportation Board meeting
is on June 18th and will be attending a presentation at the Kent Commons regarding
homeless.
Councilmember Perry discussed the Sound Cities Association Public Issues Committee
and said they took positions to not support regional tolling and have the Puget Sound
Regional Council (PSRC) take a full look at statewide tolling to fund all roads. She
noted that they also took a position to have Metro Regional Long Range plans. She
pointed out that the Council took an emergency position to support the Marketplace
Fairness Act. Council President Higgins added that he has asked for a meeting with
Congressman Dave Reichert on this item.
Councilmember Albertson noted that she attended a Sound Cities Association Dinner
and she would like Councilmember Perry to view the presentation on community
engagement that was given at the meeting.
PUBLIC COMMENT
1. R. C. Sample, Kent, extended an appreciation to Mayor Cooke and the staff for the
Veterans Drive event. He saluted the Mayor, the Council, and the City staff. He
discussed the attendance of the Council and members of the police department who
attended their Block Watch event. He also saluted them for their attendance. He
discussed the Par 3 golf course and said he has been walking around and determining
how much the park facilities are being used. He stated there are 10 or 15 times as
many people utilizing the Par 3 course.
2. Zack Ketter, Kent, discussed the Shoretel/Tri-Tec Communications, Inc. item in
the agenda. He noted that BlackBox responded to the bid and was given a quote from
BlackBox and stated his company was 25% cheaper. He expressed concerns with how
the City is spending their money.
Councilmember Thomas inquired what the other parameters might be concerning
contract approvals. Acting City Attorney Pat Fitzpatrick replied that the quality of work
and what best fits the needs of the City. He added that the IT Director ultimately
decides who would fit the needs of the City best.
Councilmember Albertson asked if there was a time constraint and Chief
Administrative Officer Brubaker communicated that there isn't, but there is a timeline.
Interim Chief Administrative Officer Brubaker presented the three proposals and
noted that this is an RFQ and not a bid. He stated that it is an inherent process where
the Director chooses which vendor is chosen.
Councilmember Boyce communicated that when the City is looking at taxpayer money
some of those differences need to be overlooked.
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Kent City Council Minutes June 4, 2013
ICAO Brubaker communicated that the fact that the company chosen was located in
Kent and the fact that they have more technicians, can store product at their location,
and remove the packaging.
Councilmember Thomas noted that the company is located in Kent.
CONSENT CALENDAR
Council President Higgins moved to approve Consent Calendar Items B
through K, seconded by Councilmember Thomas. The motion carried and the
following items were approved:
A. Minutes of the workshop and regular Council meeting of May 21, 2013, were not
approved.
B. Approval of Bills. Bills were not available for approval.
C. Berger Partnership Agreement For Kent Valley Loop Trail. The Mayor was
authorized to sign the consultant agreement with the Berger Partnership for $98,550
to develop a master plan for the Kent Valley Loop Trail, subject to final terms and
conditions acceptable to the City Attorney and the Parks Director.
D. 4Culture Sustained Support Grant Agreement. The sustained support grant
from 4Culture in the amount of $17,000 to fund 2013 Kent Arts Commission
programs was accepted, the Mayor was authorized to sign all necessary documents
and the expenditure of funds in the Kent Arts Commission budget was approved,
subject to final terms and conditions acceptable to the City Attorney and the Parks
Director.
E. Northwest Playground Equipment Inc. Agreement for Turnkey Park. The
Mayor was authorized to sign the public works agreement with Northwest Playground
Equipment, Inc. in the amount of $46,063.77 for the playground restoration project at
Turnkey Park, subject to final terms and conditions acceptable to the City Attorney
and the Parks Director.
F. East Hill Elementary School Bill of Sale. The Bill of Sale for the East Hill
Elementary School project; permit 2100096, for 520 linear feet of new street, and 7
Crimson Sentry street trees in frontage improvements was accepted.
G. Shoretel/Tri-Tec Communications, Inc. Goods & Services Agreement. The
Mayor was authorized to sign a goods and services agreement with Shoretel/Tri-Tec
Communications, Inc. in the amount of $264,222 for the purchase of
telecommunications equipment, services, and maintenance, subject to terms and
conditions acceptable to the City Attorney and Information Technology Director.
H. Allied Telesis Annual Maintenance & Support. The Mayor was authorized to
sign a goods and services agreement with Allied Telesis, Inc. in the amount of
$41,094 for the purchase of annual maintenance and support, subject to terms and
conditions acceptable to the City Attorney and Information Technology Director.
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Kent City Council Minutes June 4, 2013
I. CDW-G/EMC Annual Maintenance & Support. The Mayor was authorized to
sign a goods and services agreement with CDW-G, Inc. in the amount of $65,209 for
the purchase of annual maintenance and support, subject to terms and conditions
acceptable to the City Attorney and Information Technology Director.
J. 2014-2019 Six-Year Transportation Improvement Program. June 18, 2013,
was set as the public hearing date to consider the DRAFT 2014-2019 Six-Year
Transportation Improvement Program (TIP).
ADDED ITEM
K. Excused Absence. Councilmember Ralph was excused from the Council meeting
of June 4, 2013.
OTHER BUSINESS
ADDED ITEM
A. SE 256th Road Improvements. Tim LaPorte, Public Works Director gave a brief
background of the improvements. He discussed the current status of funding of the
project and noted what would be paid for and what improvements would specifically
take place in the project. He said that there were funding options presented in the
workshop which would cover the $2 million shortfall. He pointed out that the Traffic
Impact Fees are expected to be realized by the end of the year are $802,000.
Councilmember Boyce asked about traffic implications and Mr. LaPorte communicated
that traffic could be detoured through 116th to Kent-Kangley and back. He stated
typically the workers are out of the road by rush hour.
Councilmember Thomas verified that there would be left turn lanes and two islands
that would be 250 feet long.
Mayor Cooke questioned what would happen to the driveways and verified there
wouldn't be any impact.
Council President Higgins stated that he has been asking himself what he would think
of his decision four years from now if the road was kept in this condition. He stated
that the people living there are living in this substandard roadway and is committed
to find a way for this to happen. He said if this isn't awarded by the end of this month
the City will lose $2 million in grants and cause the project to cost $7 million. Then,
since the City can't afford it for about five more years it will end up costing $10
million dollars in years to come. He noted that four major property owners signed the
protest and he has to weigh the lives of 6,600 people with the four people. He
communicated that he supports the $300,000 assessment and approves of the
$250,000 allocation of Transportation Impact Fee (TIF) funds. He also agreed with the
borrowing of B&O Tax revenue and it will be paid back with the TIF funds within five
years.
Councilmember Perry agreed with Council President Higgins with the funding sources
except for the payment back of the B&O funds. The B&O ordinance is for the
transportation existing network, she said, and felt that B&O funds can be used for the
project.
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Kent City Council Minutes June 4, 2013
Councilmember Boyce stated that the Council spoke about this during the workshop.
He said there is a list of projects that the B&O was supposed to be used for and this
isn't one of them. He felt the B&O should be paid back to do more projects in the
future and will have a hard time supporting it if the B&O language isn't included.
Councilmember Thomas inquired about Roberts Rules and making a motion prior to
discussion.
Councilmember Albertson said this project has been on the City's radar for 23 years
and noted that it wasn't on the B&O list or the Citizen's committee list because the
City felt it had a strong funding source in the LID. She said the Council has a duty to
take care of its residents and it makes her uneasy that those four property owners
could back out of the LID. She stated that the TIF money can be applied to this
project. She urged the Council to approve it with keeping landscaping and
undergrounding included.
Councilmember Albertson moved to authorize the Mayor to sign all necessary
documents to award the SE 256th Street Improvements construction
contract, including Alternative A, to Goodfellow Brothers, Inc. in the amount
of $5,208,988.59 and to direct the city attorney to prepare a resolution, as
appropriate, to ensure that all funds used from the City's B&O tax revenues
to construct the project be returned to the City's B&O budget, over time,
using 100% of all current and future Transportation Impact Fee revenues
until the monies spent out of the B&O account are fully returned, seconded
by Council President Higgins.
Councilmember Thomas stated that other cities utilize the roadway and that is why
the City is being given $2 million for the project. He noted that turning down a grant
could be negative in the future when the City is attempting to secure grants. He
communicated that there were 6,600 in favor and 124 against the LID.
Councilmember Ranniger expressed concerns with the B&O returns and the amount
collected. She said she isn't in favor of the item.
Councilmember Perry communicated that the LID isn't being formed and only the
people who executed the LID contracts will be assessed under this. She said she is
against utilizing the B&O funds because there was no project listed and is only
supposed to be utilized for the City's existing transportation projects and there hasn't
been a determination on what projects could be funded by the B&O as of yet. She felt
the City should formulate a list of its most pressing projects.
Council President Higgins communicated that the B&O discussion was about how
much the City isn't spending on road projects. He stated that this supports the
Council moving in that direction. He also stated that this will bring forth more projects
and the paving of more streets due to the repaid B&O account. He communicated that
it is important to honor the previous community discussions on the repaving of
streets.
5
Kent City Council Minutes June 4, 2013
Councilmember Boyce stated that there is a list, but it wasn't voted on. It was
generated to determine what projects need to be done in the City.
Mayor Cooke clarified that ICAO Brubaker should produce the list.
Councilmember Perry communicated that there was a list, but any list that binds the
Council has to be voted on by the Council. She stated that the conversation was done
with certain councilmembers and the Chamber. She said if the list was approved by
the community then she would like to know when and the Council can't be bound to
something that wasn't voted on in a public meeting.
Councilmember Albertson urged the Council to pass this item.
Councilmember Perry suggested revising the motion.
A vote was taken on the motion on the table, which carried 4-2.
Councilmembers Ranniger and Perry dissenting.
BIDS
A. 2013 Thermoplastic Markings. Tim LaPorte, Public Works Director, briefly
explained the project and noted his recommendation awarding this contract to the low
bidder.
Councilmember Albertson moved to award the 2013 Thermoplastic Markings
Project contract to Stripe Rite, Inc. in the amount of $226,510 and authorize
the Mayor to sign all necessary documents, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director,
seconded by Council President Higgins. Motion carried 6-0.
B. 2013 Crack Sealing. Tim LaPorte, Public Works Director, noted his
recommendation to awarding this contract to the low bidder.
Councilmember Albertson moved to award the 2013 Crack Sealing Project
contract to C.R. Contracting in the amount of $195,300 and authorize the
Mayor to sign all necessary documents, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director, seconded by
Council President Higgins. Motion carried 6-0.
REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
A. Council President. Council President Higgins discussed the workshop. He
discussed the Employee Wellness Program. He also highlighted the discussion of the
Six-Year Transportation Improvement Program (TIP). He stated that the Washington
State Liquor Control Board has a draft of I-502 regulations and the City will be
sending questions to them concerning it. He also highlighted that there was discussion
in the workshop concerning the 256th Avenue Improvement Project that was just
approved by the Council.
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Kent City Council Minutes June 4, 2013
B. Mayor. Mayor Cooke announced the King County Flood Control District is entering
their budget process and their report to the district concerning rebuilding the levees in
Kent. She discussed the District's System-Wide Improvement Framework (SWIF) and
looking at the entire network from the Howard Hansen Dam down. She stated that
there are statements from King County concerning not working on projects until SWIF
is complete which is opinioned to take another two to five years. She stated that the
residents in the Lakes wouldn't want to be on hold for another two to five years. She
stated that there was a community meeting concerning the YMCA coming to Kent and
ideas concerning what it would take to make it happen. She added that Parks and
Community Services Director Jeff Watling would likely be on the steering committee.
She stated that Bobbi Bridge chairs the committee. Finally, she stated that the King
County Coordinating Council on Gangs is almost ready to publish their comprehensive
plan to address key problems with goals and an action plan on what to do about it in
the future.
C. Administration. Interim Chief Administrative Officer Brubaker communicated that
the City closed on the sale of the Kent City Center property and the project consists of
176 units with a rooftop and retail on the first floor. The total project cost is worth
$24 million to the developer, he said. He also noted that housing and urban
development has notified us that the block grant funding will be increased by
$200,000.
D. Economic & Community Development Committee. Councilmember Perry had
no report and said that the meeting was cancelled.
E. Operations Committee. Councilmember Thomas said the City's financial future is
looking better.
F. Parks and Human Services Committee. None.
G. Public Safety Committee. None.
H. Public Works Committee. Councilmember Albertson noted that the documents
concerning the 256th meeting will be included in the Public Works Committee meeting
next agenda on June 17tn
I. Regional Fire Authority. Councilmember Les Thomas noted the Regional Fire
Authority's next meeting is next Wednesday at Station 74.
Councilmember Thomas moved to reconsider the vote on the 256th
Improvement Item, seconded by Councilmember Perry.
Councilmember Thomas stated that the second paragraph seems redundant.
Acting City Attorney Fitzpatrick communicated the proper Robert's Rules.
Councilmember Albertson stated that she would not support a motion to reconsider
and urged the Council not to.
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Kent City Council Minutes June 4, 2013
Councilmember Perry suggested to have the Public Works Committee chair bring the
list of projects available for B&O funding to a public meeting. This will give the Council
the opportunity to state on the record its opposition and support for the list and to
give direction to the staff concerning future projects.
Council President Higgins clarified Roberts Rules concerning this item.
A roll call vote was taken on the motion on the table which failed 2-4.
Councilmember Perry and Thomas voted in the affirmative.
ADJOURNMENT
The meeting adjourned at 8:42 p.m.
Ronald F. Moore, MMC
City Clerk
8
KENT....,o Agenda Item: Consent Calendar — 7C
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: SE 256th St. Improvements-Puget Sound Energy Project
Construction Agreement — Authorize
MOTION: Authorize the Mayor to enter into a construction agreement
between the city of Kent and Puget Sound Energy for the underground conversion
of overhead utilities on the SE 256th St. Project, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
SUMMARY: As part of the SE 256th Street Improvement Project, the City requires
undergrounding of the existing overhead utility lines, consistent with Kent City Code
Chapter 7.10. The owners of these utilities are Puget Sound Energy (PSE),
CenturyLink and Comcast. Agreements with these companies are necessary to
establish construction requirements and reimbursment of costs for conversion of
overhead utilities to underground.
This agreement is between the City of Kent and Puget Sound Energy.
EXHIBITS: PSE Project Plan Schedule 74 Underground Conversion
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: Costs associated with this agreement will be part of the
construction costs of the project, and are governed by tariffs filed with the Washington
Utilities and Transportations Commission.
This page intentionally left blank.
PU ET SOUND ENERGY
The Energy To Do Great Things ''...
Exhibit "A" Project Plan
Schedule 74 Underground Conversion
City of Dent — SE 256t" Street — (116th Ave SE to Dent Langley Rd)
PSE Project Number: 101079845
May 7, 2013
Pursuant to Puget Sound Energy("PSE")Rate Schedule 74 and as described in this Project Plan,
PSE will convert its existing overhead electrical distribution system of 15,000 volts or less to an
equivalent Underground Distribution System. This Project Plan describes work to be performed
by PSE and the City of Kent for the conversion of certain PSE electrical distribution system
facilities as described herein SE 256th Street-116th Ave to Kent Kangley Road . Construction of
this Conversion Project is contingent upon and shall not commence prior to both written
acceptance of this Project Plan and written execution of a Schedule 74 Construction Agreement
by the City and PSE.
This Project Plan includes and consists of:
® Detailed description of the Construction Work to be performed
® Construction Drawings, Standards, Specifications and Requirements for the Construction
Work (attached)
® Operating Rights to be obtained for the Conversion Project (attached)
® Construction Work Schedule
® Construction Costs Estimate Summary(attached)
Revisions to this Project Plan must be mutually approved by the City and PSE.
Scs�he
This Conversion Project will replace PSE's existing overhead electrical distribution system with
an Underground Distribution System within the following area SE 256'1' Street-He Ave to Lent
Langley Road. The Conversion Project is approximately 4350 feet in length,including laterals
and road crossings.
The Conversion Project includes modification or replacement of all existing services lines within
the Conversion Area to connect to the Underground Distribution System and removal of PSE's
existing overhead electric distribution facilities (including PSE distribution poles and pole
mounted street lights) from the Conversion Area.
Fluidized Thermal Backfill (FTB, a form of controlled density till) is required in trenches
containing four or more PSE six inch ducts. FTB will be used in place of standard backfill as
shown in the Construction Drawings in accordance with applicable PSE Standards.
City or [Cent
SE 256°i St(116"'Ave SE to Kent Kangley Rd)Underground Conversion Page t
PSE W.O.#101079845
PSE initiated upgrades included in this project consist of: The relocation of the existing J04 to
J01 and the replacement of existing cable runs from station line 8+50 west.
City requested upgrades included in this project consist of: TUT instead of a padmount
transformer at station line 36+44 32.5 LT
Temporary Service included in this project consists of. N/A
Prior Conversion Relocation Within 5 Years: Facilities installed on(116"'Ave. SE—SE 256" St.
to SR-516: PSE Job Number 101027468) will be removed on (SE 256"' St.- 104"Ave. to 116t11
Ave: PSE Job Number 101061089). The "temporary facilities" are from Switch 2 (SW2 at grid
number 313872-166495) to Pole at P27 (P27 at grid number 313884-166470). This cost also
includes wire from J 17 (J17 at grid number 313872-166496) to Pole at P27 (P27 at grid number
313884-166470). The cost associated with the installation of the"temporary facilities" are
covered on 116"'Ave. SE—SE 256"St. to SR-516: PSE Job Number 101027468) and were
billed at 40% City and 60% PSE. Because these materials were installed for less than 5 years
the 60% cost paid by PSE under Job number 101027468 is now being billed to the City on SE
256`h St. — 104t1'Ave. to 1161h Ave: PSE Job Number 101061089. The removal of the temporary
facilities will also be billed to this project SE 256th St.— 104th Ave. to 116th Ave: PSE Job
Number 101061089 at 100% city cost.
The following portions of PSE's existing facilities to be converted are located outside of Public
Thoroughfare: N/A
In conjunction with this Conversion Project, PSE will remove its 'existing street lighting system
frorn the Conversion Area. Provision of a replacement street lighting system within the
Conversion Area is not included in this Project Plan. Replacement street lighting service can be
provided by separate arrangement in accordance with applicable PSE Tariff Schedules.
Raponsibilities of P ar ies
Cd�esponslbil®tics
a) Provide written notice to customers within the Conversion Area in advance of Conversion
Project Construction Work start. The notice will include contact information for both the
City and PSE, the expected Conversion Project schedule, anticipation of service interruptions
and work required to be performed by customers.
b) Coordinate other utility conversion, removal and relocation from PSE's poles.
c) Provide all surveying for equipment placement, locations, and establish all grade elevations
for the Underground Distribution System within the Conversion Area.
d) Provide all necessary excavation,bedding, backfrll, off-site disposal, site restoration and
coordination for installation of the Underground Distribution System. This includes
trenching, backfill, and restoration for cut-over and transfer of existing underground system
and service lines from the existing overhead distribution system to the new Underground
Distribution System.
e) Coordinate private property trenching, excavation and restoration activity with private
property owners affected by this Conversion Project.
City of Kent
SE 256"'St(116"'Ave SE to Kent Kangtey Rd)Underground Conversion Page 2
PSEW.O.h 101079845
t) Provide flagging and traffic control as required for all work performed by the City.
g) Install and proof all ducts and vaults for the Underground Distribution System (excluding
work in ducts or vaults containing energized cables or equipment—see PSE Responsibilities)
in accordance with PSE standards and specifications using ducts and vaults provided by PSE.
"Proofing" as used herein is defined as verification using a mandrel that the duct and vault
system is free and clear of damage, installed to the proper grade and at the proper location
and contains a pulling line.
h) Provide PSE at least ten(10)business days notice prior to the start of trenching activity to
allow for delivery of PSE materials to the job site and scheduling of PSE's on-site Inspector.
Provide at least three(3)business days notice for scheduled delivery of vaults 575 and
smaller and five (5)business clays notice for scheduled delivery of vaults 5106 and larger
from the manufacturer.
i) Provide secure staging and storage area(s)for duct and vault materials provided by PSE. The
City shall be responsible for the security and condition of these materials until they are
installed and accepted by PSE or returned to PSE's custody.
j) Provide labor and equipment for the off-loading of PSE duct and vault materials delivered to
the job site.
k) Promptly following notice from PSE that the Underground Distribution System has been
energized, provide notice to customers within the Conversion Area informing them of their
obligation and responsibility to convert their overhead service lines to underground service
lines as provided by state law or to modify existing underground service lines for connection
to the Underground Distribution System. Affected service lines are listed in the Service
Lines section of this Project Plan.
1) Facilitate weekly(or as otherwise agreed by the City and PSE) construction coordination
meetings to include all relevant parties participating in the conversion including PSE and it's
contractor(s), the City and it's contractor(s), and other utilities.
m) Provide any necessary operating rights for the installation of PSE's facilities in accordance
with PSE's Schedule 74 Section 3 and as mutually agreed by the PSE and the City.
Operating rights are further addressed in the Operating Rights section of this Project Plan.
n) Modify, reroute or replace service lines to City owned facilities to connect to the
Underground Distribution System.
o) Following notification from PSE that Construction Work is complete, provide to PSE any
Shared Government Costs as provided for in the Construction Agreement.
Peet Sound EiiKEg Resporsibilities
a) Provide all duct and vault materials, cables, electrical equipment and components necessary
for installation of the Underground Distribution System.
b) Following notice from the City, deliver or cause to be delivered all duct and vault materials
to the designated staging/storage area(s). Acknowledge delivered quantities and condition of
duct and vault materials by signing shipping manifests.
City of Keut
SE 2561h St i116i°Ave SE to Kent Kangley Rd)Underground Conversion Page 3
PSE W.0.8 101079845
c) Following notice from the City, provide inspection services needed for overseeing the proper
installation of ducts and vaults by the City.
d) Accept delivery of the completed duct and vault system once the new system has been
proofed (as described above)by the City. PSE will provide a mandrel to the City to be used
in proofing of the duct and vault system.
e) Provide PSE electrical workers to complete duct installation and proofing when such work is
performed at or in any energized vault containing energized cables or equipment.
f) Install (except for ducts and vaults installed by the City) and energize the Underground
Distribution System. Provide written notice to the City when the Underground Distribution
System is energized.
g) Perform cut-over and transfer of existing Underground Distribution System and existing
underground service lines from the overhead distribution system to the new Underground
Distribution System where applicable (see City Responsibility item "d" concerning trenching
responsibility). PSE will notify the City for excavation and the affected customers at least
two (2) business days prior to installation, transfer, and connection of underground service
lines. Affected service lines are listed in the Service Lines section of this Project Plan.
h) Install and connect replacement underground service lines to single family residences and
connect modified and replacement non-residential underground service lines provided by
customers within the Conversion Area pursuant to PSE Tariff Schedule 85, Affected service
lines are listed in the Service Lines section of this Project Plan.
i) Remove the existing overhead electric distribution system including, conductors, equipment,
down guys, anchors and poles after all service lines to customers within the Conversion Area
are connected to the Underground Distribution System and all other utilities have been
removed from PSE's poles. Holes left following removal of poles will be filled with crushed
rock and compacted in accordance with applicable City standards or specifications.
j) Provide flagging and traffic control as required for all work performed by PSE (except as
may otherwise be reasonably provided by the City during installation of ducts and vaults in
conjunction with City performed trenching, excavation, back-fill and restoration).
k) Attend weeldy(or as otherwise agreed by the City and PSE) construction coordination
meetings facilitated by the City and its contractor during periods of Conversion Project
construction.
0Verq aM IZjKt!! Y
The Underground Distribution Systern will be located within existing Public Thoroughfare. No
additional operating rights have been identified as being needed for this Conversion Project.
The Underground Distribution System will be located within Public Thoroughfare except as
described in the Operating Rights Attachment, The Construction Work will not be released by
PSE for construction until i) all operating rights necessary for the installation of PSE's facilities
have been obtained and have been verified by PSE, or ii) the City otherwise signs an agreement
releasing PSE from any and all financial obligations associated with the location or relocation of
City of Kent
SE 256°i St(116"Ave SE to Kent Kangley Rd)Underground Conversion Page 4
PSE W.O. 101079945
PSE facilities resulting from commencement of constriction prior to acquisition of all identified
necessary operating rights.
Construction Work Schedule
The work will be performed in accordance with the following Work Schedule, unless this
schedule is revised by mutual agreement of the City and PSE or circumstances beyond the
reasonable control of the City and/or PSE preclude such performance.
Installation of ducts and vaults: City provided
Installation and energizatiou of the Underground Distribution Svstem: PSE provided
Removal of overhead facilities: PSE provided
Installation and removal of Temuorary Service: N/A
Work Schedule Restrictions: As permitted by City requirements
Construction Cost Estimate
The estimated costs to perform the Construction Work and the allocation of costs between the
parties are presented in the attached Construction Costs Estimate Summary. These estimated
costs are valid for ninety (90) days from the date shown on the attached Construction Costs
Estimate Summary. If this Project Plan and a Schedule 74 Construction Agreement are not fully
executed within ninety (90) days from this date, the estimated costs shall be subject to revision.
The previously executed Design Agreement has been fulfilled with the submission of the
attached Construction Plans and Construction Agreement. The construction costs provided
include costs associated with construction starting with a pre-construction meeting called by the
City and attended by the City's contractor. Time spent on this project at the request of the City
between the date of this Project Plan and the pre-construction meeting will be compensated by
Change Order.
Estimated Inspection and Service Provider Outside Services costs are based on 2013 contract
rates. Costs for work performed by PSE after January 31, 2014 shall be subject to revision to
reflect contract rates which become effective after this date. Further, in the event performance of
the Construction Work does not proceed substantially as provided in this Project Plan, PSE's
estimated construction costs shall be subject to revision.
Changes in Construction Work scope, performance and/or schedule can result in actual
Construction Costs which significantly differ from estimated costs shown in the Construction
Cost Estimate Summary. Such changes shall promptly be brought to the attention of PSE and
the City when anticipated or known to occur and shall be documented in a Change Order
mutually agreed by the City and PSE.
City of Kent
SE 256°i St(1 16"Ave SE to Kent Kangley Rd)Underground Conversion Page 5
PSE W.0.t 101079845
Project Assur�a�tions
The project design, construction plans and cost estimates are based on and reflect the following
assumptions. Constriction conditions that are not consistent with these assumptions may result
in a request for change or an equitable adjustment to project compensation under Section 6 of the
Construction Agreement.
Cost Assumptions
1. The Constriction Work will be performed in accordance with the Construction Drawings and
Construction Work Schedule.
2. PSE's Project Manager will accept or reject(with written justification) the duct and vault
installation work performed by the City within five (5)business days notice of completion
frorn the City. In the event PSE rejects any of the ducts or vaults (with reasonable written
justification), the City will perform the necessary remedial work. The City will then re-
notify PSE and PSE shall have five(5)business days to accept or reject the remedial work.
3. All PSE cables can be pulled through the ducts and vaults system, including existing ducts
and vaults if applicable, to be used for the Conversion Project utilizing normal cable pulling
equipment and methods.
4. A City Street Use permit is the only permit necessary for PSE to perform its work for this
Conversion Project and will be issued within two (2) weeks of PSE submitting a complete
permit application (including any supporting documentation reasonably required by the
City). There will be no charge for the permit or inspection fees.
5. The estimated daily productivity rate for PSE duct and vault installation is based on the City's
contractor opening a minimum of 50 feet of trench per working day. The daily productivity
rate is used to estimate the number of days a PSE Inspector will be required during installation
of ducts &vaults. The Inspector will be scheduled in full day increments and intone
continuous effort. Changes to a continuous schedule require a minimum of five days advance
notice and must be mutually agreed between the City and PSE.
6. Included in the project pricing is attendance by the PSE Project Manager at scheduled weekly
construction meetings while the duct and vaults are actively being installed and when the PSE
line crew is on site. Additional meetings that maybe required while PSE facilities are not
being installed, will be compensated on a Change Order basis.
7. Traffic control provided by PSE assumes the use of two flaggers, basic signage and simple
channelization. Additional traffic control measures are not included.
S. Work to be performttid by PSE does not include installation and/or removal of Temporary
Service facilities at the request of others during construction.
9. All cut-over and transfer work will be completed during regular working hours.
10. New guy anchors shall be installed prior to installation of new ducts in the same area.
11. When Fluidized Thermal Backfill (FTB) is used, associated cost will be allocated 100% to
PSE when required for a Company Initiated Upgrade and otherwise 100% to the City.
City of Kent
SE 256°'St(116"'Ave SE to Kent Kangley.Rd)Underground Conversion Page 6
PSEw.0.4 101079845
12. Installation of protective bollards may be necessary at some locations and may not be
included in the project design. In the event unplanned bollards are required, associated costs
will be a Shared Cost.
Schedule
l. There will be a total of two (2) PSE crew mobilizations as follows: i) one mobilization of an
underground line crew for installation of underground conductors and equipment; and ii) one
mobilization of an overhead line crew for removal of the existing overhead facilities. Once
mobilized PSE crews will have continuous productive work until all PSE Construction Work
is complete.
2. All PSE Construction Work will be performed during regular working hours from 8AM—
5PM (or as permitted) excluding holidays. In the event that lane closures are necessary for
performance of work, PSE shall be limited to working between the howl of 8AM—5PM (or
as permitted). PSE and the City will mutually agree to weekly work schedules for the
Construction Work. PSE shall be allowed to perform PSE work as scheduled without
changes or interruptions caused by other construction activities.
3. Work requiring scheduled interruption of electric service(cut-overs and transfers)will be
performed during the working hours specified in Schedule Assumption#2 above, and will be
scheduled with at least two (2) business days notice. PSE will notify customers of scheduled
service interruptions.
Additional Considerations
Service Lines
Service lines within the Conversion Area must be modified or replaced to provide underground
service from the Underground Distribution System as described (Customer required).
Performance of the work and associated costs shall be governed by PSE Tariff Schedule 85.
Cut-overs and Transfers
PSE customers within the Conversion Area will experience interruption of electric service during
performance of the Construction Work when transferring system and customer loads from the
overhead distribution system to the Underground Distribution System. PSE will notify customers
at least two (2) business days in advance of expected service interruptions. Customers may
request that cut-over and transfer work affecting their service be performed outside the regular
working hours listed above subject to the customer's written agreement to reimburse PSE for the
additional cost(at overtime rates) to perform such work outside the regular working hours.
New Service
Connection of new or increased load for City facilities (such as new traffic signals)under terms
of PSE Tariff Schedule 85 will be addressed on a separate work order and work sketch.
Additional costs may apply and will be quoted separately.
Cit_v of Kent
SE 256°'St(116°'Ave SE to Kent Kangley Rd)Underground Conversion Page 7
PSE W.O." 101079845
PSE IDe�onstruction Standards
This Conversion Project has been designed and will be constructed in accordance with PSE
design and construction standards in effect as of the date of this Project Plan. PSE standards
applicable to Construction Work to be performed by the City have been provided to the City in
PSE's "Electric Distribution Trench/Duct/Vault Construction Standards, 2011". All relevant
PSE standard described above are attached to this Project Plan by this reference.
Temporary Support (I3oldnr�) of PSE Poles
Whenever any pole(s) are required to be temporarily supported (held) due to excavation in
proximity to such poles, the City will coordinate with PSE to provide such support. The need to
temporarily support such poles shall be determined by PSE, and if required, such support shall be
provided by PSE. As used herein, "temporary support"means supporting one or more poles for
a continuous working period of ten hours or less.
Due to the location of the joint trench in close proximity to the existing poles, it is anticipated
that multiple poles will need to be held. A preliminary estimate of the cost of holding 14 poles
assuming one pole per day is $44,900. This cost is NOT included in the construction cost at this
time and will be covered by Change Order based on actual time spent and will be billed at a
60/40 cost share. 48 hours minimum notice will be required to schedule pole holds.
,9! c taneeof1'roiectPlaa2
The City and PSE mutually agree to and accept this Project Plan as of the date indicated below:
For the City: For PSE:
By: By:
Its: Its:
Date: Date:
City of Kent
SE 256"St O 16'"Ave SE to Kent Kartgley Ad)Underground Conversion Page 8
PSE W.0.4 10107g845
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SCHEDULE 74 UNDERGROUND CONVERSION
Project Construction Agreement
Project Name: City of Kent SE 256" St—(116"Ave SE to Kent Kangley Rd).
Project Number: 101027468
THIS Agreement, dated as of this_ day of 20 , is made by and between
the City of Kent, a Municipal Corporation (the "Government Entity"), and PUGET SOUND ENERGY, Inc.,
a Washington Corporation (the"Company").
RECITALS
A. The Company is a public service company engaged in the sale and distribution of electric
energy, and pursuant to its franchise or other rights from the Government Entity, currently locates its
electric distribution facilities within the jurisdictional boundaries of the Government Entity.
B. The Government Entity has determined that it is necessary to replace the existing overhead
electric distribution system within the area specified in the Project Plan (as defined below) (the
"Conversion Area")with a comparable underground electric distribution system, all as more specifically
described in the Project Plan (the "Conversion Project").
C. The Government Entity and the Company have previously entered into a Project Design
Agreement dated as of August 24, 2012 (the"Design Agreement"), pursuant to which the parties
completed certain engineering design, cost assessment, operating rights planning and other preliminary
work relating to the Conversion Project and, in connection with that effort, developed the Project Plan.
D. The Government Entity and the Company wish to execute this written contract in accordance
with Schedule 74 of the Company's Electric Tariff G ("Schedule 74")to govern the completion of the
Conversion Project, which both parties intend shall qualify as an underground conversion under the terms
of Schedule 74.
AGREEMENT
The Government Entity and the Company therefore agree as follows:
1. Definitions.
(a) Unless specifically defined otherwise herein, all terms defined in Schedule 74 shall have the same
meanings when used in this Agreement, including, without limitation, the following:
i) Cost of Conversion;
ii) Public Thoroughfare,
iii) Temporary Service;
iv) Trenching and Restoration;
v) Underground Distribution System; and
vi) Underground Service Lines.
(b) "Company-Initiated Upgrade" shall mean any feature of the Underground Distribution System
which is required by the Company and is not reasonably required to make the Underground
Distribution System comparable to the overhead distribution system being replaced. For
purposes of the foregoing, a "comparable" system shall include, unless the Parties otherwise
agree, the number of empty ducts (not to exceed two (2), typically having a diameter of 6" or less)
Construction Agreement, Attachment "B" to Schedule 74, Page 1
City of Kent SE 256th St—(116"Ave SE to Kent Kangley Rd)
of such diameter and number as may be specified and agreed upon in the Project Plan necessary
to replicate the load-carrying capacity(system amperage class)of the overhead system being
replaced.
(c) "Estimated Reimbursable Private Conversion Costs"shall mean the Company's good faith
estimate of the Reimbursable Private Conversion Costs, as specified in the Project Plan and as
changed and adjusted from time to time in accordance with Section 6, below-
(d) "Estimated Reimbursable Temporary Service Costs" shall mean the Company's good faith
estimate of the Reimbursable Temporary Service Costs, as specified in the Project Plan and as
changed and adjusted from time to time in accordance with Section 6, below.
(a) "Estimated Reimbursable Upgrade Costs" shall mean the Company's good faith estimate of the
Reimbursable Upgrade Costs, as specified in the Project Plan and as changed and adjusted from
time to time in accordance with Section 6, below.
(f) "Estimated Shared Company Costs"shall mean the Company's good faith estimate of the Shared
Company Costs, as specified in the Project Plan and as changed and adjusted from time to time
in accordance with Section 6, below.
(g) "Estimated Shared Government Costs"shall mean the Government Entity's good faith estimate of
the Shared Government Costs, as specified in the Project Plan and as changed and adjusted
from time to time in accordance with Section 6, below.
(h) "Government-Requested Upgrade" shall mean any feature of the Underground Distribution
System which is requested by the Government Entity and is not reasonably required to make the
Underground Distribution System comparable to the overhead distribution system being replaced.
For purposes of the foregoing, any empty ducts installed at the request of the Government Entity
shall be a Government-Requested Upgrade.
(i) "Party" shall mean either the Company, the Government Entity, or both.
(j) "Private Property Conversion' shall mean that portion, if any, of the Conversion Project for which
the existing overhead electric distribution system is located, as of the date determined in
accordance with Schedule 74, (i) outside of the Public Thoroughfare, or(ii) pursuant to rights not
derived from a franchise previously granted by the Government Entity or pursuant to rights not
otherwise previously granted by the Government Entity.
(k) "Project Plan" shall mean the project plan developed by the Parties under the Design Agreement
and attached hereto as Exhibit A, as the same may be changed and amended from time to time in
accordance with Section 6, below. The Project Plan includes, among other things, (1)a detailed
description of the Work that is required to be performed by each Party and any third party, (ii) the
applicable requirements and specifications for the Work, (iii)a description of the Operating Rights
that are required to be obtained by each Party for the Conversion Project(and the requirements
and specifications with respect thereto), (iv) an itemization and summary of the Estimated Shared
Company Costs, Estimated Shared Government Costs, Estimated Reimbursable Private
Conversion Costs (if any), Estimated Reimbursable Temporary Service Costs (if any)and
Estimated Reimbursable Upgrade Costs (if any), and (v) the Work Schedule.
(1) "Operating Rights" shall mean sufficient space and legal rights for the construction, operation,
repair, and maintenance of the Underground Distribution System.
(m) "Reimbursable Private Conversion Costs" shall mean (i) all Costs of Conversion, if any, incurred
by the Company which are attributable to a Private Properly Conversion, less (ii) the distribution
pole replacement costs (if any) that would be avoided by the Company on account of such Private
Property Conversion, as determined consistent with the applicable Company distribution facilities
Construction Agreement, Attachment"6"to Schedule 74, Page 2
City of Kent SE 256'"St— (116"Ave SE to Kent Kangley Rd)
replacement program, plus (iii)just compensation as provided by law for the Company's interests
in real property on which such existing overhead distribution system was located prior to
conversion; provided that the portion of the Reimbursable Private Conversion Costs attributable to
the Costs of Conversion under subparagraph (i) of this paragraph shall not exceed the Estimated
Reimbursable Private Conversion Costs without the prior written authorization of the Government
Entity.
(n) "Reimbursable Temporary Service Costs" shall mean all costs incurred by the Company which
are attributable to (i) any facilities installed as part of the Conversion Project to provide Temporary
Service, as provided for in Schedule 74, and (ii)the removal of any facilities installed to provide
Temporary Service (less salvage value of removed equipment); provided that the Reimbursable
Temporary Service Costs shall not exceed the Estimated Reimbursable Temporary Service Costs
without the prior written authorization of the Government Entity.
(o) "Reimbursable Upgrade Costs" shall mean all Costs of Conversion incurred by the Company
which are attributable to any Government-Requested Upgrade; provided that the Reimbursable
Upgrade Costs shall not exceed the Estimated Reimbursable Upgrade Costs without the prior
written authorization of the Government Entity.
(p) "Shared Company Costs'shall mean all Costs of Conversion (other than Reimbursable Upgrade
Costs, Reimbursable Private Conversion Costs and Reimbursable Temporary Service Costs)
incurred by the Company in connection with the Conversion Project; provided, however, that the
Shared Company Costs shall not exceed the Estimated Shared Company Costs without the prior
written authorization of the Government Entity. For the avoidance of doubt, the "Shared Company
Costs"shall, as and to the extent specified in the Design Agreement, include the actual,
reasonable costs to the Company for the "Design Work" performed by the Company under the
Design Agreement.
(q) "Shared Government Costs" shall mean all Costs of Conversion incurred by the Government
Entity in connection with (i)any duct and vault installation Work which the Parties have specified
in the Project Plan is to be performed by the Government Entity as part of the Government Work,
and (ii) the acquisition of any Operating Rights which the Parties have, by mutual agreement,
specified in the Project Plan are to be obtained by the Government Entity for the Conversion
Project, but only to the extent attributable to that portion of such Operating Rights which is
necessary to accommodate the facilities of the Company; provided, however, that the Shared
Government Costs shall not exceed the Estimated Shared Government Costs without the prior
written authorization of the Company.
(r) "Total Shared Costs" shall mean the sum of the Shared Company Costs and the Shared
Government Costs. For the avoidance of doubt, the Total Shared Costs shall not include, without
limitation, (i) costs to the Government Entity for Trenching and Restoration, or (ii)costs associated
with anyjoint use of trenches by other utilities as permitted under Section 3(b).
(s) "Work" shall mean all work to be performed in connection with the Conversion Project, as more
specifically described in the Project Plan, including, without limitation, the Company Work (as
defined in Section 2(a), below)and the Government Work (as defined in Section 3(a), below).
(t) "Work Schedule" shall mean the schedule specified in the Project Plan which sets forth the
milestones for completing the Work, as the same may be changed and amended from time to
time in accordance with Section 6, below.
2. Obligations of the Company.
(a) Subject to the terms and conditions of this Agreement, the Company shall do the following as
specified in, and in accordance with the design and construction specifications and other
requirements set forth in, the Project Plan (the "Company Work"):
Construction Agreement, Attachment"B"to Schedule 74, Page 3
City of Kent SE 2561h St— (116`h Ave SE to Kent Kangley Rd)
i) furnish and install an Underground Distribution System within the Conversion Area
(excluding any duct and vault installation or other Work which the Parties have
specified in the Project Plan is to be performed by the Government Entity);
ii) provide a Company inspector on-site at the times specified in the Work Schedule to
inspect the performance of any duct and vault installation Work which the Parties
have specified in the Project Plan is to be performed by the Government Entity; and
iii) upon connection of those persons or entities to be served by the Underground
Distribution System and removal of facilities of any other utilities that are connected to
the poles of the overhead system, remove the existing overhead system (including
associated wires and Company-owned poles)of 15,000 volts or less within the
Conversion Area except for Temporary Services.
(b) Upon request of the Government Entity, the Company shall provide periodic reports of the
progress of the Company Work identifying(i)the Company Work completed to date, (ii)the
Company Work yet to be completed, and (iii)an estimate regarding whether the Conversion
Project is on target with respect to the Estimated Shared Company Costs, the Estimated
Reimbursable Private Conversion Costs (if any), the Estimated Reimbursable Temporary Service
Costs (if any). the Estimated Reimbursable Upgrade Costs (if any)and the Work Schedule.
(c) Except as otherwise provided in the Company's Electric Tariff G, the Company shall own, operate
and maintain all electrical facilities installed pursuant to this Agreement including, but not limited
to, the Underground Distribution System and Underground Service Lines.
(d) Subject to the terms and conditions of this Agreement, the Company shall perform all Company
Work in accordance with the Project Plan, the Work Schedule and this Agreement.
3. Obligations of the Government Entity.
(a) Subject to the terms and conditions of this Agreement, the Government Entity shall do the
following as specified in, and in accordance with the design and construction specifications and
other requirements set forth in, the Project Plan (the "Government Work"):
i) provide the Trenching and Restoration;
ii) perform the surveying for alignment and grades for ducts and vaults; and
it) perform any duct and vault installation and other Work which the Parties have
specified in the Project Plan is to be performed by the Government Entity.
(b) Other utilities may be permitted by the Government Entity to use the trenches provided by the
Government Entity for the installation of their facilities so long as such facilities or the installation
thereof do not interfere (as determined pursuant to the Company's electrical standards)with the
Underground Distribution System or the installation or maintenance thereof. Any such use of the
trenches by other utilities shall be done subject to and in accordance with the joint trench design
specifications and installation drawings set forth or otherwise identified in the Project Plan, and the
Government Entity shall be responsible for the coordination of the design and installation of the
facilities of the other utilities to ensure compliance with such specifications and drawings.
(c) Upon request of the Company, the Government Entity shall provide periodic reports of the
progress of the Government Work identifying (i)the Government Work completed to date, (ii)the
Government Work yet to be completed, and (iii)an estimate regarding whether the Conversion
Project is on target with respect to the Estimated Shared Government Costs and the Work
Schedule.
(d) The Government Entity shall be responsible for coordinating all work to be performed in
connection with the street improvement program within the Conversion Area.
Construction Agreement, Attachment"B" to Schedule 74, Page 4
City of Kent SE 256`" St—(116°i Ave SE to Kent Kangley Rd)
(e) Subject to the terms and conditions of this Agreement, the Government Entity shall perform all
Government Work in accordance with the Project Plan, the Work Schedule and this Agreement.
4. Work Schedule.
(a) The Government Entity and the Company have agreed upon the Work Schedule as set forth in
the Project Plan. Changes to the Work Schedule shall be made only in accordance with
Section 6, below.
(b) Promptly following the execution of this Agreement, and upon completion by the Government
Entity of any necessary preliminary work, the Government Entity shall hold a pre-construction
meeting involving all participants in the Conversion Project to review project design, coordination
requirements, work sequencing and related pre-mobilization requirements. Following the pre-
construction meeting, the Government Entity shall give the Company written notice to proceed
with the Work at least ten (10) business days prior to the commencement date specified in the
Work Schedule.
(c) Subject to the terms and conditions of this Agreement, each Party shall perform the Work
assigned to it under this Agreement in accordance with the Work Schedule. So long as the
Company performs the Company Work in accordance with the Work Schedule, the Company
shall not be liable to the Government Entity(or its agents, servants, employees, contractors,
subcontractors, or representatives)for any claims, actions, damages, or liability asserted or
arising out of delays in the Work Schedule.
5. Location of Facilities.
All facilities of the Company installed within the Conversion Area pursuant to this Agreement shall be
located, and all related Operating Rights shall be obtained, in the manner set forth in the applicable
provisions of Schedule 74, as specified by the Parties in the Project Plan.
6. Changes.
(a) Either Party may, at any time, by written notice thereof to the other Party, request changes in the
Work within the general scope of this Agreement(a "R,.quest for Change"), including, but not
limited to: (i) changes in, substitutions for, additions to or deletions of any Work; (ii)changes in the
specifications, drawings and other requirements in the Project Plan, (iii) changes in the Work
Schedule, and (iv) changes in the location, alignment, dimensions or design of items included in
the Work. No Request for Change shall be effective and binding upon the Parties unless signed
by an authorized representative of each Party.
(b) If any change included in an approved Request for Change would cause a change in the cost of,
or the time required for, the performance of any part of the Work, an equitable adjustment shall be
made in the Estimated Shared Company Costs, the Estimated Shared Government Costs, the
Estimated Reimbursable Private Conversion Costs (if any), the Estimated Reimbursable
Temporary Service Costs (if any), the Estimated Reimbursable Upgrade Costs (if any) and/or the
Work Schedule to reflect such change. The Parties shall negotiate in good faith with the objective
of agreeing in writing on a mutually acceptable equitable adjustment. If the Parties are unable to
agree upon the terms of the equitable adjustment, either Party may submit the matter for
resolution pursuant to the dispute resolution provisions in Section 10, below.
(c) The Work Schedule, the Estimated Shared Company Costs, the Estimated Shared Government
Costs, the Estimated Reimbursable Private Conversion Costs, the Estimated Reimbursable
Temporary Service Costs and/or the Estimated Reimbursable Upgrade Costs shall be further
equitably adjusted from time to time to reflect any change in the costs or time required to perform
the Work to the extent such change is caused by: (i) any Force Majeure Event under Section 11,
below, (ii) the discovery of any condition within the Conversion Area which affects the scope, cost,
Construction Agreement, Attachment"B"to Schedule 74, Page 5
City of Kent SE 256"St—(116''Ave SE to Kent Kangley Rd)
schedule or other aspect of the Work and was not known by or disclosed to the affected Party
prior to the date of this Agreement, or(iii) any change or inaccuracy in any assumptions regarding
the scope, cost, schedule or other aspect of the Work which are expressly identified by the Parties
in the Project Plan. Upon the request of either Party, the Parties will negotiate in good faith with
the objective of agreeing in writing on a mutually acceptable equitable adjustment. If, at any time
thereafter, the Parties are unable to agree upon the terms of the equitable adjustment, either
Party may submit the matter for resolution pursuant to the dispute resolution provisions in
Section 10, below.
(d) Notwithstanding any dispute or delay in reaching agreement or arriving at a mutually acceptable
equitable adjustment, each Party shall, if requested by the other Party, proceed with the Work in
accordance with any approved Request for Change. Any request to proceed hereunder must be
accompanied by a written statement setting forth the requesting Party's reasons for rejecting the
proposed equitable adjustment of the other Party.
7. Compensation and Payment.
(a) Subject to and in accordance with the terms and conditions of this Agreement(including, without
limitation, the payment procedures set forth in this Section 7), payment in connection with the
Conversion Project and this Agreement shall be as follows:
i) The Total Shared Costs shall be allocated to the Parties in the following percentages:
(A)sixty percent(60%)to the Company, and (B)forty percent (40%)to the
Government Entity.
ii) The Government Entity shall pay one hundred percent(100%) of all Reimbursable
Private Conversion Costs, if any.
ii) The Government Entity shall pay one hundred percent(100%) of all Reimbursable
Upgrade Costs, if any.
iv) The Government Entity shall pay one hundred percent(100%)of all Reimbursable
Temporary Service Costs, if any.
v) The Government Entity shall pay one hundred percent(100%) of the costs it incurs to
perform that portion of the Government Work specified in Section 3(a)(i)and (ii) (i.e.,
Trenching and Restoration and surveying).
vi) The Company shall pay one hundred percent(100%)of the costs it incurs to design,
provide and construct any Company-Initiated Upgrade.
vii) The Company shall pay one hundred percent(100%)of the costs it incurs to obtain
Operating Rights outside the Public Thoroughfare.
(b) Based on the allocation of responsibilities set forth in Section 7(a), above, the Parties shall
determine the net amount payable by the Government Entity or the Company, as applicable, to
the other Party under this Agreement(the "Net Amount"). The Net Amount shall be determined
by using the amount of the Total Shared Costs allocated to the Government Entity under
Section 7(a)(i), and adjusting such amount as follows:
i) Subtracting (as a credit to the Government Entity) the amount of the Shared
Government Costs.
ii) Adding (as a credit to the Company)the amount of all Reimbursable Private
Conversion Costs, Reimbursable Upgrade Costs and Reimbursable Temporary
Service Costs.
iii) Subtracting (as a credit to the Government Entity)any payments previously made to
the Company by the Government Entity under the Design Agreement which, under
the terms of the Design Agreement, are to be credited to the Government Entity
under this Agreement.
The Net Amount, as so calculated, (A)will be an amount payable to the Company if it is a positive
number, and (B) shall be an amount payable to the Government Entity if it is a negative number.
Construction Agreement, Attachment"B" to Schedule 74, Page 6
City of Kent SE 256`h St—(116th Ave SE to Kent Kangley Rd)
(c) Within sixty(60) business days of completion of the Conversion Project, the Government Entity
shall provide the Company with an itemization of the Shared Government Costs (the"Government
Itemization"), together with such documentation and information as the Company may reasonably
request to verify the Government Itemization. The Government Itemization shall, at a minimum,
break down the Shared Government Costs by the following categories, as applicable: (i) property
and related costs incurred and/or paid by the Government Entity, including any costs of obtaining
Operating Rights, and (ii)construction costs incurred and/or paid by the Government Entity,
including and listing separately inspection, labor, materials and equipment, overhead and all costs
charged by any agent, contractor or subcontractor of the Government Entity.
(d) Within thirty(30) business days after the Company's receipt of the Government Itemization and
requested documentation and information, the Company shall provide the Government Entity a
written statement (the "Company Statement")showing (i)an itemization of the Shared Company
Costs, (ii) the Parties' relative share of the Total Shared Costs based on the Company's
itemization of the Shared Company Costs and the Government Entity's itemization of the Shared
Government Costs set forth in the Government Itemization, (III)any Reimbursable Private
Conversion Costs, (iv) any Reimbursable Upgrade Costs, (v) any Reimbursable Temporary
Service Costs, (vi) any credits to the Government Entity for payments previously made to the
Company by the Government Entity under the Design Agreement which, under the terms of the
Design Agreement, are to be credited to the Government Entity under this Agreement, and
(vii)the Net Amount, as determined in accordance with Section 7(b), above, together with such
documentation and information as the Government Entity may reasonably request to verify the
Company Statement. The itemization of the Shared Company Costs included in the Company
Statement shall, at a minimum, break down the Shared Company Costs by the following
categories, as applicable: (i) design and engineering costs, and (it) construction costs, including
and listing separately inspection, labor, materials and equipment, overhead and all costs charged
by any agent, contractor or subcontractor of the Company.
(e) Within thirty(30) business days after the Government Entity's receipt of the Company Statement
and requested documentation and information, the Net Amount shall be paid by the owing Party to
the other Party, as specified in the Company Statement.
8. Indemnification.
(a) The Government Entity releases and shall defend, indemnify and hold the Company harmless
from all claims, losses, harm, liabilities, damages, costs and expenses (including, but not limited
to, reasonable attorneys' fees) caused by or arising out of any negligent act or omission or willful
misconduct of the Government Entity in its performance under this Agreement. During the
performance of such activities the Government Entity's employees or contractors shall at all times
remain employees or contractors, respectively, of the Government Entity.
(b) The Company releases and shall defend, indemnify and hold the Government Entity harmless
from all claims, losses, harm, liabilities, damages, costs and expenses (including, but not limited
to, reasonable attorneys'fees) caused by or arising out of any negligent act or omission or willful
misconduct of the Company in its performance under this Agreement. During the performance of
such activities the Company's employees or contractors shall at all times remain employees or
contractors, respectively, of the Company.
(c) Solely for purposes of enforcing the indemnification obligations of a Party under this Section 8,
each Party expressly waives its immunity under Title 51 of the Revised Code of Washington, the
Industrial Insurance Act, and agrees that the obligation to indemnify, defend and hold harmless
provided for in this Section 8 extends to any such claim brought against the indemnified Party by
or on behalf of any employee of the indemnifying Party. The foregoing waiver shall not in any way
preclude the indemnifying Party from raising such immunity as a defense against any claim
brought against the indemnifying Party by any of its employees.
Construction Agreement, Attachment"B" to Schedule 74, Page 7
City of Kent SE 256"'St— (115"'Ave SE to Kent Kangley Rd)
9. Conversion of Service to Customers within Conversion Area.
(a) Upon commencement of the Work, the Government Entity shall notify all persons and entities
within the Conversion Area that service lines to such customers must be converted from overhead
to underground service within the applicable statutory period following written notice from the
Government Entity that service from underground facilities are available in accordance with RCW
35.96.050, Upon the request of any customer, other than a single family residential customer,
within the Conversion Area, the Company shall remove the overhead system and connect such
persons' and entities' Underground Service Lines to the Underground Distribution System.
(b) The Parties acknowledge that single family residences within the Conversion Area must (i)
provide a service trench and conduit, in accordance with the Company's specifications, from the
underground meter base to the point of service provided during the conversion, and (ii) pay for the
secondary service conductors as defined in Schedule 85 of the Company's Electric Tariff G. The
Government Entity shall exercise its authority to order disconnection and removal of overhead
facilities with respect to owners failing to convert service lines from overhead to underground
within the timelines provided in RCW 35.96.050.
10. Dispute Resolution.
(a) Any dispute, disagreement or claim arising out of or concerning this Agreement must first be
presented to and considered by the Parties. A Party who wishes dispute resolution shall notify the
other Party in writing as to the nature of the dispute. Each Party shall appoint a representative
who shall be responsible for representing the Party's interests. The representatives shall exercise
good faith efforts to resolve the dispute. Any dispute that is not resolved within ten (10) business
days of the date the disagreement was first raised by written notice shall be referred by the
Parties' representatives in writing to the senior management of the Parties for resolution. In the
event the senior management are unable to resolve the dispute within twenty(20) business days
(or such other period as the Parties may agree upon), each Party may pursue resolution of the
dispute through other legal means consistent with the terms of this Agreement. All negotiations
pursuant to these procedures for the resolution of disputes shall be confidential and shall be
treated as compromise and settlement negotiations for purposes of the state and federal rules of
evidence.
(b) Any claim or dispute arising hereunder which relates to any Request for Change or any equitable
adjustment under Section 6, above, or the compensation payable by or to either Party under
Section 7, above, and which is not resolved by senior management within the time permitted
under Section 10(a), above, shall be resolved by arbitration in Seattle, Washington, under the
Construction Industry Arbitration Rules of the American Arbitration Association then in effect. The
decision(s) of the arbitrator(s) shall be final, conclusive and binding upon the Parties. All other
disputes shall be resolved by litigation in any court or governmental agency, as applicable, having
jurisdiction over the Parties and the dispute.
(c) In connection with any arbitration under this Section 10, costs of the arbitrator(s), hearing rooms
and other common costs shall be divided equally among the Parties. Each Party shall bear the
cost and expense of preparing and presenting its own case (including, but not limited to, its own
attorneys'fees); provided, that, in any arbitration, the arbitrator(s) may require, as part of his or
her decision, reimbursement of all or a portion of the prevailing Party's costs and expenses
(including, but not limited to, reasonable attorneys'fees) by the other Party.
(d) Unless otherwise agreed by the Parties in writing, the Parties shall continue to perform their
respective obligations under this Agreement during the pendency of any dispute.
Construction Agreement, Attachment"B" to Schedule 74, Page 8
City of Kent SE 2561h St—(116`h Ave SE to Kent Kangley Rd)
11. Uncontrollable Forces.
In the event that either Party is prevented or delayed in the performance of any of its obligations under
this Agreement by reason beyond its reasonable control (a "Force Majeure Event"), then that Party's
performance shall be excused during the Force Majeure Event. Force Majeure Events shall include,
without limitation, war; civil disturbance; flood, earthquake or other Act of God; storm, earthquake or
other condition which necessitates the mobilization of the personnel of a Party or its contractors to
restore utility service to customers; laws, regulations, rules or orders of any governmental agency;
sabotage; strikes or similar labor disputes involving personnel of a Party, its contractors or a third
party; or any failure or delay in the performance by the other Party, or a third party who is not an
employee, agent or contractor of the Party claiming a Force Majeure Event, in connection with the
Work or this Agreement. Upon removal or termination of the Force Majeure Event, the Party claiming
a Force Majeure Event shall promptly perform the affected obligations in an orderly and expedited
manner under this Agreement or procure a substitute for such obligation. The Parties shall use all
commercially reasonable efforts to eliminate or minimize any delay caused by a Force Majeure Event.
12. Insurance.
(a) PSE shall, and shall require each of its contractors to, secure and maintain in force throughout the
duration of the Conversion Project(or, if sooner, until termination of this Agreement)
comprehensive general liability insurances, with a minimum coverage of$2,000,000 per
occurrence and $2,000,000 aggregate for personal injury; and $2,000,000 per occurrence/
aggregate for property damages, and professional liability insurance in the amount of$2,000,000.
(b) The Government Entity shall ensure that each of its contractors performing any Government Work
secures and maintains in force throughout the duration of the Conversion Project(or, if sooner,
until termination of this Agreement) insurance policies having the same coverage, amounts and
limits as specified Section 12(a), above.
(c) In lieu of the insurance requirements set forth in Section 12(a), above, the Company may self-
insure against such risks in such amounts as are consistent with good utility practice. Upon the
Government Entity's request, the Company shall provide the Government Entity with reasonable
written evidence that the Company is maintaining such self-insurance.
13. Other.
(a) Agreement Subject To Tariff. This Agreement is subject to the General Rules and Provisions set
forth in Tariff Schedule 80 of the Company's electrical Tariff G and to Schedule 74 of such Tariff
as approved by the Washington Utilities and Transportation Commission and in effect as of the
date of this Agreement.
(b) Termination. The Government Entity reserves the right to terminate the Conversion Project and
this Agreement upon written notice to the Company. In the event that the Government Entity
terminates the Conversion Project and this Agreement, the Government Entity shall reimburse the
Company for all costs reasonably incurred by the Company in connection with the Work
performed prior to the effective date of termination. In such event, the costs reimbursable to the
Company(i) shall not be reduced by any Shared Government Costs or other costs incurred by the
Government Entity, and (H) shall be paid within thirty(30) days after the receipt of the Company's
invoice therefor. Sections 1, 5, 7, 8, 9, 10, 11 and 13 shall survive any termination of the
Conversion Project and/or this Agreement.
(c) Facilities Greater Than 15,000 Volts. Nothing in this Agreement shall in any way affect the rights
or obligations of the Company under any previous agreements pertaining to the existing or future
facilities of greater than 15,000 Volts within the Conversion Area.
Construction Agreement, Attachment"B" to Schedule 74, Page 9
City of Kent SE 256t'St—(116`h Ave SE to Kent Kangley Rd)
(d) Compliance With Law. The Parties shall, in performing the Work under this Agreement, comply
with all applicable federal, state, and local laws, ordinances, and regulations.
(e) No Discrimination. The Company, with regard to the Work performed by the Company under this
Agreement, shall comply with all applicable laws relating to discrimination on the basis race, color,
national origin, religion, creed, age, sex, or the presence of any physical or sensory handicap in
the selection and retention of employees or procurement of materials or supplies.
(f) Independent Contractor. The Company and the Government Entity agree that the Company is an
independent contractor with respect to the Work and this Agreement. The Company is acting to
preserve and protect its facilities and is not acting for the Government Entity in performing the
Work. Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the Parties. Neither the Company nor any employee of the Company shall be
entitled to any benefits accorded employees of the Government Entity by virtue of the Work or this
Agreement. The Government Entity shall not be responsible for withholding or otherwise
deducting federal income tax or social security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to the Company, or any
employee of the Company.
(g) Nonwaiver of Rights or Remedies. No failure or delay of either Party to insist upon or enforce
strict performance by the other Party of any provision of this Agreement or to exercise any other
right under this Agreement, and no course of dealing or performance with respect thereto, shall,
except to the extent provided in this Agreement, be construed as a waiver or, or choice of, or
relinquishment of any right under any provision of this Agreement or any right at law or equity not
otherwise provided for herein. The express waiver by either Party of any right or remedy under
this Agreement or at law or equity in a particular instance or circumstance shall not constitute a
waiver thereof in any other instance or circumstance.
(h) No Third Party Beneficiaries. There are no third-party beneficiaries of this Agreement. Nothing
contained in this Agreement is intended to confer any right or interest on anyone other than the
Parties, their respective successors, assigns and legal representatives.
(i) Governmental Authority. This Agreement is subject to the rules, regulations, orders and other
requirements, now or hereafter in effect, of all governmental regulatory authorities and courts
having jurisdiction over this Agreement, the Parties or either of them. All laws, ordinances, rules,
regulations, orders and other requirements, now or hereafter in effect,of governmental regulatory
authorities and courts that are required to be incorporated into agreements of this character are by
this reference incorporated in this Agreement.
(j) No Partnership. This Agreement shall not be interpreted or construed to create an association,
joint venture or partnership between the Parties or to impose any partnership obligations or liability
upon either Party. Further, neither Party shall have any right, power or authority to enter into any
agreement or undertaking for or on behalf of, to act as or be an agent or representative of, or to
otherwise bind the other Party.
(k) Severability. In the event that any provision of this Agreement or the application of any such
provision shall be held invalid as to either Party or any circumstance by any court having
jurisdiction, such provision shall remain in force and effect to the maximum extent provided by
law, and all other provisions of this Agreement and their application shall not be affected thereby
but shall remain in force and effect unless a court or arbitrator holds they are not severable from
the invalid provisions.
Construction Agreement, Attachment"B'to Schedule 74, Page 10
City of Kent SE 256"St—(1161h Ave SE to Kent Kangley Rd)
(1) Notice. Any notice under this Agreement shall be in writing and shall be faxed (with a copy
followed by mail or hand delivery), delivered in person, or mailed, properly addressed and
stamped with the required postage, to the intended recipient as follows:
If to the Government Entity: City of Kent
220 Fourth Ave. South
Kent, WA 98032-5895
Attn: Mark Madfai
Fax: 253-856-6500
If to the Company: Puget Sound Energy, Inc.
6905 South 228th Street
Kent, WA 98032
Attn: Doug Corbin
Fax: 253-395-6882
Any Party may change its address specified in this Section 13(I) by giving the other Party notice of
such change in accordance with this Section 13(I).
(m) Applicable Law. This Agreement shall in all respects be interpreted, construed and enforced in
accordance with the laws of the State of Washington (without reference to rules governing conflict
of laws), except to the extent such laws may be preempted by the laws of the United States of
America.
(n) Entire Agreement, This Agreement constitutes the entire agreement of the Parties with respect to
the subject matter hereof and all other agreements and understandings of the Parties, whether
written or oral, with respect to the subject matter of this Agreement are hereby superseded in their
entireties; provided, however, that except as expressly set forth in this Agreement, nothing herein
is intended to or shall alter, amend or supersede the Design Agreement and the same shall
remain in full force and effect in accordance with its terms.
(o) Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the
respective successors, assigns, purchasers, and transferees of the Parties, including but not
limited to, any entity to which the rights or obligations of a Party are assigned, delegated, or
transferred in any corporate reorganization, change of organization, or purchase or transfer of
assets by or to another corporation, partnership, association, or other business organization or
division thereof.
Government Entity: Company:
City of Kent PUGET SOUND ENERGY, INC.
BY BY
ITS ITS Municipal Liaison Manager
Date Signed Date Signed
Approved as to form:
Construction Agreement, Attachment "B" to Schedule 74, Page 11
City of Kent SE 2561h St— (116"Ave SE to Kent Kangley Rd)
KENT....,o Agenda Item: Consent Calendar — 7D
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: SE 256th St. Improvements—Joint Utility Trench Agreement
with Comcast — Authorize
MOTION: Authorize the Mayor to enter into a joint utility trench agreement
between the city of Kent and Comcast for the underground conversion of overhead
utilities on the SE 256th Street Project, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
SUMMARY: As part of the SE 256th Street Improvement Project, the City requires
undergrounding of existing overhead utility lines, consistent with Kent City Code
Chapter 7.10. The owners of these utilities are Puget Sound Energy (PSE),
CenturyLink and Comcast. Agreements with these companies are necessary to
establish construction requirements and reimbursement of costs for the underground
conversion.
This agreement is between the City of Kent and Comcast.
EXHIBITS: Joint Trench Agreement
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: Costs associated with this agreement will be reimbursed by
Comcast based on bid prices.
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i
JOINT TRENCH AGREEMENT
Between the City of Kent and Comcast
for the SE 256t° Street Improvements
THIS AGREEMENT is entered into between the City of Kent, a
Washington municipal corporation ("City"), and Comcast of Washington IV,
Inc. a Washington corporation ("Comcast"). The City and Comcast are
referred to separately as a "Party" or together as "Parties".
RECITALS
WHEREAS, the City is making certain right-of-way improvements to SE
256`h Street in Kent, Washington ("Improvement Project"). The
Improvement Project will include the excavation of trenches and placement
of City facilities and City-contracted third-party facilities in the trenches
("City Facilities").
WHEREAS, it is the City's belief that, pursuant to local ordinance and
the franchise agreement between the City and Comcast dated May 4, 1993,
and the Franchise Clarification Agreement dated May 5, 2004, Comcast is
required to underground its current above-ground facilities located on SE
2561h St, Kent, Washington.
WHEREAS, Comcast will need to place coaxial and other lines in the
same locations in which the City is performing the Improvement Project and
installing City Facilities.
WHEREAS, the installation of Comcast facilities shall include boring
and/or the excavation of trenches, placement of Comcast facilities (as
specifically designated and/or provided by Comcast) in such bores or
trenches together with City Facilities and backfilling of said trenches, if
necessary, as defined below (the "Work").
WHEREAS, the Parties recognize the efficiencies of entering into an
agreement whereby one trench will be dug for the Parties to relocate the
Facilities and Comcast facilities (jointly "Facilities").
AGRFEMFNr
To facilitate construction of a joint trench, the parties agree as follows:
1, SCOPE OF WORK
The City of Kent will advertise for construction bids and enter into a contract
for the construction of a trench which shall include City, PSE, Century Link
and Comcast facilities. This trench will be placed along North side of SE
2561h St between 106`h Ave SE and 116`h Ave SE and shall be referred to as
Pagel of70
the "Joint Trench". There will be approximately six (6) trench crossings of
SE 256"' ST to serve customers on the south side of the street. All utilities
will use these trenches.
2. CONTRACTOR REQUIREMENTS
The independent contractor hired by the City to perform this work shall
he referred to as "the Contractor" in this Agreement. The Contractor,
pursuant to a contract with the City, shall excavate the joint trench, install
the Facilities, including Comcast facilities , install the bedding material,
backfill, compact the trench, proof all conduits and perform any restoration
required by the City, all to be performed in a good and workmanlike manner
consistent with industry standards (the "Work"). The City represents that
any such contract shall further require of Contractor that the Work be
conducted in conformity with (i) the applicable procedures and requirements
of the parties as described herein; (11) all applicable laws, ordinances and
regulations of any governmental authority, and; (ill) all applicable terms and
provisions of the National Electric Safety Code, as may be amended,
supplemented or replaced from time to time, including but not limited to
those pertaining to protection and separation of conductors buried in earth.
3. RESPONSIBILITY OF THE PARTIES
A. Drawings. Comcast shall provide engineering drawings,
specifications, construction standards, quantities, and cost estimates to the
City. These drawings shall show in detail the location and elevation of the
conduits, trench, and vaults, and shall include a general traffic control plan
for activities not associated with installation of facilities within the Contractor
controlled open trench area.
B. Installation. Comcast shall be responsible for supplying conduits
and vaults for the Contractor's installation within the joint trench. Comcast
shall install the conductors with Comcast conduits after the completion of the
joint trench work. Comcast shall be responsible for any trenching and
installation of facilities outside of the joint trench area. Comcast shall
coordinate with the City's contractor in accordance with subsection 1D, All
right, title and interest in the Comcast facilities and associated equipment
shall at all times remain with Comcast. Parties hereto acknowledge and
agree that Comcast shall in no event be required to remove their respective,
affected aerial facilities prior to completion of the underground facilities in
accordance with this Agreement, and so long as said installation is completed
in conformity with this Agreement.
C. Traffic Control. The City's Contractor shall provide all traffic
control associated with installation of Facilities within the joint trench area.
Comcast shall be responsible for providing traffic control during installation of
Comcast facilities not associated with the joint trench area.
Pave 2 orl0
D. Comcast Coordination. Corneas. shall maintain reasonable and
continued coordination with the Contractor regarding the installation of
Comcast facilities. This coordination shall include but not be limited to the
following:
1. Timing of when and where materials will be delivered on-site.
2. Installation of conductors within Comcast conduits.
3. Trenching and installation of Comcast facilities not associated
with the joint trench.
E. Surveys. The City will provide the survey for the location of the trench
and vaults within the joint trench area, Comcast shall provide for survey
outside of the joint trench area.
F. Election Not to Proceed. If Comcast elects not to proceed with
the Work, Comcast shall obtain a permit for the installation and remain liable
for installing the Comcast Facilities within the approved permit at the time
frame specified on the permit. Comcast shall also be responsible for any City
costs associated with re-designing the trench to remove Comcast work from
the project.
4. COMPENSATION
Trench costs. Comcast agrees to pay the City a portion of the trench costs,
including trenching, installation of facilities and trench bedding and backfill,
commensurate with their proportionate share of trench usage as shown in
Exhibit A attached hereto and incorporated by this reference. Preliminary
costs will be agreed upon prior to construction based on an estimate from the
bid accepted by the City. Costs will be finalized after completion of
construction and Comcast agrees to pay the City for its portion of the actual
construction costs.
A. Survey. Comcast agrees to pay the reasonable costs for the
City surveyor's time to provide vault locations and elevations and any other
survey that may be required to locate and place Comcast facilities.
B. Traffic Control. Comcast agrees to pay the City a proportionate
share of traffic control costs related to the joint trench area,, where Comcast
facilities are present. The proportionate share shall be based on the trench
usage as shown in Exhibit A. Comcast shall be responsible to provide all
traffic control during installation of Comcast facilities not associated with the
joint trench area.
Pa-e 3 of 10
I
C. Additional Expenses. Comcast agrees to pay their proportionate
share of additional expenses incurred due to Comcast's approved change
requests requiring additional trench depth or width, and for unforeseen
conditions, including but not limited to dewatering for ground water.
Comcast will not pay for any share of additional expenses incurred due to
approved change requests from the City or any City-contracted third party.
D. Claims by Contractor. Comcast agrees to pay the entire cost of
any claims made by the Contractor that are directly caused by Comcast's
unreasonable or unforeseeable actions, including but not limited to
unreasonable delays caused by installing Comcast facilities, unforeseeable
delays caused by Comcast providing materials, or any other unreasonable
conflicts between the Contractor and Comcast's contractor..
E. vaults. Comcast agrees to pay for the excavation, site
preparation, and installation of the vaults being installed for Comcast's
exclusive use ("Comcast Vaults"), separately and in addition to any survey
costs and trench costs discussed above. These additional costs shall be
preliminarily determined from the bid price accepted by the City and
Comcast. The cost to excavate for and install Comcast Vaults will be
finalized after completion of construction and Comcast agrees to pay the City
for actual construction costs. The parties will work with, the Contractor to
keep the cost of the Comcast Vaults as close as reasonably possible to the
approved preliminary bid.
F. Invoice. Comcast agrees to pay the City within sixty (60) days of
being invoiced by the City for amounts that the Contractor has invoiced the
City and which Comcast has agreed to pay under this Agreement.
G. Defective or Unauthorized Work. Per the terms of the agreement
between the City and Contractor, Comcast reserves the right to withhold
payment from the City for any defective or unauthorized work performed by
the Contractor. Defective or unauthorized work includes, without limitation:
work and materials that do not conform to the requirements of this
Agreement, and extra work and materials furnished without Comcast's
approval. If for any reason it is necessary to satisfactorily complete any
portion of the work, Comcast may complete the work using its own means
and the City shall ensure that its Agreement with Contractor makes
Contractor liable to Comcast for any additional costs incurred by Comcast
hereunder. "Additional costs" shall mean all reasonable costs incurred by the
parties beyond the price included in the bid accepted by the City. Comcast
further reserves the right to offset the cost to complete the work, including
any additional costs, from any and all amounts due or to become due the
Contractor.
Pagc 4 o`10 ',.
H. ;nal Payment/t'Vaiver of Claims. The City grill ensure that thcO
agreement with the Contractor provides that the making of final payment by
the parties shall constitute a waiver of claims by the Contractor, except those
previously and properly made and identified by the Contractor as unsettled at
the time request for final payment is made.
5. CHANGES.
Comcast shall submit any changes requested to be performed by the
City's Contractor to the City. The City shall submit this to the Contractor,
obtain an estimated price from the Contractor to perform the work, and
notify Comcast of this estimated price. Comcast shall have twenty four (24)
hours from receiving the estimated price from the City to respond. If
Comcast chooses not to accept the Contractor's estimated price then this
Work shall only be performed by Comcast according to a mutually agreed
upon schedule with the Contractor so as not to cause delay to the Contractor.
6. INDEMNIFICATION; LIENS AND ENCUMBRANCES.
Each party shall defend, indemnify and hold the other party, their officers,
officials, employees and agents harmless from any and all actual claims,
injuries, damages, losses or suits including all legal costs and attorney fees
but excluding incidental, special, consequential or indirect damages not
related to unreasonable delay of the Contractor, arising out of or in
connection with the performance of the party's work required under this
Agreement, except to the extent the injuries and damages are caused by
the negligence or willful misconduct of the other party. City further agrees to
indemnify, save harmless and defend Comcast from payment of any federal,
state, or local taxes or contributions or compensation imposed under
unemployment insurance, social security, income tax, labor, and any other
laws with respect to City's employees, agents, or contractors engaged in the
Performance of the Work.
The indemnification from Comcast to the City shall include all actual
claims, injuries, damages, losses or suits from third parties but excluding
incidental, special, consequential or indirect damages not relating to
unreasonable delay of the Contractor, arcing out of the work performed by
Comcast in the trench, except and to the extent such injuries and damages
caused by the negligence or willful misconduct of the City.
Should a court of competent jurisdiction determine that this
Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the parties, their
officials, employees and agents, a party's liability hereunder shall be only to
the extent of the patty's negligence. The provisions of this section shall
survive the expiration or termination of this Agreement.
Fagc s of 10 '�
No party, directly or indirectly, shall create or impose any lien on the
property of another, or on the rights or title relating thereto, or any interest
therein, or in this Agreement. Each party shall promptly, at its own expense,
take such action as may be necessa..,y to duly discharge any lien created by it
on the property of another.
NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED
HEREIN, THE PARTIES HEREBY ACKNOWLEDGES AND AGREES THAT
NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY SPECIAL,
INCIDENTAL, PUNITIVE, EXEMPLARY OR CONSEQUENTIAL DAMAGES,
INCLUDING BUT NOT LIMITED TO FRUSTRATION OF ECONOMIC OR
BUSINESS EXPECTATIONS, LOSS OF PROFITS, LOSS OF CAPITAL, COST OF
SUBSTITUTE PRODUCT(S), FACILITIES OR SERVICES, DOWN TIME,BUT NOT
INCLUDING UNREASONABLE DELAY OF THE CONTRACTOR, EVEN IF
ADVISED OF THE POSSIBII ITY OF SUCH DAMAGES.
7. INSURANCE.
The contract between the City and the Contractor shall require that the
Contractor procure and maintain for the duration of the project insurance of
the types and in the amounts described below against claims for injuries to
persons or damage to property which may arise from or in connection with
the performance of the work by the Contractor, its agents, representative,
employees, sub-consultants or subcontractors.
1 Automobile__Liability insurance with limits no less than
$1,000,000 combined single limit per accident for bodily
injury and property damage; and
2. Commercial General Liability insurance written on an
occurrence basis with limits no less than $1,000,000
combined single limit per occurrence and general aggregate
for personal injury, bodily injury and property damage.
Coverage shall include but not be limited to: blanket
contractual; products/completed operations/broad form
property damage; explosion, collapse and underground
(XCU); and employer's liability.
3. Excess Liability insurance with limits not less than
$1,000,000 per occurrence and aggregate.
Any payment of deductible or self insured retention shall be the
sole responsibility of the Contractor. The parties, their officials, employees,
agents and volunteers shall be named as additional insured's on Lhe
insurance policy, as respects work performed by or on behalf of the parties
and a copy of the endorsement naming the parties as additional insured shall
be attached to the Certificate of Insurance, copies of which shall be provided
Page 6 of 10
to the parties prior to commencement of construction by the contractor. The --
Contractor's insurance shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer's liability.
I
8. FRANCHISE AGREEMENT.
The City and Comcast agree that as to future projects, by entering into
this Agreement neither party has waived any rights it may have, under the
existing franchise agreement between the City and Comcast, and the City
and Comcast expressly herein reserve such rights. Notwithstanding anything
in this Agreement to the contrary, Comcast's participation in the joint trench
activity contemplated in this Agreement, and it's very participation in this
Agreement, shall in no event be construed as acceptance, affirmation or
ratification of the City's construction of Comcast's obligation to underground
and enter into a writing pursuant to the franchise agreement, and parties
understand and agree that the terms and conditions of this Agreement shall
not be considered as a basis for future undergrounding projects that may be
franchise-required.
9. TERM AND TERMINATION.
A. The initial term of this Agreement shall be no more than five (5)
years from the date this Agreement is executed by both parties hereto.
Provided neither party has terminated this Agreement pursuant to
subsections (b) or (c) below, the Agreement may be renewed by the parties
upon mutually agreed upon terms.
B. Either party shall have the right to terminate this Agreement for
its convenience by providing the other party written notice sixty (60) days
prior to the date termination is desired; provided, that City shall not have the
right to stop Work on the Improvement Project prior to the stated
termination date. Comcast shall pay City for all Work completed prior to the
termination date, less any monies already paid by Comcast.
C. Either party may terminate this Agreement for default in the
event the other party has failed to satisfy its obligations under the
Agreement, and fails to remedy either such problem within twenty (20)
business days after receipt of written notice of default.
90. MISCELLANEOUS.
A. Compliance with Laws. The parties shall comply with all federal,
state and local laws, rules and regulations throughout every aspect in the
performance of this Agreement.
B. Nonwaiver of Breach, The failure of a party to insist upon strict
performance of any of the terms and rights contained herein, or to exercise
Pale 7 of 10
any -option Herein conferred in one or more instances, skull not be
constructed to be a waiver or relinquishment of those terms and rights and
they shall remain in full force and effect
C. Governing Law, This Agreement shall be governed and construed
in accordance with the laws of the State of Washington, If any dispute arises
between the parties or between any party and the contractor under any of
the provisions of this Agreement, resolution of that dispute shall be available
only through the jurisdiction, venue and rules of the King County Superior
Court, King County, Washington.
D. Attorney's Fees. To the extent not inconsistent with RCW
39.04.240, in any claim or lawsuit for damages arising from the parties'
performance of this Agreement, each party shall be responsible for payment
of its own legal costs and attorney's fees incurred in defending or bringing
such claim or lawsuit; however, nothing in this subsection shall limit a party's
right to Indemnification under Section 6 of this Agreement.
E. Written Notice. All communications regarding this Agreement
shall be sent to the parties at the addresses listed on the signature page of
this Agreement, unless otherwise notified. Any written notice shall become
effective upon delivery, but In any event three (3) calendar days after the
date of mailing by registered or certified mail, and shall be deemed
sufficiently given if sent to the addressee at the address stated on this
Agreement
F. Modification. No waiver, alteration, or modification of any of the
provisions of this Agreement shall be binding unless in writing and signed by
a duly authorized representative of each of affected party.
G. Severability. If any one or more sections, sub-sections, or
sentences of this Agreement are held to be unconstitutional or invalid, that
decision shall not affect the validity of the remaining portion of this
Agreement and the remainder shall remain in full force and effect.
H. Relationship. It is understood and agreed that no agency,
employment, joint venture, co-employer or partnership is created by this
Agreement. No party hereto shall (i) have the power or authority to act for
another in any manner to create obligations or debts which would be binding
upon another, and; (ii) be responsible for any obligation or expense
whatsoever of another.
L Force Majeure. Parties shall not be deemed to be in breach of
this Agreement if unable to perform their respective obligations hereunder as
a result of the occurrence of an event of"force majeure," which shall include,
but not be limited to, acts of God, acts of the government of the United
States or of any state or political subdivision thereof, strikes, civil riots or
disturbances, fire, floods, explosions, earthquakes, wind, storms, hurricanes,
Page,9af10
lightning or other similar catastrophes or other causes beyond the parties'
reasonable control. The scope of events of force majeure shall not extend to
payment of money owed hereunder.
J. Entire Agreement. The written provisions and terns of this
Agreement, together with any attached Exhibits, supersede all prior verbal
statements by any representative of the City, and those statements shall not
be construed as forming a part of or altering in any manner this agreement.
This Agreement and any attached Exhibits contain the entire Agreement
between the parties. Should any language in any Exhibit to this Agreement
conflict with any language contained in this Agreement, the terms of this
Agreement shall prevail.
i
Page 9 of 10
IN WITNESS WHEREOF, the parties--,below have executed this
Agreement,
COMCAST OF WASHINGTON IV, INC. CITY OF KENT
Print Name: 1-W- Print Name:
,Title: S Pry =a Title:—
DATE DATE--
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
COMCAST CITY OF KENT
Comcast City of Kent
4020 Auburn Wav h!_ 2.20 Fourth Avenue South__,_
Auburn WA 98002 Kent.WA 98032_
Attu: Bill Walker At n: , ark Madfdi
253 288-7531(Desk) (253 856 S521 (Desl�
(206171,- 93 CCeil) 253)_,$56-6500_(Fax)
(253) 288-7500 (Fax)—e
With a copy to: APPROVED AS TO FORM:
Comcast Cable Communications, LLC
One Comcast Center, 501h Floor
Philadelphia, PA 19103 Kent Law Department
Attention: Cable Law Dept - Operations
Pa"le10ofl0
Attachment A
Comcast Joint Trench Costs
Note: In accordance with Comcast's franchise agreement with the City of Kent, Comcast is responsible
for their cost of the joint trench based on the ratio of Comcast conduits to the total number of conduits
in the trench.The following table summarizes the various trench segments,Comcast's quantity of j
conduits and the total number of conduits assigned to the other trench participants.The costs
attributable to Comcast foreach trench segment are based on the unittrench cost per lineal foot shown
in table A.
I
Corricast Cast and Quantities for Utility Work
Trenching (shared costs between ,PSE Power, Century Link,Comcast, City)
Note: City pays 100%of PIE Power's trench cost
-Detail Trench Components - Unit Of � Unit Price Extended Price '..
Clearing and Grubbin LS t $ ;t]00.00 $ 1,000.00
9015 Utility Trench, 2.Ft Wide T cover LF 186 +.$ 38.70__ $ 71r8.20 r
9016 Utility Trench, 2.5 Ft Wide 3 cover LF Y- $ _.46.12: $ 4b.12
_._.
- -90'17 flAsphaft
ilit/Trench, 3 Ft Wide,3'cover LF 879 $ 62.00-. S 15 7C8,C0 '...
.. ili Trench, 3.5 Ft Wide,a'cover _ LF p9019 ilil Trench, 4 Ft Wide.3'cover a LF '3740 $ 64.00- 239 360 00 Patch. _ -TONS: -600. $ '130:00 £ 70 300 90
Saw Cut Existing Asphalt Pavement LF` 5D0 $ 4.00 $ 7 r,^.6.00.
Saw Cut Extsfing Concrete Pavement `= 1F r 80 _$ - 3:26 420.00 i
z.:
"Replace concrete Road Panels SY 200 $ 400.00 R 80,000.0.)
0924 r; Gravel Borrow for Utility Trench Hackfill TONS.. :7,848 $ 21.00 : 164,808,00
9021 -:::Sand for bedding T--TONS'.1 1,566 $. --20.00 T 31.220.00
- 1022 Control Density Fill Cy 150: $ : 115.00 $ 17:250,00 :
Conlrcl Densityfill-COLOR TINT GY 0. : $ 115.CO $ ...
. . w.._. _ TINT .._..�..
s2Z55 ;: Shoring or Extra-Exravahon Classe IncludingF Haul - S 2.937 :$ 1.00 k - "2927,00
5016.; Traffic Control Su ervisur -HRS 550:. '$ 55.00 30;'POAO
-. -:?5005 ;<?Traffic Control Labor FIRS 2,240 -$ 47.00 $ 1D5,280,60
Traffic Control Devices LS =1 $ xpano S --'3,235XI -
Subtotal Tranoh Expense S -150:;435.0 1
6%Mobilization Fee ,5_.. 4t3,565.16 '...
-15%Construction/Engineering/Inspection Costs S 12141510
9.5%Sales Tax $ 76,49K 4$
Total-Trench Expense 1 $1':056:314
Total trench length(feet) , 4 00f
Trench cost per lineal foot $2'19,74
Vault Excavation and Installation COMCASTez enseJ -: Unit -' :Qf .. Uidt Price I Extended Prlce
2'X2'X3'vault ea 0 $708.00 1 0
6'2:5"x2'3"x 3'6" 253-LA ea _ 3: `$1,525.00 -4575
Vault 24"x36 ea 4 _$708.00- 2832
Vault 17"x360�� ea 4 $708,00 2832
Carson 9" ea 4. $100.00 400
4'9"x 1'10"x 2'4".(25TLA) - 'ea 0 $1,260.00 0
IT x TV'x 3'8"(264-TA) ea 0 $2"000.00 0
4'4"x 2'3"x 3'6"(4484-TA) ea 0 $2i030.00 0
5'5"x3'5"x5'1"1466-TA) ea 0 .. $2,389.00- 0 '
47'x 6'0"x 7'0"r457-TA) I ea 0 $2,566,00 0
------------------
6%Mnbili7ntion Fee ` $6361:
Subtotal COMCAST INmIc 71t277(
I ST.Censlructien/Engineering/Inspection Costs �_ i 5O5
9.5%Sale Tex I '
TdtAl _OMCAs`T vaorfi 17,0'I
Total Trench Costs_ 313,842�
Vault Excavation and unstallation(COMCAST expense) r �sT3,995
TOTAL CO51 $327,787
Trench Length, Conduits, and Shared Cost by Stationing
Mainline Trench
[[[ [dote: City pays 100% of PSE Power's trench cost '..
Trench Number of Size of Percentaye of
P'lriicipanf Conduits Conduit Trench Length Trench Cost Cos(
Station 7+53 to 8+55 I131-J1 L=102')
Century Link 2 2-4" 102 $0
-PSE PSE Power 2 Io2 SO
2-4"
-
Comca—st -
2 2-4" 102 33% $7,47I
City _0 . 0 so
Station 8+55 to 8+85 THRENCH-PV01(L=40)
.Century Link 0 - 0 =
0 $0
PSEPower 4 ' 2-6" 40 -� -- $a
—,
Comcast 0 `0 0 D'/° $0
D __...0 $0
Station 8+35 TO 9+50 J2 TO GROSSING (L=125')
Century Link 3 3-4" 63 - $0
PSE Power 4 2.4' 63 $0
2.6„
Comcast 2... 240 63 22% $3,076
City
Station 9+50 to 9+50 CROSSING TO J06 (L=70')
FPSE
1 1-4��. 70 ,D
1 14" 70 $0
-- 2 2-4" 70 50% $7,691
City- _ 0
---------------
q 57,691
Station 9+50to 94 55 J06-V01 (L=20)
Qwest 0
0 -- 0-- $0
PSE Power 1-2" 0
4/231201312:06 PM U:1SE 256th St, rnprovemenWCOMCAST EST JT Costs.xlsx 6
Trench Length, Conduits and Shared Cost by Stationing
Mainline Trench
Note: City pays 100%of PSE Power's trench cost
CTrench Number of Size of Percentage of
F'artrcrpan` Conduits Conduit Trench Length Trench Cosf Cest
Comcasl 0 0 0 1 SC
- `
city o ,.o o _$o
so
4/23/20131206 PM U:ISF 256th St. mprovements%COMCAST F3T.1T Ccsts.xlsx 6 I',
Trench Length, Conduits and Shared Cost by Stationing
Mainline Trench
Note: City pays 100%of PSE Power's trench cost
Trench Number of Size of Percentage t
i Participant Conduifs Conduit Trench Length Trench Cost Cost
Station LATERAL-LATERAL J06-H1 A(L-70')
___
Qwest 0 0_... . 70
1 .._._
i
PSE Power { 1-3"
..Comcast �2...�.,.�_ 2 4„ 70 50% $7,691
City ' 0 0.: 0 $0
4 $7 691
Station LATERAL-LATERAL H1A-P01{L=70'�
Qwest D 0 ..70 $D
.PSE Power 1 1-3' 70 "50
Comcast 2 ' 2 4' `70 67% $10,255
City 0 0 0 W
�.._..� .
3 $10,255
Station 9+45 to 10+57 CROSSING- IP3(L=112')
�.e
Qwest 2.. 24'
PSE Power 4 2-4"' 112 - - $D
__
2-6
Comcast 2 2-:4" 112 95% $6,153
City 0. 0. _ __0 _.10 '.
...__
4f23I201312-06 PM U-%SE 256th St. fmprovements%COMCAST EST JT Costs.xisx 7
Trench Length, Conduits and Shared Cost by Stationing
Mainline Trench
Note: city pays 100% of PSE Power's trench cast
Trench Number of Size of Percentage of
Participant Conduits : Conduit Trench Length Trendy Gost Cost
Station 10+57 TO 10+97 IP3-J07'(L=50')
Qwest 2 2 4" 50 $1
I
PSE Power 5 3-4" 50 $0 -
2,6`
Comcast 4 44" 50 36% $3,995
City 0 $0
Station 10+97 to 12+48 (L 151');
Qwest'- 2 2_4".:.:. - 1S1 $0
PSE Power 4 24) 161 $0
2.6"
Comcast 4 44 151 40% $13,273 '.....
City 0 0 0 $0
_.10 '$13,273
Station 12+48 CROSSING V02(L=70'}
--.__
Qwest. 2 2_4„ 70 $0
PSE Power 2 2-4" 70 $0
Comcast 1 1-4" 70 20% $3,075
City _0 .0 $C
s s3 6,6
Station 12+48 TO 111-93 V02 H2A (1 =aa')
Qwest 3 F
PSE P mv ar 1-3 55 $0i
i
Comcast 1 1.2" 55 20% $2,4'1,
Station 12+48 13+20 CROSSING-1-1213 ()-=72')
412 3120 1 3 1 2:06 PM II:ASE 256th St. ImprovementsVCONICAS I EST JT Costs.xlsx 8
Trench Length, Conduits and Shared Cost by Stationing
Mainline Trench
Note: City pays 100% of PSE Power's trench cost
Trench Number of Srze of Percentage of
Participant Conduits Conduit (Trench Length Trench Cost Cost
PSE Power 5 3-4" 72 $0 '
Ccmcast 3 3-4": _.. 12 25% $3,955
_ _
City 0 0 - 50
1 r
.. _ —12 - $3.955
Station 13+20 13+50 H26-IP4
Qwest 2 2-4" - 30 _ $0
PSE Power 4 2-4" 30 - 0
2-6"
Comcast 3 _3-4" _30 ___. ..33% $2;19Z.i '..
City p _0 .. _. .. "$0 ''..
Station 13+87 14+48 IP4
Qwest 4 - .4.4 . _.fi1 $0
I
PSE power,
2.6°
Comcast 3.. . . 3-4". . 61 25% _-. $3,,351
City 0' 0 �:_ $p
12 $3 351
Station 13+50 13+87 J08-PV2 (I_=101')
Qwest 4.
PSE Power 6 4-4" 101 $0
2-6" .��._..
Comcast 5 5-a" ` 101 33% 57,393
_�_— —. -
City 0 _ '0 $0
Station 14+30 TO 14+80 PV2-P09 (I--150')
Qwest - 2 2 4' _150
PSE Power 2 - 2-A" 1SO 50
4/23120 1 31 2 O6 PM U:ASE 256th St.IrnprovementslCOMCAST ES f.1T Costs xlsx 9
Trench Length, Conduits and Shared Cost by Stationing
Mainline Trench
Note: City pays 100% of PSE Power's trench cost
Trench Number of Size of I Percentage of I�
Partrcipant Conduits Conduit Trench Length Trench Cost I Cost
Comcast
City 0
Station 14+68 TO 15+84 PV2-P09 {L=156')
Qwest 2 2-4° 156� ,- _$0
PSE Power 2 2 4":... 156 $0
2-6"
Comcast 3 3.4"- j 156 43% $14,692
city 0 0 $0
Station 15+84 TO 19+49 P09-VO3, {L=385',);
Qwest 2 2-4" 385 $4'
I
PSE Power 5 1 2 2-4" 385 ---.$0
2-6"
Comcast 3 34' - 385 --- 30% $25,381
City _ 0 ...... 0 :.$0 �..
i
Station 19+49 TO 19+29 V03-H3A, (L=20') _
Qwest 3 34" Z0 $0
PSE Power 1 1-3" 20 � $Q-
Comcast 1 1-2" 20 2061S . $879
_.._.-
City 0 0 ( I $0
Station 19+49 TO 20+40 V03-IP6
Qwest 2 2-4"' 221 $0
PSE Power 4 2-4- 221 $0
Comcast 3 -3 4- 221 33% $16,188
Cify 0 0 $0
4/23/201312.05 PM UASE 256th St, Improvements%COMCAST EST JT Costs.xlsz 10
Trench Length, Conduits and Shared Cost by Stationing
Mainline Trench
Note: City pays 100% of PSE Power's trench cost ,
� Trench Nurttberof Size of Percentage of
Parlicipant Conduits Conduit Trench Crngth Trench Cost ..Cost___
9 $16,188
Station20+40 TO 21+85 IP6 -Al (I_=W)
Qwest. 2. 2-4" 65 $0
PSE Power 5 3.4"". - 65 $0
2-6
Comcast 3 3-4-
City _. 0 0 $0
1.D $4285
Station21+85 TO 22+58 J11 -SW1 L=103)
Qwest 2 2-41] _..1.03 -$0.
PSE Power 6 44" 103 $0:
2:6"
Comcast 3 34' 103 27% $6,T73
City 0 0 $0
Station22+58 TO 22+91 SW1-J12 (L 63`)
Qwest 2 2-4" 63 $0
PSE Power_ — 6 4-4" 63 $0 '...
2_ '
Comcast 3 3 v 63 2T% $3,776
—.
Station 23+101 O 23+10 LATERAL-P'i4(L=SC7')
Owest 1 1.4" 90 $0
PSE Power 1 1'2" 9- — -- '-- $0
Comcast 1 14- 90 33% $) 592
City 0 ._..____—._- v�.0._.--
—�. . 3 $6,592
Station22+91 TO 24+50 A2-M4A (L=169')
Qwest 2 '� 969 St7
4I23120 i3'.2:06 PM U.ASE 2561h St. ImprovementsVCOMC.45? EST JT Cost2x!sx 'I T
Trench Length, Conduits and Shared Cost by Stationing
Mainline Trench
Note: City pays 100%of PSE Power's trench cost
Trench Number of Size of Pei—CI
of .
Participant Conduifs Cortdurt Trench Leng Trench Cost_. Cost
PSE Power 4 2.4". 169 $0
Comcast 3 3-4 169 33% $12,379
City 0 0 �. - ..-_�.. $0
9 $12,379
Station24+50 TO 25+17 H4A-VO4(Lr8Tj_
Qwes( 1 14,,... 87 _.. $0
PSE Power 5 1-3" 24" 87 $0
2_6-�
Comcast 1 1-2" 87 14% $2,731.
City ,.,_. 0. _0 �0
Station25+17 TO 25+79 VO4-J14 (L=82'j
Qwest 22-4" 82 50
- PSE Power 5 1-2" 24' 82 $0
2-6"
Comcast 3 3-4" 82 30% $5,406
City o 0 $0 - '...
10
Station25+79 TO 26+20__J14-IP7 (i;=61")
Qwest 2.. 2-4" , 61 $0
PSE Polder 5 1-2" 2;4" fit $0
2-63"
Comcast 3 3�-4"-4" 61 309% w 54,021
aty $0
-- - -
10 w4,Ogt
Station26+20 TO 27 W IP7-V05 (L-104')
Qwest 2 2.4" 104 .>"?
PSE Power .5 1-2" 2-4" 104 �JO
2-6"
mu
Comcast 3 34" 104 30%
4123/201 31 2 06 PM U:ASE 256th St. )mpiovementslCLMCAST EST.7T Costsxlsx 12
I
Trench Length, Conduits and Shared Cost by Stationing
Mainline Trench
Note! City pays 100% of PSE Power's trench cost
Trench Number of I Size of Peroentage of
Participant I Conduits uit Cond Trench Length Trench Cost Cost
City 0 0 $0
10 $6,856
Station27+17 TO 28+60 V05-H5A (L=16W)
Owest 2 24" 166 - $0
PSE Power 5 1-T' 2 4" - _ 166 - - $0
2-6
Comcast 3 _- 34"'. 766 300A - $10,943
City 0 ;-0 $0
10 $10,0431 -
Station28+60 TO 30+10 H5A-LATERAL L=150
Qwest_. 3 3-4° 150 _ -$0 ,
PSE Power 4f 2-4- 150 _: $D
M".
Comcast 3 34" 150 30% $9,880 '...
City c o $0
10 $0,889
Station30+10 TO 30+10 LATERAL-P18 (L-1'20')
uwest 1 1-4". . 120 $0
FSE PowrerT 1.... 1-2" 120 $0
Comcast 1 1-=47 120 33% H,790i
D 0 $G
Station30+10 TO 31+30 t_ATERAL-CROSSING (L=120')
west 2 - 24' 120 'F09
SE Power i 5 1 2 - 2-4" j 120 so
- ----
Comcast 3 3-4" 120 3D%
34 7,011
City 0 0 SD '.
10 $7,911
4123/201312.06 PM U1SE 256th St. ImprovementslCDN1 CAST EST JT Costs.xlsx 13
Trench Length, Conduits and Shared Cost by Stationing
Mainline Trench
Note: City pays 100%of PSE Power's trench cost
( Trench Number of Sixe of Percentage e of
—9
Particl ant Conduits. Conduit Trench Length Tren It ost Cost -
Station31+30 TO 31+30-CROSSING-HGA LATERAL
-Qwest -3 3-4- 80 $0
PSE-Power 2 2.4" 80 $0i
Comcast 3 3-4" 80 38%
Station31+72 TO 32+03-CROSSING-V055((L=37')
Qwest 2 - i 24" 37 $0 -
'1
PSF Power 7 _ 1.3" 4-4,'. . 37 _- $p
2.6"
Comcast -3 3-4- - -37 25% W - $2,033:
i
_0
City 0 ... 0 $0
Station31+72 TO 32+03 V06-PV3 L.61')
Qwest 2 2 4" 61 $0 j
PSE Power - 8° 2-2" 4-4 61 30
2-6"
Comcast 3 i 3-4" - 61 23% $3,093
City 0
Station32+03 TO 32+17 PV3-J15 (L=34')
[P—�-Eoz
2 Power - 8 2-2" 4 4" 34
Comcast 5 - 5-4" i 34 - 33% $2,490
b o II( �.
- ,at
_.y2;490
Station32+17 TO 32+60 J15-IP$ (L-63')
Qwest 2 $01
-_...__-
412 312 01 3 1 2:06 PM WSE 256th & mprovomentslCOMGAS I ES f J f Costs xlsx 14
Trench Length, Conduits and Shared Cost by Stationing
Mainline Trench
Note: City pays 100%of PSE Power's trench cost
Trw7�t7 Number of Size of Percentage of
Parh want Conduits Conduit Trench Length Trench Cast -.. Cost
PSE Power 7 - 1-2" 4-4" 53 -- - 50
2-6" 1j
Corricasf 5 4-0"1-2" 53 - 36%
City._:. _. `0 . 0 _ $0
- 14 - $4,159
I
Station32+60 TO 33+40 IPB-LATERAL {L=80')
._
Qwest 2 2-4"' 80 -- - -- $0
PSE Power 4 1-2" 3-4" - . 80 ----- ----$0
Comcast 2� 2.4"' 80 25% $4,395
City 0
_8 -.. $4,395
i
Station33+40 TO 33+40 LATERAL-P24 (L=100')
Qwesf ' 7. 1A" --1DD _ $0
PSE Power ` - 1 7-4"' - 100 $0.!
Comcast 1 1-4" 100 33% $7,325
Cdy 0 0 $0.
3 - - - '$7,325
Station33+40 TO 35+50 LATERAL-1-17A (L=210')
`Owest - 2 2-4" 210 -. $0
PSE Power - 4 24- --� 210 - $0
2-G" i
Comcast 4 1"2" 34' 7.10 4D% $18,459
City
10 -( $18.459 j
Station35+50 TO 36+50 I-17A^V07
Qmrost �1 1-4" 110 $D
i
PSE Power 7 1 2 2-6 110
2 3 26"
Comcast 4 12 34 110 33% �S8,]C,57
4/23/201312:06 PM U:\SE 256tn Si, Improvements\COMCASi-EST JT Costs.xlsx 15
Trench Length, Conduits and Shared Cost by Stationing
Mainline Trench
Note: City pays 100%of PSE Power's trench cost '..
[Tench Number of Size Cf Percentage of
Participant Conduits Conduit Trench Lenytl, Trench Cost Cost j
City 0 I ( 0 $0
12 $8,057
Station36+50 TO 37+50 V07-1-17B (L=110'
Qwest _ 1 1_4" 110 $0
PSE Power '6 _ 2-4'- 110 $0
2.3,. 2-6"
Comcast 4` i 1-2" 3-4' - 110 36% ` $8,790
City_... 0 0 $0
$8,790
Station37+50 TO 38+50 H7B-H7C L=110)
Qwest 1 1-4" 110 $0
PSE Power 5 24' 110 so,
1-3' .2-5"-:.
_ _
Comcast 4 12` 3d4" 11D 40_% $9,6E9
city 0 0 $0
10 $%eG9.
Station38+50 TO 38+85 H7C-IP9 (L-40')
Qwest , 1 _. 1-4" _. _.40 - __$0
PSE Power 4 - 2-4" 40 - $0
2.6"
Comcast 3 3-A" 40 38%
City 0 0 j $0
( i
8 :�3,295
Station 7+00 IP-COMC.4STICL to 7+53 J2 (L=534)
Century Link 2 24" 53 $01
I
PSE Power 4 2-4" 53
2 6"
Comcast 2 2-4" 53 250% $2,912'
City 0 0 $0
8 32,912
4/23I201312:06 PM U:ASE 256th St, ImprovemenlslCOMCAST EST JT Costs xlsx 16
Trench Length, Conduits and Shared Cost by Stationing
Mainline Trench
Note: City pays 100% of PSE Power's trench cost
Trench Number of size of Percentage of �I
Participant Conduits Conduit Trench Len th . Trench Cos( ' Cost
Total Trench Costs $313,842
4123/201312:06 PM UaSE 256th St. Improvements=MCAST ESI A Costs.xlsx 17
This page intentionally left blank.
KENT....,o Agenda Item: Consent Calendar — 7E
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: SE 256th St. Improvements—Joint Utility Trench Agreement
with CenturyLink — Authorize
MOTION: Authorize the Mayor to enter into a joint utility trench agreement
between the city of Kent and CenturyLink for the underground conversion of
overhead utilities on the SE 256th St. Project, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
SUMMARY: As part of the SE 256th Street Improvement Project, the City requires
undergrounding of the existing overhead utility lines, consistent with Kent City Code
Chapter 7.10. The owners of these utilities are Puget Sound Energy (PSE),
CenturyLink and Comcast. Agreements with these companies are necessary to
establish construction requirements and reimbursment of costs for the underground
conversion.
This agreement is between the City of Kent and CenturyLink.
EXHIBITS: Joint Trench Agreement
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: Costs associated with this agreement will be part of the
construction costs of the project, and are governed by RCW 35.99.060.
This page intentionally left blank.
JOINT TRENCH AGREEMENT
Between the City of Kent and Century Link
for SE 256th St Improvements
TIIIS AGREEMENT is entered into between the City of Kent, a Washington municipal
corporation ("City"), and CenturyTel Services Group LLC a Louisiana Limited Liability
Company("Century Link").
RECITALS
WHEREAS, the City is undertaking right-of-way improvements to SE 256`h St. between
116°' Ave. SE and Kent Kangley Road (SR516), (the"Project") and
WHEREAS, Under RCW 3599.060(3)(b), Century Link may seek reimbursement from
the City for the additional incremental cost of aerial to underground relocation compared to
aerial to aerial relocation if Century Link is a service provider with an ownership share in the
aerial supporting structures; and
WHEREAS, relocation requires trenching within the right-of-way and the parties
recognize the efficiencies of entering into an agreement whereby one trench will be dug for all of
the parties to relocate their facilities.
AGREEMENT
To facilitate construction of a joint trench,the parties agree as follows:
1. SCOPE OF WORK
The City of Kent will advertise for construction bids and enter into a contract for the
construction of a trench which shall include the City, Comcast, Century Link, and PSE facilities.
This trench will be placed along the north side of SL 2561h St between 106°i Ave SE and 116th
Ave SE. There will be approximately five (5) trench crossings of SE 2561h ST to serve
customers on the south side of the street. All utilities will use these trenches.
2. CONTRACTOR REQUIREMENTS
The independent contractor hired by the City to perform this work shall be referred to as
"the contractor" in this Agreement. The contractor, pursuant to a contract with the City, shall
excavate the trench, install City, PSE, and Century Link conduits and vaults, accommodate and
coordinate the installation of other utilities, install the bedding material, backfill and compact the
trench, and perform any restoration required by the City, all to be perfonned in a good and
workmanlike manner consistent with industry standards. The City represents that any such
contract shall further require of contractor that the work be conducted in conformity with (i) the
applicable procedures and requirements of the parties as described herein; (ii) all applicable laws,
ordinances and regulations of any governmental authority, and; (iii) all applicable terms and
JOINT TRENCH AGREEMENT—Page 1 of
(behmeen City ofKent and Century Link Re:SE 256 h SI)
provisions of the National Electric Safety Code, as may be amended, supplemented or replaced
from time to time, including but not limited to those pertaining to protection and separation of
conductors buried in earth.
3. RESPONSIBILITY OF THE PARTIES
A. Drawings. Century Link shall provide engineering drawings to the City. These
drawings shall show in detail the location and elevation of the conduits, trench, and vaults, and
shall include a general traffic control plan for activities not associated with installation of
facilities within the contractor controlled open trench area.
B. Installation. Century Link shall be responsible for supplying conduits and vaults
within ten (10) days notice provided by the City or its contractor. The City's contractor shall
install conduits and vaults in the joint trench. Century Link shall also be responsible for
supplying and installing all conductors. All right, title and interest in the facilities and associated
equipment shall at all times remain with Century Link. Parties hereto acknowledge and agree
that Century Link shall in no event be required to remove their respective, affected aerial
facilities prior to completion of the rnderground facilities in accordance with this Agreement,
and so long as said installation is completed in conformity with this Agreement.
C. franc Control. The City's contractor shall provide all traffic control associated
with installation of facilities within the contractor controlled open trench area. Century Link
shall be responsible for providing traffic control during installation of facilities not associated
with the controlled open trench area.
D. Century Link Coordination. Century Link shall maintain continued coordination
with the contractor regarding the installation of Century Link's facilities. This coordination shall
include but not be limited to the following:
1. Timing of when and where materials will be delivered on-site.
2. Inspection of job by a Century Link inspector.
3. Coordination with other utility companies included in the joint trench for the
placement of conduit within the trench and during conversion of overhead
facilities to underground.
E. Surveys, The City will provide the survey for the location of the contractor
controlled open tench and vaults.
4. COMPENSATION
A. 'french costs. The incremental cost difference associated with the conversion of
existing Century Link aerial facilities to underground that are subject to the provisions of
RCW35.99.060 will be borne by the City. In lieu of reimbursement for the relocation of the
JOINT TRENCH AGREEMENT—Page 2 of
(between City ofKent and Century Link Re:,SE 2566'St)
i
existing Century Link aerial facilities subject to RCW 35.99.060, the City will provide trench,
trench bedding, and installation of Century Link-provided conduit and vaults, backfill,
restoration, survey, and traffic control at no cost to Century Link. Century Link will provide all
necessary conduit and vaults and install cables, perform splicing and service cutover and remove
the existing aerial facilities at no cost to the City.
B. Defective or Unauthorized Work. Defective or unauthorized work includes,
without limitation: work and materials that do not conform to the requirements of this
Agreement, and extra work and materials furnished without Century Link's written approval. If
for any reason Century Link feels it is necessary to correct defective or unauthorized work it
shall notify the City immediately. The City and or its contractor shall correct the work at the
City's cost.
5. CHANGES.
If Century Link requests any upgrades to the work required to perform the aerial to
underground conversion Century Link shall submit any changes requested to be performed by
the City's contractor to the City. The City shall submit this to the contractor; obtain a price from
the contractor to perform the work, and notify Century Link of this price. Century Link shall
have 24 hours from receiving the price from the City within which to respond. If Century Link
chooses not to accept the contractor's price then this work shall only be performed by Century
Link according to a mutually agreed upon schedule with the contractor so as not to cause delay
to the contractor.
6. INDEMNIFICATION; LIENS AND ENCUMBRANCES.
Each party shall defend, indemnify and hold the other party, their officers, officials,
employees and agents harmless from any and all claims, injuries, damages, losses or suits
including all legal costs and attorney fees, arising out of or in connection with the performance
of the party's work required under this Agreement, except for injuries and damages caused by
the negligence or willful misconduct of the other party,
Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the parties, their
officials, employees and agents, a patty's liability hereunder shall be only to the extent of the
party's negligence. The provisions of this section shall survive the expiration or termination of
this Agreement.
No party, directly or indirectly, shall create or impose any lien on the property of another,
or on the rights or title relating thereto, or any interest therein, or in this Agreement. Each party
shall promptly, at its own expense, take such action as may be necessary to duly discharge any
lien created by it on the property of another.
,JOINT TRENCH AGREEMENT—Page 3 of 7
(he even City ofKent and Cenreuy Link Re: SE 250"St)
7. INSURANCE.
The contract between the City and the contractor shall require that the contractor procure and
maintain for the duration of the Agreement, insurance of the types and in the amounts described
below, against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work by the contractor, its agents, representative,
employees, subconsultants or subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Automobile Liabilitv insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office (ISO)
form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability
coverage.
2. Commercial General Liabilitv insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors and personal injury and advertising injury. The City
shall be named as an insured under the Contactor's Commercial General
Liability insurance policy with respect to the work performed for the City.
3. Excess Liabilitv insurance covering both the Commercial General Liability
and Automobile policies.
4. Workers' Compensation coverage as required by the Industrial Insurance laws
of the State of Washington.
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
2. Commercial General Liabilitv insurance shall be written with limits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate and a
$2,000,000 products- completed operations aggregate limit.
3. Excess Liability insurance shall be written with limits no less than $4,000,000
per occurrence and $4,000,000 aggregate in excess of the CGL policy cited
above.
JOINT TRFNCH AGRFFMFNT—Page 4 of 7
(between 00,of Kent and Cenhiiy Link Re:SE 256i7'St)
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Automobile Liability and Commercial General Liability:
l. The Contractor's insurance coverage shall be primary insurance as respect the City.
Any insurance, self-insurance, or insurance pool coverage maintained by the City
shall be excess of the Contractor's insurance and shall not contribute with it.
2. The Contractor's insurance shalt be endorsed to state that coverage shall not be
cancelled by either party, except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
3. The City of Kent and Century Link shall both be named as additional insureds on all
policies (except Professional Liability) as respects work performed by or on behalf of
the contractor and a copy of the endorsement naming the City and Century Link as
additional insureds shall be attached to the Certificate of Insurance. The City
reserves the right to receive a certified copy of all required insurance policies. The
Contractor's Commercial General Liability insurance shall also contain a clause
stating that coverage shall apply separately to each insured against whom claim is
made or suit is brought, except with respects to the limits of the insurer's liability.
D. Contractor's Insurance for Other Losses
The Contractor shall assume full responsibility for all loss or damage from any cause whatsoever
to any tools, Contractor's employee owned tools, machinery, equipment, or motor vehicles
owned or rented by the Contractor, or the Contractor's agents, suppliers or contractors as well as
to any temporary structures, scaffolding and protective fences.
E. Waiver of Subrogation
The Contractor and the City waive all rights against each other any of their Subcontractors, Sub-
subcontractors, agents and employees, each of the other, for damages caused by fire or other
perils to the extend covered by Builders Risk insurance or other property insurance obtained
pursuant to the Insurance Requirements Section of this Contract or other property insurance
applicable to the work. The policies shall provide such waivers by endorsement or otherwise.
F. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANIL
G. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured
JOINT TRENCH AGREEMENT—Page 5 of 7
(between Cite of Kent and Centiny Link Re.!SE 256'r'Sk)
endorsement, evidencing the Automobile Liability and Commercial General Liability insurance
of the Contractor before commencement of the work
H. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or shall famish separate
certificates and endorsements for each subcontractor. All coverages for subcontractors shall be
subject to all of the same insurance requirements as stated herein for the Contractor.
S. MISCELLANEOUS.
A. Compliance with Laws. The parties shall comply with all federal, state and local
laws, rules and regulations throughout every aspect in the performance ofthis Agreement.
B. Nonwaiver of Breach. The failure of a party to insist upon strict performance of
any of the terms and rights contained herein, or to exercise any option herein conferred in one or
more instances, shall not be constructed to be a waiver or relinquishment of those terns and
rights and they shall remain in full force and effect.
C. Governing Law. This Agreement shall be governed and construed in accordance
with the laws of the State of Washington. If any dispute arises between the parties or between
any party and the contractor under any of the provisions of this Agreement, resolution of that
dispute shall be available only through the jurisdiction, venue and rules of the King County
Superior Court, King County, Washington.
D. Attorney's Fees. To the extent not inconsistent with RCW 39.04.240, in any
claim or lawsuit for damages arising from the parties' performance of this Agreement, each party
shall be responsible for payment of its own legal costs and attorney's fees incurred in defending
or bringing such claim or lawsuit; however, nothing in this subsection shall limit a party's right
to indermrification Linder Section 8 of this Agreement.
F. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of this Agreement, unless otherwise notified.
Any written notice shall become effective upon delivery, but in any event three (3) calendar days
after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if
sent to the addressee at the address stated on this Agreement.
F. Modifcation. No waiver, alteration, or modification of any of the provisions of
this Agreement shall be binding unless in writing and signed by a duly authorized representative
of each of affected party.
JOINT TRENCH AGREEMENT—Page 6 of 7
(between City of Kent and Century Link Re: SE 256"'St)
G. Severability. If any one or more sections, sub-sections, or sentences of this
Agreement are held to be unconstitutional or invalid, that decision shall not affect the validity of
the remaining portion of this Agreement and the remainder shall remain in full force and effect.
H. Relationship. It is understood and agreed that no agency, employment, joint
venture, co-employer or partnership is created by this Agreement. No party hereto shall (i) have
the power or authority to act for another in any manner to create obligations or debts which
would be binding upon another, and; (ii) be responsible for any obligation or expense whatsoever
of another.
I. Force Mcrjeure. Parties shall not be deemed to be in breach of this Agreement if
unable to perform their respective obligations hereunder as a result of the occurrence of an event
of "force majeure," which shall include, but not be limited to, acts of God, acts of the
government of the United States or of any state or political subdivision thereof, strikes, civil riots
or disturbances, fire, floods, explosions, earthquakes, wind, storms, hurricanes, lightning or other
similar catastrophes or other causes beyond the parties' reasonable control. The scope of events
of force maj eure shall not extend to payment of money owed hereunder.
J. Entire Agreement. The written provisions and terms of this Agreement, together
with any attached Exhibits, supersede all prior verbal statements by any representative of the
City, and those statements shall not be construed as forming a part of or altering in any manner
this agreement. This Agreement and any attached Exhibits contain the entire Agreement
between the parties. Should any language in any Exhibit to this Agreement conflict with any
language contained in this Agreement, the terms of this Agreement shall prevail
I
IN WITNESS WHEREOF,the parties below have executed this Agreement.
CLNTURYLINK CITY OF I{ENT
Print Name: 'S.,.— Print Name:
Title: l>I k�Le.Frog Title:
DATE, V 4 f R.j:= DATE,
JOINT TRENCI I AGREEMENT—Page 7 of 7
(between City of Kent and Century Link Re: SE 256'r'St)
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CENTURY LINK CITY OF KENT
Century Link City of Kent
23315 66th Avenue South 220 Fourth Avenue South
Kent, WA 98032 Kent, WA 98032
Attn: Warren Perkins Attn: Chad Bieren
(253) 372-5325(Desk) (253) 856-5534 (Desk)
(877) 517-5712 (Pager) (253) 856-6500 (Fax)
(253) 372-5176 (Fax)
APPROVED AS TO FORM:
Kent Law Department
JOINT TRENCH AGREEMENT—Page 8 of 7
(between City ofKent and Century Link Re: SE 256"St)
Trench Length, Conduits and Shared Cost by Stationing
NON SCHEDULE 74 TARIFF UTILITY 'rREW-114
percentage
Trench iVuvnber of Size of Trench of Trench
Participant Conduits Conduit Length Cost Cosi
Station 5+90 IN to 6+70 A (L=80') $4,376.06
Century Link 0 2-4" 0 0% $0.00
PSE Power 4 2-6" 80 -- 100% $17,512.24
2-4"
Comcast 0 0 0%f $0.00
City — — 0 0% T; $0.00
4 $17,512.24
Station 6+70 J t to 7+00 iP-G0MCAS`L/CL(L.m34) $1,860m
Century Link 0 0 0 0% a $0.00
PSE Power 4 2 4" - 34 104% $7,442.70
2-6"
Comcast 0 0 0 0% $0.00
City - _.. 0 0 061.-- �' :1 $0.00
_ 4 $7,442.70
Station '7+00 W-C PACASTICL, to 7+33 J2 (L-a3) 3,564.5
-- _._ _
Century Link 2 ?_-4" 131 33% $7,169.07
PSE Power 4 - 7_ �' 131 33% $14,335.15
26
-- -- - ---
Comcast 2 � 2-4" 131 33°Io $7,169.07
0
U $21,S07.22
TOTAL TRENCH COST FOR NOM SCHEDIW-E 14
CE 14[RJR" Lan
PSE Power -
Comcast " r
--
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KENT....,o Agenda Item: Consent Calendar — 7F
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: Tacoma Water Storage Annual Release — Authorize
MOTION: Authorize the Mayor to approve the annual release of one half of
Kent's share of water associated with the Additional Water Second Supply Project
(AWSP), subject to final terms and conditions acceptable to the City Attorney and
the Public Works Director.
SUMMARY: In early 2007, the second supply pipeline (SSP) was complete and ready
to deliver water to Tacoma and its partners. The Army Core of Engineers (ACOE) as
part of the Additional Water Second Supply Project (AWSP) was authorized to start
storing 20,000 acre/ft. of water behind the Howard Hansen Dam for municipal use.
Under the AWSP agreement, the ACOE is to build a Fish Passage Facility for the
migration of fish. This project has been delayed and as a result the partners
negotiated an agreement with regulatory agencies National Marine Fisheries and US
Fish and Wildlife and tribes to annually donate one half or 10,000 acres of this
storage, until the fish passage is completed.
This donation is considered a Flexible Conservation Pool to supplement river flows for
the various agencies' priorities.
EXHIBITS: None
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: None
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KENT....,o Agenda Item: Consent Calendar — 7G
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: Contract with Sahlberg Equipment Company for Water Valve
Exerciser — Authorize
MOTION: Authorize the Mayor to enter into an agreement to purchase a
Hurco SD800 Versatile Valve Exerciser from Sahlberg Equipment Company in an
amount not to exceed $24,856, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director.
SUMMARY: The Water Mains and Services Division annually turns approximately
1,500 valves. This is done by hand, which is time consuming and physically
demanding.
Staff researched various ways [i.e., hand powered equipment, bumper mounted units]
to turn valves and looked for the most cost effective and efficient method. It was
determined that the most suitable method is to turn by machine. The proposed
exerciser is a hydraulically powered machine mounted on a trailer with an articulating
13' arm. It would be capable of working around obstacles while allowing the operator
to access valves and hydrants quickly, easily and safely. Sahlberg Equipment
Company is the Washington based distributor for Hurco Technologies located in
Harrisburg South Dakota.
A hydraulic valve exerciser will increase efficiency by reducing the time it takes to
exercise valves. It would also reduce the potential for workplace injuries related to
repetitive motion.
EXHIBITS: None
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: This purchase was approved in the 2013/2014 Capital Budget —
Additional Equipment, Water.
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KENT....,o Agenda Item: Consent Calendar — 7H
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: Kent Valley Loop Trail Art Master Plan Contract — Authorize
MOTION: Authorize the Mayor to enter into an agreement with artist Ellen
Sollod in the amount of $25,000 to serve as Artist Master Planner as part of the
Kent Valley Loop Trail planning team, subject to final terms and conditions
acceptable to the City Attorney and Parks Director.
SUMMARY: Parks Planning and Development has an agreement with Berger
Landscape Architects to develop a master plan for the Kent Valley Loop Trail project.
The Kent Arts Commission recognizes the potential for this project to be a key
amenity for Kent residents and visitors and desires to ensure that art is integrated in
the project. An invitational call was issued to qualifying artists. Eleven artists applied
and three were selected for interviews. The selection panel chose artist Ellen Sollod as
the artist to serve on the Kent Valley Loop Trail master planning team.
EXHIBITS: Draft Consultant Agreement with Ellen Sollod
RECOMMENDED BY: Operations Committee
BUDGET IMPACTS: City Art Budget
This page intentionally left blank.
KENT
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
Ellen Sollod, Sollod Studio LLC
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Ellen Sollod, Sollod Studio LLC organized under the laws of the
State of Washington, located and doing business at 724 15th Avenue, Seattle, WA 98122, 206-
324-7644 (hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the
following described plans and/or specifications:
The artist will develop recommendations to guide the City's investment in public art
as part of the Kent Valley Loop Trail ;project. The Public Art Master Plan will:
• Identify a conceptual framework and strategic opportunities as well as
priorities for artwork development
• Recommend how and where artwork can be implemented to complement the
KVLT goals
• Clearly demonstrate ideas and be innovative in content and presentation
See Exhibit A - Ellen Sollod Kent Valley Loop Trail Master Plan Description of Work
Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices within the Puget Sound
region in effect at the time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks
described:in Section I above immediately upon the effective date of this Agreement. Upon the
effective date of this Agreement, Consultant shall complete the work described in Section I by
December 31, 2013.
III. COMPENSATION. The City shall pay the Vendor an amount not to exceed
$25,000 ($20,000 artist fee + up to $5,000 for production of art plan materials), including
applicable taxes, for the goods, materials, and services contemplated in this Agreement. The
City shall pay the Vendor the following amounts according to the following schedule:
CONSULTANT SERVICES AGREEMENT - 1
(Over$10,000)
Payment 1: Completion of community meetings; research
and analysis , September 20, 2013 $5000
Payment 2: Draft conceptual framework and approach
October 11, 2013 $5000
(Review and Comment by the City by October 25)
Payment 3: Draft art plan- on or before November 22, 2013 $5000
(Review and comment by the City by December 6)
Payment 4: Final art plan December 31, 2013 $5000
Payment 5: Production of art plan materials December 31,2013 $5000
If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves
the option to only pay that portion of the invoice not in. dispute. . In that event, the parties will
immediately make every effort to settle the disputed portion.
A. Defective or Unauthorized Work. The City reserves its right to withhold payment
from Vendor for any defective or unauthorized goods, materials or services. If
Vendor is unable, for any reason, to complete any part of this Agreement, the City
may obtain the goods, materials or services from other sources, and Vendor shall
be liable to the City for any additional'costs incurred by the City. "Additional costs"
shall mean all reasonable costs, including legal costs and attorney fees, incurred by
the City beyond the maximum Agreement price specified above. The City further
reserves its 'right to deduct these additional costs incurred to complete this
Agreement with other sources, from any and all amounts due or to become due the
Vendor.
B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT
SHALL CONSTITUTE .A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND
PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME
REQUEST FOR FINAL PAYMENT IS MADE.
IV.ii INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement and that the Consultant has
the ability to control and direct the performance and details of its work, the City being interested
only in the results'obtained under this Agreement.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement. If terminated by the City without cause, the consultant
will be compensated for work completed to date. After termination, the City may take possession
of all records and data within the Consultant's possession pertaining to this project, which may
be used by the City without restriction. If the City's use of Consultant's records or data is not
related to this project, it shall be without liability or legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on
behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age,
CONSULTANT SERVICES AGREEMENT - 2
(Over$10,000)
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates. Consultant shall execute the attached City of Kent Equal Employment
Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion
of the contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Consultant's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not
be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages, arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN ' CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF
THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this
Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and
incorporated by this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any; information supplied by it to Consultant for the purpose of
completion of, the work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents,
drawings, designs, reports, or any other records developed or created under this Agreement
shall belong to and become the property of the City. All records submitted by the City to the
Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents,
and files available to the City upon the City's request. The City's use or reuse of any of the
documents, data and"" files created by Consultant for this project by anyone other than
Consultant on any other project shall be without liability or legal exposure to Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent
contractor with the authority to control and direct the performance and details of the work
authorized under this Agreement, the work must meet the approval of the City and shall be
subject to the City's general right of inspection to secure satisfactory completion.
CONSULTANT SERVICES AGREEMENT - 3
(Over$10,000)
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all
necessary precautions and shall be responsible for the safety of its employees, agents, and
subcontractors in the performance of the contract work and shall utilize all protection necessary
for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be
responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to, be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay. all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, Including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature `page of the Agreement, unless notified to the
contrary. ;,Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assig.nment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
CONSULTANT SERVICES AGREEMENT - 4
(Over$10,000)
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Consultant's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
I. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
CONSULTANT: CITY OF KENT:
By: By:
(signature) (signature)
Print Name: Print Name: Suzette Cooke
Its Its Mayor
(title)
DATE: DATE:
CONSULTANT SERVICES AGREEMENT - 5
(Over$10,000)
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Ellen Sollod Ronda Billerbeck, Cultural Programs Manager
Sollod Studio LLC City of Kent
724 15th Avenue 220 Fourth Avenue South
Seattle, WA 98122 Kent, WA 98032
206-324-7644 (telephone) (253) 253-856-5055 (telephone)
(facsimile) (253) 253-856-6050 (facsimile)
APPROVED AS TO FORM,
Kent Law Department
[In this field.You may enter the electronic file bath where the contact has been saved]
CONSULTANT SERVICES AGREEMENT - 6
(Over$10,000)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City,deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to .be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;,
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the ,presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime'contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this day of 200.
By:— —
Fo r:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 1
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CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must;guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by; the Directors of Planning, Parks, and Public
Works Departments to assume the:following duties for their respective departments.
1. Ensuring that contractors,, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
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CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered iInto on the_
(date) , between the firm I represent and the City of Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
Dated this day of 200.
By:— —
Fo r:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 3
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EXHIBIT B
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Consultant, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-
owned, hired and leased vehicles. Coverage shall be written
on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide
contractual liability coverage.
2. Commercial General Liability insurance shall be written on
ISO occurrence form CG 00 01 and shall cover liability
arising from premises, operations, independent contractors,
products-completed operations, personal injury and
advertising injury, and liability assumed under an insured
contract. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy
with respect to the work performed for the City using ISO
additional insured endorsement CG 20 10 11 85 or a
substitute endorsement providing equivalent coverage.
3. Workers' Compensation coverage as required by the
Industrial Insurance laws of the State of Washington.
4. Professional Liability insurance appropriate to the
Consultant's profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined
single limit for bodily injury and property damage of
$1,000,000 per accident.
2. Commercial General Liability insurance shall be written with
limits no less than $1,000,000 each occurrence, $2,000,000
general aggregate and a $1,000,000 products-completed
operations aggregate limit.
3. Professional Liability insurance shall be written with limits no
less than $1,000,000 per claim and $1,000,000 policy
aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the
following provisions for Automobile Liability and Commercial General
Liability insurance:
1. The Consultant's insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
2. The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given
to the City.
3. The City of Kent shall be named as an additional insured on all policies
(except Professional Liability) as respects work performed by or on behalf
of the Consultant and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance. The
City reserves the right to receive a certified copy of all required insurance
policies. The Consultant's Commercial General Liability insurance shall
also contain a clause stating that coverage shall apply separately to each
insured against whom claim is made or suit is brought, except with
respects to the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A:VII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of
the amendatory endorsements, including but not necessarily limited to
the additional insured endorsement, evidencing the insurance
requirements of the Contractor before commencement of the work.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and endorsements for
each subcontractor. All coverages for subcontractors shall be subject
to all of the same insurance requirements as stated herein for the
Consultant.
CITY OF KENT
Parks, Recreation &Community Services
Kent Arts Commission
2013 CITY ART PLAN
FIVE YEAR CITY ART PLAN, 2013 - 2017
Ordinance 2552
Approved:
Visual Arts Committee January 22, 2013
Kent Arts Commission January 22, 2013
City Council Sub-Committee:
City Council
CITY OF KENT
Parks, Recreation &Community Services
Kent Arts Commission
2013 CITY ART PLAN
New Projects 2013
Budget
Community Art Project: KentArts/DIY(Do It Yourself) 14,000
Youth Media Art Project: Reel Grrls "What is Hunger" 19,195
Portable Purchases: Summer Art Exhibit Purchase Program 5,000
Collection Maintenance and Programming 40,000
Community Artwork: Youth Training Artwork 7,500
Capital Project artwork(s): Kent Valley Loop Trail 34,556
TOTAL 2013 BUDGET FOR 19026223.66500.4310 $120,251
OTHER EXPENSES
Salary &Administration (supplies, professional services, $117,949
maintenance/repair)
TOTAL 2013 BUDGET FOR 10006223.4310 $117,949
Total $2 / capita 119,100 x 2 $238,200
Previously Approved Projects
Community Art Project: KentArts/DIY(Do It Yourself) 36,000
Community Artwork: Artist Designed Interpretive Materials 15,000
Community Art Project: Cultural Tours & Connections 12,550
($40,000 previously approved; $27,450 spent in 2012, $12,550 remaining)
Subtotal $63,550
$301,750
TOTAL 2013 Anticipated Expenditures
2
KENT ARTS COMMISSION
2013 CITY ART PLAN NARRATIVE
Proiect Title: Community Project Artwork: Kent Arts DIY (Do It Yourself)
Project Description: Kent Arts DIY would foster inclusiveness by highlighting the talent and
creativity of the Kent community. Participants would upload projects to an automated website.
Submissions would be reviewed and published on a quarterly basis, with selected projects
receiving an honorarium. Projects could fall within the traditional arts (poetry, painting, music);
the community arts (culinary arts, fiber arts, metal arts); and the unexpected. Participants
would be asked to submit a description of their project that would reveal the "how-to" and
inspire other Kent residents to get creative.
Estimated Costs: $50,000
Funding Source: 2013 City Art Plan: $14,000
2012 City Art Plan: $36,000 (previously approved)
City Partner: Information Technology
Background: Nationally, arts organizations are changing how they interact with the community.
Traditionally, we have been presenters but now we also want to provide platforms for
collaboration. Kent Arts DIY is a prototype project that will allow the people who live, work and
play in Kent to share their creativity with one another.
Location: Online
Project Title: Community Project Artwork: Youth Media Art Project
Project Description: Reel Grrls, an award-winning media and technology program, will work with
both boys and girls to explore a public policy issue that fosters inclusiveness. The project will
again focus on food security after the successful "What is Hunger?" project in 2012. The youth
will utilize basic stop-motion animation, use professional video production equipment and learn
the process of planning and shooting a video. The finished project will be broadcast ready video
for viewing on publically operated stations such as Kent TV 21. It will also be available in smaller
segments for streaming via social networking.
Estimated Costs: $19,195
Funding Source: 2013 City Art Plan
City Partner: Housing & Human Services
Background: The 2011-2012 partnership with Reel Grrls on Youth Food Security was a great
success. Both participant and audience response was tremendous, and the youth's work made a
powerful impact: for the first time, as a result of the video campaign, the Kent Food Bank has an
3
online donation button. Based on the project, the Kent Arts Commission received the South King
County Human Services and Equity Award for an Organization. This funding will allow us to
repeat the program in 2013.
Location: Media
Project Title: Summer Art Exhibit Purchase Program
Project Description: Purchase quality artworks from area artists that enhance the value of the
City Portable Art collection. The artworks are exhibited in publicly accessible areas of City
facilities, helping to beautify Kent.
Estimated Costs: $5,000
Funding Source: 2013 City Art Plan
City Partner: Facilities
Background: The City of Kent Arts Commission collection of portable artwork includes a variety
of two-dimensional artworks. Artwork is acquired through the Kent Summer Art Exhibit
purchase award program. The portable collection introduces art into areas where the community
does business. A work environment that includes amenities such as art has been shown to
increase productivity and job satisfaction, but the primary purpose is serving the public.
Location: City of Kent facilities
Proiect Title: Collection Maintenance and Programming
Project Description: Projects in-progress include outdoor sculpture maintenance and collection
repair, helping to sustain existing assets. This year's projects could include restoring/improving
Underground Secrets (Elizabeth Connor, 1999) at Garrison Creek Park, re-evaluating the untitled
pond/sculpture at the Kent Library (Valdis Zarins, 1991), and various repair projects.
Estimated Costs: $40,000
Funding Source: 2013 City Art Plan
Background: This fund may be used for maintaining and providing programming for existing
artworks.
Project Title: Community Art Project: Youth Training Artwork
Project Description: Artwork fabricated and installed by Kent youth. Youth to work with
professional teaching artist and potentially a local artisan, helping to beautify Kent.
Estimated Costs: $7,500
4
Funding Sources: 2013 City Art Plan
Partners: King County and the Kent School District
Background: In 2009, the King County Youth Training program partnered with the Kent Youth
and Teen Division and Kent Arts Commission to create murals on the East Hill and at Glenn
Nelson Park, led by teaching artist Louis Chinn. The program was repeated at Kent Meridian High
School in 2010 and 2011 without tapping appropriations. This funding reserve allowed the Kent
Arts Commission to continue this program at K-M High School in 2012, in both a consulting role
and providing funding for a portion of artistic fees. The 2013 project will be contingent on
determining an appropriate location. The majority of the funding for this program comes from
King County.
Location: to be determined
Project Title: Capital Project Artwork(s): Kent Valley Loop Trail
Project Description: Parks Department plans to create a Kent Valley Loop Trail over the coming
years. This 12.5 mile trail along the Green River will link Riverview Park (yet to be constructed),
Foster Park, Van Doren's Landing, and Boeing Rock. The Kent Arts Commission plans to set
aside City Art Plan money for the next several years to enable us to commission major
artwork(s) as part of the Kent Valley Loop Trail when it becomes a reality.
Estimated Costs: $34,556
Funding Source: 2013 City Art Plan
City Partner: Parks Planning and Development
Background: The vision for the Kent Valley Loop Trail is to enhance recreation opportunities
at Kent's river-front parks and along the Green River Trail that connects them. Integrating public
art throughout the trail and parks will enrich trail and park users' experience and provide a
cultural tourism draw.
Location: Kent Valley Loop Trail/parks along Green River
PREVIOUSLY APPROVED PROJECTS
Project Title: Capital Project Artwork: Artist Designed Interpretive Signage
Project Description: Many of our parks have historic significance, including Earthworks, Van
Doren and Lake Meridian. This project would inform the community of Kent's past. Additionally,
much of the City Art collection is unmarked. Working with local historians, an artist would be
hired to research locations; create a "look and feel" for historic and public art signage; fabricate
and install the first phase of signage projects
Estimated Costs: $15,000
5
Funding Source: 2011 City Art Plan
City Partner: Parks Planning & Maintenance
Background: This funding has been reserved to apply to signage when Parks Planning &
Maintenance are ready and having funding to move forward with the project.
Location: TBD
Project Title: Community Project Artwork: Cultural Tours & Connections
Project Description: There are a variety of opportunities to provide interpretive tours about our
cultural and historic resources in Kent in ways that will encourage non-motorized connections.
An Earthworks Tour was completed in 2012 and a Danny Pierce Walking Tour is completed and
ready for printing and promotion in early 2013. Additionally, we have signed on with STQRY — an
application for "smart phones" that allows us to tell the stories of our art collection digitally,
capitalize on STQRY's growing user base to increase visibility, and track engagement. This
funding will be used to support these programs, and/or address emerging opportunities.
Estimated Costs: $40,000 ($12,550 remaining in 2013)
Funding Source: 2012 City Art Plan ($40,000 total, $27,450 spent)
Background: The Earthworks Tour Inaugural Ride took place on June 2, 2012, art signage is
installed, and a printed map has been distributed. Danny Pierce Walking Tour materials will be
printed and posted in early 2013. Information about the City's art collection will be added to the
STQRY app on an on-going basis.
Location: various
6
KENT ARTS COMMISSION CITY ART 5 YEAR PLAN: 2013 - 2017
2013 PROJECTS COSTS
Projects 120,251
Community Art Project: KentArts/DIY 14,000
Youth Media Art Project: Reel Grr/s "What is Hunger?" 19,195
Portable Purchases: Summer Art Exhibit Purchase Program 5,000
Collection Maintenance and Programming 40,000
Community Artwork: Youth Training Artwork??? 7,500
Capital Project artwork(s): Kent Valley Loop Trail 34,556
Administration/Maintenance 117,949
Total $238,200
2014 PROJECTS COSTS
Projects 118,200
Municipal Court Artwork 30,000
Capital Project artwork(s): Kent Valley Loop Trail 38,200
Community Artworks 20,000
Portable Collection Purchases 5,000
Kent Arts DIY 5,000
Collection maintenance and programming 20,000
Administration/Maintenance 120,000
Total $238,200
2015 PROJECTS COSTS
Projects 118,200
Capital Project artwork(s): Kent Valley Loop Trail 38,200
Municipal Court Artwork 30,000
Community Artworks 10,000
Portable Collection Purchases 5,000
Kent Arts DIY 5,000
Collection maintenance and programming 30,000
Administration/Maintenance 120,000
Total $238,200
2016 PROJECTS COSTS
Projects 116,200
Capital Project artwork(s): Kent Valley Loop Trail 36,200
Municipal Court Artwork 20,000
Community Artworks 20,000
Portable Collection Purchases 5,000
Kent Arts DIY 5,000
Collection maintenance and programming 30,000
Administration/Maintenance 122,000
Total $238,200
2017 PROJECTS COSTS
Projects 116,200
Capital Project artwork(s): Kent Valley Loop Trail 36,200
Municipal Court Artwork 20,000
Community Artworks 20,000
Portable Collection Purchases 5,000
Kent Arts DIY 5,000
Collection maintenance and programming 30,000
Administration/Maintenance 122,000
Total $238,200
7
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KENT....,o Agenda Item: Consent Calendar — 7I
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: Kent Municipal Court Project with Evergreen Technologies,
Inc. — Accept as Complete
MOTION: Accept the Kent Municipal Court Project with Evergreen
Technologies, Inc. as complete.
SUMMARY: After the city of Kent purchased the Aukeen District Court building in
December of 2011, the Parks Facilities division began renovating the building to
accommodate housing the Kent Municipal Court Clerical staff and Probation staff. On
March 20, 2012, an agreement was awarded to Evergreen Technolgies, Inc. to make
the Low Voltage/Data/CCTV in the Municipal court compatible with the city of Kent.
The project is complete and was approved by the Project Manager on February 22,
2013. The warranty will begin on February 19, 2013, and will expire February 19,
2014. The contractor is responsible for completing and submitting the final documents
to the state, as required by the contract.
EXHIBITS: Letter from Evergreen Technologies, Inc.
RECOMMENDED BY: Parks Staff
BUDGET IMPACTS: None
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FACILITIES MANAGEMENT
Alex Ackley
_ - Superintendent
� 220 4"Avenue South
�KENT Kent, WA 98032
Fax: 253-856-6080
PHONE: 253-856-5080
February 22, 2013
Jay Emerson
Evergreen Technologies, Inc.
3623 E. Marginal Way S
Seattle, WA 98134
RE: City of Kent Municipal Court Low Voltage/Data/CCTV Work
Jay,
I have completed the final inspection of the Low Voltage/Data/CCTV work at the
City of Kent Municipal Court with our I.T. Department. It has been determined
that the project is completed to satisfaction. This letter serves as final
acceptance of the Public Works Agreement as of February 19, 2013, The one-
year warranty period will remain in effect through February 19, 2014.
If you have any questions, please call me at (253)856-5081.
Sincerely,
C^�
Alex Ackley, Facilities Superintendent
City of Kent Parks Facilities
C: Jeff Watling Parks Director
Recreation & Community Services
V
C
OJ
1
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3
3
MAYOR SUZETTE COOKF- ",.
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KENT....,o Agenda Item: Consent Calendar — 73
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: Hewlett Packard/Western States Contracting Alliance
(HP/WSCA) Contract — Authorize
MOTION: Authorize the Mayor sign a purchase order in the amount of
$97,592 for the purchase of 125 HP 8300 Desktop PC's, services, and maintenance,
subject to terms and conditions acceptable to the City Attorney and Information
Technology Director.
SUMMARY: In collaboration with departments throughout the City, the HP 8300 Small
Form Factor Desktop has been selected as the product offering of choice for the City's
Desktop Refresh Initiative. Hewlett Packard is an industry leader in the desktop field.
Hewlett Packard is a member of the Western States Contracting Alliance (WSCA). As a
cooperative member association, WSCA provides deep discount national purchasing
power. WSCA utilizes a competitive sealed bid process to obtain pricing for all
equipment and services provided through their registered vendors, including Hewlett
Packard. City staff has leveraged the WSCA efforts pursuant to KCC 3.70.030 —
Advertised Bids and secured contract terms commensurate to WSCA pricing for
Personal Computers. Hewlett Packard will be engaged for product procurement and
maintenance services for the deployment and duration of maintenance and support for
these desktops.
EXHIBITS: WSCA Contract, Washington State Addendum and WSCA Members List
RECOMMENDED BY: Information Technology Director
BUDGET IMPACTS: IT Capital Budget allocations approved as a part of the 2013-
2014 biennial budget process are earmarked for this project.
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PARTICIPATING ADDENDUM
[hereinafter "Addendum" or "Agreement"]
For
WSCA/NASPO PC Contracts 2009-2014
compuTER Ewpmwr, PERIPHERALS, AND RELATED SERVICES
MASTER PRICE AGREEMENT NUMBER B27164
Between
Flewlett Packard Company
[hereinafter "Contractor")
and
the State of Washington Department of Information Services
[hereinafter"Participating State" or "DIS"]
(Participating State Contract Number T10-MST-297)
Page I of 9
1. Scope
This Addendum covers the WSCA/NASPO PC Contracts 2009-2014(Computer Equipment,
Peripherals and Related Services) lead by the State of Minnesota for use by state agencies
and other entities located In the Participating State authorized by that state's statutes to utilize
state contracts.
Through execution of this Addendum, DIS adopts the Master Price Agreement #B27164 as a
Master Contract for the State of Washington,
The Request for Proposals (RFP) that resulted in the award of this Agreement was posted on
the web site of the Minnesota Department of Administration, with a notice and link posted on the
Washington State TechMall under "Current Procurement Notices" and was advertised in the
Seattle Daily Journal of Commerce on September 30, 2008 and on October 1, 2006.
2, Participation
Use of specific WSC/VNASPO cooperative contract by state agencies, political subdivisions and
other entities (Including cooperatives) authorized by an individual state's statutes to use state
contracts are subject to the approval of the respective State Chief Procurement Official, Issues
of interpretation and eligibility for participation are solely within the authority of the State Chief
Procurement Official.
This Agreement may be used by any Washington State agency with properly delegateA
authority to purchase the Products and Services that are the subject of this Agreement, and any
local government or political subdivision (including Public schools, colleges and universities) of
the state of Washington or eligible nun-profit organizations with authority to purchase such
Products and Services who have a properly executed Customer Service Agreement (Interkwal)
with DIS. This Agroernent is not foi personal use,
3. Chang=
Contractor and DIS agree to the following niodifications and additions to the Master Price
Agreement for the State of Washington:
3.1 Limitations avid ExckuMons
a. Products offered as "Storage Sol ution/AUXi I lary Storage" under Rand 4 of the
Master Price Agreement shall not exceed a per-unit, individual configuration price
of$100,000 each,
b. Multifunction network print/faydscan devices that print more than fifty pages per
PARTICIPATING ADDENDUM
(hereinafter "Addendum" or "Agreement"]
For
WSCA/NASPO PC Contracts 2009-2014
COMPUTER EQUIPMENT, PERIPHERALS, AND RELATED SERVICES
MASTER PRICE AGREEMENT'(NUMBER B27164
Between
Hewlett Packard Company
[hereinafter"Contractor"]
and
the State of Washington Department of Information Services
[hereinafter "Participating State" or "®IS"]
(Participating State Contract Number TI0-MST-297)
Page 2 of 9
minute (50 ppm) (under Band 3--Printers of the RFP) shall be expressly
excluded from sale by Contractor for purchase tinder this Addendum by State
Agencies.
0. All "Personal Services," as defined in the Revised Code of Washington (RCW) at
39,29.006(7), shall be expressly excluded from sale by Contractor for purchase
under this Addendum by State Agencies. "Personal services" include
professional or technical expertise provided by a consultant to accomplish a
specific study, project, task, or other work statement. This exclusion does not
apply to such Services as warranty, maintenance, installation, de-installation,
factory integration (software or equipment components), asset management,
recycling/disposal, training and certification, service deslJhelpdesk, and any
other directly related technical support service required for the effective operation
of a Product offered or supplied.
d. Disaster recovery planning and support services and pre-Implementation
planning and design services shall be expressly excluded from sale by
Contractor for purchase tinder this Addendum by State Agencies,
12 Article I Definitions
a, The definition of"State procurement Official" is modified to read as follows:
"State Procurement Official" means the '.)irectar of the Washington State
Department of Information Services
b. 'rho definition of,,Tr,aVei,, is dek ted as no travel expenses shall he reirnbumed
tinder this Addendum.
G. A definition for"Confidential informatlon" shall be added as follwAr3:
"Co0dendW Information" shall mean information that may be exerr�pt from
disclosure to the pubic or other'unauthorized persons under elther, Chapter
4Z56 of the Revised Code of Washington (RCW) or other state or federal
statutes, Confidential Information includes, but is not limited to. names,
addresses, Social Security nurnbom, e-mail addresses, telephone numbers,
financial profiles, credit card information, driver's license numbers, medical data,
law enforcernent records, Purchasing Entity source code or object code, or
Purchasing Entity or Washington State security information or Information
identifiable to an individual that relates to any of these typos of information,
d. A definition for "Proprietary Information" shall be added as follows:
PARTICIPATING ADDENDUM
[hereinafter "Addendum" or"Agreement"]
For
WSCA/NASPO PC Contracts 2009-2014
COMPUTER EQUIPMENT, PERIPHERALS, AND RELATED SERVICES
MASTER PRICE AGREEMENT NUMBER B27164
Between
Hewlett Packard Company
[hereinafter"Contractor"]
and
the State of Washington Department of Information Services
[hereinafter "Participating State" or"DIS"]
(Participating State Contract Number T1 0-MST-297)
Page 3 of 9
"Proprietary Information" shall mean information owned by Contractor to which
Conti-actor claims a protectable interest under law. Proprietary Information
includes, but is not limited to, information protected by copyright, patent,
tradernark or trade secret laws.
e. A definition for "State Agency" shall be added for the purposes of this
Addendum as follows: "State Agency" shall mean any Washington State office
or activity of the executive and judicial branches of Washington State
government, including state agencies, departments, offices, divisions, boards,
commissions, and educational, correctional, and other types of institutions.
3.3 Article 6 Payment Provisions
a. Article G.B Payment of Invoices is modified to add the following language:
No advance payment shall be made for the Products and Services furnished by
Contractor pursuant to this Agreement, except that maintenance on Washington
Sta
te. owned equipment may be paid up to one year in advance.
b. Article 6.0 Payment of Taxes is modified to add the following language:
Purchasing Fritity will pay sales and use taxes, if any, imposed on the
Products and Services acquired hereunder. Contractor must pay all other,
taxes including, but not limited to, Washington Business and Occupation Tax,
other taxes based on Contractor's income or gross receipts, or personal
property taxes leviwl or assessed on (w,r)nb actorla personal property,
'
Purchasing Entity, as an agency of Washington 15tate government, is exernipt
frorn property tax.
C(�rjtractor Shall C�)Jyjplote iegistration with the Washington State Department
of Revenue and be responsible'for payrnent of all taxes due on payments
made Under this Contract.
All payments accrued on account of payroll taxes, unemployment
contributions, any other taxes, insurance, or' other expanses fray Contractor or
Contractor's staff shall be Contractor's sole responsibility.
3A In Article 12 Patent, Copyright, Trmlernarlc and 'rrade Secret Indenvairication,
the text of subparagraph A.2, shall be deleted and replaced with the following� "Use
its best efforts to encourage the Office of the Attorney General of Washington to
PARTICIPATING ADDENDUM
[hereinafter"Addendum" or "Agreernent"]
For
WSCAINASPO PC Contracts 2009-2014
COMPUTER EQUiPMENT, PFRWHERALS, AND RELATED SERViCES
MASTER PRICE AGREEMENT NUMBER B27164
Between
Hewlett Packard Company
[hereinafter"Contractor"]
and
the State of Washington Department of Information Services
[hereinafter "Participating State" or"DIS"]
(Participating State Contract Number T10-MST-297)
Page 4 of 9
grant Contractor sole control of the defense and all related settlement negotiations;
and"
3.5 Article 20 Records and Audit is deleted and replaced with the following language:
Contractor and its Subcontractors shall maintain books, records, documents and
other evidence relating to this Contract, including but not limited to protection and
use of Purchasing Entity's Confidential Information, and accounting procedures and
practices, for six (6) years after the expiration or termination of this Addendum, All
such records shall be subject at reasonable times and upon prior notice to
examination, inspection, copying, or audit by personnel so authorized by the
Purchasing Entity's Contract Administrator and/or the Office of the State Auditor for
the State of Washington and federal officials so authorized by law, rule, regulation or
contract., when applicable, at no additional cost to the State of Washington.
Contractor shall be responsible for any audit exceptions or disallowed costs incurred
by Contractor or any of its Subcontractors.
3.6 Article 34 Data Practices is hereby deleted and replaced in its entirety with the
following language:
A. Contractor acknowledges that SOrne of the material and information that may
come into its possession or knowledge in connection with this Addendurn or' its
performance may consist of Confidential Information. Confidential Information will
be marked at the time of disclosure to show its confidential nature, or if unmarked
and disclosed orally or visually but treated as confidential at the time of
disclosum, d will be described in detail and designated to show its confidential
nature in writing to recipient within thirty (30) days after disclosure. Contractor
agrees e hold Confidential Information in strictest confidence and not to make
tme of Confidential Information for any purpose other than the performance of
this IIA, to roloase it only to aUthorizod employees or Subcontractors requiring
such information for the purposes of carrying out this Agreement, and not to
release, divulge, publish, transfer, sell, disclose, or otherwise rake the
information known to any other party without Purchasing Entity's express written
consent or as provided by law. Contractor agrees to release such information or
material only to employees or Subcontractors who have agreed to maintain the
confidentiality of Confidential Inforrnation as provided for in this section 3.6.A. of
the Addendum., Contractor agrees to implement physical, electronic, and
PARTICIPATING ADDENDUM
[hereinafter "Addendum" or"Agreement")
For
WSCA/NASPO PC Contracts 2009-2014
COMPUTER EQUIPMENT, PERIPHERALS, AND RELATED SERVICES
MASTER PRICE AGREEMENT NUMBER B27164
Between
Hewlett Packard Company
[hereinafter"Contractor"]
and
the State of Washington Department of Information Services
[hereinafter"Participating State" or"DIS"]
(Participating State Contract Number T1 0-MST-297)
Page 5 of 9
managerial safeguards to prevent unauthorized access to Confidential
Information.
[3. Immediately upon expiration or termination of this Addendum or the pertinent
transaction with Purchasing Entity, Contractor shall, at Purchasing Entity's
option: (I) certify to Purchasing Entity that Contractor has destroyed all
Confidential Information; or (it) return all Confidential Information to Purchasing
Entity; or(III) take whatever other steps Purchasing Entity requires of Contractor
to protect Purchasing Entity's Confidential Information.
C. Violation of this section by Contractor or its Subcontractors may result in
termination of this Addendum and demand for return of all Confidential
Information, monetary damages, or penalties.
D. Conti-actor acknowledges that DIS and Purchasing Entities are subject to chapter
42.56 RCW and that this Agreement shall be a Public record as defined in
chapter 42.56 RCW. Any specific information that is claimed by Contractor to be
Proprietary InfOrinati011, must be clearly identified as such by Contractor. To the
extent consistent with chapter 42,56 RCW, DIS and Purchasing Entities shall
maintain the confidentiality of all such information rnaiked Proprietary
Information. If a public disclosure request is made to view Contractor's
Proprietary Information, DIS or Purchasing Entity will notify Contractor of the
request and of the date that such records will be released to the requester unless
Contractor obtains a court,order from a court of cornpetent jurisdiction enjoining
that disclosure, If Contractor fails to olyrain the court order enjoining disclosure,
DIS or Purchasing F-Afity will release the requested Information of i tho date
specified.
17 AAi1cW 44,113 Participating Endly Reports and Poee is hereby modified to add the
following language:
Contractor agrees to provide monthly reports to the I:Iarticipafing State contact listed
in Section 6 below for,the State of Washington, The monthly report shall include the
gross Washington sales for the month just ended, excluding sales tax, subtotaled by
Purchasing Entity name within Washington and shall include the Contractor's
customer nurnbei for each Purchasing Entity. I he report shall be accompanied with
a check payable to the Department of Information Services for an amount equal to
one and one-half percent(11.5% or .015) of the gross Washington sales, excluding
sales tax, for the month. The monthly report and fee shall be submitted by the last
PARTICIPATING ADDENDUM
[hereinafter "Addendum"or "Agreement"]
For
WSCA/NASPO PC Contracts 2009-2014
COMPUTER EQUIPMENT, PERIPHERAL% AND RELATED SERVICES
IWASTER PRICE AGREEMENT NUMBER B27164
Between
Hewlett Packard Company
[hereinafter"Contractor"]
and
the State of Washington Department of Information Services
[hereinafter"Participating State" or"DIS"]
(Participating State Contract Number TI O-MST-297)
Page 6 of 9
business day of the month following the month in which Contractor invoiced the
Purchasing Entity. Monthly reports are required even if no activity occurred,
3.8 Article 46 Audits is hereby modified to add the following language:
As a part of its Participating State function, DIS will from time to time perform audits
of Purchasing Entity invoices to ensure that the invoices and that the Products and
Services listed and the prices charged for the Products and Services are accurate
and in accordance with the Agreement. DIS will perform these audits by selecting
Purchasing Entities from an Activity Report and asking Contractor to send the
invoices for those Purchasing Entities for that report period, The DIS request will be
in writing, and will list the Contractor's customer numbers for the Purchasing Entities.
Such requests will not exceed twelve (12) per year. Contractor shall ensure that DIS
receives the requested invoices within thirty (30) days of Contractor's receipt of DIS,
request. Contractor will be responsible for any audit exceptions or,disallowed costs.
Dis will also conduct periodic spot check audits of the Prices. Products and Services
listed on the welbsite that Contractor maintains for state of Washington Purchasing
Entities. DIS will communicate any discrepancies to Contractor and Contractor
agrees to correct any deficiencies witl iin three (3) Business Days, or as otherwise
agreed.
3.9 Article 52 Right to Pubfish is hereby modified to add the following language:
Contractor agrees to submit to DIS all advertising, sales promotion, and other
publicity materials relating to this Agrerernent or any Product furnished by Contractor
wherein DIS' or Purchasing Entity's marne is mentioned, language is used, or Internet
links are provided from which the connection of DIS' or Purchasing Entity's nan,io
with Contractor's Products or Services may, in DIS' or Purchasing Entity's judgment,
be inferred or irnplied. Contractor further agrees not to publish or use such
advertising, sales promotion materials, putflicity at, the like through print, voice, the
World Wide Web, and other communication media in existence or hereinafter
developed without the express written consent of DIS or Purchasing Entity prior to
such use.
PARTiCIPATING ADDENDUM
[hereinafter"Addendum" or "Agreement"]
For
WSCAINASPO PC Contracts 2009-2014
COMPUTER EQUiPMENT, PER11PHERALS, AND RELATED SERViCES
MASTER PRICE AGREEMENTNUMBEIR B271164
Between
Hewlett Packard Company
[hereinafter"Contractor"]
and
the State of Washington Department of Information Services
[hereinafter"Participating State" or"DIS"]
(Participating State Contract Number T1 0-MST-297)
Page 7 of 9
C Continuation of Authorization for Participation from WSCA/NASPO PC Contracts
2DO4-2009:
The authorization to participate in the WSCNNASPO PC Contracts 2004-2009 is sufficient to
permit participation in the WSCA/NASPO PC Contracts 2009-2014, unless specifically denied
by the appropriate chief state procurements official,
6. Lease Agreements
Leasing by the Contractor to State Agencies is NOT authorized under this Addendum.
Eligible non-state agency Purchasing Entities that have the legal authority to enter into a
lease to finance their purchase(s), rnay elect to establish a separate lease agreement in
the form of lease purchase agreement made available by Contractor through its Affiliate,
I IP Financial Services (HPFS).
6. Primary Contacts
The primary government contact individuals for this Addendurn are as follows (or their
named successors):
Lgad.St
ate
Name: Bernadette KopischlKe
Address: 112 Admin Bldg, St Paul, ION 55155
Telephone: (651) 20�1-2450
Fax: (651) 29 7-3996
E-mail: us
Name: Debra Lee
Address: 442 Swan Blvd., Deerfield, IL 60015
Telephone: 847.537.0344
Fax:
fS *'J?
E-mail: debra.1ge,&hp&LoLq
q
Narne: 1�aster contract Administrator
Address: It& QS_EL()qfaLL1Q1Y1QQ_1
PO Box 42445, Olympia, WA 98504-2445
PARTICIPATING ADDENDUM
(hereinafter "Addendum" or "Agreement"]
For
WSCAINASPO PC Contracts 2009-2014
COMPUTER EQUIPMENT, PERIPHERALS, AND RELATED SERVICES
MASTER PRICE AGREEMENT NUMBER B27164
Between
Hewlett Packard Company
[hereinafter "Contractor]
and
the State of Washington Department of Information Services
(hereinafter"Participating State" or"DIS"]
(Participating State Contract Number'f*1 0-MST-297)
Page 8 of 9
If by Overniaht Couo.er
1110 Jefferson Street SE, Olympia, WA 98504
felephone: (360) 902-3551
Fax: (360) 586-1414
E-mail: MCAdmln@dis.wa.gov
7, Servicing Subcontractors:
HP-authorized subcontractors are eligible to fulfill orders under the Master Price Agreement and
this Addendum. HP-authorized subcontractors include distributors and the resellers and service
providers listed on the HP/State website at wwwjig,.,qq.M&WyjWscaj1i. HP-authorized
subcontractors are included in HP's Partner One Reseller and/or Reseller Agent Program.
Orders and invoicing for products in Band 1 (Servers), Band 4 (Storage) and "Other Software"
in be processed by either FIP or an HP-authorized subcontractor.
Orders and invoicing for products in Band 2 (PCs), Band 3 (Printers), Band 5 (PDAs), Band 6
(Instructional Bundles) and Band "I (Monitors) must be handled by HP directly,
All purchase orders issued by purchasing entities under this Addendum must litichide
the Participating State Contract nurnber(TI0-WIST-297) arid the Master 1aIrlce Agreement
Nurnber(1327,164).
& Compliance with reporting requIremwits of the "American Recovery and
Reinvestment Act of 2009" ("ARRA"): If or when contractor is notified by ordering oritity that
a specific purchase or purchases arc, being mode with ARRA funds, contractor agrees to
cornply with the data eernentand reporting mquirernents that are legally required of pi ovlders
of goods and related seivices. Ordering entity is re%sponsibl(,,s for Informing contractor as soon as
the ordering entity is aware drat ARRA funds are being used for a pinchase W purchases,
Contractor will provide any required report to the ordering entity as mquired by law. 'I'he
Contractor, os> it relates, to purchases under this contract, is riot a subcontractor or subgrantee,
but SiMPIY a,r provider of goods and related services.
This Addendum and the Master Price Agreement together'with its exhibits, set forth the entire
agreement between the parties with respect to the subject rnaftf.1 of all previous
communications, representations or agreements, whether oral or written, with respect to the
subierf matter hereof. Terms and conditions inconsistent with, contrary or in addition to the
terms and conditions of this Addendum and the Master Price Agreement, together with its
PARTICIPATING ADDENDUM
[hereinafter"Addendum" or "Agreemenf]
For
WSCAINASPO PC Contracts 2009-2014
COMPUTER EQUIPMENT, PERWHERALS, AND RELATED SERVICES
MASTER PRICE AGREEMENT NUMBER B27164
Between
Hewlett Packard Company
(hereinafter"Contractor"]
and
the State of Washington Department of Information Services
[hereinafter"Participating State" or "DIS"]
(Participating State Contract Number Tio-ms-r-297)
Page 9 of 9
exhibits, shall not be added to or incorporated into this Addendum or the Master Price
Agreement and its exhibits, by any Subsequent purchase order or otherwise, and any such
attempts to add or incorporate such terms and conditions are hereby rejected. Tile terms and
conditions of this Addendum and the Master Price Agreement and its exhibits shall prevail and
govern in the case of any such inconsistent or additional terms. This Addendum applies only in
the jurisdiction of the Participating State or Participating Entity which has executed this
Addendum,
IN WITNESS WI-IEREOF, the parties have executed this Addendum as of the date of execution
by Contractor below.
Approved Approved
State of Washington Hewlett Packard Company
Department of Information Services
*77
Roland Rivera
7M77 4nrl&Vr YPO Hine
r Y17=
Assistant Directoi Aeln-'714
Approved as to lForm
State of Washington
Office of the Attorney General
R77 YP MOW.
PARTICIPATING ADDENDUM
[hereinafter"Addendum"or"Agreement"]
For
WSCAINASPO PC Contracts 2009-2014
COMPUTER EQUIPMENT, PERIPHERALS, AND RELATED SERViCES
MASTER PRICE AGREEMENT NUMBER 1327164
Between
Hewlett Packard Company
[hereinafter"Contractor"]
and
the State of Washington Department of Information Services
[hereinafter"Participating State"or"CIS"]
(Participating State Contract Number T1 0-MST-297)
Page 9 of 9
exhibits, shall not be added to or incorporated into this Addendum or the Master Price
Agreement and its exhibits, by any subsequent purchase order or otherwise, and any such
attempts to add or incorporate such terms and conditions are hereby rejected. The terms and
conditions of this Addendum and the Master Price Agreement and its exhibits shall prevail and
govern in the case of any such inconsistent or additional terms. This Addendum applies only in
the jurisdiction of the Participating State or Participating Entity which has executed this
Addendum.
IN WITNESS WHEREOF, the parties have executed this Addendum as of the date of execution
by Contractor below.
Approved Approved
State of Washington Hewlett Packard Company
Department of Information Services
.................. —------ 7
Roland Rivers
ype Naom
Assistant Director
............51-1t;...............................................
Approved as to Fornii
State of Washington
Offivo of tho,Attoawy Genewl
PRi,r7TpTRMiRm--------------------
................
PARTICIPATING ADDENDUM (PA)AMENDMENT 10.01
(hereinafter"Amendment"]
For
WSCA/NASPO PC Contracts 2009.2014
COMPUTER EQUIPMENT, PERIPHERALS, AND RELATED SERVICES
MASTER PRICE AGREEMENT NUMBER B27164
Between
Hewlett Packard Company
(hereinafter"Contractor"]
and
the State of Washington Department of Information Services
(hereinafter "Participating State" or"DIS"]
(Participating State Contract Number TI0WST-297)
To clarify the PA, the above referenced contract is hereby amended as follows:
Section 7, Servicing Subcontractors, paragraph 2 is replaced in its entirety with the
following:
Orders and invoicing for Products in Band I (Servers), Band 4 (Storage), and
"Other Software" ITILIst be processed by HP. Only HP-authorized resellers listed
in this PA by subsequent amendment hereto, added on the basis that they have
expressly agreed to the terms and conditions of the State of Washington PA, are
authorized to accept orders and invoice for Products in these Bands.
All other terms and conditions remain unchanged.
This Amendment Approved and Agreed to by the signatures of the parties to the contract
as shown:
State of Washington Hewlett,-Packard ('ornpany
Dept. of Information Services
v.
r, ature Signature
25
Print or'Fype Name Print or Type Name
j _an(➢ Desi-.%,1tjnin g!1 a n A a e.L
Title Date Tide Dale
This page intentionally left blank.
KENT....,o Agenda Item: Consent Calendar — 7K
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: Substance Abuse and Mental Health Services Administration
(SAMHSA) Sober Truth on Preventing Underage Drinking Act
(STOP Act) Grant Award — Accept
MOTION: Authorize the Mayor to accept the Substance Abuse and Mental
Health Services Administration grant in an amount of $48,258, authorize the Mayor
to sign any necessary documents, amend the budget and authorize expenditure of
the funds in accordance with the grant terms acceptable to the Police Chief and City
Attorney.
SUMMARY: The Substance Abuse and Mental Health Services Administration awarded
the city of Kent a grant in the amount of $48,258 per year for four years. This is the
second year of the four year period with an annual application required. The funds
must be used to prevent and reduce alcohol use among youth in the community.
The City must plan and implement a comprehensive approach inclusive of multiple
strategies as emphasized in the 2007 Surgeon General's Call to Action to Prevent and
Reduce Underage Drinking, in addition to emphasizing environmental strategies for
prevention and reducing underage drinking that incorporate prevention efforts aimed
at changing or influencing community conditions, standards, institutions, structures,
systems and policies.
This grant supplements the City's Drug Free Communities grant.
EXHIBITS: Grant Award Notification
RECOMMENDED BY: Public Safety Committee
BUDGET IMPACTS: None — No City match is required.
This page intentionally left blank.
Notice of Award
STOP Act Issue Date; 05/16/2013
Department of Health and Human Services
77 Substance Abuse and Mental Health Services Administration
Center for Substance Abuse Prevention
Grant Number: 5H79SP019035-02
Program Director:
Stacy Judd
Project Title: Kent Drug Free Coalition Reducing Underage Drinking Project
Grantee Address Business Address
KENT CITY POLICE DEPARTMENT Kenneth Thomas
Kenneth Thomas Chief of Police
Chief of Police Kent Police Department
Kent Police Department 220 4th Avenue S
220 4th Avenue S Kent, WA 98032
Kent, WA 98032
Budget Period: 09/30/2013—09/29/2014
Project Period: 09/30/2012— 09/29/2016
Dear Grantee:
The Substance Abuse and Mental Health Services Administration hereby awards a grant in the amount of
$48,258 (see"Award Calculation" in Section I and "Terms and Conditions" in Section III)to KENT CITY
POLICE DEPARTMENT in support of the above referenced project. This award is pursuant to the
authority of PHS Act (42 U.S.C. 290bb-25b) Section 5198 and is subject to the requirements of this
statute and regulation and of other referenced, incorporated or attached terms and conditions.
Award recipients may access the SAMHSA website at www.Salnh_sa,ggL(click on "Grants' then SAMHSA
Grants Management), which provides information relating to the Division of Payment Management
System, HHS Division of Cost Allocation and Postaward Administration Requirements. Please use your
grant number for reference.
Acceptance of this award including the "Terms and Conditions" is acknowledged by the grantee when
funds are drawn down or otherwise obtained from the grant payment system.
If you have any questions about this award, please contact your Grants Management Specialist and your
Government Project Officer listed in your terms and conditions.
`,SiAcerely yours,
g f
y�
Virginia Simmons
Grants Management Officer
Division of Grants Management
See additional information below
Page-1
SECTION I —AWARD DATA—5H79SP019035-02
Award Calculation (U.S. Dollars)
Salaries and Wages $5,231
Fringe Benefits $780
Personnel Costs (Subtotal) $6,011
Supplies $3,067
Consortium/Contractual Cost $25,505
Travel Costs $5,005
Other $8,670
Direct Cost $48,258
Approved Budget $48,258
Federal Share $48,258
Cumulative Prior Awards for this Budget Period $0
AMOUNT OF THIS ACTION (FEDERAL SHARE) $48,258
SUMMARY TOTALS FOR ALL YEARS
YR I AMOUNT
2 $48,258
3 $48,258
4 $48,258
Recommended future year total cost support, subject to the availability of funds and satisfactory
progress of the project.
Fiscal Information:
CFDA Number: 93.243
EIN: 1916001254A2
Document Number: 12SP19035A
Fiscal Year: 2013
IC CAN Amount
SP C96P119 $48,258
SP Administrative Data:
PCC: DFC-STOP I OC: 4145
SECTION II—PAYMENT/HOTLINE INFORMATION—5H79sP019035-02
Payments under this award will be made available through the HHS Payment Management System
(PMS). PMS is a centralized grants payment and cash management system, operated by the HHS
Program Support Center(PSC), Division of Payment Management (DPM). Inquiries regarding payment
should be directed to: The Division of Payment Management System, PO Box 6021, Rockville, MD
20852, Help Desk Support—Telephone Number: 1-877-614-5533.
The HHS Inspector General maintains a toll-free hotline for receiving information concerning fraud,
waste, or abuse under grants and cooperative agreements. The telephone number is: 1-800-HHS-TIPS
(1-800-447-8477), The mailing address is: Office of Inspector General, Department of Health and Human
Services, Attn: HOTLINE, 330 Independence Ave., SW, Washington, DC 20201.
SECTION III—TERMS AND CONDITIONS—5H79SP019035-02
Page-2
i
This award is based on the application submitted to, and as approved by, SAMHSA on the above-title
project and is subject to the terms and conditions incorporated either directly or by reference in the
following:
I
a. The grant program legislation and program regulation cited in this Notice of Award.
b. The restrictions on the expenditure of federal funds in appropriations acts to the extent those
restrictions are pertinent to the award.
c. 45 CFR Part 74 or 45 CFR Part 92 as applicable.
d. The HHS Grants Policy Statement,
e. This award notice. INCLUDING THE TERMS AND CONDITIONS CITED BELOW.
Treatment of Program Income:
Additional Costs
SECTION IV— SP Special Terms and Condition —5H79SP019035-02
REMARKS:
For new awards with a project start date on or after Sept. 30, 2010, the Division of Grants Management
created a Public Assistance (P)Account in the Division of Payment Management's (DPM) payment
management system to provide a separate accounting of federal funds per SAMHSA grant. When
discussing your account with the DPM's Account Representative, provide the document number identified
on Page 2 of the Notice of Award under Section I -AWARD DATA, Fiscal Information.
This award reflects approval of the budget submitted on January 08, 2013 as part of the continuation
application.
SPECIAL CONDITION(S) OF AWARD:
NONE
SPECIAL TERM(S) OF AWARD:
Failure to comply with special terms and conditions may result in a drawdown restriction on your Payment
Management Account or denial of funding in the future.
No more than 20% of the total grant award may be used for data collection, performance measurement,
and performance assessment.
Not more than 6% of the total award may be expended for administrative expenses.
1) Grantee must use funds to prevent and reduce alcohol use among youth in their community of focus.
Funds may not be used for other program areas.
2) Grantee must use the Strategic Prevention Framework (SPF), a five step evidence-based process for
community planning and decision-making. The five step process includes: needs assessment, capacity
building, planning, implementation and evaluation.
3) Grantee must plan and implement a comprehensive approach inclusive of multiple strategies as
emphasized in the 2007 Surgeon General?s Call to Action to Prevent and Reduce Underage Drinking
located online at: http://www.surgeongeneral.gov/topics/underagedrinking/caIItoaction.pdf,
4) Grantee must emphasize environmental strategies for preventing and reducing underage drinking that
incorporate prevention efforts aimed at changing or influencing community conditions, standards,
institutions, structures, systems and policies.
5) Grantee must be a current or former Drug Free Community (DFC) grantee.
Page-3
6) Grantee must collect, on a biennial basis (every two years), the following data on youth consistent with
the geographic area served by the coalition: (1) age of onset of for alcohol; (2) frequency of alcohol use in
the past 30 days; 3) perception of risk or harm; and (4) perception of disapproval of use by adults for
alcohol, or other measures as identified by SAMHSA. The grantee must report on youth in at least three
grades. The size of the data collection must be sufficient to provide an accurate and meaningful statistical
representation of the geographic area served by the coalition. The grantee is responsible for providing
that data on or before the deadline established for each reporting period.
7) Grantee must enhance, not supplant, effective local community initiatives for preventing and reducing
alcohol use among youth. For current Drug Free Community (DFC) grantees, STOP ACT funds cannot
be used to supplant or replace activities that are presently being supported by DFC funds.
8) Grantee must participate in recommended training and technical assistance to correct or improve
identified deficiencies in performance and/or conditions contributing or causing the unsatisfactory
performance.
9)When requested, grantee must develop a corrective action plan and complete approved plan within the
designated timeframe to correct or improve identified deficiencies in performance.
STANDARD TERMS OF AWARD:
1) Grantees must adhere to all applicable requirements of the Fiscal Year 2012 Consolidated
Appropriations Act provisions in PL 112-74 for the Department of Labor, Health and Human Services,
and Education and the Department of Interior and Related Agencies and from the Consolidated and
Further Continuing Appropriations Act, Fiscal Year 2012, Public Law 112-55 for the United States
Department of Agriculture, and Related Agencies on the SAMHSA website at
http://www.samhsa.gov/Grants/management.aspx and reference#4 under Important Reminders.
2) The Department of Health and Human Services' (HHS), Office of General Counsel (OGC) has
provided guidance on how the lobbying restrictions in the Fiscal Year 2012 Consolidated Appropriations
Act (CAA, 2012)will affect HHS programs. Section 503 of the Labor, HHS, and Education Appropriation
Act (Division F of the CAA, 2012) is the most comprehensive provision focused on lobbying restrictions.
Recent changes to this section may have implications for SAMHSA and its grantees. Using the language
provided by OGC, this provides specific guidance on : agency actions; grantee lobbying; tax increases
and other restrictions on legal consumer products; and clarification of Internal Revenue Code provisions.
SEC. 503. -Agency Actions
(a) No part of any appropriation contained in this Act or transferred pursuant to section 4002 of Public
Law 111-148 shall be used, other than for normal and recognized executive-legislative relationships, for
publicity or propaganda purposes, for the preparation, distribution, or use of any kit, pamphlet, booklet,
publication, electronic communication, radio, television, or video presentation designed to support or
defeat the enactment of legislation before the Congress or any State or local legislature or legislative
body, except in presentation to the Congress or any State or local legislature itself, or designed to
support or defeat any proposed or pending regulation, administrative action, or order issued by the
executive branch of any State or local government, except in presentation to the executive branch of any
State or local government itself.
Section 503(b) - Grantee and Contractor Lobbying
(b) No part of any appropriation contained in this Act or transferred pursuant to section 4002 of Public
Law 111-148 shall be used to pay the salary or expenses of any grant or contract recipient, or agent
acting for such recipient, related to any activity designed to influence the enactment of legislation,
appropriations, regulation, administrative action, or Executive order proposed or pending before the
Congress or any State government, State legislature or local legislature or legislative body, other than for
normal and recognized executive-legislative relationships or participation by an agency or officer of a
State, local or tribal government in policymaking and administrative processes within the executive
branch of that government.
(c) The prohibitions in subsections (a) and (b) shall include any activity to advocate or promote any
proposed, pending or future Federal, State or local tax increase, or any proposed, pending, or future
Page-4
requirement or restriction on any legal consumer product, including its sale or marketing, including but not
limited to the advocacy or promotion of gun control.
3) For FY 2012, the Consolidated Appropriations Act, 2012 (Public Law 112-74) signed into law on
December 23, 2011, restricts the amount of direct salary to Executive Level II of the Federal Executive
Pay scale. The Executive Level II salary is $179,700 annually.
4) The recipient is required to notify the GMO in writing if the Project Director(PD) or key personnel
specifically named in the NoA will withdraw from the project entirely, be absent from the project during
any continuous period of 3 months or more, or reduce time devoted to the project by 25 percent or more
from the level that was approved at the time of award (for example, a proposed change from 40 percent
effort to 30 percent or less effort). SAMHSA must approve any alternate arrangement proposed by the
recipient, including any replacement of the PD or key personnel named in the NoA.
The request for approval of a substitute PD/key person should include a justification for the change, the
biographical sketch of the individual proposed, other sources of support (if applicable), and any budget
changes resulting from the proposed change. If the arrangements proposed by the recipient, including
the qualifications of any proposed replacement, are not acceptable to SAMHSA, the grant may be
suspended or terminated. If the recipient wants to terminate the project because it cannot make suitable
alternate arrangements, it must notify the GMO, in writing, of its wish to terminate, and the GMO will
forward closeout instructions.
Key staff(or key staff positions, If staff has not been selected) are listed below:
Stacy Judd, Project Director @ unstated level of effort
*The documents are available on the SAMHSA website at http://www.samhsa.gov/Grants/new.aspx
REPORTING REQUIREMENTS:
1) The Federal Financial Report(FFR), (Standard Form 425) is due January 30, 2015 I
The Federal Financial Report (FFR), (Standard Form 425) is required on an annual basis and must be
submitted for each budget period as stated on the attached report due date(s) schedule after the close of
the 12 month budget period. The FFR is required for each 12 month period, regardless of the overall
length of the approved extension period authorized by SAMHSA. In addition, a final FFR is due within 90
days after the end of the extension. NOTE: SINGLE GRANT REPORTING IS REQUIRED FOR EACH
SAMHSA PROJECT AS STATED ON THE FFR (#10 d-o). Do not include any amount in Line 1Of that
has been reported in Line 10e. If applicable, include the required match on this form under Recipient
Share (#10 i-k) and Program Income (I-o) in order for SAMHSA to determine whether matching is being
provided and the rate of expenditure is appropriate. Adjustments to the award amount, if necessary, will
be made if the grantee fails to meet the match. The FFR must be prepared on a cumulative basis and all
program income must be reported. THE STATUS OF ANY FEDERAL SHARE OF UNLIQUIDATED
OBLIGATIONS FOR EACH 12 MONTH BUDGET PERIOD MUST BE EXPLAINED IN THE REMARKS
SECTION (#12). IN ADDITION, YOUR INTENTION TO CARRYOVER THE UNOBLIGATED BALANCE
OF FUNDS UP TO 26% OF THE CURRENT FEDERAL SHARE BY DOLLAR AMOUNT MUST BE
STATED IN THE REMARKS SECTION. SUBSEQUENT FFRS MUST REFLECT THE ACTUAL
CARRYOVER AMOUNT. If possible, disbursements reported on the FFR should equal/or agree with the
top portion of the FFR (#10 a-c). The FFR may be accessed from the following website at
http://www.whitehouse.gov/omb/grants forms including instructions. The data can be entered directly on
the form and the system will calculate the figures, then it can be printed and mailed to this office.
2) Submission of a Programmatic(annual, semi-annual or quarterly) Report is due no later than the
dates as follows:
May 10, 2014
Page-5
Nov. 10, 2014
Failure to comply with the above stated terms and conditions may result in suspension, classification as
High Risk status, termination of this award or denial of funding in the future.
ALL PREVIOUS TERMS AND CONDITIONS REMAIN IN EFFECT UNTIL SPECIFICALLY APPROVED
AND REMOVED BY THE GRANTS MANAGEMENT OFFICER
CONTACTS:
All responses to special terms and conditions of award and postaward requests must be mailed to the
Division of Grants Management, Office of Financial Resources (OFR), and SAMHSA below:
For Regular Delivery: For Overnight or Direct Delivery:
Division of Grants Management, OFR, SAMHSA Division of Grants Management, OFR, SAMHSA
1 Choke Cherry Road, Room 7-1091 1 Choke Cherry Road, Room 7-1091
Rockville, MD 20857 Rockville, MD 20850
Barbara Howes, Program Official
/Phone: (240)276-2547 Email: barbara.howes@samhsa.hhs.gov
Erwin Morales, Grants Specialist
Cj ) Phone: (240) 276-1425 Email: erwin.morales@samhsa.hhs.gov Fax: (240) 276-1430
i
i
II
Page-6
KENT....,o Agenda Item: Consent Calendar — 7L
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: Target Zero Teams Grant Award — Accept
MOTION: Authorize the Mayor to accept the Target Zero Teams Community
Outreach grant in an amount of $8,000, authorize the Mayor to sign any necessary
documents, amend the budget and authorize expenditure of the funds in
accordance with the grant terms acceptable to the Police Chief and City Attorney.
SUMMARY: The grant funds are awarded to Kent for use by the King County Target
Zero Managers. The managers will partner on education/outreach and media
campaigns related to impaired driving education during high profile events and
holidays, i.e., Seafair weekend, Halloween, Super Bowl Sunday, and Cinco de Mayo.
This grant supplements the City's Drug Free Communities grant.
EXHIBITS: Grant award notification and King County Target Zero Team Budget
RECOMMENDED BY: Public Safety Committee
BUDGET IMPACTS: None — No City match is required.
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UNDER THE INFLUENCE? UNDER ARREST!'
TARGET TEAM
August 24, 2012
Hello Annie and Sara:
WTSC has approved $225,000 to support the King County Target Zero Teams project for work conducted October 1,
2012 to September 30, 2013. You will need to provide a work plan to me that covers your project for this amount
of funds and this timeframe.
I have included the following templates:
• A Law Enforcement MOU to provide overtime funding to participating agencies
• A Law Enforcement and Law Enforcement Liaison MOU to provide overtime funding to those Police Department
that host law enforcement liaisons to cover their law enforcement participation, as well as overtime for the law
enforcement liaison.
• A Law Enforcement, Law Enforcement Liaison and Target Zero Manager MOU.
• An agreement template between WTSC and LCB.
Annie, it is probably best if you work with your office to amend the current Task Force Agreement and send it to me.
Please review this paperwork to ensure it captures the necessary elements of your county's plan and let me know if it
meets your expectations.
Prior to beginning patrols:
All paperwork from this project will go through you for your approval before sending it to me. Please return two signed
originals for each MOU generated. We will sign the MOUs, scan them and email all of the scans to you. We will also mail
the second signed copy back to the agency. Please let me know when to expect the signed MOUs.
During the Target Zero Teams Project:
• Ensure Agencies Use Emphasis Patrol Activity Logs: Ask your law enforcement agencies to have their
officers record their activity on the logs provided. Do not modify the logs! I have made no changes to this log,
so the same logs may be used.
• Monitor Spending: Your task force budget can be moved between agencies without requiring an amendment if
the amount moved is less that 50% of the total MOU. Ensure your total task force budget is not exceeded. Please
send me a quick email letting me know when you do this.
• Meet Reporting Deadline: You now can choose to report on TZT once a quarter. Since we are no longer
part of the NHTSA evaluation, you can report quarterly (unless it's easier for you to keep track monthly).
Please contact me with any questions or suggestions)
Many Thanksl
Shelly Trucksess Baldwin, Impaired Driving Program Manger
Washington Traffic Safety Commission
621 81" Avenue, SE, Suite 409, P.O. Box 40944, Olympia, WA 98504-0944
office: (360) 725-9889 cell: (206) 419-8038 FAX: (360) 586-6489
sbaldwin anwtsc.wa.gov
TZM Instructions DUI Patrols FFY 09-10 Page 1
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KING COUNTY
TARGET ZERO TEAM BUDGET
OCTOBER 1, 2012 - SEPTEMBER 30, 2013
Budget
Wages and Benefits - Patrol:
Seattle total = $38,600
Officers will work approximately 48 hours a month x $67.00 x 12 months = $38,600
1. Focus on Friday and/or Saturday evenings between 8pm —4am and
special events (ex: Seahawks, Sounders, Mariner's games)
2. Agency will have approximately 48 hours of enforcement a month
If needed, officer time for court will be deducted from patrol funds
FUNDING TO SEATTLE FOR PATROL $38,600
South King County (Kent, Auburn, Federal Way, Renton) total = $65,280
($68.00/hr used to calculate officer OT)
Officers will work approximately 20 hours a month x $68.00 x 12 months = $16,320 (per
agency)
1. Focus on Friday and/or Saturday evenings between 8pm — 4am
2. Each agency will have approximately 20 hours of enforcement a
month
If needed, officer time for court will be deducted from patrol funds.
FUNDING TO EACH S KC CITY FOR PATROL $16,320 x 4 agencies = $65,280
North & East King County (Redmond, Bellevue, Kirkland, Issaquah, Snoqualmie)
total = $65,520
($65.00/hr used to calculate officer OT)
Officers will work approximately 20 hours a month x 65.00 x 12 months = $15,600 (per agency)
1. Focus on Friday and/or Saturday evenings between 8pm — 4am
2. Each primary agency (3) will have approximately 20 hours of
enforcement a month
Officers will work approximately 12 hours a month x 65.00 x 12 months = $9,360 (per agency)
1. Focus on Friday and/or Saturday evenings between 8pm — 4am
2. Each secondary agency (2) will have approximately 12 hours of
enforcement a month
If needed, officer time for court will be deducted from patrol funds.
FUNDING TO EACH N CITY FOR PATROL $15,600 x 3 and $9,360 x 2 agencies = $65,520
North & South King County Support Agencies
($65.00/hr used to calculate officer O/T)
Funding for 4 additional support agencies for TZT regions to be determined according to fatality
and serious injury data and local need. Officers will work approximately 5 hours a month x
$65.00 x 12 months = $3,900 (per agency)
FUNDING TO EACH CITY FOR PATROL $3,900 x 4 = $15,600
Wages and Benefits — Liquor Control Board Officers:
($64.00/hr used to calculate officer OT)
Officers will work approximately 10 hours a month x 64.00 = $640 x 12 months = $7,680 for
South AND North King County
Work in conjunction with DUI emphasis patrols
Visit high incident DUI establishments
FUNDING TO LCB = $15,360 total King County
TOTAL PATROL = $200,360
Wages and Benefits -Support Personnel
South King County total = $7,920
Target Zero Manager (Kent PD)
5 hours a month x $53 per hour= $265 x 12 months = $3,180
South King County Law Enforcement Liaison (Kent PD)
5 hours a month x $79 per hour= $395 x 12 months = $4,740
North & East King County total = $7,080
Target Zero Manager (Public Health-Seattle & King County)
5 hours a month x $51 per hour= $255 x 12 months = $3,060
North & East King County Law Enforcement Liaison (Redmond PD)
5 hours a month x $67 per hour= $335 x 12 month = $4,020
TOTAL SUPPORT PERSONNEL = $15,000
TOTAL WAGES = $215,360
Public Education and Media Campaigns:
King County Target Zero Managers will partner on education/outreach and media campaigns
related to high profile events and holidays (examples but not limited to Sea Fair weekend,
Halloween, Super Bowl Sunday, Cinco de Mayo, etc.).
$1,000 x 8 education/media campaigns = $8,000
TOTAL EDUCATION AND MEDIA = $8,000
OTAL GRANT REQUEST KING COUNTY $223,360
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KENT....,o Agenda Item: Consent Calendar — 7M
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: Police Records Specialist Position — Authorize
MOTION: Authorize the Mayor to add a Records Specialist position to the
police department.
SUMMARY: During the 2011 budget process, the Police Department eliminated two
non-commissioned positions and placed some additional commissioned officer
positions on hold. One of the non-commissioned positions eliminated was a records
specialist. Shortly after the announcement of the layoff in records, one of the existing
records supervisors announced her retirement to be effective in June of 2013. At that
time, the Chief asked for and was authorized to temporarily maintain the position that
was cut until the retirement occurred. The temporary position was funded from the
Criminal Justice budget.
Support Services Manager Sheila Knapp conducted a manpower analysis of the
records division. Based upon the new Tiburon records management upgrade there are
additional responsibilities of the record specialist staff. Quality control, matching
supplemental reports and validation of crime reporting data will result in an additional
25% to 35% workload of existing staff.
The Finance Department has confirmed that the Criminal Justice Fund can fund and
sustain a records specialist position.
The plan is to promote an existing records specialist to the position of records
supervisor to backfill for the supervisor that is retiring and then hire a new records
specialist to bring the staffing in records to the current level.
EXHIBITS: None
RECOMMENDED BY: Public Safety Committee
BUDGET IMPACTS: This position will be funded out of the criminal justice budget.
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KENT....,o Agenda Item: Consent Calendar — 7N
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: Valley Special Weapons and Tactics Team Interlocal
Agreement for Services — Authorize
MOTION: Authorize the Mayor to enter into an interlocal agreement for
services of Valley Special Weapons and Tactics Team for response to serious
criminal occurrences in jurisdictions that are not participating members of VSWAT,
with final terms and conditions acceptable to the city attorney and police chief.
SUMMARY: The Valley Special Weapons and Tactics (VSWAT) team is a
multijurisdictional SWAT team in which the cities of Kent, Renton, Federal Way,
Auburn, and Tukwila, as well as the Port of Seattle, participate. VSWAT responds to
emergency callouts in which a tactical team is necessary within the jurisdictions of the
participating agencies. From time to time, however, VSWAT is called to assist outside
jurisdictions when the resources of outside jurisdictions are stretched to their limits.
Smaller jurisdictions which do not maintain a SWAT team or participate in a regional
SWAT team have requested the assistance of VSWAT. This is a form agreement that
will allow a smaller agency to contract for the services of VSWAT for assistance in high
risk police responses. VSWAT will retain discretion to refuse service on a situational
basis. In addition, the city requesting the services of VSWAT will be required to cover
the entire cost of VSWAT's response, and will be required to defend and indemnify
VSWAT in the event of a claim or lawsuit.
EXHIBITS: Interlocal Agreement
RECOMMENDED BY: Public Safety Committee
BUDGET IMPACTS: None
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CAG-12-129
INTERLOCAL AGREEMENT FOR SERVICES OF
VALLEY SPECIAL WEAPONS AND TACTICS TEAM TO (NON-
PARTICIPATING JURISDICTION)
THIS INTERLOCAL AGREEMENT is effective upon the date executed by all
parties. In consideration of the mutual covenants below,the parties agree as follows:
1. PARTIES. The parties to this Agreement are (non-participating
jurisdiction), a political subdivision of the State of Washington, and the municipalities of
Auburn, Federal Way, Kent, Renton, and Tukwila, each of which is a municipal corporation, and
the Port of Seattle, a port district, operating under the laws of the State of Washington.
2. AUTHORITY. This Agreement is entered into pursuant to Chapters 10.93
(Washington mutual aid peace officers powers act) and 39.34 (Interlocal Cooperation Act) of the
Revised Code of Washington.
3. PURPOSE. The (non-participating jurisdiction) does not
participate in the Valley Special Weapons and Tactics Team ("VSWAT"), but desires to have the
VSWAT available to respond to serious criminal occurrences in its jurisdiction, if necessary.
Auburn, Federal Way, Kent, Renton, Tukwila, and the Port of Seattle, have previously executed
an interlocal agreement to organize and operate the VSWAT and might agree to allow the
VSWAT to assist the (non-participating jurisdiction) under certain
circumstances. This Agreement is intended to reflect the applicable terms and conditions
between the parties if the VSWAT's services are provided to the (non-
participating jurisdiction).
-4. DURATION AND TERMINATION. The term of this Agreement shall be
effective through December 31, 2012. This Agreement shall automatically extend for
consecutive one (1) year terms, unless earlier terminated pursuant to the terms of this
Agreement. ,
Any party to this Agreement may terminate this Agreement by providing written notice
of its intent to terminate to all other parties. A notice of termination shall become effective thirty
(30) days after service of the notice on the contract representatives, set forth below, for all other
parties.
In the event that a party does not generally and consistently comply with the
conmlitments outlined in this Agreement, the issue will be presented to the VSWAT Operations
Board for final resolution. Remedies may include establishing a timeline for compliance, a
temporary reduction in involvement for a prescribed period of time, or termination of the
Agreement.
5. REQUEST FOR ASSISTANCE. The Chief of Police for non-
participating jurisdiction) or any eorranissioned officer who is expressly authorized herein may
request the assistance and services of the VSWAT. Such request shall be directed to the Lead
VSWAT Commander. The VSWAT may or may not agree to provide its services, at the sole
discretion of the Lead VSWAT Commander. The Lead VSWAT Commander may refer to the
VSWAT ILA for non participating agency Page 1 of 7
Callout Criteria of the Valley SWAT Team Policy Manual and any other relevant considerations
when deciding whether to provide the services of the VSWAT. Nothing in this Agreement shall
be deemed to obligate Auburn, Federal Way, Kent, Renton, Tukwila, or the Port of Seattle, to
make their members of the VSWAT available to the (non-participating
jurisdiction).
(name &rank or position) or (name & rank or position) is
authorized to request VSWAT assistance on behalf of (non-participating
jurisdiction).
6. CHAIN OF COMMAND. If the request for assistance and services is granted,
the (non participating jurisdiction) representative shall notify the Lead
VSWAT Conmiander of the identity of a conunand level officer from the non-
participatingjurisdiction)who shall act as the Incident Commander for the non-
participating jurisdiction) (hereinafter"Incident Commander"). The Incident Commander for_
(non-participating jurisdiction) shall assume overall command and responsibility
for the incident. The Incident Commander shall establish a command post outside the inner
perimeter away from the suspect's line of sight and fire. The Incident Commander shall consult
with the VSWAT Tactical Commander and evaluate the tactical options presented by the
VSWAT Tactical Commander. Once the Incident Commander has authorized a tactical plan to
accomplish the mission, the VSWAT Tactical Commander assumes command with respect to the
implementation of the plan. If the Incident Commander and VSWAT Tactical Commander
cannot agree on a tactical plan,the VSWAT shall leave the scene. non-
participating jurisdiction) shall then handle the situation with its own resources.
7. VSWAT OPERATIONS. If the VSWAT's services are provided to the
(non-participating jurisdiction) the team will generally operate in accordance
with the Valley SWAT Team Policy Manual, with any modifications deemed appropriate by the
VSWAT Tactical Cormnander for the circumstances.
8. COMPENSATION. (non-participating_jurisdiction)
agrees to reimburse the other parties to this Agreement for all reasonable and necessary costs
incurred in connection with the provision of services by the VSWAT as a result of the VSWAT
call-out to the (non-participating jurisdiction) including, but not limited
to, the cost of repairing or replacing any property, and all incidental expenses incurred by the
VSWAT team members in providing services pursuant to the request for services by
(non-participating jurisdiction).
9. ACCEPTANCE OF LIABILITY BY (non-
Participating jurisdiction). (non-participating jurisdiction) agrees that any
liability or claim arising out of the actions or inactions of the members of the VSWAT acting
within the course and scope of their duties when the VSWAT provides services at the request of_
(non-participating jurisdiction) shall be the responsibility of non-
participating jurisdiction) . This provision is intended to expressly allocate liability by written
agreement as authorized by RCW 10.93.040 and is controlling over the default liability
VSWAT ILA for non participating agency Page 2 of 7
allocation set forth in RCW 10.93.040. This provision is not intended to require indemnification
or payment of any judgment against any individual or party for intentional wrongful conduct
outside the scope of employment of any member of the VSWAT or of any judgment for punitive
damages against a VSWAT member or party to this Agreement. Payment of punitive damages,
if any, shall be the sole responsibility of the individual against whom said judgment is rendered
and/or his or her employer if that employer elects to make said payment.
In furtherance of the above provision, (non-participating
jurisdiction) agrees to hold harmless, indemnify, and defend, with counsel reasonably
acceptable to the other parties and any named officers, the other parties to this Agreement and
their officers, officials and employees from any loss, claim or liability arising from or out of any
alleged or actual negligent tortious actions or inactions of the VSWAT, its members and
supervisors, that might occur or allegedly occur while (non-participating
jurisdiction) receives the assistance of VSWAT within its jurisdiction.
In the event that a claim or lawsuit is brought against a party or its eniployee(s) for
actions arising out of their conduct in the operation of the VSWAT, such party shall promptly
notify the other parties that said claim or lawsuit has been filed or commenced.
The parties to this Agreement and their respective legal counsel shall, to the extent
reasonably possible and consistent with the best interests of their respective clients, cooperate
with the defense of any lawsuit arising out of the operations of the VSWAT; provided this
cooperation does not require the parties to share any out of pocket litigation costs. Said costs
will be the responsibility of (non-participating jurisdiction).
Upon request by another party, each party shall disclose to the other parties the terms of
their respective liability insurance policies to allow for coordination of coverage. The consent of
any liability insurance carrier or self-insured pool or organization is not required to make this
Agreement effective between the parties, and the failure of any insurance carrier or self-insured
pooling organization to agree to follow the terms of this Agreement on liability allocation shall
not relieve any party from its obligations under this agreement.
10. INTERLOCAL COOPERATION ACT PROVISIONS. No special budget or
finds are anticipated, nor shall any be created. It is not intended that a separate legal entity be
established to conduct this cooperative undertaking, nor is there any acquisition, holding, or
disposal of real or personal property other than as specifically provided within the terms of this
Agreement.
Upon execution hereof, this Agreement shall be filed with the city clerks of the respective
participating municipalities, and such other governmental agencies as may be required by law.
11. AUTHORIZATION TO ENFORCE LAWS. While this agreement is entered
pursuant to Chapter 39.34 RCW entitled, "Interlocal Cooperation Act," this agreement shall,
pursuant to RCW 10.93.070(1), also constitute the prior written consent of the sheriff or chief of
police of each participating agency for the purposes of authorizing officers of VSWAT to
enforce the laws of this state within their respective jurisdictions, and to that end, the sheriff or
VSWAT ILA for non participating agency Page 3 of 7
police chief of each participating agency consents to the full exercise of peace officer powers
within his or her jurisdiction by any properly certificated or exempt officer engaged in VSWAT
related activities.
12. DISPUTE RESOLUTION. For the purpose of this Agreement, time is of the
essence. Should any dispute arise concerning the enforcement, breach or interpretation of this
Agreement, the parties shall first meet in a good faith attempt to resolve the dispute. In the event
the dispute is not resolved, it shall be resolved by binding arbitration pursuant to RCW 7.04A, as
amended, and the Mandatory Rules of Arbitration (MAR); and venue shall be placed in King
County, Washington and the laws of the State of Washington shall apply.
13. AUTHORIZATIONS. By signing below, the signor certifies that he or she has
the authority to sign this Agreement on behalf of the party, and the party agrees to the terms of
this Agreement. This Agreement shall be executed pursuant to an appropriate resolution or
ordinance of the governing body of each jurisdiction, where necessary.
14. CONTRACT REPRESENTATIVES. Each party shall have a contract
representative. Each party may change its representative upon providing written notice to the
other party. The parties' representatives areas follows:
Port of Seattle: Chief Colleen Wilson, or her successor
City of Auburn: Chief Bob Lee, or his successor
City of Federal Way: Chief Brian Wilson, or his successor
City of Kent: Chief Ken Thomas, or his successor
City of Renton: Chief Kevin Milosevich, or his successor
City of Tukwila: Chief Mike Villa, or his successor
Chief or his/her successor
(non-participating jurisdiction)
15. ENTIRE AGREEMENT. The parties agree that this Agreement is the complete
expression of its terms and conditions. Any oral or written representations or understandings not
incorporated in this Agreement are specifically excluded.
16. SEVERABILITY. If any part, paragraph, section or provision of this Agreement
is held to be invalid by any court of competent jurisdiction, such adjudication shall not affect the
validity of any remaining section, part, or provision of this Agreement.
17. SIGNED COUNTERPARTS. This Agreement may be executed by
counterparts and be valid as if each authorized representative had signed the original document.
18. EFFECTIVE DATE. This Agreement shall be deemed effective upon the last
date of execution by the last authorized representative.
VSWAT ILA for non participating agency Page 4 of 7
PORT OF SEATTLE
Date:
Chief Colleen Wilson
Date:
Tay Yoshitani, Executive Director
Attest; Approved as to Legal Form;
By: Paul Bintinger,Port Counsel
CITY OF AUBURN
Date:
Bob Lee, Chief of Police
Date:
Peter B. Lewis, Mayor
Attest: Approved as to Legal Form:
By: Steven L. Cnoss,Assistant City Attorney
CITY OF FEDERAL WAY
_ Date: i/),
Brian W' n, Chief of Police
V\-- Date:
Skip Priest, Nfayor —�
e,t; A roved s t Form;
ByPatricia Richardson, City Attorney
VSWAT ILA for non participating agency Page 5 of 7
iO
F
Date: O'Sh 1 13
Ken Thomas, Chief of Police
Date:
Suzette Cooke,Mayor
Attest: A Pr6v s fo Fo
By: `1 t itzpa rick, epu y orn
CITY NTO p
Date: Cd���/�
Chie vm Milosed
Date:
Attes r; A oved as to Fon.
�
y:BonnieWaltg0,:City Clerk Lawrence J. Warren," City Attorney
CITY OF TUI�WILA
Date:
Mike Villa, Chief of Police
~ Date:
J' aggerton,
est: j rove`dasAtonForm:
By: /(,g , jayµ c lNC%�hlc 'AQcW:]L�(Or) , City Attorney
VSWAT ILA for non participating agency Page 6 of 7
CITY OF
Date:
Chief of Police
Date:
Mayor/City Manager
Attest: Approved as to Legal Form:
By: Counsel for
i
i
VSWAT ILA for non participating agency Page 7 of 7
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KENT....,o Agenda Item: Consent Calendar — 70
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: Excused Absence for Council President Higgins — Approve
MOTION: Approve an excused absence from Council President Higgins as he
is unable to attend tonight's Council meeting.
SUMMARY:
EXHIBITS:
RECOMMENDED BY: Council President Higgins
BUDGET IMPACTS: None
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KENT....,o Agenda Item: Bids — 9A
�. _ �
TO: City Council
DATE: June 18, 2013
SUBJECT: 237th Place Watermain Materials — Accept
MOTION: Move to award the 237th Place Watermain Materials Project
contract to the lowest responsive bidder, HD Supply Waterworks in the amount of
$51,169.05, and authorize the Mayor to sign all necessary documents, subject to
final terms and conditions acceptable to the City Attorney and Public Works
Director.
SUMMARY: The existing watermain on 237th Place is approximately 50 years old and
has had a number of breaks in recent years. As such, it has been identified as needing
replacement. Staff will replace the existing infrastructure this summer as part of a
watermain replacement program.
Staff has been performing small project watermain replacements with internal crews
for almost 10 years. This has proven to be a cost effective technique for accomplish-
ing small projects while cross-training operations staff on construction techniques.
EXHIBITS: Memorandum dated June 11,2013
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: Funding will come from Water Utility Capital Funds.
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E.,
Public Works Director
KENT Address: 220 Fourth Avenue S.
W A S H I N c 7 o N Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: June 11, 2013
TO: Mayor Cooke and Kent City Council
FROM: Timothy J. LaPorte, P.E. Public Works Director
RE: 237th Place Watermain Materials - Award
Bid opening for this project was held on June 11, 2013 with three bids received.
The low bid was submitted by H.B. Jaeger Co., LLC in the amount of $44,283.07:
however, due to errors on their bid we have determined it is non-responsive.
Therefore, we recommend awarding this contract to HD Supply Waterworks in the
amount of $51,169.05.
Bid Summary
01. H.B. Jaeger Co., LLC $44,283.07 (non-responsive)
02. HD Supply Waterworks $51,169.05
03. H.D. Fowler Co., Inc. $58,949.95
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REPORTS FROM STAFF, COUNCIL COMMITTEES, AND SPECIAL COMMITTEES
A. Council President
B. Mayor
C. Administration
D. Economic & Community Development
E. Operations
F. Parks & Human Services
G. Public Safety
H. Public Works
I. Regional Fire Authority
J. Other
K. Other
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PUBLIC WORKS COMMITTEE MINUTES
May 20 ..2013....
Committee Members Present:
Committee Chair Elizabeth Albertson and Committee members Dennis Higgins and
Dana Ralph were present. The meeting was called to order at 4:04 PM.
Item 1 - Approval of Meeting Minutes Dated May 6, 2013:
Committee member Ralph MOVED to approve the minutes of May 6, 2013.
The motion was SECONDED by committee member Higgins and PASSED 3-0.
Item 2 - DRAFT 2014-2019 Six-Year Transportation Improvement Program:
Senior Transportation Planner, Cathy Mooney gave a brief PowerPoint presentation.
Mooney noted the Six-Year Transportation Improvement Program (TIP) represents
the City's proposed transportation improvement work program for the next six years.
It includes planning studies, bicycle, street, traffic signal, pedestrian, and transit
improvements as well as street maintenance and preservation projects.
Mooney's presentation highlighted that the TIP:
• Is updated annually
• Declares a list of projects, plans and programs by year
• Allows projects to be eligible for grants (must be on the list to be eligible)
• Is a significant planning tool used by other agencies
• Includes four railroad grade crossings have been returned to this 6-Year TIP due
potential that another 18 trains each day will come through Kent loaded with coal
and possibly crude oil.
• Carries over 12 Intersection Improvement Projects that were recommended by a
Citizen's Advisory Committee in 2012
• 6-Year TIP Project Map showing projects that are planned to begin in the next
year or are under construction.
• Noted 2014 Changes to the TIP
• Added in four Railroad grade crossings
• Changed of scope on four projects combined them into two
• Street Preservation now shows the full cost of $60 million over 6 years -
accounting change
There was discussion regarding the Citizen's Committee and what type of outreach
had been done to let them know about the DRAFT 2014-2019 Six-Year TIP. Albertson
said she dissolved the committee. If another committee was formed she wanted
members to go through an application process like other committees in the city.
Mooney reminded committee members that the TIP can be changed anytime
PUBLIC WORKS COMMITTEE MINUTES
May 20,..2013....
throughout the year. After much discussion it was decided that this item will go on
the May 21, Council Consent Calendar and under Public Hearing on June 4, 2013.
Committee member Higgins MOVED to recommend that the Public Works
Committee forward the DRAFT 2014-2019 Six-Year Transportation
Improvement Program (TIP) to the full Council and recommend that Council
set a date for a Public Hearing. The motion was SECONDED by committee
member Ralph and PASSED 3-0.
Item 3 — Information Only/Hawley Road Levee Improvements — Phase II
Change Order:
Mark Howlett, Design Engineering Manager gave brief PowerPoint presentation
showing photographs of the Hawley Road Levee Improvements Project. Howlett
noted that the City, in conjunction with the King County Flood Control District, was
successful in obtaining a $900,000 grant from the Washington State Legislature to
fund reconstruction of this levee. This grant was budgeted in the state's 2011 to
2013 biennium and it is possible that these funds may be reallocated by the state
and would no longer be available to the City after July 1'
Howlett went on to state that because of the potential loss of the grant money, the
City began construction of Phase I of the project this spring. Phase I is nearly
complete and we have now acquired the property rights needed to complete Phase
II.
In order to preserve the best interests of the City we are looking into pursuing a
potential change order to expedite the project with the existing contractor SCI, as
well as the option to bid the remainder of the work.
The Phase I work was $541,925.36. The remaining Phase II work is approximately
$450,000 and will complete the levee on this reach.
Information Only/No Motion Required
Item 4 — Information Only/Recycling Event for Residents on June 1, 2013:
Gina Hungerford, Conservation Specialist noted the City of Kent will host a Special
Recycling Event and Recycled Products Sale for city residents on June 1, 2013 at the
Phoenix Academy parking lot located at 11000 SE 264th from 9:00 AM until 3:00 PM.
Residents can bring items not easily recycled at the curb. In addition, they may
purchase Composters, Rain barrels, and, new this year — Worm Bins, while supplies
last. A flyer will be going out in the mail.
PUBLIC WORKS COMMITTEE MINUTES
May 20,..2013....
Hungerford noted that this event is paid for by grants from King County's Solid Waste
Division and Local Hazardous Waste Management Program, and Washington State
Dept. of Ecology grants.
Information Only/No Motion Required
Item 5 — Information Only/Kent Litter Free Event — June 8, 2013:
Gina Hungerford, Conservation Specialist stated that on June 8, 2013 the City will
host the first Kent Litter Free Event. Residents, businesses, youth groups and faith-
based organizations have been invited to help beautify Kent by picking up litter
throughout the community.
Volunteers will sign in and pick up litterbags at the event table stationed between
City Hall and the Police Department located at 220 4th Avenue South at 9:00 AM.
From there, they will head to their cleanup sites and return with their filled bags by
noon. Local restaurants have been invited to offer discounts as a means of thanking
volunteers for their efforts. It should be a fun day. For more information go to
http://www.ci.kent.wa.us/adopt-a-street/ .
Information Only/No Motion Required
Added Item:
Briscoe/Desimone:
Tim LaPorte, Public Works Director noted that the Flood Control District passed the
Interlocal Agreement giving the City of Kent lead on construction of the
Briscoe/Desimone Levee. This item will go to the full Council on May 21, 2013.
The meeting was adjourned at 4:44 PM
Cheryl Viseth
Council Committee Recorder
EXECUTIVE SESSION
ACTION AFTER EXECUTIVE SESSION