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HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 11/06/2012 CITY OF KENT ����J ii/i iIJ✓/r >/ r rah' l/r % /��//; City Council Meeting Agenda �. November 6, 2012 Mayor Suzette Cooke Dennis Higgins, Council President Councilmembers Elizabeth Albertson m Bill Boyce Jamie Perry x Dana Ralph u Deborah Ranniger we Les Thomas CIFY CLERK u �' KENT CITY COUNCIL AGENDAS KENT November 6, 2012 W>_HI. �N Council Chambers MAYOR: Suzette Cooke COUNCILMEMBERS: Dennis Higgins, President Elizabeth Albertson Bill Boyce Jamie Perry Dana Ralph Deborah Ranniger Les Thomas ********************************************************************** COUNCIL WORKSHOP CANCELLED ********************************************************************** COUNCIL MEETING AGENDA 5.00 p.m. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. CHANGES TO AGENDA A. FROM COUNCIL, ADMINISTRATION, OR STAFF B. FROM THE PUBLIC - Citizens may request that an item be added to the agenda at this time. Please stand or raise your hand to be recognized by the Mayor. 4. PUBLIC COMMUNICATIONS A. Public Recognition B. Community Events C. Intergovernmental Reports 5. PUBLIC HEARINGS 6. PUBLIC COMMENT 7. CONSENT CALENDAR A. Minutes of Previous Meetings - Approve B. Payment of Bills - Approve C. Cultural Competency Agreement - Authorize D. Multi-Care Fun Run Title Sponsorship - Accept E. National Endowment for the Arts Grants - Accept F. 2013-2017 Community Development Block Grant Consolidated Plan and Funding Allocations - Authorize G. King Conservation District Grant Agreement - Authorize H. SR 516 to 231st Way Levee Project Agreement - Authorize I. USGS Cooperative Data Collection Program Agreement - Authorize J. S. 228th Street Improvements - Accept as Complete K. DS Short Plat Bill of Sale -Accept (Continued) COUNCIL MEETING AGENDA CONTINUED S. OTHER BUSINESS 9. BIDS 10. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION 12. ADJOURNMENT NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office and the Kent Regional Library. The Agenda Summary page and complete packet are on the City of Kent web site at www.KentWa.gov An explanation of the agenda format is given on the back of this page. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at (253) 856-5725. 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A) From Council, Administration, or Staff B) From the Public PUBLIC COMMUNICATIONS A) Public Recognition B) Community Events C) Intergovernmental Reports PUBLIC COMMENT Agenda Item: Consent Calendar 7A - 7B CONSENT CALENDAR 7. City Council Action: Councilmember moves, Councilmember seconds to approve Consent Calendar Items A through K. Discussion Action 7A. Approval of Minutes. Approval of the minutes of the workshops of October 9, 13 and 16 and the regular Council meeting of October 16, 2012. 7B. Approval of Bills. Approval of payment of the bills received through September 15 and paid on September 15 after auditing by the Operations Committee on October 16, 2012. Approval of checks issued for vouchers: Date Check Numbers Amount 9/15/12 Wire Transfers 5196-5214 $1,752,252.96 9/15/12 Regular Checks 666731-667055 1,834,798.93 9/15/12 Use Tax Payable 2,331.16 $3,589,983.05 Approval of payment of the bills received through September 30 and paid on September 30 after auditing by the Operations Committee on October 16, 2012. Approval of checks issued for vouchers: Date Check Numbers Amount 9/30/12 Wire Transfers 5215-5228 $1,517,593.25 9/30/12 Regular Checks 667056-666730 2,286,163.82 Void Checks 667358 (41.34) 9/30/12 Use Tax Payable 1,145.72 $3,804,861.45 (Continued) 7B. Approval of Bills. Approval of checks issued for payroll for September 1 through September 15 and paid on September 20, 2012: Date Check Numbers Amount 9/20/12 Checks 329127-329302 $ 115,259.02 9/20/12 Advices 303835-304463 1,208,820.13 $1,324,079.15 Approval of checks issued for payroll for September 16 through September 30 and paid on October 5, 2012: Date Check Numbers Amount 10/5/12 Checks 329303-329470 $ 107,914.10 10/5/12 Advices 304464-305100 1,209,169.47 $1,317,083.57 4' KE.NT W.s wunrnu Kent City Council Workshop October 9, 2012 Council members Present: Albertson, Boyce, Higgins, Perry, Ralph, Ranniger and Thomas The meeting was called to order at 5:30 p.m. by Council President Higgins 2013-2014 Biennial Budget. CAO Hodgson responded to questions asked at the previous workshop and during one-on-one meetings with Council members. Parks Director Watling explained human services funding and answered questions from Council members. Copies of the General Fund Analysis were provided and Hodgson explained the major changes, financial policies, balancing measures and additional revenues. A lengthy discussion was held regarding the $2.8 million shortfall, what cuts would look like, new revenue, and so forth. Business and Occupation Tax. Mayor Cooke spoke about the proposed Business and Occupation tax and explained how her rates were determined. City Attorney Brubaker provided two draft ordinances and a summary sheet and, along with Assistant City Attorney David Galazin and B & O tax expert Lois Van Camp, explained the tax and responded to questions from Council members. Many issues relating to the tax were then discussed, including outreach, rates, timing, sunset clause, square footage, consequences if not enacted, and impact on the budget. It was determined that a discussion on whether and how to proceed will be held at the October 13 workshop. The meeting adjourned at 8:40 p.m. Brenda Jacober, CMC City Clerk y RCN i Kent City Council Workshop October 13, 2012 Council members Present: Albertson, Boyce, Higgins, Perry, Ralph, Ranniger and Thomas The special meeting was called to order at 9:00 a.m. by Council President Higgins Business & Occupation Tax. Research and Development. It was noted that the Boeing Company has communicated concern about federally contracted research and development issues. The City Attorney provided copies of suggested amendments to the ordinances which would address those concerns, and Council and staff discussed the issue. It was clarified that changes to the ordinance could be made later, allowing time to research impacts. Square Footage Tax. Higgins confirmed that it has been determined that a square footage tax will be included in the ordinance. Target Revenue Amount. Higgins noted that a decision on a target revenue amount must be made and proposed setting it for $5,000,000 minus $300,000 for the auditors, for a total of $4.7 million for streets from the B & O tax. After several Council members had voiced their opinions, Higgins tabled this issue until after discussion of the span of control and debt. Higgins noted that the Chamber has indicated they could agree with the Mayor's relative levels of taxation as long as the revenue amount remains the same. He said the Mayor's proposal would have to be dialed back relatively, but the percentages from category to category would remain the same. Level of Exemption. Discussion was tabled until the target revenue amount is set. Sunset Clause. Higgins proposed including a sunset clause in the ordinance, and discussion both for and against followed, including concern about the city's bond rating. Since there was no consensus, Higgins tabled discussion on this item. Span of Control. CAO Hodgson distributed the Span of Control Findings and noted that BERK & Associates can be available on October 30 to report on their progress and their findings. Human Resources Director Lorraine Patterson then explained how the city is organized, after which Hodgson explained the document and the summary of findings. Each department director except the Police Chief, who was not in attendance, then explained how and why their department is set up as it is. The Parks Director and the Public Works Director then explained how they are cross- purposed and work together. Higgins asked Council members to compile any questions or concerns they have, coordinate with committee chairs, and talk to department heads before the meeting on October 23ra 1 Kent City Council Minutes October 13, 2012 Operatina Fund/Capital Budaet Debt. Hodgson demonstrated how municipal finance works in terms of how revenue is generated and spent. Finance Director Nachlinger provided a document entitled Interfund Loans and Long Term Debt Obligations, and noted that the four funds which are struggling are the Capital Improvement Fund, the ShoWare Operating Fund, the Other Capital Projects Fund, and the Golf Complex Fund. He pointed out projects funded by bond issues, loans, and debt by function. Hodgson then explained the history of the deficit funds, suggested solutions, and answered questions from Council members. Higgins noted that an executive session to discuss the sale of assets will be held at the October 16 workshop. It was determined that the workshop will begin at 5:00 p.m. At Albertson's request, Mayor Cooke noted that the debt problem has been shown in monthly financial reports and discussed at budget meetings. Hodgson agreed that the matter of debt has been addressed. Perry pointed out that debt is to be paid first. Next Steps. A brief discussion on what should not be considered for reductions was held, and Higgins reiterated future discussion items. Two additional sections for the budget books were provided. The meeting then adjourned at 12:15 p.m. Brenda Jacober, CMC City Clerk 2 y RCN i Kent City Council Workshop October 16, 2012 Council members Present: Albertson, Boyce, Higgins, Perry, Ralph, Ranniger and Thomas The meeting was called to order at 5:00 p.m. by Council President Higgins, who then announced an Executive Session of thirty minutes to discuss property negotiations. The meeting reconvened at 5:35 p.m. Business & Occupation Tax. Higgins noted that six decisions need to be made regarding a Business & Occupation ordinance. 1. Research and Development. City Attorney Brubaker distributed copies of an amendment to the Research and Development section of the ordinance which contains an expanded definition of research and development activities. There were no objections to the amendment. 2. Level of Exemption. Higgins proposed including a $250,000 level of exemption, noting that that is what the Chamber requested, it is the consensus of the communications received from the public, and that it favors small business and in fact shifts the burden to businesses with a greater capacity to handle it. There were no objections. 3. Target Revenue Amount. Higgins proposed that the revenue received from the tax be limited to streets only in the amount of $5,000,000 minus $300,000 for auditing staff. Brubaker provided copies of three options for Section 2.38.130 and explained each. Perry proposed an amendment saying that any remaining revenues received shall be applied to the Capital Improvement Fund and allocated according to the direction of the Council. After discussion, all agreed on the third option with Perry's amendment. 4. Imposition of the Tax. Brubaker distributed copies of Section 3.28.050 and quoted the rate for manufacturing, retail, printing, and any other business activity as .00046, and for extracting, wholesale and services as .00152. There were no objections. 5. Sunset Clause. Higgins proposed not including a sunset clause in the ordinance since having one would not increase the city's bond rating. Discussion was held regarding the bond rating, the fact that maintenance will always be required, and the fact that the Council can sunset some- thing at any time. Consensus was to not include a sunset clause in the ordinance. 1 Kent City Council Minutes October 16, 2012 6. Arc riculture. Brubaker provided copies of an exemption applying to farmers in respect to amounts received from selling fruits, vegetables, eggs, and so forth. After discussion, the consensus was to keep the exemption in the ordinance. The meeting then adjourned at 6:40 p.m. Brenda Jacober, CIVIC City Clerk 2 y RCN i Kent City Council Meeting Was„ „ ,., October 16, 2012 The regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor Cooke. Councilmembers present: Albertson, Boyce, Higgins, Perry, Ralph, Ranniger, and Thomas. (CFN-198) CHANGES TO THE AGENDA A. From Council, Administration, Staff. (CFN-198) Council President Higgins removed Other Business Item C, Resolution Endorsing Proposition 1, from the agenda. CAO Hodgson removed the Executive Session from the agenda. B. From the Public. (CFN-198) The public made no changes to the agenda. PUBLIC COMMUNICATIONS A. Public Recognition. (CFN-198) Mayor Cooke noted that the Omax Corporation is adding a new 22,000 sq. ft. building, and announced that Kona Kai Coffee Company and Pacific Metallurgical both recently received King County Executive's Small Business awards. B. Community Events. (CFN-198) Higgins noted that SkateAmerica is this weekend, and Albertson said Kent's Dancing With The Stars is also this weekend. C. Glenbrook Neiahborhood Council. (CFN-1304) Toni Azzola introduced members of the Glenbrook Neighborhood Council. Mayor Cooke presented them with a Certificate of Recognition. D. Torklift's 2"d Annual Turkey Challenge. (CFN-155) Mayor Cooke proclaimed October 16 through November 16, 2012, Second Annual Kent Turkey Challenge in the city of Kent, and presented the proclamation to Katie Brown of Torklift Central. Ms. Brown explained the turkey challenge and noted that approximately $10,000 was raised last year for the food bank. E. Interaovernmental Reports. (CFN-198) Council members reported on issues discussed at the regional committees on which they serve. PUBLIC HEARINGS A. 2013-2014 Biennial Budget (Second Hearing). (CFN-186) Finance Director Nachlinger gave a presentation on the budget including each fund balance, staffing levels, and major changes. Mayor Cooke then opened the public hearing. The following people thanked the City for their past support and requested that support be continued: Mike Heinisch, Executive Director of Kent Valley Youth and Family Services, 232 2nd Avenue; Bill Halleran, Director of Catholic Community Services; Ken Taylor of Chief Executive Officer of Valley Cities; Ceugant Scolaidhe, P.O. Box 88067, Director of Community Advocacy of Domestic Abuse Women's Network; Tracy Vandewall, Director of Education at and Employment Programs at the Multi Service Center; John Naegele, Early Childhood Director at the Children's Home 1 Kent City Council Minutes October 16, 2012 Society, 4338 Auburn Way; Ted Schwarz, 9818 S. 218th, member of the Human Services Commission, 9818 S. 213th Place; and Shaina Fristo of Washington Women's Employment and Education. Some expressed support for changing to a per capita basis for giving, but expressed concern about using the funds for staffing. Also speaking were Heinz Strakeljahn, 13228 SE 231, who voiced opposition to taxes and fees, Jack Cosby, 525 Van de Vanter, who spoke highly of the Neighborhood Council program and expressed hope that it would not be cut, Val Jodais, 25425 34th Place So., who urged the City to live within its means, and Andy Massagli, 11232 SE 267th Place, who voiced concern that the B & O tax would become permanent, and encouraged more discussion on it. Albertson and Perry explained that because there is no state income tax, this tax is the only option available. Ranniger noted receipt of letters relating to parks functions from Irma Knapp, Loretta Pearson, Orval Dealy, Laura Kader, and Cynthia Tanis, and moved to make them part of the record. Thomas seconded and the motion carried. Higgins moved to make a letter from Linda Denny regarding cuts to Parks staff a part of the record. Thomas seconded and the motion carried. Higgins moved to close the public hearing. Thomas seconded and the motion carried. B. 2013-2018 Capital Improvement Plan (Second Hearina) and Comprehen- sive Plan Amendments. (CFN-775) Finance Director Nachlinger gave a presenta- tion on the Capital Improvement Plan, noting that the total includes the levy lid lift and the B & O tax. He broke down the total cost by projects and revenues by sources. Mayor Cooke opened the public hearing. There were no comments from the audience and Higgins moved to close the public hearing. Thomas seconded and the motion carried. C. Kent Comprehensive Plan and Amendments to Kent City Code Section 12.13 re School Impact Fees. (CFN-775/961/1000) Planning Manager Charlene Anderson explained that this hearing is to consider amendment of the Capital Facilities element of the Kent Comprehensive Plan to incorporate the updated Capital Facilities Plans of the Kent, Federal Way, and Auburn School Districts and the new Capital facilities Plan of the Highline School District. She noted that these plans also propose to amend school impact fees outlined in Kent City Code Chapter 12.13. She added that adoption will be through the budget. Mayor Cooke opened the public hearing. Bob Kenworthy, Auburn School District, 915 Fourth St. NE, Auburn, reviewed the update to their plan and noted that single family impact fees will remain at the same level as 2011. Tanya Nascimento, Federal Way School District, 33330 8th Avenue SE, described their plan and noted that their single family impact fees will also not be increased. Ralph Fortunato, Kent School District, 11020 SE 256, also outlined their plan and noted that school impact fees for single family and multi-family will not be increased. There were no further comments from the public and Higgins moved to close the public hearing. Thomas seconded and the motion carried. 2 Kent City Council Minutes October 16, 2012 D. 2012 Property Tax Levy. (CFN-104) Finance Director Nachlinger noted that the total estimated levy is $20,079,269 and explained how that figure was determined. Mayor Cooke opened the public hearing. There were no comments from the audience, and Higgins moved to close the public hearing. Thomas seconded and the motion carried. PUBLIC COMMENT A. Business and Occupation Tax. Sam Pace, Association of Realtors, 28932 154th Avenue SE, commented on the sunset clause, and letters on the subject were made a part of the record. (See Other Business Item 8B.) CONSENT CALENDAR Higgins moved to approve Consent Calendar Items A through J. Thomas seconded and the motion carried. A. Approval of Minutes. (CFN-198) The minutes of the workshop and regular Council meeting of October 2, 2012, and the minutes of the regular Council meeting of August 21, 2012, were approved. B. Approval of Bills. (CFN-104) Bills were not available for approval. C. Washington Traffic Safety Commission Grant, Mobilization. (CFN-122) The Police Chief was authorized to sign the Memorandum of Understanding with the Washington Traffic Safety Commission in an amount not to exceed $8,000, and amend the budget in accordance with the grant terms and conditions acceptable to the Police Chief and City Attorney. D. Washington Traffic Safety Commission Grant, Law Enforcement Liaison. (CFN-122) The Police Chief was authorized to sign the interagency agreement with the Washington Traffic Safety Commission in an amount not to exceed $5,000, and amend the budget in accordance with the grant terms and conditions acceptable to the Police Chief and City Attorney. E. Drug Free Communities Support Program Grant. (CFN-122) The Drug Free Communities Support Program grant in the amount of $53,639 was accepted and amendment of the budget in accordance with the grant terms and conditions acceptable to the Police Chief and City Attorney was authorized. F. Stop Act Grant, Substance Abuse Mental Health Services. (CFN-122) The STOP Act grant in the amount of $48,258 was accepted and establishment of the budget in accordance with the grant terms and conditions acceptable to the Police Chief and City Attorney was authorized. G. Police Services Agreement with Kent School District. (CFN-122) The Mayor was authorized to sign the police services agreement with the Kent School District in the amount of $40,258.44 and establishment of the budget, subject to final terms and conditions acceptable to the Police Chief and City Attorney was authorized. 3 Kent City Council Minutes October 16, 2012 H. Glenbrook Neiahborhood Council Resolution. (CFN-1304) Resolution No. 1865 recognizing Glenbrook as a Neighborhood Council, was adopted. I. Mobile Home Parks Ordinance. (CFN-207) Ordinance No. 4050, amending Chapter 12.05, Kent City Code, related to mobile home parks, was adopted. J. Guiberson Corrosion Control. (CFN-1111) The Guiberson Corrosion Control Project was accepted as complete and release of retainage to McClure and Sons, Inc. upon receipt of standard releases from the state and the release of any liens was authorized. The original contract amount was $926,769.68. The final contract amount was $894,523.68. OTHER BUSINESS A. LID 363, S. 224th Street, East Valley Highway to Benson Road, Final Assessment Roll. (CFN-1308) City Attorney Brubaker explained that this is a quasi-judicial meeting which involves only those property owners assessed by the LID. He noted that three appeals from the Public Works Committee recommendation were filed; and, that the Council previously decided not to hear oral comments on any appeals. He then introduced Wayne Tanaka, member of Ogden Murphy Wallace, outside legal counsel for the City Council. Mr. Tanaka stated that the purpose of this meeting is to confirm the final assessment roll for LID 363. He explained that the hearing on the final assessment roll was conducted by the Public Works Committee and the Committee's recommendation has been distributed to all members of the Council. He added that the Council has also had the opportunity to review the complete record of that hearing, as developed by the Public Works Committee. In order to maintain the appearance of fairness, Tanaka asked if any member of the Council has any disclosures to make with respect to the appearance of fairness. Mayor Cooke stated that, although she has no authority in this matter, she did speak with someone from the Holiday Inn. Tanaka asked whether any property owner wishes to challenge any member of the Council on the basis of the appearance of fairness; no one made any challenges. Tanaka noted that three of the property owners filed appeals of the Public Works Committee's recommendations: D & I II, LLC, Steven and Brenda Lau, and AR Hospitality, Inc. He stated that the LID filed a response to these appeals and also submitted two additional letters in response to further letters submitted by D & I II, LLC. He noted that the Council has been provided with this paperwork and with the appeal proceedings. He suggested proceeding with determining whether to confirm, modify, or deny any of these appeals, and once that issue has been resolved, then to determine if the Council wishes to make any further modifications to the final assessment roll as recommended by the Public Works Committee; if not, the final action would be to confirm the final assessment roll, as modified if applicable, by passage of the ordinance. There were no questions for Mr. Tanaka from the Council, or further discussion on the appeals. Albertson questioned whether there is a staff presentation (no response was heard). She then moved to adopt Ordinance No. 4051 adopting the Findings, Conclusions, and Recommendations of the Public Works Committee acting as a Board 4 Kent City Council Minutes October 16, 2012 of Equalization for LID 363, and confirming and establishing the Local Improvement District 363 final assessment roll as recommended by the Committee in all respects. Higgins seconded. Brubaker added that in addition to his introduction and Mr. Tanaka's comments, staff is available to answer questions if Council had any. The motion then carried. B. Business & Occupation Tax. (CFN-104) City Attorney Brubaker noted that two ordinances were presented and discussed at Council workshops and that the ordinances presented tonight contain the changes requested at the workshops. He explained that as designed, the tax should generate approximately $4.7 million a year of additional tax revenue which is dedicated to street improvements, and that there is a $300,000 allocation to hire two new auditors to monitor and help enforce the ordinance. He said that in the event the tax generates more than $5,000,000, any funds received in excess of that will be dedicated to the capital improvement fund to be allocated per the direction of the City Council. Brubaker clarified that this is a gross receipts tax, and that it imposes a tax of 46 cents per thousand dollars on manufacturing and retail sales, and $1.52 per thousand dollars for services and wholesale operations or business activities. Brubaker also explained that the ordinance includes a square footage tax of three cents per square foot per quarter on warehouse operations, and one cent per square foot per quarter on other business operations. He said the business activity will pay the higher of the B & O tax or the square footage tax, and added that if a business in Kent conducts business activity which occurs outside the city limits, that gross income will be deducted from the amount of tax due; similarly, businesses located outside the city who conduct business activity inside the city will also be required to pay the B & O tax. He noted that any business activity which does not exceed $250,000 in gross receipts per year is exempt from the B & O tax. He concluded by explaining that there are limited exemptions including nonprofit organizations, health management organizations, public utilities, investment income received by individuals, farming, gasoline sales, and liquor sales, and noted that the tax would take effect beginning January 1, 2013. Brubaker clarified that one of the ordinances imposes the square footage and B & O tax, and the other creates administrative provisions so that Finance Director and staff can administer the tax and taxpayers can understand how to pay the tax to the city. Earlier in the meeting, under Public Comments, Sam Pace of the Association of Realtors, 28932 154th Avenue SE, opined that eliminating the sunset clause in the ordinance is not well advised and that it would not affect refinancing of bonds. Also under Public Comments, Higgins moved to make letters conforming to the Chamber's recommendation from Vicky Warnock, Debra Snoey, Sam Pace, Jim Muir, Kent Sharp, and Pat Hanis a part of the record. Thomas seconded and the motion carried. Higgins moved to adopt Ordinance No. 4052 adopting a new Chapter 3.28 to the Kent City Code entitled "Business and Occupation Tax Gross Receipts" and establishing an effective date; and Ordinance No. 4053 adding a new Chapter 3.29 to the Kent City Code entitled "Business and Occupation Tax — Administrative Provisions". Perry seconded. 5 Kent City Council Minutes October 16, 2012 Higgins reviewed the history of this issue, voiced opposition to the sunset clause, and pointed out that the B & O tax will be one of the lowest in the state. Thomas spoke against the ordinance for the following reasons: the fact that Kent does not have a B & O tax encourages economic development in the city; it is not based on net profit; sunset clauses are usually ongoing; and the city is not planning on bonding anything soon. Ralph said maintenance has been deferred for a long time and it needs to be addressed now, and voiced concern that the sunset clause will continue without further discussion on the issue in the future. Boyce said although he is opposed to taxes, he feels the tax is the right thing to do for the city. He said the City needs to look for ways to cut costs and be efficient, and to address the ShoWare problem. Albertson said the transportation issue has not been addressed for many years, and that the B & O tax will still not fix all the problems. She concurred with Boyce that making ShoWare work is a priority. Perry explained that forces the city doesn't control have caused problems with the budget, including twenty years of debt. She said this tax is better than nothing but that the City must find new revenue sources or make severe cuts. She voiced opposition to the sunset clause, since the problem is ongoing and needs an ongoing funding source. Ranniger commented on the phenomenal community engagement in this budget process, reiterated that several revenue streams have been lowered and others have disappeared while costs have gone up, and that the city has had to make some painful decisions. She said the B & O tax is a compromise, but it's a start. The motion to adopt Ordinance Nos. 4052 and 4053 carried 6-1 with Albertson, Boyce, Higgins, Perry, Ralph, and Ranniger in favor, and Thomas opposed. BIDS A. 2012 Vehicle Detector Loops Project. (CFN-171) Public Works Director LaPorte explained the project and recommended award to the low bidder. Albertson moved to award the 2012 Vehicle Detector Loops Project to Totem Electric of Tacoma in the amount of $117,874.08 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Ralph seconded and the motion carried. REPORTS A. Council President. (CFN-198) Higgins reported on the discussion which took place at today's workshop and noted that there will be an additional workshop from 5:30-8:30 p.m. on October 23ra B. Mayor. (CFN-198) No report was given. C. Administration. (CFN-198) Hodgson announced that City Clerk Brenda Jacober will retire at the end of this year, and that she has been with the City of Kent for 37 years, the last 21 as City Clerk. 6 Kent City Council Minutes October 16, 2012 D. Economic & Community Development Committee. (CFN-198) No report was given. E. Operations Committee. (CFN-198) No report was given. F. Parks and Human Services Committee. (CFN-198) Ranniger noted that the next meeting will be held on October 18. G. Public Safety Committee. (CFN-198) No report was given. H. Public Works Committee. (CFN-198) Albertson reported that the next meetings will be on October 22 and November 5. I. Regional Fire Authority. (CFN-198) Thomas said the budget will be discussed at a meeting at 5:30 tomorrow. ADJOURNMENT The meeting adjourned at 9:40 p.m. (CFN-198) Brenda Jacober, CIVIC City Clerk 7 KENT Agenda Item: Consent Calendar — 7C TO: City Council DATE: November 6, 2012 SUBJECT: Cultural Competency Agreement - Authorize MOTION: Authorize the Mayor to sign a consultant services agreement with Jabez and Associates D/B/A The Edge Advisory Group, in an amount not to exceed $40,000 per year for 2012, 2013, and 2014, subject to final terms and conditions acceptable to the Human Resources Director and City Attorney. SUMMARY: In alignment with the Vision for Kent in 2025, "Kent is a safe, connected and beautiful city; culturally vibrant with richly diverse urban centers," Edge will deliver Cultural Competency training to support the city of Kent in achieving the City Council strategic goal of"fostering inclusiveness:" Areas of focus for the training include: • Utilizing employee engagement as a business management model • Building a culture for all departments to work as one through cultural and performance expectations • Investing in key leadership competencies, capabilities and their ability to be catalysts for required change • Creating an engaged workforce fully aligned to organizational priorities EXHIBITS: Consultant Services Agreement RECOMMENDED BY: Operations Committee BUDGET IMPACTS: Included in the 2012 Budget s II KENT CONSULTANT SERVICES AGREEMENT between the City of Kent and Jabez and Associates dba The Edge Advisory Group THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Jabez and Associates dba The Edge Advisory Group organized under the laws of the State of Washington, located and doing business at 5919 Alameda Way West, University Place, WA (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: Addendum A - Attached Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Upon the effective date of this Agreement, Consultant shall complete the work described in Section I by March 30, 2014. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $40,000 (inlcuding Washington State sales tax, for the years 2012, 2013 and 2014 for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) through 2014. CONSULTANT SERVICES AGREEMENT - 1 (Over $10,000) B. The Consultant shall submit invoices at these prescribed times. Phase 1 invoice for $40,000 in December of 2012. Phase II Quarterly Invoices for $10,000 in January, j March, June and September of 2013. Phase III Invoice for $40,000 in January of 2014. These payment invoices will be submitted to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. i C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERKINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on CONSULTANT SERVICES AGREEMENT - 2 (Over$10,000) behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The City's use or reuse of any of the CONSULTANT SERVICES AGREEMENT - 3 (Over$I0,000) documents, data and files created by Consultant for this project by :anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. ,?(II. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other.articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail,.and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be. hereafter specified in writing. I E. Assignment. Any assignment of this Agreement by either party without the written consent of the,non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. CONSULTANT SERVICES AGREEMENT- 4 (Over$10,000) F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with .all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF KENT: n By: By: (signat ) (signature) Print Name: A/Y/iW ��� Print Name: Suzette Cooke Its is%' Its Mayor (title) DATE: 10 L71/`2, DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: i Anita F. Paige [Chris Hills, Risk Manager Jabez and Associates dba The Edge Advisory City of Kent Group 220 Fourth Avenue South 5919 Alameda Way West Kent, WA 98032 University Place, WA 98467 206-851-1203 Jamia Thomas (253) 253.856.5285 (telephone) 253-230-2558 Anita Paige (telephone) (253) [253.856.6270 (facsimile) 253-205-8599 facsimile APPROVED AS TO FORM: CONSULTANT SERVICES AGREEMENT - 5 (Over$10,000) Kent Law Department ❑n this field,you may enter the electronic fi(epath where the contra¢has been saved) - i f CONSULTANT SERVICES AGREEMENT- 6 (Over$10,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. I 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above, By signing below, I agree to fulfill the five requirements referenced above. Dated this � ' day of L6 b.,,a 2011- By: �7�fG , 1A " For: Title: &o1 Date: I EEO COMPLIANCE DOCUMENTS - 1 CI TY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement.. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of�� Company, hereby acknowledge and decl re that the before-mentioned co any was the prime contractor for the Agreement known as 31) r+ �-S49 / that was entered J into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. Dated this��� day of O 20 2' By: CC lGG _ For: G>0 j G Title: Date: EEO COMPLIANCE DOCUMENTS - 3 Consultant Services Agreement between the City of Kent and Jabez and Associates dba The Edge Advisory Group(Addendum A—Description of Work) In alignment with the Vision for Kent in 2025 "Kent is a safe,connected and beautiful city; culturally vibrant with richly diverse urban centers" Edge will deliver a tactical approach to support the City of Kent in achievingthe Strategic Goal of Fostering Inclusiveness: Promote inclusiveness and broaden the opportunities to celebrate and showcase the diversity of our community. Seek ways to educate employees, employers and the community on the cultural diversity of Kent. Remove barriers to increase hiring to match the city's diverse population. The phases outlined in this contract are identified as the actions steps that will allow us to successfully partner in your efforts to build a culture that will enable you to effectively implement your strategic goal by providing a business management model that will create a higher level of engagement throughout your organization. Utilizing engagement as business management concept functions a tactical approach to success with measurable outcomes that can easily be qualified, quantified and dollarized. The overarching goal is to define, design and build a culture in which a diverse population will be willing to engage and contribute. This contract represents strategy and should not be considered a training event. This tactical approach will provide tools for implementation that will translate from the training room directly into the organization by using a proprietary maturity model for implementation. i Areas of focus in this contract include phases of work which will result in, • Utilizing employee engagement as a business management model. • Building a culture for all entities to work as one. This is not an invitation but a cultural and performance expectation. • Driving results through a platform that focuses directly on shared vision, shared results,shared impact, shared accountability,shared risk, and finally shared rewards, • Implementation of strategies, activities and resources for intentional relationship building. • Strategies to unleash leadership,team and organizational engagement and effectiveness. • Building a strong culture of collaboration,teaming, innovation and results. • Investing in key leadership competencies, capabilities and their ability to be catalysts for required change. • Creating an engaged workforce fully aligned to organizational priorities. • Emphasize the importance of a diverse talent pool including categorical diversity as well as l cognitive diversity. Edge will provide the following deliverables in 3 Phases: �*tDGE ."CULTURE will eat STRATEGY for BREAKFAST" —Peter Drucker It is imperative to align culture and strategy to ensure successful outcomes. Our 4 Quadrant Approach creates a platform for awareness, provides organizational clarity and identity of causal factors that are driving results. The 4Qwill enlighten and empower you to determine if your culture is an asset or a liability. Facilitator—Anita Paige Key Deliverables • Facilitate the 4Q with the Leadership Team (2 Day Session) • Determine factors that drive success and factors that diminish outcomes • Evaluate the cause and effect of key drivers • Differentiate environment from culture • Create a strategy focused on causal drivers and measurable outcomes Understand the role of leadership in cultural shift • 4Q Report and Recommendations ;4`1 D G "CULTURE will eat STRATEGY for BREAKFAST" —Peter Drucker ' At Edge we believe that it is imperative to align culture and strategy to ensure successful outcomes. Our approach empowers leaders to gain a full understanding their current culture, identify their ideal culture and receive the tools necessary to close the gap. Your culture will either be an asset or a liability. This process allows us to focus on the 4 critical levers of performance that impact the triple bottom line. Facilitator—Anita Paige Key Deliverables I • Debrief 4Q Assessment • Differentiate environment from culture • Map out the roll-out schedule • Create the communication plan 4*tDGE Training does not change culture. Business transformation and culture change is dependent on having strong leadership capabilities, capacity and the willingness to be catalysts for change. This approach will focus on what,why and how at each level to effectively drive change top down. Five (1) Day Sessions for Managers/Leaders Facilitator—Anita Paige Key Deliverables: In an organizational structure the Executive Team typically sits at the Strategic Level, the Management_Team typically sits at the Tactical Level and the Core functions at the Task Level. Your Leadership/Management Team will: • Understand the role of leadership in cultural shift • Become fluent in Engagement as a Business Management Concept • Directly tie the BNIC to the triple bottom line: Employee Engagement, Service Delivery and Customer Satisfaction ;4"IDGE i. Cultural Shift happens at all levels of the organization. It is not a top down initiative or a bottom up change. It's the entire organization buying into and living out the e=tme�p se rn a� - _ iFieanall P<tlm�nro concept of organizational culture,the need to be culturally responsiveness in a diverse g r marketplace and creating a culture in which diverse population willing to engage. t , Facilitator—An Edge Certified Facilitator Fifteen (1) Day Sessions for Core Personnel (Class size not to exceed 30 participants) Key Deliverables: • Customized Process Based Upon 4Q. • Tools to define, design and build ideal culture of engagement. • Define what "diversity" is and why it's important. j • Explore managing diversity vs. leveraging diversity. • Learn tools to be culturally responsive. • Understand our role and responsibility in aligning with organizational priorities/strategy. , E I • l The Maturity Model is a proprietary approach to successfully implement and execute a true cultural shift. The key to success is completeInstitutionalized awareness of where the organization sits in the Integrated model and "what needs to happen and how itEmbraced needs to happen to advance throughout theEnlightenment process". I Foundational Strategy The City of Kent Culture Project is not an event ,o it is a process. Leadership Facilitator—Anita Paige EDGE Key Deliverables: This session provides an opportunity for the Executive Leadership Team and the Management Team create a collaborative approach to move the organization to L5. The term "no free bounce" indicates the need to be intentional in every aspect of cultural change. • 5 Year Licensing Agreement. • Review and Evaluate Data collected from Roll-Out. • Create a strategy for L4 "Integration" utilizing participant feedback. Up to 20 Hours of Consulting/Coaching to be utilized as needed to secure L4 ® I integration/Sustainability Plan. KENT Agenda Item: Consent Calendar — 7D TO: City Council DATE: November 6, 2012 SUBJECT: Multi-Care Fun Run Title Sponsorship - Accept MOTION: Accept the Multi-Care's Title Sponsorship of this year's Fun Run in the amount of $15,000 and approve the expenditure of funds in the Cultural Programs Division Budget, subject to final terms and conditions acceptable to the Human Resources Director and City Attorney. SUMMARY: Multi-Care has signed on as the title sponsor for the 2012 Christmas Rush Fun Run in the amount of $15,000. This is the first time the event has had a title sponsor. The funding will cover registration fees for kids ages 13 and under, allowing them to participate in the run at no cost. Staff is pleased to partner with Multi-Care to continue to extend this unique opportunity to the youth of our com- munity. According to our research, the Christmas Rush may have the fifth largest youth participation of any run in the United States. EXHIBITS: Award Statement RECOMMENDED BY: Parks and Human Services Committee BUDGET IMPACTS: Arts Commission Budget Petrole, Teri From: Hendrickson, Mark Sent: Thursday, October 04, 2012 3:57 PM To: Petrole, Teri Subject: FW: Quick Statement Here is our statement: "MultiCare Health System is the title sponsor of the 2012 Christmas Rush Fun Run and has made it possible for all kids 13 and youngerto participate in the run for free. Mary Bridge Children's Hospital,a part of MultiCare, is focused on keeping kids and their families healthy through activities such as the Christmas Rush and through an expansion of our pediatrics services in Auburn, Maple Valley and Kent." Jessica Marketing Coordinator 1 253-372-7357 1 KENT Agenda Item: Consent Calendar — 7E TO: City Council DATE: November 6, 2012 SUBJECT: National Endowment for the Arts Grants — Accept MOTION: Accept the National Endowment for the Arts grant in the amount of $10,000 and approve the expenditure of funds in the Kent Arts Commission's budget, subject to final terms and conditions acceptable to the Parks Director and City Attorney. SUMMARY: National Endowment for the Arts (NEA) has awarded the Kent Arts Commission an Arts Education in American Communities grant. The funding will support the presentation of educational outreach activities by Ken Waldman (poet/fiddler), Bill Harley (writer/storyteller), Taylor 2 (modern dance company), and Alpin Hong (classical pianist) as part of Spotlight Series. EXHIBITS: Award letter RECOMMENDED BY: Parks and Human Services Committee BUDGET IMPACTS: Arts Commission budget AV . ART WORKS. arts.gov AUG 13 2012 Mr. Jeff Watling Authorizing Official City of Kent, Washington 220 4th Avenue South Kent, WA 98032-5838 Dear Mr. Watling: On behalf of the National Endowment for the Arts, it is a pleasure to inform you that your organization has been awarded a grant. Grantee: City of Kent, Washington Grant#: 12-5900-7090 CFDA#: 45.024 Grant Amount: $10,000 Outcome: Learning Period of Support: October 1, 2012 to March 31, 2013 Discipline/Program: Arts Education in American Communities Grant Project: To support Spotlight on Arts, community education programs led by visiting artists, as described in your application (Al2-943686) and the enclosed project budget. Award materials are available online at www arts gov/manageaward. The General Terms & Conditions provide detailed information concerning the Endowment's regulations and procedures, the administrative requirements that apply to your grant, and your responsibilities as a grantee. Instructions for requesting grant funds and reporting on your project are also online. General information about this award can be found at www.arts.gov/mVgran . If you have any questions regarding the administrative requirements of this grant, our Grants &Contracts Office staff will be happy to assist you. They may be reached at(202)682-5403. Congratulations on your grant award! Sincerely, Rocco Landesman Chairman Enclosures National Endowment for the Arts The Nancy Hanks Center 1100 Pennsylvania Avenue NW Washington DC 20506-0001 KENT Agenda Item: Consent Calendar — 7F TO: City Council DATE: November 6, 2012 SUBJECT: 2013-2017 Community Development Block Grant Consolidated Plan and Funding Allocations — Authorize MOTION: Authorize the Mayor to execute the appropriate certifications and agreements to the Proposed Community Development Block Grant 2013-2017 Consolidated Plan for Housing and Community Development, including funding allocations and contingency plans. SUMMARY: The City receives Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) as an Entitlement City. To receive this funding, the City is required to submit a Five-Year Consolidated Plan for Housing & Community Development, ending in 2012, therefore, a new five-year plan is required. HUD created a new online template that jurisdictions must use to draft the Consolidated Plan, so the format is quite different than in previous years. Prior to the beginning of each year of the Consolidated Plan, the City must inform HUD and the community of the specific actions that the City will execute to implement the objectives and strategies of the Consolidated Plan; this is outlined in the 2013 Action Plan (AP-15 to AP-85). The Action Plan also includes the allocation of estimated resources that will be used to carry out the objectives and strategies, and a descript- tion of each program that will receive funds. The Human Services Commission recommends that a major portion of CDBG funds be used to support the City's Home Repair Program that serves many low-income, disabled and senior homeowners in Kent by providing needed repairs. The program also ensures that a portion of Kent's low/moderate-income housing stock is maintained and preserved. On September 24, 2012, the City published a public notice on its website that the Draft Consolidated Plan was available for review and comment for a period of thirty days. On October 18, 2012, the Human Services Commission held a public hearing for the purpose of taking comments on the 2013-2017 Consolidated Plan and then approved the 2013-2017 Consolidated Plan and recommendations for CDBG funding. EXHIBITS: 2013-2017 Consolidated Plan for Housing and Community Development, and Application for Federal Assistance. RECOMMENDED BY: Parks and Human Services Committee BUDGET IMPACTS: The estimate of $748,000 may increase or decrease depending upon the final federal appropriations bill Congress passes. Therefore, the recom- mended funding includes a contingency plan to address any potential fund changes that may occur when Congress adopts the 2013 budget. Executive Summary ES-05 Executive Summary 1. Introduction The Consolidated Plan for Housing and Community Development is a report which informs the community,stakeholders and the Department of Housing and Urban Development(HUD) how the City of Kent(hereinafter referred to as "the City")will invest its Community Development Block Grant from 2013-2017. The report also identifies the objectives and strategies that will guide the City's investment. Objectives and strategies are fueled by the City's overarching goal to build a healthy community. 2. Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview The outcomes and objectives are as follows: Accessibility to decent housing Accessibility to a suitable living environment Accessibility to economic opportunities To accomplish these outcomes and objectives,the City invests in programs that meet community basics, increase self-reliance, strengthen children and families, and build a safer community.[1] [1]These funding priorities were identified in the City of Kent Human Services 2007—2012 Master Plan, Building a Healthy Community. 3. Evaluation of past performance During the past four years,the City realized significant gains on its investments and improved the lives of many Kent residents.[1] Outcomes were as follows: Accessibility to decent housing • 318 households received home repair assistance • 141 persons received transitional housing and case management • 15 households received shelter Accessibility to suitable living environment • 179 persons received housing stability grants • 170 persons received medical services • 164 persons were connected to services and information • 16 homeless persons received outreach and case management • 52 persons received emergency assistance and case management • 1 public facility was improved[2] • 1 playground was improved Accessibility to economic opportunities • 132 persons were enrolled in micro-enterprise business training classes [1]Data on FY12 will not be available until January 1, 2013. [2]American Recovery and Reinvestment Act Funds of 2009(ARRA CDBG-Recovery) were used for this project. Consolidated Plan KENT 1 i 4. Summary of citizen participation process and consultation process The City of Kent, Division of Housing and Human Services,consulted with intercity departments, government agencies, public and private agencies, mental health organizations, the local housing authority, organizations serving persons with HIV/AIDS, agencies serving people with disabilities, refugee and immigrant organizations, organizations working with seniors,faith-based institutions,the business community, Department of Social and Health Services, and foundations. In addition,the City posted a community survey on its website requesting that residents and stakeholders complete the survey to help identify community needs and priorities for the Consolidated Plan and Human Services Master Plan.The survey was distributed widely to organizations, including the above-listed entities. Focus groups on homelessness were another component of the citizen participation process. Residents, business leaders, members of faith institutions, homelessness service providers, and homeless individuals were convened to discuss the level of need,gaps in service and to share public concerns. The City published a draft Consolidated Plan and Notice of Public Hearing on the City of Kent website. A public hearing was held on October 18, 2012. As a part of the consultation process,the City also held a listening session with the Kent Cultural Diversity Initiative Group at its October 9, 2012 meeting. 5. Summary of public comments [To be added] 6. Summary of comments or views not accepted and the reasons for not accepting them [To be added] 7. Summary In summary, Kent residents,stakeholders, service providers and others consulted during the citizen participation process support the outcomes and objectives of the Consolidated Plan for Housing and Community Development. The remainder of this report will provide details on how the City proposes to prioritize its investment. Consolidated Plan KENT 2 The Process PR-05 Lead & Responsible Agencies 1. Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency Lead Agency KENT Table 1-Responsible Agencies Narrative The City of Kent, Housing and Human Services Division, is the lead agency for the CDBG Program. Katherin Johnson, Housing and Human Services Manager, is the program administrator. Dinah Wilson, CDBG Coordinator, is the primary staff responsible for the day to day implementation of the program. The City also worked closely with the King County Housing Authority(KCHA), which manages over 3,000 units of housing, including 546 public housing units in Kent. KCHA also provides Section 8 Housing Choice Vouchers to another 1,321 low/moderate income households in the City[1]. KCHA gives preference for housing to families with children, seniors or disabled persons. Detailed information about KCHA is provided in the Public Housing sections of this document. In addition,several non-profit agencies are responsible for administering programs funded by CDBG and were consulted during the development of the Consolidated Plan. These agencies are listed in the Annual Action Plan section of this document. [1]KCHA data base for addresses of Section 8 Vouchers located in one of the three primary zip codes in the City(98030, 98031, and 98032). Consolidated Plan Public Contact Information Katherin Johnson Housing and Human Services Manager City of Kent 220 4th Ave S Kent,WA 98032 253.856.5070 kjohnson@kentwa.gov Consolidated Plan KENT 3 PR-10 Consultation 1. Introduction The City of Kent consulted with multiple entities, including South King County cities (the cities of Auburn and Federal Way are the two other entitlement cities in South County),the King.County Housing Authority, King County Department of Community and Human Services, nonprofit agencies delivering services in Kent and the subregion and Washington State Department of Social and Health Services. The City of Kent carries out homeless planning and coordination as a regional issue. Kent works with the Committee to End Homelessness, King County, cities, mainstream systems,Safe Harbors, housing funders, community agencies, United Way,the private sector(including businesses), and homeless people. Summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies Kent Housing and Human Services Division meets regularly with other King County jurisdictions, public housing authorities and State Departments to develop strategies and implement plans to improve the quality of service and access for low-income residents in the city and throughout the region. Additionally,the City participates in quarterly meetings with King County staff, including the Public Health Seattle/King County,to review implementation and delivery of services funded through regional efforts.The City will continue to participate in the Committee to End Homelessness,funding review panels for Continuum of Care (CoC), Emergency Shelter Grant and McKinney funding. In 2012,the Coordinated Entry program was launched providing a single point of entry for homeless families. Housing providers,funders and government agencies provide support to this program. Kent requires that housing providers under contract with the city participate in Coordinated Entry and Safe Harbors,the Seattle/King County Homeless Information Management System (HMIS) program. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families,families with children, veterans, and unaccompanied youth) and persons at risk of homelessness McKinney Continuum of Care-Supportive Housing Program (SHP) SHP funds support transitional housing and related supportive services for people moving from homelessness to independent living, as well as permanent supportive housing for persons with disabilities. McKinney SHP funds are competitive federal dollars through the U.S. Department of Housing and Urban Development (HUD). A Consolidated Application for SHP funds is submitted to HUD each year by the Seattle-King County CoC,which includes Seattle, all suburban communities, and King County. Because of the large number of projects in our continuum eligible for yearly renewal,the Seattle- King County CoC is currently eligible to apply forjust under$15.5 million which funds housing, supportive services and rental assistance to homeless people. McKinney funding is critical to our region's implementation of the Ten-Year Plan to End Homelessness in King County. These funds help homeless persons meet three goals: • Achieve residential stability • Increase their skill levels and/or incomes • Strengthen their ability to influence decisions that affect their lives Consolidated Plan KENT 4 Since 1995, the City of Seattle and King County have applied for these funds on behalf of a regional consortium of service providers, and administered distribution of the money to approximately 70 programs operating throughout the county. Each program has a focus on a specific audience --families, single adults, single women and single men,victims of domestic violence,veterans or persons with severe mental illness. The Supportive Housing Program component of McKinney specifically helps people make the transition from homelessness to independent living. Other McKinney programs are the Emergency Shelter Grants Program for emergency shelter;Shelter Plus Care for permanent supportive housing, and Section 8 Moderate Rehabilitation for Single Room Occupancy Dwellings for Homeless Individuals, another permanent housing option. The Ten-Year Plan to End Homelessness in King County offers a blueprint for how the region will work collaboratively to confront the issues that cause homelessness and create the housing and supportive services needed to end homelessness for the thousands of men,women and children who are not permanently housed. The plan, introduced in March 2005, has been approved by the Metropolitan King County Council and endorsed by cities representing 85 percent of the county's population, including Kent, as well as by dozens of social organizations and faith communities countywide. The Committee to End Homelessness in King County, made up of representatives from business, faith,social services, government, homeless and formerly homeless people and advocacy groups, is working to implement the Ten-Year Plan to End Homelessness in King County.The Plan calls for prevention of homelessness where possible, creation of new permanent housing, and providing supportive services to those who need them to maintain housing. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS To receive McKinney funding, HUD requires applicants to work through a local Continuum of Care. For Seattle and King County,the Continuum of Care encompasses programs and activities within the borders of King County, including Seattle. Each continuum sets funding priorities and need for its community. The Seattle-King County CoC priorities are set by the Committee to End Homelessness in King County (CEHKC). Kent staff is on the CoC/McKinney Advisory Board and staff bath the CEHKC Funders Group and Interagency Council. 2. Agencies, groups,organizations and others who participated in the process and consultations Agency/Group/Organization Agency/Group/Organization What section of the Plan was Type addressed by Consultation? Jewish Family Services of Seattle Services-Employment Homeless Needs-Chronically homeless Table 2—Agencies,groups,organizations who participated Consolidated Plan KENT 5 How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination Identify any Agency Types not consulted and provide rationale for not consulting Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Table 3-Other local/regional/federal planning efforts Describe the means of cooperation and coordination among the state and any units of general local government in the metropolitan area in the implementation of its Consolidated Plan (91.220(1)) Narrative Consolidated Plan KENT 6 PR-15 Citizen Participation 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting Citizen Participation Outreach Mode of Target of Outreach Summary of Summary of Summary of URL(If Outreach response/attendance comments comments applicable) received not accepted and reasons Internet Minorities Outreach Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing Public Minorities Meeting Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing non profit agencies Other Minorities Table 4—Citizen Participation Outreach Consolidated Plan KENT 7 Needs Assessment NA-05 Overview Needs Assessment Overview Many sources were used to estimate the housing needs projected forthe next five years. The main data source that the City used to estimate 2013-2017 housing needs was the HUD Comprehensive Housing Affordability Strategy (CHAS)data taken from the 2000 Census(CHAS data from the 2010 census was not available for all data sets). CHAS data is gathered "to demonstrate the number of households in need of housing assistance."[1] In addition,the City considered comments received during the citizen public hearing, meetings,focus groups,electronic correspondence, and interviews with stakeholders and agencies working with low/moderate-income Kent individuals and families. Finally,the City reviewed comments received from those who responded to the Citizen Participation Survey. Analysis Process Used to Determine Priority Needs The City of Kent uses demographic data, community response, and stakeholder input to develop housing and human services priorities. City priorities, HUD national objectives, and eligible activities are the criteria used by the Kent Human Services Commission to select projects for CDBG funding. [1]Department of Housing and Urban Development. Data Sets, CHAS Background. Washington, DC: U.S. Department of Housing and Urban Development http://www.huduser.org/portal/pdrdatas_landing.html (accessed August 8, 2012). Consolidated Plan KENT 8 NA-10 Housing Needs Assessment Summary of Housing Needs Housing in the City of Kent is more affordable than other communities in the County. However low income households in Kent still have a greater share of cost burden than the rest of the city's households. Otherfactors such as housing condition and overcrowding contribute to the necessity for housing assistance in Kent. Households with an AMI of less than 30% are more likely to have an extreme cost burden, overcrowding and/or sub-standard condition impact their housing environment. Racial and ethnic communities often have large extended families needing larger living quarters. Kent has a scarcity of large units, particularly rentals, available that are also affordable. The following charts indicate the number of households needing assistance. It is anticipated this need will remain unchanged and could increase over the next five years depending on improvement in the economy. Work with the King County Comprehensive Plan(KCCP) committee indicates a primary need for the rehabilitation of existing housing that maintains affordability. Studies done by the KCCP show the most affordable housing in the County is located in South King County. Kent has the largest number of housing authority units, housing vouchers and other types of subsidized units. Demographics Based Year: Most Recent Year: %Change 2000 2009 Population 79,524 84,011 6% Households 32,488 32,023 -1% Median Income $46,046.00 $53,570.00 16% Table 5-Housing Needs Assessment Demographics Data Source: 2005-2009 ACS Data Number of Households Table 0-30% >30-50% >50-80% >80-100% >100% HAMFI HAMFI HAMFI HAMFI HAMFI Total Households 5,134 4,665 6,230 3,339 0 Small Family Households 1,510 2,054 2,485 8,315 0 Large Family Households 760 470 760 1,259 0 Household contains at least one person 62-74 years of age 739 645 715 435 1,650 Household contains at least one person age 75 or older 519 535 410 184 590 Households with one or more children 6 years old or younger 1 1,299 1 1,229 1,575 2,459 0 * the highest income category for these family types is >80% HAMFI Table 6-Total Households Table Data Source: 2005-2009 CHAS Consolidated Plan KENT 9 Housing Needs Summary Tables for several types of Housing Problems 1. Housing Problems (Households with one of the listed needs) Renter Owner 0-30% >30- >50- >80- Total 0-30% >30- >so- >80- Total AMI 50% 80% - 100% AMI 50°% 80% 100°% AMI AMI AMI AMI AMI AMI Substandard Housing- Lacking complete plumbing or kitchen facilities 60 35 55 45 195 0 0 30 0 30 Severely Overcrowded- With >1.51 people per room (and complete kitchen and plumbing) 145 34 15 4 198 0 15 4 0 19 Overcrowded- With 1.01-1.5 people per room (and none of the above problems) 365 340 275 49 1,029 0 45 75 35 155 Housing cost burden greater than 50%of income (and none of the above problems) 2,555 260 40 0 2,855 579 595 535 170 1,879 Housing cost burden greater than 30%of income(and none of the above problems) 560 1,899 944 40 3,443 110 265 815 699 1,889 Zero/negative Income (and none of the above problems) 140 0 0 0 140 20 0 0 0 20 Table 7—Housing Problems Table Data Source: 2005-2009 CHAS Consolidated Plan KENT 10 2. Housing Problems (Households with one or more Housing problems: Lacks kitchen or bathroom, Overcrowding, cost burden) Renter Owner 0-30% >30- >50- >80- Total 0- >30- >50- >80- Total AMI 50% 80% 100% 30% 50% 80% 100% AMI AMI AMI AMI AMI AMI AMI Having 1 or more of four housing problems 3,130 670 390 104 4,294 579 655 645 205 2,084 Having none of four housing problems 1,075 2,700 3,330 1,349 8,454 195 635 1,865 1,679 4,374 Household has negative income, but none of the other housing problems 140 0 0 0 140 20 0 0 0 20 Table 8—Housing Problems 2 Data Source: 2005-2009 CHAS 3. Cost Burden > 30% Renter Owner 0-30% >30-50% >50.80% Total 0-30% >30- >50-80°% Total AMI AMI AMI AMI 50°% AMI AMI Small Related 1,150 1,254 553 2,957 160 345 560 1,065 Large Related 510 155 80 745 75 200 265 540 Elderly 620 325 40 985 253 250 270 773 Other 1,280 695 335 2,310 190 125 330 645 Total need by 3,560 2,429 1,008 6,997 678 920 1,425 3,023 income _ Table 9—Cost Burden >30% Data Source: 2005-2009 CHAS 4. Cost Burden > 50% Renter Owner 0-30% >30- >so- Total 0-30% >30- >50- Total AMI 50% 90% AMI 50% 80% AMI AMI AMI AMI Small Related 965 160 20 1,145 115 290 215 620 Large Related 370 30 0 400 75 100 75 250 Elderly 420 50 15 485 198 135 145 478 Other 1,075 30 20 1,125 180 100 135 415 Total need by 2,830 270 55 3,155 568 625 570 1,763 income Table 10—Cost Burden>50% Data Source: 2005-2009 CHAS Consolidated Plan KENT 11 5. Crowding (More than one person per room) Renter Owner 0- >30- >50- >80- Total 0- >30- >so- >80- Total 30% 50% 80% 100% 30% 50% 80% 100% AMI AMI AMI AMI AMI AMI AMI AMI Single family households 445 344 240 0 1,029 0 45 39 0 84 Multiple, unrelated family households 45 35 20 0 100 0 15 40 0 55 Other, non-family households 25 0 30 0 55 0 0 0 0 0 Total need by 515 379 290 0 1,184 0 60 79 0 139 income Table 11—Crowding Information Data Source: 2005-2009 CHAS Consolidated Plan KENT 12 What are the most common housing problems? • Of the total households in Kent,25%of renter households have housing problems and 20% of owner households have problems • A total of 34%of all renter households and 32%of homeowners had one or more problems. • 51% of renter households between 0-30%AMI pay more than 30% of their income toward housing costs • 47% of the owner households between 50-80%AMI pay more than 30%of their income toward housing costs • 43%of renter households between 0-30%AM I experience crowding • 57% of owner households between 50-80%of AMI experience crowding Are any populations/household types more affected than others by these problems? • 87% of single family renter households experience crowding • 60% of single family owner households experience crowding • 42% of small related renter households pay more than 30% of their income toward housing costs • 35% of small related owner households pay more than 30%of their income toward housing costs Describe the characteristics and needs of Low-income individuals and families with children (especially extremely low-income) who are currently housed but are at imminent risk of either residing in shelters or becoming unsheltered 91.205(c)/91.305(c)). Also discuss the needs of formerly homeless families and individuals who are receiving rapid re-housing assistance and are nearing the termination of that assistance Low-income individuals and families with children who are currently housed are at risk of homelessness due to income,the rising costs of basics such as food, utilities, medical care and transportation. The economic recession of the past several years and the current high unemployment rate impact those at the lowest income levels more significantly than others. Minimum wage jobs that are often part-time do not have health care benefits,sick leave or other benefits such as retirement plans.The housing cost burden is generally highest for this segment of the population. Low cost or subsidized housing availability is limited and there is a wait list. Access to utility assistance programs is available only one time per year. Employment training that will provide opportunities for higherwage jobs is needed as are more jobs in sectors such as manufacturing and warehouses in order forfamilies and individuals to stabilize their living situation. If a jurisdiction provides estimates of the at-risk population(s), it should also include a description of the operational definition of the at-risk group and the methodology used to generate the estimates: N/A Specify particular housing characteristics that have been linked with instability and an increased risk of homelessness • Overcrowding • Cost Burden in excess of 30% • Substandard housing Consolidated Plan KENT 13 Discussion Disproportionately, a higher percentage of low income households have unmet, unstable or poor living conditions than the population at large.The percentage is even higher among racial and ethnic minorities. Consolidated Plan KENT 14 NA-15 Disproportionately Greater Need: Housing Problems Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction A"disproportionately greater need" exists when low income members of a racial or ethnic group experience housing problems at a greater rate (10%of more)than the income level as a whale. For example, some African and Hispanic populations have large families, but may not have the income to secure three to four bedroom-housing. In addition, affordable housing stock with several bedrooms is limited further exacerbating the challenge. Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. 0%-30% of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income,but none of the other housing problems Jurisdiction as a whole 4,380 600 155 White 2,190 395 79 Black/African American 875 70 15 Asian 290 10 25 American Indian,Alaska Native 15 0 0 Pacific Islander 70 0 0 Hispanic 880 100 25 Table 12-Disproportionally Greater Need 0-30%AMI Data Source: 2005-2009 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room,4.Cost Burden greater than 30% Consolidated Plan KENT 15 30%-50% of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whale 3,500 1,170 0 White 1,720 855 0 Black/African American 365 100 0 Asian 490 64 0 American Indian, Alaska Native 40 0 0 Pacific Islander 55 0 0 Hispanic 540 120 0 Table 13-Disproportionally Greater Need 30-50%AMI Data Source: 2005-2009 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities,3. More than one person per room,4.Cost Burden greater than 30% 50%-80%of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 2,800 3,435 0 White 1,500 2,195 0 Black/African American 320 320 0 Asian 445 275 0 American Indian, Alaska Native 0 60 0 Pacific Islander 30 0 0 Hispanic 415 485 0 Table 14-Disproportionally Greater Need 50-80%AMI Data Source: 2005-2D09 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% Consolidated Plan KENT 16 80%-100%of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 1,050 2,290 0 White 675 1,605 0 Black/African American 65 155 0 Asian 135 255 0 American Indian,Alaska Native 0 45 0 Pacific Islander 40 10 0 Hispanic 100 175 0 Table 15-Disproportionally Greater Need 80-100%AMI Data Source: 20D5-2009 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% Discussion The following points are noteworthy in summarizing data presented at the four income levels for the major racial/ethnic groups residing in the City of Kent: • While 14%of the jurisdiction as a whole in the 0-30%AMI category has a disproportionately greater housing need,49%of the racial/ethnic population has a disproportionately greater housing need • While 11%of the jurisdiction as a whole in the 30-50%AMI category has a disproportionately greater housing need,43%of the racial/ethnic population has a disproportionately greater housing need • While 9% of the jurisdiction as a whole in the 80-100%AMI category has a disproportionately greater housing need,43%of the racial/ethnic population has a disproportionately greater housing need • While 3% of the jurisdiction as a whole in the 80-100%AMI category has a disproportionately greater housing need,32% of the racial/ethnic population has a disproportionately greater housing need In summary, across all income categories,the racial/ethnic population within the City of Kent has a disproportionately greater housing need than the jurisdiction as a whale. Consolidated Plan KENT 17 NA-20 Disproportionately Greater Need: Severe Housing Problems Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction As stated previously, a "disproportionately greater need" exists when the members of a racial or ethnic group at an income level experience housing problems at a greater rate (10%of more)than the income level as a whole. The data tables below look at severe housing problems. Severe housing problems include homes that have one or more of the following disadvantages: (1) do not have complete kitchen facilities; (2) lack complete plumbing facilities; (3) household includes more than 1.5 persons per room; or (4) household pays more than 30% of its income for housing costs. These problems are indicators of poverty and disadvantage. For example, if a household does not have complete kitchen facilities,the family cannot cook a nutritious meal or may use an unsafe stove. Refugees who previously lived in refugee camps who lack plumbing facilities may put their lives at risk by using charcoal indoors. Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. 0%-30% of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income,but none of the other housing problems Jurisdiction as a whole 3,705 1,270 155 White 1,770 815 79 Black/African American 750 200 15 Asian 260 35 25 American Indian,Alaska Native 15 0 0 Pacific Islander 70 0 0 Hispanic 790 190 1 25 Table 16—Severe Housing Problems D-30%AM] Data Source: 2005-2009 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities,3. More than 1.5 persons per room,4.Cost Burden over 50% Consolidated Plan KENT 18 30%-50%of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 1,330 3,335 0 White 525 2,050 0 Black/African American 105 360 0 Asian 325 230 0 American Indian, Alaska Native 0 40 0 Pacific Islander 40 15 0 Hispanic 205 455 0 Table 17—Severe Housing Problems 30-50%AMI Data Source: 2005-2009 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities,2. Lacks complete plumbing facilities,3. More than 1.5 persons per room,4.Cost Burden over 50% 50%-80%of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 1,040 5,195 0 White 385 3,320 0 Black/African American 120 520 0 Asian 255 465 0 American Indian,Alaska Native 0 60 0 Pacific Islander 30 0 0 Hispanic 1 225 675 0 Table 18—Severe Housing Problems 50-80%AMI Data Source: 2005-2009 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities,3. More than 1.5 persons per room,4.Cost Burden over 50% Consolidated Plan KENT 19 80%-100%of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 305 3,035 0 White 175 2,105 0 Black/African American 4 210 0 Asian 15 380 0 American Indian,Alaska Native 0 45 0 Pacific Islander 40 10 0 Hispanic 45 235 1 0 Table 19—Severe Housing Problems 80-100%AMI Data Source: 2005-2009 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities,2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room,4.Cost Burden over 50% Discussion • While 12%of the jurisdiction as a whole in the 0-30%AMI category has a disproportionately greater severe housing need, 51%of the racial/ethnic population has a disproportionately greater housing need • While 4%of the jurisdiction as a whole in the 30-50%AMI category has a disproportionately greater severe housing need, 51%of the racial/ethnic population has a disproportionately greater housing need • While 3%of the jurisdiction as a whole in the 50-80%AMI category has a disproportionately greater severe housing need, 61% of the racial/ethnic population has a disproportionately greater housing need • While 1%of the jurisdiction as a whole in the 80-100%AMI category has a disproportionately greater severe housing need, 34% of the racial/ethnic population has a disproportionately greater housing need In summary, over half of the racial/ethnic population across all income categories except the highest AMI, has a disproportionately greater housing need than the jurisdiction as a whole. Consolidated Plan KENT 20 NA-25 Disproportionately Greater Need: Housing Cost Burdens Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction It is well established by affordable housing researchers that housing costs should not exceed 30%of annual household income.[1] Housing costs include rent or mortgage payment, utilities, insurance, and property taxes. A household has a housing cost burden if it pays more than 30 percent of its income on housing costs. When this occurs,families do not have enough income left overto pay for food, transportation, healthcare, education expenses, household maintenance, etc. This leads to the culture of"living from paycheck to paycheck' or living beyond economic means. Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. [1]Schwartz, Mary and Ellen Wilson. Who Can Afford to Live in a Home:A look at Data from the 2006 American Community Survey, U.S. Census Bureau. Housing Cost Burden Housing Cost Burden <=30% 30-50% >50% No/negative income(not computed) Jurisdiction as a whole 19,550 7,110 5,205 165 White 13,585 4,155 2,435 84 Black/African American 1,490 750 885 15 Asian 1,765 825 745 25 American Indian, Alaska Native 160 95 15 0 Pacific Islander 130 50 95 0 Hispanic 1,945 880 875 25 Table 20—Greater Need:Housing Cost Burdens AMI Data Source: 2005-2009 CHAS Discussion • A significant percentage of the jurisdiction as a whole in the 0-30%AMI category (61%) pays more than 30%of its income for housing costs;therefore,this is a formidable problem for Kent residents • While 22% of the jurisdiction as a whole in the 30-50%AMI category has a disproportionately greater severe housing need, 37%of the racial/ethnic population has a disproportionately greater cost burden • While 16% of the jurisdiction as a whole with income greaterthan 50%AMI has a disproportionately greater cost burden, 50%of the racial/ethnic population has a disproportionately greater cost burden In summary, a large percentage of Kent households are over extended on the amount they pay for housing costs. The weak economy, lack of livable wage jobs, reduced funding from the public sector, decreased resources and a growing low-income population lessens the probability of individuals and Consolidated Plan KENT 21 families meeting their daily basic needs.The need to prioritize whether to pay for shelter, food or healthcare can lead to eviction,foreclosures and homelessness. I Consolidated Plan KENT 22 NA-30 Disproportionately Greater Need: Discussion Income categories in which a racial or ethnic group has disproportionately greater need When analyzing need between the jurisdiction as a whole and the racial/ethnic populations,the City chooses to view its racial/ethnic populations collectively rather than individually. Income categories in which a racial or ethnic group has disproportionately greater need are as follows: Housing Problems • Racial/ethnic populations have a disproportionately greater need across all income categories Severe Housing Problems • Racial/ethnic populations have a disproportionately greater need across all income categories Housing Cost Burdens • Racial/ethnic populations have a disproportionately greater need in the 0-30%,30-50%, and greater than 50% income categories Needs not previously identified It is noteworthy that 61%of Kent residents who receive 0-30%AM[ pay more than 30%of their annual income toward housing costs. This means that family budgets are stretched to the limit and people are struggling to maintain housing. Living wage jobs are critical if this income group is to break out of the cycle of poverty and become less dependent on government subsidies. Are any of those racial or ethnic groups located in specific areas or neighborhoods in your community? A significant number of racial/ethnic groups are located on the East Hill,West Hill and Panther Lake areas of the City. Consolidated Plan KENT 23 NA-35 Public Housing Introduction King County Housing Authority (KCHA) is responsible for public housing and Section 8 vouchers in most of King County, excluding Seattle and Renton which have their own local housing authorities. KCHA properties located in Kent include three large family project based complexes (Birch Creek, Cascade and Valli Kee), and a senior housing project(Harrison House). In total, KCHA manages almost 3,500 units of housing, including 546 public housing units in Kent.Section 8 Housing Choice Vouchers are provided to another 1,321 low/moderate- income households in the City[l]. KCHA gives preference for housing to families with children, seniors or disabled persons. The public housing units are in good condition.The latest KCHA physical condition surveys of three of the four individual properties reflect this. Each of the projects was rated in the range of 92-95 paints in the HUD rating system (between 90-100 points fall within "standard 1"—the highest level in the rating system).Several have been upgraded.The fourth project, Birch Creek(formerly Springwood Apartments), recently received a major rehabilitation and upgrade. In the process,the number of public housing units decreased to 262 units (60 units were lost). Additional improvements are taking place at Valli Kee project which will result in a fully compliant Section 504 project with handicapped accessible units. In addition,the reconstruction will improve the community facility. KCHA maintains a wait list for public housing units it manages. In 2010,the wait list included a total of 7,700 applicants. Applicants may indicate either their priority for one ortwo specific developments or for one or two regions containing public housing units. In 2012,there were 1,459 Kent households on the countywide application wait list. Of those, 732 indicated a preference for housing in the Southeast region of the County. A total of 5,145 households on the countywide wait list indicated that Southeast region housing developments were their first choice, and 1,372 indicated their preference as one or more of the public housing developments located in Kent. KCHA estimates that there is a 3-5 year wait for most of their units. [i]KCHA data base for addresses of Section 8 Vouchers located in one of the three primary zip codes in the City(98030, 98031 and 98032). Totals in Use Program Type - Certificate Mod- Public Rehab Housing Total Project Tenant Special Purpose Voucher -based -based Veterans Family Disabled Affairs unification Supportive Program Housing #of units vouchers in use 0 0 2,412 1 10,133 1 979 1 9,153 0 0 0 *includes Non-Elderly Disabled,Mainstream One-Year,Mainstream Five_year,and Nursing Home Transition Table 21-Public Housing by Program Type Data Source: PIC(PIH Information Center) Consolidated Plan KENT 24 Characteristics of Residents Program Type Certificate Mod- Public Rehab Housing Total Project Tenant Special Purpose Voucher -based -based Veterans Family Disabled Affairs Unification *. Supportive Program Housing Average Annual Income 0 0 15,093 13,010 12,859 13,026 0 0 0 Average length of stay 0 0 7 5 1 5 0 0 0 Average Household size 0 0 2 2 2 2 0 0 0 # Homeless at admission 0 0 0 1 0 1 0 0 0 #of Elderly Program Participants (>62) 0 0 1,021 1,841 180 1,661 0 0 0 #of Disabled Families 0 0 648 3,531 176 3,354 0 0 0 #of Families requesting accessibility features 0 0 2,412 10,133 979 9,153 0 0 0 #of HIV/AIDS program participants 0 0 0 0 0 0 0 0 0 #of DV victims 0 0 0 0 0 0 0 0 0 *includes Non-Elderly Disabled,Mainstream One-Year,Mainstream Five_year,and Nursing Home Transition Table 22—Characteristics of Public Housing Residents by Program Type Data Source: PIC(PIH Information Center) Consolidated Plan KENT 25 Race of Residents Program Type Race Certificate Mod- Public Rehab Housing Total Project Tenant Special Purpose Voucher -based -based Veterans Family Disabled Affairs Unification Supportive Program Housing White 0 0 1,485 5,222 535 4,687 0 0 0 Black/African American 0 0 531 3,866 251 3,614 0 0 0 Asian 0 0 337 629 161 468 0 0 0 American Indian/Alaska Native 0 0 38 181 16 165 0 0 0 Pacific Islander 0 0 21 222 16 206 0 0 0 Other 0 0 1 0 13 0 13 0 0 0 *includes Non-Elderly Disabled,Mainstream One-Year, Mainstream Five—year,and Nursing Home Transition Table 23—Race of Public Housing Residents by Program Type Data Source: PIC(PIH Information Center( Ethnicity of Residents Program Type Race Certificate Mod- Public Rehab Housing Total Project Tenant Special Purpose Voucher -based -based Veterans Family Disabled Affairs Unification Supportive Program Housing Hispanic 0 0 102 522 81 441 0 0 0 Not Hispanic 0 0 2,310 9,598 898 1 8,699 0 0 0 *includes Non-Elderly Disabled,Mainstream One-Year,Mainstream Five_year,and Nursing Home Transition Table 24—Ethnicity of Public Housing Residents by Program Type Data Source: PIC(PIH Information Center) Consolidated Plan KENT 26 Section 504 Needs Assessment Needs of public housing tenants and applicants on the waiting list for accessible units [To be added] Most immediate needs of residents of Public Housing and Housing Choice voucher holders A total of 1,459 Kent residents are currently on the King County Housing waiting list. A total of 7,700 applicants in King County were on the waiting list in 2010. KCHA estimates that there is a 3-5 year wait for most of their units. KCHA also manages the HUD Section 8 Housing Choice Voucher Program that provide scattered site rental assistance to qualified low/moderate-income households. The tenant pays 30% of their income for housing costs and the federal subsidy pays the landlord the balance of the rental cost up to the established Fair Market Rents.There are currently a total of 1,321 households in Kent being assisted with vouchers. Thirty-seven percent of the vouchers in Kent are occupied by households with a disabled person, 17% are elderly and another 9% include a person who is both elderly and disabled. One-third of households with vouchers are single (of all ages) and 18% are being used for large households (households with five or more persons). Last year, KCHA opened the Section 8 Voucher Program for new applications.Approximately 24,000 households applied for housing, 1,969 were from households with Kent addresses. Of these applicants, 34%were from households with elderly and/or disabled persons and 15%were households containing five or more persons.The process closed in June 2011, at which time KCHA randomly selected 2,500 applications to be placed on an active wait list.Two hundred-eighty Kent applicants were selected for this short list. The immediate needs of residents of public housing and Section 8 tenant-based rental assistance include: • Childcare assistance • Job readiness training and employment assistance • Living wage jobs • ESL classes • After-school programs • Homework assistance • Utility assistance • Micro-enterprise assistance How do these needs compare to the housing needs of the population at large The population at large, especially those who make 30-80% of AMI, has similar needs. Consolidated Plan KENT 27 NA-40 Homeless Needs Assessment Introduction The projection of how many people are experiencing homelessness each year and/or becoming homeless in the coming year is not available. The most recent turn away rate forfamilies requesting shelter is 14:1.The local school district and DSHS reports an increasing number of families self-reporting as homeless.The point in time count is conducted in January as required by HUD yet this is the time of year when it is less likely to find homeless on the streets as they find places to take shelter out of the elements.The shelter they find is not always in facilities participating in the count. Most mainstream shelters that participate in the count are filled to capacity on a consistent basis. Availability of beds at family shelters in Kent or South King County is very limited. Homeless families in South King County often refuse to go to Seattle for shelter. Many families couch surf or sleep in their cars. Homeless Needs Assessment Population Estimate the#of Estimate the Estimate Estimate the Estimate the persons experiencing # the# #exiting #of days homelessness on a experiencing becoming homelessness persons given night homelessness homeless each year experience each year each year homelessness Sheltered Unsheltered Persons in Households with Adult(s) and Child(ren) 213 0 0 0 0 0 Persons in Households with Only Children 829 0 0 0 0 0 Persons in Households with Only Adults 2,761 2,594 0 0 0 0 Chronically Homeless Individuals 0 0 0 0 0 0 Chronically Homeless Families 0 0 0 0 0 0 Veterans 397 0 0 0 0 0 Unaccompanied Child 29 7 0 0 0 0 Persons with HIV 144 0 0 0 0 0 Table 25-Homeless Needs Assessment Data Source Comments: Consolidated Plan KENT 28 Population includes Rural none Homeless: Jurisdiction's Rural Homeless Population For persons in rural areas who are homeless or at risk of homelessness, describe the nature and extent of unsheltered and sheltered homelessness with the jurisdiction If data is not available for the categories "number of persons becoming and exiting homelessness each year," and "number of days that persons experience homelessness," describe these categories for each homeless population type (including chronically homeless individuals and families, families with children,veterans and their families, and unaccompanied youth): Consolidated Plan KENT 29 Nature and Extent of Homelessness by Racial and Ethnic Group This data is unavailable.There is data submitted by Safe Harbors in their Annual Homeless Assessment Report that looks at the percentage of homeless by racial and ethnic group in shelters,transitional housing and permanent supportive housing. While that provides a snapshot of the demographics it does not account for street homeless those using shelters not participating in HMIS or couch surfing. Nature and Extent of Unsheltered and Sheltered Homelessness, including Rural Homelessness It is estimated that 3,000 adult-only households are sheltered in King County on any given night and that 2,594 adult-only households are unsheltered. Sufficient data for Kent is unavailabel-shelters are located throughout King County and families and individuals could be staying in any of them. Kent is not considered a rural area. Discussion Consolidated Plan KENT 30 NA-45 Non-Homeless Special Needs Assessment Introduction Housing and Supportive Service Needs and Determination This section will discuss the following special needs populations: • Elderly • Frail elderly • Refugees and Immigrants (new racial/ethnic populations) • Persons with mental, physical and/or developmental disabilities • Persons with substance abuse addiction • Persons with HIV/AIDS and theirfamilies • Victims of interpersonal family violence The discussion will include the housing needs of these populations. Special needs populations are often at risk of homelessness due to limited income, lack of supportive services, isolation, vulnerability to financial scams, language barriers, limited linguistically/culturally responsive services and resources,etc. [1]DeNavas-Walt, C., B. Proctor,and J. Smith. U.S. Census Bureau. Current Population Reports, P60-239, Income, Poverty, and Health Insurance Coverage in the United States: 2010. Washington:Government Printing Office, 2011. Characteristics of Special Needs Populations Seniors and Frail Elderly-According to the 2010 Census 8,131 (9%)of Kent residents are over 65 years old and 1,108 (1%)of the population was 85 years or older. Mosby's Medical Dictionary defines frail elderly as "older persons (usually above 85 years of age)who have multiple physical or mental disabilities that may interfere with the ability to perform activities of daily independent living." The frail elderly generally are unable to function independently without the assistance of caregivers. As elderly persons begin to lose their mobility, become more dependent on family and the community, and become increasingly isolated as they lase their social network,the need for assistance grows. Disabilities- Persons with disabilities are at a disadvantage to live productive, safe and healthy lives due to a scarcity of health care, accessible facilities, affordable housing and supportive services. When disability and poverty confront a family or individual,their ability to cope is severely compromised. One of the major issues facing disabled persons is the inability to compete for living wage jobs. Mental Illness-Mental illness includes a range of individual coping issues which not only affect the individual but also significantly impact the family and community support systems. Untreated mental illness affects the community care system and can lead to hospitalizations, incarceration,and homelessness. It also affects family members and is a major risk factorfor children living with a family memberwith mental illness. The 2011 King County Mental Health Quarterly Report Card indicated that 35,339 individuals in the County received outpatient services in 2011, up 7%from 2009. One-third of King County's adult non- institutionalized population had a diagnosable mental condition or an episode with substance abuse each year. The National Alliance on Mental Illness states that almost 10%of the South King population Consolidated Plan KENT 31 has a mental disorder which is serious enough to interfere with normal living activities. A recent report by the Surgeon General stated that up to one in five children has a diagnosable mental illness, and 5%to 9% have a mental illness which causes "severe functional impairment." Developmental Disabilities-The 2010-2013 King County Plan for Developmental Disabilities reports that 4,008 persons in South King County were enrolled in the County Developmental Disabilities Program as of December 31, 2009. Persons with developmental disabilities require support systems so that they can operate with maximum independence within the restrictions of their disability. Substance Abuse - Persons with mental illness often have co-occurring illnesses,with chronic substance abuse being the most common as many choose to "self-medicate"to ease their mental issues.The countywide waiting list for obtaining a common drug-addiction treatment (methadone) has grown from 59 people in 2009 to 500 in June 2011. Domestic Violence- Domestic violence is the pattern of intentional, abusive behavior that one person in an intimate relationship uses over another to gain power or control. One in every four women is likely to experience domestic violence in her lifetime. However, studies have estimated that 38% of victims never report abuse to anyone and only 15%of those abused report it to law enforcement. For this reason,the extent of domestic violence is considered highly understated. Housing and Supportive Service Needs and Determination Seniors and Frail Elderly Housing costs can be a major hurdle for the elderly, and particularly those with limited assets. A cost of $4,000 to$5,000 per month for a retirement apartment with meal service is considered the norm.As reported in the Housing Needs section, Kent has several senior housing developments which provide housing at affordable rents. However, as the number of seniors grows, additional housing and services will be required. The housing industry has been changing in response to the evolving needs of this population.As the need for added care grows (e.g., assisted living services, etc.), senior care agencies are rapidly adding to the inventory of facilities with more intensive services. Retirement homes that already exist are simply adding incremental "assisted living" services in-place as necessary so that aging seniors may remain in their homes. Frail seniors may require nursing care. Each change in level of service generally means increased costs to the seniors.As a result of the recent recession and its impact on the investments of retired individuals, many retired individuals and couples watched their savings disappear, requiring them to seek more services from government sources to meet their needs. The following five goals have been established in the Seattle-King County Area Plan on Aging:[1] • Improve health care quality for older adults and adults with disabilities • Address basic needs • Improve health and well being • Increase independence for frail older persons and adults with disabilities. • Promote aging readiness Consolidated Plan KENT 32 Persons with Disabilities and Special Needs In general, major needs of persons with disabilities and Special Needs include living wage jobs,job readiness programs, affordable housing, sufficient health care, and adequate transportation. [1]Aging and Disabilities Services(ADS). (2011). Area Plan on Aging—Seattle/King County Washington 2012-1015(draft). Public Size and Characteristics of Population with HIV/AIDS There were 6,852 persons living in King County in 2011 who reported living with HIV/AIDS. Persons with HIV/AIDS require more intensive services as their disease progresses.[1]There are a number of HIV/AIDS programs in King County to which agencies in Kent refer persons in need of assistance. These include the Seattle-King County Public Health Department, HIV/AIDS Programs, and the DSHS Community Service Office in Kent.The Teen Clinics in Renton and Auburn offer STD and HIV testing for teens and are accessible by bus. Public Size and Characteristics of Population with HIV/AIDS The most recent data regarding People Living with HIV or AIDS (PLWHA) is current through December 31, 2011. Data indicate[1]: • 11,216 PLWHA reside in Washington State, with 6,935 residing in King County • 90% of PLWHA in King County are males; men having sex with men (MSM) make up 77% 10% of PLWA in King County were exposed to HIV through heterosexual contact • 16% of PLWA in King County were foreign-born • 41% in King County were diagnosed with HIV between 30-39 years old • 39% of PLWA in King County were 40-49 years old [1]Washington State/Seattle-King County HIV/AIDS Epidemiology Report, Public Health Seattle & King County,Washington State Department of Health, December 2011, 79th Edition. [1]Seattle-King County Public Health. (August 2011). HIV/AIDS Surveillance Report. Discussion People with special needs are increasing in the City of Kent as baby boomers age into seniors; a growing number of refugees are settled in the area or come to Kent as secondary migrants; economic stressors push people into homelessness and substance abuse; and resources dry up for people to turn for assistance when they experience interpersonal violence. The City continues to look for creative ways to join with its partners to respond to people with special needs. Consolidated Plan KENT 33 NA-50 Non-Housing Community Development Needs Public Facilities The City of Kent has several key public facilities,owned by nonprofit organizations,that are located within the city. These include, but are not necessarily limited to,the following: • Alliance Center • Catholic Community Services • Domestic Abuse Women's Network(DAWN) • Dynamic Partners • Health Point • Kent Youth and Family Services-Administrative Facility and Watson Manor Transitional Housing • King County Housing Authority Buildings • Mercy Housing • Pediatric Interim Care Center • YWCA-Anita Vista Transitional Housing The City may use CDBG capital funds for public facility improvements and infrastructure updates. This will be determined on a case-by-case basis. The City needs additional space in neighborhoods to provide recreational and afterschool activities to improve accessibility to low income families and individuals. The City is currently working to improve connectivity in neighborhoods so residents can bike orwalk to schools and parks. The City of Kent and South King County need a facility to co-house human services organizations that serve ethnic/racial populations or new residents. New residents are broadly defined as anyone born outside of the United States who moved to the United States as a refugee or immigrant and speaks English as a Second Language, is learningto speak E5L,or is non-English Proficient. Need Determination The City of Kent's Parks and Open Space Plan adopted in 2010 used public input, demographic data and usage data to set the goals and policies. The need for an ethnic based facility was determined through the Preserving and Strengthening Ethnic- Based Community Organizations Capacity Assessment interviews, discussions between human services staff and community leaders, meetings between the Mayor's Office and community leaders, and feedback from Kent Cultural Diversity Initiative Group participants. The City is interested in participating in determining a response to this need. Public Improvements The City does not anticipate using CDBG funds for public improvements; public improvement needs are supported by other City funds. Need Determination Consolidated Plan KENT 34 Public Services The City of Kent has been impacted by the poor economy of the last several years. Agencies providing public services in the city have had funding cuts at all levels including federal,state and county. Additionally the sharp increase in the number of residents living in poverty or with low and moderate incomes has increased the demand for services particularly those addressing basic needs.The City anticipates using the full 15%of its CDBG allocation to support public services programs over the five- year Consolidated Plan period. Need Determination The public services needs were determined using demographic information, needs assessments, unemployment rates,welfare case loads and public input.The determination to use up to the full federally allowed amount of CDBG funds for public services projects was determined in consultation with nonprofit organizations,stakeholders and community leaders. The City also arrived at this decision by considering comments received through the Citizen Participation Survey, at the public hearing, and other written comments. Consolidated Plan KENT 35 Housing Market Analysis MA-05 Overview Housing Market Analysis Overview: Economy Beginning in August 2008,the King County unemployment rate was a modest 4.7% but the rate increased for seven consecutive months as the recession took hold. In spring 2009, it began to level off in the 8% range before drifting up and finally peaking at 9.6% in January 2010. Unemployment remained above 9% until December 2010.10 to 7.1% in 2011. Unemployment decreased from 8.6% in 2010 to 7.1% in 2011. According to Forecasechart.com,the unemployment rate is projected to be 8% in August 2013. Rental Market The average rent for a two-bedroom apartment in the Seattle-Bellevue area was $1,176 in 2011 and $1,098 in 2012. The apartment vacancy rate in King County was 4.1% in March 2012,down from 6.1% in 2010. If unemployment increases and incomes do not keep up with the cost of living,the demand on the rental market will continue to rise as people will not be able to affordable to purchase houses. Home Values A major impact of the recent recession has been the impact of falling home values on owners. Median prices for homes in Kent have fallen from a high of$208,328 in early 2008 to as low as$195,000 in February 2012 before making a modest rise to$196,600 by April. However, between May 2011 and April 2012, home values decreased by 8.3%. The implication of these huge drops is that homes purchased with high leverage just a few years ago, now have values less than the mortgage debt and are ripe for foreclosure. In February 2012, 33% of King County homeowners owed mortgages greater than the value of their home. In Kent, the "negative equity' reached over 50%of homeowners, according to the Zillow Real Estate Analysis: Negative Equity Repprt-Second Quarter 2012. The Housing Market Analysis will coverthe following points: • Significant characteristics of the City's housing market in general, including the supply, demand, and condition and cost of housing; • Housing stock available to serve persons with disabilities and other special needs; • Condition and needs of public and assisted housing; • Brief inventory of facilities, housing,and services that meet the needs of homeless persons; • Regulatory barriers to affordable housing; and • Significant characteristics of the City's economy. Consolidated Plan KENT 36 MA-10 Number of Housing Units Introduction As of the 2010 census,there were 36,424 housing units in Kent. Half were single family,the majority of which were detached single family. The share of units in large multifamily complexes fell to 30%and the percent of mobile homes in relation to total units in 2010 was half that in 2000. Since data provided in this section relies on the 2010 census and the 2006-2010 American Community Survey for much of the discussion, it is important to note the significant change attributable to the Panther Lake Annexation,which occurred afterthe 2010 census. Over 9,000 housing units were added to Kent in that annexation. This raised the total units to 45,644—25% more than tallied by the 2010 census. About half of all Kent households lived in housing they were buying or owned. This is low compared to King County (59%owner-occupied) and Washington State(64%owner-occupied).Tenure has undoubtedly been influenced in many ways by declining housing prices and foreclosures in the last few years. For example, a number of owners attempting unsuccessfully to sell their homes opted to rent them out temporarily. Tenure varied by type of household, as is shown in Table 27. Fifty-seven percent of family households owned or were buying, compared with 39%of non-family households. Tenure also varied by the race and ethnicity of the householder.Just 30%of Hispanic householders lived in housing they owned or were buying.This compares to 35% in King County and 43% in the State of Washington. All rental properties by number of units Property Type Number % 1-unit detached structure 32,023 6296 1-unit,attached structure 2,196 4% 2-4 units 2,195 4% 5-20 units 9,118 18% More than 20 units 5,154 10% Mobile Home, boat, RV,van, etc 1,063 2% Total 51,749 1000/0 Table 26—Rental Properties by Unit Number Data Source: 2005-2009 ACS Data Unit Size by Tenure Owners Renters Number % Number No bedroom 36 0% 456 3% 1 bedroom 338 2% 4,877 31% 2 bedrooms 2,734 17% 7,092 44% 3 bedrooms 12,962 81% 3,528 22% Total 16 070 100% I5 953 1000/ Table 27—Unit Size by Tenure Data Source: 2005-2009 ACS Data Number and Targeting of Units Consolidated Plan KENT 37 The City targets assistance to low/moderate-income owner-occupied homes by offering a variety of home repair services to single family homes, mobile homes and condominiums through its CDBG-funded Home Repair Program. Grants of up to$5,000 are available for repairs aimed at helping to maintain the health and safety of occupants, preserve the dwelling and/or conserve energy by reducing heating costs through weatherization. Qualified mobile homes are limited to those which are 1976 or newer with HUD Certification,which have not been given prior repairs through the program and are occupied by a senior and/or disabled person. Priority is given to income-eligible seniors or householders with a disability. Although the majority of repairs on Kent homes are minor in nature,a small number of homes receive major repairs which can include roof replacement, heating, and electrical or plumbing improvements. A total of 318 households received home repair assistance from 2008-2011, and the City estimates that it will serve approximately 400 households overthe next five years. King County also provides grant and loan assistance to repair homes through its Home Repair Program (using HUD HOME funds)for low-income homeowners and renters. Loans of up to$25,000 are available to pay for major home repairs. Grants range up to $3,000 to homeowners for resolution of urgent or life-threatening problems and for up to$5,000 for emergency repairs of mobile homes. Grants of up to $5,000 are also available to renters to make units accessible. In addition to the assistance provided through the Home Repair Program,the City provides Housing Stability Grants through its CDBG-Program. Grants are provided to prevent eviction,which can lead to homelessness. In addition to providing funds to a larger organization,the City also funds an ethnic- based community organization that specializes in providing linguistically and culturally responsive assistance to refugees and immigrants. Finally, a broad range of housing affordable to low/moderate-income residents is available through the King County Housing Authority and nonprofit agencies. These developments,along with rental assistance vouchers were made possible by federal and state housing programs and local funding efforts. Almost 3,000 subsidized units of housing are provided to low/moderate-income residents through the King County Housing Authority and nonprofit agencies (546 units through conventional low rent public housing; 2,342 acquired with bond/tax credit financing through Washington State Housing Finance Commission (WSHFC) in partnership with KCHA; and 107 through project-based Section 8 and other Partnerships). The projects provide a range of unit sizes; although there is a limited supply of units with more than three bedrooms (only three projects offer a total of 71 units with more than 3 bedrooms). Over one-third offer housing to seniors and disabled persons. Units Expected to be lost from Inventory As the previous table describing"Subsidized Housing Resources in Kent" shows, other federal and state programs have generated subsidized housing units for families and individuals in Kent over the years. These developments containing 2,449 units are largely owned and/or operated by nonprofit organizations and agencies, including KCHA. WSHFC has several programs that subsidize the construction or rehabilitation process to develop new affordable housing for seniors and families.The primary programs are the: • Federal Law Income Tax Credit Program for owners and investors proposing low-and moderate- income affordable rental housing through new construction or rehabilitation • Multi-family and Non-profit Housing Bond Program,which provides bond financing for the development of affordable I w-and moderate-income rental housing Consolidated Plan KENT 38 There is a great potential for loss of many of these projects (which were subsidized by HUD or the WSHFC)as a community resource providing housing affordable to low-and moderate-income households. Many are nearing the end of the term of their contract. At that time,the housing owner can choose to leave the program and convert to market rate housing, posing a major problem for the tenants.The HUD Preservation Program is designed to preserve the subsidy in those developments. While KCHA has acquired several projects in the County through the HUD program, none are in Kent. In fact,several Kent developments have lost their subsidies in recent years, including the 74-unit Summit Apartments,the 32-unit Benson Village, and in 2010,the 60 family units at James Street Crossing. One major acquisition/rehabilitation taking place will result in preserving low income subsidies, although it will result in the net loss of 14 units.The Tri-Court Senior Apartments proposal involves the acquisition of 393 units currently known as Park Court Apartments, Meeker Court Apartments and Green River Court Apartments.The units have had a history of high vacancies.When acquired and moderately rehabilitated, 370 affordable housing units will remain along with nine "common area" units. The community facility areas of the complexes will receive significant enhancements. Also in place will be a new financial arrangement extending the life of subsidies. A minor change will affect the Campus Court II project which will be removed from the public housing unit roles later this year and converted to Project-based Section 8 assistance. Transit-oriented development along Pacific Highway should result in redevelopment of the corridor. Several properties currently zoned for mobile homes may be sold to developers. Several of these parks have substandard housing and one is only for recreational vehicles. The static economy has resulted in fewer homes being sold and an increase in reinvestment in owner-occupied properties,thereby stabilizing the housing market. Does the availability of housing units meet the needs of the population? Although the current availability of housing units meets the needs of the Kent population, this will change overtime due to an increase in population and demographic changes, especially an anticipated increase in the number of seniors. However, based on the poverty rate and the percentage of households with housing problems, Kent residents need additional affordable units. Need for Specific Types of Housing As stated previously,the City needs affordable housing. (Affordable housing is defined by the City Comprehensive Plan as "adequate, appropriate shelter, costing no more,with utilities,than 30%of the household's gross monthly income.") More specifically, what is needed is: • Preservation of affordable housing • Expansion of subsidized rental vouchers • Additional special needs housing located in Kent to serve existing residents' needs • Additional affordable senior housing, including housing with assisted living services,to meet the needs of a rapidly growing population of persons over 65 years old • Construction or acquisition of a limited number of subsidized units for large families Discussion Consolidated Plan KENT 39 MA-15 Cost of Housing Introduction Kent remains attractive to people looking for affordable housing in King County.The median value that Kent owner-occupants assigned to their units in the American Community Survey(2006-2010) was $303,100,which was 74% of the median for King County.The value was just slightly(6%) higher than the median value assigned by owner-occupants in Washington State.Selected owner costs shown in Table 12 include mortgage,tax, insurance, condo fees and utilities. Gross rent includes utilities,whether paid by the tenant or by the landlord. Cost of Housing Based Year: Most Recent Year: %Change 2000 2009 Median Home Value 168,100 295,800 76% Median Contract Rent 655 787 20% Table 28—Cost of Housing Data Source: 2005-2009 ACS Data Rent Paid Number % Less than$500 2,194 13.8% $500-999 10,712 67.2% $1,000-1,499 2,651 16.6% $1,500-1,999 247 1.6% $2,000 or more 149 0.9% Total 15 953 100.00/0 Table 29-Rent Paid Data Source: 2005-2009 ACS Data Housing Affordability %Units affordable to Households Renter Owner earning 30% HAMFI No Data No Data 50% HAMFI No Data No Data 80% HAMFI No Data No Data 100% HAMFI No Data No Data Total O 0 Table 30—Housing Affordability Data Source Comments: Monthly Rent Monthly Rent($) Efficiency(no 1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom bedroom) Fair Market Rent 0 1 0 0 0 0 High HOME Rent 0 1 01 0 0 0 Low HOME Rent 0 1 0 1 0 0 0 Table 31—Monthly Rent Data Source Comments: Consolidated Plan KENT 40 Availability of Sufficient Housing The availability of affordable housing is insufficient. Obviously,this presents a greater impact on lower- income households. For example, a four-person household earning 30%of AMI (or$2,200 a month) would need at least a two-bedroom apartment.That household could "afford" $660 a month for rent and utilities. Yet, HUD estimates that fair market rent is$1,098. Finding suitable units, appropriately priced and located is a challenge for most households. For lower-income households,the task is much more difficult and the likelihood of success more remote. Expected Change of Housing Affordability Average rents have not fluctuated as dramatically as home prices, although rent actually decreased in 2012.The difficult single family housing market and stagnated construction of new units (both single family and multifamily) are among the factors in maintaining rent levels. According to the survey,Washington Center for Real Estate Research, Apartment Market Survey,the apartment vacancy rate in March 2012 in King County was 4.1%, down from 6.0% in 2010. Washington State also had a lowervacancy rate in 2012 (4.5%)than in 2010 (6.1%).The U.S. Department of Housing and Urban Development(HUD)establishes income limits,fair market rents and utility allowances which are used to determine eligibility for programs and subsidy levels.These are adjusted annually based on an analysis of current income and costs by region. If the economy continues to decline, housing, especially rental housing,will become less affordable. Home ownership will be more difficult due to unemployment, underemployment, and employers choosing not to provide cost of living increases to workers.This could lead to more demand for rental housing than the market can supply,thereby causing an increase in rental costs. Rent Comparison CDBG funds can not be used to produce housing. Preservation or rehabilitation activities are limited to the City's minor home repair program. Discussion Consolidated Plan KENT 41 MA-20 Condition of Housing Introduction Housing in Kent is relatively new.The 2006-2010 American Community Survey estimated that 60%of units in Kent were built after 1979 and just 3%were built before 1940. In comparison,42%of units in King County were built after 1979 and 13%were built before 1940. Age of housing is often an indication of condition, especially where older homes and apartments have not been adequately maintained. An effective strategy for preserving older units is to provide timely maintenance. The City invests in this service through its Home Repair Program. Definitions The City adopted the 1997 Uniform Housing Code and defines "standard" and"substandard housing' as: "Standard housing" is any housingthat complies with the 1997 Uniform Housing Code. "Substandard housing" is:Any unit, guest room or suite of rooms, or the premises on which the some is located, in which there exists any of the conditions(defined in detail in the UHQ that endanger the life, limb, health, property, safety or welfare of the public or the occupants shall be deemed to be substandard. Condition of Units Condition of Units Owner-Occupied Renter-Occupied Number % Number % With one selected Condition 5,194 32% 7,064 44% With two selected Conditions 139 1% 809 5% With three selected Conditions 17 0% 8 0% With four selected Conditions 0 0% 0 0% No selected Conditions 10,720 67% 8,072 51% Tat./ 16,070 100"/u 15 953 1000/0 Table 32-Condition of Units Data Source: 2005-2009 ACS Data Year Unit Built Year Unit Built Owner-Occupied Renter-Occupied Number % Number % 2000 or later 2,273 14% 1,023 6% 1980-1999 7,319 46% 8,706 55% 1950-1979 5,580 35% 5,435 34% Before 1950 898 6% 789 5% Total 16,070 101% 15,953 1000/0 Table 33—Year Unit Built Data Source: 2005-2009 CHAS I Risk of Lead-Based Paint Hazard Risk of Lead-Based Paint Hazard Owner-Occupied Renter-Occupied Number % Number % Total Number of Units Built Before 1980 6,478 40% 6,224 39% Housing Units build before 1980 with children present 2,234 14% 814 Table 34—Risk of Lead-Based Paint Data Source: 20OS-2009 CHAS Consolidated Plan KENT 42 Vacant Units Suitable for Not Suitable for Total Rehabilitation Rehabilitation Vacant Units 0 0 0 Abandoned Vacant Units 0 0 0 REO Properties 0 0 0 Abandoned REO Properties 0 0 0 Table 35-Vacant Units Data Source Comments: Need for Owner and Rental Rehabilitation Over half(60%)of Kent homes were built after 1979;therefore, Kent homes are relatively new and in good to fair condition. Low/moderate-income homeowners may apply to the Home Repair Program for home repair assistance. Estimated Number of Housing Units Occupied by Low or Moderate Income Families with LBP Hazards The baseline used for the number of units that contain lead-based paint hazards is the number of units built before 1980 that are occupied by households with children. According to the data, 14%of Kent households fall within this category. It is estimated that 2,244 of Kent housing units are occupied by low/moderate-income families with LBP hazards. Discussion i i l Consolidated Plan KENT 43 MA-25 Public and Assisted Housing Introduction This section is addressed in King County Housing Authority's Move to Work Annual Plan for FY2012, which is attached. In addition,the City's Consolidated Plan responds to the needs of public housing residents. As stated previously, needs include the following: • Childcare assistance • Job search and training • Living wage jobs • ESL classes • After-school programs • Homework assistance • Utility assistance • Micro-enterprise assistance The City continues to prioritize funding to programs that build a healthy community by providing childcare assistance, employment assistance, utility and emergency assistance, and micro-enterprise assistance KCHA encourages resident participation and feedback through its Resident Advisory Committee. The purpose of the Resident Advisory Committee is to create a forum for resident feedback to assist the Housing Authority in its development of policies and procedures that affect residents. In doing this,the Committee also acts as the voice of the resident community and works to ensure a high quality of living throughout all of King County Housing Authority's affordable housing. Totals Number of Units Program Type Certificate Mod- Public Vouchers Rehab Housing Total Project- Tenant- Special Purpose Voucher based based Veterans Family Disabled Affairs Unification ` Supportive Program Housing #of units vouchers available 0 0 2,966 7,659 883 6,776 1,127 0 51100 #of accessible units #of FSS participants #of FSS completions "includes Non-Elderly Disabled, Mainstream One-Year,Mainstream Five_year,and Nursing Home Transition Table 36—Total Number of Units by Program Type Data PIC(PIH Information Center) Source: Consolidated Plan KENT 44 Supply of Public Housing Development The latest KCHA physical condition surveys of three of the four individual properties located in Kent rated in the range of 92-95 points in the HUD rating system (between 90-100 paints falls within "standard 1,which is the highest level in the rating system). Public Housing Condition Public Housing Development Average Inspection Score Table 37-Public Housing Condition Restoration and Revitalization Needs See Move to Work Annual Plan. Strategy of Improving the Living Environment of low-and moderate Income Families Several KCHA Public Developments have been upgraded. Birch Creek(formerly Springwood Apartments), recently received a major rehabilitation and upgrade. In the process,the number of public housing units dropped to 262 units. Additional improvements are taking place in the Valli Kee project which will result in fully compliant Section 504 project with handicapped accessible units. In addition, the reconstruction will improve the community facility. Additional information is included in the Move to Work Annual Plan,which is attached. Discussion Consolidated Plan KENT 45 MA-30 Homeless Facilities Introduction The City of Kent hosts several facilities for homeless men,women and families(emergency shelters, transitional housing, permanent supportive housing and DV shelters/transitional housing).Additionally, the City supports a severe weather shelter during the winterthat opens when outdoor temperatures pose a health hazard and is available to anyone in need. Facilities Targeted to Homeless Persons Emergency Shelter Beds Transitional Permanent Supportive Housing Beds Housing Beds Year Round Voucher/ Current& Current& Under Beds Seasonal/ New New Development (Current& Overflow New) Beds Households with Adult(s) and Child(ren) 39 0 146 0 0 Unaccompanied Youth 30 50 35 45 0 Households with Only Adults 0 0 0 0 0 Chronically Homeless Households 0 0 0 0 0 Veterans 0 0 0 0 0 Table 38-Facilities Targeted to Homeless Persons Data Source Comments: Describe mainstream services, such as health, mental health, and employment services to the extent those services are use to complement services targeted to homeless persons The following mainstream services are available to homeless persons in the Kent community. • Kent Youth and Family Services has transitional housing for homeless parenting teenage girls (Watson Manor) and mental health and substance abuse counseling for youth and families. • Mercy Housing provides case management services to homeless people • Kent Food Bank provides food and emergency assistance • King County Bar Association provides legal services • Multi Service Center the local community action program provides emergency shelter, transitional housing, rent/move-in assistance and homeless prevention services • YWCA provides transitional housing for domestic violence survivors and their children (Anita Vista) • King County Veterans Information.and Assistance Line provides information and referrals to veterans and their families to connect them to benefits and services • King County Veterans Program provides employment,financial assistance, and emergency shelter • King County Housing Stability Project provides resources to help vulnerable and at-riskveterans maintain permanent housing • KCHA Housing Access and Services Program (HASP) provides housing to low-income permanently disabled individuals, including veterans Consolidated Plan KENT 46 List and describe services and facilities that meet the needs of homeless persons, particularly chronically homeless individuals and families,families with children,veterans and their families, and unaccompanied youth. If the services and facilities are listed on screen SP-40 Institutional Delivery Structure or screen MA-35 Special Needs Facilities and Services, describe how these facilities and services specifically address the needs of these populations. Agencies providing services specifically for homeless persons include • Catholic Community Services provides transitional housing and the HOME Shelter provides case management and emergency assistance services for men • HealthPoint Healthcare forthe Homeless provides nursing services • DAWN has a domestic violence shelter for homeless women and their children with case management and safety planning • South King County Mobile Medical Van provides medical, dental and mental health care for the homeless at a variety of sites such as community suppers Consolidated Plan KENT 47 MA-35 Special Needs Facilities and Services Introduction Persons that are not homeless also require supportive housing and programs to ensure that when released from mental and physical facilities they receive appropriate supportive housing to prevent homelessness or a return to institutions. These populations include the following: • Elderly and frail elderly • People with disabilities • Mentally III Persons • People with alcohol or other drug addictions • People with HIV/AIDS • People who have been abused/victims of domestic or sexual violence • Refugees and immigrants and English language learners The City of Kent's role in serving these populations is multifaceted. For example,the City funds programs to serve these populations, assists organizations in identifying needs and planning services for non-homeless populations, advocates for legislation and policies to anticipate and respond to the needs of these populations and helps these them navigate through the system of services that are available in the community. Including the elderly, frail elderly, persons with disabilities (mental, physical, developmental), persons with alcohol or other drug addictions, persons with HIV/AIDS and their families, public housing residents and any other categories the jurisdiction may specify, and describe their supportive housing needs Elderly and Frail Elderly • Affordable housing resources for elderly persons are provided by the King County Housing Authority, private non-profit agencies and private owners. Units are available in a variety of developments, including Harrison House, Mardi Gras, Gowe Court, and Meeker Court • City services include programs that install accessibility improvements, provide socialization, recreation,classes, nutrition and physical and mental health services for elderly Kent residents. • Service gap: culturally-responsive services at the Senior Center targeted to immigrants and refugees; however Human Services staff and Senior Center staff are working to make services more accessible • Community services including information and assistance, legal advocacy for low-income seniors, home-sharing coordination, Meals on Wheels,and transportation to medical appointments are coordinated on a county-wide basis by Senior Services of King County;these services are accessed by phone by residents throughout the county, including in Kent • Other supportive services to keep seniors in their own homes are coordinated by the state Medical Assistance Division,through contracts with local providers including Visiting Nurses Service, Elderhealth Northwest, and private contractors;these services include nursing and chore services under a Medicaid waiver to avoid institutionalization • Service gap: as state revenues shrink,supportive services to keep seniors in their own homes are at-risk for funding reductions • The King County METRO ACCESS program provides transportation for elderly and disabled persons Consolidated Plan KENT 48 Developmental/Physical Disabilities • Integrated Living Services operates both a group home and an intensive tenant support program for persons with severe developmental disabilities • Total Living Concept provides support meetings for parents and caregivers • SKCAC employs adults with disabilities • Aegis of Kent has senior housing for people living with Alzheimer's or dementia • Service gap:the need for senior assisted living housing will increase as the population continues to age Mental Illness • Housing is provided by King County Housing Authority, Multi-Service Center, Catholic Community Services and private owners • Crisis intervention and counseling services are offered in Kent School District schools; these services identify and refer youth with severe behavioral and emotional disturbances to appropriate providers of children's mental health services • National Alliance of Mental Illness (NAM I) of South King County sponsors free support groups and education programs, and advocates for improvements to the mental health delivery systems in terms of access to care,standards of care, recovery, housing,jobs, and rehabilitation • Counseling and mental health services are provided by Sound Mental Health, HealthPoint, Kent Youth and Family Services,Valley Cities Counseling and Consultation Services and Highline Mental Health Center • Recovery Centers of King County,Sound Mental Health, Hope Recovery Services provides substance abuse treatment • Alcoholics Anonymous, Narcotics Anonymous,AI-Anon and AI-Ateen groups are all available at a variety of times and sites in the City of Kent Describe programs for ensuring that persons returning from mental and physical health institutions receive appropriate supportive housing A variety of supportive housing services are available for persons discharged from mental and physical health institutions. Assisted living facilities such as Farrington Court,Arbor Village and Aegis of Kent offer assistance with activities of daily living based on individual needs, although they do not provide complex medical services. Other examples include service-enriched housing for people with mental health disabilities at Sound Mental Health, units for individuals with physical disabilities orfrailties at Mercy Housing-Appian Way Apartments,fully accessible units for people with disabilities at King County Housing Authority, and transitional housing at Catholic Community Services for women in recovery who are discharged from the criminal justice system. Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e) with respect to persons who are not homeless but have other special needs. Link to one-year goals. 91.315(e) The City of Kent will use CDBG to fund the Home Repair Program that provides services to low and moderate income homeowners with priority for senior and disabled households and Re WA, Systems Navigation Program designed to assisted families and individuals navigate the service system. Consolidated Plan KENT 49 For entitlement/consortia grantees: Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e) with respect to persons who are not homeless but have other special needs. Link to one-year goals. (91.220(2)) While an array of services is available in Kent and in South King County, a significant number of underfunded needs exist, many of which are basic human requirements.The items will be considered in relation to the detailed strategic approaches outlined in several community plans affectingthe City of - - Kent, including, but not limited to: City of Kent Building a Health Community for Human Services,City of Kent Comprehensive Plan; Preserving and Strengthening Specialized Community Organizations: Capacity Assessment Interviews of Ethnic-based Community Organizations Located in the City of Kent Report,the King County Task Force on Regional Human Services;the King County Ten-Year Plan to End Homelessness;the South King County Plan to End Homelessness; and the United Way of King County Strategic Plan.. The City will advocate and/or support the needs outlined below: Affordable Housing • Programs that support affordable rental housing • Additional shallow subsidy programs • Acquisition and rehabilitation of foreclosed properties Homeless Housing • Permanent supportive housing for disabled homeless persons, especially for chronic homeless persons Services for Persons with Disabilities • Expanded mental health and substance abuse outpatient treatment options in Kent • Improved public transportation • Comprehensive mental health services in Kent • Handicapped accessibility improvements for homeowners • Additional at-home care services for severely disabled persons to replace recent funding reductions Other Supportive Services • Basic needs, including assistance with emergency housing costs,food, utilities and transportation costs • Increased employment/job readiness/placement services • Affordable childcare, including and before/after school childcare • Increased case management services, including during evening hours • Expanded transportation during off-hours and on east/west cross county routes • A range of culturally-responsive services for immigrants and refugees, including translation services • Access to affordable health care to replace losses from recent funding reductions • Expanded domestic violence prevention activities, including programs designed for immigrants and refugees • Expansion of mental health counseling services (including for children) • Eviction prevention services Consolidated Plan KENT 50 MA-40 Barriers to Affordable Housing Negative Effects of Public Policies on Affordable Housing and Residential Investment "Affordable housing" is defined by the City Comprehensive Plan as "adequate, appropriate shelter, costing no more,with utilities,than 30%of the household's gross monthly income". Affordable housing is critical to low/moderate-income families because of their limited disposable income. As required by the State Growth Management Act,the City of Kent's Comprehensive Plan is consistent with the King County Countywide Planning Policies in support of housing affordability. The Countywide Planning Policies require that all jurisdictions"provide for a diversity of housing types to meet a variety of needs and provide for housing opportunities for all economic segments of the population."The policies further call on jurisdictions to participate in an equitable distribution of low-income and moderate-income housing throughout the County. Factors that Increase the Cost of Housing Development One of the primary barriers to development of affordable housing in Kent, as in all areas of King County, is the cost and availability of raw land.As the population has concentrated in the urban Puget Sound area,the results are escalating land costs and rising development costs. Moreover,the slow recovery of the housing market is deterring developers. Other barriers to the development of affordable housing include: • Large lot sizes for single family homes • Requirements for mitigation of environmental impacts which increase the cost of sewer and other housing design elements, and which reduce the number of units that can be built on a given piece of land • Extended review times and processes for SEPA and other regulatory review of plans • Impact fees for schools, roads and other community infrastructure Two additional factors affect the ongoing cost of housing. Both are largely outside the control of the City of Kent. The first is the State of Washington's reliance on the property tax as a primary source of state income. The second contributing factor is a steep increase in utility costs over the past several years,which makes the operation of all housing significantly more expensive. Particularly for residents of older housing stock,which may lack adequate insulation, increases in utilities can be burdensome. However, rebates,grants, and tax credits from energy utilities and the federal government have increased energy efficiencies as well as alleviated some of the cost burdens of retrofits. Consolidated Plan KENT 51 MA-45 Non-Housing Community Development Assets Introduction Kent has a favorable location in terms of the central Puget Sound economic region as it lies between the major ports of Seattle and Tacoma connected by freeways and an improving public transportation links provided by metropolitan buses and the Sounder Commuter Train. In addition, its location is generally central within the largest metropolitan area in the Pacific Northwest on trade routes to Canada and Asia. The 1990's saw the County make extraordinary growth in employment, population and wages. At the same time,the area was continually reducing its once significant dependency on the aerospace industry as a major engine for the economy. A high-tech job boom occurred as information technology and research added to the diversity of jobs in the economy.The major sectors in the County,with more than 100,000 estimated jobs at the beginning of 2012 included professional,scientific and technical services, retail trade, health care, leisure and hospitality, and government. It is anticipated that jobs in the government sector will continue to decrease until/unless tax revenues increase substantially.[1] Overall employment has tended to fluctuate over the past 10 years as it has in most of the country as a result of the impact of the economic recession. In 2000 total employment stood at 60,700 increasing steadily to 2007 when it peaked at 64,500 before dropping to 60,300 in 2010.The industrial area of Kent has geographically been the dominate employment area with 36,440jobs in 2010,followed in the distance by Downtown Kent at 4,380jobs.[2] Overthe past century, Kent has transformed from a predominately agricultural community to a diverse economy with no dominate sector of employment and very limited agriculture. • The sector of management, business and financial is the largest employer, but still only accounts for 28% of the jobs in the City • Wholesale/transportation/utilities is the second largest employer(26%) • Manufacturing jobs account for 22% of the employment • Government/education and retail account for 9% each in employment • Agriculture jobs make up less than 1%of the employment sector The employment base has been anything but constant in recent years: in 1.995 manufacturing dominated at 36% before dropping to 22%of the total jobs in Kent by 2010.The Puget Sound Regional Council anticipates a continued decline in the number of manufacturing jobs and a decline in the proportion of these jobs to total jobs in the region. By 2030, manufacturing jobs should account for just 23%of the jobs in the Green River Valley. Downtown Kent experienced significant revitalization and notable job growth since 2000 and now represents a major component of the area's economy and social life. Improvements to the historical district, construction of the King County Regional Justice Center,the development of ShoWare Center, and the Kent Station shopping center have created focal points for the Valley. Kent Station is an 18 acre mixed-used urban village located in the Kent downtown core. It includes a 14-screen theater, branch campus of Green River Community college, national and local retail shops, and restaurants. Apartment construction is planned along with other retail development. By 2010,the downtown area accounted for 5.5%of the City's$696 taxable sales. Consolidated Plan KENT 52 Because of its geographical location and available land, Kent has room for additional economic growth. It is estimated that several areas of the City have parcels of land which are available for greater infill development. The Downtown area includes 150 identified parcels where greater development is possible while both the East Hill and the West Hill have 130 parcels each fitting that category. Economic Development Market Analysis Business Activity Business by Sector Number of Number of Total Total Share of Share of lobs less Workers Jobs Workers lobs Workers Jabs workers Agriculture, Mining, Oil & Gas Extraction 148 8 0 0 0 0 0 Construction 3,598 2,204 0 0 8 7 -1 Manufacturing 6,387 5,119 0 0 15 16 1 Wholesale Trade 1,989 4,968 0 0 5 15 10 Retail Trade 5,722 5,283 0 0 13 16 3 Transportation and Warehousing 3,866 2,311 0 0 9 7 -2 Information 839 725 0 0 2 2 0 Finance, Insurance, and Real Estate 2,612 1,867 0 0 6 6 0 Professional,Scientific, Management Services 4,643 2,310 0 0 11 7 -4 Education and Health Care Services 6,164 2,892 0 0 14 9 -5 Arts, Entertainment, Accommodations 4,083 2,516 0 0 9 8 -1 Other Services 1,763 1,408 0 0 4 4 0 Public Administration 1,408 1,204 0 0 3 4 1 Total 43,222 32,815 0 0 99 101 2 Table 39-Business Activity Data LED Source: Consolidated Plan KENT 53 Labor Force Total Population in the Civilian Labor Farce 46,008 Civilian Employed Population 16 years and over 43,222 Unemployment Rate 6.06 Unemployment Rate for Ages 16-24 21.48 Unemployment Rate for Ages 25-65 3.98 Table 40-Labor Force Data Source: 2005-2009 ACS Data Occupations by Sector Management, business and financial 12,345 Farming,fisheries and forestry occupations 172 Service 7,415 Sales and office 11,787 Construction, extraction, maintenance and repair 4,442 Production,transportation and material moving 7,061 Table 41—Occupations by Sector Data Source: 2005-2009 ACS Data Travel Time Travel Time Number Percentage < 30 Minutes 22,218 54% 30-59 Minutes 14,137 34% 60 or More Minutes 4,678 11% Total - 41033 1000/0 Table 42-Travel Time Data Source: 2005-2009 ACS Data Education: Educational Attainment by Employment Status (Population 16 and Older) Educational Attainment In Labor Force Civilian Employed Unemployed Not in Labor Force Less than high school graduate 4,285 252 1,960 High school graduate (includes equivalency) 9,103 521 2,257 Some college or Associate's degree 12,132 662 3,028 Bachelor's degree or higher 9,877 389 1,304 Table 43-Educational Attainment by Employment Status Data Source: 2005-2009 ACS Data Educational Attainment by Age Age 18-24 yrs 25-34 yrs 35-44 yrs I 45-65 yrs 65+yrs Less than 9th grade 233 951 879 977 678 9th to 12th grade, no diploma 1,770 1,246 1,369 1,088 561 High school graduate,GED, or 3,074 3,627 3,531 4,754 2,037 Consolidated Plan KENT 54 Age 18-24 yrs 25-34 yrs 35-44 yrs 45-65 yrs 65+yrs alternative Some college, no degree 2,532 3,305 2,603 5,152 1,572 Associate's degree 726 1,321 1,191 2,256 253 Bachelor's degree 496 2,402 2,596 3,639 1,106 Graduate or professional degree 0 524 808 1,649 448 Table 44-Educational Attainment by Age Data Source: 2005-2009 ACS Data Educational Attainment— Median Earnings in the Past 12 Months Educational Attainment Median Earnings in the Past 12 Months Less than high school graduate 21,345 High school graduate (includes equivalency) 32,879 Some college or Associate's degree 34,338 Bachelor's degree 52,676 Graduate or professional degree 62,977 Table 45—Median Earnings in the Past 12 Months Data Source: 2005-2009 ACS Data Based on the Business Activity table above,what are the major employment sectors within your jurisdiction? The major employment sectors are: • Retail trade/transportation/warehousing-16% • Wholesale Trade-15% • Education and Healthcare Services-9% • Arts/entertainment/accommodations-8% Describe the workforce and infrastructure needs of the business community: The presence of marquee businesses, like Boeing, REI and others offer an opportunity to elevate Kent's image.Testimonials from companies with strong brands can promote Kent as a location for business success. Stakeholders cite positive relationships with the City overall and a call to considerthe effect of all regulatory decisions on local businesses.The following concerns were raised but do not represent consensus: • Traffic impact fees and other regulatory and development requirements present hardships for some businesses,while others praise City leadership,staff and processes overall • Utility rates are reportedly higher than in other places • Decisions aren't always made with input from business community; city may not realize unintended consequences of policies • Stakeholders compared Kent to Seattle and explained Kent's business-friendly atmosphere as a comparative advantage; additional improvements to communication strategies and transparency in fees and regulations are important to local business planning • Reduction of traffic congestion in the downtown core during prime-time commuter hours • Scarcity of highly educated people in the workforce • More highly educated workforce Consolidated Plan KENT 55 Describe any major changes that may have an economic impact, such as planned local or regional public or private sector investments or initiatives that have affected or may affect job and business growth opportunities during the planning period. Describe any needs for workforce development, business support or infrastructure these changes may create The City of Kent was awarded a $20,000 grant from United Way of King County New Solutions Fund to initiate the Kent East Hill Revitalization (KEHR) Project.The first meeting to launch this project was held in March 2012.The goal is to "make East Hill the best neighborhood in the region," by creating and fostering a thriving diverse neighborhood through community collaboration and leadership development.Phase One of KEHR has been completed, and the City has a frameworkfor revitalizing the area. Next steps will focus upon the following items: • Leadership development-providing tools for veteran community leaders to continue doing good work and fostering new leaders to rise • Organizational development-galvanizing, organizing and mobilizing necessary resources, both human and material,to support revitalization • Building capacity forthe community to take more and more ownership as the consultant's role decreases The business community is a vital partner in KEHR and will guide workforce development, business support and infrastructure changes instrumental to the success of the project. How do the skills and education of the current workforce correspond to employment opportunities in the jurisdiction? Table 44 shows the highest level of education achieved by residents age 18 and older as captured by the 2006-2009 American Community Survey.A significant number of Kent residents between the ages of 18 to 65 lacked a high school diploma or equivalent (16%). At the higher end of education scale, substantially fewer Kent residents between the ages of 25 to 65 had a BA degree or higher(25%)than was true in King County between 2006-2010 (45%) or Washington State(31%). Education level is an important predictor of both employability and earnings. The higherthe education level,the lower the rate of unemployment and the higherthe earnings. For example, in 2011 the unemployment rate was less than 5%for those with graduate or professional degrees while 14%of persons without high school diplomas were unemployed (Table 47). Unemployment(%) Education Attained - Median Weekly Earnings 2.5 Doctoral degree - $1,551 2.4 Professional degree $1,665 3.6 Master's degree $1,263 4.9 Bachelor's degree $1,053 6.8 Associate degree $768 8.7 Some college, no degree $719 9.4 High school graduate $638 14.1 Less than a high school diploma $451 - 7.6 Average. $797 Table 47: Earnings and Unemployment by Level of Educational Attainment, 2011 Source: U.S. Department of Labor, Bureau of Labor Statistics. Consolidated Plan KENT 56 Describe any current workforce training initiatives, including those supported by Workforce Investment Boards, community colleges and other organizations. Describe how these efforts will support the jurisdiction's Consolidated Plan • Green River Community College is a Collegiate Training Initiative Institutional Participant with the Federal Aviation Administration (FAA)to train future air traffic control (ATC) specialists. A number of those receiving an Associate Degree in ATC are hired by the FAA. One of the goals of the FAA is to achieve cultural diversity in its workforce. Green River's Aviation Technology and Air Transportation degree programs also prepares students for careers in aircraft dispatch, professional pilot, helicopter pilot, and air transportation. • Renton Technical College,which is located in a neighboring jurisdiction and is open to Kent residents, partners with the Washington Aerospace Training Resource Center to provide skilled aerospace assembly mechanics for local aerospace companies; 76%of students in workforce training programs at RTC are employed after graduation • These initiatives support the City's Consolidated Plan by offering economic opportunities to residents. Does your jurisdiction participate in a Comprehensive Economic Development Strategy (CEDS)? Yes If so,what economic development initiatives are you undertaking that may be coordinated with the Consolidated Plan? If not, describe other local/regional plans or initiatives that impact economic growth. The Workforce Development Council of Seattle-King County Local Strategic Plan for 2009-2011 includes Action Steps for the Automotive Work Force. The Employment Security Department projected an up to 19%gain in automotive-related occupations;certified technicians, in particular, are predicted to be in demand over several decades. A potential initiative is to explore how to provide information to youth on these occupations,the education and training required,etc. Youth could be assisted with enrolling in community college-related programs and business classes in preparation for owning automobile repair businesses someday. In addition,the City will encourage the Workforce Development Council to add sites and affiliates in the Kent area. This would increase access to jobs and training for Kent residents. A second initiative for economic development is to increase economic self-sufficiency by supporting micro-enterprise businesses. For several years, the City has invested in programs that provide business training and counseling to create and expand micro-enterprise businesses. The City will continue its investment in this initiative. Discussion Consolidated Plan KENT 57 MA-50 Needs and Market Analysis Discussion Are there any populations or households in areas or neighborhoods that are more affected by multiple housing problems? Housing conditions vary throughout Kent, both in quality and age as noted by the following discussion of housing in Kent neighborhoods: Valley Neighborhoods Housing in the valley neighborhoods is considerably older than in the plateau neighborhoods-with the exception of homes recently built in the northern sector of the North of James neighborhood and a few infill units in the South of Willis neighborhood.The generally good quality of construction and size of these new homes reflects a strong confidence on the part of investors and owners and bodes well for the continued viability of the surrounding area. In addition, both neighborhoods show signs of owner investment in the older housing stock, demonstrated by improved condition and recent rehabilitation of some homes. While there are some exceptions, most blocks contained a mix of both well-maintained and poorly- maintained units.As a general rule, houses located near the railroad tracks are in worse condition than houses further from the tracks. Neighborhoods would benefit from continued support of the housing rehabilitation program to improve some of the more dilapidated homes. West Plateau Neighborhoods Homes in the West Plateau area have experienced deterioration due to a number of factors. There has been an increase in the number of rental units owned by out-of-state landlords, an increase in the number of low-income families living in the area, and deferred maintenance on many units. Poor economic conditions may signal continued deterioration, particularly in Del Mar West where over one- half of the housing shows a need for improvement. Programs to arrest and reverse this decline might be considered in the future. East Hill Neighborhoods East Hill Neighborhoods contain a greater number of well-maintained housing,with the exception of some neighborhoods with deteriorating units. The overall condition of housing in the East Hill neighborhoods is much better than in the valley.The Panther Lake area has a greater mix of single family owned neighborhoods vs. rental homes.There is a good mix of older,fairly well- maintained to well-maintained housing in newer neighborhoods. While there are exceptions, overall, housing in the Panther Lake area is in fair to good condition. It must be noted that this recent annexation area is not yet recognized in HUD's system and is therefore not represented in any of the tables in this document. The Panther Lake area also has approximately eight Manufactured/Mobile home parks. The Kenton Firs area has more poorly maintained neighborhoods of manufactured housing with considerable homeownership. Residents of the Pantera Lago neighborhood pay lot space rent. Because of age and condition, both developments benefit from the home repair program. Consolidated Plan KENT 58 Are there areas in the Jurisdiction where these populations are concentrated? As stated previously, housing conditions vary throughout the neighborhoods highlighted-above. Low- income households are located throughout the city.There is a high concentration on the valley floor and East Hill. Racial and ethnic minorities are most highly concentrated on the East Hill. What are the characteristics of the market in these areas/neighborhoods? The valley floor has the most affordable housing in the City both for home ownership and to rent. East Hill rents vary as do home ownership opportunities.The majority of the subsidized housing is on East Hill.The highest concentration of senior housing is in the Valley.The greatest majority of the senior housing is subsidized. Neither area has a large selection of housing appropriate for large or extended families which are needed by the racial and ethnic communities. Are there any community assets in these areas/neighborhoods? Community assets include the people, micro-enterprise and small businesses, produce markets,faith- based institutions,schools, community spaces, King County Housing Authority and its residents, ethnic restaurants,grocery stores, an event center, etc. Are there other strategic opportunities in any of these areas? The City is working on the Kent East Hill Revitalization Project and will weigh investing in other communities. Lessons learned from KEHR will serve as a marker. Consolidated Plan KENT 59 Strategic Plan SP-05 Overview Strategic Plan Overview The Strategic Plan includes several key points: • _Geographic Priorities: Based on its analysis of needs,the City decided not to set priorities on a geographic basis; rather, residents in all areas of the City have priority needs. • Priority Needs:This section will explain the rationale for establishing priorities based on data, citizen participation, resident/stakeholder survey results, interviews,etc. • Influence of Market Conditions:The Strategic Plan will include a housing strategy,which will indicate how the characteristics of the housing market influenced the City's decisions on how to allocate funds; e.g., rental assistance, rehabilitation of old units and/or the acquisition of existing units. • Anticipated Resources: Anticipated resources serve a primary role in determining strategies and goals. • Institutional Delivery Structure:This section identifies potential sub-recipients and partners that will undertake the objectives outlined in the Strategic Plan • Goals: The U.S. Department of Housing and Urban Development(HUD)selected twenty-two (22) Goal Outcome Indicators that jurisdictions must use to specify proposed numeric accomplishments that the City aspires to achieve during the five-year Strategic Plan;goals must conned with priority needs. • Public Housing: Explains how the City's Strategic Plan meets the needs of public housing residents and King County Public Housing developments. • Barriers to Affordable Housing:This section identifies the City's strategies for removing or mitigating public policies that are barriers to affordable housing. • Homelessness Strategy:This section describes the City's strategy for reducing and ending homelessness through outreach, shelter activities, rapid re-housing, and homeless prevention. It includes both housing and supportive services. • Lead-based Paint Hazards:This section covers the proposed actions the City will take to evaluate and reduce lead-based paint hazards. • Anti-Poverty Strategy:This section will summarize the City's goals, programs, and policies for reducing family poverty. • Monitoring: In this area,the City will describe the standards and procedures used to monitor sub-recipients. Consolidated Plan KENT 60 I, SP-10 Geographic Priorities Geographic Area 1.Area Name: Area Type: Identify the neighborhood boundaries for this target area. Include specific housing and commercial characteristics of this target area. How did your consultation and citizen participation process help you to identify this neighborhood as a target area? Identify the needs in this target area. What are the opportunities for improvement in this target area? Are there barriers to improvement in this target area? Table 46-Geographic Priority Areas General Allocation Priorities Describe the basis for allocating investments geographically within the state Low/moderate-income individuals and families reside in every geographic area of the city;therefore,the City does not use geographic boundaries as a basis for allocating investments. Consolidated Plan KENT 61 SP-25 Priority Needs Priority Needs Priority Need Name Priority Population Goals Addressing Level Homeless Prevention High Extremely Low Assistance to prevent and Services Low respond to homelessness Chronic Homelessness Decrease isolation of at-risk Families with Children seniors Victims of Domestic Violence Affordable housing High Extremely Low Assistance to prevent and Low respond to homelessness Moderate Affordable Housing to Large Families homeless&those at-risk Families with Children Elderly Chronic Homelessness Individuals Families with Children veterans Victims of Domestic Violence Elderly Frail Elderly Persons with Physical Disabilities Victims of Domestic Violence Other Economic High Extremely Low Increase self-sufficiency Opportunities Low Moderate Large Families Families with Children Public Housing Residents Chronic Homelessness Individuals Families with Children Victims of Domestic Violence Persons with Physical Disabilities Victims of Domestic Violence Other Services for at-risk High Extremely Low Decrease isolation of at-risk seniors Low seniors Elderly Frail Elderly Table 47—Priority Needs Summary Narrative (Optional) Consolidated Plan KENT 62 SP-30 Influence of Market Conditions Influence of Market Conditions Affordable Housing Type Market Characteristics that will influence the use of funds available for housing type Tenant Based Rental Rent &utility increases Assistance(TBRA) High unemployment TBRA for Non-Homeless Barriers to employment; e.g., Limited or non-English speaking skills, Special Needs disabilities, age,very low income,etc. New Unit Production CDBG funds cannot be used for new unit production Rehabilitation Increased costs for rehabilitation Maintaining affordable housing stock Allowing aging homeowners to remain in their home Acquisition, including Need to maintain and acquire public facilities to meet the social service preservation needs of low/moderate-income residents Table 48—Influence of Market Conditions Consolidated Plan KENT 63 SP-35 Anticipated Resources Introduction The City of Kent anticipates having the following funding sources available over the next five years: • CDBG • City of Kent General Fund Allocation for Human Services Anticipated Resources Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative of Annual Program Prior Year Total: Amount Description Funds Allocation: Income: Resources: $ Available $ $ $ Reminder of ConPlan $ CDBG public Acquisition Admin and federal Planning Economic Development Housing Public Improvements Public Services 747,000 0 0 747,000 2,988,000 General public Set aside Fund -local fund for human Public service Services 850,000 0 0 850,000 4,500,000 allocations Table 49-Anticipated Resources Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied CDBG funds do not require a match. CDBG funding for public services and public facility projects is on a portion of the total funding required. Other funding is secured for the project. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan N/A Discussion CDBG funds will be used to support eligible-activities in accordance with CDBG regulations. Consolidated Plan KENT 64 SP-40 Institutional Delivery Structure Explain the institutional structure through which the jurisdiction will carry out its consolidated plan including private industry, non-profit organizations, and public institutions. Responsible Entity Responsible Entity Role Geographic Area Served Type Government Planning Jurisdiction Table 50-Institutional Delivery Structure Assess of Strengths and Gaps in the Institutional Delivery System Generally,the institutional delivery system is strong; however, a few gaps exist. Gaps include: • The erosion of CDBG funds,while there is an increase in administrative costs-planning and administrative costs are capped at 15%of the City's CDBG allocation • Consistent loss and decrease of funds to human services agencies • Loss ortemporary closing of human services agencies due to decrease in or lack of funding- EBCOs and small organizations are especially at-risk • Strengths in the system include: • Tremendous collaboration between nonprofits, businesses,faith-based institutions, government,foundations, residents,the Public Housing Authority, etc. • Support of human services from City leadership • Strong homeless service provider system • Strong domestic/sexual assault prevention services system • Educational institution located in Kent and surrounding communities • Visionary leaders who are recognizing and support the needs of the residents of Kent and King County Availability of services targeted to homeless persons and persons with HIV and mainstream services Homelessness Prevention Available in the Targeted to Targeted to People Services Community Homeless with HIV Homelessness Prevention Services Counseling/Advocacy X X Legal Assistance X X Mortgage Assistance Rental Assistance X Utilities Assistance X Street Outreach Services Law Enforcement Mobile Clinics X X Other Street Outreach Services X X Supportive Services Alcohol & Drug Abuse X Child Care X Education X Employment and Employment Training X Healthcare X Consolidated Plan KENT 65 HIV/AIDS Life Skills X Mental Health Counseling X Transportation X Other Cultural navigation X Table 51-Homeless Prevention Services Summary Describe how the service delivery system including, but not limited to,the services listed above meet the needs of homeless persons (particularly chronically homeless individuals and families,families with children,veterans and their families, and unaccompanied youth) The King County Committee to End Homelessness has developed a plan to coordinate the delivery of services throughout King County. While the system provides many services the length of the recession has impacted the ability of the system to meet the ever growing need particularly of families and youth. The budget crisis being faced by the State,County and City has resulted in cuts to mental health, primary medical, substance abuse and housing services at a time when the homeless population is growing.There is a critical need for employment, housing support services, mental health treatment and housing assistance in order to move people from homelessness to being housed. For those able to access the system the services there are opportunities to move out of homelessness. Describe the strengths and gaps of the service delivery system for special needs population and persons experiencing homelessness, including, but not limited to,the services listed above Strengths The county-wide systems for both homelessness and special needs allows funders and providers to coordinate services more effectively.This has resulted in having a single point of entry for homeless families and a county supported veteran services program. Services are coordinated at a regional level. Gaps There are still gaps in the system that in part are a result of the current economic crisis. There are more homeless now than five years ago and include: • Youth and Young Adults • Immigrants and Refugees • Families • Veterans There is an increase in the need for emergency shelter for single adults that also provide support services. Services across the board are limited for veterans. Immigrants and refugees are without the resources to maintain their housing after government support is exhausted. The lack of employment opportunities for everyone has had a significant impact on the number of homeless and a reduction in opportunities for persons with special needs. Consolidated Plan KENT 66 Provide a summary of the strategy for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs Service gaps will require additional funding resources that are currently not available.The City of Kent will continue to work with providers to develop strategies that will expand the use of resources by removing silos that have kept providers from being able to meet emergent needs. The institutional structure in King County has undergone significant change in the past five years and is currently working well. Consolidated Plan KENT 67 SP-45 Goals Summary Goals Summary Information Goal Name Start End Category Geographic Needs Funding Goal Outcome Year Year Area Addressed Indicator Assistance to 2013 2017 Affordable Homeless CDBG: Public service prevent and Housing Prevention $370,250 activities other respond to Homeless Services than homelessness Refugees and Affordable Low/Moderate immigrants housing Income Housing Benefit: 280 Persons Assisted Affordable 2013 2017 Affordable Affordable CDBG: Public service Housing to Housing housing $2,442,750 activities other homeless & Homeless than those at-risk Low/Moderate Income Housing Benefit: 40 Persons Assisted Homeowner Housing Rehabilitated: 400 Household Housing Unit Increase self- 2013 2017 Non-Housing Economic CDBG: Businesses sufficiency Community Opportunities $125,000 assisted: Development 60 Businesses Assisted Decrease 2013 2017 Non- Homeless CDBG: Public service isolation of Homeless Prevention $50,000 activities other at-risk Special Services than seniors Needs Services for Low/Moderate at-risk Income seniors Housing Benefit: 85 Persons Assisted Table 52—Goals Summary Consolidated Plan KENT 68 Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2) Kent does not receive HOME funds. Consolidated Plan KENT 69 SP-50 Public Housing Accessibility and Involvement Need to Increase the Number of Accessible Units (if Required by a Section 504 Voluntary Compliance Agreement) N/A Activities to Increase Resident Involvements The King County Housing Authority increases resident involvement through a number of mechanism; e.g.,the Resident Advisory Council was created as a forum for residents to provide feedback to assist KCHA with the development of policies and procedures that impact Housing Authority residents. Is the public housing agency designated as troubled under 24 CFR part 902? No Plan to remove the 'troubled' designation N/A Consolidated Plan KENT 70 SP-55 Barriers to affordable housing Barriers to Affordable Housing "Affordable housing" is defined by the City Comprehensive Plan as"adequate, appropriate shelter, costing no more,with utilities,than 30% of the household's gross monthly income". Affordable housing is critical to low/moderate-income families because of their limited disposable income. As required bythe State Growth Management Act,the City of Kent's Comprehensive Plan is consistent with the King County Countywide Planning Policies in support of housing affordability.The Countywide Planning Policies require that all jurisdictions "provide for a diversity of housing types to meet a variety of needs and provide for housing opportunities for all economic segments of the population."The policies further call on jurisdictions to participate in an equitable distribution of low-income and moderate-income housing throughout the County. Factors that Increase the Cost of Housing Development One of the primary barriers to development of affordable housing in Kent, as in all areas of King County, is the cost and availability of raw land.As the population has concentrated in the urban Puget Sound area,the results are escalating land costs and rising development costs. Moreover,the slow recovery of the housing market is deterring developers. Other barriers to the development of affordable housing include: • Large lot sizes for single family homes • Requirements for mitigation of environmental impacts which increase the cost of sewer and other housing design elements, and which reduce the number of units that can be built on a given piece of land • Extended review times and processes for SEPA and other regulatory review of plans • Impact fees for schools, roads and other community infrastructure Two additional factors affect the ongoing cost of housing. Both are largely outside the control of the City of Kent.The first is the State of Washington's reliance on the property tax as a primary source of state income. The second contributing factor is a steep increase in utility costs over the past several years,which makes the operation of all housing significantly more expensive. Particularly for residents of older housing stock,which may lack adequate insulation, increases in utilities can be burdensome. However, rebates, grants, and tax credits from energy utilities and the federal government have increased energy efficiencies as well as alleviated some of the cost burdens of retrofits. Strategy to Remove or Ameliorate the Barriers to Affordable Housing Strategies to remove or ameliorate the barrierto affordable housing include: • Preserve the existing stock of affordable housing by providing home repair assistance to low/moderate-income households • Provide utility assistance to low/moderate-income households • Support development of accessory dwelling units • Encourage a mix of housing types • Encourage small-lot and townhouse development Consolidated Plan KENT 71 SP-60 Homelessness Strategy Reaching out to homeless persons (especially unsheltered persons)and assessing their individual needs The City prioritizes reaching out to the homeless and connecting them to services and resources; therefore,outreach to sheltered and unsheltered homeless has been funded for a number of years. If a business owner, a community member or City staff request outreach assistance,the request is responded to quickly.The PATH Outreach team attends community suppers,visits homeless shelters and frequent areas where it is known the homeless congregate. Addressing the emergency and transitional housing needs of homeless persons Since it began funding human services in the early 1970's,the city has led the region in responding to homeless persons. In 1995 the city partnered with Catholic Community Services and local churches to start HOME, a men's shelter hosted by churches, staffed by Catholic Community Services and funded in part by Kent. A considerable percentage of the city's human services dollars (42%) are allocated to homeless intervention and prevention services.All of our Community Development Block Grant (CDBG) public services funding is allocated to homeless and homeless prevention services. In addition, a partnership with Kent Lutheran Church and Catholic Community Services allows the city to open'a shelter during extreme weather.The Housing and Human Services office opens as a warming center during the same period. The City developed a funding strategy that allows the housing provider to determine how housing funds are spent based on the need of the client. Options include rapid re-housing, move in assistance, rent subsidy,transitional housing,shelter,vouchers and utility assistance. Helping homeless persons (especially chronically homeless individuals and families,families with children, veterans and their families,and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness,facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again. The city commits a significant amount of staff time to projects directly related to addressing homelessness in our community and regionally. Staff serves on the following committees: • South King County Forum on Homelessness • Committee to End Homelessness (CEH) in King County, Inter-agency Council • CEH Funders Group • Seattle/King County Coalition on Homelessness Board of Directors • United Way Out of the Rain Impact Committee Through these committees staff have created and/or influenced major system changes as evidenced by the Ten-Year Plan to End Homelessness Mid-plan Review,the King County Family Homelessness Initiative, Coordinated Entry, Housing First,the Mobile Medical Van, and PATH Outreach Teams. Services evolving from these system changes are currently provided in Kent. Consolidated Plan KENT 72 Help low-income individuals and families avoid becoming homeless,especially extremely low-income individuals and families who are likely to become homeless after being discharged from a publicly funded institution or system of care, or who are receiving assistance from public and private agencies that address housing, health, social services, employment, education or youth needs The City led the effort to support a homeless medical van to provide medical care to the homeless. This is a vital service to the uninsured and to persons discharged from publicly funded institutions. Rent assistance grants are also provided to individuals and families to prevent eviction and eventual homelessness. Budget management classes and advocacy services are provided by funded agencies. Consolidated Plan KENT 73 SP-65 Lead based paint Hazards Actions to address LBP hazards and increase access to housing without LBP hazards The Residential Lead-Based Paint Hazard Reduction Act of 1992 seeks to identify and mitigate sources of lead in the home.A high level of lead in the blood is particularly toxic to children aged 6 and younger. Lead can damage the central nervous system, cause mental retardation, convulsions, and sometimes death. Even low levels of lead can result in lowered intelligence, reading and learning disabilities, decreased attention span, hyperactivity and aggressive behavior. A leading source of lead in the home is lead-based paint. Deteriorating paint,friction in sliding windows, lead on impact surfaces, as well as unsafe renovation practices can result in the accumulation of dust in the house and lead in the soil. The presence of deteriorating paint, lead-contaminated dust, based paint hazards. According to a 1999 national survey of homes, 27% of all homes in the United States had significant lead-based paint (LBP) hazards.The national survey found that location in the country was a factor in the probability of hazards.Significant LBP hazards are more prevalent in the northeast (43%)than in the west (19%). Age of housing is also important and commonly used to estimate the risk of significant hazards in the home. Lead was banned from residential paint in 1978. The 1999 national survey found that 67%of housing built before 1940 had significant LBP hazards.This declined to 51% of houses built between 1940 and 1959, 10% of houses built between 1960 and 1977 and just 1%afterthat. While housing in Kent is relatively new,3%was constructed prior to 1940, 6% between 1940 and 1959, and 37% between 1960 and 1979. Given the changes in housing in Kent between 1990 and 2000, date of construction is the best indication of level of risk. City of Kent home repair staff is trained in Safe Work Practices and presumes the presence of lead on repairs to housing built prior to 1978, meaning that safety measures are in place. Kent home repair staff has access to certified risk assessment inspectors when needed. Home repairstaff does not renovate six square feet or more of painted surfaces in interior projects or more than twenty square feet of painted surfaces for exterior projects in housing, childcare facilities or schools;therefore,federal law does not require that staff provide lead-based paint informational materials to homeowners.Auditors may verify this by reviewing home repair work orders. How are the actions listed above related to the extent of lead poisoning and hazards? The Public Health Department of Seattle and King County tests children who reside in King County for elevated blood levels, but the Department does not record data that is specific to Kent. How are the actions listed above integrated into housing policies and procedures? City of Kent home repair staff is trained in Safe Work Practices and presumes the presence of lead on repairs to housing built prior to 1978, meaning that safety measures are in place. Kent home repair staff have access to certified risk assessment inspectors when needed. In addition,the City identifies and mitigates the source of lead in Kent homes by: • Assuring that homeowners served by the Home Repair Program where is evidence of lead based paint receive and comprehend the Lead Based Paint informational materials • Assuring that Home Repair staff use the Lead-Safe Housing Rule Checklist for General Compliance Documentation as a guide to verify compliance with lead-based paint rules and that a Lead-Safe Housing Rule Applicability Form is completed on every Home Repair client • Assuring adherence to and enforcement of lead-based paint abatement regulations Consolidated Plan KENT 74 SP-70 Anti-Poverty Strategy Jurisdiction Goals, Programs and Policies for reducing the number of Poverty-Level Families Poverty is an issue facing almost 25%of Kent's residents. Although the City of Kent is a strong hub for business development and transportation to other areas providing job opportunities, rising unemployment rates caused by the current recession has forced many employers to downsize. The number of young and fragile families,often with one or more children, is growing. Among the more expensive items forfamilies to maintain are housing and utility costs, child care and transportation.The current,tenuous state of the human service infrastructure is creating further strain on low/moderate-income people seeking or trying to maintain employment.The City's anti-poverty strategy focuses on reducing the high cost of basic human needs while seeking innovative solutions to increasing basic income and the provision of supportive services. A key part of the strategy is to provide a range of housing at affordable levels. Affordable rental assistance is provided to over 3,000 low/moderate-income Kent households through the King County Housing Authority and other sponsors of the Section 8 rental assistance program. The City supports the provision of additional vouchers for low-and moderate-income persons paying more than affordable rents. For persons without housing or at-risk of eviction or displacement, Kent area homeless providers offer a continuum of housing and services in a cooperative effort through the Seattle/King County Continuum of Care,the South King Council of Human Services and the South King County Homeless Alliance.The City, in cooperation with other jurisdictions and providers will continue to pursue effective solutions to ongoing issues affecting individuals and families at or below 80%of the median income.To the greatest extent possible,the City will maintain the Human Services General Fund budget, providing over $700,000 annually in funding for vital, basic needs human services programs. The City will continue to work regionally and sub-regionally, in collaboration with otherfunders, including the King County HOME Consortium,the King County Housing Authority Weatherization Program,the South King County Planners group, as well as various human service provider groups to coordinate common housing and human service goals. City of Kent staff will work closely with providers and case managers offering homeless housing and services in Kent, assisting clients with information, advocacy and job application assistance to maximize their benefits from programs for which they are eligible. In addition, programs serving the homeless and other low-and moderate-income persons are becoming increasingly skilled at providing clients with a range of services designed to meet their particular needs, includingjob skills training,job retention skills,job referral and counseling. Future funding within the timeframe of the plan could include services provided on an advocacy-based model, aimed at ongoing assistance with specific basic needs to increase job retention, employee work experience/ethic and assisting consumers to progress to earning living wage. The City's economic development/jobs strategies will be pursued to support improved income,job expansion and job accessibility. Efforts will be made to develop partnerships with businesses and educational institutions to create works-site and distance learning strategies for job progression skills. Consolidated Plan KENT 75 Also,the City will strive to increase business opportunities and jobs in the downtown core as development of the Kent Planned Action Site Project progresses. How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this affordable housing plan The City's poverty reducing goals, programs, and policies are coordinated with this Strategic Plan in several ways: • Investment in micro-enterprise businesses • Investment in emergency rental assistance grants and case management torefugees and immigrants • Investment in eviction prevention grants • Investment in shelters and transitional housing for the homeless • Investment in healthcare services for the homeless • Staff will convene a forum with organizations and institutions that specialize in employment services to increase employment opportunities for Kent residents Consolidated Plan KENT 76 SP-80 Monitoring Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements Standards and Procedures for Monitoring The City monitors its CDBG program throughout the year. Programs funded by the City are expected to maintain high standards. Organizations are informed that the failure to comply with contractual requirements and regulations could result in remedial actions and/or the termination of funding. Quarterly performance reports are reviewed'by the Human Services Commission. Standards and procedures are further outlined below: • Staff meets with newly funded projects before and/or during the contract year. Projects are monitored closely to ensure that staff has a good understanding of program administration, program performance standards, fiscal administration, contractual requirements, and recordkeeping and reporting. Issues that need clarification are addressed. • At a minimum, all projects receive quarterly monitoring. Programs that need guidance in achieving performance measures or adhering to contractual requirements receive technical assistance, are required to attend a meeting with City staff, and/or receive an on-site monitoring visit. • Monitoring concerns/finding are reviewed with agency staff and documented in writing. • When applicable,corrective action is required on a timely basis. Additional time for corrective action may be allowed on a case-by-case basis. • Agencies are required to provide supporting documentation verifying that deficiencies have been corrected. • Failure to take corrective action could lead to the withholding or the loss of funding to a sub- recipient. Housing and Human Services Division is responsible for developing the comprehensive plan chapters on housing and human services. Staff is participating in the current planning process for the County Comprehensive Plan(CCP) and is providing input into the needs for affordable housing.The CCP will set the targets for housing each jurisdiction must be. Staff is working toward including preservations and rehabilitation of affordable housing as a target. Consolidated Plan KENT 77 Expected Resources AP-15 Expected Resources Introduction The City of Kent anticipates having the following funding sources available over the next five years: • CDBG • City of Kent General Fund Allocation for Human Services Anticipated Resources Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative of Annual Program Prior Year Total: Arbount Description Funds Allocation: Income: Resources: $ Available $ $ $ Reminder of Con Plan CDBG public Acquisition Admin and federal Planning Economic Development Housing Public Improvements Public Services 747,000 0 0 747,000 2,988,000 General public Public Set aside Fund - local Services fund for human service 850,000 0 0 850,000 4,500,000 allocations Table 53-Expected Resources—Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied CDBG funds do not require a match. CDBG funding for public services and public facility projects is on a portion of the total funding required. Other funding is secured for the project. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan N/A Discussion CDBG funds will be used to support eligible-activities in accordance with CDBG regulations. Annual Action Plan 78 2013 Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information Goal Name Start End Category Geographic Needs Funding Goal Outcome Year Year Area Addressed Indicator Assistance to 2013 2017 Affordable Homeless CDBG: Public service - prevent and Housing Prevention $74,000 activities other respond to Homeless Services than homelessness Refugees and Low/Moderate immigrants Income Housing Benefit:56 Persons Assisted Affordable 2013 2017 Affordable Affordable CDBG: Public service Housing to Housing housing $28,000 activities other homeless & Homeless than those at-risk Low/Moderate Income Housing Benefit: 8 Persons Assisted Increase self- 2013 2017 Non-Housing Economic CDBG: Businesses sufficiency Community Opportunities $25,000 assisted: 12 Development Businesses Assisted Table 54—Goals Summary Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.215(b) Annual Action Plan 79 2013 Projects AP-38 Project Summary Project Summary Information Project Name Target Goals Supported Needs Funding Area Addressed Kent Home Repair Affordable Housing to Affordable CDBG: $461,200 Program homeless&those at- housing risk City of Kent Planning and CDBG:$149,600 Administration Catholic Community Affordable Housing to Affordable CDBG: $10,000 Services homeless&those at- housing risk Multi-Service Center Assistance to prevent Homeless CDBG:$49,000 and respond to Prevention homelessness Services Health Point Assistance to prevent Homeless CDBG:$10,000 and respond to Prevention homelessness Services Refugee Women's Assistance to prevent Homeless CDBG: $15,000 Alliance-Case and respond to Prevention Management& EMS homelessness Services Assistance Washington CASH Increase self- Economic CDBG:$25,000 sufficiency Opportunities YWCA Affordable Housing to Affordable CDBG: $18,000 homeless &those at- housing risk Refugee Women's Services far at- CDBG:$10,000 Alliance-Senior Meals risk seniors Table 55—Project Summary Annual Action Plan 80 2013 AP-35 Projects Introduction The projects funded by the City in 2013 address the priority needs of providing assistance to prevent and respond to homelessness, affordable housing to the homeless and increasing self sufficiency.Services include rent assistance to prevent eviction, healthcare services for the homeless, shelter and transitional housing, case management and emergency assistance for refugees,and micro- enterprise business classes to increase self-sufficiency. # Project Name 1 Kent Home Repair Program 2 City of Kent Planning and Administration 3 Catholic Community Services 4 Multi-Service Center 5 HealthPoint 6 Refugee Women"s Alliance-Case Management& EMS Assistance 7 Washington CASH 8 YWCA 9 Refugee Women's Alliance-Senior Meals Table 56-Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Annual Action Plan 81 2013 AP-50 Geographic Distribution Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed N/A-funds are distributed throughout the jurisdiction. Geographic Distribution Target Area Percentage of Funds Table 57-Geographic Distribution Rationale for the priorities for allocating investments geographically Discussion Annual Action Plan 82 2013 Affordable Housing AP-55 Affordable Housing Introduction The City will provide rental assistance to prevent homelessness and rehabilitation assistance to keep Kent residents in their homes who might not otherwise be able to afford the upkeep for their homes. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 121 Special-Needs 0 Total 121 Table 58.One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 41 The Production of New Units 0 Rehab of Existing Units 80 Acquisition of Existing Units 0 Total 121 Table 59-One Year Goals for Affordable Housing by Support Type Discussion Rental assistance is provided through the Multi-service Center Housing Stability Program and the Refugee Women's Alliance Emergency Assistance and Case Management Program.*The City of Kent also provides minor and major home repairs on homes owned by low/moderate-income Kent homeowners. *REWA provides both rental and utility assistance,and it cannot be determined at this point which type of assistance will be provided. Annual Action Plan 83 2013 AP-60 Public Housing Introduction Public Housing residents have access to activities funded by the City;the City does not plan special activities for this population. Actions planned during the next year to address the needs to public housing All action planned during 2013 address the needs of PH residents.The Senior Nutrition and Wellness Program is held facility at Birch Creek Apartments, a PH facility. Actions to encourage public housing residents to become more involved in management and participate in homeownership None. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance N/A Discussion N/A Annual Action Plan 84 2013 AP-75 Barriers to affordable housing Introduction The City works with the Economic and Community Development Department on these issues; however, no specific actions are planned for 2013. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls,tax policies affecting land, zoning ordinances, building codes,fees and charges, growth limitations,and policies affecting the return on residential investment None. Discussion Annual Action Plan 86 2013 AP-85 Other Actions Introduction The City of Kent will enhance coordination by working with racial and ethnic minority providers to develop strategies that will allow them to co locate in a central location making access for clients easier. The City of Kent will continue work to reduce the number of families in poverty. Micro enterprise training, maintaining relationships with local training schools, encouraging business to hire low income residents and outreach increase opportunities for low income residents to obtain livable wage jobs. The City of Kent is committed to maintaining the affordable housing stock in our community. Using CDBG funds for the Home Repair Program allows home owners to maintain their homes and preserve the housing stock. Actions planned to address obstacles to meeting underserved needs A series of planning meetings with providers and representatives from racial and minority communities will be convened to develop an action plan to locating a facility in which to provide services. Neighboring cities will be invited to participate. Actions planned to foster and maintain affordable housing The City will continue its long-term collaboration and participation.on Boards, committees,funding review teams,etc.to foster and maintain affordable housing for the South County Region. Through sub regional efforts elected officials and Land Use and Planning Board members will be educated about the need for and importance of affordable housing for the long term viability of the community. Actions planned to reduce lead-based paint hazards None Actions planned to reduce the number of poverty-level families Actions to reduce the number of poverty level families includes funding micro enterprise training, maintaining relationships with local training schools,encouraging business to hire low income residents and outreach increase opportunities for low income residents to obtain livable wage jobs. Actions planned to develop institutional structure None. Actions planned to enhance coordination between public and private housing and social service agencies The City has been instrumental in developing relationships between these entities and will continue to foster and participate in these collaborations including the Homeless Forum, a monthly meeting of housing and support service providers,South King Council of Human Services,South King County Housing Development Group, King County Housing Development Consortium. Discussion Annual Action Plan 87 2013 Program Specific Requirements AP-90 Program Specific Requirements Introduction The City of Kent will use CDBG funds to benefit low and moderate income residents.The City will use the full amount allowable for Public Services and Planning and Administration with the balance being used for housing rehab services and economic development.The will not receive any program income from prior years.The city will allocate the full amount of funding available in the Annual Action Plan. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220.(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table.The following identifies program income that is available for use that is included in projects to be carried out. 1.The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2.The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3.The amount of surplus funds from urban renewal settlements 0 4.The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5.The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1.The amount of urgent need activities 0 2.The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit-A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Discussion The City will use all of its funds to benefit persons of low/moderate-income benefit. Annual Action Plan 88 2013 Proposed CDBG Funding 2013 CDBG Funding Public Services 2013 Catholic Community Services Katherine's House and Rita's House $10,000 Health Point Health Care for the Homeless $10,000 YWCA-Seattle-King-Snohomish Anita Vista Transitional Housing $18,000 Refugee Women\'s Alliance ReWa Senior Nutrition and Wellness Program $10,000 Multi-Service Center Housing Stability $49,050 Refugee Women\'s Alliance Case Management and Emergency Assistance $15,000 Total $112,050 Contingency Plan In the event of a funding increase the following will apply: Emergency Feeding $10,000 Multi Service Center $20,000 Catholic Community Services $7,000 Any remaining funds will be divided equally between the programs. In the event of a funding decrease the following will apply: ReWA-Senior Meals ($10,000) ReWA-Case Managerment ($5,000) YWCA ($18,000) Capital Washington Community Alliance for Self- Kent Microenterprise Initiative Help $25,000 Home Repair Home Repair Services $460,550 Total Capital $485,550 In the event of a funding increase the following will apply: r pair $29,450 cility or Economic Development $100,000 In the event of a funding decrease the following will apply: WACASH ($25,000) Planning and Administration $149,400 TOTAL PROJECTED CDBG 2013 $747,000 Annual Action Plan 89 2013 2013 CONSOLIDATED PLAN CERTIFICATIONS CERTIFICATIONS In accordance with statutes and the regulations governing Consolidated Plan _ regulations, the City of Kent certifies that: Affirmatively Further Fair Housing — The City of Kent will affirmatively further fair housing, conducting an analysis of impediments to fair housing choice within the jurisdiction, developing strategies and taking appropriate actions to overcome the effects of any impediments identified through the analysis, and maintaining records reflecting the analysis and actions taken to further the strategies and actions. Anti-displacement and Relocation Plan — The City of Kent will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential anti- displacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace — The City of Kent will continue to provide a drug-free workplace in accordance with the Drug-Free Workplace Act of 1988 (41 USC 701) by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Maintaining an ongoing drug-free awareness to inform employees about: Annual Action Plan 90 2013 (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace. (c) Available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Establishing a policy that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying each employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will: (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying HUD in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant. 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted: Annual Action Plan 91 2013 AP-65 Homeless and Other Special Needs Activities Introduction The City's goals and actions for reducing homeless are addressed in AP-20. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including reaching out to homeless persons(especially unsheltered persons) and assessing their individual needs The HealthPoint Healthcare forthe Homeless Project has an outreach component to ensure that the homeless are aware of healthcare services. The City also funds outreach to the homeless through a General Fund-supported project. Addressing the emergency shelter and transitional housing needs of homeless persons The City funds the YWCA-Anita Vista Transitional Housing Program for homeless DV victims and CCS's Katherine's House Program is a transitional shelter for homeless women.The City also funds a housing continuum through the General Fund to meet the range of housing needs to prevent homelessness or transition someone into housing from homelessness. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families,and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness,facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The transitional housing programs supported by the City assist families and individuals in shelter or on the streets transition into housing.The REWA Emergency Management and Case Management Program helps families manage resources and prevents them from becoming homeless. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Multi-service Center assists individuals and families with these issues. In addition,the city has a information and resource specialist who assists and counsels families who are released from the correctional facility and healthcare facilities. Discussion Annual Action Plan 85 2013 (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. S. Providing the street address, city, county, state and zip code for the site or sites where the performance of work in connection with the grant will take place. For functions carried out by employees in several departments or offices, more than one location will be specified. It is further recognized that sites may be added or changed during the course of grant-funded activities. The City of Kent will advise the HUD Field Office by submitting a revised Place of Performance form. The City of Kent recognizes that the period covered by this certification extends until all funds under the specific grant have been expended. Annual Action Plan 92 2013 Anti-Lobbying — To the best of the City of Kent's knowledge and belief: 1. No Federally appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Annual Action Plan 93 2013 Authority of Jurisdiction — The Consolidated Plan is authorized under State and local law (as applicable) and the City of Kent possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan — The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 — It will comply with Section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date Mayor Suzette Cooke APPROVED AS TO FORM: Kent Law Department i Annual Action Plan 94 2013 Specific CDBG. Certifications The City of Kent, as an Entitlement Community, certifies that: Citizen Participation — It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan — Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that that have been developed in accordance with the primary objective of the statute authorizing the CDBG program, as described in 24 CFR 570.2 and 24 CFR, Part 570. Following the Consolidated Plan — It will follow the five year-Consolidated Plan as approved by HUD. Use of Funds — It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, the City of Kent certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available to meet such needs; 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year 2012 shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 Annual Action Plan 95 2013 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments. The City of Kent will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (but not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment Excessive Force — It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non- violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws — The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Annual Action Plan 96 2013 APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS: A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug-Free Workplace Certification 1. By signing and/or submitting this application or grant agreement, the City of Kent is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug- Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on Annual Action Plan 98 2013 file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug- free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass' transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). S. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the HUD of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) City of Kent 220 4th Avenue South Kent, WA 98032 Check if there are workplaces on file that are not identified here. Annual Action Plan 99 2013 The certification with regard to the drug-free workplace is required by 24 CFR, Part 24, Subpart F. 7. Definitions of terms in the Non-procurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of no/o contendre) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (I) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces) Annual Action Plan 100 2013 APPLICATION FOR OMB Approval No.0348-0043 FEDERAL ASSISTANCE 2.DATE SUBMITTED Applicant Identifier September 27, 2012 DUNS #: 02-025-3613 1.TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE Stale Application Idenlifier A pllcation Preapplicalion Construction ❑construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier i�Non-Construction ❑Non-Constructlon 5.APPLICANT INFORMATION - Legal Name: Organizational Unit: City of Kent Parks, Recreation & Community Serv. Address(give city,county,.Slate,and zip code): Name and telephone number of person to be contacted on matters Involvin this ap Iication(give area code) 220 4th Ave. S Katrerin Johnson, 253-856-5073 Kent, WA 98032 6.EMPLOYER IDENTIFICATION NUMBER(EIN): 7.TYPE OF APPLICANT:(enter appropriate letter in box) 9 1 — 6 0 0 1 2 5 4 C A.State H.Independent School Dlsl, B.TYPE OF APPLICATION: B.County L Slate Controlled Institution of Higher Learning ❑New 0 Continuation ❑ Revision C.Municipal J.Private University D.Township K.Indian Tribe If Revision,enter appropriate lottor(s)In box(es) El LI E.Interstate L.Individual F.Intermunlcipal M.Profit Organization A.Increase Award B.Decrease Award C.Increase Ouraflon G.Special District N.Other(Specify) D.Decrease Duration Olher(apecily): 9.NAME OF FEDERAL AGENCY: Department of Housing and Urban Development(HUD) 10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11.DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: 1 4 -- 2 1 8 CDBG Entitlement Grant TITLE: CDBG Entitlement Grant 12.AREAS AFFECTED BY PROJECT(Cities,Counties,States,ale.): Clty of Kent, King County,Washington State 13.PROPOSED PROJECT 14.CONGRESSIONAL DISTRICTS OF: Start Date Ending Date a.Applicant b.Project 1/1/13 12/31/13 8lh Congressional DIsU9th Congressional Dist. Same 15.ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a.Federal $ 00 748,000 a.YES. THIS PREAPPLICATIONlAPPLICATION WAS MADE b.Applicant $ .00 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: c.Slate $ 0° DATE d.Local $ 00 b.No. ® PROGRAM IS NOT COVERED BY E.O.12372 e.Other $ .00 ❑OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW L Program Income $ 00 17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g.TOTAL $ 748,000 00 ❑Yes If"Yes,"attach an explanation. ✓❑No 1B.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULYAUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a.Type Name or Authorized Representative h.Title c.Telephone Number Suzette Cooke Mayor (253)856-5700 d.Signature of Authorized Representative e.Date Signed Previous Edition Usable Standard Form 424(Rev.7-97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 KENT Agenda Item: Consent Calendar — 7G TO: City Council DATE: November 6, 2012 SUBJECT: King Conservation District Grant Agreement — Authorize MOTION: Authorize the Mayor to sign the agreement to accept the King Conservation District grant in the amount of $49,539 and approve the expenditure of funds in the Green Kent Partnership budget, subject to final terms and conditions acceptable to the Parks Director and City Attorney. SUMMARY: Staff applied for and received a $49,539 grant from the King Conservation District to continue implementation of the Green Kent Partnership for Year 3. Specifically, this grant will fund project coordination from Forterra to collect and track the field work being done by volunteer stewards, staff and contracted crews, and provide technical input, recruitment outreach and leadership as needed. A portion of the grant ($23,674) will also fund a Green Kent temporary employee to supplement available Parks personnel and provide support to the stewards in the field. And $4,125 will offset the Special Programs Manager's time overseeing the project. EXHIBITS: King Conservation District Agreement, Forterra Scope of Work RECOMMENDED BY: Parks and Human Services Committee BUDGET IMPACTS: Green Kent Budget AGREEMENT FOR AWARD OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT City of Kent This Agreement is made between the King Conservation District Number 9, a municipal corporation in King County, Washington, located at 1107 SW Grady Way, Suite 130, Renton, WA 98057 (referred to herein as "District"), and City of Kent, a municipal corporation in King County, Washington, located at 220 4th Ave South, Kent, WA 98032 (referred to herein as "Recipient"), for the purposes set forth herein. SECTION 1. RECITALS 1.1 Whereas, the District is a special purpose district organized and existing under authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve natural resources, including soil and water, which activities are declared to be of special benefit to lands; and ' 1.2 Whereas, pursuant to RCW 89.08.400, King County has authorized and imposed a system of assessments to finance the activities and programs of the District; and 1.3 Whereas, pursuant to RCW 89.08.220, RCW 89.08.341 and/or Chapter 39.34 RCW, the District is authorized to enter into agreements with municipal entities and agencies (governmental or otherwise), or their designees, in order to carry out and facilitate the activities and programs of the District to conserve natural resources; and 1.4 Whereas, the District has reviewed the grant application submitted by Recipient and has determined that the application meets the requirements of Chapter 89.08 RCW and the District's policies and procedures for awarding grants; and 1.5 Whereas, the District and Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions relating to the District's award of a grant to Recipient. SECTION 2. AGREEMENT 2.1 The District agrees to award Recipient a grant in the total amount of Forty Nine Thousand Five Hundred and Thirty Nine Dollars ($49,539.00) from 1994-2001, 2005, Returned, 2010, and 2011 Assessments. Grant funds shall be used by Recipient solely for the performance of the work described in Exhibit A which is attached hereto and incorporated herein by this reference. The District shall pay the grant funds to Recipient in accordance with the District's policies and procedures, including but not limited to, the policies and procedures contained in the Member Jurisdiction & WRIA Forum Grant Application Instructions and Policies, provided that such funds have been collected and received by the District. Page 1 of 4 2.2 Recipient represents and warrants that it will only use the grant funds for the work described in Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the Agreement. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized work. Further, Recipient agrees to return to the District any grant funds that are not expended or remain after completion of the work covered by this Agreement. 2.3 Recipient acknowledges and agrees that the grant funds may only be expended on work which shall be entirely within the District's jurisdictional boundaries. The following municipal entities are not within the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykomish. Recipient shall be required to refund to the District that portion of any grant funds which are used for work performed outside the District's jurisdictional boundaries. 2.4 In the event the scope of work authorized by this Agreement includes the use of grant funds to purchase houses located on real property within a flood hazard area, Recipient acknowledges and agrees that grant funds may only be used for such purposes if the houses to be purchased were constructed before floodplain mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized purposes. 2.5 Recipient shall be required to provide the District with biannual financial and project progress reports, along with an annual summary report. Financial and project reports shall be due June 30 and November 30 each year. The Recipient shall also be required to submit to the District a final report which documents the Recipient's completion of the work in conformance with this Agreement within thirty (30) days after the completion of the work. The final report shall, among other things, summarize the project's successes and shall address the regional benefits accomplished by the work. The final report shall also identify any obstacles or challenges which were encountered during the work, along with general recommendations regarding ways to avoid such obstacles or.challenges in the future. If requested, Recipient agrees to provide the District with additional financial or progress reports from time to time, at reasonable intervals. 2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting records. If requested, Recipient shall comply with other reasonable requests made by the District with respect to the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principals and to meet the requirements of all applicable state and federal laws. 2.7 Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS"). Page 2 of 4 2.8 The District or its representative shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. Recipient shall cooperate with the District in any such audit. 2.9 Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established in the Revised Code of Washington and the Washington State Archivist. 2.10 Recipient shall ensure that all work performed by Recipient or its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. 2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage to property allegedly resulting from the negligent or intentional acts of the Recipient or any of its employees, agents, contractors or subcontractors in connection with this Agreement. 2.12 Recipient agrees to acknowledge the District as a source of funding for this project on all literature, signage or press releases related to said project. SECTION 3. GENERAL PROVISIONS 3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. Page 3 of 4 3.4 Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. DISTRICT: RECIPIENT: By BY Name Name Title Title Date Date Approved as to Form: Approved as to Form: DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY: By v✓ By Name L, L E Y"d u i Name Date I a8� Date Page 4 of 4 Exhibit A Member Jurisdiction I LjaD & WRIA Forum Grant Program King Conservation District Grant Application Project Title: Green Kent Partnership, Year 3 Applicant: City of Kent Parks & Public Works Contact: Victoria L. Andrews Principal Partners(if any): Forterra (formerly Title: Special Programs Manager,Kent Parks Cascade Land Conservancy), Washington Address: 220 4 Avenue South Department of Natural Resources, Kent Parks Kent, WA 98032 Foundation... and King Conservation District Total Project Cost: $326,096 WRIA Funding Jurisdiction Funding KCD Funding Requested: $49,539 Phone: 253-856-5113 Project Start Date: January 1, 2012 Fax: 253-856-6050 Project End Date: December 31, 2012 E-mail: vandrews@kentwa.gov 1. Project Description - provide a brief description of the project that Summarizes what you will do, how you will do it, and why you will do it. Consider the following in the answer to this question: what pressing need will be addressed by the project or what promising opportunity will be capitalized on?Who or what will benefit or be positively and negatively affected? As we near completion of our first year of implementation of the Green Kent Partnership, more than 580 volunteers have contributed 1,816 hours at Green Kent Partnership events. Over 33 acres have been entered into restoration and active management using a combination of city staff, contracted crews, 11 active Green Kent Partnership Stewards and other volunteers. Public Works crews alone have planted 7,756 native trees and shrubs in Green Kent sites. Surpassing the 2011 goals is an extremely gratifying start and demonstrates that we are making every effort to document our achievements to all our stakeholders. We would not have had these successes without the King Conservation District grant, which provided project coordination from Forterra and allowed us to hire a temporary employee to support Green Kent Stewards and projects. For 2012, the 20-year management plan goals are: • enroll 15 acres in initial restoration and continue restoration, maintenance and monitoring on 10 acres; • recruit and manage 6,100 volunteer hours; and • recruit and support 15 active Stewards, at least one in each of our four priority sites. In 2012, rather than encourage Stewards to choose any of our publicly owned sites, we will offer them six additional high-use parks: West Fenwick, Park Orchard, North Member Jurisdiction&WRIA Forum Grant Program,Application • July 21,2008 • Page 9 of 11 Meridian, Linda Heights, Campus and Morrill Meadows' Off-leash Dog Park. Five wetlands will also be available for selection. This grant request is includes funding for continued project coordination and outreach from Forterra, a Green Kent temporary employee and a portion of city staff time to manage the overall effort. Forterra's role is: • oversee field tracking- maintain restoration database, produce quarterly reports and annual report and work plan ($3,515) • outreach support- assess marketing and media strategies, distribute monthly e- newsletters and track readership, manage GreenKent.org website with postings of upcoming work parties and other Green Kent Partnership events ($8,010) • co-facilitate annual Steward training, provide additional support to Stewards as needed ($3,240) • plan and facilitate bi-monthly management team meetings with Parks/PW staff ($5,225) • organize one to two forums for all Green Cities staff($1,250) The Green Kent temporary employee's role is: • provide field support to Green Kent Partnership Stewards, staff and volunteers • data entry -work logs, volunteer contact information and hours, GIS mapping of newly selected sites • contribute copy/photos and maintain distribution list for monthly email communications • assist with recruitment and community outreach efforts: presentations to high schools and other groups, work party postings on VolunteerMatch.com, United Way and community college volunteer websites, maintenance of Green Kent Facebook page The special programs manager's role is: • serve as primary city liaison to Forterra staff and Green Kent Partnership volunteers • overall responsibility for managing budgets and goals • oversee volunteer tracking • supervise the temporary employee • promote the program to the public via appropriate outreach vehicles 2. Natural Resource Improvement Actions — describe how the project will address a minimum of one of the natural resource improvement actions described on page 1 of the application instructions. Consider the following in your answer to this question: What natural resources will be improved? What are the known needs, gaps or deficits that will be addressed? What are the known benefits to soil, water, air, plants, fish and wildlife, landowners? Education & Outreach: Kent and Forterra staff have continued to make presentations to service clubs, student leadership organizations, neighborhood councils and other public gatherings about the goals of Green Kent. A 2011 grant from the Washington Department of Natural Resources' Urban Forestry Assistance Program allowed us to produce outreach in English and four other languages about Green Kent and how to recognize and remove two prevalent invasive species, Himalayan blackberries and English ivy. At work parties, Green Kent Stewards wear fluorescent green T-shirts emblazoned with ASK ME ABOUT Green Kent Partnership (logo), and large interpretive signs are staked near their work sites to alert visitors to the restoration. Capacity Building: 1) Natural areas strengthen local neighborhoods, improve property values and make communities more attractive and vibrant. 2) Kent Parks and Public Works Member Jurisdiction&WRIA Forum Grant Program,Application • July 18,2008 • Page 11 of 11 staff collect volunteer and field work data, and Forterra is tracking everything in a centralized data portal that displays our progress. Direct Improvement of Natural Resource Conditions: Our 2012 benchmarks include: 1) enroll 15 new acres into initial restoration and 2) continue restoration, maintenance and monitoring on 10 acres. 3. Project Activities and Measurable Results - using the table below, list specific project activities to be completed, the timetable for the activities, and the deliverables associated with those activities. Consider the following in your answer to this question: What actions, interventions, programs, services will be deployed? Activity Description Deliverables Timeline 1, Field work (primary Manage site visits, work plans, January- responsibility- city staff) work parties (minimum 1 December staffed work party, more as 2012 needed), removal of debris if not composted onsite. Manage event requests, record volunteer hours and work logs, submit to Forterra. Evaluate progress, create planting plans, deliver plants, appropriate weed barrier and chips. Oversee volunteer tracking. 2. Community outreach (Forterra Manage GreenKent.org January - and city staff) website: timely posting and December updates of work parties and 2012 other Green Kent news as submitted by Stewards and staff. Produce Green Kent monthly email blasts and quarterly newsletters from copy and photos submitted by city staff. Track/report readership. In conjunction with city staff, organize, promote and help facilitate annual Steward training. Provide access to training hosted by other organizations, as appropriate. Member Jurlsdiction&WRIA Forum Grant Program,Application • July 18,2008 • Page 12 of 11 Youth Steward initiative: assist city's outreach to youth and encourage their participation as assistant Stewards. 3, Technical and management Oversee field work tracking: January - support (Forterra) work logs entered into December database monthly; summaries 2012 produced quarterly. Produce annual report and work plan, including maps showing restoration progress. Orient Kent staff on CEDAR (Centralized Data Portal)- interactive calendar, event requests, work log submissions, etc.- US Forest Service grant piloted in Seattle/Tacoma for all Green Cities Incorporate monitoring protocols and produce udpated Steward Field Guides 4. Effectiveness (see page 2 of application instructions for definition) - describe how the project will effectively implement the natural resource improvement measures identified in question No. 2 above. Consider the following in your answer to this question: Why is the primary applicant the best entity to deliver the proposed program/service/intervention? What is the capacity of the primary applicant to deliver the proposed program/service/intervention? What tools, services and partners will be brought to bear? Kent's 1,500 acres of parks, wetlands and other natural areas are maintained by city of Kent Parks and Public Works staff. Both departments include certified arborists and credentialed project managers experienced in natural resource improvement. Public Works also has an environmental ecologist who has been part of the Green Kent management team since the planning began. Both departments maintain tools reserved exclusively for Stewards in two strategically located, locked storage sheds and deliver additional tools to larger work parties via the volunteer trailers. Forterra originated the Green Cities Partnership in Seattle in 2005. There are now five Green Cities in the Puget Sound region (Kirkland, Redmond, Tacoma and Kent are the other four), each sharing best management practices. 5. Efficiency(see page 2 of application instructions for definition) - describe how the project will efficiently implement the natural resource improvement measures identified in question No. 2 above. Consider the following In your answer to this question: How will the proposed program/service/Intervention engage in conjunction with related efforts?How does your strategy best leverage resources? Member Jurisdiction&WRIA Forum Grant Program,Application • July 18,2008 9 Page 13 of 11 Kent Parks and Public Works staff collaborate on how to optimize available King Conservation District funding, leveraging city funds and other grant sources to achieve strategic departmental and city goals. In 2011, the Green Kent Partnership was the beneficiary of two employee-recommended grants from REI, one through the Kent Parks Foundation for Steward training, support and recognition, the other through Forterra for contracted EarthCorps restoration work at Lake Fenwick Park. Forterra's role in the partnership benefits us in many ways, including leveraged program deliverables as a result of other grants they actively seek and receive. One example is a three-year carbon mitigation project for contracted restoration, maintenance and volunteer planting events in all five Green Cities. Kent will receive in-kind contributions of$30,788 in 2012, $8,407 in 2013 and $5,524 in 2014. Forterra also received small grants for tools and supplies for any Green Kent Stewards that held work parties during October's NeighborWoods month. Forterra's marketing and media team utilize special software to format, distribute and track readership of monthly e-newsletters. Partnering with the community supplements what city staff can manage. Volunteer contributions in 2011 were valued at $127,834, or nearly four maintenance FTEs. 6. Equity(see page 2 of application instructions for definition) - describe how the project will equitably implement the natural resource improvement measures identified in question No. 2 above. Consider the following in your answer to this question: In what part of the District will the proposed program/service/intervention occur? Who is the target audience and what demographic section of the community will be affected? The program is being implemented in Kent, King County. Target audiences are: • park visitors (including bird-watchers, who are eager to see the return of more songbirds with the re-establishment of native vegetation) • adjacent neighbors • landowners • Kent-based corporations (e.g. Starbucks and REI, both actively stewarding sites) • regular Parks and Public Works volunteers and • school children, who are learning about Green Kent through our award-winning Plant the Planet tree education program and also from a Green Kent Steward who is a staff member at Scenic Hill Elementary, an award-winning Green School. • Demographic sections of the community: since publicly owned property is distributed throughout the city, implementing the Green Kent Partnership equitably improves natural resources throughout the entire community. 7. Evaluation of Intended Results - describe the evaluation mechanisms you will use to track, document, and report that the project has achieved the Intended results described in questions 1-3. After a Steward has selected a site, city staff visit the site to create a work plan and GIS map for the initial restoration area (generally around 1 acre). Stewards are responsible for tracking their progress on work logs, but staff conduct follow-up site visits after the first work log to ensure they are tracking data correctly. The Green Kent temporary employee records volunteer hours in Access and submits Steward work logs to Forterra, which maintains the restoration database and generates quarterly report comparing our progress to 2012's goals Member Jurisdlctlon&WRIA Forum Grant Program,Application • July 18,2008 • Page 14 of 11 in the 20-year management plan. A centralized online data portal called CEDAR is being tested in Seattle and Tacoma. Core monitoring protocols should be introduced to the Green Kent Partnership in July 2012. Standardized monitoring results will provide a regional database of urban forest restoration successes and challenges. 8. Project Budget & Expenses Budget Item KCD Funds Other Other Other In-kind Total Funds Funds Funds(DNR (Volunteer City of (Mitigation reimburse Match) Kent) Project) ment grant- outreach Salaries and $23,674 $23,674 Benefits: Green Kent Temporary Salaries and $4,125 $6,800 $10,925 Benefits:Special Programs Manager Salaries and $143,585 $85,400 $228,985 Benefits: Other Parks &PW Staff Travel/Mileage $250 $250 Office/Field $250 $250 Supplies Contracted/ $21240 $30,788 $52,028 Professional Services (Forterra) Land Acquisition Permits Other: Outreach $9,984 $9,984 &Additional Mapping TOTAL $49,539 $150,385 $30,788 $9,984 $85,400 $326,096 9. KCD Acknowledgement- Describe how the KCD will be acknowledged as a source of funding for the proposed program/service/intervention (see Grant Program Overview & Policies, General Grant Program Policies, #6). King Conservation District will be acknowledged on public access channel TV-21 by the Kent Parks Committee and the City Council during their televised meetings, on the City's website, Facebook page, in the Program Guide, which reaches 48,000 residents and in the E-Scene newsletter. It will also be recognized in all appropriate Green Kent Partnership printed materials. Authorized Signature Date Member Jurisdiction&WRIA Forum Grant Program,Application . July 18,2008 • Page 15 of 11 1. scope ®f Work for January e December 2012 COMMUNITY In 2012,we will asses our current volubteer program,including Marketing and media strategies.We will ensure that we are maximizing our efforts to reach out to potential volunteers in the community,and continue to brand the Partnership as an outlet for people to makepositive change in their local environmental health,and a public education opportunity for urban natural area restoration.The Stewards program will move from its infancy last year into a more.streamJlned and structured, Supported effort. Green Kent Partnership 2012 Strategic Benchmarks:C6miimunity Recruit and manage 1 00 volunter hours t i with 15 active Stewards; at least ram, i ::; t-_`! �._; ;• one per res5stories involving Green Kent Steward5, Media campaign focused corporatevolunteers,and • o schools • develop • program Forterra's Responsibilities and Deliverables • Oversee volunteer tracking to reinforce outreach efforts,record progress towards volunteer goals,and market the program's reach. • quarterly reports created with data from city staff and submitted for internal reporting needs,and annual reports produced for public stakeholders. • Outreach support to help the Partnership to better reach environmental,stewardship,and civic volunteering community in Kent: • Volunteer Database stores volunteer hours logged for Green Kent Partnership work, or an appropriate level of volunteer support to reach field work goals and other benchmarks. • Assist with monthly short email and quarterly e-newsietterforvolunteers and supporters. • Assist Citystaff in fielding questions from prospective and current volunteers and the media. 2 1 Page Green Kent Partnership Scope of Work:2012 I e www. reenkent:or )updated with upcoming volunteer events,opportunities for • Keepwebsrt ( R s Involving community members,and recent news: Website updated every other week,as a regularly-scheduled batch change. Last- minute changes will be done additionally as schedules permit. • E-mail inquiries responded to in a timely manner and appropriate staff or other partners notified. • Support Green Kent Stewards by directing volunteers towards their sites. • Assist with Green Kent Steward program,With a minimum of 15 active Stewardst • Assist City of Kent staff questions,and provide information and support. • Green Kent Stewards provided with access to outside training, hosted by other organizations and agencies,as appropriate. • Assist with hosting Green Kent Steward orientation and organize additional trainings as interest and needs dictate. • Work with the City to advertise Green Kent Steward yolunteerjob description in advance of annual orientation. • Assist with updating Fleld Gulde and.other materials If needed by orientation date. r Work through MaroggrinO Team to contribute Wwa rds the cr,`eatlon of a youth st6wped initiative to tie Green Kent into.ekisting projects and/or adapt tools created for the Green Cities Network Leveraged ProgMaln Deliverables I • One volunteer'event 14 February, will be fdalltoted,'"planned,prorpoted,and hosted b} Forterra staff and Wds evgton Conservation Corps,(Wcc)crew to celebr Ito the success at Lake Fe' wick Park. - ' �. Green Kent Partnership scope of Work:2012 3 Page FIELD WORK We will continue to work with community volunteers on existing restoration projects,as well as add a few new projects with new.Stewards trained in December of 2011. Panther Lake Annexation Area sites will be open to new Stewards,and will be incorporated into restoration enrollment as the Partnership continues.We will continue to emphasize best management practices and continuation through the phases of restoration in areas already enrolled to keep our quality of work high. Green Kent Partnership 2012 Strategic Benchmarks:Field Work Enroll 15 new acres in initial restoration Enrollacres of Tree-iage Category 1 into maintenance and Monitoring restorationContinue andmaintenanceon previously-enrolled acres NO progress 1 Forterra's Responsibilitiasand Deliverables • oversee field work tracking to market the program's achievements and guide planning: • Quarterly reports created with data from City staff and submitted for Internal .reporting needs,and annual reports produced for public stakeholders. • Work logs entered into electronic database monthly by Green Cities Intern. • Workthrough Management Team to assist with collaboration between Green Kent Stewards and other Partnership work.to accurately direct progress toward program goals: • Restoration Database demonstrates at least 15 new acres of restoration; 10 new maintenance and monitoring acres. • Green Kent Stewards'restoration goals are met and maintenance is continued on previously-enrolled acres. • Provide technical input and program leadership as needed,including seeking out relevant resources from other partners within the Green Cities Network. Leveraged Program Deliverables • Carbon Mitigation • In January-February, Forterra's Washington Conservation Corps(WCC) crew will plant the pre-selected site with 3,600 bareroot conifer trees,over 9 days of work (the crew works 10-hour days). I 4 1 Page Green Kent Partnership Scope of Work:2012 • In summer,the WCC crew will conduct 2 days of cut-stump treatment on invasive trees If needed. • In fall,monitoring data will be collected and invasive removal will be conducted over 2 crew days. • Centralized Data Portal(CEDAR) • Through a US Forest Service grant,the Green Seattle and Green Tacoma Partnerships are creating a centralized data portal(called CEDAR)to collect and manage an Interactive calendar,event requests, registration,work log submission, and volunteer attendance information. CEDAR .was expected to be completed in early 2011,but is on-line to be operational in January 2012.Once CEDAR shows six months of success.In Seattle and Tacoma, Forterra will present the portal to the Green Kent Partnership Management Team and draft a roll-out plan for use.This is expected to be in July 2012. • Standardized Monitoring Program • The Green Seattle Partnership Implemented a three-tiered,standardized monitoring program for urbanforest natural areas The City of Seattle worked with EarthCorps Science"to field test`and finalize tb6 daft three-tierIed monitoring protocol to use with three levels'of jVionitors:volunteers,contra ct8r8,and staff. o In 2012, Forterra staff will Conti be to or with E,rthCorps Science and oth;ercity- based supporting organizations o lmplslnent the.sa a core protocols and tialnings" t , .f f Et F within 1he otherGreeh City Partnershi s:Staff, rel tea organizations,an ; restoration professionals will b®i'vite�to peer-re i, v nd evaluate the three- tiered monitoring protocol As a team, he,Green City Partnership staff and partners vuill de ids whli com onents III be ado pied as tNe core minimum data to oe cbliect d"fly eac�i city and what omponents can b I`added beyond the thrdatiers. These ado tea Greeq City Partnership mgqrliioring pfoliIocois will need to stay Consistent between cities to:al�ow for regional trac�Cmg and areas of improvement, but will be flexible gnough,to be tailored to match different City needs.Thq gnd result will be a set of monitoring protocols that wilt produce consistent data find tracking ability across ail Green City Partnership sites and other urban forest natural area restoration efforts. • For the Green Kent Partnership,the following two items will take place in 2012: o Final monitoring protocols will be incorporated into Steward Field Guide,when completed. o Core monitoring protocols can be implemented by City of Kent staff and Stewards,with additional components added as desired. o Regional database of monitoring results developed and report on urban forest and natural area restoration successes and challengesto be shared on-line and made available to other communities and urban forestry programs in the Puget Sound and beyond. i Green Kent Partnership Scope of Work:2012 5 1 Page i RESOURCES AND ADMINISTRATION The Management Team will continue to lead the Green Kent Partnership to ensure that work across program areas is Well planned,coordinated,and reported.Quarterly and annual reporting processes created in 2011 will continue In 2012 to give the Partnership effective figures to help retain current funding,seek further funding,and publicize our efforts, Green Kent Partnership 2612 Strategic Benchmarks:Resources Finalize plans for management Stf Licture Write 2011 annual report Develop 2012 work plan IrI\ For terra s Responsibilities and Deliverables: Faalita4 monthly(}tianagemen't team meetingsasati�re(orcollaborativeplanningaiid ', problem-solving,td guide the 20 yearplgn through short term ti$nchmarks: • Ensure that work across program areas is in sync and well-tlmed to maximize impact. • Guide growth of the Management Team,and potentially,formation of an Executive Council, as directed by ManagementTeam. • Bi-monthly ManagementTeam meetings held in Kent with updates on progress between meetings complied 1.Week before meeting,and agenda sent to all members of team at least business days before meeting. • Collaboratively review costs of program and ensure sufficient progress Is being made toward goals according to budget. • With assistance from,and in cooperation with,City staff,draft the annual work plans and reports for work completed in the three program areas: • Annual work plans created for 2012,based off of benchmarks from 20-Year plan and adaptive management needs. • Draft plan will be ready for review by Management Team,co-edited with other team members,and finalized two weeks following the first meeting of the year. • Comprehensive Annual Report compiled showing major accomplishments in 2011, written and distributed as an internal version for staff,and a public version for volunteers. Green Kent Partnership Scope of Work:2012 6 1 Page • Serve as a facilitator between Kent and other Green City Partnership staff and partners to seek advice and share methods and resources. • Plan and host 1-2 forums convening Green Cities Network partners. Leveraged Program Deliverables o On-line resources: Forterra will finish a new website for the organization by the end of 2011, which includes new pages for all of the Green City Partnerships. In January 2012,we will work with City input to fine-tune the changes and update any new content that needs to be added. I 1 1 I I Green Kent Partnership Scope of Work:2012 7 Page i I KENT Agenda Item: Consent Calendar — 7H TO: City Council DATE: November 6, 2012 SUBJECT: SR 516 to 2315t Way Levee Project Agreement — Authorize MOTION: Authorize the Mayor to sign the contract with Allen Brackett Shedd for the real estate appraisal services of property on the SR 516 to S. 231't Way Levee project in the amount of $58,000, subject to final terms and conditions acceptable to the Public Works Director and the City Attorney. SUMMARY: The SR 516 to 231st Way Levee project is 2.7 river miles in length and is located on the right bank of the Green River, adjacent to the Lakes Community and Riverbend Golf Complex. This levee reach, in combination with the other levee segments along the Green River, protects the Kent Valley businesses and residential areas from flood risks. Completing the SR 516 to S. 231st Way Levee adjacent to the Lakes Community requires additional property from the condominium associations of Bridgewater III, Bridgewater IV, and Regatta at the Lakes. This acquisition will not include any condominiums. North of this area the levee adjacent to Marina Pointe will not need additional property but will require a levee maintenance inspection easement, to complete the accreditation. The consultant services agreement with Allen Brackett Shedd is to provide a real estate appraisal of the impacted properties and assess the value of the project's impacts. Their services include impacted areas and involve approximately 273 units with extensive public involvement and communication with property owners. EXHIBITS: Scope of Work RECOMMENDED BY: Public Works Committee BUDGET IMPACTS: There will be no unbudgeted fiscal impacts, as this contract was anticipated when the 2012 budget was developed. The contract will be paid through the stormwater utility. BrackettAllen m rJr Real Estare Appraisers and Consultants S.Murray Brackett,MAI,Principal Darin A.Shedd,MAI,Principal Deborah Foreman Greg Goodman,MAI,Principal Matt Sloan Robert Chamberlin David Coleman Jessica Stokesbeny Heber Kennedy Dawn Lindsay Diane Quinn Bruce C AIIen,MAI(Founder 1938-2007) September 19, 2012 Ms. Ingrid P. Williams-Dixon Project Analyst Design Engineering I Public Works Department 220 Fourth Avenue S. Kent, Washington 98032 RE: SR-516 TO S. 231ST LEVEE PROJECT LOCATED IN KENT,WASHINGTON Dear Ms. Williams-Dixon: As requested, I have reviewed information relating to the project referenced above for the purpose of estimating a fee and timing for completion of Summary Appraisal Reports of the following: Site Frontage Property/PaxID (ac.) Units Age Units 1 Regata at the Lakes Condo 6.65 66 1994 20 (72122-0000) 2 Bridgewater111 2.87 32 1989 5 (108567-0000) 3 Bridgewater IV 3.31 25 1989 7 (108568-0000) 4 Manna Pointe 28.38 150 1996 32 (514897-0000) The project will require appraising each condo site to determine underlying land value for the acquisition. It will also require before and after valuation of individual units fronting on the project. I estimate 32 frontage units to require improvement valuations. Marina Pointe appears to not have proximity issues. I anticipate valuing each site and the impacted units within four separate appraisals, with the individual units valued after concluding to a site value. Timing for completion would be 45 days from authorization to proceed and assumes cooperative 12320 NE 8rh Street, Suite 200 Bellevue, WA 98005 Phone (425) 450-4040 Fax (425) 688-1819 419 Berkeley Avenue, Suite A Fircrest, WA 98466 Phone (253)274-0099 Fax (253) 564-9442 coordination of access to individual units within a timely manner. Estimated appraisal fee is as follows: 4 sites G> $3,500 each = $14,000 32 units G> $1,375 each = $44,000 Total: $58,000 The project is similar to a completed road-widening project I recently appraised for WSDOT (Riverwood Condominiums, Orting) and an ongoing project (Sonoma Villero Condominiums, Bothell) for the Attorney General, both requiring soundwalls being developed adjacent to condominium units. I have also completed appraisals in the past few years of common areas impacted by road widening projects, including a project impacting multiple condominium units along SR-99 in Federal Way and a large townhouse project along 176th Street in Spanaway. Damages in these instances were allocated to the common areas, as well as all proximity affected units. Thank you for your consideration of Allen Brackett Shedd for this assignment. Please call if you have any questions. Sincerely, ALLEN BRACKETT SHEDD Darin A. Shedd, MAI kr Allen Brackett Shedd 42844DS.DOC-Copyright©2012 KENT Agenda Item: Consent Calendar — 7I TO: City Council DATE: November 6, 2012 SUBJECT: USGS Cooperative Data Collection Program Agreement — Authorize MOTION: Authorize the Mayor to sign the joint funding agreement for Water Resources Investigations between the city of Kent and the U.S. Geological Survey, subject to final terms and conditions acceptable to the Public Works Director and the City Attorney. SUMMARY: This is an on-going program with the city of Kent and the U.S. Geological Survey (USGS) for stream data collection. For Fiscal Year 2013, the City will contribute $60,080 to the annual program cost of $106,205 with the USGS providing the remainder. USGS's share of the cost is funded through federal funding at a set limit. For 2013 the federal limit is $46,125. These gages provide valuable information on stream and weather conditions, including water surface elevations, flow levels and amounts of precipitation. This information is used to calibrate stream flow models and increase the accuracy of stormwater flood projection models. The models are used in the design of stormwater projects. The gages, through their link to internet web sites, allow staff and the public to monitor stream flow levels from remote locations. The stream flow measured by the gage at Rock Creek and Kent Kangley Road is a requirement of the Clark Springs Habitat Conservation Plan. It is used to determine the City's augmentation of flows in Rock Creek during the drier months. This contract will provide for operation, maintenance and data collection at five gages. Two are located on Mill Creek, one on Springbrook Creek and two on Rock Creek. The gage information is available to the public real-time at http://waterdata.usgs.gov/wa/nwis/current?tvpe=flow EXHIBITS: USGS Joint Funding Agreement RECOMMENDED BY: Public Works Committee BUDGET IMPACTS: Costs for this contract will be charged partially to the Water Utility (Rock Creek gages) and partially to the Stormwater Utility (Mill and Springbrook gages). 60000W723113W NWA098=FY13-C r nv United States Department of the Interior ' m U.S. GEOLOGICAL SURVEY M USGS Washington Water Science Center 934 Broadway, Suite 300 Tacoma, Washington 98402 (253) 552-1600 a FAX (253) 552-1581 http://wa.water,usgs.gov/ October 31,2012 Mr.Mike Mactutis City of Kent 220 4"Avenue South Kent,Washington 98032-5896 Dear Mr. Mactutis; This letter supersedes our letter,same subject,dated September 21,2012.Note that the Green Fiver gaging station at the 20e Street Bridge Is added to the Joint Funding Agreement. Enclosed please find the costs for continuing the U.S.Geological Survey cooperative data-collection program in Federal fiscal year 2013(October 1,2012 through September 30,2013). The total fixed cost of the program is $106,205. Under the USGS cooperative program,$46,125 will be provided bythe USGS,making the City's total share of the program costs$60,080. If this agreement is acceptable to you,please sign both copies of the enclosed Joint Funding Agreement(JFA) and return one copy to the above address. Also,complete the customer contact information on page two of the JFA. PLEASE NOTE: In order to continue operation of these gages,the USGS will need a signed agreement no later than November 16,2012. The USGS will bill you quarterly,in four equal amounts. If you have questions regarding billing,please contact Sheila Loyd,Budget Analyst,at(253)552-1656(e-mail:smloydr usgs.pov}. The USGS has TIN number 916001254 on file for the City of Kent. If this number is not correct,please contact Sheila Loyd with the correct number. For your information,the USGS DUNS number Is 093640092. It is understood that the results of this work will be available to the USGS for publication and use in connection with related work. Near real-time data for all the stations in this program are available from the USGS National database at hdp:/Iwaterdata.uscis,gov/wa/nwisirt If you have any questions,please contact Ken Fred,Tacoma Field Office Chief,at(253)552-1670(e-mail: kefrasl@usgs.00v). Sincerely, s Cynthia Barton, h.D.,LG.,L.H.G. Center Director Enclosures cc:Tacoma Field Office Chief, USGS WAWSC,Tacoma,WA U.S. Geological Survey/City of Kent Cooperative Stream-Monitoring Program October 1, 2012 through September 30, 2013 CCCtv USGS Total USGS Station No. 12113344 Green River at 200th Street Bridge Streamf low data $7,710 $0 $7,710 Real-time satellite telemetry $1,385 $4 $1,385 Subtotal $9,095 $0 $9,095 (a) USGS Station No. 12113346 Springbrook Creek at Orillia Streamf low data $8,100 $7,320 $15,420 Real-time satellite telemetry $1,450 $1,320 $2,770 Precipitation data(not published) $1L90-5 1 085 ?�0 Subtotal $10,756 $9,725 $20,480 USGS Station No. 12113347 Mill Creek at Earthworks Park Streamflow data $8,100 $7,320 $15,420 (b) Real-time satellite telemetry 11,45Q $1,320 $2,770 Subtotal $9,550 $8,640 $18,190 USGS Station No. 12113349 Mill Creek at Orillia Streamflow data $8,100 $7,320 $15,420 Real-time.satellite telemetry $1,450 $1 320 $2,770 Subtotal $9,550 $8,640 $18,190 USGS Station No.12118400 Rock Creek below Diversion near Ravensdale Streamflow data $8,100 $7,320 $15,420 Real-time satellite telemetry $1,450 $1,320 $2,770 Precipitation (published) $2,030 11,a40 13,870 Subtotal $11,580 $10,480 $22,060 USGS Station No. 12118500 Rock Creek near Maple Valley Streamflow data $8,100 $7,320 $15,420 Real-time satellite telemetry $1,450 $1,320 $2,770 Subtotal $9,550 $8,640 $18,190 TOTAL $60,080 $46,125 $106,205 (a)One half cost paid by City of Tukwila.Total cost$18,190. (b) USGS operates peak-stage crest-stage gages upstream and downstream from street culvert downstream from gage. During flood events, the peak stage measurements at the gage may be affected by backwater from plugged outlet gates on structures. i 1 i Form 9-1366 U.S. Department of the Interior Customer#: 6000000723 FY13 (Oct. 2005) U.S.Geological Survey Agreement#: 13WNWA09800. Joint Funding Agreement Project#: 97229EU TIN#: 916001254 Fixed Cast Agreement Yes No FOR WATER RESOURCES INVESTIGATIONS THIS AGREEMENT is entered into as of the I' day of OCTOBER 2012, by the U.S. GEOLOGICAL SURVEY, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of Kent, party of the second part. t. The parties hereto agree that subject to availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation a fixed-price agreement for operation, maintenance,and data collection on Green River at the 200th Street Bridge, and at Springbrook, Mill Creek,and Rock Creek stream gaging stations, herein called the program.The USGS legal authority is 43 USC 36C; 43 USC 50; and 43 USG 50b. 2. The following amounts shall be contributed to ewer all of the cost of the necessary field and analytical work directly related to this program.2(b)includes In-Kind Services in the amount of$ I by the party of the first part during the period (a) $46,125 OCTOBER 1, 2012 to SEPTEMBER 30,2013 by the party of the second part during the period (b) $60,080 OCTOBER 1, 2012 to SEPTEMBER 30,2013 (c) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth In an exchange of letters between the parties. (d) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties. 3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party. 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives,The methods employed in the field and office shall be those adopted by the party of the First part to insure the required standards of accuracy subject to modification by mutual agreement. 6. Enuring the course of this program,all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party. 8. The maps, records, or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records, or reports normally will be published by the party at the first part. However, the party of the second part reserves the right to publish the results of this program and, if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at costs, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records, or reports published by either party shall contain a statement of the cooperative relations between the parties. 9. USGS will issue billings utilizing Department of the Interior Down Payment (Bill) Request (form DI-1040). Billing documents are to be rendered QUARTERLY. Payments of bills are due within 60 days after the billing date. it not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or portion thereof,that the payment is delayed beyond the due date. (31 USC 3717: Comptroller General File B-212222, August 23, 1983). U.S.Geological Survey Name of Customer United States City of Kent Department of the Interior USGS Point of Contact Customer Point of Contact Name: Ken Frasl Name; Address: USGS WAWSC Address: 934 Broadway, Suite 300 Tacoma,WA 98402 Telephone: 253-552-1670 Telephone: Email: kef�qusris.00v Email: Signatures Signatures By � %� _ - Date_I �31`I Date Name: Cynthia Barton, Ph.D., L.G., L.H.G. Name: Title: Center Director, USGS Washington Title: Water Science Center By -- _--_— Date By Date Name: Name: Title: Title: 6000000723/13W NWA09800/FY 13-C KENT Agenda Item: Consent Calendar — 73 TO: City Council DATE: November 6, 2012 SUBJECT: S. 228th Street Improvements — Accept as Complete MOTION: Accept the South 228th Street Improvements Project as complete and release retainage to Mid-Mountain Contractors, Inc. upon receipt of standard releases from the state and release of any liens. The original contract amount was $5,255,489.75. The final contract amount was $4,762,927.46. SUMMARY: Periodically the City has experienced localized flooding along 76th Avenue South north of S. 228th Street where the roadway crosses Lower Mill Creek. The purpose of the South 228th Street Improvement Project was to help alleviate this flooding by diverting some of the stormwater to the west along S. 228th Street and discharging this water into the drainage ditch along 64th Avenue S. where it then flows into the Green River Natural Resources Area. Under this project the City constructed new inlet and outlet structures; installed approximately 2,900 feet of 6-foot diameter concrete storm pipe; four 9-foot diameter manholes and 3,500 feet of new 12-inch diameter water pipe replacing an old deteriorated water pipe. Construction activities also included dewatering, utility relocation and surface restoration. EXHIBITS: None RECOMMENDED BY: Public Works Director BUDGET IMPACTS: This project is funded out of the Storm Drainage Water Utilities. KENT Agenda Item: Consent Calendar - 7K TO: City Council DATE: November 6, 2012 SUBJECT: DS Short Plat Bill of Sale -Accept MOTION: Accept the Bill of Sale for the DS Short Plat project for 150 linear feet of new street, 150 linear feet of frontage improve-ments, 4 catch basins, and 610 linear feet of storm sewerline. SUMMARY: The DS Short Plat is located at 20625 96th Avenue South. EXHIBITS: Bill of Sale RECOMMENDED BY: Public Works Director BUDGET IMPACTS: None MAIL TO: CITY OF KENT ENGINEERING DEPARTMENT 40 s ATTN: 220 — 4T" AVENUE SOUTH ENT W A S H J M 0 T O N KENT, WASHINGTON 98032 Project: DS Short Plat Permit #: RP - 07 i 2n and RPSS- 062854 Location: 20625 96`h Ave. S Parcel #:918060-0075 - a BILL OF SALE CITY OF KENT KING COUNTY, WASHINGTON THIS INSTRUMENT made this_1S_ day of_February__ 2012 , by and between �->i%R"s1-1 Ati S>1"se,h4, , hereinafter called "Grantors", and City of Kent, a municipal corporation of King County, State of Washington, hereinafter called "Grantee": WITNESSETH: That the said Grantors for a valuable consideration does hereby grant, bargain, sell to Grantee the following described improvements: A. WATERMAINS: Together with a total of gate valves at $ each, _ hydrants at j $ each and/or any other appurtenances thereto. ON FROM TO (street, easement, etc.) Includinglinear feet at $ per LF of j (size &type) waterline. B. SANITARY SEWERS: Together with a total of manholes at each and/or any other ap purtenances ppurtenancesthereto. ON FROM TO (street, easement, etc.) Including _ linear feet at $ per LF of (size &type) sewerline. Bill of Sale 1of5 C. NEW STREETS: Together with curbs, gutters, sidewalks, and/or any other appurtenances ON FROM TO (street, easement, etc.) 96th Avenue S 9 feet north of S. 2061h Place 141 feet south of S. 2061h Place Including 150 linear feet at $ 33 per LF of Curb and 5' sidewalk. (size &type) (improvement). D. FRONTAGEIMPROVEMENTS: Together with lights, trees, landscaping (except residential streets) and/or any other appurtenances ON FROM TO (street, easement, etc.) 96th Avenue S 9 feet north of S. 2061h Place 141 feet south of S. 2061h Place Including 150 linear feet at $ 15 per LF of Planter strip with trees, and two street lights (size &type) (improvement). E. STORM SEWERS: Together with a total of manholes at $ each or total of 4 catch basins at $ 1,500 each, LF of biofiltration swale or drainage ditch with a total cost of $ cubic feet of detention pond storage with a total cost of $21,250 and/or any other appurtenances thereto. ON FROM TO (street, easement, etc.) 96th Avenue S 65 feet south of S. 206th Place Driveway Centerline Including 610 +/- linear feet at $ 25 per LF of 8" PVC storm drain pipe (size &type) sewerline. To have and to hold the same to the said Grantee, its successors and assigns forever. The undersigned hereby covenants that it is the lawful owner of said property; and that the same is free from all encumbrances; that all bills for labor and materials have been paid; that it has the right to sell the same aforesaid; that it will warrant and defend the same against the lawful claims and demand of all person(s). The Bill of Sale is given on consideration of the agreement of the Grantee for itself, its successors and assigns to incorporate said utilities in its utility system and to maintain them as provided in the applicable City Ordinances. The City accepts the items subject to staff approval and completion of a 2 year maintenance period. Bill of Sale 2of5 IN WITNESS WHEREOF, the undersigned has caused this instrument to be executed on this day of �' 20 IN WITNESS WHEREOF, the undersigned has caused this instrument to be executed on this day of 20 STATE OF WASHINGTON ) ) SS COUNTY OF KING ) ff On this day of r L 1 20 i 'Z , before me, the undersigned A Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared h A ✓ _S H J S!fu &':r H to me known to be the individual described in and who executed the foregoing instrument, and acknowledged to me that he/she signed and sealed this instrument as his/her free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this / T� day of P s- . ( 20 Notary Public in and for the State of Washington, residing at AS t-4/Nl 47`&r A My Commission Expires: I Bill of Sale 3of5 STATE OF WASHINGTON ) ) SS COUNTY OF KING ) On this day of 20 before me, the undersigned A Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared and to me to be the and respectively of the that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said for the uses and purposes therein mentioned, and on oath stated that they are authorized to execute the said instrument. Witness my hand and official seal hereto affix the day and year first above written. Notary Public in and for the State of Washington, residing at M Commission Expires. Y P The Bill of Sale is given and accepted pursuant to a motion duly made, seconded, and passed by the City Council of the City of Kent, King County, Washington, on the day of , 20 Bill of Sale 4of5 \147 KENT WAS H [NOTCH ENGINEER'S CERTIFICATION CITY OF KENT KING COUNTY, WASHINGTON The figures used on the Bill of Sale for the DS Short Plat project dated January 25, 2012 , for the same said DS Short Plat project. John Christensen the undersigned land surveyor is the person responsible for the preparation of the Bill of Sale and is an employee of CHS Engineers LLC , the firm responsible for the preparation of the record drawings. 'C Signature-"i'" 4F W �a o r 4 42 S' RL'GI TG4E� ,'�lo�'AL LAPS Bill of Sale 5of5 REPORTS FROM STAFF, COUNCIL COMMITTEES, AND SPECIAL COMMITTEES A. Council President B. Mayor C. Administration D. Economic & Community Development E. Operations F. Parks & Human Services G. Public Safety H. Public Works I. Regional Fire Authority J. Other K. Other ENT W. ..'N.TON OPERATIONS COMMITTEE MINUTES September 18, 2012 Committee Members Present: Les Thomas, Chair, Dennis Higgins and Jamie Perry The meeting was called to order by L. Thomas at 4:02 p.m. 1. APPROVAL OF MINUTES DATED SEPTEMBER 4, 2012 J. Perry moved to approve the Operations Committee minutes dated September 4, 2012. D. Higgins seconded the motion, which passed 3-0. 2. APPROVAL OF CHECK SUMMARY REPORT DATED AUGUST 16, 2012 THROUGH AUGUST 31, 2012. D. Higgins moved to recommend the City Council approve the Check Summary Report dated August 16, 2012 thru August 31, 2012. J. Perry seconded the motion, which passed 3-0. 3. DISSOLUTION OF THE ECONOMIC DEVELOPMENT CORPORATION The Economic Development Corporation (EDC) was established in 1983 with the intent of financing the industrial development facilities. Fifteen companies took advantage of the chance to issue bonds. These bonds were nonrecourse to the city but were used to help finance industrial projects. Only one company had outstanding bonds but those bonds were paid off when the company was sold. The city charged the corporation administration fees and those fees were used to pay off any financial and legal services to maintain the corporation. It also paid for the state auditor fees to be able to audit the EDC. P. Barry pointed out that the interest rates are so low at this time that there is no incentive for companies to utilize the EDC so this corporation should be dissolved. D. Higgins asked if the EDC is dissolved now, will there be a future need to create the corporation again if the economic climate changes. L. Thomas responded that there should not be a problem with establishing a corporation under RCW but there are legal fees that would incur. Motion by J. Perry, seconded by D. Higgins, to move to recommend Council approve the ordinance dissolving the Kent Economic Development Corporation. The Motion passed 3-0. 4. CONSOLIDATED BUDGET ADJUSTMENT JANUARY 1, 2012 TO JUNE 30, 2012. Previously, Council had authorized the Budget with increases in expenditure with $1.24 million j dollars. B. Nachlinger is proposing a reduction of $275,000 in expenditures which reduces the net budget to $948,000. The council had approved the increases for RCO grant, Department of Ecology grant and carryover budget for eight police vehicles. There were no changes to Worker's Compensation & Liability insurance rates. Operations Committee Minutes September 18, 2012 Page: 2 J. Perry asked about the description of the 2011 unfunded project. B. Nachlinger responded it was a public works project. D. Higgins pointed out that this adjustment is not an increase in budget but actually a reduction in the expenditure. Motion by D. Higgins, seconded by J. Perry, to move to recommend Council approve the consolidating budget adjustment ordinance for adjustments made between January 31, 2012 and June 30, 2012 reflecting an overall budget increase of $948,333. 5. BOND RATING (INFORMATION ONLY) Council member L. Thomas distributed a copy of the Cost Savings Assignment and brought up the issue of the downgrade in the bond rating for the City of Kent. J. Hodgson explained the process used by Moody's and S & P for rating bonds. The rating was done when the city was going through the process of refinancing debt at a lower rate. He talked about the steps the city is taking to reduce debt. J. Hodgson also discussed the budget policies set by the City Council. He also`pointed out that debt is taken on from different projects including the Centennial Center and Showare Center. He further talked about the plan of creating a new budget with debt reduction as the main emphasis. He also mentioned that the city is holding off on internal projects and not filling open positions. The city is ready to make additional cuts if necessary. L. Thomas and J. Perry addressed their concern that balancing budget is a critical issue that has been talked about in the past. D. Higgins added that the budget meetings will be set up in first two weeks of October. Mayor Cooke also added that the proposed budget will include both revenue and reductions and it will follow the Strategic Guidelines set up by the City Council, 6. BUSINESS & OCCUPATION (B&O) TAX (INFORMATION ONLY) B. Nachlinger introduced the B & O tax and provided a detailed description of the tax. He pointed out that the B & O team has been working with the State and other cities that currently have this tax in place. T. Brubaker discussed how the taxes are calculated in other cities and at the state level. The Model Ordinance will include four different categories and some exemptions. April 24, 2013 will be the first tax due date if the B & 0 Tax is passed. B. Nachlinger mentioned that there is 20 million square foot warehouse space in the city of Kent which can be used as one of the tax categories. L. Thomas mentioned that the B & O Tax was voted down last month and wanted to know who initiated the tax issue to be brought up again. D. Higgins responded to his question and further wanted to know if the city B & 0 Tax could be collected at the State level. Mayor Cooke shared her disagreement with the State agencies handling the collection of city level B & 0 Tax. The meeting was adjourned at 5:04 p.m. by L. Thomas. Satwinder Kaur Operations Committee Secretary Parks and Human Services Meeting Minutes NT September 20, 2012 WASHINOTON Council Present: Elizabeth Albertson, Dana Ralph Council Absent: Chair Debbie Ranniger Call to order: Elizabeth Albertson called the meeting to order at 5:03 p.m. Item No. 1: Minutes of July19, 2012 Ralph moved to approve the Parks and Human Services Committee meeting minutes, dated July 19, 2012. Albertson seconded. The motion passed 3-0 with Ranniger's concurrence. Item No. 2: Washington State Arts Commission Grant - Approve Ronda Billerbeck, Manager of Cultural Programs announced that the Washington State Arts Commission (WSAC) awarded the Kent Arts Commission a program support grant for 2013 in the amount of $6,000. Kent Arts Commission used the funding to support the presentation of performances and educational outreach activities by Taylor 2 (modern dance company) and Alpin Hong (classical pianist) as part of Spotlight Series. Ralph moved to recommend accepting the $6,000 grant from Washington State Arts Commission and approving the expenditure of funds in the Kent Arts Commission's budget. Albertson seconded. The motion passed 3-0 with Ranniger's concurrence. Item No. 3: Centennial Building Boiler Purchase Agreement - Authorize Jeff Watling, Director of Kent Parks, Recreation and Community Services reported that this contract is to purchase a new energy efficient Patterson Kelley Condensing Boiler to replace the current boiler in the Centennial Center Building that is now in its 22"d year of operation. This boiler replacement will complete the Energy Savings Conservation Operation Project for the Centennial Center and is 22% more efficient than the current boiler. Installation will be performed by our in-house HVAC/R Specialists representing an additional up- front savings in installation charges. Page 1 Ralph moved to recommend authorizing the mayor to sign the contract with Stacy Plumbing Supply Company to purchase a boiler for the Centennial Center Building in the amount of $26,225.25, including WSST, subject to approval by the City Attorney and Parks Director. Albertson seconded. The motion passed 3-0 with Ranniger's concurrence. Item No. 4: Yamaha Golf Cart Lease Agreement - Authorize Watling explained that last fall, the city extended the existing operating Master Lease of the golf complex's fleet of golf carts for one additional year and the extended lease expires November 1, 2012. The new four year Master Lease Agreement with Yamaha Motor Corporation will provide a fleet of 76 new golf carts to the golf complex. The new lease provides 36 electric carts, 36 gas carts, 2 marshal carts and 2 utility carts to the golf complex. The annual cost of the new Master Lease Agreement is $50,948.96, which results in a saving of $2,523.04 annually, compared to the extended lease and a $11,329.36 annual saving from the original lease. The golf complex generates approximately $155,000 in revenue from golf cart rentals annually. These revenues more than cover the monthly lease payments over the 48- month term of the lease agreement. Albertson clarified that the timeline is for future savings by going totally with electric charged carts at Riverbend. Ralph asked about other courses. Ralph moved to recommend authorizing the Mayor to sign the equipment schedule with Yamaha Motor Corporation, U.S.A. in the amount of $203,795.84 to lease 76 golf carts for four years, subject to final terms and conditions acceptable to the City Attorney. Albertson seconded. The motion passed 3-0 with Ranniger's concurrence. Item No. 5: Director's Report - INFO ONLY Recreation and Cultural • There were 50 tournaments between April and September, with 16,950 players. Just think of what kind of revenue these tournaments bring into the city! • Adult Softball and Youth Sport Programs had 183 teams with 3,824 players. • Over 350 people attended the 5th Annual Jazz & Art Showcase. This event was chosen as one of the top special events by the National Council on Aging. Page 2 • Community Center at Phoenix Academy has had 17,414 visits this year. The number of visits for this year has already surpassed the total number in 2011 which was 16,665. • Lifeguards: 75,000 visits at Lake Meridian beach. • Playgrounds: 8,761 visits. • Summer Day Camp: Average of 84 campers per week. • Community Center at Phoenix Academy: 17,414 visits this year. Already surpassed total number of 16,665 visits in 2011. • Approximately 18,000 people attended the Fourth of July Splash. • The 2012 Summer Concert Series featured 18 performances. Total attendance was up 16%, from 6,625 to 7,675 this year. • Cornucopia Days Run had 558 people registered (and 538 crossed the finish line). A slight increase from 512 in 2011. • Kent Summer Art Exhibit and Opening Reception featured 56 artworks from 22 artists. • Artist Susan Zoccola's Separation Barrier Artwork successfully installed at the Municipal Courthouse. Park Planning and Development Grant Activity • RCO State Grant for Huse Property Acquisition: $834,725 - Application received a high ranking. • King County Youth Sports Facilities Grant for Green Tree Park Renovation: $75,000 - Application submitted and presented. • State CERB (Community Economic Development Board) Grant for Kent Valley Loop Trail: $500,000 - Application submitted. • King Conservation District Grant for Green Kent Program: $49,539 - Awarded. Riverbend Golf Complex • A facility use agreement has been initiated with three junior golf club agencies that provide programs at Riverbend: First Tee, Douglass Youth Golf and the newest one, Hy Tee. The meeting adjourned at 5:28 p.m. Submitted by, revGf''etslo�Z Teri Petrole Council Committee Secretary Page 3 EXECUTIVE SESSION ACTION AFTER EXECUTIVE SESSION