HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 07/17/2012 CITY OF KENT
Agenda
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July 17, 2012
Mayor Suzette Cooke
Dennis Higgins, Council President
Councilmembers
Elizabeth Albertson
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Jamie Perry
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Dana Ralph
Deborah Ranniger
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Les Thomas
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KENT CITY COUNCIL AGENDAS
KENT July 17, 2012
W>_HI. �N Council Chambers
MAYOR: Suzette Cooke COUNCILMEMBERS: Dennis Higgins, President
Elizabeth Albertson Bill Boyce Jamie Perry
Dana Ralph Deborah Ranniger Les Thomas
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SPECIAL COUNCIL WORKSHOP AGENDA
5:00 p.m.
Item Description Speaker Time
1. Intergovernmental Issues Michelle Wilmot 10 minutes
2. Biennial Budget Update Bob Nachlinger 30 minutes
3. Strategic Plan John Hodgson 50 minutes
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COUNCIL MEETING AGENDA
7:00 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA
A. FROM COUNCIL, ADMINISTRATION, OR STAFF
B. FROM THE PUBLIC - Citizens may request that an item be added
to the agenda at this time. Please stand or raise your hand to
be recognized by the Mayor.
4. PUBLIC COMMUNICATIONS
A. Public Recognition
B. Community Events
C. National Night Out Proclamation
D. Chief for a Day Proclamation
E. Public Safety Report
5. PUBLIC HEARINGS
6. PUBLIC COMMENT
7. CONSENT CALENDAR
A. Minutes of Previous Meeting and Workshop - Approve
B. Payment of Bills - Approve
C. Consultant Services Agreement for Deferred Compensation - Authorize
D. Investment Policy Amendment Ordinance - Adopt
E. Hawkesbury Division I Final Plat - Approve
(Continued)
COUNCIL MEETING AGENDA CONTINUED
F. Excused Absence Councilmember Thomas — Approve
G. Chase Bank, Bill of Sale — Accept
H. Killa Hans Short Plat, Bill of Sale — Accept
S. OTHER BUSINESS
9. BIDS
A. Boeing Secondary Levee and Floodwall
10. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
A. Property Negotiations
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office and the Kent Regional Library. The Agenda Summary page and
complete packet are on the City of Kent web site at www.KentWa.gov
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at (253) 856-5725. For TDD relay service call the Washington
Telecommunications Relay Service at 1-800-833-6388.
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COUNCIL WORKSHOP
1) Intergovernmental Issues
2) Biennial Budget Update
3) Strategic Plan
CHANGES TO THE AGENDA
Citizens wishing to address the Council will, at this time, make known the
subject of interest, so all may be properly heard.
A) From Council, Administration, or Staff
B) From the Public
PUBLIC COMMUNICATIONS
A) Public Recognition
B) Community Events
C) National Night Out Proclamation
D) Chief for a Day Proclamation
E) Public Safety Report
PROCI A Ow
Whereas, the NationaC Association of Town Watch is sponsoring a
unique nationwide crime and drug prevention program
on .August 7, 2 012 caCCed"NationaCNight Out",- and
"Whereas, the City of Xent prays a vitaCroCe in assisting our Police
Department through joint crime and drug prevention
efforts in the City of .Cent and is supporting "NationaC
.Night Out" CocaCCy; and
Whereas, it is important that aft citizens of the City of Xent know
the value of crime prevention programs and the impact
that citizen participation can have on reducing crime
anddrug abuse; NOW, 29-f2REFORE,
I, Suzette Cooke, Mayor of.Cent, do hereby proclaim .August 7, 2012
as
"XMIO.NAl .NIGHT OUT1
In the City of .?Cent, Washington, and I encourage all citizens,
neighborhoods and communities to participate in the City's crime
prevention efforts to more tightCy weave the fabric of the
community andstrengthen community spirit.
In witness whereof, I have hereunto set my hand and caused the sear
of Xent to be affixed this 17th day of JuCy 2012.
zette Cooke, Mayor
KENT
WASHINGTON
PUBLIC COMMENT
Agenda Item: Consent Calendar 7A - 7B
CONSENT CALENDAR
7. City Council Action:
Councilmember moves, Councilmember
seconds to approve Consent Calendar Items A through H.
Discussion
Action
7A. Approval of Minutes.
Approval of the minutes of the workshop and regular Council meeting of July 3,
2012.
7B. Approval of Bills.
Approval of payment of the bills received through June 15 and paid on June 15
after auditing by the Operations Committee on July 3, 2012.
Approval of checks issued for vouchers:
Date Check Numbers Amount
6/15/12 Wire Transfers 5091-5113 $1,856,906.66
6/15/12 Regular Checks 664150-664546 1,486,111.35
Void Checks 664526 (419.60)
6/15/12 Use Tax Payable 2,373.90
$3,344,972.31
Approval of checks issued for payroll for June 1 through June 15 and paid on
June 20, 2012:
Date Check Numbers Amount
6/20/12 Checks 328048-328230 $ 119,786.47
Voids & Reissues 328047 0.00
6/20/12 Advices 299312-299958 1,216,367.97
$1,336,154.44
y RCN i Kent City Council Meeting
July 3, 2012
The regular meeting of the Kent City Council was called to order at 7:00 p.m. by
Mayor Cooke. Councilmembers present: Albertson, Boyce, Higgins, Perry, Ralph,
Ranniger, and Thomas. (CFN-198)
CHANGES TO THE AGENDA
A. From Council, Administration, Staff. (CFN-198) Council President Higgins
added Public Communications Item D and Consent Calendar Item L.
B. From the Public. (CFN-198) No changes were made by the public.
PUBLIC COMMUNICATIONS
A. Public Recoanition. (CFN-198) Mayor Cooke noted that the City was successful
in receiving a conditional letter of map revision from FEMA on the Horseshoe Bend
Levy. Public Works Director LaPorte explained the process of this accreditation and
that it is a very important step in the process. Mayor Cooke congratulated Harpreet
Gill on her award from the South King County Human Services group.
B. Community Events. (CFN-198) Higgins announced the upcoming events at the
ShoWare Center. Ranniger announced the summer events taking place in Kent. The
Mayor announced the plays at "At the Ridge Theatre" will be at Kentridge High School
this summer.
C. South Sudan Independence Day Proclamation. (CFN-155) Mayor Cooke read
the proclamation and introduced Charles Benea and Nixon Joseph, who expressed
their gratitude and accepted the proclamation.
ADDED
D. 4th of July Proclamation. (CFN-155) Mayor Cooke read the proclamation and
introduced Don Whittington, the post commander of the Kent American Legion who
accepted the proclamation on behalf of all veterans.
CONSENT CALENDAR
Higgins moved to approve Consent Calendar Items A through L. Thomas seconded
and the motion carried.
A. Approval of Minutes. (CFN-198) Minutes of the workshop and regular Council
meeting of June 19, 2012, were approved.
B. Approval of Bills. (CFN-104) Payment of the bills received through May 31 and
paid on May 31 after auditing by the Operations Committee on June 19, 2012, were
approved.
1
Kent City Council Minutes July 3, 2012
Checks issued for vouchers were approved:
Date Check Numbers Amount
5/31/12 Wire Transfers 5078-5090 $1,607,121.39
5/31/12 Regular Checks 663604-664149 3,603,151.60
5/31/12 Use Tax Payable 7,371.19
$5,217,644.18
C. Fiber Community Connectivity Consortium Resolution. (CFN-1155)
Resolution No. 1861, acknowledging the formation of the Community Connectivity
Consortium and its charter was adopted and the Mayor was authorized to sign all
necessary documents to enter into an interlocal agreement between the city of Kent
and other government agencies for the construction and management of fiber optic
projects, subject to final terms and conditions acceptable to the Information
Technology Director and City Attorney.
D. EarthCorps Services Grant Agreement. (CFN-118) The expenditure of King
Conservation District grant funds in the amount of $6,650 to contract with EarthCorps
for services at Earthworks Park in accordance with the grant terms and conditions was
authorized, subject to approval of final terms and conditions acceptable to the Parks
Director and City Attorney.
E. Lake Fenwick Proiect Aareement Amendment. (CFN-118) The Mayor was
authorized to sign amendment number nine with Berger/ABAM in the amount of
$29,989 for additional design services on the Lake Fenwick Floating Walkway Project,
subject to final terms and conditions acceptable to the City Attorney and the Parks
Director.
F. Wilson Plavfield Proiect Agreement. (CFN-118) The Mayor was authorized to
sign the agreement with Sports Install West for $29,689.40, plus Washington State
Sales Tax, to complete maintenance repairs at Wilson Playfield, subject to review and
approval by the City Attorney and the Parks Director.
G. King County Flood Control District Subregional Opportunity Fund.
(CFN-1038) The Mayor was authorized to accept $329,417 for the Horseshoe Bend
Levee Project and $253,121 for the State Route 516 to S. 231st Way Levee Project
from the King County Flood Control District Subregional Opportunity Fund, subject to
final terms and conditions acceptable to the Public Works Director and City Attorney.
H. Bridae Inspection Agreement. (CFN-1038) The Mayor was authorized to sign
the 10-year bridge inspection agreement with the Washington State Department of
Transportation for $22,277, subject to final terms and conditions acceptable to the
City Attorney and Public Works Director.
I. Goods and Services Agreement for Two Generators. (CFN-1038) The Mayor
was authorized to sign the goods and services agreement with Cummins Northwest,
LLC to purchase two (2) standby generators in an amount not to exceed $37,757.79,
subject to final terms and conditions acceptable to the City Attorney and Public Works
Director.
2
Kent City Council Minutes July 3, 2012
J. Materials Testina & Inspection Contract-Boeina Levee. (CFN-1318) The
Mayor was authorized to sign the consultant services agreement with Jason
Engineering and Consulting Business, Inc., in an amount not to exceed $17,945, for
materials testing and inspection services related to the Boeing Levee, subject to final
terms and conditions acceptable to the City Attorney and the Public Works Director.
K. LID 363 Final Assessment Roll. (CFN-1308) The cancellation of Local
Improvement District (LID) 363 Final Assessment Roll Hearing and setting the hearing
date for July 25, 2012, at 1:30 p.m. in the Kent City Council Chambers was
confirmed.
ADDED
L. Kina County Sheriff's Office Cost Reimbursement Agreement. (CFN-122)
The Kent Police Department was authorized to accept the grant funds from the King
County Sheriff's Office in an amount not to exceed $68,295.91 and the Mayor was
authorized to sign the agreement, amend the budget and expend the funds in
accordance with the grant terms was authorized.
BIDS
A. Meridian Valley Creek Enhancements. (CFN-470) Public Works Director
LaPorte explained this project and recommended award to Terra Dynamics, Inc.
Albertson moved to award the Meridian Valley Creek Enhancements Project to Terra
Dynamics, Inc. in the amount of $243,740.16 and authorize the Mayor to sign all
necessary documents, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. Higgins seconded and the motion carried.
B. Central Avenue South Storm Water Forcemain Phase II. (CFN-117) Public
Works Director LaPorte explained this project and recommended award to the low
bidder. Albertson moved to award the Central Avenue South Storm Water Forcemain
Phase II project to Goodfellow Brothers, Inc. in the amount of $782,386.26 and
authorize the Mayor to sign all necessary documents, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director. Ralph seconded
and the motion carried.
REPORTS
A. Council President. (CFN-198) Higgins announced a special workshop will be
held on Monday, July 16 at 5:00 p.m. He noted that at tonight's workshop there was
also discussion on extending the workshop and changing the council meeting time.
B. Mayor. (CFN-198) Mayor Cooke explained the process the fireworks ordinance
has taken and stressed that the public should call 911 and report anyone breaking the
law. Mayor Cooke thanked council members for advance approval of the contract to
remove sandbags and added that the prep work will start on Monday and removal of
the sandbags on Tuesday, July 10.
C. Administration. (CFN-198) Hodgson reported that due to the healthy sale of
liquor stores, Kent will be receiving a one-time revenue amount of $468,000, which
will offset this year's reduction by the State. He added that there will be a 10-minute
3
Kent City Council Minutes July 3, 2012
executive session to discuss property negotiations and there will be action after the
meeting.
D. Economic & Community Development Committee. (CFN-198) Perry noted
that the next meeting will be Monday, July 9 at 5:30 p.m.
E. Operations Committee. (CFN-198) No report given
F. Parks and Human Services Committee. (CFN-198) No report given.
G. Public Safety Committee. (CFN-198) Boyce noted that the meeting on
Tuesday, July 10 has been cancelled and the next meeting will be August 14.
H. Public Works Committee. (CFN-198) Albertson noted that the meeting for
Monday, July 2 was cancelled, a special meeting will be held on July 23 at 4:00, and a
regularly scheduled meeting on July 16 at 4:00. She reminded her two colleagues of
the LID Hearings Board on July 25 from 1:30-6:00.
I. Reaional Fire Authority. (CFN-198) Thomas also noted the ordinance for
fireworks and explained the importance of education, encouragement to help parents
get involved and enforcement. He stressed the importance of calling 911 when you
see someone using illegal fireworks.
EXECUTIVE SESSION
The meeting recessed to Executive Session at 7:42 and reconvened at 7:49 p.m.
A. Property Negotiations. (CFN-239) CAO Hodgson gave a summary of the
property being sold. Albertson moved to authorize the Mayor to sign all necessary
documents to complete the sale of the Ramstead Pointe properties to Curtis Laing
Homes in the amount of $800,000, less closing costs and other transactional costs,
subject to approval of the final terms and conditions by the City Attorney. Higgins
seconded and the motion carried.
ADJOURNMENT
The meeting adjourned at 7:55 p.m. (CFN-198)
Mary Simmons
Deputy City Clerk
4
�1 KENT
Kent City Council
Workshop
July 3, 2012
Council Members Present: Albertson, Boyce, Higgins, Perry, Ralph, Ranniger and
Thomas.
The meeting was called to order at 5:00 p.m. by Council President Higgins.
Infrastructure Fundina. The Council President outlined the proposal that the Ad
Hoc Committee is recommending. That was followed by a lengthy discussion on the
proposal, funding, and timing.
Council members discussed meeting time changes for the workshop and council
meeting.
Council members then agreed to meet for a special meeting on July 16, 2012, at
5:00 p.m. to continue discussing infrastructure funding.
The meeting adjourned at 6:35 p.m.
Mary Simmons
Deputy City Clerk
KENT Agenda Item: Consent Calendar - 7C
TO: City Council
DATE: July 17, 2012
SUBJECT: Consultant Services Agreement for Deferred Compensation -
Authorize
MOTION: Authorize the Mayor to sign the WAS Group consulting services
contract for the City's deferred compensation program, subject to final terms and
conditions acceptable to the Human Resources Director and City Attorney.
SUMMARY: The City is recommending a three-year ongoing services contract
with WAS Group, LLC, to provide fiduciary review and oversight of employee-owned
deferred compensation (457) investment accounts. Through this contract, WAS
Group assumes co-fiduciary responsibility with the City and agrees to monitor and
analyze the performance of plan investment options.
EXHIBITS: WAS Group Administrative Services Agreement
RECOMMENDED BY: Operations Committee
BUDGET IMPACTS: Expenditure $36,000 per year, currently in the budget.
KENT
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
Hyas Group, LLC
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Hyas Group, LLC organized under the laws of the State of Oregon,
located and doing business at 108 NW 9th Avenue, Suite 203, Portland, Oregon (hereinafter the
"Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the
following described plans and/or specifications:
• Investment Performance Monitoring: Contractor will conduct quarterly
performance reviews for the City of Kent 457 Deferred Compensation Plan
• Investment Manager and Plan Adminisitration Provider monitoring and due
diligence: Contractor will monitor key staffing changes, regulatory and legal issues,
the organizational stability and the financial positions of the firms providing
investment management and plan administration services to the 457 Plan
• Investment Manager Search and Selection: Contractor will perform searches
for investment managers to supplement or replace existing Plan investment
mangers as directed by the Committee.
• Investment Policy Statement: Contractor will review and assist with
maintaining the Plan's Investment Policy Statement.
• Education/Communication and Training: Contractor will provide
comprehensive guidance to the Committee and Plan Administrator to assist their
administration of the Plan.
• Co-Fiducary Role: Contractor agrees to serve as a co-fiduciary to the City's
457 Deferred Compensation Plan
• Ongoing support and response to informational requests assigned by the
City.
CONSULTANT SERVICES AGREEMENT - 1
(Over$10,000)
Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices within the Puget Sound
region in effect at the time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks
described in Section I above immediately upon the effective date of this Agreement. Upon the
effective date of this Agreement, Consultant shall complete the work described in Section I
within each quarter.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to
exceed $9,000 per calendar quarter, fixed for a three-year term beginning July 1,
2012 for the services described in this Agreement. This is the maximum amount to
be paid under this Agreement for the work described in Section I above, and shall
not be exceeded without the prior written authorization of the City in the form of a
negotiated and executed amendment to this agreement. The Consultant agrees
that the hourly or flat rate charged by it for its services contracted for herein shall
remain locked at the negotiated rate(s) for a period of one (1) year from the
effective date of this Agreement. The Consultant's billing rates shall be as
delineated in Exhibit (NA).
B. The Consultant shall submit quarterly payment invoices to the City for work
performed, and a final bill upon completion of all services described in this
Agreement. The City shall provide payment within forty-five (45) days of receipt of
an invoice. If the City objects to all or any portion of an invoice, it shall notify the
Consultant and reserves the option to only pay that portion of the invoice not in
dispute. In that event, the parties will immediately make every effort to settle the
disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement. By their execution of this
Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following
representations:
A. The Consultant has the ability to control and direct the performance and
details of its work, the City being interested only in the results obtained
under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant's services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible
for a business deduction for federal income tax purposes that existed before
the City retained Consultant's services, or the Consultant is engaged in an
independently established trade, occupation, profession, or business of the
same nature as that involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
CONSULTANT SERVICES AGREEMENT - 2
(Over$10,000)
E. The Consultant has registered its business and established an account with
the state Department of Revenue and other state agencies as may be
required by Consultant's business, and has obtained a Unified Business
Identifier (UBI) number from the State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and
earnings of its business.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement. After termination, the City may take possession of all
records and data within the Consultant's possession pertaining to this project, which may be
used by the City without restriction. If the City's use of Consultant's records or data is not
related to this project, it shall be without liability or legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on
behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates. Consultant shall execute the attached City of Kent Equal Employment
Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion
of the contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Consultant's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not
be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF
THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender
was made pursuant to this indemnification clause, and if that refusal is subsequently determined
by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Consultant's part, then Consultant shall pay all the City's costs for defense, including all
reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and
fees incurred because there was a wrongful refusal on the Consultant's part.
CONSULTANT SERVICES AGREEMENT - 3
(Over$10,000)
The provisions of this section shall survive the expiration or termination of this
Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit [Insert Exhibit #]
attached and incorporated by this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of
completion of the work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents,
drawings, designs, reports, or any other records developed or created under this Agreement
shall belong to and become the property of the City. All records submitted by the City to the
Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents,
and files available to the City upon the City's request. The City's use or reuse of any of the
documents, data and files created by Consultant for this project by anyone other than
Consultant on any other project shall be without liability or legal exposure to Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent
contractor with the authority to control and direct the performance and details of the work
authorized under this Agreement, the work must meet the approval of the City and shall be
subject to the City's general right of inspection to secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all
necessary precautions and shall be responsible for the safety of its employees, agents, and
subcontractors in the performance of the contract work and shall utilize all protection necessary
for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be
responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
CONSULTANT SERVICES AGREEMENT - 4
(Over$10,000)
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Consultant's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
I. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
CONSULTANT: CITY OF KENT:
By: By:
(signature) (signature)
Print Name: Print Name: Suzette Cooke
Its Its Mayor
(title)
DATE: DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT SERVICES AGREEMENT - 5
(Over$10,000)
CONSULTANT: CITY OF KENT:
Gregory T. Settle [Insert Name of City Rep. to Receive Notice]
Hyas Group City of Kent
108 NW 9th Avenue, Suite 203 220 Fourth Avenue South
Portland, OR 97209 Kent, WA 98032
(971)634-1505 (telephone) (253) [Insert Phone Number] (telephone)
(971) 275-1856 (facsimile) (253) [Insert Fax Number] (facsimile)
APPROVED AS TO FORM:
Kent Law Department
[In this field.You may enter the electronic filepeN where the contact has been saved]
CONSULTANT SERVICES AGREEMENT - 6
(Over$10,000)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this day of 20 .
By:
Fo r:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 1
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
Dated this day of 20 _.
By:
Fo r:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 3
KENT Agenda Item: Consent Calendar — 7D
TO: City Council
DATE: July 17, 2012
SUBJECT: Investment Policy Amendment Ordinance — Adopt
MOTION: Adopt Ordinance No. , amending Chapter 3.02 of the
Kent City Code entitled "Investment Policy," updating delegation of authority and
eliminating designated institutions for collateral advances.
SUMMARY: City Council recently amended its Financial Policies. Those
amendments also impact our existing investment policies, requiring adjustment. In
addition, since 1996, the City has undergone reorganization making amendments
necessary to various titles of delegates of authority. Finally, due to the economic
downturn and bankruptcies of lending institutions, amendments are necessary to
eliminate designated institutions for collateral advances.
EXHIBITS: Ordinance
RECOMMENDED BY: Operations Committee
BUDGET IMPACTS: None
ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, amending Chapter 3.02
of the Kent City Code entitled "Investment Policy,"
updating delegation of authority and eliminating
designated institutions for collateral advances.
RECITALS
A. The City's current investment policy for City investments, set
forth in the Kent City Code Chapter 3.02, was last amended in 1996.
B. Since 1996, the City has undergone reorganization making
amendments necessary to various titles of delegates of authority.
C. Further amendments are necessary to eliminate designated
institutions for collateral advances.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
1 Investment Policy
Amend KCC 3.02
ORDINANCE
SECTION 1. - Amendment. Chapter 3.02 of the Kent City Code is
amended as follows:
Sec. 3.02.010. Policy. It is the policy of the city of Kent to invest
public funds in a manner whiEhthat safeguards and protects the principal
of the city's investments, provides liquidity in meeting daily cash flow,_ and
provides the highest return possible while conforming to all Washington
statutes governing the investment of public funds.
Sec. 3.02.020. Investment objectives.
A. The primary objectives, in priority order, of the city's investment
activities shall be:
1. Safety. Safety of principal is the foremost objective of the
city of Kent's investment policy. City investments of the='}y shall be
made in a manner that seeks to ensure the preservation of the amount
invested.
2. Liquidity. The city's investment portfolio will remain
sufficiently liquid to enable the city to meet all reasonably anticipated
operating requirements.
3. Return on investment. The city's investment portfolio shall be
designed with the objective of attaining a market rate of return throughout
budgetary and economic cycles, taking into account the protection of
principal and state statutes.
2 Investment Policy
Amend KCC 3.02
B. Rate speculation will not be a major criterion for the selection of an
investment. All other criteria, including cash flow and maturity, take
preference to rate expectations_
Sec. 3.02.030. Scope.
This investment policy applies to all financial assets of the city of
Kent. These assets are accounted for in funds or fund groups as identified
in the city's comprehensive annual financial report and include:
1. General fund.
2. Special revenue funds.
3. Debt service funds.
4. Capital project funds.
5. Enterprise funds (water, sewerage, golf course).
6. Internal services funds.
7. Trust and agency funds (including Firemen's Relief and
Pension Fund).
S. Any new fund created by council, unless specifically exempted
by council.
Sec. 3.02.040. Prudence.
A. Investments shall be made with judgment and care, under
circumstances then prevailing, w4im that a persons of prudence, discretion
and intelligence would exercise in the management of them his or her own
affairs, not for speculation, but for investment, considering the probable
safety of capital as well as the probable income to be derived.
B. The standard of prudence to be used by investment officials shall be
the "prudent person" and shall be applied in the context of managing an
overall portfolio. Investment officers acting in accordance with written
procedures and exercising due diligence shall be relieved of personal
3 Investment Policy
Amend KCC 3.02
responsibility for an individual security's credit risk or market price
changes, provided deviations from expectations are timely reported in--a
and appropriate action is taken to control adverse
developments.
Sec. 3.02.050. Delegation of authority. The finance
n9anagefdirector (or his/her designee, inducting the assistant finance
analyst) afeis the investment
officers of the city. The finance fnan-agefdirector shall establish written
procedures for the operation of the investment program consistent with
this investment policy. Such procedures shall include explicit delegation of
authority to persons responsible for investment transactions. No person
may engage in an investment transaction except as provided under the
terms of this policy and the procedures established by the finance
n9anagefdirector. The finance ma�director shall be responsible for all
transactions undertaken and shall establish a system of controls to
regulate the activities of subordinate officials. The finance maefdirector
is authorized to determine investable balances in each fund and is
authorized to invest such monies in a manner consistent with this policy
and applicable law, without prior council approval of any specific
investment.
Sec. 3.02.060. Investment committee. An investment
committee will be established consisting of the mayor (or designee),.
finance nganageFdirector, assistant finanEe nganageF, finanEial analyst,
the public works director, and
a member of the council operations committee, —who shall be appointed
by the mayor to serve a two (2) year term, a ngengbeF of the EounEil
_peFatiiens Eeng ~iitteewhich term shall run concurrently with the term of
the council president, except to the extent interim appointments become
4 Investment Policy
Amend KCC 3.02
necessary. The committee will meet quarterly and will be established to
serve in a general review and advisory capacity, taking into account the
city's investment objectives, available funds and current market
conditions. in addition tO FeviewingThe committee will review periodic
reports fFeng the finanEial analyst including, but not limited to, the
following: market value of the portfolio, percentages by type and
institution, average life of the portfolio, expected cash flows, and average
rate of return.
with whiEh the Eity n9 . do business (See KGG 3.02.080.
Sec. 3.02.070. Ethics and conflicts of interest. Officers and
employees involved in the investment process shall refrain from personal
business activity that could conflict with proper execution of the
investment program; or ••that could impair their ability to make
impartial investment decisions. Employees and investment officials
responsible for investment transactions shall disclose to the mayor any
material financial interests in financial institutions that conduct business
within this jurisdiction. They shall further disclose any large personal
financial/investment positions that could be related to the performance of
the city's portfolio. Employees and officers shall subordinate their personal
investment transactions to those of the city of Kent, particularly with
regard to the time of purchases and sales.
Sec. 3.02.080. Authorized financial dealers and institutions.
A. The finance managerdirector will maintain a list of financial
institutions and security dealers authorized to provide investment services
to the city. These may include both primary and secondary dealers that
qualify under Securities and Exchange Commission Rule 15C3-I (uniform
net capital rule), as may be amended, and investment departments of
5 Investment Policy
Amend KCC 3.02
local banks who maintain an office in the state of Washington. in
B. Institutional investment staffs shall be trained in precautions
appropriate to state of Washington local government investment lawn and
they shall be required to familiarize themselves with the city's investment
objectives, policies and constraints. EaEh institutien se designated will sign
an agFeengent stating that they have FeEeived and Fead a Eepy of this
C. No public deposit shall be made except in a qualified public
depository located in the state of Washington.
Sec. 3.02.090. Authorized investment types.
A. The city of Kent, as a Washington municipal corporation, On the state
of Washing terr is authorized by this ordinance and empowered by statute
(including, without limitation, RCW 39.59.020, 39.59.030, 43.84.080, and
43.250.040, including all future amendmentsRGW " '^ ^'^ as angended,
to invest in the fellewing
types afvarious securities, including, without limitation, the followincl:-
1. Investment deposits: Certificates of deposit, with qualified
public depositories as defined in Chapter 39.58 RCW.
2. Obligations of United States Treasury:
a. U.S. Treasury certificates, notes, bonds, zero coupon,
strips, receipts.
b. United States Treasury State and Local Government
Securities (SLGS) specifically for debt issues related to arbitrage.
6 Investment Policy
Amend KCC 3.02
3. Obligations of United States agencies, or of any corporation
wholly owned by the government of the United States:, such as the
Government National Mortgage Association.
a. FedeFa' henge 'ean bank notes and bonds.
b. FedeFal faFng EFedit bank netes-and bends;
ices.
,
54. Bonds of the state of Washington and any local government in
the state of Washington, which bonds beveare rated:, at the time of
investment.—&Rewithin (1) of the three {3}highest possible credit ratings
of a nationally recognized rating agency.
65. General obligation bonds of a state other than the state of
Washington and general obligation bonds of a local government of a state
other than the state of Washington, which bonds hav are rated, at the
time of investmentLe€within the three {3}highest credit ratings of
a nationally recognized rating agency.
-76. Utility revenue bonds or warrants of any city or town in the
state of Washington.
67. Bonds or warrants of a local improvement district whiEhthat
are within the protection of the Local Improvement Guaranty Fund Law.
7 Investment Policy
Amend KCC 3.02
98. Banker's acceptances purchased on the secondary market,
with ratings of AI/Pl.
3-G9. State of Washington Local Government Investment Pool.
1-10. For the Fireman's Relief and
Pension Fund)-. only, Mutual Funds.
B. The city will buy no structured securities, whiEh include jag those
whose rates of return are derivative-based, with the exception of securities
that have a call provision prior to maturity or those securities that have
their rate of return based on a direct relationship with the federal funds
rate or treasury bill rate.
tning
Sec. 3.02.100. Fund investment and interest allocations.
Investments shall be made with excess funds and the interest earnings will
be distributed as follows: Monies determined by the finance
nganagefdirector ..,tee to be available for investment may be
invested on an individual fund basis or may, unless otherwise restricted by
law, be commingled within one (1) common fund called the treasury
account. All income derived from treasury account investments shall be
deposited to the funds
contributing to the common fund on a pro-rata basis. Also, funds derived
from the sale of general obligation bonds or revenue bonds or similar
instruments of indebtedness shall be invested; or used in suEhthe manner
a-,prescribed by the initiating ordinances, resolutions, or bond covenants.
8 Investment Policy
Amend KCC 3.02
Sec. 3.02.110. Safekeeping and custody. All security
transactions entered into by the city of Kent shall be conducted on a
delivery-versus-payment (DVP) basis. Securities will be held in safekeeping
at the city's primary bank with the exception of certificates of deposits,
and funds placed into the State of Washington Local Government
Investment Pool, United States Treasury State and Local Uniform
Governmental Securities ("SLUGS") and mutual funds, which will be
registered in the name of the city.
Sec. 3.02.120. Diversification. Diversification is required by the
city to reduce overall portfolio risks while attaining market average rates of
return. Diversification by institution, type of investment security and years
to maturity shall be employed to avoid over-concentration in any of these
afffengentiened areas. With the exception of obligations of U.S. Treasury
securities and the State of Washington Local Government Investment Pool,
no more than twenty-five (25) percent of the city's total investment
portfolio will be invested in securities offered by a single issuer.
Sec. 3.02.130. Maturities.
A. To the extent possible, unless matched to a specific cash flow, the
city will attempt to match its investments with anticipated cash flow
requirements. Unless matched to a specific cash flow, the city will maintain
a portfolio with an average life not to exceed five (5) years. However, the
Fireman's Pension Fund and small amounts of water, sewer, insurance and
general funds are p =~=~= }=exempt from this five (5) year rule based
on prior investment portfolio history.
9 Investment Policy
Amend KCC 3.02
B. The city may sell securities, if deemed appropriate, to maintain
liquidity. StFehThese actions must be initiated by the investment officer,
not the brokers or dealers.
C. No transaction needs to be instituted when the maturity or call of a
security causes the average life of the portfolio or maximum holdings per
category to exceed their limits. _Any transactions conducted after suEh
nfFaEtmensthese occurences shall work toward thea return to compliance.
Sec. 3.02.140. Internal control. The established process of
independent review will be performed annually by the state auditor's
office. This review will provide internal control by assuring compliance with
that policies and procedures. aFe being Eengplied with. Su This review
may also result in recommendations to change operating procedures to
improve internal control.
Sec. 3.02.150. Performance standards. Given that the city of
Kent's investment strategy is passive, the city's investment portfolio will be
designed to obtain a market average rate of return equal to or greater
than that obtained by the State of Washington Local Government
Investment Pool. The portfolio rate of return will be calculated excluding
U.S. Treasury SLUGS, which have restricted yields due to arbitrage
requirements.
Sec. 3.02.160. Reporting. The finanEial analystfinance director,-
shall submit monthly investment reports to the ='}y Eeun that summarize
the portfolio's holdings and investments by type to the city investment
committee. On a quarterly basis, the €inanEialana+ystfinance director shall
submit investment reports to the investment Een9n9ittee and the _ity
10 Investment Policy
Amend KCC 3.02
Eeund' summarize the portfolio's average rate of return, market value
and average maturity to the investment committee and the operations
committee.
Sec. 3.02.170. Savings eFehseState or Federal Amendments.
B. If new legislation or regulation should libeFalizeamend the
permitted instruments or institutions, those changes willhaes
be
deemed to be immediately incorporated into this policy.
SECTION 2. - Savings. The existing pChapter 3.02 of the Kent City
Code, which is repealed and replaced by this ordinance, shall remain in full
force and effect until the effective date of this ordinance.
SECTION 3. - SeverabilitY. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this
ordinance and the same shall remain in full force and effect.
SECTION 4. - Corrections by City Clerk or Code Reviser. Upon
approval of the City Attorney, the City Clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering;
11 Investment Policy
Amend KCC 3.02
or references to other local, state or federal laws, codes, rules, or
regulations.
SECTIONS. — Effective Date. This ordinance shall take effect and
be in force thirty (30) days from and after its passage and publication, as
provided by law.
SUZETTE COOKE, MAYOR
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of 2012.
APPROVED: day of 2012.
PUBLISHED: day of 2012.
I hereby certify that this is a true copy of Ordinance No.
passed by the City Council of the City of Kent, Washington, and approved
by the Mayor of the City of Kent as hereon indicated.
(SEAL)
BRENDA JACOBER, CITY CLERK
P:\Civil\Ordi na nce\In ves mentPol icyTide3.docx
12 Investment Policy
Amend KCC 3.02
w," Agenda Item: Consent Calendar — 7E
TO: City Council
DATE: July 17, 2012
SUBJECT: Hawkesbury Division I Final Plat — Approve
MOTION: Approve the final plat mylar for Hawkesbury Division I and
authorize the Mayor to sign the mylar.
SUMMARY: On September 13, 2007, the Hearing Examiner recommended
approval to subdivide 15.2 acres into 81 single family residential lots and two
stormwater tracts. On April 1, 2011 the Planning Manager approved a minor plat
alteration (PTA-2009-1) creating four separate phases. Phases I and II totaling 34
lots and two stormwater tracts are being recorded as the Hawkesbury Division I final
plat. The applicant has complied with the conditions required prior to recordation.
The property is located at the northwest corner of the intersection of 156th Avenue SE
and SE 280th Street.
EXHIBITS: Map and Conditions
RECOMMENDED BY: Economic & Community Development and Public Works Staff
BUDGET IMPACTS: None
HAWKESBURY DIVISION 1
FSU-2006-18 KIVA #RPP5-2120460
A Portion of S.E. 1/4, N.W. 1/4, Sec. 35, T-22N., R-5E., W.M.
City of Kent, King County, Washington
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SHE ItHEET 4 AND 2 OF 4 FOR EASEMENT NOTES `• o LAND PCM C
' AND HEET 4 OF 4 FOR PRIVATE EASEMENTS SHEET 3 OF 4 ss kl LLBO
areas through the payment of impact fees to the City of Kent. Pursuant to
Chapter 12.13 KCC, each lot would be assessed an impact fee at the time of
construction permit issuance to mitigate the impact of additional students on the Kent
School District facilities. All stormwater runoff would be managed through construction
of a stormwater retention pond/wetpond to be located in Tract A. All stormwater runoff
would be infiltrated on-site. The proposed new public street system would connect the
plat to SE 280th Street and 156th Avenue SE. Private access tract would connect"hidden
Lots" 8, 9, 37, 38, 41, 42, 53 — 57, and 75 to the public street system. The proposed
plat would be served by METRO transit service, with a bus stop bus stop located at
SE 272nd Street and 156th Avenue SE, and Park and Ride facilities located along Kent-
Kangley Road. Traffic impacts on adjacent city streets would be mitigated pursuant to
MDNS conditions. The Applicant would construct sidewalks to provide safe walking for
students and other pedestrians, including sidewalks along both sides of the new public
street system and sidewalks along one side of the new private streets. In addition, the
Applicant would provide for pedestrian walkways to Horizon Elementary School as
required by the MDNS. Water District #111 would provide water service to the
proposed plat. Sewer service would be provided by Soos Creek Water and Sewer
District. The Applicant would obtain current certificates of water and sewer availability
prior to final plat approval. The proposed plat would provide a mix of housing and site
designs and utilize low-impact development techniques, consistent with City
Comprehensive Plan goals and policies. The development density within the proposed
plat would be consistent with the SR-6 zone and the SF-6 Comprehensive Plan
designation. The City Planner testified that by combining nine separate tax parcels into
a single plat application, the proposal presents opportunities for infrastructure
improvements, including increased street and walkway connectivity. Findings 1 -22.
3. Based upon the above conclusions, the requirements of RCW 58.17.110 have
been satisfied.
DECISION
Based on the preceding Findings and Conclusions, the request for a preliminary plat to
subdivide 15.2 acres into 81 single-family residential lots, a new public street system, a
stormwater drainage tract, and four private access tracts, is APPROVED, subject to the
following conditions:10
A. Prior to recording the plat for this subdivision:
1. The Owner/Subdivider shall pay all Charges in Lieu of Assessments and/or
Latecomer Fees, if any, prior to scheduling the Pre-Construction Conference
and/or prior to recording this plat, whichever comes first.
°This decision Includes conditions required to meet City Code standards as well as conditions required to reduce
unique project impacts.
Findings, Conclusions and Decision
City of Kent Hearing Examiner
Hawkesbury Preliminary Plat
#SU-2006-18, KIVA #RPP3-2070246
Page 12 of 21
2. The Owner/Subdivider shall provide Public Works with a digital plat map
prepared with a CAD program. The digital information can be formatted in
either *.DWG (AutoCad) or *.DXF (Drawing Exchange File), but must be
based upon State Plane coordinates: an assumed coordinate system is
not permitted. The State Plane Coordinates shall be on the NAD 83/91 datum
and must relate to at least two City of Kent reference points within one-half mile
of the subdivision. In addition, the project shall be tied into at least two City of
Kent NAD 88 vertical benchmarks and two additional permanent benchmarks
shall be established within the project. The locations, descriptions and
elevations of these benchmarks will be reported at the time as-built drawings
are submitted along with field notes sufficient to verify the required precision.
3. The Owner/Subdivider shall submit and receive City approval for engineering
drawings from the Department of Public Works, and shall then either construct
or bond for the following:
a. A public gravity sanitary sewer system to serve all lots.
This development will be served by the Soos Creek Water & Sewer District
and will be constructed to Soos Creek Water & Sewer District standards
and specifications.
The public sanitary sewer system shall be extended from the existing
public sanitary sewer system and shall be sized to serve all off-site
properties within the same service area; in addition, the sanitary sewer
system shall be extended across the entire subdivision as needed to serve
adjacent properties within the same service area, unless otherwise
determined by the sanitary sewer purveyor.
The septic system serving the existing home(s) within the proposed
subdivision, if any, shall be abandoned in accordance with King County
Health Department Regulations.
b. A public water system meeting domestic and fire flow requirements for all
lots.
This development will be served by Water District #111 and will be
constructed to Water District #111 standards and specifications.
The public water system shall be extended and shall be sized to serve all
off-site properties within the same service area; in addition, the water
main extension shall be extended across the entire subdivision as needed
to serve adjacent properties within the same service area, unless
otherwise determined by the water purveyor.
Findings, Conclusions and Decision
City of Kent Hearing Examiner
Hawkesbury Preliminary Plat
#SU-2006-18, KIVA #RPP3-2070246
Page 13 of21
Existing wells, if any, shall be decommissioned in accordance with the
requirements of the Department of Ecology.
C. A stormwater system. The Engineering Plans must meet the minimum
requirements of the City of Kent Construction Standards and 2002 City of
Kent Surface Water Design Manual (KSWDM). Initial guidance for the
Engineering Plans is given below (See Chapter 2 of KSWDM for detailed
submittal requirements):
(1) The Engineering Plans will include at a minimum: Site improvement
plans which include all plans, details, notes and specifications
necessary to construct road, drainage, and other related
improvements. The Engineering Plans shall include a technical
information report (TIR) which contains all the technical information
and analysis to develop the site improvement plans.
(2) An erosion and sedimentation control (ESC) plan shall be included in
the engineering plans. The ESC shall meet the requirements of the
CCU of Kent Construction Standards, and the 2002 City of Kent
Surface Water Design Manual. These plans must reflect the Detailed
Grading Plan discussed below, and the Planning Services approved
Detailed Tree Plan.
(3) The retention/detention and release standard that will be met by the
subdivision is Level Two. The water quality menu that will be met
by the subdivision is the Resource Stream Protection Menu.
(4) The site improvement plans and technical information report will
contain drainage calculations and a drawing of the
retention/detention pond tract at an appropriate engineering scale.
The site improvement plans will also show that all required
stormwater management facilities will be outside of delineated
wetlands and their buffers, as well as outside of creeks and rivers
and their buffers.
(5) A downstream analysis is required for this development, and it will
include an analysis for capacity, erosion potential, and water quality.
Refer to the requirements of Technical Information Reports in
Section 3: "Offsite Analysis", of the 2002 City of Kent Surface Water
Design Manual for the specific information required for downstream
analyses.
(6) Roof downspouts for each roofed structure (house, garage, carport,
etc.) shall be diverted to a Roof Downspout Infiltration System
Findings, Conclusions and Decision
City of Kent Hearing Examiner
Hawkesbury Preliminary Plat
#SU-2006-18, KIVA #RPP3-2070246
Page 14 of 21
meeting the requirements of Section 5.4.5, Infiltration Trenches, of
the 1998 Surface Water Design Manual. These roof downspout
conveyance and infiltration systems shall include overflow pipes
connected to an approved dispersion system. The drainage plans
shall include an approved detail for the roof downspout infiltration
system. The face of the recorded plat shall contain the following
restriction:
AS A CONDITION OF BUILDING PERMIT ISSUANCE, RESIDENCES
CONSTRUCTED ON LOTS OF THIS SUBDIVISION MUST PROVIDE
ROOF DOWNSPOUT INFILTRATION SYSTEMS PER DETAILS SHOWN
ON THE APPROVED PLANS.
(7) If determined necessary by the Public Works Department following
review and approval of the required downstream analysis, the
Owner/Subdivider shall provide public drainage easements meeting
the requirements of the City of Kent Construction Standards for the
specified downstream reach where adequate public drainage
easements do not currently exist.
(8) The Owner/Subdivider shall submit Landscape Plans for within and
surrounding the retention/detention facility to the Planning
Department and to the Department of Public Works for concurrent
review and approval prior to, or in conjunction with, the approval of
the Engineering Plans. These Landscape Plans shall meet the
minimum requirements of the City of Kent Construction Standards,
and the stormwater management landscaping requirements
contained within the 1998 King County Surface Water Design
Manual. Landscape Plans are required to show adjacent street trees
so that the City arbonst can assess potential adverse stress upon all
types of vegetation.
(9) The Owner/Subdivider shall execute Declaration of Stormwater
Facility Maintenance Covenants for the private portions of the
drainage system prepared by the Property Management Section of
the Department of Public Works. See Reference 8-F, Declaration of
Stormwater Facility Maintenance Covenant, to the 2002 City of Kent
Surface Water Design Manual for information on what is contained
within this document.
Findings, Conclusions and Decision
City of Kent Hearing Examiner
Hawkesbury Preliminary Plat
#SU-2006-18, KIVA #RPP3-2070246
Page 15 of21
d. A Detailed Grading Plan for the entire subdivision meeting the
requirements of the City of Kent Construction Standards, and City of Kent
Development Assistance Brochure #1-3, Excavation and Grading Permits&
Grading Plans. Initial guidance for these plans is given below:
(1) These plans will include provisions for utilities, roadways,
retention/detention ponds, stormwater treatment facilities, and a
building footpad for every lot.
(2) These plans shall be designed to eliminate the need for processing
several individual Grading Permits upon application for Building
Permits: phasing of grading on a lot-by-lot basis will not be
considered.
(3) These plans will use a 2-foot maximum contour interval, and every
fifth contour line will be darker, wider and labeled in conformance to
standard drafting practice.
e. Interim Street Improvement Plans for Southeast 280t' Street/1561h Avenue
Southeast. These Interim Street Improvement Plans shall meet the
requirements of the Cily of Kent Construction Standards, and City of Kent
Development Assistance Brochures #6-2, Private and Public Street
Improvements, and #6-8, Street Improvement Plans, for a street
designated as a Residential Collector Arterial Street with Shared Travel
Lanes within the City of Kent Comprehensive Plan. This roadway crosses
jurisdictional boundaries between the cities of Kent and Covington, and
additional coordination and permitting will be required by the City of
Covington to complete these street improvements. Initial guidance for the
necessary interim street improvements is given below:
(1) Combined vertical concrete curb & gutter, 5-foot-wide planter strip
with appropriate street trees and groundcover, and a 5-foot cement
concrete sidewalk on the north and west sides of the street.
(2) A minimum of 18 feet of Hot Mix Asphalt (HMA) pavement as
measured from the approved centerline of the street to the face of
curb on the north and west sides of the street..The entire HMA
pavement width specified above shall be provided with a 20-year
service life as determined by the process identified in the City of Kent
Development Assistance Brochure #6-2, Private and Public Street
Requirements.
Findings, Conclusions and Decision
City of Kent Hearing Examiner
Hawkesbury Preliminary Plat
#SU-2006-18, KIVA #RPP3-2070246
Page 16 of 21
(3) A City-owned street lighting system.
(4) Public stormwater conveyance, detention and treatment facilities as
applicable.
(5) Street trees and groundcover installed according to generally
accepted good landscaping principles within the 5-foot wide planting
strips constructed between the back of curb and the front of the
cement concrete sidewalk. These street trees will be located as
approved by the Public Works Department, and the species shall be
selected from the Approved Street Tree List contained within City of
Kent Development Assistance Brochure #14, City of Kent Street
Trees.
(6) All overhead utility lines shall be placed underground along the
subject property's entire frontage.
f. Street Improvement Plans for the new public Residential Street system
connected to Southeast 280th Street and 156th Avenue Southeast. The
Street Improvement Plans for this street shall be designed in conformance
to the requirements for a Residential Street as required by City of Kent
Construction Standards, and City of Kent Development Assistance
Brochure #6-2, Private and Public Street Improvements and City of Kent
Development Assistance Brochure #6-8, Street Improvement Plans for a
street at least 28 feet wide. Initial guidance for these street improvements
is given below:
(1) Combined vertical curb & gutter, 5-foot-wide planter strip .with
appropriate street trees and groundcover, and a 5-foot wide cement
concrete sidewalk along both sides of the street.
(2) A minimum of 28 feet of Hot Mix Asphalt (HMA) pavement, as
measured from face of vertical curb to face of vertical curb. Parking
will be restricted to one side only. A minimum of 32 feet is required
if parking on both sides of these streets is allowed.
'(3) A street lighting system designed to the City's standards, constructed
and maintained by the IntoLight Division of Puget Sound Energy; all
electrical and maintenance bills shall be paid for by the Home
Owner's Association created for this subdivision.
(4) A public stormwater drainage system, including provisions for
collection, conveyance, detention, and treatment facilities.
Findings, Conclusions and Decision
City of Kent Hearing Examiner
Hawkesbury Preliminary Plat
#SU-2006-18, KIVA #RPP3-2070246
Page 17 of 21
(5) Street trees and groundcover installed according to generally
accepted good landscaping principles within the 5-foot wide planting
strips constructed between the back of curb and the front of the
cement concrete sidewalk. These Street Trees will be located as
approved by the Public Works Department, and the species shall be
selected from the Approved Street Tree List contained within City of
Kent Development Assistance Brochure #14, City of Kent Street
Trees.
(6) Curb return radii of 30 feet at the intersection of the subdivision
streets and Southeast 280th Street/1561h Avenue Southeast.
(7) A temporary cul-de-sac or an approved turnaround shall be provided
at the westerly end of Southeast 278th Street.
g. Street Improvement Plans for the new Private Residential Street
connected to the internal street system and terminating with a permanent
cul-de-sac bulbs, or approved turnarounds at their termini. The Street
Improvement Plans for these streets shall be designed in conformance to
the requirements for a Private Residential Street as required by Cityof
Kent Construction Standards, and City of Kent Development Assistance
Brochure #6-2, Private and Public Street Improvements and City of Kent
Development Assistance Brochure #6-8, Street Improvement Plans for a
street at least 20-feet wide. Initial guidance for these street improvements
is given below:
(1) Private streets serving four or more lots, where no parking will be
permitted along either side of the street: A minimum of 20-feet of
Hot Mix Asphalt (HMA) pavement, measured from edge of pavement
to edge of pavement, or from face of vertical curb to face of vertical
curb, except where the Fire Marshal requires additional pavement
width for emergency vehicle access.
Private streets serving between two and three lots, where parking
will not be permitted along either side of the street: A minimum of
16-feet of Hot Mix Asphalt (HMA) pavement, measured from edge of
pavement to edge of pavement, or from face of vertical curb to face
of vertical curb, except where the Fire Marshal requires additional
pavement width for emergency vehicle access for private streets
longer than 150-feet.
(2) A 5-foot wide cement concrete sidewalk constructed along one side
of the street for all private streets serving more than four lots.
Findings, Conclusions and Decision
City of Kent Hearing Examiner
Hawkesbury Preliminary Plat
#SU-2006-18, KIVA #RPP3-2070246
Page 18 of 21
(3) An approved cul-de-sac bulb, or turnaround at its terminus, unless
these additional street improvements are not required by the City
Fire Marshal.
(4) A private stormwater drainage system, including provisions for
conveyance, detention, and treatment facilities where applicable.
(5) All private streets will connect to the public street system with a
Residential Concrete Driveway Approach conforming to the minimum
requirements of Standard Detail 6-5(a). The minimum design inside
radii for the driveway approaches serving all private streets shall be
30-feet unless otherwise approved by the Department of Public
Works.
(6) All private streets will conform to the minimum horizontal and vertical
alignment and safe stopping sight distances requirements for a public
Residential Street.
(7) Fire lanes, if any, shall be marked as directed by the Fire Marshal.
(8) The private street, including sidewalks must be centered within a
private roadway tract or easement that is at least 1-foot wider than
the total width of the private street and sidewalk combination.
4. The Owner/Subdivider shall create a Homeowner's Association for this
subdivision to ensure that the property owners within this subdivision are
advised of their obligation to pay for the energy and maintenance required for
the street lighting system installed in their development. Those sections of the
required document written to govern that association as they relate to any
IntoLight Division of Puget Sound Energy street lighting systems, shall be
reviewed and approved by the Department of Public Works, prior to the
recording these documents.
5. The face of the final plat will clearly identify all private streets, and which lots
will be served by those private streets. The face of the final plat will also specify
that the maintenance of all private streets is the sole responsibility of the
property owners who are served by those private streets.
6. Direct vehicular access to and from lots having frontage along Southeast 280`h
Street/156`h Avenue Southeast is prohibited, and the face of the final plat will
carry the following restriction:
DIRECT VEHICULAR ACCESS TO AND FROM LOTS HAVING FRONTAGE ALONG
SOUTHEAST 280T" STREET AND 156T" AVENUE SOUTHEAST IS PROHIBITED.
ACCESS FOR THESE LOTS IS RESTRICTED TO INTERNAL PLAT ROADS.
Findings, Conclusions and Decision
City of Kent Hearing Examiner
Hawkesbury Preliminary Plat
#SU-2006-18, KIi/A #RPP3-2070246
Page 19 of 21
7. The Owner/Subdivider shall deed all public rights-of-way, and otherwise convey
all private and public easements necessary for the construction and
maintenance of the required improvements for this subdivision development.
8. Prior to release of any construction bonds, and prior to the approval of any
Building Permits within the subject subdivision, the Department of Public Works
must receive and approve As-Built Drawings meeting the requirements of the
City of Kent Construction Standards, and City of Kent Development Assistance
Brochure #E-1, As-Build Drawings, for: Streets; Street Lighting System; Water;
Sewer; Stormwater Drainage Facilities; and all off-site improvements where the
locations and/or elevations are deemed critical by the Department of Public
Works.
9. Where determined feasible by the Kent Public Works, Fire Departments, and
Planning Services, the Owner/Subdivider shall utilize Low Impact Development
Techniques in construction of the project; including, but not limited to rainwater
collection systems, porous paving on sidewalks, and bioretention areas with
curb cuts in planting strips along roadways.
10. The Applicant/Owner shall provide mailbox clusters as approved by the Public
Works Department and the U.S. Postmaster.
11. Lots 28, 29, 30 and 37 are subject to a 100-foot well protection setback as
defined by 12.24.010 of the King County Health Department regulations for the
neighboring wells. Because of the 100-foot well protection setback, Lots 28 and
29 are significantly constrained and may not be developable unless (a) the well
is decommissioned or abandoned per King County Health Standards, or (b) the
King County Health Department reduces or waives the well protection setback
pursuant to Chapters 12.24 and 12.36 of the King County Board of Health
regulations prior to final plat approval to an extent that will make the lots
developable. Development on Lots 28, 29, 30 and 37 shall be outside of any
well setback requirement as finally determined by the King County Board of
Health. This restriction shall be included on the face of the final plat.
12. Proposed Lots 8, 9, 37, 38, 41, 42, 53 — 57, and 75 are hidden from the street
and accessible only through access tracts. The Owner/Subdivider shall place
signs so as to lead public safety officers and visitors clearly to the addresses on
these lots.
13. The garage located on proposed Lot 73 is an accessory use, and shall be
removed or converted to a residence.
14. Proposed Lots 72 and 73 shall be straightened prior to final plat approval.
Findings, Conclusions and Decision
City of Kent Hearing Examiner
Hawkesbury Preliminary Plat
#SU-2006-18, KIVA #RPP3-2070246
Page 20 of 21
B. Prior to the issuance of a Building Permit on any lot in this subdivision the
Owner/Subdivider shall:
1. Record the Plat.
2. Construct all of the improvements required in Section A, above, and pay the
respective fees-in-lieu-of including any mitigation (EMA or EMF) charges.
3. Receive approval of the required As-Built Drawings for Street, Street Lighting,
Water, Sewer, and Stormwater Management Facilities as deemed appropriate
by the Department of Public Works.
C. Miscellaneous:
1. The City shall observe the street lights on 152nd Avenue SE and replace the
lenses if necessary.
DATED this 13th day of September 2007.
THEODORE P. HUNTER
Hearing Examiner
S:\Permit\Plan\LONGPLATS\2007\2070216-2006-18f n.doc
Findings, Conclusions and Decision
City of Kent Hearing Examiner
Hawkesbury Preliminary Plat
#SU-2006-18, KIVA #RPP3-2070246
Page 21 of 21
C®MMUNIT"Y DEVELOPMENT
Fred N. Satterstrom, Director
PLANNING SERVICES
0 T Charlene Anderson, AICP, Manager
W l�1�.®®. o„ Phone: 253-856-5454
Fax: 253-856-6454
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
DEVISED ADMINISTRATIVE REVIEW DECISION
HAWKESBURY
MINOR PLAT ALTERATION (#PTA-2009-1/KIVA #2090048)
APPLICANT: Schneider Homes Inc.
6510 Southcenter Blvd.
Tukwila, WA 98188
REQUEST: The applicant proposes an alteration to
divide the approved Hawkesbury plat into
four phases.
PLANNER: Matt Gilbert, AICP
I. FINDINGS OF FACT:
A. The applicant proposes to alter the previously approved Hawkesbury
Subdivision (SU-2006-18 / KIVA #RPP3-2070246) by creating separate
divisions, or phases for the purpose of incremental construction of certain
improvements and recordation. The applicant proposes no alteration to the
plat layout, lot count, or open space. A minor change to the conditions of
approval is proposed.
B. A minor plat alteration for Hawkesbury was approved in July 2009. This
alteration divided the project into three divisions, each to be constructed and
recorded individually. The approval was later amended to allow four
divisions. The current request is to further amend the approved plat
alteration to make a minor adjustment to the boundary line between
Divisions 2 and 3 and to specify the timing of Division 2 road frontage
improvements,
C. The applicant has submitted a plat-divisions exhibit map dated March 31,
2011. In addition to the division boundaries, the map contains notes which
detail construction activities associated with each division.
D. Hawkesbury is an 81 lot subdivision approved on September 13, 2007 and
has not received final plat approval. Pursuant to Kent City Code
12.04.735(C), if a plat alteration is requested to a plat prior to final plat
approval, a minor alteration may be approved with consent of the Planning
Revised Administrative Review Decision
Hawkesbury Minor Plat Alteration
PTA-2009-1, KIVA #2090048
Manager and the Public Works Director. The requested changes have been
deemed minor by the Planning Manager. The Public Works Director has
consented to the proposed alterations, and has recommended no new or
altered conditions of approval.
E. The 15.2 acre Hawkesbury site is located at the northwest corner of the
intersection of 156L' Avenue SE, SR 18, and SE 280th Street, and is identified
by King County Parcel Numbers 352205-9035, -9050, -9077, -9078, -9093, -
9099, -9103, -9164, and -9175. Four divisions are proposed as illustrated
on the attached exhibit map. As part of the 2011 revision, one lot has been
reassigned from Division 2 to Division 3.
F. Per a November 12, 2008 plat certificate prepared by Pacific Northwest Title
and provided at the time of this request, Schneider Homes Inc. is the vested
owner of each of the nine parcels that comprise the Hawkesbury subdivision.
G. The applicant proposes that the conditions of approval contained in the
Hearing Examiner's September 13, 2007 decision apply to each proposed
division, independent of the other proposed divisions. As required by the
conditions of approval, construction of infrastructure improvements will
generally precede recordation of each division. However, the applicant has
indicated that Divisions 1 and 2 will be financed, constructed and recorded as
a single development project. The applicant requests that the condition of
approval requiring construction of roadway frontage improvements prior to
recordation be amended such that the required perimeter right-of-way
improvements be limited to the Division 1 portion of the frontage. Further,
the applicant requests that construction of frontage improvements associated
with Division 2 be completed after recordation and after most homes have
been built, but prior to issuance of the final two building permits of Division
2, and prior to beginning construction of other divisions. The applicant has
identified lots 15 and 16 of Division 2 on the attached exhibit map as the
final two construction sites that will be permitted.
H. As discussed in the application narrative, sanitary sewer and water system
improvements for the entire plat may be constructed during the initial phase,
depending on utility purveyor requirements. The stormwater infiltration pond
will be fully functional as part of Division 1. Grading and base preparation of
the roadway for the entire development will also likely be completed as part
of the Division 1 work.
I. The applicant has indicated that water and sewer utilities will be located
within the future internal rights-of-way (or utility easements) and that any
required work will be limited to these areas. However, internal roadway
improvements will be completed with each proposed division. Beyond the
future public rights of way and approved easements, other grading and
disturbance will be limited to 75 feet beyond the division boundaries in which
the work will take place. These boundaries are indicated on the attached
exhibit map.
J. Per the conditions of approval for this plat, the applicant is required to pay a
fee in lieu of dedicating on-site park space pursuant KCC 12.04.780. The fee
Page 2 of 4
Revised Administrative Review Decision
Hawkesbury Minor Plat Alteration
PTA-2009-1, KIVA #2090048
is $89,985 based on 2007 tax assessment records from the King County
Assessor's office, and is equivalent to $1,110.92 per lot, for this 81 lot
subdivision. This fee will be pro-rated according to the number of lots in each
division, with a portion due prior to recordation of each division.
K. Proposed Divisions 1, 2 and 3 have frontage on existing public roadways (SE
280th Street and 156th Avenue SE). Construction of improvements along
these roadways will be phased in conjunction with other construction activity
within the corresponding division. As noted in letter G. above, the applicant
proposes to complete perimeter roadway improvements for Division 2 after
recordation of this division, but prior to the issuance of building permits for
the final two lots of the division, lots 15 and 16, or for lots in Divisions 3 and 4.
L. Infrastructure is available to serve the site as proposed. Requirements for
infrastructure improvements were established for the property through
preliminary plat approval (SU-2006-18). The required improvements to the
local road, water, sanitary sewer and stormwater systems, as well as other
required infrastructure improvements, are adequate to mitigate the impacts
of the proposed plat as previously approved, and as proposed to be altered.
II. CONCLUSIONS
A. As this proposal does not seek to increase the number of lots, it is
considered a minor alteration and subject to the provisions of Kent
City Code Section 12.04.735(C). The application has been reviewed
by City staff accordingly.
B. As proposed, the proposed phasing is in the interest of the public and
is consistent with the policies and standards of the City of Kent under
which the application is vested.
C. The proposal is consistent with the type of land use allowed in the
SR-6 zoning district and does not facilitate development of the
property at more than the allowable density of 6.05 dwelling units per
acre. As stated in the Findings, adequate infrastructure is available to
serve the subdivision as previously conditioned, and the proposal
complies with the applicable City of Kent development standards.
III. DECISION
Based on the above Findings and Conclusions, City staff approves the
Hawkesbury Minor Plat Alteration. Except as noted below, the conditions of
approval contained in the Hearing Examiner's September 13, 2007 decision
will continue to apply, but to each division as a distinct unit.
1. A portion of the fee in lieu of dedication of land shall be paid with the
development of each division. The fee shall be divided based on the
number of lots in each division as follows:
Division 1: $15,552.96
Division 2: $22,218.14
Division 3: $ 19,996.56
Division 4: $32,216.85
Page 3 of 4
-- Revised Administrative Review Decision
Hawkesbury Minor Plat Alteration
PTA-2009-1, KIVA #2090048
The fee for each division shall be paid prior to recording of the lots in that
division.
2. The area of disturbance associated with each division shall be consistent
with the attached exhibit map. Tree removal and grading shall be limited
to the proposed roadway, the division(s) undergoing development, and
areas within 75 feet beyond the internal division line. Clearing and
grading limits shall be depicted on the Civil Construction plans and Grade
and Fill plans, and shall be delineated in the field with silt fencing or
another approved barrier to remain in place during construction activities.
3. Roadway frontage improvements required for Division 2 along SE 280th
Street and 156th Avenue SE shall be completed prior to issuance of home
building permits for lots 15 and 16 of Division 2 or for any lot in Divisions
3 and 4, as identified on the March 31, 2011 plat divisions' exhibit map.
This amendment is intended to address condition B.2 of the Hearing
Examiner's decision, which requires construction of improvements prior to
plat recordation.
4. Financial guarantees and construction cost estimates required for
Divisions 1 and 2 shall include the cost of constructing the frontage
improvements adjacent to the boundaries of those divisions.
Approved this 1st day of April, 2011.
Charlene Anderson, AICP
Planning Manager
MG\pm\\S:\Permlt\Plan\PLATALTERATIONS\2009\2090048declslonREVISED2oll.doc
cc: Hans Korve: applicant
Page 4 of 4
w," Agenda Item: Consent Calendar - 7F
TO: City Council
DATE: July 17, 2012
SUBJECT: Excused Absence Councilmember Thomas - Approve
MOTION: Approve an excused absence for Councilmember Thomas as he is
unable to attend the July 17, 2012, meeting.
SUMMARY:
EXHIBITS: Memorandum
RECOMMENDED BY: Mayor Cooke
BUDGET IMPACTS: None
City Council
Dennis Higgins, Council President
Phone: 253-856-5712
K r T Fax: 253-856-6712
w A s HH I e c r o N Address: 220 Fourth Avenue S.
Kent,WA. 98032-5895 '..
MEMORANDUM
TO: Suzette Cooke, Mayor
City Councilmembers
FROM: Les.Thomas, Councilmember
DATE: July 17, 2012
SUBJECT: City Council Excused Absence
I would like to request an excused absence from the July 17, 2012 City
Council meeting. I will be unable to attend.
Thank you for your consideration.
Les Thomas
Councilmember
nc
KENT Agenda Item: Consent Calendar - 7G
TO: City Council
DATE: July 17, 2012
SUBJECT: Chase Bank, Bill of Sale - Accept
MOTION: Accept the Bill of Sale for the Chase Bank project, permit
2103269, for 2 sanitary sewer manholes, 206 linear feet of sanitary sewerline, 338
linear feet of new street, 3 catch basins, and 43 linear feet of storm sewerline.
SUMMARY: The Chase Bank project is located at 13207 SE 272nd Street.
EXHIBITS: Bill of Sale
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: None
I
MAIL TO:
CITY OF KENT
ENGINEERING DEPARTMENT
ATTN:
220 — 4TH AVENUE SOUTH
KENT
WASHINGTON KENT, WASHINGTON 98032
Project: C. msyr *SANK
Permit #: 21zCC. g(()3ZJ0g
� x � Location: SE—aX &?- (32 AVFz 27Z�se
Parcel #: 67g2ZOc�lO
BILL OF SALE
CITY OF KENT
KING COUNTY,WASHINGTON
v THIS INSTRUMENT !made this day off dJ 20 , by and between
hereinafter called
"Grantors", and City of Kent, a municipal corporation of King County, State of Washington, hereinafter called
"Grantee":
WITNESSETH:
That the said Grantors for a valuable consideration does hereby grant, bargain, sell to Grantee the following
described improvements:
d •,WATERMAINS:
Togethenwith a total of gate valves at $ each, hydrants at
$ each and/or any other appurtenances thereto.
r e ON FROM TO
(street, easement, etc.)
Including linear feet at $ per LF of
(size &type) waterline.
B. SANITARY SEWERS:
Together with a total of manholes at $ ueach and/or any other appurtenances
thereto.
ON FROM TO
(street, easement, etc.)
Including near feet at $ L per LF of
(size &type) sewerline.
Bill ofSale
1of5 "
C. NEW STREETS:
Together with curbs, gutters, sidewalks, and/or any other appurtenances
ON FROM TO
(street, easement, etc.)
Including "f C linear feet at $ per LF of
(size &type) (improvement).
c
D. FRONTAGE IMPROVEMENTS:
Y
Together with lights, trees, landscaping (except residential streets) and/or any other appurtenances
ON FROM TO
(street, easement, etc.)
Including linear feet at $ per LF of
(size &type) (improvement).
E. STORM SEWERS:
Together with a total of -fir manholes at $ each or total of tx catch
basins at $ ` e each, 'r LF of biofiltration swale or drainage ditch
with a total cost of $ ? cubic feet of detention pond storage
with a total cost of$ and/or any other appurtenances thereto.
ON FROM TO
(street, easement, etc.)
C 7
e lei x' .._ 51" i
Including linear feet at $ per LF of
(size &type) f F ` f4 x V ?°'4''. a'"' sewerline.
To have and to hold the same to the said Grantee, its successors and assigns forever.
The undersigned hereby covenants that it is the lawful owner of said property; and that the same is free
from all encumbrances; that all bills for labor and materials have been paid; that it has the right to sell
the same aforesaid; that it will warrant and defend the same against the lawful claims and demand of all
person(s).
The Bill of Sale is given on consideration of the agreement of the Grantee for itself, its successors and
assigns to incorporate said utilities in its utility system and to maintain them as provided in the applicable
City Ordinances. The City accepts the items subject to staff approval and completion of a 2 year
maintenance period.
Bill of Sale
2of5
Chase Kent
Bill of Sale Cost Calculations - Section D.
Frontage Improvements — 132nd Ave STA 200.00 to 204.00
Lights
2 - Pole Base, Conduit, Light Pole, Light Fixture Head - each, $6,600 = $13,200
Trees 8s Landscaping
No Trees in Right of Way.
Landscaping consists of 19 - 1 gal. Heather plants cost per plant $25 x
19 = $475
Lawn Sod 2028 sq ft. x $1.75 per sq ft = $3,549
Frontage Improvements — 272nd Street STA 100.00 to 102.50
Lights
No Lights in Right of Way
Trees 8& Landscaping
No Trees in Right of Way.
No Landscaping in Right of Way
Lawn Sod 1,080 sq ft. x $1.75 per sq ft = $1,890
Total Cost of Section D. Frontage Improvements $19,114
IN WITNESS WHEREOF, the undersigned has caused this instrument to be executed on this
day of ® 20
IN WITNESS WHEREOF, the undersigned has caused this instrument to be executed on this
day of , 20
STATE OF WASHINGTON )
) SS
COUNTY OF KING )
On this (110- _ day of 20 before me, the
undersigned A Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared � � yi f; .r s to me known to be the individual described in and
who executed the foregoing' instrument, and acknowledged to me tha he/she signed and sealed this
instrument as his/her free and voluntary act and deed for the uses and 9purposes therein mentioned.
GIVEN under my hand and official seal this i``l day of Zw� .i - 20 -
/1( Notary Public in and for the State of
�,. rONcv'•�@c`�= Washington, residing at
;/k
My Commission Expires:
Bill of Sale
3of5
STATE OF WASHINGTON )
) SS
COUNTY OF KING )
On this day of l C;rb11,/' 20 11 _ , before me, the
undersigned A Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared �-kcyp kin Gu('Lt and to me to be the
�I and ""` respectively of
& , the 0,fl, # that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said
b d>f2 4wiT for the uses and purposes therein mentioned, and on oath stated that
they are authorized to execute the said instrument.
Witness my hand and official seal hereto affix the day and year first above written.
eeeeerie nr°aip,®yo
Notary Public in and for the State of
Washington, residing at
Ll
My Commission Expires:
The Bill of Sale is given and accepted pursuant to a motion duly made, seconded, and passed by the City
Council of the City of Kent, King County, Washington, on the day of
20
Bill of Sale
4of5
OT
KENT
W A S H I H O T O H
ENGINEER'S CERTIFICATION
CITY OF KENT
KING COUNTY, WASHINGTON
The figures used on the Bill of Sale for uF_Arr tvC GY CaAe,& IiAttK project
dated lo 11� 1aot l for the same said MK
project. -Pi40L �u�dLw�n� the undersigned
P.E. or land surveyor is the person responsible for the preparation of the Bill of Sale and
is an employee of AP w tzryGi&,JgA . Y20 tZ4.U, , the firm
responsible for the preparation of the record drawings.
Signat e y J6 85
(Engineer stamp required) 1
rb/f9 �1
Bill of Sale
5of5
KENT Agenda Item: Consent Calendar - 7H
TO: City Council
DATE: July 17, 2012
SUBJECT: Killa Hans Short Plat, Bill of Sale - Accept
MOTION: Accept the Bill of Sale for the Killa Hans Short Plat project, permit
2070039, for 3,000 linear feet of new street, 1,100 linear feet of frontage
improvements, 2 storm sewer manholes, 2 catch basins, 80 linear feet of
biofiltration swale, 19,245 cubic feet of detention pond storage, and 400 linear feet
of storm sewerline.
SUMMARY: The Killa Hans Short Plat is located at 28441 144th Ave. SE.
EXHIBITS: Bill of Sale
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: None
i
MAIL TO:
CITY OF KENT
ENGINEERING DEPARTMENT
ATTN: Am Ausburn
220 - 4TM AVENUE SOUTH
WASH in o r o a KENT, WA5HINGTON 98032
Project: Kiila Hans Short plat
tr i s.4 Permit #: 707nn39
Location: 28441 - 144th Avenue S.E.
Parcel #: 2569500200
BILL OF SALE
CITY OF KENT
KING COUNTY, WASHINGTON
THIS INSTRUMENT made this . day or" 2012, by and between
Harbour Homes, LLC, hereinafter called "Grantors", and City of Kent, a municipal corporation of King
County, State of Washington, hereinafter called"Grantee":
WITNESSETH:
That the said Grantors for a valuable consideration does hereby grant, bargain, sell to Grantee the following
described Improvements:
A. WATERMAINS:
Together with a total of gate valves at $ each, hydrants at
$ each and/or any other appurtenances thereto.
DR FROM TQ
(street, easement, etc.)
Including linear feet at $ per LF of
(size & type) waterline,
8. sAN%TARY SEWERS:
Together with a total of manholes at $ each and/or any other appurtenances
thereto.
QN fRAMYQ
(street, easement, etc.)
Including linear feet at $ per LF of
(size &type) sewerline.
Bill of Sale
1 of 4 15532.001.doc
C. NEMf STREETS•
Together with curbs, gutters, sidewalks, and/or any other appurtenances
RM
(street, easement, etc.)
Including c ' linear feet at$ N. o o per LF of �1�5 5 � �yPhn11
��
(size &type) (improvement).
D. FRONYAGEIMPROVEMENTS:
Together with lights, trees, landscaping (except residential streets) and/or any other appurtenances
OH FROM TO
(street, easement, etc.)
56 a8T, P19c'- IL(g41- JL(;)L4.d 5C 1
Including lE 100 linear feet at $ °� ( � �D per LF of
(size&type) Cv.� �4{j� 5��wa(lg (improvement).
E. STORM SEWERS:
Together with a total of manholes at $ 41 each or total of catch
basins at $ ( mo ® each, F2C7 LF of biofiltration swale or drainage ditch
with a total rnst of $ of 7.®o L , l- a� `( cubic feet of detention pond storage
with a total cost of$ and/or any other appurtenances thereto.
FROM I2
(street, easement, etc.)
ii
Including LJ ®o linear feet at $ A S'®0 per LF of S
(size&type) -� a P_ .3 S sewerline.
To have and to hold the same to the said Grantee, Its successors and assigns forever.
The undersigned hereby covenants that it is the lawful owner of said property; and that the same is free
from all encumbrances; that all bills for labor and materials have been paid; that It has the right to sell
the same aforesaid; that it will warrant and defend the same against the lawful claims and demand of all
person(s).
The Bill of Sale is given on consideration of the agreement of the Grantee for itself, its successors and
assigns to Incorporate said utilities In its utility system and to maintain them as provided in the applicable
City Ordinances. The City accepts the Items subject to staff approval and completion of a 2 year
maintenance period.
Bill of Sale
2 of 4 15532.001.doc
IN WITNESS WHEREOF, the undersigned has caused this instrument to be executed on this
4% day of kej-°A , 2012.
i
i
i
IN WITNESS WHEREOF, the undersigned has caused this instrument to be executed on this
day of , 2012.
I
STATE OF WASHINGTON )
) SS
COUNTY OF KING )
On this day of , 20 , before me, the
undersigned A Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared - tc ,v 1 and -- to me to be the
iJ, (fir x s v -and— � n __ �. _._ x. ,.,.. . -respectively of
the eld'V- ) L that executed the foregoing
Instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said
C c.12-c for the uses and purposes therein mentioned, and on oath stated that
they are authorized to execute the said instrument.
Witness my hand and official seal hereto affix the day and year first above written.
.SVDfd� o`o4'((�e fJbtary Public in and for the State of
.,> �J !`Washington, residing at
NOTARY
d �s �
s
®fir
My Commission Expires:
Bill of Sale
3 of 4 15532.001.doc
ENT
WASHINGTON
ENGINEER'S CERTIFICATION
CITY OF KENT
KING COUNTY, WASHINGTON
The figures used on the Bill of Sale for the Killa Hans Short Plat project are based on the
as-built plans dated March 19, 2012, for the same said Killa Hans Short Plat project.
Hal P. Grubb, the undersigned P.E. or land surveyor, is the person responsible for the
preparation of the Bill of Sale and is an employee of Barghausen Consulting Engineers,
Inc., the firm responsible for the preparation of the record drawings.
GRU
Signature
(Engineer stamp required)
Bill of Sale
4 of 4 15532.001.doe
Z KENT
HA r Agenda Item: Bids — 9A
TO: City Council
DATE: July 17, 2012
SUBJECT: Boeing Secondary Levee and Floodwall
MOTION: Move to award the Boeing Secondary Levee and Floodwall Project
to Quigg Brothers, Inc. in the amount of $2,655,566.63 and authorize the Mayor to
sign all necessary documents, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director.
SUMMARY: The bid opening for this project was held on Tuesday, July 10, 2012,
with 10 bids received. The lowest responsible and responsive bid was submitted by
Quigg Brothers, Inc. in the amount of $2,655,566.63. The Engineer's estimate for the
project was $2,763,581.81.
The project includes construction of a secondary levee and a floodwall on the existing
Boeing Levee along the Green River at Three Friends Fishing Hole Park. Once
complete, the new levee will provide added flood protection and the park will remain
fully functional. The park will be closed during construction, starting in August and
running into winter 2012/2013.
EXHIBITS: Bid Summary
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: This project is funded through a $2.07 million state grant and
the City's storm drainage utility.
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E.,
Public Works Director
KENT Address: 220 Fourth Avenue S.
W A S H I N c 7 o N Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: July 10, 2012
TO: Mayor Cooke and Kent City Council
FROM: Timothy J. LaPorte, P.E. Public Works Director
RE: Boeing Secondary Levee and Floodwall
Bid opening for this project was held on July 10, 2012 with 10 bids received. The
lowest responsible and responsive bid was submitted by Quigg Brothers, Inc. in the
amount of $2,655,566.63. The Engineer's estimate was $2,763,581.81. The Public
Works Director recommends awarding this contract to Goodfellow Brothers, Inc.
Bid Summary
01. Quigg Brothers, Inc. $2,655,566.63
02. SCI Infrastructure, Inc. $2,819,143.21
03. Macro-Z-Technology $2,827,340.09
04. Scarsella Brothers, Inc. $2,854,674.86
05. Pease Construction, Inc. $2,951,579.63
06. IMCO General Construction $3,010,711.26
07. C.A. Carey Corporation $3,246,100.13
08. MidMountain Contractors Inc. $3,262,005.01
09. Rodarte construction, Inc. $3,306,297.75
10. Frank Coluccio Construction Co. $3,331,603.20
Engineer's Estimate $2,763,581.81
REPORTS FROM STAFF, COUNCIL COMMITTEES, AND SPECIAL COMMITTEES
A. Council President
B. Mayor
C. Administration
D. Economic & Community Development
E. Operations
F. Parks & Human Services
G. Public Safety
H. Public Works
I. Regional Fire Authority
J. Other
K. Other
KENT
WASHINGTON
OPERATIONS COMMITTEE MINUTES
June 19, 2012
Committee Members Present: Dennis Higgins, Jamie Perry, Les Thomas, Chair
The meeting was called to order by L. Thomas at 4:00 p.m.
1. APPROVAL OF MINUTES DATED JUNE 5, 2012.
J. Perry moved to approve the Operations Committee minutes dated June 5, 2012.
D. Higgins seconded the motion, which passed 3-0.
2. APPROVAL OF CHECK SUMMARY REPORT DATED MAY 16 — MAY 31, 2012
D. Higgins moved to recommend the Council approve the Check Summary Reports dated
May 16 through May 31, 2012. J. Perry seconded the motion, which passed 3-0.
3. RECOMMEND CITY COUNCIL ADOPT A RESOLUTION ACKNOWLEDGING THE
FORMATION OF THE COMMUNITY CONNECTIVITY CONSORTIUM AND ITS
CHARTER AND AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL
AGREEMENT BETWEEN THE CITY OF KENT AND OTHER GOVERNMENT AGENCIES
FOR THE CONSTRUCTION AND MANAGEMENT OF FIBER OPTIC PROJECTS.
This item was presented previously at the June 19 Operations Committee Meeting as an discussion
item. J Perry still has concerns regarding the governance structure, noting the strong Eastside ties.
M Carrington, IT Director, stated that to begin the process of having a vote as a member, we must
first serve one year as a non-voting member. Although not a full member we would still have a
voice on fiber optic projects. The committee understands the value of having a seat at the table.
D Higgins decided to abstain from the vote.
The Committee agreed to put the item on the Consent Calendar at the July 3 Council meeting.
] Perry recommend City Council adopt a resolution acknowledging the formation of the Community
Connectivity Consortium and its charter and authorizing the Mayor to enter into an interlocal
agreement between the city of Kent and other government agencies for the construction and
management of fiber optic projects. The motion passed 2-0. D Higgins abstained from the vote.
4. MOVE TO RECOMMEND THAT THE OPERATIONS COMMITTEE AUTHORIZE
ADMINISTRATION TO UNDERTAKE A REFUNDING OF THE 2000 AND 2002 LTGO
BONDS WHICH WILL SAVE APPROXIMATELY $1.65 MILLION ON A CASH BASIS
AND $1.49 MILLION ON A PRESENT VALUE BASIS.
This transaction will retire the outstanding debt with the issuance of new debt at a lower interest
rate paying off the debt at the same time at a lower cost. The new interest rate will result in a
General Capital fund savings averaging $160,000 a year over the next ten years.
Administration will prepare all of the necessary documents and come back to City Council for final
approval of the transaction.
(Cont'd on Page 2)
Operations Committee Minutes
June 19, 2012
Page: 2
D Higgins moved to recommend that the Operations Committee authorize Administration
to undertake a refunding of the 2000 and 2002 LTGO bonds which will save
approximately $1.65 million on a cash basis and $1.49 million on a present value basis. J
Perry seconded the motion, which passed 3-0.
S. INTERLOCAL AGREEMENT WITH MAPLE VALLEY FOR COURT AND JAIL SERVICES
(INFORMATION ONLY)
Maple Valley is currently in an Agreement with Enumclaw, which is coming to a mutual end. Maple
Valley and the City of Kent have been negotiating a two-year interlocal agreement of court services and
limited jail services. The Agreement would go into effect January of 2013. The revenue would be
$175,000 a year, which is determined by monthly filings. The proposed Agreement is in line with other
local cities.
Court Service: Essentially, they are providing the judge and Kent will provide the staff. Additional fees
will be paid by the individual courts. It would not require Kent to hire any additional staff.
Jail Service: We will rent Maple Valley two jail beds. The revenue would equate to $80,000 a year for
the bed rental and $12,000 a year in booking fees.
The Interlocal Agreement will be brought back at the first meeting in July for consideration of an actual
Interlocal Agreement.
6. SUMMARY FINANCIAL REPORT FOR APRIL 30, 2012 (INFORMATION ONLY)
Based on information available through April, the ending General Fund balance will grow by $570,000
and is expected to end the year at $1,869,060 or 3.3% of the expenditure budget.
Many revenue sources, including utility tax, building permits and plan check fees are showing an
improvement over past years. Overall revenues are estimated to end the year very near budget.
Highlights include:
• Tax revenues, including Sales Tax and Utility Tax, are expected to come in very near budget.
• The Washington State budget cut Liquor Excise Tax distributions to local governments for their fiscal
year July 2012 thru June 2013. As a result, these revenues are expected to come in about
$284,800 under budget;
• $221,000 reflected in the General Fund and $63,800 in Annexation. Staff is currently evaluating
options to compensate for the lost revenues.
• Building Permits and Plan Check Fees combined thru April are up 21.5% from the same time last year,
which continues to be a positive sign.
Current projections end the year at about $674,209 or 1.1% below the budget. A continued lag in hiring
is expected to contribute towards expenditures coming in below budget.
The meeting was adjourned at 4:36 p.m. by L. Thomas.
Pamela Clark
Operations Committee Secretary
KENT
ECONOMIC & COMMUNITY DEVELOPMENT COMMITTEE MINUTES
June 11, 2012
Committee Members Committee Chair Jamie Perry, Deborah Ranniger, Bill Boyce.
Perry called the meeting to order at 5:30 p.m.
1. Approval of Minutes
Councilmember Boyce Moved and Councilmember Ranniger Seconded a Motion to
approve the May 14, 2012 Minutes. Motion PASSED 3-0.
2. 2012 EPA Brownfield Grant
Economic Development Specialist Josh Hall stated that Kent applied for and was awarded
two community-wide Brownfield Grants totaling $400,000 from the Environmental
Protection Agency (EPA). The funds will be used to look at sites with hazardous material and
petroleum based impacts, for completion of a community-wide inventory and prioritization
of Hazardous Substance and Petroleum Brownfield sites (properties complicated by the
presence or potential presence of a hazardous substance, pollutant, or contaminants) in
Kent. Staff will select a consultant to conduct Phase I and II environmental site assessments
on identified sites, complete additional site investigation and remedial action plans for select
sites.
Councilmember Ranninger Moved and Councilmember Boyce Seconded a Motion to
recommend Council authorize the Mayor to accept the Environmental Protection
Agency (EPA) grants in the amount of $400,000, amend the budget, and authorize
expenditure of the funds in accordance with the grant terms acceptable to the
Economic and Community Development Director and City Attorney. Motion PASSED
3-0.
3. Downtown Subarea Action Plan Planning Principles
Long-Range Planner Gloria Gould-Wessen gave a power point presentation introducing the
Downtown Subarea Action Plan (DSAP) and Planned Action Ordinance kickoff. She stated
that part of this effort expands the original DSAP's urban center boundaries northerly to
2341h to include Kent Memorial Park, and westerly to 641h. Expansion of those boundaries
will allow Kent to capitalize on the many economic opportunities that are within those
boundaries.
Gould-Wessen stated that staff will hold public open house and steering committee
meetings. These meetings will be the venue in which to brainstorm, gather information,
determine what is missing in Downtown, and what the City hopes to achieve for the
downtown area.
Gould-Wessen stated that the DSAP is a document of actions. The outcomes of the project
include: identifying future actions, development of key economic strategies to be
incorporated into the DSAP, and producing a Planned Action Ordinance to facilitate
development by streamlining the permitting process.
Planning Director Fred Satterstrom described the following Planning Principles' as a method
that informs a vision for downtown projects that staff can work towards achieving: (1)
Creating a Memorable Downtown Experience (2) Economic Vitality (3) Urban Livability (4)
Pedestrian Priority (5) Enjoyable Outdoor Space (6) Neighborhood Compatibility (7)
Environmental sustainability, and (8) Commitment to Implementation.
Satterstrom stated that resulting outcomes from the 2005 DSAP included development of
Kent Station and the Town Square Center (that will entice a new generation of people
downtown to live and bring new infill retail). Recent implementation of code changes allows
for mixed use development in downtown.
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Satterstrom stated that vehicular traffic will not be ignored, but that alternative
transportation such as bicycling will be looked at. Staff will look at provisions for more
outside open space, pocket parks, plazas, and providing restaurants with outdoor eating-
space. He stated that the historic feel of downtown will be addressed. The City will look at
seamlessly connecting neighborhoods to downtown. Staff is committed to using best
practices for sustainable building and land development and to implementing DSAP actions
adopted by City Council.
Councilmember Boyce Moved and Councilmember Ranniger Seconded a Motion to
forward to Kent City Council the planning principles for the Downtown Strategic
Action Plan 2012 Update as developed by the Economic and Community
Development Department. Motion PASSED 3-0.
4. Countywide Planning Policies Update
Planning Manager Charlene Anderson reported that the King County Growth Management
Planning Council (GMPC) approved updates of the Countywide Planning Policies (CPPs) on
September 21, 2011. She summarized the themes of the updates and how the CPP's will
guide the City's comprehensive plan update. She presented information on the housing
policies update, describing countywide needs for affordable housing and how individual
jurisdictional strategies may differ in meeting the needs. Anderson also gave examples of
jobs and household characteristics for various affordability levels. She stated that staff will
conduct a housing inventory and needs assessment, implement policies and strategies for
meeting the needs and monitor, measure and readjust as appropriate. Anderson pointed out
that for the very low income households, housing needs can only be met through
collaboration and coordination throughout the County.
The CPPs will be sent to the King County Council for approval and then be forwarded to
jurisdictions for ratification.
Informational Only
S. City Council's Strategic Plan Discussion
Economic & Community Development Director Ben Wolters stated that he attended a
Management Leadership Team (MLT) and City Council Retreat. A consequence of the retreat
is allowing staff to focus on identifying policies and strategies that can be applied as
initiatives.
Wolters stated that staff will explore and identify under the Strategic Goal of Beautify Kent'
what the City can do towards stimulating private property owners to improve the
beautification of both commercial and residential properties. Wolters spoke about the City's
Code Enforcement Program and how it is used to enforce cleanup within Kent and how it
has been emulated by other cities in the state.
Wolters spoke about suggestions to advance improvements in public places and to help
property owners by providing a convenient way for those people to rid their properties of
debris, appliances etc. He spoke about logistical issues with Kent's current free pick-up
system. Wolters stated that Kent contracts with Allied Waste and opined that the contract
might be open to revision and perhaps some type of curbside pickup could be considered.
Council members Perry and Ranniger suggested changing spring and fall cleanup dates to
align better with each of those seasons, and suggested providing incentives for people by
partnering with businesses such as Lowes or Home Depot to provide discounts that would
encourage home and business beautification. Perry asked staff to explore establishing a
steering committee to review all major projects with respect to architecture and design in
order to establish a cohesive plan for Kent.
Informational Only
6. Economic Development Report & Permit Process Update
Economic Development Director Ben Wolters stated that Kent recruited Carlisle
Group/Interconnect Technologies, an aerospace manufacturer relocating from Tukwila,
moving into a new 100,000 Sq Ft facility. Wolters announced the opening of Sweet Themes
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Bakery in the Meeker Plaza, and of the Never-Mind Tavern' located on East Meeker. He
stated that staff is working to recruit a manufacturer of agricultural supplies, a
manufacturing logistics company, and a food processing company adding to the diversity of
Kent's industrial base. Wolters stated that construction and development of Kent City
Center is underway with a target date for move-in of September 2013.
Economic Development Specialist Josh Hall reported on the East Hill revitalization effort.
Two stakeholder meetings have been held with 20 people participating in those meetings.
One additional meeting is scheduled for next week. The consultant took recommendations
from the March 3r' forum, divided those into three main categories; physical improvements,
social improvements, and funding mechanisms. The stakeholder's group has taken different
goals from each category to identify which aspects are the most important, who should be
the lead on those goals and to look at how the City can fund those goals. The next meeting
is intended to finalize some of these action items. Hall stated that he will report back to the
Committee with what the top priorities are, what the action items and the next steps will
be, and who will be responsible for carrying out those steps. Hall stated that he is currently
working on funding for the next phase.
Informational Only
Adiournment
Committee Chair Perry adjourned the meeting at 6:55 p.m.
Pamela Mottram, Secretary
Economic & Community Development Committee
PIAPlanningAECDC\2012\MlnutesV06-11 12_Mln.doc
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EXECUTIVE SESSION
ACTION AFTER EXECUTIVE SESSION