HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 05/15/2012 CITY OF KENT
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Agenda
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May 15, 2012
Mayor Suzette Cooke
Dennis Higgins, Council President
Councilmembers
Elizabeth Albertson
m Bill Boyce
Jamie Perry
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Dana Ralph
u Deborah Ranniger
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Les Thomas CIFY CLERK
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KENT CITY COUNCIL AGENDAS
KENT May 15, 2012
W>_HI. �N Council Chambers
MAYOR: Suzette Cooke COUNCILMEMBERS: Dennis Higgins, President
Elizabeth Albertson Bill Boyce Jamie Perry
Dana Ralph Deborah Ranniger Les Thomas
**********************************************************************
COUNCIL WORKSHOP AGENDA
5:30 p.m.
Item Description Speaker Time
1. 2013-2014 Biennial Budget Bob Nachlinger 50 minutes
2. Intergovernmental Issues Michelle Wilmot 10 minutes
**********************************************************************
COUNCIL MEETING AGENDA
7:00 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA
A. FROM COUNCIL, ADMINISTRATION, OR STAFF
B. FROM THE PUBLIC - Citizens may request that an item be added
to the agenda at this time. Please stand or raise your hand to
be recognized by the Mayor.
4. PUBLIC COMMUNICATIONS
A. Public Recognition
B. Community Events
C. John Holt Recognition, Yangzhou Sister City
D. Representative Tina Orwall, Legislative Update
E. National Trails Days at Lake Fenwick Park Proclamation
F. Recycling Event Announcement
G. Public Safety Report
H. Volunteers in Police Service Recognition
5. PUBLIC HEARINGS
6. PUBLIC COMMENT
7. CONSENT CALENDAR
A. Minutes of Previous Meeting and Workshop - Approve
B. Payment of Bills - Approve
C. Frager Road Pump Station Improvements Purchase Agreement -
Authorize
(Continued)
COUNCIL MEETING AGENDA CONTINUED
D. S. 228th St. Union Pacific Grade Separation Consultant Agreement —
Authorize
E. Horseshoe Bend Levee Improvements, East and West River Bend
Secondary Levees — Accept as Complete
F. Washington Traffic Safety Commission Grant Amendment — Accept
G. Graydon Bill of Sale — Accept
S. OTHER BUSINESS
9. BIDS
A. 2012 Asphalt Grinding
B. 64th Avenue Channel Improvements
10. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
A. Property Negotiations
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office and the Kent Regional Library. The Agenda Summary page and
complete packet are on the City of Kent web site at www.KentWa.gov
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at (253) 856-5725. For TDD relay service call the Washington
Telecommunications Relay Service at 1-800-833-6388.
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COUNCIL WORKSHOP
1) 2013-2014 Biennial Budget
2) Intergovernmental Issues
CHANGES TO THE AGENDA
Citizens wishing to address the Council will, at this time, make known the
subject of interest, so all may be properly heard.
A) From Council, Administration, or Staff
B) From the Public
PUBLIC COMMUNICATIONS
A) Public Recognition
B) Community Events
C) John Holt Recognition, Yangzhou Sister City
D) Representative Tina Orwall, Legislative Update
E) National Trails Days at Lake Fenwick Park Proclamation
F) Recycling Event Announcement
G) Public Safety Report
H) Volunteers in Police Service Recognition
PUBLIC COMMENT
Agenda Item: Consent Calendar 7A - 7B
CONSENT CALENDAR
7. City Council Action:
Councilmember moves, Councilmember
seconds to approve Consent Calendar Items A through G.
Discussion
Action
7A. Approval of Minutes.
Approval of the minutes of the workshop and regular Council meeting of May 1,
2012.
7B. Approval of Bills.
Approval of payment of the bills received through April 15 and paid on April 15
after auditing by the Operations Committee on May 1, 2012.
Approval of checks issued for vouchers:
Date Check Numbers Amount
4/15/12 Wire Transfers 520-5036 $1,740,549.31
4/15/12 Regular Checks 662325-662752 1,567,320.74
Void Checks (2,972.20)
4/15/12 Use Tax Payable 2,803.17
$3,307,701.02
Approval of checks issued for payroll for April 1 through April 15 and paid on
April 20, 2012:
Date Check Numbers Amount
4/20/12 Checks 327231-327421 $ 110,997.13
Voids & Reissues 327230 0.00
4/20/12 Advices 297376-298020 1,203,348.83
$1,314,345.96
y RCN i Kent City Council Meeting
May 1, 2012
The regular meeting of the Kent City Council was called to order at 7:00 p.m. by
Mayor Cooke. Councilmembers present: Albertson, Boyce, Higgins, Perry, Ralph,
Ranniger, and Thomas. (CFN-198)
CHANGES TO THE AGENDA
A. From Council, Administration, Staff. (CFN-198) CAO Hodgson removed Public
Communications Item E, Police Department Volunteer Recognition, at the request of
the Police Chief. It will appear on the May 15 agenda.
B. From the Public. (CFN-198) No one in the audience had changes.
PUBLIC COMMUNICATIONS
A. Public Recoanition. (CFN-198) Mayor Cooke announced that Richard Beyer, the
artist who did the uncommon brick sculpture throughout City Hall, recently passed
away. She described the brickwork and encouraged those in City Hall to look at it.
B. Community Events. (CFN-198) Council President Higgins announced upcoming
events taking place at ShoWare. Mayor Cooke announced a parade starting at the
Sikh Temple on Talbot Road on Saturday, and Cinco de Mayo on Sunday near Kent
Plaza Park.
C. Introduction of Appointee. (CFN-122) Jim Berrios, the Mayor's appointee to
the Civil Service Commission, was introduced. He said he is looking forward to
serving on the Commission.
D. Society Security Day Proclamation. (CFN-155) A proclamation recognizing the
many contributions made by Social Security employees and declaring May 7, 2012, as
Social Security Day, was presented to Melanie Locke and Mark Young of the Social
Security Administration.
CONSENT CALENDAR
Higgins moved to approve Consent Calendar Items A through I. Thomas seconded
and the motion carried.
A. Approval of Minutes. (CFN-198) Minutes of the special workshop and regular
Council meeting of April 17, 2012, were approved.
B. Approval of Bills. (CFN-104) Payment of the bills received through March 31
and paid on March 31 after auditing by the Operations Committee on April 17, 2012,
was approved.
Checks issued for vouchers were approved:
Date Check Numbers Amount
3/31/12 Wire Transfers 5004-5019 $1,768,768.03
3/31/12 Regular Checks 661983-662324 3,383,790.44
3/31/12 Use Tax Payable 3,631.90
$5,156,190.37
1
Kent City Council Minutes May 1, 2012
Checks issued for payroll for March 16 through March 31 and paid on April 5, 2012,
were approved:
Date Check Numbers Amount
4/5/12 Checks 327039-327229 $ 129,308.62
Voids & Reissues 327038 0.00
4/5/12 Advices 296738-297375 1,252,245.32
$1,381,553.94
C. Civil Service Appointment. (CFN-122) The Mayor's appointment of Jim Berrios
to the Kent Civil Service Commission was confirmed.
D. Ouota International Donation. (CFN-118) A donation from Quota International
of Kent Valley in the amount of $1,000 was accepted, amendment of the budget and
expenditure of the funds in accordance with the terms of the donation was approved.
E. Stormwater Pond Maintenance Agreement Amendment. (CFN-1038) The
Mayor was authorized to sign an amendment to the City's Interlocal Agreement with
King County to allow the County to perform maintenance on the City's Stormwater
Ponds, subject to final terms and conditions acceptable to the City Attorney and Public
Works Director.
F. After Hours Remote Watershed Security Contract. (CFN-1038) The Mayor
was authorized to approve a goods and services agreement between the city of Kent
and Washington Patrol Division to provide after hours security patrols for Kent and
Clark Springs watersheds, in an amount not to exceed $2,550 per month, subject to
final terms and conditions acceptable to the City Attorney and Public Works Director.
G. Soil Screener Eauipment Purchase. (CFN-1038) The Mayor was authorized to
sign a purchase order for the purchase of a soil screener, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
H. Traffic Signal/Street Lighting Maintenance Facility Lease. (CFN-239) The
Mayor was authorized to sign a lease agreement with Plemmons Industries for a
period of three years, to lease warehouse space to be used as the traffic signal and
street light maintenance facility, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director.
I. Rottler Manufacturing Bill of Sale. (CFN-484) The Bill of Sale for the Rottler
Manufacturing project, permit #2110644, for 650 linear feet of frontage improve-
ments, 1 storm sewer manhole, 5 catch basins, and 398 linear feet of storm sewer
line, was accepted.
REPORTS
A. Council President. (CFN-198) Higgins reported on the discussion at tonight's
workshop on infrastructure funding and the formation of an ad hoc committee to
make a recommendation to the full council.
2
Kent City Council Minutes May 1, 2012
B. Mayor. (CFN-198) Mayor Cooke reported on discussions at the Puget Sound
Regional Council, King County Flood Control District, and the Muckleshoot Tribal
Council meetings, and recognized Public Works Department employee Jan Bearson for
going beyond the call of duty to help a customer in the Permit Department.
C. Administration. (CFN-198) CAO Hodgson reminded the Council that the 2012-
2013 Biennial Budget Kickoff will be at the next workshop. City Attorney Brubaker
explained that the upcoming hearing on the LID 363 final assessment roll is a quasi-
judicial matter and therefore it is not appropriate for Council members to discuss the
matter with citizens except in the quasi-judicial forum. He added that anyone with
questions should be directed to Public Works staff.
D. Economic & Community Development Committee. (CFN-198) Perry noted
that the next meeting will be held on Monday, May 14, at 5:30 p.m., and that one
item of discussion will be marijuana.
E. Operations Committee. (CFN-198) Perry advised Council members that she will
email them the new financial policies which were discussed by the committee, and
said the committee is expected to vote on them at their next meeting, after which
they will come to the full Council.
F. Parks and Human Services Committee. (CFN-198) No report was given.
G. Public Safety Committee. (CFN-198) Police Chief Thomas reported on two
recent shootings.
H. Public Works Committee. (CFN-198) Albertson noted that the Committee will
conduct the hearing on LID 363 on May 14, and that regular meetings will be held on
May 7 and 21. She encouraged input on funding for infrastructure needs.
I. Reaional Fire Authority. (CFN-198) Thomas said there will be a meeting on
May 2, 2012, at 5:30 p.m.
J. Other — Fireworks. (CFN-198) Mayor Cooke provided Council members with
copies of a draft ordinance on fireworks, the existing ordinance, and her proposed
ordinance from 2006.
ADJOURNMENT
The meeting adjourned at 7:47 p.m. (CFN-198)
Brenda Jacober, CMC
City Clerk
3
KE,NT
WAiIHIN[iT(3M
Kent City Council
Workshop
May 1, 2012
Council Members Present: Albertson, Boyce, Higgins, Perry, Ralph, and Thomas.
Council Member Ranniger arrived at 6:05 p.m.
Council President Higgins opened the special meeting at 5:00 p.m. and
expressed appreciation to the citizens who have worked on the infrastructure
funding committees.
Infrastructure Funding. CAO Hodgson explained that two citizen groups were
formed to consider parks and streets infrastructure needs and funding options,
to prioritize the projects, and to make funding recommendations for them.
Parks. Parks Director Watling introduced Mike Price, Mark Prothero and Jim
Shaffer, members of the Parks Citizens Advisory Group. Price noted that many
parks assets are in dire need of repairs, replacements, or improvements, and
that funding sources have decreased. Prothero then described the work of the
Citizens Advisory Board including the criteria for prioritizing the projects and
funding options, and outlined the recommendations they brought forward.
Members of the citizens group responded to questions from Council members
throughout the presentation, and Watling provided a summary of project
estimates.
Transportation. Public Works Director LaPorte introduced those members of the
citizens group who were in attendance. The chair of the group, Suzanne Smith,
gave an overview of the committee's work, current and potential funding
sources, and their recommendations.
There was a brief discussion about whether, in the event of a ballot issue, there
should be separate votes for parks and for transportation, or whether they
should be combined.
Funding Options. Finance Director Nachlinger provided financial information on
potential funding sources.
Next Step. Higgins announced the formation of an ad hoc committee made up
of himself and Council members Ralph and Albertson, who will consider the
recommendations separately and together, and formulate a recommendation to
be taken to the full council by mid June. He noted that the meetings will be open
to the public and invited anyone who is interested to attend.
City Council Workshop May 1, 2012
Page Two
Council and staff then discussed issues relating to an election, including timing,
other issues which will be on the ballot, and the pros and cons of separating or
combining the parks and streets needs.
Intergovernmental Issues. Higgins reported on a recent Regional Transit
Committee meeting and asked Council members for input regarding elimination
of some Metro routes. Albertson and Perry reported on meetings relating to
sand bag removal and formation of a sports commission.
The meeting adjourned at 6:30 p.m.
Brenda Jacober, CIVIC
City Clerk
KENT Agenda Item: Consent Calendar - 7C
TO: City Council
DATE: May 15, 2012
SUBJECT: Frager Road Pump Station Improvements Purchase
Agreement - Authorize
MOTION: Authorize the Mayor to sign a purchase agreement with Smith &
Loveless, Inc., to purchase new pumps and motors for the Frager Road sanitary
sewer pump station in an amount not to exceed $26,488, plus applicable taxes,
subject to final terms and conditions acceptable to the City Attorney and Public
Works Director.
SUMMARY: In 1957, the city of Kent sanitary sewer utility standardized its pump
stations with Smith & Loveless pumps and motors. Smith & Loveless pumps and
motors have proven to be long-lasting and reliable.
The size of the pumps and motors at the Frager Road pump station need to be
increased to accommodate additional sewer flows due to the elimination of the
Kentview pump station.
EXHIBITS: Sales Agreement with Smith and Loveless, Inc.
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: There will be no unbudgeted fiscal impacts. The contract will be
paid through the Sewer Utility.
e
SALES AGREEMENT
Smith&Loveless, Inc.
14040 Santa Fe Trail Drive
Lenexa, Kansas 66215-1284,USA
Phone:(913)888-5201
Fax: (913)748-0106
DATE: 3/20/12
PROJECT: Kent,WA
INO#: WE-18443
EXISTING S&L SN: 11-7205
YOUR LOCAL SMITH&LOVELESS REPRESENTATIVE CONTACT INFORMATION:
SALES PERSON&CONTACT PH: Steve Azose-206-763-3600-o
REPRESENTATIVE COMPANY: ADS Equipment Co.
REPRESENTATIVE FAX: 206-763-3012
SCOPE OF EQUIPMENT: Two(2)rotating assemblies 6C3,30hp, 1800rpm,3/60/460 volt
ODP motors with 9-3/4" impeller trim for 1200 gpm @ 67'tdh.
Includes(2)breakers for 30hp motors.
PRICE(includes freight): $ 26,488.00
SHIPMENT: Estimated at 8.10 weeks from approved submittals,if submittals are required.
FUEL SURCHARGE: Any fuel surcharge assessed to Smith&Loveless,Inc.shall be passed on at cost to customer.This fuel
surcharge was not Included in our quote and will be in addition to the contract amount.
INSTALLATION: Smith&Loveless is supplying the aforementioned Items.Owner is responsible for installation,including all
inspections and/or code compliance of the Installation.
DELIVERY: Shipment Upon Receipt of an approved PO,sales agreement.
FREIGHT: F.O.B.Origin.
PAYMENT: All purchase orders must be made out to Smith&Loveless,Inc.
REPRESENTATIVES:Any retrofit buy/resale orders must be pre-authorized by Smith&Loveless'After Market Div.
Payment is too-/ prior to shipment via check/credtt card,OR,with continuing credit approval, 100%the earlier of net
30 days from date of shipment or at time of start up(if S&L start up is included in our quote).
TERMS: Smith&Loveless'quotation and standard terms and conditions applies to this order and no terms set forth In buyers
purchase order,acknowledgment letter or verbal communication shall control unless approved in writing by the S&L
Contract Department. In the event'of any inconsistency between S&L's terms and conditions and buyers purchase
order,S&L's terms and conditions shall govern. I
TIME FRAME: Quote is good for 90 days.
EQUIPMENT; If the equipment Smith&Loveless is providing is associated with the retrofit or modification of existing equipment,
field adjustments to the existing and/or new equipment may be required for correct Installation.Such adjustments
may include,but are not limited to,piping modllicalions,grouting,shimming,control panel or electrical changes,etc.
Smith&Loveless is relying on information provided by the customer,the Installing contractor,or others with regard to
the measurement,model or part numbers,drawings,and descriptions of existing equipment In the design and
manufacturing of the new equipment for this project.As a result,Smith&Loveless shall not be responsible for any
problems or difficulties encountered when fitting up new equipment with existing equipment.
Agreed to this_day of .2012.Lenexa,KS. Agreed to this_day of ,2012 at
BUYER SMITH&LOVELESS,INC.
By: By:
MW NAME
PURpe¢FD SIGNANSE
AVI'HOaIZED SIaNANRE
ADDIREae
PHONE
Is this purchase tax exempt? Yes —No
If YES,attach Bales Tax Exempacn Cedificzte.Failure to provide tax exempt cannicate prior to shipment will result In Buyer being respomlbie for all applicable lazes.
Solutions for a World of Water Problems
KENT Agenda Item: Consent Calendar — 7D
TO: City Council
DATE: May 15, 2012
SUBJECT: S. 228th St. Union Pacific Grade Separation Consultant
Agreement - Authorize
MOTION: Authorize the Mayor to sign the consultant services agreement
with Strickland Heischman & Hoss, Inc., to complete appraisals at Cobble Hill, LLC.,
and Denver Wholesale Florists, in an amount not to exceed $30,000, subject to final
terms and conditions acceptable to the City Attorney and Public Works Director.
SUMMARY: In order to construct the overpass at the S. 228th Street Union
Pacific Railroad Crossing, the City must purchase additional property associated with
raising the roadway. This appraisal is being performed in order to purchase property
that will be used to mitigate impacts at Denver Wholesale Florists and Cobble Hill, LLC.
Completing this appraisal and the subsequent acquisition will put us in a good position
to complete the project when remaining funding becomes available.
EXHIBITS: Scope of Work
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: Funding for this contract is included in the existing project
budget.
1C: "id
doi , ca
REAL EST=APPRAISERS&CONSUITANrS
May 3, 2012
Mark Madfai
Engineering Supervisor
Design Engineering—Public Works Department
City of Kent
220 Fourth Avenue South
Kent, WA 98032
Re: Appraisal Scope and Bid Summary
South 228th Street Properties
Kent, WA
Dear Mr.Madfai:
Pursuant to your request, I am providing you with this scope and bid summary relevant to
appraisals of the WT Cobble Hill (Qwest) and DWF (Denver Wholesale Floral)
properties along South 228`h Street in Kent, Washington. As proposed, these properties
will be impacted by the installation of an elevated roadway by the City of Kent, resulting
in changes to access, along with the construction of the elevated roadway structure itself
adjacent to the DWF property.
One appraisal report, prepared in a"Before and After" format, is required for each of the
subject properties. In a "Before and After" appraisal assignment, the value of the
property being appraised is estimated based on its current condition (prior to the
acquisition), followed by the formulation of an estimate of value subsequent to the
proposed acquisition. The difference between these two value estimates (if any) is then
utilized to determine the diminution in value relevant to the proposed acquisitions.
6419 Lakewood Drive west Tbeom ,Washington 98467
12coma(253)564-39M Fax(253)564-3143
The fee for the appraisal assignment is based on an hourly rate for me and for any
associate appraisers who may assist on.the appraisals. The hourly fee rate schedule is as
follows:
Appraiser Hourly Fee
Fred Strickland,MAI,SRA $250 per hour
Associate Appraiser $125 per hour
Considering the scope of work required for this assignment, and the individual hourly
fees for me and my associate, the total fee for the appraisals is not to exceed $30,000.
The completed appraisal reports will be provided to you no later than six weeks from
your notice to proceed, assuming that all required information is provided in a timely
manner.
I trust that this scope summary meets your requirements.
inter ,
4
Fred C. Strickland, MAI, S12A
KENT Agenda Item: Consent Calendar - 7E
TO: City Council
DATE: May 15, 2012
SUBJECT: Horseshoe Bend Levee Improvements, East and West River
Bend Secondary Levees - Accept as Complete
MOTION: Accept the Horseshoe Bend East and West River Bend Secondary
Levees Project as complete, release retainage to Scarsella Brothers, Inc., upon
receipt of standard releases from the state and release of any liens. The original
contract amount was $818,729.53. The final contract amount was $607,894.73.
SUMMARY: The project consisted of constructing secondary levees on the east
and west sides of Horseshoe Bend in order to meet requirements for levee
certification.
EXHIBITS: None
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: Funded out of the Department of Ecology Horseshoe Bend Levee
Grant.
KENT Agenda Item: Consent Calendar - 7F
TO: City Council
DATE: May 15, 2012
SUBJECT: Washington Traffic Safety Commission Grant Amendment -
Accept
MOTION: Authorize the Kent Police Department to accept grant funds from
the Washington Traffic Safety Commission in the amount of $5,000, amend the
budget and authorize expenditure of the funds in accordance with the grant terms
and conditions, subject to approval of final terms and conditions acceptable to the
Police Chief and City Attorney.
SUMMARY: The additional grant funds will provide officer overtime funding to
conduct traffic safety emphasis patrols in support of Target Zero priorities. This grant
will be used for the "Home Safe Bar" operation.
EXHIBITS: Amendment #1 to Washington Traffic Safety Commission Memorandum
of Understanding
RECOMMENDED BY: Public Safety Committee 5/8/12
BUDGET IMPACTS: None
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AMENDMENT #1 TO FFY 2012
Memorandum of Understanding
between
Washington Traffic Safety Commission
and
Kent Police Department
THIS AMENDMENT #1 is made and entered into by and between the KENT
POLICE DEPARTMENT and the WASHINGTON TRAFFIC SAFETY
COMMISSION.
It is the purpose of this amendment to increase the amount of funding available
for the project titled: "Target Zero Teams." This funding will be used towards the
"Home Safe Bar" operation to be conducted in South King County.
IT IS, THEREFORE, MUTUALLY AGREED THAT:
This Amendment increases by $5,000 the amount available to the KENT
POLICE DEPARTMENT to participate in the Target Zero Teams — Home Safe
Bar project.
This agreement does not effect any other conditions of the original agreement or
the first amendment.
IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS
AGREEMENT:
Kent Police Department
Agen y
Washington Traffic Safety
Commission
Co trac ' g Agent, Ken Thomas
Signature Date
d kt I-� --
Date
KENT Agenda Item: Consent Calendar - 7G
TO: City Council
DATE: May 15, 2012
SUBJECT: Graydon Bill of Sale - Accept
MOTION: Accept the Bill of Sale for the Graydon project, permit
No. 2051691, for 13 sanitary sewer manholes and 1,113 linear feet of sanitary
sewer line.
SUMMARY: Graydon is located at 21275 42nd Ave. South; parcel numbers
1022049188 and 1022049213.
EXHIBITS: Bill of Sale
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: None
i
WASH IN G T O N
MAIL TO:
ENGINEERING DEPARTMENT
ATTN:
220 4Tn AVENUE SOUTH
KENT,WASHINGTON 98032
PROJECT: Graydon
LOCATION: 37"Place S near the
intersection of 42nd Ave. S, SeaTae,WA
1 � � of ( " TAX ACCT NO: 1 02204-91 8 8 &-9213
BILL OF SALE
=,1
CITY OF KENT
KING COUNTY,WASHINGTON
THIS INSTRUMENT made this I day of November 2008 by
and between ST Multi 1,LLC
hereinafter called"Grantors", and City of Kent, a municipal corporation of King County, State of
Washington,hereinafter called"Grantee":
WITNESSETH:
That the said Grantors for a valuable consideration, does hereby grant,bargain,sell to
Grantee the following described improvements:
A. WATERMAINS: together with a total of gate valves at$
each, hydrants of$ each and/or any other appurtenances thereto.
ON FROM TO
(street, esmt,etc)
Including linear feet at$ per LF of
(size&type) waterline.
B. SANITARY SEWERS: Together with a total of 13 manholes at
$ 3 000 each and/or any other appurtenances thereto.
1 of
Bill of Sale 11016.006.doc
ON FROM TO
Road `B' &37" Place SE 371"Place SE Scalzo Development
Including 1,113 linear feet at$33.00 per LF of 8"PVC
(size&type) sewer line.
C. STREETS:S: Together with curbs, gutters, sidewalks,and/or any other appurtenances
thereto.
ON FROM TO
(street, esmt,etc)
Including centerline LF at $ per LF of
(type) streets, Feet asphalt roadway.
A STORM SEWERS: Together with a total of manholes at$
each or a total of catch basins at$ each, LF of
biofiltration Swale or drainage ditch with a total cost of$ CF of
detention pond storage with a total cost of$ and/or any other
appurtenances thereto.
ON FROM TO
(street,esmt, etc)
Including linear feet at$ per LF of
(size&type) sewer line.
To have and to hold the same to the said Grantee,its successors and assigns forever.
The undersigned hereby covenants that it is the lawful owner of said property; and that the
same is free from all encumbrances; that all bills for labor and material have been paid;
that it has the right to sell the same aforesaid;that it will warrant and defend the same
against the lawful claims and demand of all person.
The Bill of Sale is given on consideration of the agreement of the Grantee for itself,its
successors and assigns to incorporate said utilities in its utility system and to maintain them
as provided in the applicable City Ordinances.
IN WITNESS WHEREOF,the undersigned has caused this instrument to be executed on
this 'Zy'°" day of 20 !Z—
2 of 4
Bill of Sale t 1016.006.doe
STATE OF WASHINGTON )
) SS
COUNTY OF KING )
d'�k
On this 25 day of �-r,( 20 1 2-- ,before me,the
undersigned A Notary Public in and for the,State of Washington, duly commissioned and
sworn,Personally appeared l( Ott f rQ I�'� f a rr# <; to me known to be the
individual described in and who executed the faregoink instrument, and acknowledged to
me that he/she signed and sealed this instrument as his/her free and voluntary act and deed
for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of i 20 I �
Ck", v '
Notary f r blic in and for the
d\U\1H1UIHyN�� State of ashington,residing at
..yob
NOTARY
_yo My Commission Expires:at
AI/B4�G _
yi OT( O 2715`�G\`�O
Ott//Itliwlllallll\�\\\
The Bill of Sale is given and accepted pursuant to a motion duly made,seconded, and
passed by the City Council of the City of Kent,King County,Washington,on the
day of 20
3 of 4
Bill of Sale 11016.006,doe
ADDENDUM TO BELL OF SALE
CITY OF KENT
The figures used on the Bill of Sale for Graydon
project dated 11-11-08 , were
based on the "As-Built" Engineering Plans dated 11-11-08 , for
the same said_ Graydon project.
Don E.Dawes the
undersigned P.E. or land surveyor is the person responsible for the preparation of the Bill
of Sale and is an employee of Barghausen Consulting Engineers,Inc. ,the firm
responsible for the preparation of the "As-Built" Engineering Drawings.
I { 7 C ,
Signature
4 of 4
Bill of Sale 11016.006.doc
Z KENT
HA r Agenda Item: Bids — 9A
TO: City Council
DATE: May 15, 2012
SUBJECT: 2012 Asphalt Grinding
MOTION: Move to award the 2012 asphalt grinding project contract to
Puget Paving & Construction, Inc., in an amount not to exceed $176,900, and
authorize the Mayor to sign all necessary documents, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
SUMMARY: The Bid opening for this project was held on May 1, 2012, with five
(5) bids received. The lowest responsive bid was submitted by Puget Paving &
Construction, Inc., in the amount of $176,900. The Engineer's estimate was
$272,000. A bid submitted by Pyramid Grinding, LLC., was non-responsive. The
Public Works Director recommends awarding this contract to Puget Paving &
Construction, Inc.
The project consists of planning approximately 10-foot wide sections of pavement for
approximately 83,000 linear feet. Public Works, Operations crews will pave these
sections after the grinder has completed their work.
EXHIBITS: Public Works Memo dated 5/1/2012
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: The 2012 Asphalt Grinding project will be paid out of the Street
funds Council indentified for pavement preservation and overlay.
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E.,
Public Works Director
KENT Address: 220 Fourth Avenue S.
W A S H I N c 7 o N Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: May 3, 2012
TO: Mayor Cooke and Kent City Council
FROM: Timothy J. LaPorte, P.E. Public Works Director
RE: 2012 Asphalt Grinding Project
Bid opening for this project was held on May 1, 2012 with five (5) bids received.
The low responsive bid was submitted by Puget Paving & Construction, Inc. in the
amount of $ 176,900.00. The Engineer's estimate was $ 272,000.00. The bid
submitted by Pyramid Grinding, LLC was non-responsive. The Public Works
Director recommends awarding this contract to Puget Paving & Construction, Inc.
Bid Summary
01. Pyramid Grinding, LLC $147,800.00
02. Puget Paving & Construction, Inc. $176,900.00
03. Statewide Parking Lot Services, Inc. $209,000.00
04. PR Systems, Inc. $220,600.00
05. Watson Asphalt Paving Co., Inc. $324,240.00
Engineer's Estimate $272,000.00
Z KENT
HA r Agenda Item: Bids — 913
TO: City Council
DATE: May 15, 2012
SUBJECT: 64th Avenue Channel Improvements
MOTION: Move to award the 64th Avenue South channel improvements
project, base bid and alternate "A" to R.L. Alia Company in an amount not to
exceed $1,176,609.26, and authorize the Mayor to sign all necessary documents,
subject to final terms and conditions acceptable to the City Attorney and Public
Works Director.
SUMMARY: The project consists of removing three existing culvert pipes and the
installation of one three-sided concrete box culvert. Also included is the removal of
approximately 3,000 tons of soil sediment, refuse and invasive plant species.
The project was bid with an alternate to include work in the 64th Avenue S. storm-
water channel. The bid price is below the Engineer's Estimate and there are sufficient
funds available to include both the new culvert at S. 226th Street and channel
reconstruction.
EXHIBITS: Public Works Memo dated 5/8/2012
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: The 64th Avenue South Channel Improvements project will be
paid out of the stormwater utility.
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E.,
Public Works Director
KENT Address: 220 Fourth Avenue S.
W A S H I N c 7 o N Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: May 8, 2012
TO: Mayor Cooke and Kent City Council
FROM: Timothy J. LaPorte, P.E. Public Works Director
RE: 64th Avenue South Channel Improvements Project
Bid opening for this project was held on May 8, 2012 with eight (8) bids received.
The low bid was submitted by RL Alia Company in the amount of $1,176,609.26.
The Engineer's estimate was $1,360,359.56. The Public Works Director
recommends awarding this contract to RL Alia Company.
Bid Summary
01. RL Alia Company $1,176,609.26
02. Scarsella Brothers, Inc. $1,183,434.44
03. Road Construction Northwest $1,331,729.15
04. Thompson Brothers Excavating, Inc. $1,379,968.00
05. Johansen Excavating, Inc. $1,407,278.34
06. Westwater Construction Company $1,431,950.12
07. R.W. Scott Construction Company $1,519,559.51
08. Ceccanti, Inc. $2,007,323.34
Engineer's Estimate $1,360,359.56
REPORTS FROM STAFF, COUNCIL COMMITTEES, AND SPECIAL COMMITTEES
A. Council President
B. Mayor
C. Administration
D. Economic & Community Development
E. Operations
F. Parks & Human Services
G. Public Safety
H. Public Works
I. Regional Fire Authority
J. Other
K. Other
KENT
WASHINGTON
OPERATIONS COMMITTEE MINUTES
April 17, 2012
Committee Members Present: Dennis Higgins, Jamie Perry, Les Thomas, Chair
The meeting was called to order by L. Thomas at 4:00 p.m.
1. APPROVAL OF MINUTES DATED APRIL 3, 2012.
J. Perry moved to approve the Operations Committee minutes dated April 3, 2012.
D. Higgins seconded the motion, which passed 3-0.
2. APPROVAL OF CHECK SUMMARY REPORTS DATED MARCH 16 THROUGH MARCH
31, 2012
D. Higgins moved to recommend Council approve the Check Summary Reports dated March
16-31, 2012. J. Perry seconded the motion, which passed 3-0.
3. MOVE TO RECOMMEND COUNCIL ADOPT THE RESOLUTION AUTHORIZING A
GRANT APPLICATION TO THE RECREATION AND CONSERVATION OFFICE TO
FUND THE ACQUISITION OF THE HUSE PROPERTY.
Each year staff pursues funding for park development and/or acquisition of property through the
Recreation and Conservation Office (RCO). Parks, Recreation and Community Services is requesting
authorization to submit the grant applications to the RCO Washington Wildlife and Recreation
Program to fund the acquisition of the Huse Property in Panther Lake, which is two parcels of land
totaling 33.7 acres. Applying under the Local Parks category, the property will serve as the main
Northern Kent trail head for residents that use the Soos Creek Trail.
J. Perry moved to recommend Council adopt the resolution authorizing a grant
application to the Recreation and Conservation Office to fund the acquisition of the Huse
Property. D. Higgins seconded the motion, which passed 3-0.
4. RECOMMEND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 1.03 OF THE
KENT CITY CODE ENTITLED "INITIATIVE AND REFERENDUM," TO BE
CONSISTENT WITH STATE LAW.
Staff recommends simplifying and amending this chapter to be consistent with state law. As
amended, the city's provisions will, in most cases, remain consistent with state law, including future
amendments to state law. This item will move to Other Business on tonight's Council Meeting
agenda.
D. Higgins recommend adoption of an Ordinance amending Chapter 1.03 of the Kent City
Code entitled "Initiative and referendum," to be consistent with state law. J. Perry
seconded the motion, which passed 3-0.
(The Budget Adjustment Ordinance agenda item was removed.)
Operations Committee Minutes
April 17, 2012
Page: 2
S. MOVE TO RECOMMEND THAT COUNCIL AUTHORIZE THE MAYOR TO APPROVE THE
ARMAMENT PURCHASE FROM DOOLEY ENTERPRISES, INC. IN THE AMOUNT OF
$76,637.96, INCLUDING SALES TAX.
Due to high demand and low supply of armament, the Department is now purchasing Winchester
armament for the second half of 2012 and first half of 2013.first half of 2013. Ammo prices are
expected to increase by 30%, as occurred in the recent past, due to election concerns and climbing
metal prices. Funds from traffic school will be used, which will not cause any impact. This item will
move to tonight's Council Meeting under Other Business.
J. Perry moved to recommend that Council authorize the Mayor to approve the armament
purchase from Dooley Enterprises, Inc. in the amount of $76,637.96, including sales tax.
D. Higgins seconded the motion, which passed 3-0.
6. SUMMARY FINANCIAL REPORT AS OF FEBRUARY 29, 2012 (INFORMATION ONLY)
Based on information available through February, the ending fund balance is projected to be
$1,760,547 or 3.1% of the expenditure budget.
Revenues
Most revenue sources, including sales tax, utility tax and permitting fees revenues are showing a
slight improvement over past years. Overall revenues are estimated to end the year very near
budget. Highlights include:
Tax revenues, including Sales Tax and Utility Tax, are expected to come in very near budget.
Building Permits and Plan Check Fees combined thru February are up 62.6% from the same time last
year.
Expenditures
Current projections end the year at about $418,000 or 0.7% below the budget. A continued lag in
hiring is expected to contribute towards expenditures coming in below budget.
B. Nachlinger commented that the City will start to see the affects of the Liquor Tax revenue loss
on July 1 in the amount of $300k.
The meeting was adjourned at 4:26 p.m. by L. Thomas.
Pamela Clark
Operations Committee Secretary
KENT
W.=r i
ECONOMIC & COMMUNITY DEVELOPMENT COMMITTEE MINUTES
April 9, 2012
Committee Members Committee Chair Jamie Perry, Deborah Ranniger, Bill Boyce.
Perry called the meeting to order at 5:30 p.m.
1. Code Enforcement Update
Economic and Community Director Ben Wolters introduced Code Enforcement Officer (CEO) Brian
Swanberg. He stated that the city processed and successfully closed over 600 cases through
December 2011 with two code enforcement officers. Wolters stated that the code violation
process begins by receiving complaints (whereby many times the code enforcement officer is
able to resolve complaints by phone), if a determination of violation is made, fines are levied and
the alleged violator may appeal to the Hearing Examiner (HE). Wolters stated that only a couple
cases have been taken to Superior Court within the last decade and it is pretty egregious when
that happens. He stated that he along with Building Office Bob Hutchinson and Brian detected a
gap between what Kent is able to do under the law versus what people expect Kent to do.
Swanberg stated that code enforcement evaluates complaints by phone or through site visits to
determine if a violation exists and warrants further action. Code Enforcement will ask for a
description of the potential violation and for an address of where the violation exists. Code
violations are assigned a case number through the KIVA tracking system, and information is
entered into the system as the case progresses. Swanberg stated that research for property
ownership is completed to ensure the applicable property owners or those with a vested interest
in the property (such as tenants) will be contacted. Cases are closed when violations are
corrected. If violations are not corrected an admonishment or notice of compliance letter is
mailed to the applicable parties. Extensions are issued to allow time to correct violations under
mitigating circumstances. If violations continue unresolved, a correction notice is sent out
defining the consequences of noncompliance and includes the issuance of a $500 fine. The
violation will be reviewed by the City law department, and will be heard before the HE who has
the authority to reduce the fine to $100. A Notice of Violation does not predicate a HE meeting.
Wolters stated that Kent is constrained by State law in how far code enforcement can go in
pursuing correction. Code enforcement has streamlined their procedures over the years, are
trying to incorporate and get citizens involved by calling the city to report when violations have
been cleared up which saves the city time and money. City Council and citizens want the City to
get more aggressive in terms of pursuing correction of violations. Pursuing violations through
Superior Court requires resources that the City does not have available. It would benefit the city
to have specific funds set aside to pursue solutions.
Wolters questioned if the committee wishes to examine community standards although that
would create the question about Washington's property rights law.
Councilmember Perry asked staff to evaluate other cities codes, review Kent's code to evaluate
where it could be strengthened and where gaps exist. City Council's perception is that the codes
are too lenient. Perry stated that she would like the code to address handling of abandoned
buildings. Wolters noted that Swanberg is attempting to get hold of the owner of an abandoned
house on Meeker Street near Naden being used an encampment for the homeless. Wolters stated
that the City does not have the money to pursue placing a lien on the property citing that having
an estimated $25,000 available would allow Swanberg a little latitude to pursue legal action. City
Attorney Tom Brubaker stated that Tammy Purdue is prepared on all the cases that have to go to
court. Swanberg stated that staff is prioritizing cases so that violations that pose life safety risks
are addressed first.
ECDC Minutes
April 9,2012
Page 1 of
2. Approval of Minutes
Councilmember Ranniger Moved and Councilmember Boyce Seconded a Motion to
approve the March 12, 2012 Minutes. Motion PASSED 3-0.
3. Second Public Hearing: ZCA-2011-3 Amendments to KCC 12.04.221
Planner Katie Graves stated that this hearing addresses amendments to Kent City Code (KCC)
Chapter 12.04.221 that regulates extensions and expirations of preliminary plats. Graves stated
that these updates are part of an overall effort to keep codes current, respond to changes to
State law, and provide clarity.
Planning Director Fred Satterstrom stated that the City must conform to State law. He stated that
State law recently changed the period of validity from 5 to 7 years. A Bill signed by the Governor
extends that time period to 9 years effective June 2012 for preliminary plats approved prior to
Dec 31, 2007. 30 of 34 plats inventoried by staff will be subject to the new law. Brubaker noted
that the RCW will revert to a 5-year period of validity in 2015.
Councilmember Boyce MOVED and Councilmember Perry SECONDED a Motion to Open
the Public Hearing. Motion Passed 3-0.
Jack Kastien, 20609 941h Ave S, Kent, WA, 98031 spoke in support of Option B to not allow
preliminary plat expiration extensions beyond the RCW time limitation (7 years, no extensions).
He submitted his testimony (established as Exhibit 1) for the record.
Garrett Huffman, Master Blders Association of King & Snohomish Counties spoke in support of
Option B with the addition of a 1 year 'date-certain' extension.
Councilmember Boyce MOVED and Councilmember Perry SECONDED a Motion to close
the Public Hearing. Motion Passed 3-0.
After deliberating, Councilmember Boyce MOVED and Councilmember Perry SECONDED a
Motion to recommend to the City Council approval of a new Option D for the RCWs 9
year period of validity plus the addition of a 1 year automatic extension bright line rule.
Motion Passed 2-1 with Councilmember Ranniger Opposed.
4. Economic Development Plan (EDP) - Phase II Contract
Wolters introduced Chris Mefford, Principal of Community Attributes International (CAI). He
stated that CAI is the economic consultant firm retained to develop the new Economic
Development Strategy (EDS) for the city of Kent of which Phase I has been completed.
Wolters introduced a proposal to the Committee to consider acceptance of a contract for $49,000
to proceed with Phase II to develop the action plan for the EDS in keeping with what the Council
granted as part of the 2012 budget. Wolters stated that monies was shifted from the budget
identified for the Midway Subarea Plan (MSP) to backfill the reduced amount originally identified
for Phase II as staff determined that Phase II took priority at this time and that the City had time
for the MSP to mature. Staff envisions tackling the MSP beginning next year.
Mefford stated in Phase I staff gathered information on how to bring people together with a
common understanding of the local economy and identified several goals for Kent and the Region
that would be a focus for Phase II. Those goals includes considering where opportunities exist to
link neighborhoods, Downtown, Kent Station, ShoWare Center, and Industrial areas for ease of
strategy. Phase II is an engagement process whereby cluster strategies will be refined and
opportunities for diversification will be looked at. A detailed action strategy includes engaging
stakeholders and businesses through holding a series of subcommittee meetings and community
wide forums. Mefford stated he envisions concrete tangible action steps being implemented by
stakeholders through a variety of formats.
Wolters stated that Phase I of the EDS developed a consensus of what the city's priorities should
be in terms of economic development in the community and provided staff and policy makers
with a reference point to guide what things the City would pursue. That plan played into the
ECDC Minutes
April 9,2012
Page 2 of
previous strategic goals of the City Council. Wolters stated that staff reviewed the previous plan
to discover that about 3/4 of what was contained in the plan had been accomplished and
considered the relevancy of those things not yet accomplished. Wolters and Mefford stated they
would remain engaged with the Economic Community Development Committee (ECDC) and City
Council with the desire to hold a business forum that would include Council participation. Wolters
stated that resolution and adoption of the plan would be part of the ECDC's delivery process.
Councilmember Boyce MOVED and Councilmember Perry SECONDED a Motion to
authorize the contract with Community Attributes International for Phase II of the
Economic Development Strategic Plan. Motion PASSED 3-0.
S. Economic Development Report & Permit Process Update
Wolters reported that the pace is continuing with the Goodman project; Town Square Center and
Town Square Apartments. One staff review meeting has been completed and a second meeting
scheduled. There is a question of whether or not they will save the existing foundation slab. This
has a financial consequence for Kent under the terms of agreement Kent had for the lease to
own. If the slab is saved, the cost of demolishing will not be deducted from the initial payment
which occurs at time of sale resulting in a bigger payment to Kent at that point. If the slab is
demolished, the cost would be deducted from the initial payment then added to what we would
collect over time in the payment process phase after it opens. This is a unique deal that matches
Kent's needs with their needs.
In response to Perry, Wolters stated Goodman is preparing for a review by the Downtown Design
Review Committee to include review of design and materials for the fascia of the building. He
stated that preliminary work is in keeping with what City Council desires. Wolters stated that a
formal process as identified in code is being followed noting that he would speak with Economic
Development Manager Kurt Hanson about holding a briefing with the Citizens Advisory
Committee.
Informational Only
Adiournment
Committee Chair Perry adjourned the meeting at 6:46 p.m.
Pamela Mottram, Secretary
Economic & Community Development Committee
PIAPlanningAECDQ2012VMIInute A0409 12_DaftMln.doc
ECDC Minutes
April 9,2012
Page 3 of
..00,0"�.
�✓ KENT
CITY OF KENT
PUBLIC SAFETY COMMITTEE MEETING MINUTES
April 10, 2012
COMMITTEE MEMBERS: Les Thomas, Dana Ralph, and Bill Boyce, Chair
• The meeting was called to order by Chair Boyce at 4:30 PM.
• Chair Boyce called for changes to the agenda. There were none.
1. Approval of Minutes
L. Thomas moved to approve the minutes of the February 14, 2012 meeting.
The motion was seconded by D. Ralph and passed 3-0.
2. Amend KCC 9.36 — Traffic Code — Ordinance - ADOPT
Julie Stormes, City Prosecutor, provided a revised document to the members and
explained the proposed amendment adds new Section 9.36.075 to Traffic Code; "Duty in
the case of accident with pedestrian or vehicle propelled by human power". The new
section includes a criminal provision which allows the city to charge a motor vehicle
operator with the duty to stop and determine the physical condition of a pedestrian in the
case of an accident with a pedestrian or vehicle propelled by human power.
D. Ralph moved to recommend that City Council adopt the proposed ordinance
amending Chapter 9.36 of the Kent City Code, entitled "Traffic Code".
The motion was seconded by L. Thomas and passed 3-0.
3. Police Department Updates — INFO ONLY
Chief of Police Ken Thomas shared information about a Make-A-Wish Foundation event
that was held at the police station on April 71h. Patrick, a six-year-old Kent School District
student who loves Legos and police was treated to a "Going Away Party"just prior to his
trip to Lego Land in San Diego, California. A group of twenty family members and friends
surprised Patrick by meeting him at the station as he was escorted from his home by
Officer Whitley. Officer Whitley's wife, Diana, volunteers with the Foundation and is also a
KSD teacher so she was able to organize the perfect party for Patrick. Red Robin arrived
for the party and donated a special lunch for the group. Everyone was given a tour of the
station, a close-up look at police vehicles and introduced to a couple of K-9 teams. It was
a positive event for our department and it was an honor for our department to partner
with the Make-A-Wish Foundation for Patrick's party.
Chief Thomas spoke about the retreat held at the end of February for police department
managers. Two primary focus areas for the department are short-term goal setting for
enhancing and developing staff, to include succession planning, and enhancing and
developing investigative service models. Les Thomas and Dana Ralph were able to attend
the retreat. They both commended the facilitator, Support Services Manager Sheila Knapp,
for the way she handled the meeting.
Chief Thomas provided a staffing update on police officer hiring, stating that one lateral
and two entry level officers were hired on March 13th, and conditional offers have been
given to two additional lateral officers. Interviews of three lateral officers will occur over
the next two weeks. There are five police officer vacancies plus one commander vacancy.
He remarked that quality is number one in the hiring process and that the high level
hiring standards will not be compromised.
Chief Thomas reported that CrimeReports.com is live now and available for residents to
use. Crime Reports.com is an on-line tool that provides data on several types of crime that
occur in the city.
Chief Thomas stated the jail population has experienced high peaks recently, creating a
strain on the corrections facility. Thirteen inmates were sent to the Chelan County Jail last
week on the contract basis to ease overcrowding at Kent's jail.
Les Thomas asked Chief Thomas about a previous evening's news report of a car accident
involving a Kent Police car. Chief stated it was a non-injury collision involving one police
car and one citizen's car.
Dana Ralph asked Chief Thomas if he had any preliminary numbers on the success of the
recent DUI emphasis last Saturday. She rode-along with an officer and noted the good
cooperation between Washington State Patrol, Washington State Liquor Control Board,
Kent, Renton, Federal Way and Auburn Police Departments. The multi-jurisdictional
emphasis resulted in 15 arrests, with Kent PD making the highest number of arrests.
4. Medical Mariivana - INFO ONLY
Chair Boyce invited Assistant City Attorney David Galazin to provide a summary of the
medical marijuana issue as it affects the City of Kent. Marijuana is a Schedule I controlled
substance at the federal level.
7/5/11 - City Council voted on and passed an emergency six-month moratorium on
medical marijuana. The Economic and Community Development Committee was tasked
to work on zoning issues regarding medical marijuana.
7/22/11 - SB 5073 was passed by the Legislature and became effective. The bill allows
dispensaries and collective gardens in the state. Governor Gregoire signed a partial veto
of the bill, deleting some sections and adding others. Section 1102.1 of the bill permits
cities to regulate "collective gardens". Several businesses had popped up in Kent as
"dispensaries" and then tried to categorize themselves as "collective gardens".
1/12/12 - The Economic and Community Development Committee reported that although
a proposal was received from Planning, the committee was not able to reach a consensus
after several meetings. City Council voted on and passed an extension of the
moratorium to July 2012. The extension will allow the Committee more time to work on
the issue.
D. Ralph stated she cannot be supportive of medical marijuana dispensaries or collective
gardens, or of the zoning for them. She added that she took an oath in January as an
newly elected official to uphold the law. She asked if the city could make an outright ban
on dispensaries and collective gardens.
D. Galazin stated that marijuana is still illegal under federal law no matter what the state
has passed. State law has specifically described "collective gardens". It also states that
cities are authorized and can exercise zoning requirements within a city by listing uses
available by each zone.
L. Thomas said he would like to see a permanent moratorium. He asked if this committee
could recommend this to the Economic and Community Development Committee.
Deputy City Attorney Pat Fitzpatrick provided Les Thomas a written motion with a
recommendation to the Economic and Community Development Committee to address
the matter of zoning. P. Fitzpatrick added it would be an appropriate recommendation for.
this committee to make to the other committee.
Public Safety Committee Minutes 2
April 10, 2012
D. Galazin stated there was potential for involvement of the Land Use and Planning Board
to hold a hearing on the issue, but Council has the prerogative to take back that right
and take on the responsibility themselves.
D. Ralph asked what the timeframe would be for a public hearing. The Economic and
Community Development Committee meets on May 14th and a public hearing could be
held at the May 21" City Council meeting.
D. Galazin distributed a draft ordinance to the members.
Added motion:
S. Medical Mariivana Zoning and Ordinance - Recommend
L. Thomas moved the Public Safety Committee hereby recommends that the
Economic and Community Development Committee address the matter of zoning
for medical marijuana dispensaries and collective gardens and further
recommends the committee pass an ordinance banning medical marijuana
dispensaries and collective gardens from the city of Kent.
The motion was seconded by D. Ralph and passed 3-0.
The meeting adjourned at 5:05 PM.
Jo Thompson,
Public Safety Committee Secretary
Public Safety Committee Minutes 3
April 10, 2012
PUBLIC WORKS COMMITTEE
Minutes of Monday, April 2, 2012
COMMITTEE MEMBERS PRESENT:
Committee Chair Elizabeth Albertson and Committee member Dana Ralph were
present. Dennis Higgins was absent. The meeting was called to order at
4:05 p.m.
Chair Albertson noted she had Councilmember Higgins' concurrence on all action
items.
Item 1- Approval of Meetina Minutes Dated March 19, 2012:
Ralph MOVED to approve the minutes of March 19, 2012. The motion was
SECONDED by Albertson and PASSED 3-0, with Higgins' concurrence.
Item 2-Information Only/Regional Water Supply System (RWSS) Tacoma
Filtration 60% Desian - Update:
Water Superintendent, Brad Lake introduced Chris McMeen, Deputy Water
Superintendent and Randy Krueger, Senior Project Manager for Tacoma Public
Utilities. An informative PowerPoint presentation was given.
The presentation touched on the following:
• Scope, Schedule, Budget
Project background and purpose: Filtration provides substantial water
quality benefits.
- Schedule: Ground breaking, May 2012. Final completion date scheduled for
late 2014 or early 2015.
- Cost Estimate: The total project cost
• Project delivery team
• Selection process
• Project partners/Project shares
Covington Water District 11%, City of Kent 11 %, Lakehaven Utility District
11% and Tacoma Water 67%
• Treatment components/facilities
• Value Engineering reviews/one done at 30% and one at 60% design
completion. The reviews were performed by independent, senior, subject area
experts.
• Early construction work/Construction to begin in May 2012
• Project risks/Slow global economic recovery, King County permitting impacts
and the ability for Puget Sound Energy to meet power supply needs.
• Project status
Kent's share of the filtration plant is currently estimated at 23.7 to 25 million
dollars.
Information Only/No Motion Required
Page 1 of 4
PUBLIC WORKS COMMITTEE
Minutes of Monday, April 2, 2012
Item 3 — Stormwater Utility Property/Terreno Valley Corporate, LLC
formerly Alecta Real Estate - Lease:
City Engineer, Chad Bieren explained that this is a housekeeping item. This lease
was previously approved by the Public Works Committee on January 23, 2012.
The property changed hands after the lease was approved. Bieren stated that the
only change to the lease was the name of the new owner.
Ralph MOVED to recommend Council authorize the Mayor to sign an
agreement with Terreno Valley Corporate, LLC, being successor in interest
to Alecta Real Estate Kent Valley to lease stormwater utility property for a
period of five years, subject to final terms and conditions acceptable to
the City Attorney and the Public Works Director. The motion was
SECONDED by Albertson and PASSED 3-0, with Higgins' Concurrence.
Item 4 — Design Agreement with US Army Corps of Engineers (USACE) —
Boeina Levee Restoration Proiect:
Environmental Engineer, Toby Hallock presented an informative PowerPoint
presentation on the Boeing Levee Ecosystem Restoration project.
Hallock presented an aerial map of the area and explained to committee that in
October 2000, the US Army Corps of Engineers (Corps), in partnership with 17 local
jurisdictions, non-profit organizations and the Muckleshoot Indian Tribe, completed the
Feasibility Report for the Green/Duwamish Ecosystem Restoration Project (ERP). The
focus of the ERP was the design and construction of various habitat restoration
projects throughout the Green/Duwamish watershed. The Boeing Levee Restoration
Project was one of the identified proposed projects.
The City of Kent will apply for various grants to help fund a portion of the project
costs. If grants are not available, storm drainage funds will be used to complete the
City's share of the design.
Ralph MOVED to recommend Council authorize the Mayor to sign a Design
Agreement with the US Army Corps of Engineers for the Boeing Levee
Restoration Project, subject to final terms and conditions acceptable to the
City Attorney and Public Works Director.
The motion was SECONDED by Albertson and PASSED 3-0, with Higgins'
Concurrence.
Item 5 — Consultant Services Agreement/FCS Group, Inc. — Sanitary Sewer
Rate Study:
City Engineer, Chad Bieren noted that updating the Sanitary Sewer Comprehensive
plan is a regulatory requirement. The City had been working to update the plan but
staff was pulled off of the project to work on levee issues. Staff is now ready to get
the process back on schedule to look at our sewer rates. Bieren noted that Kent's
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PUBLIC WORKS COMMITTEE
Minutes of Monday, April 2, 2012
portion of the single family residential sewer rates are currently $16.61 per month.
King County's portion of our Utility bill is $36.10 per month.
Design Engineering Supervisor, Ken Langholz explained that FCS Group, Inc. will have
the responsibility of reviewing the current utility rates, funding of capital projects, and
forecasting revenues required to operate the sanitary sewer system over the next five-
to ten-year period. Having this information will assist council and staff to know when
to raise rates.
Ralph MOVED to recommend Council authorize the Mayor to sign a Consultant
Services Contract with FCS Group, Inc. to perform a sanitary sewer utility rate
study, for an amount not to exceed $45,085 subject to final terms and
conditions acceptable to the City Attorney and Public Works Director. The
motion was SECONDED by Albertson and PASSED
3-0, with Higgins' Concurrence.
Item 6 — Info Only/Volunteer — Adopt-A-Street and Adopt-A-Catch Basin
Programs:
Public Works Director, Tim LaPorte noted that the goal of both the Adopt-a-Street and
Adopt-A-Catch Basin Programs is to utilize volunteers, citizen groups and business to
help care for the City.
Gina Hungerford, Conservation Specialist explained that this program has been
implemented by a number of other cities. Hungerford stated that the Adopt-a-Street
Program is being implemented in response to a local group's request to adopt a street
and to provide an opportunity for other Kent residents, businesses and organizations to
make a difference by contributing their time and energy to keep the City beautiful and
protect the environment by helping to remove litter in the community. To get started
go to http://www.kentwa.gov/Adopt-a-Street-Program/ .
Todd Hunsdorfer, Environmental Conservation Tech explained that the design of the
Adopt-A-Catch Basin Program is very similar to the Adopt-a-Street program.
Concerned residents would volunteer their time to monitor neighborhood catch basins;
keep drains free from leaves and debris, report pollution and educate neighbors. This
program would help the City meet its National Pollutant Discharge Elimination System
(NPDES) permit requirements encourage residents to make a difference in their
neighborhood, and help reduce the chances of localized flooding by keeping catch
basins clear of debris. Staff will work with neighborhood councils to implement the
program.
A Stormwater web page will soon be available at www.kentwa.gov/stormwater;
volunteers would get a map of their area and where all the drains are located.
Volunteers will track their time which will help the city meet NPDES requirements.
Information Only/No Motion Required
Page 3 of 4
PUBLIC WORKS COMMITTEE
Minutes of Monday, April 2, 2012
Item 7 — Information Only/Water Festival:
Gina Hungerford, Conservation Specialist stated that the City welcomed nearly 1,400
4th and 5th grade students, their teachers and parent chaperones at the 13th Annual
Water Festival on March 27 & 28, 2012 at Green River Community College. A schedule
for the two days was handed out to committee members. Students rotated through 30
classes (259 presentations total), topics ranged from water sources, conservation, and
water quality protection, to wastewater, the watershed, salmon habitat, and recycling.
Teachers and students were very appreciative.
Hungerford noted that the 13 year mission is to two fold, 1) Make students aware that
everything they do affects the water and 2) Help students become better stewards of
the water system. Since its inception in 2000, the Water Festival has benefitted
approximately 15,000 students in our area.
No Motion Required/Information Only
Item 8 — Information Only/Transportation Committee - Update:
Public Works Director, Tim LaPorte stated that two meetings have been held to date,
the next meeting will be held on Tuesday, April 3, LaPorte handed out an agenda to
the committee. He will be inviting Suzanne Smith, Transportation Advisory Committee
Chair to attend the Operations Committee to give a very brief update on what the
committee is doing.
No Motion Required/Information Only
Added Item:
Tim Clark, Member of the Kent School Board asked about the stormwater fee schedule.
He stated that the School District clearly wants to be good stewards building efficient
schools, but that is also wants to minimize expenses.
The meeting was adjourned at 5:22 p.m.
Cheryl Viseth
Council Committee Recorder
Page 4 of 4
PUBLIC WORKS COMMITTEE
Minutes of Monday, April 16, 2012
COMMITTEE MEMBERS PRESENT:
Committee Chair Elizabeth Albertson and Committee members Dennis Higgins and
Dana Ralph were present. The meeting was called to order at 4:01 p.m.
Councilmember Higgins noted that minutes from the April 2 n d Public Works
Committee meeting would be included in the next packet.
Item 1—Amendment to Interlocal Agreement with King County —
Stormwater Pond Maintenance:
Environmental Engineering Supervisor, Alex Murillo gave an informative PowerPoint
presentation with many photographs of storm ponds that are in need of cleaning.
He explained that in order to keep the City in Compliance with our NPDES Permit
and to reduce our overall costs, the City is proposing to partner with King County to
complete the maintenance of 41 stormwater ponds citywide. Murillo stated that
King County crews would begin cleaning the stormwater ponds in May, with a
September 2012 end date.
The City has an existing interlocal agreement with King County that allows the
County to perform work at the City's request, based on the County's availability.
The cost to use King County crews for this work is not to exceed $620,000.
Similar work was done in 2011.
Higgins asked how many ponds King County cleaned last year. Murillo stated that
47 ponds were cleaned last year on time and under budget; King County quoted
$760,000 to complete the work and came in near or just under $400,000.
Ralph MOVED to recommend Council authorize the Mayor to sign an
Amendment to the City's Interlocal Agreement with King County to
perform maintenance on the City's Stormwater Ponds, subject to
final terms and conditions acceptable to the City Attorney and Public
Works Director. The motion was SECONDED by Higgins and PASSED 3-0.
Item 2 — Contract/Washington Patrol Division — After Hours Remote
Watershed Security:
Water Field Supervisor, Kevin Swinford gave an informative PowerPoint
presentation that explained the need for remote sight security at two
watersheds located in the Black Diamond/Maple Valley area; Kent and Clark
Springs. These two sites provide a significant portion of Kent's daily water
supply.
Security is a very important matter at all water facilities and, due to the remote
nature of these two primary water sources, the City has contracted with local
security firms in the past to provide after hour and weekend security patrols.
Washington Patrol Division provided security services in 2011 and has provided
a high level of service.
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PUBLIC WORKS COMMITTEE
Minutes of Monday, April 16, 2012
Higgins asked how many years we have hired security. Brad Lake, Water
Superintendent stated we have been providing after hour security for
approximately 10 years.
Higgins MOVED to recommend Council authorize the Mayor to approve a
Goods and Services Agreement between the City of Kent and
Washington Patrol Division to provide after hour security patrols for
Kent and Clark Springs watersheds in an amount not to exceed $2,550
per month, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by
Ralph and PASSED 3-0.
Item 3 - Soil Screener Eauioment Purchase:
Environmental Conservation Supervisor, Kelly Peterson and Utilities
Superintendent, Greg Reed provided an informative PowerPoint presentation
giving an overview of the soil screener they are requesting and why it is needed.
Peterson noted that the screener would be purchased through a grant from the
Washington State Department of Ecology, Stormwater Capacity Grant and that
the grant is to be used exclusively for the purpose of addressing stormwater
needs that protect water quality, and are relevant to the City's Phase II
Municipal Stormwater National Pollutant Discharge Elimination System (NPDES)
permit. Under the guidelines of the grant, a soil screener is an approved
purchase.
Utility Superintendent, Greg Reed showed several photographs depicting various
uses for the screener and what it would allow Public Works Operations crews to
do:
1. Filter out trash and debris from catch basin solids collected during
cleaning and maintenance.
2. Aerate the solids to speed the composting process
3. Eliminate the cost of renting a screener
4. Provide low-cost compost for roadside plantings
These elements will increase efficiency and allow staff to maintain their rigorous
schedule of catch basin maintenance and repairs while simultaneously saving
money on rental costs and staff time.
To rent a screener last year for a 3 - 4 week period cost approximately $5,000
to $6,000 per week. Reed believes that the life expectancy of this screener
would be 20 years.
Ralph MOVED to recommend Council authorize the Mayor to sign a
purchase order for the purchase of a soil screener subject to final terms
and conditions acceptable to the City Attorney and Public Works
Director. The motion was SECONDED by Higgins and PASSED 3-0.
Page 2 of 5
PUBLIC WORKS COMMITTEE
Minutes of Monday, April 16, 2012
Item 4 — Lease Agreement/Plemmons Industries — Traffic Signal/Street
lighting Maintenance Facility:
City Engineer, Chad Bieren explained that this lease would provide an offsite
traffic operations shop for traffic signal equipment and material; there is no
space in existing city-owned facilities for these employees and their equipment.
Bieren noted we have been renting offsite for the past five years and that this
lease agreement would extend the lease three additional years, giving staff an
interim facility to house Traffic Signal and Streetlight Maintenance activities of
the Public Works Department. The cost of the rental agreement increased 5
percent over last year's cost.
Higgins MOVED to recommend Council authorize the Mayor to sign a
Lease Agreement with Plemmons Industries for a period of 3 years to
lease warehouse space to be used as the Traffic Signal and Streetlight
Maintenance Facility per attached lease agreement, subject to final
terms and conditions acceptable to the City Attorney and Public Works
Director. The motion was SECONDED by Ralph and PASSED 3-0.
Item 5 — Information Only/Railroad Quiet Zone - Update:
City Engineer, Chad Bieren noted that it has been almost a year since we had
the wayside horn demonstration at the corner of Titus and 1't Avenue. The
wayside horns allow the trains not to blast the full horn at the locomotive, but to
use horns on each side of the crossing to reduce the noise of each individual
crossing in town. The City does not have money budgeted for the entire project,
but as the economy recovers we may be able to assemble an adequate funding
package to complete the entire quiet zone. The following crossings; 259th
Street, Willis, Gowe, Meeker, Smith and James Streets are in the current plan to
either place wayside horns or install treatments in the medians at the crossings
thus further reducing wayside noise.
Bieren addressed questions regarding the cost for each crossing, stating a cost
of approximately $120,000 for installation only. Maintenance would be an
additional, ongoing cost. Bieren stated we are looking at a total cost of
hundreds of thousands for Burlington Northern and around $1.5 to $2 million for
the Union Pacific. We are working out agreements with the railroads.
Higgins asked about money previously budgeted for the project. The exact
amount was not known. This information will be provided at a later date.
Information Only/No Motion Required
Item 6 — Information Only/Riverview Park Side-Channel Restoration
and Ground Breaking Ceremony:
Environmental Engineer, Beth Tan noted the project has been ten years in the
works trying to secure grant funding for the City's share of the project. The
project is located on City parks property known as Riverview Park which is
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PUBLIC WORKS COMMITTEE
Minutes of Monday, April 16, 2012
located along the Green River, south of Willis Street by LA Fitness. The project
is under construction in partnership with US Army Corps of Engineers (USACE)
through the USACE Green/Duwamish Ecosystem Restoration Program. The
Corps will pay for 65% of construction and the City will be responsible for the
remaining 35%. Tan noted that the City has secured a couple of grants to cover
our costs.
Tan showed an artist's rendition of the area depicting what it will look like once
the project is completed, with the creation of a new, side-river channel with
woody debris and habitat plantings. The project will provide summer rearing
habitat and high flow winter refuge for juvenile salmon along the Green River. A
pedestrian bridge will also be added to aid in maintenance and watering the
plants at the site. The site is primarily used as a passive park. Once
construction is complete there will be an interpretive sign, a walking trail and
continued fishing along the bank. Construction has started and will continue
into the fall.
A Ground Breaking Ceremony is tentatively scheduled for June 6, more
information to follow.
No Motion Required/Information Only
Item 7 — Information Only/2012 Street Update:
Public Works Director, Tim LaPorte stated that because of the overall budget
situation we are endeavoring to keep the Committee updated regarding street
funds. Street Superintendent, Bill Thomas provided an update on the 2012
street work plan, numerous photographs and maps depicting work completed
to-date and work that is planned for the next three months.
He touched on the following:
• Sidewalk Repairs
• Hazardous Tree Removal
• Vegetation Maintenance in Planted Traffic Islands
• Sidearm Shoulder Mowing
• Litter Removal
• Type III Barricade Installation
• School Zone Crosswalk Sign Upgrades
- The goal is to upgrade 70 of the 200 City wide signs. This will take
approximately six months spread out from January- June and September-
December, with a crew of two.
• Sign Maintenance
In the next three months crews will be working on:
• Thermo Plastic — Goal is to replace 20,500 feet of the 60,000 feet that are
worn out. Work is anticipated to take six weeks between April and
September, with a crew of three.
• Hazardous Tree Removal — Scheduled 56 hazardous tree removals
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PUBLIC WORKS COMMITTEE
Minutes of Monday, April 16, 2012
Traffic Islands and Gateways
To report potholes you can call (253)856-5600 or go online to
http://myciovhelp.com/KENTWA/ cs/RequestSelect.aspxx , then select
"Potholes".
Information Only/No Motion Required
Item 8 — Information Only/Transportation Advisory Committee -
Update:
Public Works Director Tim LaPorte stated that the Transportation Advisory
Committee met for the third time last Tuesday, April loth and are scheduled to
meet this Tuesday, April 17th. At the April loth meeting, Finance Director, Bob
Nachlinger defined for the Committee where the money comes from for streets
and how it's spent. The committee is focusing on finalizing recommendations
and compiling information for a draft report that will be presented at the Council
Workshop on May 1.
At the last meeting the committee discussed the potential for additional sales
tax funds to be used for roadway maintenance. They will be talking about
Capital improvements next.
No Motion Required/Information Only
The meeting was adjourned at 5:23 p.m.
Nancy Yoshitake
Council Committee Recorder
Page 5 of 5
EXECUTIVE SESSION
ACTION AFTER EXECUTIVE SESSION