HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 07/19/2011 CITY OF KENT
City Council Meeting
Agenda
July19, 2011
Mayor Suzette Cooke
Jamie Perry, Council President
r 4,
C®uncilmembers
Elizabeth Albertson
Ron Harmon
Dennis Higgins
Deborah Ranniger
by h%U�
Debbie Raplee
N'¢
Les Thomas
homas C,-ry CLERK
KENT CITY COUNCIL AGENDAS
KENT July 19, 2011
W>_HI. �N Council Chambers
MAYOR: Suzette Cooke COUNCILMEMBERS: Jamie Perry, President
Elizabeth Albertson Ron Harmon Dennis Higgins
Deborah Ranniger Debbie Raplee Les Thomas
**********************************************************************
COUNCIL WORKSHOP AGENDA
5:30 p.m.
Item Description Speaker Time
1. King County Agriculture Commission Steve Evans 20 minutes
2. King County Solid Waste Update Kelly Peterson 30 minutes
3. Intergovernmental Jamie Perry 10 minutes
**********************************************************************
COUNCIL MEETING AGENDA
7:00 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA
A. FROM COUNCIL, ADMINISTRATION, OR STAFF
B. FROM THE PUBLIC - Citizens may request that an item be added
to the agenda at this time. Please stand or raise your hand to
be recognized by the Mayor.
4. PUBLIC COMMUNICATIONS
A. Public Recognition
B. Community Events
C. National Night Out
5. PUBLIC HEARINGS
A. Medical Marijuana Moratorium
6. PUBLIC COMMENT
7. CONSENT CALENDAR
A. Minutes of Previous Meeting and Workshop - Approve
B. Payment of Bills - None
C. Excused Absence for Councilmember Thomas - Approve
D. Washington Traffic Safety Commission Grant, Elementary Schools -
Accept
E. Washington Traffic Safety Commission Grant, Target Zero Task Force -
Accept
(Continued)
COUNCIL MEETING AGENDA CONTINUED
F. King County Sheriff's Office Cost Reimbursement Agreement,
Registered Sex Offender — Authorize
G. Consultant Services Contract for Landsburg Mine — Authorize
H. King County Veterans & Human Services Renewal Resolution — Adopt
S. OTHER BUSINESS
None
9. BIDS
A. 2011 Water Improvements
B. Horseshoe Bend Secondary Levee
10. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
None
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office and the Kent Regional Library. The Agenda Summary page and
complete packet are on the City of Kent web site at www.choosekent.com
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at (253) 856-5725. For TDD relay service call the Washington
Telecommunications Relay Service at 1-800-833-6388.
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COUNCIL WORKSHOP
1) King County Agriculture Commission
2) King County Solid Waste Update
3) Intergovernmental
CHANGES TO THE AGENDA
Citizens wishing to address the Council will, at this time, make known the
subject of interest, so all may be properly heard.
A) From Council, Administration, or Staff
B) From the Public
PUBLIC COMMUNICATIONS
A) Public Recognition
B) Community Events
C) National Night Out
PR.O CLAMALION
Uhereas, the National Association of Town 'Watch is sponsoring a
unique nationwide crime and drug prevention program
on .august 2, 2on called"NationaCNight Out'; and
Whereas, the City of Xent pCays a vitaCroCe in assisting our Police
Department through joint crime and drug prevention
efforts in the City of Xent and is supporting `National
Night Out" CocaCCy; and
'Whereas, it is important that ad citizens of the City of Xent know
the value of crime prevention programs and the impact
that citizen participation can have on reducing crime
and drug abuse; wo W. THEREFORE,
I, Suzette Cooke, Mayor of Xent, do hereby proclaim .august 2, 2011
as
In the City of Xent, 'Washington, and I encourage all citizens,
neighborhoods and communities to participate in the City s crime
prevention efforts to more tightCy weave the fabric of the
community andstrengthen community spirit.
In witness whereof,, I have hereunto set my hand and caused the seaC
of 9Cent to be affixed this 19th day of July 2011.
--
b Suzettd Cooke, 9vlayor
x
KENT
WASHINGTON
KENT Agenda Item: Public Hearings — 5A
TO: City Council
DATE: July 19, 2011
SUBJECT: Medical Marijuana Moratorium
MOTION: Public Hearing only. No motion required.
SUMMARY: State law requires that the City hold a hearing on the moratorium
ordinance within 60 days of its passage. Today has been set as the date of the public hearing
on the medical marijuana moratorium ordinance, which was passed and took effect on July 5,
2011.
Tonight's hearing pertains only to the passage of the moratorium on new medical marijuana
related operations, including collective gardens as authorized under the new revisions to the
State's medical marijuana law.
Tonight's hearing is not about any cease and desist orders or criminal enforcement actions
taken by the city against businesses operating in the City as medical marijuana dispensaries or
cooperatives. Discussions of police action, therefore, are unrelated to the subject of tonight's
hearing and will not be allowed. The only subject for public discussion tonight is the passage
of the moratorium ordinance.
This is a public hearing on the moratorium put in place by the Council. That topic—and no
other—should be addressed during the public hearing. You may not speak about any topic you
would like or for as long as you would like. The rules are as follows:
• Each person speaking tonight must state his or her name and address for the record.
• Each person will be given no more than two minutes to speak on the moratorium. The
two minute rule will be strictly enforced.
• No one may "yield" their time to another speaker to allow that speaker to use more
than two minutes.
• The Council reserves its right to close or to continue the hearing, even if all persons
who wish to speak have not yet had an opportunity to speak.
At tonight's hearing, the Council will consider all views expressed in writing or in person
regarding the ordinance. At the close of the public hearing, the Council does not need to take
any further action. The purpose of tonight's hearing is to hear comments from the public so
that the Council can be more fully informed as it determines what, if any, regulations to place
on medical marijuana operations in the City of Kent.
Before Council opens the public hearing, the City Attorney will make a brief presentation to
Council regarding the moratorium ordinance and the regulatory process.
EXHIBITS: None
RECOMMENDED BY: Staff
BUDGET IMPACTS: None
PUBLIC COMMENT
Agenda Item: Consent Calendar 7A - 7B
CONSENT CALENDAR
7. City Council Action:
Councilmember moves, Councilmember
seconds to approve Consent Calendar Items A through H.
Discussion
Action
7A. Approval of Minutes.
Approval of the minutes of the workshop and regular Council meeting of July 5,
2011.
7B. Approval of Bills. Bills are not available for approval.
y RCN i Kent City Council Meeting
July 5, 2011
The regular meeting of the Kent City Council was called to order at 7:00 p.m. by
Mayor Cooke. Councilmembers present: Albertson, Harmon, Higgins, Perry,
Ranniger, Raplee, and Thomas. (CFN-198)
CHANGES TO THE AGENDA
A. From Council, Administration, Staff. (CFN-198) No changes were made.
B. From the Public. (CFN-198) Public Comment Item A was added at the request
of an audience member.
PUBLIC COMMUNICATIONS
A. Public Recoanition. (CFN-198) Perry commended everyone involved in putting
on the 4th of July Splash.
B. Community Events. (CFN-198) Ranniger announced upcoming community
events, and Raplee announced events taking place at ShoWare.
PUBLIC COMMENT
A. Morrill Meadows Dog Park. (CFN-118) Amanda Nelson, 9420 S. 242nd Street,
Kent, voiced concern about the lack of maintenance at the dog park, noting that the
grass has not been mowed for seven months and that there is no place to sit. Mayor
Cooke pointed out that there are finite resources, and Albertson confirmed that
mowing the dog park is a service Nelson expects the city to provide. Parks and
Community Services Director Watling agreed to check into the mowing schedule, and
explained that one issue is the type of mower required for the dog park.
CONSENT CALENDAR
Perry moved to approve Consent Calendar Items A through K. Thomas seconded and
the motion carried.
A. Approval of Minutes. (CFN-198) Minutes of the workshop and regular Council
meeting of June 21, 2011, were approved.
B. Approval of Bills. (CFN-104) Payment of the bills received through June 15 and
paid on June 15 after auditing by the Operations Committee on June 21, 2011, were
approved.
Checks issued for vouchers were approved:
Date Check Numbers Amount
6/15/11 Wire Transfers 4645-4661 $1,593,795.48
6/15/11 Regular Checks 654005-654479 1,633,290.22
Void Checks 654427 & 654128 (139.00)
6/15/11 Use Tax Payable 2,310.88
$3,229,257.58
1
Kent City Council Minutes July 5, 2011
Checks issued for payroll for June 1 through June 15 and paid on June 20, 2011, were
approved:
Date Check Numbers Amount
6/20/11 Checks 323507-323724 $ 155,673.73
Voids & Reissues 323725 & 323726 388.99
6/20/11 Advices 284362-285017 1,261,093.04
$1,417,155.76
C. National Endowment for the Arts Grant. (CFN-118) The grant from the
National Endowment for the Arts in the amount of $25,000 was accepted, the
expenditure of the funds and amendment of the City Art Budget were approved.
D. Perkins Storage Building Lease Agreement. (CFN-118) The Mayor was
authorized to sign the lease agreement with Charlie and Shirley Perkins for the
property located at 715 W. Meeker Street in Kent for $4,750 per month, subject to
final terms and conditions acceptable to the City Attorney.
E. King County Conservation Futures Grant Agreement Amendment for
Panther Lake Acauisition. (CFN-118) The grant from King County Conservation
Futures in the amount of $1,150,000 was accepted, amendment of the Interlocal
Cooperation Agreement, approval of the expenditures in accordance with the grant
agreement, and amendment of the Park Land Acquisition budget were approved, and
the Mayor was authorized to sign all necessary documents, subject to terms and
conditions acceptable to the City Attorney.
F. 2011 Miscellaneous Sewer & Water Proiects Contract. (CFN-1186) The
Mayor was authorized to sign a Consultant Services Agreement with Jason
Engineering & Consulting Business, Inc. in an amount not to exceed $80,965 for
Materials Testing and Inspection, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director.
G. Stormwater Ponds Maintenance Agreement Amendment. (CFN-1038) The
Mayor was authorized to sign an Amendment to the City's Interlocal Agreement with
King County to perform maintenance on the City's Stormwater Ponds, subject to final
terms and conditions acceptable to the City Attorney and Public Works Director.
H. S. 228th Street Improvements Agreement. (CFN-1269) The Mayor was
authorized to sign a Goods and Services Agreement with Fox Electric Co., to relocate
power service for the S. 228th Street Improvements project in an amount not to
exceed $15,890, subject to final terms and conditions acceptable to the City Attorney
and Public Works Director.
I. Hawley Road Levee Contract. (CFN-1318) The Mayor was authorized to sign a
Consultant Services Agreement with GeoEngineers Inc., in an amount not to exceed
$22,250 to provide Additional Design Recommendations for the Hawley Road Levee,
subject to final terms and conditions acceptable to the City Attorney and Public Works
Director.
2
Kent City Council Minutes July 5, 2011
J. Horseshoe Bend Levee Contract. (CFN-1318) The Mayor was authorized to
sign a Consultant Services Agreement with GeoEngineers Inc., in an amount not to
exceed $30,820 to provide Additional Design Recommendations for the Horseshoe
Bend Levee, subject to final terms and conditions acceptable to the City Attorney and
Public Works Director.
K. Pavement Grinding Agreement. (CFN-171) The Mayor was authorized to sign
a Goods and Services Agreement with Pyramid Grinding for Asphalt Grinding Services,
in an amount not to exceed $29,400, subject to final terms and conditions acceptable
to the City Attorney and Public Works Director.
OTHER BUSINESS
A. Emeraencv Six-Month Moratorium on Medical Marijuana. (CFN-1320)
Deputy City Attorney Fitzpatrick outlined the history of the medical use of marijuana,
and explained that actions taken during the 2011 legislative session, including the
Governor's partial veto of Senate Bill 5073, resulted in a confusing legal situation
which cities must now negotiate. He explained that part of that bill, which goes into
effect on July 22, provides for collective gardens for qualified patients to produce,
process, transport, and deliver medical marijuana under certain conditions. He noted
that cities are permitted to regulate collective gardens through zoning codes, business
licensing, health and safety requirements, and business taxes.
Fitzpatrick stated that the number of marijuana dispensaries in Kent, and the number
of inquiries about opening them, has grown substantially in the past year. He noted
that such businesses are not legal now and will not be legal after July 22, but that
collective gardens will be lawful after July 22. He said there are no guidelines in state
law regulating collective gardens, and that adoption of the proposed ordinance would
give staff a six-month period of time to look closely at the issue. He recommended
having the Planning Department look at zoning issues during that time and make
recommendations to the Council. He voiced concern about the possibility that a
number of collective gardens would be combined under one roof, forming a massive
collective garden facility, and that people could be considered members of the
collective garden for mere moments at a time. It was clarified that the collective
gardens would be indoors, not outdoors. Fitzpatrick said there are a lot of questions
and a lot of uncertainty in the law, and that the moratorium would allow time for staff
to confer with associates in other cities to try to create a consistent approach to
regulation. He pointed out that Federal Way, Auburn, Fife, Sumner, Edmonds,
Issaquah, North Bend, Mountlake Terrace, Hoquiam, Gig Harbor, Normandy Park,
Poulsbo, and Port Orchard have already passed medical marijuana moratoriums. He
also pointed out that the City of Kent has enacted moratoria in the past regarding
water and sewer service outside the city limits, wireless telecommunication facilities,
adult retail establishments, social card games, billboards, urban separators,
agricultural land, and residential rezones.
Fitzpatrick then outlined the process, noting that, if passed, the ordinance would
become effective immediately, and that a public hearing would be held at the City
Council meeting on July 19.
3
Kent City Council Minutes July 5, 2011
Upon a question from Councilmember Albertson, Fitzpatrick said potential future
actions include an initiative to abolish Senate Bill 5073 and a referendum to legalize
marijuana. He also confirmed that the moratorium would not impact people with
medical conditions who grow marijuana for their personal use.
Perry moved to adopt Ordinance No. 3999 declaring an emergency and adopting a
six-month moratorium within the City of Kent on the establishment, location,
operation, licensing, maintenance or continuation of medical marijuana collective
gardens or dispensaries and setting a date for a public hearing on the moratorium.
Thomas seconded.
Higgins spoke in opposition to the moratorium, noting that the federal government
lists marijuana as a Schedule 1 narcotic and urging Councilmembers to join him in
working the issue at the federal level. He said a moratorium is unnecessary since
zoning action can be taken without it; Albertson concurred. Perry stated that collec-
tive gardens are a new access point which should be analyzed so that zoning is done
correctly. She expressed concern that existing businesses would be able to vest
under current regulations. Raplee emphasized that marijuana is currently illegal and
said the City must uphold the law.
The motion then carried on a vote of 5-2, with Harmon, Perry, Ranniger, Raplee and
Thomas in favor, and Albertson and Higgins opposed.
BIDS
A. Kent Memorial Park Ballfield Light Pole Replacement Agreement.
(CFN-118) Parks & Community Services Director Watling explained the project and
pointed out that light pole replacement projects are funded by cell tower lease
revenues. He noted that one bid was received, and that the Parks Committee
recommends award.
Ranniger moved to authorize the Mayor to sign the Public Works Agreement with
Transportation Systems, Inc., for the Kent Memorial Park Ballfield Light Pole
Replacement project in the amount of $38,687, plus Washington State Sales Tax,
subject to final terms and conditions acceptable to the City Attorney. Albertson
seconded and the motion carried.
B. 2011 Citywide Large Culvert & Storm Pipe Cleaning. (CFN-1038) Public
Works Director LaPorte described the project and location, and recommended
proceeding. Raplee moved to award the 2011 Citywide Large Culvert & Storm Pipe
Cleaning project contract to Ventilation Power Cleaning, Inc., in the amount of
$986,847.95, and to authorize the Mayor to sign all necessary documents, subject to
final terms and conditions acceptable to the City Attorney and Public Works Director.
Harmon seconded and the motion carried.
REPORTS
A. Council President. (CFN-198) Perry announced that Councilmember Raplee will
Chair the Operations Committee for the rest of the year.
4
Kent City Council Minutes July 5, 2011
B. Mayor. (CFN-198) Mayor Cooke gave a report on her recent trip to Denmark on
a "Bikes Belong" Study Tour, said she is looking into bicycling opportunities in Kent,
and invited interested Councilmembers to contact her.
The Mayor talked about the effects of fireworks in the City of Kent and stated that she
will be proposing an ordinance relating to them. She said she looks forward to
working with any Councilmember who is interested in drafting such an ordinance, and
noted that it could include the option of sending the issue to a vote of the people.
C. Administration. (CFN-198) CAO Hodgson announced that there will be an
Executive Session of approximately thirty minutes to discuss at least two items of
property negotiations, with action when the meeting reconvenes.
D. Economic & Community Development Committee. (CFN-198) No report was
given.
E. Operations Committee. (CFN-198) No report was given.
F. Parks and Human Services Committee. (CFN-198) No report was given.
G. Public Safety Committee. (CFN-198) Harmon announced that there will be a
fireworks after-action report at the next meeting which will be on Tuesday, July 12.
He pointed out that there is already a ban on certain types of fireworks.
H. Public Works Committee. (CFN-198) Raplee explained that the regularly
scheduled meeting of July 4th was rescheduled due to the holiday; therefore there will
be a special meeting on July 11, as well as the regularly scheduled meeting on
July 18. She said the first report from the TMP citizen committee will be heard at the
July 11 meeting.
I. Reaional Fire Authority. (CFN-198) Raplee noted that the July 6th meeting has
been cancelled.
EXECUTIVE SESSION
The meeting recessed to Executive Session at 7:56 p.m., and reconvened at
8:16 p.m.
A. Property Negotiations. (CFN-239) Public Works Director LaPorte recommended
that Council authorize acquisition of the Lorang property for the purpose of watershed
protection. Raplee moved to authorize the purchase of two parcels located at 26128
SE Kent Kangley Road (Parcel No. 252206-9055) and the vacant property located
immediately to the east (Parcel No. 252206-9127), and to authorize the Mayor to sign
the Purchase and Sale Agreement and all other necessary documents to purchase the
property, subject to final terms and conditions acceptable to the Public Works Director
and the City Attorney. Harmon seconded and the motion carried.
B. Property Negotiations. (CFN-239) CAO Hodgson recapped the history of
municipal court services, and explained that if the purchase of Aukeen Court is
approved, the probation office, prosecuting and defense attorney services, and juror
5
Kent City Council Minutes July 5, 2011
services would be housed there, and that District Court would move their services to
the Maleng Justice Center. He added that the sale would be approved at the end of
August.
Perry moved to authorize the Mayor to sign all necessary documents to complete the
purchase and sale of the Aukeen District Court properties, with the purchase price not
to exceed established budgets, and subject to final terms and conditions acceptable to
the City Attorney. Thomas seconded and the motion carried.
ADJOURNMENT
The meeting adjourned at 8:22 p.m. (CFN-198)
Brenda Jacober, CIVIC
City Clerk
6
O T
Kent City Council
Workshop
July 5, 2011
Councilmembers Present: Harmon, Higgins, Perry, and Thomas. Ranniger
arrived at 6:00 p.m.
The meeting was called to order at 5:38 p.m. by Council President Perry.
Veterans & Human Services Lew. Anna Markee of King County's
Department of Community and Human Services gave an overview of the
proposal which will be on the ballot on August 16, including its history, their
accomplishments, forms of publicity, and the consequences of non-passage.
Loran Lichty, volunteer Co-Chair of the Human Services Levy Oversight
Board, explained the duties of the board, and told of his role and experience
serving on the board.
It was clarified that the campaign would like endorsements from various
jurisdictional bodies and individual electeds as well. Markee agreed to e-mail
Councilmembers a list of providers in Kent.
The meeting adjourned at 6:01 p.m.
Brenda Jacober, CMC
City Clerk
w," Agenda Item: Consent Calendar - 7C
TO: City Council
DATE: July 19, 2011
SUBJECT: Excused Absence for Councilmember Thomas - Approve
MOTION: Approve an excused absence from the July 19, 2011, meeting for
Councilmember Thomas.
SUMMARY:
EXHIBITS: Memo
RECOMMENDED BY:
BUDGET IMPACTS: None
City Council
40 Jamie Perry, Council President
Phone: 253-856-5712
' K E N T Fax 253-856-6712
WASHINGTON Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
MEMORANDUM
TO: Suzette Cooke, Mayor
City Councilmembers
FROM: Les Thomas, Councilmember
DATE: July 19, 2011
SUBJECT: City Council Excused Absence
I would like to request an excused absence from the July 19, 2011 City
Council meeting. I will be unable to attend.
Thank you for your consideration.
Les Thomas
Councilmember
nc
KENT Agenda Item: Consent Calendar - 7D
TO: City Council
DATE: July 19, 2011
SUBJECT: Washington Traffic Safety Commission Grant,
Elementary Schools - Accept
MOTION: Authorize the Mayor to sign three Washington Traffic Safety
Commission Grant Agreements in the amount of $22,500 to purchase three flashing
beacon assemblies for elementary school zones in the Kent School District, amend
the budget and approve expenditure of funds in accordance with the grant terms.
SUMMARY: The Kent Police Department has been approved to receive three
grants of $7,500 each, totaling $22,500, for the purchase of three flashing beacon
assemblies for elementary school zones in the Kent School District. The selected
schools are Kent Elementary, Meadow Ridge and Scenic Hill.
EXHIBITS: WTSC Award Letters dated 6/20/11 and 6/10/11
RECOMMENDED BY: Public Safety Committee 7/12/11
BUDGET IMPACTS: No city matching funds required. Funding is on a
reimbursement basis.
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PO Box 40944, Olyrnpib, Kfa p vng,ton 96 aQb~i...Q:b944, (360) 753 6 f9
June 20, 2011
RE: School Zone Flashing Beacon/Lighting Project — FOR IMMEDIATE ACTION
Dear Project Director:
This letter replaces and supersedes my letter dated between June 10th and June 17th or
2011 regarding funding for school zone flashing beacons.
Your project(s) must begin within 60 days after July 1 , 2011 (date of grant approval and
availability of funds) and must be completed within 120 days.
PLEASE NOTE: If you have already placed an order for these lights please cancel the
order, and re-order this equipment after July 1 , 2011 .
Reporting Requirements
Your agency is responsible to fulfill the reporting requirements as outlined in the signed
agreement, including submitting requests for reimbursement and final reports, in a
timely manner.
Final reimbursement requests must be received by the WTSC no later than 30 days
after the completion of your project(s) or you will not receive reimbursement.
➢ Verification that the lighting systems are installed is required prior to our
processing of any request for reimbursement. (Please provide a digital picture or
similar documentation of the system in place with your request for
reimbursement.)
A final report shall be submitted within one year of installation detailing the impact of this
project within the school zone, and should include if the goals outlined in your original
proposal were achieved. The speed data collected for the final report should be
consistent with the conditions existing during baseline data collection. One year of post
installation collision data should be included as well.
Failure to submit reimbursement requests or to file the required final report could lead to
termination of the project agreement, and forfeiture of reimbursement.
I have detailed the order/reimbursement procedure below:
1 . Your agency must order/purchase the item(s) granted and be billed for the
equipment or goods and services.
2. Upon receipt of the vendor billing, your agency must submit for the
reimbursement using the enclosed Invoice Voucher, A-19-1A Form.
Submit the voucher and duplicate copy of your vendor-billing invoice to
WTSC for reimbursement. Please note that we cannot accept a FAX. We
must have your agency identified as the Claimant, a Federal Tax ID
Number, Statewide Vendor Number, and original signature of the agency
head, command officer or contracting officer on the A-19 form.
3. Upon receipt of the above, your agency/jurisdiction will be reimbursed.
If you have any questions or concerns regarding your project, please contact me at
(360) 725-9896, or e-mail bjones@wtsc.wa.gov.
We apologize for any inconvenience this may cause. Thank you again for your support
of school zone safety.
Sincerely,
Brian Jones
Program Director
Enclosure
BJ:kd
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Q
�Ay 1�93�pY
STATE OF WASHINGION
WASHINGTON TRAFFIC: SAFETY COMMISSION
p0 Pox 40944a01yrapia, WA 98SO4-0944^(460)753-6197
June 10, 2011
Debra LeRoy, Research and Development Analyst
Kent Police Department
220 4ch Avenue South
Kent, WA 98032
RE: School Zone Flashing Beacon/Lighting Project
Dear Ms. LeRoy:
On behalf of the Washington Traffic Safety Commission (WTSC), I am pleased to inform
you that funding for School Zone Flashing Lights in the amount of $7,500.00 is
approved for the Kent Police Department for Kent Elementary School.
Your project(s) must begin within 60 days after receipt of this letter and must be
completed no later than April 30, 2013.
PLEASE NOTE: You may obligate funds for this project immediately upon
receipt of this letter.
Reporting Requirements
Your agency is responsible to fulfill the reporting requirements as outlined in the signed
agreement, including submitting requests for reimbursement and final reports, in a
timely manner.
Final reimbursement requests must be received by the WTSC no later than 30 days
after the completion of your project(s) or you will not receive reimbursement.
➢ Verification that the lighting systems are installed is required prior to our
processing of any request for reimbursement. (Please provide a digital picture or
similar documentation of the system in place with your request for
reimbursement.)
A final report shall be submitted within one year of installation detailing the impact of this
project within the school zone, and should include if the goals outlined in your original
proposal were achieved. The speed data collected for the final report should be
consistent with the conditions existing during baseline data collection. One year of post
installation collision data should be included as well.
Failure to submit reimbursement requests or to file the required final report could lead to
termination of the project agreement, and forfeiture of reimbursement.
have detailed the order/reimbursement procedure below:
1. Your agency must order/purchase the item(s) granted and be billed for the
equipment or goods and services.
2. Upon receipt of the vendor billing, your agency must submit for the
reimbursement using the enclosed Invoice Voucher, A-19-1A Form.
Submit the voucher and duplicate copy of your vendor-billing invoice to
WTSC for reimbursement. Please note that we cannot accept a FAX. We
must have your agency identified as the Claimant, a Federal Tax ID
Number, Statewide Vendor Number, and original signature of the agency
head, command officer or contracting officer on the A-19 form.
3. Upon receipt of the above, your agency/jurisdiction will be reimbursed.
If you have any questions or concerns regarding your project, please contact me at
(360) 725-9896, or e-mail bjones@wtsc.wa.gov.
We look forward to working with you on this project and thank you for your commitment
to making our school zones safer.
Sincerely,
�
Brian Jones
Program Director
Enclosure
BJ:kd
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STATE Or WASH]NCTOPI
WASHINGTON TRAFFIC SAFETY COMMISSION
PO Box 40944A01ympia, WA 98.504-09448(360)753-6197
June 10, 2011
Debra LeRoy, Research and Development Analyst
Kent Police Department
220 4t" Avenue South
Kent, WA 98032
RE: School Zone Flashing Beacon/Lighting Project
Dear Ms. LeRoy:
On behalf of the Washington Traffic Safety Commission (WTSC), I am pleased to inform
you that funding for School Zone Flashing Lights in the amount of $7,500.00 is
approved for the Kent Police Department for Meadow Ridge Elementary School.
Your project(s) must begin within 60 days after receipt of this letter and must be
completed no later than April 30, 2013.
PLEASE NOTE: You may obligate funds for this project immediately upon
receipt of this letter. j
Reporting Requirements
Your agency is responsible to fulfill the reporting requirements as outlined in the signed
agreement, including submitting requests for reimbursement and final reports, in a
timely manner.
Final reimbursement requests must be received by the WTSC no later than 30 days
after the completion of your project(s) or you will not receive reimbursement.
➢ Verification that the lighting systems are installed is required prior to our
processing of any request for reimbursement. (Please provide a digital picture or
similar documentation of the system in place with your request for
reimbursement.)
A final report shall be submitted within one year of installation detailing the impact of this
project within the school zone, and should include if the goals outlined in your original
proposal were achieved. The speed data collected for the final report should be
k
consistent with the conditions existing during baseline data collection. One year of post
installation collision data should be included as well.
Failure to submit reimbursement requests or to file the required final report could lead to
termination of the project agreement, and forfeiture of reimbursement.
I have detailed the order/reimbursement procedure below:
1. Your agency must order/purchase the item(s) granted and be billed for the
equipment or goods and services.
2. Upon receipt of the vendor billing, your agency must submit for the
reimbursement using the enclosed Invoice Voucher, A-19-1A Form.
Submit the voucher and duplicate copy of your vendor-billing invoice to
WTSC for reimbursement. Please note that we cannot accept a FAX. We
must have your agency identified as the Claimant, a Federal Tax ID
Number, Statewide Vendor Number, and original signature of the agency
head, command officer or contracting officer on the A-19 form.
3. Upon receipt of the above, your agency/jurisdiction will be reimbursed.
If you have any questions or concerns regarding your project, please contact me at
(360) 725-9896, or e-mail bjones@wtsc.wa.gov.
We look forward to working with you on this project and thank you for your commitment
to making our school zones safer.
Sincerely,
Brian Jones
Program Director
Enclosure
i
BJ:kd
a
STATE OF nNASHINGTON
WASHINGTON TRAFFIC SAFETY COMMISSION
PO Box 40944®Olympia, WA.98504-0944e(360)7."-6197
June 10, 2011
Debra LeRoy, Research and Development Analyst
Kent Police Department
220 4t" Avenue South
Kent, WA 98032
RE: School Zone Flashing Beacon/Lighting Project
Dear Ms. LeRoy:
On behalf of the Washington Traffic Safety Commission (WTSC), I am pleased to inform
you that funding for School Zone Flashing Lights in the amount of$7,500.00 is
approved for the Kent Police Department for Scenic Hill Elementary School.
Your project(s) must begin within 60 days after receipt of this letter and must be
completed no later than April 30, 2013.
PLEASE NOTE: You may obligate funds for this project immediately upon
receipt of this letter.
Reporting Requirements
Your agency is responsible to fulfill the reporting requirements as outlined in the signed
agreement, including submitting requests for reimbursement and final reports, in a
timely manner.
Final reimbursement requests must be received by the WTSC no later than 30 days
after the completion of your project(s) or you will not receive reimbursement.
➢ Verification that the lighting systems are installed is required prior to our
processing of any request for reimbursement. (Please provide a digital picture or
similar documentation of the system in place with your request for
reimbursement.)
A final report shall be submitted within one year of installation detailing the impact of this
project within the school zone, and should include if the goals outlined in your original
proposal were achieved. The speed data collected for the final report should be
consistent with the conditions existing during baseline data collection. One year of post
installation collision data should be included as well.
Failure to submit reimbursement requests or to file the required final report could lead to
termination of the project agreement, and forfeiture of reimbursement.
I have detailed the order/reimbursement procedure below:
1. Your agency must order/purchase the item(s) granted and be billed for the
equipment or goods and services.
2. Upon receipt of the vendor billing, your agency must submit for the
reimbursement using the enclosed Invoice Voucher, A-19-1A Form.
Submit the voucher and duplicate copy of your vendor-billing invoice to
WTSC for reimbursement. Please note that we cannot accept a FAX. We
must have your agency identified as the Claimant, a Federal Tax ID
Number, Statewide Vendor Number, and original signature of the agency
head, command officer or contracting officer on the A-19 form.
3. Upon receipt of the above, your agency/jurisdiction will be reimbursed.
If you have any questions or concerns regarding your project, please contact me at
(360) 725-9896, or e-mail bjones@wtsc.wa.gov.
We look forward to working with you on this project and thank you for your commitment
to making our school zones safer.
Sincerely,
Brian Jones
Program Director
Enclosure
BJ:kd
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KENT Agenda Item: Consent Calendar - 7E
TO: City Council
DATE: July 19, 2011
SUBJECT: Washington Traffic Safety Commission Grant,
Target Zero Task Force - Accept
MOTION: Authorize the Mayor to sign the Washington Traffic Safety
Commission Grant Agreement in the amount of $93,840 for the Kent/South King
County Target Zero Task Force, amend the budget, and approve expenditure of
funds in accordance with the grant terms.
SUMMARY: The Kent Police Department has been approved to receive a grant in
an amount not to exceed $93,840 for the Kent/South King County Target Zero Task
Force. The grant will assist with funding the salary and benefits of one existing Public
Education Specialist with the Department, subsistence, and goods and services for two
yea rs.
The grant period begins on July 1, 2011 and ends on June 30, 2013.
This award has been consecutively received by the Kent Police Department for many
yea rs.
EXHIBITS: WTSC Target Zero Task Force Project Agreement
RECOMMENDED BY: Public Safety Committee 7/12/11
BUDGET IMPACTS: No city matching funds required. Funding is on a
reimbursement basis.
0��Ul�
STATE OF WASHINGTON
WASHINGTON TRAFFIC SAFETY COMMISSION
621 8"'Avenuo SE,, Si ite 40.9., PO Box 40944, Olympia, Washinylon 98b04-0944, (36O) 7h:3-5 f97
June 1, 2011
SGT, ROBERT CONSTANT
KENT POLICE DPEARTMENT
220 4"AVE. S.
KENT, WA 980 t
Dear Sgt. Constacf
The WTSC has completed its review of Target Zero Task Force grant requests received in response to
our RFP issued earlier this year.
Congratulations, your agency has been approved in the amount of$93,840 for funding for the 2011-2013
Target Zero Task Force Project.
You may begin to obligate your funds on July 1, 2011. Enclosed you will find a copy of your signed
agreement. All original requests are kept on file at WTSC to comply with federal regulations.
Your agency may not exceed a monthly reimbursement request for more than 11241h of the total amount
obligated through out the duration of your project. Also, to comply with federal requirements, your agency
must bill no later than the 151h of the following month for expenses occurring in the current month. I have
enclosed a copy of the current invoice form for your review and I will be E-mailing a copy to your Target
Zero Manager. Please use this form for your monthly billings.
If your agency has extended a personal service contract to fill this position, please refer to number 11
under certification and assurance and provide WTSC a signed copy of the contact by July 15, 2011. This
biennium a new requirement has been added; each Target Task Force is required to establish an
advisory board to provide insight and direction to the local program. This Board must be in place no later
than August 1, 2011. Please provide WTSC a roster of your established Board no later than September
15, 2011.
To remain in compliance with federal guidelines, I will be conducting site visits within the year and I have
enclosed is a copy of the review form that will be used during the visit.
I look forward to working with you throughout the duration of this project and please feel free to contact
me at any time with questions and/or concerns.
Thank y for your continued commitment to traffic safety.
R/speeIly,
Lefor
GRANT REQUEST FORM O / PROJECT AGREEMENT
Washington Traffic Safety Commission
PO Box 40944
Olympia, Washington 98504-0944
360.75&6197- 360.586.6489 (fax)
http://www.wtsc.wa.Qov/
(drake@wtsc.wa.gov -
Authorization
Project title:Target Zero Task Force—King County South
Check the box(es)that best describes your proposal: '..
PRIORITY ONE PRIORITY TWO
x Impaired Driving Collisions x Distracted Drivers
x Speed Related Collision x Occupant Protection
❑ Roadway Departure Issues ❑ Traffic Data Systems
x Young Drivers
❑ Intersection Collisions
PRIORITY THREE PRIORITY FOUR
❑ Unlicensed Drivers ❑ Older Drivers ❑ Work-Zone Collisions
x Pedestrian Safety ❑ Aggressive Drivers ❑ Wildlife Collisions
❑ Motorcycle Safety ❑ Bicycle Safety ❑ Drowsy Drive
❑ Commercial Vehicle Safety ❑ Pupil Transportation ❑ Vehicle Train Crashes
❑ Head-On Crashes ❑ Integrated Interoperable Communications
❑ Emergency Medical Services
❑ LOCAL PRIORITY AREA:
Applicant agency/organization: City of Kent Police Department
Applicant project: Target Zero Task Force—King COuntV South
Project Director. Robert Constant, Sergeant
220 4th Ave. S., Kent WA 98032 rconstant@ci.kent.wa.us 253-856-5882
Applicant agencylorganization authorizing official (person with contracting authority): '..
Nam e_l-.f —_. Keg e _ Title:
Emar/ss: ��Q` V�. - �Q __ Phone:, i .y- _i/ «I. C) %
-tea--a ' v _ City, ST, Zip:
Lcs 8�
Signature: -- Date:___
WTSC se Only:
WTSC Program Manager 1 '` Planned Project Duration: From:July 1,2011 To: June 30, 2013
Approved by:
Name: e oral(HSP) Project Number:
f /
Title: Director Federal Funds (obligated)$ 6- -7r
���
Signatu _ CFDA Number Date:
1
Washington Traffic Safety Commission
Target Zero Task Force Project Requirements
Coordination of all NHTSA national mobilizations, to include tribal mobilizations as
identified yearly by NHTSA and WTSC
Manage the current High Visibility Enforcement driven Mobilization patrols, DUI
enforcement activity, Speeding, Occupant Protection mobilizations and other programs
as identified and outlined by WTSC. Responsibilities are to include and not limited to
budget tracking, funding dissemination, activity and reporting requirements, distribution
and tracking of Memoriam of Understandings. This may include assigned cities and
counties outside approved project locations.
Promote and participate with multi-disciplinary community agencies, using all available
resources and staff to promote strong collaboration and an integrated systems approach
to traffic planning at the local level.
3 Maintain and manage the Washington Law Enforcement Liaison (LEL) component for
the duration of Project Agreement. See attached criteria & guidelines.
4• Establish a baseline for the traffic safety priorities, utilize a detailed data driven approach
to support the proposed problem identification.
3 Report on specific deliverables and projects using the defined quarterly report form, to
support a Government, Management, and Accountability and Performance (GMAP)
format. This reporting system will be developed by the WTSC and recipients of thee
grant funds, and closely monitored to ensure compliance with the project guidelines and
deliverables.
o Work collaboratively with local media outlets to increase traffic safety awareness
addressing keys components of substantiated priority issues.
•3 Submit monthly reimbursement vouchers to WTSC. Due by the 15`h of each month to
cover all project specific expenses for the previous month. Monthly reimbursements for
this grant cannot exceed 1/24 of the total grant amount.
Establish a stakeholder advisory board, to include and not limited to local
representatives from engineering, education, enforcement and emergency medical
service (EMS) The Stakeholder Advisory Board is required to meet a minimum of once a
quarter and is required to be in place by August 1, 2011.
Integrate input from stakeholder advisory board regarding priorities, action plans, and
timelines. Analyze potential problems as well as opportunities, and adjust plans based
on input.
Attend and participate in WTSC sponsored Target Zero bi-annual conferences and other
meetings as requested by WTSC.
2
Maintain and update an effective web page to support the approved local program.
Updates must be completed on a quarterly basis.
Provide education and resources to the community, local school districts, and law
enforcement agencies implementing traffic safety projects, including grant opportunities
and programs offered by WTSC.
Educate the community on traffic safety priorities.
Provide office space and necessary office supplies to support the identified Target Zero
Manager. The assigned office space shall be readily accessible to the public and ADA
compliant.
Approved projects will be required to identify a .85 FTE for the duration of the program; requests
for reduction of hours must be submitted in writing and pre-approved by WTSC. Reimbursement
will not exceed more than 1124 for total grant per month for the entire contract.
3
In this section, the following SIX elements should be defined in narrative form: (1)
Problem Identification, (2) Agency Qualifications, (3) Project Goal(s), (4) Project Activities
and Tasks, (5) Project Evaluation and (6) Budget (explain how funds will be used and
details of any matching funds. Please clearly label each element using the titles listed.
The first EiVE elements including the budget narrative overview cannot be more than five
one-sided, type written pages using nothing smaller than a 12-point font.
Applications received not following this format will not be considered
1. PROBLEM IDENTIFICATION
King County covers 2,134 square miles and is nearly twice as large as the average
county in the United States. With more than 1.9 million people, it ranks 14th of the most
populous counties in the nation. King County represents.more than 28% of Washington
State's population.
King County has an extremely diverse population; 22.9% of households speak a
language at home other than English according to the 2005-2009 American Community
Survey 5-year estimates.
Washington has 5,072,814 licensed drivers of which 1,523,166 are in King County, or
30% of all Washington's drivers. There are 202,941 licensed driver's ages 16-25 years,
or 13% of King County's total. This young driver population serves as a priority two of
the Washington State's Strategic Highway Safety Plan: Target Zero.
Children attend school in any of the 17 school districts. Travel is conducted on eight
major highways which include Interstate 5, 90 & 405; US Route 2; and State Route 18,
99, 520 and 167.
There is a potential of 38 participating law enforcement agencies in addition to King
County Sheriff and Washington State Patrol
Although meetings and collaboration occur frequently, with its large population and
geographic area, King County will be generally divided into North and South coverage.
South King County will include the following: Algona, Auburn, Black Diamond, Burien,
Covington, Des Moines, Enumclaw, Federal Way, Kent, Maple Valley, Muckleshoot,
Normandy Park, Pacific, Renton, SeaTac and Tukwila.
FATALS (per WTSC Traffic Research & Data Center, 3/16/2011 for years 2005-2009)
King County has 18% (527 of 2,866) of Washington's traffic fatalities
• Impairment has been a factor in 46.7% of King County's fatalities
• Speeding in 45% of the traffic fatalities
• Young drivers (16-25 years old) make up 38.5%
• *Run Off the Road in 38.5%
• Unrestrained Passenger Vehicle Occupants is 23.1
• Distracted Driver-involved in 21.8%
• *Intersection Related in 21.4%
4
*By addressing impaired driving, speeding, and young drivers, these factors will show a
decrease.
It is important to note that King County has 18% of the pedestrian and 22% of the
motorcycle involved fatalities in Washington.
SERIOUS INJURY (per WTSC Traffic Research & Data Center, 3/16/2011 for years
2005-2009)
King County has 27% (3,753 of 13,661) of Washington's serious injury traffic collisions.
® *Intersection Related in 43% of King County's serious injury collisions
® Young drivers (16-25 years old) make up 35.9%
® Speeding is a factor in 27.8%
® *Run Off the Road in 20.1%
® Impairment in 17.6%
® Distracted Driver-involved in 10.4%
® Unrestrained Passenger Vehicle Occupants in 8.3%
*By addressing impaired driving, speeding, and young drivers, these factors will show a
decrease.
It is important to note that King County has 42% of the pedestrian and 23% of the
motorcycLo involved serious injury collisions in Washington.
2. AGENCY QUALIFICATIONS
The City of Kent Police Department has been a funding recipient of the Washington
Traffic Safety Commission for 27 years. We established one of the first traffic safety
task forces to address high school youth tragically dying in impairment involved
collisions. The task force has morphed into the Target Zero Task Force with the South
King County Target Zero Manager (TZM) performing these grant duties from the Kent
Police Department.
The Target Zero Manager has not only handled the task force funding efficiently, the
TZM has managed the DUI, speed and occupant protection emphasis patrol funding for
15 participating law enforcement agencies. In addition to the mobilizations, the Target
Zero Teams project has been handled through the TZM at the Kent Police Department.
A strong, reliable partnership has been established with Washington State Patrol as well
as many other community, governmental and private organizations. Numerous
programs have been developed and shared throughout the state and nationally; Public
Health CPS classes, PASS-IT program, Safe Sound & Green, Back Seat is Best, and
others. These programs were funded by the participating agencies.
Monthly and quarterly reports in addition to billings have consistently been turned in on
a timely basis. The reporting includes benchmarks, goals and progress made.
5
3. PROJECT GOALS
FATALS
Continue with King County's trend of remaining below the predicted death trend (King County
Traffic Fatalities, 1999-2014) in order to achieve zero traffic fatalities by 2030.
Our goal is to decrease King County traffic fatalities by a minimum of 5% per year to
achieve zero fatalities by year 2030. Preliminary data shows 85 deaths in 2010 (FARS
as of 3/30/11); goal is to reduce to 80.75 for 2011; and 76.5 deaths in 2012.
In 2009, King County had 77 traffic related fatalities of Washington's 492 total (represents
16% of the state's total). The following shows the presence of contributing factors in these
deaths:
Impairment - 42 or 55%
Speed - 39 or 51%
*Run Off Road - 33 or 43%
Young Drivers Age 16-25 Involved - 23 or 3a%
Distracted Driver-Involved - 23 or 30%
*Intersection Related - 15 or 19%
Unrestrained Passenger Vehicle Occupant - 12 or 16%
Project activities will focus on the factors most likely involved in fatal collisions: impairment,
speed, young drivers and distracted drivers.
*By addressing impaired driving, speeding, and young drivers, these factors will show a
decrease.
SERIOUS INJURY
Reduce the amount of serious injury collisions in King County in the first year of grant
cycle by 5% from 690 in 2009 to 655 in 2011; and an additional 5% for a total of 622 in
2012.
In 2009, King County had 690 serious injury traffic collisions of the State's total of 2,649
(represents 26% of the state's total). The following shows the presence of contributing factors
in these serious injury collisions:
*Intersection Related - 262 or 38%
Young Drivers Age 16-25 Involved - 231or 33%
Speed - 195 or 28%
*Run Off Road - 136 OR 20%
Impairment - 129 OR 19%
Distracted Driver - 86 or 12%
Unrestrained Passenger Vehicle Occupant - 50 or 7%
Project activities will focus on the factors most likely involved in serious injury collisions:
young drivers, speeding, and impairment.
6
*By addressing impaired driving, speeding, and young drivers, these factors will show a
decrease.
4. PROJECT ACTIVITIES
The items below represent the standard activities conducted during this grant cycle:
• Identify and implement Target Zero goals and communicate to community
leaders and organizations.
• Develop clear action steps for each goal based on best practice, proven
strategies and countermeasures.
• Continue to analyze state and local data to best allocate funding and resources.
• Monitor progress of identified Target Zero goals and make adjustments as
necessary.
• Regularly evaluate project resources, budgets, expenditures, and adjust
accordingly.
• Successfully meet all required deadlines assigned by WTSC.
In addition to the above, the South King County Target Zero Task Force will also be
involved in the following:
IMPAIRMENT
• Utilize the WSP Mobile Impaired Driving Unit (MIDU) when available for patrols.
(proven method)
• Assist in coordinating necessary training for officers participating in funded
emphasis patrols (SFST, Blood Warrant, ARIDE). (proven method)
• Using a High Visibility Enforcement approach, both North and South King County
TZM's will work to establish a tracking method/map to identify liquor
establishments which may be contributing to over-service, service to minors,
increasing calls for service, and impacting the traffic fatalities and serious injury
collisions involving impairment. This process will be developed by partnering with
allied agencies, Washington State Patrol and the Washington State Liquor
Control Board. It will include a pre and post media component and will be
coordinated with local, state or federally funded emphasis patrols. By tracking
this information, we can help ensure responsible beverage service. (proven
strategy AASHTO 5.1 A2)
SPEED
• The South King County TZM will continue to pursue creative ways of addressing
the young, speeding, racing community.
• Educate the public about the dangers of excessive speed and speed too fast for
conditions, and it's role in traffic fatalities and serious injury collisions. (proven
strategy Target Zero 1.3.C1)
• Support the use of speed feedback signs to warn motorists that they are
exceeding the speed limit. (proven strategy 1.334)
YOUNG DRIVERS
• Support the Graduated Drivers Licensing process by educating teens, parents
and law enforcement, on restrictions; include information pertaining to
distractions. (proven strategyAASHTO 6.1 C1)
7
® Support compliance of Washington's underage drinking law; support party patrol
efforts, compliance checks. (proven strategy Target Zero 2.13)
DRISTRACTED DRIVERS ,
® Work will be conducted to implement programs that target populations at
increased risk of distracted driving crashes. Collaboration will occur with the
North King County TZM, in addition to other community partners. A method may
include the development of a project-based learning tool. Successful programs
will be documented and shared with other areas. (proven strategyAASHTO 6.1
D2)
PEDESTRIAN
® Improve pedestrian and motorist safety awareness and behavior to impact the
vehicle/ped collisions; support safe school crossing patrol activities, encourage
utilization of funding for school zone improvements. (proven strategy Target Zero
3.3.A & 3.3.B)
® Education and resources will also be supplied to improve reflectorization and
conspicuity of pedestrians. (proven strategy AASHTO 9.1 A & B5)
MOTORCYCLE
® Utilize materials available from NHTSA and WTSC for public safety campaigns.
(proven strategy Target Zero 3.2.B1)
® Continued involvement in occupant protection/child passenger safety efforts in South
King County.
5. PROJECT EVALUATIONS
The following will be tracked and reviewed to assist in progress evaluation:
FATALS
Number of traffic fatalities in King County and their contributing factor(s).
SERIOUS INJURY COLLISIONS
Number of serious injury collisions in King County and their contributing factor(s).
6. BUDGET SUMMARY
Grant funds will be applied to the Target Zero Manager's salary and benefits. The City
of Kent provides the remaining funds for the TZM position in addition to supervisory and
administrative support; substantial opportunities to partner with other community
organizations and law enforcement agencies; adult and youth volunteer programs;
computer and other office equipment and space; automotive transportation; and
donation of goods and services.
s
Washington Traffic Safety
Commission
o
Section 3
Budget Summary
Budget WTSC Costs Applicant Matching/
Contributing Cost
1. Salaries and Wages: $75,120 $88,320
2. Employee Benefits $18,720 $12,720
3. Travel and Subsistence: $ $
4. Contractual Services: $ $164,160
5. Equipment: $ $111,000
6. Goods and Services: $ $27,528
7. Total lines1-6 (Amount Requested from WTSC) $93,840
8. Total lines 1-6 (Amount provided by applicant) $403,728
Total Project Cost (Add lines 7 & 8): $497,568
WTSC Use Only
Cost Sharing Matching Share:
(Washington Traffic Safety Commission use only) WSP Field Salaries
FY
Share Amount Percent
Federal: $ Applies To:
State: $ State:
Political Subdivision: $ Local:--
Total Estimated Cost: $
9
Certifications and Assurances
It is hereby understood that this application and attachments hereto, when approved and signed by all
concerned parties as indicated, shall constitute an agreement by and between the applicant organization
to perform in accordance with the terms of this application and attachments, taken as a whole. This
agreement is based on guidelines found in the Common Rule, the Office of Management and Budget
(OMB) CircularA-102, in order to standardize and simplify federal grants. The signature below of an
authorized representative of the applicant agency certifies and ensures that all the following conditions
will be met.
1) Reports—The Contractor shall submit quarterly reports, a final report at end of the project, and submit
special reports as outlined in the Project Agreement. Please read Reporting Requirements, following this
section.
2) Copyrights, Publications, and Patents—Where activities supported by this project produce original
copyright material, the Contractor may copyright such, but the WTSC reserves nonexclusive and
irrevocable license to reproduce, publish, and use such materials and to authorize others to do so. The
Contractor may publish, at its own expense, the results of project activities without prior review by the
WTSC, provided that any publications (written, visual, or sound)contain acknowledgment of the support
provided by the National Highway Traffic Safety Administration (NHTSA)and the WTSC. Any discovery
or invention derived from work performed under this project shall be referred to the WTSC, who will
determine through NHTSA whether patent protections will be sought, how any rights will be administered,
and other action required to protect the public interest.
3) Termination—This project agreement may be terminated or fund payments discontinued or reduced
by WTSC at any time upon written notice to the Contractor due to non-availability of funds,failure of the
Contractor to accomplish any of the terms herein, or from any change in the scope or timing of the
project.
4) Fiscal Records—Complete and detailed accounting records will be maintained by the Contractor of
all costs incurred on this project, including documentation of all purchases of supplies, equipment, and
services;travel expenses; payrolls; and time records of any person employed part-time on this project.
Federal, state, or WTSC auditors shall have access to any records of the Contractor. These records shall
be retained for three years after the final audit is completed or longer, if necessary, until all questions are
resolved.
5) Funding—The Contractor will utilize funds provided to supplement and not to supplant state and local
funds otherwise available for these purposes. Funds are to be expended only for purposes and activities
approved in the project agreement. Reimbursement will be made periodically by WTSC based on
approved requests,for reimbursement. If matching funds are required, the Contractor will expend them
from nonfederal sources, which must be spent not later than 30 days following the completion of the
project.
6) Cost Principles and Grant Management—The allowability of costs incurred and the management of
this project shall be determined in accordance with OMB 2 CFR Part 225 and 49 CFR Part 18 for state
and local agencies, OMB Circulars A-21 and A-110 for educational institutions, and OMB Circular A-122
for nonprofit entities.
7) Obligation Funds — Federal funds may not be obligated prior to the effective date or subsequent to
the termination date of the project period. Requests for reimbursement outstanding at the termination
date of the project must be made within 30 days or those funds may not be paid.
8) Changes—The Contractor must obtain prior written approval from the WTSC for major project
changes including: changes of substance in project objectives, evaluation, activities, the project manager,
key personnel, or project budget. The period of performance of the project, however, cannot be changed.
9 Income— Income earned by the Contractor with respect to the conduct of the project(sale of
publications, registration fees, service charges, etc.) must be accounted for and income applied to project
purposes or used to reduce project costs.
10) Purchases— Purchase of equipment or services must comply with state or local regulations. After
the end of the project period, equipment should continue to be utilized for traffic safety purposes and
cannot be disposed of without written approval of the WTSC. The Contractor shall make and maintain an
10
inventory of equipment to include descriptions, serial numbers, locations, costs or other identifying
information, and submit a copy to the WTSC.
11) Third Party Participants— No contracts or agreements may be entered into by the Contractor related
to this project, which are not incorporated into the project agreement and approved in advance by the
WTSC. The Contractor will retain ultimate control and responsibility for the project. WTSC shall be
provided with a copy of all contracts and agreements entered into by Contractors. Any contract or
agreement must allow for the greatest practical competition and evidence of such competition or
justification for a negotiated contract or agreement shall be provided to the WTSC.
12) Participation by Disadvantaged Business Enterprises—The Contractor agrees to take all
necessary and reasonable steps in accordance with Title 49, CFR, Subtitle A, Part 26 to ensure that
minority business enterprises have the maximum opportunity to compete for and perform contracts.
Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in
the award and performance of any subcontracts financed in whole or in part with federal funds.
13) Americans with Disabilities Act— In the performance of this agreement, the Contractor shall
comply with the provisions of Title VI of Civil Rights Act of 1964 42 USC 200d, Section 504 of the
Rehabilitation Act of 1973 29 USC 794 Chapter 49.60 RCW, and Title I of the Americans with Disabilities
Act 42 USC 1211-12117, The Contractor shall not discriminate on the grounds of race, color, national
origin, sex, religion, marital status, age, creed, Vietnam-Era and Disabled Veterans status, or the
presence of any sensory, mental, or physical handicap in any terms and conditions of employment to
induce taking affirmative action necessary to accomplish the objectives of this Act and denying an
individual the opportunity to participate in any program provided by this agreement through the provisions
of services, or otherwise afforded others.
14) Political Activities —No funds, materials, equipment, or services provided in this project agreement
shall be used for any partisan political activity or to further the election or defeat of any candidate for
public office or to pay any person to influence or attempt to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any federal loan or the entering in of any cooperative
agreements.
15) Certification Regarding Federal Lobbying
I
Certification for Contracts, Grants, Loans, and Cooperative Agreements.
i
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment,or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all sub-award at all tiers (including subcontracts, sub-grants, and contracts under grant,
loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
16) Single Audit—State and local governments that receive federal assistance are subject to the audit
requirements of OMB Circular A-128. An institution of higher education or a nonprofit entity must comply
with audit requirements in OMB Circular A-133.
17) Federal Funding Accountability and TranspareneV Act: The Contractor will report for each grant
awarded:
Name of the entity receiving the award;
Amount of the award;
Information on the award including transaction type, funding agency, the North American Industry
Classification System code or Catalog of Federal Domestic Assistance number(where applicable),
program source;
Location of the entity receiving the award and the primary location of performance under the
award, including the city, State, congressional district, and country; and an award title descriptive of the
purpose of each funding action;
A unique identifier(DUNS);
The names and total compensation of the five most highly compensated officers of the entity if--
of the entity receiving the award and of the parent entity of the recipient, should the entity be owned by
another entity;
(i)the entity in the preceding fiscal year received—
(1) 80 percent or more of its annual gross revenues in Federal awards; and(II) $25,000,000 or more in
annual gross revenues from Federal awards; and(ii)the public does not have access to information about
the compensation of the senior executives of the entity through periodic reports filed under section 13(a)
or 15(d) of the Securities Exchange Act of 1934(15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986;
Other relevant information specified by the Office of Management and Budget in subsequent
guidance or regulation.
18) Seat Belt Policy— No funds, materials, property, or services will be provided to any political
subdivision that does not have a current and actively enforced policy requiring the use of seat belts.
19) Policy to Ban Text Messaging While Driving- Contractors are encouraged to adopt and enforce
workplace safety policies to decrease crashes caused by distracted driving including policies to ban text
messaging while driving.
20) Drug Free Workplace — In accordance with the Anti-Drug Act of 1988 41 USC 702-707 and Drug
Free Workplace 42 USC 12644, WTSC has the responsibility to ensure that unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance by any employees, grantees,and/or
sub-grantees of the Contractor and/or any such activity is prohibited in the Contractor's workplace.
21) Debarment and Suspension—The applicant certifies, by signature below, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
I have read and understand the above Certifications and Assurances.
X/
Authoriz p cant Signature Date
V
12
Washington State Traffic Safety Commission
Project Agreement
Addendum A
Billing and Reporting Requirements
BILLINGS
Invoice vouchers for payment must be prepared monthly unless otherwise authorized
and must be received by the Washington Traffic Safety Commission by the 15"' of the
month following the billing period.
All invoices for goods received or services performed on or prior to June 30, 2012, must
be received by WTSC no later than August 15, 2012.
Invoices for goods received or services performed between July 1, 2012, and June 30,
2013, must be received by WTSC no later than August 15, 2013.
Invoices received after the above cutoff dates will not be reimbursed.
Please make sure your accounting office is aware of the above cutoff dates.
I have read and understand the above invoicing requirements.
REPORTING FREQUENCY AND FORMAT
Quarterly Reports
The formatting of reports will be determined jointly between the WTSC and those
organizations awarded these grant funds, prior to the effective date of this agreement.
The timeframe for submission of these reports is outlined below.
Reports will be submitted quarterly and are due in the Traffic Safety Commission's office
within thirty (30) calendar days after the end of the reporting quarter:
First Quarter (per year) July—September; Report due October 31
Second Quarter (per year) October— December; Report due January 31
Third Quarter(per year) January— March; Report due April 30
Fourth Quarter (per year) April —June; Report due July 31
13
Final Report— Due July 30, 2013
Final reports are to be more informative and must describe whether the project
objectives were accomplished, if technical and fiscal problems were encountered, and
what improvements in traffic safety have resulted or probably will result. Included in final
reports will be copies of publications, training reports and any statistical data generated
in project execution. These final reports shall discuss, at a minimum, the following:
1. Accomplishments compared to the original project objectives;
2. Were all activities of the project completed as scheduled? Include dates and
milestones when studies were completed; equipment acquired, installed and
operated;
3. Any unanticipated proceedings that affected the projected;
4. Funding and costs for completion of the project in relationship to original estimates;
5. Third party performance if consultant was employed. Two copies of consultant
reports are to be included with the project director's reports.
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Special Reporting
Special reporting procedures may be required. If so, report format and frequency will be
determined by the WTSC Program Manager in conjunction with the grantee.
I have read and understand the above invoicing and reporting requirements.
the d Applicant Signature ate
i
14
i
KENT Agenda Item: Consent Calendar - 7F
TO: City Council
DATE: July 19, 2011
SUBJECT: King County Sheriff's Office Cost Reimbursement Agreement,
Registered Sex Offender - Authorize
MOTION: Authorize the Mayor to sign the King County Sheriffs Office Grant
Agreement in the amount of $49,667.90, amend the budget, and approve the
expenditure of funds in accordance with the grant terms.
SUMMARY: King County Sheriff's Office (KCSO) is the recipient of a Washington
State Registered Sex and Kidnapping Offender Address and Residency Verification
Program grant through the Washington Association of Sheriffs and Police Chiefs
(WASPC). KCSO is partnering with local law enforcement agencies with this grant and
will provide overtime funds to be used to send offender contact teams into the field
and make personal contact with every sex offender living here. The goal is to verify
the registration of every offender currently registered here, as well as updating their
information and obtaining a new photograph of each person. Face-to-face verification
requirements are as follows:
- Level I offenders, once every 12 months
- Level II offenders, once every 6 months
- Level III offenders, once every 3 months
The Agreement period begins on July 1, 2011 and ends on June 30, 2012.
EXHIBITS: Cost reimbursement Agreement from King County Sheriff's Office
RECOMMENDED BY: Public Safety Committee 7/12/11
BUDGET IMPACTS: Funding is on a reimbursement basis.
Cost Reimbursement Agreement
Executed By
King County Sheriff's Office, a department of
King County, hereinafter referred to as "KCSO,"
Department Authorized Representative:
Susan L. Rahr, Sheriff
King County Sheriff's Office
W-150 King County Courthouse
516 Third Avenue
Seattle, WA 98104
and
Kent Police Department, a department of King County, hereinafter referred to as
""Contractor,"
Department Authorized Representative:
Ken Thomas, Chief of Police
220 4t' Avenue South
Kent, WA 98032
WHEREAS, KCSO and Contractor have mutually agreed to work together for the
purpose of verifying the address and residency of registered sex and kidnapping
offenders; and
WHEREAS, the goal of registered sex and kidnapping offender address and residency
verification is to improve public safety by establishing a greater presence and emphasis
by Contractor in King County neighborhoods; and
WHEREAS, as part of this coordinated effort, Contractor will increase immediate and
direct contact with registered sex and kidnapping offenders in their jurisdiction, and
WHEREAS, KCSO is the recipient of a Washington State Registered Sex and
Kidnapping Offender Address and Residency Verification Program grant through the
Washington Association of Sheriffs and Police Chiefs for this purpose, and
WHEREAS, KCSO will oversee efforts undertaken by program participants in King
County;
NOW THEREFORE, the parties hereto agree as follows:
KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address
and Residency Verification Program funding to reimburse for expenditures associated
Cost Reimbursement Agreement
with the Contractor for the verification of registered sex and kidnapping offender address
and residency as set forth below. This Interagency Agreement contains eight(8) Articles:
ARTICLE I. TERM OF AGREEMENT
The term of this Cost Reimbursement Agreement shall commence on July 1, 201 and
shall end on June 30, 2012 unless terminated earlier pursuant to the provisions hereof.
ARTICLE IL DESCRIPTION OF SERVICES
This agreement is for the purpose of reimbursing the Contractor for participation in
the Registered Sex and Kidnapping Offender Address and Residency Verification
Program. The program's purpose is to verify the address and residency of all
registered sex and kidnapping offenders under RCW 9A.44.130.
The requirement of this program is for face-to-face verification of a registered sex
and kidnapping offender's address at the place of residency. In the case of
• level I offenders, once every twelve months.
• of level II offenders, once every six months.
• of level III offenders, once every three months.
For the purposes of this program unclassified offenders and kidnapping offenders
shall be considered at risk level I, unless in the opinion of the local jurisdiction a
higher classification is in the interest of public safety.
ARTICLE III. REPORTING
Two reports are required in order to receive reimbursement for grant-related
expenditures. Both forms are included as exhibits to this agreement. "Exhibit A" is
an "Address Verification Form"that the sex or kidnapping offender completes and
signs during aface-to-face contact. "Exhibit B" is an "Officer Contact Worksheet"
completed in full by an officer/detective during each verification contact. Both
exhibits representing each contact are due quarterly and must be complete and
received before reimbursement can be made following the quarter reported.
Original signed report forms are to be submitted by the 5th of the month following
the end of the quarter. The first report is due October 5, 2011.
Quarterly progress reports shall be delivered to
Attn: Tina Keller, Project Manager
King County Sheriff's Office
401 Fourth Avenue
Kent, WA 98032
Phone: 206-205-7948
Email: tina.keller@kingcounty.gov
Page 2 of 5 July 6,2011
Cost Reimbursement Agreement
ARTICLE IV. REIMBURSEMENT
Requests for reimbursement will be made on a monthly basis and shall be forwarded
to KCSO by the 10t' of the month following the billing period.
Overtime reimbursements for personnel assigned to the Registered Sex and
Kidnapping Offender Address and Residency Verification Program will be calculated
at the usual rate for which the individual's' time would be compensated in the
absence of this agreement.
Each request for reimbursement will include the name, rank, overtime compensation
rate, number of reimbursable hours claimed and the dates of those hours for each
officer for whom reimbursement is sought. Each reimbursement request must be
accompanied by a certification signed by an appropriate supervisor of the department
that the request has been personally reviewed, that the information described in the
request is accurate, and the personnel for whom reimbursement is claimed were
working on an overtime basis for the Registered Sex and Kidnapping Offender
Address and Residency Verification Program.
Overtime and all other expenditures under this Agreement are restricted to the
following criteria:
1. For the purpose of verifying the address and residency of registered sex
and kidnapping offenders; and
2. For the goal of improving public safety by establishing a greater presence
and emphasis in King County neighborhoods; and
3. For increasing immediate and direct contact with registered sex and
kidnapping offenders in their jurisdiction
Any non-overtime related expenditures must be pre-approved by KCSO. Your
request for pre-approval must include: 1) The item you would like to purchase,
2) The purpose of the item, 3) The cost of the item you would like to purchase. You
may send this request for pre-approval in email format. Requests for reimbursement
from KCSO for the above non-overtime expenditures must be accompanied by a
spreadsheet detailing the expenditures as well as a vendor's invoice and a packing
slip. The packing slip must be signed by an authorized representative of the
Contractor.
All costs must be included in the request for reimbursement and be within the overall
contract amount. Over expenditures for any reason, including additional cost of sales
tax, shipping, or installation, will be the responsibility of the Contractor.
Page 3 of 5 July 6,2011
Cost Reimbursement Agreement
Requests for reimbursement must be sent to
Attn: Tina Keller, Project Manager
King County Sheriff's Office
401 Fourth Avenue
Kent, WA 98032
Phone: 206-205-7812
Email: tina.keller@kingcounty.gov
The maximum amount to be paid under this cost reimbursement agreement shall not
exceed Forty Nine Thousand Six Hundred Sixty Seven Dollars and Ninety Cents
($49,667.90). Expenditures exceeding the maximum amount shall be the
responsibility of Contractor. All requests for reimbursement must be received by
KCSO by July 31, 2012 to be payable.
ARTICLE V. WITNESS STATEMENTS
"Exhibit C" is a"Sex/Kidnapping Offender Address and Residency Verification
Program Witness Statement Form." This form is to be completed by any witnesses
encountered during a contact when the offender is suspected of not living at the
registered address and there is a resulting felony "Failure to Register as a Sex
Offender" case to be referred/filed with the KCPAO. Unless, due to extenuating
circumstances the witness is incapable of writing out their own statement,the
contacting officer/detective will have the witness write and sign the statement in their
own handwriting to contain, verbatim, the information on the witness form.
ARTICLE VI. FILING NON-DISCOVERABLE FACE SHEET
"Exhibit D" is the "Filing Non-Discoverable Face Sheet." This form shall be
attached to each "Felony Failure to Register as a Sex Offender" case that is referred
to the King County Prosecuting Attorney's Office.
ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTING
Funds may not be used to supplant(replace) existing local, state, or Bureau of Indian
Affairs funds that would be spent for identical purposes in the absence of the grant.
Overtime - To meet this grant condition, you must ensure that:
• Overtime exceeds expenditures that the grantee is obligated or funded to pay
in the current budget. Funds currently allocated to pay for overtime may not
be reallocated to other purposes or reimbursed upon the award of a grant.
• Additionally, by the conditions of this grant, you are required to track all
overtime funded through the grant
Page 4 of 5 July 6,2011
Cost Reimbursement Agreement
ARTICLE VII. AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless in
writing and signed by authorized representatives of the parties hereto. The parties
hereto expressly reserve the right to modify this Agreement, by mutual agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement by having their
representatives affix their signatures below.
Kent Police Department KING COUNTY SHERIFF'S
OFFICE
Suzette Cooke, Mayor Susan L. Rahr, Sheriff
Date Date
Page 5 of 5 July 6,2011
KENT Agenda Item: Consent Calendar - 7G
TO: City Council
DATE: July 19, 2011
SUBJECT: Consultant Services Contract for Landsburg Mine - Authorize
MOTION: Authorize the Mayor to sign Amendment No. 3 to the Consultant
Services Agreement with Aspect Consulting for Environmental Services related to
the Landsburg Mine site in the amount of $18,516, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
SUMMARY: The Landsburg Mine site is currently being addressed by the state's
Department of Ecology and its Toxics Cleanup Program. Because of the City's concern
about potential environmental impacts of the Landsburg Mine on the City's Clark
Springs water source, the City would like to retain the services of Aspect Consulting to
provide overall guidance to the City during the development of the Clean-up Action
Plan to be issued by the Department of Ecology. This contract amendment would bring
the total contract amount to $99,112.
EXHIBITS: Contract
RECOMMENDED BY: Public Works Committee
BUDGET IMPACTS: The contract would be paid for using Water Funds
KENT
AMENDMENT" NO. 3
NAME OF CONSULTANT OR VENDOR: Aspect Consulting, LLC
CONTRACT NAME & PROJECT NUMBER: Landsburg Mine
ORIGINAL AGREEMENT DATE: March 31, 2009
This Amendment is made between the City and the above-referenced Consultant or
Vendor and amends the original Agreement and all prior Amendments. All other provisions of
the original Agreement or prior Amendments not inconsistent with this Amendment shall remain
in full force and effect. For valuable consideration and by mutual consent of the parties,
Consultant or Vendor's work is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to
add additional work or revise existing work as follows:
In addition to work required under the original Agreement and any
prior Amendments, the Consultant or Vendor shall:
Continue to provide technical support regarding cleanup of the
Landsburg Mine Site. For a description, see the Consultant's June 27,
2011 Scope of Work which is attached as Exhibit A and incorporated
by this reference.
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are modified as follows:
I
Original Contract Sum, $48,617.00
including applicable WSST
Net Change by Previous Amendments $31,979.00
including applicable WSST
Current Contract Amount $80,596.00
including all previous amendments
Current Amendment Sum $18,516.00
Applicable WSST Tax on this $0
Amendment
Revised Contract Sum $99,112.00
i
i
AMENDMENT - 1 OF 2
Original Time for Completion 6/30/10
(insert date)
Revised Time for Completion under 12/31/10
prior Amendments
(insert date)
Addi Days Required (t) for this 213 calendar days
Amendment
Revised Time for Completion July31,2011
(insert date)
The Consultant or Vendor accepts all requirements of this Amendment by signing below,
by its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered or
affected by this Amendment, including, without limitation, claims related to contract time,
contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless
otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the
guarantee and warranty provisions of the original Agreement.
All acts consistent with the authority of the Agreement, previous Amendments (if any),
and this Amendment, prior to the effective date of this Amendment, are hereby ratified and
affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment
shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
I
CONSULTANT/VENDOR: CITY OF KENT:
By: By:
(signature) (signature)
Print Name: Print Name: Suzette Cooke
Its Its Mayor
(title) (title)
DATE: DATE:
APPROVED AS TO FORM:
(applicable if Mayor's signature required)
Kent Law Department
Aspen Consulting-Lardst urg Mine Nmtl 3/Peterson
AMENDMENT - 2 OF 2
EXHIBIT A
%Aspect
CONSULTING j
June 27, 2011
Mr. Tom Brubaker
City Attorney
City of Kent Law Department
220 Fourth Ave South
Kent, Washington 98032-5895
Re: Proposal to Continue Technical Support Regarding Landsburg Mine Site
Project No. 090015-999
Dear Mr. Brubaker:
This proposal requests authorization to extend our technical support regarding cleanup of the
Landsburg Mine Site(Site)and its potential to impact the City of Kent's Clark Springs water
source and/or surrounding water resources. Our role is to support the City of Kent(City)with
objective technical and regulatory consultation as the Site proceeds in the MTCA cleanup process.
Scope of Work
Aspect Consulting will continue to provide the City with on-call technical and regulatory
consultation pertaining to the Landsburg Mine Site cleanup process. For the purposes of this
contract extension,we assume we will continue to provide the following general services as
requested by the City:
• Review and provide written comments/opinions on documents or communications
prepared by the PLP Group and/or Ecology regarding finalization of the cleanup action
Consent Decree. We assume all of our written materials will be delivered to the City in
electronic format;
• Conduct limited independent technical analyses as a confirmatory check on work prepared
by the PLP Group.This could include analytical groundwater modeling, or other
calculations or analyses;
• Participate in project-related communications including an assumed 3 conference calls
and 3 meetings with the City, and 2 meetings with the City and PLP Group and/or
Ecology; and
• Maintain regular communications with the City regarding project status, resolution of
questions, or other issues that may arise.
EEEMEMMIII
rf s; M
s �y �
� g 1 � Epp: a � 9 �E
4 , Cl
City of Kent
June 27, 2011 Project No. 090015-999
Estimated Cost
Our estimated cost to complete the scope of work described above is $18,516,as detailed in Table
1. The work will be billed on a time and materials basis in accordance with the attached schedule
of charges. If the need arises,additional work orders under this project may be requested.
We appreciate the opportunity to continue our involvement in this project. Please contact me
at 206-838-5830 if you have questions regarding this proposal.
Sincerely,
Aspect consulting
Steve Germiat,LHG,CGWP
Senior Associate Hydrogeologist
sgeniiiat@aspecteonsulting.com
Attachments:
Table 1 Estimated Cost for Contract Extension, Technical Support Regarding Landsburg Mine Site
Aspect Consulting,LLC Schedule of Charges
V9090015 Landsburg Mine Site\ContractsTroposal MaterialTroposal for E#ension Landsburg Mine June 2011.doc
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Effective January 2011
ASPECT CONSULTING,LLC
SCHEDULE OF CHARGES
Unless otherwise stated in the proposal or services agreement, current rates are as follows:
Personnel Charges—Engineers and Scientists
Principal.................................................................................$173.00 to$180.00/hour
Sr. Consultant.........................................................................$170.00/hour
Sr.Associate...........................................................................$160.00/hour
Associate................................................................................$150.00/hour
Senior.....................................................................................$130.00/hour
Sr.Project...............................................................................$120.00/hour
Project....................................................................................$109.00/hour
Sr. Staff....................................................................................$95.00/hour
Staff..........................................................................................$83.00/hour
Legal Testimony(4-hour minimum)......................................$300.00/hour
Other Personnel and Disbursement Charges
Sr. GIS/CAD Specialist............................................................$92.00/bour
GIS/CAD Specialist.................................................................$82.00/hour
Project Assistant.......................................................................$68.00/hour
Four-wheel Drive Field Vehicle...............................................$95.00/day(w/up to 100 miles)
Mileage.................................................................federal gov't rate plus 15%
Subcontractors and Miscellaneous Expenses..........................cost plus 15%
Reproduction(B&W)..............................................................$0.15/sheet
Oversize Reproduction(B&W, out of house).........................cost plus 15%
Color Copies/CAD/GIS Plots
8.5xI I ....................................................................................$0.75/Page j
lIxl7 .....................................................................................$1.25/Page
Oversize..................................................................................$2.00/Sq. Ft.
Other equipment rental and expenses will be provided on a per job basis.
KENT Agenda Item: Consent Calendar — 7H
TO: City Council
DATE: July 19, 2011
SUBJECT: King County Veterans & Human Services Renewal
Resolution - Adopt
MOTION: Adopt Resolution No. stating the City Council's support
for King County Proposition No. 1, the Veterans and Human Services Levy.
SUMMARY: The King County Veterans/Human Services Levy Renewal is on the
August 16th ballot, which will be mailed to Kent residents on July 29th, 2011.
At the June, 2011, meeting of the Housing and Human Services Commission, the
Commissioners unanimously voted to support King County Proposition No. 1, the
Veterans and Human Services Levy Renewal. The Commission then forwarded a
recommendation that the Kent City Council formally endorse the levy renewal and
encourage Kent voters to support it on the August ballot.
The Veterans and Human Services Levy focuses on serving those most in need and
has placed a special emphasis on serving South King County, which has high levels of
poverty, disabled veterans, and other indicators of need. In fact, 40 percent of all
clients served by the levy report addresses in South King County.
In 2010, the levy funded services for 2,087 clients from the Kent area. There may be
duplication in this count as clients could receive services from more than one levy
funded program.
Fifteen agencies operating twenty-three programs delivered services to Kent area
residents, ranging from case management for veterans, to homelessness prevention,
to behavioral health, to parenting support. Without renewal of this vital funding
source, these programs would no longer be accessible to Kent residents.
EXHIBITS: Resolution
RECOMMENDED BY: Parks & Human Services Committee
BUDGET IMPACTS: None
RESOLUTION NO.
A RESOLUTION of the City Council of the
City of Kent, Washington, stating the city council's
support for King County Proposition No. 1, the
Veterans and Human Services Levy.
RECITALS
A. On August 16, 2011, King County voters will decide whether to
approve King County Proposition No. 1, which renews and replaces an
expiring levy that provides regional funding for veterans and for health and
human services.
B. In November 2005, a veterans and human services levy passed
with nearly fifty-eight percent approval, generating much needed funding to
help veterans, military personnel and their families and other individuals and
families in need across the county through a variety of regional services.
C. The veterans and human services levy has generated an
average of $14.6 million per year, with one-half of these revenues dedicated
exclusively for veterans and their families and one-half dedicated to other
King County residents in need of health and human services. This levy
expires December 31, 2011.
1 Support K.C. Proposition No. 1
Veterans and Human Services Levy
Resolution
D. All activities supported by the levy advance one or more of
three overarching policy goals: 1) reducing homelessness, 2) reducing
emergency medical and criminal justice involvement; or 3) increasing self-
sufficiency for veterans, military personnel, their families and other
individuals in need.
E. Since 2006, activities supported by the veterans and human
services levy met these policy goals through a broad array of services and
programs.
F. The need for veterans and human services remains high, with
approximately one hundred thirty-nine thousand veterans living in King
County, representing over twenty percent of the state's veterans.
G. King County continues to have a large homeless population,
estimated to be as many as eight thousand five hundred on any given night.
H. The current recession continues to challenge individuals and
families throughout the region, and high unemployment and foreclosure
rates increase the need for housing and supportive health and human
services.
I. State and local resources continue to be strained, challenging
the ability to meet the demand for services.
J. Given the positive outcomes of the veterans and human
services levy on the lives of veterans, military personnel, their families and
other individuals and families in need, and the projected need for sustained
veterans and human services funding in the future, it is appropriate to ask
2 Support K.C. Proposition No. 1
Veterans and Human Services Levy
Resolution
the voters to renew and replace the expiring veterans and human services
levy.
K. The City Council desires to show its support for King County
Proposition No. 1, authorizing King County to levy a property tax of five cents
per one-thousand dollars of assessed valuation for collection in 2012 and
annual increases by the percentage increase in the consumer price index or
one percent, whichever is greater, with a maximum increase of three
percent, for the five succeeding years.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1, — The City Council supports King County Proposition No.
1, providing funding for regional veterans, health and human services.
SECTION 2, - The City Council urges Kent voters to support King
County Proposition No. 1, the veterans and human services levy, to ensure
continued programs and services to benefit our veterans, our community,
and our quality of life.
SECTION 3, — Severability. If any section, subsection, paragraph,
sentence, clause or phrase of this resolution is declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of the
remaining portions of this resolution.
3 Support K.C. Proposition No. 1
Veterans and Human Services Levy
Resolution
SECTION 4, - Corrections by City Clerk or Code Reviser. Upon
approval of the city attorney, the city clerk and the code reviser are
authorized to make necessary corrections to this resolution, including the
correction of clerical errors; references to other local, state or federal laws,
codes, rules, or regulations; or resolution numbering and
section/subsection numbering.
SECTION S. - Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
City of Kent, Washington, this day of 2011.
CONCURRED in by the Mayor of the City of Kent this day of
2011.
SUZETTE COOKE, MAYOR
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
TOM BRU BAKE R, CITY ATTORNEY
4 Support K.C. Proposition No. 1
Veterans and Human Services Levy
Resolution
I hereby certify that this is a true and correct copy of Resolution No.
passed by the City Council of the City of Kent, Washington, the
day of 2011.
BRENDA JACOBER, CITY CLERK
P:\Civil\Resolution\King County Prop 1 Veteran and Human Services Levy.docx
5 Support K.C. Proposition No. 1
Veterans and Human Services Levy
Resolution
Z KENT
HA r Agenda Item: Bids — 9A
TO: City Council
DATE: July 19, 2011
SUBJECT: 2011 Water Improvements
MOTION: Move to award the 2011 Water Improvements Project contract to
Rodarte Construction, Inc. in the amount of $1,627,071.45 and authorize the Mayor
to sign all necessary documents, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director.
SUMMARY: The bid opening for this project was held on Tuesday, July 12, 2011,
with four (4) bids received. The low bid was submitted by Rodarte, Inc. in the amount
of $1,627,071.45. The Engineer's estimate for the project was $1,574,388.44.
The project consists of four areas of water line replacement, as shown on the attached
map. The project includes over 8,000 feet of new water lines to replace aged lines.
EXHIBITS: Public Works Memo dated 7/12/11 and area map
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: Funded out of the Water Utility
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E.,
Public Works Director
KENT Address: 220 Fourth Avenue S.
W A S H I N c 7 o N Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: July 12, 2011
TO: Mayor Cooke and Kent City Council
FROM: Timothy J. LaPorte, P.E. Public Works Director
RE: 2011 Water Improvements
Bid opening for this project was held on July 12, 2011 with four (4) bids received.
The low bid was submitted by Rodarte Construction, Inc. in the amount of
$1,627,071.45. The Engineer's estimate was $1,574,338.44. The Public Works
Director recommends awarding this contract to Rodarte Construction, Inc.
Bid Summary
01. Rodarte Construction $1,627,071.45
02. DPK, Inc. $1,668,299.30
03. Road Construction Northwest, Inc. $1,723,130.33
04. Stan Palmer Construction, Inc. $2,405,065.17
Engineer's Estimate $1,574,338.44
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Z KENT
HA r Agenda Item: Bids - 9B
TO: City Council
DATE: July 19, 2011
SUBJECT: Horseshoe Bend Secondary Levee
MOTION: Move to authorize the Mayor to award and sign the contract with
Scarsella Brothers, Inc. for the Horseshoe Bend Levee Improvements - East and
West River Bend Secondary Levees - in the amount of $796,821.10, subject to final
terms and conditions acceptable to the City Attorney and Public Works Director.
SUMMARY: The bid opening for this project was held on Tuesday, July 12, 2011,
with nine (9) bids received. The low bid was submitted by Scarsella Brothers, Inc. in
the amount of $796,821.10. The Engineer's estimate for the project was
$1,587,503.63.
The project consists of constructing secondary levees on the east and west sides of
Horseshoe Bend in order to work towards levee certification.
EXHIBITS: Public Works Memo dated 7/12/11
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: Funded out of the Department of Ecology Horseshoe Bend Levee
Grant.
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E.,
Public Works Director
KENT Address: 220 Fourth Avenue S.
W A S H I N c 7 o N Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: July 12, 2011
TO: Mayor Cooke and Kent City Council
FROM: Timothy J. LaPorte, P.E. Public Works Director
RE: Horseshoe Bend Levee Improvements — East & West River
Bend Secondary Levee
Bid opening for this project was held on July 12, 2011 with nine (9) bids received.
The low bid was submitted by Scarsella Brothers, Inc. in the amount of
$796,821.10. The Engineer's estimate was $1,587,503.63. The Public Works
Director recommends awarding this contract to Scarsella Brothers, Inc.
Bid Summary
01. Scarsella Brothers, Inc. $796,821.10
02. Lloyd Enterprises, Inc. $815,013.72
03. Ceccanti, Inc. $852,334.86
04. Atkinson Construction, LLC $857,705.84
05. Goodfellow Brothers, Inc. $906,930.47
06. Northwest Construction, Inc. $980,260.43
07. Angayuk Construction Enterprises $995,666.60
08. Gary Merlino Construction Co. $1,053,663.75
09. KLB Construction $1,232,148.75
Engineer's Estimate $1,587,503.63
REPORTS FROM STAFF, COUNCIL COMMITTEES, AND SPECIAL COMMITTEES
A. Council President
B. Mayor
C. Administration
D. Economic & Community Development
E. Operations
F. Parks & Human Services
G. Public Safety
H. Public Works
I. Regional Fire Authority
J. Other
K. Other
KENT
WAS �,.l
ECONOMIC & COMMUNITY DEVELOPMENT COMMITTEE MINUTES
MAY 9, 2011
Committee Members Committee Chair Jamie Perry, Elizabeth Albertson, Deborah
Ranniger. Chair Perry called the meeting to order at 5:30 p.m.
1. Approval of Minutes
Councilmember Ranniger Moved and Councilmember Albertson Seconded a
Motion to approve the April 11, 2011 Minutes. Motion PASSED 3-0.
2. Lake Meridian Village Townhomes Neighborhood Council Resolution
Neighborhood Program Coordinator Toni Azzola introduced Todd and Richard
Goldsbary, members of the newly formed Lake Meridian Village Townhome
Neighborhood Council. Azzola stated that the neighborhood consists of 20 homes
and is located on Kent's East Hill, to the south of SE 256th Street, to the west of
138th Avenue SE, and to the north of Lake Meridian with homes on the north and
south side of SE 256th Place.
Richard Goldsbary stated that their neighborhood joined with the City to benefit
from the various resources the City could provide such as providing assistance for
the installation of street lighting, street repairs, and to be able to utilize other
resources available to them.
Councilmember Albertson Moved to recommend Council adopt the
proposed resolution which recognizes the Lake Meridian Village Townhome
Neighborhood Council, supports its community building efforts, and
confers all opportunities offered by the City's Neighborhood Program.
Councilmember Ranniger Seconded the Motion. Motion PASSED 3-0.
3. Tukwila Interlocal Agreement (#ILA-2011-1)
Senior Planner Erin George stated that a large mixed-use development called
Tukwila South is proposed to be located within Tukwila. The King County portion of
the project shown in Attachment A has since been annexed into the City of Tukwila.
The project involves wetland impacts and mitigation in Tukwila, but a portion of the
mitigation site includes a large undeveloped parcel in Kent that is encumbered with
low-quality wetlands and Johnson Creek. The site is located on the south side of
South 204th Street at the western edge of Kent city limits.
George stated that the City of Tukwila approved a Sensitive Areas Master Plan and
adopted a Final EIS for the Tukwila South development that considered mitigation
on this site. Kent staff feels it is logical that the City of Tukwila should issue permits
and review monitoring reports for the Kent parcel because of the extensive review
Tukwila has already done for the project. The City of Kent has drafted an Interlocal
agreement that includes provisions to keep Kent in the loop and protect Kent's
interests.
Assistant City Attorney David Galazin's suggestion to change the word "illustrated"
to "described" (located within the 3rd recital) will be incorporated into the final
Interlocal agreement.
Councilmember Ranninger Moved to recommend the City Council authorize
the Mayor to sign an Interlocal Agreement with Tukwila regarding
permitting for the Tukwila South Wetland Mitigation Site in substantially
the form depicted in the attached site maps. Councilmember Albertson
Seconded the Motion noting the change to amend the text from
"'illustrated' to 'described'in Exhibit A'; Motion PASSED 3-0.
4. Economic Development Report
Economic Development Specialist Josh Hall stated that the bizGrow Kent program is
funded by the City of Kent Economic Development and Green River Community
College Development Center. In conjunction with Kirk Davis from the Development
Center, one-on-one no charge assistance will be provided to existing businesses
that currently bring in less than $1,000,000 in annual sales.
Hall stated that staff will assess the businesses requirements. Staff will look at
marketing and industry trends, demographics, analysis internet search usage and
then develop a marketing and financial plan based on individual needs. Staff will
follow up with businesses to ensure that prescribed tools are working. At the
outset, attention will focus specifically on 25 businesses located on East Hill and
within the downtown area. Hall stated that this program will be monitored for
accountability purposes.
For Informational Purposes Only
Adiournment
Committee Chair Perry Adjourned the Meeting at 6:00 p.m.
Pamela Mottram, Secretary
Economic & Community Development Committee
ECDC Minutes
May 9,2011
Page 2 of
--00 �
�••� KENT
CITY OF KENT
PUBLIC SAFETY COMMITTEE MEETING MINUTES
June 14, 2011
COMMITTEE MEMBERS: Les Thomas, Dennis Higgins, and Ron Harmon, Chair
• The meeting was called to order by Chair Harmon at 5:02 PM.
• Chair Harmon stated that one action item would be added to the agenda.
1. Approval of Minutes
L. Thomas moved to approve the minutes of the April 12, 2011 meeting.
The motion was seconded by D. Higgins and passed 3-0.
2. Fourth of July Fireworks Plan - INFO ONLY
Jon Napier, Kent RFA Chief Fire Marshal, reviewed the coordinated plan between the Kent
Police Department and Kent RFA for the holiday. Legal fireworks are allowed in Kent but
can only be discharged on July 4th between 9 AM and 11 PM. There will be a full page ad
in the July I" Kent Reporter with more details about fireworks in Kent.
3. Washington State Parks and Recreation Boating Safety Program Award -
ACCEPT and Establish Budget
Deputy Chief Mike Painter explained the award is an increased amount from the original
application amount. The funds will be used for marine patrol officer overtime from
July 1, 2011 through June 30, 2012.
D. Higgins moved to authorize the Kent Police Department to accept the
Washington State Parks and Recreation Grant in the amount of $21,886.00 and
establish the budget.
The motion was seconded by L. Thomas and passed 3-0.
4. Bulletproof Vest Partnership Program application - AUTHORIZE
Deputy Chief Painter explained the program funds fifty percent of new and replacement
bulletproof vest costs for police officers.
L. Thomas moved to authorize the Kent Police Department to apply for the
FY 2011 Bureau of Justice Assistance Bulletproof Vest (BVP) grant.
The motion was seconded by D. Higgins and passed 3-0.
S. Lease Agreement with Rainier Pacific Management, LLC - AUTHORIZE
Deputy Chief Painter explained the purpose of the Agreement is to provide the Kent Police
Department with a West Hill substation at Woodmont Shopping Center for the pro rata
share of the Operating Costs plus utilities, for a term of sixty months beginning 5/01/11.
D. Higgins moved to recommend that Council authorize the Mayor to sign the First
Amendment to Lease Agreement with Rainier Pacific Management, LLC for a
Kent Police Department Substation.
The motion was seconded by L. Thomas and passed 3-0.
6. Washington Traffic Safety Commission grant - ACCEPT and Adjust the budget
Deputy Chief Painter explained an additional $1,000 was available to the Police Department
from the original Target Zero grant.
L. Thomas moved to recommend the Kent Police Department accept the
additional funds in the amount of $1,000 from the Washington Traffic Safety
Commission and adjust the budget.
The motion was seconded by D. Higgins and passed 3-0.
7. Metro Transit Police Department Memorandum of Agreement — INFO ONLY
Deputy Chief Painter explained the Memorandum provides the Department access to
Metro Transit's suspension database to effect trespass arrests on transit property within
the City of Kent.
S. Tahoma National Cemetery Agreement for Provision of Work Crew Services —
INFO ONLY
Deputy Chief Painter explained the Agreement provides formalization of the working
relationship between the cemetery and the City of Kent which provides work crews from
the Kent Corrections Facility.
9. Promotions — INFO ONLY
Chief of Police Ken Thomas introduced Captain Randy Bourne who was promoted to
Captain on June Is' and is assigned to the Patrol Division. Chief Thomas also informed
the Committee members that Police Officer Jarod Kasner was promoted to Police Sergeant
effective May 16, 2011.
10. Social Media/Marketing — INFO ONLY
Chief Thomas stated the Kent Police Department is developing a strategy to enhance its
community outreach. The City of Kent's website, Facebook, Twitter and quarterly public
meetings are some of the methods that are and will be used to better communicate
with citizens.
11. Residential Burglaries — INFO ONLY
Chief Thomas talked about a recent press release regarding burglary suspects. He also
spoke about a number of significant arrests made as a result of forming a residential task
force of police officers and detectives to address recent burglaries on the East Hill and
Panther Lake areas of Kent.
12. Staffing — INFO ONLY
Chief Thomas provided information on the staffing level from October 2009 to current
date. He explained that the Criminal Justice funding was lower than previously due to
the lower states sales tax amount available to the city due to the economy, as well as
a lower crime rate from the previous reporting year which reduces the city's share of funds.
Added item:
13. Department of Justice, Edward Byrne Memorial Grant Award — AUTHORIZE
Deputy Chief Mike Painter explained the grant application in the amount of $66,460
pertains to projects and programs. The grant funds cannot be used for personnel.
D. Higgins moved to authorize the Kent Police Department to apply for the
FY 2011 Edward Byrne Memorial Grant in the amount of $66,460.
The motion was seconded by L. Thomas and passed 3-0.
The meeting adjourned at 5:45 PM.
Jo Thompson,
Public Safety Committee Secretary
Public Safety Committee Minutes 2
June 14, 2011
PUBLIC WORKS COMMITTEE
Minutes of Monday, June 20, 2011
COMMITTEE MEMBERS PRESENT:
Committee Chair Debbie Raplee and committee members Ron Harmon and Dennis
Higgins were present. The meeting was called to order at 4:06 p.m.
ITEM 1 — Approval of Special Minutes Dated June 6, 2011:
Committee Member Harmon MOVED to approve the minutes of June 6,
2011. The motion was SECONDED by Higgins and PASSED 3-0.
Item 2— Contract/Jason Engineering/2011 Miscellaneous Sewer & 2011
Miscellaneous Water Projects — Materials Testing & Inspection:
Construction Manager, Pete Tenerelli explained the City is contracting to replace
sanitary sewer and water lines in several parts of the City; under two separate
contracts. Jason Engineering would provide materials testing and inspection
services as needed to ensure all trench backfill and pavement patching meets
specifications. Work requires specialized equipment and a materials testing lab,
which the City does not own. There are no consultants located in Kent that offer
these services. Tenerelli noted that work will be done on both the East and West
Hills of Kent.
Higgins MOVED to recommend Council authorize the Mayor to sign a
Consultant Services Agreement with Jason Engineering and Consulting
Business, Inc., for Materials Testing & Inspection in an amount not to
exceed, $80,965.00, upon final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by
Harmon and PASSED 3-0.
Item 3— Amendment to the City's Interlocal Agreement with King County —
to Perform Maintenance on the City's Stormwater Ponds to Improve Flood
Protection:
Environmental Engineering Supervisor, Alex Murillo gave a brief PowerPoint
presentation showing photos of various stormwater ponds and the work that needs
to be done in order for the stormwater ponds to meet Nation Pollutant Discharge
Elimination System (NPDES) standards . He went on to explain how invasive
plants and sediment affect the overall capacity and functionality of the stormwater
ponds. Of the 47 ponds that have been identified an estimated 12,000 tons of
combined soil sediment and vegetation growth will be removed; roughly 500
truckloads of material.
Murillo noted that King County has a facility to dispose of the materials at a much
lower cost than the City would pay a private contractor. Work needs to be done by
the end of September 2011. The City has an existing Interlocal agreement with
King County that allows the County to perform work at the City's request, based on
County availability.
Councilmembers asked that LaPorte contact King County about cost-sharing for
work on the 13 of the stormwater ponds that are located in the Panther Lake
Annexation area; ponds that should have been better maintained by King County
when they were in their jurisdiction.
Page 1 of 4
PUBLIC WORKS COMMITTEE
Minutes of Monday, June 20, 2011
Harmon MOVED to recommend Council authorize the Mayor to sign an
Amendment to the City's Interlocal Agreement with King County to
perform maintenance on the City's Stormwater Ponds, subject to final
terms and conditions acceptable to the City Attorney and Public Works
Director. The motion was SECONDED by Higgins and PASSED 3-0.
Item 4 - Contract/Fox Electric - S. 2281h Street Improvements:
Design Engineering Supervisor, Kelly Casteel explained that the S. 2281h Street
Improvements include the installation of 72" storm drain pipe along the frontage of
Cobble Hill and Denver Wholesale Florist properties within a 60, utility easement
obtained by the City. Casteel went on to explain that this easement versus
completing the improvements in the City Right-of-Way will allow for the future S.
2281h/Union Pacific Railroad Grade Separation project.
Higgins MOVED to recommend Council authorize the Mayor to sign a
Contract with Fox Electric Co., to relocate power service for the S. 2281h
Street Improvements project, in an amount not to exceed, $15,890.00,
upon concurrence of the language therein by the City Attorney and Public
Works Director. The motion was SECONDED by Harmon and PASSED 3-0.
Item 5 Contract/GeoEngineers Inc. Additional Design
Recommendations for the Hawley Road Levee:
Public Works Director, Tim LaPorte noted that items 5 and 6 are related. Kelly
Casteel presented the Hawley Road Levee and Horseshoe Bend Levee
GeoEngineers, Inc. contracts.
Casteel explained that as part of the Hawley Road Levee certification, additional
recommendations for the design and construction of Hawley Road Levee
improvements are required. GeoEngineers will provide recommendations to
complete the design for this work.
Harmon MOVED to recommend Council authorize the Mayor to sign a
Consultant Services Agreement with GeoEngineers Inc., to perform
additional design recommendations for the Hawley Road Levee in an
amount not to exceed $22,500.00, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director. The motion
was SECONDED by Higgins and PASSED 3-0.
Item 6 - Contract/GeoEngineers Inc. - Additional Design
Recommendations for the Horseshoe Bend Levee:
Casteel explained that as part of the Horseshoe Bend Levee certification.
GeoEngineers needs to provide additional design recommendations. The scope of
work also includes time for the consultant to address and respond to any
comments brought up by FEMA on the review of the CLOMR submittals for both the
Horseshoe Bend and Foster Park Levees.
Higgins MOVED to recommend Council authorize the Mayor to sign a
Consultant Services Agreement with GeoEngineers Inc., to perform
Additional Design Recommendations for Horseshoe Bend Levee in an
Page 2 of 4
PUBLIC WORKS COMMITTEE
Minutes of Monday, June 20, 2011
amount not to exceed $30,820.00, upon concurrence of the language
therein by the City Attorney and Public Works Director. The motion was
SECONDED by Harmon and PASSED 3-0.
Item 7 — Contract/Pyramid Grinding — Pavement Grinding:
Bill Thomas, Street Superintendent explained that in an effort to better maintain
the condition of Kent's streets, the Public Works Department will be selectively
repairing damaged pavement sections within the Panther Lake Annexation area.
Thomas stated that by utilizing a grinder, we can better target specific areas of
streets that need replacement. It is not cost effective for the City to purchase and
maintain a grinder.
Higgins MOVED to recommend Council authorize the Mayor to sign a
Consultant Services Agreement with Pyramid Grinding for asphalt grinding
services in an amount not to exceed $29,400, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director. The
motion was SECONDED by Harmon and PASSED 3-0.
Item 8 — Information Only/ Proiects with Drainage District No.
1 of King County and the City's Overall Plan to Reduce Local Flooding in
the Kent Valley:
Environmental Engineering Supervisor, Alex Murillo, P.E. stated that at the request
of the committee staff has researched the two issues with Drainage District No. 1
of King County. Kent has partnered with Drainage District No. 1 on several
projects to address local flooding from creeks in the Kent Valley, including this
year's South 2281h Street Improvements project, and last year's 2010 Large
Culvert Pipe Cleaning. City staff recently requested another partnership with
Drainage District No. 1 to complete this year's 2011 Large Culvert Pipe Cleaning
project. Area maps were shown. Murillo made it clear that this work is completely
separate from the Levee work.
Murillo further noted that while the project along S. 2281h Street and the culverts
and pipe cleaning projects have and will make an immediate difference in the
frequency of flooding from our creeks in the Kent Valley, the City has a broader
long-term plan which includes several key projects to complete in the next several
years. The projects are mostly along Mill Creek, which extends from the East Hill
of Kent, downhill to Earthworks Park, then northerly through the Kent Valley
commercial and industrial area.
Murillo stated that Drainage District No. 1 has been in existence for 100 years and
is governed by three commissioners. It has an annual budget of approximately
$350,000. Murillo said that the $50,000 that Drainage District No. 1 gave to the
city toward S. 2281h Street project and the $100,000 they contributed to the 2010
Large Culvert Cleaning project is a significant share of their operating budget.
Information Only/No Motion Required
Page 3 of 4
PUBLIC WORKS COMMITTEE
Minutes of Monday, June 20, 2011
Item 9 — Information Only/Bridge Condition Report:
Don Millet, Operations Manager introduced Bill Thomas, Street Superintendent.
Thomas gave an informative PowerPoint presentation regarding the condition of
Kent's Bridges. Thomas noted that Kent owns 18 bridges and that inspections are
done every two years to ensure their integrity.
Thomas noted that the State no longer pays for the inspections due to budget cuts.
The cost for inspecting the bridges runs between $8,000 and $9,000 every 2 years.
The cost does not include the Under Bridge Inspection Truck (UBIT) or underwater
inspections. The City will pursue all available grants to cover these costs.
LaPorte briefly explained the condition of the Alvord T Bridge which is owned and
maintained by King County. King County wants to close the bridge due to the cost
of repairs. Bridge replacement would run upwards of $19 million. This item was
tabled for a later date.
Information Only/No Motion Required
Item 10 — Information Only/ Traffic Calming Update:
Rob Knutsen, Transportation Engineering Coordinator gave a status report on the
Residential Traffic Calming Program (RTCP) and noted that a number of
neighborhoods and/or residents are working through the (RTCP).
The speed cushions in Erin Glade were discussed. Harmon would like to see the
speed cushions replaced with speed humps. Bieren will talk with the Regional Fire
Authority (RFA) regarding this issue and will come back to committee at a later
date.
Information Only/No Motion Required
The meeting was adjourned at 5:46 p.m.
Cheryl Viseth,
Public Works Secretary
Page 4 of 4
EXECUTIVE SESSION
ACTION AFTER EXECUTIVE SESSION