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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 05/17/2011 KENT Kent City Council Meeting „a1a. May 17, 2011 The regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor Cooke. Councilmembers present: Albertson, Harmon, Higgins, Perry, Ranniger, Raplee, and Thomas. (CFN-198) CHANGES TO THE AGENDA A. From Council, Administration, Staff. (CFN-198) CAO Hodgson added an Executive Session of approximately 10 minutes to discuss property negotiations, with action expected when the regular meeting reconvenes. B. From the Public. (CFN-198) No comments from the audience were made. PUBLIC COMMUNICATIONS A. Public Recognition. (CFN-198) Recognition was given to Norwegian Independence Day and to Kentridge, Kentwood, and Kent-Meridian High Schools for the high quality musicals they recently presented. B. Community Events. (CFN-198) Ranniger announced the upcoming National Trails Day and Special Olympics, Harmon announced a fishing experience at the Old Fishing Hole, and Raplee announced upcoming events at the ShoWare Center. C. Introduction of Appointee. (CFN-839) Mayor Cooke introduced Tonya Goodwillie, her appointee to the Kent Arts Commission. Ms. Goodwillie spoke about her interest in serving on the Commission. D. Lake Meridian Village Townhomes Neighborhood Council Recognition. (CFN-1304) Neighborhood Program Coordinator Toni Azzola introduced representa- tives from the newly formed Lake Meridian Village Townhomes Neighborhood Council, and Mayor Cooke presented them with a certificate. E. Police Department Swearing In Ceremony. (CFN-122) Police Chief Thomas distributed copies of his public safety statistics and introduced Officers Robert Kendrick, Garth Corner, Trevor Blake, Jonathon Thompson, Alan Brannan, and Eric Doherty. The officers were then sworn in by Mayor Cooke. CONSENT CALENDAR Perry moved to approve Consent Calendar Items A through L. Thomas seconded and the motion carried. A. Approval of Minutes. (CFN-198) Minutes of the workshop and regular Council meeting of May 3, 2011, and special workshop of May 10, 2011, were approved. B. ADproval of Bills. (CFN-104) Payment of the bills received through March 31 and paid on March 31 after auditing by the Operations Committee on May 3, 2011, were approved. 1 Kent City Council Minutes May 17, 2011 Approval of checks issued for vouchers: Date Check Numbers Amount 3/31/11 Wire Transfers 4548-4566 $2,810,381.12 3/31/11 Regular Checks 651849-652490 3,780,738.63 Use Tax Payable 285.20 $6,591,404.95 Payment of the bills received through April 15 and paid on April 15 after auditing by the Operations Committee on May 3, 2011, were approved. Approval of checks issued for vouchers: Date Check Numbers Amount 4/15/11 Wire Transfers 4567-4587 $1,492,543.53 4/15/11 Regular Checks 651429-651848 2,542,016.78 Void Checks 652840 (50,641.16) 4/15/11 Use Tax Payable 2,736.28 $3,986,655.43 Approval of checks issued for payroll for April 1 through April 15 and paid on April 20, 2011: Date Check Numbers Amount 4/6/11 Voids & Reissues 322527 $ 0.00 4/20/11 Checks 322528-322753 148,196.41 4/20/11 Advices 281807-282442 1,213,943.23 $1,362,139.64 C. Arts Commission Appointment. (CFN-118) The Mayor's appointment of Tonya Goodwillie to the Kent Arts Commission was confirmed. Her term will expire October 2012. D. Olympic Pipe Line Company Franchise Ordinance. (CFN-274) The Olympic Pipe Line nonexclusive franchise ordinance was introduced. E. Collection Agency Services Agreement. (CFN-234) The Mayor was authorized to sign a contract with AllianceOne Receivables Management, Inc., to provide debt collection services through the State of Washington contract for all accounts referred by the City except those administered by the Municipal Court, subject to final terms and conditions acceptable to the Finance Director and City Attorney. F. S. 228`h Street Improvements, Materials Testing Contract. (CFN-171) The Mayor was authorized to sign a Consultant Services Contract with Jason Engineering & Consulting Business, Inc., in an amount not to exceed $64,095, to provide materials testing and inspection services related to the South 228th Street Improvements project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. 2 Kent City Council Minutes May 17, 2011 G. S. 2281h Street Improvements, Drainage District No. i Agreement. (CFN-171) The Mayor was authorized to sign an Interlocal Agreement between the City of Kent and Drainage District No. 1 of King County for the City to receive a $50,000 contribution from Drainage District No. 1 toward the cost of the South 228t' Street Improvements project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. H. Certification Analysis Contract. (CFN-1318) The Mayor was authorized to sign an Amendment to the Consultant Services Contract with Tetra Tech for Certification of the Boeing Levee in an amount not to exceed $28,708, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. I. Central Avenue S. Sidewalk Replacement & Storm Water Force Main Right of Way Dedication. (CFN-117) The Mayor was authorized to sign the necessary documents to dedicate a portion of city-owned property in connection with the Central Avenue S. Sidewalk Replacement and Storm Water Force Main Project as right-of- way, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. J. Lake Meridian Village Townhomes Neighborhood Council Resolution. (CFN-1304) Resolution No. 1845 recognizing the Lake Meridian Village Townhomes Neighborhood Council, supporting its community building efforts, and conferring all opportunities offered by the City's Neighborhood Program, was adopted K. Interlocal Agreement, Permitting for Tukwila South Mitigation Site. (CFN-1000) The Mayor was authorized to sign an Interlocal Agreement with Tukwila regarding permitting for the Tukwila South Wetland Mitigation Site, subject to final terms and conditions acceptable to the City Attorney and Economic and Community Development Director. L. SR 516 & 4th Avenue Improvements Project. (CFN-1038) The SR 516 and 4th Avenue Improvements Project was accepted as complete and release of rtainage to Westwater Construction Co., upon standard releases from the state and release of any liens was authorized. The original contract amount was $568,109. The final contract amount was $559,501.24. OTHER BUSINESS A. LID 362 (East Valley Highway Improvements) Final Assessment Roll. (CFN-1306) City Attorney Brubaker noted that this is a quasi-judicial matter and explained the special duties which are therefore imposed on the Council. He determined that none of the Councilmembers have ex-parte contact to disclose. He noted that the LID is for improvements on East Valley Highway and outlined the procedural background of the project. Brubaker stated that property owners who wanted to protest the amount of their assessments had an opportunity to do so before a special board composed of the Public Works Committee, and noted that the public hearing has been closed. He said the Committee issued findings and a recommendation which have been provided to the Councilmembers, along with a complete written record of the LID. 3 Kent City Council Minutes May 17, 2011 City Engineer Chad Bieren described the project, including its history and funding. Design Engineering Manager Mark Howlett then explained each of the protests. It was confirmed that information on claiming an exemption has been provided to the property owner who requested it, and it was noted that information on a senior citizen discount is available. Thomas stated that he knows one of the property owners and therefore recused himself from voting. Raplee moved to adopt Ordinance No. 3997 approving and confirming the assessments and assessment roll of Local Improvement District No. 362. Harmon seconded. Raplee noted that the Committee's Recommendations were that all assessments should remain as set forth on the Final Assessment Roll except the assessment for RSD Knight, LLC, that all protests should be denied except that of RSD Knight, LLC, and that the assessment for RSD Knight, LLC should be reduced. Upon Ranniger's question, she explained that the rationale for the reduction in the RSD Knight, LLC assessment was that the City did not provide evidence that the sidewalk did not exist. The motion then carried with Thomas recused. BIDS A. S. 28811:" Street Improvements. (CFN-171) The bid opening for this project was held on May 10, 2011, with nine bids received. The low bid was submitted by Mid Mountain Contractors, Inc., in the amount of $5,255,489.73. Mark Howlett explained the project and recommended award to the low bidder. He noted for Harmon that the bid was under the estimate due to the difficulty of estimating such a large and unusual project, the tight schedule, and the good bidding climate. Raplee moved to award the South 228th Street Improvements project contract to Mid Mountain Contractors, Inc., in the amount of $5,255,489.73 and to authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Higgins seconded. It was noted that the project will begin in a month with completion in three months, and that there will be traffic impacts. The motion then carried. B. Horseshoe Bend Levee Improvements. (CFN-1318) The bid opening for this project was held on Tuesday, May 10, 2011, with three bids received. The low bid was submitted by Lloyd Enterprises, Inc., in the amount of $288,874.76. Chad Bieren explained the project, noted that funds are coming from the state, and confirmed that portions of the levee will be raised by 3' above the 100-year event flood protection level Raplee moved to award the Horseshoe Bend Levee Improvement project contract to Lloyd Enterprises, Inc., in the amount of $288,874.76 and to authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Harmon seconded and the motion carried. REPORTS A. Council President. (CFN-198) Perry announced that discussion of the 2012 Budget began at tonight's workshop. 4 Kent City Council Minutes May 17, 2011 B. Mayor. (CFN-198) The Mayor noted that she recently signed a proclamation relating to National Trails Day, that she and Councilmember Higgins had attended a meeting regarding the safety of citizens when crossing railroad tracks, and that she is working with Valley Communications Center and King County on combining efforts. C. Administration. (CFN-198) Hodgson reminded the Council of the Executive Session which has been added to the agenda. D. Economic & Community Development Committee. (CFN-198) No report was given. E. Operations Committee. (CFN-198) No report was given. F. Parks and Human Services Committee. (CFN-198) Ranniger announced that the next meeting will be at 5:00 p.m. on May 19, and commented on recent Parks events. G. Public Safety Committee. (CFN-198) No report was given. H. Public Works Committee. (CFN-198) Raplee announced that anyone interested in serving on a committee to review the Transportation Improvement Plan should contact Mayor Cooke. She added that the next committee meeting is at 4:00 p.m. on June 7. I. Regional Fire Authority. (CFN-198) Thomas noted that the exploratory process with the City of SeaTac has been suspended and that the process with the City of Tukwila is going well. J. Human Services Commission. (CFN-198) Albertson noted that the May meeting has been cancelled, and that the Commission is seeking input on funding and anyone interested should contact the City Council. EXECUTIVE SESSION Property Negotiations. (CFN-239) Perry moved to authorize the Mayor to sign all necessary documents for the City to release its Right of First Refusal to purchase the Colony Park Apartments, subject to terms and conditions acceptable to the City Attorney. Thomas seconded and the motion carried 6-1, with Albertson opposed. ADJOURNMENT The meeting adjourned at 8:22 p.m. (CFN-198) Brenda Jacober, C City Clerk 5