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Kent City Council Meeting
KEN December 14
W.=��.oTa� , 2010
The regular meeting of the Kent City Council was called to order at 7:00 p.m. by
Mayor Cooke. Councilmembers present: Albertson, Harmon, Higgins, Perry,
Ranniger, Raplee, and Thomas. (CFN-198)
The Police Honor Guard presented the colors in honor of Police Chief Strachan, who is
leaving the City.
CHANGES TO THE AGENDA
A. From Council, Administration, Staff. (CFN-198) No changes were made.
B. From the Public. (CFN-198) No changes were made.
PUBLIC COMMUNICATIONS
A. Public Recognition. (CFN-198) There was no public recognition.
B. Community Events. (CFN-198) Ranniger announced a free walking program
called ShoWalk, which is held on Monday mornings at the ShoWare Center.
C. Introduction of Appointees. (CFN-198) None of the appointees on the agenda
for confirmation were in attendance.
D. Public Safety Report. (CFN-122) Police Chief Strachan reported that an arrest
has been made in the homicide of a City employee, and updated statistics for
November. He described calls of note, and Mayor Cooke administered the Oath of
Office to three new officers. She then read a proclamation honoring Chief Strachan,
and Councilmembers commended the Chief on his many accomplishments at the City.
CONSENT CALENDAR
Perry moved to approve Consent Calendar Items A through W. Thomas seconded and }
the motion carried.
A. Approval of Minutes. (CFN-198) Minutes of the regular Council meeting of
November 16, 2010, and a correction to the minutes of the regular Council meeting of
November 2, 2010, by adding the following Consent Calendar item were approved:
I. Farm House Bill of Sale. (CFN-484) The Bill of Sale for the Farm House
project, permit #2083239, for 2 gate valves, 1 hydrant, and 20.5 linear feet of
waterline, 1 catch basin, and 127 linear feet of storm sewer lines, was accepted.
This item was approved at the November 2 meeting, but inadvertently omitted
from the minutes.
B. Approval of Bills. (CFN-104) Payment of the bills received through October 31
and paid on October 31 after auditing by the Operations Committee on November 16,
2010, were approved.
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Kent City Council Minutes December 14, 2010
Checks issued for vouchers, were approved:
Date Check Numbers Amount
10/31/10 Wire Transfers 4355-4371 $2,453,187.46
10/31/10 Regular Checks 647951-648308 2,714,071.35
Void Checks 648086 (50.00)
Use Tax Payable 767.27
$5,167,976.08
Checks issued for payroll for October 16 through October 31 and paid on November 5,
2010, were approved:
Date Check Numbers Amount
11/5/10 Checks 320365-320567 $ 164,006.67
11/5/10 Advices 274901-275524 1,173,031.48
$1,337,038.15
C. Uncollectible Account Write-Offs . (CFN-104) Write-offs of uncollectible
accounts was authorized. The Municipal Court has maintained outstanding fines and
fees from matters that they have handled for the period 1994 through 2000. The
amount of these uncollectible accounts is $9,866,477.47. These accounts are past
the period in which the City can enforce collections (10 years) and the collection
agency cannot pursue collection efforts on them.
D. Police Services Agreement with Kent School District. (CFN-122) The Mayor r„
was authorized to sign the Police Services Agreement with the Kent School District in
the amount of $20,000, establish the budget, and expend the funds in accordance
with the Agreement. The Agreement provides a Kent Police Lieutenant or higher
(Director) to the District for the purpose of assisting with communication and logistics
between the two organizations relating to school safety.
E. Liability Claims Third Party Administration Services Contract. (CFN-149)
The Mayor was authorized to sign the Consultant Services Agreement in the amount
of $48,500 for 2011, $48,500 for 2012, then $49,500 in 2013, with Carl Warren &
Company, subject to final terms and conditions acceptable to the Risk Manager and
City Attorney.
F. 2010 Liability Insurance Coverage. (CFN-149) The Mayor was authorized to
execute all necessary documents to obtain reinsurance policies for the City's calendar
year 2011 Liability insurance program to provide approximately $20 million in
coverage, with policy costs not to exceed designated 2011 budgets and with policies
subject to approval of final terms and conditions by the City Attorney.
G. Premera Blue Cross Administrative Services Contract. (CFN-149) The
Mayor was authorized to sign the Premera Blue Cross 2011 administrative contract
which reflects a 5.5% increase in administrative fees by Premera Blue Cross and is
budgeted in the Health & Welfare fund, subject to final terms and conditions
acceptable by the City Attorney.
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H. Group Health Cooperative Contract. (CFN-149) The Mayor was authorized
to sign the Group Health Cooperative of Puget Sound Group Medical Coverage
Agreement which reflects an approximate 11.2% increase in the health care
premiums for a total amount of $452,915 and is budgeted in the health and welfare
fund, subject to final terms and conditions acceptable to the City Attorney. Group
Health Cooperative of Puget Sound is the City's insured health maintenance
organization (HMO).
I. Washington Dental Service Administrative Services Contract. (CFN-149)
The Mayor was authorized to sign the Washington Dental Services 2011 Administra-
tive Services Agreement which reflects a 5.5% increase in administrative fees for an
annual cost of $56,605, subject to final terms and conditions acceptable to the City
Attorney. The overall projected cost of the City's self-insured plan (inclusive of
administrative fees) is approximately $1,040,050 and is budgeted in the Health &
Wellness Fund.
J. Government Relations Consulting Services Agreement. (CFN-1216) The
Mayor was authorized to sign an agreement with Outcomes by Levy in the amount of
$66,000, for lobbying services to be provided during 2011, and all acts consistent
with the terms of the Agreement were ratified, subject to final terms and conditions
acceptable to the City Attorney.
K. Appointments and Reappointments. (CFN-174/997/873) The Mayor's
appointments to the Land Use & Planning Board, Bicycle Advisory Board, and Human
Services Commission were confirmed as follows: James Sturgul, Dana Ralph, Steve
Dowell and Barbara Phillips to the Land Use and Planning Board. Stanley McKie , Mel
Roberts, Bill Miller and Dr. Samuel Hartt to the Bicycle Advisory Board. Brett Hollis,
Mike Heinisch and Bill Hallerman to the Human Services Commission. Broderick
Phillips and David Watson as student representatives to the Human Services
Commission.
L. Second Supply Project Partnership Agreement Amendment No. 7.
(CFN-1065) The Mayor was authorized to sign Amendment No. 7 to the Second
Supply Project Agreement between the City of Tacoma, Department of Utilities, Water
Division, the City of Kent, Covington Water District and Lakehaven Utility District,
subject to final terms and conditions acceptable to the City Attorney.
M. Second Supply Project Partnership Agreement Amendment No. S.
(CFN-1065) The Mayor was authorized to sign Amendment No. 8 to the Second
Supply Project Agreement between the City of Tacoma, Department of Utilities, Water
Division, the City of Kent, Covington Water District and Lakehaven Utility District,
subject to final terms and conditions acceptable to the City Attorney.
N. 2010 Citywide Large Storm Sewer Pine Maintenance. (CFN-1038) The 2010
Citywide Large Storm Sewer Pipe Maintenance project was accepted as complete and
release of retainage to Ventilation Power Cleaning, upon standard releases from the
state and release of any liens was authorized. The original contract amount was
$611,772.84. The final contract amount was $620,224.78.
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O. 2011 Water Treatment Chemical Contract with Cascade Columbia
Distribution. (CFN-675) The Mayor was authorized to sign the 2011 Water
Treatment Chemical Supply Agreement with Cascade Columbia Distribution in the
amount of $41,628, for Sodium Fluoride and Potassium Permanganate, subject to
terms and conditions acceptable to the City Attorney and the Public Works Director.
P. 2011 Water Treatment Chemical Contract with Equachlor, Inc. (CFN-675)
The Mayor was authorized to sign the 2011 Water Treatment Chemical Supply
Agreement with Equachlor Inc., in the amount of $79,925, for 25% Sodium
Hydroxide, subject to terms and conditions acceptable to the City Attorney and the
Public Works Director.
Q. Biological Opinion Contract with ESA Adolfson. (CFN-1038) The Mayor was
authorized to sign a Consultant Services Agreement with ESA Adolfson for the
National Flood Insurance Program Biological Opinion Compliance, in the amount of
$47,600, subject to terms and conditions acceptable to the City Attorney and the
Public Works Director.
R. Hawley Road Contract with Tetra Tech. (CFN-1038) The Mayor was
authorized to sign a Consultant Services Agreement with Tetra Tech for Peer Review
of the Conditional Letter of Map Revision (CLOMR) in the amount of $17,609, subject
to terms and conditions acceptable to the City Attorney and the Public Works Director.
S. Green River Levee Certification Projects Contract with Shannon & Wilson.
(CFN-1318) The Mayor was authorized to sign a Consultant Services Agreement with
Shannon and Wilson, Inc. for a Wetland Reconnaissance Survey, Wetland Delineation,
Biological Assessment and Reports in the amount of $50,870, subject to terms and
conditions acceptable to the City Attorney and the Public Works Director.
T. Green River Levee Certification Projects Contract with Historical Research
Associates. (CFN-1318) The Mayor was authorized to sign a Consultant Services
Agreement with Historical Research Associates, Inc. for an Archeological Recon-
naissance and Cultural Resources Survey and Report in the amount of $62,859,
establish a budget to be spent within the Green River Levee Improvements Projects
from River Mile 14.25 to 22.00, and authorize expenditure of the funds, subject to
terms and conditions acceptable to the City Attorney and the Public Works Director.
U. Sophia Glenn Final Plat. (CFN-1272) The final plat mylar for Sophia Glenn was
approved and the Mayor was authorized to sign the mylar. The Hearing Examiner
recommended approval for the applicant, Pacific West Development, to subdivide
approximately 13 acres into 57 single-family residential lots. The property is located
between the SR 167 ("Valley Freeway") right of way and 92"d Avenue S, extending
south from SE 202"d Street to SE 204`h Street.
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V. S. 2771h Corridor Interlocal Agreement for Valley Communications Fiber
Optic Cable and Equipment. (CFN-122) The Mayor was authorized to sign the
Interlocal Agreement with the City of Auburn and Valley Communications Center for
the installation and use of fiber optic cable and equipment on the South 277ch
corridor. Further, the Mayor was authorized to award the construction contract to the
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Kent City Council Minutes December 14, 2010
lowest responsible bidder and to sign all necessary documents to implement the
construction contract.
W. Public Facilities District (PFD) Board Appointment. (CFN-1305) The Mayor's
appointment of Randall Smith to the Kent Events Center Public Facilities District for an
additional four-year term was confirmed.
OTHER BUSINESS A. 2010 Property Tax Levy for 2011 Budget Ordinances. (CFN-104) The first
proposed ordinance authorizes an increase in the regular property tax to 1% over the
previous maximum allowed tax levy. The second proposed ordinance levies the tax
for collection in 2011. Finance Director Nachlinger noted that this issue has been
discussed at prior committee and Council meetings. Thomas moved to adopt
Ordinance Nos. 3982 and 3983 authorizing an increase in the property tax levy and
levying the property tax for collection in 2011. Harmon seconded and the motion
carried.
B. 2011 Operating Budget Ordinance. (CFN-186) The proposed ordinance adopts
the 2011 Budget as summarized in Exhibit A. Thomas moved to adopt Ordinance
No. 3984 adopting the 2011 Budget. Raplee seconded. Thomas, Raplee, Albertson,
Higgins and Harmon each spoke in favor of the proposed budget; Perry and Ranniger
each voiced opposition. Perry said her concern is with the creation of new positions
and new projects during an economic downturn. Ranniger said she is concerned
about the amount of money proposed for a study of wayside horns. The motion to
adopt the ordinance then carried on a vote of 5-2, with Perry and Ranniger opposed.
C. Comprehensive Plan Amendment to include 2011-2016 Capital
Improvement Plan Ordinance. (CFN-377/775/961) The proposed ordinance
amends the Capital Facilities Element to include the City's Capital Improvement Plan
for 2011-2016. Thomas moved to adopt Ordinance No. 3985 amending the Capital
Facilities Element of the Comprehensive Plan to include the City's Capital
Improvement Plan for 2011-2016. Albertson seconded and the motion carried.
D. Comprehensive Plan/Capital Facilities Element Amendment and Update to
Kent City Code Chapter 12.13 Ordinances. (CFN-775/961/1000) The first
proposed ordinance amends the Capital Facilities Element of the Comprehensive Plan
to include the amended Capital Facilities Plans of the Kent, Federal Way, and Auburn
School Districts. The second proposed ordinance amends the school impact fee
schedule contained in Section 12.13.160 of the Kent City Code to reflect changes in
the Kent, Federal Way, and Auburn School Districts' Capital Facilities Plans. Thomas
moved to adopt Ordinance No. 3986 amending the Capital Facilities Element of the
Comprehensive Plan to include the amended Capital Facilities Plans of the Kent,
Federal Way, and Auburn School Districts; and to adopt Ordinance No. 3987
amending the school impact fees established in Section 12.13.160 of the Kent City
Code to reflect changes in the Kent, Federal Way, and Auburn School Districts' Capital
Facilities Plans. Albertson seconded and the motion carried.
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BIDS
A. Union Pacific Railroad at James Street, Non-Motorized Improvements.
(CFN-113) The bid opening for this project was held on December 7, 2010, with six
bids received. The low bid was submitted by Road Construction Northwest, Inc. Ken
Langholz of the Public Works Department explained the project, including bike lanes,
and recommended award to the low bidder. He answered questions regarding
restrictions included in the grant, and proximity to the ShoWare marquee. Raplee
then moved to award the contract for the Union Pacific Railroad at James Street, Non-
Motorized Improvements to Road Construction Northwest, Inc., in the amount of
$196,017.75 and to authorize the Mayor to sign all necessary contract documents,
subject to final terms and conditions acceptable to the City Attorney. Harmon
seconded and the motion carried.
B. Carpet Purchase for Centennial Building, Third Floor Remodel. (CFN-1188)
Parks Director Watling explained that funding is in the overall Centennial Building
renovation project budget, and that the carpeting will be purchased off a City of
Seattle Contract which went to Great Floors, which is located in Kent. He added that
this project is related to annexation work space planning. Ranniger moved to
authorize the Mayor to sign the agreement with Great Floors to purchase carpeting for
the Centennial Building Third Floor Remodel project in the amount of $54,117.14,
including Washington State Sales Tax. Albertson seconded and the motion carried.
REPORTS
A. Council President. (CFN-198) Perry announced that the Council will begin
working on a strategic plan, and that she has been elected to the Suburban Cities
Association Board of Directors.
B. Mayor. (CFN-198) Mayor Cooke spoke about the City's efforts to work with
students regarding family support and career planning. She also said the King County
Council adopted recommendations made by the City regarding regional transit.
C. Operations Committee. (CFN-198) Thomas noted that there will not be another
meeting in December.
D. Parks and Human Services Committee. (CFN-198) Ranniger spoke about the
Road Map to Success Education Results Conference she recently attended and how
the City can participate in the successful education of students.
E. Economic & Community Development Committee. (CFN-198) Perry
announced that DCE height limits was recently discussed and will be coming forward
to the full Council on January 4. She noted that transportation impact fees will be on
the next committee agenda.
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F. Public Safety Committee. (CFN-198) No report was given.
G. Public Works Committee. (CFN-198) Raplee noted that the December meeting
has been cancelled and that the next meeting will be on January 3, 2011.
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H. Administration. (CFN-198) Hodgson stated that there will be an Executive
Session regarding property acquisition relating to storm water and levee
improvements, with action anticipated when the regular meeting reconvenes, and
said the Executive Session will take approximately 20 minutes.
EXECUTIVE SESSION
The meeting recessed to Executive Session at 8:40 p.m. and reconvened at 9:05 p.m.
ACTION AFTER EXECUTIVE SESSION
Property Acquisition. (CFN-239) Hodgson explained the purpose of and funding
for the property acquisitions discussed during the Executive Session.
East Hill Operation Center. Raplee moved to authorize the Mayor to sign the Purchase
and Sale Agreement between the City of Kent and Floyd and Doris Lannoye, as well as
any other documents necessary to complete the sale for the acquisition of Tax Lots
2122059099, 2122059122, and 2122059177, to be used as a detention pond site for
the East Hill Operation Center within established budgets, upon concurrence of the
language therein by the City Attorney and the Public Works Director. Higgins
seconded and the motion carried.
Horseshoe Bend. Raplee moved to authorize the Mayor to sign the Purchase and Sale
Agreement between the City of Kent and Knudsen Properties, LLC, as well as any
other documents necessary to complete the sale for the acquisition of Tax Lot
0006600030 for the Horseshoe Bend Levee construction project within established
budgets, upon concurrence of the language therein by the City Attorney and the
Public Works Director. Higgins seconded and the motion carried.
ADJOURNMENT
The meeting adjourned at 9:08 p.m. (CFN-198)
Brenda Jacober, C
City Clerk
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