HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 03/16/2010 Kent City Council Meeting
SENT March 16 2010
W A 5 H 1 N 6 T�M /
The regular meeting of the Kent City Council was called to order at 7:00 p.m. by
Mayor Cooke. Councilmembers present: Harmon, Higgins, Perry, Ranniger, and
Raplee. Councilmembers Albertson and Thomas were excused from the meeting.
(CFN-198)
CHANGES TO THE AGENDA
A. From Council, Administration, Staff. (CFN-198) Consent Calendar Item Q,
excused absences for Councilmembers Albertson and Thomas, was added to the
agenda.
PUBLIC COMMUNICATIONS
A. Public Recognition. (CFN-198) Patty Jackson of State Farm Insurance
explained their volunteer programs and, along with representatives from Kentwood
High School, presented the Mayor with a check in the amount of $42,339.02.
B. Community Events. (CFN-198) Ranniger announced upcoming Spotlight Series
events. Raplee provided information on the Spring Recycling Event to be held on
March 20.
C. Introduction of Yangzhou Resident/Student. (CFN-198) John Holt, Co-Chair
of the Yangzhou Sister City Committee, introduced Caroline Li of the Foreign Affairs
Office in Yangzhou. Ms. Li spoke about the long relationship between the cities and
the many student exchanges which have taken place, and invited citizens to visit
Yangzhou.
D. 2009 Employee of the Year. (CFN-147) Employee Services Director Sue Viseth
announced that Human Resource Analyst Patrice Gillum has been selected as the
2009 Employee of the Year. Gillum's supervisor Ray Luevanos commended her on
her many attributes and Mayor Cooke presented her with the Employee of the Year
plaque.
E. Legislative Update. (CFN-198) Michelle Witham updated the Council on the
legislative issues which have been passed and those which are still in play.
F. Public Safety Report. (CFN-122) Police Chief Strachan updated statistics for
February and March and invited interested persons to attend the upcoming Police
Community Academy.
G. Police Department Oath of Office. (CFN-122) Police Chief Strachan introduced
four new officers and Mayor Cooke administered the Oath of Office to them.
H. Longevity Award. (CFN-198) CAO Hodgson announced that City Clerk Brenda
Jacober has been with the City for 35 years as of March 17. Mayor Cooke presented
her with a commemorative plaque.
1
Kent City Council Minutes March 16, 2010
CONSENT CALENDAR
Perry moved to approve Consent Calendar Items A through Q. Raplee seconded and
the motion carried.
A. Approval of Minutes. (CFN-198) Minutes of the regular Council meeting of
March 2, 2010, were approved.
B. Approval of Bills. (CFN-104) Payment of the bills received through January 31
and paid on January 15 after auditing by the Operations Committee on February 2,
2010, were approved.
Checks issued for vouchers:
Date Check Numbers Amount
1/15/10 Wire Transfers 4033-4044 $1,772,503.25
1/15/10 Regular Checks 639941-640347 3,670,843.56
Void Checks ($175.00)
Use Tax Payable 846.92
$5,444,018.73
Checks issued for interim payroll were approved:
Date Check Numbers Amount
1/5/10 Void Advice # 261059 ($84.25)
1/6/10 Check # 315907 84.25
1/12/10 Void Check # 315206 ($710.25)
1/12/10 Check # 315908 710.25
$ 0.00
Checks issued for payroll for January 1 through January 15 and paid on January 20,
2010, were approved:
Date Check Numbers Amount
1/20/10 Checks 315909-316144 $ 180,127.91
1/20/10 Advices 261283-262048 1,910,983.88
$2,091,111.79
C. Premera Blue Cross Administrative Services Contract. (CFN-149) The
Mayor was authorized to sign the Premera Blue Cross 2010 administrative contract.
D. Lifewise Assurance Contract. (CFN-149) The transfer of the City's stop loss
insurance coverage to LifeWise Insurance Company was authorized, the Mayor was
authorized to sign all documents necessary to implement the transfer, and all acts
consistent with the authority of this motion were ratified.
E. Group Health Cooperative Contract. (CFN-149) The Mayor was authorized to
sign the Group Health Cooperative of Puget Sound Group Medical Coverage
Agreement.
2
Kent City Council Minutes March 16, 2010
F. Washington Dental Service Administrative Services Contract. (CFN-149)
The Mayor was authorized to sign the Washington Dental Services 2010-2011
Administrative Services Agreement.
G. Print Shop Copiers One-Year Lease. (CFN-818) The Mayor was authorized to
sign a one-year lease agreement with Xerox Corporation for one black and white and
one color high-speed copier/printer, at a total annual lease cost of $55,561.82.
H. Washington Traffic Safety Commission Grant. (CFN-122) The Kent Police
Chief was authorized to accept a grant in the amount of $5,500 from the Washington
Traffic Safety Commission, sign all necessary documents, amend the budget and
expend the funds.
I. Edward Byrne Memorial Grant Award. (CFN-122) The Edward Byrne
Memorial Competitive Grant in the amount of $82,869 was accepted, and the Mayor
was authorized to sign an interagency agreement with the Seattle Police Department
as Fiscal Agent, amend the budget, and expend the funds.
J. Washington Auto Theft Prevention Authority Grant Award. (CFN-122) The
Kent Police Department, as Fiscal Agent of the P.A.T.R.O.L. Task Force, was
authorized to accept a grant in the amount of $800,000 from the Washington Auto
Theft Prevention Authority, amend the budget, and expend the funds in accordance
with the task force procedures, and the Mayor or her designee was authorized to sign
all documents related to the grant.
K. Purchase of Sperian Personal Protective Equipment. (CFN-122) The Mayor
was authorized to sign the Goods and Services Agreement with Santiam Emergency
Equipment, Inc. for the purchase of Sperian personal protective equipment in an
amount not to exceed $150,000, subject to final terms and conditions acceptable to
the City Attorney.
L. Demonstration Cottage Housing Amendment Ordinance. (CFN-131)
Ordinance No. 3948, which amends Ordinance No. 3895, the City's Cottage Housing
Demonstration Ordinance, to allow flexibility in the maximum allowable number of
cottage housing units was adopted.
M. Van Ness Contract for Federal Lobbyist Services. (CFN-1216) The Mayor
was authorized to sign a one-year agreement with Van Ness Feldman, in the amount
of $90,000, for federal lobbyist services, and all acts consistent with the terms of the
agreement were ratified.
N. Kent. Downtown Partnership Annual Contract. (CFN-462) The Mayor was
authorized to sign an agreement with the Kent Downtown Partnership, in the amount
of $33,600, for economic development services.
O. 2008 Downtown Sidewalks Schedule A. (CFN-1238) The 2008 Downtown
Sidewalks/Schedule A Project was accepted as complete and release of retainage to
Construct Company LLC, upon receipt of standard releases from the State and release
3
Kent City Council Minutes March 16, 2010
of any liens was authorized. The original contract amount was $794,622.93. The
final contract amount was $754,862.12.
P. Little Property Acquisition. (CFN-239) The Mayor was authorized to sign all
documents necessary to purchase the Little property for $420,000, execute closing
documents subject to terms and conditions approved by the City Attorney, and all
acts consistent with this action were ratified.
ADDED ITEM
Q. Council Absences. (CFN-198) Excused absences from tonight's meeting for
Councilmembers Albertson and Thomas were approved.
BIDS
A. Turnkey Park Improvements. (CFN-118) Parks Director Watling outlined the
project and funding, and noted that seven bids were received. He said the low bid
was submitted by Clement Bros, Inc., in the amount of $179, 471, excluding
Washington State Sales Tax, and recommended that the bid be awarded to them.
RANNIGER MOVED to authorize the Mayor to enter into an agreement with Clement
Bros., Inc. in the amount of $179,471, plus Washington State Sales Tax, to complete
the Turnkey Park Improvements project. Perry seconded and the motion carried.
REPORTS
A. Council President. (CFN-198) Perry outlined upcoming events at ShoWare
Center and asked for suggestions from Councilmembers for improvements to the
Council's webpage.
B. Mayor. (CFN-198) Mayor Cooke noted that she met with King County Executive
Dow Constantine today on cooperative projects and shared facilities, as well as
levees. She requested input from residents and businesses on transportation issues,
as she serves on the King County Regional Transit Task Force.
C. Operations Committee. (CFN-198) Perry noted that decisions must be made
soon on animal control, and that the grandfathering of social card game establish-
ments in the Panther Lake annexation area will be on the next Council agenda. She
also noted that final budget figures for 2009 will be available in early April and may
be discussed at a workshop rather than at a committee meeting.
D. Parks and Human Services Committee. (CFN-198) Ranniger noted that the
next meeting will be held at 5:00 o'clock on Thursday, March 18, and that two of the
things they will be discussing are program planning in the annexation area and
homelessness.
E: Economic & Community Development Committee. (CFN-198) Perry noted
that the second public hearing on annexation zoning in the Panther Lake area will be
held at the April meeting.
F. Public Safety Committee. (CFN-198) No report was given.
4
Kent City Council Minutes March 16, 2010
G. Public Works Committee. (CFN-198) Raplee noted that the next meeting will
be held at 4:00 o'clock on April 5.
H. Administration. (CFN-198) Hodgson noted that the solid waste utility contract
will be discussed in an Executive Session expected to last 30 minutes, and that action
may be taken when the meeting reconvenes. Raplee explained that she may have a
potential conflict of interest and therefore recused herself from any further discussion,
deliberation and votes on the issue.
EXECUTIVE SESSION
The meeting recessed to Executive Session at 8:05 p.m. At 8:40 p.m., Mayor Cooke
announced that the Council would be in Executive Session for another 20 minutes.
At 9:00 p.m., Mayor Cooke announced that the Council would remain in Executive
Session for another 20 minutes. At 9:20 p.m., Mayor Cooke announced that the
Council would be in Executive Session for another 15 minutes. At 9:30 p.m., Mayor
Cooke announced that the meeting will reconvene in 5 minutes. The meeting
reconvened at 9:35 p.m.
A. Solid Waste Utility Contract Negotiations. (CFN-156) Perry moved to
authorize the Mayor to direct appropriate staff to commence final contract
negotiations with Allied Waste as the provider for the City of Kent Solid Waste Utility
for the next contract term, subject to terms and conditions similar to those in the
contract provided in the Request for Proposal, consistent with the oral and written
promises and representations made by the selected contractor during the RFP
process, and consistent with Alternative 3a, with additional recommended alternatives
and service features as recommended by staff. Harmon seconded. Mayor Cooke
pointed out that the specifics of the contract will be negotiated and the final contract
voted on at a later time. The motion then carried with Raplee abstaining.
ADJOURNMENT
The meeting adjourned at 9:43 p.m. (CFN-198)
Brenda Jacober,
City Clerk
5