HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 10/06/2009 0 WA!TkM :
City of Kent
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« It Counc'01 eeting
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9- -�;Aenda
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� October 6, 2009
`v Mayor Suzette Cooke
( Debbie Raplee, Council President
I
Councilmembers
Elizabeth Albertson Ron Harmon
Tim Clark Deborah Ranniger
1 Jamie Danielson Les Thomas
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KENT
WASH INGTON
J City Clerk's Office
KENT CITY COUNCIL AGENDAS
KEN T October 6, 2009
WASHINGTON Council Chambers
MAYOR: Suzette Cooke COUNCILMEMBERS: Debbie Raplee, President
Elizabeth Albertson Tim Clark Jamie Danielson
Ron Harmon Deborah Ranniger Les Thomas
**********************************************************************
COUNCIL WORKSHOP AGENDA
5:30 p.m.
Item Description Speaker Time
1. Review of Future Regional Fire Authority Fire Chief Schneider 30 minutes
Decisions
2. Intergovernmental Issues Michelle Witham 15 minutes
**********************************************************************
COUNCIL MEETING AGENDA
7:00 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA
A. FROM COUNCIL, ADMINISTRATION, OR STAFF
B. FROM THE PUBLIC - Citizens may request that an item be added
to the agenda at this time. Please stand or raise your hand to
be recognized by the Mayor.
4. PUBLIC COMMUNICATIONS
A. Public Recognition
B. Community Events
C. Introduction of Appointees
D. Make A Difference Day Proclamation
E. Releaf 2009 Proclamation
F. Employee of the Month
G. Economic Development Report
5. PUBLIC HEARINGS
A. 2010 Operating Budget (first public hearing)
B. 2010-2015 Capital Improvement Plan (first public hearing)
6. CONSENT CALENDAR
A. Minutes of Previous Meeting - Approve
B. Payment of Bills - Approve
C. Public Facilities District Board Vacancy - Appoint
D. Kent Arts Commission Reappointments - Confirm
E. Live Scan Unit Purchase - Approve and Authorize
(Continued)
COUNCIL MEETING AGENDA CONTINUED
F. Joint Funding Agreement for the Cooperative Data-Collection Program
with the U.S. Geological Survey - Authorize
G. Washington State Arts Commission 2010 Organization Support Grant -
Accept
H. King Conservation District Grant for the Green Native Plant Maintenance
Intern Program - Accept
I. King Conservation District Grant for the 2008 Restoration Projects at
Clark Lake Park - Accept
J. Energy Savings Performance Contract for Kent Pool - Authorize
K. Network Core Infrastructure Equipment Replacement - Authorize
L. West James Street/4th & Cloudy - Accept as Complete
7. OTHER BUSINESS
A. Green River Levee Protection Additional Funding Advanced Measures
8. BIDS
A. Lower East Hill Sanitary Sewer & Water Main Improvements and Union
Pacific Railroad Storm Outfall Relining
B. Sun Meadows Storm Repair
9. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
10. CONTINUED COMMUNICATIONS
11. EXECUTIVE SESSION AND AFTER EXECUTIVE SESSION
A. Labor Negotiations
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office and the Kent Library. The Agenda Summary page and complete packet
are on the City of Kent web site at www.ci.kent.wa.us.
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at (253) 856-5725. For TDD relay service call the Washington
Telecommunications Relay Service at 1-800-833-6388.
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COUNCIL WORKSHOP
1) REVIEW OF FUTURE REGIONAL FIRE AUTHORITY DESIGNS
2) INTERGOVERNMENTAL ISSUES
00.
City Council Workshop
Assei
Iransiers
Tuesday
October 6,2009
i Recommend Asset Transfers
Recommendation to Contract with the
RFA for Services
Timeline for Future RFA Considerations
Apparatus
Vehicles
9/29/2009
Rewmrnend Asset
Transfers
Fire District 37
;w City of Kent
Kec(7rnmend Asset
-
ransrei�
Facilities
;i-Small Capital Assets
Fii c, Distn(-t j7
Small Capital Assets
Facilities
• • 00•
i Facilities i small Capital Assets
Talking AbOLIt
Recommendation to
Contract with the RFA
for Services
:RCW Mandated Services to the City
of Kent
:Prevention
:Emergency Management
:Fire Investigations
• • 00•
Appendix C
_J
Facts
Cost for Sei vices
Provided and ConLracted
=J
y 19 FTE's
Charges
De Oartment Curren[Costs
Fve Prevention 51,925,529
Investlga[ions S3✓l5,832
Emergency Management ;365,574
(City of Ken[)
Emergency Management 589,511
(Fire DisV¢t 37 budge[)
Emergency Management f32,930
(Fire Distract 37 CERT budge[)
TOTAL f2,799,3{3
■ Fire Prevention -$2,799,381
■ Emergency
Management
■ Investigations
• • 00•
10/6 i City Council Workshop Update
10/13 i Public Safety Meeting
10/20 i Operations Meeting
10/25 i RFASC Meeting
10/28 i RFAPC Meeting
11/3 i City Council(Consent Calendar)
i 11/4 i RFAPC Meeting
11/7 ii RFAPC Meeting
.11/17 i City Council Workshop Presentation
12/8/09 i City Council
i RFA/FBC 101 Class—Fire Personnel
4/27/10 i ELECTION DATE
i 7/1/10 i RFA Created if Approved by Voters
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CHANGES TO THE AGENDA
Citizens wishing to address the Council will, at this time, make known the
subject of interest, so all may be properly heard.
A) FROM COUNCIL, ADMINISTRATION, OR STAFF
B) FROM THE PUBLIC
PUBLIC COMMUNICATIONS
A) PUBLIC RECOGNITION
B) COMMUNITY EVENTS
C) INTRODUCTION OF APPOINTEES
D) MAKE A DIFFERENCE DAY PROCLAMATION
E) RELEAF 2009 PROCLAMATION
F) EMPLOYEE OF THE MONTH
G) ECONOMIC DEVELOPMENT REPORT
Kent City Council Meeting
Date October 6, 2009
Category Public Hearings - 5A
1. SUBJECT: 2010 OPERATING BUDGET (FIRST PUBLIC HEARING)
2. SUMMARY STATEMENT: This is the first public hearing on the 2010
budget. Public input is welcome as the City begins to prepare for its 2010
budget.
3. EXHIBITS: None
4. RECOMMENDED BY: Finance Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
1 6. CITY COUNCIL ACTION:
A. Councilmember moves, Councilmember seconds
to close the public hearing.
B. Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Kent City Council Meeting
Date October 6, 2009
Category _Public Hearings - 5B
1. SUBJECT: 2010-2015 CAPITAL IMPROVEMENT PLAN
(FIRST PUBLIC HEARING)
1 2. SUMMARY STATEMENT: This is the first public hearing on the 2010-2015
Capital Improvement Plan. Public input is welcome.
3. EXHIBITS: None
4. RECOMMENDED BY: Finance Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
6. CITY COUNCIL ACTION:
A. Councilmember moves, Councilmember seconds
to close the public hearing.
B. Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Kent City Council Meeting
Date October 6, 2009
Item No. 6A - 6B
CONSENT CALENDAR
6. City Council Action:
Councilmember moves, Councilmember
seconds to approve Consent Calendar Items A through L.
Discussion
Action
6A. Auuroval of Minutes.
Approval of the minutes of the regular Council meeting of September 15, 2009.
6B. Auuroval of Bills.
Approval of payment of the bills received through August 31 and paid on
August 31 after auditing by the Operations Committee on September 15, 2009.
Approval of checks issued for vouchers:
Date Check Numbers Amount
8/31/09 Wire Transfers 3854-3871 $1,619,875.38
8/31/09 Regular Checks 635515-635907 3,372,532.15
10,164.85
Use Tax Payable $5,002,572.38
8/26/09 Void 309844 & 310607 ($613.31)
8/26/09 Reissue 313761 & 313762 $613.31
Approval of checks issued for payroll for August 16 through August 31 and paid
on September 4, 2009:
Date Check Numbers Amount
9/4/09 Checks 313763-314040 $ 216,365.58
9/4/09 Advices 254323-255105 1617,656.10
$1,834,021.68
i
Kent City Council Meeting
10ENT W A S H I N O T O N September 15, 2009
r
The regular meeting of the Kent City Council was called to order at 7:00 p.m. by
Mayor Cooke. Councilmembers present: Clark, Danielson, Harmon, Ranniger,
Raplee, and Thomas. (CFN-198)
CHANGES TO THE AGENDA
A. From Council, Administration, Staff. (CFN-198) Council President Raplee
added Consent Calendar Item P, an excused absence from tonight's meeting for
Council member Albertson.
B. From the Public. (CFN-198) These were no changes from the public.
I
PUBLIC COMMUNICATIONS
A. Public Recognition. (CFN-198) Mayor Cooke noted that the Emergency Feeding
i Program received a proclamation at the last Council meeting, and Willa Blacknell of
that organization expressed her appreciation for the proclamation and for the City's
support.
B. Community Events. (CFN-198) Andrea Keikkala, Executive Director of the Kent
Chamber of Commerce, announced a presentation for businesses on potential flooding
which will be held on September 23ra
C. National Parks Lands Day at Lake Fenwick Park Proclamation. (CFN-155)
Mayor Cooke explained National Public Lands Days and Parks Director Watling
outlined upcoming events and accepted the proclamation.
D. Public Safety Report. (CFN-122) Police Chief Strachan updated the monthly
statistics for August/September, including burglary, DUI, robberies, arrests, jail
bookings, assaults, domestic violence, and jail population. He also reported on the
activities of the Neighborhood Response Teams and Cadets.
i'
E. Larry Blanchard Day Proclamation. (CFN-155) Mayor Cooke announced that
Public Works Director Larry Blanchard will be leaving the City soon and read a
proclamation outlining his many accomplishments in the City. She then declared
September 25, 2009, as Larry Blanchard Day in the City of Kent.
CONSENT CALENDAR
Raplee moved to approve Consent Calendar Items A through P. Clark seconded and
the motion carried.
A. Approval of Minutes. (CFN-198) Minutes of the regular Council meeting of
September 1, 2009, were approved.
B. Approval of Bills. (CFN-104) Payment of the bills received through August 15
and paid on August 15 after auditing by the Operations Committee on September 1,
2009, were approved.
1
Kent City Council Minutes September 15, 2009
Checks issued for vouchers were approved:
Date Check Numbers Amount ,
8/15/09 Wire Transfers 3836-3853 $1,951,939.87
8/15/09 Regular Checks 635024-635514 1,984,270.24
Use Tax Payable 1,568.74 1
$3,937,778.85
Date Check Numbers Amount 1
8/7/09 Void 310275 ($57.94) I
8/7/09 Reissue 313494 $57.94
Checks issued for payroll for August 1 through August 15 and paid on August 20,
2009, were approved:
Date Check Numbers Amount
8/20/09 Checks 313495-313760 $ 231J78.15
8/20/09 Advices 253543-254322 1,604,710.15
$1,835,888.30
C. Council Representative on Lodging Tax Advisory Committee Ordinance.
(CFN-1170) Ordinance No. 3930 which amends Kent City Code section 2.54.020 to
provide that the Council President will appoint a member of the Operations Committee
to serve and to chair the Lodging Tax Advisory Committee was adopted.
D. Kentara, Bill of Sale. (CFN-484) The Bill of Sale for the Kentara project for 8
water main gate valves, 2 hydrants and 1,720 linear feet of waterline; 12 sanitary
sewer manholes and 1,913 linear feet of sanitary sewer line; 1,640 linear feet of new
street, 687 linear feet of frontage improvements, 1 storm sewer manhole, 22 catch
basins, 81,887 CF of detention pond storage, and 1,804 linear feet of storm sewer
line was accepted. .
E. Muth Property, Bill of Sale. (CFN-484) The Bill of Sale for the Muth Property
project for 6 storm sewer manholes, 1,303,365 CF of detention pond storage, and
1,469 linear feet of storm sewer line was accepted.
F. Landau Associates for the 72"d Avenue Extension Contract. (CFN-171) The
Mayor was authorized to sign the consultant agreement with Landau Associates in an
amount not to exceed $85,600, to provide geotechnical, environmental and natural
resources services for the 72"d Avenue South Extension Project, subject to final terms
and conditions acceptable to the City Attorney and Public Works Director.
G. King Conservation District (KCD)/Downey Farmstead Restoration Project ,
Grant. (CFN-1038) The Mayor was authorized to sign a grant agreement with the
King Conservation District (KCD) for the City to receive a $100,000 grant award (or
any adjustments to this amount made as a result of modifications by the KCD WRIA 9
Forum), subject to final grant terms and conditions acceptable to the City Attorney,
amendment of the budget was authorized, and staff was authorized to spend the
grant proceeds on the Downey Farmstead Restoration project in accordance with the
grant's terms.
2
Kent City Council Minutes September 15, 2009
H. King Conservation District (KCD)/Riverview Park Restoration Proiect
Grant. (CFN-1038) The Mayor was authorized to sign a grant agreement with the
King Conservation District (KCD) for the City to receive a $250,000 grant award (or
any adjustments to this amount made as a result of modifications by the KCD WRIA 9
Forum), subject to final grant terms and conditions acceptable to the City Attorney,
amendment of the budget was authorized, and staff was authorized to spend the
grant proceeds on the Riverview Park Restoration project in accordance with the
grant's terms.
I. Payment to U.S. Army Corus of Engineers for Final Designs for Riverview
Park Restoration Project. (CFN-1038) The Mayor was authorized to make an
additional payment to the Army Corps of Engineers (Corps) in the amount of
$201,062 to complete the final designs for the Riverview Park Restoration Project,
subject to the City's receipt of grant funds from the King County Conservation District.
J. Design Agreement for the Upper Russell Road Ecosystem Restoration
Proiect with the U.S. Army Coru of Engineers. (CFN-1038) The Mayor was
authorized to sign a Design Agreement between the City of Kent and the US Army
Corps of Engineers to initiate the Upper Russell Road Levee (Lake Levee) Ecosystem
Project, subject to final terms and conditions acceptable to the City Attorney, and
establishment of a budget for this project was authorized.
i
K. Washington Traffic Safety Commission-Nighttime Seat Belt-Focused
Patrols. (CFN-122) The grant award from the Washington Traffic Safety
Commission in the amount of $1,800 to fund officer overtime for the Night Time Seat
Belt Enforcement mobilization was accepted, the Police Chief was authorized to sign
the Memorandum of Understanding and amendment of the budget was authorized.
l L. Drug Free Communities Support Program Grant. (CFN-122) The grant from
the U.S. Department of Health and Human Services Substance Abuse Mental Health
Services (SAMHSA) FY 2009 Drug Free Communities Support Program in the amount
of $54,372 was accepted, the Mayor was authorized to sign all necessary documents,
amendment of the budget was authorized , and staff was authorized to spend the
I grant proceeds.
M. HealthForce Occuuational Medicine, Inc. Professional Services Agreement.
(CFN-122) The Mayor was authorized to sign the professional services agreement
with HealthForce Occupational Medicine, Inc. for fire fighter medical examinations.
N. Resolution Renaming Arbor Village Neighborhood Council and Revising
Boundary. (CFN-1304) Resolution No. 1814 changing the name of the Arbor Village
Neighborhood Council to the Meridian Glen Neighborhood Council was adopted.
O. Seattle Police Deuartment Interagency Agreement. (CFN-122) The Police
Chief was authorized to sign an interagency grant agreement with the Seattle Police
Department regarding gang criminal activity, the funds were accepted, and
amendment of the budget was authorized.
P. Excused Absence. (CFN-198) An excused absence from tonight's meeting for
Council member Albertson was approved.
3
Kent City Council Minutes September 15, 2009
OTHER BUSINESS
A. Shoreline Master Program and Comprehensive Plan Amendment.
(CFN-472/377) The proposed ordinance would adopt a new Shoreline Master 1
Program to be approved by the Washington State Department of Ecology. The I
ordinance also amends the City's Comprehensive Plan to include the goals and policies
of the updated Shoreline Master Program and to include other text amendments 1
needed for consistency with the updated Shoreline Master Program. Erin George 1
explained the changes, including the addition of new shorelines, the accommodation
of levee reconstruction, dock and swim platform standards, and setbacks and
impervious surface maximums. She clarified Optional C which includes revisions to
the public access section.
Danielson noted that she will abstain from voting since her family owns property in
the area. Ranniger moved to adopt Ordinance No. 3931 adopting the Shoreline
Master Program update and the corresponding Comprehensive Plan amendments. I
Thomas seconded and the motion carried with Danielson abstaining.
B. Preemptive Emergency Regarding Diminished Reservoir Capacity of
Howard Hanson Dam. (CFN-1318) The City Attorney explained that the reservoir
capacity and associated flood control capabilities of the Howard Hanson Dam have
been diminished until necessary repairs can be made, and that the potential for
downstream flooding is increased if the area experiences heavy rains over a
prolonged period. He noted that declaring preemptive emergencies would give the
Mayor authority to make purchases and enter into contracts in time to prepare for the
upcoming rainy season, and added that the proposed resolution would become
effective immediately upon passage. Raplee moved to adopt Resolution No. 1815
proclaiming a preemptive emergency relating to the Howard Hanson Dam and
potential downstream flooding. Harmon seconded and the motion carried.
C. Permitting Waivers for Temporary Flood Protection Structures. (CFN-1318) y
The City Attorney noted that, because flood protection measures are often taken
when the threat of flooding is imminent, the proposed ordinance would waive certain
permitting requirements for temporary flood protection structures, so long as the
structure is removed from the property by July 1, 2010. He added that if the
structure is not removed by then, it will automatically be deemed a permanent flood
control structure, it will be subject to all applicable regulatory and permitting require-
ments, it will be deemed in violation of the Kent City Code, and it will be subject tc
civil and criminal penalties. Brubaker noted that the July 1st date may be changed if
conditions warrant.
Raplee moved to adopt Ordinance No. 3932 temporarily waiving certain permitting
requirements for certain temporary structures constructed for flood protection
purposes, due to the threat posed by the diminished flood control capabilities of the i
Howard Hanson Dam. Harmon seconded and the motion carried.
REPORTS
A. Council President. (CFN-198) Raplee encouraged citizens to plan for the
potential flooding.
4 I
i
Kent City Council Minutes September 15, 2009
B. Mayor. (CFN-198) Mayor Cooke concurred with Raplee and encouraged business
and home owners to purchase flood insurance.
C. Oaerations Committee. (CFN-198) Clark pointed out that along with flooding
comes a loss of power and reminded people to be prepared for that.
1 D. Parks and Human Services Committee. (CFN-198) Ranniger noted that the
next committee meeting will be at 5:00 p.m. on Thursday, September 17.
E. Planning and Economic Development Committee. (CFN-198) No report was
given.
F. Public Safety Committee. (CFN-198) No report was given.
G. Public Works Committee. (CFN-198) No report was given.
H. Administration. (CFN-198) Hodgson commended Council and staff for their
efforts in preparing for possible flooding.
ADJOURNMENT
The meeting adjourned at 7:48 p.m. (CFN-198)
I
Brenda Jacober, CIVIC
City Clerk
I
5
1 Kent City Council Meeting
Date October 6, 2009
Category Consent Calendar - 6C
1. SUBJECT: PUBLIC FACILITIES DISTRICT BOARD VACANCY - APPOINT
2. SUMMARY STATEMENT: Confirmation of Council President Raplee's
re-appointment of Mike Miller to the Special Events Center Public Facilities
District.
Mr. Miller has graciously agreed to serve for a four-year term, having completed a
two-year term previously. Mr. Miller's new term will expire on October 31, 2012.
3. EXHIBITS: Memorandum
i4. RECOMMENDED BY: Council member RaQlee
(Committee, Staff, Examiner, Commission, etc.)
' 5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
' Currently in the Budget? Yes No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
' ACTION:
OFFICE OF THE MAYOR
Suzette Cooke Mayor
i
Phone:253-856-5700
l
Fax: 253-856-6700
Address: 220 Fourth Avenue S.
KEN T Kent,WA 98032-5895
WAS H 1 NOT ON
TO: City Council Members R�
FROM: Debbie Raplee, Council President b�
DATE: October 6, 2009
I
RE: Re-Appointment to Public Facilities District
I am requesting Council confirm my recommendation to reappoint Mike Miller to the
q 9
Public Facilities District Board. Mike has made outstanding contributions in the past
two years to the PFD and has requested appointment for an additional four-year
term.
Mike Miller is no stranger in Kent. In addition to his lengthy business career and
raising children with his wife Kay, he has remained very active in our community.
Mike currently serves as the Senior Vice President of Valley Bank in Kent. He is
past president of the Kent Downtown Partnership, the Kent School Board, the Kent
Chamber of Commerce, and Kent Rotary Club. Mike was a member of the Citizens'
Advisory Committee during the planning stage of the Kent Events Center, and he
has served the past two years on the Public Facilities District.
I am pleased to submit this reappointment for your confirmation.
I
I
Kent City Council Meeting
Date October 6, 2009
Category Consent Calendar - 6D
1. SUBJECT: KENT ARTS COMMISSION REAPPOINTMENTS - CONFIRM
' 2. SUMMARY STATEMENT: Confirmation of the Mayor's re-appointment of
Susan Machler, Dana Ralph, Sherri Ourada, Linda Denny, and Linda Mackintosh to
the Kent Arts Commission.
LMs. Machler, Ralph, Ourada, Denny and Mackintosh will serve four-year terms on
the Arts Commission from October 31, 2009 through October 31, 2013.
3. EXHIBITS: Memorandum
4. RECOMMENDED BY: Mayor Cooke
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
6. CITY COUNCIL ACTION:
' Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
I
KEN T
WASH I N G T O N
MEMORANDUM
To: Debbie Raplee, City Council President
City Council Members
From: Mayor Suzette Cooke
Date: October 6, 2009
Subject: Re-appointment to the Kent Arts Commission
I seek your approval of my re-appointment of Susan Machler, Linda Denny, Sherri Ourada,
Dana Ralph and Linda Mackintosh to the Kent Arts Commission for additional four-year-
terms.
Susan Machler will complete her first year term the end of October. She has participated In
a number of cultural events including the Spotlight Series and summer art. Susan takes
pride In communicating with our community, and brings ideas back to the commission. As a
West Hill resident, she brings a valuable perspective to the Arts Commission.
Linda Denny has served on the Arts Commission for two terms. Linda enjoys working with
varied artists and assisting students propose and complete community projects - the most
recent was the mural at Glenn Nelson Park. Linda retired from the Kent School District, but
remains a volunteer art docent at East Hill Elementary. Linda has many more contributions
she would like to make to her community by serving another term on the Arts Commission.
Sherri Ourada has served one term on the Arts Commission, and during that term,
remained committed to her community in providing quality programs. Sherri is a strong
advocate for the arts and volunteers a great deal of her time at community events.
Dana Ralph will complete her first term on the Arts Commission. The last two years she
served as President. She assists the commission providing many programs that include the
community. Dana will work to grow existing programs and volunteer at major events.
Linda Mackintosh was appointed in 2006 to fill an unexpired term. Linda has assisted the
Commission by working on a- task force that provides performance activities to our
Community. Through this work, the task force has accomplished many offerings. Linda has
express interest in providing a variation on Master Classes that would afford training to
middle and high school students that they have not had before.
l
Artscommappt-October 2009
I
Kent City Council Meeting
Date October 6, 2009
Category Consent Calendar - 6E
1. SUBJECT: LIVE SCAN UNIT PURCHASE - APPROVE AND AUTHORIZE
2. SUMMARY STATEMENT: Authorize the Kent Police Department to purchase
a Live Scan unit and authorize the Mayor to sign all documents related to the
purchase. from the King County Sheriff's Office (KCSO) for the amount of
$13,163.40.
KCSO AFIS (Automated Fingerprint Identification System) will be responsible for
the remaining initial costs for shipping, installation, training, and the maintenance
upgrade fees at an estimated cost of $2,378.00. KCSO AFIS also agrees to pay
for all ongoing maintenance costs on the unit under the existing contract until
March 13, 2013.
The Live Scan unit consists of the Live Scan, a printer, software and attachments,
and is used for processing fingerprints. This unit will be installed in the lobby of
the Kent Police Department and will provide an easy, fast and reliable method for
our fingerprinting process.
This purchase is a Capital Improvement Plan purchase.
3. EXHIBITS: Memorandum of Understanding
4. RECOMMENDED BY: Public Safety Committee 9/8/09
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? Y Revenue? N
Currently in the Budget? Yes X No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
King County Regional AFIS Program
Memorandum of Understanding
for
City of Kent Live Scan Purchase
August 31, 2009
This agreement is entered into between the King County Sheriff's Office and the City of
Kent. The King County Sheriff's Office Regional AFIS Program (KCSO AFIS) will
purchase the following equipment (under existing contract#1318976B which expires
March 13, 2013):
• One Identix, Incorporated TouchPrintTm3100XDFS-ED Live Scan
One TouchPrintTm duplex fingerprint card printer
I • Necessary attachments, software customizations, shipping, installation, training,
and maintenance services as outlined in the attached quote
The KCSO will forward a copy of the invoice to the City of Kent. The City of Kent will
reimburse KCSO AFIS within 30 days of receipt of the invoice for the total cost of the
equipment. The current estimated total is $13,163.40 for the live scan, printer, software,
and attachments (see attached quote for breakdown of costs).
KCSO AFIS will be responsible for payment of the remaining initial costs for shipping,
installation, training, and the maintenance,upgrade fees. The current estimated cost for
those expenses is $2,378.00. KCSO AFIS also agrees to pay all ongoing maintenance
costs on these units under the existing contract until March 13, 2013. KCSO AFIS will
include the City of Kent in any maintenance, support, and system upgrades that are
provided to all King County Live Scan users in the future.
The City of Kent will be solely responsible for any site preparation costs required for the
installation and operation of the system.
I
Sheriff Susan Rahr Date Mayor Suzette Cooke Date
King County Sheriff's Office City of Kent
Kent City Council Meeting
Date October 6, 2009
Category Consent Calendar - 6F
1. SUBJECT: JOINT FUNDING AGREEMENT FOR THE COOPERATIVE DATA-
COLLECTION PROGRAM WITH THE U.S. GEOLOGICAL SURVEY -
AUTHORIZE
2. SUMMARY STATEMENT: Authorize the Mayor to sign the Joint Funding
Agreement for Water Resources Investigations between the City of Kent and the
U.S. Geological Survey in the amount of $91,360, which includes the City's
contribution of $48,000.
This is an on-going program with the City of Kent and the U.S. Geological Survey
(USGS) for stream data collection. The City of Kent will contribute $48,020 to the
annual program costs of $91,360 with the USGS providing the remainder.
This contract will provide for operation, maintenance, and data collection at five
gauges. Two are located on Mill Creek, one on Springbrook Creek and two on
Rock Creek.
3. EXHIBITS: Public Works Memorandum dated 9/15/09 and Agreement
4. RECOMMENDED BY: Public Works Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue?
Currently in the Budget? Yes X No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
fDISCUSSION:
1 ACTION:
5
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
4^'evo4o'd*b)� Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH NGTON Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
i
i
Date: September 15, 2009
' To: Chair Deborah Ranniger and Public Works Committee Members
PW Committee Meeting Date: September 21, 2009
From: Michael Mactutis, PE Environmental Engineering Manager
Through: Larry Blanchard, Public Works Director
Subject: Joint Funding Agreement for the cooperative data-collection
program with the U.S. Geological Survey
Motion: Recommend Council authorize the Mayor to sign the Joint
'I Funding Agreement for Water Resources Investigations between the City
of Kent and the U.S. Geological Survey upon concurrence of the language
therein by the City Attorney and Public Works Director.
Summary:
This is an on-going program with the City of Kent and the U.S. Geological Survey
(USGS) for stream data collection. The City of Kent will contribute $48,020 to the
annual program costs of $91,360 with the USGS providing the remainder.
i These gages provide valuable information on stream and weather conditions,
including water surface elevations, flow levels and amounts of precipitation. This
information is used to calibrate stream flow models and increase the accuracy of
City design of stormwater flood projection models. The gages, through their link to
internet web sites, allow staff and the public to monitor stream flow levels from
remote locations.
The stream flow measured at the gage at Rock Creek and Kent Kangley Road is
proposed to be used as a criteria to determine the City's augmentation of flows in
Rock Creek during certain periods of the year.
This contract will provide for operation, maintenance and data collection at five
gages. Two are located on Mill Creek, one on Springbrook Creek and two on Rock
Creek.
Budget Impact:
No budget impact.
U:IPWCommitteelActionPagel2009ldate.doc
7
Form 9-1366 U.S. Department of the Interior Customer#: WA098 FY10
(Oct. 2005) U.S. Geological Survey Agreement#: 10W4WA09800
Joint Funding Agreement Project#: 97229EU
TIN#: 916001254
Fixed Cost W r-
Agreement Yes No
FOR
WATER RESOURCES INVESTIGATIONS
THIS AGREEMENT is entered into as of the 15T day of OCTOBER 2009, by the U.S. GEOLOGICAL SURVEY,
UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of Kent,
party of the second part.
1. The parties hereto agree that subject to availability of appropriations and in accordance with their
respective authorities there shall be maintained in cooperation a fixed-price agreement for operation,
maintenance,and data collection-at the Springbrook, Mill Creek, and Rock Creek stream gaging
stations, herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50; and 43 USC
50b.
I2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical
J work directly related to this program. 2(b) includes In-Kind Services in the amount of$ N/A.
1
by the party of the first part during the period
(a) $43,340 OCTOBER 1, 2009 to SEPTEMBER 30, 2010
by the party of the second part during the period
(b) $48,020 OCTOBER 1,2009 to SEPTEMBER 30, 2010
(c) Additional or reduced amounts by each party during the above period or succeeding periods as may be
determined by mutual agreement and set forth in an exchange of letters between the parties.
(d) The performance period may be changed by mutual agreement and set forth in an exchange of letters
between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governing each party.
4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic
review by an authorized representative of the party of the first part.
5. The areas to be included in the program shall be determined by mutual agreement between the parties
hereto or their authorized representatives. The methods employed in the field and office shall be those
adopted by the party of the first part to insure the required standards of accuracy subject to modification by
mutual agreement.
6. During the course of this program, all field and analytical work of either party pertaining to this program shall
be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory
'f manner, either party may terminate this agreement upon 60 days written notice to the other party.
7. The original records resulting from this program will be deposited in the office of origin of those records. Upon
request, copies of the original records will be provided to the office of the other party.
1
8
8. The maps, records, or reports resulting from this program shall be made available to the public as promptly
as possible. The maps, records, or reports normally will be published by the party of the first part. However,
the party of the second part reserves the right to publish the results of this program and, if already published
by the party of the first part shall, upon request, be furnished by the party of the first part, at costs,
impressions suitable for purposes of reproduction similar to that for which the original copy was prepared.
The maps, records, or reports published by either party shall contain a statement of the cooperative relations
between the parties.
9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040). Billing
documents are to be rendered QUARTERLY. Payments of bills are due within 60 days after the billing date. If
not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or )
portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File B-
212222, August 23, 1983).
i
Name of Customer
U.S. Geological Survey City of Kent
United States
Department of the Interior
USGS Point of Contact Customer Point of Contact +
Name: Bob Kimbrough Name: 1
Address: USGS WAWSC Address:
934 Broadway, Suite 300
Tacoma, WA 98402 l
Telephone: 253-552-1608 Telephone: l
Email: rakimbrop_usgs.gov Email:
l �
Signatures Signatures I
1
By 7 Date —9--o 9 By
Date
Name: Cynthia Barton, Ph.D., L.G., L.H.G. Name:
Title: Center Director, USGS Washington Title: I
Water Science Center
By Date By
Date
Name: Name:
Title: Title:
i
W A098/10 W4 WA09800/FY 10-C
Kent City Council Meeting
Date October 6, 2009
Category Consent Calendar - 6G
1. SUBJECT: WASHINGTON STATE ARTS COMMISSION 2010 ORGANIZATION
SUPPORT GRANT - ACCEPT
2. SUMMARY STATEMENT: Accept the grant from the Washington State Arts
Commission in the amount of $6,000, approve the expenditure of funds in the
1 Kent Arts Commission budget, and authorize the Parks Director to sign all
necessary documents.
Washington State Arts Commission (WSAC) has awarded the Kent Arts
Commission a general operating support grant. This grant is for the first year of
the 2010-2011 funding cycle. Kent Arts Commission will use the funding to
support the presentation of arts and cultural activities at Kent`s 2010 Cornucopia
Days.
3. EXHIBITS: Grant agreement
' 4. RECOMMENDED BY: Parks & Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
t5. FISCAL IMPACT
Expenditure? X Revenue? X
Currently in the Budget? Yes No X
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
i .
i
WASHINGTON STATE ARTS COMMISSION
J
Program:Midsized Arts Organization Program FY2010
Contract No.2010202
GRANT CONTRACT
I THIS CONTRACT is made and entered into by and between the WASHINGTON STATE ARTS
COMMISSION,711 Capitol Way S,Suite 600,PO Box 42675,Olympia,WA 98504-2675 hereinafter referred to
as the COMMISSION,and
Name: Kent Arts Commission
Physical 220 4th Ave South
Address: ............................
Dent WA 98032-5893
Mailing 220 4th Ave South
Address: ........................Lt..
Kent WA 98032.5838
' Phone No: (253)856-5050
Web Site: w!y!',kentarts.eom
............................
Washington State UBI No: 173 000 002
Federal Employee Id.No. 91-6901254
Social Security Number N/A
f hereinafter referred to as the CONTRACTOR.
THE PARTIES MUTUALLY UNDERSTAND AND AGREE AS FOLLOWS:
A. PURPOSE OF CONTRACT
This Contract sets out the terms and conditions by which the COMMISSION awards a grant to the
CONTRACTOR for the purpose of developing,sponsoring,promoting or administering an activity,project or
program which is related to the growth and development of the arts and humanities in the State of Washington.
RCW 43.46 provides the statutory authorization for making the grant. The funding is administered under WAC
Title 30,
B. DESCRIPTION OF THE ACTIVITY,PROJECT,OR PROGRAM
CONTRACTOR shall use funds awarded under this Contract No.2010202 solely for the grant proposal
funded through the Midsized Arts Organization Program for FY2010 as described in Attachment A:
Scope of Work.
C. AMOUNT OF GRANT
I 1. The Commission awards State Funds in the amount of THREE THOUSAND AND 00/100 Dollars
($3,000.00) to the CONTRACTOR.
2. The Commission awards Federal Funds in the amount of THREE THOUSAND AND 00/100 Dollars
($3,000.00)to the CONTRACTOR.
"Applicable only if Contract includes Federal Funds:
Federal Catalog of Domestic Assistance No: 45.025
Federal G ant No: 08-6100-2026
3. The Commission awards private funds in the amount of ZERO AND 00/100 Dollars ($0,00)to the
CONTRACTOR.
1 Grant Contract No 2010202 1 of 3
i
4. CONTRACTOR agrees to provide matching funds equal to or greater than the total funds provided by the
COMMISSION.
5. Payments will be made in accordance with the payment schedule set forth in Attachment B. I
I
D. CONTRACT PERIOD
Funds are awarded for the period beginning July 1,2009 to June 30,2010. The CONTRACTOR must
expend all funds by the ending date of this contract. Funds not expended by the ending date of this contract I)
shall lapse unless an extension is requested in writing by the CONTRACTOR and approved in writing by the
COMMISSION.The CONTRACTOR shall notify the COMMISSION immediately upon knowledge that any
portion of the funds will not be expended by the end of the fiscal year.
E. CONTRACT REPRESENTATIVES
The following shall be the contact persons for all communications and billings regarding the performance of this
Contract. Either party shall provide written notification to the other of changes in contract representation.
CONTRACTOR'S Contract Representative: COMMISSION's Contract Representative
Name Ronda Billerbeck Name Christel Ratliff
and Title: — and Title.
Cu1tUra1.?r.ogrAms.M#.pagtK Administrative Assistant
o►g• City,of Kent Arts Commission org: Washington State Arts Commission—
.... S
Name: Name: Grants to Organizations
Address: 220 4th Ave South. Address: PO Box 42675
Kent,WA,?8032-5838 Olympia,WA 98504-2675
Phone: (253)856-5055 ext- Phone: (360)586-0026
Fax: (253)856-6050 Fax: (360)586-5351 1
E-Mail: rbillerbeck ci.kent.wa.us E-Mail: christelr arts.wa. ov 1
F. LIMITATION OF AUTHORITY 1 The COMMISSION's Agent shall be the Executive Director of the Washington State Arts Commission. Only j
the COMMISSION's Agent shall have the express,implied,or apparent authority to alter,amend,modify,or
waive any clause or condition of this contract.The Agent may delegate this authority,but such delegation is
effective only if in writing.See General Terms and Conditions for Contract Amendment or Modification
procedures.
G. RIGHTS AND OBLIGATIONS
All rights and obligations of the parties to this Contract shall be subject to this Contract and its attachments including the
following,which by this reference,are made a part of this Contract:
Attachment A: Scope of Work
Attachment B: Payment Schedule
Attachment C: General Terms and Conditions
Attachment D: Voucher y
Attachment E: Final Repoit Requirements(final report materials available at.www.arts.wa.goV)
Attachment F:National Endowment for the Arts General Terms and Conditions
(deleted if Contract does not include federal funds)
� 1
l
Grant Contract No.2010202 2 of
i
H. INSURANCE
Automobile Liability:In the event that services delivered pursuant to this contract involve the use of vehicles,
either owned or unowned by the CONTRACTOR,the CONTRACTOR shall require the owner or driver of the
automobile to provide automobile liability insurance. The minimum limit for automobile liability is:
$100,000/$300,000 bodily injury and$100,000 property damage.
I. ENTIRE CONTRACT
This Contract including all attachments contains all the terms and conditions agreed upon by the parties. No
other understandings,oral or otherwise,regarding the subject matter of this contract and attachments shall be
deemed to exist or to bind any of the parties.
I
J. FINAL REPORT
The CONTRACTOR shall provide a final report to the COMMISSION within 30 days following the
i Contract Period ending date,submitted according to the forms and format identified in ATTACHMENT E.
K MODIFICATIONS TO GENERAL TERMS AND CONDITIONS
NA
THIS CONTRACT is executed by the persons signing below who warrant that they have authority to execute this
contract.
Kent Arts Commission WASHINGTON STATE ARTS COMMISSION
(signature ofparty authorized to sign for CONTRACTOR) Kris Tucker,Executive Director
Date:
(printed name of signatory)
(printed title ofsignatory)
Date:
I
APPROVED AS TO FORM:
(Signature of Susan Thomsen,Assistant Attorney General,State of Washington,March,2003 on file in fiscal office)
i
,I
i
I
iGantCoi%=tNo.2010202 3 of 3
GRANT CONTRACT-ATTACHMENT"A"
Scope of Work
Program: Midsized Arts Organization Contract No.2010202
CONTRACTOR:Dent Arts Commission
1. The CONTRACTOR agrees that funds shall be received solely for the services and/or reimbursements
described here below:
Midsized Arts Organizations Program assistance with:
General Operating Support
Event Announcement and Documentation:
The CONTRACTOR must provide to Grants to Organizations of the COMMISSION, any public
announcement,press release, or other direct mail announcement of the event(s)funded under this contract.
The CONTRACTOR will mail such public announcements to:
Grants to Organizations
Washington State Arts Commission
PO Box 42675
Olympia,WA 98504-2675.
Final Reports are due:
Every grant recipient must submit a Final Report to the Washington State Arts Commission's Grants to
Organizations,30 days following the contract ending date;this is a contractual obligation for the grant.
The completed form must be received by the Washington State Arts Commission(WSAC),Grants to
Organizations,by 5:00 P.M.,August 2,2010. The Final Report Form should be downloaded from
the COMMISSION website at www.arts.wa.gov,under Grants to Organizations. I
Final Report Penalty:
Grant recipients that do not submit Final Reports by the August 2,2010 deadline will have a 10%penalty
deducted from any future grant from Grants to Organizations.
Logo Credit:
WAS H I N GTO N STATE; Recipients of grants and programs are asked to credit
ARTS C 0 M M I S S 10 N I WSAC in promotional communications about the grant.
The WSAC logo may be downloaded from the V
website:www.arts.wa.gov. If your grant includes federal funding(which would be stated N A T 1 O N A L
on page 1 of your contract), you are also obligated to credit the National Endowment for the ENDOWMENT
Arts (NEA)in the same manner as WSAC. NEA logos are downloadable at www.arts.gov. FOR THE ARTS
1
y
i
GRANT CONTRACT-ATTACHMENT`B"
Payment Schedule
i
Program: Grants to Organizations Midsized Arts Organization Program Contract No.2010202
CONTRACTOR: Kent Arts Commission
The CONTRACTOR agrees that funds as awarded in section(1)of the CONTRACT and in consideration of section
(2)of the CONTRACT,will be paid to the CONTRACTOR by the COMMISSION in consideration of the following
terms and conditions:
1. No funds will be paid to the CONTRACTOR in advance of the contract starting date stated in section(1)
of the CONTRACT.
I
2. Payments will be made after the expenses for which COMMISSION funds were committed have been
I
incurred.
3. All requests for payment shall be on the form of voucher set forth in Attachment D.
4. You have the option of obtaining your grant payments via direct deposit through the Office of Financial
Management(OFM). The necessary forms are downloadable from www.arts.wa.gov under the link
Grant Payments.
5. The COMMISSION will make payment to the CONTRACTOR within 20 business days of receipt of a
properly completed invoice,which shall include documentation of authorized expenses.
6. The invoice voucher must be signed in blue ink. The schedule for payment is as follows:
Month/Year Amount
November 2009 $6,000.00
TOTAL AWARD $6,000.00
l
I
GRANT CONTRACT-ATTACHMENT"D"
Invoice Voucher
FORM STATE OF WASHINGTON =AUENCYU3EONLY
A19.1A aug*
AFRS =J�GENCY NO LOCATION COpE P R QR AUTH TIO
22-
(REV7196) INVOICE VOUCHER 387~ 001
= AGENCY NAME AND LOGATIOIV INSTRUCTION TO VENDOR OR CLAIMANT: Submit this form to claim payment for materials,
merchandise or services. Show complete detall for each Item.
WASHINGTON STATE ARTS COMMISSION Vendor's Certificate. I hereby certify under penally of perjury that the Items and totals listed
herein are proper charges for materials,merchandise or services furnished to the State of
PO BOX 42675 Washington,and that all goods furnished and/or services rendered have been provided without
OLYMPIA WA 98504-2675 discrimination because of age,sex,marital status,race,creed,color,national origin,handicap,
- religion,or Vietnam era or disabled veterans status.
VENDOR_ORCLAIMANT Warrant is`to be a yable-to
Kent Arts Commission X BY.
220 4th Ave South (SIGN IN BLUE INK)
Kent WA 98032-5838
(TITLE) (DATE)
FEDERAL I.D.NO OR SOCIAL SECURITY NO.(For Reporting Personal Service Contract Payments to IRS) RECEIVED BY DATE RECEIVED: +
91 6001254 1)
'. UNIT'
DATE DES_CRIP710N QUANTITY UNIT PRICE; AMOUNT FOR AGENCY
For Grants to Organizations--FY2010 `•
........................ .. ................................... ........ ............................ _ .............................. .................�. t ................................ ...................................................... .....................................�....�.....
Midsized Arts Organization-Program
i....!M AO.............................................................................................................._...........,...................................................................................................,..,...............,..............,..................�........................
Per Attachment"A" Scope of Work
3 ............................ I.......................................................,...............,....................,..............,,...................i.......................................................
I Contract#: 2010202 I
..............................1....,..,,,........,.......,..................................................,....,,...............................,,,,.............. ..,,,.....,.,.........,..,.........'...............................................................................................................................
I
(............................................................................101...State Funds: $3,000.00
.........................� ............................. .............................. I..........I........... ....I........................... .................................................I.... !! ................................................
202 State Funds: 0.00 I
.................... .........................,............................. .............................. .................... ................................ .............................................................i.. .........................,.,....................
1 102 Federal Funds 1 $3,000.00 1
i
...................i............................................................................................,..........,....,..........................................................,.t...............................................................................................................................
r.......................................................
t
! i
..............................1.......,.....,...........................................................Y........................,...................................,..,........,.......,...,..,,... ......,................................................,........,.......,...........,,............................................................,..,,..............................
November 2009 Pa ment i Total: $6,000.00 I 1
........................ .........................,...............................,,.......... ...... ...
PREPARED BY: TELEPHONE NUMBER: PATE: AGENCY APPROVAL: DATE:
Christel Ratliff 360.586.0026
DOC.DATE PMT DUE CURRENT DOC,NO.: REF,DOC.NO.: VENDOR NUMBER: USETAX VENDOR MESSAGE: UBI NUMBER:
DATE:
1
REF M MASTER INDEX - SUB WORKCtAss COUNTY CITYrrOWN •-.'-
DOC TRANS O FUND' APPN PROGRAM SUB SUB ORG Budget PROJECT. SUB PROJ. AMOUNT INVOICE NUMBER
SUP CODE D INDEX INDEX OBJ '.OBJ INDEX ALLOC Unit MOS PROD :PNAS,
061 101 00101 NZ 5MAO 00 00: $3,000.00 MA02010202
001 202 00101 NZ 5MA0 00 00, $0.00 MA02010202
601 102 00101 NZ 2010 5MAO 00 00 $3,000.00 MA02010202 1
ACCOUNTING APPROVAL FOR PAYMENT: DATE: WARRANT TOTAL: WARRANT NUMBER: i
1
l
Kent City Council Meeting
Date October 6, 2009
Category Consent Calendar - 6H
1. SUBJECT: KING CONSERVATION DISTRICT GRANT FOR THE GREEN NATIVE
PLANT MAINTENANCE INTERN PROGRAM - ACCEPT
2. SUMMARY STATEMENT: Accept the grant from the King Conservation
District for the Green Native Plant Maintenance Intern Project in the amount of
$3,800, approve the expenditure of funds in the Adopt-a-Park budget, and
authorize the Parks Director to sign all necessary documents.
Staff submitted and received a grant from the King Conservation District to hire
an intern to weed and water over 450 native trees and shrubs planted at Clark
Lake Park, and 200 native plants in the cleared north trail area of Lake Fenwick
Park in fall 2008. The intern the Parks Director currently intends to hire has been
a community volunteer since 2007 and would receive a stipend of $10Jhour, plus
gas mileage reimbursement for his personal vehicle, for 10 hours per week of
service through the end of December 31, 2009. Staff will provide tools and
supervision.
3. EXHIBITS: Grant agreement
4. RECOMMENDED BY: Parks & Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue? X
Currently in the Budget? Yes No X
6. CITY COUNCIL ACTION:
' Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
j .
King Conservation District
1107 SW Grady Way,Suite 130 •Renton,WA 98057•Phone(425)282-1897•Fax(425)282-1898•E-mail district®kingcd.org
August 12,2009
Victoria Andrews
City of Kent,Parks Planning&Development
220 4th Ave S
Kent,WA 98032-5895
i
Dear Victoria,
Enclosed,for your records,is a signed Agreement for award of a King
Conservation District Member Jurisdiction&WRIA Forum Grant for the Green
Native Plant Maintenance Intern project. This grant is funded with King
Conservation District Special Assessment funds allocated to the City of Kent.
Additional enclosures include a check in the amount of$3,420.00. I will email
you the forms to use when submitting progress reports and expense reports,
and forms for use when requesting a revision to your grant agreement.
I'd like to call attention to a number of paragraphs in the Agreement. Detailed
in paragraph 2.5 are guidelines on submitting biannual financial and progress
reports on the grant. Detailed in paragraphs 2.6 through 2.7 are instructions on
accounting for the expenditure of the grant funds. Detailed in paragraph 2.12
are guidelines on acknowledging the District as a source of funding for the
project. You will receive by email several file formats for the KCD logo to be
used when recognizing the District as a contributor of funding to your project.I
am available to answer any questions you may have about these requirements
and also any questions concerning accounting and financial reporting. Please
do not hesitate to contact me at any time.
Sincerely,
Jica Saavedra
Member Jurisdiction&WRIA Forum Grant Program
Enclosures (2)
Cc:
KCD Ref 09-284 Grant Agmt-Kent-Andrews
i
i
AGREEMENT FOR AWARD
OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT
City of Kent,Parks
I
This Agreement is made between the King Conservation District Number 9, a municipal
corporation in King County, Washington, located at 935 Powell Ave. SW, Renton, WA 98057
(referred to herein as "District"), and the City of Kent, Parks, a municipal corporation in King
County, Washington, located at 220 0 Avenue South Kent, WA 98032 (referred to herein as
"Recipient"), for the purposes set forth herein.
SECTION 1. RECITALS
1.1 Whereas, the District is a special purpose district organized and existing under
authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve
natural resources, including soil and water, which activities are declared to be of special benefit
to lands; and
1 1.2 Whereas,pursuant to RCW 89.08.400,King County has authorized and imposed a
system of assessments to finance the activities and programs of the District; and
1.3 Whereas, pursuant to RCW 89.08.220, RCW 89.08.341 and/or Chapter 39.34
RCW, the District is authorized to enter into agreements with municipal entities and agencies
(governmental or otherwise), or their designees, in order to carry out and facilitate the activities
and programs of the District to conserve natural resources; and
1.4 Whereas, the District has reviewed the grant application submitted by Recipient
and has determined that the application meets the requirements of Chapter 89.08 RCW and the
District's policies and procedures for awarding grants; and
1.5 • Whereas, the District and Recipient desire to enter into this Agreement for the
purpose of establishing the terms and conditions relating to the District's award of a grant to
Recipient.
SECTION 2. AGREEMENT
2.1 The District agrees to award Recipient a grant in the total amount of Three
Thousand, Eight Hundred Dollars ($3,800.00) from 2006 Assessments. Grant funds shall be used
by Recipient solely for the performance of the work described in Exhibit A which is attached hereto
and incorporated herein by this reference. The District shall pay the grant funds to Recipient in
accordance with the District's policies and procedures, including but not limited to,the policies and
procedures contained in the Member Jurisdiction & WRIA Forum Grant Application Instructions
and Policies,provided that such funds have been collected and received by the District.
- 1 -
1
2.8 The District or its representative shall have the right from time to time, at reasonable
intervals, to audit the Recipient's books and records in order to verify compliance with the terms of J
this Agreement. Recipient shall cooperate with the District in any such audit:
2.9 Recipient shall retain all accounting records and project files relating to this
Agreement in accordance with criteria established in the Revised Code of Washington and the
Washington State Archivist.
2:10 Recipient shall ensure that all work performed by Recipient or its employees, agents,
contractors or subcontractors is performed in a manner which protects and safeguards the l
environment and natural resources and which is in compliance with local, state and federal laws and
regulations. Recipient shall implement an appropriate monitoring system or program to ensure
compliance with this provision.
2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or I
appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or
death of person or damage to property allegedly resulting from the negligent or intentional acts of
the Recipient or any of its employees, agents, contractors or subcontractors in connection with this
Agreement.
2.12. Recipient agrees to acknowledge the District as a source of funding for this project
on all literature, signage or press releases related to said project.
SECTION 3. GENERAL PROVISIONS
3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto j
and their respective successors and assigns. I
3.2 This Agreement constitutes the entire agreement between the parties with respect to
the subject matter hereof. No prior or contemporaneous representation, inducement, promise or
agreement between or among the parties which relate to the subject matter hereof which are not
embodied in this Agreement shall be of any force or effect.
3.3 No amendment to this Agreement shall be binding on any of the parties to this
Agreement unless such amendment is in writing and is executed by the parties. The parties
contemplate that this Agreement may from time to time be modified by written amendment which
shall be executed by duly authorized representatives of the parties and attached to this Agreement.
4
1
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Exhibit A
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J�Y
'�J = Member Jurisdiction
& WRIA Forum Grant Program
King Conservation District Grant Application
Project Title: Native Plant Maintenance Intern
Applicant: City of Kent Parks Contact: Victoria L.Andrews
Principal Partners(if any): Title: Special Programs Manager j
i
Address:
220 4th Ave.S.
Kent,WA 98032
Total Project Cost: .$5,142.95
WRIA Funding LJ Jurisdiction Funding
KCD Funding Requested: $3,800 Phone: 253-856-5113
Project Start Date: May 11,2009 Fax: 253-856-6050
I Project End Date: December 31, 2009 E-mail: vandrews@ci.kent.wa.us
1. Project Description - provide a brief description of the project that summarizes what you will do,
how you will do it, and why you will do it..Consider the following in the answer to this question:
what pressing need will be addressed by the project or what promising opportunity will be
capitalized on?Who or what will benefit or be positively and negatively affected?
In recent months,volunteers have removed invasive plants and made significant improvements
at our two environmental restoration demonstrations sites, Lake Fenwick Park and Clark Lake
Park. In fall 2008,over 450 native trees and shrubs were planted at Clark Lake Park in three
cleared areas: around the retention ponds, along the inlet stream on the south end,and on
both sides of a new trail at the north end. In April 2009, 200 native trees and shrubs were
planted in the cleared north trail area of Lake Fenwick Park.
These plants need regular weeding and watering to survive and become established. Parks
'I maintenance staff and volunteers cannot provide sustained attention. We will hire a trained
volunteer as a native plant maintenance intern to devote 10 hours per week and split his time
between these two parks. Derek Nanninga became an Adopt-a-Park volunteer in early 2007
and was trained in invasive removal techniques and establishment of native plants. He comes
to every volunteer event and also works on his own at both Lake Fenwick and Mill
Creek/Earthworks Parks. The King Conservation District grant will provide a stipend to the
intern, gas mileage for his personal vehicle, plus tools and materials.
Our long-term goal for these two parks is to remove invasives and re-establish native plants to
out-compete the invasives and thrive.Specific care is needed. We want to do a better job of
taking care of what we plant so that our survival rate improves.
2. Natural Resource Improvement Actions - describe how the project will address a
minimum of one of the natural resource improvement actions described on page 1 of the
application instructions. Consider the following in your answer to this question: What
natural resources will be improved? What are the known needs, gaps or deficits that will
I
Member Jurisdiction&WRIA Forum Grant Program,Application • July 21,2008 • Page 9 of 11
,
f
be addressed? What are the known benefits to soil; water, air, plants, fish and wildlife,
landowners?
This project will address both 1) Capacity Building and 2) Direct Improvement of Natural f
Resource Conditions. The City of Kent will support the intern with tools and technical resources. f
He already has proven he is capable of employing exemplary natural resource stewardship I
practices.There were 67 native trees and shrubs planted in fall 2007 at Lake Fenwick Park's
cleared north trail during National Public Lands Days. While volunteers have done a good job of
removing any new invasive shoots,very few of the native plants have survived.This area is a 1
key demonstration site, complete with interpretive kiosk showing before and after photos and 1
identifying key native and non-native vegetation. Clark Lake Park has several demonstration
sites, making it a bit harder to manage. The intern will help us bridge the gap until we are able
to implement a forest steward program. Having a dedicated native plant maintenance intern
will enable us to continue implementing ecosystem restoration and preservation at both parks.
3. Project Activities and Measurable Results - using the table below, list specific project I
activities to be completed,the timetable for the activities, and the deliverables
associated with those activities. Consider the following in your answer to this question:
What actions, interventions, programs, services will be deployed? I
Activity Description Deliverables Timeline
1. Recruit&train intern Intern trained & begins working May 1-11,
2009 .
2. Watering&weeding native Maintain plants installed fall May 11-
plants, 10 hrs./wk., alternating 2008 at Clark Lake Park and December 31,
parks spring 2009 at Lake Fenwick 2009
Park
3. Evaluation Goal:90%survival of native January 2010
plants,weeds
4. Effectiveness(see page 2 of application instructions for definition) - describe how the
project will effectively implement the natural resource improvement measures identified
in question No. 2 above. Consider the following in your answer to this question: Why is
the primary applicant the best entity to deliver the proposed
program/service/intervention? What is the capacity of the primary applicant to deliver
the proposed program/service/Intervention? What tools, services and partners will be
brought to bear? ,
Clark Lake Park and Lake Fenwick Park are owned and managed by the City of Kent. The
Parks Department staff includes five certified arborists as well as credentialed project
managers experienced In natural resource improvement and volunteer management. The
intern,who has already proven himself as motivated, capable and passionate about the
environment,will be supervised by Brian Levenhagen, Park Planner and certified arborist.As a
partner,the King Conservation District staff will show our intern successful sites and
techniques. Other partners, including community volunteers from corporations as well as
individuals,will work with the intern.
5. Efficiency(see page 2 of application Instructions for definition) - describe how the
project will efficiently implement the natural resource improvement measures identified
Member Jurisdiction&WRIA Forum Grant Program,Application • July 18,2008 9 Page 9 of 11
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in question No. 2 above. Consider the following in your answer to this question: How will
the proposed program/service/intervention engage in conjunction with related efforts?
How does your strategy best leverage resources?
Clark Lake Park has a Master Plan and Lake Fenwick Park's Master Plan is approximately 50%
completed.The City seeks grant funds and partnerships with other appropriate entities,such as
EarthCorps,which has done considerable environmental restoration work at both parks.
Regular community park improvement events are held at these parks to continue the efforts
begun years ago.These events introduce new volunteers to the parks and lead to other
collaborations. One company Is planning on Inviting employees,vendors and customers to work
on the north trail at Lake Fenwick Park on June 5th (World Environment Day)and asking each to
donate a hand tool to the Adopt-a-Park program.
6. Equity(see page 2 of appilcation Instructions for definition) - describe how the project
will equitably implement the natural resource improvement measures identified in
question No. 2 above. Consider the following In your answer to this question: In what
j part of the District will the proposed program/service/intervention occur.? Who is the
target audience and what demographic section of the community will be affected?
The program is being implemented in Kent, King County. Clark Lake Park is a passive open
space, and target audiences are neighbors, dog owners, bird watchers, hikers and park users of
all ages. Lake Fenwick Park has three parking lots, picnic tables, and other amenities. Its
,I target audiences include neighbors, bird watchers, hikers, bikers and church/family gatherings.
Thb parks are roughly:L30 acres each and offer fishing and beautiful vistas.
7. Evaluation of Intended Results - describe the evaluation mechanisms you will use to
track, document, and report that the project has achieved the intended results described
in questions 1-3.
The intern will inventory and map all existing plants at the start and end of internship.
Supervision will include photo documentation during site visits.
S. Project Budget & Expenses
Budget Item KCD Funds Other Funds Other Funds -Total
(specify) (specify)
Salaries and Benefits $1,342.95
(Parks Planner: 35 hrs.
for training, ongoing
supervision)
Travel/Meals/Mileage $200
(Intern's own vehicle)
j Office/Field Supplies $300
(wheelbarrow, loppers,
shovel, pruners, etc. )
Contracted/
Professional Services
Land Acquisition
Permits
Other(specify) $3,300
Hourly Intern, 10 hrs./
Member Jurisdiction&WRIA Forum Grant Program,Application July 18,2008 Page 11 of 11
wk.@$10/hr.X 33 Wks.
Other(specify)
Other(specify)
TOTAL $3,800 $1,419.69 $5,142.95
9. CD Acknowledgement- Describe how the KCD will be acknowledged as a source of
K g g
funding for the proposed program/service/intervention (see Grant Program Overview &
Policies, General Grant Program Policies, #6).
King Conservation District will be acknowledged on Kent-N-21 by the Kent Parks Committee
during their televised meetings,on the City's website and in the appropriate quarterly Program
Guide,which is distributed to 50,000 residents. The grant will also.be recognized on the
informational kiosks located at the park entrances when materials are updated. The intern will
greet volunteers and park visitors,and will describe his work and the participation of the King
Conservation District.
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4-19-09 J
Authorized Signature Date 1
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Member Jurlsdiction&WRIA Forum Grant Program,Applicatlon July 18, 2008 • Page 12 of 11
Kent City Council Meeting
Date October 6, 2009
Category Consent Calendar - 6I
1. SUBJECT: KING CONSERVATION DISTRICT GRANT FOR THE 2008
RESTORATION PROJECTS AT CLARK LAKE PARK - ACCEPT
r2. SUMMARY STATEMENT: Accept the King Conservation District grant in the
amount of $9,998.20 to reimburse 2008 restoration projects at Clark Lake Park,
approve the expenditure of funds in the Clark Lake budget, and authorize the
Parks Director to sign all necessary documents.
Staff applied for funds from King Conservation District to plant 430 native trees
and shrubs to provide shade and habitat at Clark Lake Park. The plants were
installed at two fall community volunteer events by elementary school children
during five field trips, in connection with the Youth Tree Education Program.
3. EXHIBITS: Grant agreement
4. RECOMMENDED BY: Parks & Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue? X
Currently in the Budget? Yes No X
6. CITY COUNCIL ACTION:
tCouncilmember moves, Councilmember seconds
fDISCUSSION:
ACTION:
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C�" Z
AGREEMENT FOR AWARD
OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT
City of Kent,Parks
This Agreement is made between the King Conservation District Number 9, a municipal
corporation in King County, Washington, located at 935 Powell Ave. SW, Renton, WA 98057
i (referred to herein as "District"), and the City of Kent, Parks, a municipal corporation in King
County, Washington, located at 220 4`h Avenue South, Kent, WA 98032 (referred to herein as
"Recipient"), for the purposes set forth herein.
SECTION 1. RECITALS
1.1 Whereas, the District is a special purpose district organized and existing under
authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve
natural resources, including soil and water, which activities are declared to be of special benefit
to lands; and
1.2 Whereas,pursuant to RCW 89.08.400, King County has authorized and imposed a
system of assessments to finance the activities and programs of the District; and
1.3 Whereas, pursuant to RCW 89.08,220, RCW 89.08.341 and/or Chapter 39.34
1 RCW, the District is authorized to enter into agreements with municipal entities and agencies
1 (governmental or otherwise), or their designees, in order to carry out and facilitate the activities
and programs of the District to conserve natural resources;and
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1.4 Whereas, the District has reviewed the grant application submitted by Recipient
and has determined that the application meets-the requirements of Chapter 89.08 RCW and the
1 District's policies and procedures for awarding grants; and
1.5 Whereas, the District and Recipient desire to enter into this Agreement for the
purpose of establishing the terms and conditions relating to the District's award of a grant to
Recipient.
i SECTION 2. AGREEMENT
2.1 The District agrees to award Recipient a grant in the total amount of Nine
Thousand,Nine Hundred Ninety-Eight and 20/100 Dollars ($9,998.20) from 2006 Assessments.
Grant funds shall be used by Recipient solely for the performance of the work described in
Exhibit A which is attached hereto and incorporated herein by this reference. The District shall
pay the grant funds to Recipient in accordance with the District's policies and procedures,
including but not limited to, the policies and procedures contained in the Member Jurisdiction &
WRIA Forum Grant Application Instructions and Policies, provided that such funds have been
j collected and received by the District.
l Page 1 of 4
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2.8 The District or its representative shall have the right from time to time, at I
reasonable intervals, to audit the Recipient's books and records in order to verify compliance with
the terms of this Agreemdnt.. Reeipient shiall cooperate with the District in any such audit.
.� . . , .
2.9 Recipient glja__lj.. r.��t ' alb accounting records and project files relating to this
Agreement in accordA0,6'wl.'�'Lri riah9tablished in the Revised Code of Washington and the
Washington State Archivist. ,p
1tS•�•.�•,11•�
2.10 Recipient shall ensure that all work performed by Recipient or its employees,
agents, contractors or subcontr f e"Ars-stp ormed in a manner which protects and safeguards the
environment and natural resources and which is in compliance with local, state and federal laws
and regulations. Recipient shall implement an appropriate monitoring system or program to
ensure compliance with this provision.
2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected
or appointed officials, employees and agents,from all claims, alleged liability,damages,losses to
or death of person or damage to property allegedly resulting from the negligent or intentional acts
of the Recipient or any of its employees, agents, contractors or subcontractors in connection with
this Agreement.
2.12 Recipient agrees to acknowledge the District as a source of funding for this
project on all literature, signage or press releases related to said project.
SECTION 3. GENERAL PROVISIONS I
3.1 This Agreement shall be binding upon and inure to the benefit of the parties
hereto and their respective successors and assigns. 1
3.2 This Agreement constitutes the entire agreement between the parties with respect
to the subject matter hereof, No prior or contemporaneous representation,inducement, promise
or agreement between or among the parties which relate to the subject matter hereof which are
not embodied in this Agreement shall be of any force or effect.
3.3 No amendment to this Agreement shall be binding on any of the parties to this 1
Agreement unless such amendment is in writing and is executed by the parties. The parties
contemplate that this Agreement may from time to time be modified by written amendment
which shall be executed by duly authorized representatives of the parties and attached to this
Agreement.
3.4 Each party warrants and represents that such party has full and complete authority
to enter into this Agreement and each person executing this Agreement on behalf of a party
warrants and represents that he/she has been fully authorized to execute this Agreement on behalf
of such party and that such party is bound by the signature of such representative.
1
Page 3 of 4
Member Jurisdiction
& WRIA Forum Grant Program
King Conservation District Grant Application
I
Project Title: Fall Environmental Restoration Projects at Clark Lake Park
Applicant:.City of Kent Parks Contact: Victoria Andrews
Principal Partners(if any): EarthCorps Title: Special Programs Manager
(through King Co, Natural Resource Network Address:
reimbursement grant) 220 4th Ave.S.
Kent,WA 98032
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! Total Project Cost: $40,068.17
i WRIA Funding Jurisdiction Funding
ET—
KCD Funding Requested: $9,998.20 Phone: 253-856-5113
Project Start Date: October 11,2008 Fax: 253-856.6050
Project End Date: October 31,2011 E-mail: vandrews@ci.kent.wa.us
i
1. Project Description - provide a brief description of the project that summarizes what you will
do,how you will do it,and why you will do it. Consider the following In the answer to this
question:what pressing need will be addressed by the project or what promising opportunity
will be capitalized on?Who or what will benefit or be positively and negatively affected?
! What6ft:Our project is to help citizen volunteers and elementary school children plant 430
native trees and shrubs at Clark Lake Park. The plantings will: l)provide a shade canopy for
fish,2)food and shelter for Insects and small mammals,3)enhance visitors'enjoyment of the
trail system and 4)help to keep invasive plants from re-establishing themselves. KCD funds
wl11 provide funding for the purchase of 210 of the native plants and 20 yards of chips,and for
monitoring by maintenance staff for three years.
Historically,Clark Lake and Its outfall stream had a population of salmon(Coho, Chinook)and
Bull Trout. Since 2001, numerous volunteer projects have been devoted to removing invasive
species and replanting native plants along the stream corridor and in other parts of the park to
'I restore habitat for salmon and other wildlife. A Master Plan was approved In 2004.
Maintaining newly planted trees and shrubs for the three to five years is essential for their
survival,so this park Is one of two environmental restoration demonstration sites In the Kent
park system.
How; ReLeaf,the annual October community volunteer event at Clark Lake Park, marked the
first of eight planting parties there that concluded In early November. There were bus field
trips Involving 425 elementary school children from six of the schools that had participated in
our spring Youth Tree Education Program. About 60 brought their original plant and staff
purchased extras to ensure there were enough to give each child the opportunity to plant.
i Douglas firs were planted along the stream bed,while the native shrubs were planted in a
clearing near a newly created trail. Make a Difference Day,our final community volunteer
event of the fall planting season,was also held at Clark Lake Park. A grant from King County's
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Member Jurisdiction&WRIA Forum Grant Program,Application • July 21,2008 • Page 9 of 11
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Natural Resource Stewardship network enabled us to hire EarthCorps crews to prepare the
planting areas In early October by removing invasive species and to return in mid-November to
spread cardboard and chips around all the new plants.
r
2. Natural Resource Improvement Actions-describe how the project will address a minimum of l
one of the natural resource Improvement actions described on page 1 of the application I
instructions. Consider the following In your answer to this question:What natural resources will
be Improved?What are the known needs,gaps or deficits that will be addressed? What are the J
known benefits to soil, water,air,plants,fish and wildlife, landowners? l
Education and Outreach-Residents and landowners in the surrounding area are already
stewards of this natural resource. ReLeaf is an annual event at Clark lake Park that attracts
people who never knew the park existed.Volunteers learned about our progress in returning
Coho salmon to the lake and other environmental Improvements at the open space.They
removed invasive plants and replanted and mulched native species around the retention ponds.
This year,Clark Lake Park was also the site of Make a Difference Day two weeks after ReLeaf.
In addition,we offered a fall follow-up to the 2008 Youth Tree Education Program:elementary
students planted the same native species they grew in their classrooms last spring.As we lead I
the classes to the planting area,we showed them a native grove planted by volunteers 10 years
ago that was now 10-20 feet high.That made a big impression on the children,and they were
excited about visiting the park to check In on"their"plants. In their thank you notes,the
children's drawings Included roots and showed they grasped the concept of how far apart the
plants should be for optimum growth.
Direct Improvement of Natural Resource Conditions-As previously mentioned,Clark Lake Park 1
Is one of two environmental restoration demonstration sites,chosen because of its size, needs, 1
habitat diversity and potential as an outdoor learning lab. Its Master Plan was created with
input from a citizens'advisory committee and there is also a Friends of Clark Lake Park group
that has helped with the restoration efforts. 1
3. Project Activities and Measurable Results- using the table below, list specific project activities
to be completed,the timetable for the activities,and the deliverables associated with those
activities. Consider the following in your answer to this question: What actions,interventions,
programs,services will be deployed?
Activity Description Dellverables Timeline 1
1. Prepare planting sites. EarthCorps crew spend four days October 740,
removing Himalayan blackberry 2008 4
and scotch broom from outfall
stream,around retention ponds
and meadow adjacent to new
trail.Park staff deliver 500
sheets of cardboard and 50 yds.
of chips to site.
2. ReLeaf community volunteer Staff assist volunteers In October 11,
planting event. planting 120 native trees and 2008
shrubs near retention ponds,
then spread cardboard and
chips.
3. J Millennium Elementary School 70 students plant 70 red-osier October 16,
Member Jurisdiction&WRIA Forum Grant Program,Application • July 18,2008 • Page 9 of 11
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field trip(2nd-6th graders) dogwood by new trail. 2008
4, n Elementary t nts selected b t ,
planting(2nd-6�h rees and 2008
shrubs. ftft
5. Meadow Ridge Elementary 40 students plant 65 red- Octo-bTr 21,
j School field trip(4th-51h graders) flowering currants by the new 2008
trail.
6. Lake Youngs Elementary School 150 students plant 75 Douglas October 23,
field trip(2nd-2rd graders) firs along both sides of the 2008
outfall stream.
7. Grass Lake Elementary School 50 students plant 50 nootka October 24,
field trip(5th-6th graders) roses by the new trail. 2008
S. Make A Difference Day Volunteers plant 40 assorted October 25,
community volunteer event native shrubs by the new trail 2008
along with other projects.They
{ spread cardboard and 20 yds.of
chips over the plants.
9. Pine Tree Elementary School field 70 students plant 35 red- October 28,
( trip(2nd graders) flowering currants by the new 2008
trail. '
10. Mulching Two EarthCorps crews spread November 13,
cardboard and 50 additional yds. 2008
of chips
11. Maintenance(weeding,watering, Maintenance staff,with Twice/year
additional chips, If necessary) volunteer assistance, monitor through
and maintain the two planting October 2011
sites.
4. Effectiveness(see page 2 of application instructions for definition)- describe how the project
will effectively Implement the natural resource improvement measures Identified in question
No.2 above. Consider the following in your answer to this question: Why is the primary
applicant the best entity to deliver the proposed program/service/intervention?What is the
capacity of the primary applicant to deliver the proposed program/service/intervention?What
tools,services and partners will be brought to bear?
Clark Lake Park Is maintained by the City of Kent. The Parks Department staff Includes five
certified arborists as well as credentialed project managers experienced in natural resource
Improvement and volunteer management. Partners for this project included EarthCorps and
the Kent School District. Funding for school field trips was provided by three Kent Kiwanis
Clubs and the Kent Lions Club.
5. Efficiency(see page 2 of application instructions for definition) - describe how the project will
efficiently implement the natural resource improvement measures identified in question No.2
above. Consider the following in your answer to this question: How will the proposed
prog /ram intervention engage in conjunction with related efforts?How does your
service/
strategy best leverage resources?
Clark Lake Park has a Master Plan for the lake, Its inlet and out fall streams and the habitat we
are restoring. The volunteer coordinator and other parks staff frequently photo-document
conditions the park. Maintenance staff assigned to the park monitor water,soil, plants and
trails. They refer maintenance and improvement projects that are appropriate for volunteer
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Member Jurisdiction&WRIA Forum Grant Program,Application • July 18,2008 • Page 11 of 11
1
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groups to perform to the volunteer coordinator. The City seeks grant funds and partnerships
with other appropriate entities.
6. Equity(see page 2 of application Instructions for definition) -describe how the project will
equitably implement the natural resource Improvement measures identified in question No.2
above. Consider the following In your answer to this question:in what part of the District will
the proposed program/service/intervention occur?Who is the target audience and what
demographic section of the community will be affected?
The program Is being implemented in Kent, King County. Target audiences are neighbors,dog J
owners, bird watchers,students and park users of all ages. Because of its size and natural
beauty,this park attracts visitors from all over King County as well as adjacent counties.
7. Evaluation of Intended Results-describe the evaluation mechanisms you will use to track,
document,and report that the project has achieved the intended results described In questions
1 3.
Maintenance staff will monitor plants in the area at minimum of twice a year when they mow
and weed. Park Planning staff will check on the new plants when they conduct regular trail I
walks to spot problem areas and sites for potential Eagle Scout and community events.
8. Project Budget&Expenses
Budget Item KCD Funds Other Funds Other Funds Total
(City of Kent) (Volunteer
Labor)
Salaries and Benefits $7 160.40 $4,539.55 $19,530.42 $31,230.37
Travel/Meals/Mileage
Off lee/Field Supplies $2 837.80 $2,837.80
Contracted/ $6,000.00 $6,000.00
Professional Services
Land Acquisition
Permits
Other(specify) I
Other(specify)
Other(specify)
TOTAL $9,998.20 $10,539.55 $19,530.42 $40,068.17 ,
9. KCD Acknowledgement-Describe how the KCD will be acknowledged as a source of funding for I
the proposed program/service/Intervention(see Grant Program Overview&Policies,General
Grant Program Policies,*6).
King Conservation District will be acknowledged on Kent-TV-23 by the Kent Parks Committee 1
and City Council during their televised meetings,on the City's website and in the appropriate
quarterly Program Guide,which Is distributed to 50,000 residents. The grant will also be
recognized on the three informational klosks located at the park entrances.
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Member Jurledlctlon&WRIA Forum Grant Program,Applicatlon • July 18,2008 9 Page 12 of U.
Authorized Signature Date
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Member Jurisdlatlon&WRIA Forum Grant Program,Application • July 18,2008 • Page D of 11
1 Kent City Council Meeting
Date October 6, 2009
Category Consent Calendar - 63
1. SUBJECT: ENERGY SAVINGS PERFORMANCE CONTRACT FOR KENT POOL -
AUTHORIZE
2. SUMMARY STATEMENT: Authorize the Mayor to sign the Energy Savings
Performance Contract with McKinstry Essention, Inc. in the amount of $265,385,
plus WSST and to complete improvement projects at the Kent Pool, subject to
final terms and conditions acceptable to the City Attorney.
Equipment issues at the Kent Pool have been ongoing over the past few years.
An appraisal of the pool was performed by McKinstry Essention, Inc. to see what
improvements can be done, and to create a plan to implement these improve-
ments to ensure efficient operation of the pool for the next five+ years. This
Energy Savings Company (ESCO) project would work to implement these
improvements.
' Staff suggests entering into an agreement with McKinstry to replace and install an
AHU component, sump pump and float control, direct digital controls, and a pool
blanket at the pool. Utility incentives gained by installing a pool blanket should
decrease the project cost.
3. EXHIBITS: Draft Energy Savings Performance Contract
' 4. RECOMMENDED BY: Parks & Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue?
Currently in the Budget? Yes X No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
' DISCUSSION:
' ACTION:
`
r" ORAFT
9/9/20093:25 PM
)
McK^nstry Essention, Inc.
ENERGY SAVINGS PERFORMANCE CONTRACT
|
/
| THIS AGREEMENT was made and entered into by and between
Company name: K0CK|NGTRYEGGENT|ON. INC.
i Address: P. O. BOX 245G7
GEATTLE'VVA98124
� Telephone: NAME Fax: --.-' Contact: NAME
hereinafter called K8C0NGTRY. and
{ CDsk6-
t& r'ha el'V
Tel
,
/ Enf��
( —'—~
hereinafter called the CUSTOMER,WITNBSGBM
|n consideration therefore, the parties agree aafollows:
) I SCOPE OF THE AGREEMENT. K8CK|NGTRY agrees to install various energy conservation
/ measures,facility improvement meoounaa. andoperoUono|efficjencyimpnovennento.vvh|chwiUnanu|t
in energy savings or allow the CUSTOMER avoid future it |or operational costs as setforth|n
detail in the Energy Gen/|nen Proposal "EGP")(Exhibit A). After installation,
� yNCK|NSTRY agrees to provide the post construction uem|ceo identified in the ESP that one
` necessary tomonitor, nneanuna, and achieve the|denUflod Project Benefits (uovingo, coutovoidance�.
and mutually agreed upon billable usage|nnnoaoeo) subject hu the terms of the guarantees set forth
in the ESP. The CUSTOMER agrees to take all actions identified in this AGREEMENT that are
� necessary to achieveProject Benefits identified. As a result, d as specificallyset forth in the
ESP, MCKINSTRY will provide all labor, materials, equipment, design services, and supervision
necessary to install the equipment(VorW')as well as provide the post construction monitoring,
measurement and verification services for a one year period(.'Services")detailed in the ESP.
Monitoring, measurement and verification services for Years are not part of this AGREEMENT
and shall be under a separate agreement. MCKINSTRY shall supervise and direct the Work and
shall be solely responsible for all construction means, methods, techniques, sequences, and
procedures and for coordinating all portions of the Work and Services under this AGREEMENT.
MCKINSTRY shall be responsible to pay for all labor, materials, equipment,tools, construction
equipment and machinery,transportation, and other facilities and services necessary for the proper
( execution and completion ~' the ^^~^``whethertemporary_ or permanent and whetheror
, incorporated mrtobe incorporated in the Work.
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ENERGY SAVINGS PERFORMANCE CONTRACT
2. COMPENSATION. CUSTOMER shall pay MCKINSTRY the Contract Sum of Mdlion,!Thousan`d
Hundred bollars($X,XXX,XXX.00)for MCKINSTRY's performance of the Work and Services. The
Contract Sum is computed as follows:
Lump Sum
G a teed ax'im_m u::, ,-P°ce
-`
Co t Plus Fee uaran NI , ,rt -
Additional project financial information including total compensation and payment terms is as set forth
in Section 4 of the ESP.
3. TERM. The Term of this AGREEMENT shall begin on the Commencement Date,which shall be
MONTH DAY,2009, or, if no date is included,the date of last signature of this AGREEMENT. If the
Work is divided into phases or individual projects for which individual prices have been negotiated,
then separate Commencement Dates shall apply to each phase or individual project. The Work shall
be completed by the Substantial Completion Date,which shall be the earlier of:
a. the date on which the CUSTOMER executes a Certificate of Substantial Completion;or
b. MONTH DAY,2060, subject to adjustments as set forth in Paragraph 4 below.
If the Work is divided into phases or individual projects for which individual prices have been
negotiated,then Substantial Completion Dates shall apply to each phase or individual project.
Substantial Completion means that MCKINSTRY has provided sufficient materials and services to
permit the CUSTOMER to operate the Equipment for its intended purpose or to achieve the intended
benefit from the Work. The Services shall commence on the Substantial Complete Date and shall
continue for twelve(12) months. The term of all energy cost savings guarantees asset forth in the
ESP shall coincide with the term of the Services. If for any reason,the CUSTOMER cancels or
breaches this AGREEMENT, including but not limited to its obligations pursuant to the Services
portion of the AGREEMENT or other separate agreement,the energy cost savings guarantees in the
ESP shall automatically terminate.
4. DELAYS. If MCKINSTRY is delayed in the commencement or completion of the Work by causes
beyond its control and without its fault or negligence, including but not limited to fire,flood, labor
disputes, supplier delays, abnormal adverse weather conditions, acts of God, acts of the public
enemy or unusual deliveries caused by any of the foregoing occurrences, or by failure by the
CUSTOMER to perform its obligations under the AGREEMENT or failure by the CUSTOMER to
cooperate with MCKINSTRY in the timely completion of the Work,then MCKINSTRY shall provide
written notice to the CUSTOMER of the existence, extent of, and reason for such delays. An
equitable adjustment in Substantial Completion Date shall be made as a result.
S. CERTIFICATE OF SUBSTANTIAL COMPLETION. The Certificate of Substantial Completion to be
executed by the CUSTOMER shall include:
a. an acknowledgement by the CUSTOMER of the buildings substantially completed and the
Substantial Completion Date for each building.
b. an acknowledgment by the CUSTOMER of receipt of manuals and training provided by
MCKINSTRY under the AGREEMENT.
c. an acknowledgement by the CUSTOMER of the warranty start date and warranty period.
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McKinstry Essention, Inc.
ENERGY SAVINGS PERFORMANCE CONTRACT
i
d. a punchlist of items remaining to be completed by MCKINSTRY.
6. CUSTOMER USE. Upon turnover at Substantial Completion, CUSTOMER acknowledges that:
a. changes of fire or alarm control points may significantly alter a life safety system, and
contribute to a dangerous or life-threatening situation.
b. changes to fire or alarm points may also require approval of local fire authority; changes to
other control points may be linked to the life safety system and affect it;.and after each such
change,the life safety system should be exercised to see that its integrity has not been
violated and it functions properly, as was intended.
c. MCKINSTRY does not warrant against system malfunction caused by improper use, misuse
or wrong entry of data by the CUSTOMER, and MCKINSTRY shall not be liable for situations
or damages that are the direct result of user-generated data bases.
7. TAXES, PERMITS,AND FEES. MCKINSTRY shall be responsible for obtaining all permits and
related permit fees associated with the Work and Services. MCKINSTRY shall pay sales, consumer,
use, and other similar taxes and shall secure and pay for the building permit and other permits and
governmental fees, licenses, and inspections necessary for proper execution. The CUSTOMER shall
be responsible for real estate and personal property taxes where applicable.The CUSTOMER shall
be responsible for securing any necessary approvals, easements, assessments, or zoning changes.
MCKINSTRY makes no representations regarding the tax implications or CUSTOMER's accounting
treatment of this AGREEMENT.
8. WARRANTY. MCKINSTRY warrants that materials and equipment furnished by MCKINSTRY will be
of good quality and new;that the Work will be free from defects not Inherent in the quality required or
permitted; and that the Work and Services will conform to the requirements of the ESP. MCKINSTRY
warrants that the Work shall be free from defects in material and workmanship arising from normal
usage for a period of one year from the Substantial Completion Date and that its Services will be free
from defects in workmanship, design, and material until the end of the Term,or for one year,
whichever is earlier. Upon written notice from the CUSTOMER, MCKINSTRY shall, upon the mutual
agreement of the parties, repair or replace the defective Work or re-perform defective Services.
These warranties do not extend to any Work or Services that have been abused, altered, misused, or
repaired by the CUSTOMER or third parties without the supervision of and prior written approval of
MCKINSTRY; or if MCKINSTRY serial numbers or warranty date decals have been removed or
altered. The CUSTOMER must promptly report any failure of the installed equipment to MCKINSTRY
in writing. All replaced equipment or parts become MCKINSTRY's property.
THESE WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING BUT NOT LIMITED TO THOSE OF MERCHANTABILITY AND FITNESS FOR A
SPECIFIC PURPOSE.
CUSTOMER understands that MCKINSTRY is a provider of services under this AGREEMENT.
MCKINSTRY shall not be considered a merchant or a vendor of goods. If MCKINSTRY installs or
furnishes a piece of equipment under this AGREEMENT, and that equipment is covered by a
warranty from the manufacturer, MCKINSTRY will transfer the benefits of that manufacturer's
warranty to CUSTOMER if this AGREEMENT terminates before the equipment manufacturer's
warranty expires.
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ENERGY SAVINGS PERFORMANCE CONTRACT
9. CLEANUP. MCKINSTRY shall keep the premises and the surrounding area free from accumulation
of waste materials or rubbish caused by the Work and, upon completion of the Work, MCKINSTRY
shall remove all waste materials, rubbish, tools, construction equipment, machinery, and surplus
materials.
10. SAFETY. MCKINSTRY shall be responsible for initiating, maintaining, and supervising all safety
precautions and programs in connection with the performance of the Work or Services. MCKINSTRY
shall comply with all applicable laws, ordinances, rules, regulations,and lawful orders of public .
authorities related to safety of persons or property.
11. HAZARDOUS MATERIALS. Unless specifically noted in the ESP, MCKINSTRY's obligations
expressly exclude any Work or Services of any nature associated or connected with the identification,
abatement, cleanup, control, removal, or disposal of hazardous materials or substances, including but
not limited to asbestos or PCBs, in or on the premises. The CUSTOMER represents that, to the best
of the CUSTOMER's knowledge,there is no asbestos or hazardous material in the CUSTOMER's
premises that will in any way affect MCKINSTRY's work. Should MCKINSTRY become aware of or I
suspect the presence of asbestos or hazardous materials, MCKINSTRY shall have the right to stop
work in the affected area immediately and notify the CUSTOMER. The CUSTOMER will be
responsible for doing whatever is necessary to correct the condition in accordance with all applicable
statutes and regulations. MCKINSTRY shall assume no responsibility for any claims arising out of or
relating to the presence of asbestos or hazardous materials in the CUSTOMER's building.
MCKINSTRY shall be entitled to an equitable adjustment to the Substantial Completion Date and/or
Contract Sum caused by encountering asbestos or other hazardous materials or substances on the
premises.
12. INSURANCE. Prior to commencing the Work, MCKINSTRY shall provide a certificate of insurance
showing its insurance coverages, and MCKINSTRY shall maintain such insurance in full force and
effect at all times until the Work and Services have been completed, in the following minimum l
amounts:
COVERAGES LIMITS OF LIABILITY
Workmen's Compensation Insurance of self Statutory
insurance, including Employer's Liability
Comprehensive - General Liability Insurance, $5,000,000 One Occurrence
including Contractual
$5,000,000 Each Aggregate
Comprehensive Automobile Liability Insurance $5,0.00,000 Combined Single
Limit
l
The above limits are obtained through primary and excess policies.
The McKinstry shall be responsible for obtaining builder's risk Insurance.
All deductibles or self—insured retentions (SIR) related to the above insurance requirements,
regardless of size,will remain the responsibility of party causing the claim.
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ENERGY SAVINGS PERFORMANCE CONTRACT
13. Contractor shall furnish performance and payment Bonds, each in an amount equal to the
Construction Price as set forth within the ESP, as security for the faithful performance and payment of
all CONTRACTORS obligations related to construction activities as detailed in the ESP.These bonds
shall remain in effect for one year after the date of substantial completion as defined in the contract,
except as provided otherwise by Laws or Regulations. No bonds furnished for this contract shall be
for the purpose of guaranteeing the design elements of this contract, nor shall they guarantee the
efficiency of any purchased equipment beyond the contractual warranties offered by the
manufacturers of the equipment incorporated in this project
14. INDEMNITY. MCKINSTRY shall indemnify and hold harmless the CUSTOMER, its employees,
agents, and assigns against all claims, actions,damages, liabilities, and expenses, including
attorney's fees, arising out of or related to any claims for bodily injury or property damage, patent
infringement or claims of construction or materialman's lien made by any subcontractor or
materialman, but only to the extent caused by MCKINSTRY'S negligence.
16. LIABILITY AND FORCE MAJEURE. MCKINSTRY shall not be liable under this AGREEMENT in
an amount in excess of its primary general comprehensive policy limits. Neither MCKINSTRY nor the
CUSTOMER will be responsible to the other for any special, indirect, or consequential damages
arising in any manner from the Work or Services. Neither party will be responsible to the other for
damages, loss, injury, or.delay caused by conditions that are beyond the reasonable control, and
without the intentional misconduct or negligence, of that party. Such conditions include, but are
limited to: acts of God; acts of Government agencies; strikes; labor disputes; fire;explosions or other
casualties; thefts;vandalism; riots or war; or unavailability of parts, materials or supplies. If this
AGREEMENT covers fire safety or security equipment,the CUSTOMER understands that
MCKINSTRY is not an insurer regarding those services. MCKINSTRY shall not be responsible for
any damage or loss that may result from fire safety or security equipment that fails to perform
properly or fails to prevent a casualty loss. MCKINSTRY is also not responsible for any injury, loss,
or damage caused by equipment that is not part of the work set forth in the ESP.
16. MCKINSTRY'S PROPERTY. All materials furnished by and used by MCKINSTRY personnel at the
installation site, including drawings, designs, documentation, schematics,test equipment, software,
and associated media remain the exclusive property of MCKINSTRY. The CUSTOMER agrees not
to use such materials for any purpose at any time. The CUSTOMER agrees to allow MCKINSTRY
personnel to retrieve and to remove all such materials remaining after installation or maintenance
operations have been completed. If applicable,the CUSTOMER acknowledges that all MCKINSTRY
software included is proprietary and will be delivered only under the provisions of an appropriate
licensing agreement that will limit its use to the system purchased under this AGREEMENT.
17. MODIFICATIONS. Additions, deletions, and modifications to this AGREEMENT may be made upon
the mutual agreement of the parties. The parties contemplate that such modifications may include
but are not limited to the installation of additional energy conservation measures,facility improvement
measures, and operational efficiency improvements or furnishing of additional services within the
Identified facilities, as well as other facilities owned or operated by the CUSTOMER. These
modifications may take the form of additional phases of work or modifications to the original scope of
Work or Services.
18. NOTICES. All notices or communications related to this AGREEMENT shall be in writing and shall
be deemed served if and when sent by facsimile or mailed by certified or registered mail to the
contact person(s)and address(es) listed on page 1 of this Energy Savings Performance Contract.
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ENERGY SAVINGS PERFORMANCE CONTRACT
19. DISPUTE RESOLUTION. All claims or disputes between MCKINISTRY and CUSTOMER, arising
out of this AGREEMENT, shall be decided by binding arbitration in accordance with the Construction
Industry Arbitration Rules of the American Arbitration Association. Completion of mediation shall be a
condition precedent to binding arbitration. The substantially prevailing party shall be able to recover
In any such binding arbitration proceeding its reasonable attorneys'fees, arbitration costs,consultant
and expert costs, and in-house personnel costs.
20. ADDITIONAL TERMS.
A. Any failure of MCKINSTRY to require strict performance by the CUSTOMER, or any waiver by
MCKINSTRY of any requirement under this AGREEMENT, does not consent to or waive any
subsequent failure or breach by the CUSTOMER.
B. If any provision of this AGREEMENT is invalid under any applicable law,that provision shall not
apply, but the remaining provisions shall apply as written.
C. The captions and titles in this AGREEMENT are for convenience only and shall not affect the
interpretation or meaning of this AGREEMENT. i
D. This AGREEMENT is the full agreement between MCKINSTRY and the CUSTOMER as of the
date it is signed. All previous conversations, correspondence, agreement, or representations
related to this AGREEMENT(including any Project Development agreement)are not part of the
agreement between MCKINSTRY and the CUSTOMER and are superseded by this
AGREEMENT.
E. This AGREEMENT shall be construed in accordance with the laws of the state in which the
Project is located.
F. If there is more than one CUSTOMER named in this AGREEMENT, the liability of each shall be i
joint and several.
21. AGREEMENT DOCUMENTS. By this reference,the following exhibits are attached hereto and made
a part of this AGREEMENT.
Exhibit"A": Energy Services Proposal, dated (".ESP")
Exhibit"B":
Exhibit"C":
IN WITNESS WHEREOF of MCKINSTRY and CUSTOMER have executed this AGREEMENT, effective i
the date of the last authorized signature unless a different Commencement Date is established in
Paragraph 2.
MCKINSTRY ESSENTION,INC. CITY OF Kent
Date Date
Joseph Hagar, Director of Finance Authorized Signature of CUSTOMER
Title l
Page 6 of 6 I.
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Kent City Council Meeting
Date October 6, 2009
Category Consent Calendar - 6K
1. SUBJECT: NETWORK CORE INFRASTRUCTURE EQUIPMENT REPLACEMENT -
AUTHORIZE
2. SUMMARY STATEMENT: Authorize the Mayor to approve a contract not to
exceed $70,000, to purchase data network equipment from Right! Systems, Inc.,
under the terms of the Washington State Data Information System (DIS) Master
Contract.
' Core network hardware at key points in the City's data network has reached its
end of supported life from the manufacturer. This procurement, if approved, will
purchase the network hardware and equipment to replace the old and no longer
supported equipment. Further, it will procure equipment that will allow the
City's IT Department to install network hardware at Fire Station 74, the City's
Emergency Operation Center, to allow independent network operation in the
event of a network failure or shutdown at the City Hall Data Center.
3. EXHIBITS: Memorandum dated 9 15 09
4. RECOMMENDED BY: Operations Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue?
Currently in the Budget? Yes X No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
i
INFORMATION TECHNOLOGY
Paul Dunn, Technical Services Manager
Phone: 253-856-4600
• "j' Fax: 253-856-4700
■BEN • Address: 220 Fourth Avenue S.
W A S H I N G T O N
Kent,WA. 98032-5895
i
I
DATE: September 15, 2009
TO: Kent City Council Operations Committee
FROM: Paul Dunn, Technical Services Manager
SUBJECT: Network Core Infrastructure Equipment Replacement
i
MOTION: Move to authorize the Mayor to approve purchase orders not to
j exceed $70,000 to purchase data network equipment from Right! Systems,
Inc. Under the terms of the Washington State DIS Master Contract.
I
SUMMARY: Core network hardware at key points in the city's data network
has reached its end of supported life from the manufacturer. This
procurement, if approved will purchase the network hardware and
equipment to replace the old and no longer supported equipment. Further,
it will procure equipment that will allow the City IT Department to install
network hardware at Fire Station 74 to allow independent network operation
at Station 74 (The City's EOC) in the event of a network failure or shutdown
at the City Hall Data Center.
BUDGET IMPACT: Approximately $70,000. These funds are budgeted in
the Information Technology Tech Plan as adopted.
BACKGROUND
In 2002, a major upgrade to the City's Data Network was performed by the
Information Technology Department. As part of the design, core network
hardware was provisioned at key points in the city's data network; City Hall,
Fire Station 74, and Centennial Center. In 2009, the core network routers
located at Fire Station 74, and Centennial Center reached their end of
supported life from Cisco Systems, their manufacturer. This procurement, if
approved, will purchase the network hardware and equipment to replace the
old and no longer supported equipment. Further, it will procure equipment
that will allow the City IT Department to install network hardware at Fire
Station 74 to allow independent network operation at Station 74 in the event
of a network failure or shutdown at the City Hall Data Center. The prices
f
and Terms quoted from Right! Systems are offered under the terms of the JI
Washington State DIS Master Contract # T06-MST-001.
Project Component Budget
Estimate
Network Equipment 66,530
SMARTnet Maintenance Pricing 4,700
Equipment Trade In Credit -10 485
Estimated WSST 10% 7,125 (,
Project Total $67,870
I
Attachments: Price quotation from Right! Systems, Inc. to provide Cisco �I
Network Hardware and SmartNet Maintenance support Under the terms of
Washington State DIS Master Contract # T06-MST-001.
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fKent City Council Meeting
Date October 6, 2009
Category Consent Calendar - 6L
1. SUBJECT: WEST JAMES STREET/4T" & CLOUDY - ACCEPT AS COMPLETE
2. SUMMARY STATEMENT: Accept the West James Street/4th & Cloudy
Project as complete and release retainage to Sanders General Construction, upon
the City's receipt of standard releases from the state and release of any liens.
The original contract amount was $3,216,275.71. The final contract amount was
$2,961,210.24.
3. EXHIBITS: None
4. RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue?
' Currently in the Budget? Yes X No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Kent City Council Meeting
Date October 6, 2009
Category Other Business - 7A
1. SUBJECT: GREEN RIVER LEVEE PROTECTION ADDITIONAL FUNDING
ADVANCED MEASURES
2. SUMMARY STATEMENT: On August 18, 2009, the City Council authorized
the Public Works Director to execute contracts up to a maximum amount of
$1.5 million for the purchase of flood protection structures, including all
necessary equipment and contracts to install and protect those structures.
After further analysis of design, installation, monitoring, and maintenance
requirements, it is estimated that an additional $1.5 Million is needed. Money will
be allocated from the recent bond sale.
3. EXHIBITS: Memorandum dated 9/17/09
4. RECOMMENDED BY: Public Works Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue?
Currently in the Budget? Yes X No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
to amend the August 18, 2009, authorization for the Interim Public Works
Director to execute contracts for the purchase of flood protection structures and
all necessary equipment and contracts to install and protect said structures from
$1.5 million to $3 million.
DISCUSSION:
ACTION:
19
PUBLIC WORKS
Larry R. Blanchard, Director
Phone: 253-856-5656
Fax: 253-856-6600
KENT
WASHINGTON
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
I
Date: September 17, 2009
To: Chair Deborah Raplee and Public Works Committee Members
Public Works Committee Meeting Date: September 21, 2009
From: Larry R. Blanchard, Public Works Director
Through: Tim LaPorte, Interim Public Works Director
Subject: Request for Additional Funding Advanced Measures —
Green River Levee Protection
Motion: Move to amend the August 18, 2009 authorization for the Public Works
Director or Interim Public Works Director to execute contracts for purchase of
other types of flood protection structures and all necessary equipment and
contracts to install and protect said structures from $1,500,000 to $3,000,000.
` In August 2009 the City Council authorized the Public Works Director to execute contracts
up to a maximum amount of $1,500,000 for the purchase of other types of flood protection
structures and all necessary equipment and contracts to install and protect said structures.
Although the $1.5 Million amount was our best guess at that time, but after further analysis
of, design, installation, monitoring, and maintenance requirements we will spend over the
$1.5 Million amount.
To continue with the progress we are making with the purchase, assembly, and installation
of over 10 miles of Super-saks (3' wide, 3' long, and 4' high sandbags) and miles of water
bladders to protect critical facilities in the valley the City does not want to place the City in
position that we run out of funding for these protective installations. Bonds were sold
recently for Drainage Improvement Projects and $1.5 Million was allocated from this bond
sale.
The Public Works Department recommends allocating an additional $1,500,000 for a total
of $3,000,000 for the Public Works Director or Interim Public Works Director to execute
contracts for purchase of flood protection structures, materials, equipment, and contracts
for the design, assembly, installation, protection, monitoring, maintenance, and all other
work necessary to protect said structures from damage due to flood waters.
UAMCommitte\2009\09 21 09 AdditionalFundingGreenRiverLoveeProtection.doc
Kent City Council Meeting
Date October 6, 2009
Category Bids - 8A
1. SUBJECT: LOWER EAST HILL SANITARY SEWER & WATER MAIN
IMPROVEMENTS AND UNION PACIFIC RAILROAD STORM OUTFALL
RELINING
2. SUMMARY STATEMENT: The bid opening for this project was held on
August 19, 2009 with 12 bids received. The low bid was submitted by Kar-Vel
Construction in the amount of $1,121,189.15. The Engineers estimate was
$1,678,587.92. The Public Works Director recommends awarding this contract to
Kar-Vel Construction.
3. EXHIBITS: Memorandum dated 8/24/09
4. RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue?
Currently in the Budget? Yes X No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
to authorize the Mayor to enter into a contract awarding the Lower East Hill
Y 9
Sanitary Sewer & Water Main - Scenic Hill Improvements and Union Pacific
Railroad Storm Outfall Relining project to Kar-Vel Construction, in the amount of
$1,121,189.15.
DISCUSSION:
ACTION:
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard. Public Works Director
KEN T Address: 220 Fourth Avenue S.
Kent, WA. 9 032-5895
W A S H I N O T O N Phone: 253-856-5500
Fax: 253-856-6500
DATE: August 24, 2009
TO: Mayor Cooke and Kent City Council
FROM: Larry Blanchard, Public Works Director
RE: Lower East Hill Sanitary Sewer & Water Main Improvements and
Union Pacific Railroad Storm Outfall Relining
The bid opening for this project was held on August 19, 2009 with 12 bids received. The
low responsive bid was submitted by Kar-Val Construction in the amount of $1,121,189.15.
The Engineer's estimate was $1,678,587.92. The Public Works Director recommends
awarding this contract to Kar-Val.
Bid Summary:
1. Kar-Val $1,121,189.15
2. Laser Underground $1,260,380.87
3. Rodarte Construction $1,276,955.20
4. Johansen Excavating $1,290,956.98
5. Construct Company $1,347,294.02
6. Pivetta Brothers $1,376,104.84
7. SCI Infrastructure, LLC $1,406,754.71
8. R.L. Alia Company $1,533,151,.66
9. Scotty's General Construction $1,553,455.80
10. Road Construction NW $1,598,802.38
11. DPK, Inc. $1,610,427.23
12. Realm Inc. $1,899,797.18
Engineer's Estimate $1,678,587.92
i
U:\PWCommittee\2009\ToCouncll\09 01 09.doc
Kent City Council Meeting
Date October 6, 2009
Category Bids - 8B
1. SUBJECT: SUN MEADOWS STORM REPAIR
2. SUMMARY STATEMENT: The bid opening for this project was held on
September 29, 2009 with 24 bids received, however, Archer Construction was
considered non-responsive due to not bidding the minimum unit price on item
4180. The low bid was submitted by Scotty's General Construction in the amount
of $296,847.77. The Engineers estimate was $558,477.65. The Interim Public
Works Director recommends awarding this contract to Scotty's General
Construction.
3. EXHIBITS: Memorandum dated 9/29/2009
4. RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue?
Currently in the Budget? Yes X No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
to authorize the Mayor to enter into a contract awarding the Sun Meadows Storm
Repair project to Scotty's General Construction, in the amount of $ 296,847.77.
DISCUSSION:
ACTION:
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard. Public Works Director
•
Address: 220 Fourth Avenue S.
KEN T Kent, WA. 98032-5895
W A S H I N O T O N Phone: 253-856-5500
Fax: 253-856-6500
i
DATE: September 29, 2009
TO: Mayor Cooke and Kent City Council
FROM: Tim LaPorte, Interim Public Works Director
RE: Sun Meadows Storm Repair
The bid opening for this project was held on September 29, 2009 with 24 bids received
however, Archer Construction was considered non-responsive due to not bidding the
minimum unit price for bid item 4180. The low responsive bid was submitted by Scotty's
General Construction in the amount of $296,847.77. The Engineer's estimate was
$558,477.65. The Public Works Director recommends awarding this contract to Scotty's
General Construction.
Bid Summary:
1. Scotty's.General Construction $296,847.77
2. Fardig Development $356,708.20
3. Henderson Partners $358,142.76
4. RJC Construction Group $379,525.40
5. Kar-Vel Construction $383,502.04
6. Rodarte Construction $390,646.18
7. Olson Brothers Excavating $395,125.28
8. R.W. Scott Construction $398,110.09
9. Road Construction Northwest $399,878.41
10. PGH Excavating, Inc. $400,154.76
11. Laser Underground & Earthworks $401,980.03
12. Thomco Construction, Inc. $404,354.48
13. Gary Merlino Construction Co. $410,189.20
14. Construct Company $417,321.47
15. Precision Earthworks , Inc. $422,396.26
16. Riverton Contractors,Inc. $428,311.44
17. Johansen Excavating , Inc. $430,398.25
Memorandum: I
September 30,2009
Page: 2 j
18. Mosbrucker Excavating, Inc. $433,593.72 j
19. R.L. Alia Company $455,930.52
20. Reed Trucking & Excavating $472,677.72
21. ICON Materials $476,255.70
22. Durnford & Sons Construction $557,042.93
23. TF Sahli Construction $569,712.08
Engineer's Estimate $558,477.65
U:\PWCommittee\2009\Tocouncil\Consentl0 06 09.doc 1
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REPORTS FROM STANDING COMMITTEES AND STAFF
A. COUNCIL PRESIDENT
B. MAYOR
C. OPERATIONS COMMITTEE
D. PARKS AND HUMAN SERVICES COMMITTEE
E. PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE
F. PUBLIC SAFETY COMMITTEE
G. PUBLIC WORKS
H. ADMINISTRATION
REPORTS FROM SPECIAL COMMITTEES
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KEN T
WASH IN O T o N
OPERATIONS COMMITTEE MINUTES
SEPTEMBER 1, 2009
Committee Members Present: Debbie Raplee, Tim Clark, and Les Thomas
The meeting was called to order by Tim Clark at 4:00 p.m.
1. APPROVAL OF MINUTES DATED AUGUST 18, 2009
Thomas moved to approve the minutes of the August 18, 2009 Operations
Committee meeting. Raplee seconded the motion, which passed 3-0.
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2. APPROVAL OF VOUCHERS DATED AUGUST 15, 2009
Finance Director Bob Nachlinger presented the vouchers for August 15, 2009.
Raplee moved to approve the vouchers dated August 15, 2009. Thomas
seconded the motion, which passed 3-0.
3. RECOMMEND COUNCIL ADOPT THE PROPOSED ORDINANCE WHICH
AMENDS KENT CITY CODE SECTION 2.54.020 TO PROVIDE THAT THE
COUNCIL PRESIDENT WILL APPOINT A MEMBER OF THE OPERATIONS
j COMMITTEE TO SERVE ON THE LODGING TAX ADVISORY COMMITTEE, AND
THAT THE LODGING TAX ADVISORY COMMITTEE, AND THAT THE LODGING
TAX ADVISORY COMMITTEE WILL ANNUALLY ELECT ITS CHAIR FROM
AMOUNG ITS MEMBERS.
City Attorney Tom Brubaker stated that currently, section 2.54.020 of the Kent City
Code (KCC) provides that the Chair of the Operations Committee also serves as the
chair of the Lodging Tax Advisory Committee. Council President Raplee requested
that the Law Department prepare a draft ordinance for Council's consideration that
would amend KCC 2.54.020 to provide that the Council representative position on
the committee would be appointed by the Council President from the members of
the Operations Committee. Additionally, instead of having that Council
representative serve as the chair of the Lodging Tax Advisory Committee, Council
President Raplee suggested that the committee annually elect one of its members
to serve as chair of the Lodging Tax Advisory Committee. This ordinance would
leave the three (3) term for each Lodging Tax Advisory Committee position, set by
KCC 2.54.030, unchanged. BUDGET IMPACT: None.
Thomas moved to recommend Council adopt the proposed ordinance which
amends Kent City code section 2.54.020 to provide that the Council
president will appoint a member of the Operations Committee to serve on
the Lodging Tax Advisory Committee, and that the Lodging Tax Advisory
Operations Committee Minutes i
September 1, 2009 i
Page: 2
Committee will annually elect its chair from among its members. Raplee
seconded the motion, which passed 3-0.
Clark voiced his concerns over the second part of the change in the ordinance
addressing the Lodging Tax Advisory Committee appointing their own chair. The
Committee agreed to the following revision of -the amendment as stated by
Brubaker; removal of sub section "D" and amend "C" to read, "The Council
President shall appoint a member of Council's Operations Committee to serve as a
member of and to chair the Lodging Tax Advisory Committee." Raplee moved a
motion to the amendments as so stated, Thomas seconded the motion. I
Clark read the motion to recommend Council adopt the proposed ordinance which
amends Kent City code section 2.54.020 to provide that the Council president will
appoint a member of the Operations Committee to serve as a member of and to
chair the Lodging Tax Advisory Committee strike section "D" and amend C. The
amendment passed 3-0.
Brubaker noted that as amended that it will go on the consent calendar at the next
Council Meeting.
4. MONTHLY BUDGET SUMMARY
(INFORMATIONAL ONLY)
Finance Director Bob Nachlinger gave a brief overview of the budget. Nachlinger 1
made reference to the Building Permit Charts on pages 10, 11, and 12 of the
Budget Summary Packet, as well as responded to Clark's questions regarding the
General Fund Revenues Charts on page 5 and the Water Operating Revenues Chart I
on Page 16.
The ting adjo rned :24 p.m.
Na cy Clar
Operations ommitte ecretary
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City of Kent
KENT Parks and Human Services Committee Meeting
Minutes of August 20, 2009
Council Committee Members Present: Debbie Ranniger, Elizabeth Albertson,
and Jamie Danielson for Tim Clark
Debbie Ranniger called the meeting to order at 5:00 p.m.
Item #1: Meeting Minutes Dated June 19, 2009
Elizabeth Albertson moved to approve the minutes of June 19, 2009. Jamie
Danielson seconded and the motion passed 3-0.
Item #2: King County Safe Havens Grant Agreement — Authorize
The King County grant for $10,000.00 will be used to provide support to the Safe
Havens Visitation and Exchange Center to low income families. Funds will be used
for personnel costs, rent, utilities and supplies. Katherin thanked Councilmember
Patterson for her assistance in putting this grant forward.
i Katherin explained the funding situation. Safe Havens Program will be eligible on
October 1, for the third year in a row for $100,000 in grant funding from the
Department of Justice. These funds will carry the program through the end of this
year. To assist in funding the program, staff continue looking at cost reductions,
additional grant funding and collaboration with local agencies. Staff applied for a
BURN grant through the Economic Recovery Program, and King County Courts
included Kent in their BURN grant application as well.
Katherin shared that every available appointment on the visitation schedule has
been filled, and there is a waiting list. She pointed out that the Center is not just a
place for families to visit because of domestic violence issues, but substance abuse
issues as well. Jamie Danielson stated that the center is a safe place for families to
see each other. Katherin added that it is often the only place for families to see
each other. Elizabeth Albertston commented on the success of the sliding scale fee
that is based on the applicant's income and questioned the non-profit status of the
Visitation Center. Katherin said that, rather than creating another administrative
layer, it makes sense to attach to an existing non-profit agency with similar
services. Subsequently, as the program is funded by the city or, as we administer
Federal funds, we could maintain over-site of the program to ensure goals and
services are delivered.
Jamie Danielson moved to recommend accepting the King County WA, Domestic
Violence Grant of $10,000 to fund Safe Havens services, and approving the
expenditure of funds in the Safe Havens budget. Elizabeth Albertson seconded and
the motion passed 3-0.
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Item #3: Community, Trade and Economic Development Neighborhood
Stabilization I Program Grant Agreement - Authorize {
Katherin offered some history on the Neighborhood Stabilization I Program Grant
that Congress passed the Housing and Economic Recovery Act of 2008. It was a
response to the large number of foreclosures throughout the nation, especially with
low income families. The Neighborhood Stabilization Program (NSP) was
established through this legislation, and funding is provided for the project through
the Department of Housing and Urban Development. The State of Washington
received $28.16 million in funding through its State CDBG Program, will contract
with local jurisdictions that are eligible for funding. The City of Kent is eligible for
$475,264.00. Funding will be used for two activities: (1) Down payment assistance;
and (2) Purchase, rehabilitate and sell a foreclosed residential property. The City
will sub-grant with a non-profit organization will be sub granted to oversee the
purchase, rehabilitation and sale of the property, and administer the down payment
assistance program.
Council asked how the program works for the home buyers. Katherin responded
that the land is held by Land Trust and participants actually are buying the frame.
The first homebuyer will be a family with an income at/below 50% of area median
income, based on HUD income qualification system. If two homes are purchased,
the second homebuyer will be a family with an income at/below 120% of area and
the land can be passed down to the children. Participants must attend a mortgage
education class through Homestead. Land Trust works with the participants to
manage their mortgage, their home, and learn how to build equity.
Elizabeth Albertson moved to recommend authorizing the Mayor to sign the grant
agreement from Community, Trade and Economic Development for $475,264.00 to
fund the Neighborhood Stabilization I Program, and approve the expenditure of
funds in the Neighborhood Stabilization Program Budget. Jamie Danielson seconded
and the motion passed 3-0. 1
Item #4: King Conservation District Grant Agreement for the Urban Forest
Restoration Plan - Authorize
Staff applied for and received a grant for $95,000.00 from the King Conservation
District to fund the creation of a 20-year urban forest restoration plan and
stewardship program. The majority of funds will enable staff to hire Cascade Land
Conservancy, a regional leader in "Green" partnerships. The balance of funds will
offset some staff costs to collaborate on the deliverables for the project.
Jamie Danielson moved to recommend authorizing the Mayor to sign the grant
agreement from King Conservation District for $95,000.00 to fund the creation of
an Urban Forest Restoration Plan, and approve the expenditure of funds in the
Urban Forestry Budget. Elizabeth seconded and the motion passed 3-0.
Item #5: Cascade Land Conservancy Consultant Agreement for the Urban 1
Forest Restoration Plan - Authorize
Director Jeff Watling reported that the Cascade Land Conservancy (CLC) has
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developed a successful urban forest restoration program utilizing trained volunteer
stewards in Seattle. These "Green Partnerships" are now being implemented in
Kirkland, Redmond and Tacoma. CLC cemented its regional presence in 2005, by
spearheading the Cascade Agenda, a coalition whose vision is to protect our quality
of life by balancing urban growth/economic development with natural resource
protection throughout Puget Sound. As part of the implementation phase, CLC has
been working with cities in the region to help them develop a plan for the
municipality to best manage its publicly owned urban forest land. This organization
has the capacity to provide the full range of services we need to create a successful
"Green Kent Partnership."
Staff is requesting the city contract with Cascade Land Conservancy (CLC) to create
a Green Kent Partnership in order to implement a 20-year urban forest restoration
plan for the City of Kent. For efficiency, Kent Parks and Public Works have agreed
to partner in the use of King Conservation District (KCD) funds so that all City-
owned urban forests can be included in the plan. The estimated cost of the project
is $95,000.00, and the funding source is a grant from the King Conservation
District.
Elizabeth Albertson moved to recommend authorizing the Mayor to sign the
agreement with Cascade Land Conservancy for $73,310.00 to create an Urban
Forest Restoration Plan. Jamie Danielson seconded and the motion passed 3-0.
Item #6: Second Quarter Fee-in-Lieu Report - Accept
Jeff shared that between April and June 2009, the City of Kent received a total of
$39,975.00 from three developers who voluntarily paid fees in lieu of dedicating
park land to mitigate the development of single family homes in three subdivisions:
Eagle Creek Park Development Budget: $10,500.00 from Dhaliwal Real Estate,
Clark Lake Outfall Budget: $29,475.00 from Darnel LLC, and Grewal, Hakam.
Jamie Danielson moved to recommend accepting $39,975.00 in fee-in-lieu funds for
the second quarter of 2009, and authorizing the expenditure of funds in Eagle
Creek Park Development, and Clark Lake Outfall budgets. Elizabeth Albertson
seconded and the motion passed 3-0.
Item #7: Second Ouarter Department Report - Informational
Jeff asked the Committee to take some time to review the many highlights of
programs and events provided by the Parks, Recreation and Human Services
Department from the third quarter of 2009.
Item #8: Second Quarter Contributions Report - Informational
i Jeff noted the total of over $32,000.00 in cash and materials donated by numerous
individuals and local business. Eastridge Baptist Church was highlighted for their
$500.00 donation to help offset some of the costs from all of the referrals they
have made to the Housing and Human Services Programs. Greg Mackey donated
over $5,000 for 17 full scholarships to Camp Waskowitz.
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Item #9: East Hill Off Leash Dog Facilities - Informational
Jeff provided an update on.East Hill Off Leash Dog Facilities. Public workshops were
held to gain public input on potential sites for an interim off leash dog facility.
Morrill Meadows and 132"d Avenue Park were chosen to provide temporary off leash
dog areas for residents. Both the 2-3 acre parks have completed a wetland
analysis. Staff is looking at setbacks to see what fenced areas will look like, and
specific areas to accommodate small dogs and large dogs. Drinking water may be
available at both sites. The plan will be emailed to Public Meeting attendees and
those on Off Leash Dog Area data base. A public workshop will be held in November
to get feedback on the design. The goal is for early spring construction.
Item #10: Director's Report
Parks and Open Space Plan. Lydia Moorehead, a Planner in the Parks Planning and
Development Division is updating the Parks and Open Space Plan. Updated f
information will be shared with Council in September. It will show the cosmetics of I
the plan and focus on our goal of being good stewards of the land - taking care of
what we have. Also, looking at our foundation - to begin to urbanize by
incorporating connectivity, greenways, utilizing open space as recreational
corridors, and looking at trails. There will be a short-term and a long-term
implantation strategy, while staying on track with City Council strategic goals. The
plan is to adopt the plan in June 2010, in concurrence with Forest Management 1
Plan.
Green River Flood Plan. Representatives from Parks, Public Works and Fire are
meeting on a regular basis in to prepare for a potential flood emergency in the
valley. Staff will continue to look at flood control measures and different ways to
sandbag. As the trail is a year-round asset to the city, staff will discuss how to
incorporate mechanisms to eliminate impacts to the trail, as well as how to mitigate
those impacts . Jeff will provide more information at the Parks and Human Services
Committee meeting in September. ,
King County Parks. King County Executive is mothballing 39 parks in the Kent area.
Three of the four sites are within the Panther Lake Annexation area; Green Tree
Park, Park Orchard, and North Meridian Park. The fourth site is North Green River
Park --a pea patch/soccer field area. Currently, King County is under contract for
the management of the field with the Kent Youth Soccer Association. As discussion
continues with King County, Jeff will keep Council informed.
Town Square Plaza Art Work Update. The art piece fabrication for Town Square
Plaza is almost complete. The installation is set for October 6, and the dedication
will be forthcoming. Information regarding the details of the dedication will be sent
to Council and will be available on the city's Web pages.
King County Youth/Teen Work Training Program. Superintendent of Recreation and
Cultural Programs Lori Hogan reported that in early spring, Council accepted a
grant from King County to fund the Summer Work Training program. Historically,
the projects involve park beautification, or trail restoration, but this year, for the I
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first time, the project involved two mural/banner projects.
Fourteen students from the Kent School District participated in the seven-week
project. The mornings were dedicated to job training classes including; how to look
for jobs, how to apply for jobs, how to present yourself at interviews, and mock
interviewing. The afternoons were committed to the hands on art project, under
guidance of a professional artist Louis Chin, and Youth/Teen Program Specialist
Brian Rockwell as the job coach.
The first phase of the process was banner preparation. Through a collaborative
effort with Parks, the Mayor's office, Economic Development, and the Kent Chamber
of Commerce they chose 104th and James Street for the location of their banner,
which was cleaned up in preparation for their art piece. The Kent Meridian art
studio was used to prepare their art.
For the next project, the group came up with a design, organized the project, and
identified Glenn Nelson park as the location for their art piece. They developed a
budget, timeline, and presented the package to a panel of judges, with each
student having a part. The final step was painting the designs and then laying them
out on the mural panels.
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At the dedication, the students received ribbons and certificates for their creative
effort. The teens showed great pride in ownership for both art projects.
The meeting adjourned at 5:47 p.m.
Respectfully submitted,
Teri Petrole
Committee Council Secretary
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KENT
WASH NOTON
PLANNING & ECONOMIC DEVELOPMENT COMMITTEE
MINUTES
AUGUST 24, 2009
Committee Members: Chair Jamie Danielson, Les Thomas, Deborah Ranniger
Danielson called the meeting to order at 5:00 p.m.
1. APPROVAL OF MINUTES
Thomas MOVED and Ranniger SECONDED to approve the Minutes of
July 13, 2009. Motion CARRIED 3-0.
2. SHORELINE MASTER PROGRAM (SMP) UPDATE (CPA-2007-1)
Planner Erin George presented the Shoreline Master Program Update and advised
that the City received comment letters from; Futurewise, Soos Creek Sewer &
Water District, Muckleshoot Indian Tribe, Washington State Department of Fish &
Wildlife and Jerry Whitten to which staff prepared detailed responses. George
stated that several amendments were made to the SMP based on the comment
letters and input received from citizens.
George stated that the Land Use & Planning Board voiced concerns regarding public
access at their July 27th public hearing. George stated that she had previously
presented amended public access requirements at the second public hearing on
August loth. She stated that private community access would be required for
subdivisions more than 4 lots in size and for multi-family developments. George
stated that public access is only required if a public project or property is involved
or if existing access is interfered with.
George stated that staff added a footnote to the SMP regarding building heights to
ensure referral to Kent's Zoning Code.
George stated that staff proposed conditional use permit requirements for in-
stream structures such as dams. She stated that these requirements would apply
to public projects. George explained that these types of structures heavily impact
stream flows so that extra scrutiny is warranted.
George stated that existing swim platforms may be replaced at the same
dimensions as existing platforms, up to a maximum of 150 square feet in size. She
stated that an additional 8 new platforms will be allowed on Lake Meridian at a
maximum size of 150 square feet per platform so linking these platforms with
existing platforms will allow for an increase of the fireworks display in Lake
Meridian's annual fireworks show by 50%.
George stated that if the Committee recommends adoption, staff anticipates
sending this proposal to the full Council on September 15th. She stated that upon
adoption, a final, locally adopted SMP will be submitted to the Department of
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Ecology (DOE). DOE has the option to hold their own public hearing and
incorporates a 30-day comment period. George stated that staff anticipates an
effective date for the SMP of late fall 2009, meeting the December 1st State
mandated adoption deadline.
Thomas MOVED to recommend adoption of the Shoreline Master Program
Update and Comprehensive Plan Amendment CPA-2007-1 and Ranniger
SECONDED the Motion. Danielson called for the vote. Motion PASSED 2-0
with Chair Danielson recusing herself.
As a clarification of the motion, Ranninger MOVED to recommend adoption
of the Shoreline Master Program Update and Comprehensive Plan
Amendment CPA-2007-1 as presented by staff including Option C related to
Public Access. Thomas SECONDED the Motion. Motion PASSED 2-0 with
Danielson recusing herself.
3. COTTAGE HOUSING DEMONSTRATION ORDINANCE UPDATE(CPA-2008-2) f
Planner Katie Heinitz presented the Cottage Housing Demonstration Update and
advised that the City received two proposals by the submittal deadline date of July
315t. The Blueberry Hill Cottages is proposing 30 cottages located on a 4-acre site
located at the corner of 116th and 240th. The Apple Lane Cottages is proposing 8
cottages on a 1.4 acre site (retaining two existing duplexes on the eastern side of {
the property) located on 116th just north of Kent Kangley.
Heinitz stated that a neighborhood meeting will be held for the Apple Lane proposal
on August 27th from 7-9 p.m. at the Kent Commons in the Mill Creek Room. The
meeting for the Blueberry Hill proposal is set for August 31St from 6-7 p.m. at the
Kent School District Office on 256th in the Mount Adams Room.
Heinitz stated that once the meetings are held, the applicants have an opportunity
to revise their proposals based on comments obtained from those meetings.
Thereafter, the Cottage Housing Committee will meet to review the proposals and
determine whether or not to accept either of the proposals.
Heinitz stated that a press release was issued last week to solicit interest from
citizens to be on the Cottage Housing Committee. Heinitz stated that two people
have already expressed interest. She stated that staff anticipates the selection of
two citizens to be completed by mid-September by the PEDC Chair Jamie
Danielson. Heinitz stated that the proposal selection should be completed by
October.
This report was for informational purposes only.
Adjournment
Chair Danielson adjourned the meeting at 5:00 p.m. I
Pamela Mottram, Planning & Economic Development
Committee Secretary
P:\Pla nning\P E DC\2009\M i nutes\Aug-24-09_PEDC-Min-doc
Special PEDC Meeting
August 24,2009
Page 2 of 2
PUBLIC WORKS COMMITTEE MINUTES
Monday, August 17, 2009
COMMITTEE MEMBERS PRESENT: Committee Chair Debbie Raplee and Committee Members
Ron Harmon and Les Thomas were present. The meeting was called to order at 4:10 p.m.
ITEM 1 — Approval of Minutes Dated August 03, 2009:
Committee Member Thomas moved to approve the minutes of August 03, 2009. The
motion was seconded by Harmon and passed 3-0.
ITEM 2 — "Best Workplace for Recycling and Waste Reduction" Designation:
Kelly Peterson, Conservation Supervisor stated that the City of Kent was recognized as a King
County `Best Workplace for Recycling and Waste Reduction". The designation is reserved for
agencies participating in a minimum of 16 recycling activities listed on the application. The City
of Kent actively participates in 21 activities. He noted that the City of Kent is an avid promoter
of recycling and waste reduction in the community and that we sought the designation to let
our residents know that we are "walking the talk" by reducing costs and helping to extend the
life of our area's last remaining landfill. Kelly introduced Christine Schmidt from Applus
Technologies. They are a provider of vehicle emission inspections for the State of Washington
and were also recipients of this prestigious designation. She was successful in reducing their
toner budget by $25,000. Councilmembers invited Christine to attend the Council meeting on
September 1, to accept the certificate.
No Motion Required/Information Only
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ITEM 3 — Consultant Services Agreement/Solid Waste Recycling, Yard Waste & Food
Waste Contract Request for Proposals (RFP):
Kelly Peterson, Conservation Supervisor stated that the City is currently advertising a Request
for Proposals to serve as the City of Kent Solid Waste, Recycling and Yard & Food Waste
Collection contractor. The City and a selection committee consisting of citizens, business
representatives and community groups will utilize an array of consultants and services to
review proposals, facilitate the selection committee and make recommendations to the City
Council.
After a lengthy discussion, committee members agreed to approve the contract for $75,000.00.
This item will go to "Other Business" on the September 1, 2009 Council Agenda.
Harmon move to recommend Council authorize the Mayor to sign necessary
consultant agreements related to the Garbage, Recycling, Yard & Food Waste
Collection Disposal/Marketing if combined together do not exceed $75,000. Each
contract shall be reported to the Public Works Committee so the Committee knows
when they were approved. Upon concurrence of the language therein by the City
Attorney and Public Works Director. The motion was seconded by Thomas and passed
3-0.
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PUBLIC WORKS COMMITTEE MINUTES
Monday, August 17, 2009
ITEM 4 — South 259th Street Raising — Contract with GeoEngineers to Perform
Geotechnical Engineering Services for Levee Certification:
Environmental Engineering Manager, Mike Mactutis gave a short presentation explaining that
Geotechnical engineering services must be performed and stamped reports must be submitted
to FEMA in order to get Federal Certification of Levees. The City's contract with GeoEngineers
will provide all of the necessary geotechnical studies and reports to meet the requirements for
levee certification for this project.
Thomas moved to recommend authorizing the Mayor to sign a contract with �I
GeoEngineers to perform geotechnical studies and produce stamped reports l
necessary for levee certification for the South 259th Street Raising project, upon
concurrence of the language therein by the City Attorney and the Public Works
Director. The motion was seconded by Harmon and passed 3-0.
ITEM 5 — Citywide Commute Trip Reduction Implementation Agreement:
Commute Trip Reduction Program Coordinator, Monica Whitman summarized that this
agreement is between the Washington State Department of Transportation and the City of
Kent. The City is required by State Law to enforce the regulations specified in RCW 70.94.521.
The City is then reimbursed by the State for costs incurred based on a formula devised by the
State Department of Transportation, Public Transportation Office.
The purpose of this agreement is to allocate two years of funding for the 2009-2011 project
period. The grant pays for our efforts to enforce the state laws. There are currently 35
organizations participating in the program, representing more than 15,000 employees.
Harmon moved to recommend Council authorize the Mayor to sign the Commute Trip
Reduction Grant implemental Agreement #GCA6247, in the amount of $103,170.00,
upon concurrence of the language therein by the City Attorney and the Public Works
Director. The motion was seconded by Thomas and passed 3-0.
ITEM 6 — Information Only/Transit Update:
Commute Trip Reduction Program Coordinator, Monica Whitman went over the nine point action
plan that King County is proposing in regards to their budget action plan. Whitman will bring
this item back again at a later date.
Information Only No Motion Required
ITEM 7 — Information Only/Street Vegetation Report:
Street Superintendent, Bill Thomas gave an informative PowerPoint presentation, sharing Street
Vegetation statistics.
Information Only No Motion Required
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PUBLIC WORKS COMMITTEE MINUTES
Monday, August 17, 2009
ITEM 8 — Update/Operations 2009 2"d Quarter Status:
Operations Manager, Don Millett gave an informative PowerPoint presentation regarding Public
Work Operations 2009 Half-Year Report.
Information Only No Motion Required
Item 9 —Local Purchasing Preference Ordinance:
City Attorney, Tom Brubaker passed out the draft ordinance and noted that Councilmember
Danielson had asked that an Ordinance be drafted in regards to procurement preference for
purchasing from or contracting with local businesses. Brubaker stated that the City of Kent
annually spends a lot of money on a lot of contracts and we should do what we can to include
local vendors to get a contract through the City.
After a brief discussion, committee members agreed to approve the Local Purchasing Preference
Ordinance and agreed that this item will go to "Other Business" on the September 1, 2009
Council Agenda.
Thomas moved to recommend Council adopt the proposed ordinance, in a form
substantially similar to that presented to the Committee, to add a new section
3.70.045 to the Kent City Code establishing a procurement preference for purchasing
from or contracting with local Kent businesses. The motion was seconded by Harmon
and passed 3-0.
Item 10 — Information Only/Puget Sound Strategic Freight Corridor Grant
Applications•
Deputy Public Works Director Tim LaPorte, stated that the Transportation Master Plan is largely
unfunded and that this is a once in a lifetime opportunity to take advantage of entering into a
joint partnership with other jurisdictions to share in grant money. He stated that we would like
to move ahead with the grant application in hopes that we would be a contender for $15 million
of that grant. LaPorte noted that the City would need to come up with an additional $5 million
if we are to move forward with the Willis Street Union Pacific Railroad Grade Separation project.
Committee members agreed that the grant application should be filled out. LaPorte will bring
this item back to committee with a recommendation on the over/under pass.
Information Only/No Motion Required
Adiourned:
The meeting was adjourned at 6:00 p.m.
Next Scheduled Meeting:
Special PWC Meeting (due to date change) - Thursday, September 10, 2009 at 4:00 p.m.
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Cheryl Viseth
Public Works Committee Secretary
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PUBLIC WORKS COMMITTEE MINUTES
Thursday, September 10, 2009
COMMITTEE MEMBERS PRESENT: Committee Chair Debbie Raplee was absent. Committee
Members Ron Harmon and Les Thomas were present. The meeting was called to order at
4:00 p.m.
Harmon noted that he had Debbie Raplee's concurrence on all items.
ITEM 1 — Approval of Minutes Dated August 17, 2009:
Committee Member Thomas moved to approve the minutes of August 17, 2009. The
motion was seconded by Harmon and passed 3-0, with Raplee's concurrence.
ITEM 2 — Contract — Landau Associates for the 72"d Avenue Extension:
Deputy Public Works Director, Tim LaPorte gave a brief overview of the project, Ken Langholz
further explained that the 72"d Avenue South Extension Project will complete the missing link
between South 1961h Street and South 200th Street. The project will cross Mill Creek and is located
across the Western Processing Superfund Site. Landau Associates has 26 years of experience as a
consultant for the Western Processing Trust and was also the City's geotechnical consultant for the
South 196th Street project which also crossed Western Processing.
Thomas moved to recommend Council authorize the Mayor to sign the Consultant
Contract Agreement with Landau Associates to provide geotechnical, environmental and
natural resources services for the 72"d Avenue South Extension Project funds will be
directed towards this project, upon concurrence of the language therein by the City
Attorney and the Public Works Director. The motion was seconded by Harmon and
j passed 3-0, with Raplee's concurrence.
ITEM 3 — Grant — King Conservation District (KCD) Downey Farmstead Restoration
Proiect•
Environmental Engineering Supervisor, Alex Murillo presented an informative PowerPoint
presentation. He summarized that the project site is located across the Green River from the
Riverbend Golf Course driving range and north of SR 516.
The overall project goal is to create floodplain storage and side channel refuge habitat for salmon in
the Green River. Very few areas are available along the Green River for this type of restoration
project.
The City was awarded a $100,000 grant from the King Conservation District (KCD). Grant funds will
be used for the demolition of existing structures and foundations, site clearing, and removal of
construction debris.
Harmon asked staff to get back to him as to how much the City paid the Desimones and the
trucking company that had to be relocated. Staff will get back to Harmon.
Thomas moved to recommend Council authorize the Mayor to sign the King Conservation
District (KCD) WRIA 9 Forum's Agreement for the City to receive a $100,000 grant award
from KCD or any adjustments to this amount made as a result of modifications by the KCD
WRIA 9 Forum to be used for the City of Kent's Downey Farmstead Restoration Project
upon concurrence of the language by the Public Works Director and City Attorney. The
motion was seconded by Harmon and passed 3-0, with Raplee's concurrence.
ITEM 4 — Grant — Kinci Conservation District (KCD) Riverview Park Restoration Project:
Environmental Engineering Supervisor, Alex Murillo showed slides of the site and gave a more in-
depth summary of the project. The site is located on City Park Department property known as
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PUBLIC WORKS COMMITTEE MINUTES
Thursday, September 10, 2009
Riverview Park which is located along the Green River just south of Willis Street and west of SR 167. I
Through creation of a new off-channel habitat area, the project will provide summer rearing habitat
and high flow winter refuge for salmon along the Green River. The project provides much needed
salmon habitat and refuge in a key reach of the Green River and across the river mouth of Lower I
Mill Creek-Auburn. The City was awarded a $250,000 grant from the King Conservation District
(KCD) to complete the designs of the project. The grant funds from KCD will be used as the City of
Kent's payment to the Army Corps of Engineers to finalize designs of the Riverview Park Restoration
Project.
Thomas moved to recommend Council authorize the Mayor to the King Conservation
District (KCD) WRIA 9 Forum's Agreement for the City to receive a $250,000 grant award
from KCD or any adjustments to this amount made as a result of modifications by the KCD
WRIA 9 Forum to be used for the City of Kent's Riverview Park Restoration Project, upon
concurrence of the language therein by the City Attorney and Public Works Director. The f
motion was seconded by Harmon and passed 3-0, with Raplee's concurrence.
ITEM 5 Payment to US Army Corns of Engineers for Final Designs for Riverview Park
Restoration Project:
Environmental Engineering Supervisor, Alex Murillo explained that the scope of the project is the
same as item 4. The Corps requires payment of $201,062 due to the Corps updated design cost S-
which shows a higher estimate to complete the design, however this has been compensated by the
funding received for this project.
Thomas moved to recommend Council authorize the Mayor to make a payment to the
Army Corps of Engineers in the amount of $201,062 to complete the final designs for the
Riverview Park Restoration Project, upon concurrence of the language therein by the City
Attorney and the Public Works Director. The motion was seconded by Harmon
and passed 3-0, with Raplee's concurrence.
ITEM 6 — Design Agreement (DA) for the Upper Russell Road Ecosystem Restoration
Proiect with the US Army Corns of Engineers:
Environmental Engineering Supervisor, Alex Murillo showed photos of the area and explained that
the Upper Russell Road Levee project also known as the Lakes Levee, is about one mile in length {
and is located along the east bank of the Green River, north of James Street and ending just south 1
of the S 2315t Street Bridge near Russell Woods Park. This is one of Public Works highest priority
projects.
Murillo further stated that the project must be underway within the next year with a finish date of
2011. The Design Agreement stipulates the 25/75 percent cost share and payment to the Corps is
required to complete the designs. The City's share for the upper Russell Road Levee project is
$250,000. If the City chooses to not enter into a DA with the Corps and does not make payment to l
fund the designs, then funding the design and construction to rebuild the Upper Russell Road Levee
will be the City's full responsibility. f
Thomas moved to recommend Council authorize the Mayor to sign a Design Agreement f
between the City of Kent and the US Army Corps of Engineers to initiate the Upper Russell
Road Levee (Lakes Levee) Ecosystem Project and establish a budget for this project, upon
concurrence of the language therein by the City Attorney and the Public Works Director.
The motion was seconded by Harmon and passed 3-0, with Raplee's concurrence.
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Thursday, September 10, 2009
ITEM 7 — Deferred Agreements to Public Improvements•
Public Works Director, Larry Blanchard stated that more time is needed to work with legal to provide
a deferred agreement. No motion was made at this time.
No Motion
ITEM 8 — Residential Traffic Calming Recommendations — Erin Glade•
Design Engineering Supervisor, Chad Bieren mentioned that on Wednesday, September 16, city
staff will be hosting a meeting to review the Traffic Calming Plan for their neighborhood. The plan
includes roadway striping and new signs to address speed and traffic flow in the Meadow Ridge
neighborhood. The meeting is to take place at Meadow Ridge Elementary School off of 108th
Avenue SE.
Thresholds for installation Phase 2 traffic calming devices are not met at this time in the Erin Glade
neighborhood. Staff was asked why, are there speed humps two blocks over? Bieren stated the
decision was based on studies and the former Residential Traffic Calming program.
Harmon asked how this motion will help get traffic calming devices installed. Staff explained the
proposed modifications to the Residential Traffic Calming Program (RTCP) Ordinance will use a 7
MPH differential instead of the 10 MPH differential used today. This change qualifies more streets to
Phase 2 traffic calming devices. Council member Harmon asked that these changes and the and
the recommendations to the Erin Glade Residential Traffic Calming Program be presented to the
Public Works Committee at their regularly scheduled meeting on October 5, 2009.
John Napier, Fire Marshal Division Chief stated that the design of the devices was still being worked
on. He noted that the traffic calming devices delay emergency services and that the more devices
that are installed the more they will impact emergency response time.
Thomas moved to direct Public Works staff to develop amendments to the Residential
Traffic Calming Program adopted pursuant to Resolution No. 1804. The proposed
amendment will be drafted so as to address the placement of Phase 2 traffic calming
measures on SE 272"d Place and 111th Place SE in the Erin Glade neighborhood. The
motion was seconded by Harmon and passed 3-0, with Raplee's concurrence.
ITEM 9 — Update/Green River Levee Proiect:
Public Works Director, Larry Blanchard stated that City staff is working diligently on the planning of
the protective devices for the Green River Levee. He presented a brief PowerPoint presentation
which included evacuation routes, identified critical facilities, sandbagging stations, advanced
measures request, planned purchases and current plans. There will be more updates at future
meetings.
Information Only No Notion Required
Adiourned:
The meeting was adjourned at 5:36 p.m.
Next Scheduled Meeting:
Monday, September 21, 2009 at 4:00 p.m.
Cheryl Viseth
Public Works Committee Secretary
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