Loading...
HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 05/05/2009 IC1t 0 T Kent City Council Meeting WAS I„S,a„ May 5, 2009 The regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor Cooke. Councilmembers present: Clark, Danielson, Ranniger, Raplee and Thomas. Councilmembers Albertson and Harmon were excused from the meeting. (CFN-198) CHANGES TO THE AGENDA A. From Council, Administration, Staff. (CFN-198) Council President Raplee added Consent Calendar Items L and M, and CAO Hodgson removed Public Communications Item G, added Public Communications Item I, and removed Other Business Item B. B. From the Public. (CFN-198) There were no changes from the public. PUBLIC COMMUNICATIONS A. Public Recognition. (CFN-198) Parks Director Watling announced that Town Square Plaza has received awards from both the Washington Recreation and Parks Association and the Washington Aggregate and Concrete Association. B. Community Events. (CFN-198) Councilmember Ranniger announced the Junior Olympics to be held on May 6 at French Field, and Mayor Cooke invited anyone interested to attend a public meeting regarding the Howard Hanson Dam at Green River Community College at 6:00 p.m. on May 11. C. Drinking Driver Task Force Poster Contest Awards. (CFN-122) Cesi Velez of the Drinking Driver Task Force introduced the winners of the poster contest and displayed the award-winning posters. Mayor Cooke then presented each with a Certificate of Achievement. D. Letter Carrier's Food Drive Day Proclamation. (CFN-155) Mayor Cooke announced that Saturday, May 9, is Letter Carrier's Food Drive Day across the nation. Karen Kirkmeyer-Wilson explained the program and encouraged everyone to participate. Mayor Cooke then presented her with a proclamation. E. Washington State Dept, of Health "Friends of Water" Recognition. (CFN-155) Public Works Director Blanchard introduced Sean Bauer, Water Quality Supervisor, and Brad Lake, Water Superintendent. Denise Clifford, Director of the Office of Drinking Water at the State Department of Health, noted that Bauer and Lake have put forward a lot of effort and commitment into ensuring the safety and reliability of the drinking water for the citizens of Kent and neighboring communities. She then presented them with "Friends of Water" awards. F. Employee of the Month. (CFN-147) Parks Director Watling introduced Lori Flemm, Superintendent of Parks and Open Space, who has been selected as Employee of the Month for May. He noted that she oversees parks planning and development, and parks operations and maintenance, and commended her for the excellent work 1 Kent City Council Minutes May 5, 2009 she does. Mayor Cooke then presented Ms. Flemm with the Employee of the Month plaque. G. Neiahborhood Council Update. (CFN-1304) This item was removed from the agenda. H. Legislative Update. (CFN-198) Michelle Witham noted that the State Legislature has adjourned and updated the Council on the status of issues of interest to Kent. She added that a special session may be held. Doug Levy then answered questions from Councilmembers on various issues. I. HiNI(Swine Flu) Update. (CFN-122) Fire Chief Schneider gave a presentation on the H1N1 virus and what the City has done to deal with it. (ADDED ITEM) J. Municipal Clerk's Week Proclamation. (CFN-155) Mayor Cooke announced that May 3-9, 2009, is Municipal Clerks Week in the City of Kent and presented City Clerk Brenda Jacober with a proclamation offering thanks to her and her staff for the vital services they perform. CONSENT CALENDAR Raplee moved to adopt Consent Calendar Items A through M. Clark seconded and the motion carried. A. Approval of Minutes. (CFN-198) The minutes of the regular Council meeting of April 21, 2009, were approved. B. Approval of Bills. (CFN-104) Payment of the bills received through March 31 and paid on March 31 after auditing by the Operations Committee on April 21, 2009, were approved. Approval of checks issued for vouchers: Date Check Numbers Amount 3/31/09 Wire Transfers 3657-3678 $2,764,781.45 3/31/09 Regular Checks 630619-630996 3,601,931.01 Void Checks 630754-630837 -61.13 Use Tax Payable 952.13 $6,367,603.46 Approval of payment of the bills received through April 15 and paid on April 15 after auditing by the Operations Committee on April 21, 2009. Approval of checks issued for vouchers: Date Check Numbers Amount 4/15/09 Wire Transfers 3679-3697 $1,882,977.24 4/15/09 Regular Checks 630997-631591 1,077,808.60 Void Checks 639661 -675.00 Use Tax Payable 3,532.63 $2,963,643.47 2 Kent City Council Minutes May 5, 2009 Void and Reissue Interim Batch Payroll for April 2, 2009 Date Check Numbers Amount Void Advice # 246925 ($3,171.07) Reissue Check # 311173 1,777.08 ($1,393.99) Void and Reissue Interim Batch Payroll for April 7, 2009: Date Check Numbers Amount Void Advice # 310857 ($16.79) Reissue Check # 311174 16.79 $0.00 Checks issued for payroll for April 1 through April 15 and paid on April 20, 2009, were approved: Date Check Numbers Amount 4/20/09 Checks 311175-311460 $ 172,761.36 4/20/09 Advices 247307-248080 1,564,303.37 $1,737,064,73 C. 2009 Group Health Cooperative Contract. (CFN-149) The Mayor was authorized to sign the 2009 Group Health Cooperative contract for the City's insured HMO plan. D. ICMA Retirement Corporation Deferred Compensation Contract. (CFN-149) The Mayor was authorized to sign the ICMA Retirement Corporation Services Contract for the City's deferred compensation program, subject to final terms and conditions acceptable to the City Attorney. E. South 2681h Street Right-of-Way Dedication Deed. (CFN-1038) The Mayor was authorized to sign the deed dedicating the right-of-way for South 268th Street. In 1971, South 268th Street, located between Military Road and Princeton Avenue, was widened. The street widening required 30 feet of right-of-way along the south side of Glenn Nelson Park. It was recently discovered that the right-of-way was not dedicated making this action necessary. F. Military Road Right-of-Way Dedication Deed. (CFN-1038) The Mayor was authorized to sign the deed dedicating the right-of-way for Military Road. A sidewalk is being added at the northeast corner of Military Road and S. 268th Street as part of the pedestrian sidewalk improvements project. An additional 3 feet of right-of-way, plus a triangular section at the corner, is required for the sidewalk. This right-of-way is within Glenn Nelson Park, which is owned by the City. G. 2008 Community Development Block Grant Action Plan Amendment. (CFN-493) The 2008 CDBG One-Year Action Plan Amendment to re-allocate $211,080 to the KYFS Watson Manor Roof Replacement Project, and $70,145.00 to the Kiwanis Tot Lot #1 Project was approved. 3 Kent City Council Minutes May 5, 2009 H. 2009 Community Development Block Grant Action Plan Amendment. (CFN-493) The 2009 CDBG One-Year Action Plan Amendment to re-allocate $60,000.00 to the Kiwanis Tot Lot #1 Project was approved. I. Habitat Conservation Plan (HCP) Contract Amendment. (CFN-1038) The Mayor was authorized to sign an amendment with R2 Resource Consultants in the amount of $49,663.80, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. This contract amendment will provide the City of Kent technical assistance to complete the Final Habitat Conservation Plan (HCP) and the associated Final Environmental Impact Statement (EIS) required for the issuance of an Incidental Take Permit from the US Fish and Wildlife Service and the National Marine Fisheries Service (Services) for the Clark Springs Water Source. J. Limited Street License Between the City and Electric Lightwave, LLC. (CFN-274) The Mayor was authorized to sign a limited street license agreement between the City of Kent and Electric Lightwave, LLC. Electric Lightwave, Inc., operated under a franchise agreement previously entered into with the City on December 4, 1991, per City Ordinance No. 3040. Ordinance No. 3040 expired on May 4, 2002. Electric Lightwave seeks to maintain its telecommunications system within the City and has requested that the City grant a license to use City right-of-way for this purpose. K. West Fenwick Park Restroom Building/Park Improvements Project. (CFN-118) The West Fenwick Park Restroom/Park Improvements Project was accepted as complete, On February 5, 2008, Council awarded the Public Works Agreement to Rodarte Construction to complete the West Fenwick Park Restroom Building/Park Improvements. The project is complete and was approved by the Project Manager on April 8, 2009. (ADDED ITEM) L. Excused Absence. (CFN-198) An excused absence from tonight's meeting for Councilmember Albertson was approved. (ADDED ITEM) M. Excused Absence. (CFN-198) An excused absence from tonight's meeting for Councilmember Harmon was approved. OTHER BUSINESS A. Professional Consulting Services Contract with AMTEC for Tax-Exempt Bonds and Notes. (CFN-104) Finance Director Nachlinger explained that the Internal Revenue Code requirements for tax-exempt bond and notes are very complex, and recommended that this service continue to be performed by a firm which specializes in that field. He noted that Requests for Proposals were sent out and that AMTEC's (American Municipal Tax Exempt Compliance Corporation) proposal came in lower than the current provider's. He noted that he checked references and obtained a client list and recommended awarding the bid to AMTEC. Clark and 4 Kent City Council Minutes May 5, 2009 Thomas said they struggled with the decision because of loyalty to the current provider. Clark moved to authorize the Mayor to sign an agreement with AMTEC for arbitrage services regarding IRS reporting of the City's tax exempt bonds and notes, with an initial five-year term and two optional five-year extensions, the cost of such services to be within available budgets and the agreement, subject to final terms and conditions acceptable to the City Attorney. Raplee seconded and the motion carried. B. Lake Meridian Outlet Proiect/Cascade Mobile Villa Associates Condemnation. (CFN-1038) This item was removed from the agenda. C. Lake Meridian Outlet Project/Cascade Mobile Villa Associates Agreement for Acquisition of Environmental Easement. (CFN-1038) Project Manager Beth Tan of the Public Works Department, Environmental Engineering section, explained the project and why the condemnation ordinance was removed from tonight's agenda. Tan clarified that none of the mobile home lots in the park will be affected. Ranniger moved to approve the Agreement for Acquisition of Environmental Easement for the Lake Meridian Outlet Project, and authorize the Mayor to sign the Agreement, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. Raplee seconded and the motion carried. BIDS A. North Park Sanitary Sewer Rebuild Phase II. (CFN-1004) The bid opening was held on April 28, 2009, with eight bids received. The low bid was submitted by Pivetta Brothers Construction. Deputy Public Works Director LaPorte explained the project and the overall sewer system. He noted that this project is fairly routine and recommended award of the contract to the lowest responsive bidder. He explained that it was made clear to all bidders that they must follow the requirements for handling contaminated materials, and explained that process. Ranniger moved to authorize the Mayor to enter into a contract to award the North Park Sanitary Sewer Rebuild Phase II (between 4`" Avenue N. to 3rd Avenue N,, north of Cloudy Street) project to Pivetta Brothers Construction in the amount of $403,004.36. Raplee seconded and the motion carried. REPORTS A. Council President. (CFN-198) Raplee announced that City Councilmembers would like to attend Neighborhood Council meetings to present a brief overview of the Budget and Strategic Goals, and get feedback from them. She urged any interested Councils to contact the City. B. Mayor. (CFN-198) Mayor Cooke noted the Mayors Leadership Team met recently to begin evaluating the programs and budget for 2010. C. Operations Committee. (CFN-198) No report was given. D. Parks and Human Services Committee. (CFN-198) No report was given. 5 i Kent City Council Minutes May 5, 2009 E. Planning and Economic Development Committee. (CFN-198) No report was given. F. Public Safety Committee. (CFN-198) Thomas noted that the committee will meet on Tuesday, May 12, 2009, at 5:00 p.m. G. Public Works Committee. (CFN-198) No report was given. H. Administration. (CFN-198) Hodgson reminded Councilmembers of the Executive Session to discuss surplus property, property acquisition, and two items of pending litigation. He said it should take approximately twenty minutes and that no action will be taken afterward. EXECUTIVE SESSION The meeting recessed to Executive Session at 8:40 p.m. and reconvened at 9:00 p.m. (CFN-198) ADJOURNMENT The meeting adjourned at 9:00 p.m. (CFN-198) r � Brenda Jacoberj� MC City Clerk 6 '