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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 10/21/2008 J Kent City Council Meeting • KENT October 21, 2008 The regular meeting of the Kent City Council was called to order at 7:10 p.m. by Mayor Cooke. Councilmembers present: Albertson, Clark, Danielson, Harmon, Ranniger, Raplee, and Thomas. (CFN-198) CHANGES TO THE AGENDA A. From Council, Administration, Staff. (CFN-198) No changes were made. B. From the Public. (CFN-198) There were no changes from the audience. PUBLIC COMMUNICATIONS A. Public Recognition. (CFN-198) There were no public recognition items. B. Community Events. (CFN-198) Raplee announced the next Town Hall meeting; Ranniger announced the annual community Halloween party; Hodgson announced the Boundary Review Board public hearing on the Panther Lake Annexation; and Albertson announced the Chamber's East Hill Business Forum. C. Human Services Report. (CFN-118) Katherin Johnson, Manager of the Housing and Human Services Division of Kent Parks and Community Services, • distributed copies of the 2007 Annual Report. She pointed out that over $3,000,000 passes through the division annually, and outlined the services they provide, and how funds are used. She expressed concern about cuts to the King County budget and increases in service requests due to the current economy. She responded to questions from Councilmembers relating to Community Development Block Grant funds, and the types of services being requested. PUBLIC HEARINGS A. 2009 Operating Budget. (CFN-186) Finance Director Nachlinger gave a . 2 presentation on the proposed budget and noted that it attempts to address the current uncertain economic times, and to provide the same level of services which residents and businesses currently enjoy. Clark pointed out that no change in sales tax is projected, and that the utility increase covers all types of utilities. Mayor Cooke opened the public hearing. Anita Veen, 825 Kimberly, Kent, said that owners of existing homes should have to pay the same amount as the increased permit cost for new construction. Bob Bliesner, President of the Home Corporation Board, 10821 SE 181st, said they operate homeless men's shelters, asked for funding from city, and invited Councilmembers to visit one of the shelters. Tracy Myers, 1229 W. Smith, representing Catholic Community Services, also expressed a need for funding and provided statistics regarding their services. There were no further comments and Raplee moved to close the public hearing. Clark seconded and the motion carried. • B. 2009-2014 Capital Improvement Plan Element of the Comprehensive Plan. (CFN-775) Finance Director Nachlinger noted that the budget for 2009-2014 1 Kent City Council Minutes October 21, 2008 totals approximately $141,000,000, which covers utilities, public safety, parks • program, general government, and transportation. He outlined the 19 projects in each division and their costs. Mayor Cooke opened the public hearing. There were no comments from the audience and Raplee moved to close the public hearing. Clark seconded and the motion carried. C. 2008 Tax Levy for 2009 Budget. (CFN-104) Finance Director Nachlinger noted that the proposed tax rate for the 2009 budget is estimated to be $2.192 per thousand dollars of assessed valuation, which is a decline of $.171 from the 2008 tax rate. He added that it is the lowest tax rate proposed since 1983. A brief discussion on flood control was then held, and the Mayor opened the public hearing. There were no comments from the audience and Raplee moved to close the public hearing. Clark seconded and the motion carried. D. Kent Comprehensive Plan and Kent City Code Chapter 12.13 Amend- ments, School District Capital Facilities Plans, Impact Fees. (CFN-775/961/1000) Community Development Director Fred Satterstrom explained the proposed amendment of the Capital Facilities Element of the Kent Comprehensive Plan to incorporate updated Capital Facilities Plans of the Kent, Federal Way and Auburn School Districts. He pointed out that action on this issue will come from the Council through the budget process. After Mayor Cooke opened the public hearing, Sally McLean, Chief Financial Officer of the Federal Way School District, 31405 18th Avenue South, John Knutson, • Executive Director for Finance for the Kent School District, 12033 SE 256th, and Mike Newman, Deputy Superintendent of the Auburn School District, 915 4th Street NE, each explained their Plan. There were no further comments from the audience and Raplee moved to close the public hearing. Clark seconded and the motion carried. CONSENT CALENDAR Raplee moved to approve Consent Calendar Items A through V. Clark seconded and the motion carried. A. Approval of Minutes. (CFN-198) Minutes of the regular Council meeting of October 7, 2008, were approved. B. Approval of Bills. (CFN-104) Payment of the bills received through September 30 and paid on September 30 after auditing by the Operations Committee on October 7, 2008, were approved. Approval of checks issued for vouchers: Date Check Numbers Amount 9/30/08 Wire Transfers 3428-3445 $1,661,210.21 9/30/08 Regular Checks 624872-625332 3,205,730.29 Void Checks -3,375.00 • Use Tax Payable 1,250.61 $4,864,816.11 2 Kent City Council Minutes October 21, 2008 • Checks issued for payroll for September 1 through September 15 and paid on September 19, 2008, were approved: Date Check Numbers Amount 9/19/08 Checks 307476-307774 $ 222,966.80 9/19/08 Advices 236557-237316 1,499,202.10 $1,722,168.90 9/19/08 Void/Reissue 307239 9/19/08 Void Check 307775 -782.79 9/19/08 Reissue Check Checks issued for payroll for September 16, through September 30 and paid on October 3, 2008, were approved: Date Check Numbers Amount 10/3/08 Checks 307776-308061 $ 211,534.77 10/3/08 Advices 237317-238077 1,504,466.25 $1,716,001.02 C. Six-Year Transportation Improvement Program. (CFN-164) November 18, 2008, was set as the public hearing date to consider the draft 2009-2014 Six- Year Transportation Improvement Program (TIP). . D. Skyline Park Apartments Sewer Easement Surplus and Release. (CFN-1038) November 18, 2008, was set as the public hearing date to surplus a portion of the sanitary sewer easement for the Skyline Park Apartment property, and to release the encumbering easement from the underlying property owner for fair market value and appraisal costs, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. E. Weatherly Inn/Lake Meridian Outlet Project Easement. (CFN-1038) The Mayor was authorized to sign all documents necessary for the acquisition of necessary right-of-way and environmental easement from Weatherly Inn-Kent LLC in the amount of $130, for the Lake Meridian Outlet Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. F. South 228th Street Corridor, South 231st Way, Military Road to 64th Avenue South (Hill Climb) (CFN-1269) The South 228th Street Corridor, South 231st Way, Military Road to 64th Avenue South (Hill Climb) Project was accepted as complete and release of retainage to Scarsella Brothers, upon receipt of standard releases from the state and release of any liens. The original contract amount was $5,128,001.10. The final contract amount was $4,935,476.01. G. Bill of Sale, Lee Short Plat. (CFN-484) The Bill of Sale for the Lee Short Plat for 373 linear feet of watermain, 3 valves, 1 hydrant, 384 linear feet of sanitary • sewer, 2 manholes, 443 linear feet of streets, 402 linear feet of storm sewer lines, 1 manhole, 25 catch basins, and 14,384 cubic feet of detention pond storage was accepted. The project is located at 11215 SE 244th Street. 3 , Kent City Council Minutes October 21, 2008 H. Bill of Sale. Roytberg Short Plat. (CFN-484) The Bill of Sale for Roytberg Short Plat for 375 linear feet of streets, 576 linear feet of storm sewer, 1 storm manhole, 9 catch basins, and 13,665 cubic feet of detention pond storage was accepted. This project is located at 13806 SE 272nd Street. I. Bill of Sale, Kent/Des Moines Park & Ride Expansion (CFN-484) The Bill of Sale for the Kent/Des Moines Park & Ride Expansion for 1067 linear feet of storm sewer, 1 manhole, and 9 catch basins was accepted. The project is located at Military Road & Kent/Des Moines Road. J. 2008 Non-Represented Classification and Compensation Study Appeals Phase. (CFN-147) Funding for the July 1, 2008, implementation of the recom- mendations made as a result of the 2008 Non-Represented Classification and Compensation Study Appeals was approved. K. Department Firing Range Targeting System Agreement. (CFN-118) The Mayor was authorized to sign an agreement with Canadian company Mancom, Inc., in the amount of $93,846, plus Washington State Sales Tax, for the purchase and installation of a new police firing range target system, subject to final agreement of terms and conditions acceptable to the City Attorney. L. Cell Phone Recycling Program to Benefit Domestic Violence Victims. (CFN-234) A project account into which community donations and cell phone recycling revenue may be deposited to fund emergency assistance to domestic violence victims was established, the budget as required was amended, expenditure of these funds for emergency assistance to domestic violence victims was authorized, and all acts consistent with this approval was ratified. In an effort to help protect those victims who are at the greatest risk of harm, the Law Department has established a program to provide emergency travel, shelter, and meal assistance to domestic violence victims. This program is funded not only by community donations, but also by the department's cell phone recycling program. The department's victim advocates collect donated cell phones, and in exchange for the donated cell phones, Shelter Alliance remits a nominal fee to the City. M. Modular Space Corporation Purchasing Agreement. (CFN-122) The Mayor was authorized to sign an agreement with Modular Space Corporation for the purchase of a modular office building in an amount not to exceed $60,000, subject to final agreement terms and conditions acceptable to the City Attorney. N. Pierce County Emergency Management Memorandum of Agreement. (CFN-122) The Mayor was authorized to sign the Memorandum of Agreement with Pierce County Emergency Management for City staff to participate in the U.S. Department of Homeland Security/Federal Emergency Management Agency National Urban Search and Rescue System. 0. Peterbilt, Inc. Purchasing Agreement. (CFN-122) The Mayor was authorized to sign the purchase agreement with Western Peterbilt, Inc., in an 4 Kent City Council Minutes October 21, 2008 • amount not to exceed $122,000 for the purchase of a Class 7 Medium-Duty Tractor. P. Kentucky Trailer Technologies Purchasing Agreement. (CFN-122) The Mayor was authorized to sign a purchase agreement with Kentucky Trailer Technologies in an amount not to exceed $395,000 to purchase a 36-foot hazardous materials unit trailer. Q. Drug Free Communities Support Grant Award. (CFN-122) The grant funds in the amount of $80,150 from the U.S. Department of Health and Human Services Substance Abuse Mental Health Services' (SAMHSA) Drug Free Communities Support Program to support Kent's Drug Free Communities Coalition was accepted, the budget was amended as required, and the Mayor was authorized to sign all necessary grant documents. The length of the project period is up to five years. R. Sex Offender Verification. (CFN-122) The Kent Police Department was authorized to accept the Sex Offender Verification grant in an amount not to exceed $61,932.37, a budget was established, and the Mayor was authorized to sign all necessary grant documents. S. State Farm Insurance Company Grant. (CFN-122) Grant funds from State Farm Insurance Company to purchase supplies and materials for car seat inspection events sponsored by the South King County Child Passenger Safety Coalition was accepted, the budget was amended as required, and the Mayor was authorized to sign all necessary documents. T. Comprehensive Plan Environmental Impact Statement. (CFN-377) The Mayor was authorized to sign a contract with ICF Jones & Stokes not to exceed $150,000 for a Comprehensive Plan Environmental Impact Statement and Midway Planned Action Ordinance as presented in the Proposed Scope of Work dated August 2008. U. Police Department Low Slope Re-Roofing Project. (CFN-120) The Police Department's Low Slope Re-roofing Project was accepted as complete. On May 20, 2008, a Public Works Agreement was awarded to Wayne's Roofing to complete the Police Department Low Slope Re-roofing Project. The project is complete and was approved by the Project Manager on September 4, 2008. V. Nursery Facility Retaining Wall Project. (CFN-1232) The Nursery Facility Retaining Wall Project was accepted as complete. On August 5, 2008, a Public Works Agreement was awarded to Nortec Construction to complete the Nursery Facility Retaining Wall Project. The project is complete and approved by the Project Manager on October 9, 2008. OTHER BUSINESS A. Cottage Housing Demonstration Ordinance. (CFN-1000) The proposed ordinance would authorize an application process for development of up to two cottage housing projects. Katy Heinitz of the Community Development Department explained that the proposed ordinance was modeled after other successful 5 Kent City Council Minutes October 21, 2008 ordinances in the region. She defined cottage housing as being made up of detached small single-family residences clustered around a common open space with garages and parking located away from the houses, and noted that it is not currently offered in Kent. She pointed out that the proposed ordinance contains intensive review and high standards, and outlined those components. She emphasized that this is a demonstration, not permanent, ordinance. Heinitz explained the criteria and Albertson noted that the review team may choose two projects, one project, or possibly no, projects. Heinitz confirmed that these single-family units would be allowed in multi-family zones. Harmon voiced concern about water retention, and putting these homes in SR-4.5 or SR-6 zones, due to the impact to the surrounding existing residential. He also asked for information on SR-8, and Heinitz said that expanding the amount of zoning in which the develop- ment can occur increases the site selection and the pool of proposals. Heinitz responded to questions from Danielson about storm water and vaults, and Albertson about density and proximity to commercial services and transit. Public Works Director Blanchard explained that since this is a demonstration project, it would provide the flexibility to try different kinds of vaults and take water quality samples, and then make a recommendation for the final document. Ranniger spoke in favor of the ordinance, and Raplee questioned the need for two parking spaces and whether the design standards in the ordinance might prohibit affordability. Harmon asked about the density bonus and resulting trip generation. Heinitz noted for Thomas that the Land use and Planning Board's recommendation of approval was unanimous. Thomas emphasized that this would not be low cost housing. Albertson moved to adopt Ordinance No. 3894 authorizing an application process for development of up to two (2) cottage housing demonstration projects. Clark seconded. Albertson spoke in favor of the project. Danielson said she is in favor of a cottage housing ordinance, but that she would like to see a 12-unit maximum rather than 24, a density of 1.5 rather than two times that, and the requirement of a neighborhood meeting in the ordinance. Thomas also expressed favor for the concept, but concern about the density. Harmon said he is concerned that the double density does not fit the zoning, and that he would like to see underground vaulting incorporated into the ordinance. Clark spoke in favor of the ordinance and Raplee expressed concern about density, affordability, and putting forth an ordinance which needs work. Upon a roll call vote, the motion to adopt Ordinance No. 3894 failed with Albertson, Clark and Ranniger in favor, and Danielson, Harmon, Raplee and Thomas opposed. REPORTS A. Council President. (CFN-198) Raplee invited all to attend the Town Hall meeting on November 8, 2008. B. Mayor, (CFN-198) The Mayor asked Councilmembers to contact her if they have any comments regarding King County's budget. 6 Kent City Council Minutes October 21, 2008 C. Operations Committee. (CFN-198) No report was given. D. Parks and Human Services Committee. (CFN-198) No report was given. E. Planning and Economic Development Committee. (CFN-198) No report was given. F. Public Safety Committee. (CFN-198) No report was given. G. Public Works Committee. (CFN-198) Ranniger encouraged everyone to watch the last committee meeting on cable tv for an interesting report on the condition of roads in the city. H. Administration. (CFN-198) CAO Hodgson announced that the Council would like to meet at 5:00 p.m. on November 4th, since it is Election Day. He noted that there is no need to discuss property acquisition during the executive session, although there will be discussion on labor negotiations which will take approximately 15 minutes. EXECUTIVE SESSION The regular meeting received into Executive Session at 9:30 p.m. (CFN-198) ADJOURNMENT • The meeting reconvened and adjourned at 10:00 p.m. (CFN-198) .v ct- Brenda Jacober, CMC City Clerk • 7