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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 10/07/2008 Kent City Council Meeting Wp$H GTO KEN October 7/ 2008 INN The regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor Cooke. Councilmembers present: Albertson, Danielson, Harmon, Ranniger, Raplee, and Thomas. Clark was excused from the meeting. (CFN-198) CHANGES TO THE AGENDA A. From Council, Administration, Staff. (CFN-198) Raplee added Consent Calendar Item O - Excused Absence for Councilmember Clark. CAO Hodgson added another item under Executive Session - Union Negotiations. B. From the Public. (CFN-198) There were no changes from the audience. PUBLIC COMMUNICATIONS A. Public Recognition. (CFN-198) There were no public recognition items. B. Community Events. (CFN-198) Ranniger announced that Saturday night, October 11, 2008, Gaelic Storm is performing at the Kent-Meridian Performing Arts Center. Albertson announced that October is Domestic Violence Awareness Month. Raplee announced the Town Hall Meeting being held next Tuesday, October 14th from 5:30-7:30 p.m. at Fire Station 73 on Military Road S. C. Employee of the Month. (CFN-147) Mayor Cooke announced that Rosalie Givens, Facilities Assistant, has been selected as Employee of the Month for October. Parks Director Watling and Facilities Supervisor Charles Lindsey com- mented about the great work she does for City staff and congratulated her on being selected Employee of the Month. D. Economic Development and Kent Event Center Updates. (CFN-825/1305) Ben Wolters spoke about the overall economic statistics of King County over the past couple of years, and noted that Kent has the highest gross business income in South King County. Wolters gave an update on the Kent Events Center. He announced that the City reached a preliminary agreement with the company VisionOne to name the building after their primary product ShoWare which is a comprehensive on-line ticketing and box office management system. E. Public Safety Report and Swearing In Ceremony. (CFN-122) Police Chief Strachan updated statistics for portions of September and October, and also com- pared statistics from last year. He elaborated on some of the current data base systems in place. He mentioned the classes at Kent-Meridian High School for students interested in police work and noted that the new Lake Meridian marine unit has been received. Chief Strachan introduced six corrections officers who are in various stages of training and four new police officers. Mayor Cooke administered the Oath of Office to the new police officers. 1 Kent City Council Minutes October 7, 2008 Chief Strachan presented Debra LeRoy with the Chiefs Award for Distinguished Service and explained that this award is presented for consistently performing at an exemplary level over a long period of time. He said Ms. LeRoy has shown diligence, success in working for the tax payer and high-quality work, which has been recognized as a vital element to the police department. F. Proclamation — ReLeaf 2008. (CFN-155) Victoria Andrews of the Parks Department explained ReLeaf 2008 activities and accepted the proclamation. G. Proclamation — Make a Difference Day. (CFN-155) Victoria Andrews of the Parks Department explained activities which will take place on Make a Difference day and accepted the proclamation. H. Proclamation — Flood Awareness Month. (CFN-155) Mike Mactutis, Environmental Engineering Manager, explained how the City and agencies through- out the state promote awareness of flood planning and accepted the proclamation. CONSENT CALENDAR Raplee moved to approve Consent Calendar Items A through O. Harmon seconded and the motion carried. A. Aunroval of Minutes. (CFN-198) Minutes of the regular Council meeting of September 16, 2008, were approved. B. Approval of Bills. (CFN-104) Payment of the bills received through September 15 and paid on September 15 after auditing by the Operations Committee on September 18, 2008, were approved. Approval of checks issued for vouchers: Date Check Numbers Amount 9/15/08 Wire Transfers 3407-3427 $6,266,782.58 9/15/08 Regular Checks 624340-624871 1,696,424.18 Use Tax Payable 3,316.02 $7,966,522.78 Checks issued for payroll for August 16 through August 31 and paid on September 5, 2008, were approved: Date Check Numbers Amount 9/5/08 Checks 307176-307475 $ 257,283.63 9/5/08 Advices 235804-236556 1,489,646.80 $1,746,930.43 C. Joint Funding Agreement for the Cooperative Data—Collection Program with the U.S. Geological Survey. (CFN-1038) The Mayor was authorized to sign the Joint Funding Agreement between the City and the U.S. Geological Survey (USGS) for $46,610 for the U.S. Geological Survey to provide operation, 2 Kent City Council Minutes October 7, 2008 maintenance and data collection at the S rin brook Creek Mill Creek and Rock P 9 Creek Gaging stations, subject to the terms and conditions acceptable to the City Attorney and Public Works Director. The City's contribution is $46,610 to the annual program costs of $88,650 with the USGS providing the remainder. D. Kentview, Phase III Bill of Sale. (CFN-484) The Bill of Sale for the Kentview, Phase III Development, which includes 1409 linear feet of streets, 1370 linear feet of storm sewer lines, 17 catch basins, 400 linear feet of swales/ditches, and 23,780 cubic feet of detention pond storage was accepted. The project is located at 42Id Avenue South (212th Street & 216th Street). E. Oracle Database Maintenance Service. (CFN-1155) The Mayor was authorized to sign all necessary documents to purchase Oracle database maintenance services for Permit Management and Police Records Systems in an amount not to exceed $45,000. F. United Way of South King County Homelessness Coordination Grant. (CFN-118) The Mayor was authorized to sign the $35,000 grant from United Way of King County, the expenditure of funds in the Housing and Human Services budget was approved, and the Mayor was authorized to sign all necessary docu- ments. United Way of King County awarded this grant to continue the planning and coordination efforts that address homelessness in South King County. G. 2009 Washington State Arts Commission Organizational Support Grant. (CFN-839) The $6,750 grant from the Washington State Arts Commission was accepted, the expenditure of funds in the Kent Arts Commission's budget was approved, and the Parks Director was authorized to sign all necessary documents. The Kent Arts Commission will use the funding to support the presentation of arts and cultural activities at Kent's 2009 Cornucopia Days. H. King County Natural Resource Stewardship Network Grant. (CFN-118) The $6,000 grant from the King County Natural Resources Stewardship Network was accepted, the expenditure of funds in the Clark Lake Management Plan budget was approved, and the Parks Director was authorized to sign all necessary docu- ments. The grant will support Make A Difference Day activities at Clark Lake Park. I. 2009 Operating Budget — Set Date for Second Public Hearing (CFN-186) October 21, 2008, was set as the date for the second public hearing on the 2009 Budget. J. 2009-2014 Capital Improvement Plan — Set Date for Second Public Hearing. (CFN-775) October 21, 2008, was set as the date for the second public hearing on the 2009-2014 Capital Improvement Plan. K. 2008 Tax Levy for 2009 Budget — Set Date for Public Hearing. (CFN-104) October 21, 2008, was set as the date for the public hearing on the 2008 Tax Levy for the 2009 budget. 3 Kent City Council Minutes October 7, 2008 L. Comprehensive Plan Amendment including Capital Improvement Plan and School District Capital Facilities Plan — Set Date For Public Hearing. (CFN-775,961&1000) October 21, 2008, was set as the date for a public hearing to consider amendment of the Capital Facilities Element of the Kent Comprehensive Plan and amendment of Chapter 12.13 Kent City Code to incorporate the updated Capital Facilities Plans of the Auburn, Kent and Federal Way School Districts, the City's 2009-2014 Capital Improvement Plan, and changes to adopted school impact fees. M. LID 359, 116th Avenue SE, Final Assessment Roll — Set Hearing Date. (CFN-1300) November 18, 2008, was set as the revised date for the Public Hearing on the confirmation of the Final Assessment Roll for LID 359. The City had previously set September 16, 2008, as the date for the hearing, but notice had to be adjusted when staff learned that an apartment building within the assessment area had been converted to condominiums, changing ownership on that property from one legal owner to approximately 39 legal owners. As construction nears completion, the City is ready to finalize the LID. The total final assessment of $1,331,231.69 is less than the preliminary assessment of $2,015,197.59. N. 2nd Avenue Pedestrian Improvement Project. (CFN-171) The 2nd Avenue Street Improvements Project was accepted as complete and release of retainage to Dennis R. Craig Construction, upon standard releases from the state and release of any liens. The original contract amount was $338,673.59. The final contract amount was $273,615.60. ADDED ITEM O. Excused Council Absence. (CFN-198) Excused absence for Councilmember Clark from tonight's meeting was approved. OTHER BUSINESS A. Lower Green River Property Acquisition Project Lease. (CFN-239) The Desimone's had a lease agreement with Majestik Trucking for $1,500 per month. Per Federal Relocation requirements, Majestik Trucking was given notice to vacate 90 days after August 28, 2008. The lease will cover the time allowed for Majestik Trucking to find a suitable location to relocate its facilities. The City will receive $1,500 per month for three months, for a total of $4,500 if Majestik Trucking uses the property for the full term of the lease. The lease requires that Majestik Trucking give the City 14 days notice if it plans to vacate the property before the end of the lease. Mike Mactutis, Environmental Engineering Manager, explained how this lease agreement was reached and noted that this lease is for the protection of the tenant as well as the City. Ranniger moved to authorize the Mayor to sign a lease agreement with Majestik Trucking from September 1, 2008 to November 30, 2008, for a portion of the Desimone Parcel on the Lower Green River Property Acquisition Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Harmon seconded and the motion carried. 4 Kent City Council Minutes October 7, 2008 REPORTS A. Council President. (CFN-198) Raplee reiterated that the Town Hall meeting is next Tuesday, from 5:30 to 7:30 p.m. at the Fire Station on Military Road. B. Mayor. (CFN-198) Mayor Cooke stated there will be a temporary closure on West Cloudy for asphalt overlay and that staff is working on traffic control measures for the Event Center area. Mayor Cooke described a few reviews done by the U.S. Dept. of Housing and Urban Development, Standard and Poor's, and two audits by the State of Washington and thanked staff for their professionalism working for the City. She mentioned the call for nominations by the Suburban Cities Association and said that this is a great opportunity to have regional representation. C. Operations Committee. (CFN-198) No report was given. D. Parks and Human Services Committee. (CFN-198) Albertson announced that the Kent Domestic Violence Task Force meets the second Wednesday of each month at 12 noon in the Centennial Building, Fourth Floor Conference Room, 400 West Gowe Street, please call the Housing and Human Services Department at 253- 856-5070, for more information. E. Planning and Economic Development Committee. (CFN-198) Albertson thanked Ben Wolters for the news that the City is entering into negotiations with VisionOne for the naming rights of the Kent Event Center. She noted that the next Planning and Economic Development Committee meeting is October 13th at 5:00 p.m. F. Public Safety Committee. (CFN-198) Harmon noted that because of the Town Hall Meeting next Tuesday, October 14th at 5:30 p.m. at the Fire Station on Military Road, the Public Safety Committee will have a special meeting at 4:00 p.m. on October 14th. G. Public Works Committee. (CFN-198) No report was given H. Administration. (CFN-198) CAO Hodgson announced that the Kent School District Board of Directors and Council will meet on Wednesday, October 15th from 7:00-9:00 p.m. at the School District Headquarters. He noted the Council Workshop on October 21st will be at 5:00 p.m., making it a special meeting, for ongoing discussion of the 2009 Budget. Hodgson announced that the Boundary Review Board has scheduled a public hearing for the Panther Lake annexation to be held on October 28th, 7:00 p.m. at Sunrise Elementary School and that there will be a second meeting on October 30th, 7:00 p.m. at Sunrise Elementary School, if needed. He pointed out that this meeting is for the City to present the annexation proposal and they will take public testimony, action will be taken within 30 days. 5 Kent City Council Minutes October 7, 2008 g Hodgson noted that there are four items, three relating to property negotiations with action on one item and an update on potential union negotiations for discus- sion during executive session, which should take approximately 30 minutes, with action afterward. EXECUTIVE SESSION The meeting recessed to Executive Session at 8:25 p.m. and reconvened at 9:08 P.M. ACTION AFTER EXECUTIVE SESSION A. Property Acquisition. (CFN-239) Hodgson stated a purchase and sales agreement has been negotiated with the owner of a piece of property near the Aukeen Court and Kent Jail for the purchase price of $407,500. He also stated that with purchasing the property, removing the house, and turning it into more parking is part of the expansion project for the Aukeen Court. Ranniger moved to recommend authorizing the Mayor to sign the real estate purchase and sale agreement with Frank A. and Maria L. Scarsella for $407,500, including earnest money as well as any other documents needed to complete the transaction. This amount will be payable at closing, subject to final terms and conditions acceptable to the City Attorney. Danielson seconded and the motion carried. ADJOURNMENT The meeting adjourned at 9:10 p.m. (CFN-198) Mary Simmons Deputy City Clerk 6