HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 10/07/2008 i
City of Kent
� City Council Meeting
� Agenda
j October 7, 2008
� Mayor Suzette Cooke
Debbie Raplee, Council President
] Councilmembers
i Elizabeth Albertson Ron Harmon
Tim Clark Deborah Ranniger
� Jamie Danielson Les Thomas
KENT
WA „City Clerk's Office
■
KENT CITY COUNCIL AGENDAS
KENT October 7, 2008
W A H I NGTON Council Chambers
MAYOR: Suzette Cooke COUNCILMEMBERS: Debbie Ra lee, President
Rap lee,
Elizabeth Albertson Tim Clark Jamie Danielson
Ron Harmon Deborah Ranniger Les Thomas
**********************************************************************
SPECIAL COUNCIL WORKSHOP AGENDA
5:00 p.m.
Item Description Speaker Time
1. 2009 Budget Finance Director Nachlinger 90 minutes
COUNCIL MEETING AGENDA
7:00 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA
A. FROM COUNCIL, ADMINISTRATION, OR STAFF
B. FROM THE PUBLIC - Citizens may request that an item be added
to the agenda at this time. Please stand or raise your hand to
be recognized by the Mayor.
4. PUBLIC COMMUNICATIONS
A. Public Recognition
B. Community Events-C. Employee of the Monthx
D. Economic Development and Kent Event Center Updates
E. Public Safety Report and Swearing In Ceremony
F. Proclamation - Re Leaf 2008
G. Proclamation - Make a Difference Day-q'k"
H. Proclamation - Flood Awareness Month`
5. PUBLIC HEARINGS
None
6. CONSENT CALENDAR
A. Minutes of Previous Meeting - Approve
B. Payment of Bills - Approve
C. Joint Funding Agreement for the Cooperative Data-Collection Program
with the U. S. Geological Survey - Authorize
D. Kentview, Phase III Bill of Sale - Accept
(Continued)
COUNCIL MEETING AGENDA ONT NUED
C I
E. Oracle Database Maintenance Service - Authorize
F. United Way of South King County Homelessness Coordination Grant -
Accept and Amend Budget
G. 2009 Washington State Arts Commission Organizational Support
Grant - Accept and Amend Budget
H. King County Natural Resource Stewardship Network Grant - Accept
and Amend Budget
I. 2009 Operating Budget - Set Date for Second Public Hearing
J. 2009-2014 Capital Improvement Plan - Set Date for Second Public
Hearing
K. 2008 Tax Levy for 2009 Budget - Set Date for Public Hearing
L. Comprehensive Plan Amendment Including Capital Improvement Plan
and School District Capital Facilities Plan - Set Date for Public Hearing
M. LID 359, 116th Avenue SE, Final Assessment Roll - Set Hearing Date
N. 2nd Avenue Pedestrian Improvement Project - Accept as Complete
7. OTHER BUSINESS
A. Lower Green River Property Acquisition Project Lease
8. BIDS
None
9. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
10. CONTINUED COMMUNICATIONS
11. EXECUTIVE SESSION AND AFTER EXECUTIVE SESSION
A. Property Acquisition
B. Pending Litigation - Eminent Domain, 1118 Central Avenue So. -
Potential Ordinance,
C , at�cy -o
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office and the Kent Library. The Agenda Summary page and complete packet
are on the City of Kent web site at www.ci.kent.wa.us.
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at (253) 856-5725. For TDD relay service call the Washington
Telecommunications Relay Service at 1-800-833-6388.
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COUNCIL WORKSHOP
1) 2009 BUDGET
CHANGES TO THE AGENDA
Citizens wishing to address the Council will, at this time, make known the
subject of interest, so all may be properly heard.
A) FROM COUNCIL, ADMINISTRATION, OR STAFF
B) FROM THE PUBLIC
PUBLIC COMMUNICATIONS
A) PUBLIC RECOGNITION
B) COMMUNITY EVENTS
C) EMPLOYEE OF THE MONTH
D) ECONOMIC DEVELOPMENT AND KENT EVENT CENTER UPDATES
E) PUBLIC SAFETY REPORT AND SWEARING IN CEREMONY
F) PROCLAMATION - RELEAF 2008
G) PROCLAMATION - MAKE A DIFFERENCE DAY
H) PROCLAMATION - FLOOD AWARENESS MONTH
PROCLAMATION
Whereas, the City of Kent has a strong and active volunteer community;
and
Whereas, connecting with others and working together through volunteer service
will unite the diverse groups in our community to undertake and complete
a successful project; and
Whereas, since 2002 the City of Kent has held a ReLeaf volunteer event to focus on
reforestation and revegetation of parks, open spaces and wildlife habitat in
Kent; and
Whereas, to date more than 522 volunteers have planted trees as part of ReLeaf,
contributing over 1,382 hours with a value to the City of nearly $18,000;
and
Whereas, volunteer service is an investment in the future we all must share and
contribute to; and
Whereas, Kent Parks, Recreation and Community Services Department is dedicated
to enriching lives by providing safe and inviting parks, open spaces and
facilities, and
Whereas, Clark Lake Park's inlet stream provides shade and cover for migrating Coho
salmon; NOW THEREFORE,
I, Suzette Cooke, Mayor of the City of Kent, do hereby proclaim the day of Saturday,
October 11, 2008 as
RELEAF 2008
In the City of Kent, and I encourage all citizens to join me in recognizing
the importance of this observance by volunteering your time to help in our community.
In witness whereof, I have hereunto set my hand and caused the seal of Kent to be
affixed this 7th day of October 2008.
204c��
t u Cooke, Mayor
KENT
W A S M I N O T O N
PROCCANAIr' low
'Whereas, the City of Xent has a strong and active voCunteer community;
and
'Whereas, connecting with others and working together through volunteer
service wiCC unite the diverse groups in our community to
complete a successfuCproject, and
'Whereas, since 1995 the City of Xent has joined the millions of volunteers
throughout the nation on the annuaC MaAe a Difference Day to
improve the quality of the parks, traiCs and open spaces in Xent;
and
'Whereas, Xent Parks, Recreation and Community Services Department is
dedicated to enriching lives by providing safe and inviting parks,
open spaces andfaciCities; and
'Whereas, the City of xent, the Points of Light Foundation, US-A 'Weekend
magazine, and' volunteers in the Xent community wiCC join
together for a common goaCto improve facilities in Xent, and
'Whereas, voCunteer service ,is an investment in the future in which we all
shouCd share and contribute; NO-W, 'PHEREFORE,
I, Suzette Cooke, Mayor of the City of .pent, do hereby procCaim the day of
Saturday, October 25, 2oo8 as
MAXE A DIFFERENCE DAY
In the City of .Cent, -Washington, and I encourage all citizens to join me in
recognizing the importance of this observance by volunteering your time to
help "✓Nake a D�ference" in our community.
In witness whereof,, I have hereunto set my hand and caused the seaCof xent
to be affixe t 7thth day of October 2oo8.
4 S ett o ke, Mayor
KENT
W A 3 H I N 0 T 0 N
PROCLAMATION
WHEREAS, major flooding conditions can cause significant damage to public and
private property, disruption of public services and loss of human life;
and
jWHEREAS, the City of Kent has experienced major flooding conditions in the past,
and our community remains vulnerable to major floods; and
WHEREAS, the loss of life and property damage can be significantly reduced as
appropriate flood preparedness measures are taken before, during and
after a flood; and
WHEREAS, the City of Kent prepares each fall for flooding conditions from heavy
rains by participating in flood awareness and flood warning; and
WHEREAS, we can reduce risk and help make our communities more damage
resistant by providing information to residents and property owners
about actions they can take to prepare for floods; and
WHEREAS, City departments and City employees should be prepared so they can
continue to provide City services during and following a flood; and
WHEREAS, the importance of flood awareness will be highlighted during the
month of October as the City of Kent, the King County Flood Control
Zone District, the US Army Corps of Engineers, the Federal
Emergency Management Agency and agencies throughout the state
promote awareness of flood planning; NOW, THEREFORE,
I, Suzette Cooke, Mayor of the City of Kent, do hereby proclaim October 2008 as
FLOOD AWARENESS MONTH
In the City of Kent, Washington, and I encourage all citizens to increase their knowledge
and awareness of proper safety measures to follow before, during and after a flood.
In witness whereof, I have hereunto set my hand and caused the seal of Kent to be affixed
this 7th day of October 2008.
AL
Cooke, Mayor
KENT
W A 5 H 1 14 0 T 0 N
Kent City Council Meeting
Date October 7, 2008
Item No. 6A - 6B
CONSENT CALENDAR
6. City Council Action:
Councilmember moves, Councilmember1:22
seconds to approve C nsent Calendar Items A through N.
Discussion /Lt C,
Action
6A. Approval of Minutes.
Approval of the minutes of the regular Council meeting of September 16, 2008.
6B. Approval of Bills.
Approval of payment of the bills received through September 15 and paid on
September 15 after auditing by the Operations Committee on September 18,
2008.
Approval of checks issued for vouchers:
Date Check Numbers Amount
9/15/08 Wire Transfers 3407-3427 $6,266,782.58
9/15/08 Regular Checks 624340-624871 1,696,424.18
Use Tax Payable 3,316.02
$7,966,522.78
Approval of checks issued for payroll for August 16 through August 31 and paid
on September 5, 2008:
Date Check Numbers Amount
9/5/08 Checks 307176-307475 $ 257,283.63
9/5/08 Advices 235804-236556 1,489,646.80
$1,746,930.43
i
Kent City Council Meeting
g
W AS HI NOTON September 16, 2008
The regular meeting of the Kent City Council was called to order at 7:00 p.m. by
Mayor Cooke. Councilmembers present: Albertson, Clark, Danielson, Harmon,
Ranniger, Raplee, and Thomas. (CFN-198)
CHANGES TO THE AGENDA
A. From Council, Administration, Staff. (CFN-198) CAO Hodgson announced
that there is no need for an Executive Session tonight.
B. From the Public. (CFN-198) There were no changes from the audience.
PUBLIC COMMUNICATIONS
A. Public Recognition. (CFN-198) There were no public recognition items.
B. Community Events. (CFN-198) Ranniger announced the Spotlight Series
kickoff on Sunday and the opening of the Community Center at Phoenix Academy.
C. Employee of the Month. (CFN-147) Mayor Cooke announced that Kelly
Peterson, of Public Works Environmental Engineering, has been selected as Employee
of the Month for September. Peterson's supervisor noted that he exemplifies all of
the City's values through his actions, and offered his congratulations.
D. Employee Recognition. (CFN-118) Parks Director Watling explained that a
Parks employee, Jeff Veach, recently turned in a deposit belonging to the Glory
House Fellowship, which he found outside a bank. Pastor Marvin Mitchell and some
of the congregants individually thanked Veach, presented him with cards, a
certificate of appreciation, and a balloon bouquet. The City also expressed pride
in Veach's actions.
E. Day of Concern for the Hungry. (CFN-155) Mayor Cooke declared
September 27, 2008, as Day of Concern for the Hungry, and Arthur Lee, Executive
Director of the Emergency Feed the Hungry Program, accepted the proclamation. He
explained the program and urged everyone to participate on September 27cn
F. National Public Lands Week at Turnkey Park. (CFN-155) Mayor Cooke
proclaimed the week of September 22-27, 2008, as National Public Lands Week at
Turnkey Park. Victoria Andrews of the Parks Department explained what will be
taking place at the park during the week and encouraged interested people to
contact her.
G. Kent4Health Recognition. (CFN-198) Executive Assistant Pam Clark of
Administration explained the program and the recent Walk, Run, Ride & Roll to the
Olympic Games. The top three winners in each category were then introduced and
presented with certificates.
1
Kent City Council Minutes September 16, 2008
PUBLIC HEARINGS
A. 2009 Budget. (CFN-186) Finance Director Nachlinger noted that this date has
been set for input from citizens on the 2009 Budget. Mayor Cooke opened the public
hearing. There were no comments from the audience and Clark moved to close the
public hearing. Raplee seconded and the motion carried.
B. 2009-2014 Capital Improvement Plan. (CFN-775) Finance Director
Nachlinger noted that this date has been set for input from citizens on the 2009-
2014 Capital Improvement Plan. Mayor Cooke opened the public hearing. There
were no comments from the audience and Clark moved to close the public hearing.
Raplee seconded and the motion carried.
CONSENT CALENDAR
Raplee moved to adopt Consent Calendar Items A through I. Clark seconded and the
motion carried.
A. Approval of Minutes. (CFN-198) Minutes of the regular Council meeting of
September 2, 2008, were approved.
B. Approval of Bills. (CFN-104) Payment of the bills received through August 31
and paid on August 31 after auditing by the Operations Committee on September 2,
2008, were approved.
Approval of checks issued for vouchers:
Date Check Numbers Amount
8/31/08 Wire Transfers 3390-3406 $1,655,606.32
8/31/08 Regular 623957-624339 5,130,476.39
Use Tax Payable 2,241.09
$6,788,323.80
Checks issued for interim payroll for August 20 and paid on August 20, 2008, were
approved:
Date Check Numbers Amount
8/20/08 Checks 307174 $556.87
8/20/08 Void Check 307124 590.16
$ 33.29
Checks issued for interim payroll for August 26 and paid on August 26, 2008, were
approved:
Date Check Numbers Amount
8/26/08 Check 307175 $818.23
8/26/08 Void Check 307144 788.01
$ 30.22
2
1 Kent City Council Min
utes September 16, 2008
C. 2008 TechnologyPlan. CFN-1155 The 2008 Technology Plan project list and
( ) 9Y p J
establishment of a project budget of $3.1 million was approved. The Mayor was
authorized to sign purchase contracts without further Council approval in amounts up
to $75,000 for purchases made for the implementation of this Technology Plan,
subject to the City's bidding requirements.
D. Communications Technology Infrastructure Master Plan, Phase III.
(CFN-1155) The Mayor was authorized to sign a consultant contract supporting the
I completion of Phase III/Consolidated Services for the City's Comprehensive
Communications Infrastructure Master Plan, for a total amount not to exceed
$303,499 plus expenses.
E. Washington Association of Sheriffs and Police Chiefs, Graffiti &Taggers
Abatement Grant. (CFN-122) The grant funds from the Washington Association of
Sheriffs and Police Chiefs' Gangs and Graffiti Allocation Committee in the amount of
$7,000 for gang related graffiti and tagging were accepted, establishment of a
budget for same was authorized, and the Police Chief was authorized to sign all
necessary grant documents.
F. FY2008 Edward Byrne Memorial Justice Assistance Grant. (CFN-122) The
Kent Police Department's award of the FY2008 Justice Assistance Grant in the
amount of $24,311 was accepted and the Mayor was authorized to sign all necessary
grant documents.
G. Washington Traffic Safety Commission Illegal Street Racing Emphasis
Grant. (CFN-122) Grant funds from the Washington Traffic Safety Commission up
to the amount of $15,000 to be used for overtime costs associated with special
emphasis patrols to deter illegal street racing activities was accepted and the Mayor
was authorized to sign all necessary grant documents.
H. Washington Traffic Safety Commission "X-52: Sustained Enforcement,
DUI and Speeding Traffic Safety Emphasis". (CFN-122) Grant funds from the
Washington Traffic Safety Commission up to the amount of $7,000 to provide
sustained overtime funding for DUI and speeding enforcement were accepted and
the Police Chief was authorized to sign all necessary grant documents.
I. Active Network Online Utility Payment Implementation. (CFN-1156) The
Mayor was authorized to sign all necessary documents to purchase the Online Utility
Payment software module from Active Network in an amount not to exceed $68,000.
The Online Utility Payment implementation will enhance the existing software system
to provide the ability for residents to make City of Kent utility payments online (via
internet) for improved customer service as well as increased efficiency in processing
utility payments.
OTHER BUSINESS
A. Limited Tax General Obligation Refunding Bonds. (CFN-104) Finance
Director Nachlinger explained that in conjunction with the issuance of the
$24,000,000 LTGO bonds which were authorized by Council on August 19, 2008,
there is an opportunity to refund the outstanding 1999 LTGO bonds and achieve a
3
Kent City Council Minutes September 16 2008
resent value savings of approximately 330 000. He explained that the budget for
P 9 PP Y $ P 9
the debt service for the 1999 LTGO Bonds will be reduced by approximately $37,000
annually from 2009 through and including 2019. The gross savings from the trans-
actions would be approximately $409,000. The savings would be enhanced by being
able to spread the costs of issuance over the new money LTGO bonds as well as the
refunding bonds. He added that this item was discussed by the Operations
Committee today and came to Council tonight due to time sensitivity.
Clark moved to adopt Ordinance No. 3893 approving the issuance of Refunding
Bonds for the 1999 Limited Tax General Obligation Bonds. Raplee seconded and the
motion carried.
REPORTS
A. Council President. (CFN-198) No report was given.
B. Mayor. (CFN-198) No report was given.
C. Operations Committee. (CFN-198) No report was given.
D. Parks and Human Services Committee. (CFN-198) Ranniger noted that the
next meeting will be held at 5:00 p.m. on September 18, 2008.
E. Planning and Economic Development Committee. (CFN-198) No report was
given.
F. Public Safety Committee. (CFN-198) No report was given.
G. Public Works Committee. (CFN-198) Ranniger reported that the next meeting
will be on October 6, 2008.
H. Administration. (CFN-198) CAO Hodgson announced a special workshop on
the 2009 budget from 3:00 to 6:00 p.m. on Tuesday, September 23, 2008, that the
workshop on October 7 starts at 5:00 p.m. instead of the usual 5:30, and that there
will be a meeting with the school district from 7:00 to 9:00 p.m. on Wednesday,
October 15, 2008. He also reiterated that there will be no Executive Session tonight.
ADJOURNMENT
The meeting adjourned at 8:00 p.m. (CFN-198)
Brenda Jacober, CIVIC
City Clerk
r
4
Kent City Council Meeting
Date October 7, 2008
Category Consent Calendar - 6C
1. SUBJECT: JOINT FUNDING AGREEMENT FOR THE COOPERATIVE DATA-
COLLECTION PROGRAM WITH THE U.S. GEOLOGICAL SURVEY -
AUTHORIZE
2. SUMMARY STATEMENT: Authorize the Mayor to sign the Joint Funding
Agreement between the City and the U.S. Geological Survey (USGS) for $46,610
for the U.S Geological Survey to provide operation, maintenance, and data
collection at the Springbrook Creek, Mill Creek, and Rock Creek Gaging stations,
subject to the terms and conditions acceptable to the City Attorney and Public
Works Director.
The City of Kent will contribute $46,610 to the annual program costs of $88,650
with the USGS providing the remainder.
3. EXHIBITS: Public Works memo, maps and consultant contract
4. RECOMMENDED BY: Public Works Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue?
Currently in the Budget? Yes X No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
•
KENT Phone: 253-856-5500
W A S H I N G T O N Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: August 15, 2008
To: Chair Debbie Ranniger and Public Works Committee Members
PW Committee Meeting Date: September 15, 2008
From: Michael Mactutis, Environmental Engineering Manager
Through: Larry Blanchard, Public Works Director
Subject: Joint Funding Agreement for the cooperative data-collection program
with the U.S. Geological Survey
Motion:
Recommend Council authorize the Mayor to sign the Joint Funding Agreement between
the City of Kent and the U.S. Geological Survey upon concurrence of the language
therein by the City Attorney and Public Works Director, for $46,610 for the U.S.
Geological Survey to provide operation, maintenance and data collection at the
Springbrook Creek, Mill Creek and Rock Creek Gaging stations.
Summary:
This is an on-going program with the City of Kent and the U.S. Geological Survey
(USGS) for stream data collection. The City of Kent will contribute $46,610 to the
annual program costs of $88,650 with the USGS providing the remainder.
These gages provide valuable information on stream and weather conditions, including
water surface elevations, flow levels and amounts of precipitation. This information is
used to calibrate stream flow models and increase the accuracy of City design of
stormwater flood projection models. The gages, through their link to internet web
sites, allow staff and the public to monitor stream flow levels from remote locations.
The stream flow measured at the gage at Rock Creek and Kent Kangley Road is
proposed to be used as a criteria to determine the City's augmentation of flows in Rock
Creek during certain periods of the year.
This contract will provide for operation, maintenance and data collection at five gages.
Two are located on Mill Creek, one on Springbrook Creek and two on Rock Creek.
1 Budget Impact: No Budget Impact.
rU•\PWCommrttee\ActionPage\2008\091508USGSJomtFundmgAgrmnt.doc
WA098/09W4WA09800/FY09-C
ENT OF
yA United States Department of the Interior
N
7 �
U.S. GEOLOGICAL SURVEY
USGS Washington Water Science Center
934 Broadway, Suite 300
Tacoma, Washington 98402
(253) 552-1600 • FAX (253) 552-1581
hftp://wa.water.usgs.gov/
A 1 August 1, 2008
Mr. Mike Mactutis
Manager, Environmental Engineering
City of Kent
220 40'Avenue South
Kent,Washington 98032-5895
Dear Mr. Mactutis:
Enclosed is a spreadsheet for the cooperative data-collection program for Federal fiscal year 2009
(October 1,2008 through September 30, 2009). This program will be conducted on a fixed cost
basis. The total fixed cost of the program is$88,650. Under the USGS cooperative program,
$42,040 will be provided by the USGS, making the City's total share of the program costs
$46,610.
If this agreement is acceptable to you, please sign both copies of the enclosed Joint Funding
Agreement(JFA)and return one copy to the above address. Also, please complete the customer
contact information on page two of the JFA. PLEASE NOTE: In order to continue operation of
these gages,the USGS will need a signed agreement no later than October 1,2008.
The USGS will bill you quarterly, in four equal amounts. If you have questions regarding billing,
please contact Sheila Loyd, Budget Analyst, at(253) 552-1656(e-mail: smloyd@usgLgov). The
USGS has TIN number 916001254 on file for the City of Kent. If this number is not correct,
please contact Sheila Loyd with the correct number.
For your information,the USGS DUNS number is 093640092.
Please note: Effective October 1, 2007,the USGS no longer waives the interest on delinquent
debts. Debts that are not received within the timeframe stated in the Joint Funding Agreement will
accrue interest at a rate established by the Department of Treasury. All customers who are billed
under Joint Funding Agreements have 60 days to make payment. For billing purposes,the USGS
utilizes Department of the Interior form number DI-1040, "Bill for Collection."Each bill includes the
date the bill is generated and the date payment is due. If you have questions, please contact
either Diane Belford,Administrative Officer at(253)552-1601, e-mail: dbelford@usgs.aoy) or
Sheila Loyd. Thank you for your attention to this matter.
Near real-time data for all the stations in this program are available from the USGS National
database at:
http-.//waterdata.uscis.gov/wa/nwis/rt.
WA098/09W4WA09800/FY09-C
It is understood that the results of this work will be available to the USGS for publication and use
in connection with related work.
If you have any questions, please contact Bob Kimbrough,Assistant Center Director for
Hydrologic Data, at(253)552-1608 (e-mail: rakimbro@usgs.gov), or Kevin Linn,Team Leader, at
(253)552-1675(e-mail: krlinn@usas.gov). The hydrologic technician that operates the
Springbrook and Mill Creek gages is Rusty Sherman. Mr. Sherman can be contacted at(253)
552-1665 (e-mail: rsherman @ usgs.gov). The hydrologic technician that operates the Rock Creek
gages is John Jern. Mr.Jem can be contacted at(253) 552-1668(e-mail:Liern@usgs.gov).
Sincerely,
Cynthia Barton, Ph.D., L.G., L.H.G.
Center Director
Enclosures
cc:
Assistant Center Director for Hydrologic Data, USGS WAWSC, Tacoma,WA
Tacoma Field Office Chief, USGS WAWSC,Tacoma,WA
Ken Frasl,Team Leader,Tacoma Field Office, USGS WAWSC,Tacoma,WA
Kevin Linn, Team Leader, Tacoma Field Office, USGS WAWSC, Tacoma,WA
Rusty Sherman, Hydrologic Technician, Tacoma Field Office, USGS WAWSC, Tacoma, WA
John Jem, Hydrologic Technician,Tacoma Feld Office, USGS WAWSC,Tacoma,WA
r
U.S. Geological Survey/City of Kent
Cooperative Stream-Monitoring Program
October 1, 2008 through September 30, 2009
cit- USGS Total
USGS Station No.12113346
Springbrook Creek at Orillia
Streamflow data $7,300 $6,580 $13,880 (a)
Precipitation data(not published) $1,100 $980 $2,080
Real-time satellite telemetry $1,310 $1,180 $2,490
Telephone telemetry 320 300 620
Subtotal $10,030 $9,040 $19,070
(a) USGS previously removed an acoustic velocity meter that used outdated technology and was no longer.
operable. USGS proposes the purchase(or rental)of a Son-Tek AVM to replace it in order to obtain more
accurate discharge data during times of variable backwater. If agreeable,costs could be provided and upgrade
handled in a separate agreement.
USGS Station No.12113347
Mill Creek at Earthworks Park
Streamflow data $7,300 $6,580 $13,880 (b)
Real-time satellite telemetry $1,310 $1,180 $2,490
Telephone telemetry $320 $300 620
Subtotal $8,930 $8,060 $16,990
(b) USGS operates peak-stage crest-stage gages upstream and downstream from street culvert downstream from gage
During flood events,the peak stage measurements in the gage well may be affected by backwater from plugged outlet
gates on structures.
USGS Station No.12113349
Mill Creek at Onllia
Streamflow data $7,300 $6,580 $13,880
Real-time satellite telemetry $1,310 $1,180 2,490
Subtotal $8,610 $7,760 $16,370
USGS Station No.12118400
Rock Creek below Diversion near Ravensdale
Streamflow data $7,300 $6,580 $13,880
Real-time satellite telemetry $1,310 $1,180 $2,490
Precipitation(published) $1,820 11,g6Q $3,480
Subtotal $109430 $9,420 $19,850
USGS Station No.12118500
Rock Creek near Maple Valley
Streamflow data $7,300 $6,580 $13,880
Real-time satellite telemetry $1,310 $1,180 $2.490
Subtotal $8,610 $7,760 $16,370
TOTAL $46,610 $42,040 $88,650
Form 9-1366 U.S. Department of the Interior Customer#: WA098
(Oct.2005) U.S. Geological Survey Agreement#: 09W4WA09800
Joint Funding Agreement Project#: 97229EU
TIN#: 916001254
Fixed Cost 17 r-
Agreement Yes No
FOR
WATER RESOURCES INVESTIGATIONS
THIS AGREEMENT is entered into as of the 1ST day of OCTOBER, 2008, by the U.S. GEOLOGICAL SURVEY,
UNITED STATES DEPARTMENT OF THE INTERIOR, parry of the first part, and the City of Kent,
party of the second part.
fappropriationsn in c rdance with their
1. The parties hereto agree that subject to availability o ad accordance e
respective authorities there shall be maintained in cooperation a fixed-price agreement for operation,
maintenance,and data collection at the Springbrook, Mill Creek,and Rock Creek stream gaging
stations, herein called the program.The USGS legal authority is 43 USC 36C; 43 USC 50; and 43 USC
50b.
i
2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical
work directly related to this program. 2(b) includes In-Kind Services in the amount of$ N/A.
by the party of the first part during the period
(a) $42,040 OCTOBER 1,2008 to SEPTEMBER 30,2009
by the party of the second part during the period
(b) $46,610 OCTOBER 1,2008 to SEPTEMBER 30,2009
(c) Additional or reduced amounts by each party during the above period or succeeding periods as may be
determined by mutual agreement and set forth in an exchange of letters between the parties.
(d) The performance period may be changed by mutual agreement and set forth in an exchange of letters
between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governing each party.
4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic
review by an authorized representative of the party of the first part.
5. The areas to be included in the program shall be determined by mutual agreement between the parties
hereto or their authorized representatives. The methods employed in the field and office shall be those
adopted by the party of the first part to insure the required standards of accuracy subject to modification by
mutual agreement.
6. During the course of this program, all field and analytical work of either party pertaining to this program shall
be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory
manner, either party may terminate this agreement upon 60 days written notice to the other party. ,
7. The original records resulting from this program will be deposited in the office of origin of those records. Upon
request, copies of the original records will be provided to the office of the other party.
8. The maps, records, or reports resulting from this program shall be made available to the public as promptly
as possible.The maps, records, or reports normally will be published by the party of the first part. However,
the party of the second part reserves the right to publish the results of this program and, if already published
by the party of the first part shall, upon request, be furnished by the party of the first part, at costs,
impressions suitable for purposes of reproduction similar to that for which the original copy was prepared.
The maps, records, or reports published by either party shall contain a statement of the cooperative relations
between the parties.
9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040). Billing
documents are to be rendered QUARTERLY. Payments of bills are due within 60 days after the billing date. If
not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or
portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File B-
212222, August 23, 1983).
Name of Customer
U.S. Geological Survey City of Kent
United States
Department of the Interior
USGS Point of Contact Customer Point of Contact
iName: Bob Kimbrough Name:
Address: USGS WAWSC Address:
934 Broadway, Suite 300
Tacoma,WA 98402
Telephone: 253-552-1608 Telephone:
Email: rakimbro@us4s.gov Email:
Signatures Signatures
B /111 Date -7-1 Fr By
Date
Name: Cynthia Barton, Ph.D., L.G., L.H.G. Name:
Title: Center Director, USGS Washington Title:
Water Science Center
By Date By
Date
Name: Name:
Title: Title:
By Date By
Date
Name: Name:
Title: Title:
Form 9-1366 U.S. Department of the Interior Customer#: WA098
(Oct. 2005) U.S. Geological Survey Agreement#: 09W4WA09800
Joint Funding Agreement Project#: 97229EU ,
TIN#: 916001254
Fixed Cost 7 F
Agreement Yes No
FOR
WATER RESOURCES INVESTIGATIONS
THIS AGREEMENT is entered into as of the 1ST day of OCTOBER, 2008, by the U.S. GEOLOGICAL SURVEY,
UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of Kent,
party of the second part.
1. The parties hereto agree that subject to availability of appropriations and in accordance with their
P 9 1 Y
respective authorities there shall be maintained in cooperation a fixed-price agreement for operation,
maintenance,and data collection at the Springbrook, Mill Creek,and Rock Creek stream gaging
stations, herein called the program.The USGS legal authority is 43 USC 36C; 43 USC 50; and 43 USC
50b.
2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical
work directly related to this program. 2(b) includes In-Kind Services in the amount of$ N/A. '
by the party of the first part during the period
(a) $42,040 OCTOBER 1,2008 to SEPTEMBER 30, 2009
by the party of the second part during the period
(b) $46,610 OCTOBER 1,2008 to SEPTEMBER 30, 2009
(c) Additional or reduced amounts by each party during the above period or succeeding periods as may be
determined by mutual agreement and set forth in an exchange of letters between the parties.
(d) The performance period may be changed by mutual agreement and set forth in an exchange of letters
between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governing each party.
4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic
review by an authorized representative of the party of the first part.
5. The areas to be included in the program shall be determined by mutual agreement between the parties
hereto or their authorized representatives.The methods employed in the field and office shall be those
adopted by the party of the first part to insure the required standards of accuracy subject to modification by
mutual agreement.
6. During the course of this program, all field and analytical work of either party pertaining to this program shall
be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory
manner, either party may terminate this agreement upon 60 days written notice to the other party.
7. The original records resulting from this program will be deposited in the office of origin of those records. Upon
request, copies of the original records will be provided to the office of the other party.
I
1
8. The maps, records, or reports resulting from this program shall be made available to the public as promptly
as possible.The maps, records, or reports normally will be published by the party of the first part. However,
the party of the second part reserves the right to publish the results of this program and, if already published
by the party of the first part shall, upon request, be furnished by the party of the first part, at costs,
impressions suitable for purposes of reproduction similar to that for which the original copy was prepared.
The maps, records, or reports published by either party shall contain a statement of the cooperative relations
between the parties.
9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040). Billing
documents are to be rendered QUARTERLY. Payments of bills are due within 60 days after the billing date. If
not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or
portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File 13-
212222, August 23, 1983).
Name of Customer
U.S. Geological Survey City of Kent
United States
Department of the Interior
USGS Point of Contact Customer Point of Contact
jName: Bob Kimbrough Name:
Address: USGS WAWSC Address:
934 Broadway, Suite 300
Tacoma,WA 98402
Telephone: 253-552-1608 Telephone:
Email: rakimbro@usgs.aov Email:
Signatures Signatures
By 7L�.'� . Date 7-7-OF By
Date
Name: Cynthia Barton, Ph.D., L.G., L.H.G. Name:
Title: Center Director, USGS Washington Title:
Water Science Center
By Date By
Date
Name: Name:
Title: Title:
i
By Date By
Date
Name: Name:
Title: Title:
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Kent City Council Meeting
Date October 7, 2008
Category Consent Calendar - 6D
' 1. SUBJECT: KENTVIEW, PHASE III BILL OF SALE - ACCEPT
' 2. SUMMARY STATEMENT: Accept the Bill of Sale for the Kentview, Phase III
Development, which includes 1409 linear feet of streets, 1370 linear feet of storm
sewer lines, 17 catch basins, 400 linear feet of swales/ditches, and 23,780 cubic
feet of detention pond storage. The project is located at 42"d Avenue South
(212th Street & 216th Street).
3. EXHIBITS: Bill of Sale
4. RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
' 6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
' DISCUSSION:
ACTION:
Bill of Sale
Page 2 of 4
1
KENT
W A S H I N G T O N
MAIL TO:
ENGINEERING DEPARTMENT
ATTN:
220 4TH AVENUE SOUTH
KENT,WASHINGTON 98032
PROJECT: Kentview I f Y %
LOCATION:42"d Ave.S.(212"St-21614 St)
TAX ACCT NO:
BELL OF SALE
' CITY OF KENT
KING COUNTY,WASHINGTON
THIS INSTRUMENT made this 18th day of April 2003 ,by and
between Kentview,LLC ,hereinafter called"Grantors",and City of Kent,a municipal
corporation of King County,State of Washington,herinafter called"Grantee":
WITNESSETH:
That the said Grantors for a valuable consideration,does hereby grant,bargain,sell to
Grantee the following described improvements:
A. WATT: together with a total of 0 gate valves at$ each,
0 hydrants at$ each and/-or any other appurtenances thereto.
ON FROM TO
Including 0 linear feet at$ per LF of waterline.
B. SANITARY SEWERS: Together with a total of 0 manholes at
$ each and/or any other appurtenances thereto.
ON FROM TO
Including 0 linear feet at$ per LF of sewer line.
C. STREETS: Together with curbs,gutters,sidewalks,and/or any other appurtenances
thereto.
ON FROM TO
42"d Ave.S. STA.5+55 STA.14+34
Including 854 centerline LF at$94-OA. per LF of 24 Feet wide asphalt roadway
(with 10'wide sidewalk on one side).
ON FROM TO
42"d Ave.S. STA.0+00' STA.5+55
Including 555 centerline LF at$ per LF of varying width(24'+)asphalt
roadway(with 10'wide sidewalk on one side).
D. STORM SEWERS: Together with a total of 0 manholes at$ each or
a total of 13 Type I catch basins at$ each,
1 Type 1I-48"DIA catch basins at$202= each,
1 Type II-54"DIA catch basin with floatable separator at$ each,
Page 2 of 4
Bill of Sale
Bill of Sale
Page 3 of4
2 -6" clean outs at$ 0. each,
400 LF of biofiltration swale or drainage ditch with a total cost of$ 1500
23,780 CF of detention pond storage with a total cost of$ a and/or
any other appurtenances thereto.
ON FROM TO
42ad Ave.S. STA.5+55 STA.14+34
Including 58 linear feet at$ Ck+IIs per LF of 6-inch PVC sewer line.
Including 965 linear feet at$ O per LF of 12-inch PVC sewer line.
Including 109 linear feet at$ Sat}7Qli per LF of 15-inch PVC sewer line.
Including 55 linear feet at$ 57.00 per LF of 18-inch PVC sewer line.
ON FROM TO
42ad Ave.S. STA..0+00 STA.5+55
Including 12 linear feet at$ per LF of 184nch PVC sewer line.
Including 113 linear feet at$_ �per LF of 18-inch CMP sewer line.
Including 58 linear feet at$ -- .-� per LF of 184nch RCP sewer line.
To have and to hold the same to the said Grantee,its successors and assigns forever.
The undersigned hereby covenants that it is the lawful owner of said property;and that the ,
same is free from all encumbrances;that all bills for labor and material have been paid;that
it has the right to sell the same aforesaid;that it will warrant and defend the same against the
lawful claims and demand of all person.
The Bill of Sale is given on consideration of the agreement of the Grantee for itself,its
successors and assigns to incorporate said utilities in its utility system and to maintain them as
provided in the applicable City Ordinances.
IN WITNESS WHEREOF,the undersigned has caused this instrument to be executed on this
day of 320
leentview,L L.C.,a Washington limited Lability company -
By: Polygon Northwest Company,a Washington
general partnership
Its: Manager
By: Brentview,Inc,a Washington corporation
Its'Managing Pattner
STATE OF WASHINGTON )
SS B'Richard Ra ngs
COUNTY OF KING ) Its:Authorized Agent
On this 75::� day of r 20 Q� ,before me,the
undersigned A Notary Public i}a and for the St44 of Washington,duly commissioned and
sworn,Personally appeared "A— to me known to be the
individual described in and who executed the foregoing instrument,and acknowledged to me
that he/she signed and sealed this instrument as his/her free and voluntary act and deed for
the uses and purposes therein mentioned.
GIVEN under my hand and official seal this 7i day of_L�±1 1 20
.-GREENING to
�G_ �gSlOgi''•.�'FID�
5=�:•�� F+�:may 4� try Public in a�for he
NOTAgy ins m i Sta a of Washington,residing at
"'UBLIC � 11
110��FW,4SH ��' /
_ My Commission Expires:
2\
STATE OF WASHINGTON )
)SS
Page 3 of 4
Bill of Sale
Bill of Sale
Page 4 of 4
COUNTY OF KING )
On this day of 20 ,before
me,the undersigned,a Notary Public in and for the State of Washington,duly commissioned
and sworn,personally appeared and
to me known to be the and
respectively of the
that executed the foregoing instrument,and acknowledged the said instrument to be the free
and voluntary act and deed of said for the uses and
purposes therein mentioned,and on oath stated that they are authorized to execute the said
instrument.
Witness my hand and official seal hereto affix the day and year first above written.
Notary Public in and for the
State of Washington,residing at
My Commission Expires:
The Bill of Sale is given and accepted pursuant to a motion duly made,seconded,and passed
by the City Council of the City of Kent,King County,Washington,on the
day of .120
Page 4 of 4
Bill of Sale
Bill of Sale
Page 1 of
K E N T
W A S H I N G T O N
ADDENDUM TO BILL OF SALE
CITY OF KENT
KING COUNTY,WASHINGTON
The figures used on the Bill of Sale for Kentview,LLC—42od AVE.S., (South 212`h
Street to South 2161h Street) project dated March,2000 ,were
based on the"As-Built"Engineering Plans dated November,2000 ,for
the same said Kentview,LLC—42"d AVE.S., (South 212`h Street to South 216`h Street)
project. Gary Sharnbroich the undersigned P.E.or land surveyor is the
personresponsible for the preparation of the Bill of Sale and is an employee of
Core Desien,lnc. ,the firm responsible for the preparation of the"As-Built"Engineering
Drawings.
A y" ,
Signa e
Page I of
Bill of Sale
Kent City Council Meeting
Date October 7, 2008
Category Consent Calendar - 6E
1. SUBJECT: ORACLE DATABASE MAINTENANCE SERVICE - AUTHORIZE
2. SUMMARY STATEMENT: Authorize the Mayor to sign all necessary
documents to purchase Oracle database maintenance services for Permit
Management and Police Records Systems in an amount not to exceed $45,000.
The City has Permit Management (Kiva) and Police Records (Tiburon) systems
that both run on Oracle databases. At the time of the purchase of those software
products (a number of years ago), a certain type of licensing (referred to as
Universal Processing Unit or UPU) was purchased for the Oracle database
licensing. Last year Oracle informed the City that it must purchase updated
Oracle database licensing to remain in compliance with the current Oracle
licensing model (referred to as Per Processor). That purchase was approved last
year, and now this is the associated annual maintenance for that updated Oracle
database licensing.
3. EXHIBITS: Mythics Quote for Oracle Maintenance
4. RECOMMENDED BY: Operations Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? $45,000 ($41,009 + tax) Revenue?
Currently in the Budget? Yes X No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
5
INFORMATION TECHNOLOGY
Michael Carrington, Director
Phone: 253-856-4600
K E N T Fax: 253-856-4700
W A HI NGTON
Address: 220 Fourth Ave South
INFORMATION Kent,Wa 98032-5895
TECHNOLOGY
DATE* September 16, 2008
TO City Council Operations Committee
FROM: John Humphreys, Systems Manager, Information Technology
SUBJECT- Oracle Maintenance for Permitting and Police Records Systems, 2008
MOTION: I move to recommend that the Council authorize the Mayor to sign all
necessary documents to purchase Oracle database maintenance service for Permit
Management and Police Records Systems in an amount not to exceed $45,000.
SUMMARY: The City has Permit Management (Kiva) and Police Records (Tiburon)
systems that both run on Oracle databases. At the time of the purchase of those software
products (a number of years ago) a certain type of licensing(referred to as Universal
Processing Unit or UPU)was purchased for the Oracle database licensing. Last year we
were informed by Oracle that we must purchase updated Oracle database licensing to
remain in compliance with the current Oracle licensing model (referred to as Per
Processor) That purchase was approved last year, and now this is the associated annual
maintenance for that updated Oracle database licensing
BUDGET IMPACT Operating (within current overall IT budget allocation)
—Estimate $45,000 ($41,009.31 +tax)
BACKGROUND- JD Edwards was purchased b Peo leSoft� and Peop leSoft was
p Y P
subsequently purchased by Oracle (so JD Edwards is now an Oracle-owned system)
During the licensing review by Oracle(as part of the JD Edwards upgrade) it was
determined that we are currently licensed under the Universal Processing Unit(UPU)
license for Kiva(our Permit Management System) and Tiburon (our Police Records
System) and UPU licensing is no longer sold or supported by Oracle. Our Oracle partner
representative (Mythics) provided us with a discounted quote to purchase Oracle database
licensing that is compliant with Oracle's current licensing model (Per Processor
Licensing) That attached invoice includes the annual maintenance for the updated
Oracle database licensing
ATTACHMENTS:
IMythics Quote for Oracle Maintenance
Page 1 9/10/2008
S 1PUBLICICLERK1City Council Committee PacketslOperations109160812008 Oracle Maintenance Council Ops Memo doc
6
M Y T H I C S•" PARTNER ADVANTAGE
UNRIVALED ORACLE EXPERTISE —
Danlel Wasson Company Name.Chy of Kent Quote Number COK D40808 08.09
Direct.757 483.3016 Prepared On:April 8,2008
Fax:767.412.1060 Contact Jay Honeycutt valid Through:October 10,2008
Email:DwassonQmylhlcs.com Phone 253 8564602
Email ihonewuttOd kenf wa us
Mylhlcs,Inc
1439 N.Great Neck Rd.Suite 201
Virginia Beach,VA 23464
ORACLE SUPPORT RENEWAL
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Item CSI Produet Deecrlptlon Tortn License type Licensee License Level Price
1 15596037 Oracle Database Standard Edition _ 31-Aug-08 to 3D-_Aug-09 Processor Perpetual 2 Full Use $5,934 88
2 __15596037_ _JD Edwards Enterprise One Technology Foundation 31-Aug-08 to 30-Aug-09 Appllcallon User Perpetual 1 Full Usa $4,453,44
3 15596037 Oracle Database Enterprise Edition 31-Aug-08 to 3D-Aug-09 _ Processor Perpetual_ 1 Full Use $4,789 18
4 15596037 Oracle Database Enterprise Edition 31-Aug-08 to 30-Aug-09 Named User Plus Perpetual 50_ Full Use $4,789 18
5 15596037 8 Oracle Database 15596037 _ _OracleDatabase Enterprise a Edition 31-Aug-08 to 30-Aug-09 N® Perpetual _ 0 Full Use— 9 Processor Perpetual 1 Full Use $17 12613
Reinstatement Fees= $2.120 55
_ SUPPORT: $41,009,31
NEW LICENSE S SUPPORT: -UPON REQUEST
TRAINING! UPON REQUEST
SERVICES: UPON REQUEST
TOTAL $41,009,31
jTerms and Conditions of Sale:
You agree that this order is per the terms and conditions of OraoiWs Technical Support Policies which can be found at:http:Noraofe.comlaontraols
You agree that Mythlns has the right to cancel our support due to non-payment.
Payment Terms*Net 30
Other NotesDUNS . Please elan and Is.elona with Purchase Older to fare 767J12-10s0
Payment
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FOB Destination,Freight paid
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Kent City Council Meeting
Date October 7, 2008
' Category Consent Calendar - 6F
1. SUBJECT: UNITED WAY OF SOUTH KING COUNTY HOMELESSNESS
COORDINATION GRANT - ACCEPT AND AMEND BUDGET
2. SUMMARY STATEMENT: Authorize the Mayor to sign the $35,000 grant
from United Way of King County, approve the expenditure of funds in the Housing
and Human Services budget, and authorize the Mayor to sign all necessary
documents.
United Way of King County, through the Out of the Rain Impact Council, awarded
the City of Kent Housing and Human Services Division a grant for $35,000 to
continue the planning and coordination efforts that address homelessness in
South King County. This project will allow staff to continue this work through
June 2009.
3. EXHIBITS: United Way Grant Contract
4. RECOMMENDED BY: Parks and Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue? X
Currently in the Budget? Yes No X
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
s United Way of King County
Grantee Agency Funding
United Way of King County Contract
FOR FISCAL YEAR JULY 1 , 2008 — JUNE 30, 2009
MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF KENT and UNITED WAY OF
KING COUNTY
This Agreement is made between United Way of King County and the City of Kent(referred to as "the
Agency").
SECTION I: GENERAL PROVISIONS OF THE AGREEMENT
Amount of Funding:
A total of$35,000 will be awarded to the Agency by United Way of King County toward the achievement of
results listed below. This award is contingent upon the results of the 2008-2009 United Way of King County
annual fundraising campaign, and could be reduced depending on agency performance and United Way of
King County's financial condition. Subject to the terms and conditions as set forth in this agreement,United
Way of King County will provide funds in accordance with the schedule provided under Section IV.
Results to be achieved:
SKC Homelessness Coordinator:
• Identify and coordinate "teams"with focus on homelessness outreach and service delivery.This
would include FACT,PACT,PATH,IV Drug user outreach, medical outreach and possibly others.
County staff would participate as well. Identify gaps and identify solutions with current outreach and
service delivery providers.
• Assist with the development of relationships with non profit housing providers and service
providers,as needed.
• Identify and promote legislative opportunities to local governments.
• Coordinate workgroups to address gaps in shelter and transitional housing,day use facility and
hygiene center(s).
• Establish workgroup to develop steps to maintain current housing stock,to expand housing
resources to prevent homelessness and create additional supportive housing.
• Increase local involvement in developing community solutions to prevent homelessness.
Agency Requirements:
The Agency agrees to comply with all federal and state laws and agrees to not engage in discrimination based
on age,gender,race, sexual orientation,national origin,religion or presence of a disability in delivery of
services,and agrees to comply with all United Way of King County contract requirements as stipulated in this
contract and Exhibit A(Safe Harbors Homeless Management Information System) and Exhibit B (Agency
Expectations and Reporting Requirements).
Any changes in agency requirements adopted during the contract year will be communicated to the Agency in
writing.
jTermination of the Agreement:
Either the Agency or United Way of King County shall have the right to terminate this agreement with cause
on thirty days written notice. In addition,United Way of King County may withhold payments and/or
1
terminate all of its contractual obligations there under immediately if,in the opinion of United Way of King
County,the Agency mismanages or makes improper use of any funds provided there under, or fails to
comply with any of the terms and conditions of this contract. United Way of King County will require
repayment of any funds determined to be mismanaged by the Agency.
If the Agency is out of compliance with the terms and conditions of this agreement at any time during this
contract period,upon request the Agency shall work with United Way of King County to develop a
Correction Plan. The plan should determine the cause of the noncompliance and develop remedies and
develop a timeline for full compliance.
United Way of King County will provide technical assistance as appropriate and reasonable to assist in
achieving this goal. If full compliance is not achieved by the mutually agreed-upon time,United Way of King
County may immediately terminate the contract at its discretion.
SECTION II: UNITED WAY OF AMERICA (ANTI TERRORISM COMPLIANCE MEASURES)
In compliance with the spirit and intent of the USA Patriot Act and other counterterrorism laws, the Agency
represents that it takes reasonable steps to:
1. Verify that individuals or entities to which it provided, or from which it receives, fund or other material
support or resources are not on the U. S. Government Terrorist Related Lists*;
2. Protect against fraud with respect to the provision of financial, technical, in-kind or other material
support or resources to person or organizations on such lists;and
3. Ensure that it does not knowingly provide financial, technical, in-kind or other material support or
resources to any individual or entity that it knows beforehand is supporting or funding terrorism
(whether through direct allocation by the United Way of King County Board of Directors or through the
distribution of donor designated funds which it processes for donors participating in a United Way of
King County campaign).
*In this form, "U. S. Government Terrorist Related Lists" refers to (a) the list of persons and entities in
Executive Order 13244, (b) the master list of Specially Designated Nationals and Blocked Person
maintained by the Treasury Department,and(c) the list of Foreign Terrorist Organizations maintained by
the Department of State,as may be updated from time-to-time.
SECTION III: FUNDING FOR OUTCOMES WITHIN IMPACT AREAS
The Agency is funded for the amounts indicated for the achievement of results in the impact areas listed
below,by Impact Council.
Impact Assignment: Homelessness
Non Service Delivery
Outcome exempt from client demographic data collection
Agency Total: $35,000
2
SECTION IV: PAYMENT SCHEDULE
Should the payment date fall on a weekend,payment will be made on the last working day of the month.
MONTH PAYMENT MADE
August 2008 $3182
September 2008 $3182
October 2008 $3182
November 2008 $3182
December 2008 $3182
January 2009 $3182
February 2009 $3182
March 2009 $3182
April 2009 $3182
May 2009 $3182
June 2009 $3182
SECTION V: AGENCY EXPECTATIONS
South King County Homelessness Planner.•
The Agency will supervise evaluation of this project.
The Agency will be available for occasional presentations,upon request, to be given to United Way of King
County board of directors,staff and others.
Reporting Requirements:
The agency will submit a one to two page report outlining achievements related to the results identified in
Section 1.
In addition, the Agency will comply with the following expectation:
■ The Agency shall avoid solicitation of individual donors that encourages them to make designated agency
gifts through the United Way of King County annual campaign instead of making gifts to United Way of
King County.Throughout the contract period,United Way of King County may provide opportunities
for representatives of the Agency to be involved in the annual fundraising campaign.United Way of King
County also expects the Agency to include the current United Way of King County logo in materials and
3
on the Agency web site.
Expectations and Reporting Requirements Related to the Safe Harbors Homeless Management
Information System (Safe Harbors HMISI
Programs funded for outcomes related to homelessness (identified in the contract)will be reporting through
the Safe Harbors HMIS (as they receive training and are signed onto the system) as described below.
1. The Safe Harbors Homeless Management Information System(HMIS) is a computerized data
collection tool designed to capture client level system-wide information over time on the
characteristics and service needs of men,women,and children experiencing homelessness and to
provide an accurate,unduplicated count of all those experiencing homelessness. The aggregate
information provided by the database includes an unduplicated count of homeless people receiving
services,the extent and scope of homelessness and service gaps.
2. Safe Harbors will become a critical tool for the Committee to End Homelessness in King County as
it implements its Ten Year Plan to End Homelessness,will allow for better coordination among
agencies and programs as clients move to greater independence, and will help Seattle/King County
successfully compete for national resources,such as the Federal McKinney funds.
3. It is the goal of the Kin County Continuum of Care,of which U�WKC is a partner,that 80%of the
g g tY
records for individual clients entered into Safe Harbors HMIS are uniquely identified.
4. It is the goal that a minimum of 75% of beds in our Continuum of Care be covered in the Safe
Harbors HMIS.
SECTION VI: AGENCY REQUIREMENTS FOR SUBCONTRACTOR
1. The Agency shall ensure that its sub-contractor will actively participate in the Safe Harbors Homeless
Management Information System(HMIS) by either using the Safe Harbors application or by
downloading data based on a signed agreement with the Safe Harbors program.
2. The Agency shall ensure that its sub-contractor asks all program clients to provide information
identified by the Federal Department of Housing and Urban Development(HUD) as universal data
elements. These are name, date of birth,race,ethnicity,gender, social security number,veteran
status,disabling condition,residence prior to program entry,and zip code of last permanent address.
3. If the individual client declines to provide some of these elements, the Agency shall ensure that its
sub-contractor makes its best effort to obtain and enter into the HMIS at least initials,date of birth,
and gender. This is the minimum needed to create a uniquely identified record. It is strongly
preferred that social security number,or at least a portion of the social security number,be entered.
4. Personal identifying information will be entered on all clients who have signed a consent form
indicating agreement to have the information entered into the Safe Harbors HMIS. (The consent
form is currently under development and will shortly be provided to the Agency.) The Agency shall
ensure that its sub-contractor keeps on file completed and signed consent forms,and that these are
made available for review upon request.
5. Clients may not be refused services based solely on their refusal to provide information for the
HMIS. This is not meant to prevent agencies from collecting information required for eligibility
screening or other internal agency requirements.
4
1 6. The Agency shall ensure that its sub-contractor enters into the HMIS at a minimum those program
data elements necessary to complete United Way of King County's outcomes report,and any other
reports above.
SECTION VII: SIGNATURES
Your signature on this document indicates that you are in agreement with all stipulations made herein.
UNITED WAY OF KING COUNTY City Of Kent
Name signature
Name (Printed)
5
Kent City Council Meeting
Date October 7, 2008
Category Consent Calendar - 6G
1. SUBJECT: 2009 WASHINGTON STATE ARTS COMMISSION ORGANIZATIONAL
SUPPORT GRANT - ACCEPT AND AMEND BUDGET
2. SUMMARY STATEMENT: Accept the $6,750 grant from the Washington
State Arts Commission, approve the expenditure of funds in the Kent Arts
Commission's budget, and authorize the Parks Director to sign all necessary
documents.
Washington State Arts Commission (WSAC) awarded the Kent Arts Commission a
general operating support grant. This grant is for the second year of the 2008-
2009 funding cycle. Kent Arts Commission will use the funding to support the
presentation of arts and cultural activities at Kent's 2009 Cornucopia Days.
3. EXHIBITS: Washington State Arts Commission Contract
4. RECOMMENDED BY: Parks and Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue? X
Currently in the Budget? Yes No X
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
STATE ARTS COMMISSION
JENFOrganizational Support Program FY2009
Contract No. 2009138
GRANT CONTRACT
THIS CONTRACT is made and entered into by and between the WASHINGTON STATE ARTS
COMMISSION,711 Capitol Way S,Suite 600,PO Box 42675, Olympia,WA 98504-2675 hereinafter referred to
as the COMMISSION,and
Name: Kent Arts Commission
Physical 220 4th Ave South
Address: •...........................
Kent WA 98032-5895
Mailing 220 4th.Ave South
Address:
Kent WA 198032-5838
Phone No: (253)856-5050
Web Site: www,kentarts. . .com
............. .. ...........
Washington State UBI No: 173 000 002
Federal Employee Id No. 91-6001254,
Social Security Number N/A
hereinafter referred to as the CONTRACTOR.
THE PARTIES MUTUALLY UNDERSTAND AND AGREE AS FOLLOWS:
A. PURPOSE OF CONTRACT
This Contract sets out the terms and conditions by which the COMMISSION awards a grant to the
CONTRACTOR for the purpose of developing,sponsoring,promoting or administering an activity,project or
program which is related to the growth and development of the arts and humanities in the State of Washington.
RCW 43.46 provides the statutory authorization for making the grant. The funding is administered under WAC
Title 30,
B. DESCRIPTION OF THE ACTIVITY,PROJECT,OR PROGRAM
CONTRACTOR shall use funds awarded under this Contract No.2009138 solely for the grant proposal
funded through the Organizational Support Program for FY2009 as described in Attachment A: Scope of
Work.
C. AMOUNT OF GRANT
1. The Commission awards State Funds in the amount of SIX THOUSAND SEVE'NHUNDRED FIFTY
AND 00/100 Dollars ($6,750.00)to the CONTRACTOR.
2. The Commission awards Federal Funds in the amount of ZERO AND 00/100 Dollars ($0.00)to the
CONTRACTOR.
Applicable only if Contract includes Federal Funds:
Federal Catalog of Domestic Assistance No: 45.025
Federal Grant No: 07-6100-2020
3. The Commission awards private funds in the amount of ZERO AND 00/100 Dollars ($0.00)to the
CONTRACTOR.
i
Grant Contract No 2009138 1 of 3
4. CONTRACTOR agrees to provide matching funds equal to or greater than the total funds provided by the
COMMISSION.
5. Payments will be made in accordance with the payment schedule set forth in Attachment B.
D. CONTRACT PERIOD
Funds are awarded for the period beginning July 1, 2008 to.Tune 30, 2009. The CONTRACTOR must
expend all funds by the ending date of this contract. Funds not expended by the ending date of this contract
shall lapse unless an extension is requested in writing by the CONTRACTOR and approved in writing by the
COMMISSION.The CONTRACTOR shall notify the COMMISSION immediately upon knowledge that any
portion of the funds will not be expended by the end of the fiscal year.
E. CONTRACT REPRESENTATIVES
The following shall be the contact persons for all communications and billings regarding the performance of this
Contract. Either party shall provide written notification to the other of changes in contract representation.
CONTRACTOR's Contract Representative: COMMISSION's Contract Representative
Name Ronda Billerbeck Name Christel Ratliff
and Title. and Title:
Cultural Programs.Manager Administrative Assistant
......
org. City,of Kent Arts Commission org• Washington State Arts Commission—
. . ............. .......... .
Name: Name: Grants to Organizations
Address: 220.4th Ave South, Address: PO Box 42675
Kent,WA,98032-5838 Olympia,WA 98504-2675
Phone: (253) 856-5055 ext- Phone: (360)753-3858
Fax: (253) 856-6050 Fax: (360)586-5351
E-Mail: rbillerbeck ci.kent.wa.us E-Mail christelr arts.wa. ov
F. LIMITATION OF AUTHORITY
The COMMISSION's Agent shall be the Executive Director of the Washington State Arts Commission. Only
the COMMISSION's Agent shall have the express,implied,or apparent authority to alter,amend,modify,or
waive any clause or condition of this contract.The Agent may delegate this authority,but such delegation is
effective only if in writing. See General Terms and Conditions for Contract Amendment or Modification
procedures.
G. RIGHTS AND OBLIGATIONS
All rights and obligations of the parties to this Contract shall be subject to this Contract and its attachments including the
following,which by this reference,are made a part of this Contract:
Attachment A: Scope of Work
Attachment B: Payment Schedule
Attachment C: General Terms and Conditions
Attachment D: Voucher
Attachment E: Final Report Requirements(final report materials available at www.arts.wa.gov)
Attachment F: National Endowment for the Arts General Terms and Conditions
(deleted if Contract does not include federal funds)
Grant Contract No.2009138 2 of 3
H. INSURANCE
Automobile Liability:In the event that services delivered pursuant to this contract involve the use of vehicles,
either owned or unowned by the CONTRACTOR,the CONTRACTOR shall require the owner or driver of the
automobile to provide automobile liability insurance. The minimum limit for automobile liability is:
$100,0001$300,000 bodily injury and$100,000 property damage.
I. ENTIRE CONTRACT
This Contract including all attachments contains all the terms and conditions agreed upon by the parties. No
other understandings,oral or otherwise,regarding the subject matter of this contract and attachments shall be
deemed to exist or to bind any of the parties.
J. FINAL REPORT
The CONTRACTOR shall provide a final report to the COMMISSION within 30 days following the
Contract Period ending date,submitted according to the forms and format identified in ATTACHMENT E.
K. MODIFICATIONS TO GENERAL TERMS AND CONDITIONS
NA
THIS CONTRACT is executed by the persons signing below who warrant that they have authority to execute this
contract.
Kent Arts Commissio WASHINGTON STATE ARTS COMMISSION
( 'gnatu arty authorized to sig or CONTRACTOR) Kris Tucker,Executive Director
VVa fA l - Date:
(printed name of signatory)rr
(printed title ofsignatory)
Date. &=e 2-P
APPROVED AS TO FORM:
(Signature of Susan Thomsen,Assistant Attorney General,State of Washington,March,2003 on file in fiscal office)
Grant Contract No. 2009138 3 of 3
GRANT CONTRACT-ATTACHMENT"A"
Scope of Work
Program: Organizational Support Contract No.2009138
CONTRACTOR: Kent Arts Commission
1. The CONTRACTOR agrees that funds shall be received solely for the services and/or reimbursements
described here below:
Organizational Support Program assistance with:
General Operating Support
Event Announcement and Documentation:
The CONTRACTOR must provide to Grants to Organizations of the COMMISSION, any public
announcement,press release, or other direct mail announcement of the event(s)funded under this contract.
The CONTRACTOR will mail such public announcements to:
Grants to Organizations
Washington State Arts Commission
PO Box 42675
Olympia,WA 98504-2675.
Final Reports are due:
Every grant recipient must submit a Final Report to the Washington State Arts Commission's Grants to
Organizations,30 days following the contract ending date; this is a contractual obligation for the grant.
The completed form must be received by the Washington State Arts Commission(WSAC), Grants to
Organizations, by 5:00 P.M.,August 3, 2009. The Final Report Form should be downloaded from
the COMMISSION website at www.arts.wa.gov,under Grants to Organizations.
Final Report Penalty:
Grant recipients that do not submit Final Reports by the August 3, 2009 deadline will have a 10%penalty
deducted from any future grant from Grants to Organizations.
Logo Credit:
W WAS H I N GTO N STATE; Recipients of grants and programs are asked to credit
ARTS COMMISSION I WSAC in promotional communications about the
grant.The WSAC logo may be downloaded from the
website: www.arts.wa.gov. If our ant includes federal funding which would be stated /N A T I ON A L
� Y � g(
on page 1 of your contract), you are also obligated to credit the National Endowment for the ENDOWMENT
Arts (NEA)in the same manner as WSAC. NEA logos are downloadable at www.arts.gov. FOR THE ARTS
GRANT CONTRACT-ATTACHMENT"B"
Payment Schedule
Program: Grants to Organizations Organizational Support Program Contract No.2009138
CONTRACTOR: Kent Arts Commission
The CONTRACTOR agrees that funds as awarded in section(1)of the CONTRACT and in consideration of section
(2)of the CONTRACT,will be paid to the CONTRACTOR by the COMMISSION in consideration of the following
terms and conditions:
1. No funds will be paid to the CONTRACTOR in advance of the contract starting date stated in section(1)
of the CONTRACT.
2. Payments will be made after the expenses for which COMMISSION funds were committed have been
incurred.
3. All requests for payment shall be on the form of voucher set forth in Attachment D.
4. You have the option of obtaining your grant payments via direct deposit through the Office of Financial
Management(OFM). The necessary forms are downloadable from www.arts.wa.Eov under the link
Grant Payments.
5, The COMMISSION will make payment to the CONTRACTOR within 20 business days of receipt of a
properly completed invoice,which shall include documentation of authorized expenses.
6. The invoice voucher must be signed in blue ink. The schedule for payment is as follows:
Month/Year Amount
November 2009 $6,750.00
TOTAL AWARD $6,750.00
Kent City Council Meeting
Date October 7, 2008
Category Consent Calendar - 6H
1. SUBJECT: KING COUNTY NATURAL RESOURCE STEWARDSHIP NETWORK
GRANT - ACCEPT AND AMEND BUDGET
2. SUMMARY STATEMENT: Accept the $6,000 grant from the King County
Natural Resources Stewardship Network, approve the expenditure of funds in the
Clark Lake Management Plan budget, and authorize the Parks Director to sign all
necessary documents.
The grant request for $6,000 will support Make A Difference Day activities at Clark
Lake Park. EarthCorps will clear invasive vegetation and spread cardboard and
chips around the new plants. As part of the project, children from six elementary
schools, who planted native seedlings during our Youth Tree Education Program
this spring, will plant the same species near the north-end retention ponds.
3. EXHIBITS: King County Grant Contract
4. RECOMMENDED BY: Parks and Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue? X
Currently in the Budget? Yes No X
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
King County
Water and Land Resources Division
Department of Natural Resources and Parks
King Street Center
201 South Jackson Street,Suite 600
Seattle,WA 98104-3855
206.296.6519 Fax 206.296.0192
IM Relay: 711
August 29, 2008
Victoria Andrews
Special Programs Manager
City of Kent Department of Parks and Community Services
220 4th Avenue South
Kent, WA 98032
Dear Ms. Andrews:
Please find enclosed federal assurances and three original copies of the grant Agreement
between King County and the City of Kent for the Make a Difference Day in Clark Lake Park
Project, Contract No. D38532D/E. Please familiarize yourself with the provisions of the
agreement. All activities covered by the grant must be completed by December 1, 2008.
Please have an authorized representative of the City sign the federal assurances and all three
copies of the agreement, then mail them back to me at the address below. The Agreement will
take effect when signed by King County. We will return an original, signed copy to you.
Linda Vane
King County Department of Natural Resources and Parks
201 S Jackson St, Suite 600
Seattle, WA 98104-3855
We look forward to working with the City of Kent on this excellent project. If I can be of
further assistance,please do not hesitate to contact me.
Sincerely,
f
Lfinda Vane
Coordinator
i Natural Resource Stewardship Network
■ enclosures (5)
1
Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; and Drug-Free Workplace Requirements
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.
Applicants should also review the instructions for certification included in the regulations before completing this form. Signature
of this form provides for compliance with the certification requirements under 7 CFR 3018,"New Restrictions on Lobbying,"
and 7 CFR 3017,"Governmentwide Debarment and Suspension(Nonprocurement)and Governmentwide Requirements for
Drug-Free Workplace(Grants)."The certifications shall be treated as a material representation of fact upon which reliance will
be placed when the USDA Forest Service determines to award the covered transaction,grant,or cooperative agreement.
i1. Lobbying
As required by Section 1352,Title 31,of the U.S.Code,and implemented at 7 CFR 3018,for persons entering into a grant or
cooperative agreement over$100,000 as defined at 7 CFR 3018.105 and 3018.110,the applicant certifies that:
(1)No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for
influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of
Congress,or an employee of a Member of Congress in connection with the making of any Federal grant,the entering into of any
cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any Federal grant or
cooperative agreement;
(2)If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress or an employee of
a Member of Congress in connection with this Federal grant or cooperative agreement,the undersigned shall complete and
submit Standard Form-LLL,"Disclosure Form to Report Lobbying,"in accordance with its instructions;
(3)The undersigned shall require that the language of this certification be included in the award documents for all subawards at
all tiers(including subgrants,contracts under grants and cooperative agreements,and subcontracts)and that all subrecipients
1 shalI certify and disclose accordingly.
2. Debarment, Suspension, and Other Responsibility Matters
As required by Executive Order 12549,Debarment and Suspension,and implemented at 7 CFR 3017,for prospective
participants in primary covered transactions,as defined at 7 CFR 3017,Sections 3017.105 and 3017.110--
1.The applicant certifies that it and its principals:
(a)Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from covered
transactions by any Federal department or agency;
(b)Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public
(Federal,State,or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or
commission of embezzlement,theft,forgery,bribery,falsification or destruction of records,making false statements,or
receiving stolen property;
(c)Are not presently indicted for or otherwise criminally or civilly charged by a Government entity(Federal,State,or local)with
commission of any offenses enumerated in paragraph(1)(b)of this certification;and
2.Where the applicant is unable to certify to any of the statements in this certification,he or she shall attach an explanation to
this application.
3. Drug Free Workplace (Grantees Other Than Individuals)
As required by the Drug-Free Workplace Act of 1988,and implemented at 7 CFR 3017,Subpart F,Section 3017.600 Purpose
for grantees,as defined at 7 CFR 3017,Section 3017.605 and 3017.610-
A.The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a)Publishing a statement notifying employees that the unlawful manufacture,distribution,dispensing,possession,or use of a
controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for
violation of such prohibition;
(b)Establishing an ongoing drug-free awareness program to inform employees about--
(1)The dangers of drug abuse in the workplace;
(2)The grantee's policy of maintaining a drug-free workplace;
(3)Any available drug counseling,rehabilitation,and employee assistance programs;and
(4)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c)Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement
required by paragraph(a);
(d)Notifying the employee in the statement required by paragraph(a)that,as a condition of employment under the grant,the
employee will--
(1)Abide by the terms of the statement;and
(2)Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later that five calendar days after such conviction;
(e)Notifying the agency,in writing,within 10 calendar days after receiving notice under subparagraph(d)(2)from an employee
or otherwise receiving actual notice of such conviction.Employers of convicted employees must provide notice,including
position title,to every grant officer on whose grant activity the convicted employee was working,unless the Federal agency has
designated a central point for the receipt of such notices. Notice shall include the identification number(s)of each affected grant;
(f)Taking one of the following actions,within 30 calendar days of receiving notice under subparagraph(d)(2),with respect to
any employee who is so convicted-
(1)Taking appropriate personnel action against such an employee,up to and including termination,consistent with the
requirements of the Rehabilitation Act of 1973,as amended;or
(2)Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved
for such purposes by a Federal,State,or local health,law enforcement,or other appropriate agency;
(g)Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs(a),(b),(c),
(d),(e),and(f).
B.The grantee may insert in the space provided below the site(s)for the performance of work done in connection with the
specific grant:
Place of Performance(Street address,city,county,state,zip code)
Check[]if there are workplaces on file that are not identified here.
As the duly authorized representative of the applicant,I hereby certify that the applicant will comply with the above
certifications.
Name of Applicant
Organization Name PR/Award Number and/or Project Name
Printed Name and Title of Authorized Representative
Signature
Date
ASSURANCES-NON-CONSTRUCTION PROGRAMS OMB Approval No.0348-0040
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed,and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden,to the Office of Management and Budget,Paperwork Reduction Project(0348-0040),Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
iNOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency.Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such
is the case,you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance Act of 1973, as amended (29 U.S.C. §794), which
and the institutional, managerial and financial capability prohibits discrimination on the basis of handicaps; (d)
(including funds sufficient to pay the non-Federa(share the Age Discrimination Act of 1975, as amended (42
of project cost)to ensure proper planning, management U.S.C. §§6101-6107), which prohibits discrimination
and completion of the project described in this on the basis of age; (e) the Drug Abuse Office and
application. Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
2. Will give the awarding agency, the Comptroller General abuse; (f) the Comprehensive Alcohol Abuse and
of the United States and, if appropriate, the State, Alcoholism Prevention, Treatment and Rehabilitation
through any authorized representative, access to and Act of 1970 (P.L. 91-616), as amended, relating to
the right to examine all records, books, papers, or nondiscrimination on the basis of alcohol abuse or
documents related to the award; and will establish a alcoholism; (g) §§523 and 527 of the Public Health
proper accounting system in accordance with generally Service Act of 1912(42 U.S.C.§§290 dd-3 and 290 ee
accepted accounting standards or agency directives. 3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
3. Will establish safeguards to prohibit employees from Civil Rights Act of 1968(42 U.S.C. §§3601 et seq.),as
using their positions for a purpose that constitutes or amended, relating to nondiscrimination in the sale,
presents the appearance of personal or organizational rental or financing of housing; (i) any other
conflict of interest,or personal gain. nondiscrimination provisions In the specific statute(s)
under which application for Federal assistance is being
4. Will initiate and complete the work within the applicable made; and, U) the requirements of any other
time frame after receipt of approval of the awarding nondiscrimination statute(s) which may apply to the
agency. application.
5. Will comply with the Intergovernmental Personnel Act of 7. Will comply, or has already complied, with the
1970 (42 U.S.C. §§4728-4763) relating to prescribed requirements of Titles II and III of the Uniform
standards for merit systems for programs funded under Relocation Assistance and Real Property Acquisition
one of the 19 statutes or regulations specified in Policies Act of 1970 (P.L. 91-646) which provide for
Appendix A of OPM's Standards for a Merit System of fair and equitable treatment of persons displaced or
Personnel Administration(5 C.F.R.900, Subpart F). whose property is acquired as a result of Federal or
federally-assisted programs.These requirements apply
6. Will comply with all Federal statutes relating to to all interests in real property acquired for project
nondiscrimination. These include but are not limited to: purposes regardless of Federal participation in
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) purchases.
which prohibits discrimination on the basis of race,color
or national origin; (b) Title IX of the Education 8• Will comply, as applicable, with provisions of the
Amendments of 1972, as amended (20 U.S.C. §§1681- Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
1683,and 1685-1686),which prohibits discrimination on which limit the political activities of employees whose
the basis of sex;(c)Section 504 of the Rehabilitation principal employment activities are funded in whole or
in part with Federal funds.
Previous Edition Usable Standard Form 4248(Rev.7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
9. Will comply, as applicable,with the provisions of the Davis- 12. Will comply with the Wild and Scenic Rivers Act of
Bacon Act(40 U.S.C. §§276a to 276a-7),the Copeland Act 1968 (16 U.S.C. §§1271 et seq.) related to protecting
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract components or potential components of the national
Work Hours and Safety Standards Act (40 U.S.C. §§327- wild and scenic rivers system.
333), regarding labor standards for federally-assisted
construction subagreements. 13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
10. Will comply, if applicable, with flood insurance purchase Act of 1966, as amended (16 U.S.C. §470), EO 11593
requirements of Section 102(a) of the Flood Disaster (identification and protection of historic properties), and
Protection Act of 1973 (P.L. 93-234) which requires the Archaeological and Historic Preservation Act of
recipients in a special flood hazard area to participate in the 1974(16 U.S.C.§§469a-1 et seq.).
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is$10,000 or more. 14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research,development,and
11. Will comply with environmental standards which may be related activities supported by this award of assistance.
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National 15. Will comply with the Laboratory Animal Welfare Act of
Environmental Policy Act of 1969 (P.L. 91-190) and 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
Executive Order (EO) 11514; (b) notification of violating seq.) pertaining to the care, handling, and treatment of
facilities pursuant to EO 11738; (c) protection of wetlands warm blooded animals held for research, teaching, or
pursuant to EO 11990; (d) evaluation of flood hazards in other activities supported by this award of assistance.
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management 16. Will comply with the Lead-Based Paint Poisoning
program developed under the Coastal Zone Management Prevention Act (42 U.S.C. §§4801 et seq.) which
Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of prohibits the use of lead-based paint in construction or
Federal actions to State (Clean Air) Implementation Plans rehabilitation of residence structures.
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of 17. Will cause to be performed the required financial and
underground sources of drinking water under the Safe compliance audits in accordance with the Single Audit
Drinking Water Act of 1974, as amended (P.L. 93-523); Act Amendments of 1996 and OMB Circular No.A-133,
and, (h) protection of endangered species under the "Audits of States, Local Governments, and Non-Profit
Endangered Species Act of 1973, as amended (P.L. 93- Organizations."
205).
18. Will comply with all applicable requirements of all other
Federal laws,executive orders,regulations,and policies
governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
APPLICANT ORGANIZATION DATE SUBMITTED
r
Standard Form 424B(Rev.7-97)Back
I
1 ka
King County
Department of
Natural Resources and Parks
AGREEMENT
Between
CITY OF KENT
And
KING COUNTY
From August 1,2008,through December 1,2008
This is an Agreement between the City of Kent, Washington, hereinafter the"RECIPIENT,"and King
County, a political subdivision of the state of Washington,hereinafter the"COUNTY,"entered on
August 1,2008.The purpose of this Agreement is to set forth the terms, conditions and the legal and
administrative relations that apply to the RECIPIENT in exchange for financial assistance in carrying out
a proposed project entitled the Make a Difference Day in Clark Lake Park Project hereinafter,the
"PROJECT."
Section 1. Background and Recitals:
A. Recipient description:
• Legal status of RECIPIENT: A political subdivision of the state of Washington.
• State of incorporation: Washington
• Mission or purpose: The Parks Department is committed to providing safe and inviting parks
and facilities,and offer meaningful and inclusive recreational,cultural and human service
programs. The mission is: Dedicated to Enriching Lives.
B. Proposed project: The culmination of the Youth Tree Education Program will be a field trip to
Clark Lake Park in late October so students can plant out native trees and shrubs propagated by
students the previous spring. Over 200 children from Kent Youth and Family Services, the
scouting community,high school volunteers, church youth groups and elementary students will
undertake a massive planting project at the park,a previously over-grazed pasture.The
installation of native trees and associated plants will provide a variety of benefits related to
increasing tree canopy in the city.
C. Recipient experience in carrying out the PROJECT: The RECIPIENT maintains that it is
qualified to conduct the PROJECT. The RECIPIENT has undertaken many habitat restoration
projects and has administered millions of dollars in grant funds.The City of Kent Parks,
Recreation and Community Services was established in 1957 as a part time department and
became a full-time department in 1959.The special programs manager seeks partnerships with
companies and organizations combining contributions of cash and/or materials as well as
volunteer support.
Natural Resource Stewardship Network 2008 Page 1 of 11
City of Kent—Contract No.D38532D/E
D. The Natural Resource Stewardship Network,hereinafter NRSN,is a consort tumof government
agencies working collaboratively with community organizations,businesses,and private and
non-profit organizations in an effort to conserve forest environments and support educational
activities related to forests. The COUNTY is a partner in NRSN and has been designated in a
grant from the King Conservation District to receive and disperse funds.
E. The COUNTY,through its Department of Natural Resources and Parks, administers funds
received from the USDA Forest Service in 2007 under federal Public Law 106-393,Title I11,the
Secure Rural Schools and Community Self-Determination Act of 2000 (Catalog of Federal
Domestic Assistance No. 10.665). The COUNTY Ends that the proposed activities are consistent
with the purposes of the funds it allocates under Title III. The COUNTY will perform this
allocation under its Urban Forestry Program,which operates the Natural Resource Stewardship
Network for the enhancement of urban and community forests.
F. As determined by King County,this PROJECT will conserve and restore forest resources and
benefit King County residents.
G. The COUNTY plans and proposes to reimburse the RECIPIENT for the purpose described in
Subsection B above in an amount up to,but not exceeding$6,000.00(The AWARD),provided
that the RECIPIENT also contributes to this PROJECT a cash and in-kind match valued at
23 055.00 for those costs allowed as"Match" in the BUDGET(Exhibit B of this Agreement)
and verified according to the Terms and Conditions below. The RECIPIENT maintains that none
of the match thus claimed consists of federal funds nor is it used as match for other federal funds.
King Conservation District funds will be the source of funds used to reimburse the RECIPIENT
for$3,420.00 of the grant amount.The COUNTY will reimburse the RECIPIENT for$2,580.00
for the balance of the amount reimbursed to the RECIPIENT using federal funds authorized under
Public Law 106-393 (CFDA No. 10.665).
Section 2. Terms and Conditions:
A. The PROJECT shall be completed in accordance with the Scope of Work attached hereto as
Exhibit A with such modifications as may be approved by the Division Director of the Water and
Land Resources Division in the COUNTY's Department of Natural Resources and Parks.
B. The COUNTY will,upon execution of this Agreement, establish procedures to allow payment to
the RECIPIENT for all eligible expenses up to the limit of the AWARD.The RECIPIENT will
request reimbursement and submit progress reports no less frequently than:
REQUEST DATES
December 15, 2008
C. Other conditions governing payment to the RECIPIENT are:
• The RECIPIENT shall be responsible for making a request for payment on or about the dates
above.Each request shall be presented in the format shown in Exhibit C of this Agreement
(Reimbursement Request) and shall be accompanied by documentation of all expenses,
including reported matching expenses,and a report of the PROJECT progress to date based
on the Scope of Work(Exhibit A of this Agreement).
Natural Resource Stewardship Network 2008 Page 2 of 11
City of Kent—Contract No.D38532D/E
• Failure to submit the aforementioned request for payment and report on the PROJECT
progress within one month of the date(s)listed in REQUEST DATE(S)may be cause for the
COUNTY to terminate this agreement for non-performance.
• Costs eligible for payment shall include those costs identified in the Budget(Exhibit B of this
Agreement)and incurred during the effective dates of this Agreement.
• Any and all activities to be funded by this Agreement to the RECIPIENT shall be completed
by December 1,2008.
• Final payment shall be made on condition that the RECIPIENT submits the following
documents no later than December 15,2008:
a. A Final Report documenting the successful completion of the PROJECT according to
the Scope of Work(Exhibit A of this Agreement);
b. A final Reimbursement Request as shown in Exhibit C of this Agreement
accompanied by documentation of all expenses; and
c. A Close-Out Statement completed in the format in Exhibit D of this Agreement
(Close-Out Statement).
• Failure to provide the aforementioned documentation may result in the forfeiture of part or all
amounts due to the RECIPIENT.
• The RECIPIENT shall also return any money remaining from cash advances made by the
COUNTY or any reimbursements owed to the COUNTY no later than December 15, 2008.
D. The RECIPIENT agrees to acknowledge King County,the Natural Resource Stewardship
Network(NRSN)and NRSN members who have materially contributed to the PROJECT in all
publications and signage that have been produced as part of the PROJECT described herein as
well as in press releases,public service announcements, on posters, flyers and in electronic
postings such as"home pages."The RECIPIENT will use the wording provided in Exhibit E of
this Agreement(Credit and Disclaimers for NRSN Funded Projects).
E. If the RECIPIENT expends$500,000 or more in a year in Federal awards,the RECIPIENT shall
have a single or program-specific audit conducted for that year in accordance with the provisions
of the federal Office of Management and Budget(OMB)circular A-133 effective July 1, 1996
and revised June 27,2003,and in accordance with section .320(e)will submit a written
notification to the County that an audit was conducted[see the circular A-133.320 (e)for details].
If the audit reveals findings and questioned costs relating to Federal awards passed through the
County, the RECIPIENT will forward a copy of the applicable audit reporting package along with
a copy of the findings,the RECIPIENT's response and the final corrective action plan as
approved by the State Auditor's Office to the County within 30 days.
Section 3. LeLyal and Administrative Relations:
A. The RECIPIENT shall maintain such records of expenditures as may be necessary to conform to
generally accepted accounting principals and to meet the requirements of all applicable state and
federal laws. Specifically, as a recipient of federal funds,the recipient shall meet the audit
Natural Resource Stewardship Network 2008 Page 3 of 11
City of Kent—Contract No. D38532D/E
requirements of OMB Circular Al3 "Audits of States Local Governments and Non-profit
Q , p
Organizations"and OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal
Governments;" and shall comply with all the provisions of 7 Code of Federal Regulations(CFR)
Part 3016,"Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments."The RECIPIENT shall maintain and submit to the COUNTY any
such records as the COUNTY and the federal government may require to conduct any audit of the
PROJECT it may elect to conduct or to substantiate expenditures submitted for payment to the
COUNTY.The RECIPIENT shall maintain and retain books and records related to the
Agreement for at least three years after the termination of this Agreement.
B. In the event the Federal Government disallows reimbursement to the COUNTY for expenses the
COUNTY paid to the RECIPIENT,the COUNTY will have the right to recapture the contested
amount from the RECIPIENT.
C. The RECIPIENT maintains that as a sub-recipient of federal funds,it is knowledgeable and
compliant with all applicable federal laws and regulations. The RECIPIENT will comply with all
applicable federal environmental regulations.
D. The COUNTY's financial assistance to the RECIPIENT shall be construed by the parties as a
special disbursement to the RECIPIENT to fund activities,as described herein,that generally
benefit the COUNTY's efforts to protect water quality.It shall not be construed as a contract for
services between the RECIPIENT and the COUNTY.
E. The RECIPIENT shall be solely responsible for the recruiting, training and supervision of its
employees and volunteers.Individuals hired and paid by the RECIPIENT shall not,in any event,
be construed to be employees of,or contractors to,the COUNTY and the RECIPIENT shall
indemnify and hold harmless the COUNTY from any and all claims arising from any contention
that said individuals are employees of,or contractors to,the COUNTY.
F. The RECIPIENT agrees to indemnify, defend and hold harmless the COUNTY, its agents,
officers, officials and employees from all claims, alleged liability,damages,suits,losses,costs to
or death of person or damage to property allegedly resulting from the operation of the
RECIPIENT or any of its employees under this Agreement.
G. Nothing in this Agreement shall be construed as prohibiting the RECIPIENT from undertaking or
assisting projects developed outside the purview of this Agreement, or entering into agreements
with other parties to undertake said projects in accordance with whatever terms and conditions
may be agreed to between the RECIPIENT and other parties.
H. The COUNTY shall be under no obligation to continue this Agreement and may request partial or
full reimbursement of payments it made to the RECIPIENT should the RECIPIENT fail to
perform according to the Terms and Conditions of this Agreement,whether or not failure to
perform is within the RECIPIENT's control. Such reasons may include,but are no limited to,
rejection of a permit application.
1. This Agreement may be amended at any time by written concurrence of the parties and will
terminate upon fulfillment of all obligations contained herein.
J. This Agreement may be terminated by either party with a thirty day written notice.The
RECIPIENT shall return any amount of the Award,including reimbursements and advances, for
Natural Resource Stewardship Network 2008 Page 4 of 11
City of Kent—Contract No.D38532D/E
which adequate documentation is lacking or which is not in accordance with the terms provided
in Section 2.
K. This Agreement is approved as to form by the King County Prosecuting Attorney.
L. The parties have executed this Agreement as of the date first written above.
CITY OF KENT by:
Title:
KING COUNTY by:
For Ron Sims,King County Executive Mark Isaacson
Director,Water and Land Resources Division
r
Natural Resource Stewardship Network 2008 Page 5 of I I
City of Kent—Contract No.D38532D/E
EXHIBIT A: SCOPE OF WORK
Outcomes Activities/Tasks Completion Dates
A.Provide educational activities A.1. The Make A Difference Day event will October 2008
related to forests for youth. involve children from Kent Youth&Family
Services,the scouting community,high school
volunteers earning community service hours,
church youth groups and elementary students.
A.2. Five schools will participate in the Make a
Difference Day in October. Three of the five October 2008
schools(approx.225 students)will plant the
native trees and shrubs that they grew with the
Youth Tree Education Program.
A.3.Youth will learn:
• Recognition of native plants;
• Plant right for the site; and December 2008
• Planting techniques that will ensure plant
survival.
B.Promote the event to ensure B.1. Outreach to Kent School District teachers
participation by youth from who have participated in the Youth Tree September 2008
diverse backgrounds. Education Program and partner with high school
environmental clubs,Key clubs and National
Honor Societies. Coordinate field trips.
B.2. Make a presentation to district boy/cub August 2008
scout troop leaders in August.
B.3. Kent Youth&Family Services will promote September 1,200
the event,bringing and providing oversight to the
children from the residential developments they
serve.
BA.Promote event at televised Parks August 14-
Committee and City Council meetings, in October 25, 2008
quarterly Program Guide,on the City website,
on the United Way volunteer website, on
VolunteerMatch.com and in other appropriate
venues.A press release will go out to local print
and electronic media.
B.5.Recognize NRSN involvement in the project December 1, 2008
according to Exhibit E of this Agreement.
1
Natural Resource Stewardship Network 2008 Page 6 of 11
City of Kent—Contract No.D38532D/E
C. Enhance tree canopy through C.1. Emails to teachers/principals to plan event, September 5-
reforestation, thereby providing make bus arrangements. October 15, 2008
benefits such improving the
water quality of Clark Lake and C.2. Planting plan delivered-will designate
improving the fish and wildlife locations for elementary students planning to October 2008
habitat. plant the native trees/shrubs they grew in their
classrooms.
' C.3. EarthCorps will prepare the area for planting October 2008
and lay down sheet mulching.
CA.Planting,cardboard and mulching by youth October 25-Ongoing
and adult volunteers.
D. Site Maintenance D.1. Watering in by maintenance staff first,then
on irrigation schedule.
October 25-
2. Weeding by maintenance staff and offered on Ongoing
available volunteer projects list.
E. Evaluation E.1. Quantitative:
a.Number of native plants planted December 1,2008
b.Before and after photos
E.2. Qualitative:
a. Maintenance staff will monitor plant December 1, 2008
growth and the general conditions around
the planting site.
b. Evaluate student learning.
F. Submit a final report and F.1.Final Report shall include: December 15,2007
close-out documentation as per * Summary of project outcomes and activities.
Section 2 of this Agreement.
• Evaluation of the success of project.
• Documentation of all project activities.
Natural Resource Stewardship Network 2008 Page 7 of 11
City of Kent—Contract No.D38532D/E
EXHIBIT B: APPROVED BUDGET
Description of Expense NRSN Cash and TOTAL
Award In-Kind COST
Match
Personnel
Special Programs Manager $36.89 X 40 hrs $1,475 $1,475 '
Project Manager $41.11 X 80 hrs) $3,290 $3,290
(3)Maintenance Worker II $33.15 X 150 hrs) $14,920 $14,920
Contract/Professional Services
EarthCo s(site reparation) $6,000 $6,000
Volunteer Labor/Services
Youth volunteers(@$9/hr)and adult volunteers(@$16/hr)
Kent Youth and Family Services, 3 schools,MADD,etc. $3,420 $3,420
Supplies
Approx. 150 trees and associated understory shrubs $450 $450
Site preparation: cardboard,wood chips, etc. $400 $400
TOTAL $6,000 $23,055 $29,055
I
Natural Resource Stewardship Network 2008 Page 8 of 11
City of Kent—Contract No.D38532D/E
EXHIBIT C: REIMBURSEMENT REQUEST
Natural Resource Stewardship Network INVOICE
King County Reimbursement Request
Grant Recipient Request Number Date
Grant Recipient's Mailing Address
' Certifying Signature:I certify that to the best of my knowledge&belief Print Name&Title
that data below is correct&that all outlays were made In accordance
with grant conditions&that payment is due&has not been previously
requested.
Final request for reimbursement?(Circle one.) Yes No Balance of Grant Remaining.
Requestfor Reimbursement: (please place in the following categories)
Current Request
A.Personnel $ (Attach Personnel&Fringe Benefits Report;NRSN A/B)
B Fringe Benefits $ (Attach Personnel&Fringe Benefits Report;NRSN A/B)
C.Travel $ (Attach Travel Report;NRSN C)
D Project Supplies $ - (Attach Project Supplies Report;NRSN D)
' E Contract/Professional Services $ (Attach Contractual Services Report;NRSN E)
F.Other $ (Attach Other Costs Report,NRSN F)
Total: $ - ATTACH PROGRESS REPORT
ALL RECEIPTS,PAY STUBS,ETC MUST BE ON-FILE AT YOUR OFFICE for at least 3 years after close of project.
Verification of Match:
Match Reported
wl this Request
I.Value of Staff Labor Hours $ (Attach Staff Labor Report;NRSN 1)
Il.Value of Volunteers&Donated Services $ (Attach Volunteer&Donated Services Report,NSRN 11)
Ill.Value of Donated Materials and Supplies $ - (Attach Donated Materials Report;NRSN!!!)
IV Other Match $ - (Attach Other Match Report;NRSN Its
Total Match: $
For Office Use Only:
1 Urban Forestry KCD
Project# FOR400 FOR750
A. Remit to:
B. Linda Vane
C. King County Department of Natural Resources and Parks
D. 201 South Jackson Street,Suite 600
E. Seattle,WA 98104-3855
F.
Total
Natural Resource Stewardship Network 2008 Page 9 of 11
City of Kent—Contract No.D38532D/E
EXHIBIT D: FINANCIAL CLOSE-OUT STATEMENT
Please complete this statement and submit it with your final Reimbursement Request.
NAME OF RECIPIENT: NAME OF PROJECT:
AWARD PERIOD: AWARD:
FROM TO
AMOUNT SPENT: AWARD AMOUNT PAID TO DATE:
AMOUNT DUE:
MATCH PROPOSED: ACTUAL MATCH:
Did your organization spend more than$500,000 per year in federal funds in any year during the grant
period? ❑ YES ❑ NO
Provisions
By signing this Financial Closeout Statement, I , an authorized representative
of the above named award recipient(RECIPIENT),confirm that I have examined the information '
contained herein and that,to the best of my knowledge, it is a true and accurate account of all the
financial expenses and in-kind contributions incurred by the above named project in the course of
fulfilling the conditions of the AGREEMENT between and King
County(COUNTY), dated
I hereby acknowledge that there are no further expenses associated with this project,nor any pending or
future claims to the COUNTY and that the COUNTY is not liable for any expenses not documented in
Attachment B (Budget)of the AGREEMENT. I understand that the RECIPIENT is fully bound by the
provisions of the AGREEMENT including,but not limited to,the return of COUNTY funds that are
unspent or whose spending is unsubstantiated according to the Terms of the AGREEMENT,and the right
to examine records. I further understand that the COUNTY,upon examining this Financial Closeout, ,
Request for Reimbursement and the Final Report submitted by the RECIPIENT will determine the
amount of the balance due to the RECIPIENT.
SIGNED DATE
r
Natural Resource Stewardship Network 2008 Page 10 of 11
City of Kent—Contract No.D38532D/E
EXHIBIT E: CREDIT AND DISCLAIMERS FOR NRSN FUNDED PROJECTS
u
King County
Department of King Conservation District
Natural Resources and Parks
Use these logos
(They can be sent to you via e-mail provided you have compatible software.)
1 Include on the inside title cover of all bound documents or at the back of a brochure, at the end
of a document or bottom right of an interpretive panel, a poster or a flamer the following credit:
The creation of this was made possible b a rant from the Kin County
p Y g g
Department of Natural Resources and Parks, the King Conservation District and the
' USDA Forest Service, awarded through the Natural Resource Stewardship Network.
For press release's lease mention the source of fiindin using the following wording:
P � p g g g g
This project is funded in part by the King Conservation District,the USDA Forest
Service and the King County Department of Natural Resources and Parks. Other
assistance was provided b ..
For items where opinions or advice or a list of organizations or businesses are included in the
introduction or in the body of the document(e.g., an interpretive panel, a guidebook, a directory)
add the disclaimer sentence:
"Fundingfor this manual does not constitute an endorsement of its content b Kin
Y g
County government, its employees and elected officials."
Natural Resource Stewardship Network 2008 Page 11 of 11
City of Kent—Contract No.D38532D(E
Kent City Council Meeting
Date October 7, 2008
Category Consent Calendar - 6I
1. SUBJECT: 2009 OPERATING BUDGET - SET DATE FOR SECOND PUBLIC
HEARING
2. SUMMARY STATEMENT: Set October 21, 2008, for the second public
hearing on the 2009 Budget.
3. EXHIBITS: None
4. RECOMMENDED BY: Finance Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
i
1
Kent City Council Meeting
Date October 7, 2008
Category Consent Calendar - 61
1. SUBJECT: 2009-2014 CAPITAL IMPROVEMENT PLAN - SET DATE FOR
SECOND PUBLIC HEARING
2. SUMMARY STATEMENT: Set October 21, 2008, for the second public
hearing on 2009-2014 Capital Improvement Plan.
3. EXHIBITS: None
4. RECOMMENDED BY: Finance Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? Revenue?
Currently in the Budget? Yes No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
' DISCUSSION:
ACTION:
' Kent City Council Meeting
Date October 7, 2008
' Category Consent Calendar - 6K
1. SUBJECT: 2008 TAX LEVY FOR 2009 BUDGET - SET DATE FOR PUBLIC
HEARING
2. SUMMARY STATEMENT: Set October 21, 2008, for the public hearing on
the 2008 Tax Levy for the 2009 budget.
3. EXHIBITS: None
1 4. RECOMMENDED BY: Finance Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Kent City Council Meeting
Date October 7, 2008
Category Consent Calendar - 6L
' 1. SUBJECT: COMPREHENSIVE PLAN AMENDMENT INCLUDING CAPITAL
IMPROVEMENT PLAN AND SCHOOL DISTRICT CAPITAL FACILITIES
PLAN - SET DATE FOR PUBLIC HEARING
2. SUMMARY STATEMENT: Set October 21, 2008, as the date for a public
hearing to consider amendment of the Capital Facilities Element of the Kent
Comprehensive Plan and amendment of Chapter 12.13 Kent City Code to
incorporate the updated Capital Facilities Plans of the Auburn, Kent and Federal
Way School Districts, the City's 2009-2014 Capital Improvement Plan, and
changes to adopted school impact fees.
i
3. EXHIBITS: Staff memo 9/28/08
4. RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? No Revenue? No
Currently in the Budget? Yes No
6. CITY COUNCIL ACTION:
' Councilmember moves, Counulmember seconds
' DISCUSSION:
ACTION:
COMMUNITY DEVELOPMENT
Fred N. Satterstrom, AICP, Director
• PLANNING SERVICES
KENT Charlene Anderson, AICP, Manager
WASHINGTON
' Phone: 253-856-5454
Fax: 253-856-6454
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
' September 29, 2008
To: Mayor Suzette Cooke, Council President Debbie Raplee and City
Council Members
From: Charlene Anderson, AICP, Planning Manager
' Subject: Comprehensive Plan/Capital Facilities Element Amendment and Update
to Chapter 12.13 Kent City Code - Set Hearing Date
MOTION: Set October 21, 2008 as the date for a public hearing to consider
amendment of the Capital Facilities Element of the Kent Comprehensive Plan and
amendment of Chapter 12.13 Kent City Code to incorporate updated Capital
' Facilities Plans of the Auburn, Kent and Federal Way School Districts, the City's
2009-2014 Capital Improvement Plan, and changes to adopted school impact fees.
' SUMMARY: Kent City Code authorizes school impact fees on behalf of any school
district which provides to the City a capital facilities plan; the plan is adopted by
reference as part of the Capital Facilities Element of the Kent Comprehensive Plan.
The school districts are required to submit for annual Council review their updated
capital facilities plans. The City Council holds the public hearing on the school
1 district plans at the same time as the public hearing for the budget, i.e., October
21, 2008. The Auburn, Kent and Federal Way School Districts have submitted
updated Capital Facilities Plans for Council review and consideration. The City of
Kent 6-year Capital Improvement Program being considered on the same date also
will update the Capital Facilities Element of the Comprehensive Plan.
BUDGET IMPACT: None
BACKGROUND: One of the planning goals under the Growth Management Act
(RCW 36.70A.020) is to ensure that those public facilities and services necessary to
support development are adequate and timely to serve the development without
decreasing current service levels below minimum standards. The Act (RCW
36.70A.070) also requires the Capital Facilities Element of the Kent Comprehensive
Plan to inventory existing capital facilities, forecast future needs and provide for
financing of those facilities. RCW 82.02.050 authorizes cities planning under the
' Growth Management Act to impose impact fees on development activity as part of
the financing for public facilities needed to serve new growth and development. As ,
a result, KCC 12.13.080 authorizes school impact fees on behalf of any school
district which provides to the City a capital facilities plan; the plan is adopted by
reference as part of the Capital Facilities Element of the Kent Comprehensive Plan.
The school districts are required to submit for annual Council review their updated
capital facility plans (KCC 12.13.060 & 070). '
The Auburn, Kent and Federal Way School Districts propose amendment of the Kent
Comprehensive Plan and Kent City Code Chapter 12.13 to reflect changes to impact '
fees resulting from new student population generated by new single family and
multifamily residential development. The updated plans include an inventory of
existing facilities, existing facility needs, expected future facility requirements, and ,
expected funding.
The Kent School District proposes to increase their existing school impact fees for ,
single family units from $5,110 to $5,304 (an increase of $194 or 3.8%) and for
multifamily units from $3,146 to $3,266 (an increase of $120 or 3.8%).
The Federal Way School District proposes to increase their existing school impact
fees for single family units from $3,883 to $4,017 (an increase of $134 or 3.5%)
and increase their fees for multifamily units from $1,647 to $1,733 (an increase of
$86 or 5.2%).
The Auburn School District proposes to increase their existing school impact fees for ,
single family units from $5,361.04 to $5,374.64 (an increase of $13.60 or 0.3%)
and increase their fees for multifamily units from $465.78 to $877.02 (an increase
of $411.24 or 88.3%). The only area in Kent where Auburn School District's impact
fees are applied is the Verdana or Bridges PUD on the former impoundment
reservoir site.
CA�pm S IPermit�Plan�COMP PLAN AMENDMENTS�2008�CPA-2008-4_SchlDistrictsCapFacPlansUpdateslCPA-2008-4 capfacilities set hearnng100708 doc
cc: Fred N. Satterstrom, AICP, CD Director
Charlene Anderson, AICP, Planning Manager
Parties of Record
Project Files
CPA-2008-4/KIVA #2083155 '
10/7/08 City Council Meeting
Page 2 of 2
1
rKent City Council Meeting
Date October 7, 2008
Category Consent Calendar - 6M
1. SUBJECT: LID 359, 116TH AVENUE SE, FINAL ASSESSMENT ROLL - SET
HEARING DATE
r2. SUMMARY STATEMENT: Set November 18, 2008, as the revised date for
the Public Hearing on the confirmation of the Final Assessment Roll for LID 359.
The City had previously set September 16, 2008, as the date for the hearing, but
notice had to be adjusted when staff learned that an apartment building within
the assessment area had been converted to condominiums, changing ownership
ron that property from one legal owner to approximately 39 legal owners.
With construction nearing completion the City is ready to finalize the LID. The
' total final assessment of $1,331,231.69 is less than the preliminary assessment of
$2,015,197.59.
r
r
r
3. EXHIBITS: Public Works memorandum and vicinity map
4. RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
rCurrently in the Budget? Yes No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
r
DISCUSSION:
ACTION:
r
r
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
•
K E N T Phone: 253-856-5500
WAS HI NGTON Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
' Date: July 1 2008
,
To: Chair Debbie Ranniger and Public Works Committee Members
PW Committee Meeting Date: July 21, 2008
From: Mark Howlett, Design Engineering Manager
Through: Larry Blanchard, Public Works Director
Subject: L.I.D. 359 - 116th Ave S. E. Street and Utility Improvements
(Kent Kangley Road to S. E. 2561h Street)
Move to recommend Council authorize the Mayor to set November 18, 2008
for the Public Hearing on the confirmation of the Final Assessment Roll for
L.I.D. 359
Summary:
This project was on the City's Six Year Transportation Improvement Program and
was known as the S. 2771h Corridor Extension. This section of 116th Avenue was
part of the 2771h Corridor which had not yet been fully improved to City standards.
City Engineering staff competed for a state grant to help pay for the costs and were
ultimately successful in obtaining a $1.945 million dollar grant for the project.
During the process of negotiation with the property owners in this area to acquire
' right of way, it became evident that nearly all of the property owners wanted to
have sewer service installed, and again nearly all of the property owners wanted to
either sell their property to a developer or redevelop the property themselves. To
' develop individual properties a developer would have to install the necessary
sanitary sewers, storm sewers, water lines, storm water detention and build typical
street frontage improvements similar to what you would see in other private
' residential developments throughout the City.
The grant the City obtained could not be used for the utility extensions that would
' benefit individual private properties, but only for the general roadway. Because the
properties requested these utility extensions to their private property to allow
development to occur, the City investigated the best way for the property owners to
' finance the added cost and recommended a local improvement district. One of the
property owners circulated a L.I.D. petition and collected signatures from a number
of property owners.
' The Resolution of Intent #1728 was passed by City Council on August 1, 2006
which set the hearing date for September 5, 2006. Only six property owner spoke
' in opposition of the L.I.D. formation and nobody submitted a protest. Various
P IPuhlic L4dminSuplBethIPWConimnteelAUmnPagedoc
others spoke in favor, therefore City Council passed Ordinance No. 3808 forming
the L.I.D. and ordering the construction of the improvements.
The project construction was done with two construction contracts both awarded to
Rodarte Construction, Inc. The first was for the joint utility trench for the '
undergrounding work and the second was for the remainder of the road and utility
work.
Summary: ,
The construction is near completion and we are ready to finalize the L.I.D. The
total final assessment of $1,331,231.69 is less than the preliminary assessment of
$2,015,197.59.
For additional information and details about this project and L.I.D., see ,
Attachment `A'.
1
t
1
1
Proposed LID 116"A veIPWCommnteeWtion fte doc
ATTACHMENT "A"
BACKGROUND / HISTORY OF LID 359:
For sometime the City planned to widen 116th Avenue SE between Kent Kangley
Road and S. 256th Street. The project was on the City's Six Year Transportation
Improvement Program and was known as the S. 277th Corridor Extension. This
section of 116th Avenue was part of the 277th Corridor which had not yet been fully
improved to City standards. Traffic studies show that traffic demand will continue
to increase on this section of 116th Avenue. The roadway facilitates traffic from SE
2561h Street to the previously improved portion of the 272"d Street Corridor south
of Kent Kangley Road.
The project widened the street from two lanes to five and included curb, gutters,
sidewalk, a new storm water system, a new street illumination system, and
undergrounding of the overhead power and telephone wires. Also included was
widening on Kent Kangley Road near the intersection with 116th Street. City
Engineering staff competed for a state grant to help pay for the costs and were
ultimately successful in obtaining a $1.945 million dollar grant for the project.
To complete the project the City needed to widen the right-of-way to accommodate
the wider roadway. Following a typical process the City hired an outside appraiser
and property negotiator to acquire the strips of private property needed adjacent to
the roadway. During the process of negotiation with the property owners in this
area to acquire these property strips, it became evident that nearly all of the
property owners wanted to have sewer service installed, and again nearly all of the
property owners wanted to either sell their property to a developer or redevelop the
property themselves.
To develop individual properties a developer would have to install the necessary
sanitary sewers, storm sewers, water lines, storm water detention and build typical
' street frontage improvements similar to what you would see in other private
residential developments throughout the City.
' The grant the City obtained cannot be used for the utility extensions that would
benefit individual private properties, but only for the general roadway. Because the
properties have requested these utility extensions to their private property to allow
development to occur, the City investigated the best way for the property owners to
finance the added cost and recommended a local improvement district. One of the
property owners circulated an L.I.D. petition and collected signatures from a
number of property owners. In addition, there were two other parcels which have
signed L.I.D. no protest covenants for street improvements. The cost of adding the
utilities and extending the sewer, water lines, and street frontage improvements
was estimated. Information was sent to all of the property owners within the
proposed L.I.D including the project description, L.I.D. information and the
proposed assessment.
Subsequently, we met individually with all but three of the property owners which
declined the invitation. Nearly all of the property owners expressed interest in
developing their property or eventually selling to a developer. During these
meetings we discussed the potential for development of each property owners
Proposed LID 116ib AveIPWCommmeeUchonPage doe
n utility improvements to allow development to '
property and the need for street and y p p
occur. ,
An individual property owner could extend the sanitary sewer to their property and
pay the full cost up front, however, for most cases this would not be economically
feasible. With the L.I.D. everybody serviced shares in the cost. It also made sense
to install the utilities prior to the street construction to avoid cutting the new street
and the associated extra costs at a later date. The City obtained grant funding and
had other funds to reduce the cost of the street improvements. Including the L.I.D.
improvements in the City project increased the economy of scale as larger projects
usually receive better prices which also reduces the cost. Also, the L.I.D. provides
a 15 year payment plan at a low rate of interest.
The response to the proposal was very positive and subsequently the L.I.D. was
formed. The Resolution of Intent #1728 was passed by City Council on August 1,
2006 which set the hearing date for September 5, 2006. Only six property owner
spoke in opposition of the L.I.D. formation and nobody submitted a protest.
Various others spoke in favor, therefore, City Council passed Ordinance No. 3808
forming the L.I.D. and ordering the construction of the improvements.
L.I.D. IMPROVEMENTS FOR 116T" AVE SE
Roadway:
The roadway improvements included widening to 5 lanes (2 lanes each direction
with a center turn lane), bike lanes, curb and gutter, sidewalk, channelization,
signing, storm drainage and detention, street lighting, street trees and
undergrounding of overhead power and telephone wires. These improvements
include the roadway frontage improvements typically required for development. A
small share of the total project cost is assessed to the frontage properties.
Sanitary Sewer:
The project consisted of installing an eight-inch diameter sanitary sewer collection
system complete with manholes. Six-inch diameter side sewer stubs from the main
line to the property lines at the street were also included. For properties where
future multiple connections were anticipated, the appropriate number of stubs are
included. Where there was anticipated significant future development, an eight inch '
stub was included. The sanitary sewer is 100% L.I.D. funded.
Water:
A City water main is already located within 116th Ave SE and the existing houses
were already connected, however, for future development of the properties,
additional connections to the water main will be required. To avoid cutting the new
street, stubs and services to accommodate future development were installed to
the edge of the right of way. This work included one inch service lines with meter
box and setter for anticipated future lots or where required, an eight inch stub for a
future main extension. The new stubs and services are 100% L.I.D. funded.
NEED FOR THE IMPROVEMENTS: '
The L.I.D. improvements are needed for development as discussed above. In
addition, sanitary sewer is needed for other reasons.
Proposed LID I I6"A velPWCommiBeeWtionPage doc '
The project area is an older residential area with septic systems. All residential lots
except one have homes. It is not known how many existing septic systems were
technically in a state of failure if any. However, we did receive input regarding
septic problems. Due to the age of the septic systems and the potential for
problems, the sewer is a desirable improvement, particularly with the adjacent
creek. Usually it is difficult and expensive to repair septic problems, especially with
today's stricter standards. Sanitary sewers are usually the only feasible,
economical and long term method for addressing these potential problems,
especially when numerous property owners in a neighborhood support sewer
installation as was the case with this project.
The Department of Public health has told us that the life expectancy of a septic
system is twenty to thirty years depending on use and maintenance and that they
are a short term disposal method until public sewers become available. These
homes were built in the 1950's and 1960's, with some being older, therefore the
project area has exceeded this time frame. These systems are at or are near the
end of their useful life. The cost of septic repairs may also be as high as converting
to public sewers. The latest state codes make septic repairs more difficult and
expensive than in the past.
The soil type within the project area is rated poor for septic system use. According
to the Soil Conservation Service (US Dept. of Agriculture) soil survey for King
County, the soil type as mapped is rated "severe limitation" (worst case) for septic
drain fields. The soil series is designated as Alderwood gravelly sandy loam. This
soil exhibits very low permeability below a depth of 24 to 40 inches and has a
seasonal high water table less than 4 foot depth. Effluent and drainage move
laterally over the shallow imperious layers. Effluent may come to the surface
resulting in odor.
In addition to the need for sewers in this area to replace the old septic systems,
there are environmental concerns. Septic systems are a threat to water quality,
fish and wildlife and public health within the drainage basin for this area. A stream
tributary to Soosette Creek runs through the project area. There is also a wetland
along one portion of the stream and another wetland on the other side of 116th.
Septic seepage and runoff can degrade water quality in the stream and wetlands.
TOTAL PROJECT COST:
Preliminary Estimate dated 5/11/06 $7,159,642.98
Final Cost Estimate $7,078,755.41
L.I.D. FUNDING:
L.I.D. ASSESSMENT PRELIMINARY FINAL
COMPONENT ASSESSMENT ASSESSMENT
Street 410 391.97 $446,013.18
Sanitary Sewer 1 266 911.13 $751,318.89
Water Services & Stubs $ 163 726.04 $133,899.62
Storm Detention $ 174 168.45 0
TOTAL $2 015 197.59 1 331 231.69
Pmposed LID 1 W Aw1PWC6—IIeeW cnonPage doc
There is one City property (#9) within this L.I.D. with a final assessment of
$39,710.22.
METHOD OF ASSESSMENT:
The assessment for each component of the L.I.D. was distributed to the benefiting
properties as follows:
Street: These costs were distributed by square footage using a modified zone and
termini method. The assessment rate decreases with each 100 foot zones back
from the street frontage to the rear of the property. For this project there are up to
7 zones. The zone rate for the first 100 foot strip of each parcel is seven times the
rate of the seventh zone from the frontage, the second zone from the frontage is
six time the rate of the seventh zone and so on. Parcels #17, 18 and 19 are
located on Kent Kangley and were not assessed for the widening of 116tn
Most of the property within this L.I.D. is zoned single family (SR6 and SR8). Due to
the different densities of single family and the fact that the benefit relates to the
number of developable lots that can be obtained, the single family property
assessments were calculated based on the number of developable lots. Each parcel
was reviewed to determine the minimum number of lots that could be obtained
through a short plat or full plat. The total cost from the zone and termini
distribution for all of the single family zoned properties was distributed on a per
potential lot basis. The assessment for three other parcels zoned multiple family
(MRM) and office-mixed use (O-MU) are per the zone and termini calculation.
Sanitary Sewer: These assessments were calculated in the same manner as the
street assessments described above. One property (#7) already had sewer service
and was not assessed.
Water Stubs: Each property is assessed for the actual cost for the number of new
one inch or two inch water services or for an eight inch stub from the existing water
main to the property as required to fully develop the parcel. Parcels #7, 10, 18 and
19 were not assessed for water as they already have access and service for the
potential number of lots.
Storm Detention: Originally assessment numbers 8 and 9 were assessed a share
of the cost to build the projects detention pond. The pond was sized to handle the
additional water. This would eliminate the need for on site ponds on these
properties. No other properties can gravity into the City pond, therefore, they were
not assessed. Due to wetlands on numbers 8 and 9, the number of potential lots
has been reduced. For the smaller number of lots, detention will not be needed,
therefore the detention assessment was eliminated for the final assessment roll.
PAYMENT OF ASSESSMENTS:
Following Council passing the Ordinance confirming the Final Assessment Roll, there
is a 30-day period in which any portion or all of the assessment can be paid without
interest charges. After the 30-day period, the balance is paid over a fifteen-year
period wherein each year's payment is one-fifteenth of the principal plus interest on
the unpaid balance. The market determines the interest rate at the time the L.I.D.
bonds are sold to the public.
Proposed LID 116ib AveIPWCommateelAchonPage doc
CHANGES SINCE PRELIMINARY ROLL:
Several changes have been implemented since the L.I.D. was formed. These
changes affect the amount or distribution of the assessments.
1. Assessment #3 (Lawyer) was reduced from 3 lots to 2 lots.
2. Assessment #8 (Kangas) submitted a wetland delineation which was approved.
Due to the wetland and buffer, only 3 lots can be developed instead of the 10 used
for the original assessment. The final assessment is based on 3 lots. With only two
potential additional houses, detention is not required. The detention assessment
was deleted for the final assessment.
The preliminary assessment for water was not based on lots. It was based on the
actually cost of the stubs received. For assessment #8 an 8 inch water stub was
originally planned to service the 10 lots. However, with the reduction in lots, this
stub isn't needed, although it was constructed. The assessment was revised to
reflect the cost for 2 standard 1" services as installed elsewhere on the project.
With the 2 new services in addition to the existing service for the original house, 3
houses can now be serviced.
3. Assessment #9 (City of Kent, originally Myers) also contains a wetland which
was delineated. The number of lots was revised from 5 to 2. The water stub was
changed prior to construction and the final assessment is based on 1 new standard
1" service. With only one potential additional house, detention is not required.
The detention assessment was deleted for the final assessment.
4. Assessment #11 (Lam) submitted a proposed development plan which showed 4
lots instead of 3. We agreed that 4 lots could be developed. Additional stubs were
added to accommodate 4 lots. The final assessment was calculated based on 4
lots.
5. Assessment #12 (Duma) received a sanitary sewer connection. Prior to
repaving the driveway, the sewer connection from the existing house to the side
sewer stub was installed as part of the project. This cost is in addition to the basic
sewer assessment and the cost was added to the assessment for #12.
6. Assessments #15 and #16 (Hurley and Basmajian) executed a lot line
adjustment. The final assessments were revised to reflect this change. The
originally planned 8" water stub to service both of these lots now only services #16.
A 2" service was added to service #15.
7. Assessment #7 (Colonial Square) converted to a condominium with an new
l owner for each of 43 units. Assessment numbers #20 to #62 were added to the
assessment roll.
Proposed LID 116'h AveIPWCommipeeUcnonfte doc
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UD 359 ASSESSMENT MAP I
116TH AVENUE SE ' \
tO= LID ASSESSMENT NUMBER �l
Ll6 COVENANT
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Kent City Council Meeting
Date October 7, 2008
Category Consent Calendar - 6N
1. SUBJECT: 2ND AVENUE PEDESTRIAN IMPROVEMENT PROJECT - ACCEPT AS
COMPLETE
2. SUMMARY STATEMENT: Accept the 2nd Avenue Street Improvements
Project as complete and release retainage to Dennis R. Craig Construction, upon
standard releases from the state and release of any liens. The original contract
amount was $338,673.59. The final contract amount was $273,615.60.
3. EXHIBITS: None
4. RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue?
Currently in the Budget? Yes X No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Kent City Council Meeting
Date October 7, 2008
Category Other Business - 7A
1. SUBJECT: LOWER GREEN RIVER PROPERTY ACQUISITION PROJECT LEASE
2. SUMMARY STATEMENT: The Desimones had a lease agreement with
Majestik Trucking for $1,500 per month. Per Federal Relocation requirements,
Majestik Trucking was given notice to vacate 90 days after August 28, 2008. The
lease will cover the time allowed for Majestik Trucking to find a suitable location
to relocate its facilities. The City will receive $1,500 per month for three months,
for a total of $4,500 if Majestik Trucking uses the property for the full term of the
lease. The lease requires that Majestik Trucking give the City 14 days notice if it
plans to vacate the property before the end of the lease.
3. EXHIBITS: Public Works memo, lease agreement and area map
4. RECOMMENDED BY: Public Works Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? Revenue? X
Currently in the Budget? Yes No
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember*41��- seconds
authorize the Mayor to sign a lease agreement with Majestik Trucking from
Y 9 9 J 9
September 1, 2008 to November 30, 2008, for a portion of the Desimone Parcel
on the Lower Green River Property Acquisition Project, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
DISCUSSION:
ACTION: /UL
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
Phone: 253-856-5500
• Fax: 253-856-6500
KENT
WASHINGTON Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
DATE: September 24, 2008
TO: Chair Debbie Ranniger and Public Works Committee Members
PW Committee Meeting Date: October 6, 2008
FROM: Mike Mactutis, Environmental Engineering Manager
THROUGH: Larry Blanchard, Public Works Director
SUBJECT: Lower Green River Property Acquisition Project Lease
Motion:
Recommend authorizing the Mayor to sign a $1,500.00 per month lease, including
utilities, for Majestik Trucking from September 1, 2008 to November 30, 2008 for
a portion of the Desimone Parcel on the Lower Green River Property Acquisition
Project, subject to approval upon concurrence of the language therein by the City
Attorney and Public Works Director.
Summary:
The Lower Green River Property Acquisition Project was approved by the Kent City
Council on August 21, 2007 which included the purchase of the Desimone property
at 24955 Frager Road S. The City purchased the Desimone property on August 19,
2008. The Desimones had a lease agreement with Majestik Trucking for $1,500.00
per month. Per Federal Relocation requirements, Majestik Trucking was given notice
to vacate 90 days after August 28, 2008. The lease will cover the time allowed to
Majestik Trucking to find a suitable location to relocate their facilities.
Revenue:
The City will receive $1,500.00 per month for three months, for a total of $4,500.00
if Majestik Trucking uses the property for the full term of the lease. The lease
requires that Majestik Trucking give the City of Kent 14 days notice if they plan to
vacate the property before the end of the lease.
U\PWC0mmrttee\AdjonPage\2008\10 06 08\MajesttcTruckmsLeaseAgrmnt doc
LEASE AGREEMENT
THIS LEASE is entered into the date fully executed by and between the CITY
OF KENT hereinafter called the "Owner", and TOM DEHART and KATHY DEHART,
husband and wife, d/b/a Majestik Trucking, hereinafter called the "Tenants".
1. PREMISES
The Owner hereby lets and leases to the Tenants the property located on King
County Tax Parcel No. 232204-9029. The area so leased is hereinafter called "the
premises" and is depicted in Exhibit "A" attached hereto and incorporated herein by
this reference.
2. USE
1 Tenants shall use the premises for a trucking business. No use shall be made of
premises, nor act done in or about premises, which is illegal, unlawful, or which will
increase the existing rate of insurance upon the premises. Tenants shall not commit
or allow to be committed upon premises, any waste or any public or private nuisance.
Tenants will comply, at Tenants' own cost and expense, with all reasonable orders,
notices, regulations or requirements of any municipality, state or other governmental
authority respecting the use of the premises.
3. TERM
The term of this lease shall be September 1, 2008, through November 30,
2008. Tenant may terminate the lease at any time by giving 14 days written notice
to Landlord.
4. RENT
$1,329.32 per month rent plus $170.68 leasehold tax (12.84%), for a total of
$1,500.00 per month.
S. TAXES
Tenants shall pay any tax that this Lease, or the interest created thereby, may
i be subject to at any time during the term of the Lease or renewal thereof.
6. RE-DELIVERY
Tenants, at the expiration of the term in section 3, any extension of the term,
or upon any sooner termination of this Lease, will, without notice, quit and deliver up
said premises to the Owner peaceably, quietly, and in as good order and condition as
the same now are or may hereafter be placed by Owner, reasonable use and wear
thereof excepted.
LEASE AGREEMENT - Page 1 of 6
(between the City of Kent and Majestik Trucking and Tom and Kathy DeHart)
7. CONDITION OF THE PREMISES
The parties acknowledge that the premises are being leased to Tenants for
Tenants' convenience. The premises are being leased "as is". Owner is not obligated
to make any repairs to the premises. All necessary repairs to maintain the condition
of the premises, minus reasonable wear and tear shall be paid by Tenants.
8. REPAIRS AND ALTERATIONS
Tenants shall not make any alterations, additions or improvements to said
premises, without the consent of Owner in writing first, which shall not be
unreasonably withheld. All alterations, additions and improvements that are made,
shall be at the sole cost and expense of Tenants. All improvements shall become the
property of the Owner except for improvements that Owner, at Owner's option,
agrees are the property of Tenants, or improvements that Owner requests Tenant to
remove at termination. If the Tenants perform work with the consent of the Owner,
Tenants agrees to comply with all laws, ordinances, rules, regulations of the
appropriate City or County, and any other authorized public authority. The Tenants
further agree to save the Owner free and harmless from damage, loss or expense
arising out of the said work. Tenants agree that Owner has the right, but not the
duty, to make alterations to the premises.
9. UTILITIES
Payment for utilities is included within the rent in Section 4.
10. INSURANCE
The Tenants shall procure and maintain for the duration of the Lease "all risk"
property insurance in the amount of One Million Dollars combined single limit per
occurrence and in the aggregate for bodily injury, personal injury and property
damage which may arise from or in connection with Tenant's use of the premises.
Tenants shall name Owners as an additional insured on this policy, subject to notice
to Owner thirty (30) days prior to cancellation.
11. INDEMNIFICATION HOLD HARMLESS
The Tenants shall defend, indemnify and hold the Owner, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses
or suits including attorney fees, arising out of or in connection with the performance
of this Lease, except for injuries and damages caused by the negligence of the Owner.
Should a court of competent jurisdiction determine that this Lease is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury
to persons or damages to property caused by or resulting from the concurrent
negligence of the Tenant and the Owner, its officers, officials, employees, and
volunteers, the Tenants' liability hereunder shall be only to the extent of the Tenants'
negligence. The provisions of this section shall survive the expiration or termination
of this Lease.
LEASE AGREEMENT - Page 2 of 6
(between the City of Kent and Majestik Trucking and Tom and Kathy DeHart)
12. LIENS AND INSOLVENCY
Tenants shall keep the leased premises and property in which the leased
premises are situated, free from any liens arising out of any work performed,
materials furnished or obligations incurred by Tenants.
13. ASSIGNMENT
Tenants shall not assign this lease or any part thereof and shall not let or
sublet the whole or any portion of the premises. This Lease shall not be assignable by
operation of law.
14. ACCESS
Tenants will allow Owner or Owner's agents free access at all reasonable times
to said premises for the purposes of inspection. This right shall not be construed as
an agreement on the part of the Owner to make repairs, additions, or alterations.
15. DAMAGE OR DESTRUCTION
In the event the premises or the building is damaged to such extent as to
render the premises untenantable in whole or in a substantial part thereof, or is
destroyed, the Tenants shall give Owner or Owner's agent immediate written notice
thereof, and, it shall be optional with the Owner to repair or rebuild the same; Owner
shall have not more than thirty (30) days after date of such notification to notify the
Tenants in writing of Owner's intentions to repair or rebuild said premises, or the part
so damaged as aforesaid. If Owner elects to repair or rebuild said premises, Owner
shall prosecute the work of such repairing or rebuilding without unnecessary delay. If
Owner elects not to repair or rebuild said premises this Lease shall be terminated and
Owner shall not be obligated to provide Tenants another facility to lease.
16. NOTICES
All notices to be given by the parties hereto shall be in writing and may either
be served personally or may be deposited in the United States Mail, postage prepaid,
by either registered mail or by regular mail with certificate of mailing obtained.
Notices shall be mailed to the addresses below, or a later changed addressed
provided in writing to the party:
OWNER:
City of Kent
Attn: Mike Mactutis
Environmental Engineering Manager
220 Fourth Avenue S
Kent, Washington 98032
(253) 856-5700
LEASE AGREEMENT - Page 3 of 6
(between the City of Kent and Majestik Trucking and Tom and Kathy DeHart)
TENANT:
Majestik Trucking
c/o Tom and Kathy DeHart, Owners
24955 Frager Rd. S.
Kent, WA 98032
and
Majestik Trucking
c/o Tom and Kathy DeHart, Owners
P.O. Box 457
Auburn, WA 98071
253-221-6550
17. DEFAULT AND RE-ENTRY
If Tenants shall violate, default or not comply with any of the material
covenants, agreements or provisions of this lease agreement, then the Owner may
cancel this lease upon giving the notice required by law, and re-enter said premises,
using such force as may be required.
The failure of the Owner to insist upon strict performance of any of the
covenants and agreements of this lease, or to exercise any option herein conferred in
any one or more instances, shall not be construed to be a waiver or relinquishment of
any such, or any other covenant or agreements, but the same shall be and remain in
full force and effect.
18. COSTS AND ATTORNEYS FEES
If by reason of any default on the part of Tenants it becomes necessary for the
Owner to use an attorney, or if Tenants shall bring any action for any relief against
Owner, declaratory or otherwise, arising out of this lease, the prevailing party shall
have and recover against the other party in addition to the cost allowed by law, such
sum as the court may adjudge to be reasonable attorney's fees.
19. REMOVAL OF PROPERTY
In the event of any entry in, or taking possession of, the leased premises, the
Owner shall have the right, but not the obligation, to remove from the leased
premises all personal property located therein. Owner may store the same in any
place selected by Owner, including but not limited to a public warehouse, at the
expense and risk of the owners of the personal property, with the right to sell such
stored property in accordance with Chapter 59.18 RCW.
LEASE AGREEMENT - Page 4 of 6
(between the City of Kent and Majestik Trucking and Tom and Kathy DeHart)
20. HEIRS AND SUCCESSORS
Subject to the provision hereof pertaining to assignment and subletting, the
covenants and agreements of this lease shall be binding upon the heirs, legal
representatives, successors and assigns of any or all of the parties hereto.
21. HOLDOVER
If the Tenants shall, with the written consent of Owner, holdover after the
expiration of the term of this lease, such tenancy shall be for an indefinite period of
time on a month to month tenancy, such tenancy may be terminated as provided by
the laws of the State of Washington.
During such tenancy Tenants agrees to pay to the Owner 150% of rent and
corresponding leasehold tax from Section 4 per month and to be bound by all of the
terms, covenants, and conditions of this Lease, so far as applicable.
22. SUBORDINATION
Upon Owner entering into any financing or refinancing affecting the subject
premises, Tenants agrees to execute documents within three (3) days of the request
of Owner to subordinate this lease to any mortgage, (or deed of trust or other
security) granted to a financing institution or other secured party or entity.
23. COMMUNICATIONS
Tenants are responsible for all installation, operation, and termination charges
related to its own independent telephone system, including, but not limited to, costs,
expenses, and charges for telephone equipment and line charges, line installation,
inside wiring, re-configuration, and system repairs.
The foregoing conditions are mutually agreed to by the Owner and the Tenants.
TENANT: OWNER:
TOM DEHART and KATHY DEHART CITY OF KENT
d/b/a MAJESTIK TRUCKING
Tom DeHart By: Suzette Cooke
Maxor
Kathy DeHart
Date:
Date:
(Notary Public Acknowledgements Appear on Next Page)
LEASE AGREEMENT - Page 5 of 6
(between the City of Kent and Majestik Trucking and Tom and Kathy DeHart)
STATE OF WASHINGTON )
) ss.
KING COUNTY )
On the day of 2008, Suzette Cooke personally
appeared before me, to me known to be the Mayor for the CITY OF KENT, a
Washington municipal corporation, that executed the foregoing instrument, and
acknowledged such instrument to be the free and voluntary act and deed of such
municipal corporation, for the uses and purposes therein mentioned, and on oath
stated that she was duly authorized to execute such instrument.
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the
day and year first above written.
Signature
(Printed Name)
NOTARY PUBLIC, in and for the State of Washington
residing at
My appointment expires
STATE OF WASHINGTON )
ss.
COUNTY OF KING )
On this day of 2008, before me a Notary
Public in and for the State of Washington, personally appeared TOM DEHART and
KATHY DEHART, husband and wife, personally known to me (or proved to me on
the basis of satisfactory evidence) to be the persons who executed this instrument
and acknowledged it to be their free and voluntary act and deed for the uses and
purposes mentioned in this instrument.
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the
day and year first above written.
Signature
(Printed Name)
NOTARY PUBLIC, in and for the State of Washington
residing at
My appointment expires
P:\Civil\Files\Open Files\1265\Ma jestl&Iease091508.doc
LEASE AGREEMENT - Page 6 of 6
(between the City of Kent and Majestik Trucking and Tom and Kathy DeHart)
EXHIBIT A
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24955 FRAGER ROAD S. - CITY OF KENT PROPERTY AERIAL PHOTO DATE:
MARCH 2O06
KING COUNTY PARCEL NO. 232204-9029
= AREA PER LEASE AGREEMENT WITH MAJESTIK TRUCKING
1 -100
REPORTS FROM STANDING COMMITTEES AND STAFF
A. COUNCIL PRESIDENT
B. MAYOR
C. OPERATIONS COMMITTEE uu�
D. PARKS AND HUMAN SERVICES COMMITTEE VN�-
E. PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE
F. PUBLIC SAFETY COMMITTEE
G. PUBLIC WORKS o
H. ADMINISTRATION
REPORTS FROM SPECIAL COMMITTEES
KEN T
W A H H 1 N O T O N
OPERATIONS COMMITTEE MINUTES
SEPTEMBER 2, 2008
Committee Members Present: Debbie Raplee, Tim Clark, and Les Thomas
The meeting was called to order by Tim Clark at 4:01 p.m.
1. APPROVAL OF MINUTES DATED AUGUST 19, 2008
Thomas moved to approve the minutes of the August 19, 2008, Operation
Committee meeting. Raplee seconded the motion, which passed 3-0.
2. APPROVAL OF VOUCHERS DATED AUGUST 31, 2008
fFinance Director Bob Nachlinger presented the vouchers for August 31, 2008 for
approval.
Raplee moved to approve the vouchers dated August 31, 2008. Thomas
seconded the motion, which passed 3-0.
3. RECOMMENDATION THAT COUNCIL APPROVE THE 2008 TECHNOLOGY
PLAN PROJECT LIST, ESTABLISHING A PROJECT BUDGET OF $3.1
MILLION
Information Technology Director Mike Carrington presented for review the proposed
2008 Technology Plan project list, budget summary sheet, and projects outline.
This Plan represents technology capital investments for the September 2008
through 2009 calendar year, with a total budget of $3.1 million. Carrington noted
that this recommendation also includes a provision that permits the Mayor to
authorize Technology Plan expenditures up to $75,000 subject to City purchasing
requirements. A similar provision was established and approved by the City Council
as part of both the 1998 and 2002 Technology Plans, respectively. Both of these
plans were approved with this provision at an expenditure level of $50,000.
Because of the steep escalation of technology costs over the years since both of
these plans were adopted, IT is requesting a provision level of $75,000 in order to
streamline purchasing efforts commensurate to today's cost of mainstream
technology. Carrington also provided a brief explanation of the scaled down IT
project list which includes projects that are mandatory, high priority, and projects
that keep core critical business systems running. Questions regarding the project
list were raised by the Committee which Carrington responded to. Questions were
also raised regarding the $75,000 authorization level for the Mayor which both
Operations Committee Minutes
September 2, 2008
Page: 2
Carrington and City Attorney Tom Brubaker responded to. Brubaker advised that
the $75,000 authorization level applies to this specific IT project only.
Thomas moved to recommend that the City Council authorize the approval of
the 2008 Technology Plan Project List, establishing a project budget of $3.1
million and to authorize the Mayor, subject to the City's purchasing rules for
bidding, RFP, RFI and RFQ requirements to sign vendor and consulting
contracts without further Council approval in amounts up to $75,000 for
purchases made for the implementation of the Technology Plan. Raplee
seconded the motion, which passed 3-0.
4. RECOMMENDATION THAT COUNCIL AUTHORIZE MAYOR COOKE TO SIGN A
CONTRACT SUPPORTING THE COMPLETION OF PHASE III/CONSOLIDATED
SERVICES FOR THE CITY'S COMPREHENSIVE COMMUNICATIONS
INFRASTRUCTURE MASTER PLAN, FOR A TOTAL AMOUNT NOT TO EXCEED
$303,499 PLUS EXPENSES
Information Technology Director Mike Carrington stated that in support of Kent's
Communication Infrastructure Master Plan initiative, IT staff is looking for
Council approval to initiate and complete phase III (of IV) per the suggested next steps
presented in the July 15, 2008 Council workshop on the subject. Kent's Communications
Infrastructure Master Plan initiative is defined by four (4) distinct phases.
Those phases and their sub-components are as follows:
1. Situational Assessment/Analysis, Economic Modeling, Project
Vision & Strategic Objectives
Included a kick-off workshop, SWOT analysis (strengths, weaknesses,
opportunities, threats), Infrastructure & service assessment, trans-sectoral
analysis, business & residential survey, documents & existing plans review,
economic and demographic market summary, stakeholder's summit,
economic viability research and modeling, and initial infrastructure i
assessment.
2. Project Definition, Design, and Deployment Strategy
Formulation
Project definition, initial design and deployment strategy definition,
implementation options, technology solution alternatives, vendor evaluations,
services offering, video/audio programming assessment, schedule
modifications, financial review, financing options, and management structure
assessments.
3. Technical Systems Design and Implementation Planning
Detailed technical system design and implementation strategy, technology
selection, staff I vendor Icontractor negotiations, communications
convergence, broadband integration and technology aggregation, regulation
and code compliance, ordinance creation, timeline updates & modifications.
4. Project & Construction Implementation Management
Staff Ivendorlcontractor selection, contract and budget oversight,
3
Operations Committee Minutes
September 2, 2008
Page: 3
construction management, schedule control, inspection and permitting,
testing and operations training.
Carrington further explained that to date, phases I and II have been completed in
concert with their strategic initiative partner - ISMS, Inc. Completion of phase II
culminated in the July 15, 2008 Council workshop providing updated status and
suggested next steps. This motion requests Council's approval to initiate and
complete Phase III as defined above in conjunction with expanded assessment and
detailed plan definitions for the Geographic Information System (GIS) and Storage
Area Network (SAN) components. Questions were raised by the Committee which
Carrington responded to. Specific questions were raised regarding the approval of
$303,499 plus expenses. Carrington explained that the expenses are primarily for
professional services provided through ISMA, Inc. More specifically, travel
expenses for their consultants to travel to and from Kent from their headquarters in
Southern California. City Attorney Tom Brubaker further explained that these
expenses are addressed in the Consultant Services Agreement between the City of
Kent and ISMS, Inc., page 6, section C.
Raplee moved to recommend that the City Council authorize Mayor Cooke to
sign a contract supporting the completion of Phase III/Consolidated Services
for the City's Comprehensive Communications Infrastructure Master Plan, for
a total amount not to exceed $303,499 plus expenses. Thomas seconded the
motion, which passed 3-0.
ITe eting a 'ourned at 4:34 p.m.
Nancy ClIty
Operatio Committee Secretary
Page 1
City of Kent
KENT Parks and Human Services Committee Meeting
Wh.NINtl TON
Minutes of August 21, 2008
Call to Order: Debbie Ranniger called the meeting to order at 5:07 p.m.
Council Present: Chair Debbie Ranniger, Jamie Danielson
Council Absent: Elizabeth Albertson
Item #1 Meeting Minutes dated July 17, 2008
Jamie Danielson moved to approve the minutes of July 17, 2008. Debbie Ranniger
seconded and the motion passed 2-0, with Elizabeth Albertson's concurrence.
Item #2 Lease Agreement with St. Vincent de Paul for "New
Connections" - Authorize
Jeff Watling, Director of Parks, Recreation and Community Services announced that
New Connections, a non profit agency serving Kent residents, has been a tenant in
the city-owned building located at 412 West Titus Street since June 2003. In
consideration of this 3-year agreement, the Lessee pays all costs associated with or
arising out of the maintenance, operation, and agreed upon tenant improvements
(Exhibit B), including new gutters, roof, interior and exterior painting, and
landscaping of the leased premise in lieu of paying rent.
Jamie Danielson moved to recommend Council authorize the Mayor to sign the
lease agreement with St. Vincent De Paul to rent the city-owned building located at
412 West Titus Street. Debbie Ranniger seconded and the motion passed 2-0, with
Elizabeth Albertson's concurrence.
Item #3 Agreement with Siemens Technologies. Inc. for HVAC
Modifications - Authorize
Jeff Watling, Director of Parks, Recreation and Community Services reported that
Siemens Building Technology, Inc. has provided APOGEE Software for the HVAC
computer system since 2002, city-wide. This is a three-year renewal agreement
that totals $42,510.00, including upgrades and applicable Washington State Sales
Tax.
Jamie Danielson moved to recommend authorizing the Mayor to enter a renewal
agreement for three-years in the amount of $42,510.00 with Siemens Building
Technologies, Inc. for the HVAC software support and upgrades city-wide, subject
to final terms and conditions acceptable to the City Attorney. Debbie Ranniger
seconded and the motion passed 2-0, with Elizabeth Albertson's concurrence.
Page 2
Item #4 Agreement with Smith Fire for Security Systems - Authorize
Jeff Watling, Director of Parks, Recreation and Community Services shared that
proposals were requested for a city-wide security system for monitoring fire and
burglar alarms, confidence testing, backflow device inspection and underground
vault inspection. Three proposals were received. Smith Fire Systems, Inc. was
chosen to contract with for three years because they met all of the necessary
proposal requirements and has supplied security systems to the city since 2004.
Jamie Danielson moved to recommend authorizing the Mayor enter into an
agreement with Smith Fire Systems, Inc. for $23,572.34 to monitor and test fire l�
and burglar alarm systems city-wide, subject to final terms and conditions s
acceptable to the City Attorney, Debbie Ranniger seconded and the motion passed
2-0, with Elizabeth Albertson's concurrence.
Item #5 Agreement with Air Exchange, Inc. for Modifications to Exhaust
Extractions Systems - Authorize
Jeff Watling, Director of Parks, Recreation and Community Services reported that
The Plymovent Exhaust Extraction System from Air Exchange, Inc. is currently used
at all fire stations. The modifications and additions outlined in this agreement apply
to the existing system to create a more efficient vehicle movement in and out of
the apparatus bays, and to give staff straight line drive-through ability. These
modifications were budgeted in 2008 and begin at Stations 73 and 75, and continue
to all fire stations, as future budgets allow.
The Mayor waived the bidding requirements in support of an agreement with Air
Exchange, Inc. to complete modifications and additions to the Plymovent Exhaust
Extraction Systems based on the city's sole source qualifications. The estimated
cost of the project is $68,554.00, including installation and delivery, but excluding
applicable taxes.
Jamie Danielson moved to recommend authorizing the Mayor to enter into an
agreement with Air Exchange, Inc. in the amount of $68,554.00 for modifications
and additions to the Plymovent Exhaust Extraction Systems at Fire Stations 73 and
75, subject to final terms and conditions acceptable to the City Attorney. Debbie
Ranniger seconded and the motion passed 2-0, with Elizabeth Albertson's
concurrence.
Item #6 What's Happening
• The last of twenty summer concerts conclude this week. A total of 7,700
residents attended concerts at Town Square Plaza, Kent Station and Lake
Meridian Park this summer.
• Russell Road Park and/or Service Clubs were reserved for softball
tournaments every weekend through the entire summer. A record number
Parks and Human Services Committee Page 2
Minutes of August 21, 2008
Page 3
of teams played this year. Eighty softball teams have already registered
for the fall season.
• Summer camps experienced the highest number of participants this
summer. Over 5,300 attended the programs at six different sites and
4,900 kids were provided free lunches.
• The West Fenwick Park Dedication is Tuesday, August 26, at 3:00 p.m.
The park renovation was funded by a Federal Grant.
• Lake Meridian Public Meeting for Playground Equipment Selection
1,750 flyers mailed to the park's service area residents
Wednesday, August 27, 4:00 - 7:00 p.m. at the picnic shelter
Volunteer events:
- FedEx cleaned and laid rock at Lake Fenwick Park.
- Home Depot worked on the new boardwalk at Clark Lake Park.
- REI donated $5,000 for the split rail fence materials and plants for Van
Doren's Landing and then volunteered to complete the installation and
plantings.
- EW Hawkeye Consultants and Venture Scouts removed tons of
invasive plants.
- Kvichak Marine removed invasive plants and limbed up trees at Morrill
Meadows Park.
- REI will finish planting at Lake Fenwick on September 9.
- REI is returning to the Senior Center on September 11 to spread more
bark.
Debbie Ranniger said she is very impressed with all the businesses that
volunteer for our projects. Lori Flemm responded that many businesses even
close for the day while they volunteer.
• The Corps. of Engineers Levee Project at Riverbend Golf Complex is ahead
of schedule by two weeks. The course re-design bid opening is Friday,
August 22, and should go to Council for contract award on September 2.
Construction to begin the middle of September.
The meeting adjourned at 6:00 p.m.
Respectfully sLAmitted,
Teri Petrole
Committee Council Secretary
Parks and Human Services Committee Page 3
Minutes of August 21, 2008
1
PUBLIC WORKS COMMITTEE MINUTES
FOR MONDAY, AUGUST 18, 2008
Committee Members Present: Chair Deborah Ranniger and Committee Members
Harmon and Raplee were present. The meeting was called to order at 5:03 p.m.
ITEM 1 - Approval of the Minutes Dated August 4, 2008: Committee
Member Raplee moved to approve the minutes of August 4, 2008. The
motion was seconded by Harmon and passed 3-0.
ITEM 2 -Set Public Hearina Date - Application to Vacate South One-Half of
SE 222"d Street West of 92"d Avenue South & East of SR 167:
Tim LaPorte, Deputy Public Works Director summarized that South 222"d Street was
dedicated to the public as part of the 1890 plan Shinns Clover Addition to Kent.
The city owns all properties on the north side abutting the north half of the road
unaffected by the proposed vacation. This portion of 222"d dead-ends at SR-167.
A Forrest Hills SEPA condition requires the vacation. LaPorte stated that the City is
in agreement to vacate the South side of the property.
Harmon moved to recommend Council adoption of a resolution setting a
public hearing date of Tuesday, September 2, 2008 for the vacation of the
South one-half of SE 222"d Street, West of 92"d Avenue South and East of
SR -167. The motion was seconded by Raplee and passed 3-0.
The motion above should have read as follows: moved to recommend
Council adoption of a resolution setting a public hearing date of Tuesday,
Tuesday, October 7, 2008 for the vacation of the South one-half of SE 222"d
Street, West of 92"d Avenue South and East of SR -167. Not September 2,
2008 as approved.
ITEM 3 - Authorization - Anchor Environmental LLC, Consultant Contract
for the Lake Meridian Outlet:
Beth Tan, Environmental Engineer III stated that, under this contract, Anchor
Environmental, Inc. will prepare bid documents, finalize permits, and provide
construction support of Phase II of the Lake Meridian Outlet Project, subject to final
terms and conditions acceptable to the City Attorney and the Public Works Director.
This contract continues improvements planned for the Lake Meridian Outlet Project
Phase, II, which this contract supports, includes construction of roughly 2,000 feet
of new stream channel extending east from Lake Meridian to Big Soos Creek. Once
constructed the new channel will include fish-friendly habitat features such as
native plantings, wood structures, streambed gravels and pools.
Raplee moved to recommend Council authorize the Mayor to sign the
Anchor Environmental LLC Contract Agreement for the Lake Meridian
Outlet Phase II Project for $44,706 upon concurrence of the language
there in by the City attorney and the Public Works Director. The motion
was seconded by Harmon and passed 3-0.
Page 1 of 2
z
PUBLIC WORKS COMMITTEE MINUTES
FOR MONDAY, AUGUST 18, 2008
ITEM 4 —Recommendation for Adoption of the Drainage Master Plan:
Beth Tan, Environmental Engineer III gave an informative PowerPoint presentation
Tan stated that the Drainage Master Plan is on parallel tract with the Water System.
City of Kent staff and their consultants have completed the 2008 Drainage Master
Plan. These plans are the framework for improvements, maintenance, and
replacement needs for the next 10 years for the drainage utility. For detailed
information on the Drainage Master Plan please visit
http://www.ci.kent.wa.us/publicworks/index.aspx?=9134 .
Harmon moved to recommend approval of an Ordinance adopting the City
of Kent Drainage Master Plan upon Concurrence of the language therein by
the City Attorney and the Public Works Director. The motion was seconded
by Raplee and passed 3-0.
ITEM 4 —Recommendation for Adoption of the Water System Plan:
Design Engineering Supervisor, Chad Bieren gave an informative PowerPoint
presentation. Bieren stated that the Washington State Department of Health (DOH)
requires a Water System Plan from all water utilities. The Water System Plan is
used to assess existing systems for compliance with standard operating
requirements and to plan for future growth; it must be updated every six years.
For detailed information on the Water System Plan please visit
http://www.ci.kent.wa.us/12ublicworks/index.asr)x?id=9136 .
Raplee moved to recommend approval of an Ordinance adopting the Water
System Plan and authorizing the Public Works Department to proceed with
approval of the Plan through agencies with jurisdiction. The motion was
seconded by Harmon and passed 3-0.
Adiourned:
The meeting was adjourned at 5:42 p.m.
Cheryl Viseth,
Public Works Committee Secretary
Page 2 of 2
CONTINUED COMMUNICATIONS
A.
EXECUTIVE SESSION
ACTION AFTER EXECUTIVE SESSION