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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 07/15/2008 Kent City Council Meeting KENT WASNINGTGN July 15, 2008 The regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor Cooke. Councilmembers present: Albertson, Clark, Danielson, Harmon, Ranniger, Raplee and Thomas. (CFN-198) CHANGES TO THE AGENDA A. From Council, Administration, Staff. (CFN-198) No changes were made. B. From the Public. (CFN-198) No changes were made. PUBLIC COMMUNICATIONS A. Oath of Office. (CFN-198) Mayor Cooke administered the Oath of Office to Jamie Danielson, who will fill Council Position No. 2. B. Public Recognition. (CFN-198) Mayor Cooke read an email from Dan Cooper of Combat Sports in which he highly commended the City of Kent grounds people at Russell Road Park. C. Community Events. (CFN-198) Ranniger encouraged everyone to enjoy the summer activities taking place at Town Square Plaza and the Farmers Market. D. National Night Out. (CFN-155) Sara Wood of the Police Department noted that the August 5th Council meeting will begin at 5:00 p.m. so that Councilmembers can participate in National Night Out activities. She pointed out that this is the 25th anniversary of National Night Out and outlined some of the upcoming activities. E. Public Safety Report and Swearing In Ceremony. (CFN-122) Police Chief Strachan updated statistics on speeding tickets, vehicle thefts, community burglaries, DUI's, robberies, and prostitution-related arrests. He also talked about recruitment and fireworks, after which Mayor Cooke administered the Oath of Office to Officer Mike Apple. CONSENT CALENDAR Councilmember Danielson noted that since she has not been involved in the items on the Consent Calendar, she will abstain from voting. Raplee moved to adopt Consent Calendar Items A through I. Clark seconded and the motion carried, with Danielson abstaining. A. Approval of Minutes. (CFN-198) The minutes of the regular Council meeting of July 1, 2008, were approved. B. Approval of Bills. (CFN-104) Payment of the bills received through June 15 and paid on June 15 after auditing by the Operations Committee on July 1, 2008, were approved. 1 Kent City Council Minutes July 15, 2008 Approval of checks issued for vouchers: Date Check Numbers Amount 6/15/08 Wire transfers 3301-3318 $6,231,128.21 6/15/08 Regular 621313-621850 3,250,018.70 Void Checks 621326 & 621756 (357.11) Use Tax Payable 3,771.17 $9,484,560.97 Checks issued for payroll for May 16 through May 31 and paid on June 5, 2008, were approved: Date Check Numbers Amount 6/5/08 Checks 305175-305479 $ 247,738.22 6/5/08 Advices 231302-232043 1476,208.78 Total Regular Payroll $1,723,947.00 Interim Payroll (void & reissue) Check Void 304083 ($46.51) 5/22/08 Check Issued 305174 $46.51 $0.00 Checks issued for payroll for June 1 through June 15 and paid on June 20, 2008, were approved: Date Check Numbers Amount 6/20/08 Checks 305480-305803 $ 239,074.77 6/20/08 Advices 232044-232790 1,470,001.99 Total Regular Payroll $1,709,076.76 C. Tract X/Haley's Ridge Subdivision. (CFN-1038) Public Works was authorized to record release of a Tract X easement, King County Short Plat 776021, subject to approval of final terms and conditions by the City Attorney and the Public Works Director. D. DCI Engineers Consultant Agreement, Construction Standards. (CFN-1038) The Mayor was authorized to sign a new 2008 contract with DCI Engineers to complete work on a final draft for Construction Standards and Specifications. The original amount of $30,000 has been exhausted due to the high number of comments and additions from the first draft. E. Jason Engineering Consultant Agreement for Soils Testing_ (CFN-1004) The Mayor was authorized to sign a consultant contract with Jason Engineering & Consultant Business, Inc., in the amount of $81,715, to provide materials testing and inspection services related to the North Park Sewer Rehabilitation Project, upon concurrence of the language acceptable to the City Attorney and the Public Works Director. 2 Kent City Council Minutes July 15, 2008 F. King County Interagency for Generator Transfer Switch. (CFN-118) The Mayor was authorized to sign the Interagency Agreement with King County in the approximate amount of $80,960 for the design, purchase, and installation of a generator transfer switch for the use of auxiliary power at the Kent Senior Activity Center, funded through state grant proceeds, and subject to final terms and conditions acceptable to the City Attorney and Parks Director. G. Washington State Military Department Grant. (CFN-122) The Washington State Military Department matching funds reimbursable grant in the amount of $80,507 to enhance local budgets through the Federal Emergency Management Agency (FEMA) Emergency Management Performance Grant was accepted, expenditure of the funds was approved, and the Mayor was authorized to sign all necessary documents, subject to terms and conditions acceptable to the City Attorney. H. Haley's Ridge Final Plat. (CFN-1272) The final plat mylar for Haley's Ridge was approved and the Mayor was authorized to sign the mylar. The Hearing Examiner recommended approval for Haley's Ridge LLC to subdivide approximately 4.78 acres into 20 single-family residential lots. The property is located at 27229 108th Avenue SE. I. ]ail Industries Board Grant. (CFN-122) A grant from the Jail Industries Board in an amount not to exceed $13,482 for the delivery of offender employment related training at the City of Kent Corrections Facility was accepted, expenditure of the funds was approved, and the Mayor was authorized to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney. OTHER BUSINESS A. Kent Events Center Supplemental Budget Authority. (CFN-1305) Ben Wolters, Economic Development Director, sought approval from the Council of an additional $5,929,000 for the Kent Events Center Project budget. He explained that the additional funds would pay for project costs necessary to complete the building's design and construction on time while preserving the facility's revenue potential. He gave a history of the project and made recommendations on how best to proceed at this point. He pointed out that construction was begun at 80% design, in order to take advantage of last summer's construction season and meet the very aggressive schedule, to stay ahead of continual increases in cost of construction, and to better coincide with the Thunderbirds schedule. He noted that 99% of the bids have been awarded, 60% of the building is constructed, and the opening date has been confirmed. Wolters gave a breakdown of the contingency fund, noting that bids went over the estimate, and that other issues came up related to delays, technical challenges, poor soil conditions, mechanical and electrical design, and consultant and permit fees. He said the current balance in the contingency fund is $614,000, and that part of the funds requested would be used to replenish the fund and cover additional expenses against the fund. He summarized the $5.9 million request as follows: $2,000,000 in committed and required costs, $2,383,000 in additions to meet revenue projections and improve safety, and $1,546,000 in improvements to quality, efficiency and revenue. 1 3 Kent City Council Minutes July 15, 2008 Wolters stated that a substantial amount of the costs will be offset as additional revenue beyond last July's projections, such as $140,000 in annual revenue from advertising on the center scoreboard, $200,000 in advertising and sponsorship revenue in the building, and $60,000 annually in suite sales. He said total revenues would be approximately $4,000,000. Finance Director Nachlinger and CAO Hodgson then responded to questions from Councilmembers relating to financing, bonds, and revenues. Wolters addressed questions regarding options for the railroad crossings, the number of suites, and the status of naming rights. Raplee moved to authorize an additional $5,929,000 for the Kent Events Center Project and authorize the Mayor to expend such funds and execute all necessary documents and change orders for the project, subject to final terms and conditions acceptable to the City Attorney. Harmon seconded. Clark voiced concern about the use of Councilmatic bonds, and shortages in other capital projects, especially flood control. Ranniger said the proposed package goes beyond her comfort level and suggested revising it. Albertson also spoke about flood control and levy repair, and said she cannot support this debt with this funding source. Harmon, Raplee and Thomas spoke in favor of the motion, noting that the project must be top priority, that it is prudent to make improvements, and that the building is a landmark for Kent and it should be done right. Danielson said although the bonds are risky, the facility will bring vitality to Kent and it should be done correctly. Upon a roll call vote, the motion to authorize the additional funds carried 4-3 with Danielson, Harmon, Raplee and Thomas in favor, and Albertson, Clark and Ranniger opposed. BIDS A. North Park Sanitary Sewer Rebuild. (CFN-1004) The bid opening for this project was held on July 8, 2008, with six (6) bids received. The low bid was submitted by Frontier Construction in the amount of $1,168,465.18. The Engineer's Estimate was $1,223,439.29. Public Works Director Blanchard explained that this is the first in a four-year rehabilitation project, and said it should have minimal impact on the neighborhood. Ranniger moved to award the contract for the North Park Sanitary Sewer Rebuild project to Frontier Construction in the amount of $1,168,465.18. Raplee seconded and the motion carried. REPORTS A. Council President. (CFN-198) Raplee announced that Jamie Danielson will replace her on the Public Safety Committee, and Ron Harmon on the Parks & Human Services Committee. B. Mayor. (CFN-198) Mayor Cooke noted that at their meeting today, SCATBD took a position to endorse Sound Transit 2 in it's move ahead to the ballot. C. Operations Committee. (CFN-198) No report was given. D. Parks and Human Services Committee. (CFN-198) Ranniger noted that the next meeting will be held at 5:00 p.m. on July 17. 4 Kent City Council Minutes July 15, 2008 E. Planning and Economic Development Committee. (CFN-198) No report was given. F. Public Safety Committee. (CFN-198) No report was given. G. Public Works Committee. (CFN-198) Ranniger noted that water and sewer plan presentations are forthcoming. H. Administration. (CFN-198) CAO Hodgson reminded everyone that the August 5th Council meeting will begin at 5:00 o'clock, making it a special meeting, and that there will be no workshop. The City Attorney then presented a brief update on the Springboard parking garage project. ADJOURNMENT The meeting adjourned at 8:50 p.m. (CFN-198) Brenda Jacober, CM City Clerk 5