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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 05/20/2008 Kent City Council Meeting KENT WASMINDTON May 20, 2008 The regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor Cooke. Councilmembers present: Albertson, Clark, Harmon, Ranniger, Raplee and Thomas. (CFN-198) CHANGES TO THE AGENDA A. From Council, Administration, Staff. (CFN-198) Mayor Cooke noted that Public Communications Items 4C and 4D have been taken off the agenda. B. From the Public. (CFN-198) There were no comments from the audience. PUBLIC COMMUNICATIONS A. Public Recognition. (CFN-198) Mayor Cooke announced that Public Works Operations were recognized for the 2007 Washington State Quality Award. Public Works Director Blanchard then presented the award to Don Millett, Public Works Operations Manager. The Mayor presented the American Water Works Association's award for 2008 "Communication and Conservation Program" to Brad Lake, Water Superintendent, Public Works Operations. Public Works Director Blanchard explained the Computer Trip Reduction Diamond Awards and the Pacesetters Awards. He then introduced the three winners for the Diamond awards: REI, BECU Credit Union, and Hytek Finishes. Blanchard introduced the Pacesetters award winners: Flow International, Alaska Airlines and Boeing Company. Jeff Watling, Parks, Recreation and Community Services Director, explained the award given to Arbor Heights 360, for the best special use facility, by the Washington Recreation and Parks Association (WRPA). B. Community Events. (CFN-118/1315) Ranniger announced National Trails Day in Kent on Saturday, June 7, from 9:00 a.m. to noon, rain or shine at Lake Fenwick Park. Albertson invited Kent citizens to "Envision Midway" project for the first open house on Wednesday, May 28th at the Des Moines Activity Center from 6:00-8:00 p.m. E. Introduction of Appointees. (CFN-122) Harmon introduced Diana Peters, Joyce Kroeger, and Casey Cook, as appointees to the Kent Drinking Driver Task Force. CONSENT CALENDAR Raplee moved to approve Consent Calendar Items A through T. Clark seconded and the motion carried. A. Approval of Minutes. (CFN-198) The minutes of the regular Council meeting of May 6, 2008, were approved. 1 Kent City Council Minutes May 20, 2008 B. AARnroval of Bills. (CFN-104) Payment of the bills received through April 15 and paid on April 15 after auditing by the Operations Committee on May 6, 2008, were approved. Approval of checks issued for vouchers: Date Check Numbers Amount 4/15/08 Wire transfers 3228-3246 $1,919,743.73 4/15/08 Regular 619049-619676 2,882,514.66 Void (23,855.63) Use Tax Payable 3,054.92 $4,781,457.68 Payment of the bills received through April 30 and paid on April 30 after auditing by the Operations Committee on May 6, 2008, were approved. Approval of checks issued for vouchers: Date Check Numbers Amount 4/30/08 Wire transfers 3247-3265 $ 6,593,832.56 4/30/08 Regular 619677-620122 3,649,550.70 Void (13,858.63) Use Tax Payable 990.09 $10,230,514.72 Checks issued for payroll for April 1 through April 15 and paid on April 18, 2008, were approved: Date Check Numbers Amount 4/18/08 Checks 304191-304504 $ 215,155.60 4/18/08 Advices 229074-229814 1,430,581.38 Total Regular Payroll $1,645,736.98 Checks issued for interim payroll were approved: Date Check Numbers Amount 4/24/08 Voids ($189.24) 4/24/08 Interim Checks 304505 140.86 4/28/08 Interim Checks 304506 48.38 Total Interim Payroll $ 0.00 Checks issued for payroll for April 16 through April 30 and paid on May 5, 2008, were approved: Date Check Numbers Amount 5/5/08 Checks 304507-304828 $ 215,155.60 5/5/08 Advices 229815-230558 1,430,581.38 Total Regular Payroll $1,645,736.98 2 Kent City Council Minutes May 20, 2008 C. King County Office of Emergency Management Homeland Security Sub- Grant Agreement Disaster Mental Health. (CFN-122) The Mayor was authorized to sign the agreement with the King County Office of Emergency Management Division Homeland Security Sub-grant in an amount not to exceed $14,030. D. King County Office of Emergency Management Homeland Security Sub- Grant Agreement Zone 3 Unified Command. (CFN-122) The Mayor was authorized to sign the agreement from the King County Office of Emergency Management Division Homeland Security Sub-grant in an amount not to exceed $11,000. E. King County Office of Emergency Management Homeland Security Sub- Grant Agreement Unified Command Operational Full Scale Exercise. (CFN-122) The Mayor was authorized to sign the King County Office of Emergency Management Division Homeland Security Sub-grant agreement in an amount not to exceed $13,000. F. Transportation Master Plan Phase 2 Consultant Services Agreement with Mirai Associates, Inc. (CFN-164) The Mayor was authorized to sign the Consultant Services Agreement between the City and Mirai Associates, Inc. for the Transportation Master Plan - Phase 2 in an amount not to exceed $204,653, upon terms and condi- tions acceptable to the City Attorney and the Public Works Director. Phase II of the Transportation Master Plan is the Implementation Phase where the City puts into practice the plans, programs and projects which were identified in Phase I of the Transportation Master Plan. G. Landfill Gas Probe Restoration Consultant Services Agreement with Parametrix, Inc. (CFN-311) The Mayor was authorized to sign the Consultant Services Agreement with Parametrix, Inc. for the purpose of restoring three (3) gas monitoring probes associated with the Midway and Kent Highlands Landfills in an amount not to exceed $57,636.41, upon terms and conditions acceptable to the City Attorney and the Public Works Director. H. Traffic Signal Easement for West James Street Improvement. (CFN-1067) The traffic signal easement from King County for the West James Street Improvements was accepted, upon terms and conditions acceptable to the City Attorney and the Public Works Director. I. Emergency Resolution to Kent Comprehensive Plan Drainage Master Plan and Comprehensive Water System Plan. (CFN-377) Resolution No. 1789 regard- ing amendment of the Capital Facilities Element of the City's Comprehensive Plan related to adoption of the Comprehensive Water System Plan and Drainage Master Plan, and declaring an emergency to adopt the amendment was adopted. The Comprehensive Water System Plan will be adopted to guide the City in providing reliable, safe drinking water throughout the City's water service area, and to meet the fire, life safety, and commercial/industrial demands of the City's water customers. Similarly, the Drainage Master Plan provides the foundation for protection of the City's stormwater system infrastructure, flood protection for homes and businesses, water quality protection, and habitat improvements. 3 Kent City Council Minutes May 20, 2008 1. McSorley Creek Wetland Prouerty Acquisition Application Resolution. (CFN-118) Resolution No. 1790 which authorizes application to the Recreation and Conservation Office for funds to aid in financing the acquisition costs of the McSorley Creek Wetland area properties was adopted. Part of the grant application requires submittal of a Council resolution authorizing the application, commitment of funds to cover the City's portion, if funds are awarded, and acknowledgement that any property acquired by grant funds will be retained by the City in perpetuity. K. Bills of Sale Canterbury West Short Plat. (CFN-484) The Bill of Sale for the Canterbury West Short Plat for 611 linear feet of sanitary sewer, 5 sanitary sewer manholes, 113 linear feet of streets, 143 linear feet of storm sewer line, 1 manhole, 2 catch basins was accepted. The project is located at 12437 SE 264th Street. L. Bills of Sale. Freestone Plaza. (CFN-484) The Bill of Sale for Freestone Plaza for 519 linear feet of watermain, 6 gate valves, and 3 hydrants was accepted. The project is located at 18015 - 71st Avenue South. M. Bills of Sale, Highland Estates South. (CFN-484) The Bill of Sale for Highland Estates South for 793 linear feet of sanitary sewer, 7 sanitary sewer manholes, 607 centerline linear feet of streets, 1364 linear feet of storm sewer line, 3 manholes, 15 catch basins, and 42,000 cubic feet of detention pond storage was accepted. This project is located at the intersection of 124th Avenue SE and SE 263rd Streets. N. Bills of Sale. River's Edge. (CFN-484) The Bill of Sale for River's Edge for 1 gate valve, 1 hydrant was accepted. The project is located at 19400-58th Place South. 0. East Hill Data Center Design Consulting Service Agreement. (CFN-818) The Mayor was authorized to sign a contract with ISMS, Inc. for design services rendered in support of the East Hill Data Center, for an amount not to exceed $49,000 (plus expenses). P. Microsoft Enterprise License Agreement. (CFN-1155) The Mayor was authorized to sign a purchase order for a Microsoft Enterprise License Agreement for three (3) years, in an amount not to exceed $650,000. Q. Federal Legislative Consultant Contract. (CFN-825) The Mayor was authorized to sign the VanNess Feldman Agreement in the amount not to exceed $70,000, and ratifying all acts consistent with the terms of the agreement for the year 2008. VanNess Feldman, Attorneys at law, will be providing the City of Kent federal repre- sentation with a particular emphasis on the Washington State Congressional delegation. R. Kent Events Center Traffic and Parking Management Plan (CFN-1305) The Mayor was authorized to sign the Heffron Transportation Inc. agreement in the amount not to exceed $26,000, and ratifying all acts consistent with the terms of the agree- ment for the year 2008. Heffron Transportation will assist the City with the preparation of the traffic and parking management plans for the Kent Events Center project. S. Puget Sound Energy Easements for Kent Events Center. (CFN-1305) The Mayor was authorized to sign two Puget Sound Energy easements to provide electrical 4 Kent City Council Minutes May 20, 2008 and natural gas facilities at the Kent Events Center property, upon terms and conditions acceptable to the City Attorney. Puget Sound Energy requires easements for their facilities on the Kent Events Center property between the street and meters to serve the Kent Events Center with electrical power and natural gas. The City will provide Puget Sound Energy with ten-foot-wide easements along the centerline of these facilities. T. Appointments to Drinking Driver Task Force. (CFN-122) The Mayor's appoint- ments of Joyce Kroeger, Casey Cook and Diana Peters to the Kent Drinking Driving Task Force were confirmed and their appointments will expire January 1, 2012. OTHER BUSINESS A. Proposed Annexation. (CFN-1309) At the City Council workshop of May 6, 2008, City staff reviewed the latest analysis of financial and regulatory impacts of the potential annexation of the Panther Lake area. After consideration of this information, the City Council directed staff to move ahead with preliminary planning for a potential future annexation. The resolution outlines the next exploratory steps in the annexation process - including an interlocal agreement with King County, additional studies, and public outreach - and directs staff to complete these tasks. The resolution does not officially declare the City's notice of intent to annex the area nor fix a date for an election; that issue will come at the conclusion of the process contemplated in this resolution. Fred Satterstrom, Director of Community Development, stated that this is a very preliminary step and the City of Kent is interested in looking at the potential for annexation in the Panther Lake area. He gave a brief description of the area and described the steps involved for a formal notice of intent. Clark moved to adopt Resolution No. 1791 authorizing City staff to move ahead with preliminary planning, the completion of certain studies, and public outreach in preparation for a potential annexation of the Panther Lake area. Raplee seconded and the motion carried. BIDS A. Police Building Re-roofing. (CFN-120) The bid opening was held on May 7, 2008, with four bids received. The apparent low bid was submitted by Wayne's Roofing for the amount of $84,570, excluding Washington State Sales Tax. The Engineer's estimate was between $97,500 and $110,500. Parks, Recreation and Community Services Director Watling briefly explained that the low slope roof portion of the police building would be replaced. Ranniger moved to authorize the Mayor to enter into an agreement with Wayne's Roofing for the amount of $84,570, excluding Washington State Sales Tax, to complete the Police Building Low Slope Re-roofing Project. Harmon seconded and the motion carried. REPORTS A. Council President. (CFN-198) Raplee announced that Council will be accepting applications for the Council vacancy until Friday, May 30th. She mentioned that applications turned in after Friday may run the risk of not being considered. Raplee noted that the Council meeting of June 3rd may not have a quorum and may be 5 Kent City Council Minutes May 20, 2008 cancelled. Mayor Cooke noted that a candidate for the Council vacancy must have lived within the City of Kent for one year and must be a registered voter. B. Mayor. (CFN-198) Mayor Cooke noted that the Neighborhood Councils are meeting and coming up with projects to improve their neighborhoods. She mentioned that the Kent Downtown Partnership Cleanup was very successful. C. Operations Committee. (CFN-198) Clark noted that Sound Transit would like to do a workshop with Council. D. Parks and Human Services Committee. (CFN-198) No report was given. E. Planning and Economic Development Committee. (CFN-198) No report was given. F. Public Safety Committee. (CFN-198) No report was given. G. Public Works Committee. (CFN-198) Ranniger congratulated Public Works on the tremendous Job they're doing. She noted that the Public Works Committee meeting for June 2nd will be cancelled and the next meeting would be held on June 16th at 5:00 p.m. Albertson passed on congratulations she received from State House Representative Mark Miloscia for the wonderful Job Public Works is doing. H. Administration. (CFN-198) No report was given. ADJOURNMENT The meeting adjourned at 8:00 p.m. (CFN-198) All ; Mary Simmons Deputy City Clerk 6