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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 05/19/1998 c Kent, Washington May 19, 1998 Regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor White. Present: Councilmembers Amodt, Brotherton, Clark, Epperly, Orr, and Woods, Operations Director/Chief of Staff McFall, City Attorney Lubovich, Police Chief Crawford, Fire Chief Angelo, Public Works Director Wickstrom, Parks Director Hodgson, Employee Services Director Viseth, Finance Director Miller, and Information Services Director Mulholland. Councilmember Yingling was excused from the meeting. Approximately 95 people were at the meeting. PUBLIC Drinking Driver Task Force Design Contest. Nancy Mathews, COMMUNICATIONS Drinking Driver Task Force Coordinator, noted that the City of Kent Task Force has been in existence for 15 years and it's the 14th year with design contest winners. She noted that there were over 400 posters entered, and that winners ranged from preschool to senior high. She then introduced and congratulated each of the winners, who were presented certificates by Mayor White, Police Chief Crawford, and Councilmember Woods. Fire Department OfFcer Development Academy Presentation. Fire Chief Angelo explained that in fire service it is a constant matter of training, learning, and growing. He expressed appreciation to the Council and Mayor for providing the opportunities that are available. Angelo noted, however, that in today's world of complexity the training is often not enough so many of the firefighters, through the ]DC, join an apprenticeship training program. He noted that they go out and receive, on their own, education which puts this community in a much safer place. He explained that several individuals who are exemplary of their dedication could not be present tonight, but that Lt. Barsness is an example of the officer development academy. Chief Angelo explained that the academy requires a great deal of study beyond the regular hours spent in class because it has a very rigid curriculum with testing that covers everything from tactics and handling hazardous situations with leadership, dealing with people and finances. He noted that there is a great deal of involvement at every level and every part of the department's operation but without the efforts of individuals like Lt. Barsness, not as much would be achieved. He explained that l the academy is for six long weeks with about 10 different courses l and, at the end, a certificate is given. 3 1 Kent City Council Minutes May 19, 1998 PUBLIC Chief Angelo gave recognition to Eric Tomlinson, Jim Merritt, Tom COMMUNICATIONS Shepard, Ron Johnson, Jon Napier, Gary Read and Bob Loveless for going out on their own to receive this education and make our community a better and safer one to live in. Chief Angelo and Mayor White then presented Lt. Barsness with the certificate of completion from the Officer's Development Academy of King County. Finance Department Award Presentation. Mayor White read a certificate of achievement for excellence in financial reporting presented to the City of Kent for its comprehensive annual financial report for the fiscal year ended December 31, 1996. He noted that this certificate is presented by the Government Finance Officer's Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports achieved the highest standards in govern- ment accounting and financial reporting. He then presented the certificate to Finance Director May Miller. Mayor White noted that it is quite an honor for a city to win this award and that the Finance Department has been the recipient of it several times through the years. Arson Alarm Award Presentation. Chief Angelo noted that this presentation is an extreme privilege not only as a Fire Chief but as a father. He explained that arson is one of the worst crimes that any community or person will ever encounter because it not only wipes out those things valued the most, but it tears into the heart of the family and right into the heart of society. He noted that it causes fear, great discomfort, and possibly loss of life. He noted that in today's society it is very difficult to raise children with a deep sense of personal values and determine what is a typical behavior or typical value. He also noted that it takes a very special person and a very special family to stand up in the face of possible misjudgment, uncertainty, and, in even some cases, fear. M Chief Angelo explained that on November 22, 1997, there was a fire which cost a minimum of $200,000 in one of the local schools. He noted that the fire disrupted the operations of the school, but _) the damage could have been much worse if it had happened during school hours when people were in the facility. He stated that the sprinkler system held the fire in check until firefighters 2 1 Kent City Council Minutes May 19, 1998 PULBLIC came in and finished the job, but the job was not over. He l ] COMMUNICATIONS explained that it took some very special help from Cheryl Ann Weaver and her parents, Carla & Roger Weaver. He noted that Cheryl Weaver chose to come forward and provide information that led to the arrest of two people who were responsible for that arson even though she knew the peer pressures, could have remained silent, or avoided any type of questioning or doubt. He also noted that her parents encouraged her to do the right thing, and that the total Fire Department, the City, the Council, and Mayor are proud of them. Chief Angelo told Cheryl Ann that her actions were above and beyond the call of duty, and that he ranked them along side his fellow firefighters who go in and risk their lives. He explained that Cheryl risked any challenges or questions that may come up and did the right thing, and that if anyone questions it he will be right by her side. He also noted that her parents did the right thing, and he thanked all three for their outstanding example of citizenship, choosing to become involved, and making a difference. Chief Angelo then read and presented a plaque to Cheryl on behalf of the Council, the Mayor, the Kent Fire Department and Fire District #37. CONSENT ORR MOVED to approve Items A through Q, including the added CALENDAR per annum interest rate as explained by the City Attorney to Item C. Epperly seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. APPROVAL of the minutes of the regular Council meeting of May 5, 1998. STREETS (CONSENT CALENDAR - ITEM 3C) LID 348, 64th Avenue S. Street Improvements, Final Assessment Roll. ADOPTION of Ordinance No. 3403 establishing the final assessment roll for LID 348, 64th Avenue South Street Improvements, as recommended by Council City Attorney Lubovich distributed to Council an updated copy of Ordinance No. 3403 showing the estimated interest rate to be 5.9% per annum. He explained that the percentage rate per annum was left blank on the copy in the agenda packet, on Page 4. 3 Kent City Council Minutes May 19, 1998 FIRE (CONSENT CALENDAR - ITEM 3D) Fire Inspection Agreement With King County. AUTHORIZATION for the Mayor to sign the Fire Inspection Interlocal Agreement between the City of Kent and King County for 1998. This agreement with King County covers the inspection of all occupancies in Fire District No. 37 with the exception of single- family residences and miscellaneous structures. The agreement is in a series of continuing agreements that have been signed for the last several years, and it provides a tool used by the Fire Department to alleviate serious fire hazards in the District's commercial buildings. It covers the first inspection and one re- inspection only, and any follow up work after the first re- inspection, is the responsibility of the King County Fire Marshal. The County will reimburse the City at the rate of $85 per hour for travel, research time, and inspections performed on any permit application within the Fire District's jurisdictional boundary. This agreement has been reviewed by the City Attorney's Office. ANNEXATION (CONSENT CALENDAR - ITEM 3F) Horseshoe Acres Annexation AN-98-1. SET June 16, 1998, for the public meeting to accept the 10 percent petition for the annexation of 36 acres located between the Green River and the Burlington Northern - Santa Fe Railroad and between S. 258th and the Green River. PLATS (CONSENT CALENDAR - ITEM 3M) Rhododendron Estates Preliminary Plat SU-97-2. SET June 2, 1998, as the date for a public meeting to consider the Hearing Examiner's recommendation of approval with conditions for a preliminary plat application by Bob Newman. (CONSENT CALENDAR - ITEM 30) Canterbury Greens Townhomes Final Plat FSU-96-4. SET June 2, 1998, for a public meeting to consider a final plat appli- cation by Canterbury Greens Associates for the Canterbury Greens FSU-96-4. The subject subdivision is 4.21 acres in size and is located south of SE 264th Street at approximately 126th Place SE. The subdivision contains 19 lots. The City Council approved 4 Kent City Council Minutes May 19 1998 PLATS the Hearing Examiner's September 25, 1996, recommendation of approval on November 5, 1996. POLICE (CONSENT CALENDAR - ITEM 3E) COPS Universal Grant Budget Amendment. APPROVAL of a budget amendment to the 1998 revenue budgets for the COPS Universal three-year grant which funds two police officers, as recommended by the Public Safety Committee. The amendment would decrease the COPS revenue by $23,928 and increase the City share revenue transferred in from the general fund by $23,928. The maximum amount of the COPS Universal grant is $150,000 which has been reimbursed as of this time. The budget amendment is necessary for balancing the project revenue and expenditures, and to maintain the project for the three-year report period. SEWERS (CONSENT CALENDAR - ITEM 3G) - s 108th Avenue Sewer Extension. AUTHORIZATION to accept as complete the 108th Avenue Sewer Extension project, and release of retainage to VLS Construction, Inc upon standard releases from the State, and release of any liens, as recommended by the Public Works/Planning Committee. The original contract amount was $85,120.68 and the final construction cost was $161,555.27. After completion of the 277th Corridor Earthworks project, it was determined that an access road along the top of the steep slopes would be desirable. This road construction along with preparation for sale of two surplus houses, constituted the overage but adequate funds exist in the project budget to cover the overage. TRAFFIC (CONSENT CALENDAR - ITEM 3H) CONTROL W.S.D.O.T. Detour Agreement, 84th Avenue/Grady Way. AUTHORIZATION for the Mayor to sign the Washington State Dept. of Transportation Detour Agreement for the SR167 - 84th Ave S. to Grady Way project, as recommended by the Public Works/Planning Committee. During the State's construction of improvements along SR167, nine ramps will be closed and several of the detours will cross the jurisdictional boundaries of Kent, Renton and King County. This agreement will allow the State use of City streets as part of their detour route. 5 Kent City Council Minutes May 19, 1998 RECYCLING (CONSENT CALENDAR - ITEM 3I) King County Waste Reduction Agreement. AUTHORIZATION for the Mayor to sign the King County Waste Reduction & Recycling Agreement, direct staff to accept the grant of $33,187.00, and establish a budget for same, as recommended by the Public Works/Planning Committee. (OTHER BUSINESS - ITEM 4B) (ADDED BY OPERATIONS DIRECTOR MCFALL) Solid Waste and Recycling Contracts. Operations Director McFall explained that the firm the City contracted with for waste disposal and recycling services has been sold. He noted that the assignment of the contract requires approval by the City. He noted that staff recommends approval from Kent Disposal/Rabanco Companies to Allied Waste Industries Inc. He informed Council that representatives from Allied Waste Industries are present tonight to answer any questions Council may have. CLARK MOVED that the Council approve the assignment of the City's solid waste disposal contract and recylcing contract from Kent Disposal to Allied Waste Industries Inc. Woods seconded and the motion carried. EQUIPMENT (CONSENT CALENDAR - ITEM 33) RENTAL Declaration Of Surplus Vehicles. AUTHORIZATION to declare certain Equipment Rental vehicles as surplus and authorize the sale thereof at the next public auction, as recommended by the Public Works/Planning Committee. FREIGHT (CONSENT CALENDAR - ITEM 3K) MOBILITY Chamber Of Commerce Freight Mobility Systems Proposal. AUTHORIZATION to co-sponsor $10,000 for the Chamber of Commerce Freight Mobility Systems Proposal, as recommended by the Public Works/Planning Committee. The Chamber of Commerce has been pursuing the issue of freight mobility on a system-wide basis. The proposal involves establishing a 50 member state-wide stakeholder team to identify low cost implementable system improvements. Their proposal has received support from the business community as well as affected govern- mental agencies. The total cost of this effort is $160,000 and the 6 Kent City Council Minutes May 19, 1998 FREIGHT monies would come from the Green River Transportation Benefit MOBILITY District Project fund (R52). EMPLOYEE (CONSENT CALENDAR - ITEM 3L) SERVICES Blue Cross Of Washington And Alaska And Group Health Contract Renewal For 1998. AUTHORIZATION for the Mayor to sign contracts with Blue Cross of Washington and Alaska and Group Health Cooperative. The Blue Cross contract is an administrative agreement whose sole function is to provide claims administration services. The City purchases medical insurance through Group Health Cooperative and funding is provided through the Health and Welfare Fund. INFORMATION (CONSENT CALENDAR - ITEM 3N) SERVICES Network Backbone Equipment Contract. AUTHORIZATION to purchase network backbone equipment from Newbridge Networks Inc. in the amount of $370,122.54 plus applicable sales tax and initiate an ongoing hardware maintenance contract in the amount of $59,518.91 plus applicable sales tax, as recommended by the Operations Committee. The City's network has been identified for a complete redesign and overhaul as part of the 1998-2000 Technology Plan. A technology known as ATM (Asynchronous Transfer Mode) has been recom- mended to the City for implementation. The City Information Services staff has identified a bid issued by the Washington State Information Processing Cooperative, which allows agencies to purchase ATM equipment from Newbridge Networks at a 40% discount. MAINTENANCE (CONSENT CALENDAR - ITEM 3P) Senior Center Carpet Replacement. AUTHORIZATION to proceed with sole source purchase of ADA required carpeting for the Senior Center under King County Directors contract in the amount of $65,000 including state sales tax, as recommended by the Operations Committee. After intense searching for a product that would best meet the needs of the Senior Center, a carpet manufactured by Interface was discovered. This product consists of carpet tiles which have two unique features as follows: (1) it takes a minimal amount of glue to install and (2) it has a patented anti-microbial solution 7 J Kent City Council Minutes May 19, 1998 MAINTENANCE integral to the fiber. This product has a 15-year wear warranty as opposed to 5-year warranties on other carpets. COUNCIL (CONSENT CALENDAR - ITEM 3Q) Council Absence. APPROVAL of an excused absence from tonight's Council meeting for Councilmember Rico Yingling as he will be unable to attend. PARKS & (OTHER BUSINESS - ITEM 4A) RECREATION (ADDED BY COUNCILMEMBER WOODS) July 4th Celebration. Parks Director Hodgson noted that staff discovered about a week ago that the Seattle Symphony received a grant which provides them with an opportunity to hold a concert outside the Seattle City limits. He explained that the symphony wants to perform a July 4th Celebration Concert at Lake Meridian at 2:00 p.m., if Council approves. He noted that the artists are funded by a grant from Puget Sound Energy but that the City will incur production costs of approximately $9,500. Woods apologized to the Council for not having this item to them in a timely manner. WOODS THEN MOVED to recommend that Council authorize the Mayor to sign a contract with the Seattle Symphony to conduct a concert at Lake Meridian on July 4, 1998 and establish a budget of $9,500 for production costs. Orr seconded. Upon Mayor White's question, Hodgson noted that staff will look into obtaining outside support for production costs without jeopardizing other parks programs. He also noted that the challenge before the Parks Department is trying to find sponsors for all of the other summer activities but that they will certainly try to find support for this concert. Woods explained that the Parks Committee considered this item today, and it was passed on, unanimously, to the full Council from the committee this afternoon. The motion then carried. (BIDS - ITEM 5A) Russell Road Ballfield Complex Improvements. The bid opening for this project was held on May 15, 1998. Due to time constraints, the low bid results and recommendations will be presented at the Council meeting. 8 Kent City Council Minutes May 19, 1998 PARKS & Parks Director Hodgson noted that several bids were received with RECREATION the lowest bidder, Golf Landscaping, approximately $20,000 over the Engineer's estimate. He explained that things came up during the initial construction phase which caused the price to go up sub- stantially so this item was also taken to the Operations Committee this afternoon. He noted that the Operations Committee recom- mends approval of Golf Landscaping as the contractor for the project, and transfer of some funds. WOODS MOVED that Golf Landscaping Inc. be awarded the Russell Road Ballfield Complex Improvements for the bid amount of $875,000.00, that a budget change in the amount of $447,400.00 be authorized, that $152,800.00 be transferred from existing pro- jects, that the balance of $294,600.00 be transferred from the CIP Fund Balance and the Russell Road Ballfield Complex budget be amended in the amount of $447,400.00. Amodt seconded. - ) Clark noted that, as discussed at the Operations Committee, the City is facing a timeline and a timely operation because the Park has already been closed for the season. He noted that in the reconstruction process there were some problems that were unexpected and expensive but the City needs to move forward on this project. Mayor White noted that it appears the City is being caught in a bind like many private industries with contractors having more work than they can handle. Hodgson noted that the cost of goods are approximately 20% higher than anticipated when the budget was set for this project. The motion then carried unanimously. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through April 30 and paid on April 30, 1998, after auditing by the Operations Committee on May 5, 1998. Approval of checks issued for vouchers: Date Check Numbers Amount 4/30/98 199208-199502 $ 340,221.07 4/30/98 199503-199932 2,086,875.17 $2,427,096.24 9 Kent City Council Minutes May 19, 1998 FINANCE Approval of checks issued for payroll for April 16 through April 30 and paid on May 5, 1998: Date Check Numbers Amount 5/5/98 Checks 227220-227555 $ 252,872.52 5/5/98 Advices 57869-58397 738,920.83 $ 991,793.35 REPORTS Administrative Reports. Operations Director McFall noted that an executive session of approximately 10 minutes is scheduled to discuss negotiations for property acquisition. EXECUTIVE The meeting recessed into Executive Session at 7:30 p.m. The SESSION meeting reconvened at 7:55 p.m. ADJOURNMENT The meeting was adjourned at 7:56 p.m. Donna Swaw Deputy City Clerk s 10