HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 02/19/2008 Kent City Council Meeting
KENO
WASHINOTON February 19, 2008
The regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor
Cooke. Councilmembers present: Albertson, Clark, O'Brien, Ranniger, and Raplee.
Harmon and Thomas were excused from the meeting. (CFN-198)
Mayor Cooke welcomed Boy Scout Troops 414, 481, and 888 to the meeting.
CHANGES TO THE AGENDA
A. From Council, Administration, Staff. (CFN-198) No changes were made to the
agenda.
B. From the Public. (CFN-198) There were no changes to the agenda from the
public.
PUBLIC COMMUNICATIONS
A. Public Recognition. (CFN-198) No comments were made.
B. Community Events. (CFN-198) No comments were made.
C. Employee of the Month. (CFN-147) Mayor Cooke announced that Police Officer
Bill Blowers has been chosen Employee of the Month for February. Police Chief
Strachan commended Blowers on his values and accomplishments, and the Mayor
presented him with the Employee of the Month plaque.
D. Employee of the Year. (CFN-147) Mayor Cooke announced that the 2007
Employee of the Year is Public Works Signal Engineer John Rostad. Public Works
Director Larry Blanchard expressed pride in Rostad and told of his work ethic and
pleasure in serving the public.
E. Legislative Update. (CFN-198) Community and Public Affairs Manager Michelle
Witham reported on the status of issues affecting the city, including the prostitution/
vehicle forfeiture bill, reimbursement of costs for incarcerated offenders, advanced
funding for the Center for Advanced Manufacturing, infrastructure funding bills,
transportation funding, and revenue projections.
F. Public Safety Report. (CFN-122) Police Chief Strachan updated the Council on
monthly statistics. He also discussed commercial vehicle parking, and noted that the
automatic license plate reader has read 92,000 license plates since January 8, 2008,
resulting in the recovery of 17 stolen cars. He also noted that the new jail inmate
lookup service received 9,258 calls in the first 19 days, all of which would have been
phone calls to the Police Department.
G. Kent Events Center Update. (CFN-1305) CAO Hodgson stated that contract
negotiations with the operator, SMG, are going well, that the project is on time and on
budget, that 75% of the bids have gone out, and that the next step is to hire a
concessionaire.
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Kent City Council Minutes February 19, 2008
PUBLIC HEARING
A Surplus Inventory and Equipment. (CFN-239) Mayor Cooke noted that the City
has certain equipment which is no longer actively in use as part of the City's public
utility system. She then opened the public hearing. There were no comments from the
audience and RAPLEE MOVED to close the public hearing. Clark seconded and the
motion carried.
RANNIGER MOVED to adopt Resolution No. 1779 which declares certain public utility
equipment surplus and authorizes its sale to the highest bidder at public bid. Clark
seconded and the motion carried.
CONSENT CALENDAR
Raplee moved to approve Consent Calendar Items A through R. Clark seconded and
the motion carried.
A. Approval of Minutes. (CFN-198) The minutes of the regular Council meeting of
February 5, 2008, were approved.
B. Approval of Bills. (CFN-104) Payment of the bills received through January 15
and paid on January 15 after auditing by the Operations Committee on February 5,
2008, were approved.
Approval of checks issued for vouchers:
Date Check Numbers Amount
1/15/08 Wire Transfers 3119-3136 $4,494,103.57
1/15/08 Regular 616041-616486 1,219,879.01
Void Checks (3,323.18)
Use Tax Payable 2,518.86
$5,713,178.26
Payment of the bills received through January 31 and paid on January 31 after auditing
by the Operations Committee on February 5, 2008, were approved.
Approval of checks issued for vouchers:
Date Check Numbers Amount
1/31/08 Wire Transfers 3137-3156 $ 5,102,251.21
1/31/08 Regular 616487-617234 7,111,817.27
Void Checks (151,577.55)
Use Tax Payable 2,484.81
$12,064,975.74
Checks issued for payroll for January 1 through January 15 and paid on January 18,
2008, were approved:
Date Check Numbers Amount
1/18/08 Checks 302470-302737 $ 248,718.57
1/18/08 Advices 224701-225431 1,673,862.98
Total Regular Payroll $1,922,581.55
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Kent City Council Minutes February 19, 2008
Checks issued for payroll for January 29 Interim Check Run and paid on January 29,
2008, were approved:
Date Check Numbers Amount
1/29/08 Checks 302738-302745 $1,158.56
1/29/08 Advices 0 0.00
Total Regular Payroll $1,158.56
Checks issued for payroll for January 16 through January 31 and paid on February 5,
2008, were approved:
Date Check Numbers Amount
2/5/08 Checks 302746-303031 $ 250,191.26
2/5/08 Advices 225432-226159 1,413,488.71
Total Regular Payroll $1,663,679.97
C. Council Absence for Harmon and Thomas. (CFN-198) Excused absences for
Councilmembers Harmon and Thomas from tonight's meeting were approved.
D. 2008 Contract with DCI Engineers for Updates. (CFN-1038) The Mayor was
authorized to sign the contract with DCI Engineers, Inc., in an amount not to exceed
$30,000, to continue updating all of the City's construction standards, specifications,
and development assistance brochures, upon terms and conditions acceptable to the
Public Works Director and City Attorney.
E. 2008 Contract with DCI Engineers for Peer Review. (CFN-1038) The Mayor
was authorized to sign the contract with DCI Engineers, Inc., in an amount not to
exceed $40,000, to provide professional engineering services to the City for peer
review of civil construction plans in connection with proposed development projects,
upon terms and conditions acceptable to the City Attorney and the Public Works
Director.
F. 2008 Contract with Otak, Inc. for Peer Review. (CFN-1038) The Mayor was
authorized to sign the contract with Otak, Inc., in an amount not to exceed $40,000,
to provide professional engineering services to the City for peer review of civil
construction plans in connection with proposed development projects, upon terms
and conditions acceptable to the City Attorney and the Public Works Director.
G. 2008 Contract with Skillings Connolly for Peer Review. (CFN-1038) The
Mayor was authorized to sign the contract with Skillings Connolly, in an amount not to
exceed $40,000, to provide professional engineering services to the City for peer
review of civil construction plans in connection with proposed development projects,
upon terms and conditions acceptable to the City Attorney and the Public Works
Director.
H. Copier Fleet Replacement Lease Agreements. (CFN-1155) The Mayor was
authorized to sign a lease agreement with Ricoh Business Systems and all other
necessary documents, within established budgets and in an approximate amount of
$320,000 per year, to supply the City with multi-function copier, printer, and facsimile
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Kent City Council Minutes February 19, 2008
devices under the King County Directors Association's Master Contract, subject to final
terms and conditions acceptable to the City Attorney.
I. Workers Compensation Claims Administration Agreement. (CFN-147)
The Mayor was authorized to sign the three-year Workers' Compensation Claims
Administration Agreement with Berkley Risk Administrators Company, LLC, in an
annual amount of $51,250, for claim administration services, subject to final terms
and conditions acceptable to the City Attorney.
J. Comprehensive Communications Technology Infrastructure Master Plan.
(CFN-1155) The Mayor was authorized to sign the agreement with Information
Systems Management Solutions, Inc., to support the completion of the City's
Comprehensive Communications Technology Infrastructure Master Plan, for a total
amount not to exceed $98,000, subject to approval of final terms and conditions by
the City Attorney and the Information Technology Director.
K. Capital Asset Replacement Fund Policy Resolution. (CFN-104) Resolution
No. 1780 which incorporates existing city financial practice by formally adopting a
replacement fund policy that will establish cash reserves to fund replacement of various
capital assets as they are retired out of use, including addition of a $300,000 annual
furnishing and fixture replacement fund for the Kent Events Center was adopted.
L. Kent Events Center Public Facilities District Contingent Loan Agreement.
(CFN-1305) The Mayor was authorized to sign all documents necessary to amend the
Form of Contingent Loan Agreement between the City and the Kent Events Center
Public Facilities District. After a detailed review of state and federal taxation and
securities laws, bond counsel has recommended changes to the contingent loan
agreement to obtain the best interest rates and returns.
M. Levan Warehouse Bill of Sale. (CFN-484) The Bill of Sale for Levan Warehouse
for 216 linear feet of streets, 204 linear feet of storm sewer, 2 catch basins, and 5700
cubic feet of detention pond storage was accepted. This project is located at 8711 S
222"d Street.
N. West Valley Office/Retail Bill of Sale. (CFN-484) The Bill of Sale for West
Valley Office/Retail for 1 gate valve and 1 hydrant was accepted. This project is located
at the northeast corner of 681h Avenue South and South 204`h Street.
O. Verdana Planned Unit Development Ordinance. (CFN-1314) Ordinance
No. 3874, which adopts the Hearing Examiner's Findings, Conclusions, and Revised
Recommendation relating to the Verdana Planned Unit Development major modification
application was adopted.
On February 5, 2008, the Council voted to adopt an ordinance affirming the Hearing
Examiner's recommendation to deny without prejudice the proposed major modification
of the Verdana Planned Unit Development. The applicant, Kent 25, LLC, proposed
construction of a Neighborhood Convenience Commercial development within a Future
Development Tract of the approved PUD. The Future Development Tract is 13.3 acres
located at the northwest corner of 124th Avenue Southeast and Southeast 304th Street
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Kent City Council Minutes February 19, 2008
in Kent. The site is zoned Single Family Residential, one unit per acre. The Kent
Hearing Examiner held a Public Hearing on November 7, 2007, and on January 17,
2008, issued Findings, Conclusions and a Revised Recommendation of denial without
prejudice. This Ordinance adopts the Hearing Examiner's Findings, Conclusions, and
Revised Recommendation.
P. Crisis Intervention Coordinator Contract. (CFN-122) The Mayor was author-
ized to sign a Consultant Services Agreement with Pat Ellis, Jr., Crisis Intervention
Coordinator, as an independent contractor to provide crisis intervention to individuals
affected by public safety emergencies, at the request of officers in the Kent Police and
Fire Departments.
These services are available to City of Kent employees as well as citizens in our
community. As Crisis Intervention Coordinator, Ellis responds to calls received from
Police and Fire officers 24 hours a day, 7 days a week.
Q. Washington Association of Sheriffs and Police Chiefs Traffic Safety Grant.
(CFN-122) The Washington Association of Sheriffs and Police Chiefs Grant for $3,000
to purchase one Stalker LIDAR-C (laser) speed measurement unit for the Kent Police
Department's Traffic Unit was accepted.
R. Sewer Master Plan Consultant Agreement. (CFN-598) The Mayor was
authorized to sign an agreement with URS Corporation for engineering consultant
services for the City's Sanitary Sewer Master Plan in the amount of $136,561.44, upon
terms and conditions acceptable to the Public Works Director and City Attorney.
On January 7, 2008, the Public Works Committee approved a contract with URS
Corporation for consultant work on the Sewer Master Plan. The contract amount
approved by the Committee was $139,117.28. Unfortunately, when the contract was
placed before the full Council at its January 15, 2008 meeting, the cover sheet
contained a typographical error, dropping the number "9" in the bid amount, which
resulted in Council only approving $13,117.28 for the work as opposed to $139,117.28.
In addition, the cost of the work is slightly lower than originally anticipated. Therefore,
the amount of the contract is $136,561.44.
OTHER BUSINESS
A. Regional ]ail Study. (CFN-122) CAO Hodgson explained that the cities of Renton,
Auburn, SeaTac and Federal Way are studying the feasibility of building and operating a
regional jail in south King County. He explained the reason such a facility is needed
and noted that Kent staff have developed plans to either add to the current jail or build
a new jail to accommodate future growth He added that staff believes it would be of
value to join in the study, and that the Operations Committee recommends participa-
tion and approval of $40,000 for the study. He said it has been emphasized to the
group that if bringing a location within this community is a requirement, the City of
Kent will not participate, since the Regional Justice Center is located here.
CLARK MOVED to authorize the Kent Police Department to participate in a regional Jail
study not to exceed $40,000. Raplee seconded and the motion carried.
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Kent City Council Minutes February 19, 2008
B. Valley Cities and Forever Green Memorandum of Understanding. (CFN-1137)
The proposed Memorandum of Understanding between the Valley Cities and Forever
Green will allow Forever Green to work toward linking the Interurban Trail through
Algona and Pacific to the foothills trail in Sumner. This linkage will enable cyclists,
walkers and runners to connect from Lake Washington to the foothills of Mt. Rainier.
RAPLEE MOVED to authorize the Mayor to sign the Memorandum of Understanding
between the Valley Cities and Forever Green. Clark seconded and the motion carried.
It was noted that there will be no budget impact to the city.
REPORTS
A. Council President. (CFN-198) Raplee noted that there will be a special meeting
of the City Council from 4:00 to 6:00 p.m. on February 26, 2008, in the Council
Chambers, to review the Strategic Plan Final Report and to consolidate the work done
at the recent retreat.
B. Mayor. (CFN-198) Mayor Cooke spoke about transportation tolling mechanisms,
policies and other related issues.
C. Operations Committee. (CFN-198) No report was given.
D. Parks and Human Services Committee. (CFN-198) Ranniger noted that the
next meeting will be held at 5:00 p.m. on Thursday, February 21st.
E. Planning and Economic Development Committee. (CFN-198) Albertson noted
that there will be anotherspecial e meeting with the City of Des Moines regarding the
Midway Sub-area Plan. It was emphasized that there is no intention to de-annex any of
the city along the west side of Highway 99. Albertson added that the next regular
meeting will be held at 5:00 p.m. on March loth.
F. Public Safety Committee. (CFN-198) No report was given.
G. Public Works Committee. (CFN-198) Ranniger noted that, due to the holiday,
the next meeting will be held on February 25th.
H. Administration. (CFN-198) Hodgson noted that no Executive Session is
scheduled.
ADJOURNMENT
The meeting adjourned at 8:00 p.m. (CFN-198)
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Brenda Jacober, CMC
City Clerk
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STATE OF WASHTNGTON, COUNTY OF KrNG )AFFIDAVIT OF PUBLICATTONPUBLIC NOTICELinda M Mills, being first duly sworn on oath that she is the LegalAdvertising Representative of theI(ent Reportera bi-weekly newspaper, which newspaper is a legal newspaper ofgeneral circulation and is now and has been for more than six monthsprior to the date of publication hereinafter referred to, publishedin the English language continuously as a bi-weekly newspaper inKing County, Washington. The Kent Reporter has been approvedas a Legal Newspaper by order of the Superior Court of the State ofWashington for King County.The notice in the exact form annexed was published in regularissues of the Kent Reporter (and not in supplement form) which wasregularly distributed to its subscribers during the below stated period.The annexed notice, a:Public Noticewas published on February 16, 2008.The full amount of the fee charged for said foregoing publication isthe sum$7s.60.Kent City CouncilNOTICE OF PUBLIC HEARINCSurplus Utility Equipment and InventoryNOIICE IS HEREBY GIVEN that theKent City Council will hold a publichearing on the disposal of surplus utilityequipment and inventory at their regularmeeting on Tuesday, February 19, 2008.The hearing will be held at 7:00 p.m. in theCouncil Chambers, Kent City Hall,220 4thAvenue South, Kent. All interested personsare invited to attend and all will be given anopportunity to speak.Any person requiring a disabilityaccommodation should contact the CityClerk's Offrce in advance at 253-856-5725.For TDD relay service, call the WashinglonTelecommunications Relay Service at 1-800-833-6388.Brenda Jacober, CMCCity ClerkPublished in the Kent Reporter on February16,2008. #48379.M. MillsLegal Advertising Representative, Kent ReporterSubscribed and sworn to me this l9th day of February, 2008.otaryln.,..,.\.\\r\:r.,\-\1- r\i:--t\' .-r l:,,, 'ri,*\- -,_\l Lj.t.ji ^ '!/i 4.\1...."'\,,,1$k, "=-+r;;;1_142tiooT?-/'2 1-'r"\?, ,1r"r.1^ !.o' i,,?,X'r,ft l"?.:.\:\:.d'=' t,;,f,i9,119\l-**P. O. Number:WashingtonState of Washington, Residing