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HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 10/16/2007 p I ' I! Cityof Kent CityCouncil Meeting Agenda . ra October 16, 2007 ' Mayor Suzette Cooke Deborah Ranniger, Council President a: Councilmembers Elizabeth Albertson Bob O'Brien Tim Clark Debbie Raplee ;ay Ron Harmon Les Thomas Is ' KENT WASHING?ON a City Clerk's Office a 3 KENT CITY COUNCIL AGENDAS NS47K ENT October 16, 2007 W^5 H IN G T ON Council Chambers MAYOR- Suzette Cooke COUNCILMEMBERS: Deborah Ranmger, President 1 Elizabeth Albertson Tim Clark Ron Harmon Bob O'Brien Debbie Raplee Les Thomas SPECIAL MEETING COUNCIL WORKSHOP AGENDA Time Change 5:00 p.m. Item Description Speaker Time I. 2008 Budget Bob Nachlinger 60 minutes ' COUNCIL MEETING AGENDA 7:00 p.m. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. CHANGES TO AGENDA A. FROM COUNCIL, ADMINISTRATION, OR STAFF B. FROM THE PUBLIC—Citizens may request that an item be added to the agenda at this time. Please stand or raise your hand to be recognized by the Mayor. 4. PUBLIC COMMUNICATIONS A. Public Recognition B Community Events C Introduction of Appointees D Domestic Violence Awareness Month Proclamation E. American Corrections Association Accreditation Recognition F. Public Safety Report ' 5. PUBLIC HEARINGS A. 2008 Annual Budget B. 2008-2013 Capital Improvement Plan and Comprehensive Plan Amendment C. 2007 Tax Levy for 2008 Budget D. Kent Comprehensive Plan and Kent City Code Chapter 12.13 Amendments, School. Districts Capital Facilities Plan—Impact Fees (Continued) 1 COUNCIL MEETING AGENDA CONTINUED 6. CONSENT CALENDAR A. Minutes of Previous Meeting—Approve B Payment of Bills — None C. Arts Commission Appointments—Confirm D. Parriott Short Plat Release of Easement—Approve E. Drainage Master Plan-Comprehensive Plan, Consultant Services Agreement— Authorize F. Excused Absence for Council Member O'Brien—Approve G. King County Community Organizing Program Mini-Grant—Accept H. Homeland Security Subgrant for Community Emergency Response Team Training "Bulk Buy" Program—Accept and Authorize I. Homeland Security Subgrant for Moulage Training—Accept and Authorize J. Canary Hill Final Plat—Accept (Quasi-Judicial) K. Sunnf ord Final Plat—Accept (Quasi-Judicial) L. Renton Technical College Consultant Services Agreement, Amendment No. 1 — Authorize ' M. Lake Meridian Outlet Water Main and Sanitary Sewer Relocation—Accept as Complete ID 360— S E 277th Sanitary Sewer—Accept as Comple e 7. OTHER BUSINESS None 8 BIDS A. Tacoma Pipeline #5 Intertie PRV Station Telemetry and Control Building B. LID 353, S 231st Way Landscaping 9. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES 10. CONTINUED COMMUNICATIONS 11. EXECUTIVE SESSION AND AFTER EXECUTIVE SESSION Pending Litigation 12. ADJOURNMENT NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office and the Kent Library. The Agenda Summary page and complete packet are on the City of Kent web site at www.ci kent.wa us. An explanation of the agenda format is given on the back of this page ' Any person requiring a disability accommodation should contact the City Clerk's Office in advance at (253) 856-5725. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. < Dsw3 3 :2 _nDccn Abe o Om� LA n C T o x o n ao m3 � n � �0 3 9 m _n o n? 3 � Nnn� C �n � � rya 1 m a n nD 0 SLA -O � � Q' C ° � a w T � O n S rp coo ti� c w r m p< a n 3 °o a� m cn �3j Cc 5 :to o nn--< C c T s v 3 3 o n l l o c 1,S S _ N n .y Na c�� rm m 3 N N c ` '< 3 ,� - 1 co� � m ° On n r, 0� C 'C) u p (D O n 3 3 • c < w F c Z D C N u n O z�• C 3 s s o� � z OA�yFQ Kn �C O0 onSo n D ^ m� Tca ° 6 O < nOno aO % 63ao? m �O^ C i AtF O MC n O °J ~ W C J HO sy°Ji m O n I 3 ; . nrp .< O \ jdClD3C °-7 � di ..° �? ��pOS�O � .^i�� v, • c n m v�i :� '-' W r f7 O S n Ci O O ` T T=7 � .7 N O r n.. T n E Q= y c� � 4 , E ° J n O 'm r 7 r- w- � v, C O a Z) a o j �o f �� sv n ro D nm-C r^FF- nno " nyD� rn %cNn?^ n �yy J < o os DTI H p� � am s CC, 'ow oc s- � n� somas a7Dv = D a n c a ro 3 3 � � S c � s3 ;o oo � Q� � �o n y n i mJ ry° � a_n= • 2a� � ndon o n - T� o = n c o m m � o� mo ago �n�� • i T O O n o S C S C n - J z < a N h n C rnp Ei Ei v o CD � m = � n ° Z5 o ° F O w o" vNa o c m ° nT 3 C C m H A m o T n a < ° n o n rm 3 0^ D °0 a n n o v m_aLD s A v am0 Er n nn - n� CHANGES TO THE AGENDA Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. A) FROM COUNCIL, ADMINISTRATION, OR STAFF B) FROM THE PUBLIC 1 1 1 1 1 1 I PUBLIC COMMUNICATIONS A) PUBLIC RECOGNITION B) COMMUNITY EVENTS C) INTRODUCTION OF APPOINTEES i D) DOMESTIC VIOLENCE AWARENESS MONTH PROCLAMATION E) AMERICAN CORRECTIONS ASSOCIATION ACCREDITATION ' RECOGNITION F) PUBLIC SAFETY REPORT r r Kent City Council Meeting Date October 16, 2007 Category Public Hearings 1. SUBJECT: 2008 ANNUAL BUDGET (SECOND HEARING) 2. SUMMARY STATEMENT: This date has been set for the second public hearing of the 2008 Annual budget. Public input is welcome. 3. EXHIBITS: None 4. RECOMMENDED BY: Finance Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure" N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: A. Councilmember moves, Councilmember seconds to close the public hearing. B. Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 5A Kent City Council Meeting Date October 16, 2007 Category Public Hearings 1. SUBJECT: 2008-2013 CAPITAL IMPROVEMENT PLAN (SECOND HEARING) AND COMPREHENSIVE PLAN AMENDMENT 2. SUMMARY STATEMENT: This date has been set for the second public hearing of the 2008-2013 Capital Improvement Plan and Comprehensive Plan Amendments. Public input is welcome. 3. EXHIBITS: Addendum to the Kent Comprehensive Plan Environmental Impact Statement, Adoption of existing Environmental documents 4. RECOMMENDED BY: Finance Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: A. Councilmember moves, Councilmember seconds to close the public hearing. B. Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 5B COMMUNITY DEVELOPMENT Fred N. Satterstrom, AICP, Director PLANNING SERVICES Charlene Anderson, AICP, Manager Phone- 253-856-5454 KENT Fax: 253-856-6454 S Address, 220 Fourth Avenue 5 Kent, WA 98032-5895 CITY OF KENT ADDENDUM TO THE KENT COMPREHENSIVE PLAN ENVIRONMENTAL IMPACT STATEMENT Responsible Official: Charlene Anderson SCOPE The City of Kent has completed environmental analysis, pursuant to the State Environmental Policy Act (SEPA), for an update to the city's 2008-2013 Capital Improvement Plan (CIP). The update to the CIP was reviewed along with the city's 2008 operating budget as provided by RCW 36.70A.130. The GMA requires cities and counties to approve and maintain a six (6) year capital facilities plan which includes requirements for specific types of capital facilities, measurable levels-of-service (LOS) standards, financial feasibility, and assurance that adequate facilities are provided as population and employment growth occurs. Kent's annual budget document and six-year CIP fulfill the GMA requirement for facilities planning. In addition, these documents serve as a foundation for the city's fiscal management and eligibility for grants and loans. The CIP and annual budget, along with the Capital Facilities Element of the Comprehensive Plan provide coordination among the city's many plans for capital improvements. The annual budget and six-year CIP contain broad goals and specific financial policies that guide and implement the provisions for adequate public services and facilities. The six-year CIP is a funding mechanism to implement projects and programs Identified in the City's Comprehensive Plan Specifically, the Capital Facilities Element of the Comprehensive Plan contains goals and policies related to the provision and maintenance of public services and capital facilities which are necessary to support the projected growth over the next twenty (20) years. The goals and policies of the Capital Facilities Element are consistent with the Land Use, Transportation and Parks and Open Space Elements. The Comprehensive Plan EIS, draft and final, evaluated the growth potential as identified in the City's Comprehensive Plan. The adoption of the six-year CIP, concurrent with the city's annual budget, is consistent with the Comprehensive Plan EIS analysis as the types of projects and programs identified in the CIP are specifically related to the growth projections in the Comprehensive Plan and EIS. SEPA COMPLIANCE In October 1993, the City of Kent issued a Determination of Significance (DS) and Notice of Scoping for the Comprehensive Plan (ENV-93-51). After a series of public meetings, a Comprehensive Plan EIS—Addendum Capital Improvement Program 2008-2013 Draft Environmental Impact Statement (DEIS) was Issued on July 18, 1994 for the Draft Comprehensive Plan, Issued on the same date. The DEIS was distributed to City Council and Planning Commission members, adjacent jurisdictions, affected agencies and other parties of interest. After comments on the DEIS were solicited and reviewed, a Final Environmental Impact Statement (FEIS) was issued and distributed on January 30, 1995. This Addendum to the Kent Comprehensive Plan EIS evaluates the adoption of the six- year CIP. No additional impacts are identified since CIP implements projects and programs identified and evaluated in the City's Comprehensive Plan and Comprehensive Plan EIS. STATEMENT OF CONSISTENCY j Future projects associated with the CIP will be subject to and shall be consistent with the following: City of Kent Comprehensive Plan, the Kent City Code, International Fire Code, International Building Code, Public Works Standards and all other applicable laws and ordinances in effect at the time a complete project permit application is filed. ENVIRONMENTAL REVIEW- BACKGROUND The City of Kent has followed the process of phased environmental review as it undertakes actions to implement the Comprehensive Plan. The State Environmental Policy Act (SEPA) and rules established for the act, WAC 197-11, outline procedures for the use of existing environmental documents and preparing addenda to environmental decisions. Nonproject Documents — An EIS prepared for a comprehensive plan, development regulation, or other broad based policy documents are considered "non-project," or programmatic in nature (see WAC 197-11-704). These are distinguished from EISs or environmental documents prepared for specific project actions, such as a building permit or a road construction project. The purpose of a non-project EIS is to analyze proposed alternatives and to provide environmental consideration and mitigation prior to adoption of an alternative. It is also a document that discloses the process used in evaluating alternatives to decision-makers and citizens. Phased Review — SEPA rules allow environmental review to be phased so that review coincides with meaningful points in the planning and decision making process, (WAC 197-11-060(5)). Broader environmental documents may be followed by narrower documents that incorporate general discussion by reference and concentrate solely on issues specific to that proposal. SEPA rules also clearly state that agencies shall use a variety of mechanisms, including addenda, adoption and incorporation by reference, to avoid duplication and excess paperwork. Future projects identified and associated with the implementation of the Capital Improvement Program may require individual and separate environmental review, pursuant to SEPA. Such review will occur when a specific project is identified. Prior Environmental Documents— The City of Kent issued a Draft Environmental Impact Statement (DEIS) for the Comprehensive Plan on July 18, 1994 (#ENV-93-51). The DEIS analyzed three comprehensive plan land use alternatives, and recommended mitigation measures, which were used in preparing comprehensive plan policies. The preferred land use alternative which was incorporated into the Comprehensive Plan was Page 2 of 4 iComprehensive Plan EIS—Addendum Capital Improvement Program 2008-2013 most closely related to Alternative 2 of the DEIS, (the mixed-use alternative). A Final Environmental Impact Statement (FEIS) was issued on January 30, 1995, and the Comprehensive Plan was adopted by the City Council on April 18, 1995. Scope of Addendum- As outlined in the SEPA rules, the purpose of an addendum is to provide environmental analysis with respect to the described actions. This analysis builds upon the Comprehensive Plan EIS but does not substantially change the identified impacts and analysis; therefore it Is prudent to utilize the addendum process as outlined in WAC-197-11-600(4)(c). ENVIRONMENTAL ELEMENTS All environmental elements were adequately addressed within the parameters of the City of Kent Comprehensive Plan EIS, draft and final Further, subsequent "project" actions would require the submittal of separate environmental checklists, pursuant to SEPA, which will be analyzed for consistency with the original mitigating conditions and may require new mitigation based upon site-specific conditions. The adoption of the six-year CIP implements goals and policies identified in the City's Capital Facilities Element of the Comprehensive Plan. Specifically, the CIP implements the following: Goa/CF-1 —As the City of Kent continues to grow and develop, ensure that an adequate supply and range of public services and capital facilities are available to provide satisfactory standards of public health, safety, and quality of life. Po/icy CF1.2 — Ensure that public services and capital facilities needs are addressed in updates to the Capital Facilities Plans and Capital Improvement Programs, and development regulations as appropriate. Goa/CF-4—Ensure that appropriate funding sources are available to acquire or bond for the provision of needed public services and facilities. SUMMARY AND RECOMMENDATION SUMMARY Kent City Code section 11.03.510 identifies plans and policies from which the City may draw substantive mitigation under the State Environmental Policy Act. This nonproject action has been evaluated in light of those substantive plans and policies as well as within the overall analysis completed for the City's Comprehensive Plan EIS. DECISION The City of Kent Comprehensive Plan EIS, draft and final, provided analysis with regard to the implementation of the Comprehensive Plan elements, goals and policies. This includes the implementation of the Capital Facilities Element and Capital Improvement Programs. The City has reviewed the 2008-2013 CIP and has found it to be consistent with the range, types and magnitude of impacts and corresponding mitigation outlined in the Comprehensive Plan EIS. The adoption of the six-year CIP does not substantially change any identified related impacts in the Comprehensive Plan EIS. Page 3 of 4 Comprehensive Plan EIS—Addendum t Capital Improvement Program 2008-2013 This analysis and subsequent addendum did not identify any new significant impacts associated with the adoption of the 2008-2013 CIP. Therefore, this addendum, combined with the Comprehensive Plan EIS adequately evaluates potential adverse environmental impacts and provides appropriate mitigation for this nonproject action. Based upon this analysis, a separate threshold determination is not required. This document and corresponding environmental record may be utilized in the future in conjunction with environmental review for future projects identified in the CIP in accordance with the guidelines provided by WAC 197-11. NA&A�4 Dated: October 13, 2007 Signature: Charlene Anderson, AICP, Responsible Official CA Dm\\5\Permit\Plan\Env\2007\C1Paddendum2008-2013 dm Page 4of4 KEN T Wes»i»c*o» ADOPTION OF EXISTING ENVIRONMENTAL DOCUMENTS Adoption Document(s): EIS Description of current proposal: The action proposed by the City consists of the adoption of an updated Capital Improvement Program concurrent with the 2008 city operating budget. The Capital Improvement Plan is an element of the City's Comprehensive Plan. Proponent: City of Kent Location of proposal: The proposal is a city-wide action. Title of document(s) being adopted: City of Kent Comprehensive Plan Environmental Impact Statement Draft (July 1994) and Final (January 1995) — Prepared by the City of Kent. Description of document (or portion) being adopted: The City of Kent Comprehensive Plan EIS is being adopted in total. This document evaluated three different land use alternatives for the city. The analysis evaluated the type and range of impacts to the environment associated with each land use alternative and associated development regulations. If the document has been challenged (WAC 197-11-630),please describe: The document was not challenged. Document availability:This document is available for review at the City of Kent Planning Services office, 220 Fourth Ave S, Kent, WA 98032 from 8:00 am to 5:00 pm. We have identified and adopted this document as being appropriate for this proposal after independent review. Along with the addendum, this document meets our environmental review needs for the current proposal and will accompany the proposal to the decision maker(s). Name of agency adopting the document: City of Kent Contact person/Responsible Official: Charlene Anderson, AICP (253) 856-5431 Planning Manager City of Kent Community Development Dept. 220 Fourth Ave South Kent, WA 98032 I Date: 10.113/07 Signature S\Permit\Plan\Env\2007\C]Padopt2008-2013 doc 1 t CAPITAL IMPROVEMENT PLAN The CAPITAL IMPROVEMENT PLAN (CIP) is a 2008-2013 CIP Sources of Funds 48 six year plan developed and updated annually. 2008-2013 CIP Projects Forecast 49 Included is a listing of Capital Improvement Projects for 2008 to 2013 2008-2013 Capital Improvement Program 50 2008 - 2013 Capital Improvement Program Sources of Funds Amounts in 000's Capital Sources To Be Improvement Fund 19% Determined 25% Street Fund 5% Utility Funds 11% Facilities Fund Bond Proceeds Grants 3% 32% 5% Sources of Funds 2008 2009 2010 2011 2012 2013 Total Capital Improvement Fund 6,879 6,027 4,880 5,426 4,706 4,121 32,039 Street Fund 3,024 2,227 1,859 1,014 714 639 9,477 Utility Funds 5,388 3,822 3,436 3,027 2,209 1,751 19,633 Facilities Fund 300 925 990 895 745 600 4,455 Grants 1,605 805 3,735 605 1,305 5 8,060 Bond Proceeds 20,000 - 36,000 - - - 56,000 Sources To Be Determined 408 10,010 28,550 1,421 1,233 1,165 42,787 Total Sources of Funds 37,604 23,816 79,450 12,388 10,912 8,281 172,451 1 2008 - 2013 Capital Improvement Program Projects Forecast Amounts in 000's Transportation 10% Public Safety 16% Utility Fund Projects 39% � General Government 19% Parks, Recreation& Community Services 16% tProjects 2008 2009 2010 2011 2012 2013 Total Transportation 7,024 5,014 3,399 1,014 714 639 17,804 Public Safety 1,399 4,969 20,142 675 340 315 27,840 Parks, Recreation 5,643 4,834 4,273 4,366 4,776 2,866 26,758 & Community Services General Government 8,150 3,190 15,255 2,305 2,130 1,960 32,990 Utility Fund Projects 15,388 5,809 36,381 4,028 2,952 2,501 67,059 tTotal Projects 37,604 23,816 79,450 12,388 10,912 8,281 172,451 General Government 2008 - 2013 Capital Improvement Program Amounts in Thousands Total 2008 2009 2010 2011 2012 2013 Sources of Funds WA State Grant 50 50 King County Grant 50 50 Donations/Contributions 100 100 LTGO Bonds 12,000 6,000 6,000 CIP Revenues 7,710 1,800 1,215 1,315 1,135 1,135 1,110 Facilities Revenues 4,455 300 925 990 895 745 600 Source To Be Determined 8,625 50 - 1,050 6,750 275 250 250 Total Sources of Funds 32,990 8,1.50 3,190 15,255 2,305 _2,130 1,960 Projects Funded Facilities Emergency Facility Repairs (Lifecycle) 900 150 150 150 150 150 150 Roof Repairs (Lifecycle) 1,600 150 300 450 400 200 100 Floor Covering Replacements(Lifecycle) 500 135 100 100 45 95 25 Sealcoat Parking Lots (Lifecycle) 700 110 175 90 100 100 125 HVAC Lifecycle Replacements (Lifecycle) 1,050 175 175 175 175 175 175 Miscellaneous Furniture (Lifecycle) 150 25 25 25 25 25 25 Centennial Center Upgrades 250 75 35 35 35 35 35 Facilities Card Access 345 65 75 55 50 50 50 Kent Commons Upgrades 7,325 800 6,500 25 Senior Center Upgrades 230 40 40 150 City Hall Upgrades 25 25 Fire Station Grounds Renovation 190 50 40 50 25 25 Carnage House Restoration 250 50 200 Range Netting 25 25 Permit Center Minor Renovation 40 40 Technology ERP System Upgrade 3,000 500 500 500 500 500 500 Lifecycle Replacements 2,700 450 450 450 450 450 450 Tech Plan 2008-2012 12,000 6,000 6,000 Connected Community 1,250 250 250 250 250 250 Other General Government Shoreline Master Program Update 10 10 Neighborhood Programs 450 75 75 75 75 75 75 Total Projects Funded 32,990 8,150 3,190 15,255 2,305 2_1_30 1,960 f Public Safety 2008 - 2013 Capital Improvement Program Amounts in Thousands Total 2008 2009 2010 2011 2012 2013 Sources of Funds CIP Revenues 5,214 1,244 1,643 1,027 645 340 315 Source To Be Determined 22,626 — 155 3,326 19,115 —30 Total Sources of Funds 27,840 1,399 4,969 20,142 675 340 _ 3.15 Projects Funded Fire and Emergency Services Exhaust Extraction Systems 77 62 15 Security Fences 212 62 88 62 Upgrade Sleeping Qtrs& Restrooms 800 200 200 200 200 Remodel Washington Ave Fire Station 6,825 500 6,325 Replacement Fire Hose 90 15 15 15 15 15 15 Breathing Apparatus Replacement Program 900 150 150 150 150 150 150 Fire Equipment Replacement Fund 900 300 200 100 100 100 100 Replacement Radio Fund 1,100 400 400 300 Police Services CKCF Improvements (Study) 1,431 1,301 100 30 Inmate Barcode Scan/Kiosk 40 40 Computer Forensics Enhancements 25 25 Taser Unit 25 25 Education (GED) Program 30 30 Patrol Audio/Video Recording Equipment 150 75 75 Portable Radios-Replacement 250 50 50 50 50 50 Crime Scene Van Replacemnt/Equip Upgrade 75 75 HQ Livescan 25 25 Immobilizer Equipment 25 25 Pursuit Intervention Technique Equipment 25 25 Satellite Processing of Traffic NOIs 200 100 100 Investigations Crime Scene Equip Upgrade 25 25 AR-15 Rifles 75 75 Police/Fire Training Center Expansion Police/Fire Training Center 8,640 750 7,890 Remodel Range Targeting System 50 50 Training Center Classroom Upgrades 50 25 25 Citywide Driving Simulator 150 150 Other Public Safety Municipal Court Building 5,500 700 4,800 Camera Upgrade/Renovations 60 30 30 Public Safety 2008 - 2013 Capital Improvement Program Amounts in Thousands i Total 2008 2009 2010 2011 2012 2013 Annex Furniture Upgrades 25 25 Work Crew VaniTrailer Equipment 60 60 Total Protects Funded 27,840 1,399 4,969 _20,142 __675 _ 340 315 Transportation 2008 - 2013 Capital Improvement Program Amounts in Thousands Total 2008 2009 2010 2011 2012 2013 Sources of Funds Federal Grant 1,940 1,940 ' WA State Grant 150 75 75 Local Improvement District 2,713 2,713 LTGO Bonds 4,000 4,000 Street Revenues 9,002 3,024 2,227 1,384 1,014 - 714 639 Total Sources of Funds 17,804 7,024 5,014 3,399 1,014 714 639 Protects Funded Arterials East Valley Highway(SR 167-212th) 5,264 2,964 2,300 1st Avenue North Improvements 1,000 250 500 250 4th Avenue North Improvements 2,500 1,500 1,000 Intersections 124th Avenue Improvements 1,250 500 375 375 Willis and Central 150 150 Willis and 4th Avenue 200 200 Other Transportation Transportation Master Plan 450 450 Sidewalk Rehabilitation and Installation 4,000 4,000 Miscellaneous Asphalt Overlays 1,500 500 500 500 Transit Now Partnership Program 520 260 260 Neighborhood Traffic Control 225 75 75 75 Shopper Shuttle 210 35 35 35 35 35 35 Street Channelization Program 445 89 89 89 89 89 Pavement Rating Survey 90 15 15 15 15 15 15 Total Protects Funded 17,804 7,024 5,014 3,399 1 014 714 639 i i 1 Parks, Rec & Comm Services 2008 - 2013 Capital Improvement Program Amounts in Thousands Total 2008 2009 2010 2011 2012 2013 Sources of Funds Federal Grant 75 75 WA State Grant 4,085 1,010 650 1,025 600 800 King County Grant 50 50 Other Grant 1,660 545 5 595 5 505 5 Donations /Contributions 73 23 10 10 10 10 10 Youth &Teen Revenues 125 75 50 CIP Revenues 2,650 1,425 475 225 225 225 75 CIP REET2 Revenues 16,465 2,410 2,694 2,313 3,421 3,006 2,621 Source To Be Determined 1,575 105 875 105 105 230 155 Total Sources of Funds 26,758 5,643 4,834 4,273 4,366 4,776 _2,866 Projects Funded Community Parks Mill Creek/Earthworks Renovations 300 150 150 Riverwalk/Riverview Park Development 1,025 467 558 Urban Forestry 55 10 10 10 10 5 10 Clark Lake Park Restoration 40 40 Demolition of Rental Houses 25 25 Uplands Playfield Parking/Street Improv 275 25 250 East Hill Skate Park(Debt Service) 48 8 8 8 8 8 8 Downtown Gateways, Phase 2 500 100 100 100 100 100 Kent Parks Foundation 112 25 25 17 15 15 15 Adopt-A-Park 240 40 40 40 40 40 40 Aquatic Center Land Acquisition and Plan 1,000 1,000 Commons Playfield Renovations 30 30 Van Doren's Park Improvements 150 150 Service Club Community Park 100 100 Clark Lake Development 50 50 Wilson Playfields Acquisition/Renovation 900 400 500 East Hill Park Land Acquisition 500 500 Major Entries into Kent 250 50 50 50 50 50 Eagle Creek Park Development 800 800 Trails 54 9 9 9 9 9 9 Town Square Plaza (Debt Service) 1,152 192 192 192 192 192 192 , Russell Woods/228th Corr Park/Trailhead 110 10 100 West Fenwick Park Renovation 2,050 550 1,500 Multi-Use Sports Field Improvements 2,530 455 850 500 225 500 f Parks, Rec & Comm Services 2008 - 2013 Capital Improvement Program Amounts in Thousands Total 2008 2009 2010 2011 2012 2013 Lifecycle Renovations Life Cycle-Play Equipment 360 60 60 60 60 60 60 Life Cycle-Ballfelds 175 25 25 50 25 25 25 Life Cycle- Irrigation 175 25 25 50 25 25 25 Life Cycle-Infield Soil 160 35 25 25 25 25 25 Event Center Lifecycle 1,800 300 300 300 300 300 300 Life Cycle Park System 1,996 266 346 346 346 346 346 Neighborhood Parks Tudor Square Renovations 100 100 Clark Lake Land Acquisition 3,000 1,000 1,000 1,000 132nd Street Park Development 1,800 1,800 West Hill Park Development 1,420 670 750 Springwood Park Improvements 65 65 Kiwanis Tot Lot#1 Improvements 75 75 Planning, Architect, Engineer Master Plans 150 25 25 25 25 25 25 Architect/Engineering 30 10 10 10 Other Parks, Rec & Comm Svc Service Club Ballfields(Debt Service) 1,680 280 280 280 280 280 280 Wilson Playfields (Debt Service) 846 141 141 141 141 141 141 Grant Matching Funds/Land Acq 450 75 75 75 75 75 75 Eagle Scout Protects — 180 30 30 30 30 30 30 Total Projects Funded 26,758 5,643 4,834 4,273 4,366 4,776 2,866 ' f f 1 Utilities 2008 - 2013 Capital Improvement Program Amounts In Thousands Total 2008 2009 2010 2011 2012 2013 Sources of Funds Revenue Bonds 30,000 30,000 LTGO Bonds 10,000 10,000 Street Revenues 475 475 Water Revenues 6,372 2,107 1,422 1,436 452 469 486 Sewer Revenues 6,475 500 1,400 1,500 2,075 500 500 Drainage Revenues 6,786 2,781 1,000 500 500 1,240 765 Source To Be Determined 6,951 1,987 2,470 1,001 743 750 Total Sources of Funds 67,059 15,388 5,809 36,381 4,028 2,952 _2,501 Projects_Funded Stormwater Management Soos Creek Basin Improvements 3,100 100 1,000 500 500 500 500 NPDES 1,396 216 222 229 236 243 250 Miscellaneous Drainage Improvement 1,590 265 265 265 265 265 265 Drainage Improvements w/Road Improvement 1,000 1,000 , Earthworks Dam 200 200 Drainage Master Plan 500 500 Drainage Infrastructure Replacements 3,000 500 500 500 500 500 500 Sanitary Sewer Miscellaneous Sewer Replacements 5,500 1,400 1,500 1,600 500 500 Sanitary Sewer Master Plan 500 500 Water Supply & Distribution Corrosion Control 750 750 East Hill Well Generator 70 70 Pump Station#8 VFD 15 15 Large Meter&Vault Replacement 473 70 72 76 80 85 90 Update Water Comprehensive Plan 350 350 Kent Springs Transmission Main Repair 250 250 Miscellaneous Water Improvements 4,053 340 1,320 1,331 342 354 366 East Hill Pressure Zone 2,100 100 1,000 1,000 Hydrant Replacement Program 180 30 30 30 30 30 30 Clark Springs Transmission Main Repair 10 10 Seismic System Controls 100 100 Clark Springs Well#2 VFD Replacement 12 12 Security Improvement per VA 10 10 , Combined Utilities East Hill Maintenance Facility 40,000 10,000 30,000 Utilities 2008 - 2013 Capital Improvement Program Amounts in Thousands Total 2008 2009 2010 2011 2012 2013 Russell Road Maintenance Facility 1,900 950 475 475 Total Projects Funded 67,059 15,388 5,809 36,381_ 4,028 2,952 2,501 1 1 - 1 i 1 Kent City Council Meeting Date October 16, 2007 Category Public Hearings 1. SUBJECT: 2007 TAX LEVY FOR 2008 BUDGET ' 2. SUMMARY STATEMENT: This date has been set as the public hearing for the 2007 Tax Levy for the 2008 budget. Public input is welcome. 3. EXHIBITS: None 4. RECOMMENDED BY: Finance Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: A. Councilmember moves, Councilmember seconds 1 to close the public hearing. B. Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 5C Kent City Council Meeting Date October 16, 2007 Category Public Hearings 1. SUBJECT: KENT COMPREHENSIVE PLAN AND KENT CITY CODE ' CHAPTER 12.13 AMENDMENTS, SCHOOL DISTRICTS CAPITAL FACILITIES PLAN— IMPACT FEES 2. SUMMARY STATEMENT: This public hearing will consider amendment of the Capital Facilities element of the Kent Comprehensive Plan to incorporate the updated Capital Facilities Plans of the Kent, Federal Way and Auburn School Districts. These plans propose to also amend school impact fees outlined in Kent City Code Chapter 12.13 Kent City Code requires the School Districts to submit their updated Plans annually for Council review and consideration. 3. EXHIBITS: Staff memo from Charlene Anderson dated 10/9/07 w/attachments; Kent, Federal Way and Auburn School District Capital Facilities Plans & Determinations of Nonsigmficance 4. RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? No Revenue? No Currently in the Budget? Yes No If no. Unbudgeted Expense. Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: A. Councilmember moves, Councilmember seconds to close the public hearing. B. Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 5D A 1 COMMUNITY DEVELOPMENT Fred N. Satterstrom, AICP, Director • PLANNING SERVICES Charlene Anderson, AICP, Manager K E N T WASHINGTON Phone 253-856-5454 Fax. 253-856-6454 Address: 220 Fourth Avenue S. LKent, WA 98032-5895 October 9, 2007 TO: Council President Dr. Deborah Ranrnger and City Council Members FROM: Charlene Anderson, AICP, Planning Manager SUBJECT: Kent Comprehensive Plan and Kent City Code Chapter 12.13 Amendments, School District Capital Facilities Plans-Impact Fees MOTION: None at this time. This issue will be decided concurrently with adoption of the 2008 Annual Budget and 2008-13 Capital Improvement Program. SUMMARY: This public hearing will consider amendment of the Capital Facilities Element of the Kent Comprehensive Plan to incorporate the updated Capital Facilities Plans of the Kent, Federal Way and Auburn School Districts. These plans propose to also amend school impact fees outlined in Kent City Code Chapter 12.13. Kent City Code requires the School Districts to submit their updated Plans annually for Council review and consideration. The City Council holds the public hearing on the school district plans at the same time as the public hearing for the budget, i.e., October 16, 2007. The City of Kent 6-year Capital Improvement Program being considered this evening also will update the Capital Facilities Element of the Kent Comprehensive Plan. BUDGET IMPACT: None BACKGROUND: One of the planning goals under the Growth Management Act (RCW 36.70A.020) is to ensure that those public facilities and services necessary to support development are adequate and timely to serve the development without decreasing current service levels below minimum standards. The Act (RCW 36.70A.070) requires the Capital Facilities Element of the Kent Comprehensive Plan to inventory existing capital facilities, forecast future needs and provide for financing of those facilities RCW 82.02 050 authorizes cities planning under the Growth Management Act to impose impact fees on development activity as part of the financing for public facilities needed to serve new growth and development. As a result, KCC 12 13 080 and 090 provide for imposition of school impact fees on behalf of any school district which provides to the City a capital facilities plan; the plan is adopted by reference as part of the Capital Facilities Element of the Kent Comprehensive Plan. The school districts are required to submit for annual Council review their updated capital facilities plans (KCC 12.13.060 & 070). The Kent, Federal Way and Auburn School Districts submitted their 2007/8 — 2012/13 Capital Facilities Plans and are requesting amendments of the Kent Comprehensive Plan and Kent City Code Chapter 12.13 to reflect changes to impact fees resulting from new student population generated by new single family and multifamily residential development. The updated plans include an inventory of existing facilities, existing facility needs, expected future facility requirements, expected funding, and calculation of the impact fees according to the formula set forth in KCC 12.13.140. The Kent School District proposes to increase their existing school impact fees for single family units from $4,928 to $5,110 (an Increase of $182 or 3.7%) and for multifamily units from $3,034 to $3,146 (an Increase of $112 or 3.7%). The Federal Way School District proposes to Increase their existing school impact fees for single family units from $3,018 to $3,883 (an Increase of $865 or 28.7%) and Increase their fees for multifamily units from $856 to $1,647 (an Increase of $791 or 92.4%). The Auburn School District proposes to decrease their existing school Impact fees for single family units from $5,657.05 to $5,361.04 (a decrease of $296.01 or 5.2%) and decrease their fees for multifamily units from $1,228.84 to $465.78 (a decrease of $763.06 or 62.1%). The only area in Kent where Auburn School District's Impact fees are applied is the Impoundment reservoir site, now called the Verdana or Bridges PUD. Included with this memo are comparison tables among the three school districts as well as historical data on their school impact fees. CA\pm S\Permit\Plan\COMP_PLAN_AMENDMENTS\2007\CPA-2007-3_SchmIDistrictsCPP-Update\CC\2073794-2007-3capfacdihes101607 dm Eric: School District Capital Facilities Plans Determinations of Nonsignificance RCW 36 70A 020&070, RCW 82 02 050 KCC 12 13 060-090, KCC 12 13 140 Comparison Tables and Historical Data cc Fred N Satterstrom,AICP, CD Director Charlene Anderson,AICP, Planning Manager Project File #CPA-2007-3/KVIA#2073794 Parties of Record Comprehensive Plan/Capital Facilities Element Amendment&Update to Chapter 12.13 Kent City Code 11/21/06 City Council Meeting Page 2 of 2 3 ATM KENT September 20, 2007 SCHOOL DISTRICT City of Kent Planning Services Department Charlene Anderson, AICP, Manager 220 4th Avenue South Kent, WA 98032-5895 Re: Capital Facilities Plan Dear Ms-A Berson: Enclosed per your request are three copies of the Final 2007 update of the Six-Year Capital Facilities Plan adopted by the Kent School District Board of Directors on August 8, 2007. Several changes were made to the Draft CFP, so it is important that you discard all copies of the previous draft sent to you in June and replace them with this Final version. If you have any questions, please call me at (253) 373-7293. Sincerely, Gwenn Escher-Derdowski Forecast & Planning Administrator GE-D:ds Enclosure c: Fred Satterstrom, Director of Community Development Gloria Gould-Wessen, AICP, GIS Coordinator/Planner Bill Osborne, Planning Services Department siness Services 33 SE 256th Street Suite A-600 ent,Washington 98030-6643 h 253.373-7295 Fax 253.373.7018 5 DETERMINATION OF NONSIGNIFICANCE ' for Kent School District No. 415 2007 Capital Facilities Plan Issued with a 14-day comment and appeal period. Description of Proposal. This threshold determination analyzes the environmental impacts associated with the following actions, which are so closely related to each other that they are in effect a single action. 1. The adoption of the Kent School District 2007 Six-Year Capital Facilities Plan by the Kent School District for the purposes of planning for the facilities needs of the District. 2. The amendment of the King County Comprehensive Plan to include the Kent School District 2007 Capital Facilities Plan as a part of the Capital Facilities Plan Element of the King County Comprehensive Plan. 3. The amendment of the Comprehensive Plan of the City of Kent to include the ' Kent School District's 2007 Capital Facilities Plan as part of the Capital Facilities Plan Element of the Comprehensive Plans of the City of Kent 4. The amendment of the Comprehensive Plan of the City of Covington to include the Kent School District's 2007 Capital Facilities Plan as part of the Capital Facilities Plan Element of the Comprehensive Plans of the City of Covington. ' S. The amendment of the Comprehensive Plan of the City of Auburn to include the Kent School District's 2007 Capital Facilities Plan as part of the Capital Facilities Plan Element of the Comprehensive Plans of the City of Auburn. 6. The amendment of the Comprehensive Plan of the City of Renton to include the Kent School District's 2007 Capital Facilities Plan as part of the Capital Facilities Plan Element of the Comprehensive Plans of the City of Renton 7. This proposal may also involve amendment of Comprehensive Plans of the Cities of Maple Valley, Black Diamond, and/or SeaTac to incorporate the Kent School District 2007 Capital Facilities Plan into the Capital Facilities element of that jurisdiction's Comprehensive Plan. Proponent: Kent School District Location of the Proposal, The Kent School District includes an area of approximately 70 square miles. The City of Covington and portions of the cities of Kent, Auburn, Black Diamond, Maple Valley, Renton, and SeaTac fall within the District's boundaries, as do parts of unincorporated King County s Lead Agency: , Kent School District No. 415 is the lead agency pursuant to WAC 197-11-926. The lead agency for this proposal has determined that the proposal does not pose a probable significant adverse impact to the environment. An environmental impact statement (EIS) is not required under RCW 43 21 C.030 (2) (c). This decision was made after a review of the completed environmental checklist and other information on file with the lead agency This information is available to the public upon request This Determination of Nonsignificance (DNS) is issued under WAC 197-11-340(2). The lead agency will not act on this proposal for 14 days from the date of issue. Comments must be submitted by 4:00 p.m , July 3, 2007. The responsible official will reconsider the DNS based on timely comments and may retain, modify, or, if significant adverse impacts are likely, withdraw the DNS. If the DNS is retained, it wiyll/be final after the expiration of the comment deadline Responsible Official: 'v� , _ Fred . gh Assistant Superintendent for Business Services Kent School District No. 415 Telephone: (253) 373-7295 ' Address: 12033 SE 256th Street#A-600 Kent, Washington 98030-6643 Appeals of this determination are governed by Board Policy No 9280 which can be obtained ' from Fred High, Assistant Superintendent for Business Services, Kent School District No 415, 12033 SE 256th Street #A-600, Kent, Washington 98030-6643 and pursuant to WAC 197-11- 680 and RCW 43.21 C 075. Date of Issue. June 19, 2007 Date Published: June 23, 2007 i 7 ' ENVIRONMENTAL CHECKLIST WAC 197-11-960 Environmental Checklist. Purpose of Checklist: The State Environmental Policy Act(SEPA), chapter 43 21C RCW, requires all governmental agencies to consider the environmental impacts of a proposal before making decisions. An environmental impact statement (EIS) must be prepared for all proposals with ' probable significant adverse impacts on the quality of the environment. The purpose of this checklist is to provide information to help you and the agency identify impacts from your proposal (and to reduce or avoid impacts from the proposal, if it can be done) and to help the agency decide whether an EIS is required Instructions for Applicants: This environmental checklist asks you to describe some basic information about your proposal. Governmental agencies use this checklist to determine whether the environmental impacts of your proposal are significant, requiring preparation of an EIS. Answer the questions briefly, with the most precise information known, or give the best description you can. You must answer each question accurately and carefully, to the best of your knowledge. t In most cases, you should be able to answer the questions from your own observations or project plans without the need to hire experts. If you really do not know the answer, or if a question does not apply to your proposal, write "do not know" or"does not apply " Complete ' answers to the questions now may avoid unnecessary delays later. Some questions ask about governmental regulations, such as zoning, shoreline, and ' landmark designations. Answer these questions if you can. If you have problems, the governmental agencies can assist you. ' The checklist questions apply to all parts of your proposal, even if you plan to do them over a period of time or on different parcels of land. Attach any additional information that will help describe your proposal or its environmental effects The agency to which you submit this checklist may ask you to explain your answers or provide additional information reasonably related to determining if there may be significant adverse impact. Use of checklist for nonproject proposals: Complete this checklist for nonproject proposals, even though questions may be answered "does not apply" In addition, complete the Supplemental Sheet for nonproject ' actions (part D) For nonproject actions, the references in the checklist to the words "project," "applicant," ' and "property or site" should be read as "proposal," "prepares," and "affected geographic area," respectively ' 1 A. BACKGROUND ' 1. Name of proposed project, if applicable, The adoption of a six-year Capital Facilities Plan by the Kent School District. The Comprehensive Plans of King County, City of Kent, City of Covington, City of ' Renton, City of Auburn and possibly Cities of Maple Valley, SeaTac and Black Diamond have been and/or will be amended to include the Kent School District 2007 Capital Facilities Plan in the Capital Facilities Plan Element of each jurisdiction's Comprehensive Plan. A copy of the District's Plan is available for review in the District Finance & Planning Department 2. Name of applicant: Kent School District No 415. , 3. Address and phone number of applicant and contact person: ' Kent School District No 415 12033 SE 256th Street #A-600 ' Kent, WA 98030-6643 Contact Person: Fred H. High, Assistant Superintendent for Business Services ' Telephone. (253) 373-7295 4. Date checklist prepared: May 22, 2007 5. Agency requesting checklist. , Kent School District No. 415 6. Proposed timing or schedule (including phasing, if applicable): , The 2007 Kent School District Capital Facilities Plan is scheduled to be adopted in July, ' 2007 and forwarded to King County, Cities of Kent, Covington, Auburn, Renton, Maple Valley, Black Diamond, and SeaTac for possible inclusion in each jurisdiction's Comprehensive Plan. The Capital Facilities Plan will be updated annually. Site-specific ' projects have been or will be subject to project-specific environmental review. 7. Do you have any plans for future additions, expansion, or further activity related ' to or connected with this proposal? If yes, explain The Capital Facilities Plan reviews additions to existing high schools, renovations at Mill , Creek and Sequoia Middle Schools and proposes construction of a new elementary school and replacement of Panther Lake Elementary School ' 2 t 9 8. List any environmental information you know about that has been prepared, or will be prepared, directly related to this proposal. The above-referenced projects will undergo environmental review at the time of formal ' proposal 9. Do you know whether applications are pending for governmental approvals of other ' proposals directly affecting the property covered by your proposal? If yes, explain. ' No. 10. List any government approvals or permits that will be needed for your proposal, if known. King County and Cities of Kent, Covington and Auburn will review and approve the Capital Facilities Plan for the purposes of impact fee ordinances and will need to adopt the Plan as an amendment to the Capital Facilities Plan element of the Comprehensive ' Plans of King County and Cities of Kent, Covington and Auburn Cities of Maple Valley, Black Diamond, SeaTac and Renton may also review and approve the Plan for the purposes of any school impact fee ordinances and may adopt the Plan as an amendment to the Capital Facilities element of their Comprehensive Plans. 11. Give a brief, complete description of your proposal, including the proposed uses and the size of the project and site There are several questions later in this checklist that ask you to describe certain aspects of your proposal You do not need to repeat those answers on this page. (Lead agencies may modify this form to include additional specific information on project description.) ' This is a non-project action. This proposal involves the adoption of the Kent School District 2007 Capital Facilities Plan for the purpose of planning the facilities needs of the District and for inclusion in the Capital Facilities Plan element and possible amendment of the Comprehensive Plans for King County, City of Covington, City of Kent, City of Renton, City of Auburn, City of SeaTac, City of Maple Valley and City of Black Diamond A copy of the Capital Facilities Plan may be viewed at the Kent School District Business Services Department office. 12. Location of the proposal. Give sufficient information for a person to understand the precise location of your proposed project, including a street address if any, and section, township, and range, if known If a proposal would occur over a range of area, provide the range or boundaries of the sites) Provide a legal description, site plan, ' vicinity map, and topographic map, if reasonably available While you should submit any plans required by the agency, you are not required to duplicate maps or detailed plans submitted with any permit applications related to this checklist. ' The 2007 Capital Facilities Plan will affect the Kent School District. The District includes an area of approximately 70 square miles. The City of Covington, and portions of the ' Cities of Kent, Auburn, Black Diamond, Maple Valley, Renton, and SeaTac and parts of unincorporated King County fall within the District's boundaries. ' 3 1t� B. ENVIRONMENTAL ELEMENTS ' 1. Earth ' a. General description of the site (circle one): Flat, rolling, hilly, steep slopes, mountainous, other ' The Kent School District is comprised of a variety of topographic land forms and gradients, including all of those listed Specific topographic characteristics will be ' identified during the planning and permit process for each capital project. b. What is the steepest slope on the site (approximate percent slope)? , Specific slope characteristics will be identified during the planning and permit process for each capital project. ' c. What general types of soils are found on the site (for example, clay, sand, gravel, peat, muck)? If you know the classification of agricultural soils, specify them and note any prime farmland Specific soil types will be identified during the planning and permit process for each capital project. ' d. Are there surface indications or history of unstable soils in the immediate vicinity? If so, describe. ' Unstable sods may exist within the Kent School District. Specific soil limitations on individual project sites will be identified at the time of environmental review. e. Describe the purpose, type, and approximate quantities of any filling or grading proposed. Indicate source of fill. , Individual projects included in the Capital Facilities Plan will be subject to project- specific environmental review and local approval at the time of proposal. Proposed grading projects, as well as the purpose, type, quantity, and source of fill materials will be identified as appropriate to each project. f. Could erosion occur as a result of clearing, construction, or use? If so, generally describe. It is possible that erosion could occur as a result of construction projects currently ' proposed in the Capital Facilities Plan Individual projects and their erosion impacts will be evaluated on a site-specific basis Individual projects will be subject to environmental review and local approval on the time of proposal ' g About what percent of the site will be covered with impervious surfaces after project construction (for example, asphalt or buildings?) ' Percentage of impervious cover will vary with each capital facilities project and will be addressed during project-specific environmental review , 4 , � ' 11 h. Proposed measures to reduce or control erosion, or other impacts to the earth, if any Erosion potential on individual project sites will be addressed during project-specific environmental review. Relevant erosion reduction and control requirements will be ' met. 2. Air a. What types of emissions to the air would result from the proposal (i.e., dust, automobile, odors, industrial wood smoke) during construction and when the project ' is completed? If any, generally describe and give approximate quantities if known. Various emissions, many construction-related, may result from individual projects. ' Air-quality impacts will be evaluated during project-specific environmental review Please see the Supplemental Sheet for Nonproject Actions. b. Are there any off-site sources of emissions or odor that may affect your proposal? If so, generally describe. Off-site sources and necessary mitigation will be addressed during project-specific environmental review. c. Proposed measures to reduce or control emissions or other impacts to air, if any- Plans for individual projects included in the Capital Facilities Plan have been or will be subject to environmental review and relevant local approval processes, including ' obtaining of any necessary air quality permits, at the time individual projects are formally proposed. Please see the Supplemental Sheet for Nonproject Actions. ' 3. Water a. Surface: ' 1) Is there any surface water body on or in the immediate vicinity of the site (including year-round and seasonal streams, saltwater, lakes, ponds, wetlands)? If yes, describe type and provide names If appropriate, state what stream or river it flows into. There is a network of surface water bodies within the Kent School District The surface water regimes and flow patterns have been or will be researched and incorporated in the design of each individual project ' 2) Will the protect require any work over, in, or adjacent to (within 200 feet) the described waters? If yes, please describe and attach available plans Some projects may require work near these described waters. Individual projects in the Capital Facilities Plan will be subject to environmental review and local approval requirements at the time the project is formally proposed 5 1� 3) Estimate the amount of fill and dredge material that would be placed in or , removed from surface water or wetlands and indicate the area of the site that would be affected. Indicate the source of fill material ' Information with respect to placement or removal of fill or dredge material will be addressed at the time of project-specific environmental review Applicable local ' regulations have been or will be satisfied 4) Will the proposal require surface water withdrawals or diversions? Give ' general description, purpose, and approximate quantities if known. Any surface water withdrawals or diversions have been or will be addressed ' during project-specific environmental review 5) Does the proposal lie within a 100-year floodplain? If so, note location on ' the site plan. Each capital facilities project, if located in a floodplain area, will be required to ' meet applicable local regulations for flood areas. 6) Does the proposal involve any discharges of waste materials to surface waters? If so, describe the type of waste and anticipated volume of discharge. ' Specific information regarding discharges of waste materials, if any, will be addressed during project-specific environmental review. Please see the ' Supplemental Sheet for Nonproject Actions. b. Ground- 1) Will ground water be withdrawn, or will water be discharged to ground ' water'? Give general description, purpose, and approximate quantities if known. Individual projects included in the Capital Facilities Plan may impact ground water resources. Each project will be evaluated during project-specific environmental review. Applicable local regulations have been or will be satisfied Please see the Supplemental Sheet for Nonproiect Actions. 2) Describe waste material that will be discharged into the ground from ' septic tanks or other sources, if any (for example, Domestic sewage; industrial, containing the following chemicals . . .; agricultural; etc.) Describe the general , size of the system, the number of such systems, the number of houses to be served (if applicable), or the number of animals or humans the system(s) are expected to serve. ' Impacts of discharged waste material, if any, have been or will be addressed during site-specific, project-level environmental review , 6 13 ' c. Water Runoff (including storm water): ' 1) Describe the source of runoff(including storm water) and method of collection and disposal, if any (include quantities, if known). Where will this water flow? Will this water flow into other waters? If so, describe Individual projects included in the Capital Facilities Plan may have varying storm water runoff consequences. Each project will be subject to environmental review and applicable local regulations 2) Could waste materials enter ground or surface waters? If so, generally ' describe Individual projects included in the Capital Facilities Plan will have varying ' environmental impacts and will be subject to appropriate review and local regulations prior to construction. Information regarding waste materials will be presented at the time of such review Please see the Supplemental Sheet for Nonproject Actions. d. Proposed measures to reduce or control surface, ground, and runoff water impacts, if any. Specific measures to reduce or control runoff impacts have been or will be developed ' on a project-specific basis in cooperation with the appropriate jurisdiction. ' 4. Plants: a. Check or circle types of vegetation found on the site: deciduous tree* alder, maple, aspen, other evergreen tree: fir, cedar, pine, other ' — shrubs grass pasture ' _ crop or grain wet soil plants. cattail, buttercup, bulrush, skunk cabbage, other water plants water lily, eelgrass, mdfoil, other _ other types of vegetation There are various vegetative zones within the Kent School District. An inventory of species has been or will be produced as part of project-specific environmental ' review. b. What kind and amount of vegetation will be removed or altered? ' Impacts on vegetation will be determined at the time of project-specific environmental review at the time the project is formally proposed Please see the Supplemental Sheet for Nonproject Actions. 1� c. List threatened or endangered species known to be on or near the site. , Specific impacts to these species from individual protects has been or will be determined at the time of project proposal and will be addressed during site-specific, project-level environmental review d. Proposed landscaping, use of native plants, or other measures to preserve or enhance vegetation on the site, if any: ' Individual projects included in the Capital Facilities Plan will be subject to environmental review and local approval at the time of project proposal. , 5. Animals: ' a. Circle any birds and animals which have been observed on or near the site or , are known to be on or near the site: birds: hawk, heron, eagle, songbirds, other: mammals deer, bear, elk, beaver, other: fish: bass, salmon, trout, herring, shellfish, other, , An inventory of species observed on or near sites has been or will be developed , during project-specific environmental review. b. List any threatened or endangered species known to be on or near the site. ' Specific impacts to these species from individual projects will be determined at the , time of project proposal and will be reviewed in cooperation with the affected jurisdictions. c. Is the site part of a migration route? If so, explain Impacts on migration routes, if any, will be addressed during site-specific, project- level environmental review d. Proposed measures to preserve or enhance wildlife, if any: Appropriate measures to preserve or enhance wildlife have been or will be , determined at the time of site-specific, project-level environmental review 8 r5 r 6. Energy and Natural Resources: ra. What kinds of energy (electric, natural gas, oil, wood stove, solar) will be used to meet the completed project's energy needs? Describe whether it will be used for heating, manufacturing, etc The State Board of Education requires a life-cycle cost analysis of all heating, lighting, and insulating systems prior to allowing specific projects to proceed Energy needs will be decided at the time of specific engineering and site design planning Please see the Supplemental Sheet for Nonproject Actions. r b. Would your project affect the potential use of solar energy by adjacent properties? If so, generally describe: Individual protects of this Capital Facilities Plan will be evaluated as to their impact on the solar potential of adjacent projects during environmental review. c. What kinds of energy conservation features are included in the plans of this proposal? List other proposed measures to reduce or control energy impacts, if any Energy conservation measures will be considered at the protect-specific design phase and environmental review. r 7. Environmental Health: a. Are there any environmental health hazards, including exposure to toxic chemicals, risk of fire and explosion, spill, or hazardous waste, that could occur as a rresult of this proposal? If so, describe. Please see the Supplemental Sheet for Nonproject Actions. ' 1) Describe special emergency services that might be required. ' Please see the Supplemental Sheet for Nonproject Actions. 2) Proposed measures to reduce or control environmental health hazards, if any: r Proposed projects will comply with all current codes, standards, and rules and regulations. Individual projects have been or will be subject to environmental review and local approval at the time of formal submittal b. Noise: 1) What types of noise exist in the area which may affect your project (for rexample. traffic, equipment, operation, other)? A variety of noises exist within the Kent School District Specific noise sources rhave been or will be identified during project-specific environmental review. r 9 1� 2) What types and levels of noise would be created by or associated with , the project on a short-term or a long-term basis (for example: traffic, construction, operation, other)? Indicate what hours noise would come from the , site Normal construction noises would exist on a short-term basis during school , construction. There could be an increase in traffic or operations-related noise which would be addressed during project specific environmental review Please see the Supplemental Sheet for Nonproject Actions ' 3) Proposed measures to reduce or control noise impacts, if any: Project noise impacts have been or will be evaluated and mitigated during the ' project-specific environmental review. Each project is or will be subject to applicable local regulations. ' B. Land and Shoreline Use: ' a. What is the current use of the site and adjacent properties? There are a variety of land uses within the Kent School District, including residential, ' commercial, industrial, institutional, utility, agricultural, forestry, open space, recreational, etc. b. Has the site been used for agriculture? If so, describe. ' This question will be addressed during site-specific, project-level environmental , review. c. Describe any structures on the site. , Structures located on proposed sites have been or will be identified and described during protect-specific environmental review when appropriate ' d. Will any structures be demolished? If so, what? Structures to be demolished, if any, will be identified as part of the project-specific ' environmental review process. e. What is the current zoning classification of the site? ' There are a variety of zoning classifications within the Kent School District. Site specific zoning information has been or will be identified during protect-specific environmental review. f. What is the current comprehensive plan designation of the site? , An inventory of comprehensive plan designations has been or will be completed during project-specific environmental review ' 10 ' 17 1 g. If applicable, what is the current shoreline master program designation of the ' sites Any shoreline master program designations have been or will be identified during project-specific environmental review ' h. Has any part of the site been classified as an "environmentally sensitive" area? If so, specify. Environmentally sensitive areas, if any, will be identified during project-specific environmental review. ' i. Approximately how many people would reside or work in the completed project? ' This information has been or will be provided at the time of project-specific environmental review ' j Approximately how many people would the completed project displace? It is not anticipated that proposed projects will displace any people. Displacement of ' people, if any, will be evaluated during project-specific environmental review k. Proposed measures to avoid or reduce displacement impacts, if any: Individual projects included in the Capital Facilities Plan will be subject to project- specific environmental review and local approval at the time the project is formally proposed. I. Proposed measures to ensure the proposal is compatible with existing and projected land uses and plans, if any: Compatibility of the proposal and specific projects with existing uses and plans have been or will be assessed as part of the comprehensive planning process and during project-specific environmental review. 9. Housing: a Approximately how many units would be provided, if any? Indicate whether high, middle, or low-income housing No housing units would be provided. b. Approximately how many units, if any, would be eliminated? Indicate whether high, middle, or low-income housing. Any impact of project proposals on existing housing have been or would be evaluated during project-specific environmental review procedures. 1� c. Proposed measures to reduce or control housing impacts, if any: Measures to reduce or control any housing impacts have been or will be addressed ' during site-specific, project-level environmental review. 10. Aesthetics: ' a. What is the tallest height of any proposed structure(s), not including antennas; , what is the principal exterior budding material(s) proposed? Aesthetic impacts have been or will be determined at the time of site-specific, project- , level environmental review b. What views in the immediate vicinity would be altered or obstructed? Aesthetic impacts have been or will be determined at the time of site-specific, project- level environmental review. c. Proposed measures to reduce or control aesthetic impacts, if any: ' Appropriate measures to reduce or control aesthetic impacts have been or will be determined at the time of project-specific environmental review 11. Light and Glare , a. What type of light or glare will the proposal produce? What time of day would it mainly occur? Light or glare impacts have been or will be determined at the time of project-specific ' environmental review. b. Could light or glare from the finished project be a safety hazard or interfere with ' views? Light or glare impacts have been or will be determined at the time of project-specific environmental review. , c. What existing off-site sources of light or glare may affect your proposal? Off-site sources of light or glare have been or will be evaluated at the time of project ' specific environmental review d. Proposed measures to reduce or control light and glare impacts, if any: ' Mitigation of light and glare impacts has been or will be addressed during project- ' specific environmental review. 12 , 19 ' 12. Recreation: ' a. What designated and informal recreational opportunities are in the immediate vicinity? ' There are a variety of formal and informal recreational facilities within the Kent School District. b Would the proposed project displace any existing recreational uses? If so, describe. Recreational impacts have been or will be addressed during project specific environmental review. Projects in the Capital Facilities Plan may enhance recreational opportunities and uses. ' c. Proposed measures to reduce or control impacts on recreation, including recreation opportunities to be provided by the project or applicant, if any: Any adverse effects on recreation stemming from individual project proposals have been or will be subject to mitigation during the environmental review procedure. A school site usually provides recreational facilities to the community in the form of additional play fields and gymnasiums. 13. Historic and Cultural Preservation: a. Are there any places or objects listed on, or proposed for, national, state, or local preservation registers known to be on or next to the site? If so, generally describe. The existence of historic and cultural resources will be determined at the time of project-specific environmental review. b. Generally describe any landmarks or evidence of historic, archaeological, ' scientific, or cultural importance known to be on or next to the site. An inventory of historical sites has been or will be conducted as part of project specific environmental review. c. Proposed measures to reduce or control impacts, if any- Appropriate measures have been or will be proposed on a project-specific basis 1 14. Transportation. a. Identify public streets and highways serving the site, and describe proposed access to the existing street system Show on site plans, if any Impact on public streets and highways has been or will be assessed during project- specific environmental review ' 13 21 b Is site currently served by public transits If not, what is the approximate distance , to the nearest transit stop? The relationship between specific projects and public transit has been or will be , assessed during project-specific environmental review c. How many parking spaces would the completed project have? How many would the project eliminate? An inventory of parking spaces and the impacts of specific projects on parking spaces has been or will be conducted during project-specific environmental review. d. Will the proposal require any new roads or streets, or improvements to existing , roads or streets, not including driveways? If so, generally describe (indicate whether public or private). ' The development of new schools may require new access roads or streets. This issue will be fully addressed during protect-specific environmental review , e. Will the project use (or occur in the immediate vicinity of) water, rail, or air transportation'? If so, generally describe. Use of water, rail or air transportation has been or will be addressed during site- specific, project-level environmental review. f. How many vehicular trips per day would be generated by the completed protect? If known, indicate when peak volumes would occur Each project proposal has been or will be separately evaluated as to traffic impacts. , g. Proposed measures to reduce or control transportation impacts, if any Mitigation of impacts on transportation has been or will be addressed during project- specific environmental review. ' 15, Public Services: a. Would the project result in an increased need for public services (for example: fire protection, police protection, health care, schools, other)? If so, generally describe. , The District does not anticipate that the projects identified in the Capital Facilities Plan will substantially increase the need for other public services Impacts have been ' or will be evaluated on a project-specific basis b. Proposed measures to reduce or control direct impacts on public services, if any. ' Schools are built with automatic security systems, fire alarms, smoke alarms, heat sensors and sprinkler systems ' 14 ' 21 ' 16. Utilities: a Circle utilities currently available at the site: electricity, natural gas, water, refuse service, telephone, sanitary sewer, septic system, other. Utilities available at project sites have been or will be identified during project specific environmental review b. Describe the utilities that are proposed for the project, the utility providing the service, and the general construction activities on the site or in the immediate vicinity ' which might be needed Utility revisions and construction needs will be identified during project-specific environmental review C. SIGNATURE The above answers are true and complete to the best of my knowledge. I understand that the lead agency is relying on them to make its decision. Signature: )a Fred H h Assistant Su nnle dent for Business Seances Date Submitted: June 19, 2007 I L is 21 D. SUPPLEMENTAL SHEET FOR NONPROJECT ACTIONS ' (do not use this sheet for project actions) Because these questions are very general, it may be helpful to read them in conjunction ' with the list of the elements of the environment When answering these questions, be aware of the extent the proposal, or the types of activities likely to result from the proposal, would affect the item at a greater intensity or , at a faster rate than if the proposal were not implemented. Respond briefly and in general terms. 1. How would the proposal be likely to increase discharge to water; emissions to air; , production, storage, or release of toxic or hazardous substances; or production of ' noise'? To the extent this Plan makes it more likely that school facilities will be constructed, and/or renovated or remodeled, some of these environmental impacts will be more likely. Additional impermeable surfaces, such as roofs, parking lots, sidewalks, access roads and playgrounds will increase storm water runoff, which could enter surface or ground water. Emissions to air could result from heating systems, emergency generators and other equipment, and from additional car and bus trips to and from the school for students and faculty Any emissions resulting from this Plan should not require the production, storage, or release of toxic or hazardous substances, with the possible exception of storage of diesel fuel or gasoline for emergency generating equipment. Noise may result from additional traffic and from concentrating several hundred children at a new facility, especially before and after school and during recesses To the extent this proposal allows additional residential development to occur, these , impacts would also increase somewhat, but it is not possible to quantify those impacts at this time. The impacts would depend on the type, location and distribution of housing, for example, whether single or multiple family and the location of the school. Proposed measures to avoid or reduce such increases are. ' Facilities implementing the Plan have been or will be evaluated at the protect specific level and impacts will be mitigated accordingly. Storm water detention and runoff will meet applicable County and/or City requirements and, depending on the date of actual construction, may be subject to a National Pollutant Discharge Elimination System ("NPDES") permitting requirements Discharges to air will be minimal, and , will meet any applicable requirements of the Puget Sound Air Pollution Control Authority Fuel oil will be stored according to local and state requirements. 16 ` 23 ' 2. How would the proposal be likely to affect plants, animals, fish, or marine life? ' The Plan itself will have no impact on these elements of the environment. Depending on the particular site, construction of facilities may require clearing sites of plants and loss of animal habitat. To the extent residential development is allowed, additional area may be cleared and eliminated as habitat for animals. There are not likely to be any impacts on fish or marine life, although some water quality degradation in streams and rivers could occur due to increased residential development These impacts have been or will be addressed in more detail during project-specific environmental review when appropriate. 1 Proposed measures to protect or conserve plants, animals, fish, or marine life are: Individual projects will be evaluated and mitigated appropriately on a project-specific basis, but specific mitigation proposals cannot be identified at this time. 3. How would the proposal be likely to deplete energy or natural resources? Any actual projects resulting from this Plan would consume heating fuel and electrical energy Increased traffic resulting from the construction of additional facilities would consume petroleum based fuels Reduced traffic resulting from construction of another neighborhood school may also reduce amounts of fuel consumed, but it is not possible to quantify such reduction in consumption at this time. These impacts have been or will be addressed in more detail during project-specific environmental ' review when appropriate. Proposed measures to protect or conserve energy and natural resources are Facilities would be constructed in accordance with applicable energy efficiency standards. 4. How would the proposal be likely to use or affect environmentally sensitive areas or areas designated (or eligible or under study) for governmental protection; such as parks, wilderness, wild and scenic rivers, threatened or endangered species habitat, historic or cultural sites, wetlands, floodplains, or prime farmlands? The Plan and facilities constructed pursuant to the Plan should have no impact on these resources. It is not possible to predict whether other development made possible by this Plan would affect sensitive areas. Proposed measures to protect such resources or to avoid or reduce impacts are: No specific measures are being proposed at this time. Appropriate measures have been or will be proposed during project-specific review. Annual updates of this Plan will be coordinated with King County, Cities of Kent, Covington, Auburn, SeaTac, Renton and Black Diamond as part of the Growth Management Act process, one of the purposes of which is to protect environmentally sensitive areas. To the extent the School District's facilities planning process is part of the overall growth management planning process, these resources are more likely to be protected. 21 5. How would the proposal be likely to affect land and shoreline use, including whether it would allow or encourage land or shoreline uses incompatible with existing plans? The Plan will not have any impact on land or shoreline use that is incompatible with existing comprehensive plans, land use codes, or shoreline management plans Proposed measures to avoid or reduce shoreline and land use impacts are t None are proposed at this time. Actual facilities constructed to implement the Plan will be sited and constructed to avoid or reduce land use impacts. 6. How would the proposal be likely to increase demands on transportation or public services and utilities? This proposal should not create substantial new demands for transportation The projects included in the Capital Facilities Plan may create an increase in traffic near new District facilities but also reduce traffic by creating the opportunity for more students to walk to a closer school. The construction of the facilities included in the ' Capital Facilities Plan may result in minor increases in the demand for public services and utilities, such as fire and police protection, and water, sewer, and electric utilities. None of these impacts are likely to be significant. The impacts on transportation and public services and utilities of the projects included in the Capital Facilities Plan will be addressed during project-level review when appropriate. Proposed measures to reduce or respond to such demand(s) are: No measures to reduce or respond to such demands are proposed at this time. 7. Identify, if possible, whether the proposal may conflict with local, state, or federal laws or requirements for the protection of the environment. The Kent School District Capital Facilities Plan will not conflict with any laws or requirements for the protection of the environment. ie , 25 Boa a� MOEN I =- _ a9' 2007 2006 - 2012 - 201 1 4& 1 1 �r I a 1 1 — r Emerald Park Elementary Site Emerald Park Elementary School Emerald Park Elementary Serving Unincorporated King County Residents And Residents of the Cities of Kent, Covington, Auburn, BCackDiamond, Mapfe Naffey, Renton, andSea7ae, Washington ?Lp rif2007 21 Kent School District No. 415 12033 SE 256" Street , Kent, Washington 98030-6643 (253) 373-7295 SIX - YEAR CAPITAL FACILITIES PLAN 2007 - 2008 - 2012 - 2013 K�NT� its�r<.cr BOARD of DIRECTORS ' Jim Bernos BIII Boyce Sandra Collins Chris Davies Mike Jensen ' ADMINISTRATION Barbara Grohe, Ph.D. — Superintendent Fred H. High — Assistant Superintendent for Business Services Mark Haddock, Ph.D —Assistant Superintendent for Learning & School Improvement Margaret A. Whitney —Assistant Superintendent for Human Resources ' John Knutson — Executive Director of Finance Mern Rieger— Executive Director, School Improvement 9 - 12 I Janis Bechtel — Executive Director, School Improvement K - 8 Jeanette Ristau — Executive Director, School Improvement K - 6 Greg Whiteman — Executive Director of Information Technology Kent School District Six-Year Capital Facilities Plan April 2007 27 rent Val tUWOI' ENT c 10.k71 E)N7RILT SIX - YEAR CAPITAL FACILITIES PLAN 2007 - 2008 2012 - 2013 April 2007 For information on the Plan, please call the Finance & Planning Department at (253) 373-7295 I Capital Facilities Plan Contributing Staff Gwenn Escher-Derdowski Forecast & Planning Administrator ' Fred Long, Supervisor of Facilities & Construction Karla Wilkerson & Lynell Mooney, Facilities Department Don Walkup, Supervisor of Transportation Department Kathy Foslord, Purchasing Department Cover Design by Debbi Smith Maps by Jana Tucker 1 Kent School District Six-Year Capital Facilities Plan April 2007 21 1 SiX year Capital Facilities Plan Tad fe of Contents Section Page Number ' I Executive Summary 2 ' I I Six-Year Enrollment Projection & History 4 III District Standard of Service 8 j I V Inventory, Capacity & Maps of Existing Schools 11 V Six-Year Planning and Construction Plan 14 V I Relocatable Classrooms 17 I V I I Projected Classroom Capacity 18 V I I I Finance Plan, Cost Basis and Impact Fee Schedules 23 t I X Summary of Changes to Previous Plan 30 X Appendixes 31 Kent School District Six-Year Capital Facilities Plan Apnl 2007 ' 29 I Executive Summary This Six-Year Capital Facilities Plan (the "Plan") has been prepared by the Kent School District (the "District") as the organization's facilities planning document, in compliance with the requirements of Washington's Growth Management Act, King County Code K.C.C. 21A.43 and Cities of Kent, Covington, Auburn, Renton, I SeaTac, Maple Valley and Black Diamond. This annual plan update was prepared using data available in the spring of 2007 for the 2006-2007 school year. This Plan is consistent with prior long-term capital facilities plans adopted by the Kent School District. This Plan is not intended to be the sole planning document for all of the District's needs. The District may prepare interim and periodic Long Range Capital Facilities Plans consistent with Board Policies, taking into account a longer or shorter time period, other factors and trends in the use of facilities, and other needs of the District as may be required. Prior Capital Facilities Plans of the Kent School District have been adopted by Metropolitan King County Council and Cities of Kent, Covington, Auburn and Renton and included in the Capital Facilities Plan element of the Comprehensive Plans of each jurisdiction The first ordinance implementing impact fees for the unincorporated areas was effective September 15, 1993. In order for impact fees to be collected in the unincorporated areas of Kent School District, the Metropolitan King County Council must adopt this Plan and a ■ fee-implementing ordinance for the District. For impact fees to be collected in the incorporated portions of the District, the cities of Kent, Covington, Auburn and Renton must also adopt this Plan and their own school impact fee ordinances. This Plan has also been submitted to cities of Maple Valley, Black Diamond, and ' SeaTac. This Capital Facilities Plan establishes a "standard of service" in order to ascertain current and future capacity. While the State Superintendent of Public Instruction establishes square footage guidelines for capacity, those guidelines do not account for the local program needs in the District. The Growth Management Act, King County and City codes and ordinances authorize the District to make adjustments to the standard of service based on specific needs for students of the District. ' This Plan includes the standard of service as established by Kent School District. Program capacity is based on an average capacity and updated to reflect changes to special programs served in each building. Relocatables in the capacity calculation use the same standard of service as the permanent facilities. (continued) Kent School District Six-Year Capital Facilities Plan April 2007 Page 2 31 I Executive Summary (continued) The capacity of each school in the District is calculated based on the District standard of service and the existing inventory, which includes some relocatable classrooms. The District's program capacity of permanent facilities reflects program changes and the reduction of class size to meet the requirements of Student Achievement Initiative 728. Relocatables provide additional transitional ' capacity until permanent facilities are completed. Kent School District is the fourth largest district in the state. Enrollment is electronically reported monthly to the Office of the Superintendent of Public Instruction (OSPI) on Form P-223. Although funding apportionment is based on Annual Average Full Time Equivalent (AAFTE), Enrollment on October 1 is a widely recognized "snapshot in time" that is used to report the District's enrollment for the year. P-223 Headcount for October 1, 2006 was 26,996. P-223 FTE (Full Time Equivalent) enrollment was 25,864.47. (FTE reports Kindergarten at .5 and excludes ' Early Childhood Education [ECE] and college-only Running Start students ) The actual number of individual students per the October 2006 full head count was 27,590. (Full Headcount reports all enrolled students at 1.0 including Kindergarten, ECE and college-only Running Start students ) The District's standard of service, enrollment history and projections, and use of transitional facilities are reviewed in detail in various sections of this Plan. The District plans to continue to satisfy concurrency requirements through the transitional use of relocatables. A financing plan is included in Section V I I I which demonstrates the District's ability to implement this Plan. Pursuant to the requirements of the Growth , Management Act, this Plan will be updated annually with changes in the fee schedules adjusted accordingly. 1 t 1 1 Kent School District Six-Year Capital Facilities Plan April 2007 Page 3 31 I I Six -Year Enrollment Projection For capital facilities planning, growth protections are based on cohort survival and student yield from documented residential construction projected over the next six years. (see Table 2) The student generation factor, as defined on the next page, is the basis for the growth projections from new developments King County births and the District's relational percentage average were used to determine the number of kindergartners entering the system. (see Table 1) 8 235% of 21,863 King County live births In 2002 is forecast for 1,800 students 1 (900 FTE @ .5) expected in Kindergarten for October 1, 2007. Together with proportional growth from new construction, 8.235% of King County births is equivalent to the number of students projected to enter kindergarten in the district for the next six-year period (see Table 2) Early Childhood Education students (sometimes identified as "Preschool Special Education [SE] or handicapped students") and non-disabled peer models are forecast and reported separately. Capacity is reserved to serve that program at seven elementary schools. Full day kindergarten programs are provided at most 1 elementary schools with alternative funding for the second half of the day. The first grade population is traditionally 7 - 8% larger than the kindergarten population due to growth and transfers to the District from private kindergartens. Cohort survival method uses historical enrollment data to forecast the number of students projected for the following year Near term projections assume some growth from new developments to be offset by current local economic conditions. With notable exceptions, the expectation is that enrollment increases will occur District-wide in the long term. District projections are based on historical growth patterns combined with continuing development of projects in the pipeline dependent on market/growth conditions. The District will continue to track new development activity to determine impact to schools and monitor conditions to reflect adjustments in this assumption. The I six-year enrollment projection anticipates moderate enrollment growth from new development currently in some phase of planning or construction in the district. Information on new residential developments and the completion of these proposed developments in all jurisdictions may be considered in the District's 1 future analysis of growth projections. Within practical limits, the District has kept abreast of proposed developments. The Kent School District serves seven permitting jurisdictions: unincorporated King County, the cities of Kent, Covington, and Auburn and small portions of the cities of Renton, SeaTac, and Maple Valley. The west Lake Sawyer area of Kent School District Is in the city of Black Diamond. (Continued) Kent School District Six-Year Capital Facilities Plan April 2007 Page 4 31 11 Six - Year Enrollment Projection (Continued) STUDENT GENERATION FACTOR "Student Factor' is defined by King County code as "the number derived by a school district to describe how many students of each grade span are expected to be generated by a dwelling unit" based on district records of average actual student generated rates for developments completed within the last five years Following these guidelines, the student generation factor for Kent School District is as follows: Single Family Elementary .444 Middle School .148 Senior High .252 Total .844 Multi-Family Elementary 293 Middle School 058 Senior High .094 Total .445 The student generation factor is based on a survey of 3,746 single family dwelling units and 1,283 multi-family dwelling units with no adjustment for occupancy rates. Please refer to Appendix E on Pages 35-36 of the Capital Facilities Plan for details of the Student Generation Factor survey. The actual number of students in those residential developments was determined using the District's Education Logistics (EDULOG) Transportation System. Kent School District Six-Year Capital Facilities Plan April 2007 Page 5 g O ro o M CD O t0 (0 N N 33 N O o Q O N to O 01 N LO O O h 00 M 00 N c n N m N ty 00 N N N N N N N N N N t0 t0 m N co o M N V O O M 1- M m N p a N O V pMp M M tD N M O 0) to O) E O V V 0) 0) m 0) O O m N N pp N N N N N N N N t0 J A O Q N 2Si C) O m c m O n N O) M N (o N 0 O � N E n M N 0 O - V N O ` O V N n c Q O m M O O) O O N N I- QI V t` N m N N ' 00 Q1 N N N N N N N N � JmJ aa r Oa C) � m m cN8 o oo o N t0 01 D OD (D mQr co (D o o o 0 p O $ 00 N m a) rn o o N N m M N v cV 0 1 1T_ 0 N N C N S N co (op N t0 t0 CO 01 LO O O) V 0> M to in cep N c O r O ^ � O O Cl) LO O - M O V O 00 V m N `- - N N N N N N N N U) m E C J N co N y O ro O t j Cl) (DD p am' O co O u'/ t[ ? 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Z M o 0 0 0 o rn w rn rn n n o C1 0 W m r N N N N N N N N y J N c m uj 0 w w Q O rn 10 O o N W o tD m y 0 tl M to N 6 m O N ^ n N tD t0 N Of O (0 CD fp 0) 0( V o O U D c O O O t` O O 0) 0) O) 00 dt 0) 00 to V n W ij D- U � t7 S !L NJ N 00 O N N 1 N o a N n N ) N aa t�pp � c N m (T m p co N , W N N 0w) N ' O1 (00 O m ft) to N m d N C D N N Z (L ai i m M o rn o rn cc rn .0 N tD v Cl)l g Z a W N mJ N N N N V N tl N C of C O Y 0 W m N a N r (0 N m (0 (D N O O 0) 00 m m 0 m 0) t�j N (� (O tD M tD V m et C0 O O N t0 O O n 01 8 O c O N T m .- CD W a1 c0 CD coM N ID a U m N CD N N �N 0 O m co 0D o P w N O n to Qi O CO r O M (n O 0) O tO V h M O (O O) 0) M O N c c 0) CV O CD O O 0) 0) O) O) m n r tD (O M co j N U 0 m e- N t7) N N .- .-- .- N M C O w In 0 w N00 A MO0) � lq� v 00 D U c O V V O 0) 0) 0 0 wCD N co (D V N Cl O O N 0 m N O N �- '- �- 1- N m t7 N W c C O pp t0 C p p c O S N rn 01 0 (l0 V co 0 t0 Cl) O 40 N O O to N aD =O g ti N O V O Oa V V (D (D M N N CD O (O c O (A V 0 (3 0) CO M O n r t0 t0 V a N ('I - O a U L U c Y T W � C t0 rn Q N o N M V M N O V (O m 000 N LO `O '^ N m co O (O N O) O N N V CO (O to O M 0 0 = 0 II U c � m CO CO t0_ 0t0 N V V M N ^ W W n0 c N ry m m x } cc N m N N m N cc E r (, aR N x S p�p w m s C m t tl O O "' 0 N N n w > �, m c E y m d v m ` E a m LL D m c N �- N c') V N t0 h 00 ? N r C a w m Q E O c m 2) 0) m c F > c O w CD CD a) w = w w N a Y o �_ m m a m m m m m m m m tm m r°2 m E C7 0 o UD Ut (D U' U U U U > c) N m KENT SCHOOL DISTRICT No. 415 31 SIX-YEAR F.T.E. ENROLLMENT PROJECTION LB in 2001 LB in 2002 LB in 2003 LB in 2004 LB in 2005 LB in 2006 LB in 2007 AC'riu&L I P R O 1 E C T ) 0 N October 2006 1 2007 2008 J 2009 2010 2011 2012 King County Live Births 21,778 21,863 22,431 22,874 22,680 23,500 23,600 ' Increase/Decrease -709 85 568 443 -194 820 100 Kindergarten/ Birth % 2 8 22% 8 23% 8 24% 8 24% 8 24% 8 24% 8 24% 113 Kindergarten FTE @ 5 895 900 924 942 934 968 972 Grade 1 2,003 1,900 1,928 1,979 2,017 2,000 2,072 Grade 2 1,998 2,062 1,954 1,983 2,035 2,073 2,056 Grade 3 2,026 2,032 2,117 2,007 2,037 2,090 2,128 Grade 4 2,015 2,082 2,097 2,184 2,071 2,102 2,156 Grade 5 2,051 2,031 2,125 2,140 2,228 2,114 2,145 Grade 6 2,101 2,082 2,083 2,179 2,194 2,284 2,168 Grade 7 2,205 2,153 2,146 2,147 2,245 2,260 2,352 Grade 8 2,254 2,270 2,216 2,209 2,210 2,310 2,325 Grade 9 2,772 2,709 2,751 2,686 2,677 2,679 2,799 Grade 10 2,212 2,329 2,312 2,347 2,292 2,285 2,286 Grade 11 1,881 1,912 2,077 2,061 2,092 2,044 2,038 Grade 12 1,451 1,487 1,617 1,754 1,741 1,767 1,727 Total FTE Enrollment 25,864 25,949 26,347 26,618 26,773 26,976 27,224 Noce 21314 Yearly Increase 55 85 398 271 155 203 248 Yearly Increase % 0 21% 0 33% 1 53% 1 03% 0 58% 0 76% 0 92% Cumulative Increase 55 140 538 809 964 1,167 1,415 Full Time E uivalent FTE} 25,864 1 25,949 1 26,347 26,618 1 26,773 1 26,976 1 27,224 1 Kindergarten enrollment protection is based on KSD percentage of live births in King County five years previous 2 Kindergarten FTE protection at 5 is calculated by using the Distnefs previous year percentage of King County births 5 years earlier compared to actual kindergarten enrollment in the previous year (Excludes ECE-Early Childhood Education) 3 Kindergarten protection is at 5 FTE although most schools provide Full Day Kindergarten with alternative funding 4 Oct 2006 P223 FTE is 25,864&Headcount is 26,996 Full student count with ECE Preschool&Running Start=27,590 JFG R O W T H P R O J E C T I O N S - Adjustments for current economic factors * For facilities planning purposes, this six-year enrollment projection anticipates moderate enrollment growth from new development currently in some phase of planning or construction in the district t Kent School District Six-Year Capital Facilities Plan Table 2 April 2007 Page 7 ' 35 III Current Kent School District "Standard of Service" In order to determine the capacity of the District's facilities, King County Code 21A.06 refers to a "standard of service" that each school district must establish in order to ascertain Its overall capacity The standard of service identifies the program year, the class size, the number of classrooms, students and programs of special need, and other factors determined by the District which would, In the District's judgment, best serve the student population. This Plan includes the standard of service as established by Kent School District. The District has identified schools with significant special needs programs as "impact" schools and the standard of service targets a lower class size at those facilities. Relocatables included In the capacity calculation use the same standard of service as the permanent facilities. (see appendix a, a & C) The standard of service defined herein may continue to change in the future. Kent School District is continuing a long-term strategic planning process combined with review of changes to capacity and standard of service adjustments to meet the requirements of Student Achievement Initiative 728. This process will affect various aspects of the District's "standard of service" and I future changes will be reflected in future capital facilities plans. Because the funding for Initiative 728 is incremental, implementation of the Initiative is also incremental and may result In annual changes to school capacity. Current Standards of Service for Elementary Students Class size for Kindergarten should not exceed an average of 22 students. Class size for grades 1 - 4 should not exceed an average of 23 students. Class size for grades 5 - 6 should not exceed an average of 29 students. Program capacity for general education elementary classrooms is calculated at an average of 24 students per classroom because of fluctuations between primary and intermediate grade levels (i.e third/fourth or fourth/fifth grade split classes, etc.). Most elementary schools provide full day kindergarten programs ' (FDK or KAI — Full Day Kindergarten or Kindergarten Academic Intervention) with the second half of the day funded by grants or tuition. Students have scheduled time in a computer lab. Students may also be provided music instruction and physical education In a separate classroom or facility. Special Education for students with disabilities may be provided in a self- contained classroom with a capacity of 10-15 depending on the program. (continued) Kent School District Six-Year Capital Facilities Plan April 2007 Page 8 31 III Current Kent School District "Standard of Service" (continued) Identified students will also be provided other educational opportunities in classrooms for programs such as those designated as follows: English Language Learners (E L L) Self-contained Special Education Support Center Programs (SC) i Integrated Programs & Resource Rooms (for special remedial assistance) Early Childhood Education (ECE) (3-4 yr. old students with disabilities) School Adjustment (SA) Program for severely behavior-disordered students Speech & Language Therapy & Programs for Hearing Impaired students Adaptive Support Center for Mild, Moderate & Severe Disabilities (ASC-DD) Occupational & Physical Therapy Programs (OT/PT) Developmental Kindergarten in SC Programs Kindergarten Academic Intervention Program (KAI-Full Day Kindergarten) Education for Disadvantaged Students (Title I) Learning Assisted Programs (LAP) District Remediation Programs Education for Highly Capable Students (formerly "Gifted" Program) Some of the above special programs require specialized classroom space, as , well as music and physical education classrooms, computer labs, etc.; thus, the permanent capacity of some of the buildings housing these programs is reduced. Some students, for example, leave their regular classroom for a short period of time to receive instruction in these special programs and "pull-out" space must be allocated to serve these programs. Some newer buildings have been constructed to accommodate most of these programs; some older buildings have been modified, and in some circumstances, these modifications reduce the classroom capacity of the buildings. When programs change, program capacity fluctuates and is updated annually to reflect the change in program and capacity. Current Standards of Service for Secondary Students The standards of service outlined below reflect only those programs and educational opportunities provided to secondary students which directly affect the capacity of the school buildings. Reductions have been made in 7th and 10th grade English classes for Initiative 728. These standards are subject to change pending annual updates based on staff and public review for changes funded by 1 Student Achievement Initiative 728. Class size for grades 7 - 8 should not exceed an average of 29 students. Class size for 7th & 10th grade English class should not exceed an average of 25 students. Class size for grades 9 - 12 should not exceed an average of 31 students. Special Education for students with disabilities may be provided in a self- contained classroom with a capacity of 10-15 depending on the program. (cont'd ) Kent School Distnct Six-Year Capital Facilities Plan Apnl 2007 Page 9 1 37 IIII Current Kent School District "Standard of Service" (continued) iIdentified students will also be provided other education opportunities in classrooms for programs designated as follows: Computer, Multi-media &Technology Labs and Programs English Language Learners (E L L) Science Programs & Labs — Biology, Chemistry, Physics, Oceanography, Astronomy, Meteorology, Marine Biology, General Science, etc Integrated Programs & Resource Rooms (for special remedial assistance) Basic Skills Programs Child Development Preschool and Daycare Programs Music Programs — Band, Orchestra, Chorus, Jazz Band, etc Art Programs — Painting, Design, Drawing, Ceramics, Pottery, Photography, etc. Theater Arts— Drama, Stage Tech, etc Journalism and Yearbook Classes Highly Capable (Honors or Gifted) and Advanced Placement Programs International Baccalaureate Program Night Academy— Evening classes for credit retrieval program Traffic Safety Education Transition Outreach Program for 18-21 year old Special Education students JROTC - Junior Reserve Officers Training Corps Variety of Career & Technical Education Programs (CTE-Vocational Education) Family & Consumer Science — Cooking, Sewing, Child Development, etc. Health Sciences, Sports Medicine, etc Business Education — Keyboarding, Accounting, Business Law, DECA, FBLA (Future Business Leaders), Sales & Marketing, etc Material Sciences — Woods and Cabinet Making, Metals, Welding, Electronics, Auto Shop, Manufacturing Technology, Machine Shop, CAD, (Computer-aided Design) Drafting & Drawing, etc. Culinary Arts, Graphic & Commercial Arts, Engineering, etc. Many of these programs and others require specialized classroom space which can reduce the permanent capacity of the school buildings. In addition, an alternative home school assistance, choice and transition programs are provided for students in grades K - 12 at Kent Mountain View Academy. Space or Classroom Utilization As a result of scheduling conflicts for student programs, the need for specialized rooms for certain programs, and the need for teachers to have a work space during their planning periods, it is not possible to achieve 100% utilization of regular teaching stations at secondary schools Based on the analysis of actual utilization of classrooms, the District has determined that the standard utilization rate is 85% for secondary schools. Program capacity at elementary schools reflects 100% utilization at the elementary level with adjustments for pull-out programs served in relocatables. In the future, the District will continue close analysis of actual utilization Kent School Distnct Six-Year Capital Facilities Plan April 2007 Page 10 31 I V Inventory and Capacity of Existing Schools Currently, the District has permanent program capacity to house 27,598 students and transitional (relocatable) capacity to house 1 ,412 This capacity is based on the District's Standard of Service as set forth in Section I 11. Included in this Plan is an inventory of the District's schools by type, address and current capacity (See Table 3 on Page 12) The program capacity is periodically updated for changes in programs, additional classrooms and new schools Program capacity has been updated in this Plan to reflect program changes. It has also been updated to report new capacity for building additions at the high schools and updated program capacity for Mill Creek Middle School. Program capacity also reflects adjustments for the Student Achievement Initiative 728 reduction in class size. The class size reduction received voter approval in the Educational Programs and Operations Levy as well as through funding for Student Achievement Initiative 728 The District will conduct annual public review and update class size recommendations in accordance with the requirements and incremental funding of Student Achievement Initiative 728. Kent Mountain View Academy (formerly Kent Learning Center and Grandview Elementary) serves grades Kindergarten through 12 with transition, choice and home school assistance programs. It is located in the former Grandview School in the western part of the District in the city of SeaTac This school was originally designed as an elementary school and is included in the elementary capacity for this Plan. Calculation of Elementary, Junior High and Senior High School capacities are set forth in Appendices A, B and C A map of existing schools is included on Page 13. Kent School District Six-Year Capital Facilities Plan April 2007 Page 11 KENT SCHOOL DISTRICT No. 415 39 INVENTORY and CAPACITY of EXISTING SCHOOLS ' 2006-2007 Year SCHOOL Opened ABR ADDRESS Program —Capacity' Carnage Crest Elementary 199D CC 18235-140th Avenue SE, Renton 98058 452 Cedar Valley Elementary 1971 CV 26500 Timberlane Way SE, Covington 98042 402 Covington Elementary 1961 CO 17070 SE Wax Road, Covington 98042 498 Crestwood Elementary 1980 CW 25225-180th Avenue SE Covington 98042 456 East Hill Elementary 1953 EH 9825 S 240th Street, Kent 98031 464 Emerald Park 1999 EP 11800 SE 216th Street, Kent 98031 504 Fanwood Elementary 1969 FW 16600-148th Avenue SE, Renton 98058 408 George T Daniel Elementary 1992 DE 11310 SE 248th Street Kent 98031 450 Glenndge Elementary 1996 GR 19405-120th Avenue SE,Renton 98058 456 Grass Lake Elementary 1971 GL 28700-191st Place SE, Kent 98042 452 Horizon Elementary 1990 HE 27641 -144th Avenue SE, Kent 98042 504 Jenkins Creek Elementary 1987 JC 26915-186th Avenue SE Covington 98042 398 Kent Elementary 1999 KE 24700-64th Avenue South, Kent 98032 464 Lake Youngs Elementary 1965 LY 19660-142nd Avenue SE, Kent 98042 524 Martin Sortun Elementary 1987 MS 12711 SE 248th Street, Kent 98031 474 Meadow Ridge Elementary 1994 MR 27710-108th Avenue SE,Kent 98031 464 Meridian Elementary 1939 ME 25621 -140th Avenue SE, Kent 98042 524 Millennium Elementary 2000 ML 11919 SE 2701h Street, Kent 98031 498 ' Neely-O'Bnen Elementary 1990 NO 6300 South 236th Street, Kent 98032 440 Panther Lake Elementary 1938 PL 20831 -108th Avenue SE, Kent 98031 396 Park Orchard Elementary 1963 PO 11010 SE 232nd Street, Kent 98031 480 Pine Tree Elementary 1967 PT 27825-118th Avenue SE, Kent 98031 522 Ridgewood Elementary 1987 RW 18030-162nd Place SE, Renton 98058 504 Sawyer Woods Elementary 1994 SW 31135-228th Avenue SE,Kent 98042 504 Scenic Hill Elementary 1960 SH 26025 Woodland Way South, Kent 98031 464 Soos Creek Elementary 1971 SC 12651 SE 2181h Place, Kent 98031 408 Spnngbrook Elementary 1969 SIB 20035-100th Avenue SE, Kent 98031 398 Sunnse Elementary 1992 SR 22300-132nd Avenue SE, Kent 98042 504 Elementary TOTAL 13,012 Cedar Heights Middle School 1993 CH 19640 SE 272 Street,Covington 98042 923 Mattson Middle School 1981 MA 16400 SE 251st Street, Covington 98042 804 Meeker Middle School 1970 MK 12600 SE 192nd Street, Renton 98058 890 Meridian Middle School 1958 MJ 23480-120th Avenue SE, Kent 98031 790 Mill Creek MS(former Kent Jr Hi)2 200511952 MC 620 North Central Avenue, Kent 98032 828 Northwood Middle School 1996 NW 17007 SE 184th Street, Renton 98058 972 Sequoia Middle School 1966 SJ 11000 SE 2641h Street, Kent 98031 771 Middle School TOTAL 5,978 Kent-Mendlan Senior High School 1951 KM 10020 SE 256th Street, Kent 98031 1,772 Kentlake Senior High School 1997 KL 21401 SE 300th Street,Kent 98042 1,986 Kentridge Senior High School 1968 KR 12430 SE 208th Street, Kent 98031 2,297 Kentwood Senior High School 1981 KW 25800-164th Avenue SE, Covington 98042 2,137 Senior High TOTAL 8,192 Kent Mountain View Academy 3 1965 LC 22420 Military Road, Des Moines 98198 416 DISTRICT TOTAL 27 598 Changes to capacity reflect program changes and new building additions at high schools 2 Kent Junior High was closed for 2004-05 for remodel and re-purpose It re-opened in 2005 as Mill Creek Middle School 3 Kent Mountain View Academy serves grades K-12 The school was formerly known as Kent Learning Center&Grandview Elementary Kent School District Six-Year Capital Facilities Plan Table 3 Apnl 2007 Page 12 LO 41 c O � V 0 0 a) Ym V c �co � o � 5E ° -� c > C)_ Y C j 0 � m � • oT 0 o � a ,�mU a Y O �B z. 0OOo 0 0 c 0 .— 0 � d m z aVUVV O _ x= w N C U °D c° o° 0 o _ U .0 m— > »m c °o ma U� � °oE o � �-- 'C • c m U /v 2 /C gym• W 02 °E c C22 um m 1 Uw Y m • m Um Y,0 cT m Ed— O� L OY» D • 'Um mo o am E cm S c'n oL w U m h n D` • C LD y •w N 8a og Ym dad = ��• • x E• 3 u Y - 3S OAV 41V91 0 0 0 t y ° L C � W Cw C D 0 1izo 10O N OC �O T Y oE• mE 4° )' wm Ym T _ �m T �. W Oi—y m m0 N mE •° n�n�� • o ='C L 20 cC W 3S aAV 410V1 m� 00 t N vOiy •w Om ub mg •w N =o om mD o m= 3S any PUZEI o = Eo 3S aAV PUZEI Q �v 2 yr Uo• `ou •° o cm m° 3 c °w • ma ��• YT$m m� otm �� �w CO,' mE Q Q m om• Loo r C oL0 of • U O CJ C d �w mm Um c •° oy Om Q (n N Em oo• s DE •�� 20 r 3S any U1901 •o`. aw Omi 00 h o C cQ 00 Nm =2' cOLNo• 3S 9AV 41VOl 2 (ti O G aE a°w wm ° f ti •a m C C ° wm0 um w w � cnY mm of CO n CT OD mm N =D viw N !p aAV JOJlUaZ C (TO N Z� AomU81HA011OAis9M • 9• m0 0c m O N 3 mE m c N m mm w g N S Zw CE of e cD Co° tie Y�Q • 9 9404SJ9J0i Kent School District Six-Year Capital Facilities Plan April 2007 Page 13 41 V Six-Year Planning and Construction Plan At the time of preparation of this Plan in spring of 2007, the following projects are completed or in the planning phase in the District • Additions to three high schools have added capacity for students from new development and 9th Grade students moving to high schools Voters recently approved funding for additional classroom capacity to be added at Kentlake and Kent-Meridian High Schools. • Reconfiguration to 7th and 8th grades provides additional capacity at middle schools The Board has approved renovation and re-configuration of Sequoia Middle School to provide capacity for approximately 350 high school students at a new non-traditional high school, Kent Phoenix Academy in 2007-08. • Kent Junior High was temporarily closed for one year in 2004-05 for re-purpose and remodel. In 2005, the school was renamed and opened in September 2005 as Mill Creek Middle School (#7a)which also serves the 7-8 Kent Technology Academy program The voters have approved funding for Phase I I of the renovation of Mill Creek MS • In February 2006, voters approved construction funding for replacement of Panther Lake Elementary School and a future new Elementary School to accommodate new growth. • Enrollment projections reflect future need for additional capacity at the elementary and high school level Future facility and site needs are reflected in this Plan. • A new site is being acquired for replacement of Panther Lake Elem Sites for potential future schools and facilities are listed in Table 4 and shown on the site map on page 16. • Some funding is secured for purchase of additional portables and some funding may be provided by impact fees as needed Sites are based on need for additional capacity County and city planners and decision-makers are encouraged to consider safe walking conditions for all students when reviewing applications and design plans for new roads and developments. This should include sidewalks for pedestrian safety, as well as pull- outs and turn-arounds for school buses. Included in this Plan is an inventory of potential projects and sites identified by the District which are potentially acceptable site alternatives in the future. (See Table 4) Voter approved bond issues for $105 4M in 1990 and $130M in 1994 included funding for the purchase of eleven sites for some of these and future schools, and the sites acquired to date are included in this Plan Some funding is secured for purchase of additional sites but some may be funded with impact fees as needed Not all undeveloped properties meet current school construction requirements and some property may be traded or sold to meet future facility needs. 2006 voter approval of $106M bond issue for capital improvement included the construction funding for a new elementary school, replacement of Panther Lake Elementary, and classroom additions to high schools Some impact fees will also be applied to those projects Student Achievement Initiative 728 funds are being utilized to reduce class size and provide extended learning opportunities Based on community input at public hearings, the Board will continue annual review of standard of service and those decisions will be reflected in the each update of the Capital Facilities Plan. Kent School District Six-Year Capital Facilities Plan April 2007 Page 14 KENT SCHOOL DISTRICT No. 415 41 Site Acquisitions and Projects Planned to Provide Additional Capacity Protected I Protected %for SCHOOL 1 FACILITY / SITE LOCATION Type Status Completion Program new Date Capacity Growth Approximate I Approximate o Map ELEMENTARY (Numbers assigned to future schools may not correlate with number of existing schools) 13 Replacement for Panther Lake Elementary(F) SE 216th Street&102nd Ave SE Replacement Planning 2009 500 20% Panther Lake Elementary Replaced to 2009 SE 208 Street&108th Ave SE Replacement Planning 2009 -396 Elementary#31 (Funded) To be determined 2 New Planning 2012 500 100% Elementary Site (Unfunded)t To be determined 2 Site Planning 2008 500 100% MIDDLE SCHOOL Sequoia Middle School Renovation&Reconfiguration Renovation Planning 2007 -771 for Kent Phoenix Academy SENIOR HIGH Classroom additions at three High Schools Kent-Mendtan Additions Utilized 2004-07 386 75% for growth&reconfiguration (Funded) Kentrtdge Additions Utilized 2004-07 1,000 75% Kentwood Additions Utilized 2004-07 896 75% New Non-traditional High School Former Sequoia Middle School Kent Phoenix Academy (Funded) 11000 SE 264th Street, Kent Renovation Planning 2007-08 350 100% Classroom additions at Kentlake High School (F) 21401 SE 300th Street, Kent Additions Planning 2008 171 100% Classroom additions at Kent-Meridian HS (F) 10020 SE 256th Street, Kent Additions Planning 2009 79 100% Additional TEMPORARY FACILITIES I Capacity Relocatables For placement as needed New Planning 2006+ 24-31 each 100% SUPPORT FACILITIES Bus Facility (Unfunded)' Near Kent-Meridian High School New Planning TBD I N/A #on Land Use Map 3 OTHER SITES ACQUIRED Type Junsdtction 4 Covington area North (Near Mattson MS) SE 251 &164 SE, Covington 98042 Elementary City of Covington 7 Covington area South (Scarsella) SE 290&156 SE, Kent 98042 Elementary King County 5 Covington area West (Halleson-Wlkstrom) 15435 SE 256 Street, Covington 98042 TBD z City of Covington 3 Ham Lake area (Pollard) 16820 SE 240, Kent 9B042 Elementary King County 8 SE of Lake Morton area (West property) SE 332&204 SE, Kent 98042 Secondary King County 2 Shady Lk area(Sowers,Blaine,Drahota,Paroltne) 17426 SE 192 Street, Renton 98058 Elementary King County 1 So King Co Activity Center(Nike site) SE 167& 170 SE, Renton 98058 TBD x King County 12 South Central site (Plemmons-Yeh-Wms) SE 266th Street&124th Ave SE,Kent TBD Z King County Notes: Unfunded facility needs will be reviewed in the future s TBD-To be determined-Some sites are acquired but placement, timing and/or configuration have not been determined 3 Numbers correspond to sites on Map on Page 16 Other site locations are parcels Identified In Table 7 on Page 26 Kent School District Six-Year Capital Facilities Plan Table 4 April 2007 Page 15 LO 43 r� O c Z 0 n M0 Cr D• W cid U N O T W ^ mC 075 m ^' c C mU ❑ YS ©w Cn 0 h 0 m O y 1� DD a mt mo �� of o �� >`v• • x Uw s OE • mE �yz m cm° Eo yN o • mUE rn� °m L E cm o$ m of Om OL w U� W ZD U w $o ao o ff O mE• °ot m • •Yi rd� �� L ° 3S enV 41h91 Cw °D O O G� Z D v p B( 00 20 �p OAS �OCt. Cm• )E CQ Q y Ox Ow G Z Dc 3S aA N vUavtm• —o° y NE •w °E w `om Up xL •w � xw a m m m b m= 33 enV PUZQI c o t E 3S enV PUZS t °w •� a(Li UE• �� •� O cc o c mt ct• Y $m � t'E °m dm m �m Da x° a°oNw •2 °p9 •cE 2w a= m •gym x Emw EU • c0 a.y �d oo• cc �N �, D $ o`m • a w asy 0E L •� Q aN Ov ww �9• b cE • � �• 3S enV 4180I •Y Z. O-E NL " Occ a° Y �o Jo® =r �cmo 4 3S enV 41VOl m cE °W C00 n °L O m m •Z, « y°�+i aC wW mvUi °� N m x UD mE m H !g( • enV IP11UeO o -�Q w ti w ADm4 IH AeIIDn 0eM • c• _ mZ EO Op Ym 3 mE m c N _N mm w h � Z W O\C� �T of C o a Kept. Y�Q • Sea lwelut Kent School District Six-Year Capital Facilities Plan April 2007 Page 16 41 V I Relocatable Classrooms I For the purpose of clarification, the term "portables" and the more descriptively accurate term, "relocatables" are used interchangeably in this Plan. The Plan also references use of portables or relocatables as interim or transitional capacity/facilities. Currently, the District utilizes 132 total relocatables to house students in excess of permanent capacity, for program purposes at school locations, and six for other purposes. (see Appendices A 8 C D) Based on enrollment projections, program capacity and funded permanent facilities, the District anticipates the need to purchase some additional relocatables during the next six-year period. The continually escalating cost of moving relocatables will Increasingly limit the choice between building new relocatables on site and relocating older ones. During the time period covered by this Plan, the District does not anticipate that all of the District's relocatables will be replaced by permanent facilities During the useful life of some of the relocatables, the school-age population may decline in some communities and increase in others, and these relocatables provide the flexibility to accommodate the immediate needs of the community. Portables, or relocatables, may be used as interim or transitional facilities: 1. To prevent overbuilding or overcrowding of permanent school 1 facilities. 2. To cover the gap between the time of demand for increased t capacity and completion of permanent school facilities to meet that demand. 3. To meet unique program requirements Relocatables currently in use will be evaluated resulting in some being improved and some replaced. Quality concerns will be among those addressed by the next Community Facilities Planning Committee for review of capital facilities needs for the next bond issue. The Plan projects that the District will use relocatables to accommodate interim housing needs for the next six years and beyond The use of relocatables, their impacts on permanent facilities, life cycle and operational costs, and the interrelationship between relocatables, emerging technologies and educational restructuring will continue to be be examined. i Kent School District Six-Year Capital Facilities Plan April 2007 Page 17 45 V I I Projected Six-Year Classroom Capacity As stated in Section I V, the program capacity study is periodically updated for 1 changes in special programs and reflects class size fluctuations in Grades K - 4. As shown in the Inventory and Capacity chart in Table 3 on Page 12, the program capacity is also reflected In the capacity and enrollment comparison charts. (See Tables 5&5 A-B-C on pages 19-22) Enrollment is electronically reported to OSPI on Form P-223 on a monthly basis and funding apportionment is based on Annual Average FTE (AAFTE). The first school day of October is widely recognized as the enrollment count date for the year. Full Time Equivalent (FTE) student enrollment for October 2006 was 25,864.47 which represents an increase of 55 FTE over the previous October. Kindergarten students are counted at .5 and P-223 FTE excludes Early Childhood Education students (ECE - preschool special education) and College-only Running Start students. (See Tables 5&5 A-B-C on pages 19-22) In October there were 589 students in 11' and 121h grade participating in the Running Start program at 9 different colleges and receiving credits toward both high school and college graduation. 300 of these students attended classes only at the college ("college-only") and are thus excluded from the FTE and headcount for capacity and enrollment comparisons. Kent School District continues to be the fourth largest district in the state of Washington. P-223 Headcount for October 2006 was 26,996 with kindergarten students counted at 1.0 and excluding ECE and college-only Running Start students. A full headcount of all students enrolled in October 2006 totals 27,590 which includes ECE and college-only Running Start students. Based on the enrollment forecasts, current inventory and capacity, current standard of service, relocatable capacity, and future planned additional classroom space, the District anticipates having sufficient capacity to house students over the next six years (See Table 5 and Tables 5A-B-C on Pages 19-22) This does not mean that some schools will not experience overcrowding. There may be significant need for additional portables and/or new schools to accommodate growth within the District and class size reduction mandated under Student Achievement Initiative 728 Some schools, by design, may be opened with relocatables on site. Boundary changes, limited movement of relocatables, zoning changes, market conditions, and educational restructuring will all play a major role in addressing overcrowding and underutilization of facilities in different parts of the District. Kent School District Six-Year Capital Facilities Plan April 2007 Page 18 r KENT SCHOOL DISTRICT No. 415 41 PROJECTED ENROLLMENT and CAPACITY TOTAL DISTRICT SCHOOL YEAR zoos-zoo? 2007-2008 1 zoos-zoos 1 2009-2010 1 2010-2011 2011-2012 1 2012-2013 Actual P R O J E C T E D Permanent Program Capacity' 24,488 27,598 27,177 27,348 27,531 27,531 27,531 Changes to Permanent Capacity ' Classrooms added at 3 high schools(F) Kent-Mendian-Kentndge-Kentwood Estimated Program Capacity 2,282 Classroom additions at Kentlake&Kent-Mendlan(F) 171 79 4 Sequoia Middle School will be renovated and reconfigured as Kent Phoenix Academy High School in 2007-08 Change to Middle School Capacity -771 4 Kent Phoenix Academy High School replaces Sequoia Middle School in 2007-08 High School Program Capacity added 350 5 Mill Creek MS Renovation-Phase 2 828 Replacement with increased capacity for -396 Panther Lake Elementary(Funded) 500 Elementary#31 (Funded) 500 Permanent Program Capacity Subtotal 27,598 27,177 27,348 27,531 27,531 27,531 28,031 Interim Relocatable Capacity Elementary Relocatable Capacity Required 0 0 0 0 0 120 0 Middle School Relocatable Capacity Required 0 0 0 0 0 0 0 Senior High Relocatable Capacity Required 155 0 62 62 31 0 62 Total Relocatable Capacity Required's s 155 0 62 62 31 120 62 TOTAL CAPACITY ' 27,753 1 27,177 1 27,410 1 27,593 1 27,562 1 27,651 1 28,13 S TOTAL FTE ENROLLMENT/PROJECTION 2 25,864 25,949 26,347 26,618 26,773 26,976 27,224 DISTRICT AVAILABLE CAPACITY 1 1,889 1,228 1,063 975 789 675 869 ' Capacity is based on standard of service for program capacity and updated periodically to reflect program changes 2 FTE=Full Time Equivalent Enrollment (i a 1/2 day Kindergarten student= 5) 3 In Fall 2004,9th grade moved to the high schools which provided increased capacity at Middle School level 4 Sequoia Middle School will be renovated and reconfigured as Kent Phoenix Academy High School in 2007-08 5 Phase I I of renovation continues for Mill Creek Middle School&Kent Technology Academy 5 2006-2007 total classroom relocatable capacity is 1,412 Kent School District Six-Year Capital Facilities Plan Table 5 April 2007 Page 19 ' KENT SCHOOL DISTRICT No. 415 47 PROJECTED ENROLLMENT and CAPACITY SENIOR HIGH - Grades 9 - 12 SCHOOL YEAR 2006-2007 2007-2008 1 2008-2009 2009-2010 1 2010-2011 2011-2012 1 2012-2013 Actual P R O J E C T E D Senior High Permanent Capacity 5,910 8,192 8,542 8,713 8,792 8,792 8,792 Changes to High School Capacity Classrooms added at three high schools(Funded) Kent-Meridian-Kentndge-Kentwood Program capacity 2,282 4 Kent Phoenix Academy-New Non-traditional High School added through renovation of Sequoia Middle School 1 Estimated program capacity 350 Classroom additions at Kentlake High School(F) 171 Classroom additions at Kent-Meridian High School and KM Technology Academy°(F) 79 Subtotal 8,192 8,542 8,713 8,792 8,792 8,792 8,792 Relocatable Capacity Required ' 155 0 62 62 31 0 62 TOTAL CAPACITY ' 8,347 8,542 8,775 8,854 8,823 8,792 8,854 FTE ENROLLMENT/PROJECTION 2 8,316 8,437 8,757 8,848 8,802 8,775 8,854 SURPLUS DEFICIT CAPACITY 31 105 18 6 21 17 4 Number of Relocatables Required 5 0 2 2 1 0 2 5 Classroom Relocatables required in 2007-08 Some additional Relocatables used for classroom and program purposes ' Capacity is based on standard of service for program capacity and updated penodically to reflect program changes 2 FTE =Approximate Full Time Equivalent Enrollment, excluding College-only Running Start students 3 Grade level reconfiguration -All 9th grade students moved to the high schools in Fall 2004 Sequoia Middle School will be renovated and reconfigured as a new non-traditional high school, Kent Phoenix Academy, and KM will add a new Technology Academy program in 2007-08 Kent School District Six-Year Capital Facilities Plan Table 5 A April 2007 Page 20 KENT SCHOOL DISTRICT No. 415 41 PROJECTED ENROLLMENT and CAPACITY MIDDLE SCHOOL - Grades 7 - 8 SCHOOL YEAR 2006-2007 2007-2008 1 2008-2009 1 2009-2010 1 2010-2011 1 2011-2012 1 2012-2013 Actual P R O J E C T E D Middle School Permanent Capacity ' 5,150 5,978 5,207 5,207 5,207 5,207 5,207 1 Chan es to Middle School Ca aci ° Mill Creek Middle School-Kent Junior High re-opened as Mill Creek Middle School#7a in Fall 2005 Phase 2 of Mill Creek Renovation continues in 2007-08 ' Program capacity of Mill Creek MS and Kent Technology Academy 828 5 Sequoia Middle School will be renovated and reconfigured as Kent Phoenix Academy High School in 2007-08 MS Capacity offline-changed to high school -771 Subtotal 5,978 5,207 5,207 5,207 5,207 5,207 5,207 Relocatable Capacity Required ' 0 0 0 0 0 0 0 TOTAL CAPACITY 'a 3 5,978 5,207 5,207 5,207 5,207 5,207 5,207 FTE ENROLLMENT/PROJECTION 2 4,459 4,423 4,362 4,356 4,455 4,570 4,677 SURPLUS DEFICIT CAPACITY 1,519 784 845 851 752 637 530 No Classroom Relocatables required at middle schools at this time Some Relocatables used for classroom and program purposes ' Capacity is based on standard of service for program capacity and updated periodically to reflect program changes 2 FTE =Approximate Full Time Equivalent Enrollment I Projection 3 Grade level reconfiguration -All 9th grade students moved to the high schools in Fall 2004 Mill Creek Middle School &Technology Academy-Kent Junior High was renovated and re-opened in Fall 2005 with a Technology Academy serving 7th &8th grade students from all service areas Phase I I of Mill Creek renovation continues in 2007-08 5 Sequoia Middle School will be renovated and reconfigured as non-traditional Kent Phoenix Academy High School in 2007-08 and middle school boundaries will be reconfigured for six middle schools district-wide Kent School District Six-Year Capital Facilities Plan Table 5 B April 2007 Page 21 KENT SCHOOL DISTRICT No. 415 49 PROJECTED ENROLLMENT and CAPACITY ELEMENTARY - Grades K - 6 SCHOOL YEAR 2006-2007 2007-2008 1 2008-2009 2009-2010 1 2010-2011 2011-2012 1 2012-2013 Actual P R O 1 E C T E D Elementary Permanent Capacity 13,012 13,428 13,428 13,428 13,532 13,532 13,532 Kent Mountain View Academy 2 416 Chan es to Elementary Capacity Replacement with approximately 104 net increased capacity for -396 Panther Lake Elementary (Funded)° 500 Elementary#31 (Funded)5 500 Subtotal 13,428 13,428 13,428 13,532 13,532 13,532 14,032 Relocatable Capacity Required ' 0 0 0 0 0 120 0 TOTAL CAPACITY 2 13,428 13,428 13,428 13,532 13,532 13,652 14,032 FTE ENROLLMENT/PROJECTION 3 13,089 13,089 13,228 13,414 13,516 13,631 13,697 SURPLUS DEFICIT CAPACITY 339 339 200 118 16 21 335 Number of Relocatables Required 0 0 0 0 0 5 0 5 Classroom Relocatables required in 2011-12 Some additional Relocatables used for classroom and program purposes ' Capacity is based on standard of service for program capacity and is updated periodically to reflect program changes 2 Kent Mountain View Academy is a special program at the former Grandview School serving students in Grades K-12 The school building (formerly Kent Learning Center&Grandview Elem )was designed as an elementary school 3 FTE =Approximate Full Time Equivalent Enrollment or Projection (Kindergarten @ 5 & excluding ECE) Kindergarten projection is at 5 FTE although most schools provide Full Day Kindergarten with alternative funding 4 Panther Lake Elementary will be replaced with increased capacity in 2009 and built on a new site 5 Site selection and construction timing for Elementary#31 is pending review of location and capacity needs. Kent School District Six-Year Capital Facilities Plan Table 5 C April 2007 Page 22 51 i V I I I Finance Plan The finance plan shown on Table 6 demonstrates how the Kent School District plans to finance improvements for the years 2007 - 2008 through 2012 - 2013. The financing components include secured and unsecured funding and impact fees. The plan is based on voter approval of future bond issues, collection of impact fees under the State Growth Management Act and voluntary mitigation fees paid pursuant to State Environmental Policy Act. Kent Elementary #27a, which opened in January 1999 as a replacement for the original Kent Elementary School, was the last elementary school for which the District received state matching funds under the state funding formula. Millennium Elementary #30 which opened in the fall of 2000 was the last elementary school constructed in the District. Voters approved a $69.5 million bond issue for Capital Construction and Improvements in February 2002. The bond issue partiall� funded budding additions at three high schools which coincided with moving 9t grade students to the senior high in September 2004. The District received some state matching funds and has utilized impact fees for the senior high school additions. In February 2006, voters approved a $106 million bond issue for replacement of Panther Lake Elementary School with increased capacity to be built on a new site, construction of a new elementary school to accommodate growth, Phase 11 renovation for Mill Creek Middle School, and renovation of Sequoia Middle School to be reconfigured as a new non-traditional high school, Kent Phoenix Academy which will open in September 2007. Construction funding approval will also provide some additional classrooms to be constructed at Kentlake and Kent-Meridian High Schools. Some impact fees will be utilized for new construction that will increase capacity. Enrollment projections reflect future need for additional capacity at the elementary and high school level and unfunded facility needs will be reviewed in the future. Some funding is secured for additional portables and some will be funded from impact fees. For the Six-Year Finance Plan, costs of future schools are based on estimates from Kent School District Facilities Department. Please see pages 25-26 for a summary of the cost basis. Kent School District Six-Year Capital Facilities Plan April 2007 Page 23 j g 0 0 0 0 0 0 0 0 0 51 0 0 C U N Go co 0 `r° CD lon_ loo. n rn E li `° '� � » w min Nis � M VA N! N m OI O O O N Q 0 O O U O O N N N u7 fl H O N N 0 O O O O O O � O O O O O O O N N Q N O N O O N O O m N O N O O R O O ? U cp M — M a O (n U N tR f9 fA c0 O f9 V! t9 f9 J J O o 00 00 0 0 00 O Q 0 O O o O O O r oD c0 rl tq O h N W F 64A H N 69 N V O m to H3 O O N O O O O p O O N � di b9 N Z O O E d ry O 7 V W N N M N V u� v a F- z m N ID o Z_ N df T J LL o m O o w O a N ? I..� V } O O I d O F x O CD O O 0) N N C W 0 0 oN No o Y N on oc M y a In w E 60 o g y a 3 « E O O a N o Ci o M M a m c m v s to y w c C C � N Y R ° « n t0 N to E `O m O y E N O OO O N N O U C 0 0 0 0 0 c o °ooI a N co 0C L a O U _ N O N vi en v� E ayi i» ayi ca • LL LL LL LL LL LL LL LL pC mO m O LL O W E O: j « a ` E ° a E m Y m° t m U 3 c N O C « UJ O ° `p 0) U O N w_ H t = E to �y v @ 0o m t U m m J a u m a�i m v1 J U ULLQ LL Q Em Q w ac N ad = Lij QE (*a2 N OZ c °a a U Z Y 00Q o .° @ N L _ 2 y '� ° ° s c aci a o m ayi m ° cn U � c c c m m E 2 w o c 0 ° J s E 0) w a ti ° " c c m d a z v a m W w H Q n m ° N Y Q Q Q @ d n U. 'm w m O m LL c> n e y 51 V I I I Finance Plan - Cost Basis Summary For impact fee calculations, construction costs are based on cost of the last elementary school, adjusted for inflation, and projected cost of the next elementary school. Elementary School Cost Projected Cost Millennium Elementary #30 Opened in 2000 $12,182,768 Cost of Panther Lake Elementary Replacement (To open in 2009) $20,802,000 Projected cost of Elementary #31 in 2012 $24,100,000 Construction cost of the additions to high schools: Senior High School Additions Projected Cost Total Addition to Kent-Meridian $8,300,000 Addition to Kentrid e $16,650,000 Addition to Kentwood $14,850,000 Construction cost of HS additions $39,800,000 } New Non-traditional High School $1,650,000 Kent Phoenix Academy 2008 Addition to Kentlake High School $5,700,000 2009 Addition to Kent-Meridian HS $2,500,000 Construction cost of new HS capacity $9,850,000 Site Acquisition Cost The site acquisition cost is based on an average cost of sites purchased or built on within the last ten years. Please see Table 7 on page 26 for a list of site acquisition costs and averages. District Adjustment for 2007 The impact fee calculations on pages 28 and 29 include a "District Adjustment' which is equal to the amount of increase that the impact fee formulas drive out for this year and adjusted for increase in the Consumer Price Index. Kent School District Six-Year Capital Facilities Plan April 2007 Page 25 53 N CS m0 m m (7 m M ° LO d m n N (D N to Q y p W z N u crim " Q N m c0 m N N O w a c Q E60 v� 2 U cep F•- d e H ✓D 01 O W Z mm O CO 00 to co co m Q � co co m W 000 rl W) 17 00 m 1° N (D (D C6 1 (h c0 0 H to N c0 64 N � I3 O d' fA (O fA (n e9 E9 > V? f9 to fA Q O O co to O � O V r.- V L W O O M (0 N N O CO (0 O O m co O O O 1A V r O O (n V O "i O P. N Ih < 00 (y a O O (0 V co M r m O h N U (p (r1 (0 co 0) V M (n CO O of O M fR 64 6M9 bM9 6s mw ol O U } N O O M M `•' O M M @ to c0 c0 N M c0 0 0 Q Oi m N c0) Lno CD co co cOo ~ •-- O Ily r N vJJ C O O N O O a.+ Z 0 N N ~ U •3 m W O = N C N U eft c rn c c a a/ w M N c Y N 8 W I N c d y L d d d o 2 C m m E c N V) Y rn O r Y _d n @ t CO t n d 0 N W J N u w c E n cc •7 w N N N W W W W V N O v O O V O T I w V � V to d d C a O r Gl Z :EO V 00 O o °m' N N Y C1 N N 50 O O m E c c d o y E m o m d a m 'a a m E @ o to� a n L E c b c c o d m m @ c y Cn d Y Y p = o w y a m m m a N 'O U 'O «. LV c U) O c com m3 c�a`ni dmo u o dN Q N z > rn c o y c O N c u a�'i a16i m W v L L = c c Q `m 0 p m m w Y a CO « CDN n a C c0 J O N OCU- O ; o U m m o `o a E U c o c L T U $ L m ac = ° U = n ai vLi `m U H C m N a z E (o Y Y Y U) E 0 a X p 2 u) Ui (Q fN 0 (O O W n z C O C C L C L Q C aim � u c E = m d m ti m (n m i .e o m m m ~ LL �N.• Ycl N (p to y F1 1� W N U n h m c m Y KENT SCHOOL DISTRICT 51 FACTORS FOR ESTIMATED IMPACT FEE CALCULATIONS Student Generation Factors -Single Family Student Generation Factors -Multi-Family x Elementary (Grades K-6) 0 444 Elementary 0 293 x Middle School (Grades 7 -8) 0 148 Middle School 0 058 x Senior High (Grades 9 - 12) 0 252 Senior High 0.094 x Total 0 844 Total 0 445 Projected Increased Student Capacity OSPI -Square Footage per Student x Elementary 500 Elementary 90 x Middle School 1,065 Middle School 117 x Senior High 2,882 Senior High 130 Special Education 144 Required Site Acreage per Facility x Elementary (required) 11 Average Site Cost/Acre x Middle School (required) 21 Elementary $468,750 x Senior High (required) 32 Middle School $52,563 Senior High $93,955 New Facility Construction Cost x Elementary* $24,100,000 Temporary Facility Capacity & Cost x Middle School $0 Elementary @ 24 $106,700 x Senior High * $9,850,000 Middle School @ 29 $0 *See cost basis on Pg 25 Senior High @ 31 $106,700 Temporary Facility Square Footage State Match Credit x Elementary 71,652 Current State Match Percentage 55 94% x Middle School 27,000 x Senior High 20,272 x Total 4% 118,924 Area Cost Allowance ACA-Cost/Sq. Ft. Area Cost Allowance(Effective July 07) $162 43 Permanent Facility Square Footage x Elementary 1,475,936 x Middle School 651,273 District Average Assessed Value x Senior High 1,007,522 Single Family Residence $282,605 x Total 96% 3,134,731 Total Facilities Square Footage District Average Assessed Value x Elementary 1,547,588 Multi-Family Residence $89,689 x Middle School 678,273 x Senior High 1,027,794 x Total 3,253,655 Capital Levy Tax Rate/$1,000 Current / $1,000 Tax Rate $1 28 Developer Provided Sites/Facilities Value 0 General Obligation Bond Interest Rate Dwelling Units 0 Current Bond Interest Rate 4.08% Kent School District Six-Year Capital Facilities Plan Apnl 2007 Page 27 KENT SCHOOL DISTRICT 55 IMPACT FEE CALCULATION for SINGLE FAMILY RESIDENCE Site Acquisition Cost per Single Family Residence Formula ((Acres x Cost per Acre)/Facility Capacity)x Student Generation Factor Required Site Acreage I Average Site Cost/Acre I Facility Capacity Student Factor A 1 (Elementary) 11 $468,750 500 0 444 $4,578 75 A 2 (Middle School) 21 $0 1,065 0 148 $0 A 3 (Senior High) 32 $0 1,000 0 252 $0 0 844 A—> $4,578 75 Permanent Facility Construction Cost per Single Family Residence Formula ((Facility Cost/Facility Capacity)x Student Factor)x(Permanent/Total Square Footage Ratio) Construction Cost Facility Capacity Student Factor Footage Ratio B 1 (Elementary) $24,100,000 500 0 444 096 $20,544 77 B 2 (Middle School) $0 1,065 0 148 096 $0 B 3 (Senior High) $9,850,000 550 0 252 096 $4,332 57 0 844 B—> $24,877 34 Temporary Facility Cost per Single Family Residence Formula ((Facility Cost/Facility Capacity)x Student Factor)x(Temporary/Total Square Footage Ratio) Facility Cost Facility Capacity Student Factor Footage Ratio C 1 (Elementary) $106,700 24 0 444 004 $78 96 C 2 (Middle School) $0 29 0 148 004 $0 C 3 (Senior High) $106,700 31 0 252 004 $34 69 0 844 C—> $113 65 State Match Credit per Single Family Residence Formula Area Cost Allowance x SPI Square Feet per student x District Match% x Student Factor Area Cost Allowance SPI Sq Ft /Student I District Match% Student Factor D 1 (Elementary) $162 43 90 05594 0 444 $3,630 90 D 2 (Middle School) $162 43 117 0 0 148 $0 D 3 (Senior High) $162 43 130 05594 0 252 $2,976 68 D--> $6,607 58 Tax Credit per Single Family Residence Average SF Residential Assessed Value $282,605 Current Capital Levy Rate/$1,000 $1 28 Current Bond Interest Rate 4 08% Years Amortized (10 Years) 10 TC—> $2,929 26 Developer Provided Facility Credit Facility/Site Value Dwelling Units 0 0 FC—> 0 Fee Recap A = Site Acquisition per SF Residence $4,578 75 B = Permanent Facility Cost per Residence $24,877 34 C = Temporary Facility Cost per Residence $113 65 Subtotal $29,569 74 D = State Match Credit per Residence $6,607 58 TC=Tax Credit per Residence $2,929 26 �i Subtotal $9,536 84 Total Unfunded Need $20,032 89 L 50%Developer Fee Obligation $10,016 FC= Facility Credit(if applicable) 0 District Adjustment (See Page 25 for explanation) ($4,906) Net Fee Obligation per Single Family Residence $5,110 Kent School District Six-Year Capital Facilities Plan April 2007 Page 28 KENT SCHOOL DISTRICT 51 IMPACT FEE CALCULATION for MULTI-FAMILY RESIDENCE Site Acquisition Cost per Multi-Family Residence Unit Formula. ((Acres x Cost per Acre)/Facility Capacity)x Student Generation Factor Required Site Acreage I Average Site Cost/Acre I Facility Capacity Student Factor A 1 (Elementary) 11 $468,750 500 0 293 $3,021 56 A 2 (Middle School) 21 $0 1,065 0 058 $0 A 3 (Senior High) 32 $0 1,000 0 094 $0 0 445 A -:> $3,02156 Permanent Facility Construction Cost per Multi-Family Residence Unit Formula ((Facility Cost/Facility Capacity)x Student Factor)x(Permanent/Total Square Footage Ratio) Construction Cost Facility Capacity Student Factor Footage Ratio B 1 (Elementary) $24,100,000 500 0 293 096 $13,557 70 B 2 (Middle School) $0 1,065 0 058 096 $0 B 3 (Senior High) $9,850,000 550 0 094 096 $1,616 12 0 445 B $15,173 81 Temporary Facility Cost per Multi-Family Residence Unit Formula ((Facility Cost I Facility Capacity)x Student Factor)x(Temporary/Total Square Footage Ratio) Facility Cost Facility Capacity Student Factor Footage Ratio C 1 (Elementary) $106,700 24 0 293 004 $52 11 C 2 (Middle School) $0 29 0 058 004 $0 C 3 (Senior High) $106,700 31 0 094 004 $12 94 0 445 C b $65 05 State Match Credit per Multi-Family Residence Unit Formula Area Cost Allowance x SPI Square Feet per student x District Match% x Student Factor Area Cost Allowance SPI Sq Ft /Student I Distnd Match% Student Factor D 1 (Elementary) $162 43 90 05594 0 293 $2,396 07 D 2 (Middle School) $162 43 117 0 0 058 $0 D 3 (Senior High) $162 43 130 05594 0 094 $1,110 35 D {> $3,506 42 Tax Credit per Multi-Family Residence Unit Average MF Residential Assessed Value $89,689 Current Capital Levy Rate/S1,000 $1 28 Current Bond Interest Rate 4 08% Years Amortized (10 Years) 10 TC—> $929 65 Developer Provided Facility Credit Facility/Site Value Dwelling Units 0 0 FC--> 0 Fee Recap A = Site Acquisition per Multi-Family Unit $3,021 56 B = Permanent Facility Cost per MF Unit $15,173 81 C = Temporary Facility Cost per MF Unit $65 05 Subtotal $18,260 42 D = State Match Credit per MF Unit $3,506 42 TC=Tax Credit per MF Unit $929 65 Subtotal - $4,436 06 Total Unfunded Need $13,824 36 50%Developer Fee Obligation $6,912 FC=Facility Credit(if applicable) 0 District Adjustment (See Page 25 for explanation) ($3,766) Net Fee Obligation per Multi-Family Residence Unit $3,146 Kent School District Six-Year Capital Facilities Plan Apnl 2007 Page 29 57 ' IX Summary of Changes to April 2006 Capital Facilities Plan The Capital Facilities Plan (the "Plan") is updated annually based on previous ' Plans In effect since 1993. The primary changes from the April 2006 Plan are summarized here. Voters approved funding for replacement and expansion of Panther Lake Elementary School on a new site, a future new elementary school, classroom additions at high schools to accommodate new growth, renovation of Sequoia ' Middle School to be reconfigured as a new non-traditional high school named Kent Phoenix Academy and Phase II of the renovation at Mill Creek Middle School. Changes to capacity continue to reflect fluctuations in class size as well as program changes Reduction in class size for Student Achievement Initiative 728 ' is reflected in this update. Changes in relocatables (portables) or transitional capacity reflect use, purchase, sale, surplus and/or movement between facilities. The student enrollment forecast is updated annually. At this time, enrollment projections continue to reflect need for future additional capacity at the ' elementary and high school level. The district expects to receive state matching funds for projects in this Plan and t tax credit factors are updated annually. Unfunded site and facility needs will be reviewed in the future. Changes to Impact Fee Calculation Factors include: ITEM Grade/Type FROM TO Comments Student Generation Factor Elem 0 444 0 444 No change this year Single Family(SF) MS 0 148 0 148 No change this year ' SH 0 252 0 252 No change this year Total 0 844 0 844 ' Student Generation Factor Elem 0.293 0 293 No change this year Multi-Family(MF) MS 0 058 0 058 No change this year SH 0 094 0 094 No change this year ' Total 0.445 0 445 State Match Credit 55 94% 55 94% No change per OSPI Website Area Cost Allowance (former Boeckh Index) $154 22 $162 43 Per OSPI Average Assessed Valuation (AV) SF $263,362 $282,605 Per Puget Sound ESD AV-Average of Condominiums &Apts. MF $82,971 $89,689 Per Puget Sound ESD Debt Service Capital Levy Rate/$1000 $1 74 $1 26 Per King Co Assessor Report General Obligation Bond Interest Rate 4 39% 4 08% Market Rate Impact Fee- Single Family SF $4,928 $5,110 Change to fee+$182 Impact Fee- Multi-Family MF $3,034 $3,146 Change to fee+$112 ' Kent School District Six-Year Capital Facilities Plan April 2007 Page 30 51 1 X Appendixes ! Appendix A: Calculations of Capacities for Elementary Schools Appendix B: Calculations of Capacities for Middle Schools ' Appendix C: Calculations of Capacities for Senior High Schools , Appendix D: Use of Relocatables Appendix E: Student Generation Factor Survey 1 Kent School District Six-Year Capital Facilities Plan Apnl 2007 Page 31 1 59 ' M m O m ' a m m 8 ' Z E pJ J O N C 44 N W u E m J n a 2 LIJ O m oU W Z O W N p p N M O O t0 00 Q 0 0 N O N p O N O N n a m w ~ N LL E M o o S M o R o o n S o S o N S uoi o o M O v o n S p 'D N 01 t0 N N N n t0 N t0 N O (0 N V O t0 n 0) M N_ n M O a M O N n n O M W 0' W N O V o0 ui N O N V M M M N n N n OD O m O O O O Z > a w ur O J c o a o ' O m N U UJ N m O o O p O O O O O O a O< O a O 'o O N O O O -0 O v O O O O O y d N O a R N C U r E m � c LU Y 8 m m '/� R O O O N O O O O O O N O V N O N O O O N O E Q {L Hj � E N W m U a (� D r U O in V M N W •- N M CO N O O m O U A N co O t+l co N M O D 0 ' O O a N n Z OJ „ a m F W n ry m E n N�n N E U N N O (0 O ao O t0 N a0 K V ? < O OD O O O N V V O O O N 0 V Q ' N o M y uNi e v uNi M tm v tNn voi �a a t°'n g v M m o r X } o a` N N N U C m m Z J m o W O Z m E 2 m E Y d O W 0 tpp pE Z N U N O N ° O O N O aaOl tO0 N ttOO N m M O O O �j O O w C O O Q M d N O w Z a y ' Y V N W V t0 t0 Yf N A N M 7 R N A O A M t0 M co In M A v N 0 Q to N M N fV O SS QN N m �Vj a E E U U o N w o' m > rNi ton o o umi M co o o m m too M o O N CL v o v N 20 _a ' f0 A E y S N N N N N N N N N N O m U W m V Z v to c n d m N U Q w (!7 m > y `o e u U 0 3 = a w e § w U m N m J o p J s _ m � N Q v U U U U w w 0 U U 2 Y f Z a a a a s a C > y o E Z T J E u) t O w m o g c ° m ' a a '' a' y E � U p w �x >. -16 m m n, c E m a m " a w t3 F Y w yrn m ' CE W wEw C m m Y' Y m rn m d rn m m H m 0 o'o � m E m a°' a_ci m o y aci m m 0 022 ami m m � D m c� °o a � � W m U U c� U w w LL C7 U C7 2 Y J z a a a K 0) to to U) N y W Y �w u c _N C m Y 61 M a c � ' O pN tc�pA AA M (gyp O p� «0 j fD C O C Oi L(/ N 1� In a O o �U 0 c0 N N N a0Oi w C W N J = 2 W ' LU J pp pp pp �p Z N LL tOV t0 tp f0 S f00 S S rn o LL O a S S S y V N eAepp eNe// N ccpp pa M N O� M �p a O N W O) N N r N O O O N UC N N N M x T N N 00 Z IL W aD W W N N C Q @ J U) U @ N to 0 U C a N O O O O O x Q M m a 0 CD W m U m U m O d U A x g v EE N C m mu N O O t0 O O O N y iu N Iq N O L @ t/i Q m N LLI U " a L m U. o_ rn d t m v m y W p� @ O m o m O o m O p� j @ O O 7 �n W U , y CD n 8 r g w t w Q U N Ld U M O O m N O N tp n A N N ' A le co N r �W C�LOf ' ' I♦ Lq M F lL N d U O aOD m n a (6 W N N a0 U N N p 4J U x U Q _ p cp epp� X ro (_n O 'mpU. c V ' O (� R U W f) U �{ N M C'J M IL V C OU C O a a W O m p Z U E y ® = Q y d a ' L) C U QQ1 O W 6 � N n a N n N N d r A t m N ep x > to d U O U a U O O U) w U Z 6 w & c m vN W W u L � X x , Y 0 („) m c`� rn U n x O Q W W U W w a to to a N F N N N n rn n n o rn 0 o rn ° o 4 N N 8 N n m 9 rn F $ N M S N m d c FNF Vy� @ O $ N a m tD O M n ' W O a t M oopp O) N ' N O d N M N c� N M M N fOV it w N U1 t0 f0 N p c U U o U LU m 2 Q Y > U U Q U 2 Z Uv Q Y Y Y Y C7 y d m T T n d'LLI as a , N 8 _ t 9 = " W N 8 g Q Q = Q of Q >. 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O M M M , O M M N (D D7 O N m 0N M , O O m m O N 00 0 01� O d CO O d M O m (D O 0) LO fn ItN N N 1fI N N M M N N O M M .- M M M N M d N N r N O C-4 O O O O O O O O O O O O O O O O O O O O O O O O O O O C U , (6 C O It N_ _ ON N N O M M_ 0 O M� M to N 0 0 M 0 n (D N OD N N M 0 d O N0 O N MO CO NOa 0 O d O r N O O O O O O O O O O O O O O O O O O O O O O O O O O O � � 1 O C O7 U' E O d (O in (D OO N O ss�} 07 O (- M N M (O pp 0 M 0M N N M N M O 0 0 (O w N (D w (- M d (O It1� (D d d D7 M W 00 0 d N to m It (O (D to d u' d 1- h () (n M d M d N D O Ol m 00 O O1 O (O 0 O to M M 0 O N N N (`') ((D I N d' ,a0 M (O T N M 00 VW M 0 00 M M (D p d � N N (O O w 00 f- N (- � O � 0 M 01 M M � e�- N (D Ma0 M 00 O O O O 0i O p M ' n d M N M M a0 M v M N aD N d D) N d N M d LO N c d 1 (O 00 e- h � � aD O N p d O M 04 07 O M N 7 N (O N N 7 M N N LO O N Z O �--- U) E M n (D D7 M 1� h Y7 N M 00 T O d a0 CO 1� d (0 W M N N w co U N U- r x O 0 r m V) O N W O N N O N (OO a0 M N 0 M M M (OD o d O N (O CD D 0 , OLD F M co �- O (D h — N , N 00 00 d N M � , N CO M z N w O LO O 0 �O C N - M 0 m N r- O O ON � N CNM co O 'r O CD � e^- CO It M r 0 � � � Q (O N '- N �- N U c cn U _D 5 ' Z to E O 0" >- o U x o (n o w y J w o w J w x U 3 3 3 3 w U (n W U U U x J Z (n () y x W (n U K K U K Y w � w r c c c _d w � O N U.U � � w OL = 3 y a O > d o (i a' O N N (0 Coo) a a 'E L U LL ELo Y 1 o ; `a U ' , L E n 0 c = 0 N = O 0) (0 L 01 N l9 LL w a Z .� ` Y CDJ N 3 L Cf 00 0 N °0 L0 m (n X a` 0 3 m �+ d as C (A ' C rq N 0 N A V 00 LL d = c d Z C7 Y w y m _ 0 = a a o c o a ° v_ o y `m Y U w o m a) o m a o m 9 c o E m d ('R 0 - 0 O 0 mE (0 0Of Ol O 0) co N O O (0 d L O J N L O O O U U UQ w w LL LL 2 x = Y _l Z Z a a0� x (an (n (n �Q F- �Q (n 75 W f � 6 o o = o o = o C m o o _ It - 0 cm ; a. LL § / ] 04 co0 o 0 0 0 0 0 = o d } ° ` 7 k } 3 = 0 = = o _ e o d e ) o o c = a = _ \ \ $ N - � @ LO / g C%l® - ° ~ - - _ ^ p / ƒ o / \ / N LO m � � $ ! _ \ w % \ x B g ) - c _ _ a § o 3$ / § a. i ) \ m N a. _ / ® N Lo m 2 k « / } E S 5 I ƒ I 1 § $ \ \ IL @LLI § c E 00 o ) £ \ \ \ ' f _ $ 2 k ƒ 0 \ \ f ƒ \ 7 f \ . \ < * 2 / 3 \ ) \ ) g % A e 4 / d _ s 2 ) a- ) ` ) co � ! . S ■ � ! ) � ' 64 ' DETERMINATION OF NONSIGNIFICANCE Issued with a 14 Day comment and appeals period Description of Proposal: This threshold determination analyzes the environmental impacts associated with the following actions, which are so closely related to each other that they are in effect a single action: ' 1. The adoption of the Federal Way Public Schools' 2008 Six Year Capital Facilities ' Plan by the Federal Way Public Schools for the purposes of planning for the facilities needs of the District. 2. The amendment of the King County Comprehensive Plan by King County to include the Federal Way Public Schools' 2008 Capital Facilities Plan as part of the Capital Facilities Plan Element of the King County Comprehensive Plan. 3. The amendment of the Comprehensive Plans of the City of Federal Way, City of Kent and the City of Auburn to include the Federal Way Public Schools' 2008 Capital Facilities ' Plan as part of the Capital Facilities Plan Element of the City of Federal Way's, City of Kent's and the City of Auburn's Comprehensive Plan. ' This proposal may also involve the amendment of the Comprehensive Plans of the City of Des Moines to incorporate the Federal Way Public Schools' 2008 Capital Facilities Plan into the Capital Facilities Element of the City of Des Moines' Comprehensive Plan. Proponent: Federal Way Public Schools Location of the Proposal: ' The Federal Way Public Schools District includes an area of approximately 35 square miles The cities of Federal Way, Kent, Des Moines andAuburn fall within the District's boundaries, as do parts of unincorporated King County. i 61 Lead Agency: ' Federal Way Public Schools is the lead agency pursuant to WAC 197-11-926. , The lead agency for this proposal has determined that the proposal does not have a ' probable significant adverse environmental impact on the environment An environmental impact statement (EIS) is not required under RCW 43.21 C.030(2)(c). This decision was made after a review of the completed environmental checklist and other information on file with the , lead agency. This information is available to the public upon request. This Determination ofNonsignificance (DNS)is issued under WAC 197-11-340(2). The , lead agency will not act on this proposal for 14 days from the date of issue. Comments must be submitted by 5:00 p.m., June 11, 2007. The responsible official will reconsider the DNS based on timely comments and may retain, modify, or, if significant adverse impacts are likely, ' withdraw the DNS. If the DNS is retained, it will be final after the expiration of the comment deadline. Responsible Official: Ms Geri Walker Enrollment and Demographic Analyst , Federal Way Public Schools Telephone- (253) 945-2071 Address: 31405 18th Avenue South , Federal Way WA 98003 You may appeal this determination in writing by 5:00 p.m., June 11, 2007 to Geri Walker, Federal Way Public Schools, 31405 18th Avenue South, Federal Way, WA 98003. Date of Issue• May 23, 2007 , Date Published: May 23, 2007 1� 1 2 67 ' ENVIRONMENTAL CHECKLIST WAC 197-11-960 Environmental Checklist. Purpose of Checklist: ' The State Environmental Policy Act (SEPA), chapter 43.21C RCW, requires all governmental agencies to consider the environmental impacts of a proposal before making decisions. An environmental impact statement (EIS) must be prepared for all proposals with probable significant adverse impacts on ' the quality of the environment. The purpose of this checklist is to provide information to help you and the agency identify impacts from your proposal (and to reduce or avoid impacts from the proposal, if it can be ' done) and to help the agency decide whether an EIS is required. Instructions for Applicants: This environmental checklist asks you to describe some basic information about your proposal. Governmental agencies use this checklist to determine whether the environmental impacts of your ' proposal are significant, requiring preparation of an EIS. Answer the questions briefly, with the most precise information known, or give the best description you can. ' You must answer each question accurately and carefully, to the best of your knowledge. In most cases, you should be able to answer the questions from your own observations or project plans without the need to hire experts. If you really do not know the answer, or if a question does not apply to your proposal, write "do not know" or "does not apply." Complete answers to the questions now may avoid unnecessary delays later. Some questions ask about governmental regulations, such as zoning, shoreline, and landmark designations. Answer these questions if you can. If you have problems, the governmental agencies can assist you. ' The checklist questions apply to all parts of your proposal, even if you plan to do them over a period of time or on different parcels of land Attach any additional information that will help describe your proposal or its environmental effects. The agency to which you submit this checklist may ask you to explain your answers or provide additional information reasonably related to determining if there may be ' significant adverse impact. l 61 ENVIRONMENTAL CHECKLIST Use of checklist for nonproject proposals: , Complete this checklist for nonproject proposals, even though questions may be answered "does ' not apply" In addition, complete the Supplemental Sheet for nonproject actions (part D). For nonproject actions, the references in the checklist to the words "project," "applicant," and ' "property or site" should be read as "proposal," "proposer," and "affected geographic area," respectively. 1 1 i 1 2 ' ENVIRONMENTAL CHECKLIST 69 A. BACKGROUND 1. Name of proposed project, if applicable: ' The adoption of a Six-Year Capital Facilities Plan by the Federal Way School District No. 210 for the purposes of planning for the District's facilities needs The King County, City of Federal Way, City of Kent and the City of Auburn's Comprehensive Plan will be amended to include the District's 2008 Capital Facilities Plan in the Capital Facilities Plan Element This project may also involve the amendment of the Comprehensive Plans of the city of Des Moines to incorporate the District's 2008 Capital Facilities Plan. A copy of the District's Plan is available for review in the District's offices. 2. Name of applicant: Federal Way School District No. 210. 3. Address and phone number of applicant and contact person: Federal Way School District No. 210 31405 18th Avenue South Federal Way WA 98003 ' (253) 945-2000 Contact Person: Ms. Geri Walker Enrollment and Boundary Analyst Telephone: (253)945-2071 4. Date checklist prepared: May 23, 2007 5. Agency requesting checklist: Federal Way School District No. 210 6. Proposed timing or schedule (including phasing, if applicable): The Federal Way School Distnct's 2008 Capital Facilities Plan is scheduled to be adopted by the ' District in June 2007. The Capital Facilities Plan will be forwarded to King County, the City of Federal Way, City of Kent and the City of Auburn for inclusion in each jurisdiction's Comprehensive Plan. It will also be forwarded to the city of Des Moines for possible inclusion in This jurisdiction's Comprehensive Plans. The District will continue to update the Capital Facilities Plan annually. The projects included in the Capital Facilities Plan have been or will be subject to project-specific environmental review. 3 ENVIRONMENTAL CHECKLIST 71 7. Do you have any plans for future additions, expansion, or further activity related to or connected with this proposal? If yes, explain. The Capital Facilities Plan sets forth the capital improvement projects that the District plans to ' implement over the next six years. These include purchase and siting of temporary facilities and increasing high school capacity. ' 8. List any environmental information you know about that has been prepared, or will be , prepared,directly related to this proposal. The projects included in the Capital Facilities Plan will undergo additional environmental review, when appropriate,as they are developed. 9. Do you know whether applications are pending for governmental approvals of other ' proposals directly affecting the property covered by your proposal? If yes, explain. No applications are pending for governmental approvals of property covered by this proposal. 10. List any government approvals or permits that will be needed for your proposal, if known. The District anticipates that King County, the City of Federal Way, the City of Kent and the city of Auburn will adopt this Capital Facilities Plan into their Comprehensive Plan. The citiy of Des Moines may also adopt this Capital Facilities Plan into the Capital Facilities Elements of their Comprehensive Plans (when issued). 11. Give a brief, complete description of your proposal, including the proposed uses and the ' size of the project and site. There are several questions later in this checklist that ask you to describe certain aspects of your proposal. You do not need to repeat those answers on this page. (Lead agencies may modify this form to include additional specific information on project description.) This is a non-project action. This proposal involves the adoption of the Federal Way School ' District's 2008 Capital Facilities Plan for the purpose of planning the District's facilities needs. The District's Capital Facilities Plan will be incorporated into King County's, the City Federal Way's, the City of Kent's and the Cityof Auburn's Comprehensive Plans It may also be incorporated into the Comprehensive Plans of the city of Des Moines. The projects included in the Capital Facilities Plan have been or will be subject to project-specific environmental review. A ' copy of the Capital Facilities Plan may be viewed at the District's offices. 4 ENVIRONMENTAL CHECKLIST 71 12 Location of the proposal. Give sufficient information for a person to understand the precise location of your proposed pro)ect, including a street address if any, and section, township, ' and range, if known. If a proposal would occur over a range of area, provide the range or boundaries of the site(s). Provide a legal description, site plan, vicinity map, and topographic map, if reasonably available. While you should submit any plans required by the agency, you are not required to duplicate maps or detailed plans submitted with any permit applications related to this checklist. ' The Capital Facilities Plan will affect the Federal Way School District. The District includes an area of approximately 35 square miles. The City of Federal Way, parts of the cities of Kent, Des Moines and Auburn, parts of unincorporated King County, fall within the District's boundaries. A detailed map of the District's boundaries can be viewed at the District's offices. 5 ENVIRONMENTAL CHECKLIST 71 B. ENVIRONMENTAL ELEMENTS ' 1. Earth , a. General description of the site (circle one): Flat, rolling, hilly, steep slopes, mountainous, other , The Federal Way School District is comprised of a variety of topographic land forms and gradients. Specific topographic characteristics of the sites at which the projects included in the Capital Facilities Plan are located have been or will be identified during project-level environmental review when appropriate. b. What is the steepest slope on the site (approximate percent slope)? , Specific slope characteristics at the sites of the projects included in the Capital Facilities Plan have been or will be identified during project-level environmental review. c. What general types of soils are found on the site (for example, clay, sand, gravel, peat, ' muck)9 If you know the classification of agricultural soils, specify them and note any prime farmland. Specific soil types found at the sites of the projects included in the Capital Facilities Plan have been or will be identified during project-level environmental review when appropriate. , d. Are there surface indications or history of unstable soils in the immediate vicinity? If so, describe. ' Unstable soils may exist within the Federal Way School District. Specific soil limitations on individual project sites have been or will be identified at the time of project-level environmental , review when appropriate. e. Describe the purpose, type, and approximate quantities of any filling or grading proposed. , Indicate source of fill. Individual projects included in the Capital Facilities Plan have been or will be subject, when appropriate, to project-specific environmental review and local approval at the time of proposal. Proposed grading projects, as well as the purpose, type, quantity, and source of any fill materials to be used have been or will be identified at that time. , f. Could erosion occur as a result of clearing, construction, or use? If so, generally describe. , It is possible that erosion could occur as a result of the construction projects currently proposed in the Capital Facilities Plan. The erosion impacts of the individual projects have been or will be evaluated on a site-specific basis at the time of project-specific environmental review when appropriate. Individual projects have been or will be subject to local approval processes. 6 ENVIRONMENTAL CHECKLIST 73 Ig. About what percent of the site will be covered with impervious surfaces after project construction (for example, asphalt or buildings?) ' The proposed renovation projects will require the construction of impervious surfaces. The extent of any impervious cover constructed will vary with each capital facilities project included in the Capital Facilities Plan This issue has been or will be addressed during project- specific environmental review when appropriate. ' h. Proposed measures to reduce or control erosion, or other impacts to the earth, if any: L The erosion potential of the projects included in the Capital Facilities Plan and appropriate control measures have been or will be addressed during project-specific environmental review when appropriate. Relevant erosion reduction and control requirements will be met. 2. Air a. What types of emissions to the air would result from the proposal (i.e., dust, automobile, odors, industrial wood smoke) during construction and when the project is completed? If any, generally describe and give approximate quantities if known. Various emissions, many construction-related, may result from the individual projects included in the Capital Facilities Plan. The air-quality impacts of each project have been or will be ' evaluated during project-specific environmental review when appropriate. Please see the Supplemental Sheet for Nonproject Actions. b. Are there any off-site sources of emissions or odor that may affect your proposal? If so, generally describe. Any off-site sources of emissions or odor that may affect the individual projects included in the Capital Facilities Plan have been or will be addressed during project-specific environmental review when appropriate. 1 c. Proposed measures to reduce or control emissions or other impacts to air, if any: The individual projects included in the Capital Facilities Plan have been or will be subject to project-specific environmental review when appropriate and relevant local approval processes. The District will be required to comply with all applicable air regulations and air permit requirements. Proposed measures specific to the individual projects included in the Capital Facilities Plan have been or will be addressed during project-specific environmental review ' when appropriate. Please see the Supplemental Sheet for Nonproject Actions. i 1 ENVIRONMENTAL CHECKLIST 71 3. Water , a. Surface: 1) Is there any surface water body on or in the immediate vicinity of the site(including year-round and seasonal streams, saltwater, lakes, ponds, wetlands)? If yes, describe type and provide names. If appropriate, state what stream or river it flows into. There is a network of surface water bodies within the Federal Way School District. The surface water bodies that are in the immediate vicinity of the projects included in the Capital Facilities Plan have been or will be identified during project-specific environmental review when appropriate When necessary, the surface water regimes and flow patterns have been or will be researched and incorporated into the designs of the individual projects. 2) Will the project require any work over, in, or adjacent to (within 200 feet) the described waters? if yes, please describe and attach available plans The projects included in the Capital Facilities Plan may require work near the surface waters located within the Federal Way School District. Applicable local approval requirements have been or will be satisfied. 3) Estimate the amount of fill and dredge material that would be placed in or removed , from surface water or wetlands and indicate the area of the site that would be affected. Indicate the source of fill material. Information with respect to the placement or removal of fill and dredge material as a , component of the projects included in the Capital Facilities Plan has been or will be provided during project-specific environmental review when appropriate. Applicable local ' regulations have been or will be satisfied. 4) Will the proposal require surface water withdrawals or diversions? Give general description,purpose, and approximate quantities if known. Any surface water withdrawals or diversions required in connection with the projects included in the Capital Facilities Plan have been or will be addressed dunng project- specific environmental review when appropriate. ' S) Does the proposal lie within a 100-year floodplain? If so, note location on the site plan. ' Each project included in the Capital Facilities Plan, if located in a floodplain area, will be required to meet applicable local regulations for flood areas. , 6) Does the proposal involve any discharges of waste materials to surface waters? If so, describe the type of waste and anticipated volume of discharge. 8 ENVIRONMENTAL CHECKLIST 75 Specific information regarding the discharge of waste materials that may be required as a result of the projects included in the Capital Facilities Plan has been or will be provided during project-specific environmental review when appropriate. Please see the Supplemental Sheet for Nonproject Actions. ' b. Ground: 1) Will groundwater be withdrawn, or will water be discharged to groundwater? Give general description, purpose, and approximate quantities if known. Individual projects included in the Capital Facilities Plan may impact groundwater resources The impact of the individual projects included in the Capital Facilities Plan on groundwater resources has been or will be addressed during project-specific environmental review when appropriate. Each project is or will be subject to applicable local regulations. Please see the Supplemental Sheet for Nonproject Actions. 2) Describe waste material that will be discharged into the ground from septic tanks or other sources, if any (for example: Domestic sewage; industrial, containing the following chemicals . . ., agricultural; etc). Describe the general size of the system, the number of such systems, the number of houses to be served (if applicable), or the number of animals or humans the system(s)are expected to serve. The discharges of waste material that may take place in connection with the projects included in the Plan have been or will be addressed during project-specific environmental review. c. Water Runoff(including storm water): ' 1) Describe the source of runoff(including storm water) and method of collection and disposal, if any (include quantities, if known). Where will this water flow? Will this water flow into other waters? If so, describe. Individual projects included in the Capital Facilities Plan may have storm water runoff consequences. Specific information regarding the storm water impacts of each project has been or will be provided during project-specific environmental review when appropriate. Each project is or will be subject to applicable local storm water regulations. 9 ENVIRONMENTAL CHECKLIST 71 2) Could waste materials enter ground or surface waters? If so, generally describe. The projects included in the Capital Facilities Plan may result in the discharge of waste materials into ground or surface waters The specific impacts of each project on ground and surface waters have been or will be identified during project-specific environmental review when appropriate. Each project is or will be subject to all applicable regulations regarding the discharge of waste materials into ground and surface waters. Please see the Supplemental Sheet for Nonproject Actions. d. Proposed measures to reduce or control surface, ground, and runoff water impacts, if any: Specific measures to reduce or control runoff impacts associated with the projects included in the Capital Facilities Plan have been or will be addressed during project-specific environmental review when appropriate. 4. Plants: a. Check or circle types of vegetation found on the site: deciduous tree: alder, maple, aspen, other evergreen tree: fir,cedar, pine, other shrubs grass pasture crop or grain wet soil plants: cattail, buttercup, bullrush, skunk cabbage, other water plants: water lily, eelgrass, milfoil, other other types of vegetation A variety of vegetative zones are located within the Federal Way School District. Inventories of the vegetation located on the sites of the projects proposed in the Capital Facilities Plan have been or will be developed during project-specific environmental review when appropriate. b. What kind and amount of vegetation will be removed or altered? Some of the projects included in the Capital Facilities Plan may require the removal or alteration of vegetation. The specific impacts on vegetation of the projects included in the Capital Facilities Plan have been or will be identified during project-specific environmental review when appropriate. , c. List threatened or endangered species known to be on or near the site. The specific impacts to these species from the individual projects included in the Capital ' Facilities Plan have been or will be determined during project-specific environmental review when appropriate. 10 ENVIRONMENTAL CHECKLIST 77 d. Proposed landscaping, use of native plans, or other measures to preserve or enhance vegetation on the site, if any: Measures to preserve or enhance vegetation at the sites of the projects included in the Capital Facilities Plan have been or will be identified during project-specific environmental review ' when appropriate. Each project is or will be subject to applicable local landscaping requirements. 5. Animals: a. Circle any birds and animals which have been observed on or near the site or are known to be on or near the site: birds- hawk, heron, eagle, songbirds, other: mammals. deer, bear, elk, beaver, other fish: bass, salmon, trout, herring, shellfish, other: An inventory of species that have been observed on or near the sites of the projects proposed in the Capital Facilities Plan has been or will be developed during project-specific environmental review when appropriate. b. List any threatened or endangered species known to be on or near the site. Inventories of threatened or endangered species known to be on or near the sites of the projects included in the Capital Facilities Plan have been or will be developed during project-specific environmental review when appropriate. c. Is the site part of a migration route9 If so, explain. The impacts of the projects included in the Capital Facilities Plan on migration routes have been or will be addressed during project-specific environmental review when appropriate d. Proposed measures to preserve or enhance wildlife, if any: Appropriate measures to preserve or enhance wildlife have been or will be determined during project-specific environmental review when appropriate I1 ENVIRONMENTAL CHECKLIST 71 6. Energy and Natural Resources: a. What kinds of energy(electric, natural gas, oil, wood stove, solar) will be used to meet the completed project's energy needs? Describe whether it will be used for heating, manufacturing, etc. The State Board of Education requires the completion of a life cycle cost analysis of all heating, lighting, and insulation systems before it will permit specific school projects to proceed The energy needs of the projects included in the Capital Facilities Plan have been or will be determined at the time of specific engineering and site design planning when appropriate. Please see the Supplemental Sheet for Nonproject Actions. , b. Would your project affect the potential use of solar energy by adjacent properties? If so, generally describe: The impacts of the projects included in the Capital Facilities Plan on the solar potential of adjacent projects have been or will be addressed during project-specific environmental review when appropriate. c. What kinds of energy conservation features are included in the plans of this proposal? List other proposed measures to reduce or control energy impacts, if any: Energy conservation measures proposed in connection with the projects included in the Capital Facilities Plan have been or will be considered during project-specific environmental review when appropriate. 7. Environmental Health: a. Are there any environmental health hazards, including exposure to toxic chemicals, risk of fire and explosion, spill, or hazardous waste, that could occur as a result of this proposal? If so, describe Please see the Supplemental Sheet for Nonproject Actions. 1) Describe special emergency services that might be required. Please see the Supplemental Sheet for Nonproject Actions. 2) Proposed measures to reduce or control environmental health hazards, if any: The projects included in the Capital Facilities Plan will comply with all current codes, ' standards, rules, and regulations Individual projects have been or will be subject to project-specific environmental review and local approval at the time they are developed when appropriate. 12 ' ENVIRONMENTAL CHECKLIST 79 b. Noise: 1) What types of noise exist in the area which may affect your project (for example: traffic,equipment, operation, other)? A variety of noises from traffic, construction, residential, commercial and industrial areas exists within the Federal Way School District. The specific noise sources that may affect the projects included in the Capital Facilities Plan have been or will be identified during project-specific environmental review when appropriate 2) What types and levels of noise would be created by or associated with the project on a short-term or a long-term basis (for example: traffic, construction, operation, other)? Indicate what hours noise would come from the site The District does not anticipate that the projects will create long-term increases in traffic- related or operations-related noise levels. 3) Proposed measures to reduce or control noise impacts, if any: The projected noise impacts of the projects included in the Capital Facilities Plan have been or will be evaluated and mitigated during project-specific environmental review when appropriate. Each project is or will be subject to applicable local regulations. 8. Land and Shoreline Use: a. What is the current use of the site and adjacent properties? There are a variety of land uses within the Federal Way School District, including residential, commercial, industrial, institutional, utility, open space, recreational, etc. b. Has the site been used for agriculture9 If so, describe. The project sites covered under the Capital Facilities Plan have not been used recently for agriculture c. Describe any structures on the site. The structures located on the proposed sites for the projects included in the Capital Facilities Plan have been or will be identified and described during project-specific environmental review when appropriate. 13 ENVIRONMENTAL CHECKLIST 81 d. Will any structures be demolished? If so, what? The remodeling and renovation projects will require the demolishment of school structures The structures that will be demolished as a result of the projects included in the Capital Facilities Plan have been or will be identified during project-specific environmental review when appropriate. e. What is the current zoning classification of the site? The sites that are covered under the Capital Facilities Plan have a variety of zoning classifications under the applicable zoning codes. Site-specific zoning information has been or will be identified during project-specific environmental review when appropriate. f. What is the current comprehensive plan designation of the site? Inventories of the comprehensive plan designations for the sites of the projects included in the Capital Facilities Plan have been or will be completed during project-specific environmental review when appropriate. g. If applicable, what is the current shoreline master program designation of the site? Shoreline master program designations of the sites of the projects included in the Capital Facilities Plan have been or will be identified during project-specific environmental review when appropriate. h. Has any part of the site been classified as an "environmentally sensitive" area? If so, specify. Any environmentally sensitive areas located on the sites of the projects included in the Plan have been or will be identified during project-specific environmental review. i. Approximately how many people would reside or work in the completed project? The Federal Way School District currently serves approximately 22,400 students. The student population is expected to increase to 24,000 by the year 2013. The District employs approximately 3,100 people. j. Approximately how many people would the completed project displace? , Any displacement of people caused by the projects included in the Capital Facilities Plan has , been or will be evaluated during project-specific environmental review when appropriate. However, it is not anticipated that the Capital Facilities Plan, or any of the projects contained therein, will displace any people. ' 14 ENVIRONMENTAL CHECKLIST 81 k. Proposed measures to avoid or reduce displacement impacts, if any: ' Individual projects included in the Capital Facilities Plan will be subject to project-specific environmental review and local approval when appropriate. Proposed mitigating measures will be proposed at that time, if necessary. 1. Proposed measures to ensure the proposal is compatible with existing and projected land uses and plans, if any: The compatibility of the specific projects included in the Capital Facilities Plan with existing uses and plans has been or will be assessed as part of the comprehensive planning process and during project-specific environmental review when appropriate. 9. Housing: Ia. Approximately how many units would be provided, if any? Indicate whether high, middle, or low-income housing. No housing units would be provided in connection with the completion of the projects included in the Capital Facilities Plan. b. Approximately how many units, if any, would be eliminated? Indicate whether high, middle, or low-income housing. It is not anticipated that the projects included in the Capital Facilities Plan will eliminate any housing units. The impacts of the projects included in the Capital Facilities Plan on existing housing have been or will be evaluated during project-specific environmental review when appropriate. c. Proposed measures to reduce or control housing impacts, if any: Measures to reduce or control any housing impacts caused by the projects included in the Capital Facilities Plan have been or will be addressed during project-specific environmental review when appropriate. 10. Aesthetics 1 a. What is the tallest height of any proposed structure(s), not including antennas; what is the principal exterior building material(s) proposed? The aesthetic impacts of the projects included in the Capital Facilities Plan have been or will be addressed during project-specific environmental review when appropriate. i t 15 . ENVIRONMENTAL CHECKLIST 81 b. What views in the immediate vicinity would be altered or obstructed? ' The aesthetic impacts of the projects included in the Capital Facilities Plan have been or will be determined during project-specific environmental review when appropriate. c. Proposed measures to reduce or control aesthetic impacts, if any: Appropriate measures to reduce or control the aesthetic impacts of the projects included in the Capital Facilities Plan have been or will be determined on a project-specific basis when appropriate. 11. Light and Glare: a. What type of light or glare will the proposal produce? What time of day would it mainly occur? The light or glare impacts of the projects included in the Capital Facilities Plan have been or will be addressed during project-specific environmental review. b. Could light or glare from the finished project be a safety hazard or interfere with views? The light or glare impacts of the projects included in the Capital Facilities Plan have been or will be addressed during project-specific environmental review when appropriate. c. What existing off-site sources of light or glare may affect your proposal? Off-site sources of light or glare that may affect the projects included in the Capital Facilities Plan have been or will be evaluated during project-specific environmental review when appropriate. d. Proposed measures to reduce or control light and glare impacts, if any: Proposed measures to mitigate light and glare impacts have been or will be addressed during project-specific environmental review when appropriate. 12. Recreation: a. What designated and informal recreational opportunities are in the immediate vicinity? There are a variety of formal and informal recreational facilities within the Federal Way School District. 16 83 ENVIRONMENTAL CHECKLIST b. Would the proposed project displace any existing recreational uses? If so, describe. 1 The recreational impacts of the projects included in the Capital Facilities Plan have been or will be addressed during project-specific environmental review when appropriate. The projects included in the Capital Facilities Plan, including proposed renovated school and support ' facilities, may enhance recreational opportunities and uses. c. Proposed measures to reduce or control impacts on recreation, including recreation opportunities to be provided by the project or applicant, if any: I Adverse recreational effects of the projects included in the Capital Facilities Plan have been or will be subject to mitigation during project-specific environmental review when appropriate. A school site usually provides recreational facilities to the community in the form of play fields and gymnasiums. 13. Historic and Cultural Preservation: ta. Are there any places or objects listed on, or proposed for, national, state, or local preservation registers known to be on or next to the site? If so, generally describe. There are no known places or objects listed on, or proposed for such registers on the sites of the projects included in the Capital Facilities Plan. The existence of historic and cultural resources on or next to the sites has been or will be addressed in more detail during project-specific environmental review when appropriate, b. Generally describe any landmarks or evidence of historic, archaeological, scientific, or cultural importance known to be on or next to the site. An inventory of historical sites at or near the sites of the projects included in the Capital Facilities Plan has been or will be developed during project-specific environmental review when appropriate. c. Proposed measures to reduce or control impacts, if any: Appropriate measures have been or will be proposed on a project-specific basis when appropriate. 14. Transportation: a. Identify public streets and highways serving the site, and describe proposed access to the existing street system. Show on site plans, if any. ' The impact on public streets and highways of the individual projects included in the Capital Facilities Plan has been or will be addressed during project-specific environmental review when appropriate. 17 ENVIRONMENTAL CHECKLIST 81 b. Is site currently served by public transit? If not, what is the approximate distance to the nearest transit stop? The relationship between the specific projects included in the Capital Facilities Plan and public , transit has been or will be addressed during project-specific environmental review when appropriate c. How many parking spaces would the completed project have? How many would the project eliminate? An inventory of parking spaces located at the sites of the projects included in the Capital Facilities Plan and the impacts of specific projects on parking availability has been or will be conducted during project-specific environmental review when appropriate d. Will the proposal require any new roads or streets, or improvements to existing roads or streets, not including driveways? If so, generally describe (indicate whether public or private). The need for new streets or roads, or improvements to existing streets and roads has been or ' will be addressed during project-specific environmental review when appropriate. e. Will the project use (or occur in the immediate vicinity of) water, rail, or air transportation? If so, generally describe. Use of water, rail, or air transportation has been or will be addressed during project-specific environmental review when appropriate f. How many vehicular trips per day would be generated by the completed project? If known, indicate when peak volumes would occur. The traffic impacts of the projects included in the Capital Facilities Plan have been or will be addressed during project-specific environmental review when appropriate g. Proposed measures to reduce or control transportation impacts, if any: The mitigation of traffic impacts associated with the projects included in the Capital Facilities Plan has been or will be addressed during project-specific environmental review when appropriate. 15. Public Services: a. Would the project result in an increased need for public services (for example: fire protection,police protection, health care, schools, other)? If so, generally describe. The District does not anticipate that the projects identified in the Capital Facilities Plan will ' substantially increase the need for other public services. b. Proposed measures to reduce or control direct impacts on public services, if any. 18 ENVIRONMENTAL CHECKLIST 85 Remo deledlrenovated school or facilities will be built with automatic security systems, fire alarms, smoke alarms, heat sensors, and sprinkler systems. 16. Utilities: a. Circle utilities currently available at the site: electricity, natural gas, water, refuse service, telephone, sanitary sewer, septic system, other. Electricity, natural gas, water, refuse service, telephone, and sanitary sewer utilities are available at the sites of the projects proposed in the Capital Facilities Plan. The types of utilities available at specific project sites have been or will be addressed in more detail during project- specific environmental review when appropriate. b. Describe the utilities that are proposed for the project, the utility providing the service, and the general construction activities on the site or in the immediate vicinity which might be needed. Utility revisions and construction needs have been or will be identified during project-specific environmental review when appropriate. IC. SIGNATURE The above answers are true and complete to the best of my knowledge. I understand that the lead agency is rely in them to make its decision. Signature: Date Submitted: May 23, 2007 19 . ENVIRONMENTAL CHECKLIST 81 D. SUPPLEMENTAL SHEET FOR NONPROJECT ACTIONS (do not use this sheet for project actions) ' Because these questions are very general, it may be helpful to read them in conjunction with the list of the elements of the environment. When answering these questions, be aware of the extent the proposal, or the types of activities likely to result from the proposal, would affect the item at a greater intensity or at a faster rate than if the proposal were not implemented. Respond briefly and in general terms. 1. How would the proposal be likely to increase discharge to water; emissions to air; production, storage, or release of toxic or hazardous substances; or production of noise? To the extent the Capital Facilities Plan makes it more likely that school facilities will be constructed and/or renovated and remodeled, some of these environmental impacts will be more likely Additional impermeable surfaces, such as roofs, parking lots, sidewalks, access roads, and playgrounds could increase storm water runoff, which could enter surface or ground waters. Heating systems,emergency generators, and other school equipment that is installed pursuant to the Capital Facilities Plan could result in air emissions. The projects included in the Capital Facilities Plan should not require the production, storage, or release of toxic or hazardous substances, with the possible exception of the storage of diesel fuel or gasoline for emergency generating equipment. The District does not anticipate a significant increase in the production of noise from its facilities, although the projects included in the Capital Facilities Plan will increase the District's student capacities. Proposed measures to avoid or reduce such increases are: Proposed measures to mitigate any such increases described above have been or will be addressed during project-specific environmental review when appropriate. Storm water detention and runoff will meet applicable County and/or City requirements and may be subject to National Pollutant Discharge Elimination System ("NPDES") permitting requirements. Discharges to air will meet applicable air pollution control requirements. Fuel oil will be stored in accordance with local and state requirements. 2. How would the proposal be likely to affect plants, animals, fish, or marine life? The Capital Facilities Plan itself will have no impact on these elements of the environment. , These impacts have been or will be addressed in more detail during project-specific environmental review when appropriate. The projects included in the Plan are not likely to generate severe impacts on fish or marine life. i I 20 1 I � ENVIRONMENTAL CHECKLIST 87 Proposed measures to protect or conserve plants,animals, fish, or marine life are- Specific measures to protect and conserve plants, animals, and fish cannot be identified at this time Specific mitigation proposals have been or will be identified, however, during project- specific environmental review when appropriate. 3. How would the proposal be likely to deplete energy or natural resources? The construction of the projects included in the Capital Facilities Plan will require the consumption of energy. Proposed measures to protect or conserve energy and natural resources are: The projects included in the Capital Facilities Plan will be constructed in accordance with applicable energy efficiency standards. 4. How would the proposal be likely to use or affect environmentally sensitive areas or areas designated (or eligible or under study) for governmental protection, such as parks,wilderness, wild and scenic rivers, threatened or endangered species habitat, historic or cultural sites, wetlands, floodplains, or prime farmlands? The Capital Facilities Plan and individual projects contained therein should have no impact on these resources. Proposed measures to protect such resources or to avoid or reduce impacts are: Appropriate measures have been or will be proposed during project-specific environmental review when appropriate. Updates of this Plan will be coordinated with King County and the cities of Federal Way, Kent, Des Moines, and Auburn as part of the Growth Management Act process, one of the purposes of which is to protect environmentally sensitive areas. To the extent the District's facilities planning process is part of the overall growth management planning process, these resources are more likely to be protected. 5. How would the proposal be likely to affect land and shoreline use, including whether it jwould allow or encourage land or shoreline uses incompatible with existing plans? The Capital Facilities Plan will not have any impact on land or shoreline use that is incompatible with existing comprehensive plans, land use codes, or shoreline management plans. The District does not anticipate that the Capital Facilities Plan or the projects contained therein will directly affect land and shoreline uses in the area served by the District. Proposed measures to avoid or reduce shoreline and land use impacts are: No measures to avoid or reduce land use impacts resulting from the Capital Facilities Plan or the projects contained therein are proposed at this time. 21 r ` 8�ENVIRONMENTAL CHECKLIST 6. How would the proposal be likely to increase demands on transportation or public services and utilities? The projects included in the Capital Facilities Plan may create temporary increases in the District's need for public services and utilities. Upon the completion of the projects included in the Capital Facilities Plan, however, the District does not anticipate that its need for public services and utilities will increase substantially beyond existing levels. Proposed measures to reduce or respond to such demand(s) are: No measures to reduce or respond to such demands are proposed at this time. 7. Identify, if possible, whether the proposal may conflict with local, state, or federal laws or requirements for the protection of the environment. The Capital Facilities Plan will not conflict with any laws or requirements for the protection of the environment. 1 22 i 89 � Federal Way Public Schools 1 I � i 2008 Capital Facilities Plan r t � Buildingfor the Future II 91 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN BOARD OF EDUCATION Ed Barney Evelyn Castellar David Larson Charles Hoff Thomas Madden SUPERINTENDENT Thomas R. Murphy , 91 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN TABLE OF CONTENTS TABLE OF CONTENTS ii INTRODUCTION iii-iv SECTION 1 THE CAPITAL FACILITIES PLAN Introduction 1 Inventory of Educational Facilities 2 Inventory of Non-Instructional Facilities 3 Needs Forecast - Existing Facilities 4 Needs Forecast - New Facilities 5 Six Year Finance Plan 6 SECTION 2 MAPS OF DISTRICT BOUNDARIES Introduction 7 Map - Elementary Boundaries 8 Map - Middle school Boundaries 9 Map - Senior High Boundaries 10 SECTION 3 SUPPORT DOCUMENTATION Introduction 11 Building Capacities 12-13 Portable Locations 1445 Student Forecast 1648 Capacity Summaries 19-23 King County Impact Fee Calculations 24-26 rSECTION 4 SUMMARY OF CHANGES FROM THE 2007 27-29 PLAN r r r r 91 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN INTRODUCTION In response to the requirements of the State of Washington Growth Management Act ' (SHB 2929 (1990) and ESHB 1025 (1991)), and under the School Impact Fee Ordinances of King County Code 21A, City of Federal Way Ordinance No. 95-249 effective December 21, 1995 as amended, City of Kent Ordinance No 3260 effective March 1996, and the City of Auburn Ordinance No. 5078 effective 1998, Federal Way Public Schools has updated its 2007 Capital Facilities Plan as of May 2007. This Plan is scheduled for adoption by King County, the City of Kent, City of Federal Way and the City of Auburn and is incorporated in the Comprehensive Plans of each jurisdiction by reference. This plan is also included in the Facilities Plan element of the Comprehensive Plans of each jurisdiction. To date, the City of Des Moines has not adopted a school impact fee ordinance The Growth Management Act requires the County to designate Urban Growth areas within which urban growth can be encouraged. The Growth Management Planning Council adopted and recommended to the King County Council four Urban Growth Area Line Maps with designations for urban centers A designation was made within the Federal Way planning area, which encompasses Federal Way Public Schools boundaries. King County will encourage and actively support the development of Urban Centers to meet the region's need for housing, jobs, services, culture and recreation This Plan's estimated population growth is prepared with this underlying assumption. This Capital Facilities Plan will be used as documentation for any jurisdiction, which requires its use to meet the needs of the Growth Management Act This plan is not intended to be the sole planning tool for all of the District needs. The District may prepare interim plans consistent with Board policies The District has prepared a multi phase plan for the renovation and construction of Federal Way Schools and support buildings Phase 1, a $245 million bond was presented to the voters in February 2006 This received a 54% yes vote, unfortunately not enough to pass. The School Board presented a restructured bond of S 149 million for adoption in November This received a 59 5% approval from voters, still unfortunately not enough to pass The Board authorized presenting the S149 million bond again on May 15, 2007. The bond, passed at 63 93%, will replace four elementary schools, Lakeland, Panther Lake, Sunnycrest and Valhalla and one middle school Lakota Capacity increases are planned at all four elementary schools. Plans to replace Federal Way High School and increase capacity by approximately 800 students have been delayed Federal Way High School was built in 1938. It has been added onto at least 10 times and currently has an almost maze-like layout. Based on an annual 4% increase in construction cost, the estimated cost to rebuild is $122 million The reconstruction would increase the capacity of the high school by 800 students, or by about 33% None of the cost to replace Federal Way is included in the Impact Fee calculation in this Plan Because of continued construction inflation, estimated construction costs will be re- calculated prior to the next bond election iii , 93 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN The non-instructional projects included in the plan will consolidate support services operations at a single location. The current Transportation and Maintenance facility cannot continue to meet the District needs in the future. Nutrition services and other administrative functions will also relocate to this centralized location The Board approved a pilot program at one elementary school to offer Kindergarten through 8t' grade instructional configuration The program will begin at one elementary school in September 2007 by adding a sixth grade class As the program grows, there will be more information available about the unique facility needs for this grade configuration. Minor boundary changes are planned for the 2007/08 school years at the elementary level to adjust for the fluctuating enrollment. Most of the growth in the Federal Way School District area has been on the east side of the district in unincorporated King County Increases of elementary capacity and boundary changes will mitigate space requirements for students moving into this new housing. i 1 i I 1 ' iv 91 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN SECTION 1 - THE CAPITAL FACILITIES PLAN The State Growth Management Act requires that several pieces of information be gathered to determine the facilities available and needed to meet the needs of a growing community This section provides information about current facilities, existing facility needs, and expected future facility requirements for Federal Way Public Schools. A Financial Plan which shows expected funding for any new construction, portables and modernization listed follows this 1 I 1 1 I 95 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN INVENTORY OF EDUCATIONAL FACILITIES ELEMENTARY SCHOOLS Adelaide 1635 SW 304th Street Federal Way 98023 Bngadoon 3601 SW 336th Street Federal Way 98023 Camelot 4041 S 298th Street Auburn 98001 Enterprise 35101 5th Avenue SW Federal Way 98023 Green Gables 32607 47th Avenue SW Federal Way 98023 Lake Dolloff 4200 S 308th Street Auburn 98001 Lake Grove 303 SW 308th Street Federal Way 98023 Lakeland 35827 32nd Avenue S Auburn 98001 Mark Twain 2450 S Star Lake Road Federal Way 98003 Meredith Hill 5830 S 300th Street Auburn 98001 Mirror Lake 625 S 314th Street Federal Way 98003 Nautilus 1000 S 289th Street Federal Way 98003 Olympic View 2626 SW 327th Street Federal Way 98023 Panther Lake 34424 1st Avenue S Federal Way 98003 Rainier View 3015 S 368th Street Federal Way 98003 Sherwood Forest 34600 12th Avenue SW Federal Way 98023 Silver Lake 1310 SW 325th Place Federal Way 98023 Star Lake 4014 S 270th Street Kent 98032 Sunnycrest 24629 42nd Avenue S Kent 98032 Twin Lakes 4400 SW 320th Street Federal Way 98023 Valhalla 27847 42nd Avenue S Auburn 98001 Wildwood 2405 S 300th Street Federal Way 98003 Woodmont 26454 16th Avenue S. Des Moines 98198 MIDDLE SCHOOLS Federal Way Public Academy 34620 9`h Avenue S Federal Way 98003 Illahee 36001 1st Avenue S Federal Way 98003 Kilo 4400 S 308th Street Auburn 98001 Lakota 1415 SW 314th Street Federal Way 98023 I Sacajawea 1101 S Dash Point Road Federal Way 98003 Saghahe 33914 19th Avenue SW Federal Way 98023 Sequoyah 3450 S 360"' ST Auburn 98001 Totem 26630 40"' Ave S Kent 98032 SENIOR HIGH SCHOOLS Decatur 2800 SW 320th Street Federal Way 98023 Federal Way 30611 16th Avenue S Federal Way 98003 Thomas Jefferson 4248 S 288th Street Auburn 98001 Todd Beamer 35999 16th Ave S Federal Way 98003 Harry S Truman 31455 28th Ave S Federal Way 98003 ALTERNATIVE SCHOOLS Merit School 36001 1"Ave S Federal Way 98003 LEASED SPACES Internet Academy 32020 1st Ave S Federal Way 98003 2 1 91 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN CURRENT INVENTORY NON-INSTRUCTIONAL FACILITIES Developed Property Administrative Building 31405 18th Avenue S Federal Way 98003 MOT Site 1066 S 320th Street Federal Way 98003 Central Kitchen 1344 S 308th Street Federal Way 98003 Federal Way Memorial Field 1300 S 308th Street Federal Way 98003 Leased Space Community Resource Center 1813 S Commons Federal Way 98003 Available Office Space 30819 141h Ave S Federal Way 98003 Undeveloped Property Site # Location 75 SW 360th Street & 3rd Avenue SW—9.2 Acres 65 S 351st Street & 52nd Avenue S— 8.8 Acres 60 E of loth Avenue SW - SW 334th & SW 335th Streets - 10 04 Acres 73 N of SW 320°i and east of 451h PL SW—23 45 Acres 71 S 344th Street &46th Avenue S - 17 47 Acres 82 ls`Way S and S 342"d St—Minimal acreage 74 3737 S 360"h St - 47.13 Acres (Part of this site is being used for Sequoyah Middle School) 96 S 308`h St and 14`h Ave S — .36 Acres 81 S 332"d St and 91h Ave S —20 Acres Notes: Not all undeveloped properties are large enough to meet school construction requirements. Properties may be traded or sold depending on what locations are needed to house students in the District I 3 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN 97 NEEDS FORECAST - EXISTING FACILITIES EXISTING FACILITY FUTURE NEEDS ANTICIPATED SOURCE OF FUNDS Purchase and Relocate Interim Capacity Anticipated source of funds is j Portables Impact Fees Elementary Schools: Replace Existing Buildings Voter approved bonds. Lakeland, Panther Lake, Increase capacity at Lakeland, Sunnycrest and Valhalla Panther Lake, Sunnycrest and Valhalla by a total of 200 seats Lakota Middle School Rc lace Existing Building Voter approved bonds Federal Way High School Replace Existing Building, Future bond authorization Increase Capacity Decatur High School Increase Ca acit Future bond authorization 1 The District is also planning the replacement of some non-instructional facilities The District has purchased 20 acres (Site #81) for construction of consolidated facilities for support services functions. Transportation, Nutrition Services, Maintenance and other non-instructional functions will be housed at this centralized location As part of the multi phase plan, the District intends to increase capacity for high school students with expansion at the Decatur High School site. Increased capacity at Federal Way High and at Decatur High supplant the need for construction of a fifth comprehensive high school 4 91 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN NEEDS FORECAST - NEW FACILITIES NEW FACILITY LOCATION ANTICIPATED SOURCE OF FUNDS No current plans for new facilities. 5 o 0 0 0 o a s 0 0 0 0 o ao co 0 O sn vi us as v ., es �D T 7 N M O O O Y O O 0 0 0 0 0 00 00 � V� W 59 p O 59 Vi 69 69 Y3 O Y' Y O N 0 N N G ; 7 a. N ; y > Q N N A O O _ X rW rn 'a V] ❑ w � v ° N C N F L' O C — j a N � O (J 9 y .Z N = cl Ol O 00 N N (f3 69 C G vq J - V H Ou � 21 F. L'y 'Sr J y F- a Z U z W7 Q m C v O o c � ❑ °? a w a .°'. C =? ❑ .� o` ] ✓� y u y m o y u h- a 101 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN SECTION 2 - MAPS OF DISTRICT BOUNDARIES Federal Way Public Schools (the District) has twenty-two elementary schools (grades K-5), seven middle school schools (grades 6-8), five senior high schools (grades 09-12), one school serving K-6 and one school serving students in grades 6 -10 for the 2007/08 school year The Internet Academy serves grades K-12 The following maps show the service area boundaries for each school, by school type (Harry S Truman High School, Merit School, Internet Academy and Federal Way Public Academy serve students from throughout the District). The identified boundaries are reviewed annually. Any change in grade configuration or adoption of programs that affect school populations may necessitate a change in school service areas. The Growth Management Act requires that a jurisdiction evaluate if the public facility infrastructure is in place to handle new housing developments. In the case of most public facilities, new development has its major impact on the facilities immediately adjacent to that development School Districts are different. If the District does not have permanent facilities available, interim measures must be taken until new facilities can be built or until boundaries can be adjusted to match the population changes to the surrounding facilities Adjusting boundaries requires careful consideration by the District and is not taken lightly. It is recognized that there is a potential impact on students who are required to change schools. Boundary adjustments impact the whole district, not just one school. It is important to realize that a single housing development does not require the construction of a complete school facility. School districts are required to project growth throughout the district and build or adjust boundaries based on growth throughout the district, not just around a single development. 7 Federal Way Public Schools x ! f ELEMENTAHYY SCHOOLS MIDDLE SCHOOLS X t $ 1• 1 C4 C x Ql' ad 1 fmwille C a 30 4at 7 ffnpxdatr. B� 3i ksiP G5 v l� � � I,t 'S f 3 r_amelW G6 12 Lakow 08 a zm.Wlvr G 9 33 Sace}a E-5 s Gram G. .s h 7 34 S"IWm C4 G La**Onrick Crn 4 latz.n G3 _ 2 1ake G.-rvq oa U F..OwAIWal►-F cw.n, E4 "a A "k. .8 'AStlrIP T.V" 16 %.,M,IhHO N5 SENIOR HIGH SCHOOLS 1• fk�h)r Lakw E4 a2 r4+.ai.tarua E2 41 Ghvrran c vl« c 7 54 PSPItup Laka E4 ` - 55 Aatr,�r y,k.,y #-54 FO Gacawr (,a T 1#`�^�..K�..e..in- • Y Sh 9+unrxa FrJraal 0 ,) 3.tv Pr tmka T ♦: r5 Star Lakw r, a5 T md Eyamer EQ 3 49 TWnyS TNmaa F3 _ !3 Snucn3..rani G-2 e0 iart�LrkwK 8b •"` f 4 r` r � }` ,t Vn�kr-a UA �( a7 YhtCwp.x1 V5 FyAwv Rchwol S.s t (`-1 €O 23 WrmGmam[ Sue¢wy itld# - A. r PT 15 Eaw.ulkrrw�5rrleca -4rwaY E-3 RM 33 MatnAsrsanta-GWtarQAv7�.r�RswGele.�n E4 — CO "f 4445 ,1 h I --�T-try ;,or.�' r 't ,_Y`•""e> r '', i Y._-� 7 FEDERAL WAY WASHING TON dnd V!C!N/TY T" 41 77, -S. T �-... G RwAm ti Sir 72 Federal Way Public Schools y ADDLE SCHOOL BOUNDARIES 102 Federal Way Public Scho6s ELEMENTARY SCHOOLS MIDDLE SCHOOLS Cade - Code - 1 4404wd4 c n w niar,., ' F4 2 engawxn a s 311 Kilo pfi _ T 1, 3 CxnMol G 5 32 ll p-6 ' 4 ENwpnw D 9 39 8ualawsa E's 5 Green Gso4aa A 1 34 Si,i.64 €A 6 Lab C'mtott G3 35 T.Mm G 3 m' - _ _v 1 Lab Gwu" 04 36 Fw 61 WAY PUW ACA44ml E41 7 8 M.A Tw7. E 9 41 •>.••,• t t 9 ar`x exa F-4 t0 lilk, oitKMA H5 SENIOR HIGH SCHOOL!) ice.11 NroorLake E4 1-''o! r� i 12 N.Allas E5 Code i 1 3 01"p"r yew C-T -- 14 P.Miriae V. F"6 40 D aC 4W 5 Rsmae ktaw F 041 F*e ,*04, 17 S1-wtiAFCrmt 07 1i Sd�r tX4 D1 42 TPoa.«1$.M1f4r'aW, G ✓ t 3 -* 16 S".ko1a G 3 45 Tai4 Bsaaer E 9 19 $uony¢esl G2 49 Marcp3 l".a F8 _ t—.a i ♦.�u s�'`�• - 34,'.F F � ' 20 T1arn 1.Aa "- 21 taanaK, G.4 F 22 WYISIMIX/d F S UFCA 86M1a.d°u1Ks- Wrm'.Hlaan 21 t F 3 Surpl,m Soso - 61 Eiiva�Pnna18y..w.a+Cemo! FA -. y � j.��•. =�. �,^ 4„�_ •- 85 K+afntena,eca-04arxxonA T,31VFy4+bt,p11 E3 Im Parks %,1 If f 1-f �__ - >ri.i, ""�-j.-v .f«; w 4✓ fir. -{'�r } 1 FEDERAL WAY. WASHING TON Intl VICINflY - � `' �va�e;{Jii).�— a•�9jyy'C ;rMa �$y / g,}..� '�X`, i':i. �_� tai �'•�' •�� E ' �1_. ri i 'r ii� •L,Ri iI' '}.� � +C '�F�, IYi` � +��'_b`ait*i.. d q _ ��� `4 3 {{ S - Ka ���2 -�, 1 a tom• ]Y-. ! t,�.� +°� �_ :� __ � W4 E y 3 ur. Y'ri l- 'sy` 1 , o-.1 v1 si Yt 1 i1. '.,i p 9ro 4v Ill I ` * ` �,:np. �5 �/) Federal Way Public Schools .. { `- Lxn HIGH SCHOOL BOUNDARIES 103 OM Federal Way Public Schools F.cri kuk.+G a�kr ELEME"TARY SCHOOLS MIDDLE SCHOOLS Cade• . Coda- ® 1 1 Adsimtla G6 YS NWtMM 2 0ngadoan B-8 31 w"o - 1 Cx�e.ad �•� -j[ I.IFJILG Q-�j _ b ♦ FiWlrTassa 9 31 SAL.14nea E-S n,1 `- Grneo Gin.ee A M Saghm€r CA 3 Lale C41voH Gi 7 Lsro-G.ar+ D-6 3$ Federarhry P4TIBfC icrammF It ,, _-...-•-_ ' LS�e135Xt E 9 .� "" 4 _'I i'., r.. rr_r 4 Ms.k T.4vi P4 1: Mwa qh wn M 6 '}}SENIOR HIGH SCHOOLS - 11 M'mcr Lane Ed �,- tf t2 I+auteu5 Efi Co,k•- ; .*+_}� —__� �� _-__ f� r� i '3 prcw:r Yxr ti F Vv.L40 nA 41 ib inarw+ansi faipy D6 a2 Stmmis JeRason Q-F '' ` I iT S.N1i Cexe 47 ay l:aia k}4imer f 5 ( \\1111 $.a€Lroba IT 3 { 1 i� Ft• Txini.aa..n &i n<• r a � . i 21 YEN{tx+la G-i ! r 22 fr`+TwoaG FS Fo6 ScA,"Mr% Fi @a�acs4e�nu 3arraa Certed F-f - i w3 NalnaNrlel§rwL}�s*+ae+w-7eyoPe+r�lw EE _ Code I� Yj 'R•"aRq�t� t �l �-' � Y .t _ li r -- � l�„+.f jn �'� ,'�f°"$ s - ..n � ''��'� �•E,� -5-,•€,..- tlK.a' Sf FEDERA4 WAY WASWNGION and VICUJI7' 7 of` •-? .-� tw 4. � �^Mr `�"ri� Y �';1 Sti'_, _ Y }` t • -'R--(���'qy�-`-- �-}'•V M1t>� - ^�' li 1 � �� i l F�� _ 1�61 �- a., w;i I„ `Cf•�Y2d1 ..�}r�`----�a'^'( � afl ' -: ". � �d � t . - i .alas _ {I41 y�e.[r a - ''i'4'•�" ..- t v _1 ju• �`j _'t ':rT-••yt✓^' � -5i..� �' ry' m }�� �I-v _-A•�i -1-•�•ti - +: t..��s+ X t cites°L*`;xy4i lti_ ^'C_•$� 7 i 1aI _�_,{ �' ,( rt } 1 l• r:' t �� -,§mot*#� l I 7.�- •. . f l•+t.'' ,�•1 t f t� _ , i r•' I- „ix�Jy+� S 7 ( }i. j t, i f ,f` 'f.,!1 -^,—14�"! I i� ,. e t� .+ i „`+` j>� _ `•rt.�r Y i�..l��. t ��_ j`�lwr` t h fie., YrY y •1 d ___ { �T/ +€_ $ — — � — =��fi�'`'l�-- }'� �� era>•��" �� ae�'�y� `[- J.- _ /r I»�- r Fi<• .• Yam_._fK , ;W. � € 4 It y i•� y, <a Federal Way Public Schools a �•� �1CfV 1C�4s'X�4 a M:r f _�i � ♦ �d ry p ' 105 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN SECTION 3 - SUPPORT DOCUMENTATION Building Capacities - The Education Program Portable Locations Student Forecast— 2008 through 2014 ECapacity Summaries King County Impact Fees - Single and Multi Family Units 11 FEDERAL WAY PII�SCHOOLS 2008 CAPITAL FACILITIES PLAN 101 Building Capacities This Capital Facilities Plan establishes the District's "standard of service" in order to ascertain the District's current and future capacity. The Superintendent of Public Instruction establishes square footage guidelines for capacity, but these guidelines do not take into consideration the education program needs ' In general, the District's current target class size provides that the average class size for a standard classroom for grades K through 2 should be 20 students. For grades 3-5 the target is 25 students For grades six to 12 the target class size is 26 students. Classrooms for students with Individualized Education Program (Special Education) needs are calculated at 12 seats per classroom. Using the OSPI square footage calculation as a base line, the District has calculated a program capacity for all schools. The following list clarifies the adjustments to the OSPI calculation Music Rooms: Each elementary school requires a standard classroom for music instruction. All Day Kindergarten: Every elementary school operates at least one all day Kindergarten program. These all day Kindergarten program require additional capacity because the standard classroom is available for one all day session rather than two half day sessions The District will operate 39 sections of all day Kindergarten in 2007/08. Special Education Resource Rooms: Each elementary and middle school requires the use standard classroom(s) for special education students requiring instruction to address specific disabilities English as a Second Language Programs: Each elementary, middle school and high school requires the use of standard classroom ' for students learning English as a second language. Middle School Computer Labs: Each middle school has at least one computer lab. High School Career Development and Learning Center (Resource) Room: Each high school provides special education resource room and career development classrooms for students requiring instruction to address specific disabilities 12 ' 107 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN 1 BUILDING PROGRAM CAPACITIES ELEMENTARY BUILDING MIDDLE SCHOOL BUILDING PROGRAM CAPACITY PROGRAM CAPACITY School Name I leadcount FTE School Name Headcount FTE Adelaide 349 349 Malice 890 899 Brigadoon 312 312 Kilo 908 917 Camelot 254 254 Lakota 827 835 Enterprise 443 443 SacaJawea 735 742 ' Green Gables 474 474 Saghalie 849 858 Lake Dolloff 395 395 Se uoyah 601 607 Lake Grove 344 344 Totem 751 759 Lakeland 377 377 Federal Way Public Academy 199 201 Mark Twain 321 321 2007 TOTAL 5,760 5,818 Meredith Hill 475 475 ' Mirror Lake 371 371 OSP!Middle SchoolCalculation 6,327 Nautilus 353 e School Average 927 Olympic View 333 333 Panther Lake 422 422 SENIOR HIGH BUILDING Rainier View 429 429 PROGRAM CAPACITY Sherwood Forest 408 Silver Lake 421 421 School Name I leadcount FTE Star Lake 367 367 Decatur 1306 1,382 Sunnycrest 354 354 Federal Way 1405 1,487 Twin Lakes 308 308 Thomas Jefferson 1386 1,467 Valhalla 352 352 Todd Beamer 1121 1,186 Wildwood 286 286 Truman High School 290 307 Woodmont 347 347 lFederal Way Public Academy 133 141 ' 2007TOTAL 5,641 5,969 0 7 T TAL 8,495 1 8,495 OSPl High School Calculation 5,948 OSP!Elementary Calculation 11,339 *Senior High Average 1,305 1,380 jElernentary verage 369 ALTERNATIVE SCHOOL BUILDING PROGRAM CAPACITY School Name Headcount FTE Merit School 16 16 Notes- 2006 TOTAL 16 16 *Federal Way Public Academy capacity is not used in calculated average * Truman High School capacity is not used in calculated average 13 101 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN ' 1 Portable Locations ' The Washington State Constitution requires the State to provide each student a basic education. It is not an efficient use of District resources to build a school with a capacity for 500 students due to lack of space for 25 students when enrollment fluctuates throughout the year and from year to year. ' Portables are used as temporary facilities or interim measures to house students when increasing population impacts a school attendance area. Portables may also be required to ' house students when new or changing programs require additional capacity They also provide temporary housing for students until permanent facilities can be financed and constructed . When permanent facilities become available, the portable(s) is either used for other purposes such as storage or child care programs, or moved to another school for an interim classroom Some portables may not be fit to move due to age or physical condition. In these cases, the District may choose to buy new portables and surplus these unfit portables It is the practice and philosophy of Federal Way Public Schools that portables are not acceptable as permanent facilities. The following page provides a list of the location of the portable facilities, used for ' temporary educational facilities by Federal Way Public Schools. I� 14 , FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN 109 PORTABLE LOCATIONS PORTABLES LOCATED PORTABLES LOCATED ' AT ELEMENTARY SCHOOLS AT SENIOR HIGHS NON No, INSTRUCTIONAL INS I HLCTI()NkL INSTRUTIONAL INSTRLCTIONAL Adelaide 3 Deeatur 9 Brigadoon 1 Federal Way 2 1 Camelot 1 Thomas Jefferson 7 Enterprise 3 Todd Beamer 7 1 Green Gables 1 Lake Dolloff I 1 TOTAL 25 Lake Glove 2 1 Lakeland 2 Mark Twain 3 Meredith Hill 2 1 Mirror Lake 3 1 PORTABLES LOCATED Nautilus 1 AT SUPPORT FACILITIES Olympic View Panther Lake 3 MOT 1 Rainier View 2 1 IDC 5 Sherwood Forest 4 TOTAL 6 Silver Lake 4 Star Lake 2 2 Sunnycrest I I HEAD START PORTABLES AT DISTRICT SITES Twin Lakes 2 1 Valhalla 1 1 Sherwood Forest 1 Wildwood 4 Woo mont 3 1 ota l ' T TA1, ' PORTABLESLOCATED AT MIDDLE SCHOOLS NOS INSTRLCTIONNL INSTNLMON%L Illahee 3 Kilo 6 1 Lakota 3 S acaJ aw ea 4 Saghalie 4 ' Totem 5 Merit 2 24 4 ' 15 11� FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN t Student Forecast Student enrollment projections are a basic component of budget development. Enrollment projections influence many of the financial estimates that go into budget preparation The majority of staffing requirements are derived directly from the forecasted number of students. Allocations for instructional supplies and materials are also made on the basis of projected enrollment Other expenditures and certain revenue projections are directly related to enrollment projections. Enrollment projections are completed annually in the Business Services Department. Projections must be detailed at various levels, district total, school-building totals, grade level and program level to include vocational and special education students. The basis of projections has been cohort survival analysis. Cohort survival is the analysis of a group that has a common statistical value (grade level) as it progresses through time In a stable population the cohort would be 1 00 for all grades This analysis uses historical information to develop averages and project the averages forward. This method does not trace individual students; it is concerned with aggregate numbers in each grade level. The district has used this method with varying years of history and weighted factors to study several projections Because transfers in and out of the school system are common, student migration is factored into the analysis as it increases or decreases survival rates Entry grades (kindergarten) are a unique problem in cohort analysis. The district collects information on birth rates within the district's census tracts, and treats these statistics as a cohort for kindergarten enrollment in the appropriate years. The Federal Way School District is using various statistical methods for projecting student ' enrollments The resultant forecasted enrollments are evaluated below. The first method is a statistical cohort analysis that produces ten distinct forecasts. These are forecast of enrollment for one year The projections vary depending on the number of years of historical information and how, they are weighted. ' A second method is a projection using an enrollment projection software package that allows the user to project independently at school or grade level and to aggregate these projections , for the district level. The Enrollment MasterTm software provides statistical methods including trend line, standard grade progression (cohort) and combinations of these methods. This software produces a five-year projection of school enrollment. , In December 2006, the District contracted a demographer to develop projections for the Federal Way School District The report was complete in January 2007 The model used to , forecast next year's enrollment uses cohort survival rates to measure grade to grade growth, assumes market share losses to private schools (consistent with county-wide average), ' 16 ' ' 111 ' FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN assumes growth from new housing or losses due to net losses from migration. This forecast was provided as a range of three projections. The long-range forecast provided with this report used a model with cohort survival rates and growth rates based on projected changes in the 5-19 age group for King County. Most of the methods used for long range enrollment reporting assume that enrollment is a constant percent of something else (e g population) or that enrollment will mirror some projected trend for the school-age population over time The report included 5 different calculations to provide a range of possible projections for the District to the year 2015 This model produces a projection that is between 23,000 and ' 24,000 when applied to the low, medium and high range modes This provides a reasonable range for long-range planning and is consistent with estimates from various models. Long-range projections that establish the need for facilities are a modification of the cohort survival method The cohort method of analysis becomes less reliable the farther out the projections are made. The Federal Way School District long-range projections are studied annually The study includes information from the jurisdictional demographers as they project future housing and population in the region. The long-range projections used by Federal Way Public Schools reflect a similar age trend in student populations as the ' projections published by the Office of Financial Management for the State of Washington. Near term projections assume some growth from new housing, which is offset by current local economic conditions. The District tracks new development from four permitting jurisdictions Long range planning assumes a student yield from proposed new housing consistent with historical growth patterns. Growth Management requires jurisdictions to plan for a minimum of twenty years. The Federal Way School District is a partner in this planning with the various jurisdictions comprising the school district geography These projections create a vision of the school district community in the future. ' 17 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN 11 Full Time Equivalent Enrollment History and Projections Simplified FTE(K Headcount= 5 FTE,Middle School FTE=99 Headcount,Senior High FTE= 945Headcount) ' Total K-12 Percent Calendar Yr School Year Elementary Middle School Senior High FTE Change 2002 2001-02 11,498 5,337 4,467 21302 2003 2002-03 11,202 5,454 4,437 21.093 -10% 2004 * 2003-04 9,127 5,524 6,408 21,059 -0.2% 2005 2004-05 9,164 5,473 6,515 21,152 0 4% 2006 2005-06 9,105 5,309 6,770 21,184 0.2% 2007 2006-07 9,022 5,261 6,754 21,037 -0 7% 2008 B2007-08 9,025 5,162 6,880 21,067 0.1% 2009 P2008-09 8,976 5,091 7,012 21,079 0.1% 2010 P2009-10 9,006 5,119 6,985 21,110 0.1% 2011 P2010-11 9,054 5,120 6,797 20,971 -0.7% 2012 P2011-12 9,113 5,085 6,749 20,947 -0.1% 2013 P2012-13 9,208 5,037 6,725 20,970 0.1% 2014 P2013-14 9,312 5,011 6,729 21,052 04% *New Configuration Elementary K-5 Middle School 6-8 High School 9-12 ' Enrollment History and Six Year Forecast , 22,000 0 6% 0 4% 21,000 0 2% , 20,000 c 0 0% 0 � 19,000 _0 2% m � = U C a 18,000 0 4% e , 0 O 0 6% 17,000 0 8% ' 16,000 -1 0% 15,000 -12% '0 �1 -O q 11- 00 00 00 00 00 00 �O 01 �O a0 a0 a0 i O, 0 00 Oa9 �O i O r? vo c� 0 O 0 n OcS 00 O� '0, '0, School Year OFTE -0 Percent of Change ' 18 , 113 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN Capacity Summaries All Grades, Elementary, Middle School, and Senior High Schools The Capacity Summaries combine Building Capacity information and the Student Forecast information The result demonstrates the requirements for new or remodeled facilities and why there is a need for the District to use temporary facilities or interim measures. LThe information is organized in spreadsheet format, with a page summarizing the entire District, and then evaluating capacity vs. number of students at elementary, middle school, ' and senior high levels individually. The notes at the bottom of each spreadsheet provide information about what facilities are in place each year. 19 1 11� FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN ' CAPACITY SUMMARY-ALL GRADES Budget Projected-- ' Calendar Year 2008 2009 2010 2011 2012 2013 2014 CAPACITY School Year 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 BUILDING PROGRAM ' HEADCOUNT CAPACITY 19,896 19,896 19,896 19,896 19,996 20,096 20,096 FTE CAPACITY 20,282 20,282 20,282 20,282 20,382 20,482 20,482 Add or subtract changes to capacity Increase Capacity,Lakeland,Panther Lake Sunnycrest and Valhalla 100 l00 ' Adjusted Program Headcount Capacity 19,896 19,896 19,896 19,996 20,096 20,096 20,096 Adjusted Program FTE Capacity 20,282 20,282 20,282 20,382 20,482 20,482 20,482 ENROLLMENT Basic FTE Enrollment 21,067 21,079 21,110 20,971 20,947 20,970 21,052 Internet Academy Enrollment(AAFTE) 296 296 296 296 296 296 Basic FTE Enrollment without Internet Academy 20,771 20,783 20,814 20,675 20,651 20,674 20,756 SURPLUS OR(UNHOUSED) , PROGRAM FTE CAPACITY (489) (501) (532) (293) (169) (192) (274) RELOCATABLE CAPACITY Current Portable Capacity 2,600 2,675 2,675 2,675 2,675 2,675 2,675 Add,'Subtract Portable Capacity Add New Portable Capacity 75 , Deduct Portable Capacity Adjusted Portable Capacity 2,675 2,675 2,675 2,675 2,675 2,675 2,600 SURPLUS OR(UN HOUSED) PROGRAM AND RELOCATABLE CAPACITY 2J86 2,174 2,143 ' 2,382 2,506 2,483 2,326 20 ' 115 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN ' CAPACITY SUMMARY-ELEMENTARY SCHOOLS Budget Projected- - Calendar Year 2008 2009 2010 2011 2012 2013 2014 CAPACITY School Year 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 BUILDING PROGRAM HEAD COUNT CAPACITY 8,495 8,495 8,495 8,495 8,595 8,695 8,695 FTE CAPACITY ° '8,495 8,495 8,495 8,495 8,595 8,695 8,695 1. Increase Capacity, Lakeland, Panther Lake Sunnycrest and Valhalla 1D0 100 Adjusted Program Headcount Capacity 8,495 8,495 8,495 8,595 8,695 8,695 8,695 Adjusted Program FTE Capacity 8,495 8,495 8,495 8,595 8,695 8,695 8,695 ENROLLMENT Banc FTE Enrollment 9,025 8,976 9,006 9,054 9,113 9,208 9,312 2 Internet Academy(AAFTE) 49 49 49 49 49 49 49 Basic FTE Enrollment without Internet Academy 8,976� 8,927 8,957 9,005 9,064 9,159 4,263 SURPLUS OR(LNHOUSED) PROGRAM CAPACITY (481) (432) (462) (410) (369) (464) (568) ' RELOCATABLE CAPACITY 3 Current Portable Capacity 1,225 1,300 1300 1,300 1,300 1,300 1,300 Add/Subtract portable capacity 75 Adjusted Portable Capacity 1,300 1,300 1,300 1,300 1,300 1,300 1,300 SLRPLUS OR(UNHOUSED) PROGRAM AND RELOCATABLE CAPACITY 19 868 ' 838 A0 1 03'1 836 732' NOTES: 1 Increase Capacity at Lakeland,Panther Lake,Sunnycrest and Valhalla 2 Internet Academy students are included in projections but do not require full time use of school facilities. 3 Relocatable Capacity is based on the number of portables available and other administrative techniques which can be used to temporarily house students until permanent facilities are available This is a calculated number only The actual number of portables that will be used will be based on actual student population needs The District may begin to pull portables from the instructional inventory Age and condition of the portables will determine feasibility for continued instructional use 21 11� FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN CAPACITY SUMMARY- MIDDLE SCHOOLS Budget Projected-- ' Calendar Year 2008 2009 2010 2011 2012 2013 2014 CAPACITY School Year 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 BUILDING PROGRAM HEADCOUNT CAPACITY 5,760 5,760 5,760 5,760 5,760 5,760 5,760 'FTECAPACITY � � 5,818 5,818 5,818 5,818 5,818 5,818 5,818 Adjusted Program Headcount Capacity 5,760 5,760 5,760 5,760 5,760 5,760 5,760 Adjusted Program FTE Capacity 5,818 5,818 5,818 5,818 5,818 5,818 5,818 ENROLLMENT ' Basic FTE Enrollment 5,162 5,091 5,119 5,120 5,085 5,037 5,011 1 Internet Academy (AAFTE) 76 76 76 76 76 76 76 Banc FTE Enrollment without Internet Academy 5,086 5,015 5,043 5,044 5,009 4,961 4,935 SURPLUS OR(UNHOUSED) PROGRAM CAPACITY 674 745 717 716 751 799 825 RELOCATABLE CAPACITY 2 ' Current Portable Capacity 600 600 600 600 600 600 600 Add/Subtract portable capacity Add new portable capacity Adjusted Portable Capacity 600 600 600 600 600 600 600 SURPLUS OR(UNHOUSED) PROGRAM AND RELOCATABLE CAPACITY 1,274 1,345 1,317 1,316" 1,351 1,399 1,425 NOTES: , 1. Internet Academy students are included in projections but do not require full time use of school facilities 2 Relocatable Capacity is based on the number of portables available and other administrative techniques which can be used to temporarily house students until permanent facilities are available This is a calculated number only. The actual number of portables that will be used will be based on actual student population needs The District may begin to pull portables from the instructional inventory Age and condition of the portables will determine feasibility for continued instructional use 22 , I117 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN CAPACITY SUMMARY-SENIOR HIGH SCHOOLS Budget Projected-- Calendar Year 2008 2009 2010 2011 2012 2013 2014 CAPACITY School Year 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 BUILDING PROGRAM HEADCOUNT CAPACITY 5,641 5,641 5,641 5,641 5,641 5,641 5,641 " FTE CAPACITY 5,969 5,969 5,969 5,969 5,969 5,969 5,969 Add or subtract changes in capacity Adjusted Program Headcount Capacity 5,641 5,641 5,641 5,641 5,641 5,641 5,641 ' Adjusted Program FTE Capacity 5,969 5,969 5,969 5,969 5,969 5,969 5,969 ENROLLMENT I Basic FTE Enrollment 6,880 7,012 6,985 6,191 6,749 6,725 6,729 1 Internet Academy(AAFTE) 171 171 171 171 171 171 171 Basic Ed without Internet Academy 6,709 6,841 6,814 6,626 6,578 6,554 6,558 ' SURPLUS OR(UNHOLSED) PROGRAM CAPACITY (1,068) (1,200) (1,173) (985) (937) (913) (917) RELOCATABLE CAPACITY 2 Current Portable Capacity 625 625 625 625 625 625 625 ......... �rii� .Yfz i7"f9 'i't'i"A9fi« Adjusted Portable Capacity n _ 625 625 625 625 625 625 625 SURPLUS OR(UNHOUSED) PROGRAM AND RELOCATABLE ` a 3. CAPACITY ` (443) (575) (548) "( 0) (312)� -(288) (292) NOTES: 1 Internet Academy students are included in projections but do not require full time use of school facilities. 2 Relocatable Capacity is based on the number of portables available and other administrative techniques which can be used to temporarily house students until permanent facilities are available This is a calculated number only The actual number of portables that will be used will be based on actual student population needs The District may begin to pull portables from the instructional inventory Age and condition of the portables will determine feasibility for continued instructional use 3 Capacity for unhoused students will be accommodated with traveling teachers and no planning time to some classrooms. Puget Sound Early College will house approximately 60 of the unhoused students 23 11� FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN , King County, the City of Federal Way, and the City of Kent Impact Fee Calculations Single and Multi-Family Residences Each jurisdiction that imposes school impact fees requires that developers pay these fees to help cover a share of the impact of new housing developments on school facilities. ' To determine an equitable fee throughout unincorporated King County, a formula was established. This formula can be found in King County Code 21A and was substantially adopted by the City of Federal Way and Kent The formula requires the District to establish a "Student Generation Factor" which estimates how many students will be added to a school , district by each new single or multi-family unit and to gather some standard construction costs, which are unique to that district. - STUDENT GENERATION FACTOR ANALYSIS Federal Way Public Schools student generation factor was determined separately for single- ' family units and multi-family units. The factors used in the 2007 Capital Facilities Plan were derived using actual generation factors from single-family units that were constructed in the last five (5) years - IMPACT FEE CALCULATION Following the calculations for the student generation factor is a copy of the Impact Fee ' Calculation for single family and multi-family units based on King County Code 2 1 A and the Growth Management Act. ' ➢ Temporary Facility Cost is the average cost of a portable purchased within the last 12 months. ' ➢ Site Acquisition Costs is the per acre cost of the last school site purchased (site 45); this is a negotiated purchase price Plan Year 2008 Plan Year 2007 Single Family Units $49697. $3,018 Multi-Family Units $1,647. $ 856 24 c V oo M O m m O m u] cD o c p 7 to f0 N O I� 0 0 0 U.) w f- N O O iD N N m '1 V Ln 0 3@ M n n n 0 3 R M N F N LL 0 0 0 (D 0 0 0 0 0 O F U) LL O O O L L O7 C (D M O M O n M m — a0 C m M [V = a O N In W O N T -qr— I� n = d 0 7 7 d 0 'O r (D T N m l (D - - r 0 M 0 ` 400 0 0 3 � V N N M N N O O � O O LL 0 0 0 0 0 0 0 0 0 0 O N LL O O O O O O O O C O m N U-) O m N m f� M m co O v O n N n a U , — r N (D r (D C) (D I— coN 13 V V e0 4) N O M — N N N N C) N N a+ d 0 0 0 0 P IL 0 0 0 0 0 0 0 0 00 O q N LL. 0 0 G C m O N Co CD 0 7 m `r' m LO m Of c N O N — N y O V M m co CD r� N m N w n Gl y 'O V CD Cl) m M V M M N N NE m <' 1 J y y LL 0 0 0 0 0 00000 O y y LL 0 0 O 0. W W w L w L F O 01 N O 01 M I - L d N 1p M u] CO n n d N Ud c D CN � v � CO (O : 'n £ c 0 Nv Q rW, O Z y fA .O Z CO fn F I L cc O � O 0. z v O O N v p O W Q PC O L .., ❑ L F'" 0.' a to con aO N coCl) M 0 m m V v) M (t) oD 1 E °' , ., £ °' 3 � zz v Z64 � � d Z � N N o wz � a w Q E O R C E 0 =a C � ceV O cn U" E E a � On � M � mm rnN L E EvMN LOO 3 3 ' U C Z W lA = Z W fn 3 W N A N .� N (O m ,a a LL 0 0 0 0 0 0 0 0 0 0 C) a LL n w W = _ 3 3 Y 3 M T T N ° mom ° Eon d m (D o c i E LOLOm0 ncoOD OD .0 CD00 E d °i r' � N f � � 7NMCOn E N y Z c 0 V7 N 1 N O O W m i W O A O N C O IL ° c w m LL (o N O W Y 41 C m � F LLI Q a) m F N O @ (n N U' N O 47 0N W @ Ol W W OY L J Y 0 m 0 'a ro — a O c C -6 — (0 (6 C O a r N o C L m > CO - O O ozOU oO7coUn N to CE oY 0 M 00 O CD 0 0 (D ll C, O C) CDCDJ m FEDERAL WAY PUBLIC SCHOOLS 2008 CAPTIAL FACILITIES PLAN 121 IMPACT FEE School Site Acquisition Cost: Student Student ' Facility Cost/ Facility Factor Factor Cost/ Cost/ Acreage Acre Capacity SFR MFR SFR MFR Elementary 000 $0 417 02996 0 1129 $0 $0 Middle School 0 00 $0 921 0 1886 00575 $0 $0 Sr High 1 20 $0 133 02178 00842 $0 SO TOTAL $0 $0 , School Construction Cost: Student Student %Perm Fac/ Facility Facility Factor Factor Cost/ Cost/ Total Sq Ft Cost Capacity SFR MFR SFR MFR Elementary 96 2l% S9,100,000 200 02996 0 1 129 $13,1 15 $4,942 Middle School 96 21°Z. $0 921 0 1886 00575 SO SO Sr High 96 21% $0 933 02178 00842 SO SO TOTAL, $13,115 $4,942 Temporary Facility Cost: Student Student %Temp Fac Facility Facility Factor Factor Cost/ Cost/ Total Sq Ft Cost Size SFR MFR SFR MFR Elementary 3 79% $128,992 1 25 0 2996 0 1129 S59 S22 Middle School 3 79% $0 25 0 1886 0 0575 $0 $0 Sr High 3 79% $0 25 02178 0 0842 $0 $0 TOTAL $59 $22 State Matching Credit Calculation: Student Student Area Cost Sq Ft State Factor Factor Cost/ Cost/ 1 Allowance/Sq Ft Student Match SFR MFR SFR MFR Elementary $162 43 90 61 90% 02996 0 1129 $2,711 $1,022 Middle School $162 43 1 17 0 00`Y° 0 1986 00575 $0 $0 New Sr High $162 43 130 0 00% 02178 00842 $0 $0 Total $2,711 $1,022 Tax Payment Credit Calculation SFR MFR , Average Assessed Value (April 2007) $262,848 $63,234 Capital Bond Interest Rate(April 2007) 4 08% 4 08% Net Present Value of Average Dwelling $2,123,468 S510,848 Years Amortised 10 10 Property'i'ax Levy Rate $1 27 $1 27 Present Value of Revenue Stream $2,697 $649 Single Family Multi-Family Residences Residences Mitigation Fee Summary Site Acquisition Cost $ - $ - Permanent Facility Cost $ 13,115 $ 4,942 Temporary Facility Cost $ 59 $ 22 State Match Credit $ (2,711) $ (1,022) Tax Payment Credit $ (2,697) S (649) Sub-Total $ 7,766 $ 3,294 50%Local Share $ 3,883 $ 1,647 Impact Fee $ 3,883 $ 1,647 26 121 ' FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN SUMMARY OF CHANGES FROM THE 2006 CAPITAL FACILITIES PLAN The 2008 Capital Facilities Plan is an updated document, based on the 2007 Capital Facilities Plan. The changes between the 2007 Plan and the 2008 Plan are listed below SECTION I - THE CAPITAL FACILITIES PLAN SIX-YEAR FINANCE PLAN IThe Six Year Finance Plan has been rolled forward to reflect 2008/2014 SECTION III - SUPPORT DOCUMENTATION CAPACITY Elementary school capacity reflects program changes for the 2007/08 school year Elementary capacity includes space for All Day Kindergarten programs at every elementary school. Changes to the Building Program Capacities calculation are found on page 13. tPORTABLES The list of portables reflects the movement of portables between facilities or new portables 1 purchased. Portable Locations can be found on page 15. STUDENT FORECAST 1 The Student Forecast now covers 2008 through 2014 Enrollment history and projections are found on page 18 CAPACITY SUMMARY The changes in the Capacity Summary are a reflection of the changes in the capacities and student forecast New schools and increased capacity at current buildings are shown as increases to capacity. Capacity Summaries are found on pages 20-23. IMPACT FEE CALCULATION - KING COUNTY CODE 21A The Impact Fee Calculations have changed due to changes in several factors. The adjustment 1 made in the Impact Fee Calculation, causing a change in the Impact Fee between the 2007 Capital Facilities Plan and the 2008 Capital Facilities Plan can be found on page 29 27 FEDERAL WAY Pt,BLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN 121 IMPACT FEE CALCULATION CHANGES FROM 2007 TO 2008 ' STUDENT GENERATION FACTORS Student Generation factors are based on rates for new developments constructed over a ' period of not more than five years prior to the date of the fee calculation The changes in student Generation factors between the 2007 Capital Facilities Plan and the 2008 Capital Facilities Plan are due to developments that were deleted or added based upon the age of the developments and the year placed in the survey The Student Generation worksheet is found on page 25. SCHOOL CONSTRUCTION COSTS The anticipated cost for replacing Lakeland, Panther Lake, Sunnycrest and Valhalla is ' $70,000,000. The replacement will add 50 new seats to the school capacity at each building The total capacity at these four elementary schools is currently 1505. Adding 200 additional seats will increase the capacity by 13%. Total Cost .13 X $70,000,000 = $9,100,000 28 ' 123 1 FEDERAL WAY PUBLIC SCHOOLS 2008 CAPITAL FACILITIES PLAN IIMPACT FEE CALCULATION CHANGES FROM 2007 TO 2008 IMPACT FEE Item From/To Comment Percent of Permanent Facilities 96.08% to 96.21% Report #3 OSPI Percent Temporary Facilities 3.92% to 3.79% Updated portable inventory ' Average Cost of Portable $128,106 to $128,982 Updated average of portables Classroom purchased and placed in 2006 Area Cost Allowance $154.22 to $162.43 Change effective Julyl, 2007 State Match No Change Average Assessed Value SFR— Per Puget Sound Educational $245,644 to $262,848 Service District (ESD 121) MFR— $57,873 to $63,234. 1 Capital Bond Interest Rate 4.39% to 4.08% Market Rate Property Tax Levy Rate $1 14 to $1.27 King County Treasury Division 1 Single Family Student Yield Updated Housing Inventory Elementary .3030 to .3462 Middle School .2013 to .2186 High School .2013 to .2418 Multi-Family Student Yield Updated Housing Inventory Elementary .0929 to .1129 Middle School 0410 to .0575 IHigh School .0628 to .0842 r 29 121 Mission t Federal Way Public Schools is obligated to educate all students in , academic knowledge, skills, abilities and responsible behavior to be successful, contributing members of a free society i Vision All students proficient in reading and math All students will meet or exceed standards to reading and math on all WASL tests Federal Way Public Schools 31405 18"Avenue S Federal Way, Washington 98003-5433 (253) 945-2000 This document is published by the Business Services Department of the Federal Way Public Schools June 2007 Federal Way t Public Schools Evens, Student, a Reader r 125 AUBURN SCHOOL DISTRICT AVENUE TO EXCELLENCE RECEIVED June 25,2007 ' Charlene Anderson IJUN 2 6 2007 City of Kent CITY OF KENT 220 Fourth Avenue South PLANNING SERVICES Kent, WA 98032-5895 ' Dear Ms. Anderson, Enclosed you will find two(2) copies of the Auburn School District Capital Facilities Plan for 2007 through 2013. The Plan has been prepared and adopted by the Auburn School District Board of Directors on April 23, 2007, in conformance with the Growth Management statutes of the State of Washington. Included in the Plan are the following: ❑ Six-Year Enrollment Projections u Auburn School District Standard of Service ❑ The District's overall capacity of the 6-year period ❑ An inventory of existing facilities ❑ Impact Fee Computations ❑ District Capital Construction Plan The Auburn School District Board of Directors is requesting the plan be adopted by reference as part of the capital facilities element of the City of Kent's Comprehensive Plan. Please advise if additional information is required or needed. Thank you for your assistance. ISincerely, ael Ne an sociate Sup ' tendent usiness and Operations Copy to: Linda Cowan, Superintendent, Auburn School District w/o enclosure Denise Stiffarm, Kirkpatrick& Lockhart Preston Gates Ellis LLP w/o enclosure Jeff Grose, Executive Director of Capital Projects w/o enclosure 915 Fourth Street NE;Aubum,WA 98002-4452 (253)931-4930 127 DETERMINATION OF NONSIGNIFICANCE Issued with a 14-day comment and appeals period Description of Proposal: This threshold determination analyzes the environmental impacts associated with the following actions, which are so closely related to each other that they are in effect a single course Iof action: 1. The adoption of the Auburn School District's 2007-2013 Capital Facilities Plan by the Auburn School District No. 408 for the purposes of planning for the facilities needs of the District; and 2. The amendment of the Comprehensive Plans of King County and the cities of Auburn and Kent to include the Auburn School District's 2007-2013 Capital Facilities Plan as part of the Capital Facilities Element of each jurisdiction's Comprehensive Plan The cities of j Algona and Pacific may also amend their Comprehensive Plans to include the Auburn School District's Capital Facilities Plan as part of the Capital Facilities Element of each jurisdiction's Comprehensive Plan. Proponent: Auburn School District No. 408 Location of the Proposal: The Auburn School District includes an area of approximately 58 square miles. The ' Cities of Auburn, Algona, Kent, and Pacific and parts of unincorporated King County fall within the District's boundaries. ' Lead Agency: Auburn School District No. 408 The lead agency for this proposal has determined that the proposal does not have a probable significant adverse environmental impact on the environment An environmental impact statement (EIS) is not required under RCW 43.21C.030(2)(c). This decision was made after a review of the completed environmental checklist and other information on file with the lead agency. This information is available to the public upon request. 121 This Determination of Nonsignificance (DNS) is issued under WAC 197-11-340(2). The lead agency will not act on this proposal for 14 days from the date of issue Comments must be submitted by 4:00 p.m., April 23, 2007. The responsible official will reconsider the DNS based on timely comments and may retain, modify, or, if significant adverse impacts are likely, withdraw the DNS. If the DNS is retained, it will be final after the expiration of the comment deadline. Responsible Official: Michael Newman , Associate Superintendent, Business and Operations Auburn School District No. 408 Telephone: (253) 931-4930 i Address: Auburn School District 915 4`h Street N.E. Auburn, WA 98002 You may appeal this determination in writing by 4-00 p.m., April 23, 2007, to Linda Cowan, Superintendent, Auburn School District No. 408, 915 41h Street N.E., Auburn, WA 98002. Date of Issue: April 9,2007 Date Published: April 9, 2007 r t t 129 ENVIRONMENTAL CHECKLIST WAC 197-11-960 Environmental Checklist. Purpose of Checklist- The State Environmental Policy Act (SEPA), chapter 43 21C RCW, requires all governmental agencies to consider the environmental impacts of a proposal before making decisions. An environmental impact statement (EIS) must be prepared for all proposals with probable significant adverse impacts on the quality of the environment The purpose of this checklist is to provide information to help you and the agency identify impacts from your proposal (and to reduce or avoid impacts from the proposal, if it can be done) and to help the agency decide whether an EIS is required IInstructions for Applicants: This environmental checklist asks you to describe some basic information about ' your proposal. Governmental agencies use this checklist to determine whether the environmental impacts of your proposal are significant, requiring preparation of an EIS. Answer the questions briefly, with the most precise information known, or give the best description you can. You must answer each question accurately and carefully, to the best of your knowledge. In most cases, you should be able to answer the questions from your own observations or project plans without the need to hire experts. If you really do not know the answer, or if a question does not apply to your proposal, write "do not know" or "does not apply." Complete answers to the questions now may avoid unnecessary delays later. Some questions ask about governmental regulations, such as zoning, shoreline, ' and landmark designations. Answer these questions if you can. If you have problems, the governmental agencies can assist you. The checklist questions apply to all parts of your proposal, even if you plan to do them over a period of time or on different parcels of land. Attach any additional information that will help describe your proposal or its environmental effects The agency to which you submit this checklist may ask you to explain your answers or provide additional information reasonably related to determining if there may be significant adverse impact 131 Use of checklist for nonproject proposals Complete this checklist for nonproject proposals, even though questions may be answered "does not apply" In addition, complete the Supplemental Sheet for non- project actions (part D). For nonproject actions, the references in the checklist to the words "project," "applicant," and "property or site" should be read as "proposal," "proposer," and "affected geographic area," respectively A. BACKGROUND 1. Name of proposed project, if applicable. The adoption of the Auburn School District's 2007 Capital Facilities Plan ("Capital Facilities Plan") for the purposes of planning for the District's facilities needs. The cities of Auburn and Kent and the King County and Pierce County Comprehensive Plans will be amended to include the Auburn School District 2007 Capital Facilities Plan in the Capital Facilities Element of each jurisdiction's Comprehensive Plan. The Cities of Algona and Pacific Comprehensive Plans may be amended to include the Auburn School District 2007 Capital Facilities Plan in the Capital Facilities Element of each jurisdiction's Comprehensive Plan. A copy of the District's Capital Facilities Plan is available for review in the District's offices. 2. Name of applicant: Auburn School District No. 408. 3. Address and phone number of applicant and contact person: Auburn School District No. 408 915 4`h St. N.E. Auburn, WA 98002 Contact Person: Michael Newman, Associate Superintendent, Business/Operations , Telephone: (253) 931-4930 t 4. Date checklist prepared: April 2, 2007 i 2 131 5. Agency requesting checklist: Auburn School District No. 408. 6. Proposed timing or schedule (including phasing, if applicable): I The Capital Facilities Plan is scheduled to be adopted by the District on April 23, 2007. After adoption, the District will forward the Capital Facilities Plan to the cities of Auburn, Algona, Kent, and Pacific, and to King County for inclusion in each jurisdiction's Comprehensive Plan. The Capital Facilities Plan will be updated annually. Site-specific projects will be subject to project-level environmental review. 7. Do you have any plans for future additions, expansion, or further activity related to or connected with this proposal? If yes, explain. The Capital Facilities Plan sets forth the capital improvement projects that the District I plans to implement over the next six years. The District plans to construct a new middle school and a new elementary school and complete construction of two new elementary schools over the next six years to meet projected student population increases. The District may also add portable facilities at existing school sites. The District will also conduct technology modernization projects at facilities throughout the District. B. List any environmental information you know about that has been prepared, or will be prepared, directly related to this proposal The projects included in the Capital Facilities Plan have undergone or will undergo additional environmental review, when appropriate, as they are developed. 9. Do you know whether applications are pending for governmental approvals of other proposals directly affecting the property covered by your proposal? If yes, explain. None known. 10. List any government approvals c r permits that will be needed for your proposal, if known The cities of Auburn and Kent will review and adopt the Capital Facilities Plan for the purposes of updating the cities' school impact fees and incorporating the updated Plan as a part of the Capital Facilities Elements of both the Auburn and Kent Comprehensive Plans. King County will review the Plan for the purposes of implementing the Counties' impact fee ordinance and incorporating the Plan as a part of the Capital Facilities Element of both the King and Pierce County Comprehensive Plans. 3 131 11. Give a brief, complete description of your proposal, including the proposed i uses and the size of the project and site. There are several questions later in this checklist that ask you to describe certain aspects of your proposal. You do not need to repeat those answers on this page. (Lead agencies may modify this form to include additional specific information on project description.) This is a nonproject action. This proposal involves the adoption of the Auburn School District's 2007 Capital Facilities Plan for the purpose of planning the District's facilities needs. This proposal also involves the amendment of the cities of Auburn and Kent Comprehensive Plans and the King Counties' Comprehensive Plans to include the Auburn School District 2007 Capital Facilities Plan as a part of each jurisdiction's Capital Facilities Element of their Comprehensive Plans. 12. Location of the proposal. Give sufficient information for a person to understand the precise location of your proposed project, including a street address if any, and section, township, and range, if known If a proposal would occur over a range of area, provide the range or boundaries of the site(s) Provide a legal description, site plan, vicinity map, and topographic map, if reasonably available While you should submit any plans required by the agency, you are not required to duplicate maps or detailed plans submitted with any permit applications related to this checklist. The 2007 Capital Facilities Plan will affect the Auburn School District. The District includes an area of approximately 58 square miles. The Cities of Auburn, Algona, Kent, and Pacific, and parts of unincorporated King County fall within the District's boundaries. B. ENVIRONMENTAL ELEMENTS 1. Earth a. General description of the site (circle one): Flat, rolling, hilly, steep slopes, mountainous, other The Auburn School District is comprised of a variety of topographic landforms and gradients. Specific topographic characteristics of the sites at which the projects included in the Capital Facilities Plan are located have been or will be identified during project-level environmental review when appropriate. 4 133 b. What is the steepest slope on the E ite (approximate percent slope)? Specific slope characteristics at the sites of the projects included in the Capital Facilities Plan have been or will be identified during project-level environmental review. c What general types of soils are found on the site (for example, clay, sand, gravel, peat, muck)? If you know the classification of agricultural soils, specify them and note any prime farmland. Specific soil types found at the sites of the projects included in the Capital Facilities Plan have been or will be identified during project-level environmental review when appropriate. d Are there surface indications or history of unstable sods in the immediate vicinity? If so, describe Unstable soils may exist within the Auburn School District. Specific soil limitations on individual project sites have been or will be identified at the time of project-level environmental review when appropriate. e. Describe the purpose, type, and approximate quantities of any filling or grading proposed. Indicate source of fill. Individual projects included in the Capital Facilities Plan have been or will be subject, when appropriate, to project-level environmental review and local approval at the time of proposal. Proposed grading projects, as well as the purpose, type, quantity, and source of any fill materials to be used have been or will be identified at that time. 1 i f. Could erosion occur as a result of clearing, construction, or use? If so, generally describe It is possible that erosion could occur as of result of the construction projects currently proposed in the Capital Facilities Plan. The erosion impacts of the individual projects have been or will be evaluated on a site-specific basis at the time of project-level environmental review when appropriate. Individual projects have been or will be subject to local approval processes. 5 131 g About what percent of the site will be covered with impervious surfaces after project construction (for example, asphalt or buildings?) The construction projects included in the Capital Facilities Plan have required or will require the construction of impervious surfaces. The extent of any impervious cover constructed will vary with each project included in the Capital Facilities Plan. This issue has been or will be addressed during project-level environmental review when appropriate. h. Proposed measures to reduce or control erosion, or other impacts to the earth, if any: The erosion potential of the projects included in the Capital Facilities Plan and appropriate control measures have been or will be addressed during project-level environmental review when appropriate. Relevant erosion reduction and control requirements have been or will be met. 2. Air a. What types of emissions to the air would result from the proposal (i e., dust, automobile, odors, industrial wood smoke) during construction and when the project is completed? If any, generally describe and give approximate quantities if known. Various emissions, many construction-related, may result from the individual projects , included in the Capital Facilities Plan. The air-quality impacts of each project have been or will be evaluated during project-level environmental review when appropriate. Please see the Supplemental Sheet for Nonproject Actions. b. Are there any off-site sources of emissions or odor that may affect your proposal? If so, generally describe. Any off-site sources of emissions or odor that may affect the individual projects included in the Capital Facilities Plan have been or will be addressed during project- level environmental review when appropriate. c. Proposed measures to reduce or control emissions or other impacts to air, if any. The individual projects included in the Capital Facilities Plan have been or will be subject to project-level environmental review and relevant local approval processes when appropriate. The District has been or will be required to comply with all 6 i 1 135 applicable air regulations and air permit requirements. Proposed measures specific to the individual projects included in the Capital Facilities Plan have been or will be addressed during project-level environmental review when appropriate. Please see the Supplemental Sheet for Nonproject Actions. 3. Water a. Surface: 1) Is there any surface water body on or in the immediate vicinity of the site (including year-round and seasonal streams, saltwater, lakes, ponds, wetlands)? If yes, describe type and provide names. If appropriate, state what stream or river it flows into. There is a network of surface water bodies within the Auburn School District. The surface water bodies that are in the immediate vicinity of the projects included in the Capital Facilities Plan have been or will be identified during project-level environmental review when appropriate. When necessary, the surface water regimes and flow patterns have been or will be researched and incorporated into the designs of the individual projects. 2) Will the project require any work over, in, or adjacent to (within 200 feet) the described waters? If yes, please describe and attach available plans. The projects included in the Capital Facilities Plan may require work near the surface waters located within the Auburn School District. Applicable local approval requirements have been or will be satisfied. 3) Estimate the amount of fill and dredge material that would be placed in or removed from surface water or wetlands and indicate the area of the site that would be affected. Indicate the source of fill material. Information with respect to the placement or removal of fill and dredge material as a component of the projects included in the Capital Facilities Plan has been or will be provided during project-level environmental review when appropriate. Applicable local regulations have been or will be satisfied. ' 7 131 4) Will the proposal require surface water withdrawals or diversions? Give general description, purpose, and approximate quantities if known Any surface water withdrawals or diversions required in connection with the projects included in the Capital Facilities Plan have been or will be addressed during project-level environmental review when appropriate. 5) Does the proposal lie within a 100-year floodplain? If so, note i location on the site plan. Each project included in the Capital Facilities Plan, if located in a floodplain area, has been or will be required to meet applicable local regulations for flood areas. 6) Does the proposal involve any discharges of waste materials to surface waters? If so, describe the type of waste and anticipated volume of discharge. Specific information regarding the discharge of waste materials that may be required as a result of the projects included in the Capital Facilities Plan has been or will be provided during project-level environmental review when appropriate. Please see the Supplemental Sheet for Nonproject Actions. b. Ground: 1) Will groundwater be withdrawn, or will water be discharged to groundwater? Give general description, purpose, and approximate quantities if known. Individual projects included in the Capital Facilities Plan may impact groundwater resources. The impact of the individual projects included in the Capital Facilities Plan on groundwater resources has been or will be addressed during project-level environmental review when appropriate. Each project has been or will be subject to applicable local regulations. Please see the Supplemental Sheet for Nonproject Actions. 2) Describe waste material that will be discharged into the ground from septic tanks or other sources, if any (for example: Domestic sewage; industrial, containing the following chemicals . . .; agricultural; etc.) Describe the general size of the system, the number of such systems, the number of houses to be served (if applicable), or the number of animals or humans the system(s) are expected to serve 8 i 137 The discharges of waste material that may take place in connection with the projects included in the Plan have been or will be addressed during project-level environmental review. c. Water Runoff (including storm water): 1) Describe the source of runoff(including storm water) and method of collection and disposal, if any (include quantities, if known) Where will this water flow?Will this water flow into other waters? If so, describe Individual projects included in the Capital Facilities Plan may have stormwater runoff consequences. Specific information regarding the stormwater impacts of each project has been or will be provided during project-level environmental review when appropriate. Each project has been or will be subject to applicable local stormwater regulations. 2) Could waste materials enter ground or surface waters? If so, generally describe. The projects included in the Capital Facilities Plan may result in the discharge of waste materials into ground or surface waters. The specific impacts of each project on ground and surface waters have been or will be identified during project-level environmental review when appropriate. Each project has been or will be subject to all applicable regulations regarding the discharge of waste materials into ground and surface waters. Please see the Supplemental Sheet for Nonproject Actions. d Proposed measures to reduce or control surface, ground, and runoff water impacts, if any: Specific measures to reduce or control runoff impacts associated with the projects included in the Capital Facilities Plan have been or will be addressed during project-level environmental review when appropriate. 9 131 4. Plants: a. Check or circle types of vegetation found on the site: i deciduous tree: alder, maple, aspen, other evergreen tree- fir, cedar, pine, other shrubs grass pasture crop or grain wet soil plants: cattail, buttercup, bullrush, skunk cabbage, other water plants, water lily, eelgrass, milfod, other other types of vegetation A variety of vegetative zones are located within the Auburn School District. Inventories of the vegetation located on the sites of the projects proposed in the Capital Facilities Plan have been or will be developed during project-level environmental review when appropriate. b. What kind and amount of vegetation will be removed or altered? Some of the projects included in the Capital Facilities Plan may require the removal or alteration of vegetation. The specific impacts on vegetation of the projects included in the Capital Facilities Plan have been or will be identified during project-level environmental review when appropriate. c. List threatened or endangered species known to be on or near the site The specific impacts to these species from the individual projects included in the Capital Facilities Plan have been or will be determined during project-level environmental review when appropriate. d. Proposed landscaping, use of native plans, or other measures to preserve or enhance vegetation on the site, if any. Measures to preserve or enhance vegetation at the sites of the projects included in the Capital Facilities Plan have been or will be identified during project-level environmental review when appropriate. Each project is or will be subject to applicable local landscaping requirements. 10 139 5. Animals: a. Circle any birds and animals which have been observed on or near the site or are known to be on or near the site: birds- hawk, heron, eagle, songbirds, other: mammals: deer, bear, elk, beaver, other- fish. bass, salmon, trout, herring, shellfish, other An inventory of species that have been observed on or near the sites of the projects proposed in the Capital Facilities Plan has been or will be developed during project- level environmental review when appropriate. b. List any threatened or endangered species known to be on or near the site. Inventories of threatened or endangered species known to be on or near the sites of the projects included in the Capital Facilities Plan have been or will be developed during project-level environmental review when appropriate. c. Is the site part of a migration route? If so, explain. The impacts of the projects included in the Capital Facilities Plan on migration routes have been or will be addressed during project-level environmental review when appropriate. d. Proposed measures to preserve or enhance wildlife, if any: Appropriate measures to preserve or enhance wildlife have been or will be determined during project-level environmental review when appropriate. 6. Energy and Natural Resources: 1 a. What kinds of energy (electric, natural gas, oil, wood stove, solar) will be used to meet the completed project's energy needs? Describe whether it will be used for heating, manufacturing, etc. The State Board of Education requires the completion of a life-cycle cost analysis of all heating, lighting, and insulation systems before it will permit specific school projects to proceed The energy needs of the projects included in the Capital Facilities Plan have been or will be determined at the time of specific engineering and site 11 141 design planning when appropriate. Please see the Supplemental Sheet for Nonproject , Actions. b Would your project affect the potential use of solar energy by adjacent properties? If so, generally describe. The impacts of the projects included in the Capital Facilities Plan on the solar potential of adjacent projects have been or will be addressed during project-level environmental review when appropriate. c. What kinds of energy conservation features are included in the plans of this proposal? List other proposed measures to reduce or control energy impacts, if any: Energy conservation measures proposed in connection with the projects included in the Capital Facilities Plan have been or will be considered during project-level environmental review when appropriate. 7. Environmental Health: a. Are there any environmental health hazards, including exposure to toxic chemicals, risk of fire and explosion, spill, or hazardous waste, that could occur as a result of this proposal? If so, describe. Please see the Supplemental Sheet for Nonproject Actions. 1) Describe special emergency services that might be required Please see the Supplemental Sheet for Nonproject Actions. 2) Proposed measures to reduce or control environmental health hazards, if any: The projects included in the Capital Facilities Plan comply or will comply with all current codes, standards, rules, and regulations. Individual projects have been or will be subject to project-level environmental review and local approval at the time they are developed,when appropriate. 12 141 b. Noise: 1) What types of noise exist in the area which may affect your project (for example* traffic, equipment, operation, other)? A variety of noises from traffic, construction, residential, commercial, and industrial areas exists within the Auburn School District. The specific noise sources that may affect the projects included in the Capital Facilities Plan have been or will be identified during project-level environmental review when appropriate j2) What types and levels of noise would be created by or associated with the project on a short-term or a long-term basis (for example: traffic, construction, operation, other)? Indicate what hours noise would come from the site. The projects included in the Capital Facilities Plan may create normal construction noises that will exist on short-term bases only. The construction projects could increase traffic around the construction sites on a short-term basis. Because the construction of additional school capacity will increase the capacity of the District's school facilities, this project may create a slight increase in traffic-related or operations-related noise on a long-term basis. Similarly, the placement of portables at school sites will increase the capacity of school facilities and may create a slight increase in traffic-related or operations-related noise. Neither of these potential increases is expected to be significant. Please see the Supplemental Sheet for Nonproject Actions. 3) Proposed measures to reduce or control noise impacts, if any- The projected noise impacts of the projects included in the Capital Facilities Plan have been or will be evaluated and mitigated during project-level environmental review when appropriate. Each project is or will be subject to applicable local regulations. 8. Land and Shoreline Use: a. What is the current use of the site and adjacent properties? There are a variety of land uses within the Auburn School District, including residential, commercial, industrial, institutional, utility, open space, recreational, etc. 13 141 b. Has the site been used for agriculture? If so, describe. ' The known sites for the projects included in the Capital Facilities Plan have not been used recently for agriculture. c. Describe any structures on the site. The structures located on the sites for the projects included in the Capital Facilities Plan have been or will be identified and described during project-level environmental review when appropriate. d. Will any structures be demolished? If so, what? The structures that will be demolished as a result of the projects included in the Capital Facilities Plan, if any, have been or will be identified during project-level environmental review when appropriate. e. What is the current zoning classification of the site? The sites that are covered under the Capital Facilities Plan have a variety of zoning classifications under the applicable zoning codes. Site-specific zoning information has been or will be identified during project-level environmental review when appropriate. f. What is the current comprehensive plan designation of the site? Inventories of the comprehensive plan designations for the sites of the projects included in the Capital Facilities Plan have been or will be completed during project- level environmental review when appropriate. g. If applicable, what is the current shoreline master program designation of the site? Shoreline master program designations of the sites of the projects included in the Capital Facilities Plan have been or will be identified during project-level environmental review when appropriate. 14 143 h. Has any part of the site been classified as an "environmentally sensitive" area? If so, specify Any environmentally sensitive areas located on the sites of the projects included in the Capital Facilities Plan have been or will be identified during project-level environmental review. Ii. Approximately how many people would reside or work in the completed project? iThe Aubum School District currently serves approximately 13,948 full-time equivalent ("FTE") students. Enrollment is expected to increase to approximately 15,318 FTE students by the 2012-2013 school year. j. Approximately how many people would the completed project displace? Any displacement of people caused by the projects included in the Capital Facilities Plan has been or will be evaluated during project-level environmental review when appropriate. However, it is not anticipated that the Capital Facilities Plan, or any of the projects contained therein, will displace any people. k. Proposed measures to avoid or reduce displacement impacts, if any: Individual projects included in the Capital Facilities Plan have been or will be subject to project-level environmental review and local approval when appropriate. Proposed mitigating measures have been or will be developed at that time, when necessary. I. Proposed measures to ensure the proposal is compatible with existing and projected land uses and plans, if any: The compatibility of the specific projects included in the Capital Facilities Plan with existing uses and plans has been or will be assessed as part of the comprehensive planning process and during project-level environmental review when appropriate. 9. Housing: a. Approximately how many units would be provided, if any? Indicate whether high, middle, or low-income housing. No housing units would be provided in connection with the completion of the projects included in the Capital Facilities Plan. 15 141 b Approximately how many units, if any, would be eliminated? Indicate whether high, middle, or low-income housing. It is not anticipated that the projects included in the Capital Facilities Plan will eliminate any housing units. The impacts of the projects included in the Capital Facilities Plan on existing housing have been or will be evaluated during project-level environmental review when appropriate. c. Proposed measures to reduce or control housing impacts, if any: Measures to reduce or control any housing impacts caused by the projects included in the Capital Facilities Plan have been or will be addressed during project-level environmental review when appropriate. 10. Aesthetics: a. What is the tallest height of any proposed structure(s), not including antennas; what is the principal exterior building material(s) proposed? The aesthetic impacts of the projects included in the Capital Facilities Plan have been or will be addressed during project-level environmental review when appropriate. b. What views in the immediate vicinity would be altered or obstructed? The aesthetic impacts of the projects included in the Capital Facilities Plan have been or will be addressed during project-level environmental review when appropriate. c. Proposed measures to reduce or control aesthetic impacts, if any: Appropriate measures to reduce or control the aesthetic impacts of the projects included in the Capital Facilities Plan have been or will be determined on a project- level basis when appropriate. f 1 16 145 11. Light and Glare, a. What type of light or glare will the proposal produce? What time of day would it mainly occur? The light or glare impacts of the projects included in the Capital Facilities Plan have been or will be addressed during project-level environmental review, when appropriate. b Could light or glare from the finished project be a safety hazard or interfere with views? tThe light or glare impacts of the projects included in the Capital Facilities Plan have been or will be addressed during project-level environmental review when appropriate. c. What existing off-site sources of light or glare may affect your proposal? Off-site sources of light or glare that may affect the projects included in the Capital Facilities Plan have been or will be evaluated during project-level environmental review when appropriate. ' d Proposed measures to reduce or control light and glare impacts, if any: Proposed measures to mitigate light and glare impacts have been or will be addressed during project-level environmental review when appropnate. 12. Recreation: a What designated and informal recreational opportunities are in the immediate vicinity? ' There are a variety of formal and informal recreational facilities within the Auburn School District. b. Would the proposed project displace any existing recreational uses? If so, describe. The recreational impacts of the projects included in the Capital Facilities Plan have been or will be addressed during project-level environmental review when appropriate. 17 141 The projects included in the Capital Facilities Plan, including proposed new school facilities, may enhance recreational opportunities and uses. c. Proposed measures to reduce or control impacts on recreation, including recreation opportunities to be provided by the project or applicant, if any: Adverse recreational effects of the projects included in the Capital Facilities Plan have been or will be subject to mitigation during project-level environmental review when appropriate. School facilities usually provide recreational facilities to the community in the form of play fields and gymnasiums. 13. Historic and Cultural Preservation: a. Are there any places or objects listed on, or proposed for, national, state, or local preservation registers known to be on or next to the site? If so, generally describe There are no known places or objects listed on, or proposed for, such registers for the project sites included in the Capital Facilities Plan. The existence of historic and cultural resources on or next to the sites has been or will be addressed in detail during project-level environmental review when appropriate. b. Generally describe any landmarks or evidence of historic, archaeological, scientific, or cultural importance known to be on or next to the site. An inventory of historical sites at or near the sites of the projects included in the Capital Facilities Plan has been or will be developed during project-level environmental review when appropriate. c. Proposed measures to reduce or control impacts, if any: Appropriate measures will be proposed on a project-level basis when appropriate. 14. Transportation: a. Identify public streets and highways serving the site, and describe proposed access to the existing street system. Show on site plans, if any. The impact on public streets and highways of the individual projects included in the Capital Facilities Plan have been or will be addressed during project-level environmental review when appropriate. 18 147 rb. Is site currently served by public transit? If not, what is the approximate distance to the nearest transit stop? The relationship between the specific projects included in the Capital Facilities Plan and public transit has been or will be addressed during project-level environmental review when appropriate. c. How many parking spaces would the completed project have? How many would the project eliminate? Inventories of parking spaces located at the sites of the projects included in the Capital Facilities Plan and the impacts of specific projects on parking availability have been or will be conducted during project-level environmental review when appropriate. d. Will the proposal require any new roads or streets, or improvements to existing roads or streets, not including driveways? If so, generally describe (indicate whether public or private). The need for new streets or roads, or improvements to existing streets and roads has been or will be addressed during project-level environmental review when appropriate. e. Will the project use (or occur in the immediate vicinity of) water, rail, or air transportation? If so, generally describe. Use of water, rail, or air transportation has been or will be addressed during project- level environmental review when appropriate. f. How many vehicular trips per day would be generated by the completed project? If known, indicate when peak volumes would occur. ' The traffic impacts of the projects included in the Capital Facilities Plan have been or will be addressed during project-level environmental review when appropriate. g. Proposed measures to reduce or control transportation impacts, if any: The mitigation of traffic impacts associated with the projects included in the Capital Facilities Plan has been or will be addressed during project-level environmental review when appropriate 19 141 15. Public Services: a. Would the project result in an increased need for public services (for f example fire protection, police protection, health care, schools, other)? If so, generally describe. The District does not anticipate that the projects identified in the Capital Facilities Plan will significantly increase the need for public services. b. Proposed measures to reduce or control direct impacts on public services, if any. New school facilities have been or will be built with automatic security systems, fire alarms, smoke alarms, heat sensors,and sprinkler systems. 16. Utilities: a. Circle utilities currently available at the site: electricity, natural gas, water, refuse service, telephone, sanitary sewer, septic system, other. Electricity, natural gas, water, refuse service, telephone, and sanitary sewer utilities are available at the known sites of the projects included in the Capital Facilities Plan. The types of utilities available at specific project sites have been or will be addressed in more detail during project-level environmental review when appropriate. b. Describe the utilities that are proposed for the project, the utility providing the service, and the general construction activities on the site or in the immediate vicinity which might be needed. Utility revisions and construction needs have been or will be identified during project- level environmental review when appropriate. 20 149 C. SIGNATURE The above answers are true and complete to the best of my knowledge. I understand that the-lead agency is relying on them to make its decision. Signature: C' Date Submitted: O 7 3 1 1 1 1 1 f i L 21 151 This page intentionally left blank. 151 + D. SUPPLEMENTAL SHEET FOR NONPROJECT ACTIONS (do not use this sheet for project actions) Because these questions are very general, it may be helpful to read them in conjunction with the list of the elements of the environment. When answering these questions, be aware of the extent the proposal, or the types of activities likely to result from the proposal, would affect the item at a greater intensity or at a faster rate than if the proposal were not implemented. Respond briefly and in general terms. 1. How would the proposal be likely to increase discharge to water; emissions to air; production, storage, or release of toxic or hazardous substances; or production of noise? To the extent the Capital Facilities Plan makes it more likely that school facilities, including new high school, middle school and elementary school capacity, will be constructed, some of these environmental impacts will be more likely. Additional impermeable surfaces, such as roofs, access roads, and sidewalks could increase stormwater runoff, which could enter surface or ground waters. Heating systems, emergency generators, and other school equipment that is installed pursuant to the Capital Facilities Plan could result in air emissions. The projects included in the Capital Facilities Plan should not require the production, storage, or release of toxic or hazardous substances, with the possible exception of the storage of diesel fuel or gasoline for emergency generating equipment. The District does not anticipate a significant mcrease in the production of noise from its facilities, although the projects included in the Capital Facilities Plan will increase the District's student capacities. Proposed measures to avoid or reduce such increases are: Proposed measures to mitigate any such increases described above have been or will be addressed during project-level environmental review when appropriate. Stormwater detention and runoff will meet applicable County and/or City requirements and may be subject to National Pollutant Discharge Elimination System ("NPDES") permitting requirements. Discharges to air will meet applicable air I pollution control requirements. Fuel oil will be stored in accordance with local and state requirements. 2. How would the proposal be likely to affect plants, animals, fish, or marine lifer The Capital Facilities Plan itself will have no impact on these elements of the environment. The projects included in the Capital Facilities Plan may require clearing plants off of the project sites and a loss to animal habitat. These impacts have been or 22 151 will be addressed in more detail during project-level environmental review when appropriate. The projects included in the Plan are not likely to generate significant impacts on fish or marine life. Proposed measures to protect or conserve plants, animals, fish, or marine life are: Specific measures to protect and conserve plants, animals, and fish cannot be identified at this time. Specific mitigation proposals will be identified, however, during project-level environmental review when appropriate. 3. How would the proposal be likely to deplete energy or natural resources' The construction of the projects included in the Capital Facilities Plan will require the consumption of energy. Proposed measures to protect or conserve energy and natural resources are, The projects included in the Capital Facilities Plan will be constructed in accordance with applicable energy efficiency standards 4. How would the proposal be likely to use or affect environmentally sensitive areas or areas designated (or eligible or under study) for governmental protection, such as parks, wilderness, wild and scenic rivers, threatened or endangered species habitat, historic or cultural sites, wetlands, floodplains, or prime farmlands? The Capital Facilities Plan and individual projects contained therein should have no impact on these resources. Proposed measures to protect such resources or to avoid or reduce impacts are: No specific measures are being proposed at this time. Appropriate measures would be proposed during project-specific review. Annual updates of this Plan will be coordinated with the Cities of Auburn, Algona, Kent, and Pacific, and King a County as part of the Growth Management Act process, one of the purposes of which is to protect environmentally sensitive areas. To the extent the School District's facilities planning process is part of the overall Growth Management planning process, these resources are more likely to be protected. 5. How would the proposal be likely to affect land and shoreline use, including whether it would allow or encourage land or shoreline uses incompatible with existing plans? The Capital Facilities Plan will not have any impact on land or shoreline use that is incompatible with existing comprehensive plans, land use codes, or shoreline 23 9 153 management plans. The District does not anticipate that the Capital Facilities Plan or the projects contained therein will directly affect land and shoreline uses in the area served by the District. Proposed measures to avoid or reduce shoreline and land use impacts are: No measures to avoid or reduce land use impacts resulting from the Capital Facilities Plan or the projects contained therein are proposed at this time. 6. How would the proposal be likely to increase demands on transportation or public services and utilities? The construction projects included in the Capital Facilities Plan may create temporary increases in the District's need for public services and utilities. The new school facilities will increase the District's demands on transportation and utilities. These increases are not expected to be significant. Proposed measures to reduce or respond to such demand(s) are: No measures to reduce or respond to such demands are proposed at this time. 7. Identify, if possible, whether the proposal may conflict with local, state, or federal laws or requirements for the protection of the environment. The Capital Facilities Plan will not conflict with any laws or requirements for the protection of the environment. 24 155 AUBURN SCHOOL DISTRICT No. 408 2007CAPITAL FACILITIES PLAN i IML imam �� r^a •.-'a-___ _. _ _ � +•-" ter' �•� ii n' 1 "�`'' ' ! ._ i 'iiY/-+il��a���n_,f �i R i 3., r_ onstruction progress of •• Adopted bythe Auburn Board ofDirectors April 2007 151 AUBURN SCHOOL DISTRICT No. 408 ' 915 Fourth Street NE Auburn, Washington 98002 (253) 931-4900 Serving Students in Unincorporated King County City of Auburn City of Algona City of Kent City of Pacific ' BOARD of DIRECTORS Carol Helgerson Craig Schumaker Janice Nelson Clarissa Ruston Ray Vefik Linda S. Cowan, Superintendent AUBURN SCHOOL DISTRICT "Avenue to Excellence" ' 157 1 Table of Contents j Section I Executive Summary .. . . .. Page 1 ' Section II Enrollment Projections Page 6 ' Section III Standard of Service. . . Page 8 Section IV Inventory of Facilities .. .. Page 15 Section V Pupil Capacity . ... . . .. Page 18 ' Section VI Capital Construction Plan .. ............. Page 21 ' Section VI Impact Fees .. . . . ....... .. ... Page 24 Section Vill Appendices................................. Page 28 ' Appendix A 1 -Student Enrollment Projections Page 29 ' Appendix A 2 -Capital Facilities Plan Projections Page 43 Appendix A 3 -Student Generation Survey Page 48 1 ' 159 Auburn School District No 408 Capital Facilities Plan ' 2007 through 2013 1 Section I Executive Summary 1 161 Auburn School District No. 408 CAPITAL FACILITIES PLAN ' 2007 through 2013 1 Executive Summary ' This Six-Year Capital Facilities Plan(the "Plan")has been prepared by the Auburn School District(the "District") as the District's principal planning document, in compliance with the requirements of Washington's Growth Management Act and the , adopted ordinances of the counties and cities served by the District. This plan was prepared using data available in the spring of 2007. This Plan is consistent with prior long-term capital facilities plans adopted by the ' District. However,this Plan is not intended to be the sole plan for all of the District's needs. The District may prepare interim and periodic long range Capital Facilities Plans , consistent with Board Policies and actions,taking into account a longer or a shorter time period; other factors and trends in the use of facilities; and other needs of the District as may be required However, any such plan or plans will be consistent with this Six-Year Capital Facilities Plan. To enable the collection of impact fees in the unincorporated areas of King County and within the City of Auburn and City of Kent; the King County Council, the City of ' Auburn and the City of Kent will adopt this Plan by reference as part of each jurisdiction's respective comprehensive plan. To enable the collection of impact fees in the Cities of Algona and Pacific,these municipalities must also adopt this Plan and adopt , school impact fee ordinances. Pursuant to the requirements of the Growth Management Act, the Plan will be updated on ' an annual basis, and any changes in the fee schedule(s)adjusted accordingly. The Plan establishes the District's"standard of service" in order to ascertain the , District's current and future capacity. While the State Superintendent of Public Instruction establishes square footage guidelines for capacity,those guidelines do not account for the local program needs of the District. The Growth Management Act and the school impact fee ordinance authorize the District to define its standard of service based on the District's specific needs In general, the District's current standard provides that class size for grades K-2 should not exceed 25 students;class size for grades 3-4 should not exceed 27 students; class size for grade 5 should not exceed 30 students. When averaged over the six elementary grades, this computes to 26 5 students per classroom. Class size for grades 6-12 should not exceed 30 students,with some subject ' areas restricted to lesser numbers. (See Section RI for more specific information ) The capacity of the schools in the District is calculated based on this standard of service and the existing inventory of facilities including transitional classrooms. The District's 2 161 2006-07 capacity was 13,168 whereas Full Time Equivalent ("FTE")enrollment for this ' same period was 13,734.66 The actual number of individual students was 14,418 as of October 1, 2006. (See Section V for more specific information ) The capital construction plan shown in Section VI addresses the additions to the District's existing facilities This provided for anew high school approved by the voters in February 2003 and opened in September 2005 and the addition of two new elementary schools approved by the voters in February 2005. Also, the acquisition of a new middle school site and construction of a new middle school and the acquisition of a new elementary school site is needed to accommodate growth The new facilities are required ' to meet the projected student population increase to be generated from the large development areas within the Auburn School District. Three areas that have significant impact on the school district are the Lakeland South, the Lea Hill, and the north Auburn valley areas of the district. There are other pockets of development that impact the District as well The City of Kent has an area of approximately 158 acres that was sold to developers in 2004. The School Impact Fee Ordinances adopted by King County, the City of Auburn and the City of Kent provide for the assessment of impact fees to assist in meeting some of the fiscal impact incurred by a District experiencing growth and development Section V II sets forth the proposed school impact fees for single family and multi-family dwelling units. The student generation factors have been generated using the students who ' actually attend school in the Auburn School District from single family and multi-family developments constructed in the last five years The method of collecting the data is with the use of GIS mapping software, data from King County and Pierce County GIS, ' and to integrate the mapping with student data from the District data system. This method gives the District actual student generation numbers for each grade span for identified developments. This data is contained in Appendix A.3. 3 161 Auburn School District No 408 CAPITAL FACILITIES PLAN ' 2007 through 2013 EXECUTIVE SUMMARY ' CAPITAL FACILITIES PLAN CHANGES FROM 2006 TO 2007 ' Listed below is a summary level outline of the changes from the 2006 Capital , Facilities Plan that are a part of the 2007 Plan The changes are noted by Section for ease of reference Section ' Executive Summary A Updated to reflect new information within the Plan B Summary level list of changes from previous year Section I Enrollment Projections Updated protections See Appendices A 1 &A 2 Section III Standard of Service , A Increase in English as a Second Language program required 1 additional classroom at the elementary level B Increase of 1 learning specialist classroom at elementary level , C Increase of 1 early childhood classroom at elementary level D Reduction of 1 second grade TOSA program at elementary level E Increase of 4 full day kindergarten programs at elementary level F Increase of 2 special education resource rooms at elementary level , G Increase of 1 structured learning classroom at middle school level H Reduction of 2 special education resource rooms at high school level Section IV Inventory of Facilities ' Updated to include Arthur Jacobsen Elementary School in inventory, opening 2007 Section V ' Pupil Capacity ' Updated to include Arthur Jacobsen Elementary School in inventory, opening 2007. 4 , ' 163 Auburn School Distnct No 408 ' CAPITAL FACILITIES PLAN 2007 through 2013 ' EXECUTIVE SUMMARY ' Section Vll Impact Fees CHANGES TO IMPACT FEE DATA ELEMENTS 2006 to 2007 CPF CPF DATA ELEMENTS 2006 2007 EXPLANATION Student Generation Factors ' Single Family Consistent with King County Ordinance 11621, Elementary 03010 03120 Student Generation Factors are calculated Mid School 01510 01270 by the school district based on district Sr High 01660 01610 records of average actual student generation Multi-Family rates for new developments constructed Elementary 0.0611 00460 over the last five years Mid School 00317 00190 Sr High 00452 00340 School Construction Costs Elementary $16,900,000 $21.500,000 Updated protect estimated costs Middle School $30,000,000 $42,000,000 Updated protect estimated costs High School $58,500,000 $0 High School in full operation ' Site Aquistion Costs Cost per acre $146.000 $228,269 Updated estimates on land costs Boeckh Index $154 22 $154 22 Updated to protected SPI schedule(G Beck) Match % -State 55 71% 58 11% Updated to current SPI schedule Match % -District 44 29% 41 89% Computed District Average AV Single Family $237.281 $257,404 Updated from February 2007 King County. Dept of Assessments data Multi-Family $57,530 $69,427 Updated from March 2007 King County Dept of Assessments data using weighted average Debt Sery Tax Rate $2 39 $2 14 Current Fiscal Year GO Bond Int Rate 4 39% 4 08% Current Rate(Bond Buyers 20 Index 3-07) Section VIII Appendices Appendix A 1 -Updated enrollment protections from October 1, 2006 ' Appendix A 2-Updates enrollment protections with anticipated buildout schedule Appendix A 3-Student Generation Survey t5 ' 165 Auburn School District No 408 Capital Facilities Plan 2007 through 2013 Section II Enrollment Projections 1 � 161 Auburn School Disire No 408 , CAPITAL FACILITIES PLAN 2007 through 2013 ENROLLMENT PROJECTIONS The Auburn School District uses a modified cohort survival model to project future enrollment for all ' of the District's operations Table II 1 is an extract from the comprehensive projection model found in Appendix A 2 titled"CAPITAL FACILITIES PLAN Enrollment Projections" This Table shows the anticipated enrollment for the next six years based on the previous 13 year history of the District under the assumptions set forth in the comprehensive projections,Appendix A 1, and the projection for additional students generated from the Lakeland South and Lea Hill areas as shown in Appendix A 2 TABLE ASD ENROLLMENT , 11.1 PROJECTIONS Oct 2008 ACTUAL PROJ PROJ PROJ PROJ PROJ PROJ GRADE 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 , KDG 941 960 978 1000 1022 1037 1053 1 1012 1013 1032 1056 1079 1095 1111 2 1002 1041 1042 1065 1088 1104 1120 3 1031 1040 1079 1084 1107 1124 1140 4 1049 1060 1069 1112 1118 1135 1152 5 998 1084 1095 1109 1153 1152 1169 K-5 6033 6197 6295 6424 6567 6647 6745 6 1058 1028 1114 1130 1145 1181 1181 7 1014 1096 1066 1156 1172 1179 1216 , 8 1072 1043 1125 1099 1190 1198 1206 6-8 3144 3167 3305 3385 3506 3559 3602 9 1372 1385 1362 1456 1439 1527 1542 10 1400 1322 1332 1311 1402 1372 1458 11 1322 1326 1244 1255 1231 1310 1277 12 1147 1248 1249 1169 1178 1144 1221 9- 12 5241 1 5281 1 5188 5192 5250 1 5353 5497 TOTALS 14418 14645 14787 15001 15323 15558 1 15844 GRADES K-12 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 , K-5 w/K @ 1/2 5563 5717 5806 5924 6056 6128 6219 6-8 3144 3167 3305 3385 3506 3559 3602 ' 9-12 5241 5281 5188 5192 5250 5353 5497 K-12 w/K @ 1/2 13948 14166 14298 14501 14812 15040 15318 1 1 7 1 1 ' 167 Auburn School District No. 408 Capital Facilities Plan ' 2007 through 2013 I Section III Standard of Service t t Aubum School Distnct No 408 161 CAPITAL FACILITIES PLAN 2007 through 2013 , STANDARD OF SERVICE 1 The School impact Fee Ordinances adopted by King County, the City of Auburn ' and the City of Kent indicate that each school district must establish a 'Standard of Service'in order to ascertain the overall capacity to house its projected student population The Supenntendent of Public Instruction establishes square footage "capacity'guidelines for computing state funding support The fundamental purpose of the SPl guidelines is to provide a vehicle to equitably distribute state matching funds for school construction projects By default these guidelines have been used to benchmark the district's capacity to house its student population The SPI guidelines do not make adequate provision for local district program needs, facility configurations, emerging educational reform, or the dynamics of each student's educational program The Auburn School District Standard of Service addresses those local considerations that require space in excess of the SPI guidelines. The effect on the space requirements for both permanent and ' relocatable facilities is shown below for each grade articulation pattern. Conditions that may result in potential space needs are provided for information purposes without accompanying computations. OVERVIEW The Auburn School District operates thirteen elementary schools housing 6,033 students in grades K through 5 The 905 of the 955 Kindergarten students attend 1/2 days throughout the year Grades 1 through 5, plus 125 kindergartners, attend on a full day basis When converted to a full time equivalence , the K-5 enrollment is 5,563 Four middle schools house 3,144 students in grades 6 through 8 The District operates three comprehensive senior high schools and one alternative high school housing 5,241 students in grades 9 through 12 The District opened the fourth high school in the fall of 2005 CLASS SIZE The number of pupils per classroom determines the number of classrooms required to house the student population Class sizes are subject to collective bargaining Changes to class size agreements can have significant impact on available space The current pupil/teacher limit across all elementary programs is an average of 26 5 students per ' teacher Consistent with this staffing limit, room capacities are set at 26 5 students per room at grades K - 5 At grades 6 - 12 the limit is set at 30 pupils per room The SPI space allocation for each grade articulation level, less the computed reduction for the Auburn School District Standard of Service, ' determines the District's capacity to house projected pupil populations These redbctions are shown below by grade articulation level ELEMENTARY SCHOOLS ' STRUCTURED LEARNING AND BEHAVIORAND DEVELOPMENTALLY DISABLED SPECIAL EDUCATION The Auburn School District operates a structured learning program for students with moderate disabilities at the elementary school level which currently uses eight classrooms to provide for 96 students The housing requirements for this program are provided for in the SPI space guidelines No loss of capacity is expected unless population with disabilities grows at a disproportionate rate compared to total elementary population 9 1 Aubum School Distnd No 408 169 CAPITAL FACILITIES PLAN 2007 through 2013 STANDARD OF SERVICE SPECIAL EDUCATION RESOURCE ROOMS The Auburn School District operates a resource room program at the elementary level for special education students requiring instruction to address their specific disabilities Seventeen standard classrooms are required to house this program The housing requirements for this program exceed the SPI space guidelines by eleven standard classrooms The loss of capacity is expected as growth in program is larger than the total elementary population Loss of Permanent Capacity 11 rooms @ 26 5 each= (292) Loss of Temporary Capacity 0 rooms @ 26.5 each = 0 Total Capacity Loss (292) NATIVE AMERICAN RESOURCE ROOM The Auburn School District operates one resource room to support the education of Native American students at the elementary level One standard classroom is fully dedicated to serve these students Loss of Permanent Capacity 1 room @ 26 5 each = (27) Loss of Temporary Capacity 0 rooms @ 26 5 each = 0 Total Capacity Loss (27) 1 HEAD START The Auburn School District operates a Head Start program for approximately 118 youngsters in six sections of 1/2 day in length The program is housed at Evergreen Heights Elementary School and utilizes three standard elementary classrooms and auxiliary office space The housing requirements for this program are not provided for in the SPI space guidelines Loss of Permanent Capacity 3 rooms @ 26 5 each = (80) 1 Loss of Temporary Capacity 0 rooms @ 26 5 each = 0 Total Capacity Loss (80) ' EARLY CHILDHOOD SPECIAL EDUCATION The Auburn School District operates a pre-school program for young children with disabilities below age five This program is housed at seven different elementary schools and currently uses none standard classrooms The housing requirements for this program are not provided for in the SPI space guidelines Loss of Permanent Capacity 7 rooms @ 26 5 each= (186) Loss of Temporary Capacity 0 rooms @ 26 5 each = 0 Total Capacity Loss (186) 1 1 1 ' r ,a r Aubum School DIWICI No 408 171 CAPITAL FACILITIES PLAN 2007 through 2013 STANDARD OF SERVICE READING LABS , The Auburn School District operates a program for students needing remediation and additional language arts instruction These programs utilize non-standard classroom spaces if available in each elementary school Four elementary schools do not have non-standard rooms available, thus ' they are housed in a standard classroom The housing requirements for this program are not provided for in the SPI space guidelines Loss of Permanent Capacity 4 rooms @ 26 5 each = (106) , Loss of Temporary Capacity 0 rooms @ 26 5 each = 0 Total Capacity Loss (106) MUSIC ROOMS , The district elementary music programs require one acoustically modified classroom at each elementary school for music instruction The housing requirements are not provided for in the SPI space guidelines , Loss of Permanent Capacity 14 rooms @ 26 5 each = (371) Loss of Temporary Capacity D rooms @ 26 5 each = 0 Total Capacity Loss (371) ENGLISH AS A SECOND LANGUAGE PROGRAM , The Auburn School District operates a pullout program at the elementary school level for students learning English as a second language This program requires fourteen standard classrooms that are not provided for in the SPI space guidelines Loss of Permanent Capacity 14 rooms @ 26 5 each = (371) Loss of Temporary Capacity 0 rooms @ 26 5 each = 0 Total Capacity Loss (371) SECOND GRADE TOSA PROGRAM The Auburn School District provides a TOSA reading specialist program for nine highly impacted elementary schools This pullout model provides direct instruction to students who are not at grade level and do not receive other services This program requires eight standard classrooms that are ' not provided for in the SPI space guidelines Loss of Permanent Capacity 8 rooms @ 26 5 each = (212) Loss of Temporary Capacity 0 rooms @ 26 5 each = 0 Total Capacity Loss (212) ELEMENTARY LEARNING SPECIALIST PROGRAM 1 The Auburn School District provides a learning specialist program to increase literacy skills for first and second graders This program model has been created from the 1-728 funds and currently has the specialist going into existing teacher classrooms, as well as pulling out students into designated classrooms The district is utilizing classrooms at all fourteen elementary schools Loss of Permanent Capacity 14 rooms @ 26 5 each = (371) Loss of Temporary Capacity 0 rooms @ 26 5 each = 0 1 Total Capacity Loss (371) „ 1 1 ' 171 Aubum School District No 408 CAPITAL FACILITIES PLAN 20DI through 2013 STANDARD OF SERVICE MIDDLE SCHOOLS STRUCTURED LEARNING CENTER AND DEVELOPMENTALLY DISABLED SPECIAL EDUCATION The Auburn School District operates three structured learning classrooms at the middle school level for students with moderate disabilities One developmentally disabled classroom for students with profound disabilities The housing requirements for this program are provided in the SPI space allocations ACCESS SPECIAL EDUCATION The Auburn School District provides a transition program for students with behavioral disorders The program Is housed at one of the middle schools and uses one classroom The housing requirements for this program are provided in the SPI space allocations SPECIAL EDUCATION RESOURCE ROOMS The Auburn School District operates a resource room program for each grade at the middle school level This is to accommodate special education students needing remedial instruction to address their specific disabilities Three classrooms per school (twelve total) are required to provide for approximately 300 students The housing requirements for this program are not entirely provided for in the SPI space guidelines MIDDLE SCHOOL COMPUTER LABS The Auburn School District operates a minimum of one computer lab at each middle school This program utilizes a standard classroom per middle school The housing requirements for this program are not provided for in the SPI space guidelines Loss of Permanent Capacity 4 rooms @ 30 each= (120) Loss of Temporary Capacity 0 rooms @ 30 each = 0 ITotal Capacity Loss (120) ENGLlSH AS A SECOND LANGUAGE The Auburn School District operates a pullout program at the middle school level for students learning English as a second language This program requires four standard classrooms that are not provided for in the SPI space guidelines Loss of Permanent Capacity 4 rooms @ 30 each= (120) Loss of Temporary Capacity 0 rooms @ 30 each = 0 Total Capacity Loss (120) ROOM UTILIZATION The Auburn School District provides a comprehensive middle school program that includes elective options in special interest areas Facilities to accommodate special interest activities are not amenable to standard classroom usage The district averages 95% utilization of all available teaching stations SPI Report#3 dated 11/08/06 identifies 151 teaching stations available in the mid-level facilities The utilization pattern results in a loss of approximately 8 teaching stations Loss of Permanent Capacity 8 rooms @ 30 each = (240) Loss of Temporary Capacity 0 rooms @ 30 each = 0 Total Capacity Loss "(240) 12 Aubum School District No 408 171 CAPITAL FACILITIES PLAN 2007 through 2013 STANDARD OF SERVICE SENIOR HIGH SCHOOLS ' SENIOR HIGH COMPUTER LABS The Auburn School District operates two computer labs at each of the senior high schools This program utilizes two standard classrooms at comprehensive high schools and one at West Auburn The housing requirements for this program are not provided for in the SPI space guidelines Loss of Permanent Capacity 7 rooms @ 30 each = (210) Loss of Temporary Capacity 0 rooms @ 30 each = 0 Total Capacity Loss (210) ENGLISH AS A SECOND LANGUAGE The Auburn School District operates a pullout program at three comprehensive high schools for students learning English as a second language This program requires five standard classrooms that are not provided for in the SPI space guidelines Loss of Permanent Capacity 5 rooms @ 30 each = (150) Loss of Temporary Capacity 0 rooms @ 30 each = 0 Total Capacity Loss (150) STRUCTURED LEARNING CENTER PROGRAM The Auburn School District operates four structured learning center classrooms for 46 students with moderate to severe disabilities The housing requirements for this program are provided in the SPI space guidelines SPECIAL EDUCATION RESOURCE ROOMS The Auburn School District operates a resource room program at the senior high level for special education students requiring instruction to address their specific learning disabilities The current senior high school program requires thirteen classrooms to provide for approximately 404 students The SPI space guidelines provide for one of the thirteen teaching stations Loss of Permanent Capacity 12 rooms @ 30 each = (360) Loss of Temporary Capacity 0 rooms @ 30 each = 0 , Total Capacity Loss (360) PERFORMING ARTS CENTERS Auburn High School includes 25,000 square feet used exclusively for a Performing Arts Center The SPI Inventory includes this space when computing unhoused student capacity This space was not intended for nor is it usable for classroom instruction It was constructed to provide a , community center for the performing arts Using SPI capacity guidelines, 25,000 square feet computes to 208 unhoused students or 8 33 classrooms Loss of Permanent Capacity 6 33 rooms @ 30 each = (250) 13 Aubum School District No 408 173 CAPITAL FACILITIES PLAN 2007 through 2013 STANDARD OF SERVICE ! ROOM UTILIZATION The Auburn School District provides a comprehensive high school program that includes numerous elective options In special Interest areas Facilities to accommodate special Interest activities are not amenable to standard classroom usage The district averages 95%utilization of all available teaching stations SPI Report#3 dated 11/08/06 Identifies 148 teaching stations available In the senior high facilities The utilization pattern results In a loss of approximately 10 teaching stations ! Loss of Permanent Capacity 10 rooms @ 30 each = (300) Loss of Temporary Capacity 0 rooms @ 30 each = 0 Total Capacity Loss (300) STANDARD OF SERVICE COMPUTED TOTALS ELEMENTARY Loss of Permanent Capacity= (2,014) Loss of Temporary Capacity 0 Total Capacity Loss (2,014) MIDDLE SCHOOL Loss of Permanent Capacity = (480) Loss of Temporary Capacity 0 Total Capacity Loss (480) SENIOR HIGH Loss of Permanent Capacity = (1,270) Loss of Temporary Capacity 0 Total Capacity Loss (1,270) TOTAL Loss of Permanent Capacity= (3,764) Loss of Temporary Capacity 0 Total Capacity Loss (3,764) 1 14 175 Auburn School District No. 408 Capital Facilities Plan 1 2007 through 2013 Section IV Inventory of Facilities 1 1 i ' 1 171 Aubum School Distrkt No 408 CAPITAL FACILITIES PLAN 2007 through 2013 INVENTORY OF FACILITIES Table IV.] shows the current inventory of permanent district facilities and their OSPI rated capacities. Table IV.2 shows the number and location of each portable unit by school. The district uses relocatable facilities to: 1. provide interim housing in school attendance areas uniquely Impacted by increasing school populations that would otherwise require continual redistricting. 2. make space available for changing program requirements and offerings determined by unique student needs,and 3. provide housing to cover district needs until permanent facilities can be financed and constructed. Relocatable facilities are deemed to be interim, stop gap measures that often place undesirable stress on existing physical plants. Core facilities(i.e. gymnasiums, restrooms,kitchens, labs, lockers, libraries, etc.)are not of sufficient size or quantity to handle the increased school population served by adding relocatable classrooms. Table Permanent Facilities District School Facilities IV I @ OSPI Rate Capacity (November2006) Building Capacity Acres Address Elements Schools Washington Elementary 492 540 20 E Street Northeast,Aubum WA,98002 , Terminal Park Elementary 401 670 1101 D Street Southeas Auburn WA 98002 Dick Scobee Elementary 550 1050 1031 14th Street Northeast Auburn WA 98002 Pioneer Elementary 415 8.30 2301 M Street Southeast Auburn WA 98002 Chinook Elementary 485 875 3502 Aubum Way South,Aubum WA,98092 Lea Hill Elementary 459 10.00 30908 124th Avenue Southeast Auburn WA 98092 Gildo Rey Elementary 531 1000 1005 37th Street Southeast Auburn WA 98002 Evergreen Heights Elem. 456 809 5602 South 316th,Auburn WA 98001 AI ac Elementary 494 1060 310 Milwaukee Boulevard North,Pacific WA,98047 Lake View Elementary 595 1640 16401 Southeast 318th Street,Aubum WA 99092 Hazelwood Elementary 578 1267 11915 Southeast 304th Street Aubum WA,98092 llalko Elementary 585 1200 301 Oravetz Place Southeast Auburn WA, 98092 Lakeland Hills Elements 585' 12.00 1020 Evergreen Way SE,Auburn WA,98092 Arthur Jacobsen Elements 585• 10.00 29205 132 Street SE,Auburn,WA 98092 ELEM CAPACITY 7211 Middle Schools Cascade Middle School 936 17.30 1015 24th StrectNortheast Aubum WA 98002 ' Olympic Middle School 998 1740 1825 K Street Southeast,Auburn WA,98002 Rainier Middle School 849 2633 30620 116th Avenue Southeast Auburn WA 98092 Mt Baker Middle School 845 3088 620 37th Street Southeas Auburn WA 98002 MS CAPACITY 3,428 Senior High Schools West Aubum High School 231 5.10 401 West Main Stree Auburn WA,99001 Auburn Senior High 2,261 18.60 800 Fourth Street Northeast Aubum WA,98002 Auburn Riverside HS 1,388 33.00 501 Oravetz Road Aubum WA 98092 Auburn Mountainview HS 1,431 40.00 28900 124m Ave SE Auburn, WA 98092 SH CAPACITY 5,311 TOTAL CAPACITY 15,950 *Estimated-Not included in November 2006 OSPI Report 16 1 177 Auburn School District No 408 CAPITAL FACILITIES PLAN 2007 through 2013 INVENTORY OF FACILITIES TABLE TEMPORARY/RELOCATABLE IV 2 FACILITIES INVENTORY March 2007 Elementary Location 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Washington 0 0 0 0 0 0 0 Terminal Park 2 2 2 2 2 2 2 Dick Scobee 3 3 3 3 3 3 3 Pioneer 3 3 3 3 3 3 3 Chinook 5 5 5 5 5 5 5 Lea Hill 5 5 2 2 2 2 2 Gildo Rey 6 6 6 6 6 6 6 Evergreen Heights 0 0 2 2 2 2 2 Alpac 2 2 2 2 2 2 2 Lake View 2 2 2 2 2 2 2 Hazelwood 0 0 0 0 0 0 0 Ilalko 5 2 2 2 2 2 2 Lakeland HMIs Elementary 0 0 0 0 0 0 0 Arthur Jacobsen Elements 0 0 1 0 1 0 0 1 0 TOTAL UNITS 33 30 29 29 29 29 29 TOTAL CAPACITY 875 795 769 769 769 769 769 Middle School Location 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Cascade 0 0 0 2 2 2 2 Olympic 0 0 2 2 2 2 2 Rainier 5 5 8 8 8 8 8 Mt Baker 4 4 6 6 8 8 8 TOTAL UNITS 9 9 16 18 20 20 20 TOTAL CAPACITY 270 270 480 540 600 600 600 Sr High School Location 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 West Aubum 0 0 1 1 1 1 1 Aubum 12 12 12 12 12 12 12 ' Aubum Riverside 10 13 13 13 13 13 13 Aubum Mountalnview 0 0 0 0 0 0 0 TOTAL UNITS 22 25 26 26 26 26 26 TOTAL CAPACITY 660 750 780 780 780 780 780 COMBINED TOTAL UNITS 64 64 71 73 75 7-575 COMBINED TOTAL CAPACITY 1,805 1,815 2,029 2,089 2,149 2,149 2,149 17 179 Auburn school District No 408 Capital Facilities Plan 2007 through 2013 Section V Pupil Capacity � l 1 ' r Aubum School District No 408 181 CAPITAL FACILITIES PLAN 2007 through 2013 PUPIL CAPACITY While the Auburn School District uses the SPI inventory of permanent facilities as the data from which to determine space needs,the District's educational program requires more space than that provided for under the formula This additional square footage is converted to numbers of pupils in Section III, Standard of Service The District's capacity is adjusted to reflect the need for additional space to house its programs Changes in the capacity of the district recognize new unfunded facilities The combined effect of these adjustments is shown on Line B in Tables V 1 and V 2 below Table V 1 shows the Distict's capacity with relocatable units included and Table V 2 without these units Table VA Capacity WITH relocatables 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 A SPI Capacity 15,365 15,365 15.950 15,950 15,950 16,750 16,750 A 1 SPI Capacity-New Elem 585 1/ A 2 SPI Capacity-New MS 800 B Capacity Adjustments 2,199 1,949 1,735 1,675 1,615 1,615 1,615 C Net Capacity 13,166 14.001 14,215 14.275 15,135 15.135 15,135 D ASD Enrollment 14,418 14,645 14.787 15,001 15,323 15,558 15,844 3/ E. ASD Surplus/Deficit (1,252) (644) (572) (727) (188) (424) (710) CAPACITY ADJUSTMENTS Include Relocatable 1,805 1,815 2,029 2,089 2,149 2,149 2,149 a/ Exclude SOS 14 4,004 3,764 3,764 3,764 3,764 3,764 3,764 Total Adjustments (2,199) (1,949) (1,735) (1,675) (1,615) (1,615) (1,615) Table V.2 Capacity WITHOUT relocatables 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 A SPI Capacity 15,365 15,365 15,950 15,950 15,950 16,750 16.750 A 1 SPI Capacity-New Elem 585 1/ A 2 SPI Capacity-New MS 800 B Capacity Adjustments 4,004 3,764 3,764 (3,764)1 3,764 3,764 3,764 ' C Net Capacity 11,361 12,186 12,186 12,186 12.986 12,986 12,986 D ASD Enrollment 14,418 14,645 14,787 15,001 15,323 15,558 15,844 E ASD Surplus/Deficit (3,057) (2,459) (2,601) (2,815) (2,337) (2,572) (2,858) CAPACITY ADJUSTMENTS 2/ Exclude SOS 14 4,004 3,764 3,764 3,764 3,764 3,764 3,764 Total Adjustments (4,004) (3,764) (3,764) (3,764) (3,764) (3,764) (3,764) 1/ New facilities shown in 2010-11 are not funded under the current Capital Facilibes Plan 2/The Standard of Service represents 26 05%of SPI rapacity When new faalibes are added the Standard of Service computations are decreased to 23 95%of SPI capacity. 3/ Students beyond the capacity are accomodated in other spaoes(commons,library, theater,shared teaching space) 19 Auburn School District No 408 181 CAPITAL FACILITIES PLAN 2007 through 2013 PERMANENT FACILITIES PUPIL CAPACITY @ SPI Rated Capacity March 2007 A Elementary Schools Building 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Washington 492 492 492 492 492 492 492 Terminal Park 401 401 401 401 401 401 401 Dick Scobee 550 550 550 550 550 550 550 Pioneer 415 415 415 415 415 415 415 I Chinook 485 485 485 485 485 485 485 Lea Hill 459 459 459 459 459 459 459 Gildo Rey 531 531 531 531 531 531 531 Ever Heights 456 456 456 456 456 456 456 Alpac 494 494 494 494 494 494 494 Lake View 595 595 595 595 595 595 595 Hazelwood 578 578 578 578 578 578 578 Ilalko 585 585 585 585 585 585 585 Lakeland Hills Elementar 585 585 585 585 585 585 585 Arthur Jacobsen 0 585 585 585 585 585 585 Elemenarty#15 ELEM CAPACITY 6,626 7,211 1 7,211 1 7,211 1 7,211 1 7,211 1 7,211 B Middle Schools Building 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Cascade 836 836 836 836 836 836 836 Olympic 898 898 898 898 898 898 898 Rainier 849 849 849 849 849 849 849 ML Baker 845 845 845 845 845 845 845 Middle School#5 0 01 01 0 800 800 800 MS CAPACITY 1 3,4281 3,4281 3,4281 3,428 4,2281 4,228 4,228 C Senior High Schools Building 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 West Auburn 231 231 231 231 231 231 231 Auburn 2,261 2,261 2,261 2,261 2,261 2,261 2,261 Auburn Riverside 1,388 1.388 1,388 1.388 1.388 1,388 1,388 Auburn Mountainview 1.431 1,431 1,431 1,431 1,431 1,431 1,431 SH CAPACITY 1 5,311 1 5,311 1 5,311 5.311 1 5,311 5,311 5,311 COMBINED CAPACITY 15,365 15,950 15,950 15,950 16,750 16,750 16,750 20 183 Auburn School District No 408 j Capital Facilities Plan 2007 through 2013 Section VI j Capital Construction Plan 1 i 1 i 181 Aubum School District No 408 CAPITAL FACILITIES PLAN 2007 through 2013 CAPITAL CONSTRUCTION PLAN The formal process used by the Board to address current and future facility needs began in 1974 with the formation of a community wide citizens committee. The result of this committee's work was published in the document titled'Guideltnesfor Development.' In 1985 the Board formed a second Ad Hoc citizens committee to pick up from the work of the first and address the needs of the District for subsequent years.The work of this committee was published in the document titled 'Directions for the Nineties ' In 1995 the Board commissioned a third Ad Hoc citizens committee to make recommendations for improvements to the District's programs and physical facilities The committee recommendations are published in the document titled 'Education Into The Twenty-First Century--A Community Involved' The 1995 Ad Hoc committee recommended the District develop plans for the implementation,funding,and deployment of technology throughout the District's programs The 1996 Bond proposition provided funding to enhance the capacity of each facility to accommodate technological applications. The 1998 Capital Levy provided funding to further deploy technology at a level sufficient to support program requirements in every classroom and department In 2005 a replacement technology levy was approved to continue to support technology across all facets of the District's teaching, learning and operations. In addition to the technology needs of the District the Ad Hoc committee recognized the District must prepare for continued student enrollment growth. As stated in their report, "the District must pursue an appropriate high school site as soon as possible." The Ad Hoc recommendation included commentary that the financing should be timed to maintain consistent rates of assessment. A proposition was approved by the voters on April 28, 1998 that is providing$8,000,000 over six years to address some of the technology needs of the District;and$5,000,000 to provide funds to acquire school sites During the 1997-98 school year a Joint District Citizen's Ad Hoc Committee was appointed by the Auburn and Dieringer School Boards to make recommendations on how best to serve the school population that will come from an area that includes a large development known as Lakeland South Lakeland South is immediately adjacent to the southern boundary of the Auburn School District. On June 16, 1998 the Ad Hoc Committee presented its recommendation at a joint meeting of the Auburn and Dieringer Boards of Directors. On June 22, 1998 the Auburn School Board adopted Resolution No 933 authorizing the process to initiate the adjustment of the boundaries of the District in accordance with the Ad Hoc Committee's recommendation. On June 23, 1998 the Dieringer School Board adopted a companion Resolution No 24-97-98 authorizing the process to initiate the adjustment of the boundaries in accordance with the Ad Hoc Committee's recommendation. These actions resulted in the transfer of an area from Dieringer to Auburn containing most of the Lakeland South development and certain other undeveloped properties Development in this area is progressing at an aggressive rate. In April of 2002,the Board formed a fifth citizen's Ad Hoc committee to address the following two items and make recommendations to the board in the Fall of 2002: a. A review of the conclusion and recommendations of 1985 and 1995 Ad Hoc Committees related to accommodating high school enrollment growth. This includes the review of possible financing plans for new facilities b Develop recommendations for accommodating high school enrollment growth for the next 10 years if a new senior high school is not built This committee recommended the board place the high school on the ballot for the fifth time in February 2003 The February election approved the new high school at 68 71%yes votes. The school opened in the Fall of 2005. In the Fall of2003 the school board directed the administration to begin the planning and design for Elementary#13 and Elementary#14. In the Fall of 2004,the Auburn School Board passed resolution#1054 to place on the ballot in February 2005 two elementary schools The voters approved the ballot measure in February of 2005 at 64.72% Lakeland Hills Elementary (Elementary#13)opened in the Fall of 2006 Arthur Jacobsen Elementary (Elementary#14)is under construction in the Lea Hill area on a 10 acre site and is scheduled to open in the Fall of 2007. 22 i i 185 Auburn School District No 408 CAPITAL FACILITIES PLAN 2007through 2013 CAPITAL CONSTRUCTION PLAN In the 2004-05 school year,the Board convened a sixth Citizen's Ad Hoc committee to again study and make recommendations about the future impacts in the District. One of the areas of study was the need for New Facilities and Modernization The committee made a number of recommendations including school size,the need for a new middle school,and to begin a capital improvements program to modernize or replace facilities based upon criterion The committee also recommended that the Distinct have Middle School #5 on-line by Fall of 2009 During the 2005-06 school year, a Joint District Citizen's Ad Hoc Committee was appointed by the Auburn and Kent School Boards to make recommendations on how best to serve the school population that will come from an area that includes a number of projected developments in the north Auburn valley. On May 17,2006 the Ad Hoc Committee presented its recommendation at a Joint meeting of the Auburn and Kent Boards of Directors. On June 14,2006 the Kent School Board adopted Resolution No. 1225 authorizing the process to initiate the adjustment of the boundaries of the District in accordance with the Ad Hoc Committee's recommendation. On June 26,2006 the Auburn School Board adopted a companion Resolution No 1073 authorizing the process to initiate the adjustment of the boundaries in accordance with the Ad Hoc Committee's recommendation. These actions resulted in the transfer of an area from Kent to Auburn effective September 29,2006. The District is projecting 1358 additional students within the six year period including the Lakeland,Lea Hill, and north Auburn valley areas This increase in student population will require the acquisition of a new middle school and new elementary school sites and construction of a middle school and elementary school during the six year window. Based upon the District's capacity data and enrollment projections,as well as the student generation data included in Appendix A.3,the District has determined that approximately seventy-two percent of the capacity improvements are necessary to serve the students generated from new development,with the remaining additional capacity required to address existing need. The table below illustrates the current capital construction plan for the next six years. The exact timelines are wholly dependent on the rate of growth in the school age population and passage of bond issues. 2006-13 Capital Construction Plan March 2007 Projected Fund Project Timelines Project Funded Cost Source 06-07 07-08 08-09 09-10 10-11 11-12 12-13 All Facilities- 2006 Technology Yes $12,000,000 6 Year XX XX XX XX XX Modernization Cap Levy Impact Portables Yes $700,000 Fees XX XX XX XX 1/ Property Purchase Impact New Middle School Yes $5.000,000 Fees XX XX New Elementary Yes $2 500 000 State Mat XX I XX XX Bond XX Lakeland Hills Elem Yes $16,900,000 impact Fee open Bond XX XX Arthur Jacobsen Elem Yes 1 21,500.000 impact Fee const open Bond XX XX XX XX 1/ Middle School#5 No $42,000,000 impact Fee pan const const open Bond XX XX t Elements #15 No $24,000.000 impact Fee plan const 1/ These funds may be secured through local bond issues,sale of real property,impact fees,and state matching funds The District currently is not eligible for state assistance at the elementary school level 23 187 j Auburn School District No. 408 Capital Facilities Plan 1 2007 through 2013 Section VI Impact Fees 1 1 t t t t mom u y o, ;_ m o ( ern c v) ; m o m ; ; = N 3 y = fl a� 3cn c 3 � y3cn = n3 3 a a c m b t T � � x � d O � �7Cm of � 7C mb. m N fD O y 3 y N fD v 3 y N W n O N N ll rn CID 't J T A O o N p N n m o A N O y Vx 4l fOl d ic t ic 0 tr CA N n N N N CO 0p § g n t co o lAT rn -� o (JY cn m y m m J n o °' m 0 tc m x0 x 2 0l '< m Co x f2j . ~ �^ '� m 61 v � ? 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Z D O. N T .n m 03 8T T D b n 3 (7 d n > > v b = m w cl ro o w n O m m m w w m m m w 0 m <1 2 n 0^ x o m T T 1 -p m m rn Co D Cl D ; m D w c c 3 m 3 3 m 3 v V m o m (n m fn 5 D N '3 m ^ ' 0 3 3 3 v O mp n C a 3 o m OI N T ,�,� n C_ (n fn (n O N O a,V O �j y t$ j 0 m + N N V U U Q N S V O uoUmgo °' obi w 3 `g w ,� 'P m w £ n Q om 3 Z 2r o w o 8oy-Z _ T T m m p 7 m m O S S N 0 Da) C m 'o- N m 0 Q D N ... ac n N O m m y Q 2 N 00 n 3 ID w n m w O m m ZTN t0 m N mmSm m • V O ,G < 3 W ® m N N 8 m m x o o Q c Wo o Z 3 c m w y y m a o y � c O T C w V O m CJ U A O V 00 m m m v m m w m ppA N J A U m m � C N N D C 4 A N + m N O f Ofpp 4Ui 0 x m O r y ~ N N N N N J O G A ym e A A e o N m m J m N OI O U OO O NO U 3 D 0, V V O V IJ p 0 0 W U m O O O V m M C A 0 cc F 00 m N m +� A O W Omf IJ U m U WO pNQ pp N c F 3 m O ' A [O m O OO J � yT 5 m o e N o $ < ' 3 n _ N N m {N' O r Orpp !i p1 a N f0 +D m Q O 0 N N N D .mqm.. A N ON1 � m N+ O 0 Op W ut 0] N pN rn g p m e „ e e N m u m uNi m U O m m 3 N 3 tp A C N O A N C _ } N w N t0 m N jyC O CO A N toN m wm t0 N U 0 O p 0 y D m ai V a` e N m V m N m O p { N AO N CD m OO M W q N O + O m N OD A WO � A O 41 O w N V m N m O O O A W U m O � C-0�c 191 Auburn School District No 408 Capital Facilities Plan 2007 through 2013 Section VIII Appendix 1 Appendix A.1 - Student Enrollment Projections Appendix A.2 - CAPITAL FACILITIES PLAN Enrollment Projections Appendix A.3 - Student Generation Survey 191 1 Appendix A.1 - Student Enrollment Projections 1 I E i I 1 I 1 i 193 Auburn School District 4408 tStudent Enrollment Projections October 2006 Introduction The projective techniques give some consideration to historical and current data as a basis for forecasting the future. In addition,the `projector' must make certain assumptions about the operant variables within the data being used These assumptions are "judgmental" by definition. Forecasting can be defined as the extrapolation or logical extension from history to the future, or from the known to the unknown. The attached tabular data reviews the history of student enrollment, sets out some quantitative assumptions, and provides projections based on these numerical factors. The projection logic does not attempt to weigh the individual sociological,psychological, economic, and political factors that are present in any demographic analysis and projection. The logic embraces the assumptions that whatever these individual factors have been in the past are present today,and will be in the future. It further moderates the impact of singular factors by averaging data over thirteen years and six years respectively The results provide a trend,which reflects a long(13-year)and a short (6-year)base from which to extrapolate. Two methods of estimating the number of kindergarten students have been used. The first uses the average increase or decrease over the past 13 and 6-year time frame and adds it to each succeeding year. The second derives what the average percentage Auburn kindergartners have been of the live births in King County for the past 5 years and uses this to project the subsequent four years. The degree to which the actuals deviate from the projections can only be measured after ' the fact This deviation provides a point of departure to evaluate the effectiveness of the assumptions and logic being used to calculate future projections. Monitoring deviation is critical to the viability and credibility of the projections derived by these techniques. 1 Tables Table I - Thirteen Year History of October I Enrollments-page 32 The data shown in this table is the baseline information used to project future enrollment. This data shows the past record of enrollment in the district on October 1 of each year. Table 2-Historical Factors Used in Pro e! coons- page 33 This table shows the three basic factors derived from the data in Table 1. These factors have been used in the subsequent projections The three factors are: 1. Factor 1 —Average Pupil Change Between Grade Levels This factor is sometimes referred to as the"holding power"or"cohort survival" It is a measure of the number of pupils gained or lost as they move from one grade level to the next. t 30 191 1 2. Factor 2 -Average Pupil Change by Grade Level This factor is the average change at each grade level over the 13 or 6-year period. 3. Factor 3—Auburn School District Kindergarten Enrollment as a Function of King County Live Births. This factor calculates what percent each kindergarten class was of the King County live births in the 5 previous years. From this information has been extrapolated the kindergarten pupils expected for the next 4 years. Table 3—Proiection Models—pages 3442 This set of tables utilizes the above mentioned variables and generates several projections The models are explained briefly below. ❑ Table 3.13 (pg 34)—shows a projection based on the 13-year average gain in kindergarten (Factor 2) and the 13-year average change between grade levels (Factor 1). The data is shown for the district as a whole. ❑ Table 3.6 (pg 34)—shows a projection using the same scheme as Table 3.13 except it shortens the historical to only the most recent 6 years. ❑ Table 3.13A and 3.6A(pg 35)—uses the same factors above except Factor 3 t is substituted for Factor 2. The kindergarten rates are derived from the King County live births instead of the average gain. ❑ Tables 3E.13, 3E.6, 3E.13A7 3E.6A(pg 36)—breaks out the K-5 grades from the district projection. Summary level data is provided for percentage gain and pupil gain by grade articulation. ❑ Tables 3MS.13, 3MS.6, 3MS.13A, 3MS.6A(pg 37)—breaks out the 6-8 grades from the district projection Summary level data is provided for percentage gain and pupil gain by grade articulation. ❑ Tables 3SH.13, 3SH.6, 3SH.13A, 3SF1.6A (pg 38)—breaks out the 9-12 grades from the district projection. Summary level data is provided for percentage gain and pupil gam by grade articulation. ❑ Table 4 (pg 39)—Collects the four projection models by grade group for ease of comparison. o Table 5 (pgs 40-42)—shows how well each projection model performed when r compared with actual enrollments. Data is provided in both number and percent formats for the past 13 years. 31 V N V CD D m O N p aO m V W U A W N + O D m N N m m m W U W W U IV m G) M r m m d (D CD J o < C ��pp ��pp m W U Ol m m v J �D CO W V m 0 W W N N Omi O Qml OI N fmJ fOi1 WV . 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X �I p fpJ V N V x ai in lD fD^I OOT�� Wv W WV c O m d C n O N N+N W N W N + ,+ +N+N w ID O O] O 0O H O V W U W y gma mx a t!a 3E � x o v w ° wx a -1 j A A A A U U O(�� U U -� W W W j j 0 U w U U 0 0 O + O A O O O O O N O_ O_ 10 O (0 m 0 O_ U m O) O a A W a W A U N V w D w O1 W m N W W .Ni fw10N) to �i � 8i oN �^ O � N" N� x O � jrn A m at� � tjmn mm{ { r a w l x ai b cn m � i x a 1? Jk b N v x D D D � r" x = x = m + N 1 N N N N N 0 0 0 0 N N+ N U N 1 U Z ' o � ao mmrnm # 2R rnABi � cNrnO° m 00C) 0 � e 3e 2p 2R dP d� 3� � o NZ � e 3E 2' < M < { .71 0 D D D <D c (J N W x O m P js O N V v V Zf O IUD rJ N j N O IY J ) V' Ip C� < D O m 0000 tt(( < 0000 xx < 000��0 (0(��oxx t o00 oxx D � mm m y N VO K A J W GU.1 % e A N A N X m v OAD_N V X d p m 1 a° a° a a a e m a" a' a' a' n aRa" aRa' d d a a O n � O c D a m' co to cn t� '^ ►3, 0 y rn m o � DCDP Om � m j A N N N N g a A O V N O Ul ' 207 Appendix A.2 - CAPITAL FACILITIES PLAN Enrollment Projections 1 i 1 r r 0 �_ am wNm yn m k c 3 O s (4 a n CD (4 � 1 n 01 DI m + y ' m c 3 m 7� To O Dr yTa Om x -� a a CD 0) m m m m C m � � a c3 m Cnnm m �n2im ',° 2a + a, 0m = M CD e rp o n o: 2 0 2 m Q = C) m D N a m C a x ° ° C O r p) J c > > a -1 � D J 7 O C 2 sVA to g E s o = s fii v ° m m m ° T m ~ O ,Z O c .D - m m c c .D V In oTi m f° m r J m ° ^ x N n c a R m 4 c c M 3 g c c y m 9 [ `� m ° m c 2 0 � � m � m� a -i _�_ c °7 1m 3 y o T < m a3 ra T r a n a 0 N f%1 N N N -n 7 `G f'n w m) C 3. 3 y C a O C N N m _ - m - m 7 N y N 3 N 3 C C J S Q ^ a C l m °' — _ ° ° g a ZZ C N O Cn N N N N N C N N �n j N O , m �i a m < a o a Q ° o N Q O N V W N W + N N ° N 3 r A td (°)71 V' W N 0) W "a '� °� A (n L" O W N O OOD `-' m O - N 1- ma O G d O N n WW (Rp W� $+ Cj G d a ° 0 O N N w C.A O) C n D f) A W O U W A c' (D O w W O O U , OD O yj < V ryn m_ co V A O m -0 = _ O _ _ _ N N 3 O 1 O)cx p , W N V w co OD T W ((DD OD W N A W O N O O W N O V m N C> N b O F N 3 co (D O) .� W O( O) N W O( O O N N VA OD OD .� N fn [0o C e d m O p (D O .to a O .�+ N w m s A [WD O co co W to W CA _W N ON 0 0 N CD fn W O) W O V N v °) N W V V O N N O OVD N O < O ^ O b c o C. Nco m %Z ° r u W N V _N A •� W .Na N 'P ,� QW) V COJ O O V CO O p Di O O O O CD O O p W co co mm O to O O) co O N O co N Q 3 CD m N , 0) Ap (.1 - � NO 0 c W A N O O O O O O O O 01 N 0 OODD N N N N O ((DD EL CD J O ((�� ((�� _ K) y 7 d � O. OV a N O N C) 07 O O (D C) O O O O 0 0 0 O) O co co O O - O@ ? O D ? N W 2 C/) �' a C .. W cr 0 C N p pmp �Aa O 7 � AO O O [Nn -� A J O V tND VO m W CAn O N G 7 W O O O O T cn o -4 N 3 m ) o 0 0 CD 0 0 0 o mm 0 0 0 c <CA C2 O13 �' r O O O O < ' 209 N 01 r Lo r r T LO O r r lh (7 (O (7 N O � r CN (D N •�- Or r r r N N M N O 0 , 0 0 O O r O N O N p p 4 LO a 41 .�- O Of W n N O V � fp m (p O 0 pp m r N n m m O (CO) N (V vvi m M 0 O N L0 m m n M U r0 nmmco � mmmrn mm (O (o'(Onnnnnnornn n o0 O N ' r rn n n n O n n n n n n O n c n O y r r t0 U� w� (0 r COm r m (p to 0 (O ' 9 O r > O R N UA O N O (0 n r U O OS m m Of r rf O R Y7 n n Of Q rO N N O O ill N O m f0 f0 �O n f0 N m O 01 m O O O O O C N O Q+ r- O L N m a` rn m n ' c O > n �y �y m n f0 n m O O O V m N n N N p M m 1� r O N � V Cl O 17 V M m m (h v v V 0 7 � fl � � 0 0 0 � v � 0 l0 N V r N U N w n (7 > > m p a o w d u) M M N O N m n m M N cc m oe fD �1 n m m m m 0 0 o O n v r Of C �p O ��pp N M n m m y aa (p C) r r N N N N N N N N O! pj OCD O O r Nl t7 O p 0 O Q N co 7 p -0 VO d o S8 4Q ((pp pp j Q 00 p N O O O O M Y aN+! v O {(opp O m O 0 O V N O 00 (0 m O O O O m m Ql 01 W r OI r 0 0 O m a N rl� ' CD to CLc d d 1'1 O aH N N 0, (p0� n m r T 1N n < O N O � N Z 7 N M H 0 O (D m 0) Of Obi O r O O N O N U > C @ @ c on C C e • e T T a • e r e • s O C! o h C. O co N v m v n th N Q Q N > f00 N M O fV N 100 h !'1 T O a E N 0 0 V n O O O V N N M N �? " m n � (o (c (6rz � nr. r r � oir- rro u ornrn � mrnr rrnrn4 > m d e6 e- O C r r r r J « u m L u y W y aN 0 tO O O (�pf W m 0 Q N n N f0 M O) q� Q m m of (0 n O N n O O n 0I O (0 � m } `y C QI O� 0 0 0 0 0 of N O N Lj O .- O O O C O OCD A U C ro u o m Q w .- r r r r T > r r p L o X J ul ul N W N O J t mN prNO7von <Olnm CD C-4r° mr'f mprNM ITLotnnmrn � N o F 0 Y H Y ~ 'o v cc m .j a D , C_ � O c n 3 ma me aT. tomv3C -, 10 (D oI < n QOCQ (NOZD Cpp m � vp � pH ZD 0 00 pc � eDmp m Co - � ,� aooyiwm o N(0 C/1 A ' x a — (o �c i awHn a e wm � � < tnNfb � " rA Q 7 N C 7 ' 3 �N IO C ? W Q 7 fD N <D a N 0 om ink (A0 cu A. cci H 'rz o � 3 cn v, a CD CU H xxW a R01 ~ eiCD (D m W d ; w Cp c a..p C N 7 O N !O CO OD V M U A W N -+ .d► 0 � (j � O CD m V DI fT A Wmi � ' m M. �' mho 3 ' 3 ' D O NW c S O DO (Z c Ol 1 (n 1 ! 1 1 W 1 ! ! Q 3 d To" W ! ! ! Q� 1 ! ! C W pp W 1 0 0 O O P pp O O O � Q S C to �' W W J O _O O O ( pO w0 — " Cm „� A A N O V V J U W A W O ! W Cj� N (D m A N pp V p V U W A w 0 C NO ! V N O N N A OD W W (D ! N N m b 0 w + V N O N A N A m W co cD J N N ! �/ 60 co V GG-4 i CD V V � C+ 1 N + N 1 J W 1 ! J ! a O 1 1 CA ! J ! ! CO 1 i 0 ! J a p N O A N N N N A + 0 0 0 O O O pp _O CD W O N U A N N w W W O O O - O O O O C. W O 61 , W W V CO V (T V (T N ((JJf1 W V A A v n V v m OD A N N W O A tD N CO QI Q) A A ! Con v co C. O U M A CD O CD ! W (D OL CD D u O + M M N U V w Oi CO V A O O ! W O D co m ! 1 ! ! ! W ! 1 1 ! ! 1 J ! p O O + (n J W(1� W ! QN� p 1 1 p 1 1 D C� p_ , u A 4 N -+ co W + O O O O O (p p v ! N N W Q! W N 1 i0 (D OV A W V m Q 3 A o V W A A W N W O N Co OD A U v N A A W pp _ A a. UWcn 0) co WOW OI (AW O WNW CAA p ^' a: VOD CDANNCJi U (AANUtD (ON K) ry b J CA Q O C.� Jl �, ! ! ! J ! ! a pWJ ! Q� ! ! ! , a p N + ! N W U py ! ! ! ! + O O O O O N A + N w Ja Wp� 0 ! p ! ! O O O O W O N W O a: V W V (wD coN N O O N M V W W (CO UD CO W O A a? N (UD CUT -� DI CD� o A COD N A CUh DU) C. b OV j FL n (T tj O N + � � ! W ! ! ! Ol ! ! i ! ! O O (j ' U W U W ! N_ A U_ Lr N ! ! pD ! ! 1 J 1 CD ! ('' N -� N A A U J ! !_ O O O CO a W A fWh !W W N COw + w w 1 O W W W W O A Q N U N fr V w O W b w V A W Cn V Co CON o O a N N U V O 0 N W A O co W ! a w Co ! N (D 011 O N U Q a ! n Iv 01 N J CCppTT j N J ! p O CWii W U W O N M W O ! (O(Dp CD V M R V N W w a of W (T A � v N cCnn (D V m A U W N O COD [pl O a: j W V U O N W is V V O V W CD A N W ' U cn w A O N -I v M w ! N N U A A U V (j n N N [A W N N U N N N ! N N CJ ! N ! N N N A N N A U W N V ! i O W N v U W N U O -4 A AA N ((pp N O O CO O 0 �j �p CD N V U A O po W A (A U A N + U n a? m W V tD O V 1 A A N W N V W CO T O ! a' V -� V O N N Dl OS + N (D N O O + W CD .... n W n w N N , j � ! ! W , c) oi (T1 ! ! ! ! �, ! ! ! ! ! ! a0 N N O ((..�� U V N N N W N N N N A N U 8 + W A U N N ! V ! ! + ! O W N V V CL A A CT W A N A N N N CD W W (A n W V A U W + N Cl Cn 01 -! U A N ! (✓ a: Nm V W �i M0( 0) A UI W CO A co OD a gCA wow UTAw Um w CTA 4UL, n A nA 1- A O m C a° cc:ca o � gx iQ �� 3yzi yo� g � � ; � 3cZ � z 3 m rp o D m o 4 D m m o y v w sn my 7n a m ' a o 7 N 0 o 'awi °r° a Q � of m �!p� 0 Oyf w M xo ' w iC m z < N N O D V 0 -m N t N o m m U 0 7 N 7 3 m e ?tT Z O = m < j 0 z ? m 0 o 1 m m Soa � 0 � m3o � F Som � 0 0 : 30G) F ' °� ° tom ro > > aa� � ° co °i 3 (D 0 ., 0 iC y 0. 0 y N � N c , W iC G a < m C =1 � � F Q�QC `0 " = ' Q � m � Fcb ro O z N N /D O • n N N iD z C < O ' w 9 N C O C �J C O N !O CD OD V OD U A W N ! O D w » O N p 0m V O/ D A W N + O ID V 6i O m $' 0 �+ O m3o a n O _ _ _ oN = 9- T A _ _ _ _ _ N l3 w t N + W A4l -aWa+ O O_ 0 iS�,1 m O O O_ � Sl O� ? C AN J W A W ,p�,p OO_ 0 00, 0000 2 7 C CD+ m v N O N A N N coU 4i 0 iO W N N N b 8 » 0 W + V N O N A N A OUD W U iD W N N '' W b O C- V m v 3 r < = v 1 ! J ! J J » N V A N N N N to -4 0 0 W N O O O O O O O O N W N W W W W+ O O O +� O p O pp O O O A N pppp V m V U V U Cfl W O O V A ! W V OJ b OD A N N m T A <D N V W O> A A + W n V A v A (D O O U OD A W O) U OD ! W ! ip W 'O O J W M N U V W p M ! A 0 0 ! W p O OL n m C m j _ _ _ _ J + p m O o A ! N W A W W J O O pp O �j O m A N N ((�� W +_ N O O pp O �j ip O fD 1' O CO V W t> A A CO N + N O� OD A OD W l0 (p A A CO, W Cl, N U tO V A n m n 3 A v e A W U OI tD W O co N O W N m ! V CD ' e O U (D A N N U U W A V U �O t0 N V fD V n n to N N O D U ! N 41 U ! A + ! O O O O O N u� A ! ! N A (J O + W + + O O O O a Q N O 00 W ^ t0 O N W N J V O) GW W N (D A U O O N N m fp Of U U m cp W + O] W A O `!� O ,0.' a J ! O ((77�� t� pp a^. V W V tO (D N O O N V M W A O CO W e W N t0 U + 0 U w 0) O W iD N A OD (n O c J OV O OL O n p 7 W J � ppl + ! ! J a NO N + U ! ! + W � + D, � + + ! ! a 0 0 A U W J N A UNJ Q + + 00 0O ' W N UN + N A AU + Cif + 0 00 06 "' N W m ! N fO ! <O CO + CO W CO U co W n O oW G V W O W W V A U + W V OD W n O O N + W N <D N U V O �I N coO W A O j a: W O OD ' Nip p N in V W 07 ! V U O j N n n B N ' ' N O + + + w(�,i ! ! ! + + + + (�j O (r + + + N A OU N N E ! + J ! m J W ! W W U U J + U ! ! J N ! U in O N U W O OD N N + O U A V N U (O V OD W U O + ! O W V Cis O Nip A V -! V OD N t0 [D W A O N V W OD U0 + O N W W W A a N Q. N ! J ! W J J ! ! + J ! D O N N U V N N N ! J ! A N N A U (W1 N N (� J N On p N V 01 U W n N "1 N V CO A O O OD Q A A A N n N V tD O V + A A N V J iD U V ! V m N N Of W + + W + iD t0 ! J n W d W (� � N O) + W U CA V N N N a (Uli J W A C" (9(� N N J A + + J a � V W A A O 01 W O iD Op U n W O V A U W tD N O U V Qi U U n W m V W A W co U O V A N OD W T W w CL A O A ' 213 r r Appendix A.3 Student Generation Survey 1 i r i r 1 1 i r r . r r r r r ;a -UK grrrrrrrrrr- A ;r, I � = 0000 � 000a) cammm > > > a to , < CD C-) w CD N N w N N N 0) N v j (D (D Zr O0 Cu 0 (D flu O N v „ CD (D O CD c W to N , m �cw ,vpvx � wctX70� rn � C) > aa m (D (DM M Q = m � � _ � * ( cam - , oicX" X- Cp � C�D Z -0m � s � m of ni n� m D3 m w of m � c ma (D y o m • n m T � � ? � 3 : (D C G7 m � � > > > > 0 > > > > > > (D � C) ur - � aaaaaaaaa = m 0 N m � ' 90 o CD G) m m fD -0 > M mOLmm < < < -qKMMM > M - 0 0 CD -a a) C 9000 c�'i °' m (D -n � m - OOcCommv�i � mmui � a � N � n� v� o � j � n mm (D (D0aM. D a Z Cn O CD (D to � 00 > > m ? v> > y N O = < < N S N N N W to 7 r A pp� _ _ _ _ _ _ tE N OOAO CO W A � OMANCC000)"0) w (ADAC" M CCTV CO N0) ONOODCOn � OA � Ny 0 Q C ,C � w o � Cn V N V OD O V O O A co O Cn W A (0 -+ -+ � N -� N Cn N CT 0 co W N W rok CD ' M AO CIDW JA -� OW AN co O (J 0) (D b, 0) � O V C.DN O O N Co Cn - CDA WN p CD D < C7 C = O 3 C m 3 CD ZI 0 0 0 0 0 0 0 , 000 (T00000000000000000000000000. C) G) 0 w f O nl CD p , -• W WO W NNN -+ NNN N -� -� v n _ O (T OCDO O (TW WO W AN N O CDCIL ONA AN CD N.aN W W AC) O) W CT OD ODO W WCDO 0 In a , _ _ N -� OOODCno_ CD CJ CNDCOkO A A CO, Mha b.. coco (D -+ W W -IOO (_DOOCnO -N A W � COA (TCDOOCnOOC.nODODO — Ab. 0), VAJaOD - 0) 000ODOs0) O n0i � d � W 0) CnInO WCT WCn A- Co 7CTW AW N -+ W W OVOD NW C OA -+ OCnCTW W (DO (TAtO � Col ANAODOV AODNODODCAAV UtpDA -+ ACD � 0 0 0 0 0 0 0 0 0 0 W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 rr WO ' NNONr") z- A -+ NA -� N OA N O WO-+ A O (D -+ � WCTW OD NAO J V OAOOCD V W CO N CO WMAO " CDCD W AWUY �I (TV WO " O NO M OD O A - Lin WOA N (T ONO V Cn OCDNO C." V AN Cn CT OW (D CT WOA (DO (n c O O a O O O 0 O O 0 CD O O O o 0 O O O 0 O 0 0 0 0 O 0 CD CD, 0 O O O 0 0 , O � O -+ N � 00 -� 0000 -+ W - -+ � 00 <O Cn � C) C> • W (T �! ACTW WO �I NN OD (DOOpD O — OD CO MOO OD — CD CT CDCD CO � � O W V Cn0 W ODOD (ONOODCT (OCn4OOw a - 0 — CTOOOA 1A000 W SD � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 :03 N N � � --- r ) PO W W — O NCT UNW -� � oW -� NNCT ONO T N A0 V OO (D - -N, cn V V N N N (AO OCTA OCTOOOACTOCO MCD V ODO n m N � VCnAWCnO � ODCONOO — WCTOOOOo V (DODNWOODA � ODO � OO , c 0 S N N O o 0 0 0 0 00 O O O O O O -� -+ 0 0 0 0 0 -+ O -+ O O ---� 0 0 0 0 0 0 0 Cn (T � AC) V co co VNWOIJ CnOONCAAOANWco W V ONN V (D VCn N CDOy CT W OOU AAW CA OD A (DOOCn CO CT CD O o W V W (AO 410.) 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QW O (aO 0) 7 (D 7 D) @ 0 m (D - CL m CD N '"' 7 6 �' m a D) D)OL cy-� (D m o < vim nnw oo � d � Oarnm > > > o m •� o N ^ pl m m (D < N d m rn -0 o a 7C � °1 m - of (D (D ' a m 0 m p r- m m n) v o o v -V (D N m N .-I_) 0 7 N m g _L (D N mCi (D (n � °' o (" (� aoam o p N .(A-. in 3 (�D p1 (D (D N Elirn = m DO m °' a � c W N 0 U71 � NN � W N -� A W -1 OD N N W NN (O fA W O) CO C7� CO W CD A OD W CD CO CO A O O W O) W O N OD -� OD A 0) CO OD OD C11 O �I A -� O Cf n n C C � N m 7 .3. 0 0 0 0 0 0 CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p D O m N C C CO 3 C t07( CD A W v OWD O N N w N N (O - v (r O) W (D m ; ? 3 GD W OD Cn c0 W OD A co O) (D (D co A O O W o) m c) K3 OD O, A O) (D OD OD Cn O v A -� m a 1 n = O S m_ o so J m N A -+ C) N W W N --+ � 3 n -+ CTO) OD (OA N � NN (O W NAO) -� O) � W O) �1NON �lOD � O) A -I (ONAO (p 3 v .. 0 � o a O 0) Of j» A A _l fl- 0N N W O1 v (O W W W A --� W W w N O -4 07 ro A. (9 m CL O7 w _ _ _ _ y a O W W A (rN Cn --� (TI N (�7iN O N �7 W A (T --� AAO) W W (OO -� Ncn N .► 0 C4O Un -t Co (r 0 (n A �1 CT J03A W -N K) W Cn (O (.)( A O) tWD � v WOWi A co (a N 3 m 0 V N 0) 211 RCW 36.70A.020 Planning goals. The following goals are adopted to guide the development and adoption of comprehensive plans and development regulations of those counties and cities that are required or choose to plan under RCW 36 70A 040 The following goals are not listed in order of priority and shall be used exclusively for the purpose of guiding the development of comprehensive plans and development regulations , (1) Urban growth Encourage development in urban areas where adequate public facilities and services exist or can be provided in an efficient manner ' (2) Reduce sprawl Reduce the inappropriate conversion of undeveloped land into sprawling, low-density development (3) Transportation Encourage efficient multimodal transportation systems that are based on , regional priorities and coordinated with county and city comprehensive plans (4) Housing Encourage the availability of affordable housing to all economic segments of the ' population of this state, promote a variety of residential densities and housing types, and encourage preservation of existing housing stock (5) Economic development Encourage economic development throughout the state that is consistent with adopted comprehensive plans, promote economic opportunity for all citizens of , this state, especially for unemployed and for disadvantaged persons, promote the retention and expansion of existing businesses and recruitment of new businesses, recognize regional differences impacting economic development opportunities, and encourage growth in areas experiencing insufficient economic growth, all within the capacities of the state's natural resources, public services, and public facilities (6) Property rights Private property shall not be taken for public use without just , compensation having been made The property rights of landowners shall be protected from arbitrary and discriminatory actions (7) Permits Applications for both state and local government permits should be processed in a timely and fair manner to ensure predictability (8) Natural resource industries Maintain and enhance natural resource-based industries, , including productive timber, agricultural, and fisheries industries Encourage the conservation of productive forest lands and productive agricultural lands, and discourage incompatible uses (9) Open space and recreation Retain open space, enhance recreational opportunities, conserve fish and wildlife habitat, increase access to natural resource lands and water, and ' develop parks and recreation facilities (10) Environment Protect the environment and enhance the state's high quality of life, , including air and water quality, and the availability of water. (11) Citizen participation and coordination Encourage the involvement of citizens in the Page 1 of 2 ' City Council 10/16/07 ' 220 planning process and ensure coordination between communities and jurisdictions to reconcile conflicts (12) Public facilities and services. Ensure that those public facilities and services necessary to support development shall be adequate to serve the development at the time the development is available for occupancy and use without decreasing current service levels below locally established minimum standards (13) Historic preservation Identify and encourage the preservation of lands, sites, and structures, that have historical or archaeological significance [2002 c 154 § 1, 1990 1st ex s c 17 § 2 ] S\Permit\Plan\COMP_PIAN_AMENDMENTS\2007\CPA-2007-3_SchwiDistr¢trCFP-Update\CC\capfaalihes_RCW 36 70A 020 dx I� ' Page 2 of 2 City Council 10/16/07 221 RCW 36.70A.070 Comprehensive plans — Mandatary elements. The comprehensive plan of a county or city that is required or chooses to plan under RCW 36 70A 040 shall consist of a map or maps, and descriptive text covering objectives, principles, and standards used to develop the comprehensive plan The plan shall be an internally consistent document and all elements shall be consistent with the future land use map. A comprehensive plan shall be adopted and amended with public participation as provided in RCW 36 70A 140 Each comprehensive plan shall include a plan, scheme, or design for each of the following , (1) A land use element designating the proposed general distribution and general location and extent of the uses of land, where appropriate, for agriculture, timber production, housing, commerce, industry, recreation, open spaces, general aviation airports, public utilities, public facilities, and other land uses The land use element shall include population densities, building intensities, and estimates of future population growth The land use element shall provide for protection of the quality and quantity of ground water used for public water supplies Wherever , possible, the land use element should consider utilizing urban planning approaches that promote physical activity Where applicable, the land use element shall review drainage, flooding, and storm water run-off in the area and nearby jurisdictions and provide guidance for corrective actions to mitigate or cleanse those discharges that pollute waters of the state, including Puget Sound or waters entering Puget Sound (2) A housing element ensuring the vitality and character of established residential , neighborhoods that (a) Includes an inventory and analysis of existing and projected housing needs that identifies the number of housing units necessary to manage projected growth, (b) includes a statement of goals, policies, objectives, and mandatory provisions for the preservation, improvement, and development of housing, including single-family residences, (c) identifies sufficient land for housing, including, but not limited to, government-assisted housing, , housing for low-income families, manufactured housing, multifamily housing, and group homes and foster care facilities, and (d) makes adequate provisions for existing and projected needs of all economic segments of the community (3) A capital facilities plan element consisting of (a) An inventory of existing capital facilities owned by public entities, showing the locations and capacities of the capital facilities, (b) a forecast of the future needs for such capital facilities, (c) the proposed locations and capacities of expanded or new capital facilities, (d) at least a six-year plan that will finance such capital facilities within projected funding capacities and clearly identifies sources of public money for such purposes; and (e) a requirement to reassess the land use element if probable funding falls , short of meeting existing needs and to ensure that the land use element, capital facilities plan element, and financing plan within the capital facilities plan element are coordinated and consistent Park and recreation facilities shall be included in the capital facilities plan element , (4) A utilities element consisting of the general location, proposed location, and capacity of all existing and proposed utilities, including, but not limited to, electrical lines, telecommunication , lines, and natural gas lines (5) Rural element Counties shall include a rural element including lands that are not Page 1 of 7 , City Council 10/16/07 , 222 designated for urban growth, agriculture, forest, or mineral resources The following provisions shall apply to the rural element (a) Growth management act goals and local circumstances Because circumstances vary from county to county, in establishing patterns of rural densities and uses, a county may consider local circumstances, but shall develop a written record explaining how the rural element harmonizes the planning goals in RCW 36 70A 020 and meets the requirements of this chapter (b) Rural development. The rural element shall permit rural development, forestry, and agriculture in rural areas The rural element shall provide for a variety of rural densities, uses, essential public facilities, and rural governmental services needed to serve the permitted densities and uses To achieve a variety of rural densities and uses, counties may provide for clustering, density transfer, design guidelines, conservation easements, and other innovative techniques that will accommodate appropriate rural densities and uses that are not 1 characterized by urban growth and that are consistent with rural character (c) Measures governing rural development The rural element shall include measures that 1 apply to rural development and protect the rural character of the area, as established by the county, by ' (i) Containing or otherwise controlling rural development; (ii)Assuring visual compatibility of rural development with the surrounding rural area; (iii) Reducing the inappropriate conversion of undeveloped land into sprawling, low-density development in the rural area, (iv) Protecting critical areas, as provided in RCW 36 70A 060, and surface water and ground water resources, and 1 (v) Protecting against conflicts with the use of agricultural, forest, and mineral resource lands designated under RCW 36 70A 170 1 (d) Limited areas of more intensive rural development Subject to the requirements of this subsection and except as otherwise specifically provided in this subsection (5)(d), the rural element may allow for limited areas of more intensive rural development, including necessary public facilities and public services to serve the limited area as follows. (i) Rural development consisting of the infill, development, or redevelopment of existing commercial, industrial, residential, or mixed-use areas, whether characterized as shoreline development, villages, hamlets, rural activity centers, or crossroads developments (A) A commercial, industrial, residential, shoreline, or mixed-use area shall be subject to the requirements of(d)(iv) of this subsection, but shall not be subject to the requirements of (c)(ii) and (nu) of this subsection (B) Any development or redevelopment other than an industrial area or an industrial use within a mixed-use area or an industrial area under this subsection (5)(d)(i) must be principally designed to serve the existing and projected rural population. iPage 2 of 7 City Council 10/16/07 221 (C) Any development or redevelopment in terms of budding size, scale, use, or intensity shall be consistent with the character of the existing areas Development and redevelopment may include changes in use from vacant land or a previously existing use so long as the new use conforms to the requirements of this subsection (5), (ii) The intensification of development on lots containing, or new development of, small-scale recreational or tourist uses, including commercial facilities to serve those recreational or tourist uses, that rely on a rural location and setting, but that do not include new residential development A small-scale recreation or tourist use is not required to be principally designed to serve the existing and projected rural population Public services and public facilities shall be limited to those necessary to serve the recreation or tourist use and shall be provided in a manner that does not permit low-density sprawl; (iii) The intensification of development on lots containing isolated nonresidential uses or new development of isolated cottage industries and isolated small-scale businesses that are not principally designed to serve the existing and projected rural population and nonresidential uses, but do provide job opportunities for rural residents Rural counties may allow the expansion of small-scale businesses as long as those small-scale businesses conform with the rural character of the area as defined by the local government according to 'RCW 36 70A 030(14) Rural counties may also allow new small-scale businesses to utilize a site previously occupied by an existing business as long as the new small-scale business conforms to the rural character of the area as defined by the local government according to *RCW 36 70A.030(14) Public services and public facilities shall be limited to those necessary to serve the isolated nonresidential use and shall be provided in a manner that does not permit low- density sprawl; (iv) A county shall adopt measures to minimize and contain the existing areas or uses of more intensive rural development, as appropriate, authorized under this subsection Lands included in such existing areas or uses shall not extend beyond the logical outer boundary of the existing area or use, thereby allowing a new pattern of low-density sprawl Existing areas are those that are clearly identifiable and contained and where there is a logical boundary , delineated predominately by the built environment, but that may also include undeveloped lands if limited as provided in this subsection The county shall establish the logical outer boundary of an area of more intensive rural development In establishing the logical outer boundary the ' county shall address (A) the need to preserve the character of existing natural neighborhoods and communities, (B) physical boundaries such as bodies of water, streets and highways, and land forms and contours, (C) the prevention of abnormally irregular boundaries, and (D) the ability to provide public facilities and public services in a manner that does not permit low- density sprawl, (v) For purposes of(d) of this subsection, an existing area or existing use is one that was in ' existence (A) On July 1, 1990, in a county that was initially required to plan under all of the provisions ' of this chapter, (B) On the date the county adopted a resolution under RCW 36 70A 040(2), in a county that ' is planning under all of the provisions of this chapter under RCW 36 70A.040(2), or Page 3 of 7 ' City Council 10/16/07 ' 224 i (C) On the date the office of financial management certifies the county's population as provided in RCW 36 70A 040(5), in a county that is planning under all of the provisions of this chapter pursuant to RCW 36 70A 040(5) (e) Exception This subsection shall not be interpreted to permit in the rural area a major industrial development or a master planned resort unless otherwise specifically permitted under RCW 36 70A 360 and 36 70A 365 (6) A transportation element that implements, and is consistent with, the land use element. (a) The transportation element shall include the following subelements: I (i) Land use assumptions used in estimating travel; (ii) Estimated traffic impacts to state-owned transportation facilities resulting from land use I assumptions to assist the department of transportation in monitoring the performance of state facilities, to plan improvements for the facilities, and to assess the impact of land-use decisions on state-owned transportation facilities, (iii) Facilities and services needs, including (A) An inventory of air, water, and ground transportation facilities and services, including transit alignments and general aviation airport facilities, to define existing capital facilities and travel levels as a basis for future planning This inventory must include state-owned Itransportation facilities within the city or county's jurisdictional boundaries, (B) Level of service standards for all locally owned arterials and transit routes to serve as a gauge to judge performance of the system These standards should be regionally coordinated, (C) For state-owned transportation facilities, level of service standards for highways, as prescribed in chapters 47 06 and 47 80 RCW, to gauge the performance of the system The I purposes of reflecting level of service standards for state highways in the local comprehensive plan are to monitor the performance of the system, to evaluate improvement strategies, and to facilitate coordination between the county's or city's six-year street, road, or transit program and I the department of transportation's six-year investment program The concurrency requirements of(b) of this subsection do not apply to transportation facilities and services of statewide significance except for counties consisting of islands whose only connection to the mainland are I state highways or ferry routes In these island counties, state highways and ferry route capacity must be a factor in meeting the concurrency requirements in (b) of this subsection, (D) Specific actions and requirements for bringing into compliance locally owned transportation facilities or services that are below an established level of service standard; (E) Forecasts of traffic for at least ten years based on the adopted land use plan to provide ' information on the location, timing, and capacity needs of future growth, (F) Identification of state and local system needs to meet current and future demands Identified needs on state-owned transportation facilities must be consistent with the statewide multimodal transportation plan required under chapter 47 06 RCW, Page 4 of 7 City Council 10/16/07 221 (iv) Finance, including: ' (A) An analysis of funding capability to judge needs against probable funding resources, , (B) A multiyear financing plan based on the needs identified in the comprehensive plan, the appropriate parts of which shall serve as the basis for the six-year street, road, or transit program required by RCW 35 77 010 for cities, RCW 36 81 121 for counties, and RCW 35.58 2795 for public transportation systems The multiyear financing plan should be coordinated with the six-year improvement program developed by the department of , transportation as required by **RCW 47 05.030, (C) If probable funding falls short of meeting identified needs, a discussion of how additional funding will be raised, or how land use assumptions will be reassessed to ensure that level of service standards will be met, (v) Intergovernmental coordination efforts, including an assessment of the impacts of the transportation plan and land use assumptions on the transportation systems of adjacent jurisdictions, (vi) Demand-management strategies; (vii) Pedestrian and bicycle component to include collaborative efforts to identify and designate planned improvements for pedestrian and bicycle facilities and corridors that address and encourage enhanced community access and promote healthy lifestyles (b) After adoption of the comprehensive plan by jurisdictions required to plan or who choose to plan under RCW 36 70A 040, local jurisdictions must adopt and enforce ordinances which prohibit development approval if the development causes the level of service on a locally owned transportation facility to decline below the standards adopted in the transportation element of the comprehensive plan, unless transportation improvements or strategies to accommodate the impacts of development are made concurrent with the development These strategies may include increased public transportation service, ride sharing programs, demand management, and other transportation systems management strategies For the purposes of this subsection (6) "concurrent with the development' shall mean that improvements or strategies are in place at the time of development, or that a financial commitment is in place to complete the ' improvements or strategies within six years (c) The transportation element described in this subsection (6), and the six-year plans required by RCW 35 77 010 for cities, RCW 36 81 121 for counties, RCW 35 58 2795 for public transportation systems, and "RCW 47 05 030 for the state, must be consistent (7)An economic development element establishing local goals, policies, objectives, and ' provisions for economic growth and vitality and a high quality of life The element shall include: (a) A summary of the local economy such as population, employment, payroll, sectors, businesses, sales, and other information as appropriate, (b) a summary of the strengths and , weaknesses of the local economy defined as the commercial and industrial sectors and supporting factors such as land use, transportation, utilities, education, work force, housing, and natural/cultural resources, and (c) an identification of policies, programs, and projects to foster economic growth and development and to address future needs A city that has chosen to be a residential community is exempt from the economic development element requirement of this Page 5 of 7 , City Council 10/16/07 226 subsection. (8) A park and recreation element that implements, and is consistent with, the capital facilities plan element as it relates to park and recreation facilities The element shall include (a) Estimates of park and recreation demand for at least a ten-year period, (b) an evaluation of facilities and service needs, and (c) an evaluation of intergovernmental coordination opportunities to provide regional approaches for meeting park and recreational demand (9) It is the intent that new or amended elements required after January 1, 2002, be adopted concurrent with the scheduled update provided in RCW 36 70A 130 Requirements to incorporate any such new or amended elements shall be null and void until funds sufficient to cover applicable local government costs are appropriated and distributed by the state at least two years before local government must update comprehensive plans as required in RCW 36 70A 130 1 [2005 c 360 § 2; (2005 c 477 § 1 expired August 31, 2005); 2004 c 196 § 1; 2003 c 152 § 1. Prior 2002 c 212 § 2, 2002 c 154 § 2, 1998 c 171 § 2, 1997 c 429 § 7, 1996 c 239 § 1, prior- 1995 c 400 § 3, 1995 c 377 § 1; 1990 1 st ex s. c 17 § 7.1 Notes: Reviser's note: "(1) RCW 36 70A 030 was amended by 2005 c 423 § 2, changing subsection (14) to subsection (15) "'(2) RCW 47 05 030 was amended by 2005 c 319 § 9, changing the six-year improvement program to a ten-year improvement program Expiration date -- 2005 c 477 § 1: "Section 1 of this act expires August 31, 2005 " [2005 c 477 § 3 ] Effective date -- 2005 c 477: "This act is necessary for the immediate preservation of the public peace, health, or safety, or support of the state government and its existing public institutions, and takes effect immediately [May 13, 2005] " [2005 c 477 § 2 ] ' Findings -- Intent -- 2005 c 360: "The legislature finds that regular physical activity is essential to maintaining good health and reducing the rates of chronic disease The legislature further finds that providing opportunities for walking, biking, horseback riding, and other regular forms of exercise is best accomplished through collaboration between the private sector and local, state, and institutional policymakers This collaboration can build communities where people find it easy and safe to be physically active It is the intent of the legislature to promote policy and planning efforts that increase access to inexpensive or free opportunities for regular exercise in all communities around the state " [2005 c 360 § 11 Prospective application -- 1997 c 429 §§ 1-21: See note following RCW 36 70A 3201. Severability -- 1997 c 429: See note following RCW 36 70A.3201 Construction --Application -- 1995 c 400: "A comprehensive plan adopted or amended before May 16, 1995, shall be considered to be in compliance with RCW 36 70A 070 or 36 70A 110, as in effect before their amendment by this act, if the comprehensive plan is in compliance with RCW 36 70A 070 and 36 70A.110 as amended by this act This section shall Page 6of7 City Council 10/16/07 221 not be construed to alter the relationship between a county-wide planning policy and comprehensive plans as specified under RCW 36 70A 210 As to any appeal relating to compliance with RCW 36 70A 070 or 36 70A 110 pending before , a growth management hearings board on May 16, 1995, the board may take up to an additional ninety days to resolve such appeal By mutual agreement of all parties to the appeal, this additional ninety-day period may be extended " [1995 c 400 § 4 ] Effective date -- 1995 c 400: See note following RCW 36 70A 040 S\Permit\Plan\COMP_PLAN_AMENDMENTS\2007\CPA-2007-3_Schoo DistrrctsCFP-Update\CC\capfaaAbes_RCW 36 70A 070 da 1 1 1 1 i 1 1 1 Page 7 of 7 City Council 10/16/07 221 RCW 82.02.050 Impact fees — Intent — Limitations. (1) It is the intent of the legislature: (a) To ensure that adequate facilities are available to serve new growth and development, (b) To promote orderly growth and development by establishing standards by which , counties, cities, and towns may require, by ordinance, that new growth and development pay a proportionate share of the cost of new facilities needed to serve new growth and development; and (c) To ensure that impact fees are imposed through established procedures and criteria so that specific developments do not pay arbitrary fees or duplicative fees for the same impact (2) Counties, cities, and towns that are required or choose to plan under RCW 36 70A 040 are authorized to impose impact fees on development activity as part of the financing for public facilities, provided that the financing for system improvements to serve new development must provide for a balance between impact fees and other sources of public funds and cannot rely solely on impact fees (3) The impact fees- (a) Shall only be imposed for system improvements that are reasonably related to the new ' development, (b) Shall not exceed a proportionate share of the costs of system improvements that are reasonably related to the new development; and (c) Shall be used for system improvements that will reasonably benefit the new development (4) Impact fees may be collected and spent only for the public facilities defined in RCW 82 02 090 which are addressed by a capital facilities plan element of a comprehensive land use plan adopted pursuant to the provisions of RCW 36 70A 070 or the provisions for comprehensive plan adoption contained in chapter 36.70, 35 63, or 35A 63 RCW After the date a county, city, or town is required to adopt its development regulations under chapter 36 70A RCW, continued authorization to collect and expend impact fees shall be contingent on the county, city, or town adopting or revising a comprehensive plan in compliance with RCW 36 70A 070, and on the capital facilities plan identifying ' (a) Deficiencies in public facilities serving existing development and the means by which existing deficiencies will be eliminated within a reasonable period of time, , (b) Additional demands placed on existing public facilities by new development, and (c) Additional public facility improvements required to serve new development Page 1 of 2 City Council 10/16/07 230 If the capital facilities plan of the county, city, or town is complete other than for the inclusion of those elements which are the responsibility of a special district, the county, city, or town may impose impact fees to address those public facility needs for which the county, city, or town is responsible [1994 c 257 § 24; 1993 sp.s c 6 § 6; 1990 1 st ex.s c 17 § 43.1 Notes: Severability -- 1994 c 257: See note following RCW 36 70A 270. Effective date -- 1993 sp.s. c 6: See note following RCW 36 70A 040. Severability -- Part, section headings not law -- 1990 1st ex.s. c 17: See RCW 36 70A 900 and 36 70A 901 SEPA RCW 43 21 C 065 S\Pe mrt\Plan\COMP_PLAN_AMENDMENTS\2007\CPA-2007-3_SchmiDistnctsCFP-Update\Mcapfaalines_RCW 82 02 050 dm Page 2 of 2 City Council 10/16/07 231 KENT CITY CODE Chapter 12.13 1 SCHOOL IMPACT FEES KENT CITY CODE Chapter 12.13 SCHOOL IMPACT FEES 12.13.060 Submission of district capital facilities plan and data. A. On an annual basis, the district shall submit the following materials to the city council: 1. The district's capital facilities plan (as defined in KCC 12.13.010 herein) and adopted by the school board; 2. The district's enrollment projections over the next six (6) years, its current enrollment and the district's enrollment projections and actual enrollment from the previous year; 3. The district's standard of service; 4. The district's overall capacity over the next six (6) years, which shall take into account the available capacity from school facilities planned by the district but not yet built and be a function of the district's standard of service as measured by the number of students which can be housed in district facilities; 5. An inventory of the district's existing facilities. B. To the extent that the district's standard of service identifies a deficiency in its existing facilities, the district's capital facilities plan must identify the sources , of funding other than impact fees, for building or acquiring the necessary facilities to serve the existing student population in order to eliminate the ' deficiencies within a reasonable period of time. C. Facilities to meet future demand shall be designed to meet the adopted standard of service. If sufficient funding is not projected to be available to fully fund a capital facilities plan which meets the adopted standard of service, the Page 1 of 2 City Council 10/16/07 232 district's capital facilities plan should document the reason for the funding gap, and identify all sources of funding that the district plans to use to meet the adopted standard of service. D. The district shall also submit an annual report to the city council showing the capital improvements which were serviced in whole or in part by the impact fees. E. In its development of the financing plan component of the capital facilities plan, the district shall plan on a six (6) year horizon and shall demonstrate its best efforts by taking the following steps: 1. Establish a six (6) year financing plan, and propose the necessary bond issues and levies required by and consistent with that plan and as-approved by the school board consistent with RCW 28A.53.020, 84.52.052 and 84.52.056 as amended; and 2. Apply to the state for funding, and comply with the state requirements for eligibility to the best of the district's ability. (Ord. No. 3260, § 1, 12-19-95) 12.13.070 Annual council review. On at least an annual basis, the city council shall review the information submitted by the district pursuant to KCC 12.13.060(A) herein. The review shall occur in con unction with any update of the capital facilities plan element of the city's comprehensive plan. (Ord. No. 3260, § 1, 12-19-95) S \Permit\Plan\COMP_PLAN_AMENDMENTS\2007\CPA-2007-3_SchoolDistrictsCFP-Update\CC\capfaahhes_KCC 12 13 060,070 doc Page 2 of 2 City Council 10/16/07 231 KENT CITY CODE Chapter 12.13 i SCHOOL IMPACT FEES 12.13.080 Impact fee program elements. A. Impact fees will be assessed on every new dwelling unit in the district for which a fee schedule has been established. B. Impact fees will be imposed on a district by district basis, on behalf of any school district which provides to the city, a capital facilities plan, the district's standards of service for the various grade spans, estimates of the cost of providing needed facilities and other capital improvements, and the data from the district called for by the formula in KCC 12.13.140. Any impact fee imposed shall be reasonably related to the impact caused by the development, and shall not exceed a proportionate share of the cost of system improvements that are reasonably related to the development. The impact fee formula shall account in the fee calculation for future revenue the district will receive from the development. The ordinance adopting the fee schedule shall specify under what circumstances the fee may be adjusted in the interests of fairness. C. The impact fee shall be based on the capital facilities plan developed by the district and approved by the school board, and adopted by reference by the city as part of the capital facilities element of the comprehensive plan for the purpose of establishing the fee program. (Ord. No. 3260, § 1, 12-19-95) 12.13.090 Fee calculations. A. The fee shall be calculated based on the formula set out in KCC 12.13.140. B. Separate fees shall be calculated for single-family and multifamily types of dwelling units, and separate student generation rates must be determined by the district for t each type of dwelling unit. For the purpose of this chapter, mobile homes shall be treated as single-family dwellings and >� duplexes shall be treated as multifamily dwellings. C. The fee shall be calculated on a district-wide basis using the appropriate factors and data to be supplied by the district, as indicated in KCC 12.13.140. The fee calculations Page 1 of 2 City Council 10/16/07 234 h shall also be made on a district-wide basis to assure maximum utilization of all school facilities in the district used currently or within the last two (2) years for instructional purposes. D. The formula in KCC 12.13.140 provides a credit for the anticipated tax contributions that would be made by the developments based on historical levels of voter support for Ibond issues in the district. E. The formula also provides for a credit for school facilities or sites actually provided by a developer which the district finds acceptable. F. The city may also impose an application fee to cover the reasonable costs of administration of the impact fee program. (Ord. No. 3260, § 1, 12-19-95) S \Permit\Plan\COMP_PLAN_AMENDMENTS\2007\CPA-2007-3_SchoolDistnctsCFP-Update\CC\capfaalities_KCC 12 13 080,090 doc Page 2of2 ' City Council 10/16/07 231 KENT CITY CODE 12.13.140 Formula for determining school impact fees. A School impact fees shall be determined as follows- IF. A = Student factor for dwelling unit type and grade span x site cost per student for sites for facilities in that grade span = Full cost fee for site acquisition cost B = Student factor for dwelling unit type and grade span x school construction cost per student for facilities in that grade span x ratio of district's square footage of permanent facilities to total square footage of facilities = Full cost fee for school construction C = Student factor for dwelling unit type and grade span x relocatable facilities cost per student for facilities in that grade span x ratio of district's square footage of relocatable facilities to total square footage of facilities = Full cost fee for relocatable facilities D = Student factor for dwelling unit type and grade span "Boeckh Index" x SPI square ft per student factor x state match % = State match credit, and Al, B1, C1, D1 = A, B, C, D for elementary grade spans A2, B2, C2, D2 = A, B, C, D, for middle/junior high grade spans A3, B3, C3, D3 = A, B, C, D for high school grade spans TC = Tax payment credit = The net present value of the average assessed value in the district for unit type x current school district capital property tax levy rate, using a ten (10) year discount period and current interest rate (based on the bond buyer twenty (20) bond general obligation bond index) FC = Facilities credit = the per-dwelling-unit value of any site or facilities provided directly by the development Then the unfunded need = UN = Al + . . + C3 (D1-D2-D3)—TC Page 1 of 3 City Council 10/16/07 i Table for Calculating School Impact Fee Obligations for Residential Dwelling Units 236 (to be separately calculated for single-family and multifamily units) 11'SXBhRRW'td,V9a%_ _ .... ,9•" HkiitM�klP A1= Elementary school site cost per student x the student factor A2= Middle/junior high site cost per student x the student factor = - "5pwl keammuxaarenaxlterteA"aia"tia, " " r`�a€nzuers"st--.- A3= High school site cost per student x the student factor t 04hM WIII II eS ldZr'-+Pi++ ' '13111 VdH Pi A= Al + A2 +A3 «! 1 - -.... .1,111, 1,£'. "Willi t iI" Y"YB r IY litl€1 ii"I"I Lti9iY4^ B1= Elementary school construction cost per student x the student factor B2= Middle/junior high construction cost per student x the student factor -Lre��uelo Nk nM1l9 n"a,"s"ria re"r niY"," nr„-�ac.�>tca e"sxs B3= High school construction cost per student x the student factor = iiii " ..lWRA4v^5tTn. Y i " i §:".dS-Wtlti flSfOtiMD>AaN. { square footage of permanent facilities 6= (B1 + B2 + 63)x total square footage of facilities I a+H � aiicYi€esn cua Pg9i66(I LIYIut i� ,—1,, amm low— C1= Elementary school relocatable facility cost per student x the student factor = C2= Middle/junior high relocatable facility cost per student x the student factor yi+iiSH&"BGFi l C3= High school relocatable facility cost per student x the student factor I i crti9}Y4;!.WPPk%9 A£#H�9T +S£NX ridlf C- (Cl + C2 + C3)x square footage of permanent facilities total square footage of facilities " ' "'*4eNMMYl41 tI t1��X.NNW€"ts ""i""""t""ikXRtidiYN9 nPn4 Y i %WAWML4iC iKYMINBb - - iT" D1= Boeckh index x SPI square footage per student for elementary school x state match % x student factor = D2= Boeckh index x SPI square footage per student for middle/junior high school x state match % x student = factor D3= Boeckh index x SPI square footage per student for high school x state match %x student factor - "ni""""" D= D1 + D2 + D3 TC= ` 1 average assessed value current school district capital property tax C(1+1)10) - 1 levy rate where i+ the current interest rate 1(1 + 010 x for the dwelling x as stated in the bond buy twenty(20) bond, unit type in the school district general obligation bond index Value of site of facilities provided directly by the development number of dwelling units in development «` Total unfunded need =A + B + C - D = ">«_" l "„ "lam ii _ - "M x?R iiYALi M�HffiN4!'za-HIn•• •••,••,••,•• i FLY A +B -D -D Subtotal -TC Total unfunded need UN = divided by 2 = Developer fee obligation Less FC (if applicable) Net fee obligation And the developer fee obligation = F = U/N2 And the net fee obligation = NF = F- FC Page 2 of 3 City Council 10/16/07 B Notes to formula. 231 1. Student factors are to be provided by the district based on district records of average actual , student generation rates for new developments constructed over a period of not more than five (5) years prior to the date of the fee calculation, if such information is not available in the district, data from adjacent districts, districts with similar demographics, or countywide averages must be used Student factors must be separately determined for single-family and multifamily dwelling units, and for grade spans 2 The "Boeckh index' is a construction trade index of construction costs for various kinds of buildings, it is adjusted annually 3 The district is to provide its own site and facilities standards and projected costs to be used in the formula, consistent with the requirements of this chapter 4 The formula can be applied by using the following table (Ord. No. 3260, § 1, 12-19-95) S\Permit\Plan\COMP_PIAN_AMENDMENTS\2007\CPA-2007-3_SchmIDistrictsCFP-Update\CC\capfaahhes_KCC 12 13 140 do 1 i 1 Page 3 of 3 City Council 10/16/07 238 This page intentionally left blank. 1 1 School District Capital Facilities Plans 2007/08 to 2012/13 231 Impact Fee Calculation Kent Federal Wav Auburn Site Cost SFR $4,578 75 $ -0- S 2,459.83 MFR 3,021.56 -0- 36463 Construction Cost SFR $24,877.34 $ 13,115 $18,262.09 MFR 15,173.81 4,942 2,70650 Temporary Facility Cost SFR $ 113.65 $ 59 $ 71.59 MFR 6505 22 11.73 State Match Credit SFR $ 6,607.58 $ 2,711 $ 5,621.33 MFR 3,506.42 1,022 951.02 Tax Credit SFR $ 2,929.26 $ 21697 $ 4,450 10 MFR 929.65 649 1,200 28 Impact Fee SFR S 5,110 (+ 3.7%) $ 3,883 (+ 28.7%) $ 5,361 04(- 5 2%) MFR 3,146 (+ 3 7%) 1,647 (+ 92 4%) 465.78(-62.1%) % financed by fees 35.1% 3% ? Impact Fees History 2000-2008 Kent Federal Way Auburn Kent Federal Way Auburn SFR MFR 2008 $5,110 $3,883 $5,361,04 2008 $3,146 $1,647 $ 465.78 2007 $4,928 $3,018 $5,657 05 2007 S3,034 $ 856 $1,228 84 2006 $4,775 $3,393 $5,681 36 2006 $2,940 S 895 $11536 30 2005 4,056 2,868 5,29690 2005 1,762 905 11831.85 2004 4,292 3,269 4,528.00 2004 2,643 940 11212.00 2003 4,147 3,865 N/A 2003 2,554 1,086 N/A 2002 3,782 2,616 N/A 2002 2,329 896 N/A 2001 3,782 21710 N/A 2001 2,329 830 N/A 2000 3,782 2,384 N/A 2000 2,329 786 N/A S\Pcrmrt\Plan\COMP_PLAN-AMENDMENTS\2007\CPA-2007-3_SchoolDistrictsCFP-Updatc\CC\capfacJmcstablcl doc School District Capital Facilities Plans 240 1 2007/08 to 2012/13 Kent Federal Way Auburn Area Cost Allowance $162 43 $162 43 $154.22 State Match % 55 94% 59.97% 58 11% District Average AV SFR S282,605 $262,848 $257,404 MFR 89,689 63,234 69,427 Debt Service Tax Rate $1 28 $1 27 $2 14 Bond Interest Rate 4.08% 4.08% 4.08% Issues- Kent. 2006 bond—Construct new elementary school, replace elementary school, renovate 2 muddle schools, and expand 2 high schools Federal Way: 2007 bond—replace 1 middle school and 4 elementary schools Consolidate support services Auburn: 2 Elementary Schools 2007 and 2013 1 Middle School 2010 S\Pcrmrt\Plan\COMP_PLAN_AMENDMENTS\2007\CPA-2007-3_SchoolDistnctsCFP-Updatc\CC\capfacilincstablc2 doc School District Capital Facilities Plans — 2007/08 to 2012/13 24 General Statistics Kent Federal Way Auburn Student Generation SFR Elementary .444 .2996 3120 Middle .148 .1886 .1270 Sr High .252 .2178 .1610 MFR Elementary 293 .1129 0460 Middle .058 .0575 Ot9O Sr High .094 .0842 0340 FTE Enrollment 25,864 20,771 13,948 Capacity 2007-8 27,598 20,282 14,001 Class Size K=22 K- 2=20 K—2 = 25 1-4 = 23 3 - 5 = 25 3 - 4= 27 5 - 6 = 29 6 - 12 = 26 5 = 30 7 - 8 =29 6-12 - 30 9-12—31 (25 for 7th & IOth English S Termrt\Plan\COMP PLAN_AMENDMbNTS,2007\CPA-2007-3_ScboolDistnctsCFP-Updatc%CC\capfacilihcstablc3 doc CONSENT CALENDAR 6. City Council Action: / Councilmember moves, Councilmember ' o seconds to approve Consent Cale ar Items A throughjP_1 ,u-�°� � Discussion I� e- V ' Action 6A. Approval of Minutes. Approval of the minutes of the regular Council meeting of October 2, 2007. 6B Approval of Bills. Bills were not available for approval. LCouncil Agenda Item No. 6 A-B Kent City Council Meeting KENO October2 WASH INGTON , 2007 The regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor Cooke. Councilmembers present Albertson (who arrived at 7 15), Clark, Harmon, O'Brien, Ranmger, Raplee and Thomas. (CFN-198) CHANGES TO THE AGENDA A. From Council, Administration, Staff. (CFN-198) CAO Hodgson announced that there will be no Executive Session. B From the Public. (CFN-198) No changes were made by the public PUBLIC COMMUNICATIONS A Public Recognition. (CFN-198) Mayor Cooke noted receipt of a thank you letter from the Kent Baseball All Stars Little League team. B. Community Events. (CFN-198) Council President Ranmger displayed postcards being sent to residents regarding upcoming meetings to discuss the proposed Aquatics Center C. Make A Difference Dav Proclamation. (CFN-155) Victoria Andrews of the Parks Department explained activities which will take place on Make A Difference Day and accepted the proclamation. D ReLeaf 2007 Proclamation. (CFN-155) Victoria Andrews of the Parks Department explained ReLeaf 2007 activities and accepted the proclamation E Employee of the Month. (CFN-147) Community Development Director Satterstrom introduced Lydia Moorehead and read some of the comments made by her coworkers about her commitment, attitude and ethics Ms Moorehead was given an Employee of the Month plaque. F. Economic Development Report. (CFN-198) Ben Wolters announced that there has been a great deal of interest in the parking garage by high quality developers He noted that developers are being encouraged to contact the owners of property about redevelopment at the site of the fire at Second and Meeker, and that construction has started at the Events Center site. He added that selection of an operator for the Events Center will be made soon. ' PUBLIC HEARINGS A Ballot Proposition No. 1: Sound Transit (A Regional Transit Authority) and RTID (A Regional Transportation Investment District), Regional Roads and Transit System. (CFN-171) Deputy Public Works Director LaPorte gave a brief report on the contents of the package and answered questions from Councilmembers regarding the costs involved, specific projects, and so forth The City Attorney explained the right-to-debate at public facilities issue and the process for the hearing. 1 Kent City Council Minutes October 2, 2007 King County Council Member Julia Patterson spoke in favor of Proposition 1. She said constituents are demanding a solution to traffic problems and that delaying action will cost more in the end. She said this system would create a seamless system with roads and transit working together, and added that global warming is not relevant. She answered questions from Council members regarding funding options, timing, specific traffic improvements, and so forth. Sierra Club representative Anthony Cacallori, 4049 S 2121h, Kent, spoke in opposition to the pro- position, due to the large size of the sales tax and Motor Vehicle Excise Tax, the fact that the plan doesn't fund improvements to bridges, the fact that the benefits are not immediate, and the global warming issue He said economic solutions should be used to deal with congestion He then answered questions from Council members regarding congestion tolling, funding, the use of transit, and so forth. Jim Brownlee, 15014 SE 218`h, Alaska Distributors, spoke in support of the proposition, noting that moving people and products is difficult due to traffic congestion. Lora Cree, 1401 Central Avenue South, said that the congestion results in higher costs and loss of quality of fresh products Charlie King, 26201 Military Road, also spoke in support and said congestion tolling is very expensive. Dan Streiffert, 10102 SE 270'h Place, spoke in opposition to the proposition and opined that transit should be voted on separately He voiced concern about global warming and the impacts of carbon emissions. Ed Thomas, 27239 121 Avenue SE, also spoke against the proposition. Ranmger moved to close the public hearing. Harmon seconded and the motion carried. CONSENT CALENDAR Ranmger moved to approve Consent Calendar Items A through O. Clark seconded and the motion carried. A. Approval of Minutes. (CFN-198) The minutes of the regular Council meeting of September 18, 2007, were approved. B. Approval of Bills. (CFN-104) Payment of the bills received through August 31 and paid on 1 August 31 after auditing by the Operations Committee on September 19, 2007, were approved. Approval of checks issued for vouchers- Date Check Numbers Amount 8/31/07 Wire Transfers 2961-2977 $1,567.268.92 8/31/07 Regular 611352-61282 4,209,35167 5/31/07 Vold Checks (1,075.03) Use Tax Payable 20.620 19 $5,796,165.75 Payment of the bills received through September 15 and paid on September 15 after auditing by the Operations Committee on September 19, 2007, were approved. 2 Kent City Council Minutes October 2, 2007 Approval of checks issued for vouchers- Date Check Numbers Amount 9/15/07 Wire Transfers 2978-2995 $1,752,649.34 9/15/07 Regular 612083-612517 1,469,836.21 5/31/07 Void Checks 0.00 Use Tax Payable 4,354.58 $3,226,840.13 Approval of checks issued for payroll for August 28 through August 28 and paid on August 28, 2007: Date Check Numbers Amount 8/28/07 Void 299869 ($235.18) 8/28/07 Interim Checks 299894 $235 18 Total Interim Payroll $ 0.00 Approval of checks issued for payroll for August 16 through August 31 and paid on September 5, 2007: Date Check Numbers Amount 9/5/07 Checks 299895-300202 $ 271,756 50 9/5/07 Advices 218183-218904 1,369,890 36 Total Interim Payroll $1,641,646.86 Approval of checks issued for payroll for September 1 through September 15 and paid on September 20, 2007: Date Check Numbers Amount 9/20/07 Checks 300203-300502 $ 239,583 49 9/20/07 Advices 218905-219628 1,367,177 34 Total Interim Payroll $1,606,760.83 C. 2008 Budget. (CFN-186) October 16, 2007, was set for the second public hearing on the 2008 Budget at the regular City Council meeting. D. 2008-2013 Capital Improvement Plan. (CFN-775) October 16, 2007, was set for the second public hearing on the 2008-2013 Capital Improvement Plan at the regular City Council meeting. E 2007 Tax Levy For 2008 Budget. (CFN-104) October 16, 2007, was set as the public hearing date on the 2007 Tax Levy for the 2008 budget. F. Kent Comprehensive Plan And Kent City Code Chapter 12.13, School Districts Capital Facilities Plan And 2008-2013 Capital Improvement Plan. (CFN-377,775,961) October 16, 2007, was set as the date for a public hearing to consider amending the Capital Facilities Element of the Kent Comprehensive Plan and amending Chapter 12 13 of the Kent City Code to incorporate the 3 Kent City Council Minutes October 21 2007 updated Capital Facilities Plans of the Auburn, Kent, and Federal Way School Districts, the City's 2008-2013 Capital Improvement Plan, and changes to adopted school impact fees. G. 2007 Budget Amendment Regarding Firefighter Positions. (CFN-186,122) An amendment to the 2007 Budget to create 14 new firefighter positions to enable the Fire Department to fully staff the new fire station being built in Covington was approved The new positions will be filled in a phased process beginning in December 2007 and continue through August 2008. The cost of the new positions will be offset by revenue from King County Fire District#37. H. Public Defense Services Contract Amendment. (CFN-234) The Mayor was authorized to sign an amendment to the agreement for Public Defense services for the period of July 1 — December 31. 2007, to increase funding by an additional $40,000 for new services required by the Kent Municipal Court which requires indigent counsel law firm, Stewart, Beall, MacNichols and Harmell, to be present at all arraignments, and has added additional court calendars resulting in an increased number of defendants being served by indigent counsel. I. King County Domestic Violence Grant for Safe Havens. (CFN-118) The Mayor was authorized to sign the King County Domestic Violence Grant Agreement, the $50,000 grant to fund Safe Havens services was accepted, and the expenditure of funds in the Safe Havens budget was approved. J. Safe Havens Fees for Service. (CFN-118) The fees for service were accepted and the expenditure of funds for the Safe Havens Visitation and Exchange Program was authorized. K. Washington State DSHS Access and Visitation Grant for Safe Havens. (CFN-118) The State of Washington DSHS Grant in the amount of$8,184 was accepted, the Mayor was authorized to sign all grant documents, and the expenditure of funds in the Safe Havens budget was approved L Amendment to Human Services Commission Ordinance. (CFN-873) Ordinance No. 3861, which amends chapter 2 53 of the Kent City Code entitled"Human Services Commission," to expand the commission's size, to re-define member voting roles and term Limits, and to make other housekeeping revisions was adopted. M. 2008 Washington State Arts Commission Grant. (CFN-839) The Washington State Arts Commission grant in the amount of$6,750 was accepted, the Parks Director was authorized to sign the necessary grant documents, and the expenditure of funds in the Kent Arts Commission's budget was approved. N. 2007 Second Quarter Fee-in-Lieu Funds. (CFN-118) The $47,925 in fee-in-lieu funds for the second quarter of 2007 was accepted, and the expenditure of funds in the Clark Lake and Arbor Heights 360 budgets was authorized. O. King Conservation District Reimbursable Grant for Green River Trail Improvements. (CFN-118) The $697 29 grant from King Conservation District for Green River Trail Improvements was accepted, the Parks Director was authorized to sign all necessary grant documents, and the expenditure of funds to the Adopt-a-Park budget was authorized 4 Kent City Council Minutes October 2, 2007 REPORTS A. Council President. (CFN-198) Albertson announced that the Historical Museum Auction will be held on Saturday, October 6. B Mayor. (CFN-198) Mayor Cooke noted that neighborhood meetings are listed on the City's Website, that she has been attending meetings regarding a West Hill Youth Council, that programs have begun at the Phoenix Academy, and that she is on the Puget Sound Regional Council Congestion Pricing Task Force. C. Operations Committee. (CFN-198) No report was given. D Parks and Human Services Committee. (CFN-198) Ranniger reiterated that three meetings to receive public input on the Aquatics Center will be held in October. E. Planning and Economic Development Committee. (CFN-198) Harmon noted that the next meeting will be held at 5 00 p in. on October 8". F Public Safety Committee. (CFN-198) Thomas noted that the next meeting will be at 5 00 p.m. on October 91" G. Public Works Committee. (CFN-198) Raplee noted that the next meeting will be held on October IT at 5.00 p in H. Administration. Hodgson noted that the public hearing on the 2008 Budget will be held on October 16"' and that it will be presented to Council at the workshop at 5 30 the same day ADJOURNMENT The meeting adjourned at 9 18 p.m. Brenda Jacober, CMC City Clerk 5 Kent City Council Meeting Date October 16, 2007 ' Category Consent Calendar ' I. SUBJECT: ARTS COMMISSION APPOINTMENTS —CONFIRM ' 2. SUMMARY STATEMENT: Confirmation of the Mayor's appointment of Marci Wainhouse to the Arts Commission Ms. Wainhouse's new term on the Commission will expire on October 31, 2011. ' Confirmation of the Mayor's appointment of Susan Machler to the Arts Commission. Ms Machler's new term on the Commission will expire on October 31, 2009. i 3. EXHIBITS: Memorandum 4 RECOMMENDED BY: Mayor Cooke (Committee, Staff, Examiner, Commission, etc.) ' 5. FISCAL IMPACT Expenditure`? N/A Revenue? N/A ' Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ ' 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds ' DISCUSSION: ACTION: Council Agenda Item No. 6C KENT WASHINGTON MEMORANDUM ' To: Dr. Deborah Rann[ger, City Council President City Council Members From: Mayor Suzette Codc� ' Date October 16, 2007 Subject: Appointments to Kent Arts Commission I seek your approval of my appointments of Marci Wainhouse and Susan Machler to the Kent Arts ' Commission's two vacant seats. Marci Wainhouse is a lifetime resident of Kent and owner of Bella's Home and Garden stores. Marc[ has proven that she has a great eye for design and an understanding of visual art,just visit one of ' Marc['s stores and that becomes very apparent. She has young children in the Kent School District that will make her an invaluable resource to the Commission as they strive to serve children and families alike. Ms.Wainhouse graduated from WSU with a degree in Communications and a minor ' in Sociology and English Through the years,Marci has given back to her community in many, many ways and will be a great asset to the Commission Therefore, I am recommending appointment of Ms. Wainhouse to the vacant term on the commission expiring October 31, 2011. ' Susan Machler,a 19 year West Hill resident has always been involved with arts or the theater in one form or another In High School and College, Susan was involved in children's theater working with ' the Moscow (Idaho) Community Theater Ms Machler has studied poetry, worked with a voice instructor and performed with the Federal Way Chorale and at her church In her leisure time, Susan collects paintings and other forms of visual art from local artists, as well as Alaskan and Canadian artists She recently completed a quilt that was donated to a chanty auction Ms Machler is an Attorney at Osborn Machler in Seattle. She has served on the board of governors for the Washington State Trial Lawyers Association and as president of her toastmasters club in Seattle I am certain that the Kent Arts Commission will be pleased to welcome Susan with her wide array of ' artistic interests and I am recommending her appointment to the vacant term on the commission expiring October 31, 2009. ' I am pleased to submit these two candidates for your confirmation. Artscommappt-October 2007 doc Kent City Council Meeting Date October 16, 2007 Category Consent Calendar ' 1. SUBJECT: PARRIOTT SHORT PLAT RELEASE OF EASEMENT—APPROVE 2. SUMMARY STATEMENT: Approve Public Works staff to record release of said easement. Easement for an ingress, egress created as a result of King County's platting process in King County Short Plat C278043. Easement is reserved on page two of short plat recorded July 20, 1978, recording number 7807200878. Pending application for Parriott subdivision requires applicant to obtain the release of this easement per the Hearing Examiners findings dated August 1, 2007 3. EXHIBITS: Public Works memorandum, Exhibit A, Plat Map, Legal Description and Release of Easement ' 4. RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? :QUA Revenue? Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda ' Item No. 6D ' 3 PUBLIC WORKS DEPARTMENT ' Larry R. Blanchard, Public Works Director Z0000MN• T Phone: 253-856-5500 WASHINGTON Fax: 253-856-6500 Address: 220 Fourth Avenue S. ' Kent, WA 98032-5895 Date: September 25, 2007 To: Chair Debbie Raplee and Public Works Committee Members ' PW Committee Meeting Date: October 01, 2007 From: Mike Gillespie, Development Manager Through: Larry Blanchard, Public Works Director Subject: Easement Release Item 2 ' Motion: ■ Required ❑ Not Required ❑ For Information Only Recommend Council authorize the Mayor to request Public Works staff, to ' record release of said easement. Will document be required? ❑ Ordinance ❑ Resolution ❑ Agreement ❑ Contract ❑ Policy ❑ SOP's ❑ Other ' Governing Policies Procedures Rules & Regulations: ' Background/History: Easement for an ingress, egress created as a result of King County's platting process in King County Short Plat C278043. Easement is reserved on page two of short plat recorded July ' 20, 1978, recording number 7807200878. Summary: ' Pending application for Parriott subdivision, Kiva # RPP3-2063154, requires applicant to obtain the release of this easement per the Hearing Examiners findings dated August 1, 2007, paragraph 11(c). Recommendations: Recommend Council authorize the Mayor to request Public Works staff, to record release of said easement. Attachments: Exhibit"A" ' Plat Map Legal Description Release of Easement ' U-JPWCommtttee\ActionPage\PWC 10 01 071Parnott Release of Easement do 4 1 EXHIBIT "A" 1 1 1 That certain easement strip for ingress, egress and utilities extending southerly from 134t" Avenue S.E. and ending in a cul de sac over 1 portions of Lots 2,3 and 4 as shown on King County Short Plat C278043, page 2, recorded July 20, 1978, under recording number 7807200878, King County, Washington 1 i 1 1 1 1 1 1 1 1 1 1 1 1 odh� NW 27-22-5 5 ati 4!�4 �, s���' �t �.•• NGTON �'KC SF576021 t pe7704281061 LOT ! —t Lo r 4 N e E /EW Y. Y 2 % MM b — y? a 4 I LOT 3 00 �: 2• `0 k O q I INV T�>r110. ISO 589 -j 3- E(,ff)— — 3'JB-- 21B t - !DO r. 7s 3 ,NI!-l4.47600242 '—�♦ KCSP974021 - 7505210544 — • a— TR. 6 ,e TR. C _•Q04 el TR• rA°� N> ` Z9 0 1h� ItZGZ Ns s E a �3t e- •-47P) L3et 2sr isi/J t JJo 7s •a M � .r•ee•sr•p W Q �t7'etU• I '�� ! : V �� zor• •A• r .%. E........s.Ms - 0i ° r1.1.10 �p 015 pf�0 Z I :0: t io ss.o� iror .ac //f._!l 405050 261ST. ST. �S _ '�� se1�a` 7/r.�� �. . •. v .t 401"-Ao M 7✓� /aP J!l 70L t V v 4 v '` 4 ♦ � �LwO v`v 0,00 r lo'15 )01 Ja fZ�O 010 Q0�0 0 Zv N L�k►.�rw.♦y tf 1d� (0i�90 pow 0050 000 0 w v d►e.i� eit 110 Otip 00 j - - - f M 4-1_ sa o s��-srr- �PlI1E11 D -PROP06B0"COON 2.��': •� LOT- 4 Iy�� KCSP C 278043- 7807200878 i to LOT �f� �� cor 2 LOT � SHORT P'LAT �z7SC43 ' :_,7T, T. n.,R 58.,"'.t*• KING COUNTY, WASHINGTON „ This space reserved for APPROVAL - 1 recorder's use Department of Planning and COAnuni ty Development building and Land Development Division C Eianined and approved this 10 day ofOo 7 ORi . O P YCU dlUL 19 bfhnL � ` 1JL2QRecd tf tsn�eer, BuildingifLand wn[ Diviri ' �j ` '•rr.l rrr"r Rea I'd ` Depertwrat or Public dorRs y' 1K•rbpr •�--- Eiramined and Approved this _JP_ day of -loft X. M I riled for record at the nn request of: _ Director + `t "'arren C. ttatzner f ' Xaam � Depsrtaent of Assassarmts o Examined and approved this & . day of } c, Return tot ,iF�1_�Y• /71/0 _ p Bkildsng d Land Development Ass1w « ev 450 X Administration Bldg ( ct Seattle, trashington 08104 Assessor ,AI r tLEGAL DpESCRIPTION That ortion of the south 210' of the north 6601 of Govt. Lot 39 Section 27, T. 22 N., E. 5 E.,".td, described as follows: #r Beginning at the 5.". Corner of said subdivision; thence S«880551101E. alon� the south line thereof 1393.181; thence N.26030110"Y1. 47.391; thence S:89 55'10"E. 170' , more or less, to the shore of Lake Meridian; thence northerly along said shore line to the north line of said subdivision; thence N.88055'10"'!. along said lino 9801, note or less, to the N.". Corner of said subdivision; thence S.1005130'11"'. along the crest line of said subdivision 2101 to the Point of Beginning; Except the west 301 thereof for road, Subject to the following covenants: i All owners having legal access over the easement shover, on the plan eir heirs , and assigns, and any telephone and electric, gas, water or sewer c ny, public or private, shall have the right to install, maintain, repair bod ; f, replace lines pipes, conduits or mains for telephone, electric, gas water or sewer service. /f p All maintenance, repair and/or rebuilding of the roadway on said easement Shall be by the owners of the parcels of property having legal accesq therefrom, anq their heirs and assigns unless and until suvh roads are improved to Icing County Standards and are deeded or dedicated to, and accepted by rin( County. ; RI1 easements, rights and obligations (Herein shall be deemea to be cotenants �;� "running with the land and shall be binding upon the owners thereof, their heirs and assiRna. Subject to easements as recorded under Auditor's File No. 2723416, 5997319s {� 7304270272, 7501270457 and 7711293AM4 and Subject to reservations concerning coal and minerals as recorded under � .uditor's File Uo. 4993 and 7401020366. Ms0 on File In vault go ! of 7 4 wa.Mta.�aa,s VL% C. toa.+r,( 1�RsS tao tet�.wo�►�tist�t�•t Te LL,a..o. ,c . tMtRPJt�MI�.NTAtw��OR G�•�4k.V.iIUE. SEw:�t�t.E TwG L�R�V qCt - , "s; . tZCf ApS ��ptiF'A\w1E0 W%,rVk% 1 OR PwIOJt Tc, TN@. - +;'- P0.®p�0.T� [9C.LL.K\prED tau -rtat� SV�OItT pL.1�T. e= M ?': )� dJ4..D��G 51T-01C.R1411�w EVE•[ .'�jOji tj+ t.\�f Els DF tN�S GAS�IgCNT. ,� T�aT. TMLS A0.bR *re 6!En6t�4L.aT,_a l�o�C \.•fnwEG`r-Eb1�lY>t qwC 'q{ LAKE Fk20t- ?' EST AT EC5 :Z �"D� EJFJ R� CpJJF� RD AO - VO`.Tt pG-wt �s� Oc�+t�oP►wINT. '� � 4.be�SS �o•G. t'L9.11'.. 3 ' r, IL + s4o'� rew�R a„.rl. R• a;, ,u.L.we.�so.z,etisT S �! 0 3 i Sot..oe 3 t4D.11 U4 -r J �.ca6e•t:' to-a ys''er i a - Wuv "-;' 'f �t1JtS1-ttD FtttST FLU©2� or t��\e qt.L $t)tl_Dtt.16S TO BE AT or, t,te` ' ASovre AV4 ELEVAT%OQ OF S1a.5 FT. � MEAN SEA LEVEL OA rU M pj*f o a �,, . N\ow►. 14, 0 A it cat.,_ '1.'{-'L..Z-S • Ot:NaTvJt�t.flttf fovuDt+l t1*72- '�.sh.49. - s Land Surveyor's Certificate: Map an File in Vault o , ^ Shis short Flat correctly represents a survey'made by me or under y direction _ t,P in conformance with the requirewanrs of Direction: spozopriate state and county statute and ,k ordinance. (1 ' a(1fJ G'° u 'Loo kao Certificate aoc _T CK E Short Plat ao. 'L.145oj Q�i. Al �w..ay 'Yy r.yeor .} �l+isiMti - �• "-�� � ; 77it Iei Cf VIXAMS. CONDITIONS, Aim RESTOCTInNS RUNNING WITH THE LAND: That portion(s) of l'"i4r'a 1DaJE. Ste. OVIth a4lotes the subject subdivision is a public tight-a -way. =t It dseerlbed in the King County Comprehensive Plan as a "local access ' street or road" and in accordance with the standards therein, may be required to be improved for future County street, road or thoroughfare. The owner, his grantees and assigns, hereby agree to participate ' 4s, and/or not oppose or protest, the formation of a County Road Ei laprovsmwat District (GRID) pursuant to RCW 36.98 or any Road ImprovE- yi seat project sanctioned by Ring County, which is designed to improve said street(s) and the immediate street system of which it is a part. f Tieing of the formation of said GRID or other road improvement project shall be determined by King County. The street improvement e� esthorized by the CRID or other road improvement project shall call for the improvement of said street(s) and its immediate street system to at least the a:inimum King County road standards applicable to said :a street(&) and the immediate street system at the time the CRID or L otb�r road project is formed; provided that, in situations where there is a multiple ownership of propertiea participating in the formation i of the CRID, or other road improvement project, if a majority of the ' p} property owners want a higher standard, i.e. , curbs, gutters, under- ground drainage, etc., that standard shall prevail. r' „y I1 M - . . J-1-ZLI"1)i �i i uu 1...i..... U �•_ L 4f S u.�V v '[ ')at`-�- '.a-i:-Nr Iwnr�eitg\'1)mf1Pr�-•=-�-^�^,_ ,- �� E�.L_ l - Jl=L'LQ'13 0Q4 r Short Flat Nor C eZ is JJ Est - fib. CW RATI ON: ; [now all men by those presorts that we. the undersigned, oaner(s) in fee " simple (tad contract purchsaer(s)l of the land herein described do hereby ' ' melts a short subdivision thereof pursuant to R(II $8.17.060 and de - ,re this short plat to be the Graphic representation of same, and tha A abort subdivision is made with the free consent and in accordance with Ci ibe desire of the owner(s). Ia witness whereof we have set our hands and seals. / Nam re z' U Name srAxs£ or WA38INQfON ' j S. County of- k14 _ SL I On this day puwnaIly appeared before me _ 'CjAAv#C O6 LO me known to be the Lod viduai described In and who executed the within and foregoing {` instrument, and acknowledged that 2!/&=+ sIgnod the sass as free and voluntary , ' act and deed, for the uses and purposes therein mentioned. ,tt - _ .' GIVEN under my hand and official seal his allay of ,cc% gy. " Notary Public sand for the State of Washington, jpi r t r residing atis'/ � ,9' •.r wol , r: a � , STATE OF TASKINGrON,j It st County of , i on this day personally appeared before no _ to me known to be the individual described In and who executed the within and foregoing (g� Instrument, and acknowledged that signed the saae as free and voluntary 4� act and dead, for the uses and purposes therein mentioned. GIVEN under sl hand and official seal this day of , 19 ' F Rotary ?ublic in and for the State of Washington, residing at , s 4 4i �/ Short Plat Numbe� J6ti3 Page4-0 of 3 , b ������777777"""""""'''' �1 M sz% 10 AFTER RECORDING RETURN DOCUMENT TO: Property Management City of Kent 220 4th Avenue South Kent, Washington 98032 1 Reference No. 7807200878 Grantor: City of Kent Grantee: Specialized Homes, LLC Abbreviated Legal Description: Ptn of STR 27-22-05 Additional Legal Description on page Exhibit A of Document. Assessor's Tax Parcel ID No. 2722059245 RELEASE OF EASEMENT ' The Grantor, City of Kent, a Washington municipal corporation, for valuable consideration releases that certain easement for future road purposes granted in King County Short Plat No. C278043, recorded under King County Auditor's File No. 7807200878. Dated this day of 2007. GRANTOR: 1 CITY OF KENT By: Suzette Cooke Its: Mayor (Notary Acknowledgement Appears on Next Page) RELEASE OF EASEMENT-Page 1 of 2 (Grantor: City of Kent-Grantee: Specialized Homes, LLC) (August 24, 2007) 11 ' STATE OF WASHINGTON) )SS ,COUNTY OF KING ) I, the undersigned, a Notary Public in and for the State of Washington, hereby certify ' that on this day of , 2007, personally appeared before me SUZETTE COOKE, to me known to be the Mayor of the City of Kent in and who executed the foregoing instrument and acknowledged that they signed and sealed the same as their free and voluntary act and deed for the uses and purposes therein mentioned. -Notary Sea! Must Appear Within This Box- ' IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. ' NOTARY PUBLIC, in and for the State of Washington 1 residing at My appointment expires P\Cvd\Fdes\OpenFdes\1180\ReleaseEasement doc 1 1 RELEASE OF EASEMENT-Page 2 of 2 (Grantor: City of Kent-Grantee: Specialized Homes, LLC) (August 24, 2007) 1 Kent City Council Meeting Date October 16, 2007 Category Consent Calendar 1. SUBJECT: DRAINAGE MASTER PLAN-COMPREHENSIVE PLAN, CONSULTANT SERVICES AGREEMENT — AUTHORIZE 2. SUMMARY STATEMENT: Authorize the Mayor to sign the contract with Norton Arnold and Company in the amount of$70,778 for the Public Involvement portion of ' the Drainage Master Plan and the Sewer Comprehensive Plan, upon concurrence of the language therein by the City Attorney and Public Works Director. The consultant contract will provide for public involvement tasks and will allow City staff to work with Kent citizens to complete the Drainage and Sewer Master Plans. 3. EXHIBITS: Public Works memorandum, Consultant Services Agreement w/Norton Arnold & Company 4. RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc ) 5. FISCAL IMPACT Expenditure? X Revenue? Currently in the Budget? Yes X No If no. Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL .ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: ' Council Agenda Item No. 6E PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director KEN T Phone.Fax: 253-856-6500 Wq$HINGTON Address- 220 Fourth Avenue S Kent, WA 98032-5895 Date: September 25, 2007 1 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: October 1, 2007 From: Mike Mactutis, Environmental Engineering Manager Mark Howlett, Design Engineering Manager Through: Larry Blanchard, Public Works Director Subject: Sewer Comprehensive Plan & Drainage Master Plan Public Involvement Specialist Contract ITEM 3 ' Motion: ■ Required ❑ Not Required ❑ For Information Only Recommend authorization for the Mayor to sign the Norton Arnold and Company Contract Agreement for the Public Involvement portion of the Drainage Master Plan and the Sewer Comprehensive Plan for $70,778, upon concurrence of the language therein by the City Attorney and Public Works Director. ' Will document be required? ❑ Ordinance ❑ Resolution ❑ Agreement ■ Contract ❑ Policy ❑ SOP's ❑ Other Governing Policies Procedures Rules & Regulations: Background/History: The Drainage Master Plan and Sewer Comprehensive Plan are assessments of the City's watersheds, stormwater, and sewer programs The Public Involvement Specialist will ' have the responsibility of facilitating open house events, forming and facilitating a Citizen Advisory Group for the Drainage Plan, and providing publication flyers and website information on the projects. Results from the Drainage and Sewer Master Plans will establish a basis for capital 1 improvements, maintenance, and program needs for the City's respective programs. Summary: The consultant contract agreement for Norton Arnold and Company, in the amount of I $70,778 for the public involvement tasks will allow City staff to work with Kent citizens to complete the Drainage and Sewer Master Plans. Recommendations: Recommend authorization for the Mayor to sign the Norton Arnold and 1 Company Contract Agreement for the Public Involvement portion of the Drainage Master Plan and the Sewer Comprehensive Plan for $70,778, upon concurrence of the language therein by the City Attorney and Public Works Director. U IPWCommmee12007UcfonPageIPWC100107LSwrCompPfonDmgPlm,Pu61klumimNSpec Cmn rdoc � I KENT W.SSHiNGTGN CONSULTANT SERVICES AGREEMENT between the City of Kent and Norton Arnold & Company 1 THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Norton Arnold & Company organized under the laws of the State of Washington, located and doing business at 1932 First Avenue, Suite 802, Seattle, WA 98101, Phone (206) 269-0229/Fax• (206) 269-0249, Contact Christopher Hoffman (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The Consultant shall develop and implement a public involvement program for the City's Drainage Master Plan and Sewer Master Plan For a detailed description, see the Scope of Work which is attached as Exhibit A and incorporated by this reference. Consultant further represents that the services furnished under this Agreement will be performed in Iaccordance with generally accepted professional practices to effect at the time those services are performed IL TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement Upon the effective date of this Agreement, Consultant shall complete the work described to Section I by December 31, 2008 III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Seventy Thousand, Seven Hundred Seventy Eight Dollars (S70,778 00) for the services described in this Agreement This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this IAgreement The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. CONSULTANT SERVICES AGREEMENT- 1 (Over$10,000) I IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement and that the Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1 2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4 24.115, , then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide , reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. CONSULTANT SERVICES AGREEMENT-2 (Over$10,000) X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, 1 drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The city's use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of 1 inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. ' A. Recyclable Materials. Pursuant to Chapter 3 80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable A price preference may be available for any designated recycled product. B. Non-Waiver of Breach The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, in addition to any other recovery or award provided by law, provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. 1 CONSULTANT SERVICES AGREEMENT-3 (Over$10,000) D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing E. Assignment. Any assignment of this Agreement by either party without the written consent of , the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of( altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail.. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF KENT: By: By: (signature) (signature) Print Name- Print Name: Suzette Cooke Its Its Mayor (Tale) (Tide) DATE: DATE- CONSULTANT SERVICES AGREEMENT-4 (Over$10,000) NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: ' Christopher Hoffman Larry R. Blanchard Norton Arnold & Company City of Kent 1932 First Avenue, Suite 802 220 Fourth Avenue South Seattle, WA 98101 Kent, WA 98032 (206) 269-0229 (telephone) (253) (253) 856-5500 (telephone) (206) 269-0249 (facsimile) (253) (253) 856-6500 (facsimile) APPROVED AS TO FORM: Kent Law Department Norton Arnold Co-Public Involvement/Tan 1 CONSULTANT SERVICES AGREEMENT-5 (Over$10,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY" POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows• 1. I have read the attached City of Kent administrative policy number 1.2. , 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new , employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement 1, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above Dated this day of 1200_ By: For- Title: Date EEO COMPLIANCE DOCUMENTS- 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER- 1.2 EFFECTIVE DATE January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES- April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to S10,000 or more within any given year, must take the following affirmative steps. 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. IEEO COMPLIANCE DOCUMENTS-2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date) , between the fine I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. Dated this day of 200 By: For. Title- Date: EEO COMPLIANCE DOCUMENTS-3 EXHIBIT A E City of Kent Drainage Plan Norton-Arnold & Company -- Public Involvement Scope of Work --September 25, 2007-- Introduction Norton-Arnold & Company (NAC) will develop and implement a public involvement program in support of the City's Drainage Master Plan In this capacity, we will Conduct interviews with potential citizen task force members. Design, facilitate, and report the results of a series of task force meetings. Advertise, design, coordinate, facilitate, and document all general public meetings. S Write, design, and distribute newsletters, flye)s, and other supporting inaterials, as well as provide regular updates to the protects' website. We anticipate this scope of work to cover the timeframe from September 2007 through April 2008 for the Drainage Plan. Additional support after this date may occur through July 2008 This project is being managed by Chris Hoffman, who will write the public involvement plan, serve as lead facilitator, and supentse all NA&C work performed under this contract. He will be assisted by Shanon Kearney and Amanda Sparr Margaret Norton-Arnold will serve as Principal-m- L arge ' Scope of Work Task 1: Project Coordination We will participate in a kick-olf meeting with atv staff and the drainage and rate analyst consultants prior to proceeding with subsequent tasks to review their scopes of work and schedules, I and to identify key milestones of their i�oriz We will determine whieb areas or elements of the master plan require or could benefit from the public's input We conduct this "focusing" exercise to ensure the public is engaged on the most relevant issues and to avoid simply asking the public to comment on the master plan. We will meet on an ongoing basis as necessary to ensure coordination among consultants and the City and to identify and address emerging issues. Taste Deliverables Memo outlining key milestones, issue areas and questions, and a proposed schedule. Anticipated. Date of Completion. November 5 (kick-off meeting), November 12 (memo) Task 2: Develop Public Involvement Plan The pudic involvement plan will describe project goals and key iessages, identify key stakeholders, and descnhe the methods that will lie used to communicate with the public, the roles and responsibilities for implementing each method, and a timeframe for implementing each method. Task Deliverables Draft and final public involvement plan. Anticipated Date of Completion. November 19, 2007. Task 3: Database Management We will develop and maintain a project database based on City files, new information, sign-in sheets at the public meetings, etc We will update the database tbrougbout the project and will use rt to track correspondence and distribute information. Task Deliverables Database management Anticipated Date of Completion. On,ouig as required. Task 4: Media Outreach We will piovide media outreach support which may include working with local media (Dent Reporter), brochures, maihngn or an article for the City of Kent website to develop stories about the planning processes, drafting press releases, etc. It is likely that most people do not currently know what the plan will address and why it is important so it will be important to develop messages that communicate the need for the plan and educate the public about what the plan will mean to them. Task Deliverables: Press releases. Anticipated Date of Completion Early in the process, and ongoing as required Task S: Stakeholder Interviews We will develop an interview topic guide and conduct a series of up to 10 interviews with a representative sample of mteiests throughout the City.The interviews will be used to help identify task force members, determine key issues, ideas, and questions, as well as general support or opposition. Task Deliver ables. Interview topic Guide and summary report. Anticipated Date of Completion December 10, 2007. Task 6: Citizen Task Force We will develop a detailed work plan for the Task Force; the work plan will describe what we expect the Task Force to accomplish, outline specific topics for each meeting, and identify a schedule for completing their work. We develop this work plan first so that when we recruit potential member we call infoem them c�aetly wbat we are aslzing of them and what the time commitment will be to serve on the Task Force.We anLicrpale eigbL to ten 2-4 hour meetings with the Task Force. V,e expect one to two meetings for mfornung members about each plan element, one to two meetings City of Kent 2 Draft Public Involvement Scope of Work-Diamage Master Plan September 21, 2007 reviewing known probtenns/issues, bramstorming other potential problems and issues, one to two meetings developing alternatives to address known and potential issues, two to three meetings to evaluate options, one to two meetings to review and evaluate rate options, and one to two meetings to develop and agree on a recommendation to City staff and Council members. Task Deliverables Steering committee work plan and groundrules, agendas, discussion guides, other materials, and meeting summaries The committee, with assistance from NAC, wilt develop recommendations to the City Council Anticipated Date of Completion (Tentative: Meeting #1 week of January 7 Meeting #2 week of January 21 Meeting #3: week of February 4 Meeting #4 week of February 25 Meeting #5 week of March 3 Meeting #6• week of March 17 Meeting #`Z. week of March 31 Meeting #8 week of April 7 Meeting #9. week of April 14 Task 7: Open Houses At least two open houses will be held to provide the general public the opportunity to participate, and provide specific input on the Master Plan and influence the Task Force's recommendations_ They will occur in corninidion with the Task Force meetings, held on the evening of key Task Force meetings. We will recruit Task Force members to attend tie open houses and share their ideas and peispectives so drat it ie not just the City "telling ttien story about the needd for the master plan Task Deliverables: All open house materials (agendas, sign-in sheets, comment forms, boards, and open house summaries). Anticipated Date of Completion Open house #1 week of January 7 Open house #2 week of March 31 ■ Task 8: Printed and Electronic Updates ■ We will use a variety of methods to m fours Lie public about the master plan, including the City's website and other information sources such as "Bent Today' and Kent's "lnBox" newsletter NAC will assist with updating information on the City's website, working with the City webmaster to ensure that those updates are up and running smoothly on the site. All Task Force documents will be posted to the site. City of Kent 3 Draft Public Involvement Scope of Work—Drainage Master Plan September 21, 2007 Task Deliverables. Design, printing, and dissemination of written and electronic communication materials. Anticipated Date of Completion- (Ongoing. Task 9: Other Targeted Outreach 1 Depending on Llic specific needs of this plan we will use targeted methods to "spread the word". This could include presentations to City Council, displays at key public galhenug areas, meetings with established groups and organizations, paid advcrusements in newspapers, etc. Task Deliverables As needed. Anticipated Date of Completion Ongoing as required 1 1 1 1 1 1 1 1 City of Kent Draft Public Involvement Scope of Worb—Drainage Master Plan September 21,2007 O - a w U f F m rn000rnK voin _ N to E9 fA M m M FA �- O � ti I � o o N rn o 0 o rn a rn o 0 N �fl e» u3 M Ll M to [,9 o N m a b9 tli W M � O1 — to EPr @ E m O o O EI E L m 69 f9 m U m o c a m v n o � 0 @ T N N C m D1 2 @ o r r in n. m _ _ � � QQQr .� ,� o D N � J 43 V3 U: to � Vj fA � !A Efi t9 N m M N N fD � M O O C N C @ 2� N O O N O h O T O cf a � rn C m Y cn Y m p O �- S vt N C C L � U a oo n 9 @ C v_ o m c Q O mN w o c O O a Q @ J a Y Z U X O m ' �2 U a U w co O I � U O N c C 0 C c m d C NZ C U O 9UI 'O E 0 a N N O d � ° g � � ° L � 0a 3 H U O @ = O U a' z aao :�irnUO Z r Y Y Y Y Y Y Yn Y Y F- H EE f 1 City of Kent Sewer Master Plan Norton-Arnold & Company Public Involvement Scope of Work --September 21 2007-- Introduction Norton-Arnold &Company (NAC) runll develop and implement a public involvement program in support of the City's Sewer Master Plan. In this capacity, we will: S' Advertise, design, coordinate, facilitate, and document all general public meetings. Write, design, and distribute newsletters, Ayers, and other supporting materials, as well as provide regular updates to the projects' website. We anticipate this scope of woriz to cover the timeframe from September 2007 throiigh November 2007 for the Sewer Plan. This project is being managed by Chris Hoffman, who will write the public involvement plan, serve as lead facilitator, and supervise all NA&C woriz performed under this contract. He will be assisted by Shanon Ncainey and Amanda Span. tLlargaiet Norton-Arnold will serve as Piinetpal-in- 1 large. Scope of Work Task 1: Project Coordination We will participate in a l iclz-off meetrno wtLh city staff and the sewer and rate analyst consultants prior to proceeding with subsequent tasLs to review their scopes of work and schedules, and to identify key milestones of their work We will determine which areas or elements of the master plan require or could benefit from the public's input We conduct this "focusing" exercise to ensure the public is engaged on the most relevant issues and to avoid simply asking the public to comment on the master plan We will meet on an ongoing basis as necessary to ensure the work of the plan is coordinated and to identify and address emerging issues. Task Deliverables Memo outlinin., key milestones, issue areas and questions, and a proposed schedule Anticipated Date of Completion October 29 (lziA-off meeting); November 5 (memo). t Task 2: Develop Public Involvement Plan The pudic involvement plan will describe project goals and Loy messages; identify key staLeholders, and describe the methods that will he used to communicate with the public, the roles and responsibilities for implementing each method, and a timeframe for implementing each method. Taste Deliverables Draft and final public involvement plan. Anticipated Date of Completion November 12, 2007. Task 3: Database Management We will develop and maintain a project database based on City files, new information, sign-in sheets at the public meetings, etc. We will update the database throughout the project and will use it to traok correspondence and distribute information. Task Deliverables: Database management. Anticipated Date of Completion Ongoing as required. Task 4: Media Outreach We will provide media outreach support which may include working with local media (Dent Reporter), brochures, mailings or an article for the City of Kent wehsite to develop stories about the planning processes, drafting press releases, etc It is likely that most people do not currently know what the plan will address and wbv it is important. It will be important to develop messages that communicate the need for the plan and educate the public about what the plan will mean to them. 1 Task Deliverables Press releases. Anticipated. Date of Completion: Early in the process, and ongoing as required. Task S: Stakeholder Interviews We will develop au ❑itc,A iew tops guide and conduct a series of up to Jr interviews with a representative sample of interests throughout the City The interviews will be used to help determine key issues, ideas, and questions, as well as' support or opposition. Taste Deliverables Interview topic guide and summary report. AmLicipated Date of Completion December 3, 2007 Task 6: Open Houses At least one open houses will be held to provide the general public the opportunity to participate, and provide specific input on the Mastei Plan It will occur at a time that provides the public the opportunity to provide substantive input to the plan and the consultant team enough time to modify the plan based on public input Task Deliverables All open house materials (agendas, sign-in sheets, comment forms, boards, and open house summaries). City of Kent 2 Draft Public Involvement Scope of Work—Sewer Master Plan September 21, 2007 Anticipated Date of Completion: Open house #1 weelz of January 14, 2008 Open house #2: if necessary (late February or early March 2008) Task 7.• Printed and Electronic Updates We will use a variety of methods to inform the public about the master plan, including the City's wehsite, and other information sources such as a mailed brochure, "Kent Today" and Kent's "InBox" newsletter. NAC will assist with updating information on the City's website, worLing with the City webmaster ! to ensure that those updates are up and miming smoothly on the site All final project documents will be posted to the site. Task Deliverables Design, printing, and dissemination of written and electronic communication materials. Anticipated Date of Completion Ongoing. Task 8: Other Targeted Outreach Depending on the specific needs of the plan we will use targeted methods to "spread the word". This could include displays at key public gathering areas, meetings with established groups and organizations, paid advertisements in newspapers, etc. Task Deliverables As needed. Anticipated Date of Completion- Ongoing as required. Task 9: Summary of Outreach ' Provide a memorandum stating completed tasks and summary of open house events and results of the work. Include any recommendations for ongoing public involvement or public information Task Deliverables: As needed. Anticipated Date of Completion: Ongoing as required City of Kent 3 Draft Public Involvement Scope of Work—Sewer Master Plan September 21, 2007 y N Q l�J"fn�-N4D 0 t6 NON ^O V •- v- V O O tD C1 W a U "h F T O O O m V 0 0 N LO Um vs sv m o N rn �- Q O 0 H O pf 0 0 0 m O 0 0 r U-i N tf3 eA J3 fh N fA fy p) N � m Va Ni Ni » 61 m E _ d N � K 0 O 0 0 O O y O 0 N 0 p c E t h U m L o m m y o a � � m m o � m ui j l0 fR ta9 cn n E E 0 �U a p O c c7 c] of m �D c+t of N �O N m J Vi 64 V3 EA Vi FA vJ UJ fA Hi 7 N D e- 00 m V C N E In 0 C E N N Y � E o o � = vs c U m y d ~ o>rEw c g � N m _ O U C U ✓hi @ � Y ? U d a m h r � a m n L1' FL I °' 3 _ � 3 E o m 0 Z C E@ L 0 U O j N a j N C 0 N 0 0 Q `o o f `m h v 0 `o Z o > m 5 o 0 U C h m 7 1 u 0 Y O m c m E n p L a' z a0a` o0 Q Z N Y Y Y Y Y Y Y 1— I EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and Teased vehicles Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage If necessary, the policy shall be endorsed to provide contractual liability coverage 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington B. Minimum Amounts of Insurance f Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of S 1,000,000 per accident 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and a $1.000,000 products-completed operations aggregate limit EXHIBIT B (Continued) C. Other Insurance Provisions 1 The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of hnsurance The City reserves the right to receive a certified copy of all required insurance policies The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII E. Verification of Coverage 1 Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. Kent City Council Meeting Date October 16, 2007 Category Consent Calendar 1 1. SUBJECT: EXCUSED ABSENCE FOR COUNCILMEMBER O'BRIEN— APPROVE 2 SUMMARY STATEMENT: Approve the excused absence for Councilmember O'Brien for tonight's meeting as he is unable to attend. 3. EXHIBITS: Memorandum 4. RECOMMENDED BY: Mavor Cooke (Committee, Staff, Examiner, Commission, etc ) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currcntly in the Budget? Yes No If no: Unbudgeted Expense- Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6F 1 City Council Dr Deborah Ranniger, Council President Phone 253-856-5712 K E N T Fax 253-856-6712 WASHIIGTON Address 220 Fourth Avenue S Kent,WA 98032-5895 MEMORANDUM TO: Suzette Cooke, Mayor City Councilmembers FROM: Bob O'Brien, Councilmember DATE: October 16, 2007 SUBJECT: City Council Excused Absence I would like to request an excused absence from the October 16, 2007 City Council meeting. I will be unable to attend. Thank you for your consideration. Bob O'Brien JP Kent City Council Meeting Date October 16, 2007 Category Consent Calendar 1. SUBJECT: KING COUNTY COMMUNITY ORGANIZING PROGRAM MINI- GRANT —ACCEPT 2. SUMMARY STATEMENT: Accept the King County Community Organizing Program mini-grant in the amount of$2,000. Funds will be used to support registration and follow-up projects for community teams that attend the Kent Game of Life Youth Conference. Funds will also be used for conference activities to support reducing substance abuse and/or violence. 3. EXHIBITS: Award letter dated 9/4/07 from King County Community Organizing Program 4. RECOMMENDED BY: Public Safety Committee 10/9/07 (Committee, Staff, Examiner, Commission, etc.) ' 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No X If no. Unbudgeted Expense: Fund N00406 53706 Amount $2,000.00 Unbudgeted Revenue: Fund Amount $ ' 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6G POLICE DEPARTMENT Steve Strachan, Chief of Police ' Phone 253-856-5888 K WE:N T Fax 253-856-6802 W A s H I N G T o N Address 220 Fourth Avenue S Kent,WA 98032-5895 tDATE: October 9, 2007 TO: Public Safety Committee SUBJECT: King County Community Organizing Program mini-grant MOTION: I move to recommend that Council accept the King County Community Organizing Program mini-grant in the amount of$2,000.00 and place this on the Consent Calendar of the October 16, 2007 Council Meeting. SUMMARY: Funds will be used to support registration and follow-up projects for community teams that attend the Kent Game of Life Youth Conference Funds will also be used for conference activities to support reducing substance abuse and/or violence EXHIBITS: Award letter dated September 4, 2007 from King County Community Organizing Program BUDGET IMPACT: None 1 City of Kent Public Safety Committee King County Community Organizing Program mini-grant October 9,2007 ' King County Mental Health, Chemical Abuse and Dependency Services Division Department of Community and Human Services Community Organizing Program 401 Fifth Avenue, Suite 400 Seattle, WA 98104 206 263-9000 206-296-0583 Fax 711 TTYITDD September 4,2007 Stacy Judd Kent Police Department 220 4 h Avenue South ' Kent, WA 98032 Dear Ms Judd. We are pleased to announce our acceptance of your request for a Mini-Grant in the amount of $2,000.00. We see that you plan to support"Game of Life" Community team participation and follow-up; Youth Board team building We understand that you will document outcomes of this program by ' admmistenng a survey of participants. As per the Risk&Protective Factors your group is targeting, Increase Community Attachment to Reduce Substance Abuse and(or Violence, please find required survey questions attached The results of one or more of these questions must be submitted in order to be reimbursed. We hope your program is a success! Please submit one invoice(see attached) with all receipts to us within one month of the activity's completion You may expect payment within four to six weeks of your submittal Also enclosed are evaluation and W-9 forms for your project We ask that you fill these out and submit it with your invoices and your outcome results. Please feel free to contact your Community Organizer, Cheryl Hanson, if you have any questions at (206)263-8937. ' Good luck with your project. We look forward to hearing how it goes! Sincerely aura, . Edwards, Program Coordinator King County Community Organizing Program LE.csg ' Q MPDATAICOMMUNITY ORGANIZING PROGRAMfMan,GmnnlChWs A�rd LwtmVI wrd Lwrrf 01-08 Working Copy(CH)du cc: Cheryl Hanson, King County Community Organizer Kent City Council Meeting Date October 16, 2007 Category Consent Calendar 1. SUBJECT: HOMELAND SECURITY SUBGRANT FOR COMMUNITY EMERGENCY RESPONSE TEAM TRAINING "BULK BUY" PROGRAM— ACCEPT AND AUTHORIZE 2. SUMMARY STATEMENT: Accept the King County Office of Emergency Management sub-grant in an amount of S50,000 and authorize the Mayor to sign the necessary documents. The monies are to be used for continuation of the Community Emergency Response Team (CERT) training "bulk buy" program This program purchases and distributes required personal safety equipment to all trained CERT individuals in King County. The Agreement with King County has been reviewed and approved by our City Attorney. 3. EXHIBITS: Sub-grant agreement 4. RECOMMENDED BY: Staff and Public Safety Committee 10/9/07 (Committee, Staff, Examiner, Commission, etc ) 5 FISCAL IMPACT Expenditure? X Revenue? X Currently in the Budget? Yes No _X If no. Unbudgeted Expense: Fund V00043.6XXXX.2150 Amount $50,000.00 Unbudgeted Revenue. Fund V00043.53321 Amount $50,000 00 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No 6H ' Bulk Buy 2007 09 21 Sub Grant Agreement.txt King County office of Emergency Management HOMELAND SECURITY SUBGRANT AGREEMENT PROJECT TITLE: King Count CERT programs Bulk Buy THIS AGREEMENT is made and entered into by and between King County and the city of Kent Emergency Management, hereinafter "Subgrantee", for the express purposes set forth in the following provisions of this Agreement. It is understood that funding for this Agreement has been granted to King County by the United States Department of Homeland security (DHS) through the Washington State Military Department, Emergency Management Division (EMD) . The funding source of the grant is the FFY06 State Homeland Security Grant Program, Catalog of Federal Domestic Assistance (CFDA) # 97.067-SHSP, State Contract # E07-174. Neither the DHS nor the Federal Government shall be a party to any subagreement nor to any solicitations or request for proposals. This Agreement shall be subject to the applicable grant contract between DHS and EMD and the subgrant contract between EMD and King County. The Subgrantee agrees not to perform any act, fail to perform any act, or refuse to 1 comply with any King County requests that would cause King County to be in violation of the DHS and EMD grant terms and conditions, a copy of which is attached hereto as Exhibit E. NOW THEREFORE, King County and the Subgrantee mutually agree as follows: 1. SCOPE OF WORK AND BUDGET The Subgrantee will accomplish the work and tasks as set forth in this Agreement and the scope of work, Project Timeline, and Deliverables (attached hereto as Exhibit A) and Budget (Exhibit B) . 2. PERIOD OF PERFORMANCE Subject to other Agreement provisions, the period of performance under this Agreement will be from August 1, 2007 to February 29, 2008. All work must be satisfactorily completed, and all invoices, reports, and deliverables must be submitted, by the end of this Period of Performance. 3. CONTRACT REPRESENTATIVES King county's Project Manager on this Agreement shall be christa Valverde - Program / Project Manager II at King County office of Emergency Management. The Project Manager shall be responsible for monitoring the performance of the subgrantee, the approval of ' actions by the subgrantee, approval for payment of billings and expenses submitted by the Subgrantee, and the acceptance of any reports by the Subgrantee. ' The subgrantee's representative to this Agreement shall be Kimberly Behymer - Program Coordinator who will be the contact person for all communications regarding the conduct of ' work under this Agreement and who will ensure that all terms of the Agreement are met. Any notice required or permitted under this Agreement shall be deemed sufficiently given or ' served if sent to King County or the Subgrantee at the addresses provided on the next page: FFY06-SHSP-CC-012U If to King County: Christa Valverde Page 1 Bulk Buy 2007 09 21 sub Grant Agreement.txt , King County office of Emergency Management 3511 NE 2nd Street , Renton, WA 98056 206-296-3830 christa.valverde@kingcounty.gov If to the subgrantee: Kimberly Behymer ' 24611 116 Ave SE, Kent, WA 98030 PH: (253) 856-4343 kbehymer@ci .kent.wa.us 4. REIMBURSEMENT REQUESTS AND PAYMENT , This is a reimbursement contract not to exceed $ 50,000.00 (fifty thousand dollars and zero cents) with compensation payable to the subgrantee for satisfactory performance of the work ' under this Agreement. Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree in writing to a higher amount prior to the commencement of any work which will cause the maximum payment to be exceeded. ' Compensation for satisfactory work performance shall be payable upon receipt of properly completed Invoice and Progress Report forms, which will be provided to the Subgrantee ' subsequent to execution of this Agreement. Invoices for eligible costs incurred to date may be submitted monthly or quarterly. Supporting documentation is required for reimbursement of all ' expenses related to the Scope of Work and Budget in Exhibits A and B. Supporting documentation includes, but is not limited to, paid invoices to vendors, paid expense claim forms, canceled checks, etc. The documentation must also include the date of payment ' by the subgrantee to ensure that the work was completed within the subgrant period of performance. King County may also require the subgrantee to document that funding governed by ' this Agreement is not being used to replace or supplant existing programs, staff costs, activities and/or equipment. ' Payment shall be considered timely if mailed by King County to the subgrantee within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the ' address designated by the subgrantee on the invoice form. King County may, at its sole discretion, withhold payments claimed by the subgrantee for services rendered if King County ' has determined that the subgrantee has failed to satisfactorily comply with any term or condition of this Agreement. King County does not incur liability for any payment to the subgrantee that is ' subsequently disallowed by state or Federal granting agencies. King County reserves the right to withhold or recoup payment for work or activities determined by funding agencies to be ' ineligible for reimbursement. FFY06-SHSP-CC-0120 5. REPORTING REQUIREMENTS ' Each request for reimbursement, whether submitted monthly or quarterly, will be accompanied by a narrative progress report. Reports must include the subgrantee's progress in implementing the scope of work, including any problems encountered and possible cost , Page 2 ' Bulk Buy 2007 09 21 Sub Grant Agreement.txt overruns or underruns. 6. RECORDS MAINTENANCE The subgrantee shall maintain accounts and records, including personnel , financial , and programmatic records, and other such records as may be deemed necessary by King County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six (6) years after subgrant close-out, and shall be subject to inspection, review or audit by King County and/or by State or Federal officials as so authorized by law. 7. COMPLIANCE WITH APPLICABLE LAWS The subgrantee shall be responsible for following all applicable Federal , State and local laws, ordinances, rules and regulations in the performance of work described herein. New federal ' laws, regulations, policies and administrative practices may be established after the date this Agreement is established and may apply to this Agreement. To achieve compliance with ' changing federal requirements, the subgrantee agrees to accept all changed requirements that apply to this Agreement and to require compliance with changed requirements in all subcontracts. Failure to comply shall constitute a material breach of this Agreement. By entering into this Agreement the subgrantee agrees to implement the National Incident Management System (NIMS) per DHS requirements as outlined in the 2006 Homeland Security Grant Program Guidelines. The Subgrantee and all its subcontractors shall comply with, and DHS is not responsible for determining compliance with, any and all applicable federal , state, and local laws, regulations, and/or policies. This obligation includes, but is not limited to, laws, regulations and policies ' listed in this section and in Exhibit D. OMB Circulars The subgrantee shall comply with OMB Circular A-87, Cost Principles for State, Local , and Indian Tribal Governments; OMB A-102, Grants and Cooperative Agreements with State and Local Governments; and A-133, Audits of States, Local Governments, and Non-Profit organizations. Singe Audit Act Non-federal entities receiving financial assistance of $500,000 or more in Federal funds from all sources, direct and indirect, are required to have a single or a program-specific ' audit conducted in accordance with the U.S. Office of Management and Budget (OMB) (Revised June 27, 2003) Circular A-133-Audits of states, Local Governments, and Non-Profit organizations. Nonfederal entities that spend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. FFY06-SHSP-CC-0120 Entities required to have an audit must ensure the audit is performed in accordance Page 3 t with Bulk Buy 2007 09 21 sub Grant Agreement.txt ' Generally Accepted Auditing standards (GAAS) , Government Auditing Standards (the Revised ' Yellow Book) developed by the comptroller General and the OMB Compliance Supplement. The subgrantee has the responsibility of notifying the State Auditor's office and requesting an , audit, if required. The subgrantee shall maintain its records and accounts so as to facilitate the audit requirement and shall ensure that any subrecipients or subcontractors also maintain auditable ' records. The subgrantee must send a letter stating there has been a single audit completed and there were no findings or if there were findings, the letter should provide a list of the findings. In addition to sending a copy of the audit, the subgrantee must include a corrective action plan for any audit findings and a copy of the management letter if one was received. ' The subgrantee must send this letter to King County no later than nine (9) months after the end of the subgrantee's fiscal year(s) . The subgrantee shall include the above audit requirements in any subcontracts. ' Certification Regarding Debarment, suspension, or Ineligibility If Federal funds are the basis for this contract, the subgrantee certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared , ineligible, or voluntarily excluded from participation in transactions by any Federal department or agency. By signing and submitting this Agreement, the subgrantee is providing the signed certification set out below. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later ' determined that the subgrantee knowingly rendered an erroneous certification, the Federal Government and County may pursue available remedies, including suspension and/or debarment. ' The subgrantee shall provide immediate written notice to King county if at any time the subgrantee learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. ' The terms "covered transaction, " "debarred, " "suspended," "ineligible, " "lower tier covered transaction," "participant," "persons," "principal ," "proposal ," and "voluntarily excluded," as used ' in this clause, have the meanings set out in the Definitions and coverage sections of rules implementing Executive order 12549 [49 CFR Part 291 . The subgrantee agrees by signing this Agreement that it shall not knowingly enter ' into any covered transaction with a person or subcontractor who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, , unless authorized in writing by King county. The subgrantee shall include the requirement in this section in any subcontracts. 8. AMENDMENTS , This Agreement may be amended only by written concurrence of both parties. Amendments to scope of work will only be approved if the proposed amendment is consistent with state and Page 4 ' t Bulk Buy 2007 09 21 Sub Grant Agreement.txt Federal granting agency rules. Up to ten percent (10%) of the total award amount may be shifted between approved budget object codes as contained in Exhibit B. For amounts over ten percent (10%) , the Subgrantee must submit a written budget amendment request for approval . Such requests will only be approved if the proposed change(s) is (are) consistent with and/or achieve(s) the goals stated in the Scope of work and falls within the grant requirements. ' FFY06-SHSp-CC-0120 9. TERMINATION This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the end of the Period of Performance, upon thirty (30) calendar days advance written notice. This Agreement may be terminated by either party, in whole or in part, for cause prior to the end of the Period of Performance, upon thirty (30) calendar days advance written notice. Reasons for termination for cause may include but not be limited to: material issues of ' nonperformance misuse of funds, and/or failure to provide grant-related invoices, reports, or any requested documentation. If the Agreement is terminated as provided above, King County will be liable only for payment in accordance with the terms of this Agreement for satisfactory work completed prior to the effective date of termination. The Subgrantee shall be released from any obligation to provide further services pursuant to this Agreement Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other party. ' Funding under this Agreement beyond the current appropriation year is conditional upon appropriation of sufficient funds to support the activities described in this Agreement. Should such an appropriation not be approved, this Agreement will terminate at the close of the current appropriation year. 10. HOLD HARMLESS AND INDEMNIFICATION The Subgrantee shall protect, indemnify and hold harmless King County, its officers, officials, agents, and employees from and against any and all claims, costs, and/or issues whatsoever ' occurring from any and all actions by the Subgrantee and/or its subcontractors pursuant to this Agreement. The Subgrantee shall defend at its own expense any and all claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims") brought against King County arising out of or incident to the Subgrantee's execution of, performance of or failure to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, book, document, report, film, tape, or sound ' reproduction or material of any kind, delivered hereunder, constitutes an Page 5 infringement of any Bulk Buy 2007 09 21 Sub Grant Agreement.txt ' copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. ' In the event the County incurs attorney fees and/or costs in the defense of claims within the scope of the paragraph above, such attorney fees and costs shall be recoverable from the subgrantee. In addition King county shall be entitled to recover from the subgrantee , its attorney fees, and costs incurred to enforce the provisions of this section. 11. INSURANCE ' andgrantee shall provide and maintain and shall cause its subcontractors to provide maintain Commercial General Liability in the minimum amount of $1,000,000 per occurrence and $ 2,000,000 in the aggregate. King County, its officers, officials, agents and employees shall be named as additional insureds. If the Agency is a Municipal corporation or an agency of the state of Washington and ' is selfinsured for any of the above insurance requirements, a certification of self-insurance shall be attached hereto and be incorporated by reference and shall constitute compliance , with this section. FFY06-SHSP-CC-012n 12 . ENTIRE CONTRACT/WAIVER OF DEFAULT ' This Agreement is the complete expression of the agreement of King County and the subgrantee hereto, and any oral or written representations or understandings not incorporated herein are excluded. waiver of any default shall not be deemed to be a waiver of any ' subsequent default. waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a ' modification of the terms of this Agreement unless stated to be such through written approval by King County, which shall be attached to the original Agreement. , 13. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Agreement. 14. APPROVAL This Agreement shall be subject to the written approval of King county's authorized ' representative and shall not be binding until so approved. THIS AGREEMENT, consisting of 6 pages and 5 attachments, is executed by the persons signing below who warrant and represent that they have the authority to execute the Agreement. IN WITNESS WHEREOF this Agreement has been executed by each party on the date set forth below: City of Kent Emergency Management KING COUNTY BY Name & Title Jeff Bowers, Acting Director Date Date FFY06-SHSP-CC-012o , SCOPE OF WORK General Information Project Number: FFY06-SHSP-CC-012 , Page 6 t Bulk Buy 2007 09 21 sub Grant Agreement.txt Project Title: King Count CERT programs Bulk Buy Sub Grantee Name: City of Kent Emergency Management Contact Person: Kimberly Behymer job Title: Program Coordinator Address: 24611 116 Ave SE Kent, WA 98030 Phone: (253) 856-4343 t Fax: (253) 856-4119 Email : kbehymer@ci .kent.wa.us FFY06-SHSP-cc-012 EXHIBIT AD t investment justification Check the investment justification that best describes your project For SHSP & LETPP Protects: Enhance Regional Collaboration and Sustain Existing Regional Programs Enhancement of Responder Team Capabilities to Operate in CBRNE Environment Sustained Citizen Corps Activities and Increased Public Education Efforts Critical infrastructure identification, Assessment, Planning and Target Hardening Build Regional interoperable Communications Capabilities Law Enforcement Specialized Response and Investigation Resources Medical Response Capability Enhancements Analytical Support for Fusion Center and Regional Intelligence Groups ' Regional and State Agency NIMS Implementation Activities Development and Enhancement of Type III Incident Management Teams Animal Mass Depopulation and Disposal Plan Development and Execution Build Resource, Patient and volunteer Tracking Systems for Status and ' Credentialing HRSA/Homeland Security Hospital Preparedness integration medical and Health Laboratory Capacity Enhancements FFY06-SHSP-CC-012 EXHIBIT AD Goal & objective For SHSP & LETPP Projects: Use BOTH documents below to identify one Goal & objective in each that best represents this project: The Washington Statewide Homeland Security Strategic Plan (Start at PAGE 25) PREPAREDNESS ' Priority: Training, equipping, exercising emergency responders and the statewide incident management system to assure readiness for complex emergency responses. Goal 5.4 To train and educate citizens, volunteers, tribal nations, the business community, the media and government on how to prepare for, respond to and recover from acts of terrorism. Objective 5.4.1 Further develop the all-hazards public education program to include terrorism homeland security related topics to provide citizens information on how to prepare for, recognize, report and respond to an act of terrorism. Region 6 Homeland Security Strategic Plan (Start at PAGE 24) Regional Priority VI. Develop Region-wide Public Information, Public Education, and Outreach Strategies Goal C. Increase public awareness of hazards and risks to promote self-reliance and personal safety. 1 objective 2. utilize neighborhood groups, such as citizen corps councils and community Emergency Response Teams (CERT) . FFY06-SHSP-cc-012 EXHIBIT AO Page 7 t Project Description Bulk Buy 2007 09 21 sub Grant Agreement.txt ' Describe your project using a maximum of two pages by answering ALL of the following questions separately: 1 1. Provide a description of your project (who / what / where / when / why / how) : with funds received, a method of universal identification for all Community Emergency Response Team (CERT) trained individuals throughout King County will be continued. The King County Citizen Corps Steering Committee authorized $50,000 to provide CERT programs within King County with equipment (identified below) . For the purposes of this grant funding, qualifying programs are defined as programs which teach the ' entire 20 hour CERT curriculum as outlined by the Federal Emergency Management Aggency (FEMA) . Jurisdictions that teach the qualified CERT curriculum are entitled to one CERT kit for each student trained. Kent Emergency Management will be the point of contact for this grant request. 2. what is the purpose of the project? The purpose of this project is to allow interoperability of individuals who receive , CERT training at different Jurisdictions. 3. what problem does the project solve? This project will ensure that each individual completing a qualified CERT training in King County will be issued the proper safety equipment. 4. How does the project enhance local / regional homeland security and preparedness for CBRNE / Terrorist / WMD incidents? coordinated by the Department of Homeland security, (DHS) , Citizen Corps and its programs, is a component of the USA Freedom Corps that focuses on opportunities for people to participate in a range of measures to make their families, homes, and communities safer from the threats of terrorism, crime, and disasters of all kinds. Citizen Corps also brings together a community's first responders, firefighters, emergency health care providers, law enforcement, and emergency managers with its volunteers. 5. what activities need to be completed to finish the project? If the project will ' be implemented in phases, identify this clearly and tie them to your timeline in the following section 1. Establish vendor 2. Purchase equipment 3. Receive and inventor equipment 4. Distribute equipment to King County jurisdictions as requested 6. what are the tangible results and / or deliverables of the project? Jurisdictions that teach the qualified CERT curriculum are entitled to one CERT kit for each student trained. 7. How will the grant funds be used to support this project? Grant funds will be used to purchase standardized equipment known as a "CERT kit" that can be issued to each student completing CERT training in King County. A "CERT kit" includes: green ratcheting helmet, helmet chin strap, goggles, dust mask, whistle, ' two pairs medical gloves, two helmet stickers, CERT patch, backpack, CERT field guide and student manual . FFY06-SHSP-CC-012 ' EXHIBIT AD Project Timeline Make a timeline that includes measurable activities for task completion and critical dates. , Project must be completed and delivered prior to 02/29/2008. If your project involves purchase of equipment, allow 3 months for equipment approval process to be completed Page 8 Bulk Buy 2007 09 21 Sub Grant Agreement.txt which will happen before the contract is executed. Activity Estimated Completion Date 1. Establish vendor October 31, 2007 QUARTERLY REPORT TO KCOEM September 30, 2007 2. Purchase equipment November 15, 2007 3. Receive and inventor equipment December 31, 2007 QUARTERLY REPORT TO KCOEM December 31, 2007 4. Distribute equipment to King County jurisdictions as needed and while supplies are available ongoing FINAL REPORT AND FINAL SUBMISSION OF INVOICES TO KCOEM February 28,2008 ' FFYO6-SHSP-CC-012 EXHIBIT AO BUDGET Allowable Costs Using Appendix D - ALLOWABLE COST MATRIX of FY06 Grant Guidelines, identify the allowable costs that best represent this project: Appendix D - ALLOWABLE COST MATRIX ALLOWABLE EQUIPMENT COSTS ' Personal Protective Equipment Other Authorized Equipment FFY06-SHSP-CC-012 EXHIBIT BO Budget Summary Check the option that is appropriate for your project: This is not a pass through project (KCOEM Projects ONLY) This is a pass through project (All other projects) IMPORTANT NOTE: This is a reimbursement grant Fill out the budget table using the correct budget category for your project expenses. For Goods & Services you MUST specify what the amount is for and indicate the budget category. If your project requires purchase of equipment, you should fill out the Equipment Budget Detail Worksheet (see next section) and then type the Equipment Purchase Total Cost from the worksheet into this Budget Table. Use the TAB key to move between cells in the table (left to right) - DO NOT USE ENTER KEY ' Item Description Budget category Planning Training Exercise Equipment Equipment $50,000.00 Consultant Fees salaries & Benefits (not for payment of overtime) Overtime / Backfill Travel & Per Diem Goods & services - Please Specify Total Amount Per Budget Category $ 0.00 $ 0.00 $ 0.00 $50,000.00 GRAND TOTAL (NOT TO EXCEED Project Cost or Award Amount) $50,000.00 Page 9 Bulk Buy 2007 09 21 sub Grant Agreement.txt 10% of total award amount may be shifted between approved budget object codes Final signed invoice voucher to be submitted with final performance report & deliverables - Invoices not to exceed total amount of contract award FFY06-sHSP-CC-012 EXHIBIT BO EQUIPMENT MANAGEMENT AND APPROVAL Equipment Management All equipment purchased under this Agreement by the subgrantee will be recorded and maintained in an equipment inventory system. 1. upon successful completion of the terms of this Agreement, all equipment purchased through this Agreement will be owned by the subgrantee, or a recognized sub-grantee for which a contract, subgrant agreement, or other means of legal transfer of ownership is in place. 2. The subgrantee, or a recognized sub-grantee shall be responsible for any and all operation and maintenance expenses and for the safe operation of their equipment including all questions of liability. ' 3. The subgrantee shall maintain equipment records that include: a description of the property; the manufacturer's serial number, model number, or other identification number; the source of the equipment, including the catalogue of Federal Domestic ' Assistance or CFDA number; who holds title; the acquisition date; the cost of the equipment and the percentage of Federal participation in the cost; the location, use and condition of the equipment at the date the information was reported; and disposition data including the date of disposal and sale price of the property. 4. Records for equipment shall be retained by the sub granteee for a period of six years ' from the date of the disposition, replacement or transfer. If any litigation, claim, or audit is started before the expiration of the six year period, the records shall be retained by the ' sub grantee until all litigations, clams, or audit findings involving the records have been resolved. 5. The subgrantee shall take a physical inventory of the equipment and reconcile the results with the property records at least once every two years. Any differences between quantities determined by the physical inspection and those shown in the records shall be investigated by the subgrantee to determine the cause of the difference. The subgrantee shall , in connection with the inventory, verify the existence, current utilization, and continued need for the equipment. 6. The subgrantee shall develop a control system to ensure adequate safeguards to prevent loss, damage, and theft of the property. Any loss, damage or theft shall be ' investigated and a report generated. 7. The subgrantee will develop adequate maintenance procedures to keep the property in good condition. , 8. if the subgrantee is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return. 9. when original or replacement equipment is no longer needed for the original project or program or for other activities currently or previously supported by a Federal agency, disposition of the equipment will be made as follows: Page 10 Bulk Buy 2007 09 21 Sub Grant Agreement.txt a. Items of equipment with a current per-unit fair market value of less than $5,000 mayy be retained, sold or otherwise disposed of by the Subgrantee with no further 1 obligation to the awarding agency. b. Items of equipment with a current per-unit fair market value of more than $5,000 may be retained or sold and the subgrantee shall compensate the Federalsponsoring agency for its share. I As sub-grantees of federal funds the subgrantee must pass on equipment management requirements that meet or exceed the requirements outlined above for all sub-grantees who receive pass-thru funding from this contract. FFY06-SHSP-CC-012 EXHIBIT CD Valverde, Christa From: MacSparran, Don (EMD) [D.Macsparran@emd.wa.gov] Sent: Wednesday, May 02, 2007 12:39 PM To: Cole, Christa Cc: Chapman, Alec; Bowers, 3eff; Tassoni , Peter (EMD) Subject: Equipment Approvals, SHSP FY06 (May 2 , 2007) Attachments: King County, SHSP FY06 (Christa Cole, Citizen Corps Equipment) .xls Page 1 of 1 9/21/2007 Christa: The attached SHSP FY06 equipment approval request was vetted through the Equipment Subcommittee on Wednesday, May 2 , 2007 and is approved. You may proceed with the purchase of the approved equipment within your contract funds allocation for equipment. Please contact me if you have any questions. Don Don Macsparran Equipment Program Manager WA State Emergency Management Division Building 20 - EMD Camp Murray, WA 98430-5122 (253) S12-7463 1 (253) 512-7207 fax d.macsparran@emd.wa.gov FFY06-SHSP-CC-012 EXHIBIT CO Item No. Equipment Category 1 O1ZA-02-GLVD, Gloves, outer, Disposable: Disposable gloves 2 OlZA-02-GLVW, Gloves, outer, work: Leather gloves 3 O1ZA-03-EYEP, Protection, Eye: Safety glasses, safety googles 4 O1ZA-06-HHAT, Hardhat: Hardhat 5 OlZA-06-VEST, vest: Safety/reflective vest 6 030E-03-KTFA, Kit, First Aid, Trauma Type: First Aid Kits 7 030E-03-SIGN, Signs: sandwich boards, banners 8 030E-04-LTHH, Light, Hand-Held or Helmet-Mounted Illumination: Flashlights, light ' sticks, helmet mounted light 9 09ME-01-COTS COLS. Cots 10 09MS-01-LNEN, Linens: Cot pillow cases and sheets 11 09MS-01-TTAG, Tags and Supplies, Triage:Triage tape and triage tags 12 09Ms-03-HYGP, Supplies, Personal Hygiene:Instant hand sanitizer, personal hygiene kits 13 09TR-01MKIT, Supplies, Moulage:Makeup, mannequins 14 Power 106C-00-BATT, Batteries, All Types, Sizes:Batteries 15 21GN-00-CCEQ, Equipment, Citizen Corps:Identifying apparel for events or incidents such as caps, shirts, t-shirts, sweat shirts, patches with logo and jackets 16 21GN-00-CCEQ, Equipment, Citizen Corps:Mockups of utility (gas and propane) Page 11 valves, Bulk Buy 2007 09 21 sub Grant Agreement.txt breaker boxes, fuse boxes, etc. 17 21GN-00-CCEQ, Equipment, Citizen corps:CERT Kit as sold by vendor 18 21GN-00-CCEQ, Equipment, Citizen corps:Duffle bag, backpack 19 21GN-00-CCEQ, Equipment, Citizen Corps:Tools such as wrench, screwdriver, multifunction knife, multi-function tool , scissors, pry bar 20 21GN-00-CCEQ, Equipment, Citizen Corps:Duct tape 21 21GN-00-CCEQ, Equipment, Citizen corps:Marking crayon, markers, chalks 22 21GN-00-CCEQ, Equipment, Citizen corps:Portable weather radios, 2 way radio 23 21GN-00-CCEQ, Equipment, Citizen Corps:CERT Manuals , 24 21GN-00-CCEQ, Equipment, Citizen corps cot pillows, inflatable cot pillow 25 21GN-00-CCEQ, Equipment, Citizen corps- Regular blankets, emergency blankets, hand warmer packs 26 21GN-00-CCEQ, Equipment, Citizen corps:Sleeping mats 27 21GN-00-CCEQ, Equipment, Citizen Corps:Dust masks 28 21GN-00-CCEQ, Equipment, Citizen Corps:whistles 29 21GN-00-CCEQ, Equipment, Citizen Corps: Fire pan, propane tank, propane fuel , matches 30 21GN-00-CCEQ, Equipment, Citizen Corps:Road flares and pole 31 21GN-00-SHIP, Shipping:Items 1 through 30 as applicable 32 21GN-00-STAX Sales Tax 33 CBRNE operational and Search and Rescue Medical Jurisdiction Total : other Authorized , $50,000.00 Fiscal Year 2006 Req Date Apr 18, 2007 App Date: May 2 , 2007 Personal Protective State Homeland Security Program Equipment Approval State: Washington Jurisdiction: King county (Citizen corps) Citizen Corps equipment for the King county CERT program , FFY06-SHSP-CC-012 EXHIBIT C1 gram Manageriphone number: I Peter Tassoni (253) 512-7466 578-037-394-9 , ( 10. Funding Author-ty: 1 Washington State Military Department (Department) and the Department o f Homeland Security (DHS) ( 763SS NZ 1 1 ' IN WITNESS 'WHEREOF, the Clepartment and Contractor acknowledge and accept the terms of this contract and attachments hereto and have executed this contract as of the date and year written below. This contract Face sheet, , Special Terms and Conditions, General Terms and conditions, Statement of work, and Budget govern the rights and obligations of both parties to this contract. In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) Applicable Federal and state statutes and Regulations Page 12 Bulk Buy 2007 09 21 sub Grant Agreement.txt (b) statement o f work (c) Special Terms and Conditions (d) General Terms and Conditions, and if attached, (e) any other provisions o f the contract incorporated b y reference. 14 TIN Or SSN: 91 -600 1 327 i I I rhis contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, Lregarding the subject m-atter of this co ntract shall be deemed to exist or to bind any of the 1 WHEREAS, the parties hereto have executed this contract on the day and year last specified below. 13 Catalog of Federal Domestic Asst. (CFDA) # & Title: 97.067 - SHSP 111. Funding source Agreement #: 15. service Districts: 17. womeniMinority-Owned, state 18. contract Classification: 1 rn CPeorllsaobnoaral stiveery Riceesse aqrc hC lient SerAviIcEe s X POutbhleicr iLocal Gov't I 20. Contractor Selection Process: FOR THE DEPARTMENT. F -/p -L--QL Date signature Date P G -T-RLaA kk, CAC Program Index # & OB3ISUB-07 16. service Area by county(ies) : 19. contract Type (check all that apply) : X Contract n Grant Agreement q Intergovernmental (RCW 21 Contractor Type (check all that apply) Emergency Management Division Washington State Military Department 2006-GE-T6-0059 1763su, 763ST, 763SQ, 763SA, (BY LEG DIST) : 1, 5, 11, 30-34,36, 37, 41,43, 45-48 (BY CONG DIST) : 7, 8, 9 lI X "SToole a sll owuhroc ea pply & quality" CAofmE pReCtitwiv a BiddiNngIA Xq PPurbivliact eo Orgragnainziaztaiot-inounuilnridsidviicdluioanl x NFoonr--PPrrooffiitt I I Filed wiOFM? Advertised? YES O N O VENDOR X SUBRECIPIENT OTHER 22. BRIEF DESCRIPTION: The Department o f Homeland Security (DHS) , Office of Grants and Training (G&T) i s providing funds t o enhance the capability of state and local units o f government to prevent, deter, respond to, and recover from incidents o f terrorism involving the use of Chemical , Biological , Radiological , Nuclear, and Explosive (CSRNE) weapons and cyber attacks through the FFY 2006 Homeland Security Grant Program, state Homeland Security Program. This funding is being provided to the nine (9) Regional Homeland security Districts (Regions) to address the unique equipment, exercise, training, planning, and administration needs of local emergency responders. for King County Certified?: x NIA C] NO 1 YES, OMWBE# I nature on file) 7120106 Emergency Managemen FFY 06 State Hor-neland security Program W ' FFY06-SHSP-CC-011 EXHIBIT DO SPECIAL TERMS AND CONDITIONS ARTICLE I -- COMPENSATION SCHEDULE: 1 This is a fixed price, reirr-bursement contract. within the total contract amount, Page 13 Bulk Buy 2007 09 21 Sub Grant Agreement.txt 1 travel , subcontracts, salaries and wages, benefits, printing, equipment, and other goods and services or other budget categories will be reimbursed on an actual cost basis unless otherwise provided in this contract. Any travel or subsistence reimbursement allowed under the contract shall be paid in accordance with rates set pursuant to RCW 43 03.050 and RCw 43.03.060 as now existing or amended, or local travel regulations, whichever is more stringent. Receipts and/or backup documentation for any approved budget line items including travel related expenses that are authorized under this contract must be maintained by the contractor and be made available upon request by the Military Department. Some flexibility to shift funds betweenlamong budget categories is allowed as follows: Changes to any single budget category in excess of 10% or $1 00, whichever is greater, will not be reimbursed without the prior written authorization of the Department. Budget categories are as specified or defined in ' the budget sheet of the contract. ARTICLE II -- REPORTS: In addition to the reports as may be required elsewhere in this contract, the , Contractor shall prepare and submit the following reports to the Department's Key Personnel : Financial #/Copies Due Date Quarterly Invoices I within 30 days following the end of the quarter in which the work was performed Invoices must be submitted no more often than monthly, but at least quarterly. Failure to submit invoices in a timely manner will cause the Department to hold all requests for equipment approval until invoices are submitted. Final Invoice I (shall not exceed overall contract amount) ' NO later than 30th day following the contract end date All contract work must end on April 30, 2008, however the Contractor has up to 30 days after the contract end date to submit all final billing. Technical #/Copies Due Date Bi -Annual Strategy lrr-plementationR eport Electronic January 15th and July 1 5 ' -of each year of the contract period Bi -Annual Progress Report Final Report Electronic January 15th and July 1 5 ' -o f each year of the contract period Electronic No later than 30th day following the contract end date All contract work must end on April 30, 2008, however the Contractor has up to 30 ' days after the contract end date to submit all final reports andlor deliverables. The Bi -Annual Strategy Implementation Report will be submitted via G&T's web-based grant reporting tool . The Bi -Annual Progress Report and the Final Report will be submitted electronically to hls. reporting@emd.wa.qov, utilizing the Exhibit E reporting template. ARTICLE Ill -- KEY PERSONNEL: The individuals listed below shall be considered key personnel . Any substitution must be made by written notification to the Military Department. CONTRACTOR: MILITARY DEPAR-TNIENT: Page 14 Bulk Buy 2007 09 21 sub Grant Agreement.txt Eric Holdeman, Region 6 Lead Peter Tassoni , Program Coordinator FFY 06 State Homeland Security Program Page 2 of 18 King County OEM E07-174 FFY06-SHSP-cc-012 EXHIBIT DO ARTICLE IV -- ADMINISTRATIVE REQUIREMENTS: The Contractor shall comply with OMB Circular A-87, Cost Principles for State, Local , and Indian Tribal Governments; OMB A-102 , Grants and Cooperative Agreements with State and Local Governments; and A- 133, Audits of States, Local Governments, and Non-Profit Organizations. ARTICLE V -- ADDITIONAL SPECIAL CONDITIONS AND MODIFICATION TO GENERAL CONDITIONS: 1. Funds are provided by the Department of Homeland security (DHS) , office of Grants and Training (G&T) solely for the purpose of enhancing the capability of state and local units of government to prevent, deter, respond to, and recover from incidents of terrorism involving the use Of CBRNE weapons and cyber attacks. The Contractor must demonstrate the dual-use nature of any activities implemented under this program that are not explicitly focused on terrorism preparedness. The Contractor shall use the funds to perform tasks as described in the statement of work and Budget portions of the Contractor's request for funding, as approved by the Department. Funding may not be used to replace or supplant government funding of existing planning or exercise programs. 2. The Contractor shall provide a match of $0 of non-federal origin. 3. CONTINGENCY LANGUAGE -- Contractor acknowledges that since this contract involves federal funding, the period of performance described herein will likely begin prior to the availability of appropriated federal funds. Contractor agrees that it will not hold the Department, the State of Washington, or the united 1 States liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this contract prior to distribution of appropriated federal funds. Contractor agrees that it will not hold the Department, the State of Washington, or the united States liable for any damages, claim for reimbursement or any type of payment if federal funds are not appropriated or are not appropriated in a particular amount. ARTICLE VI - EQUIPMENT MANAGEMENT: All equipment purchased under this contract, by the Contractor or a Sub-contractor, will be recorded and maintained in an equipment inventory system. 1. upon successful corr-pletiono f the terms of this contract, all equipment purchased through this contract will be owned by the Contractor, or a recognized sub-contractor/sub-grantee for which a contract, subgrant agreement, or other means of legal transfer of ownership is in place. 2. The Contractor, or a recognized sub-contractor/sub-grantee, shall be responsible for any and all operation and maintenance expenses and for the safe operation of their equipment including all 1 questions of liability. 3. The Contractor shall maintain equipment records that include: a description of the property; the manufacturer's serial number, model number, or other identification number; the source of the equipment, including the catalogue of Federal Domestic Assistance or CFDA number; who holds title; the acquisition date; the cost of the equipment and the percentage of Federal participation in the ' cost; the location, use Page 15 Bulk Buy 2007 09 21 sub Grant Agreement.txt t and condition of the equipment at the date the information was reported; and disposition data including the date of disposal and sale price of the property. 4. Records for equipment shall be retained by the contractor for a period of six years from the date of the disposition, replacement or transfer. If any litigation, claim, or audit is started before the expiration of the six year period, the records shall be retained by the contractor until all litiggations, claims, or audit findings involving the records have been resolved. 5. The Contractor shall take a physical inventory of the equipment and reconcile the results with the property records at least once every two years. Any differences between quantities determined by the physical inspection and those shown in the records shall be investigated by the Contractor to , determine the cause of the difference. 'The Contractor shall , in connection with the inventory, verify the existence, current utilization, and continued need for the equipment. ' 6. The Contractor shall develop a control system to ensure adequate safeguards to prevent loss, damage, and theft of the property. Any loss, damage or theft shall be investigated and a report generated. 7 . The Contractor will develop adequate maintenance procedures to keep the property in good condition. FFY 06 state Homeland security Program Page 3 of 18 King County OEM E07-174 FFY06-SHSP-CC-012 EXHIBIT DU 8. If the Contractor is authorized or required to sell the property, proper sales procedures must be , established to ensure the highest possible return. 9. when original or replacement equipment is no longer needed for the original project or program or for other activities currently or previously supported by a Federal agency, disposition of the equipment will be made as follows: a. ltems of equipment with a current per-unit fair market value of less than $5,000 may be retained, sold or otherwise disposed of by the Contractor with no further obligation to the awarding agency. b. ltems of equipment with a current per-unit fair market value of more than $5,000 may be retained or sold and the Contractor shall compensate the Federal-sponsoring agency for its share. 10. As sub-grantees of federal funds the Contractor must pass on equipment management requirements that meet or exceed the requirements outlined above for all sub-contractors, consultants, and sub-grantees who receive pass-thru funding from this contract. ARTICLE VII - SUBRECIPIENT MONITORING ' The Department will monitor the activities of the contractor from award to closeout and for the life of equipment purchased under this contract. 'The goal of the Department's monitoring activities will be to ensure that agencies receiving federal pass-thru funds are in compliance with federal and state audit requirements, federal grant guidance, applicable federal and state financial guides, as well as OMB Circular A-1 33 and A-122 where applicable. Monitoring activities may include: a review of performance reports; • monitoring and documenting the completion of contract deliverables; Page 16 Bulk Buy 2007 0921 sub Grant Agreement.txt a documentation of phone calls, meetings, a-mails and correspondence; review of reirr—bursementr equests to insure allowability and consistency with contract budget; a observation and documentation of contract related activities, such as exercises, training, funded events and equipment demonstrations; a on-site visits to review equipment records and inventories, verify source documentation for reimbursement requests and performance reports and verify completion of deliverables. As sub-grantees of federal funds the Contractor is required to meet or exceed the monitoring activities, as outlined above, for all sub-contractors, consultants, and sub-grantees who receive pass-thru funding from this contract. FFY 06 State Homeland security Program Page 4 of 18 King County OEM E07-174 FFY06-SHSP-Cc-012 EXHIBIT D7 Exhibit A Subrecipient Washington Military Department i GENERAL TERMS AND CONDITIONS 1. DEFINITIONS As used throughout this contract, the following terms shall have the meaning set forth below: a. "Department" shall mean the Washington Military Department, as a state agency, any division, section, office, unit or other entity of the Department, or any of the officers or other officials lawfully representing that Department. b. "contractor" shall mean that firm, organization, group, individual , or other entity performing services under this contract, and shall include all employees of the Contractor. It shall include any subcontractor retained by the prime Contractor as permitted under the terms of this contract. "Contractor" shall be further defined as one or the other of the following and so indicated on face sheet of the contract. 1) "Subrecipienf' shall mean a contractor that operates a federal or state assistance program for which it receives federal funds and which has the authority to determine both the services rendered and disposition of program funds. 2) "vendor" shall mean a contractor that agrees to provide the amount and kind of service or activity requested by the Department and that agrees to provide goods or services to be utilized by the Department. c. "Recipient and/or Pass-Through Entity" means the Washington state Military Department as it is applied to this contract. d. "Cognizant state Agency" shall mean the state agency from which the subrecipient receives federal financial assistance. If funds are received from more than one state agency, the cognizant state agency shall be the agency who contributes the largest portion of federal financial assistance to the subrecipient unless the designation has been reassigned to a different state agency by mutual agreement. e. subcontractor shall mean one, not in the employment of the Contractor, who is Page 17 1 all performin Bulk Buy 2007 09 21 sub Grant Agreement.txt , g or part of those services under this contract under a separate contract with the Contractor. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier. f. "Grant" - For the purposes herein, the term "grant" may be used to mean "contracts" or "grants" or "agreements" . 9. "CFR" - Code of Federal Regulations h. "OMB" - office of Management and Budget I. "RCW" - Revised Code of Washington i "WAC" - Washington Administrative Code. SUBRECIPIENT MONITORING a. The Washington Military Department (the Department) , as a recipient agency, receives federal financial assistance funds for federal programs and is charged with maintaining compliance with federal and state laws and regulations regarding the monitoring, documentation, and auditing of subrecipient grant activities using federal financial assistance funds. Management and implementation guidelines for the federal programs ensure compliance with statutes, grant guidelines, the sub-award agreement, office of Management and Budget (OMB) circulars, in particular the OMB Circular A-133, subrecipient audits, and other guidance found in the Federal Register. The Department shall adhere to its subrecipient Monitoring Policy and the Subrecipient Monitoring Procedures (WIVD Policy number 00-025-05.) b. The Contractor shall perform under the terms of the contract and the Department has responsibility for reasonable and necessary monitoring of the Contractor's performance. The Department shall conduct contract monitoring activities on a regular basis. Monitoring is defined as any planned, ongoing, or periodic activity that measures and ensures contractor compliance with the terms, conditions, and requirements of a contract. Monitoring involves prudent collection of information about Contractor operations and is not limited to site visits or the completion of formal reviews. FFY 06 State Homeland Security Program Page 5 of 18 King County OEM E07-174 FFY06-SHSP-CC-012 EXHIBIT DJ Monitoring may include periodic contractor reporting to the Department, Department review of audit reports, invoice reviews, onsite reviews and observations, and surveys. Adequate documentation is essential for effective contract monitoring and will include copies of letters, meeting notes, and records of phone conversations as evidence that conscientious monitoring has occurred during the period of the contract. C. The Department and the Contractor acknowledge and agree to the following: 1) The Department as the pass-through entity (recipient) shall monitor its subrecipients. If the Department subawards federal funds to a subrecipient, then the Department staff must monitor the subrecipient. 2 ) Review of the A-133 Single Audit report is a primary monitoring activity used by passthrough entities to ensure compliance. 3) Subrecipient monitoring will occur throughout the year rather than relyirlg Page 18 solely on a Bulk Buy 2007 09 21 Sub Grant Agreement.txt once-a-year audit. 4) The Department as the pass-through entity (recipient) will conduct on-site visits as appropriate and required by contract for "for-profit" subrecipients, since the A-133 Single Audit does not apply to "for-profit" organizations. 3. RECORDS, MONITORING AND AUDIT ACCESS a. The Contractor shall cooperate with and freely participate in any monitoring or evaluation activities conducted by the Department that are pertinent to the intent of this contract. b. The contractor shall maintain books, records, documents, and other evidence and accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. These records shall be sub3ect at all reasonable times to inspection, review, or audit by personnel duly authorized by the Department, the Office of the state Auditor, and federal officials so authorized by law, rule, regulation, or contract. The Contractor will retain all books, records, documents, and other materials relevant to this contract for six (6) years from the end date of the grant through which this contract is funded and make them available for inspection by persons authorized under this provision. C. The Department or the state Auditor or any of their representatives and federal officials so authorized by law, rule, regulation, or contract shall have full access to and the right to examine during normal business hours and as often as the Department or the State Auditor may 1 deem necessary, all of the Contractor's records with respect to all matters covered in this contract. such representatives shall be permitted to audit, examine, and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls, and records of matters covered by this contract. Such rights last for six (6) years from the end date of the grant through which this contract is funded. d. If any litigation, claim, or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 4. SINGLE AUDIT ACT REQUIREMENTS (INCLUDING ALL AMENDMENTS) Non-federal entities as subrecipients that expend $500,000 or more in one fiscal year of federal funds from all sources, direct and indirect, are required to have a single or a program-specific audit conducted in accordance with the Office of Management and Budget (0iw6) circular A-1 33-Audits of States, Local Governments, and Non-Profit organizations (revised June 27, 2003, effective for fiscal years ending I after December 31, 2003) . Non-federal entities that spend less than $500,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in Circular No. A-133. circular A-133 is available on the OMB Home Page at http://www.omb.gov and then Page 19 select "Grants Bulk Buy 2007 09 21 Sub Grant Agreement.txt Management" followed by "Circulars". Contractors required to have an audit must ensure the audit is performed in accordance with Generally Accepted Auditing Standards (GARS); Government Auditing Standards (the Revised Yellow Book) developed by the Comptroller General and the OMB Compliance Supplement. The Contractor has the responsibility of notifying the state Auditor's office and requesting an audit. Costs of the audit may be an allowable grant expenditure. FFY 06 State Homeland Security Program Page 6 Of 18 King County OEM , E07-174 FFY06-SHSP-CC-012 EXHIBIT DO The Contractor shall maintain auditable records and accounts so as to facilitate the audit requirement and shall ensure that any subcontractors also maintain auditable records. The Contractor is responsible for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. The Contractor must respond to Department requests for information or corrective action concerning audit issues or findings within 30 days of the date of request. The Department reserves the right to recover from the contractor all disallowed costs resulting from the audit. once the single audit has been completed, the Contractor must send a full copy of the audit to the Department and a letter stating there were no findings or if there were findings, the letter should provide a list of the findings. The Contractor must send the audit and the letter no later than nine (9) months after the end of the Contractor's fiscal year(s) to: Accounting Manager Washington Military Department Finance Division, Building #I TA-20 Camp Murray, WA 98430-5032 In addition to sending a copy of the audit, the Contractor must include a corrective action plan for any audit findings and a copy of the management letter if one was received. The Contractor shall include the above audit requirements in any subcontracts. 5. ACCESS TO PUBLIC RECORDS a. The parties acknowledge that public records, as defined by RCw 42. 56.020, that have been made or received by the Department in connection with the transaction of public business are subject to inspection by the public in accordance with RCw Chapter 42. 56 and to the extent applicable WAC Chapter 118-02, except as exempted under RCw 42. 56, RCw 43.21 F.060(1) , or other statutes. b. in compliance with RCw 39.29.080, the Contractor shall provide access to data generated under this contract to the Department and the state Auditor at no additional cost. This includes access to all information that supports the findings, conclusions, and recommendations of the Contractor's reports, including computer models and methodology for those models. 6. RECAPTURE PROVISIONS In the event that the Contractor falls to expend funds under this contract in accordance with state laws Page 20 i r ' Bulk Buy 2007 09 21 Sub Grant Agreement.txt andlor the provisions of this contract, the Department reserves the right to recapture state funds in an amount equivalent to the extent of the noncompliance. Such right of recapture shall exist for a period not to exceed six years following contract termination or audit resolution, whichever is later. Repayment by the Contractor of funds under this recapture provision shall occur within 30 days of demand. In the event that the Department is required to institute legal proceedings to enforce the recapture provision, the Department shall be i entitled to its costs thereof, including reasonable attorney's fees. 7 . CONIPLIANCE WITH APPLICABLE LAW The Contractor and all subcontractors shall comply with, and the Department is not responsible for determining compliance with, any and all applicable federal , state, tribal government, and local laws, regulations, and/or policies. This obligation includes, but is not limited to, nondiscrimination laws and/or policies; the Americans with Disabilities Act (ADA) ; Ethics in Public service (RCW 42. 52) ; Covenant Against Contingent Fees (48 C.F.R. sec. 52 .203-5) ; Public Disclosure (RCW 42. 56) ; I and safety and health regulations. In the event of the Contractor's or a subcontractor's noncompliance or refusal to comply with any law or policy, the Department may rescind, cancel , or terminate the contract in whole or in part. The Contractor is responsible for any and all costs or liability arising from the Contractor's failure to comply with applicable law. FFY 06 State Homeland Security Program Page 7 of 18 King County OEM E07-174 FFY06-SHSP-CC-012 EXHIBIT D7 8. NONDISCRIMINATION DI—ring the performance of this contract, the Contractor shall comply with all federal and state nondiscrimination statutes and regulations. These requirements include, but are not limited to: a. Nondiscrimination in Employment• The Contractor shall not discriminate against any employee or applicant for employment because of race, color, sex, sexual orientation, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, or the presence of any sensory, mental , or physical handicap Such action shall include, but not be limited to, the followigg: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection for training, including apprenticeships and volunteers. This requirement does not apply, however, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution or society of its activities. 9. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 et seq. also referred to as the "ADA 28 CFR Part 35 and its implementing regulations. The Contractor must comply with the ADA, which provides comprehensive civil rights protection to Page 21 r 1 individuals with Bulk Buy 2007 09 21 sub Grant Agreement.txt disabilities in the areas of employment, public accommodations, state and local government services, and telecommunication. 10. PUBLICITY The Contractor agrees to submit to the Department all advertising and publicity relating to 'this contract wherein the Department's name is mentioned or language used from which the connection of the Department's name may, in the Department's judgment, be inferred or implied. The Contractor agrees not to publish or use such advertising and publicity without the prior written consent of the Department. 11. DISCLOSURE The use or disclosure by any party of any information concerning the Department for any purpose not directly connected with the administration of the Department' s or the Contractor's responsibilities with respect to services provided under this contract is prohibited except by prior written consent of the Department. 12. CERTIFICATION REGARDING DEBARMENT SUSPENSION OR INELIGIBILITY If federal funds are the basis for this contract, the contractor certifies that neither the Contractor nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this contract by any federal department or agency. If requested by the Department, the Contractor shall complete and sign a Certification Regarding Debarment, suspension, Ineligibility, and voluntary Exclusion form. Any such form completed by the Contractor for this Contract shall be incorporated into this Contract by reference. Further, the Contractor agrees not to enter into any arrangements or contracts related to this grant with any party that is on the "General Service Administration List of Parties Excluded from Federal Procurement or Non-procurement Programs" which carl be found at www.epls.qov. 13. LIMITATION OF AUTHORITY -- "Authorized signature" Only the assigned Authorized signature for the Department or the assigned delegate by writing (delegation to be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this contract. Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this contract is not effective or binding unless made in writing and signed by the authorized person. 14. CONTRACTOR NOT EMPLOYEE The contractor, and/or employees or agents perforrr—ing under this contract are not employees or agents of the Department in any manner whatsoever. The Contractor will not be presented as nor claim to be an officer or employee of the Department or of the. State of Washington by reason hereof, nor will the Contractor make any claim, demand, or application to or for any right, privilege or benefit applicable to an officer or employee of the Department or of the State of Washington, including, but not limited to, worker' s Compensation coverage, unemployment insurance benefits, social security benefits, retirement membership or credit, or privilege or benefit which would accrue to a civil service Page 22 r Bulk Buy 2007 09 21 sub Grant Agreement.txt employee under Chapter 41.06 RCW. FFY 06 state Homeland security Program Page 8 of 18 King County OEM E07-174 FFY06-SHSP-CC-012 EXHIBIT DO It is understood that if the Contractor is another state department, state agency, state university, state college, state community college, state board, or state commission, that the officers and employees are 1 employed by the state of washington in their own right. If the Contractor is an individual currently employed by a Washington state agency, the Department shall obtain proper approval from the employing agency or institution. A statement of "no conflict of interest" shall be subrr-ittedto the Department. 15. NONASSiGNAB1LITY Neither this contract, nor any claim arising under this contract, nor the work to be provided under this ' contract, and any claim arising thereunder, shall be assigned or delegated by either party in whole or in part, without the express prior written consent of the other party. Consent shall not be unreasonably withheld. 16. SUBCONTRACTING All subcontracts entered into pursuant to this contract shall incorporate this contract in full by reference. Neither the Contractor nor any subcontractor shall enter into subcontracts for any of the work contemplated under this contract without obtaining prior written approval of the Department. Contractor shall use a competitive process in award of any contracts with subcontractors that are entered into after original contract award. The Military Department may request a copy of any and/or all subcontracts for work being completed l-ndetrh is contract. 17. CONTRACT MODIFICATIONS The Department and the Contractor may, from time to time, request changes to the contract or grant. Any such changes that are mutually agreed upon by the Department and the Contractor shall be incorporated herein by written amendment to this contract. It is mutually agreed and understood that no alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto, and that any oral understanding or agreements not incorporated herein, unless made in writing and signed by the parties hereto, shall not be binding. 18. SEVERABILITY In the event any term or condition of this contract or application thereof to any person or circut-rlstances 1 is held invalid, such invalidity shall not affect other terms, conditions, or applications of this contract, which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this contract are declared severable. 19. ADVANCE PAYMENTS PROHIBITED The Department shall make no payments in advance or in anticipation of goods or services to be provided under this contract. Contractor shall not invoice the Department in advance of delivery of such goods or services. TAXES All payments accrued on account of payroll taxes, unemployment contributions, any Page 23 1 Bulk Buy 2007 09 21 Sub Grant Agreement.txt other taxes, insurance or other expenses for the Contractor or its staff shall be the sole responsibility of the Contractor. TRAVEL AND SUBSISTENCE REIMBURSEMENT unless the contract specifically provides for different rates, any travel or subsistence reimbursement allowed under the contract shall be paid in accordance with rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended. The Contractor may be required to provide to the Department copies of receipts for any travel related expenses that are authorized under this contract. 22. GOVERNING LAW AND VENUE This contract shall be construed and enforced in accordance with, and the validity and performance hereof shall be governed by, the laws of the state of Washington. venue of any suit between the parties arising out of this contract shall be the superior Court of Thurston County, Washington. 23. LEGAL RELATIONS Each party to this contract shall be responsible for injury to persons or damage to property resulting from negligence on the part of itself, its employees, agents, officers, or subcontractors. Neither party assumes any responsibility to the other party for the consequences of any act or omission of any third party. FFY 06 state Homeland security Program Page 9 of 18 King County OEM E07-174 FFY06-SHSP-CC-012 EXHIBIT DJ 24. WAIVER OF DEFAULT waiver of any default shall not be deemed to be a waiver of any subsequent default. waiver of breach ' of any provision of the contract shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the contract unless stated to be such in writing, signed by The Adjutant General or his Authorized Department Representative and attached to the original contract. 25. DISPUTES The parties shall make every effort to resolve disputes arising out of or relating to this contract through discussion and negotiation. should discussion and negotiation fail to resolve a dispute arising under this contract, the parties shall select a dispute resolution team to resolve the dispute. The team shall consist of a representative appointed by each party and a third representative mutually agreed upon by both , parties. The team shall attempt, by majority vote, to resolve the dispute. Both parties agree that this disputes process shall precede any action in a judicial or quasi -judicial tribunal . Nothing -in this section shall preclude the parties from mutually agreeing to a different dispute resolution method in lieu of the procedure outlined above. 26. ATTORNEY'S FEES In the event of litigation or other action brought to enforce contract terms, or alternative dispute resolution process, each party agrees to bear its own attorney's fees and costs. 27. TERMINATION OR SUSPENSION FOR CAUSE Page 24 t iBulk Buy 2007 09 21 Sub Grant Agreement.txt In the event the Department determines the Contractor has failed to comply with the conditions of this contract in an acceptable and timely manner, the Department has the right to suspend or terminate this contract. The Department shall notify the Contractor in writing of the need to take corrective action. If the default or violation is not corrected after ten (10) days or within a reasonable timeframe as determined by the Department, the contract shall be deemed terminated. The Department reserves the ' right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by the Department to terminate the contract. In the event this contract is terminated as provided above, the Department shall be entitled to pursue the same remedies against the Contractor as it could pursue in the event of a breach of the contract by the Contractor. The rights and remedies of the Department provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which The Adjutant General or his Authorized Department Representative makes any determination under this clause shall be an issue that may be reviewed as provided in the "Disputes" clause of this contract. The termination shall be deemed to be a "Termination for Convenience" if it is determined that the Contractor: (1) was not in default, or (2) failure to perform was outside of their control , fault or negligence. The rights and remedies of the Department provided in this contract are i not exclusive and are in addition to any other rights and remedies provided by law. 28. TERMINA-I-ION FOR CONVENIENCE a. Notwithstanding any provisions of this contract, the Contractor may terminate this contract by providing written notice of such termination to the Department's Point of Contact identified in the contract, specifying the effective date thereof, at least thirty (30) days prior to such date. b. Notwithstanding any other provisions of this contract, the Department may, by ten (10) days written notice, beginning on the second day after the mailing of the written notice, terminate this contract, in whole or in part. If this contract is so terminated, the Department shall be liable only for payment required under the I terms of this contract for services rendered or goods delivered prior to the effective date of termination. (Upon notice of termination for convenience, the Department reserves the right to suspend all or part of the contract, withhold further payments, and prohibit the Contractor from incurring additional obligations of funds.) FFY 06 State Homeland security Program Page 10 of 18 King County OEM EO7-174 FFYO6-SHSP-CC-012 EXHIBIT DO 29. LOSS OR REDUCTION OF FUNDING In the event funding from state, federal , or other sources is withdrawn, reduced, or Page 25 limited in any way Bulk Buy 2007 09 21 sub Grant Agreement.txt 1 after the effective date of this contract and prior to normal completion, the Department may terminate the contract immediately upon notification to the Contractor under Item 28. "Termination for Convenience, section b" , withol—tt he ten (10) day notice requirement. Alternatively, the parties may renegotiate the terms of this contract under "Contract Modifications" to comply with new funding limitations and conditions, although the Department has no obligation to do so. 30. TERMINATION PROCEDURE upon termination of this contract the Department, in addition to any other rights provided in this contract, may require the contractor to deliver to the Department any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The Department shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by the Department, and the amount agreed upon by the contractor and the Department for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services which are accepted by the Department, and (iv) the protection and preservation of property, unless the termination is for default, in which case The Adjutant General or his Authorized Department Representative shall determine the extent of the liability of the Department. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract. The Department may withhold from any amounts due the contractor such sum as The Adjutant General or his Authorized Department Representative determines to be necessary to protect the Department against potential loss or liability. The rights and remedies of the Department provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. After receipt of a notice of termination, and except as otherwise directed by the Department, the Contractor shall : a. stop work under the contract on the date, and to the extent specified, in the notice; b. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract as is not terminated; C. Assign to the Department, in the manner, at the times, and to the extent directed by The Adjutant General or his Authorized Department Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case the Department has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts. d. settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Department to the extent The Adjutant General or his Authorized Department Representative may require, which approval or ratification shall be final for all the purposes of this clause; Page 26 Bulk Buy 2007 09 21 sub Grant Agreement.txt e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed by the Department any property which, if the contract had been completed, would have been required to be furnished to the Department; f. complete performance of such part of the work as shall not have been terminated by the Department; and g. Take such action as may be necessary, or as the Department may require, for the protection and preservation of the property related to this contract which is in the possession of the Contractor and in which the Department has or may acquire an interest. AAG Approved 7120106 FFY 06 state Homeland Security Program Page 11 of 18 King County OEM E07-174 FFY06-SHSP-CC-012 EXHIBIT DO Exhibit B Statement of work FFY 2006 State Homeland Security Program Grant INTRODUCTION: The Washington State Military Department Emergency Management Division's (EMD) Homeland Security Section is responsible for programs designed to prepare and improve the State's ability to respond to a CBRIVE (chemical , Biological , Radiological , Nuclear and Explosive) terrorist attack. Through the FFY 2006 Homeland Security Grant Program, State Homeland security Program, awarded by the office of Grants and Training (G&T) , EMD is providing funds to enhance the capability of state and local units of government to prevent, deter, respond to, and recover from incidents of terrorism involving cyber attacks and the use of CBRNE weapons. This funding is being provided to the nine (9) Regional Homeland security Districts (Regions) to address the unique equipment, exercise, training, planning, and administration needs of local emergency responders. Washington state is subdivided into nine (9) Regional Homeland Security Coordination Districts (RHSCD) . within each of the nine regions a Regional Homeland Security Coordinating office (RHSCO) has been identified. Through the utilization of the established regions a critical continuity of effort relative to these ongoing initiatives will be developed. King County has been identified as the Region 6 RHSCO. Region 6 consists of King County. The King county office of Emergency Management (herein known as the Contractor) agrees to the following. GENERAL PROGRAM REQUIREMENTS: 1. work closely with the established Regional Homeland Security Council to develop a strategy and subsequent budget for the use of these funds. The implementation of the projects or activities associated with these funds will be coordinated with the counties, cities, and the tribal governments located within the established region. 2. Prepare and submit a Bl-Annual strategy Implementation Report (BSIR) , via the web-based grant reporting tool . Failure to meet all of the reporting deadlines outlined in the Milestone and Timeline schedule will prohibit the contractor from being reimbursed while reports are outstanding. Page 27 1 Bulk Buy 2007 09 21 sub Grant Agreement.txt 3. Electronically submit progress reports to hls. reporting@emd.wa.aov utilizing the Exhibit E reporting template Failure to meet all of the reporting deadlines outlined in the Timeline will prohibit the Contractor from being reimbursed while reports are outstanding. 4. Adhere to all financial and procurement guidance, including competitive processes and other procurement requirements as documented in the Department of Homeland security (DHS) Financial Guide found at http://www.dhs.gov/interahleb/assetlibrar/Grants FinancialManagementGuide.pdf Local and state procurement and contracting regulations take precedent over these requirements when local and state regulations are more stringent. 0 Adhere to G&T requirements that all sole source contracts over $100,000 be reviewed and approved by the Department prior to execution of a contract. This requirement must be passed on to all of the Contractor's sub-contractors, at which point the Contractor will be responsible for reviewing and approving their sub-contractors' sole source justifications. a Adhere to G&T requirements that all contracts with individual consultants, that are not competitively bid, and where the consultant will be charging an excess of $450 per day (excluding travel and subsistence) must be approved by the Department before the contract is executed. This requirement must be passed on to all of the Contractor's sub-contractors, at which point the Contractor will be responsible for reviewing and approving their sub-contractors' contract. 5. The Contractor is required to ensure that all of their sub-contractors are in compliance with the FFY06 Homeland Security Program Grant Guidance through monitoring of expenditures and periodic reviews of equipment inventories. 6. Plan and implement equipment purchases, exercises, training, planning and managementladministration in accordance with the FFYo6 Homeland Security Program Grant Guidance, which can be found at http:llwww.o-p.usdoi .gov/odp/grants programs.htm, as well as all subsequent policy changes. FFY 06 State Homeland security Program Page 12 of 18 King County OEM E07-174 FFY06-SHSP-CC-012 EXHIBIT DO 7 . All activities under this contract must have a clear correlation to the goals, objectives, and priorities identified in the Washington Statewide Homeland security strategic Plan and the Washington state Homeland security Grant Program Investment justifications. 8. If purchasing equipment, the Contractor must meet the following requirements: Be in compliance with the G&T Authorized Equipment List (AEL) , as detailed at: http://wwwl . rkb.mipt.org/. submit all proposed equipment purchases to the Committee on Homeland Security, sub-committee on equipment to ensure that the requested equipment is on the AEL, is aligned with the statewide equipment purchasing strategy, and submit to G&T if necessary. = No reimbursement for purchased equipment will occur until the appropriate approvals have been obtained. = The overall equipment budget can not be exceeded and over expenditures for any reason, Page 28 Bulk Buy 2007 09 21 Sub Grant Agreement.txt including additional cost of sales tax, shipping, or installation, will be the responsibility of the Contractor. Determine whether or not it is in the best interest of the contractor to make purchases using its own procurement process or ask the Department to make purchases on its behalf. Make a request to the Department in writing that authorizes the Department to de-obligate funding from the contractor's contract and use the state's procurement process and contracts to purchase I equipment on behalf of the contractor. This will necessitate an amendment to the contract reducing the contractor's award by an amount sufficient for the Department to make the purchase(s) . The Department will pay the vendor directly and all items will be drop shipped to a location designated by the Contractor. 9. Exercises that are implemented with grant funds must meet the requirements of the FFYOG State Homeland Security Program grant guidance, be threat and performance based, and should evaluate performance of critical prevention and response tasks required to respond to the exercise scenario. upon completion of the exercise, an After Action Report and an Improvement Plan must be prepared and submitted to the Department within 45 days of completion of the exercise. Final reimbursement for related expenditures can not be made until this requirement has been met. 10. As a condition of current and future grant funding the Contractor and its sub-granteestsub-contractors must comply with on-going National Incident Management system (NIMS) compliance requirements as published on the NllvS Integration Center (LIIC) web page, www.fema.—ov/nimso, r as communicated by the Department. 11. The Contractor may not exceed 5% of the total grant award on Management and Administrative expenditures. Submit at a maximum monthly and a minimum quarterly, signed and approved invoice vouchers (State Form A-19) to the Department for costs incurred. No costs will be paid in advance of their being incurred by the Contractor. No equipment costs will be reimbursed until the equipment has been received by the Contractor and invoiced by the vendor. Each A-19 will be accompanied by a spreadsheet detailing the expenditures. Related financial documents and invoices must be kept on file by the contractor and be made available upon request to the Department, and local , state, or federal auditors. Requests for reimbursement of equipment purchases will include a copy of the vendor's invoice and packinq slip or a statement signed and dated by the Contractor's authorized representative that "all items invoiced have been received in good working order, are operational , and have been inventoried according to contract and local procurement requirements". All contract work must end on the contract end date, however the Contractor has up to 30 days after the contract end date to submit all final billing. 13. complete all work under the contract by the contract end date, to include ' receipt of equipment items. Page 29 Bulk Buy 2007 09 21 Sub Grant Agreement.txt FFY 06 State Homeland Security Program Page 13 of 18 King County OEM E07-174 FFY06-SHSP-CC-012 EXHIBIT DU CONTRACTOR TASKS: 1. Provide technical assistance to local communities as necessary to enable the jurisdiction to successfully meet the requirements and intent of the SHSP grant. 2. Attend and participate in the Regional Coordination meetings. 3. Manage and administer the FFYOG SHSP Grant Program. 4. Report accomplishments on project deliverables, including but not limited to: a. Iv1Ms compliance and resource typing; b. Equipment purchased and .training conducted for Haz Mat, USAR and EDU operations; c. County EOC equipment upgrades completed; d. Mobile command vehicles and mobile incident communications modules upgraded, operational manual completed, trainings conducted and exercises comple'ted; e. lnteroperability Communications equipment purchased, installed, tested, trainings conducted and exercises completed; f. Incident Management Team trainings completed; g. Regional Coordination preparedness, prevention, response and recovery plans, assessments, manuals and procedures completed; h. Citizen Preparedness outreach provided and number of contacts reached; 1 . Trainings completed and number of participants trained; ,77 Exercises completed and number of participants; k. Equipment purchased. 5. If necessary, hire a Subcontractor to assist in accomplishing the contract tasks. THE MILITARY DEPARTMENT AGREES TO: 1. Provide technical assistance, expertise, and state coordination with G&T where necessary. 2. Reimburse the Contractor within 45 days of receipt and approval of signed, dated invoice vouchers (state form A-I 9) and all documentation of expenditures as required. FFY 06 State Homeland Security Program Page 14 of 18 King County OEM E07-174 FFY06-SHSP-CC-012 EXHIBIT D7 NIILESTONE TINIELINE FFY 2006 State Homeland Security Grant Program July 1, 2006 MILESTONE Start of grant performance period TASK August 2006 Submission of Initial Strategy Implementation Plan (ISIP) 1 October 2006 Contract Execution I January 15, 2007 submission of Bl-annual Strategy !mplemenialinn Report (BS! !?) I & Progress Report July 15, 2007 1 - submission of —i-annuasl trategy 1mpLmentation R — — — — ( B s I R ) & Progress Report 1 January 15,2008 Submission of Bi-annual Strategy lmplementation Report (BSIR) & Progress Report April 30, 2008 1 Termination of the contract performance period; all work must end under this grant. FFY 06 State Homeland Security Program 1 No later than May 30. 2008 Page 30 i i Bulk Buy 2007 09 21 sub Grant Agreement.txt Page 15 of 18 submit all final reports, invoices for reimbursement andlor deliverables. King County OEM E07-174 FFY06-SHSP-CC-012 EXHIBIT DO Exhibit C FFY06 Region 6 SHSP Grant DETAILED BUDGET PLANNING TRAINING EXERCISE sub-category salaries & Benefits $ 344,000 Consultantslsub-Contracting $ 525,700 Goods & services $ 55,046 Travel & Per Diem $ 2,000 Pass Thru $ 400,000 other-I ndirect $ 1 Total $ 1,326,746 1 Funding Source: 763SU sub-category Funding Source: 763ST salaries & Benefits $ overtime $ 100,000 ConsultantslSubContracting $ 35,000 Goods & services $ 10,000 Travel & Per Diem $ Pass Thru $ 125,000 Other $ 1 Total $ 270,000 1, Sub-category Salaries & Benefits $ overtime $ 10,000 Consultantslsub-Contracting $ 50,000 Goods & services $ 10,000 Travel & Per Diem $ Pass Thru $ 75,000 Funding Source: 763SQ other S petal $ 145,000.00- MANAGEMENT & ADMINISTRATION Sub-category Salaries & Benefits $ 140,000 T onsultantsIsubContracting $ Goods & services $ 5 ,000 ravel & Per Diem $ 2 ,040 Pass Thru $ other $ 1 Total $ 147.040 1 Funding Source. 763SA M&A Total cannot exceed $ 147,039. 30 $ 1,052 ,000 Funding Source: 763SS For Defail see Awoved Equipment lisf Exhibif D Total Budget $ 2,940,786 'I. Expenditures may only occur within the categories and sub-categories listed above. However, changes of up to 101/6 can be changed without prior approval from the Department. Changes that exceed 10% will require the Contractor submit a budget change request to the Department for approval . '2 . G&T Grant program requirements affirm that federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. ' 3 Management and Administration expenditures cannot exceed 5% of the total Page 31 contract award Bulk Buy 2007 09 21 Sub Grant Agreement.txt FFY 06 state Homeland security Program Page 16 of 18 King County OEM E07-174 FFY06-SHSP-CC-012 EXHIBIT DO Exhibit D DEPARTMENT PURCHASED EQUIPMENT FFY 2006 STATE HOMELAND SECURITY GRANT PROGRAM upon approval of the Contractor the Department will purchase the following equipment on behalf of the Contractor. The Department will reimburse the vendor and the equipment will be drop shipped to a location designated by the Contractor. Total Equipment category I Total amount de-obligated under this contract: $ FFY 06 state Homeland Security Program Date Approved Page 17 of 18 Item King County OEM E07-174 FFY06-SHSP-CC-012 EXHIBIT DO Exhibit E HOMELAND SECURITY BI-ANNL'SAL PROGRESS REPORT FORM FFY 2006 STATE HOMELAND SECURITY GRANT PROGRAM CONTACT INFORMATION: jurisdiction. Contract#- Completed By: Email address: Telephone Number: REPORTING PERIOD: July 1, 2006 - December 31, 2006 (due January 15th) January 1, 2007 - June 30, 2007 (due July 15th) July 1, 2007 - December 31, 2007 (due January 15th) Close-out Report (due May 30th) How do the projects under this contract meet the overall goals and objectives of the Washington statewide Homeland Security Strategic Plan and the Washington state Homeland Security Grant Program Investment Justifications? (This question must only be answered for the first reporting cycle, unless projects change during the life of the contract.) 2. what sub-grants have been awarded under this contract? List the agencies and the amounts. (This question must only be answered for the first reporting cycle, unless the list changes during the life of the contract.) 3. Describe progress made to-date in development and implementation of each project funded under this contract. 4. Have there been significant successes or challenges to-date, and any that can be foreseen for the future? Have any issues arisen that will prevent completion of the projects by the contract end date. FFY 06 state Homeland security Program Page 18 of 18 King County OEM E07-174 FFY06-SHSP-CC-012 Page 32 Bulk Buy 2007 09 21 Sub Grant Agreement.txt EXHIBIT DD COMPLIANCE WITH APPLICABLE LAWS AND GRANT REQUIREMENTS 1 Equal Employment opportunity During the performance of this subgrant, the 5ubgrantee shall comply with all federal and state nondiscrimination statutes and regulations. These requirements include, but are not limited to: a. Nondiscrimination in Employment: The subgrantee shall not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, creed, marital I status, age, Vietnam era or disabled veterans status, or the presence of any sensory, mental , or physical handicap. This requirement does not apply, however, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association , educational institution or society of its activities. b. The 5ubgrantee shall take affirmative action to ensure that employees are employed and treated during employment without discrimination because of their race, color, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, or the presence of any sensory, mental , or physical handicap. such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer, recruitment, or recruitment selection for training, including apprenticeships and volunteers. Ref Executive order 11246, as amended by Executive order 11375; Title VII of the Civil Rights Act, as amended, 42 USC § 2000e; section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 use § 623; section 102 of the Americans with Disabilities Act, as amended, 42 USC §§ 12101 et seq. ; 29 CFR Part 1630; 41 CFR § 60-1.4. 2 Non-Discrimination During the performance of this Agreement, neither the Subgrantee nor any party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental , or physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter 12.16. During the performance of this Agreement, neither the Subgrantee nor any party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County code, Chapter 12.17 or 12.18. The 5ubgrantee shall comply fully with all applicable Federal , State and local laws, ordinances, executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles vI and vii of the Civil Rights Act of 1964. During the performance of this Agreement, the Subgrantee, for itself, its assignees I and successors-in-interest agrees as follows: A. Nondiscrimination The Subgrantee, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, creed, gender, disability, age or national origin in the selection and retention of subcontractors. The Subgrantee shall not participate Page 33 Bulk Buy 2007 09 21 Sub Grant Agreement.txt either directly or indirectly in the discrimination prohibited by Section 21. 5 of the Regulations, including employment practices when the Agreement covers a program set forth in Appendix B of the Regulations. FFY06-SHSP-cc-012 EXHIBIT ED Ref- 20 USC §§ 1681 et seq. , Age Discrimination Act of 1975, as amended, 42 USC §§ 6101 et seq. ; Section 504 of the Rehabilitation Act of 1973, as amended, 29 use § 794, Americans with Disabilities Act of 1990 (ADA) , as amended, 42 use §§ 12101 et seq. B. Solicitations for Subcontracts, Including Procurements of Materials and Equipment In all solicitations either by competitive proposal or negotiation made by the Subgrantee for work to be performed under a subcontract each potential subcontractor or supplier shall be notified by the Subgrantee of the Subgrantee's obligations under this Agreement and the regulations relative to nondiscrimination on the grounds of race, color, creed, gender, disability, age or national origin. C. Information and Reports The Subgrantee shall provide all information and reports required by the regulations or directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined to be pertinent to ascertain compliance with such regulations, orders and instructions. The Subgrantee shall maintain all required records for at least six (6) years after King County makes final payment and all other pending matters are closed. D. Incorporation of Provisions The Subgrantee shall include the provisions of paragraphs A through D of this section in every subcontract, unless exempt by the regulations or directives issued pursuant thereto. The Subgrantee shall take such action with respect to any subcontract or procurement as King County or DHS may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, however, that, in the event the Subgrantee becomes involved in or is threatened with litigation with a subcontractor or supplier as a result of such direction, the Subgrantee may request King County to enter into such litigation to protect the interests of the County, and in addition, the Subgrantee may request the Federal Government to enter into such litigation to protect the interests of the United States. 3 Americans with Disabilities Act In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112 , the contractor shall comply with the requirements of U.S. Equal Employment opportunity commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C. F.R. Part 1630, pertaining to employment of persons with disabilities. The Subgrantee is required to comply with all applicable requirements of the Americans with Disabilities Act of 1990 (ADA) , 42 uSC §§ 12101, et seq. ; Section 504 of the Page 34 Bulk Buy 2007 09 21 sub Grant Agreement.txt Rehabilitation Act of 1973, as amended, 29 use § 794; and, and the following regulations and any amendments thereto: FFY06-SHSP-CC-012 EXHIBIT EO A. U.S. Department of Justice (DO]) regulations, "Nondiscrimination on the Basis of Disability in State and Local Government Services," 28 CFR Part 35; B. U.S. Department of Justice regulations, "Nondiscrimination on the Basis of Disability by Public Accommodations and in Commercial Facilities," 28 CFR Part 36; C. U.S. General Services Administration regulations, "Construction and Alteration of Public Buildings," 41 CFR Subpart 101-19; D. U.S. Equal Employment opportunity Commission (EEOC) "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act, " 29 CFR Part 1 E. U.S.E. U. Federal Communications Commission regulations, "Telecommunications Relay Services and Related Customer Premises Equipment for the Hearing and Speech Disabled" , 47 CFR Part 64, Subpart F. 4 Privacy Act Should the Subgrantee, or any of its subcontractors, or their employees administer any system of records on behalf of the Federal Government, the Privacy Act of 1974, 5 USC § 552a, imposes information restrictions on the party administering the system of records. For purposes of the Privacy Act, when the Agreement involves the operation of a system of records on individuals to accomplish a government function, the Subgrantee and any subcontractors and their employees involved therein are considered to be government employees with respect to the government function. The requirements of the Act, including the civil and criminal penalties for violations of the Act, apply to those individuals involved. Failure to comply with the terms of the Act or this provision of this Agreement shall make this Agreement subject to termination. The Subgrantee agrees to include this clause in all subcontracts awarded under this Agreement that involve the design, development, operation, or maintenance of any system of records on individuals subject to the Act. 5 Interest of Members of or Delegates of Congress Pursuant to 41 USC § 22, no member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefit arising therefrom. 6 Disclosure of Lobbying Activities Agreements in excess of $100,000 require that a certification Regarding Lobbying, and Disclosure of Lobbying Activities (if appropriate) , be completed and submitted to King County as required by 49 CFR Part 20, "New Restrictions on Lobbying. " The Subgrantee certifies that it shall not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of congress in connection with obtaining any Federal Contract, grant or any other award covered by the Byrd Anti-Lobbying Amendment, 31 USC § 1352. The Subgrantee Page 35 Bulk Buy 2007 09 21 sub Grant Agreement.txt shall disclose the name of any registrant under the Lobbying Disclosure Act of 1995, codified at 2 Usc § 1601 et seq. , who has made lobbying contacts on its behalf with non- Federal funds with respect to that Federal Contract, grant or award covered by 31 USC § 1352. Such disclosures are to be forwarded to King county. The Subgrantee shall include the language of this certification in all subcontract awards at any tier and require that all recipients of subcontract awards in excess of $100,000 shall certify and disclose accordingly. Ref: 49 CFR Part 20, modified as necessary by 31 USC § 1352. FFY06-SHSP-CC-012 EXHIBIT ED 7 False or Fraudulent Statements or Claims The Subgrantee acknowledges that if it makes a false, fictitious, or fraudulent claim, statement, submission, or certification to King County in connection with this project, the County reserves the right to pursue the procedures and impose on the recipient the penalties of 18 USc § 1001, 31 use §§ 3729 and 3801 et seq. , and/or 49 USC § 5307(n)(1) , as may be appropriate. The Subgrantee agrees to include this clause in all subcontracts awarded under this Agreement 8 Energy conservation The Subgrantee agrees to comply with mandatory standards and policies relating to energy i efficiency that are contained in the State Energy Conservation plan issued in compliance with the Energy Policy and Conservation Act, 42 USC §§ 6321 et seq. , and 49 CFR Part 18. The Subgrantee agrees to include this clause in all subcontracts awarded under this Agreement. 9 Environmental Requirements The Subgrantee agrees to comply with the applicable requirements of the National , Environmental Policy Act of 1969, as amended, 42 usC §§ 4321, et seq. , consistent with Executive order No. 11514, as amended, "Protection and Enhancement of Environmental Quality, " 42 USC § 4321 note. Council on Environmental Quality regulations on compliance with the National Environmental Policy Act of 1969, as amended, 42 USC § 4321 et seq. and 40 CFR Part 1500, et seq. 10 Preference for Recycled Products To the extent practicable and economically feasible, the Subgrantee agrees to provide a competitive preference for products and services that conserve natural resources and protect the environment and are energy efficient. Examples of such products may include, but are not limited to, products described in the United States EPA Guidelines at 40 CFR Part 247, implementing section 6002 of the Resource Conservation and Recovery Act, as amended, 42 USC § 6962 , and Executive order 12873. 11 Patent Rights if any invention, improvement, or discovery of the Subgrantee or any of its Subcontractors is conceived or first actually reduced to practice in the course of or under this Agreement, and that invention, improvement, or discovery is patentable under the laws of the United States or any foreign country, the Subgrantee agrees to notify King County immediately and provide a detailed report. The rights and responsibilities of the Subgrantee and Page 36 Bulk Buy 2007 09 21 Sub Grant Agreement.txt King County with respect to such invention, improvement or discovery shall be determined in accordance with applicable Federal laws, regulations, policies, and any waiver thereof. Unless the Federal Government later makes a contrary determination in writing, irrespective of the subgrantee's status (i .e. , a large business, small business, state government or state instrumentality, local government, nonprofit organization, academic institution, individual) , the county and the Subgrantee agree to take the necessary actions to provide, through DHS, those rights in that invention due the Federal Government as described in U.S. Department of Commerce regulations, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," 37 CFR Part 401. FFY06-SHSP-cc-012 EXHIBIT ED The subgrantee also agrees to include the requirements of this section in each subcontract for experimental , developmental , or research work financed in whole or in part with Federal assistance provided by DHS. Ref: 49 CFR Part 19, Appendix A, Section 5 FFY06-SHSP-Cc-012 EXHIBIT ED Page 37 Kent City Council Meeting Date October 16, 2007 Category Consent Calendar 1. SUBJECT: HOMELAND SECURITY SUBGRANT FOR MOULAGE TRAINING — ACCEPT AND AUTHORIZE 2. SUMMARY STATEMENT: Accept the grant from King County Office of Emergency Management in the amount of$2,200 and authorize the Mayor to sign the necessary documents The monies have been identified to be used for the coordination and delivery of a moulage training class. Moulage is specialized make-up to simulate injuries Moulage is used during Community Emergency Response Team (CERT) training disaster simulations. The Agreement with King County has been reviewed and approved by our City Attorney. 3 EXHIBITS: King County Office of Emergency Management Homeland Security Subgrant agreement 4. RECOMMENDED BY: Staff and Public Safety Committee 10/9/07 (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? X Revenue? X Currently in the Budget? Yes No X If no: Unbudgeted Expense: Fund V00044 6XXXX 2150 Amount $2,200.00 Unbudgeted Revenue: Fund V00044 53321 Amount $2,200 00 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6I Moulage 2007 09 24 Sub Grant Agreement.txt King County office of Emergency Management I HOMELAND SECURITY SUBGRANT AGREEMENT PROJECT TITLE: Moulage Training THIS AGREEMENT is made and entered into by and between King county and the city of Kent Emergency Management, hereinafter "Subgrantee", for the express purposes set forth in the following provisions of this A reement. It is understood that funding for this Agreement has been granted to King county by the United States Department of Homeland Security (DHS) through the Washington State Military Department, Emergency Management Division (EMD) . The funding source of the grant is the FFY06 State Homeland Security Grant Program, catalog of Federal Domestic Assistance �} (CFDA) # 97.067-SHSP, State Contract # E07-174. Neither the DHS nor the Federal Government shall be a party to any subagreement nor to any solicitations or request for proposals. This Agreement shall be subject to the ' applicable grant contract between DHS and EMD and the subgrant contract between EMD and King County. The Subgrantee agrees not to perform any act, fall to perform any act, or refuse to comply with any King County requests that would cause King County to be in violation of the DHS and EMD grant terms and conditions, a copy of which is attached hereto as Exhibit D. NOW THEREFORE, King County and the Subgrantee mutually agree as follows: 1. SCOPE OF WORK AND BUDGET The Subgrantee will accomplish the work and tasks as set forth in this Agreement and the scope of work, Project Timeline, and Deliverables (attached hereto as Exhibit A) and Budget (Exhibit B) . 2. PERIOD OF PERFORMANCE subject to other Agreement provisions, the period of performance under this Agreement will be from August 1, 2007 to February 29, 2008. All work must be satisfactorily completed, and all invoices, reports, and deliverables must be submitted, by the end of this Period of Performance. 3. CONTRACT REPRESENTATIVES King County's Project Manager on this Agreement shall be Christa Valverde - Program / Project Manager II at King County office of Emergency Management. The Project Manager shall be responsible for monitoring the performance of the Subgrantee, the approval of actions by the Subgrantee, approval for payment of billings and expenses submitted by the Subgrantee, and the acceptance of any reports by the Subgrantee. The subgrantee's representative to this Agreement shall be Kimberly Behymer - Program Coordinator who will be the contact person for all communications regarding the conduct of work under this Agreement and who will ensure that all terms of the Agreement are met. Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to King County or the Subgrantee at the addresses provided on the next page: FFY06-SHSP-CC-0100 If to King county: Christa Valverde Page 1 Moulage 2007 09 24 Sub Grant Agreement.txt King County Office of Emergency Management 3511 NE 2nd Street Renton, WA 98056 206-296-3830 christa.valverde@kingcounty.gov If to the Subgrantee: Kimberly Behymer 24611 116 Ave SE, Kent, wA 98030 PH: (253) 856-4343 kbehymer@ci .kent.wa us 4. REIMBURSEMENT REQUESTS AND PAYMENT This is a reimbursement contract not to exceed $ 2,200.00 (two thousand two hundred dollars and zero cents) with compensation payable to the Subgrantee for satisfactory performance of the work under this Agreement. Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree in writing to a higher amount prior to the commencement of any work which will cause the maximum payment to be exceeded. Compensation for satisfactory work performance shall be payable upon receipt of properly completed Invoice and Progress Report forms, which will be provided to the Subgrantee subsequent to execution of this Agreement. invoices for eligible costs incurred to date may be submitted monthly or quarterly. Supporting documentation is required for reimbursement of all expenses related to the scope of work and Budget in Exhibits A and B. Supporting documentation includes, but is not limited to, paid invoices to vendors, paid expense claim forms, canceled checks, etc. The documentation must also include the date of payment by the Subgrantee to ensure that the work was completed within the subgrant period of performance. King County may also require the Subgrantee to document that funding governed by this Agreement is not being used to replace or supplant existing programs, staff costs, activities and/or equipment. Payment shall be considered timely if mailed by King County to the Subgrantee within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Subgrantee on the invoice form. King County may, at its sole discretion, withhold payments claimed by the Subgrantee for services rendered if King County has determined that the Subgrantee has failed to satisfactorily comply with any term or condition of this Agreement. King County does not incur liability for any payment to the Subgrantee that is subsequently disallowed by State or Federal granting agencies. King County reserves the right to withhold or recoup payment for work or activities determined by funding agencies to be ineligible for reimbursement. FFY06-SHSP-CC-010E 5. REPORTING REQUIREMENTS Each request for reimbursement, whether submitted monthly or quarterly, will be accompanied by a narrative progress report. Reports must include the Subgrantee's progress in Page 2 ' Moulage 2007 09 24 sub Grant Agreement.txt implementing the scope of work, including any problems encountered and possible cost overruns or underruns. 6. RECORDS MAINTENANCE The subgrantee shall maintain accounts and records, including personnel , financial , and programmatic records, and other such records as may be deemed necessary by King County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six (6) years after subgrant close-out, and shall be subject to inspection, review or audit by King County and/or by state or Federal officials as so authorized by law. 7. COMPLIANCE WITH APPLICABLE LAWS The subgrantee shall be responsible for following all applicable Federal , State and local laws, ordinances, rules and regulations in the performance of work described herein. New federal laws, regulations, policies and administrative practices may be established after the date this Agreement is established and may apply to this Agreement. To achieve compliance with changing federal requirements, the subgrantee agrees to accept all changed requirements that apply to this Agreement and to require compliance with changed requirements in all subcontracts. Failure to comply shall constitute a material breach of this Agreement. By entering into this Agreement the subgrantee agrees to implement the National Incident Management System (NIMS) per DHS requirements as outlined in the 2006 Homeland Security Grant Program Guidelines. The subgrantee and all its subcontractors shall comply with, and DHS is not responsible for determining compliance with, any and all applicable federal , state, and local laws, regulations, and/or policies. This obligation includes, but is not limited to, laws, regulations and policies listed in this section and in Exhibit E. OMB Circulars The subgrantee shall comply with OMB Circular A-87, Cost Principles for State, Local , and Indian Tribal Governments; OMB A-102 , Grants and Cooperative Agreements with state and Local Governments; and A-133, Audits of States, Local Governments, and Non-Profit Organizations. Singe Audit Act Non-federal entities receiving financial assistance of $500,000 or more in Federal funds from all sources, direct and indirect, are required to have a single or a program-specific audit conducted in accordance with the U.S. Office of Management and Budget (OMB) (Revised June 27, 2003) Circular A-133-Audits of states, Local Governments, and Non-Profit organizations. Nonfederal entities that spend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. FFY06-SHSP-CC-0100 Page 3 Moulage 2007 09 24 sub Grant Agreement.txt , Entities required to have an audit must ensure the audit is performed in accordance with Generally Accepted Auditing Standards (GAAS) , Government Auditing Standards (the Revised Yellow Book) developed by the Comptroller General and the OMB Compliance supplement. The subgrantee has the responsibility of notifying the state Auditor's Office and requesting an audit, if required. The subgrantee shall maintain its records and accounts so as to facilitate the audit requirement and shall ensure that any subrecipients or subcontractors also maintain auditable records. The Subgrantee must send a letter stating there has been a single audit completed and there were no findings or if there were findings, the letter should provide a list of the findings. In addition to sending a copy of the audit, the subgrantee must include a corrective action plan for any audit findings and a copy of the management letter if one was received. The subgrantee must send this letter to King County no later than nine (9) months after the end of the subgrantee's fiscal year(s) . The Subgrantee shall include the above audit requirements in any subcontracts. Certification Regarding Debarment, Suspension, or Ineligibility If Federal funds are the basis for this contract, the Subgrantee certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in transactions by any Federal department or agency. By signing and submitting this Agreement, the Subgrantee is providing the signed certification set out below. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the subgrantee knowingly rendered an erroneous certification, the Federal Government and County may pursue available remedies, including suspension and/or debarment. The Subgrantee shall provide immediate written notice to King County if at any time the subgrantee learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The terms covered transaction, debarred, "suspended, ineligible, lower tier covered transaction," "participant," "persons," "principal ," "proposal ," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549 [49 CFR Part 291 . The subgrantee agrees by signing this Agreement that it shall not knowingly enter into any covered transaction with a person or subcontractor who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized in writing by King County. The subgrantee shall include the requirement in this section in any subcontracts. 8. AMENDMENTS This Agreement may be amended only by written concurrence of both parties. Amendments to scope of work will only be approved if the proposed amendment is consistent with Page 4 ' state and Moulage 2007 09 24 sub Grant Agreement.txt Federal granting agency rules. up to ten percent (10%) of the total award amount may be shifted between approved budget object codes as contained in Exhibit B. For amounts over ten percent (10%) , the subgrantee must submit a written budget amendment request for approval . Such requests will only be approved if the proposed change(s) is (are) consistent with and/or achieve(s) the goals stated in the scope of work and falls within the grant requirements. FFY06-SHSP-CC-010J 9. TERMINATION This Agreement may be terminated by King county, in whole or in part, for convenience without cause prior to the end of the Period of Performance, upon thirty (30) calendar days advance written notice. This Agreement may be terminated by either party, in whole or in part, for cause prior to the end of the Period of Performance, upon thirty (30) calendar days advance written notice. Reasons 1 for termination for cause may include but not be limited to: material issues of nonperformance misuse of funds, and/or failure to provide grant-related invoices, reports, or any requested documentation. if the Agreement is terminated as provided above, King county will be liable only for payment in accordance with the terms of this Agreement for satisfactory work completed prior to ' the effective date of termination. The subgrantee shall be released from any obligation to provide further services pursuant to this Agreement. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either party may have in the event that the obligations, terms and conditions set forth ' in this Agreement are breached by the other party. Funding under this Agreement beyond the current appropriation year is conditional upon appropriation of sufficient funds to support the activities described in this Agreement. should such an appropriation not be approved, this Agreement will terminate at the close of the current appropriation year. 10. HOLD HARMLESS AND INDEMNIFICATION ' The subgrantee shall protect, indemnify and hold harmless King County, its officers, officials, agents, and employees from and against any and all claims, costs, and/or issues whatsoever occurring from any and all actions by the subgrantee and/or its subcontractors pursuant to this Agreement. The subgrantee shall defend at its own expense any and all claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims") brought against King County arising out of or incident to the Subgrantee's execution of, performance of or failure to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, book, document, report, film, tape, or sound 1 Page 5 Moulage 2007 09 24 Sub Grant Agreement.txt ' reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. In the event the County incurs attorney fees and/or costs in the defense of claims within the scope of the paragraph above, such attorney fees and costs shall be recoverable from the Subgrantee. In addition King County shall be entitled to recover from the Subgrantee its attorney fees, and costs incurred to enforce the provisions of this section. 11. INSURANCE subgrantee shall provide and maintain and shall cause its subcontractors to provide and maintain Commercial General Liability in the minimum amount of $1,000,000 per occurrence and $ 2,000,000 in the aggregate. King County, its officers, officials, agents and employees shall be named as additional insureds. if the Agency is a Municipal Corporation or an agency of the State of Washington and is selfinsured for any of the above insurance requirements, a certification of self-insurance shall be , attached hereto and be incorporated by reference and shall constitute compliance with this section. FFY06-SHSP-CC-0100 12. ENTIRE CONTRACT/WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of King County and the Subgrantee hereto, and any oral or written representations or understandings not incorporated , herein are excluded. waiver of any default shall not be deemed to be a waiver of any subsequent default. waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by King , County, which shall be attached to the original Agreement. 13. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Agreement. 14 APPROVAL This Agreement shall be subject to the written approval of King county's authorized representative and shall not be binding until so approved. THIS AGREEMENT, consisting of 6 pages and 5 attachments, is executed by the persons signing below who warrant and represent that they have the authority to execute the Agreement. IN WITNESS WHEREOF this Agreement has been executed by each party on the date set forth below: City of Kent Emergency Management KING COUNTY BY Name & Title Jeff Bowers, Acting Director Date Date FFY06-SHSP-CC-0100 SCOPE OF WORK General Information Page 6 ' ' Moulage 2007 09 24 Sub Grant Agreement.txt Project Number- FFY06-SHSP-CC-010 Project Title- Moulage Training ' Sub Grantee Name: City of Kent Emergency Management Contact Person: Kimberly Behymer Job Title. Program Coordinator Address: 24611 116 Ave SE Kent WA 98030 t Phone: 253 856 4343 Fax. 253 856 4119 Email : kbehymer@ci . kent.wa.us EXHIBIT A --- FFY06-SHSP-CC-0100 Investment Justification Check the Investment Justification that best describes your project For SHSP & LETPP Protects, Enhance Regional Collaboration and Sustain Existing Regional Programs ' Enhancement of Responder Team Capabilities to Operate in CBRNE Environment Sustained Citizen Corps Activities and Increased Public Education Efforts critical infrastructure Identification, Assessment, Planning and Target Hardening Build Regional Interoperable Communications Capabilities Law Enforcement Specialized Response and investigation Resources Medical Response Capability Enhancements Analytical Support for Fusion Center and Regional intelligence Groups ' Regional and State Agency NIMS Implementation Activities Development and Enhancement of Type III Incident Management Teams Animal Mass Depopulation and Disposal Plan Development and Execution Build Resource, Patient and volunteer Tracking Systems for status and ' Credentialing HRSA/Homeland security Hospital Preparedness Integration Medical and Health Laboratory Capacity Enhancements EXHIBIT A *** FFY06-SHSP-CC-0100 ' Goal & objective For SHSP & LETPP Projects: use BOTH documents below to identify one Goal & objective in each that best represents this project: ' The washington Statewide Homeland Security Strategic Plan (start at PAGE 25) PREPAREDNESS Priority: Training, equipping, exercising emergency responders and the statewide ' incident management system to assure readiness for complex emergency responses. Goal 5.4 To train and educate citizens, volunteers, tribal nations, the business community, the media and government on how to prepare for, respond to and recover from acts of terrorism. objective 5.4.1 Further develop the all-hazards public education program to include terrorism ' homeland security related topics to provide citizens information on how to prepare for, recognize, report and respond to an act of terrorism. Region 6 Homeland security Strategic Plan (Start at PAGE 24) Regional Priority VI. Develop Region-wide Public Information, Public Education, and Outreach Strategies Goal C. Increase public awareness of hazards and risks to promote self-reliance and personal safety. objective 2. utilize neighborhood groups, such as Citizen Corps Councils and Community Emergency Response Teams (CERT) . EXHIBIT A FFY06-SHSP-CC-0100 Project Description ' Describe your project using a maximum of two pages by answering ALL of the following Page 7 Moulage 2007 09 24 Sub Grant Agreement.txt questions separately: 1. Provide a description of your project (who / what / where / when / why / how) : ' The City of Kent would like to host a moulage training class for area CERT providers in South King County. Moulage artists are needed to created "injuries" at disaster simulations. Currently, there is a shortage of individuals trained in moulage ' techniques. with grant funds, the City of Kent will host a class for approximately 20 participants and issue each participant a moulage kit. A moulage kit will include the necessary moulage make-up and tools to assist at disaster simulations. The Cities of Kent, Renton, Federal way, Auburn and Fire District 40 have formed a South King County CERT consortium. The City of Kent will offer a total of ' approximately 15 seats to the other consortium members. Remaining spots will be offered to other CERT providers. 2. what is the purpose of the project? , Increase the number of individuals that are trained in moulage techniques. 3. what problem does the project solve? CERT program have a hard time finding moulage artists to assist at disaster simulations. ' This class will train additional individuals that can assist. 4. How does the project enhance local / regional homeland security and preparedness for CBRNE / Terrorist / wMD incidents? Coordinated by the Department of Homeland Security, (DHS) , Citizen corps and its , programs, is a component of the USA Freedom Corps that focuses on opportunities for people to participate in a range of measures to make their families, homes, and communities safer from the threats of terrorism, crime, and disasters of all kinds. citizen ' Corps also brings together a community's first responders, firefighters, emergency health care providers, law enforcement, and emergency managers with its volunteers 5. what activities need to be completed to finish the project? If the project will be , implemented in phases, identify this clearly and tie them to your timeline in the following section • Identify moulage instructor • Purchase moulage kits for participants ' • Host Class for approximately 20 participants 6. what are the tangible results and / or deliverables of the project? 20 individuals will be training in moulage techniques and will be issued a CERT moulage ' kit. 7. HOW will the grant funds be used to support this project? Grant funds will purchase 20 moulage kits and pay instructor costs. EXHIBIT A "*" FFY06-SHSP-CC-0100 Project Timeline ' Make a timeline that includes measurable activities for task completion and critical dates. Project must be completed and delivered prior to 02/29/2008. If your project involves purchase of equipment, allow 3 months for equipment approval process to be completed which will happen before the contract is executed. Activity Estimated Completion Date Research available instructors and schedule class October 2007 Announce Training to area CERT providers October 2007 Conduct registration December 2007 Purchase moulage kits for class participants December 2007 Submit bi monthly report to King County office of Emergency Management Page 8 ' ' 12/31/2007 Moulage 2007 09 24 Sub Grant Agreement.txt ' Host moulage training class January 2008 Final report and all invoices due to King County Office of Emergency Management 2/28/2008 EXHIBIT A n FFY06-SHSP-CC-0100 BUDGET Allowable Costs Using Appendix D - ALLOWABLE COST MATRIX of FY06 Grant Guidelines, identify the allowable costs that best represent this project: Appendix D - ALLOWABLE COST MATRIX Allowable Equipment Costs Medical Allowable Planning Costs ' Establish, enhance, or evaluate Citizen Corps related volunteer programs EXHIBIT B *** FFY06-SHSP-CC-0100 Budget Summary Check the option that is appropriate for your project: ' This is not a pass through project (KCOEM Projects ONLY) This is a pass through project (All other projects) IMPORTANT NOTE: This is a reimbursement grant Fill out the budget table using the correct budget category for your project ' expenses. For Goods & Services you MUST specify what the amount is for and indicate the budget category. If your project requires purchase of equipment, you should fill out the Equipment Budget ' Detail worksheet (see next section) and then type the Equipment Purchase Total Cost from the worksheet into this Budget Table. Use the TAB key to move between cells in the table (left to right) - DO NOT USE ENTER KEY Item Description Budget Category Planning Training Exercise Equipment ' Equipment $1,600.00 Consultant Fees $600.00 Salaries & Benefits (not for payment of overtime) Overtime / Backfill Travel & Per Diem Goods & Services - ' Please Specify Total Amount Per Budget Category $ 600.00 $ 0.00 $ 0.00 $1,600.00 GRAND TOTAL ' (NOT TO EXCEED Project Cost or Award Amount) $2,200.00 10% of total award amount may be shifted between approved budget object codes Final signed invoice voucher to be submitted with final performance report & deliverables - Invoices not to exceed total amount of contract award EXHIBIT B *** FFY06-SHSP-CC-0100 EQUIPMENT MANAGEMENT AND APPROVAL Equipment Management All equipment purchased under this Agreement by the subgrantee will be recorded and maintained in an equipment inventory system. 1. upon successful completion of the terms of this Agreement, all equipment purchased through this Agreement will be owned by the subgrantee, or a recognized sub-grantee for which a contract, subgrant agreement, or other means of legal transfer of ' ownership Page 9 is in place. Moulage 2007 09 24 Sub Grant Agreement.txt , 2. The Subgrantee, or a recognized sub-grantee shall be responsible for any and all operation and maintenance expenses and for the safe operation of their equipment , including all questions of liability. 3. The Subgrantee shall maintain equipment records that include: a description of the property; the manufacturer' s serial number, model number, or other identification ' number; the source of the equipment, including the Catalogue of Federal Domestic Assistance or CFDA number; who holds title; the acquisition date; the cost of the equipment and the percentage of Federal participation in the cost; the location, use and 'condition of the equipment at the date the information was reported; and disposition data including the date of disposal and sale price of the property. 4. Records for equipment shall be retained by the Sub granteee for a period of six , years from the date of the disposition, replacement or transfer. If any litigation, claim, or audit is started before the expiration of the six year period, the records shall be retained ' by the Sub grantee until all litigations, claims, or audit findings involving the records have been resolved , 5. The Subgrantee shall take a physical inventory of the equipment and reconcile the results with the property records at least once every two years. Any differences between quantities determined by the physical inspection and those shown in the records shall be investigated by the Subgrantee to determine the cause of the difference. The sub grantee ' shall , in connection with the inventory, verify the existence, current utilization, and continued need for the equipment. 6. The Subgrantee shall develop a control system to ensure adequate safeguards to , prevent loss, damage, and theft of the property. Any loss, damage or theft shall be investigated and a report generated. 7. The Subgrantee will develop adequate maintenance procedures to keep the property in go , good condition. 8. if the Subgrantee is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return. , 9. when original or replacement equipment is no longer needed for the original project or program or for other activities currently or previously supported by a Federal agency, disposition of the equipment will be made as follows: a. Items of equipment with a current per-unit fair market value of less than $5,000 may be retained, sold or otherwise disposed of by the Subgrantee with no further obligation to the awarding agency. ' b. Items of equipment with a current per-unit fair market value of more than $5,000 may be retained or sold and the Subgrantee shall compensate the Federalsponsoring agency for its share. As sub-grantees of federal funds the Subgrantee must pass on equipment management requirements that meet or exceed the requirements outlined above for all sub-grantees who receive pass-thru funding from this contract. EXHIBIT C ^* FFY06-SHSP-CC-0100 ' valverde, Christa From: MacSparran, Don (EMD) [D.Macsparran@emd.wa.gov] Sent: Wednesday, May 02 , 2007 12:39 PM To: Cole, Christa Page 10 ' iMoulage 2007 09 24 Sub Grant Agreement.txt Cc: Chapman, Alec; Bowers, 7eff; Tassoni , Peter (EMD) ' Subject: Equipment Approvals, SHSP FY06 (May 2, 2007) Attachments: King county, SHSP FY06 (christa Cole, citizen Corps Equipment) .xls Page 1 of 1 9/21/2007 Christa: ' The attached SHSP FY06 equipment approval request was vetted through the Equipment Subcommittee on Wednesday, May 2 , 2007 and is approved. You may proceed with the purchase of the approved equipment within your contract funds allocation for equipment. Please contact me if you have any questions. Don Don MaCSparran Equipment Program Manager WA State Emergency Management Division Building 20 - EMD Camp Murray, WA 98430-5122 (253) 512-7463 ' (253) 512-7207 fax d.macsparran@emd.wa.gov EXHIBIT C *.; FFY06-SHSP-CC-0100 Item No. Equipment Category 1 O1ZA-02-GLVD, Gloves, outer, Disposable: Disposable gloves 2 O1ZA-02-GLVW, Gloves, Outer, work: Leather gloves 3 O1ZA-03-EYEP, Protection, Eye: Safety glasses, safety googles 4 O1ZA-06-HHAT, Hardhat: Hardhat 5 O1ZA-06-VEST, Vest: safety/reflective vest ' 6 030E-03-KTFA, Kit, First Aid, Trauma Type: First Aid Kits 7 030E-03-SIGN, Signs: Sandwich boards, banners 8 030E-04-LTHH, Light, Hand-Held or Helmet-Mounted Illumination: Flashlights, light sticks, helmet mounted light ' 9 09ME-01-COTS Cots: Cots 10 09MS-0I-LNEN, Linens: Cot pillow cases and sheets 11 09MS-0I-TTAG, Tags and Supplies, Triage:Triage tape and triage tags 12 09Ms-03-HYGP, Supplies, Personal Hygiene:instant hand sanitizer, personal hygiene ' kits 13 09TR-01MKIT, Supplies, Moulage:Makeup, mannequins 14 Power 1OBC-00-BATT, Batteries, All Types, Sizes:Batteries 15 21GN-00-CCEQ, Equipment, Citizen corps:identifying apparel for events or incidents such as caps, shirts, t-shirts, sweat shirts, patches with logo and jackets 16 21GN-00-CCEQ, Equipment, Citizen Corps:Mockups of utility (gas and propane) valves, breaker boxes, fuse boxes, etc. 17 21GN-00-CCEQ, Equipment, citizen corps:CERT Kit as sold by vendor 18 21GN-00-CCEQ, Equipment, Citizen corps:Duffle bag, backpack 19 21GN-00-CCEQ, Equipment, Citizen Corps:Tools such as wrench, screwdriver, multifunction knife, multi -function tool , scissors, pry bar 20 21GN-00-CCEQ, Equipment, citizen corps:Duct tape 21 21GN-00-CCEQ, Equipment, citizen Corps:Marking crayon, markers, chalks 22 21GN-00-CCEQ, Equipment, Citizen Corps: Portable weather radios, 2 way radio 23 21GN-00-CCEQ, Equipment, Citizen corps:CERT Manuals 24 21GN-00-CCEQ, Equipment, Citizen corps:cot pillows , inflatable cot pillow 25 21GN-00-CCEQ, Equipment, Citizen corps:Regular blankets, emergency blankets, hand warmer packs 26 21GN-00-CCEQ, Equipment, Citizen Corps:Sleeping mats 27 21GN-00-CCEQ, Equipment, Citizen Corps:Dust masks 28 21GN-00-CCEQ, Equipment, Citizen corps:Whistles Page 11 Moulage 2007 09 24 Sub Grant Agreement.txt ' 29 21GN-00-CCEQ, Equipment, Citizen Corps: Fire pan, propane tank, propane fuel , matches 30 21GN-00-CCEQ, Equipment, Citizen Corps:Road flares and pole ' 31 21GN-00-SHIP, Shipping:Items 1 through 30 as applicable 32 21GN-00-STAX Sales Tax 33 CBRNE , Operational and Search and Rescue Medical ' Jurisdiction Total : other Authorized $1,600.00 , Fiscal Year 2006 Req Date: Apr 18, 2007 App Date: May 2 , 2007 Personal ' Protective State Homeland Security Program Equipment Approval State: Washington ' Jurisdiction: King County (Citizen Corps) Citizen Corps equipment for the King County CERT program EXHIBIT C "` FFY06-SHSP-CC-0100 ' gram Manageriphone number: I Peter Tassoni (253) 512-7466 578-037-394-9 ( 10. Funding Author-ty: 1 Washington State Military Department (Department) and the Department o f Homeland ' Security (DHS) ( 763SS NZ 1 1 IN WITNESS 'WHEREOF, the Clepartment and Contractor acknowledge and accept the terms of this contract and , attachments hereto and have executed this contract as of the date and year written below. This Contract Face Sheet, Special Terms and Conditions, General Terms and Conditions, Statement of work, and Budget govern the rights and , obligations of both parties to this contract. In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by , giving precedence in the following order: (a) Applicable Federal and State Statutes and Regulations (b) Statement o f work (c) special Terms and Conditions , (d) General Terms and Conditions, and if attached, (e) any other provisions o f the contract incorporated b y reference. 14 TIN or SSN: 91 -600 1 327 , I I rhis contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, Eregarding the subject m-atter of this co ntract shall be deemed to exist or to bind any of the 1 WHEREAS, the parties hereto have executed this contract on the day and year last specified below. 13 Catalog of Federal Domestic ASSt. (CFDA) # & Title: 97.067 - SHSP ' 111 Funding Source Agreement #: 15. Service Districts: 17. WomeniMinority-Owned, State 18. Contract Classification: 1 rn CPeorllsaobnoaral stiveery Riceesse aqrc hC lient SerAvilCEe s x Poutbhleicr , Page 12 ' iLocal Gov't Moulage 2007 09 24 Sub Grant Agreement.txt I 20. Contractor Selection Process: FOR THE DEPARTMENT: F -/p -L--QL Date Signature Date P G -T-RLaA kk, CAC Program Index # & OB]ISUB-o7 16. Service Area by county(ies) : 19. Contract Type (check all that apply) : X Contract n Grant Agreement q Intergovernmental (RCW 21. Contractor Type (check all that apply) Emergency Management Division Washington State Military Department 2006-GE-T6-0059 1763su, 763ST, 7635Q, 763SA, ' (BY LEG DIST) : 1, 5, 11, 30-34,36, 37, 41,43, 45-48 (BY CONG DIST) : 7, 8, 9 11 X "SToole a Sll owuhroc ea pply & quality" CAofmE pReCtitwiv e BiddiNngIA Xq PPurbivliact eo orgragnainziaztaiotinounuilnridsidviicdluioanl x NFoonr--PPrrooffiitt I I Filed wiOFM? Advertised? YES 0 N 0 VENDOR X SUBRECIPIENT OTHER 22 . BRIEF DESCRIPTION: The Department 0 f Homeland security (DHS) , Office of Grants and Training (G&T) i s providing funds t o enhance the capability of state and local units o f government to prevent, deter, respond to, and recover from incidents o f terrorism involving the use of Chemical , Biological , Radiological , Nuclear, and Explosive (CSRNE) weapons and cyber attacks through the FFY 2006 Homeland Security Grant Program, State Homeland Security Program. This funding is being provided to the nine (9) Regional Homeland security Districts (Regions) to address the unique equipment, exercise, training, planning, and administration needs of local emergency responders. for King County Certified?: X NIA C1 NO 1 YES, OMWBE# I nature on file) 7120106 Emergency Managemen ' FFY 06 State Hor-neland Security Program W ' EXHIBIT D *** FFY06-SHSP-CC-0100 SPECIAL TERMS AND CONDITIONS ' ARTICLE I -- COMPENSATION SCHEDULE: This is a fixed price, reirr-bursement contract. within the total contract amount, travel , subcontracts, salaries and wages, benefits, printing, equipment, and other goods and services or other budget categories will be reimbursed on an actual cost basis unless otherwise provided in this contract. Any travel or subsistence reimbursement allowed under the contract shall be paid in accordance with rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended, or local travel regulations, whichever is more stringent. Receipts and/or backup documentation for any approved budget line items ' including travel related expenses that are authorized under this contract must be maintained by the Contractor and be made available upon request by the Military Department. some flexibility to shift funds betweenlamong budget categories is allowed as ' follows: Changes to any single budget category in excess of 10% or $1 00, whichever is greater, will not be reimbursed without the prior written ' authorization of the Department. Budget categories are as specified or defined in Page 13 Moulage 2007 09 24 Sub Grant Agreement.txt , the budget sheet of the contract. ARTICLE II -- REPORTS: , In addition to the reports as may be required elsewhere in this contract, the Contractor shall prepare and submit the following reports to the Department's Key Personnel : Financial #/Copies Due Date ' Quarterly Invoices I within 30 days following the end of the quarter in which the work was performed Invoices must be submitted no more often than monthly, but at least quarterly. Failure to submit invoices in a ' timely manner will cause the Department to hold all requests for equipment approval until invoices are submitted. Final Invoice I , (shall not exceed overall contract amount) NO later than 30th day following the contract end date All contract work must end on April 30, 2008, however the Contractor has up to 30 days after the contract end date to submit all final billing. Technical #/Copies Due Date Bi-Annual strategy lrr-plementationR eport Electronic January 15th and July 1 5 , -of each year of the contract period Bi -Annual Progress Report Final Report ' Electronic January 15th and July 1 5 ' -o f each year of the contract period Electronic NO later than 30th day following the contract end date , All contract work must end on April 30, 2008, however the Contractor has up to 30 days after the contract end date to submit all final reports andlor deliverables. The Bi-Annual Strategy Implementation Report will be submitted via G&T's web-based ' grant reporting tool . The Bi -Annual Progress Report and the Final Report will be submitted electronically to hls. reporting@emd.wa.qov, utilizing the Exhibit E reporting template. ARTICLE Ill -- KEY PERSONNEL: The individuals listed below shall be considered key personnel . Any substitution must be made by written notification to the Military Department. , CONTRACTOR: MILITARY DEPAR-TNIENT: Eric Holdeman, Region 6 Lead Peter Tassoni , Program coordinator FFY 06 state Homeland Security Program Page 2 Of 18 King County OEM E07-174 , EXHIBIT D ** FFY06-SHSP-CC-0100 ARTICLE IV -- ADMINISTRATIVE REQUIREMENTS: The Contractor shall comply with OMB circular A-87, Cost Principles for state, Local , and Indian Tribal Governments; OMB A-102, Grants and Cooperative Agreements with State and Local Governments; and A- 133, Audits of states, Local Governments, and Non-Profit Organizations. ARTICLE V -- ADDITIONAL SPECIAL CONDITIONS AND MODIFICATION TO GENERAL CONDITIONS: ' 1. Funds are provided by the Department of Homeland security (DHS) , Office of Grants and Training (G&T) solely for the purpose of enhancing the capability of state and local units of government to prevent, deter, , respond to, and recover from incidents of terrorism involving the use of CBRNE weapons and cyber attacks. The Contractor must demonstrate the dual-use nature of any activities implemented under Page 14 ' ' Moulage 2007 09 24 sub Grant Agreement.txt this program that are not explicitly focused on terrorism preparedness. The Contractor shall use the ' funds to perform tasks as described in the statement of work and Budget portions of the Contractor's request for funding, as approved by the Department. Funding may not be used to replace or supplant ' government funding of existing planning or exercise programs. 2. The Contractor shall provide a match of $0 of non-federal origin. 3. CONTINGENCY LANGUAGE -- Contractor acknowledges that since this contract involves federal funding, the period of performance described herein will likely begin prior to the availability of appropriated federal funds. Contractor agrees that it will not hold the Department, the state of Washington, or the United states liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this contract prior to distribution of appropriated federal funds. Contractor agrees that it will not hold the Department, the state of Washington, or the united states liable for any damages, claim for reimbursement or any type of payment if federal funds are not appropriated or are not appropriated in a particular amount. 1 ARTICLE VI - EQUIPMENT MANAGEMENT: All equipment purchased under this contract, by the Contractor or a sub-contractor, will be recorded and maintained in an equipment inventory system. 1. upon successful corr-pletiono f the terms of this contract, all equipment purchased through this contract will be owned by the Contractor, or a recognized sub-contractor/sub-grantee for which a contract, subgrant agreement, or other means of legal transfer of ownership is in place. 2. The Contractor, or a recognized sub-contractor/sub-grantee, shall be responsible for any and all operation and maintenance expenses and for the safe operation of their equipment including all ' questions of liability. 3. The Contractor shall maintain equipment records that include: a description of the property; the manufacturer's serial number, model number, or other identification number; the source of the equipment, including the Catalogue of Federal Domestic Assistance or CFDA number; who holds title; the acquisition date; the cost of the equipment and the percentage of Federal participation in the cost; the location, use and condition of the equipment at the date the information was reported; and disposition data including the date of disposal and sale price of the property. I 4. Records for equipment shall be retained by the Contractor for a period of six years from the date of the disposition, replacement or transfer. if any litigation, claim, or audit is started before the expiration of the six year period, the records shall be retained by the contractor until all litigations, claims, or audit findings involving the records have been resolved. 5. The Contractor shall take a physical inventory of the equipment and reconcile the results with the property records at least once every two years. Any differences between quantities determined by the physical inspection and those shown in the records shall be investigated by the contractor to determine the cause of the difference. 'The contractor shall , in connection with the inventory, verify the existence, current utilization, and continued need for the equipment. 6. The Contractor shall develop a control system to ensure adequate safeguards to Page 15 prevent loss, damage,Moulage 2007 09 24 sub Grant Agreement.txt , and theft of the property. Any loss, damage or theft shall be investigated and a report generated. , 7 . The Contractor will develop adequate maintenance procedures to keep the property in good condition. FFY 06 State Homeland Security Program Page 3 of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-0100 8. If the Contractor is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return. 9. when original or replacement equipment is no longer needed for the original project or program or for other activities currently or previously supported by a Federal agency, disposition of the equipment will be , made as follows• a. ltems of equipment with a current per-unit fair market value of less than $5,000 may be retained, sold or otherwise disposed of by the Contractor with no further obligation to the awarding agency. b. ltems of equipment with a current per-unit fair market value of more than $5,000 may be retained or sold and the Contractor shall compensate the Federal-sponsoring agency for its ' share. 10. As sub-grantees of federal funds the Contractor must pass on equipment management requirements that meet or exceed the requirements outlined above for all sub-contractors, consultants, , and sub-grantees who receive pass-thru funding from this contract. ARTICLE VII - SUBRECIPIENT MONITORING The Department will monitor the activities of the Contractor from award to closeout , and for the life of equipment purchased under this contract. 'The goal of the Department's monitoring activities will be to ensure that agencies receiving federal pass-thru funds are in compliance with federal and state ' audit requirements, federal grant guidance, applicable federal and state financial guides, as well as OMB Circular A-1 33 and A-122 where applicable. Monitoring activities may include: a review of performance reports; • monitoring and documenting the completion of contract deliverables; a documentation of phone calls, meetings, a-mails and correspondence; , review of reirr—bursementr equests to insure allowability and consistency with contract budget; a observation and documentation of contract related activities, such as exercises, training, funded events and equipment demonstrations; a on-site visits to review equipment records and inventories, verify source documentation for reimbursement requests and performance reports and verify completion of , deliverables. As sub-grantees of federal funds the Contractor is required to meet or exceed the monitoring activities, as outlined above, for all sub-contractors, consultants, and sub-grantees who receive ' pass-thru funding from this contract. FFY 06 State Homeland security Program Page 4 of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-0100 , Exhibit A Subrecipient washington Military Department Page 16 , i Moulage 2007 09 24 Sub Grant Agreement.txt GENERAL TERMS AND CONDITIONS 1, DEFINITIONS AS used throughout this contract, the following terms shall have the meaning set forth below a. "Department" shall mean the Washington Military Department, as a state agency, any division, section, office, unit or other entity of the Department, or any of the officers or other officials lawfully representing that Department. b. "Contractor" shall mean that firm, organization, group, individual , or other entity performing services under this contract, and shall include all employees of the Contractor. It shall include any subcontractor retained by the prime Contractor as permitted under the terms of this contract. "Contractor" shall be further defined as one or the other of the following and so indicated on face sheet of the contract. ' 1) "Subrecipienf' shall mean a contractor that operates a federal or state assistance program for which it receives federal funds and which has the authority to determine 1 both the services rendered and disposition of program funds. 2) "vendor" shall mean a contractor that agrees to provide the amount and kind of service or activity requested by the Department and that agrees to provide goods or services to be utilized by the Department. C. "Recipient and/or Pass-Through Entity" means the Washington State Military Department as it is applied to this contract. d. "Cognizant State Agency" shall mean the state agency from which the subrecipient receives federal financial assistance. If funds are received from more than one state agency, the cognizant state agency shall be the agency who contributes the largest portion of federal financial assistance to the subrecipient unless the designation has been reassigned to a different state agency by mutual agreement. e. "Subcontractor shall mean one, not in the employment of the Contractor, who is performing all ' or part of those services under this contract under a separate contract with the Contractor. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier. f. "Grant" - For the purposes herein, the term "grant" may be used to mean "contracts" or "grants" or "agreements" . 9. "CFR" - Code of Federal Regulations h. "OMB" - office of Management and Budget I. "RCW" - Revised Code of Washington j "WAC" - Washington Administrative Code. SUBRECIPIENT MONITORING a. The Washington Military Department (the Department) , as a recipient agency, receives federal financial assistance funds for federal programs and is charged with maintaining compliance with federal and state laws and regulations regarding the monitoring, documentation, and auditing of subrecipient grant activities using federal financial assistance funds. Management and implementation guidelines for the federal programs ensure compliance with statutes, grant Page 17 Moulage 2007 09 24 Sub Grant Agreement.txt guidelines, the sub-award agreement, office of Management and Budget (OMB) circulars, in ' particular the OMB Circular A-133, subrecipient audits, and other guidance found in the Federal Register. The Department shall adhere to its Subrecipient Monitoring Policy and the Subrecipient Monitoring Procedures (WIVD Policy number 00-025-05 .) b. The Contractor shall perform under the terms of the contract and the Department has responsibility for reasonable and necessary monitoring of the Contractor's performance. The Department shall conduct contract monitoring activities on a regular basis. Monitoring is defined as any planned, ongoing, or periodic activity that measures and ensures contractor compliance with the terms, conditions, and requirements of a contract. Monitoring involves , prudent collection of information about Contractor operations and is not limited to site visits or the completion of formal reviews. ' FFY 06 State Homeland Security Program Page S of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-010E Monitoring may include periodic contractor reporting to the Department, Department review of audit reports, invoice reviews , onsite reviews and observations, and surveys. Adequate documentation is essential for effective contract monitoring and will include copies , of letters, meeting notes, and records of phone conversations as evidence that conscientious monitoring has occurred during the period of the contract. C. The Department and the Contractor acknowledge and agree to the following: 1) The Department as the pass-through entity (recipient) shall monitor its subrecipients. If the Department subawards federal funds to a subrecipient, then the Department staff must monitor the subrecipient. 2 ) Review of the A-133 Single Audit report is a primary monitoring activity used by passthrough entities to ensure compliance. 3) Subrecipient monitoring will occur throughout the year rather than relyirlg solely on a once-a-year audit. 4) The Department as the pass-through entity (recipient) will conduct on-site visits ' as appropriate and required by contract for "for-profit" subrecipients, since the A-133 Single Audit does not apply to "for-profit" organizations. ' 3. RECORDS, MONITORING AND AUDIT ACCESS a. The Contractor shall cooperate with and freely participate in any monitoring or evaluation activities conducted by the Department that are pertinent to the intent of this contract b. The Contractor shall maintain books, records, documents, and other evidence and accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. These records shall be subject at all reasonable times to inspection, review, or audit by personnel duly authorized by the ' Department, the office of the State Auditor, and federal officials so authorized by law, rule, regulation, or contract. The Contractor will retain all books, records, documents, , Page 18 ` Moulage 2007 09 24 Sub Grant Agreement.txt and other materials relevant to this contract for six (6) years from the end date of the grant through which this contract is funded and make them available for inspection by persons authorized under this provision. C. The Department or the State Auditor or any of their representatives and federal officials so authorized by law, rule, regulation, or contract shall have full access to and the right to examine during normal business hours and as often as the Department or the State Auditor may deem necessary, all of the Contractor's records with respect to all matters covered in this contract. Such representatives shall be permitted to audit, examine, and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls, and records of matters covered by this contract. Such rights last for six (6) years from the end date of the grant through which this contract is funded. d. if any litigation, claim, or audit is started before the expiration of the six 1 (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 4. SINGLE AUDIT ACT REQUIREMENTS (INCLUDING ALL AMENDMENTS) Non-federal entities as subrecipients that expend $500,000 or more in one fiscal year of federal funds from all sources, direct and indirect, are required to have a single or a program-specific audit conducted in accordance with the office of Management and Budget (OIWB) Circular A-1 33-Audits of states, Local Governments, and Non-Profit Organizations (revised ]une 27, 2003, effective for ' fiscal years ending after December 31, 2003) . Non-federal entities that spend less than $500,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in Circular No. A-133. Circular A-133 is available on the OMB Home Page at http://www.omb.gov and then select "Grants Management" followed by "Circulars". Contractors required to have an audit must ensure the audit is performed in accordance with Generally Accepted Auditing Standards (GAAS) ; Government Auditing standards (the Revised Yellow Book) I developed by the comptroller General and the OMB Compliance Supplement. The Contractor has the responsibility of notifying the state Auditor' s Office and requesting an audit. Costs of the audit may be an allowable grant expenditure. FFY 06 State Homeland Security Program Page 6 of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-01OU The Contractor shall maintain auditable records and accounts so as to facilitate the ' audit requirement and shall ensure that any subcontractors also maintain auditable records. The Contractor is responsible for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. The contractor must respond to Department requests for ' information or corrective action concerning audit issues or findings within 30 days Page 19 of the date of Moulage 2007 09 24 Sub Grant Agreement.txt , request. The Department reserves the right to recover from the Contractor all disallowed costs resulting from the audit. once the single audit has been completed, the Contractor must send a full copy of the audit to the Department and a letter stating there were no findings or if there were findings, the letter should provide a list of the findings. The Contractor must send the audit and the letter no later than nine (9) months after the end of the Contractor's fiscal year(s) to: Accounting Manager Washington Military Department Finance Division, Building #I TA-20 Camp Murray, WA 98430-5032 In addition to sending a copy of the audit, the Contractor must include a corrective action plan for any audit findings and a copy of the management letter if one was received. The Contractor shall include the above audit requirements in any subcontracts. , 5. ACCESS TO PUBLIC RECORDS a. The parties acknowledge that public records, as defined by RCw 42. 56.020, that have been made or received by the Department in connection with the transaction of public , business are subject to inspection by the public in accordance with RCW Chapter 42. 56 and to the extent applicable wAC Chapter 118-02, except as exempted under RCW 42 . 56, RCw 43.21 ' F.060(1) , or other statutes. b. In compliance with RCW 39.29.080, the Contractor shall provide access to data generated under this contract to the Department and the state Auditor at no additional cost. This includes access to all information that supports the findings, conclusions, and recommendations of the , Contractor's reports, including computer models and methodology for those models. 6. RECAPTURE PROVISIONS In the event that the Contractor fails to expend funds under this contract in accordance with state laws andlor the provisions of this contract, the Department reserves the right to recapture state funds in an amount equivalent to the extent of the noncompliance. such right of recapture shall exist for a period not to exceed six years following , contract termination or audit resolution, whichever is later. Repayment by the Contractor of funds under this recapture provision shall occur within 30 days of demand. In the event that the Department is required to institute legal proceedings to enforce the recapture provision, the Department shall be entitled to its costs thereof, including reasonable attorney's fees. 7 . CONIPLIANCE WITH APPLICABLE LAW The Contractor and all subcontractors shall comply with, and the Department is not responsible for determining compliance with, any and all applicable federal , state, tribal , government, and local laws, regulations, and/or policies. This obligation includes, but is not limited to, nondiscrimination laws and/or policies; the Americans with Disabilities Act (ADA) ; Ethics in Public Service (RCW , 42. 52) ; Covenant Against Contingent Fees (48 C. F.R. sec. 52.203-5) ; Public Disclosure (RCw 42. 56) ; and safety and health regulations. Page 20 Moulage 2007 09 24 Sub Grant Agreement.txt In the event of the Contractor' s or a subcontractor s noncompliance or refusal to comply with any law or policy, the Department may rescind, cancel , or terminate the contract in whole or in part. The Contractor is responsible for any and all costs or liability arising from the Contractor' s failure to comply 1 with applicable law. FFY 06 State Homeland Security Program Page 7 of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-0100 8 NONDISCRIMINATION DI—ring the performance of this contract, the Contractor shall comply with all federal and state nondiscrimination statutes and regulations. These requirements include, but are not limited to: a. Nondiscrimination in Employment: The Contractor shall not discriminate against any employee or applicant for employment because of race, color, sex, sexual orientation, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, or the presence of any sensory, mental , or physical handicap. Such action shall include, but not be 1 limited to, the followigg: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection for training, including apprenticeships and volunteers. This requirement does not apply, however, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution or society of its activities. 9. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 et seq. also referred to as the "ADA 28 CFR Part 35 and its implementing regulations. The Contractor must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunication. 10. PUBLICITY The Contractor agrees to submit to the Department all advertising and publicity relating to 'this contract wherein the Department's name is mentioned or language used from which the connection of the Department's name may, in the Department's judgment, be inferred or implied. The Contractor agrees not to publish or use such advertising and publicity without the prior written consent of the Department. 11. DISCLOSURE The use or disclosure by any party of any information concerning the Department for any purpose not ' directly connected with the administration of the Department's or the Contractor's responsibilities with respect to services provided under this contract is prohibited except by prior written consent of the Department. 12. CERTIFICATION REGARDING DEBARMENT SUSPENSION OR INELIGIBILITY If federal funds are the basis for this contract, the Contractor certifies that neither the Contractor nor its principals are presently debarred, suspended, proposed for debarment, declared Page 21 ineligible, or Moulage 2007 09 24 Sub Grant Agreement.txt voluntarily excluded from participating in this contract by any federal department or agency. If , requested by the Department, the Contractor shall complete and sign a Certification Regarding Debarment, Suspension, Ineligibility, and voluntary Exclusion form. Any such form completed by the Contractor for this Contract shall be incorporated into this Contract by reference. Further, the Contractor agrees not to enter into any arrangements or contracts related to this grant with any party that is on the "General service Administration List of Parties Excluded ' from Federal Procurement or Non-procurement Programs" which carl be found at www.epls qov. 13. LIMITATION OF AUTHORITY -- "Authorized signature" Only the assigned Authorized signature for the Department or the assigned delegate , by writing (delegation to be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this contract. Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this contract is not effective or binding unless made in writing and signed by the authorized person. 14. CONTRACTOR NOT EMPLOYEE The Contractor, and/or employees or agents performing under this contract are not employees or agents of the Department in any manner whatsoever. The Contractor will not be , presented as nor claim to be an officer or employee of the Department or of the. state of Washington by reason hereof, nor will the Contractor make any claim, demand, or application to or for any right, privilege or benefit applicable to an officer or employee of the Department or of the State of Washington, including, but not limited to, worker's Compensation coverage, unemployment insurance benefits, social security benefits, retirement membership or credit, or privilege or benefit which would accrue to a civil service employee under Chapter 41.06 RCW. FFY 06 State Homeland Security Program Page 8 of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-0100 It is understood that if the Contractor is another state department, state agency, state university, state college, state community college, state board, or state commission, that the officers and employees are employed by the state of Washington in their own right. If the Contractor is an individual currently employed by a Washington State agency, the Department shall obtain proper approval from the employing agency or institution. A statement of "no conflict of interest" shall be subrr—ittedto the Department. 15. NONASSiGNABiLiTY Neither this contract, nor any claim arising under this contract, nor the work to be provided under this , contract, and any claim arising thereunder, shall be assigned or delegated by either party in whole or in part, without the express prior written consent of the other party. Consent shall not be unreasonably withheld. 16. SUBCONTRACTING All subcontracts entered into pursuant to this contract shall incorporate this contract in full by reference. Page 22 Moulage 2007 09 24 Sub Grant Agreement.txt Neither the Contractor nor any subcontractor shall enter into subcontracts for any of the work contemplated under this contract without obtaining prior written approval of the Department. Contractor shall use a competitive process in award of any contracts with subcontractors that are entered into after 1 original contract award. The Military Department may request a copy of any and/or all subcontracts for work being completed l-ndetrh is contract. 17. CONTRACT MODIFICATIONS The Department and the Contractor may, from time to time, request changes to the contract or grant. Any such changes that are mutually agreed upon by the Department and the Contractor shall be incorporated herein by written amendment to this contract. It is mutually agreed and understood that no alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto, and that any oral understanding or agreements not incorporated herein, unless made in writing and signed by the parties hereto, shall not be binding. 18. SEVERABILITY In the event any term or condition of this contract or application thereof to any person or circut-rlstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this contract, which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this contract are declared severable. 19. ADVANCE PAYMENTS PROHIBITED The Department shall make no payments in advance or in anticipation of goods or services to be provided under this contract. Contractor shall not invoice the Department in advance of delivery of such goods or services. TAXES All payments accrued on account of payroll taxes, unemployment contributions, any other taxes, insurance or other expenses for the Contractor or its staff shall be the sole responsibility of the Contractor. TRAVEL AND SUBSISTENCE REIMBURSEMENT I unless the contract specifically provides for different rates, any travel or subsistence reimbursement allowed under the contract shall be paid in accordance with rates set pursuant to RCW 43.03.050 and I RCW 43.03.060 as now existing or amended. The Contractor may be required to provide to the Department copies of receipts for any travel related expenses that are authorized under this contract. 22. GOVERNING LAW AND VENUE This contract shall be construed and enforced in accordance with, and the validity and performance hereof shall be governed by, the laws of the state of Washington. venue of any suit between the parties arising out of this contract shall be the superior Court of Thurston County, Washington. 23 LEGAL RELATIONS Each party to this contract shall be responsible for injury to persons or damage to property resulting from negligence on the part of itself, its employees, agents, officers, or subcontractors. Neither party assumes any responsibility to the other party for the consequences of any act or Page 23 i Moulage 2007 09 24 sub Grant Agreement.txt omission of any third party. FFY 06 State Homeland Security Program Page 9 Of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-010n 24. WAIVER OF DEFAULT waiver of any default shall not be deemed to be a waiver of any subsequent default. waiver of breach of any provision of the contract shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the contract unless i stated to be such in writing, signed by The Adjutant General or his Authorized Department Representative and attached to the original contract. 25. DISPUTES The parties shall make every effort to resolve disputes arising out of or relating to this contract through discussion and negotiation. should discussion and negotiation fail to resolve a dispute arising under this contract, the parties shall select a dispute resolution team to resolve the dispute. The team shall consist of a representative appointed by each party and a third representative mutually agreed upon by both parties. The team shall attempt, by majority vote, to resolve the dispute. Both parties agree that this disputes process shall precede any action in a judicial or quasi -judicial tribunal . Nothing in this section shall preclude the parties from mutually agreeing to a different dispute resolution method in lieu of the procedure outlined above. 26. ATTORNEY'S FEES in the event of litigation or other action brought to enforce contract terms, or alternative dispute resolution process, each party agrees to bear its own attorney's fees and costs. ' 27. TERMINATION OR SUSPENSION FOR CAUSE In the event the Department determines the Contractor has failed to comply with the conditions of this contract in an acceptable and timely manner, the Department has the right to suspend or terminate this contract. The Department shall notify the Contractor in writing of the need to take corrective action. If the default or violation is not corrected after ten (10) days or within a ' reasonable timeframe as determined by the Department, the contract shall be deemed terminated. The Department reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by the Department to terminate the contract. In the event this contract is terminated as provided above, the Department shall be entitled to pursue 'the same remedies against the Contractor as it could pursue in the event of a breach of the contract by the contractor. The rights and remedies of the Department provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which The Adjutant General or his Authorized Department Representative makes any determination under this clause shall be an issue that may be reviewed as provided Page 24 in the "Disputes" Moulage 2007 09 24 sub Grant Agreement.txt clause of this contract. The termination shall be deemed to be a "Termination for convenience" if it is determined that the contractor: (1) was not in default, or (2) failure to perform was outside of their control , fault or ' negligence. The rights and remedies of the Department provided in this contract are not exclusive and are in addition to any other rights and remedies provided by law. 28. TERMINA-I-ION FOR CONVENIENCE a. Notwithstanding any provisions of this contract, the Contractor may terminate this contract by providing written notice of such termination to the Department's Point of Contact identified in the ' contract, specifying the effective date thereof, at least thirty (30) days prior to such date b. Notwithstanding any other provisions of this contract, the Department may, by ten (10) days written notice, beginning on the second day after the mailing of the written notice, terminate this contract, in whole or in part. If this contract is so terminated, the Department shall be liable only for payment required under the terms of this contract for services rendered or goods delivered prior to the effective date of termination. (upon notice of termination for convenience, the Department reserves the right to suspend all or part of the contract, withhold further payments, and prohibit the Contractor from incurring additional obligations of funds.) FFY 06 State Homeland security Program Page 10 of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-0100 29. LOSS OR REDUCTION OF FUNDING In the event funding from state, federal , or other sources is withdrawn, reduced, or limited in any way after the effective date of this contract and prior to normal completion, the Department may terminate the contract immediately upon notification to the Contractor under Item 28. "Termination for Convenience, Section b", withol-tt he ten (10) day notice requirement. Alternatively, the parties may renegotiate the terms of this contract under "Contract Modifications" to comply with new funding limitations and conditions, although the Department has no obligation to do so. 30. TERMINATION PROCEDURE 1 Upon termination of this contract the Department, in addition to any other rights provided in this contract, may require the Contractor to deliver to the Department any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The Department shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by the Department, and the amount agreed upon by the Contractor and the Department for (1) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services which are accepted by the Department, and (iv) the protection and preservation of property, unless the termination is for default, in which case The Adjutant General or his Authorized Department Representative shall determine the extent of the Page 25 Moulage 2007 09 24 Sub Grant Agreement.txt liability of the Department. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract. The Department may withhold from any amounts due the Contractor such sum as The Adjutant General or his Authorized Department Representative determines to be necessary to protect the Department against potential loss or liability The rights and remedies of the Department provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. After receipt of a notice of termination, and except as otherwise directed by the Department, the Contractor shall : a. Stop work under the contract on the date, and to the extent specified, in the notice; b Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract as is not terminated; C. Assign to the Department, in the manner, at the times, and to the extent directed by The Adjutant General or his Authorized Department Representative, all of the rights, ' title, and interest of the Contractor under the orders and subcontracts so terminated, in which case the Department has the right, at its discretion, to settle or pay any or all claims ' arising out of the termination of such orders and subcontracts. d. settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Department to the extent The Adjutant General or his Authorized Department Representative may require, which approval or ratification shall be final for all the purposes of this clause; e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed by the Department any property which, if the contract had been completed, would have been required to be furnished to the Department; f. Complete performance of such part of the work as shall not have been terminated by the Department; and g. Take such action as may be necessary, or as the Department may require, for the protection and preservation of the property related to this contract which is in the possession of the Contractor and in which the Department has or may acquire an interest. AAG Approved 7120106 FFY 06 State Homeland Security Program Page 11 of 18 King County OEM E07-174 EXHIBIT D **"` FFY06-SHSP-CC-0100 Exhibit B Statement of work FFY 2006 state Homeland security Program Grant INTRODUCTION: The washington state Military Department Emergency Management Division's (EMD) Homeland security Section is responsible for programs designed to prepare and improve the State's ability to respond to a CBRIVE (Chemical , Biological , Radiological , Nuclear and Explosive) terrorist attack. Through the FFY 2006 Homeland security Grant Program, State Homeland security Program, awarded by the office of Page 26 iMoulage 2007 09 24 sub Grant Agreement.txt Grants and Training (G&T) , EMD is providing funds to enhance the capability of state and local units of government to prevent, deter, respond to, and recover from incidents of terrorism involving cyber attacks and the use of CBRNE weapons. This funding is being provided to the nine (9) Regional Homeland security Districts (Regions) to address the unique equipment, exercise, training, planning, and administration needs of local emergency responders. washington state is subdivided into nine (9) Regional Homeland security coordination Districts (RHSCD) . within each of the nine regions a Regional Homeland security Coordinating office (RHSCO) has been identified. Through the utilization of the established regions a critical continuity ' of effort relative to these ongoing initiatives will be developed. King County has been identified as the Region 6 RHSCO. Region 6 consists of King County. The King county Office of Emergency Management (herein known as the Contractor) agrees to the following. GENERAL PROGRAM REQUIREMENTS: 1. work closely with the established Regional Homeland security council to develop a strategy and subsequent budget for the use of these funds. The implementation of the projects or activities associated with these funds will be coordinated with the counties, cities, and the tribal I governments located within the established region. 2. Prepare and submit a Bi-Annual strategy Implementation Report (BSIR) , via the web-based grant reporting tool . Failure to meet all of the reporting deadlines outlined in the Milestone and Timeline schedule will prohibit the Contractor from being reimbursed while reports are outstanding 3. Electronically submit progress reports to hls. reporting@emd.wa.aov utilizing the Exhibit E reporting template. Failure to meet all of the reporting deadlines outlined in the Timeline will prohibit the Contractor from being reimbursed while reports are outstanding. 4. Adhere to all financial and procurement guidance, including competitive processes and other procurement requirements as documented in the Department of Homeland Security (DHS) Financial Guide found at http://www.dhs.gov/interahleb/assetlibrar/Grants FinancialManagementGuide.pdf. Local and state procurement and contracting regulations take precedent over these requirements when local and state regulations are more stringent. 0 Adhere to G&T requirements that all sole source contracts over $100,000 be reviewed and approved by the Department prior to execution of a contract. This requirement must be passed on to all of the contractor's sub-contractors, at which point the Contractor will be responsible for reviewing and approving their sub-contractors' sole source justifications. a Adhere to G&T requirements that all contracts with individual consultants, that are not competitively bid, and where the consultant will be charging an excess of $450 per day (excluding travel and subsistence) must be approved by the Department before the contract is executed. This requirement must be passed on to all of the Contractor's sub-contractors, at which point the contractor will be Page 27 Moulage 2007 09 24 Sub Grant Agreement.txt responsible for reviewing and approving their sub-contractors' contract. 5. The Contractor is required to ensure that all of their sub-contractors are in compliance with the FFY06 Homeland Security Program Grant Guidance through monitoring of expenditures and periodic reviews of equipment inventories. 6. Plan and implement equipment purchases, exercises, training, planning and managementladministration in accordance with the FFYo6 Homeland Security Program Grant Guidance, which can be found at http:llwww.o-p.usdoi .gov/odp/grants programs.htm, as well as all subsequent policy changes. FFY 06 State Homeland Security Program Page 12 of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-0100 7 . All activities under this contract must have a clear correlation to the goals, objectives, and priorities identified in the Washington Statewide Homeland Security Strategic Plan and the Washington State Homeland Security Grant Program Investment Justifications. 8. If purchasing equipment, the Contractor must meet the following requirements: Be in compliance with the G&T Authorized Equipment List (AEL) , as detailed at: http://wwwl . rkb.mipt.org/. Submit all proposed equipment purchases to the Committee on Homeland Security, sub-committee on equipment to ensure that the requested equipment is on the AEL, is aligned with the statewide equipment purchasing strategy, and submit to G&T if necessary. = No reimbursement for purchased equipment will occur until the appropriate approvals have been obtained. , = The overall equipment budget can not be exceeded and over expenditures for any reason, including additional cost of sales tax, shipping, or installation, will be the responsibility of the Contractor. Determine whether or not it is in the best interest of the Contractor to make purchases using its own procurement process or ask the Department to make purchases on its behalf. Make a request to the Department in writing that authorizes the Department to de-obligate funding from the Contractor's contract and use the state's procurement process and contracts to purchase equipment on behalf of the Contractor. This will necessitate an amendment to the contract reducing the contractor's award by an amount sufficient for the Department to make the purchase(s) . The Department will pay the vendor directly and all items will be drop shipped to a location designated by the Contractor. 9. Exercises that are implemented with grant funds must meet the requirements of the FFYOG State Homeland security Program grant guidance, be threat and performance based, and should evaluate performance of critical prevention and response tasks required to respond to the exercise scenario. upon completion of the exercise, an After Action Report and an Improvement Plan must be prepared and submitted to the Department within 45 days of completion of the exercise. Final reimbursement for related expenditures can not be made until this requirement has been met. 10. As a condition of current and future grant funding the contractor and its sub-granteestsub-contractors Page 28 Moulage 2007 09 24 Sub Grant Agreement.txt must comply with on-going National Incident Management System (NIMS) compliance requirements as published on the N11vS Integration Center (LIIC) web page, www.fema.-ov/nimso, r as communicated by the Department. 11. The Contractor may not exceed 5% of the total grant award on Management and Administrative expenditures Submit at a maximum monthly and a minimum quarterly, signed and approved invoice vouchers (State Form A-19) to the Department for costs incurred. No costs will be paid in advance of their being incurred by the Contractor. No equipment costs will be reimbursed until the equipment has been received by the Contractor and invoiced by the vendor. Each A-19 will be accompanied by a spreadsheet detailing the expenditures. Related financial documents and invoices must be kept on file by the Contractor and be made available upon request to the Department, and local , state, or federal auditors. Requests for reimbursement of equipment purchases will include a copy of the vendor's invoice and packinq slip or a statement signed and dated by the Contractor's authorized representative that "all items invoiced have been received in good working order, are operational , and have been I inventoried according to contract and local procurement requirements". All contract work must end on the contract end date, however the Contractor has up to 30 days after the contract end date to submit all final billing. 13. Complete all work under the contract by the contract end date, to include receipt of equipment items. FFY 06 State Homeland Security Program Page 13 of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-0100 CONTRACTOR TASKS: 1. Provide technical assistance to local communities as necessary to enable the jurisdiction to successfully meet the requirements and intent of the SHSP grant. 2. Attend and participate in the Regional Coordination meetings. 3. Manage and administer the FFYOG SHSP Grant Program. 4. Report accomplishments on project deliverables, including but not limited to: a. Ivlms compliance and resource typing, b. Equipment purchased and .training conducted for Haz Mat, USAR and EDU operations; i c. County EOC equipment upgrades completed; d. Mobile command vehicles and mobile incident communications modules upgraded, operational manual completed, trainings conducted and exercises comple'ted; e. lnteroperability Communications equipment purchased, installed, tested, trainings conducted and exercises completed; f. Incident Management Team trainings completed; g. Regional Coordination preparedness, prevention, response and recovery plans, assessments, manuals and procedures completed; h. Citizen Preparedness outreach provided and number of contacts reached; i . Trainings completed and number of participants trained; J Exercises completed and number of participants; k Equipment purchased. 5. If necessary, hire a Subcontractor to assist in accomplishing the contract tasks. Page 29 Moulage 2007 09 24 sub Grant Agreement.txt , THE MILITARY DEPARTMENT AGREES TO: 1. Provide technical assistance, expertise, and state coordination with G&T where necessary. 2. Reimburse the contractor within 45 days of receipt and approval of signed, dated invoice vouchers (state form A-I 9) and all documentation of expenditures as required. FFY 06 State Homeland security Program Page 14 of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-0100 NIILESTONE TINIELINE FFY 2006 state Homeland security Grant Program July 1, 2006 MILESTONE Start of grant performance period TASK August 2006 Submission of Initial Strategy Implementation Plan (ISIP) 1 October 2006 Contract Execution I January 15, 2007 Submission of Bi-annual strategy !mplemenialinn Report (BS117) I & Progress Report July 15, 2007 1 - Submission of -i-annuaSI trategy 1mpLmentation R - - - - ( B s I R ) & Progress Report 1 January 15,2008 Submission of Bi-annual Strategy implementation Report (BSIR) & Progress Report April 30, 2008 1 Termination of the contract performance period; all work must end under this grant. FFY 06 State Homeland Security Program 1 No later than May 30. 2008 Page 15 of 18 submit all final reports, invoices for reimbursement andlor deliverables. King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-0100 Exhibit C FFY06 Region 6 SHSP Grant DETAILED BUDGET PLANNING TRAINING EXERCISE sub-category salaries & Benefits $ 344,000 Consultantsisub-Contracting S 525,700 Goods & services $ 55,046 Travel & Per Diem $ 2,000 Pass Thru $ 400,000 Other-i ndirect $ 1 Total $ 1,326,746 1 Funding source: 763SU Sub-category Funding Source: 763ST Salaries & Benefits S overtime $ 100,000 ConsultantsIsubcontracting $ 35,000 Goods & Services $ 10,000 Travel & Per Diem $ Pass Thru $ 125,000 other $ 1 Total $ 270,000 1, Sub-category ' Salaries & Benefits $ overtime $ 10,000 Consultantsisub-Contracting $ 50,000 Page 30 Moulage 2007 09 24 sub Grant Agreement.txt Goods & Services $ 10,000 Travel & Per Diem $ 1 Pass Thru $ 75,000 Fundingg Source: 763SQ Other $ petal $ 145,000.00- MANAGEMENT & ADMINISTRATION Sub-category Salaries & Benefits $ 140,000 Consultantslsubcontracting $ Goods & Services $ 5,000 Travel & Per Diem $ 2,040 Pass Thru $ other $ 1 Total $ 147.040 1 Funding Source: 763SA M&A Total cannot exceed $ 147,039.30 I $ 1,052,000 Funding Source: 763SS For Defail see AWOved Equipment lisf Exhibif D Total Budget S 2,940, 786 'I. Expenditures may only occur within the categories and sub-categories listed above. However, changes of up to 10% can be changed without prior approval from the Department. Changes that exceed 10% will require the Contractor submit a budget change request to the Department for approval . 2 . G&T Grant program requirements affirm that federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. '3. Management and Administration expenditures cannot exceed 5% of the total contract award FFY 06 State Homeland Security Program Page 16 of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-0100 Exhibit D DEPARTMENT PURCHASED EQUIPMENT FFY 2006 STATE HOMELAND SECURITY GRANT PROGRAM Upon approval of the Contractor the Department will purchase the following equipment on behalf of the Contractor. The Department will reimburse the vendor and the equipment will be drop shipped to a location designated by the Contractor. Total Equipment Category I Total amount de-obligated under this contract: $ FFY 06 State Homeland Security Program Date Approved Page 17 of 18 Item King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-0100 Exhibit E HOMELAND SECURITY BI-ANNL'SAL PROGRESS REPORT FORM FFY 2006 STATE HOMELAND SECURITY GRANT PROGRAM CONTACT INFORMATION: Iurisdiction: Contract#: Completed By: Email address: Telephone Number: Page 31 REPORTING PERIOD: Moulage 2007 09 24 Sub Grant Agreement.txt July 1, 2006 - December 31, 2006 (due January 15th) January 1, 2007 - June 30, 2007 (due July 15th) ■ July 1, 2007 - December 31, 2007 (due January 15th) i Close-out Report (due May 30th) How do the projects under this contract meet the overall goals and objectives of the Washington Statewide Homeland Security Strategic Plan and the Washington State Homeland Security Grant Program Investment Justifications? (This question must only be answered for the first reporting cycle, unless projects change during the life of the contract.) 2. what sub-grants have been awarded under this contract? List the agencies and the amounts. (This question must only be answered for the first reporting cycle, unless the list changes during the life of the contract.) 3. Describe progress made to-date in development and implementation of each project funded under this contract. 4. Have there been significant successes or challenges to-date, and any that can be foreseen for the future? Have any issues arisen that will prevent completion of the projects by the contract end date. FFY 06 State Homeland security Program Page 18 of 18 King County OEM E07-174 EXHIBIT D *** FFY06-SHSP-CC-0100 COMPLIANCE WITH APPLICABLE LAWS AND GRANT REQUIREMENTS 1 Equal Employment opportunity During the performance of this subgrant, the subgrantee shall comply with all federal and state nondiscrimination statutes and regulations. These requirements include, but are not limited to: a. Nondiscrimination in Employment: The Subgrantee shall not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, or te presence of any sensory, mental , or physical handicap. This requirement does not apply, however, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution or society of its activities. b. The subgrantee shall take affirmative action to ensure that employees are employed and treated during employment without discrimination because of their race, color, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, or the presence of any sensory, mental , or physical handicap. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer, recruitment, or recruitment selection for training, including apprenticeships and volunteers. Ref: Executive Order 11246, as amended by Executive Order 11375; Title vii of the Civil Rights Act, as amended, 42 USC § 2000e; section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 USC § 623; section 102 of the Americans with Disabilities Act, as amended, 42 USC §§ 12101 et seq. ; 29 CFR Part 1630; 41 CFR § 60-1.4. 2 Non-Discrimination During the performance of this Agreement, neither the subgrantee nor any party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any Page 32 sensory, mental , or Moulage 2007 09 24 sub Grant Agreement.txt physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King county Code, Chapter 12.16. During the performance of this Agreement, neither the subgrantee nor any party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12 .17 or 12 .18. The subgrantee shall comply fully with all applicable Federal , State and local laws, ordinances, executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCw Chapter 49.60 and Titles vI and vii of the Civil Rights Act of 1964. During the performance of this Agreement, the Subgrantee, for itself, its assignees and successors-in-interest agrees as follows: A. Nondiscrimination The subgrantee, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, creed, gender, disability, age or national origin in the selection and retention of subcontractors. The Subgrantee shall not participate either directly or indirectly in the discrimination prohibited by section 21. 5 of the Regulations, including employment practices when the Agreement covers a program set forth in Appendix B of the Regulations. EXHIBIT E ^** FFY06-SHSP-CC-010o Ref. 20 uSC §§ 1681 et seq. , Age Discrimination Act of 1975, as amended, 42 use §§ 6101 et seq. ; section 504 of the Rehabilitation Act of 1973, as amended, 29 use § 794, Americans with Disabilities Act of 1990 (ADA) , as amended, 42 uSC §§ 12101 et seq. B. solicitations for subcontracts, Including Procurements of Materials and Equipment In all solicitations either by competitive proposal or negotiation made by the Subgrantee for work to be performed under a subcontract each potential subcontractor or supplier shall be notified by the subgrantee of the subgrantee' s obligations under this Agreement and the regulations relative to nondiscrimination on the grounds of race, color, creed, gender, disability, age or national origin. C. Information and Reports The subgrantee shall provide all information and reports required by the regulations or directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined to be pertinent to ascertain compliance with such regulations, orders and instructions. The Subgrantee shall maintain all required records for at least six (6) years after King County makes final payment and all other pending matters are closed. D. Incorporation of Provisions The subgrantee shall include the provisions of paragraphs A through D of this section in Page 33 Moulage 2007 09 24 sub Grant Agreement.txt every subcontract, unless exempt by the regulations or directives issued pursuant thereto. The Subgrantee shall take such action with respect to any subcontract or procurement as King County or DHS may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, however, that, in the event the Subgrantee becomes involved in or is threatened with litigation with a subcontractor or supplier as a result of such direction, the Subgrantee may request King county to enter into such litigation to protect the interests of the County, and in addition, the Subgrantee may request the Federal Government to enter into such litigation to protect the interests of the United states. 3 Americans with Disabilities Act In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the Contractor shall comply with the requirements of U.S. Equal Employment opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. The Subgrantee is required to comply with all applicable requirements of the Americans with Disabilities Act of 1990 (ADA) , 42 use §§ 12101, et seq. ; section 504 of the Rehabilitation Act of 1973, as amended, 29 use § 794; and, and the following regulations and any amendments thereto: EXHIBIT E *** FFY06-SHSP-CC-0100 , A. U.S. Department of justice (DOJ) regulations, "Nondiscrimination on the Basis of Disability in State and Local Government Services," 28 CFR Part 35; B. U.S. Department of justice regulations, "Nondiscrimination on the Basis of Disability by Public Accommodations and in Commercial Facilities, " 28 CFR Part 36; C. U.S. General Services Administration regulations, "construction and Alteration of Public Buildings," 41 CFR Subpart 101-19; D. U.S. Equal Employment Opportunity commission (EEOC) "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act, " 29 CFR Part 1630; i E. U.S. Federal Communications Commission regulations, Telecommunications Relay Services and Related customer Premises Equipment for the Hearing and Speech Disabled" , 47 CFR Part 64, Subpart F. 4 Privacy Act should the Subgrantee, or any of its subcontractors, or their employees administer any system of records on behalf of the Federal Government, the Privacy Act of 1974, 5 USC § 552a, imposes information restrictions on the party administering the system of records. For purposes of the Privacy Act, when the Agreement involves the operation of a system of records on individuals to accomplish a government function, the Subgrantee and any subcontractors and their employees involved therein are considered to be government employees with respect to the government function. The requirements of the Act, including the civil and criminal penalties for violations of the Act, apply to those individuals involved. Failure to comply with the terms of the Act or this provision of this Agreement shall make this Agreement Page 34 Moulage 2007 09 24 sub Grant Agreement.txt subject to termination. The subgrantee agrees to include this clause in all subcontracts awarded under this Agreement that involve the design, development, operation, or maintenance of any system of records on individuals subject to the Act. 5 Interest of Members of or Delegates of Congress Pursuant to 41 USC § 22, no member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefit arising therefrom. 6 Disclosure of Lobbying Activities Agreements in excess of $100,000 require that a Certification Regarding Lobbying, and Disclosure Of Lobbying Activities (if appropriate) , be completed and submitted to King County as required by 49 CFR Part 20, "New Restrictions on Lobbying." The subgrantee certifies that it shall not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal Contract, grant or any other award covered by the Byrd Anti-Lobbying Amendment, 31 USC § 1352 . The subgrantee shall disclose the name of any registrant under the Lobbying Disclosure Act of 1995, codified at 2 use § 1601 et seq. , who has made lobbying contacts on its behalf with non- Federal funds with respect to that Federal Contract, grant or award covered by 31 USC § 1352. such disclosures are to be forwarded to King County. The subgrantee shall include the language of this certification in all subcontract awards at any tier and require that all recipients of subcontract awards in excess of $100,000 shall certify and disclose accordingly. Ref: 49 CFR Part 20, modified as necessary by 31 USC § 1352. EXHIBIT E *** FFY06-SHSP-CC-0100 7 False or Fraudulent Statements Or Claims The subgrantee acknowledges that if it makes a false, fictitious, or fraudulent claim, statement, submission, or certification to King County in connection with this project, the County reserves the right to pursue the procedures and impose on the recipient the penalties of 18 use § 1001, 31 usC §§ 3729 and 3801 et seq. , and/or 49 Usc § 5307(n)(1) , as may be appropriate. The subgrantee agrees to include this clause in all subcontracts awarded under this Agreement 8 Energy Conservation The Subgrantee agrees to comply with mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation plan issued in compliance with the Energy Policy and Conservation Act, 42 USC §§ 6321 et seq. , and 49 CFR Part 18. The subgrantee agrees to include this clause in all subcontracts awarded under this Agreement. 9 Environmental Requirements The Subgrantee aggrees to comply with the applicable requirements of the National Environmental Policy Act of 1969, as amended, 42 USC §§ 4321, et seq. , consistent with Executive Order NO. 11514, as amended, "Protection and Enhancement of Environmental Page 35 Moulage 2007 09 24 sub Grant Agreement.txt Quality," 42 USC § 4321 note. Council on Environmental Quality regulations on compliance with the National Environmental Policy Act of 1969, as amended, 42 Usc § 4321 et seq. and 40 CFR Part 1500, et seq. 10 Preference for Recycled Products To the extent practicable and economically feasible, the subgrantee agrees to provide a competitive preference for products and services that conserve natural resources and protect the environment and are energy efficient. Examples of such products may include, but are not limited to, products described in the united States EPA Guidelines at 40 CFR Part 247, implementing section 6002 of the Resource conservation and Recovery Act, as amended, 42 USC § 6962, and Executive order 12873. 11 Patent Rights if any invention, improvement, or discovery of the subgrantee or any of its Subcontractors is conceived or first actually reduced to practice in the course of or under this Agreement, and that invention, improvement, or discovery is patentable under the laws of the United states or any foreign country, the subgrantee agrees to notify King County immediately and provide a detailed report. The rights and responsibilities of the subgrantee and King County with respect to such invention, improvement or discovery shall be determined in accordance with applicable Federal laws, regulations, policies, and any waiver thereof. unless the Federal Government later makes a contrary determination in writing, irrespective of the Subgrantee's status (i .e. , a large business, small business, state government or state instrumentality, local government, nonprofit organization, academic institution, individual) , the County and the Subgrantee agree to take the necessary actions to provide, ' through DHS, those rights in that invention due the Federal Government as described in U.S. Department of Commerce regulations, "Rights to Inventions Made by Nonprofit organizations and small Business Firms under Government Grants, contracts and Cooperative Agreements, " 37 CFR Part 401. EXHIBIT E *** FFY06-SHSP-CC-0101 The Subgrantee also agrees to include the requirements of this section in each subcontract for experimental , developmental , or research work financed in whole or in part with Federal assistance provided by DHS. Ref: 49 CFR Part 19, Appendix A, section 5 EXHIBIT E **�', FFY06-SHSP-CC-0100 1 Page 36 i t Kent City Council Meeting Date October 16, 2007 ICategory Consent Calendar 1. SUBJECT: CANARY HILL FINAL PLAT— ACCEPT (QUASI-JUDICIAL PROCEEDING) 2. SUMMARY STATEMENT: Approve the Final Plat mylar for Canary Hill and authorize the Mayor to sign the mylar Harbour Homes, Inc proposes to subdivide approximately 5 8 acres into 32 single-family residential lots. The property is located at 13624 SE 256`h Street. 3. EXHIBITS: Maps and memo with conditions ' 4. RECOMMENDED BY: Communitv Development and Public Works Dept. Staff (Committee, Staff, Examiner, Commission, etc.) 1 5. FISCAL IMPACT Expenditure? No Revenue? No Currently in the Budget? Yes No If no: Unbudgeted Expense- Fund Amount $ Unbudgeted Revenue. Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6J �N-^V'•i,.C.P�Y X� i E JCS.N� 5 ` ' e 2 Y 3:474 -�' ,7 I45 SF.• 5.707 S.F. = 5,702 S,F� = / I5.714j1S.i- ' i N I I1oo0.° \ -Dave LE 'a-c , h•TN NAS+.R, _rr,rEG I 5 1 6 \ g 5,805 S K o _ 6.303 S F 1 cOJ^.D `PoW& CAP i '26' 50' 50 It J{) � Rb0 v4 x + \t 51+00 -524. t4'C T n'J .vc' 43' c- 1,238 38' SU r,,,E.DCA1,,,N 825 � ' 24 11 PT 37 $ 8,252 sF4 S F. - �,708CAPtill -"H -t332pe 114' 100' - a26 . 23 . WirtE Row 5.700 S.F. ~--'�' %700 s F 1 'R �� e 5,731 S.F. - I � 114' ' I i 114' ry I T T ~ i ` 1 1 t l � 100' i _ _ I 27 R �� n 4 5,700 S F. o 5,700§.F f g , 40i TUS7 9J S.F. u� 00. 28 `t' , �' `21 I s 70o S.F. 5.700 lie Q �, :L• �; xa; 3 t 5,727 5F � - 1 __ _ _ f CAI M T S 29- g_ _ _ 20 r- S � 100' }' ._&7OQ 5F^�;t i t - i 5,700 Sr.. ' P \—1,}—ice_ i 5RA\'�L •'_ • If4Ftr .i ��. e� 'rnJ ♦-� �d 1 r 12 5.7255F .{ 11 O s' � I I � � '�• , 30 1`_1j 'g s7oo s 57q s� �� L J�C S 1oa r .I T 114' 114' � - R` '!fit Lf•`�: r •'�,d'* io '�^ , , 5.729 S F 31+ i n' '-4il +g , ri�.2'r JC 1 12 32 t 17 790 5,708 F I ' ` • s 5g' r �4ij L ACT C j SS FOR:, v: -� I { I 7µ SFj + _ .,tiny, J i I I r o- • �.yb A I , ' +3 �1R {,r�?T ST �HOJSEI ! I 6,04�;�.f. N t I 1� v .i •t �7F NA t14" i c .2s.F� _CATt7NS Ot F {�I REC( �4+vC. AUNS�R 9atY�O _ , Jf! FlRE HYDRANT 24",YA 0•A" � I I ! � I c�' i t f,., d �CMARYHILLi`� �,,•al, o'P,; a d — FSfJ-2005-3 =sE _ �KNA #2071708 f — • _ w T-_ •_�Y•• 1 L -� , J $E-256TH—STREET, S p =�5TF1 kr'. COMMUNITY DEVELOPMENT Fred N Satterstrom, AICP, Director \S:F� KENT PLANNING SERVICES Charlene Anderson,AICP, Manager WASHINGTON Phone 253-856-5454 Fax 253-856-6454 Address 220 Fourth Avenue S Kent, WA 98032-5895 DATE: October 16, 2007 I TO: MAYOR SUZETTE COOKE, COUNCIL PRESIDENT DEBORAH RANNIGER AND CITY COUNCIL MEMBERS FROM: CHARLENE ANDERSON, AICP, PLANNING MANAGER THROUGH: MAYOR SUZETTE COOKE SUBJECT: CANARY HILL FINAL PLAT (#FSU-2005-3/KIVA #2071708) MOTION: Approve the final plat mylar for Canary Hill and authorize the Mayor to sign the mylar. SUMMARY: Harbour Homes, Inc , proposes to subdivide approximately 5.8 acres into 32 single-family residential lots The property is located at 13624 SE 256th St BUDGET IMPACT: None BACKGROUND: On December 22, 2005, the Hearing Examiner issued Findings, Conclusions and a Decision granting approval of a preliminary plat, with 15 conditions The applicant has complied with the conditions required prior to recording. S\Permit\Plan\longplats\2007\2071708-FSU-2005-3cc DOC Enclosure Conditions of approval—Hearing Examiner i 1 � 1 CANARY HILL #SU-2005-3 KIVA #RPP3-2052289 ON DECEMBER 22, 2005, THE CITY OF KENT HEARING EXAMINER APPROVED THE CANARY HILL PRELIMINARY PLAT #SU-2005-3 WITH THE FOLLOWING CONDITIONS: A. GENERAL CONDITION OF APPROVAL 1. Approval of this subdivision as proposed is conditioned upon Kent City Council approval of the associated proposed rezone of the subject parcel from SR-4 5 to SR-6, file number RZ-2005-8 B. PRIOR TO RECORDING THIS SUBDIVISION- 1 The Owner/Subdivider shall pay all Charges in Lieu of Assessments and/or Latecomer Fees, if any, prior to scheduling the Pre-Construction Conference and/or prior to recording this plat, whichever comes first 2. The Owner/Subdivider shall provide Public Works with a digital plat map prepared with a CAD program The digital information can be formatted in either ".DWG (AutoCad) or " DXF (Drawing Exchange File), but must be based upon State Plane coordinates: an assumed coordinate system is not permitted. The State Plane Coordinates shall be on the NAD 83/91 datum and relate to at least two City of Kent reference points within one half mile of the subdivision In addition, the project shall be tied into at least two City of Kent NAD 88 vertical benchmarks and two additional permanent benchmarks shall be established within the project The ' elevations of these benchmarks will be reported at the time as-built drawings are submitted along with field notes sufficient to verify their accuracy. 3. The Owner/Subdivider shall submit and receive City approval for engineering drawings from the Department of Public Works, and shall then either construct or bond for the following. a. A gravity sanitary sewer system to serve all lots. This development will be served by the Soos Creek Water and Sewer District and will be constructed to Soos Creek Water and Sewer District standards and specifications. The septic system serving the existing home(s) within the proposed subdivision, if any, shall be abandoned in accordance with King County Health Department Regulations b. A water system meeting domestic and fire flow requirements for all lots This development will be served by Water District #111 and will be constructed to Water District #111 standards and specifications Existing wells, if any, shall be abandoned in accordance with the requirements of the Department of Ecology. C. A stormwater system The Engineering Plans must meet the minimum requirements of the City of Kent Construction Standards and 2002 City of Kent Surface Water Design Manual (KSWDM) Initial guidance for the Engineering Plans is given below (See Chapter 2 of KSWDM for detailed submittal requirements), (1) The Engineering Plans will include at a minimum. Site improvement plans which include all plans, details, notes and specifications necessary to construct road, drainage, and other related improvements The engineering plans shall include a technical information report (TIR) which contains all the technical information and analysis to develop the site improvement plans. (2) An erosion and sedimentation control (ESC) plan shall be included in the engineering plans The ESC shall meet the requirements of the City of Kent Construction Standards, and the 2002 City of Kent Surface Water Design Manual. These plans must reflect the Detailed Grading Plan discussed below, and Planning Services approved Detailed Tree Plan (3) The retention/detention and release standard that will be met by the subdivision is Level Two. The water quality menu that will be met by the subdivision is the Resource Stream Protection Menu. (4) The site improvement plans and technical information report will contain drainage calculations and a drawing of the retention/detention pond tract at an appropriate engineering scale to show that the proposed on-site or off-site retention/detention tract is large enough to contain the required minimum stormwater storage volume and water quality facility. The site improvement plans will also show that all required stormwater management facilities will be outside of delineated wetlands and their buffers, as well as outside of creeks and rivers and their buffers According to the City's Construction Standards, Chapter Five, Surface Water Design Manual, underground vaults or tanks shall not be permitted to meet the detention requirements for all residential developments. 1 (5) A downstream analysis is required for this development, and it will include an analysis for capacity, erosion potential, and water quality Refer to the requirements of Technical 1 Information Reports in Section 3 "Offsite Analysis", of the 2002 City of Kent Surface Water Design Manual for the specific information required for downstream analyses. (6) Roof downspouts for each roofed structure (house, garage, carport, etc ) shall be directed to a Roof Downspout Infiltration System meeting the requirements of Section C 2, flow Control SMPs, in Appendix C to the King County Surface Water Design Manual (7) If determined necessary by the Public Works Department following review and approval of the required downstream analysis, the Owner / Subdivider shall provide public drainage easements meeting the requirements of the City of Kent Construction Standards for the specified downstream reach where adequate public drainage easements do not currently exist. (8) The Owner/Subdivider shall submit Landscape Plans for within and surrounding the retention/detention facility to Planning Services and to the Department of Public Works for concurrent review and approval prior to, or in conjunction with, the approval of the Engineering Plans These Landscape Plans shall meet the minimum requirements of the City of Kent Construction Standards, and the stormwater management landscaping requirements contained within the 1998 King County Surface Water Design Manual. Landscape Plans are required to show adjacent Street Trees so that the City arborist can assess potential adverse stress upon all types of vegetation (9) The Owner/Subdivider shall execute Declaration of Stormwater Facility Maintenance Covenants for the private portions of the drainage system prepared by the Property Management Section of the Department of Public Works. See Reference 8-F, Declaration of Stormwater Facility Maintenance Covenant, to the 2002 City of Kent Surface Water Design Manual for information on what is contained within this document. d. A Detailed Grading Plan for the entire subdivision meeting the requirements of the Uniform Building Code, the City of Kent Construction Standards, and City of Kent Development Assistance Brochure #1-3, Excavation and Grading Permits & Grading Plans Initial guidance for these plans is given below- (1) These plans will include provisions for utilities, roadways, retention/ detention ponds, stormwater treatment facilities, and a building footpad for each lot (2) These plans shall be designed to eliminate the need for processing several individual Grading Permits upon application for Building Permits. e. A Temporary Erosion/Sedimentation Control Plan for the entire subdivision meeting the requirements of the City of Kent Construction Standards, and the most recent adopted version of the Stormwater Management Manual for the Puget Sound Basin These plans must reflect the Detailed Grading Plan discussed above, and Planning Services approved Detailed Tree Plan f. Interim Street Improvement Plans for Southeast 256th Street along the entire property frontage thereon These Interim Street Improvement Plans shall meet the requirements of the City of Kent Construction Standards, and City of Kent Development Assistance Brochures #6-2, Private and Public Street Improvements, and # 6- 8, Street Improvement Plans, for a street designated as a Minor Arterial Street Augmented with Bike Lanes in the City of Kent Comprehensive Plan, except as modified below Initial guidance for the necessary interim street improvements is given below: (1) Combined vertical concrete curbs and gutters, and a 10-foot cement concrete sidewalk along the north side of the street. (2) A minimum of 22-feet of Hot Mix Asphalt (HMA) pavement as measured from the approved centerline of the street to the face of curb on the north side of the street, plus at least 12-feet of asphalt pavement as measured from the centerline of the right-of-way to the edge of the traveled lane on the south side of the street The entire width of 34-feet of HMA pavement is to be provided with a 20-year service life in compliance to the City of Kent Construction Standards. i (3) A City approved shoulder on the south side of the street within existing right of way. (4) A City-owned and approved street lighting system. (5) Public stormwater conveyance, detention and treatment facilities as applicable (6) Street Trees installed behind the 10-foot sidewalks or as otherwise directed by the Public Works Department These Street Trees will be located as approved by the Public Works Department, and the species shall be selected from the Approved Street Tree List contained within City of Kent Development Assistance Brochure #14, City of Kent Street Trees. g. Interim Street Improvement Plans for 136th Avenue Southeast The Street Improvement Plans for this street shall be designed in conformance to the requirements for a Residential Street as required by City of Kent Construction Standards, and City of Kent Development Assistance Brochures #6-2, Private and Public Street Improvements and City of Kent Development Assistance Brochure # 6-8, Street Improvement Plans for a street 28-feet wide Initial guidance for these street improvements is given below (1) Combined vertical curbs and gutters, a 5-foot wide planting strip constructed between the back of curb and the front of the sidewalk, and then 5-foot wide cement concrete sidewalks along the east side of the street (2) A minimum of 20-feet of Hot Mix Asphalt (HMA) pavement, measured from vertical face of curb to the edge of pavement on the west side of the street, except where additional pavement width is required by the Fire Marshal for emergency vehicle access. (3) A street lighting system designed to the City's standards, constructed and maintained by the IntoLight Division of Puget Sound Energy, all electrical and maintenance bills shall be paid for by a Home Owner's Association (4) A public stormwater drainage system, including provisions for collection, conveyance, detention, and treatment facilities (5) Curb return radii of 30-feet at the intersection of 136th Avenue Southeast and Southeast 256th Street, and a curb return radii of 20-feet at the intersection of 137th Way 1 Southeast extended. (6) Street Trees installed within the 5-foot wide planting strips. Trees will be located as approved by the Public Works Department, and the species shall be selected from the Approved Street Tree List contained within City of Kent Development Assistance Brochure #14, City of Kent Street Trees h. Street Improvement Plans for the new public Residential Street extending 137th Way Southeast westerly to a new intersection point on 136th Avenue Southeast The Street Improvement Plans for this street shall be designed in conformance to the requirements for a Residential Street as required by City of Kent Construction Standards, and City of Kent Development Assistance Brochures #6-2, Private and Public Street Improvements and City of Kent Development Assistance Brochure # 6-8, Street Improvement Plans for a street 28-feet wide. Initial guidance for these street improvements is given below: (1) Combined vertical curbs and gutters, a 5-foot wide planting strip constructed between the back of curb and the front of the sidewalk, and then 5-foot wide cement concrete sidewalks on both sides of the street. NOTE This street improvement will provide for a 5-foot planter strip and 5-foot wide cement concrete sidewalk along the west side of the off-site portion of 137th Way Southeast to Southeast 256th Street as well so that school age pedestrians have safe access to the north side of Southeast 2561h Street (2) A minimum of 28-feet of asphalt pavement, measured from face of curb to face of curb. (3) A street lighting system designed to the City's standards, constructed and maintained by the IntoLight Division of Puget Sound Energy, all electrical and maintenance bills shall be paid for by a Home Owner's Association (4) A public stormwater drainage system, including provisions for collection, conveyance, detention, and treatment facilities (5) Curb return radii of 20-feet at the intersection of this new residential street with 136th Avenue Southeast (6) Street Trees installed within the 5-foot wide planting strips. These Street Trees will be located as approved by the Public Works Department, and the species shall be selected from the Approved Street Tree List contained within City of Kent Development Assistance Brochure #14, City of Kent Street Trees i. Street Improvement Plans for the two new Private Residential Streets connected to 137th Way Southeast and designed to serve Lots 6 and 7 and Lots16 and 17. The Street Improvement Plans for these streets shall be designed in conformance to the requirements for a Private Residential Street as required by City of Kent Construction Standards, and City of Kent Development Assistance Brochure #6-2, Private and Public Street Improvements and City of Kent Development Assistance Brochure # 6-8, Street Improvement Plans for a street at least 16-feet wide. Initial guidance for these street improvements is given below (1) A minimum of 20-feet of Hot Mix Asphalt (HMA) pavement, measured from edge of pavement to edge of pavement, or from face of curb to face of curb, except where additional pavement is required by the Fire Marshal for emergency vehicle access. (2) A design radius of 30-feet will be used for the Residential Driveway Approach constructed for these narrow private streets (3) A private stormwater drainage system, including provisions for conveyance, detention, and treatment facilities where applicable (4) Unless this condition is waived in writing by the City Fire Marshal, these private streets serving two lots each shall have pavement markings and traffic signs installed which clearly designate this private street as a Fire Lane, where no parking will be permitted. (5) The private streets must be centered within a private roadway tract or easement that is at least one-foot wider than the total width of the private street j. Street Light Plans for Southeast 256" Street; 1371h Way Southeast extended to 136th Avenue Southeast, and 136th Avenue Southeast meeting the requirements of the City of Kent Construction Standards, and City of Kent Development Assistance Brochure #6- 1, Street Lighting Requirements 4. The Owner/Subdivider shall create a Homeowner's Association for this subdivision to ensure that the property owners within this subdivision are advised of their requirement to pay for the provided street lighting system. Those sections of the required document written to govern that association as they relate to any IntoLight Division of Puget Sound Energy street lighting systems, shall be reviewed and approved by the Department of Public Works, prior to the recording these documents. 5. The face of the final plat will clearly identify the private street serving Lots 6 and 7 and Lots 16 and 17, and that these lots will be served by private streets The face of the final plat will also specify that the maintenance of these two private streets is the sole responsibility of the property owners who are served by the private street 6. Direct vehicular access to and from lots having frontage along Southeast 2561h Street is prohibited, and the face of the final plat will carry the following restriction DIRECT VEHICULAR ACCESS TO AND FROM LOTS HAVING FRONTAGE ALONG SOUTHEAST 256T" STREET IS PROHIBITED DIRECT VEHICULAR ACCESS ONTO AND OFF OF SOUTHEAST 256T" STREETS IS RESTRICTED TO 136T" AVENUE SOUTHEAST AND TO 137T" WAY SOUTHEAST. 7. The Owner/Developer shall deed all public rights-of-way, and otherwise convey all private and public easements necessary for the construction and maintenance of the required improvements for this subdivision development. 8 The Owner/Subdivider shall submit and receive approval for a Detailed Tree Plan, meeting the requirements of the Kent Zoning Code, and City of Kent Development Assistance Brochure #3, Detailed Tree Plans, prior to the issuance of any Construction Permits for the subdivision Grading Plans cannot be approved by the Department of Public Works without an approved Detailed Tree Plan Detailed Tree Plans are not to be confused with required Street Tree Plans, which have an entirely different purpose 9. Prior to release of any construction bonds, and prior to the approval of any Building Permits within the subject subdivision, the Department of Public Works must receive and approve As-Built Drawings meeting the requirements of the City of Kent Construction Standards, and City of Kent Development Assistance Brochure #E-1, As-Budd Drawings, for Streets, r tStreet Lighting System; Water; Sewer; Stormwater Drainage Facilities; and all off-site improvements where the locations and/or elevations are deemed critical by the Department of Public Works. 10. The owner/subdivider shall construct or bond for mailbox clusters per the standards and at locations approved by the Public Works Department and the Kent US Postmaster. 11. The owner/subdivider shall submit applications to the City of Kent for review and approval to remove or otherwise relocate all buildings on the site. C. PRIOR TO THE ISSUANCE OF A BUILDING PERMIT ON ANY LOT IN THIS SUBDIVISION, THE OWNER / SUBDIVIDER SHALL 1. Record the Plat. 2. Pay the Environmental Mitigation Fee for that lot. 3. Construct all of the improvements required above. 4. Submit and receive City approval for As-Built Drawings meeting the requirements of City of Kent Development Assistance Brochure #E-9, As- Budd Drawings, for street improvements, stormwater management system, street lighting system, and other off-site improvements where determined necessary by the City. S.\Permit\Plan\LONGPLATS\FINAL PLATS\2007\2071708-2005-3conditions doc 1 Kent City Council Meeting Date October 16, 2007 Category Consent Calendar 1. SUBJECT: SUNNFJORD FINAL PLAT — ACCEPT (QUASI-JUDICIAL PROCEEDING) ' 2. SUMMARY STATEMENT: Approve the Final Plat mylar for Sunnljord and authorize the Mayor to sign the mylar. Sunnfjord, LLC. proposes to subdivide approximately 12 65 acres into 57 single-family residential lots. The property is located east of 1161h Avenue SE, south of SE 2481h, and north of SE 251 st ' 3. EXHIBITS: Maps and Memo with conditions ' 4. RECOMMENDED BY: Community Development and Public Works Dept Staff (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure9 No Revenue? No Currently in the Budget? Yes No If no: ' Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ ' 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: ' Council Agenda Item No. 6K y7 x TM ct'r I I 1 tt 1 -- I \ y� 9 ~ I 1 ~ es \ , 1 • \ 1 \ \ \ � 1 I \ S 1 6 ` \♦\ y it i R I / 1 \` \ 34 tHM 1111EPf I ♦ L^ y to 1 Ibt ty ; 1 Id eaer•r I F I11 G 13 13 11 6 N I I 1 , I ; 41 e 1 i &E 1 s 40 1 I I is 17 I , I I I I � I H I I i t —__ ----- " r r 26 70a1 3EN$ffK \ 1" ' St w 22 stows trtwwt i n a 1 st ata stttEEr I Suen&f d final Plat N FSV 20M-4 ' iaVA #M7MS9 COMMUNITY DEVELOPMENT Fred N Satterstrom, AICP, Director KENT PLANNING SERVICES Charlene Anderson,AICP, Manager wnsNi„�.o„ Phone 253-856-5454 Fax 253-856-6454 Address 220 Fourth Avenue S Kent, WA 98032-5895 DATE: October 16, 2007 TO: MAYOR SUZETTE COOKE, COUNCIL PRESIDENT DEBORAH RANNIGER AND CITY COUNCIL MEMBERS FROM: CHARLENE ANDERSON, AICP, PLANNING MANAGER ' THROUGH: MAYOR SUZETTE COOKE SUBJECT: SUNNFJORD FINAL PLAT (#FSU-2005-4/KIVA #2072059) ' MOTION: Approve the final plat mylar for Sunnfjord and authonze the Mayor to sign the mylar. ' SUMMARY: Sunnfjord, LLC., proposes to subdivide approximately 12.65 acres into 57 single-family residential lots. The property is located east of 116`" Avenue SE, south of SE 248"i, and north of SE 251 st. BUDGET IMPACT: None BACKGROUND: On June 21, 2006, the Hearing Examiner issued Findings, Conclusions ' and a Decision granting approval of a preliminary plat, with 18 conditions The applicant has complied with the conditions required prior to recording ' S\Permit\Plan\longplats\2007\2072059-FSU-2005-4cc DOC Enclosure Conditions of approval—Hearing Examiner i SUNNFJORD #SU-2005-4 (RPP3-2052921) ON JUNE 21, 2006, THE KENT HEARING EXAMINER APPROVED THE SUNNFJORD PLAT WITH ' THE FOLLOWING CONDITIONS: A. PRIOR TO RECORDING THIS SUBDIVISION: 1. The Owner / Subdivider shall pay all Charges in Lieu of Assessments and/or Latecomer Fees, if any, prior to scheduling the Pre-Construction Conference and/or prior to recording this plat, whichever comes first. 2. The Owner / Subdivider shall provide Public Works with a digital plat map ' prepared with a CAD program. The digital information can be formatted in either *.DWG (AutoCad) or *.DXF (Drawing Exchange File), but must be based upon State Plane coordinates: an assumed coordinate system is not 1 permitted. The State Plane Coordinates shall be on the NAD 83/91 datum and relate to at least two City of Kent reference points within one half mile of the subdivision. In addition, the project shall be tied into at least two City of Kent ' NAD 88 vertical benchmarks and two additional permanent benchmarks shall be established within the project. The elevations of these benchmarks will be reported at the time as-built drawings are submitted along with field notes sufficient to verify their accuracy. 3. The Owner / Subdivider shall submit and receive City approval of engineering drawings from the Department of Public Works, and shall then either construct or bond for the following. a. A public gravity sanitary sewer system to serve all lots. The public sanitary sewer system shall be extended from the existing public sanitary sewer system and shall be sized to serve all off-site properties within the same service area; in addition, the sanitary sewer system shall be extended across the entire subdivision as needed to serve adjacent properties within the same service area, unless otherwise determined by the sanitary sewer purveyor. The septic system serving the existing homes within the proposed subdivision shall be abandoned in accordance with King County Health Department Regulations. b. A public water system meeting domestic and fire flow requirements for all lots. The 18-inch diameter public water main in Southeast 248t' Street shall be extended from the existing 18 inch water main located near the southeast corner of the Village Creek Estates subdivision to the east property line of Sunnfjord , #SU-2005-4 Conditions of Approval the subject property. The City will reimburse the Subdivider for the difference in cost to upgrade the pipe diameter from 10 inches to 18 ' inches. The public water system shall be extended and shall be sized to serve all ' off-site properties within the same service area; in addition, the water main extension shall be extended across the entire subdivision as needed to serve adjacent properties within the same service area, unless ' otherwise determined by the water purveyor. The water main within Southeast 248"' Street shall be increased in size to ' 18 inches in accordance with the City's Comprehensive Water Plan. Existing wells, if any, shall be abandoned in accordance with the ' requirements of the Department of Ecology. C. A stormwater system. The Engineering Plans must meet the minimum requirements of the City of Kent Construction Standards and 2002 City of Kent Surface Water Design Manual (KSWDM). Initial guidance for the Engineering Plans is given below (See Chapter 2 of KSWDM for detailed ' submittal requirements): (1) The Engineering Plans will include at a minimum: Site improvement plans which include all plans, details, notes and specifications necessary to construct road, drainage, and other related improvements. The engineering plans shall include a ' technical information report (TIR) which contains all the technical information and analysis to develop the site improvement plans. (2) An erosion and sedimentation control (ESC) plan shall be included in the engineering plans. The ESC shall meet the requirements of the City of Kent Construction Standards, and the 2002 City of Kent , Surface Water Design Manual. These plans must reflect the Detailed Grading Plan discussed below, and Planning Services approved Detailed Tree Plan ' (3) The retention / detention and release standard that will be met by the subdivision is Level Two. The water quality menu that will , be met by the subdivision is the Resource Stream Protection Menu. (4) The site improvement plans and technical information report will contain drainage calculations and a drawing of the retention / Page 2 of 13 ' Sunnfjord #SU-2005-4 Conditions of Approval detention pond tract at an appropriate engineering scale to show that the proposed on-site or off-site retention / detention tract is large enough to contain the required minimum stormwater storage volume and water quality facility. The site improvement ' plans will also show that all required stormwater management facilities will be outside of delineated wetlands and their buffers, as well as outside of creeks and their buffers. (5) A downstream analysis is required for this development, and it will include an analysis for capacity, erosion potential, and water quality. Refer to the requirements of Technical Information Reports in Section 3: "Offsite Analysis", of the 2002 City of Kent Surface Water Design Manual for the specific information required for downstream analyses. (6) Roof downspouts for each roofed structure (house, garage, 1 carport, etc.) shall be diverted to a Roof Downspout Infiltration System meeting the requirements of section 5.4.5, Infiltration Trenches, of the 1998 Surface Water Design Manual These roof downspout conveyance and infiltration systems shall include overflow pipes connected to an approved dispersion system. The drainage plans shall include an approved detail for the roof downspout infiltration system. The face of the recorded plat shall contain the following restriction: ' As a condition of building permit issuance, residences constructed on lots of this subdivision must provide roof downspout infiltration systems per details shown on the approved plans. (7) If determined necessary by the Public Works Department following review and approval of the required downstream analysis, the Owner / Subdivider shall provide public drainage ' easements meeting the requirements of the City of Kent Construction Standards for the specified downstream reach where adequate public drainage easements do not currently exist. ' (8) The Owner / Subdivider shall submit Landscape Plans for within and surrounding the retention / detention facility to Planning Services and to the Department of Public Works for concurrent review and approval prior to, or in conjunction with, the approval of the Engineering Plans. These Landscape Plans shall meet the ' Page 3 of 13 Sunnfjord ' #SU-2005-4 Conditions of Approval , minimum requirements of the City of Kent Construction Standards, and the stormwater management landscaping , requirements contained within the 1998 King County Surface Water Design Manual. Landscape Plans are required to show adjacent Street Trees so that the City arborist can assess potential ' adverse stress upon all types of vegetation. (9) The Owner / Subdivider shall execute Declaration of Stormwater ' Facility Maintenance Covenants for the private portions of the drainage system prepared by the Property Management Section of the Department of Public Works. See Reference 8-F, Declaration of Stormwater Facility Maintenance Covenant, to the 2002 City of Kent Surface Water Design Manual for information on what is contained within this document. d. A Detailed Grading Plan for the entire subdivision meeting the requirements of the Uniform Building Code, the City of Kent Construction , Standards, and City of Kent Development Assistance Brochure #1-3, Excavation and Grading Permits & Grading Plans. Initial guidance for these plans is given below: , (1) These plans will include provisions for utilities, roadways, retention / detention ponds, stormwater treatment facilities, and a , budding footpad for each lot. (2) These plans shall be designed to eliminate the need for processing , several individual Grading Permits upon application for Budding Permits. (3) These plans will use a 2-foot maximum contour interval, and ' every fifth contour line will be darker, wider and labeled in conformance to standard drafting practice. ' e. A Temporary Erosion / Sedimentation Control Plan for the entire subdivision meeting the requirements of the City of Kent Construction , Standards, and the most recent adopted version of the Stormwater Management Manual for the Puget Sound Basin. These plans must reflect the Detailed Grading Plan discussed above, and Planning Services ' approved Detailed Tree Plan. g. A Final Wetland Mitigation Plan meeting the requirements of Kent City Code Chapter 11.06, and City of Kent Development Assistance Brochure #10, Wetland Mitigation Plans. These plans shall pursue avoiding or Page 4 of 13 ' Sunnf ord #SU-2005-4 Conditions of Approval minimizing impacts to wetlands to the maximum extent possible by analyzing alternatives that would avoid the impact, as stated in Kent City Code, Section 11.06.610- Avoiding wetland impacts. The wetland and buffer mitigation must be completed prior to final plat approval as ' depicted on Exhibit 2, Wetland Mitigation Concept Plan Map. The Applicant will prepare a contingency plan that will include additional plant installation, erosion control, modifications to hydrology, and plant substitutions including type, size, and location to be implemented if any of the performance standards set out in the final mitigation plan are not being met. Maintenance will be required and activities will include replacement of all plants lost to vandalism, replacement of plant species with a 20 percent or greater mortality rate, irrigation of the wetland area as necessary, reseeding the wetland and buffer areas with an approved grass mixture as necessary, and removing all trash or undesirable debris from the wetland and buffer areas as necessary. h. Interim Street Improvement Plans for Southeast 248th Street and for 1161h Avenue Southeast along the entire property frontage thereon. These Interim Street Improvement Plans shall meet the requirements of ' the City of Kent Construction Standards, and aty of Kent Development AssIstance Brochures #6-2, Private and Public Street Improvements, and # 6-8, Street Improvement Plans, for streets designated as a Residential ' Collector Arterial Street with Bike Lanes in the City of Kent Comprehensive Plan. Adequate right-of-way shall be provided along 116th Avenue Southeast to allow for the future widening and improvement of said roadway to Minor Arterial Standards. Initial guidance for the necessary interim street improvements is given below: (1) There may be limited stopping sight distance along the property frontage of Southeast 248th Street. This section of street has less than the required standard minimum sight distance along Southeast 2481h Street. The Owner/Applicant will be required to reconstruct Southeast 248th Street to provide the minimum stopping and entering sight distance by lowering the profile grade. The new street profile shall be based on a preliminary street profile provided to the Owner/Applicant by the Public Works Department. In the alternative, the Owner/Applicant shall pay a 1 pro rata share of SE 2481h improvements in an amount determined by the City. (2) Combined vertical concrete curbs & gutters, a 5-foot wide planter strip, and a 5-foot cement concrete sidewalk along the south side of Southeast 248th Street. Page 5 of 13 Sunnfjord i #SU-2005-4 Conditions of Approval Combined vertical concrete curbs & gutters, a 5-foot wide planter strip, and a 5-foot cement concrete sidewalk along the east side of 116th Avenue Southeast. (3) A minimum of 22-feet of asphalt pavement as measured from the ' approved centerline of the street to the face of vertical curb on the south side of Southeast 248th Street, plus at least 12-feet of HMA pavement as measured from the approved roadway centerline to the edge of the traveled lane on the north side of the street. A minimum of 22-feet of asphalt pavement as measured from the approved centerline of the street to the face of vertical curb on the east side of 1161h Avenue Southeast, plus at least 12-feet of HMA pavement as measured from the approved roadway centerline to the edge of the traveled lane on the west side of the street. (4) A City approved HMA shoulder on the north side of the street for ' Southeast 248th Street & a City approved HMA shoulder on the west side of 116th Avenue Southeast. (5) A City-approved street lighting system for both public streets. ' (6) Public stormwater conveyance, detention and treatment facilities as applicable. (7) Street Trees installed within the 5-foot wide planting strips ' constructed between the back of curb and the front of the cement concrete sidewalk. These Street Trees will be located as approved by the Public Works Department, and the species shall be selected ' from the Approved Street Tree List contained within City of Kent Development Assistance Brochure #14, City of Kent Street Trees i. Street Improvement Plans for the Residential Collector Street connected , to Southeast 251" Street and terminating with a new intersection on Southeast 248th Street (hereinafter referred to as 118th Avenue , Southeast). The Street Improvement Plans for 118th Avenue Southeast shall be designed in conformance to the requirements for a Residential Collector Street as required by City of Kent Construction Standards, and City of Kent Development Assistance Brochure #6-2, Private and Public Street Improvements and City of Kent Development Assistance Brochure Page 6 of 13 ISunnfjord #SU-2005-4 Conditions of Approval # 6-8, Street Improvement Plans for a street 36-feet wide. Initial guidance for these street improvements is given below: (1) Combined vertical curbs & gutters, a 5-foot wide planting strip ' constructed between the back of curb and the front of the sidewalk, and then 5-foot wide cement concrete sidewalks on both sides of the street. l (2) A minimum of 36-feet of Hot Mix Asphalt (HMA) pavement, measured from face of vertical curb to face of vertical curb. (3) A street lighting system designed to the City's standards, constructed and maintained by the IntoLight Division of Puget Sound Energy; all electrical and maintenance bills shall be paid for by the Home Owner's Association created for this subdivision. (4) A public stormwater drainage system, including provisions for collection, conveyance, detention, and treatment facilities. (5) Curb return radii of 25-feet at the intersection of this Residential Collector Street with Southeast 2515t Street and with Southeast 248th Street. (6) Street Trees installed within the 5-foot wide planting strips. These Street Trees will be located as approved by the Public Works Department, and the species shall be selected from the Approved Street Tree List contained within City of Kent Development Assistance Brochure #14, City of Kent Street Trees 1. Interim Street Improvement Plans for Southeast 251" Street along the entire property frontage thereon. The Street Improvement Plans for this street shall be designed in conformance to the requirements for a Residential Collector Street as required by City of Kent Construction Standards, and City of Kent Development Assistance Brochure #6-2, Private and Public Street Improvements and City of Kent Development Assistance Brochure # 6-8, Street Improvement Plans for a street 36-feet wide. Initial guidance for these street improvements is given below: (1) Combined vertical curbs & gutters, a 5-foot wide planting strip constructed between the back of curb and the front of the sidewalk, and then 5-foot wide cement concrete sidewalks along the north side of the street where the subject properties have frontage. Page 7 of 13 i Sunnfjord i #SU-2005-4 Conditions of Approval (2) Along the subdivision frontage: A minimum of 36-feet of Hot Mix Asphalt (HMA) pavement, measured from face of new curb constructed along the north side of the street to face of existing curb on the south side of the street. (3) An approved street lighting system. (4) A public stormwater drainage system, including provisions for collection, conveyance, detention, and treatment facilities. (5) Curb return radii of 25-feet at the intersection of Southeast 251 t t Street and 116th Avenue Southeast. (6) Street Trees installed within the 5-foot wide planting strips. These j Street Trees will be located as approved by the Public Works Department, and the species shall be selected from the Approved Street Tree List contained within Gty of Kent Development Assistance Brochure #14, City of Kent Street Trees. k. Street Improvement Plans for the new public Residential Street connected to the new Residential Collector Street (hereinafter referred to as Southeast 249th Street) and terminating with a permanent / temporary cul-de-sac or approved turnaround at its east termini. The Street Improvement Plans for this street shall be designed in conformance to the requirements for a Residential Street as required by City of Kent ' Construction Standards, and Gty of Kent Development Assistance Brochure #6-2, Private and Public Street Improvements and City of Kent Development Assistance Brochure # 6-8, Street Improvement Plans for a , street 28-feet wide. Initial guidance for these street improvements is given below: (1) Combined vertical curbs & gutters, a 5-foot wide planting strip constructed between the back of curb and the front of the sidewalk, and then 5-foot wide cement concrete sidewalks on ' both sides of the street. (2) A minimum of 28-feet of Hot Mix Asphalt (HMA) pavement, measured from face of curb to face of curb. (3) A street lighting system designed to the City's standards, constructed and maintained by the IntoLight Division of Puget Sound Energy; all electrical and maintenance bills shall be paid for Page 8 of 13 , t Sunnf ord #SU-2005-4 Conditions of Approval by the Home Owner's Association created for this subdivision. (4) A public stormwater drainage system, including provisions for collection, conveyance, detention, and treatment facilities. ' (5) Curb return radii of 25-feet at the intersection of the subdivision street and the Residential Collector Street, and a 45-foot radius to the face of curb for the permanent cul-de-sac bulbs, or 45-foot radius to the edge of HMA pavement for interim cul-de-sac bulbs. ' (6) Street Trees installed within the 5-foot wide planting strips. These Street Trees will be located as approved by the Public Works Department, and the species shall be selected from the Approved I Street Tree List contained within City of Kent Development Assistance Brochure #14, City of Kent Street Trees I. Street Improvement Plans the new Private Residential Streets connected to 1181h Avenue Southeast, Southeast 251" Street, Southeast 249th Street, and the temporary driveway connection to 1161h Avenue 1 Southeast. Each private street will terminate with a cul-de-sac bulb, or approved turnaround. The Street Improvement Plans for these private streets shall be designed in conformance to the requirements for a Private Residential Street as required by City of Kent Construction Standards, and City of Kent Development Assistance Brochure #6-2, Private and Public Street Improvements and City of Kent Development Assistance Brochure # 6-8, Street Improvement Plans for a street at least 20-feet wide. All walkways must be constructed at time of plat development. No fee in lieu will be allowed for the sidewalk/walkway to serve the Martin Sortun Elementary School. Initial guidance for these street improvements is given below: 1 (1) A minimum of 20-feet of Hot Mix Asphalt (HMA) pavement, measured from edge of pavement to edge of pavement, or from face of curb to face of curb for any private street serving more ' than three lots. (2) A 5-foot asphalt walkway constructed along one side of the street for all private streets serving more than four lots. (3) An approved cul-de-sac, or turnaround at its terminus, unless these additional street improvements are not required by the City Fire Marshal. 1 Page 9 of 13 Sunnfjord , #SU-2005-4 Conditions of Approval (4) A private stormwater drainage system, including provisions for conveyance, detention, and treatment facilities where applicable. , (5) Fire Lanes - if any - shall be marked as directed by the Fire Marshal. , (6) The private streets, including walkways, must be centered within a private roadway tract or easement that is at least 1-foot wider than the total width of the private street and sidewalk combination. (7) Street improvements for Tract A shall include construction of a ' Click2Enter emergency access gate system located at least 50-feet from the east right-of-way line for 1161h Avenue Southeast. M. Street Light Plans for Southeast 2481h Street, Southeast 2515` Street, 116th Avenue Southeast, 118`h Avenue Southeast, and for Southeast 2491h Street meeting the requirements of the City of Kent Construction Standards, and Gty of Kent Development Assistance Brochure #6-1, Street Lighting Requirements. , 5. The Owner / Subdivider shall create a Homeowner's Association for this subdivision to ensure that the property owners within this subdivision are advised of their requirement to pay for the provided street lighting system. Those sections of the required document written to govern that association as they relate to any IntoLight Division of Puget Sound Energy street lighting systems, , shall be reviewed and approved by the Department of Public Works, prior to the recording these documents. 6. The face of the final plat will clearly identify all private streets, and which lots will , be served by those private streets. The face of the final plat will also specify that the maintenance of all private streets is the sole responsibility of the property owners who are served by those private streets. 7. Direct vehicular access to and from lots having frontage along Southeast 248th , Street, and 116' Avenue Southeast, is restricted, and the face of the final plat will carry the following restrictions: DIRECT VEHICULAR ACCESS TO AND FROM LOTS HAVING FRONTAGE ALONG , SOUTHEAST 248T" STREET IS PROHBITED. DIRECT VEHICULAR ACCESS TO AND FROM LOTS ALONG SOUTHEAST 251ST STREET, , AND ALONG 118T" AVENUE SOUTEAST ARE RESTRICTED TO THOSE PRIVATE STREETS SHOWN ON THE FACE OF THE FINAL PLAT. Page 10of13 1 Sunnf;ord #SU-2005-4 Conditions of Approval DIRECT VEHICULAR ACCESS TO LOT 25 IS TEMPORARY AND SHALL EXIST ONLY UNTIL SUCH TIME THAT TITLE TO LOT 25 TRANSFERS FROM FRANK SILBERNAGEL; AT WHICH TIME THE EXISTING DRIVEWAY APPROACH AND DRIVEWAY CONNECTION TO 11CH AVENUE SOUTHEAST SHALL BE REMOVED TO THE SATISFACTION OF THE CITY. 8. The Owner / Subdivider shall deed all public rights-of-way, and otherwise convey all private and public easements necessary for the construction and maintenance of the required improvements for this subdivision development. 9. The Owner / Subdivider shall submit and receive approval for a Detailed Tree Plan, meeting the requirements of the Kent Zoning Code, and City of Kent Development Assistance Brochure #3, Detailed Tree Plans, prior to the issuance of any Construction Permits for the subdivision. Grading Plans cannot be approved by the Department of Public Works without an approved Detailed Tree Plan. Detailed Tree Plans are not to be confused with required Street Tree Plans, which have an entirely different purpose. 10. The Owner / Subdivider shall permanently protect the approved and preserved, and/or enhanced, or created wetland(s) and it's buffer(s) by creating a separate 1 Sensitive Area Tract and deeding the tract in fee simple to the City, OR by granting a Sensitive Area Easement to the City for the entire sensitive area, in conformance to the requirements of the City of Kent Wetlands Management 1 Code. This Sensitive Area Tract or Easement shall be consistent with the wetland and wetland buffer map contained within the approved Wetland Delineation Report and/or approved Wetland Mitigation Plan as appropriate. The Owner / Subdivider shall provide a legal description of said easement or tract prepared by a licensed land surveyor, prior to issuance of any Construction Permits. The Sensitive Area Tract and the following language shall be included on the face of the recorded plat: ■ SENSITIVE AREA TRACTS / EASEMENTS DEDICATION OF A SENSITIVE AREA TRACT / EASEMENT CONVEYS TO THE PUBLIC A BENEFICIAL INTEREST IN THE LAND WITHIN THE TRACT. THIS INTEREST INCLUDES THE PRESERVATION OF NATIVE VEGETATION FOR ALL PURPOSES THAT BENEFIT THE PUBLIC HEALTH, SAFETY AND WELFARE, INCLUDING CONTROL OF SURFACE WATER AND EROSION, MAINTENANCE OF SLOPE STABILITY, VISUAL AND AURAL BUFFERING, AND PROTECTION OF WATER QUALITY, PLANT ECOLOGY AND WILDLIFE HABITAT. THE SENSITIVE AREA TRACT / EASEMENT IMPOSES UPON ALL PRESENT AND FUTURE OWNERS AND OCCUPIERS OF THE LAND SUBJECT TO THE TRACT / EASEMENT THE OBLIGATION, ENFORCEABLE ON BEHALF OF THE PUBLIC BY THE CITY OF KENT, TO LEAVE UNDISTURBED ALL TREES AND OTHER VEGETATION WITHIN THE TRACT. THE VEGETATION WITHIN THE TRACT MAY NOT BE CUT, PRUNED, COVERED BY FILL, REMOVED OR DAMAGED WITHOUT APPROVAL IN WRITING FROM THE CITY OF KENT. Page 11 of 13 Sunnoord , #SU-2005-4 Conditions of Approval THE COMMON BOUNDARY BETWEEN THE TRACT / EASEMENT AND THE AREA OF DEVELOPMENT ACTIVITY MUST BE MARKED OR OTHERWISE FLAGGED TO THE SATISFACTION OF THE CITY OF KENT PRIOR TO ANY CLEARING, GRADING, BUILDING CONSTRUCTION OR OTHER DEVELOPMENT ACTIVITY. THE REQUIRED MARKING OR FLAGGING SHALL REMAIN IN PLACE UNTIL ALL DEVELOPMENT ACTIVITIES IN THE VICINITY OF THE SENSITIVE AREA TRACT ARE COMPLETED. NO BUILDING FOUNDATIONS, STRUCTURES, FILL OR OBSTRUCTIONS (INCLUDING, BUT NOT LIMITED TO DECKS, PATIOS, OUTBUILDINGS AND OVERHANGS) ARE ALLOWED WITHIN 15 FEET OF THE SENSITIVE AREA TRACT / EASEMENT BOUNDARY, UNLESS OTHERWISE APPROVED BY THE CITY. , THE CITY OF KENT RESERVES THE RIGHT TO INSTALL PUBLIC UNDERGROUND UTILITIES WITHIN THIS SENSITIVE AREA TRACT, AND TO ENTER AND PERFORM DRAINAGE SYSTEM MAINTENANCE, BUT IS REQUIRED TO RESTORE OR ENHANCE THE SENSITIVE AREAS DISTURBED UPON THE COMPLETION OF THE UNDERGROUND CONSTRUCTION, AND/OR DRAINAGE SYSTEM MAINTENANCE. 11. After construction, the wetland and buffer areas shall be isolated from intrusion and/or disturbance using landscaping, or other appropriate screens, as well a split-rail cedar fence. In addition, Wetland Information Signs approved by the , Department of Public Works shall be placed at the wetland buffer edge to inform and educate owners and nearby residents about the value of wetlands. 12. Prior to release of any construction bonds, and prior to the approval of any Budding Permits within the subject subdivision, the Department of Public Works must receive and approve As-Built Drawings meeting the requirements of the City of Kent Construction Standards, and City of Kent Development Assistance Brochure #E-1, As-Build Drawings, for: Streets; Street Lighting System; Water; Sewer; Stormwater Drainage Facilities; and all off-site improvements where the ' locations and/or elevations are deemed critical by the Department of Public Works. 13. Break-away mailbox clusters shall be installed at locations and per standards , approved by the US Postmaster and the City of Kent Public Works Department. 14. The Owner/Subdivider shall submit for review and approval and obtain , appropriate permits to demolish or relocate existing structures in compliance with Kent City Codes. Page 12 of 13 1 Sunnfjord #SU-2005-4 Conditions of Approval B. PRIOR TO THE ISSUANCE OF A BUILDING PERMIT ON ANY LOT IN THIS SUBDIVISION, THE OWNER / SUBDIVIDER SHALL: 1. Record the Plat. 2. Pay the Environmental Mitigation Fee for that lot. 1 3. Construct all of the improvements required above. 4. Submit and receive City approval for As-Built Drawings meeting the requirements of City of Kent Development Assistance Brochure #E-1, As-Budd Drawings, for street improvements, stormwater management system, street lighting system, and other off-site improvements where determined necessary by the City. S:\Permit\Plan\LONGPLATS\2005\2072059-2005-4CONDMONS doc 1 Page 13 of 13 Kent City Council Meeting Date October 16, 2007 Category Consent Calendar 1. SUBJECT: RENTON TECHNICAL COLLEGE CONSULTANT SERVICES AGREEMENT, AMENDMENT NO. 1 — AUTHORIZE 2. SUMMARY STATEMENT: Approve the amendment to the Renton Technical College to continue to provide Adult Basic Education and GED instruction and testing at the City of Kent Corrections Facility, amend the budget and authorize the Mayor to sign the amendment This amendment extends the agreement to 12/31/2008 The City is contracting with Renton Technical College as a sub-grantee to the City's grant award from the U S. Department of Education, Fund for the Improvement of Post Secondary Education The Amendment has been reviewed and approved by the City Attorney. 3. EXHIBITS: Amendment No. 1, Renton Technical College Consultant Services Agreement 4. RECOMMENDED BY: Public Safety Committee 10/9/07 (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes X No If no: Unbudgeted Expense: Fund N00065 Amount $58,520 00 Unbudgeted Revenue: Fund N00065 Amount $58,520 00 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds i DISCUSSION: ACTION: Council Agenda Item No 6L POLICE DEPARTMENT Steve Strachan, Chief of Police • Phone 253-856-5888 KENT Fax 253-856-6802 WASHINGTON Address 220 Fourth Avenue S Kent,WA 98032-5895 DATE: October 9, 2007 TO: Public Safety Committee FROM: Steve Strachan, Chief of Police ' SUBJECT: Amendment No. 1, Renton Technical College Consultant Services Agreement MOTION: I move to recommend placing the Amendment No. 1 of the Consultant Services Agreement between the City of Kent and Renton Technical College on the Consent Calendar of the October 16, 2007 Council Meeting, amending the budget, and authorizing the Mayor to sign the Amendment. SUMMARY: By authorizing Amendment No 1, Renton Technical College will continue to provide Adult Basic Education and GED instruction and testing at the City of Kent Corrections Facility. The City is contracting with Renton Technical College as a sub grantee to the City's grant award from the U S Department of Education, Fund for the Improvement of Post Secondary Education. This amendment extends the agreement to 12/31/2008. The extension will be funded as follows• U S. Department of Education funds $27,000 Police budgeted funds (2008): $31.520 Current Amendment Sum $58,520 EXHIBITS: Amendment No 1, approved to form by City Attorney's Office, BUDGET IMPACT: Grant funds and 2008 budgeted funds BACKGROUND: Public Safety Committee Subject Renton Technical College Amendment No 1 Date October 9,2011 40 • KENT WAp HINOTON AMENDMENT NO. 1 NAME OF CONSULTANT OR VENDOR- Renton Technical College CONTRACT NAME&PROJECT NUMBER. Consultant Svcs Agreement- Offender Education Proeram ORIGINAL AGREEMENT DATE January 1, 2005 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work is modified as follows 1, Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: Continue to provide instruction and testing to offenders supervised by the City of Kent Corrections Facility in accordance with the Agreement for the extended period provided within Section H, "Time of Completion," below. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are modified as follows. Original Contract Sum, $141,920 including applicable WSST Net Change by Previous Amendments $0 including applicable WSST Current Contract Amount $141,920 including all previous amendments Current Amendment Sum $58,520 ' Applicable WSST Tax on this Amendment $0 Revised Contract Sum $2009440 Original Time for Completion 09/30/2007 (insert date) Revised Time for Completion under N/A prior Amendments (insert date) Add'I Days Required (t) for this Amendment 457 calendar days Revised Time for Completion 12/31/2008 (insert date) 3. The terms of this Amendment are subject to City Council approval If the City Council does not approve this Amendment, the Agreement shall immediately terminate and the City will compensate Consultant or Vendor for its actual expenses incurred up to and including the date of termination 4. In accordance with Section VII of the Agreement, the Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments(if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANTNENDOR: CITY OF KENT: RENTON TECHNICAL COLLEGE By. ( rwture By C� GF-�� Print Na e f (tignatnre) Its Print Name- Donald . Bressler, Ph.]). " ) Its President DATE (True) DATE September 24, 2007 P lCiviP.Files\QpmFde"1 3 3-2 0071RtntmTechiit"]CollegeAmendmentdoc , t t • KENT W n5 HIN6TON CONSULTANT SERVICES AGREEMENT between the City of Kent and Renton Technical College Basic Studies THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation I (hereinafter the "City"), and Renton Technical College organized under the laws of the State of Washington, located and doing business 3000 N.E. Fourth Street, Renton, Washington (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: Provide instruction and testing to offenders supervised by the City of Kent Corrections Facility (CKCF) as a partner in the Opening Doors Project. The Opening Doors Project is funded by the Department of Education, Fund for Improvement of Post Secondary Education grant. Consultant will provide Adult Basic Education (ABE), General Educational Development (GED) instruction and GED testing. Most classes will be located in the main corrections facility, with some located in the corrections annex building See Exhibit A for Scope of Work details. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time those services are performed. ' II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Upon the effective date of this Agreement, Consultant shall complete the work described in Section I by September 30, 2007. This Agreement, however, is contingent upon the availability of funds to be allocated through the City's budget process. During the term of this Agreement should the City determine that funds to support Consultant's services are no longer available, the City shall provide Consultant thirty (30) days advance written notice of summary termination. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $141,920 for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed supplemental agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) CONSULTANT SERVICES AGREEMENT- 1 (Over$10,000) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit B. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion o f the invoice not i n dispute. I n that e vent, t he p arties w ill i nunediately in ake a very effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement and that the Consultant has the ability to control and j direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. To the fullest extent permissible by law, Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's negligent, reckless, or intentionally wrongful performance of this Agreement. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. CONSULTANT SERVICES AGREEMENT-2 (Over$10,000) The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, �nsurance of the types and in the amounts described in Exhibit C attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The city's use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. E ven though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, t he w ork must meet the approval of the City ands hall b e subject to the City's general r ight o f inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, )r other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. CONSULTANT SERVICES AGREEMENT-3 (Over$10,000) D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, end shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement ' shall be binding unless in writing and signed by a duly authonzed representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance , of those operations. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF NT: By _ � f By: Ind (signature) (signature) Print Name: Donald E. Bressler Ph.D. Print N e: Jim White Its President Its Mayor (Title) (Title) DATE: January 3, 2005 DATE: ,/_ .21 - t> NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: John L. Chadwick Debra LeRoy Dean Basic Studies City of Kent Renton Technical College Police Department 3000 N.E. Fourth Street 220 Fourth Avenue South Renton, WA 98056-4195 Kent, WA 98032 425-235-2464 (telephone) (253) 856-5856 (telephone) 425-235-2399 (facsimile) 1 (253) 856-6802 (facsimile) CONSULTANT SERVICES AGREEMENT-4 (Over$l0,000) APP OVED AS TO-FORM: en t aw arhnent i i 1 CONSULTANT SERVICES AGREEMENT-5 (Over$10,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; ' The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor,that the Prime Contractor complied with the requirements as set forth above. t By signing below, I agree to fulfill the five requirements referenced above. Dated this 3rd day of January , 2005 . By: � � For: Renton Technical College Title: President Date: January 3, 2005 EEO COMPLIANCE DOCUMENTS- 1 CITY OF KENT ' ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White,Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year,must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws,policies and guidelines. EEO COMPLIANCE DOCUMENTS-2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date) , between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. Dated this day of , 200` By: For: Title: Date: i EEO COMPLIANCE DOCUMENTS-3 EXHIBIT A SCOPE OF WORK A. The Contractor's responsibilities include: 1. Program Administration a. Contractor will provide ABE and GED instruction to inmates and other supervised offenders in the CKCF. Two hour group classes will be offered separately to each gender weekly. Contractor will coordinate class schedules with the CKCF Programs staff A total of sixteen hours of instruction will be offered weekly. Contractor will provide instruction and homework materials for students. The expected male class attendance is Ieight and female class attendance is four. b. Contractor will perform and document individual assessments through pre and post testing. Compile results from pre and post testing and submit report to police department project director monthly. Provide project evaluator with access to raw data as necessary. C. Provide GED test proctor and test materials to CKCF offenders monthly. Submit test results to police department project director monthly. Id. Provide data on students from the State Student Management System. This will include data reflecting if students are working, enrolled in school and/or on welfare following participation in this project. e. Qualifying offenders that are released from custody and supervision prior to completion of ABE or GED instruction or testing may continue instruction or testing at a Renton Technical College facility at no charge. To continue instruction at no charge offenders must already be registered for the applicable quarter. Those attending instruction at CKCF are considered registered for that quarter. f. Consultant will provide financial aid and scholarship resource materials to Opening Doors Project students 2. Records a. Contractor staff will maintain all class attendance records. EXHIBIT A SCOPE OF WORK PAGE 1 OF 3 b. Contractor staff will transport records to and from the class site,maintaining inmate student confidentiality. C. The Department of Education reserves the right to reproduce, publish or otherwise use and to authorize the use of any work developed under this grant. d. The consultant must grant access to all data,documents and records relating to this grant project to the City,the Department of Education,the Comptroller 1 General of the United States or any other authorized representatives. e. The consultant must retain all records relating to this grant project for six j years following the final grant payment to the grantee and sub grantees. f. Contractor shall provide inmate client class and service registration forms t including release of information language for program evaluation purposes. Kent Police Department (KPD) staff or evaluator hired by KPD shall have access to all inmate client records at the Contractor's business address for program research and evaluation purposes only. 3. Quarterly Meetings The Contractor's representative will meet at least quarterly with the CKCF administrator,project director or designee to review the ABE/GED instruction and testing practices at CKCF. 4. Semi-annual and Annual Reports The Contractor will provide semi-annual and annual statistical reports on the CKCF Opening Doors Project to the police department project director. These reports are due May 31 and September 30 each year of this contract. These reports will include, but may not be limited to- a. Number of Kent Jail inmates assessed for instruction. b. Summary of tested inmate competency levels c. Number of Kent Jail inmates enrolled in ABE/GED instruction. d. Number of Kent Jail inmates completing ABE/GED instruction e. Number of Kent Jail inmates who dropped out of ABE/GED instruction f. Number of Kent Jail inmates released from custody prior to completing ABE/GED instruction. EXHIBIT A SCOPE OF WORK PAGE 2 OF 3 g. Number of Kent Jail inmate clients contacted in jail individual instruction sessions. h. Number of Kent Jail inmate clients completing GED testing at each level. Including Pass and Fail numbers. i. Number of Kent Jail inmate clients continuing ABE/GED instruction at RTC main campus or a branch school after release from jail. 5. Contractor employees ' Contractor will run background checks on all employees and volunteers with access to inmates or their records in order to protect their confidentiality. All contractor employees or volunteers entering CKCF will provide picture identification to CKCF staff and be subject to a criminal history background check prior to entering the facility. B. The City's responsibilities include: 1. Provide a classroom with furnishings and security for group instruction. A room will also be provided for individual follow-up support contacts. I 2. The CKCF Administrator, or designee, will meet at least quarterly with the Contractor's representative to review the ABE/GED instruction and GED testing. 3. Coordinate group class and individual follow-up support contact schedules with Contractor. EXHIBIT A SCOPE OF WORK PAGE 3 OF 3 i EXHIBIT B BILLING RATES ABE/GED Instructor Hourly Wage and Benefits $49.93 Annual required staff development $2,194.60 GED testing per student $75 ' GED testing proctor hourly wage and benefits $44.00 Instruction materials per student $20.00 Maximum instruction preparation hours per class series 8 hours i 1 ' i l EXHIBIT C INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance 1 against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned,hired and leased vehicles Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage If necessary, the policy shall be endorsed to provide contractual liability coverage 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations,personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 1185. There shall be no endorsement or modification of the Commercial General Liability insurance for liability ansing from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than$1,000,000 each occurrence, $1,000,000 general aggregate and a$1,000,000 products-completed operations aggregate limit EXHIBIT C (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance,or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty(30)days prior written notice by certified mail,return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. 4. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured for any of the above insurance requirements, a certification of self- insurance shall be attached hereto and be incorporated by reference and shall constitute compliance with this section D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory t endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. Renton Technical College WMHINGTON STATE SELF-INS'.JRANCE LIABILITY ACCOUNT i By the authority of Chapter 419, Laws of 1989.. Section 4 , Subsections (1) through (9) , Renton Technical College as a state agency is covered under the Washington State Self-Insurance Liability Account which finances the payment of tort claims that arise from negligent action- by state agencies, its offiLer�, employees and volunteers, beginning with incidents that occur on or after July 1, 1930. The Liability Account is used to pay tort claim judgments and settlements arising from general liability and vehicle accidents for which the state is found to be wholly or partially negligent. This includes coverage for claims arising from bodily injury or property damage to a state employee or a third party, vehicle liability, public officials liability, liquor liability, violations of civil rights , sudden and accidental pollution and medical malpractice. Exposures that do not presently fall within the state's self- insurance program, and will not be paid from the Liability Account, include incidents involving marine and aviation travel, employee fidelity, property under bond indenture, foreign jurisdiction, intercollegiate athletic activities, and state employees covered under workers compensation. Y�rr.,rrfr Ar�lrn Ver�rrarnr Teen w,<al fn rrlfn re 3000 Nor rhe>ar, pourers Srrger — pcnron wn oa056-a19S 206.235-233E Kent City Council Meeting Date October 16, 2007 Category Consent Calendar 1. SUBJECT: LAKE MERIDIAN OUTLET WATER MAIN & SANITARY SEWER RELOCATION — ACCEPT AS COMPLETE 2. SUMMARY STATEMENT: Accept the Lake Meridian Outlet Water Main & Sanitary Sewer Relocation as complete and release retainage to Marine Vacuum Services upon standard releases from the state and release of any liens. The original contract amount was $89,962 29 The final contract amount was $63,195 99 i 3. EXHIBITS: None 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? X Revenue? Currently in the Budget? Yes X No If no Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds Y DISCUSSION: ACTION: Council Agenda Item No. 6M i Kent City Council Meeting Date October 16, 2007 iCategory Consent Calendar i 1. SUBJECT: LID 360 — S.E. 227TH SANITARY SEWER—ACCEPT AS COMPLETE 7 2. SUMMARY STATEMENT: Accept LID 360 — S.E. 227TH Sanitary Sewer and release retamage to DPK, Inc as complete upon standard releases from the state and irelease of any hens. The original contract amount was $225,966.79. The final contract amount was $212,054 04 1 i 3. EXHIBITS: None i4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc ) 5. FISCAL IMPACT Expenditure? X Revenue? iCurrently in the Budget? Yes X No If no: i Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds i DISCUSSION: ACTION: Council Agenda Item No. 6M Kent City Council Meeting Date October 16, 2007 ICategory Bids I 1. SUBJECT: TACOMA PIPELINE #5 INTERTIE PRV STATION TELEMETRY AND CONTROL BUILDING 2. SUMMARY STATEMENT: The bid opening for this project was held on October P. 2007, with two bids received. The low bid was submitted by Rodarte iConstruction in the amount of$288,288.09. The Engineer's estimate was $184,146.63. 1 3. EXHIBITS: Public Works memorandum 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure`? X Revenue? Currently in the Budget? Yes X No ' If no Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue- Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember Cep moves, Councilmember seconds to award the contract for Pipeline 5 Interne PRV Station Telemetry & Control Building to Rodarte Construction in the amount of$288,288 09. DISCUSSION: ACTION: Y-Y-%C. Council Agenda Item No 8A PUBLIC WORKS DEPARTMENT ' Larry R Blanchard Public Works Director 400 West Gowe Kent, WA 98032 Fax 253-856-6500 PHONE 253-856-5500 1 Memorandum DATE: October 4, 2007 TO: Mayor Cooke and Kent City Council THROUGH: Larry Blanchard, Public Works Director FROM: Dennis Johnson, Project Engineer ' RE: BID Pipeline 5 Intertie PRV Station Telemetry & Control Building 1 Bid opening for this project was held on Wednesday, October 3, 2007 with two bids received. The low bid was submitted by Rodarte Construction in the amount of $288,288.09. The Engineer's estimate was $184,146.63. The Public Works Director recommends awarding this contract to Rodarte Construction Bid Summary Rodarte Construction $ 288,288.09 IV Constructors, Inc. $ 317,781.10 Engineer's Estimate $ 184,146 63 City of Kent Public Works Department u:lpipehne5lntertie BID Memo 10 16 07 Counul Packet.doc Kent City Council Meeting Date October 16, 2007 Category Bids I. SUBJECT: LID 353, S. 231ST WAY LANDSCAPING i 2. SUMMARY STATEMENT: The bid opening for this project was held on October 9, 2007, with three bids received. The low bid was submitted by Buckley Nursery Co. in the amount of$292,628.29. The Engineer's estimate was $295,686.79. i i 3. EXHIBITS: Public Works memorandum 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure:' X Revenue? Currently in the Budget? Yes X No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue- Fund Amount $ 6. CITY COUNCIL ACTION: iCouncilmember L,,l -� moves, Councilmember ➢ M- w ' seconds to award the contract on LID 353, South 231st Way Landscaping project to Buckley Nursery Co., in the amount of$292 628 29. iDISCUSSION: ACTION: `G Council Agenda iItem No. 8B PUBLIC WORKS DEPARTMENT I Larry R Blanchard Public Works Director 400 West Gowe Kent, WA 98032 Fax 253-856-6500 PHONE 253-856-5500 a, Memorandum ` DATE: October 9, 2007 TO: Mayor Cooke and Kent City Council ITHROUGH: Larry Blanchard, Public Works Director FROM. Chad Bieren, Senior Project Engineer RE: BID LID 353: South 2315t Way Landscaping Bid opening for this project was held on October 9, 2007 with three bids received. The low bid was submitted by Buckley Nursery Co., in the amount of $292,628.29 The Engineer's estimate was $295,686.79. The Public Works Director recommends awarding this contract to Buckley Nursery Co. Bid Summary Buckley Nursery Co. $ 292,628 29 End General Construction $ 306,413 35 ' A-1 Landscaping & Construction $ 372,031.06 Engineer's Estimate $ 295,686.79 U \PubhcWorksCommittee\Council Pkts 2007\2002\Oct 16 07LID 353 S 231s'W Landscaping Accept doc 1 City of Kent Public Works Department u:ApwcommttecAbidmemo.doc t REPORTS FROM STANDING COMMITTEES AND STAFF A. COUNCIL PRESIDENT B. MAYOR C. OPERATIONS COMMITTEE D. PARKS AND HUMAN SERVICES COMMITTEE -r-A.w4 5 �M E. PLANNING AND ECONOMIC DEVELOPMENT COMMIT-TEE F. PUBLIC SAFETY COMMITTEE / 7 G. PUBLIC WORKS H. ADMINISTRATION REPORTS FROM SPECIAL COMMITTEES 1 KENT WASHINGTON OPERATIONS COMMITTEE MINUTES SEPTEMBER 18, 2007 Committee Members Present: Debbie Raplee, Deborah Ranniger and Tim Clark The meeting was called to order by Chair Tim Clark at 4:02 p.m. I1. APPROVAL OF MINUTES DATED SEPTEMBER 4, 2007 Debbie Raplee moved to approve the minutes of the September 4, 2007, Operation Committee meeting. Deborah Ranninger seconded the motion, which passed 3-0. 2. APPROVAL OF VOUCHERS DATED AUGUST 31, 2007 AND SEPTEMBER 15, 2007 Finance Director Bob Nachlinger presented the vouchers for August 31, 2007 and September 15, 2007, for approval. Deborah Ranniger moved to approve the vouchers dated August 31, 2007 and September 15, 2007. Debbie Raplee seconded the motion, which passed 3-0. 3. BUDGET AMENDMENT TO AUTHORIZE 14 NEW FIREFIGHTER POSITIONS Fire Chief Jim Schneider presented the Budget Amendment to authorize 14 new firefighter positions. Chief Schneider advised that the hiring of 14 new firefighters will enable the Department to fully staff the new fire station being built in Covington, which will open in the fourth quarter of 2008. The proposal is to hire 5 new FTE's for new station 78 in December 2007, 5 new FTE's for new station 78 in March 2008, and 4 new FTE's in August 2008 for the opening of new fire station 78. The estimated $ 950,685 will be offset by revenue from King County Fire District #37, and will depend on the actual number and method used to hire the firefighters to staff the Fire District station. Questions were raised by the Committee and Chief Schneider and Chief Administrative Officer John Hodgson addressed those questions. Debbie Raplee moved to recommend Council, at its October 2, 2007 meeting Consent Calendar, amend the 2007 budget in order to create 14 new firefighter positions. Positions to be funded through revenue generated King County Fire Protection District #37. Deborah Ranniger seconded the motion, which passed 3-0. The meeting was adjourned at 4:16 p.m. Renee Cameron Operations Committee Secretary 1 PLANNING & ECONOMIC DEVELOPMENT COMMITTEE MINUTES SEPTEMBER 10, 2007 Committee Members: Chair Ron Harmon, Elizabeth Albertson. Chair Harmon called the meeting to order at 5:00 p.m. citing Tim Clark's absence. Approval of Minutes: Albertson MOVED and Harmon SECONDED a MOTION to approve the minutes of July 9, 2007. Motion PASSED 3-0 with Clark's concurrence. Recognition of Mill Creek and Riverview Neighborhood Councils - Resolutions Neighborhood Program Coordinator Toni Azzola introduced the Mill Creek and Riverview Neighborhoods. Ms. Azzola stated that the Mill Creek Neighborhood consists of 489 housing units, including Mill Creek Middle School and the First Church of the Nazarene. She stated that the neighborhood is bounded to the north by Kent Memorial Park and East James Street, to the east by Summit Avenue North, to the south by East Smith Street and East Canyon Drive, and to the west by Central Avenue North. Ms. Azzola stated that the Riverview Neighborhood consists of 732 housing units. She stated that the neighborhood is bounded to the north by South 216th Street, to the east by Frager Road South, to the south by South 228th Street, and to the west by 391h Place South. Albertson MOVED and Harmon SECONDED a MOTION to recommend that Council adopt the proposed resolution which recognizes Mill Creek and Riverview Neighborhood Councils, supports its community building efforts, and confers all opportunities offered by the City's Neighborhood Program. Motion PASSED 3-0 with Clark's concurrence. #CPA-2007-21/CPZ-2007-1/ZCA-2007-2 Commercial Development Standards Planner William Osborne presented the Commercial Development Standards project defining it as Revitalizing Commercial Development. He stated that the City of Kent published information on the Commercial Development Standards/Revitalizing Commercial Zoning in their InBox utility bill inserts for August and September 2007. Osborne stated that this project is in the preliminary stages, initially introduced at the July 9th Land Use and Planning Board workshop, followed by a public open house meeting held on September 8th Osborne explained the City's ideology for looking at revisions to the City's Commercial Development Standards (CDS). Osborne stated that staff will evaluate the Comprehensive Plan 1 Land Use Map and zoning designations. Osborne stated that this project will progress in stages; with Residential Development Standards addressed as "Phase I", Commercial Development Standards as "Phase II", and Industrial Development Standards likely addressed as "Phase III". Osborne stated that staff will consider the public's input as part of their evaluation process. He stated that commercially developed land has previously been under-built, and that the purpose behind amending the CDS is to encourage in-fill and redevelopment. t PEDC Minutes Sept 10, 2007 Page 1 of 2 2 Osborne responded to the Committee's concerns with respect to Neighborhood Community Commercial zones and the over-abundance of service stations/mini-marts on every corner, as well as concerns with strip-malls and better pedestrian connectivity along the Benson. He spoke about the consolidation of Community Commercial (CC) and Office (0) zones Into the NC zones and clarified for Harmon's benefit that the City is looking at Mixed Use (MU) zoning, as well as the design review process for commercial as well as residential. Community Development Director Fred Satterstrom reiterated that as staff is in the preliminary stages of contemplating how to proceed with amending the Commercial Development Standards, no formal notification has been mailed to property owners. Satterstrom stated that commercial zoning districts were created for suburban centers in 1973 and that zoning changes will affect many properties throughout the city. He stated that staff faces the challenge of how to create the type of development that the City desires and that he will be working with Economic Development staff on this endeavor. Satterstrom stated that staff will return to the Committee with information received from the public out-reach meetings. Harmon stated that an additional public open house meeting is scheduled for Thursday, September 13th from 6:00 to 8:00 p.m., in City Council Chambers with a Land Use and Planning Board Workshop scheduled for October 8th at 7:00 p.m. He requested that staff bring this item back to the October 8th PEDC meeting with additional information. Adiournment Chair Harmon adjourned the meeting at 5:45 p.m. Pamela Mottram Admin Secretary, Planning Services S IPe tlPlanlPlannog Camifh 110071Mmutes1091007PEDCmindoc 1 i i 1 I PEDC-Minutes July 9, 2007 Page 2of2 `� KENT CITY OF KENT PUBLIC SAFETY COMMITTEE MEETING MINUTES September 11, 2007 i COMMITTEE MEMBERS: Ron Harmon, Bob O'Brien, and Les Thomas, Chair • The meeting was called to order by Chair Les Thomas at 5 03 PM. • Ron Harmon's absence was excused and Debbie Raplee attended in his place. • Chair Thomas noted that agenda item#7 will be tabled until next month's meeting 1. Approval of Minutes Bob O'Brien moved to approve the minutes of the August 14, 2007 meeting. The motion was seconded by Debbie Raplee and passed 3-0. Police Chief Steve Strachan thanked city staff and council members for their support of Police Officer Greg Duffin, his family and the Police Department throughout Greg's battle with cancer Officer Duffin's memorial service was held on 9/10/07 2, FY2007 Edward Byrne Memorial Justice Assistance Grant—ACCEPT and AUTHORIZE Police Strachan reviewed the proposed use of grant funds Debbie Raplee moved to recommend that Council accept the FY2007 Edward Byrne Memorial Justice Assistance Grant in the amount of$61,996 and authorize the Mayor to sign the grant document. The motion was seconded by Bob O'Brien and passed 3-0 3. Surplus Radar Trailer -AUTHORIZE Chief Strachan explained the trailer has not been in use and will be auctioned Bob O'Brien moved to recommend that Council authorize the Kent Police Department to surplus radar trailer#9951. The motion was seconded by Debbie Raplee and passed 3-0. 4. Safe Rental Housing—Ordinance Creating Program —ADOPT Chief Strachan and Deputy City Attorney Pat Fitzpatrick thanked the Rental Housing Association and the Kent Chamber of Coininerce for their input during the ordinance process The ordinance 1 was reviewed at the Council Workshop on 9/4/07 Randy Bannecker, Bannecker& Associates, was introduced and stated that his organization appreciated working on the ordinance with Pat Fitzpatrick, Chief Strachan and other businesses Debbie Raplee moved to recommend Council adopt the proposed ordinance that establishes standards for the operation of multi-unit rental housing facilities and creates a voluntary program to encourage safe business practices for such facilities. The motion was seconded by Bob O'Brien and passed 3-0. 5. Ordinance Establishing Additional No Parking Zones on Portions of 271h PL S and S. 256th Street-ADOPT Chief Strachan, Pat Fitzpatrick and Lieutenant Ken Thomas talked about safety concerns and abandoned vehicles along the streets and that managers at two adjacent apartment complexes welcomed the ordinance. Bob O'Brien moved to recommend Council adopt the proposed ordinance which amends section 9.38.020 of the Kent City Code to add additional parking prohibitions on portions of 27tn Place South and South 256th Street. The motion was seconded by Debbie Raplee and passed 3-0. 6. Agreement with Kent School District for School Liaison Officer-AUTHORIZE Chief Strachan reviewed the purpose of the agreement Debbie Raplee moved to recommend that Council authorize the Mayor to sign the agreement between the Kent School District and the City of Kent to provide a school liaison officer from September 1, 2007 through August 31, 2008, pending review and approval by the City Attorney. The meeting adjourned at 5:32 PM. Jo Thompson Public Safety Committee Secretary j r Public Safety Committee Minutes 2 September 11,2007 1 PUBLIC WORKS COMMITTEE MINUTES SEPTEMBER 17, 2007 COMMITTEE MEMBERS PRESENT: Committee Chair Debbie Raplee and Committee Member Ron Harmon and Tim Clark were present. The meeting was called to order at 5:04 p.m. ITEM 1- Approval of Minutes Dated August 20, 2007 Committee Member Clark moved to approve the minutes of August 20, 2007. The motion was seconded by Harmon and passed 3-0. ITEM 2— Information Only/ King County Metro Transit Pacific Highway Rapid Ride Project: Larry Blanchard, Public Works Director introduced David Cantey, Jack Lattemann and Paul Roybal together they presented an informative PowerPoint Presentation on Rapid Ride. In their presentation they gave an overview of Bus Rapid Transit (BRT) and what it means, as well as; Five Corridors, Service Design Principles, Faster Service, Unique Buses, Distinct Stops; Fare Collection Plan just to name a few. Committee members asked a few questions that were addressed by Metro staff. No Motion Required Information Only ITEM 3 — Information Only/2nd Quarter Reports Larry Blanchard, Public Works Director gave an overview of Public Works Engineering and Operations 2nd Quarter Report, he went over the items in the report that are mentioned in red writing Information Only- No Motion Required Item A. Committee Follow-up Items: Item B. Public Comment Follow-up Items: Item C. Access Modifications due to Construction: • List of Current Road Closures - 0 2nd Avenue will come off the list o Lane closure is coming up for the East side of sidewalk by the library for crosswalk work. A date for closure has not yet been set. Adiourned• The meeting was adjourned at 5:50 p.m. r Next Scheduled Meeting: Monday, October 1, 2007 at 5:00 p.m. 4U' Cheryl Vim h, Public Works Committee Secretary Page 1 of 1 U\PWCommittee\Minutes\PWMinutes 09 17 07 dot 1 CONTINUED COMMUNICATIONS A. ! 1 1 i ! i 1 ! ! 1 EXECUTIVE SESSION ACTION AFTER EXECUTIVE SESSION i i i i 1