HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 10/02/2007 1
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Gty of Kent
CityCouncil Meeting . �.
114
Agenda .
October 2, 2007
' Mayor Suzette Cooke
Deborah Ranniger, Council President
Councilmembers
Elizabeth Albertson Bob O'Brien
Tim Clark Debbie Raplee
Ron Harmon Les Thomas
KENT
■ WASHINGTON
■ City Clerk's Office
KENT CITY COUNCIL AGENDAS
\S7
K E N T October 21 2007
W A 5 M I N G T ON Council Chambers
' MAYOR: Suzette Cooke COUNCILMEMBERS: Deborah Ranniger, President
Elizabeth Albertson Tim Clark Ron Harmon
Bob O'Brien Debbie Raplee Les Thomas
COUNCIL WORKSHOP AGENDA
5:30 p.m.
Item Description Speaker Time
1. Health Care/Health Savings Becky Fowler 30 minutes
2. Fire Response Standards Chief Schneider 30 minutes
COUNCIL MEETING AGENDA
7:00 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA
A. FROM COUNCIL, ADMINISTRATION, OR STAFF
B FROM THE PUBLIC—Citizens may request that an item be added to the
agenda at this time. Please stand or raise your hand to be recognized by the
Mayor.
4. PUBLIC COMMUNICATIONS
A. Public Recognition
B. Community Events
C. Make A Difference Day Proclamation
D. ReLeaf 2007 Proclamation
E. Employee of the Month
F. Economic Development Report
5. PUBLIC HEARINGS
A. Ballot Proposition No. 1: Sound Transit (A Regional Transit Authority) and
RTID (A Regional Transportation Investment District), Regional Roads and
Transit System
6. CONSENT CALENDAR
A. Minutes of Previous Meeting—Approve
B. Payment of Bills—Approve
(Continued)
COUNCIL MEETING AGENDA CONTINUED
C. 2008 Budget— Set Date for Second Public Hearing
D. 2008-2013 Capital Improvement Plan— Set Date for Second Public Hearing
E 2007 Tax Levy for 2008 Budget— Set Date for Public Hearing
F. Kent Comprehensive Plan and Kent City Code Chapter 12 13, School Districts
Capital Facilities Plan and 2008-2013 Capital Improvement Plan— Set Date for
Public Hearing
G. 2007 Budget Amendment Regarding Firefighter Positions—Approve
H. Public Defense Services Contract Amendment—Approve
I. King County Domestic Violence Grant for Safe Havens—Authorize
J. Safe Havens Fees for Service — Accept and Amend Budget
K. Washington State DSHS Access and Visitation Grant for Safe Havens—Accept
and Amend Budget
L. Amendment to Human Services Commission Ordinance—Adopt
M. 2008 Washington State Arts Commission Grant— Accept and Amend Budget
N. 2007 Second Quarter Fee-m-Lieu Funds—Accept and Amend Budget
O. King Conservation District Reimbursable Grant for Green River Trail
1 Improvements—Accept and Amend Budget
7. OTHER BUSINESS
None
8. BIDS
None
4. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL
COMMITTEES
10. CONTINUED COMMUNICATIONS
11. ECUTIVE SESSION AND AFTER EXECUTIVE SESSION
A. Pending Litigation
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office and the
Kent Library The Agenda Summary page and complete packet are on the City of Kent
web site at www ci kent.wa us.
An explanation of the agenda format is given on the back of this page.
' Any person requiring a disability accommodation should contact the City Clerk's Office in advance
at(253) 856-5725. For TDD relay service call the Washington Telecommunications Relay Service
at 1-800-833-6388
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CHANGES TO THE AGENDA
Citizens wishing to address the Council will, at this time, make known the subject of
interest, so all may be properly heard.
A) FROM COUNCIL, ADMINISTRATION, OR STAFF
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B) FROM THE PUBLIC
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PUBLIC COMMUNICATIONS
A) PUBLIC RECOGNITION
B) COMMUNITY EVENTS
C) MAKE A DIFFERENCE DAY PROCLAMATION
D) RELEAF 2007 PROCLAMATION
I
E) EMPLOYEE OF THE MONTH
F) ECONOMIC DEVELOPMENT REPORT
1
Whereas, the City of Kent has a strong and active volunteer community;
and
Whereas, connecting with others and working together through volunteer service
will unite the diverse grodps in'our community`to undertake and complete
a successful project;.and
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Whereas, since'2002 the City of Kent has held a ReLeaf volunteer event to focus on
reforestation and revegetation of parks, open spaces and wildlife habitat in ;
Kent; and
Whereas, to date more than;463'volunteers have planted trees as part of ReLeaf,
contributing over 1,236 hours with a value to the City of nearly $15,000;
and
Whereas, volunteer service is an investment in the future we all must share and
contribute to; and
iWhereas, Kent Parks, Recreation and Community Services Department is dedicated
to enriching lives by providing safe and Inviting parks, open spaces and
facilities, and
Whereas, Clark Lake Park's inlet stream provides shade and cover for migrating Coho
salmon; NOW THEREFORE,
I, Suzette Cooke, Mayor of the City of Kent, do hereby proclaim the day of Saturday,
i October 13, 2007 as
RELEAF 2007
In the City of Kent, and I encourage all citizens to join me in recognizing
■ the importance of this observance by volunteering your time to help in our community.
In witness whereof, I have hereunto set my hand and caused the seal of Kent to be
affixed this 2nd day of October 2007.
Suze coke, Mayor
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KEN T
WAS041 N OTON
- Kent has a strong and active volunteer
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ooke,Mayor
K�t�T
jKent City Council Meeting
Date October 2, 2007
Category Public Hearings
1. SUBJECT: BALLOT PROPOSITION NO. 1: SOUND TRANSIT (A
REGIONAL TRANSIT AUTHORITY) AND RTID (A REGIONAL
TRANSPORTATION INVESTMENT DISTRICT), REGIONAL
ROADS AND TRANSIT SYSTEM
2. SUMMARY STATEMENT: The purpose of this hearing is to receive comments
from the public before the City Council determines whether to support the Sound
Transit/RTID Ballot Proposition. Anyone who wishes to speak in support or opposition
I of this ballot measure may do so at this hearing. At the conclusion of the hearing, the
Council may also debate the issue and determine whether or not to support the Ballot
Proposition.
` 3. EXHIBITS: Memo and project material
4. RECOMMENDED BY: N/A
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
If no:
Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue: Fund Amount $
i6. CITY COUNCIL ACTION:
A. Councilmember moves, Councilmember seconds
to close the public hearing.
B. Councilmember moves, Councilmember seconds
i
DISCUSSION:
1 ACTION:
Council Agenda
Item No. 5A
LAW DEPARTMENT
Tom Brubaker, City Attorney
Phone: 253-856-5770
IS K E N T Fax: 253-856-6770
WASHINGTON
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
October 2, 2007
To: Kent City Council
Suzette Cooke, Mayor
From: Tom Brubaker, City Attorney
Regarding: Ballot Proposition No. 1• Sound Transit, Regional Roads and Transit System
At tonight's council meeting, the council will conduct a second public hearing to receive
public comments on the Sound Transit Regional Roads and Transit Systems ballot
proposition that will be placed before voters at November's primary election.
Should the council decide it wishes to extend its support to the ballot proposition, I have
attached a draft resolution for your review.
P\Civil\Motions-BlueSheets\RTID-CoverMemo❑oc
RESOLUTION NO.
A RESOLUTION of the city couddl 'of the city of
Kent, Washington, expressing its support for Ballot
Proposition No. 1: "Sound Transit (a Regional Transit
Authority) and RTID (a Regional Transportation
Investment District) to be put before voters at the;
November 2007 general election. #X
i
RECITALS
A. A 2000 report of the Washington State Blue Ribbon Commission on
Transportation concluded that rapidly increasing traffic congestion in the Central
Puget Sound was putting the region on a "collision course with reality," costing the
region over $2 billion annually, and negatively impacting the economy, the
environment, and overall quality of life.
B. Six yeail� later, a Regional Transportation Commission provided
additio4,, ata on the transportation challenges, noting that:
• The region,had grown 42 percent between 1980 and 2000 while vehicle
miles traveled increased 88 percent;
• Drivers in the region experienced an average of 285,000 hours of delay
each day - with truckers alone experiencing 45,000 of those delay hours;
The same individual driver who would have experienced 16 hours of yearly
delay in 1982 faced nearly three times as much (47 hours of annual delay)
in 2003; and
The region, overall, faces at least a $54.1 billion deficit between needed
transportation investments and available transportation revenues.
1 Support for Ballot Proposition -
' RTID Roads and Transit Plan
C. The public's assessment of the transportation challenge matches up
with the data, in that virtually every local and regional survey and poll over the
last several years ranks transportation as Central Puget Sound's No. 1 problem
and the public-policy issue residents would most like to see resolved.
Transportation is directly connected to the region's economic well-being, as it
directly impacts rail and truck freight movement, commercial and industrial
distribution networks, ports, and the ability of employees to get where they need
to go.
D. For Kent, the level of service of State Route 167 and Interstate 5,
the availability of transit options, the absence of a completed I-S/State Route 509,
and the overall transportation network has a dramatic impact on the city's ability
to grow and thrive, protect its quality of life, and meet its land-use and planning ,
obligations under the city's comprehensive plan, six-year Transportation
Improvement Plan, and Washington Mate Growth Management Act (GMA).
E. As a jobs center, the Cif r of„Kent directly benefits from investment
in transportation and, transit, particularly by better connecting transportation hubs,
such as the downtown commuter rail parking garage, with the rest of the region
and with major employers, such as The Boeing Co., REI, Food Services of America,
UPS, Kwijak-Mara,ne, Kerit Station;"and the Green River and Highline community
colleges. ,
F. The Washington State Legislature set the stage for the "Roads and
Transit" ballot measure by creating Sound Transit (originally the "Regional Transit
Authority") in 1992,,the Regional Transportation Investment District (RTID) in
2002, and the joint-ballot concept through legislation enacted in 2006 and refined
in 2007 as ESHB 1396, calling upon Sound Transit and RTID to jointly plan,
compile a list of transportation project and investments to benefit the region, and
bring that package, together with sufficient revenue sources to finance it, to voters
in the Central Puget Sound.
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2 Support for Ballot Proposition -
RTID Roads and Transit Plan
G. The Legislature reflected the belief consistently espoused by the
public in surveys and focus groups, that a comprehensive investment in
transportation requires a balance of roads and transit working together side by
side, not one or the other or one versus the other. RTID and Sound Transit have
spent over a year developing and reshaping that comprehensive plan, holding
public hearings and town meetings, and assembling a package that addresses key
highway corridors and choke points, safety, freight mobility, an extended light-rail
network, and other multi-modal solutions. For Kent, projects in the package that
are particularly beneficial include the vital build-out and completion of the I-5/SR-
509 project; new general-purpose lanes on SR-167 southbound from 1801h Street
to 277th Street; carpool lane completion on ,the 167 corridor in King County and
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the extensions of the 167 New Freeway in:;Oierce County into the Pout, of Tacoma
complex; a $316 million project to build an "HOV, to HOV" interchange connection
between SR-167 and Interstate 405; and extension of light-rail transit through
Kent's West Hill.
H. City of Kent officials have actively partloipated in the development of
the "Roads and Transit" package, playing key roles in helping to ensure placement
of the I-5/SR-509 project, inclusion and funding for the new GP lanes on SR-167
southbound, and, together with Renton and' Auburn, inclusion and funding for the
SR-167/I-405 "HOV to HOV" interchange. The City also believes that light-rail
transit extension through Kent (connecting SeaTac Airport and the Tacoma Dome)
is consistent with and enhances the transportation and economic development
vision the City has for the West Hill, particularly including the revitalization of
Pacific Highway.
'' i;;;
I. RCW.#2.17.130 allows the City to take a position on a ballot
proposal if action is taken at an open meeting, the notice of which included the
title and number of the ballot proposition, and if members of the public, and
members of the legislative bodies involved are afforded approximately equal
opportunity for the expression of an opposing view. On September 18 and
October 2, 2007, at open public meetings, and having given proper notice, the City
conducted public hearings to hear from both proponents and opponents of the
Roads and Transit Plan ballot proposition. The Roads and Transit Plan, if approved
3 Support for Ballot Proposition -
RTID Roads and Transit Plan
by voters, will provide millions of dollars of road improvements in and around the
City of Kent.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. - Findings. The Kent City Council adopts the foregoing
recitals as their findings as if each was set forth herein.
SECTION 2. - Support for Ballot ProposiHomi, The Kent arty Council hereby
expresses its support for the Roads and Transit Plan that will appear on the
November 6, 2007, ballot, and encourages Kent voters to cast their ballots in
support of the proposal.
SECTION 3. - SeverabllltY. If any section, subsection, paragraph,
sentence, clause or phrase of this resolution isdeclared unconstitutional or invalid
for any reason, such decision shall not affect the 'validity of the remaining portions
of this resolution.
SECTION 4. ='Ratification. Any act consistent with the authority and prior
to the effective date of this resolution is hereby ratified and affirmed.
SECTIONS - Effective date. This resolution shall take effect and be in
force immediately upon�its passage.
PASSED at a reg6far open public meeting by the city council of the city of
Kent, Washington, this:' day of October, 2007.
CONCURRED in by the mayor of the city of Kent this day of October,
2007.
SUZETTE COOKE, MAYOR
4 Support for Ballot Proposition -
RTID Roads and Transit Plan
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
4y
TOM BRUBAKER, CITY ATTORNEY w
It' ll
I hereby certify that this Is a true and correct copy of Resolution No.
passed by the city council of the city of Kent, Washington, the day of
October, 2007.
BRENDA JACOBER, CITY CLERK
P\Civil\Resolution\BallotPropositmn RTID-RoadsTransitPlan doc
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5 Support for Ballot Proposition -
RTID Roads and Transit Plan
CONSENT CALENDAR
' 6. City Council Action:
Councilmember moves, Councilmember
seconds to approve Consent Calendar Items A through O.
Discussion
Action ✓��
' 6A. Approval of Minutes.
Approval of the minutes of the regular Council meeting of September 18, 2007.
t
6B. Approval of Bills.
' Approval of payment of the bills received through August 31 and paid on August 31
after auditing by the Operations Committee on September 19, 2007.
' Approval of checks issued for vouchers:
' Date Check Numbers Amount
8/31/07 Wire Transfers 2961-2977 $1,567,268.92
8/31/07 Regular 611352-61282 41209,35167
' 5/31/07 Void Checks (1,075 03)
Use Tax Payable 20,620.19
' $5,796,165.75
Approval of payment of the bills received through September 15 and paid on
September 15 after auditing by the Operations Committee on September 19, 2007.
Approval of checks issued for vouchers:
' Date Check Numbers Amount
9/15/07 Wire Transfers 2978-2995 $1,752,649.34
9/15/07 Regular 612083-612517 1,469,836.21
5/31/07 Void Checks 000
Use Tax Payable 4,354.58
$3,226,840 13
' (Continued on back)
Council Agenda
Item No 6 A-B
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6B. Approval of Bills.
Approval of checks issued for payroll for August 28 through August 28 and paid on
August 28, 2007:
Date Check Numbers Amount '
8/28/07 Void 299869 ($235.18)
8/28/07 Interim Checks 299894 $235 18
Total Interim Payroll $ 000
Approval of checks issued for payroll for August 16 through August 31 and paid on
September 5, 2007:
Date Check Numbers Amount '
9/5/07 Checks 299895-300202 $ 271,756.50
9/5/07 Advices 218183-218904 1,369,890 36
Total Interim Payroll $156411646 86
Approval of checks issued for payroll for September 1 through September 15 and paid
on September 20, 2007: '
Date Check Numbers Amount '
9/20/07 Checks 300203-300502 $ 239,583.49
9/20/07 Advices 218905-219628 1,367,177.34
Total Interim Payroll $1,606,760.83
1
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Council Agenda '
Item No. 6 A-B
1
Kent City Council Meeting
KENT.SNINOTON September 18, 2007
W
The regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor Cooke.
' Councilmembers present Albertson, Clark, Harmon, O'Brien, Ranniger, Raplee and Thomas.
(CFN-198)
' PUBLIC COMMUNICATIONS
A Public Recognition. (CFN-198) Parks Director Watling announced that Parks and Open Space
Superintendent Lon Flemm has been named Professional of the Year by the International Parks and
Recreation Professionals Association. Mayor Cooke also noted that a group of young women from
Kent's Sister City of Sunnfjord, Norway, were recently here to play in a volleyball tournament and
thanked the residents of Kent for their support with housing.
B. Community Events. (CFN-198) Council President Ranniger announced that the Community
' Center at Phoenix Academy is now open and that the 10`h anniversary season of the Spotlight Series
begins this weekend.
Mayor Cooke invited the public to a Shoot the Puck celebration at the Kent Events Center site on
September 25. Thunderbirds Owner and General Manager Russ Farwell and Director of Public and
Media Relations Ian Henry provided information about the event. Mascot Cool Bird was also in
attendance.
C. Introduction of Appointees. (CFN-839) Mayor Cooke introduced her appointees to the Kent
Arts Commission
D Kent Human Services Commission 20`h Anniversary. (CFN-873) Mayor Cooke noted that
Kent was the first city to establish a Human Services Commission. Manager Katherm Johnson
thanked the Mayor, Council and commissioners who have served throughout the years.
' E. Neighborhood Councils Recognition. (CFN-1304) Neighborhood Program Coordinator Toni
Azzola announced that two more neighborhood councils have been formed, and introduced
representatives from the Mill Creek and Riverview neighborhoods
F. Public Safetv Report. (CFN-122) Police Chief Strachan updated the Council on crime
statistics and introduced Fire Arson Investigator Eric L. Pederson
PUBLIC HEARINGS
A 2008 Budget. (CFN-186) Finance Director Nachlinger noted that the purpose of this hearing is
to solicit input from the public on the budget process. He summarized the 2007 budget and
answered questions from Council members. The Mayor then opened the public hearing. There
were no comments from the audience and Clark moved to close the public hearing Harmon
' seconded and the motion carried.
B. 2008-2013 Capital Improvement Plan. (CFN-775) Finance Director Nachlinger noted that
the purpose of this hearing is to solicit input from the public on the budget process He did a brief
summary of the 2007 Capital Plan and answered questions from Council members. Mayor Cooke
' 1
Kent City Council Minutes September 18, 2007 '
declared the public hearing open. There were no comments from the audience and Clark moved to '
close the hearing Ranmger seconded and the motion carried.
C. Ballot Proposition No. 1: Sound Transit (A Regional Transit Authority) and RTID (A
Regional Transportation Investment District), Regional Roads and Transit System.
(CFN-171) The purpose of this hearing is to receive comments from the public before the City '
Council determines whether to support the Sound Transit/RTID Ballot Proposition Mayor Cooke
distributed copies of brochures regarding SR 167, I-405, and 1-5/SR509 to Council, and noted that
in the past the Council has taken a position on voter matters when they felt the issue was relevant to
the City services and to the residents and businesses within the city. She noted that there will be
another public hearing on this issue at the Council meeting of October 2nd and requested that
Council consider comments heard at both hearings before voting on a resolution supporting or '
opposing Proposition No 1.
City Engineer Tim LaPorte elaborated on traffic issues in the area and measures which have been '
taken to address those issues He explained the ballot proposition and presented a slideshow of the
roads as they are today and how they would be at project completion He responded to questions '
from Councilmembers regarding funding, timing, priontization and so forth.
Mayor Cooke opened the public hearing. Marcelle Wellington, Executive Director of the Chamber ,
of Commerce, said the Chamber supports Proposition No. 1, and that the South Sound Chambers of
Commerce Legislative Coalition supports it as well. She said this is a balanced and regional plan,
without which the quality of life will continue to deteriorate for citizens and businesses. She added
that transit is increasingly important to businesses and their employees There were no further
comments from the audience, and Ranmger moved to close the public hearing. Clark seconded and
the motion carried.
CONSENT CALENDAR
Ranmger moved to approve Consent Calendar Items A through O. Clark seconded and the motion '
carried.
A. Approval of Minutes. (CFN-198) The minutes of the regular Council meeting of September 4, '
2007, were approved.
B. Approval of Bills. (CFN-104) Figures were not available for approval. ,
C. Arbor Heights 360 Park Construction Easements. (CFN-118) The Mayor was authorized to
sign the documents necessary to grant and record the temporary construction easement for the '
property at Arbor Heights 360 Park, upon approval by the City Attorney.
D. Geographic Information System (GIS) Position. (CFN-1038) Amendment of the 2007 '
budget was authorized in order to create a new Engineering Technician position in the Geographic
Information System (GIS) group of the Public Works Engineering Design Section
E. Mill Creek And Riverview Neighborhood Council Resolutions. (CFN-1304) Resolution
Nos 1770 recognizing the Mill Creek Neighborhood Council was adopted.
Resolution No. 1771 recognizing the Riverview Neighborhood Council was adopted
2 '
Kent City Council Minutes September 18, 2007
F. Re-Appointments to Kent Arts Commission. (CFN-839) The Mayor's re-appointments of
Dr. Bayard DuBois; Greg Worthing; Sheila (Shell)Newberry-Cantrali; Jack Becvar, and Charlene
' Shaw to serve on the City of Kent's Arts Commission were confirmed. All re-appointments will
continue through October 31, 2011.
G. No ParkinE Zones on Portions of 27th Place South and S. 256th Street Ordinance.
(CFN-171) Ordinance No. 3859 which amends section 9.38.020 of the Kent City Code to add
additional parking prohibitions on portions of 27`h Place South and South 256`h Street was adopted.
' H. Kent School District Agreement for School Liaison Officer. (CFN-122) The Mayor was
authorized to sign a new agreement with the Kent School District for the full-time services of one
police officer to act as the School Liaison Officer The Kent School District agrees to reimburse the
Kent Police Department the full salary and benefits of the School Liaison Officer upon submission
of a monthly invoice. The Agreement is effective September 1, 2007 through August 31, 2008.
I. 2007 Edward Byrne Memorial Justice Assistance Grant. (CFN-122) A 2007 Fiscal Year
Justice Assistance Grant in the amount of$61,996 was accepted. The funding is designated to
support community policing strategies, and the project period for this grant is from 10/01/06 to
9/30/2010.
J. Bill of Sale, Clark Lake Estates. (CFN-484) The Bill of Sale for Clark Lake Estates for 2219
linear feet of watermain, 13 gate valves, 6 hydrants, 1822 linear feet of sanitary sewer, 13 manholes,
1679 linear feet of streets, 1793 linear feet of storm sewer, 2 storm manholes, and 21 catch basins
was accepted. The project is located at 24115-120`h Avenue SE.
K. Bill of Sale,Jessica's Place Short Plat. (CFN-484) The Bill of Sale for Jessica's Place for
336 linear feet of watermain, 3 gate valves, I hydrant, 412 linear feet of sanitary sewer, 3 manholes,
472 linear feet of streets, 878 linear feet of storm sewer, 2 storm manholes, 9 catch basins, and
18,918 cubic feet of detention pond storage was accepted. The project is located at 23401 — 1 12`h
Ave SE
L. Bill of Sale, Kam Singh Plat. (CFN-484) The Bill of Sale for Kam Singh Plat for 592 linear
feet of watermain, 3 gate valves, 2 hydrants, 1406 linear feet of sanitary sewer, 6 manholes, 750
linear feet of streets, 1410 linear feet of storm sewer, 7 storm manholes, 12 catch basins, and 52,125
' cubic feet of detention pond storage was accepted. The project is located at 22704-104th Avenue S.
M Bill of Sale, Lake Meridian Pointe. (CFN-484) The Bill of Sale for Lake Meridian Pointe for
530 linear feet of streets, 2276 linear feet of storm sewer, 16 catch basins, 576 linear feet of swales
and ditches, and 77,500 cubic feet of detention pond storage was accepted. The project is located at
SE 240`h Street.
' N. Bill of Sale, Lowe's/Midway Retail. (CFN-484) The Bill of Sale for Lowe's of Kent for
717 linear feet of streets, 696 linear feet of storm sewer and 5 catch basins was accepted. The
' project is located at the southeast corner of the intersection of 2401h and SR-99.
O. Bill of Sale, Scenic Vista. (CFN-484) The Bill of Sale for Scenic Vista Senior Apartments for
57 linear feet of watermam, 8 gate valves, 2 hydrants, 46 linear feet of sanitary sewer, 1 manhole,
710 linear feet of streets, 320 linear feet of storm sewer, and 4 catch basins was accepted The
project is located at 26404-104`h Avenue SE.
' 3
Kent City Council Minutes September 18, 2007
OTHER BUSINESS ,
A Safe Rentals Housing Program. (CFN-175) The Public Safety Committee obtained
considerable input from various agencies representing landlord interests and recommends adoption '
of an ordinance creating operational standards for multi-unit rental housing facilities in order to
establish safe rental housing. Police Chief Strachan explained the problem and gave an overview of
the proposed ordinance. He also outlined the STAR (Safe Tenants and Rentals) Program, which is ,
a voluntary program to encourage landlords to establish the foundation for safe rental properties,
including avoiding rentals to known criminals and improving the quality of available rentals. He
added that there would be financial penalties for the landlord for criminal activity, and that a license
fee would be required.
Deputy City Attorney Fitzpatrick explained the concerns voiced in a letter from the Manufactured
Housing Communities of Washington regarding licensing and the definition of"criminal conduct".
Harmon moved to make the letter a part of the public record. Thomas seconded and the motion
carried. '
Upon a question from Councilmember Albertson, a discussion regarding the prohibition of '
employing any manager or other on-site employee who has been convicted of a felony criminal
offense within the past ten years was held. Julie Johnson, President of the Rental Housing
Association, and on behalf of the Rental Housing Association, the Washington Multi-Family
Housing Association, and the National Association of Residential Property Managers, said she feels
the proposed ordinance is appropriate. Harmon suggested that Chief Strachan monitor the program
and report back in one year. Ranniger concurred. Thomas moved to adopt Ordinance No. 3860 '
which establishes a voluntary program to encourage safe rental properties, and imposes penalties for
landlords who permit criminal activity on rental properties or fail to maintain rental properties free
of nuisances. Harmon seconded and the motion carried.
REPORTS
A. Council President. (CFN-198) No report was given. '
B. Mayor. (CFN-198) Mayor Cooke noted that the Kent Events Center Public Facility District
has held their initial meeting. ,
C Operations Committee. (CFN-198) No report was given.
D. Parks and Human Services Committee. (CFN-198) Ranniger noted that the committee will ,
meet at 5:00 o'clock on September 20.
E. Planning and Economic Development Committee. (CFN-198) No report was given.
F Public Safety Committee. (CFN-198) No report was given. ,
G. Public Works Committee. (CFN-198) No report was given.
H. Administration. (CFN-198) CAO Hodgson reminded Council of an Executive Session
regarding pending litigation and property acquisition. He anticipated a 20-minute session with no
action afterward.
4 ,
Kent City Council Minutes September 18, 2007
EXECUTIVE SESSION
The meeting recessed to Executive Session at 9.10 p.m. (CFN-198)
ADJOURNMENT
The meeting reconvened and adjourned at 9:35 p.m. (CFN-198)
' Brenda Jacober, CMC
City Clerk
' 5
Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1. SUBJECT: 2008 BUDGET— SET DATE FOR SECOND PUBLIC HEARING
2. SUMMARY STATEMENT: Set October 16, 2007, for the second public hearing
on the 2008 Budget at the regular City Council meeting.
' 3. EXHIBITS: None
' 4. RECOMMENDED BY: Finance Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
If no:
' Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue. Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6C
' Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1. SUBJECT: 2008-2013 CAPITAL IMPROVEMENT PLAN— SET DATE FOR
SECOND PUBLIC HEARING
2. SUMMARY STATEMENT: Set October 16, 2007, for the second public hearing
on the 2008-2013 Capital Improvement Plan at the regular City Council meeting.
3. EXHIBITS: None
4. RECOMMENDED BY: Finance Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
If no:
Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue: Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
1 DISCUSSION:
ACTION:
Council Agenda
Item No 6D
Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1. SUBJECT: 2007 TAX LEVY FOR 2008 BUDGET— SET DATE FOR PUBLIC
HEARING
2. SUMMARY STATEMENT: Set October 16, 2007, as the public hearing date on
the 2007 Tax Levy for the 2008 budget.
' 3. EXHIBITS• None
' 4. RECOMMENDED BY: Finance Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
If no:
' Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue: Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
1 DISCUSSION:
ACTION:
Council Agenda
Item No 6E
Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1. SUBJECT: KENT COMPREHENSIVE PLAN AND KENT CITY CODE CHAPTER
12 13, SCHOOL DISTRICTS CAPITAL FACILITIES PLAN AND 2008-
2013 CAPITAL IMPROVEMENT PLAN— SET DATE FOR PUBLIC
HEARING
2. SUMMARY STATEMENT: Set October 16, 2007, as the date for a public hearing
to consider amending the Capital Facilities Element of the Kent Comprehensive Plan
and amending Chapter 12.13 of the Kent City Code to incorporate the updated Capital
Facilities Plans of the Auburn, Kent, and Federal Way School Districts, the City's
2008-2013 Capital Improvement Plan, and changes to adopted school impact fees.
i
3. EXHIBITS: Staff memo dated 9/25/07
4. RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? No Revenue? No
Currently in the Budget? Yes No
If no:
Unbudgeted Expense: Fund Amount $
1 Unbudgeted Revenue: Fund Amount $
' 6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION-
ACTION:
Council Agenda
Item No. 6F
COMMUNITY DEVELOPMENT
Fred N. Satterstrom, AICP, Director
PLANNING SERVICES
Charlene Anderson, AICP, Manager
KENT
WASHINGTON_
' Phone: 253-856-5454
Fax: 253-856-6454
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
September 25, 2007
To: Mayor Suzette Cooke, Council President Deborah Ranniger and City Council
Members
1 From: Charlene Anderson, AICP, Planning Manager
Subject: Comprehensive Plan/Capital Facilities Element Amendment and Update to
Chapter 12.13 Kent City Code — Set Hearing Date
MOTION: Set October 16, 2007 as the date for a public hearing to consider amendment of
the Capital Facilities Element of the Kent Comprehensive Plan and amendment of Chapter
12.13 Kent City Code to incorporate updated Capital Facilities Plans of the Auburn, Kent and
Federal Way School Districts, the City's 2008-2013 Capital Improvement Plan, and changes to
adopted school impact fees.
SUMMARY: Kent City Code authorizes school impact fees on behalf of any school district
I which provides to the City a capital facilities plan; the plan is adopted by reference as part of
the Capital Facilities Element of the Kent Comprehensive Plan. The school districts are required
to submit for annual Council review their updated capital facilities plans. The City Council holds
the public hearing on the school district plans at the same time as the public hearing for the
budget, i.e., October 16, 2007. The Auburn, Kent and Federal Way School Districts have
submitted updated Capital Facilities Plans for Council review and consideration. The City of
' Kent 6-year Capital Improvement Program being considered on the same date also will update
the Capital Facilities Element of the Comprehensive Plan.
BUDGET IMPACT: None
BACKGROUND: One of the planning goals under the Growth Management Act (RCW
36.70A.020) is to ensure that those public facilities and services necessary to support
development are adequate and timely to serve the development without decreasing current
service levels below minimum standards. The Act (RCW 36.70A.070) also requires the Capital
Facilities Element of the Kent Comprehensive Plan to inventory existing capital facilities, forecast
future needs and provide for financing of those facilities. RCW 82.02.050 authorizes cities
planning under the Growth Management Act to impose impact fees on development activity as
part of the financing for public facilities needed to serve new growth and development. As a
result, KCC 12.13.080 authorizes school impact fees on behalf of any school district which
provides to the City a capital facilities plan; the plan is adopted by reference as part of the
Capital Facilities Element of the Kent Comprehensive Plan. The school districts are required to
submit for annual Council review their updated capital facilities plans (KCC 12.13.060 & 070).
The Auburn, Kent and Federal Way School Districts propose amendment of the Kent
Comprehensive Plan and Kent City Code Chapter 12.13 to reflect changes to Impact fees ,
resulting from new student population generated by new single family and multifamily
residential development. The updated plans include an inventory of existing facilities, existing
facility needs, expected future facility requirements, and expected funding.
The Kent School District proposes to increase their existing school impact fees for single family ,
units from $4,928 to $5,110 (an increase of $182 or 3.7%) and for multifamily units from
$3,034 to $3,146 (an Increase of $112 or 3.7%).
The Federal Way School District proposes to increase their existing school impact fees for single
family units from $3,018 to $3,883 (an increase of $865 or 28.7%) and increase their fees for ,
multifamily units from $856 to $1,647 (an Increase of $791 or 92.4%).
The Auburn School District proposes to decrease their existing school impact fees for single
family units from $5,657.05 to $5,361.04 (a decrease of $296.01 or 5.2%) and decrease their
fees for multifamily units from $1,228.84 to $465.78 (a decrease of $763.06 or 62.1%). The
only area in Kent where Auburn School District's impact fees are applied is the impoundment ,
reservoir site.
G4 IPm 5 l Permrtl Plan COMP PLAN AMENOMENT5120011CPA-2007-3 5choo/OistndsCFP-Update I capfaa/ihes set heanng100107 doc ,
CC. Fred N Satterstrom,AICP,CD Director
Charlene Anderson,AICP, Planning Manager
Parties of Record
Project Files
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CPA-2007-3/K1VA#2073794 ,
10/02/07 City Council Meeting
Page 2 of 2
Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1. SUBJECT: 2007 BUDGET AMENDMENT REGARDING FIREFIGHTER
POSITIONS —APPROVE
' 2. SUMMARY STATEMENT: Approve an amendment to the 2007 Budget to create
14 new firefighter positions to enable the Fire Department to fully staff the new fire
station being built in Covington If approved, the new positions would be filled in a
phased process beginning in December 2007 and continuing through August 2008. The
1 cost of the new positions will be offset by revenue from King County Fire District #37.
3. EXHIBITS: Memorandum from Fire Chief and Population Growth/Incident Growth
and minimum staffing graph
f4. RECOMMENDED BY: Staff and Operations Committee 9/18/07
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? Yes Revenue? Yes
' Currently in the Budget? Yes No X
If no:
Unbudgeted Expense: Fund 10003500.6XXXX.2500 Amount $950,685.00
Unbudgeted Revenue: Fund 10003500.53820 Amount $950,685.00
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
' Council Agenda
Item No. 6G
5
FIRE DEPARTMENT
Jim Schneider, Fire Chief
Phone 253-856-4300
K E N T Fax 253-856-6300
W A 5 H I N G T O N
Address 24611 116'" Ave SE
Kent, WA 98030
IMemorandum
TO: Operations Committee
FROM: Jim Schneider, Fire Chief
1 DATE: September 18, 2007
RE: Budget Amendment Request
Recommendation-
That the City of Kent amend the 2007 budget to reflect the 14 new
firefighter positions to facilitate the staffing and opening of Fire Station
78.
Background:
1 ✓ Over the last 4 years, King County Fire District 37 has been working closely
with the City of Kent to facilitate the opening of new fire station 78, located
at 17820 SE 256 St, in the city of Covington.
✓ The dynamics that are driving the opening of new fire station 78 in the city of
Covington are as follows:
• Fire incident location and a response time analysis for an
effective firefighting force to arrive on the scene of an incident,
as identified in our Standards of Coverage and Accreditation
Documents.
' 0 The Kent Fire Department is experiencing annual increased
response time into the Northeast area of Fire District 37.
• The Kent Fire Department is experiencing increased density
and population growth in the Northeast area of Fire District 37.
✓ The attached population/incident growth and minimum staffing chart reveals
an annual increasing population and calls for service numbers for the
Kent Fire Department, while there has not been an increase in
minimum staffing since 1998.
6 ,
Memorandum
September 18, 2007
Page 2 of 2
✓ The department has identified 14 new FTE's for the opening of fire
station 78 in 2008. The schedule of hiring the new firefighters has been
identified as follows:
* Hire 12/16/07, for January 2008
Bates Academy: (12 months)
District (new FTE's) 5 FTE's $438,305
* Hire 3/16/08 for April 2008
Bates Academy: (9.5 months)
District (new FTE's) 5 FTE's $356,961
* Hire 8/16/08 for September
2008 Bates Academy: ( 4.5 months)
District 4 FTE's $155,419
Total District $950,685
(Data based upon an annual salary, benefits, and one time training costs
equalizing $87,661 per FTE.)
✓ The Fire District and City of Kent will re-negotiate the current agreement,
and identify a floating levy rate amount that will cover salary and benefits
costs associated with the hiring of 14 new FTE's hired to open new fire
station 78.
✓ The estimated $950,685 will be offset by revenue from King County Fire
District #37, and will depend on the actual number and method used to hire
the firefighters to staff the Fire District Station.
Actions following approval:
1. Re-negotiate the current agreement between the City of Kent and King
County Fire District 37, to identify salary and benefit costs associated with
the hiring of 14 new FTE's hired to open new fire station 78.
2. Hire 5 new FTE's for new station 78 in December 2007. ,
3. Hire 5 new FTE's for new station 78 in March 2008
4. Hire 4 new FTE's in August 2008 for the opening of new fire station 78.
5. Open new fire station 78 in the 4"' quarter of 2008.
6. Calculate the salary and benefit costs for 2009, associated with the hiring of
new FTE's.
Attachment
i
Population Growth/Incident Growth and Minimum Staffing
160 45
140
120 - _.___ - 40
100 -
80 7 35
i 60 30
40
i 20 25
0 20
h tic�� � Staffing
Population/1000 Incidents/100
Stations Minimum Staffing
i
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1
1
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t
Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1. SUBJECT: PUBLIC DEFENSE SERVICES CONTRACT AMENDMENT—
AUTHORIZE
2. SUMMARY STATEMENT: Authorize the Mayor to sign an amendment to the
agreement for Public Defense services for the period of July 1 —December 31, 2007, to
increase funding by an additional $40,000 for new services required by the Kent
LMunicipal Court, which were not contemplated when the original agreement was
negotiated
The Court now requires indigent counsel law firm, Stewart, Beall, MacNichols and
Harmell, to be present at all arraignments, and has added additional court calendars
resulting in an increased number of defendants being served by indigent counsel The
additional services include an additional 4-8 court calendars per month and 180+
arraignments per month.
3. EXHIBITS: Public Defense Contract Amendment
4. RECOMMENDED BY: Parks & Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5 FISCAL IMPACT
Expenditure? X Revenue?
Currently in the Budget? Yes X No
If no:
Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue: Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6H
KENT
AMENDMENT NO. 1 TO AGREEMENT FOR PUBLIC DEFENSE SERVICES
(between City of Kent and Stewart Beall MacNichols & Harmell, Inc., P.S.)
THIS AMENDMENT NO. 1 TO THE AGREEMENT FOR PUBLIC DEFENSE SERVICES
("Amendment No. 1") is made between the CITY OF KENT, a Washington municipal corporation
("City"), and STEWART BEALL MacNICHOLS&HARMELL, INC., P.S., a Washington professional
services corporation ("Attorney").
RECITALS
IA. The City and Attorney entered into an Agreement for Public Defense Services
("Agreement") on February 14, 2006, wherein Attorney agreed to provide public defense
services for indigent defendants charged in the Kent Municipal Court from January 1, 2006,
through December 31, 2008. The terms of that Agreement provide that Attorney receive a flat
fee of$22,920 per month for its services.
B. There has been a significant increase in the number of criminal filings over the
past months which has resulted in an increase in the number of defendants who require
representation by Attorney. To accommodate the increase in the number of cases filed, court
calendars have been added to the court schedule, and thus, Attorney is required to appear in
court more often. In addition, the court has determined that all defendants who are arraigned
in court are to be provided with the assistance of Attorney, and therefore, Attorney must now
appear at all arraignment calendars, which was a service not contemplated in the original
Agreement.
C. The City and Attorney express their mutual intent and desire to amend the
Agreement in order to increase the monthly flat rate paid by City to Attorney by an additional
$6,666.67, or a new monthly flat rate of$30,526.67,to apply to each of the months from July
2007 through December 2007.
NOW THEREFORE, in consideration of the mutual intent, desire and promises of the
parties and other good and valuable consideration, City and Contractor agree as follows:
AGREEMENT
1. Paragraph 1 of the Agreement, entitled "Scope of Services," is amended as
follows:
AMENDMENT NO. 1 TO AGREEMENT
FOR PUBLIC DEFENSE SERVICES - 1 OF 5
1. Scope of Services. The Attorney agrees to provide public
defender services for indigent defendants charged in the Kent
Municipal Court with all violations of the Kent City Code ("KCC") that
result in misdemeanor charges, whether those charges are based on
the city's criminal code or civil code sections, under the terms set
forth in this Agreement. All indigent defendants charged with
committing a misdemeanor offense under the KCC who qualify for
appointed counsel, whether they are screened or appointed by the
court, shall be referred to the Attorney. The Attorney shall enter a
Notice of Appearance and provide legal representation for each of
these defendants from the time of receiving notice or an order of
appointment through arraignment, if appropriate, pretrial hearings,
trial, sentencing, review hearings, revocation hearings, and appeals,
unless and until the Attorney is permitted to withdraw by the court.
In addition, Attorney shall, when required by the court provide
representation to all defendants at arraignment by way of provisional
appointment, temporary appointment, stand-by counsel, or
otherwise, whether or not they qualify for indigent status.
2. Paragraph 3 of the Agreement for Public Defense Services, entitled"Defendant's
Access to Attorney," is amended as follows*
3. Defendant's Access to Attorney The Attorney shall be
available to clients represented by the Attorney to ensure that clients
are provided with the assistance of their attorney as required by state
and federal law. The parties agree that client access to the Attorney
prior to appearance in court is paramount. All defendants
represented by the Attorney shall be provided access to the Attorney
by means of a toll-free local call from a Kent telephone number made
available by the Attorney. The Attorney currently maintains offices at
655 W. Smith Street, Suite 210, Kent, Washington, and will, at all
times during the term of this Agreement, maintain an office at such
location or in South King County at a location to facilitate client
access for purposes of providing the services required in this
Agreement.
The Attorney shall meet with all in-custody clients at the Kent
Corrections Facility ("KCF") within 48 hours of notification of
appointment, excluding weekends and holidays. The Attorney will
appear at the KCF to consult with clients as necessary. Attorney shall
attend all criminal calendars of the Kent Municipal Court, including
arraignments. In addition to regularly scheduled court hearings held
at the KCF, a representative of the Attorney shall, at a minimum,
appear at the KCF at least two times each week for a minimum of one
hour per visit to meet with incarcerated clients and respond to
requests submitted by those clients. Clients that are incarcerated in
the KCF who wish to call the Attorney may, during predetermined
times designated by the Attorney, call the Attorney's toll-free
telephone number either to leave a message with the Attorney or to ,
speak with the Attorney. The Attorney shall see all in-custody clients
at the King County Regional Justice Center within a reasonable period
AMENDMENT NO. 1 TO AGREEMENT
FOR PUBLIC DEFENSE SERVICES- 2 OF 5
i
of time following notice of appointment and further shall see such
clients in follow-up meetings as necessary.
3. Paragraph 11 of the Agreement for Public Defense Services, entitled
"Compensation," is amended as follows:
11. Compensation.
a. Payment for Services: The City shall pay the Attorney for
services rendered under this Agreement as follows.
The City shall provide to Attorney for services rendered under
this Agreement and for the three-year term of this Agreement, the
sum of TWO HUNDRED SEVENTY-FIVE THOUSAND FORTY DOLLARS
($275,040) per year, to be paid at the rate of TWENTY-TWO
THOUSAND NINE HUNDRED TWENTY DOLLARS ($22,920) per month.
This amount will be raised annually, on the first day of each calendar
year, by an amount equal to 90% of the percentage increase in the
Consumer Price Index for Seattle-Tacoma-Bremerton (All Urban
Consumers)for the previous calendar year(the"CPI"). Attorney shall
bill the City each month for services rendered herein. In the event
this Agreement is terminated pursuant to the provisions set forth in
this Agreement,the Attorney's compensation shall be prorated based
I upon the number of months and portions of months which have
elapsed between the commencement of the year and the effective
date of termination.
b. Appeals. The Attorney shall handle appeals taken by
indigent defendants, regardless of whether the Attorney represented
said defendant at trial. This service is to be included within the Scope
of Services described in Section 1 of this Agreement and the
Compensation provided for in Section 11(a) above.
c. Miscellaneous Costs. The City agrees to reimburse the
1 Attorney for all reasonable costs associated with obtaining and
transcribing trial court records for appeal purposes if such costs have
not been waived.
d. Billing. The Attorney shall bill the City, in care of the City's
human services office, on the first day of the month, or the first
workday thereafter:
1 (i) for the monthly installment set forth in subsection 11(a)
above; and
(n) for all costs incurred by the Attorney under subsection
11(c) above for the previous month or months.
In addition to the reporting requirements of Section 17 of
this Agreement, the Attorney shall submit with the monthly bill, a
report that sets forth the number of cases to which the Attorney was
AMENDMENT NO. 1 TO AGREEMENT
FOR PUBLIC DEFENSE SERVICES - 3 OF 5
1
appointed. The submission of the report with the monthly bill is a '
condition of payment under this Agreement. The City shall make
payments on or before the 20th day of the month following the month
for which services were rendered; provided, that any billing not
received by the City's human services office on or before the fourth
working day of the month shall not be due and payable until the City's
next billing period.
e. Additional Payment. For the remainder of calendar year
2007, Attorney shall be provided an additional $40,000 to account for
the increase in workload as described in Recital B of Amendment No.
1. This payment shall be made in eaual installments from the date
this Amendment is signed, through the period ending December 31,
2007, such payments being made on the same date as the payments
required under the original Agreement. The payment of this additional
compensation shall not be a guarantee of any additional compensation
for any period subsequent to December 31, 2007, and unless the
Agreement is further amended, the compensation rate for 2008 shall
be as stated in the original Agreement.
4. Paragraph 19 of the Agreement for Public Defense Services, entitled"Case Load
Limits," is amended as follows:
19. Case Load Limits. The compensation for services established in this
Agreement will cover all cases filed, on a per cause number basis, in the Kent
Municipal Court up to a limit of 250 cases per month. However, Attorney shall
not consider in calculating this case load limit the cases in which Attorney
rpresents a defendant at arraignment but is not appointed by the court as that
defendant's attorney of record. The additional compensation paid to attorney by
Amendment No. 1 to the Agreement compensates Attorney for the services it
provides at arraignment for defendants it is not ultimately appointed to
represent. The City and the Attorney will agree, by separate, written addendum
to this Agreement, on appropriate compensation for case filings exceeding this
monthly limit. The Attorney shall establish case load limits for attorneys
assigned to perform services under this Agreement that ensure effective
representation of each and every client.
S. Attorney certifies to City that the Agreement for Public Defense Services is in full
force and effect and that there exist no uncured defaults on the part of the Attorney under the
Agreement. The City certifies to Attorney that the Agreement is in full force and effect, that
there exist no uncured defaults on the part of the City under the Contract.
6. All acts consistent with the authority of the Agreement and prior to the effective
date of this Amendment No. 1 are hereby ratified and affirmed,and the terms of the Agreement
and this Amendment shall be deemed to have applied.
AMENDMENT NO 1 TO AGREEMENT
FOR PUBLIC DEFENSE SERVICES-4 OF 5
7. Except as specifically amended, all remaining provisions of the Agreement shall
remain in full force and effect.
IN WITNESS, the parties have executed this Amendment No. 1, which shall become
effective on the last date executed below.
STEWART BEALL MacNICHOLS CITY OF KENT
&HARMELL, INC., P.S.
By. By:
Print Name: Print Name: Suzette Cooke
Title. Title: Mayor
Date: Date:
APPROVED AS TO FORM:
By
City of Kent Law Department
ATTEST:
By:
Brenda lacober, City Clerk
P 1CIviAF.Ift\OM-F.I i\0733.3007\Ste .dB"UAgle eM-Nne .tt dM
AMENDMENT NO. 1 TO AGREEMENT
FOR PUBLIC DEFENSE SERVICES - 5 OF 5
Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1. SUBJECT: KING COUNTY DOMESTIC VIOLENCE GRANT FOR SAFE
HAVENS —AUTHORIZE
2. SUMMARY STATEMENT: Authorize the Mayor to sign the King County
Domestic Violence Grant Agreement, accept the $50,000 grant to fund Safe Havens
services, and approve the expenditure of funds in the Safe Havens budget
The King County Grant funds will be used to provide services to low income families
at the Safe Havens Visitation and Exchange Center. Funds will be used for personnel
costs, rent, utilities, and supplies.
i 3. EXHIBITS: King County Community and Human Services/Women's Program
contract #D36680D
4. RECOMMENDED BY: Parks and Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue? _X
Currently in the Budget? Yes No X
If no:
1 Unbudgeted Expense: Fund H00012 Amount $50,000.00
Unbudgeted Revenue: Fund H00012 Amount $50,000.00
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No 6I
King County Contract No. D36680D
Federal Taxpayer ID No. 91-1355875
Department/Division Community and Human Services/Women's Program
Agency City of Kent
jProtect Title Supervised Visitation
Contract Amount $ 50,000 Fund Code 0015
Contract Period From: 07/01/2007 To 12/31/2007
KING COUNTY PUBLIC ENTITY SERVICES CONTRACT—2007
THIS CONTRACT is entered into by KING COUNTY (the "County"), and City of Kent (the "Agency"),
whose address is 220 -4th Avenue South Kent, WA 98032.
WHEREAS, the County has been advised that the following are the current funding sources, funding
levels and effective dates:
FUNDING SOURCES FUNDING LEVELS EFFECTIVE DATES
COUNTY $50,000 07/01/2007 - 12/31/2007
1 TOTAL $50,000 07/01/2007 - 12/31/2007
and
WHEREAS, the County desires to have certain services performed by the Agency as described in this
Contract, and as authorized by Ordinance No 15652;
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter
mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually
agree as follows:
This form is available in alternate formats upon
request for persons with disabilities.
City of Kent Page 1 of 16 2007 Contract
I. EXHIBITS
The Agency shall provide services and comply with the requirements set forth hereinafter
and in the following attached exhibits, which are incorporated herein by reference
® Certificates of Insurance/Endorsements Attached hereto as Exhibit I
® Safe Havens Visitation Center Attached hereto as Exhibit II
if. DURATION OF CONTRACT
This Contract shall commence on the 1 st day of July 2007, and shall terminate on the 31 st
day of December 2007, unless extended or terminated earlier, pursuant to the terms and
conditions of this Contract
III. COMPENSATION AND METHOD OF PAYMENT
A The County shall reimburse the Agency for satisfactory completion of the terms and
conditions found in this Contract and its attached Exhibits.
B. The Agency shall submit an invoice and all accompanying reports as specified in the
attached Exhibit(s), including its final invoice and all outstanding reports The County
shall initiate authorization for payment to the Agency not more than 30 days after a
complete and accurate invoice and all outstanding reports are received and approved.
C. If the Agency's final invoice and reports are not submitted by the day specified in the
attached Exhibit(s), the County will be relieved of all liability for payment to the Agency
of the amounts set forth in said invoice or any subsequent invoice
IV. OPERATING BUDGET
The Agency shall apply the funds received from the County under this Contract in
accordance with the budget, if included within an Exhibit. The Agency shall request prior
approval from the County for an amendment to this Contract when the cumulative amount of
transfers among the budget categories within an Exhibit is expected to exceed ten percent of
the total Exhibit budget. Supporting documents necessary to explain fully the nature and
purpose of the amendment must accompany each request for an amendment
V. INTERNAL CONTROL AND ACCOUNTING SYSTEM
The Agency shall establish and maintain a system of accounting and internal controls which
complies with applicable, generally accepted accounting principles, financial and
governmental reporting standards as prescribed by the appropriate accounting standards
board
VI. MAINTENANCE OF RECORDS
A. The Agency shall maintain accounts and records, including personnel, property,
financial, and programmatic records and other such records as may be deemed
necessary by the County to ensure proper accounting for all Contract funds and
compliance with this Contract.
City of Kent Page 2 of 16 2007 Contract
B. These records shall be maintained for a period of six years after termination hereof
unless permission to destroy them is granted by the Office of the Archivist in
accordance with Revised Code of Washington (RCW) Chapter 40.14.
C. The Agency shall inform the County in writing of the location, if different from the
Agency address listed on page one of this Contract, of the aforesaid books, records,
documents, and other evidence and shall notify the County in writing of any changes in
location within ten working days of any such relocation
VII. AUDITS
A The Agency shall submit to the County a copy of its annual report of examination/audit,
conducted by the Washington State Auditor, within 30 days of receipt.
B. Additional federal and/or state audit or review requirements may be imposed on the
County, and the Agency shall be required to comply with any such requirements.
Vill. EVALUATIONS AND INSPECTIONS
A. The Agency shall provide right of access to its facilities, including those of any
subcontractor, to the County, the state, and/or federal agencies or officials at all
reasonable times in order to monitor and evaluate the services provided under this
Contract The County shall give advance notice to the Agency in the case of fiscal
audits to be conducted by the County
B. The records and documents with respect to all matters covered by this Contract shall
be subject at all time to inspection, review, or audit by the County and/or federal/state
officials so authorized by law during the performance of this Contract and six years
after termination hereof, unless a longer retention period is required by law
C. The Agency agrees to cooperate with the County or its agent in the evaluation of the
Agency's performance under this Contract and to make available all information
reasonably required by any such evaluation process The results and records of said
evaluations shall be maintained and disclosed in accordance with RCW Chapter 42 17.
IX. CORRECTIVE ACTION
If the County determines that a breach of contract has occurred, that is, the Agency has
failed to comply with any terms or conditions of this Contract or the Agency has faded to
provide in any manner the work or services agreed to herein, and if the County deems said
breach to warrant corrective action, the following sequential procedure shall apply.
A. The County shall notify the Agency in wnting of the nature of the breach;
B. The Agency shall respond in writing no later than ten working days following receipt of
such notification, which response shall indicate the steps being taken to correct the
specified deficiencies. The corrective action plan shall specify the proposed
completion date for bringing the Contract into compliance, which date shall not be more
than 30 days from the date of the Agency's response, unless the County, at its sole
discretion, specifies in writing an extension in the number of days to complete the
corrective actions,
C. The County shall notify the Agency in writing of the County's determination as to the
sufficiency of the Agency's corrective action plan. The County shall have sole
discretion in determining the sufficiency of the Agency's corrective action plan;
ICity of Kent Page 3 of 16 2007 Contract
D. In the event that the Agency does not respond within the appropriate time with a
corrective action plan, or the Agency's corrective action plan is determined by the
County to be insufficient, the County may commence termination of this Contract in
whole or in part pursuant to Section XLB;
E. In addition, the County may withhold any payment owed the Agency or prohibit the
Agency from incurring additional obligations of funds until the County is satisfied that
corrective action has been taken or completed; and
F Nothing herein shall be deemed to affect or waive any rights the parties may have
pursuant to Section XI. Subsections A, B, C, D, and E.
X. ASSIGNMENT/SUBCONTRACTING
A. The Agency shall not assign or subcontract any portion of this Contract or transfer or
assign any claim ansing pursuant to this Contract without the written consent of the
County. Said consent shall be sought in writing by the Agency not less than 15 days
prior to the date of any proposed assignment or subcontract
B. "Subcontract"shall mean any agreement between the Agency and a subcontractor or
between subcontractors that is based on this Contract, provided that the term
"subcontract" does not include the purchase of- (1) support services not related to the
subject matter of this Contract;or (2) supplies
XI. TERMINATION
A. This Contract may be terminated by the County without cause, in whole or in part, prior
to the date specified in Section II, by providing the Agency 30 days advance written
notice of the termination
B. The County may terminate this Contract, in whole or in part, upon seven days advance
written notice in the event (1)the Agency materially breaches any duty, obligation, or
service required pursuant to this Contract; and/or (2) the duties, obligations, or services ,
required herein become impossible, illegal, or not feasible.
If the Contract is terminated by the County pursuant to this Subsection XI B (1), the
Agency shall be liable for damages, including any additional costs of procurement of
similar services from another source.
If the termination results from acts or omissions of the Agency, including but not limited
to misappropriation, nonperformance of required services, or fiscal mismanagement,
the Agency shall immediately return to the County any funds, misappropriated or
unexpended, which have been paid to the Agency by the County
C. If County or other expected or actual funding is withdrawn, reduced, or limited in any
way prior to the termination date set forth in this Contract and its attached Exhibits. the
County may, upon written notification to the Agency, terminate this Contract in whole or
in part
If the Contract is terminated as provided in this Subsection: (1) the County shall be
liable only for payment in accordance with the terms of this Contract for services
rendered prior to the effective date of termination; and (2)the Agency shall be released
from any obligation to provide such further services pursuant to the Contract as are
affected by the termination
City of Kent Page 4 of 16 2007 Contrail '
Funding or obligation under this Contract beyond the current appropriation year is
conditional upon appropriation by the County Council of sufficient funds to support the
activities described in the Contract. Should such appropriation not be approved, this
Contract shall terminate at the close of the current appropriation year.
D. The Agency may terminate this Contract upon seven days written notice, should the
County commit any material breach of this Contract.
E. This Contract may be terminated by the Agency without cause, prior to the date
specified by providing the County 90 days advance written notice of the termination
The Agency shall provide the County 90 days advance written notice of its intent not to
renew this Contract, in whole or in part.
F. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this
Contract or law that either party may have in the event that the obligations, terms, and
conditions set forth in this Contract are breached by the other party.
XII. FUTURE SUPPORT
The County makes no commitment to support the services contracted for herein and
assumes no obligation for future support of the activity contracted herein except as expressly
set forth in this Contract.
XIII. HOLD HARMLESS AND INDEMNIFICATION
A. In providing services under this Contract, the Agency is an independent contractor, and
neither it nor its officers, agents or employees are employees of the County for any
purpose The Agency shall be responsible for all federal and/or state tax, industrial
insurance, and Social Security liability that may result from the performance of and
compensation for these services and shall make no claim of career service or civil
service rights which may accrue to a County employee under state or local law.
1 The County assumes no responsibility for the payment of any compensation, wages,
benefits, or taxes, by, or on behalf of the Agency, its employees, and/or others by
reason of this Contract. The Agency shall protect, indemnify, and save harmless the
County, its officers, agents, and employees from and against any and all claims, costs,
and/or losses whatsoever occurring or resulting from (1)the Agency's failure to pay
any such compensation, wages, benefits, or taxes, and/or(2) the supplying to the
Agency of work, services, materials, or supplies by Agency employees or other
suppliers in connection with or support of the performance of this Contract
B The Agency further agrees that it is financially responsible for and shall repay the
County all indicated amounts following an audit exception that occurs due to the
negligence, intentional act, and/or failure, for any reason, to comply with the terms of
this Contract by the Agency, its officers, employees, agents and/or representatives
This duty to repay the County shall not be diminished or extinguished by the prior
termination of the Contract pursuant to the Duration of Contract or the Termination
sections
C. The Agency shall protect, defend, indemnify, and hold harmless the County, its
officers, employees, and agents from any and all costs, claims,judgments, and/or
awards of damages, arising out of, or in any way resulting from, the negligent acts or
omissions of the Agency, its officers, employees, and/or agents, in its performance
and/or non-performance of its obligations under this Contract The Agency agrees that
jCity of Kent Page 5 of 16 2007 Contract
its obligations under this subparagraph extend to any claim, demand, and/or cause of ,
action brought by, or on behalf of, any of its employees or agents. For this purpose,
the Agency, by mutual negotiation, hereby waives, as respects the County only, any
immunity that would otherwise be available against such claims under the Industrial
Insurance provisions of Title 51 RCW. In the event the County incurs any judgment,
award, andlor cost arising therefrom including attorneys' fees to enforce the provisions
of this article, all such fees, expenses, and costs shall be recoverable from the Agency.
D. The County shall protect, defend, indemnify, and hold harmless the Agency, its
officers, employees, and agents from any and all costs, claims, judgments, and/or
awards of damages, arising out of, or in any way resulting from, the sole negligent acts
or omissions of the County, its officers, employees, or agents The County agrees that
its obligations under this subparagraph extend to any claim, demand, and/or cause of
action brought by, or on behalf of, any of its employees or agents. For this purpose,
the County, by mutual negotiation, hereby waives, as respects the Agency only, any
immunity that would otherwise be available against such claims under the Industrial
Insurance provisions of Title 51 RCW. In the event the Agency incurs any judgment,
award, and/or cost arising therefrom including attorneys' fees to enforce the provisions
of this article, all such fees, expenses, and costs shall be recoverable from the County
E. Claims shall include, but not be limited to, assertions that use or transfer of software,
book, document, report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark,
trade name, and/or otherwise results in unfair trade practice.
F. To the extent that an Agency subcontractor fads to satisfy its obligation to defend and
indemnify the County as detailed in Section XVII.B. of this Contract, the Agency shall
protect, defend, indemnify, and hold harmless the County, its officers, employees and
agents from any and all costs, claims,judgments, and/or awards or damages arising
out of, or in any way resulting from, the negligent act or omissions of the Agency's
subcontractor, its officers, employees, and/or agents in connection with or in support of
this Contract
G. Nothing contained within this provision shall affect and/or alter the application of any
other provision contained within this Contract.
City of Kent Page 6 of 16 2007 Contract
XIV. INSURANCE REQUIREMENTS
A. By the date of execution of this Contract, the Agency shall procure and maintain for the
duration of this Contract, insurance against claims for injuries to persons or damages
to property which may arise from, or in connection with, the performance of work
hereunder by the Agency, its agents, representatives, employees, and/or
subcontractors The costs of such insurance shall be paid by the Agency or
subcontractor. The Agency may furnish separate certificates of insurance and policy
endorsements for each subcontractor as evidence of compliance with the insurance
requirements of this Contract The Agency is responsible for ensuring compliance with
all of the insurance requirements stated herein Failure by the Agency, its agents,
employees, officers and or subcontractors, to comply with the insurance requirements
stated herein shall constitute a material breach of this Contract.
IFor All Coverages: Each insurance policy shall be written on an "occurrence"form,
except that insurance on a "claims made"form may be acceptable with prior County
+� approval
If coverage is approved and purchased on a "claims made" basis, the Agency warrants
continuation of coverage, either through policy renewals or the purchase of an
extended discovery period, if such extended coverage is available, for not less than
three years from the date of Contract termination, and/or conversion from a "claims
made"form to an `occurrence" coverage form
By requiring such minimum insurance, the County shall not be deemed or construed to
have assessed the risks that may be applicable to the Agency under this Contract
The Agency shall assess its own risks and, if it deems appropriate and/or prudent,
maintain greater limits and/or broader coverage.
Nothing contained within these insurance requirements shall be deemed to limit the
scope, application and/or limits of the coverage afforded by said policies, which
coverage will apply to each insured to the full extent provided by the terms and
I conditions of the policy(ies) Nothing contained within this provision shall affect and/or
alter the application of any other provision contained within this Contract.
B. Minimum Scope of Insurance
1 Coverage shall be at least as broad as the following:
1. General Liability:
Insurance Services Office form number(CG 00 01) covering COMMERCIAL
GENERAL LIABILITY).
2. Professional Liability:
Professional Liability, Errors, and Omissions coverage. In the event that services
delivered pursuant to this Contract either directly or indirectly involve or require
professional services, Professional Liability, Errors, and Omissions coverage
shall be provided "Professional Services", for the purpose of this Contract
section, shall mean any services provided by a licensed professional or those
services that require professional standards of care.
City of Kent Page 7 of 16 2007 Contract
3. Automobile Liability
In the event that services delivered pursuant to this Contract require the use of a
vehicle or involve the transportation of clients by Agency personnel in Agency-
owned vehicles or non-owned vehicles, the Agency shall provide evidence of the
appropriate automobile coverage.
Insurance Services Office form number(CA 00 01) covering BUSINESS AUTO
COVERAGE, symbol 1 "any auto", or the appropriate coverage provided by
symbols 2, 7, 8, or 9.
4. Workers' Compensation
Workers' Compensation coverage, as required by the Industrial Insurance Act of
the State of Washington, as well as any similar coverage required for this work by
applicable federal or"Other States" state law.
5. Stop Gap/Employers Liability
Coverage shall be at least as broad as the protection provided by the Workers'
Compensation policy Part 2 (Employers Liability) or, in states with monopolistic
state funds, the protection provided by the "Stop Gap" endorsement to the
general liability policy.
C. Minimum Limits of Insurance
The Agency shall maintain limits no less than, for:
1. General Liability: $1,000,000 combined single limit per occurrence by bodily
injury, personal injury, and property damage, and for those policies with
aggregate limits, a $2,000,000 aggregate limit.
2. Professional Liability, Errors, and Omissions: $1,000,000 per claim and in the
aggregate
3. Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage Except if the transport of clients by Agency +�
personnel is involved, then Risk Management will review the appropriate amount
of coverage.
4. Workers' Compensation: Statutory requirements of the state of residency.
5. Stop Gap/Employers Liability: $1,000,000.
D. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to, and approved by, the
County The deductible and/or self-insured retention of the policies shall not apply to
the Agency's liability to the County and shall be the sole responsibility of the Agency
E. Other Insurance Provisions
The insurance policies required in this Contract are to contain, or be endorsed to
contain, the following provisions:
City of Kent Page 8 of 16 2007 Contract
1. Liability Policies Except Professional/Errors and Omissions and Workers
Compensation.
a. The County, its officers, officials, employees and agents are to be covered
as additional insureds as respects liability arising out of activities performed
by or on behalf of the Agency in connection with this Contract. (CG 2010
I 11/85 or its' equivalent)
b. The Agency's insurance coverage shall be primary insurance as respects
the County, its officers, officials, employees, and agents. Any insurance
and/or self-insurance maintained by the County, its offices, officials,
employees or agents shall not contribute with the Agency's insurance or
benefit the Agency in any way.
' C. The Agency's insurance shall apply separately to each insured against
whom claim is made and/or lawsuit is brought, except with respect to the
limits of the insurer's liability.
2. All Policies
Coverage shall not be suspended, voided, canceled, reduced in coverage or in
limits, except by the reduction of the applicable aggregate limit by claims paid,
until after 45 days prior written notice has been given to the County
tF. Acceptability of Insurers
Unless otherwise approved by the County, insurance is to be placed with insurers with
a Bests' rating of no less than A: VIII, or, if not rated with Bests, with minimum
surpluses the equivalent of Bests' surplus size VIII
Professional Liability, Errors, and Omissions insurance may be placed with insurers
with a Bests' rating of B+VII. Any exception must be approved by the County
If, at any time, the foregoing policies shall fail to meet the above minimum
requirements the Agency shall, upon notice to that effect from the County, promptly
obtain a new policy, and shall submit the same to the County, with appropriate
' certificates and endorsements, for approval.
G. Verification of Coverage
I The Agency shall furnish the County certificates of insurance and endorsements
required by this Contract Such certificates and endorsements, and renewals thereof,
shall be attached as exhibits to the Contract. The certificates and endorsements for
each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements for each insurance policy
are to be on forms approved by the County prior to the commencement of activities
1 associated with the Contract The County reserves the right to require complete,
certified copies of all required insurance policies at any time
H. Subcontractors
The Agency shall include all subcontractors as insureds under its policies or shall
require separate certificates of insurance and policy endorsements from each
1 subcontractor. If the Agency is relying on the insurance coverages provided by
subcontractors as evidence of compliance with the insurance requirements of this
City of Kent Page 9 of 16 2007 Contract
Contract then such requirements and documentation shall be subject to all of the
requirements stated herein
I. Municipal or State Agency Provisions j
If the Agency is a Municipal Corporation or an agency of the State of Washington and
is self insured for any of the above insurance requirements, a certification of self-
insurance shall be attached hereto and be incorporated by reference and shall
constitute compliance with this Section
Xv. NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
A. Nondiscrimination in Employment Provision of Services '
During the performance of this Contract, neither the Agency nor any party
subcontracting under the authority of this Contract shall discriminate or tolerate
harassment on the basis of race, color, sex, religion, national origin, marital status,
sexual orientation, age, or the presence of any sensory, mental, or physical disability in
the employment or application for employment or in the administration or delivery of
services or any other benefits under this Contract. King County Codes Chapters 12 16
and 12.17 are incorporated herein by reference, and such requirements shall apply to
this Contract.
B Nondiscrimination in Subcontracting Practices
During the solicitation, award and term of this Contract, the Agency shall not create
barriers to open and fair opportunities to participate in County contracts or to obtain or
compete for contracts and subcontracts as sources of supplies, equipment,
construction and services. In considering offers from and doing business with
subcontractors and suppliers, the Agency shall not discriminate against any person on
the basis of race, color, religion, sex, age, national origin, marital status, sexual
orientation or the presence of any mental or physical disability in an otherwise qualified
disabled person. ✓�
C. Compliance with Laws and Regulations
The Agency shall comply fully with all applicable federal, state and local laws, i
ordinances, executive orders and regulations that prohibit discrimination. These laws
include, but are not limited to, KCC 12 17, RCW Chapter 49 60, Titles VI and VI of the
Civil Rights Act of 1964, 42 U.S.C. 2000(a) et seq , the Americans with Disabilities Act,
42 U.S.0 12102 et seq., and the Restoration Act of 1987 The Agency shall further
comply fully with any affirmative action requirements set forth in any federal
regulations, statutes or rules included or referenced in the contract documents.
D. Small Business and Minority and Women Business Enterprise Opportunities
The County encourages the Agency to utilize small businesses, including Minority-
owned and Women-owned Business Enterprises ("M/WBEs") in County contracts The
County encourages the Agency to use the following voluntary practices to promote
open competitive opportunities for small businesses, including M/WBEs
1. Attending a pre-bid or pre-solicitation conference, if scheduled by the County, to
provide project information and to inform small businesses and other firms of
contracting and subcontracting opportunities
City of Kent Page 10 of 16 2007 Contract
2. Placing all qualified small businesses attempting to do business in King County,
including M/WBEs, on solicitation lists, and providing written notice of
subcontracting opportunities to these firms capable of performing the work,
' including without limitation all businesses on any list provided by the County, in
sufficient time to allow such businesses to respond to the written solicitations.
3. Breaking down total requirements into smaller tasks or quantities, where
economically feasible, in order to permit maximum participation by small
businesses, including MIWBEs.
4. Establishing delivery schedules, where the requirements of this Contract permit,
that encourage participation by small businesses, including M/WBEs.
5. Providing small businesses, including M/WBEs that express interest with
adequate and timely information about plans, specifications, and requirements of
the Contract.
6. Using the services of available community organizations, contractor groups, local
assistance offices, the County, and other organizations that provide assistance in
the recruitment and placement of small businesses, including M/WBEs.
t7. The Washington State Office of Minority and Women's Business Enterprises
(OMWBE) can provide a list of certified M/WBEs. Contact OMWBE office at
360-753-9693 or on-line through the web site at www.wsdot wa gov/omwbe/.
E. Fair Employment Practices
County Code Chapters 12 16 and 12 18 are incorporated by reference as if fully set
forth herein and such requirements apply to this Contract During the performance of
this Contract, neither the Agency nor any party subcontracting under the authority of
this Contract shall engage in unfair employment practices.
F. Record-Keeping Requirements and Site Visits
The Agency shall maintain, for at least six years after completion of all work under this
Contract, the following
' 1. Records of employment, employment advertisements, application forms, and
other pertinent data, records and information related to employment, applications
for employment or the administration or delivery of services or any other benefits
1 under this Contract, and
2. Records, including written quotes, bids, estimates or proposals submitted to the
Agency by all businesses seeking to participate on this Contract, and any other
information necessary to document the actual use of and payments to
subcontractors and suppliers in this Contract, including employment records.
The County may visit, at any time, the site of the work and the Agency's office to
review the foregoing records The Agency shall provide every assistance requested by
the County during such visits. In all other respects, the Agency shall make the
foregoing records available to the County for inspection and copying upon request. If
this Contract involves federal funds, the Agency shall comply with all record keeping
requirements set forth in any federal rules, regulations or statutes included or
referenced in the contract documents.
City of Kent Page 11 of 16 2007 Contract
G. Sanctions for Violations
Any violation of the mandatory requirements of the provisions of this Section shall be a
material breach of contract for which the Agency may be subject to damages, ,
withholding payment and any other sanctions provided for by the Contract and by
applicable law.
H. Reporting
The Agency shall complete all reports and forms provided by the County and shall
otherwise cooperate fully with the County in monitoring and assisting the Agency in
providing nondiscriminatory programs.
XVI. SECTION 504 AND AMERICANS WITH DISABILITIES ACT (ADA) '
The Agency has completed a 504/ADA Self-Evaluation Questionnaire for all programs and
services offered by the Agency (including any services not subject to this Contract) and has
evaluated its services, programs and employment practices for compliance with Section 504
of the Rehabilitation Act of 1973, 29 U.S.C. 701 et seq as amended ("504") and the
American Disabilities Act, 42 U.S C 12102 et seq. The Agency has completed, attached as
an exhibit to this Contract, and incorporated herein by reference a 504/ADA Assurance of
Compliance
XVII. SUBCONTRACTS AND PURCHASES
A. The Agency shall include the above Sections IV, V, VI, VII, VIII, XII, XIII, XIV, XV, and
XVI, in every subcontract or purchase agreement for services which relate to the
subject matter of this Contract.
B The Agency agrees to include the following language verbatim in every subcontract,
provider agreement, or purchase agreement for services which relate to the subject
matter of this Contract
"Subcontractor shall protect, defend, indemnify, and hold harmless King County, its
officers, employees and agents from any and all costs, claims, judgments, and/or
awards of damages arising out of, or in any way resulting from the negligent act or
omissions of subcontractor, its officers, employees, and/or agents in connection with or
in support of this Contract Subcontractor expressly agrees and understands that King
County is a third party beneficiary to this Contract and shall have the right to bring an
action against subcontractor to enforce the provisions of this paragraph "
XVIII. CONFLICT OF INTEREST
A. The Agency agrees to comply with the provisions of KCC Chapter 3.04. Failure to
comply with any requirement of KCC Chapter 3.04 shall be a material breach of this
Contract, and may result in termination of this Contract pursuant to Section XI and
subject the Agency to the remedies stated therein, or otherwise available to the County
at law or in equity.
B. The Agency agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to secure
preferential treatment in its dealings with the County by offering any valuable
consideration, thing of value or gift, whether in the form of services, loan, thing or
promise, in any form to any County official or employee. The Agency acknowledges
that if it is found to have violated the prohibition found in this paragraph, its current
City of Kent Page 12 of 16 2007 Contract
contracts with the County will be cancelled and it shall not be able to bid on any County
contract for a period of two years.
C. The Agency acknowledges that for one year after leaving County employment, a
former County employee may not have a financial or beneficial interest in a contract or
grant that was planned, authorized, or funded by a County action in which the former
County employee participated during County employment. Agency shall identify, at the
time of offer, current or former County employees involved in the preparation of
proposals or the anticipated performance of work if awarded the Contract Failure to
identify current or former County employees involved in this transaction may result in
the County's denying or terminating this Contract. After Contract award, the Agency is
responsible for notifying the County's project manager of current or former County
employees who may become involved in the Contract any time during the term of the
Contract
XIX. POLITICAL ACTIVITY PROHIBITED
None of the funds, materials, property, or services provided directly or indirectly under this
Contract shall be used for any partisan political activity or to further the election or defeat of
any candidate for public office.
XX. EQUIPMENT PURCHASE, MAINTENANCE, AND OWNERSHIP
A. The Agency agrees that equipment purchased with Contract funds at a cost of$5,000
per item or more and identified in an exhibit as reimbursable is upon its purchase or
receipt the property of the Agency, County, and/or federal, and/or state government, as
specified in the exhibit.
B. The Agency shall be responsible for all such equipment, including the proper care and
maintenance
C. The Agency shall ensure that all such equipment shall be returned to the appropriate
government agency, whether federal, state or county, upon written request of the
County.
D. The Agency shall admit County staff to the Agency's premises for the purpose of
marking such property with appropriate government property tags.
E. The Agency shall establish and maintain inventory records and transaction documents
(purchase requisitions, packing slips, invoices, receipts) of equipment purchased with
Contract identified funds.
XXI. NOTICES
Whenever this Contract requires that notice be provided by one party to another, such notice
shall be
A. In writing; and
B Directed to the chief executive officer of the Agency and the director of the County
department specified on page one of this Contract.
Any time, within which a party must take some action, shall be computed from the date that
Ithe notice is received by said party.
City of Kent Page 13 of 16 2007 Contract
XXI1. PROPRIETARY RIGHTS
The parties to this Contract hereby mutually agree that if any patentable or copyrightable
material or article should result from the work described herein, all rights accruing from such
material or article shall be the sole property of the County. The County agrees to and does
hereby grant to the Agency, irrevocable, nonexclusive, and royalty-free license to use,
according to law, any material or article and use any method that may be developed as part
of the work under this Contract.
The foregoing products license shall not apply to existing training materials, consulting aids,
checklists, and other materials and documents of the Agency which are modified for use in
the performance of this Contract
The foregoing provisions of this section shall not apply to existing training materials,
consulting aids, checklists, and other materials and documents of the Agency that are not
modified for use in the performance of this Contract
XXIII. CONTRACT AMENDMENTS
Either party may request changes to this Contract Proposed changes which are mutually
agreed upon shall be incorporated by written amendments to this Contract.
XXIV. KING COUNTY RECYCLED PRODUCT PROCUREMENT POLICY
The Agency shall use recycled paper for the production of all printed and photocopied
documents related to the fulfillment of this Contract and shall ensure that, whenever possible,
the cover page of each document printed on recycled paper bears an imprint identifying it as
recycled paper.
If the cost of recycled paper is more than 15 percent higher than the cost of non-recycled
paper, the Agency may notify the Contract Administrator, who may waive the recycled paper
requirement.
The Agency shall use both sides of paper sheets for copying and printing and shall use t
recycled/recyclable products wherever practical in the fulfillment of this Contract.
XXV. ENTIRE CONTRACTMAIVER OF DEFAULT
The parties agree that this Contract is the complete expression of the terms hereto and any
oral or written representations or understandings not incorporated herein are excluded Both
parties recognize that time is of the essence in the performance of the provisions of this
Contract. Waiver of any default shall not be deemed to be a waiver of any subsequent
default. Waiver or breach of any provision of the Contract shall not be deemed to be a
waiver of any other or subsequent breach and shall not be construed to be a modification of
the terms of the Contract unless stated to be such through written approval by the County,
which shall be attached to the original Contract. ■
XXVI. SERVICES PROVIDED IN ACCORDANCE WITH LAW AND RULE AND REGULATION i
The Agency and any subcontractor(s) agree to abide by the terms of the Revised Code of
Washington, rules and regulations promulgated thereunder, and the DSHS and County
Agreement on General Terms and Conditions between the Department of Social and Health
Services and King County, as amended, and regulations of the state and federal
governments, as applicable, which control disposition of funds granted under this Contract,
all of which are incorporated herein by reference.
City of Kent Page 14 of 16 2007 Contract
In the event of a conflict between any of the language contained in any exhibit or any
attachment to this Contract, the language in the Contract shall have control over the
language contained in the exhibit or the attachment, unless the parties affirmatively agree in
writing to the contrary.
XXVII. CONFIDENTIALITY
The Agency agrees that all information, records, and data collected in connection with this
Contract shall be protected from unauthorized disclosure in accordance with applicable state
and federal law.
XXVIII. COMPLIANCE WITH THE HEALTH INSURANCE PORTABILITY ACCOUNTBILITY ACT
OF 1996 (HIPAA)
Terms used in this section shall have the same meaning as those terms in the Privacy Rule,
45 CFR Parts 160 and 164.
A. Obligations and Activities of the Agency
1 1. The Agency agrees not to use or disclose protected health information other than
as permitted or required by law
2. The Agency agrees to implement administrative, physical, and technical
' safeguards that reasonably and appropriately protect the confidentiality, integrity,
and availability of the protected health information that it creates, receives,
maintains, or transmits on behalf of the County as required by 45 CFR Part 164,
Subpart C.
3. The Agency agrees to mitigate, to the extent practicable, any harmful effect that
is known to the Agency of a use or disclosure of protected health information by
the Agency in violation of the requirements of this Contract.
4. The Agency agrees to report all unauthorized or otherwise improper disclosures
of protected health information or security incident, to the County within two days
of the Agency's knowledge of such event.
5. The Agency agrees to ensure that any agent, including a subcontractor, to whom
it provides protected health information received from, or created or received by
the Agency on behalf of King County, agrees to the same restrictions and
conditions that apply through this Contract to the Agency with respect to such
information.
6. The Agency agrees to make available protected health information in accordance
with 45 CFR § 164.524.
7. The Agency agrees to make available protected health information for
amendment and incorporate any amendments to protected health information in
accordance with 45 CFR § 164.526.
B. The Agency agrees to make internal practices, books, and records, including
policies and procedures and protected health information, relating to the use and
disclosure of protected health information received from, or created or received
1 by the Agency on behalf of King County, available to the Secretary, in a
reasonable time and manner for purposes of the Secretary determining King
County compliance with the privacy rule.
City of Kent Page 15 of 16 2007 Contract
9. The Agency agrees to make available the information required to provide an
accounting of disclosures in accordance with 45 CFR § 164.528.
B. Permitted Uses and Disclosures by Business Associate
The Agency may use or disclose protected health Information to perform functions,
activities, or services for, or on behalf of, King County as specified in this Contract,
provided that such use or disclosure would not violate the Privacy Rule if done by King
County or the minimum necessary policies and procedures of King County.
C. Effect of Termination
1. Except as provided in paragraph C 2 of this section, upon termination of this
Contract, for any reason, the Agency shall return or destroy all protected health
information received from King County, or created or received by the Agency on
behalf of King County This provision shall apply to protected health information
that is in the possession of subcontractors or agents of the Agency. The Agency
shall retain no copies of the protected health information.
2. In the event the Agency determines that returning or destroying the protected
health information is infeasible, the Agency shall provide to King County
notification of the conditions that make return or destruction infeasible. Upon
notification that return or destruction of protected health information is infeasible,
the Agency shall extend the protections of the Contract to such protected health
information and limit further uses and disclosure of such protected health
information to those purposes that make the return or destruction infeasible, for
so long as the Agency maintains such protected health information
KING COUNTY CITY OF KENT '
FOR
King County Executive Signature
Date NAME (Please type or print)
Date
Approved by DCHS Director
Approved as to Form.
OFFICE OF THE KING COUNTY
PROSECUTING ATTORNEY
September 26, 2006
I
City of Kent Page 16 of 16 2007 Contract
Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1 1. SUBJECT: SAFE HAVENS FEES FOR SERVICE — ACCEPT AND AMEND
BUDGET
2. SUMMARY STATEMENT: Accept the fees for service and authorize the
expenditure of funds for the Safe Havens Visitation and Exchange Program.
The Safe Havens Visitation Center collects intake and visit fees from each family that
uses its services The collected fees will be used to pay for materials, supplies, and
training and to provide scholarships to families that cannot afford to pay the intake fee.
3. EXHIBITS: Fee schedule and payment agreement
4. RECOMMENDED BY: Parks & Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue? X
Currently in the Budget? Yes X No
If no:
Unbudgeted Expense: Fund H00010 4626 Amount $10,000 (approx)
Unbudgeted Revenue: Fund 1-10001054690 4626 Amount $10,000 (approx)
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
1 Council Agenda
Item No. 6J
Fee Schedule and Payment Agreement
Intakes: A fee of$25.00 will be charged for each intake and will be payable at the time of the
intake session. Each party is responsible for payment of their respective intake unless otherwise
ordered by the court. Full or partial scholarships may available for qualifying clients.
Visits: Visits will be charged by the hour and fees will be based upon the established sliding
scale - $2 00 - $75.00 per hour. A copy of the previous year's tax return or other proof of
income will be required and kept in client's file. Unless otherwise ordered by the court, the cost
of services will be assigned to the visiting parent. If fees are to be split, separate hourly rates
will be determined by each parry's income level. Fees must be paid in advance of each visit.
Failure to pay in time will result in cancellation of the next scheduled visit.
Schedule Changes: There will be a fee of up to $10.00 for each requested schedule change,
payable by the requesting party in advance of the next visit.
Cancellation: Clients are required to give notice of cancellation 72 hours in advance of
scheduled visit in order to receive refund or credit of fees paid. Full fee may be charged at the
discretion of the Program Supervisor for any cancellations after the 72 hour mark.
Court Appearances: There will be a fee of$75 per hour beginning with drive time for any and
all court-ordered appearances by Center staff. The fee will be charged to the requesting party,
payable upon completion of court appearance and prior to continuation of services.
Methods of Payment: Cash, check, or money order are acceptable forms of payments.
Payments may be made in person or mailed to arrive before the next scheduled visit.
I understand all of the above financial policies and agree to adhere to them.
After a review of my income, Safe Havens staff has determined the following hourly rate
for visits (if applicable):
Signature Date
Witness Date
Sliding Fee Scale (Based on annual earnings)
Income Hourly Rate for Hourly Rate
1-3 Children 4 + Children
$ 0 - $15,000 $ 2 $ 2
$15,001 - $25,000 $ 5 $ 7.50
$25,001 - $30,000 $10 $15
$30,001 - $35,000 $15 $22.50
$35,001 - $40,000 $20 $30
$40,001 - $45,000 $25 $37.50
$45,001 - $50,000 $32.50 $45.
$50,001 - $55,000 $40 $55
$55,001 - $60,000 $47.50 $65
$60,001 + $55 $75
In this case, the visit fees will be paid by:
Visiting parent Residential parent Both parents
Hourly rate for visits will be $ for VP and/or $ for CP
Type of income verification submitted:
Previous year's tax return
3 recent pay stubs
Award letter from Social Security or other public assistance program
Other
Scholarship requested for intake fee? Yes No Amount awarded?
Signature: Date:
Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1. SUBJECT: WASHINGTON STATE DSHS ACCESS AND VISITATION
GRANT FOR SAFE HAVENS — ACCEPT AND AMEND BUDGET
2. SUMMARY STATEMENT: Accept the State of Washington DSHS Grant in the
amount of$8,184, authorize the Mayor to sign all grant documents, and approve the
expenditure of funds in the Safe Havens budget.
The City accepted grant funds in the amount of$32,664 from the State of Washington
DSHS Grant in January 2007. The actual contract was for $40,830 with a ten percent
in-kind match, leaving $36,747 to be used to provide services to low income families at
the Safe Havens Visitation and Exchange Center. Funds will be used for personnel
costs, rent, utilities and supplies.
3. EXHIBITS: DSHS Access and Visitation Contract #0713-06816
4. RECOMMENDED BY: Parks & Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue?
Currently in the Budget? Yes No X
If no:
Unbudgeted Expense: Fund H00012 Amount $8,184.00
Unbudgeted Revenue: Fund H00012 Amount $8,184 00
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6K
DSHS Contract Number
CLIENT SERVICE CONTRACT 0713-06Fro
l"rn�ltmgmn Srate Resul�ng From Solicitation Number
DEPARTMENT OF
7SOOCi r L&HEALTH
SERVICES Access and Visitation
This Contract is between the State of Washington Department of Program Contract Number
Social and Health Services (DSHS) and the Contractor identified Contractor Contract Number
below.
CONTRACTOR NAME CONTRACTOR doing business as(DBA)
City of Kent
CONTRACTOR ADDRESS WASHINGTON UNIFORM DSHS INDEX NUMBER
BUSINESS IDENTIFIER(UBI)
220 4th Ave South 22475
Kent, WA 98032-5895
CONTRACTOR CONTACT CONTRACTOR TELEPHONE CONTRACTOR FAX CONTRACTOR E-MAiL ADDS
Tracee Parker (253) 856-5074 Ext: (253)856-6140 TParker@ci kent wa us
DSHS ADMINISTRATION DSHS DIVISION DSHS CONTRACT CODE
ALL All Divisions I 3000XC-13
DSHS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS
Donna Hengeveld PO Box 9162
Program Administrator
Olympia, WA 98507-9162
DSHS CONTACT TELEPHONE DSHS CONTACT FAX DSHS CONTACT E-MAIL ADDRESS
206 341-7245 Ext- 206 341-7277 1 dhen eve dshs wa gov
IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? CFDA NUMBER(S)
' Yes 93 597
CONTRACT START DATE CONTRACT END DATE CONTRACT MAXIMUM AMOUNT
2/1/2007 9/2912007 40830
EXHIBITS. The following Exhibits are attached and are incorporated into this Contract by reference:
❑ Exhibits (specify):
❑ No Exhibits.
The terms and conditions of this Contract are an Integration and representation of the final, entire and exclusive
understanding between the parties superseding and merging all previous agreements, writings, and communications, c
or otherwise, regarding the subject matter of this Contract The parties signing below represent that they have read ar
understand this Contract, and have the authority to execute this Contract This Contract shall be binding on DSHS oni
upon signature by DSHS
CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
DSHS SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
Christine Simmonds, Contract Analyst
DSHS/Economic Services Administration
DSHS Central Contract Services
6012XF Custom Client Service Contract(9-28-06) Page 2
DSHS General Terms and Conditions
1. Definitions The words and phrases listed below, as used in this Contract, shall each have the
following definitions.
a. "Central Contract Services" means the DSHS central headquarters contracting office, or successor
section or office.
b. "Contract" means the entire written agreement between DSHS and the Contractor, Including any
Exhibits, documents, and materials incorporated by reference.
C. "Contracts Administrator" means the manager, or successor, of Central Contract Services or
successor section or office.
d. "Contractor' means the individual or entity performing services pursuant to this Contract and
Includes the Contractor's owners, members, officers, directors, partners, employees, and/or agents,
unless otherwise stated in this Contract For purposes of any permitted Subcontract, "Contractor'
includes any Subcontractor and its owners, members, officers, directors, partners, employees,
and/or agents The Contractor for this contract is City of Kent
e "Debarment" means an action taken by a Federal official to exclude a person or business entity
from participating in transactions involving certain federal funds.
f. "DSHS" or the "Department" means the state of Washington Department of Social and Health
Services and its employees and authorized agents
g. "Personal Information" means information identifiable to any person, including, but not limited to,
information that relates to a person's name, health, finances, education, business, use or receipt of
governmental services or other activities, addresses, telephone numbers, Social Security Numbers,
driver license numbers, other identifying numbers, and any financial identifiers.
h. "RCW" means the Revised Code of Washington All references in this Contract to RCW chapters
or sections shall include any successor, amended, or replacement statute. Pertinent RCW chapters
can be accessed at http//slc.leg wa.gov/
"Regulation" means any federal, state, or local regulation, rule, or ordinance.
j. "Subcontract" means any separate agreement or contract between the Contractor and an individual
or entity ("Subcontractor') to perform all or a portion of the duties and obligations that the Contractor
is obligated to perform pursuant to this Contract. ,
k. "Subrecipient" means a non-federal entity that expends federal awards received from a pass-
through entity to carry out a federal program, but does not include an individual that is a beneficiary
of such a program A Subrecipient may also be a recipient of other federal awards directly from a
federal awarding agency.
I. "WAC" means the Washington Administrative Code. All references in this Contract to WAC
chapters or sections shall include any successor, amended, or replacement regulation. Pertinent
WAC chapters or sections can be accessed at http.//sic.leg.wa.gov/.
2. Amendment. This Agreement may only be modified by a written amendment signed by both parties.
Only personnel authorized to bind each of the parties may sign an amendment.
3. Assignment. The Contractor shall not assign this Agreement or Program Agreement to a third party
DSHS Central Contract Services
6012XF Custom Client Service Contract(9-28-06) Page 3
DSHS General Terms and Conditions
without the prior written consent of DSHS
i4. Billing Limitations.
a. DSHS shall pay the Contractor only for authorized services provided in accordance with this
Contract
b. DSHS shall not pay any claims for payment for services submitted more than twelve (12) months
after the calendar month in which the services were performed
c. The Contractor shall not bill and DSHS shall not pay for services performed under this Contract, if
the Contractor has charged or will charge the state of Washington or any other party for the same
services.
5. Compliance with Applicable Law. At all times during the term of this Contract, the Contractor shall
comply with all applicable federal, state, and local laws and regulations, Including but not limited to,
nondiscrimination laws and regulations.
6. Confidentiality. The Contractor may use Personal Information and other information gained by reason
of this Agreement only for the purpose of this Agreement. The Contractor shall not disclose, transfer,
or sell any such Information to any party, except as provided by law or, in the case of Personal
Information, without the prior written consent of the person to whom the Personal Information pertains.
The Contractor shall maintain the confidentiality of all Personal Information and other Information
gained by reason of this Agreement, and shall return or certify the destruction of such information if
requested in writing by DSHS
7. Debarment Certification. The Contractor, by signature to this contract, certifies that the Contractor is
not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
by any Federal department or agency from participating in transactions. The Contractor also agrees to
include the above requirement in any and all subcontracts into which it enters
8. Governing Law and Venue. This contract shall be construed and interpreted in accordance with the
laws of the state of Washington and the venue of any action brought hereunder shall be in Superior
Court for Thurston County. In the event that an action is removed to U.S District Court, venue shall be
in the Western District of Washington.
9. Independent Contractor. The parties intend that an independent contractor relationship will be
created by this contract The Contractor and his or her employees or agents performing under this
contract are not employees or agents of the Department. The Contractor, his or her employees, or
agents performing under this contract will not hold himself/herself out as, nor claim to be, an officer or
I employee of the Department by reason hereof, nor will the Contractor, his or her employees, or agent
make any claim of right, privilege or benefit that would accrue to such employee
10. Inspection. In addition to any rights of access or inspection that may be included in the Special Terms
and Conditions, or in any Program Agreement, the Contractor shall provide reasonable access to the
Contractor's place of business, Contractor records, and client records, to DSHS and to any authorized
agent of the state of Washington or the federal government in order to monitor, audit, and evaluate the
Contractor's performance and compliance with applicable laws, regulations, and these Contract terms
during the term of this Contract and for one (1) year following termination or expiration of this Contract.
11. Maintenance of Records. The Contractor shall maintain records relating to this contract and the
performance of the services described herein, including but not limited to accounting procedures and
DSHS Central Contract Services
6012XF Custom Client Service Contract(9-28-06) Page 4
DSHS General Terms and Conditions
practices, which sufficiently and properly reflect all direct and indirect costs of any nature expended in
the performance of this contract All records and other material relevant to this contract shall be
retained for six (6) years after expiration or termination of this contract. At no additional cost, these
records shall be subject at all reasonable times to inspection, review or audit by the department,
personnel duly authorized by the department, the Office of the State Auditor, and any federal and state
officials so authorized by law, regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall
be retained until all litigation, claims or audit findings involving the records have been resolved.
12. Order of Precedence. In the event of any inconsistency or conflict between the General Terms and
Conditions and the Special Terms and Conditions of this agreement or any Program Agreement, the '
inconsistency or conflict shall be resolved by giving precedence to these General Terms and
Conditions
13. Severability. If any term or condition of this Contract is held invalid by any court, such invalidity shall
not affect the validity of the other terms or conditions of this Contract.
14. Survivability. The terms and conditions contained in this Agreement or any Program Agreement
which, by their sense and context, are intended to survive the expiration or termination of the particular
agreement shall survive. Surviving terms include, but are not limited to: Billing Limitations,
Confidentiality, Disputes; Indemnification and Hold Harmless, Inspection, Maintenance of Records,
Notice of Overpayment, Ownership of Material, Termination for Default, Termination Procedure, and
Treatment of Property. '
15. Termination Due to Change in Funding. If the funds DSHS relied upon to establish this Agreement
or Program Agreement are withdrawn, reduced or limited, or if additional or modified conditions are
placed on such funding, DSHS may immediately terminate this Agreement by providing written notice to
the Contractor The termination shall be effective on the date specified in the termination notice
16. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of any
subsequent breach or default. Any waiver shall not be construed to be a modification of the terms and
conditions of this Contract Only the DSHS Chief Administrative Officer or designee has the authority to
waive any term or condition of this Contract on behalf of DSHS '
Additional General Terms and Conditions—Client Service Contracts: ,
17. Advance Payment. DSHS shall not make any payments in advance or anticipation of the delivery of
services to be provided pursuant to this Contract-
18. Contractor Certification Regarding Ethics. The Contractor certifies that the Contractor is now, and
shall remain, in compliance with Chapter 42.52 RCW, Ethics in Public Service, throughout the term of
this Contract
19. Health and Safety. Contractor shall perform any and all of its obligations under this Contract in a
manner that does not compromise the health and safety of any DSHS client with whom the Contractor
has contact.
20. Indemnification and Hold Harmless.
DSHS Central contract Services
6012XF Custom client Service Contract(9-28-06) Page 5
DSHS General Terms and Conditions
a. The Contractor shall be responsible for and shall Indemnify, defend, and hold DSHS harmless from
' all claims, loss, liability, damages, or fines arising out of or relating to a) the Contractor's or any
Subcontractor's performance or failure to perform this Contract, or b) the acts or omissions of the
Contractor or any Subcontractor.
b. The Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify,
defend, and hold harmless the State and its agencies, officials, agents, or employees.
' 21. Industrial Insurance Coverage. The Contractor shall comply with the provisions of Title 51 RCW,
Industrial Insurance If the Contractor fads to provide industrial insurance coverage or fads to pay
' premiums or penalties on behalf of Its employees, as may be required by law, DSHS may collect from
the Contractor the full amount payable to the Industrial Insurance accident fund. DSHS may deduct the
amount owed by the Contractor to the accident fund from the amount payable to the Contractor by
DSHS under this contract, and transmit the deducted amount to the Department of Labor and
' Industries, (L&I) Division of Insurance Services. This provision does not waive any of L&I's rights to
collect from the Contractor.
22. Notice of Overpayment If the Contractor receives a vendor overpayment notice or a letter
communicating the existence of an overpayment from DSHS, the Contractor may protest the
overpayment determination by requesting an adjudicative proceeding The Contractor's request for an
' adjudicative proceeding must
a. Be received by the Office of Financial Recovery (OFR) at Post Office Box 9501, Olympia,
' Washington 98507-9501, within twenty-eight (28) calendar days of service of the notice;
b. Be sent by certified mail (return receipt) or other manner that proves OFR received the request;
c. Include a statement as to why the Contractor thinks the notice is incorrect; and
d. Include a copy of the overpayment notice.
' Timely and complete requests will be scheduled for a formal hearing by the Office of Administrative
Hearings. The Contractor may be offered a pre-hearing or alternative dispute resolution conference in
an attempt to resolve the overpayment dispute prior to the hearing.
Failure to provide OFR with a written request for a hearing within twenty-eight(28)days of service of a
' vendor overpayment notice or other overpayment letter will result in an overpayment debt against the
Contractor DSHS may charge the Contractor interest and any costs associated with the collection of
this overpayment. DSHS may collect an overpayment debt through lien, foreclosure, seizure and sale
of the Contractor's real or personal property; order to withhold and deliver, or any other collection action
' available to DSHS to satisfy the overpayment debt.
23. Ownership of Material. Material created by the Contractor and paid for by DSHS as a part of this
Contract shall be owned by DSHS and shall be "work made for hire" as defined by Title 17 USCA,
Section 101. This material includes, but is not limited to books, computer programs, documents, films;
pamphlets-, reports; sound reproductions; studies; surveys; tapes; and/or training materials Material
' which the Contractor uses to perform the Contract but is not created for or paid for by DSHS is owned
by the Contractor and is not "work made for hire", however, DSHS shall have a perpetual license to use
this material for DSHS internal purposes at no charge to DSHS, provided that such license shall be
' limited to the extent which the Contractor has a right to grant such a license.
24. Subcontracting. Except as otherwise provided in this Contract, the Contractor shall not subcontract
DSHS Central Contract Services
6012XF Custom Client Service Contract(9-28-06) Page 6
DSHS General Terms and Conditions
any of the contracted services without the prior approval of DSHS. Contractor is responsible to ensure
that all terms, conditions, assurances and certifications set forth in this Contract are included in any and ,
all Subcontracts Any failure of Contractor or Its subcontractors to perform the obligations of this
Contract shall not discharge the Contractor from Its obligations hereunder or diminish DSHS' rights or
remedies available under this Contract. ,
25. Subrecipients.
a. General If the Contractor is a subrecipient of federal awards as defined by Office of Management ,
and Budget (OMB) Circular A-133 and this Agreement, the Contractor shall:
(1) Maintain records that identify, in its accounts, all federal awards received and expended and the '
federal programs under which they were received, by Catalog of Federal Domestic Assistance
(CFDA) title and number, award number and year, name of the federal agency, and name of the
pass-through entity, '
(2) Maintain internal controls that provide reasonable assurance that the Contractor is managing
federal awards in compliance with laws, regulations, and provisions of contracts or grant '
agreements that could have a material effect on each of its federal programs;
(3) Prepare appropriate financial statements, including a schedule of expenditures of federal '
awards,
(4) Incorporate OMB Circular A-133 audit requirements into all agreements between the Contractor '
and its Subcontractors who are subrecipients;
(5) Comply with any future amendments to OMB Circular A-133 and any successor or replacement
Circular or regulation; '
(6) Comply with the applicable requirements of OMB Circular A-87 and any future amendments to
OMB Circular A-87, and any successor or replacement Circular or regulation, and '
(7) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights
Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title 11 of the Americans with
Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination
Act of 1975, and The Department of Justice Non-Discrimination Regulations, 28 C F.R. Part 42,
Subparts C.D E and G, and 28 C.F.R. Part 35 and 39. (Go to www ojp usdoi gov/ocr/for
additional information and access to the aforementioned Federal laws and regulations )
b. Single Audit Act Compliance If the Contractor is a subrecipient and expends $500,000 or more in
federal awards from any and/or all sources in any fiscal year, the Contractor shall procure and pay '
for a single audit or a program-specific audit for that fiscal year. Upon completion of each audit, the
Contractor shall:
(1) Submit to the DSHS contact person the data collection form and reporting package specified in
OMB Circular A-133, reports required by the program-specific audit guide (if applicable), and a
copy of any management letters issued by the auditor, '
(2) Follow-up and develop corrective action for all audit findings; in accordance with OMB Circular
A-133, prepare a "Summary Schedule of Prior Audit Findings " ,
c. Overpayments If it is determined by DSHS, or during the course of a required audit, that the
DSHS Central Contract Services ,
6012XF Custom Client Service Contract(9-28-06) Page 7
DSHS General Terms and Conditions
' Contractor has been paid unallowable costs under this or any Program Agreement, DSHS may
' require the Contractor to reimburse DSHS in accordance with OMB Circular A-87.
26. Termination for Convenience. DSHS may terminate this Contract in whole or in part when it is in the
best interest of DSHS by giving the Contractor at least thirty (30) calendar days' written notice The
Contractor may terminate this Contract for convenience by giving DSHS at least thirty (30) calendar
days' written notice addressed to DSHS at the address listed on page 1 of this Contract
27. Termination for Default. The Contracts Administrator may immediately terminate this Contract for
default, in whole or in part, by written notice to the Contractor if DSHS has a reasonable basis to
believe that the Contractor has-
a. Failed to meet or maintain any requirement for contracting with DSHS;
' b. Failed to protect the health or safety of any DSHS client pursuant to Section 9, Health and Safety,
of this Contract;
c. Failed to perform under, or otherwise breached, any term or condition of this Contract; and/or
d. Violated any applicable law or regulation.
' If it is later determined that the Contractor was not in default, the termination shall be considered a
termination for convenience.
28. Termination or Expiration Procedure. The following terms and conditions apply upon Contract
termination or expiration.
' a The Contractor shall cease to perform any services required by this Contract as of the effective date
of termination or expiration
' b. If the Contract is terminated, the Contractor shall comply with all instructions contained in the
termination notice
c. The Contractor shall immediately deliver to the DSHS contact named on page one of this Contract,
' or to his or her successor, all DSHS property in the Contractor's possession, including any "works
for hire" as described in Section 17, Ownership of Material The Contractor grants DSHS the right
to enter upon the Contractor's premises for the sole purpose of recovering any DSHS property that
' the Contractor fails to return within ten (10) calendar days of the effective date of termination or
expiration of this Contract Upon failure to return DSHS property within ten (10) calendar days, the
Contractor shall be charged with all reasonable costs of recovery, including transportation.
d. DSHS shall be liable only for payment required under the terms of this Contract for service
rendered up to the effective date of termination or expiration
' e. DSHS may withhold a sum from the final payment to the Contractor that DSHS determines
necessary to protect DSHS against loss or additional liability
' f. The rights and remedies provided to DSHS in this Section are in addition to any other rights and
remedies provided at law, in equity, and/or under this Contract, including consequential and
incidental damages.
' 29. Treatment of Client Property Unless otherwise provided, the Contractor shall ensure that any adult
' DSHS Central Contract Services
6012XF Custom Client Service Contract(9-28-06) Page 8
DSHS General Terms and Conditions '
client receiving services from the Contractor has unrestricted access to the client's personal property. ,
The Contractor shall not Interfere with any adult client's ownership, possession, or use of the client's
property The Contractor shall provide clients underage eighteen (18)with reasonable access to their ,
personal property that is appropriate to the client's age, development, and needs. Upon termination of
the Contract, the Contractor shall Immediately release to the client and/or the client's guardian or
custodian all of the client's personal property ,
30. Treatment of Property. All property purchased or furnished by DSHS for use by the Contractor during
this Contract term shall remain with DSHS. Title to all property purchased or furnished by the '
Contractor for which the Contractor is entitled to reimbursement by DSHS under this Contract shall
pass to and vest in DSHS. The Contractor shall protect, maintain, and insure all DSHS property in Its
possession against loss or damage and shall return DSHS property to DSHS upon Contract termination '
or expiration
APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL '
t
DSHS Central Contract Services ,
6012XF Custom Client Service Contract(9-28-06) Page 9
DSHS General Terms and Conditions
1. Definitions Specific to Special Terms. The words and phrases listed below, as
' used in this Contract, shall each have the following definitions:
a. "DCS" means Division of Child Support.
b. "OCSE" means federal Office of Child Support Enforcement.
' 2. Purpose. The purpose of this Contract is to.
The Contractor will be using federal fiscal year 2006 (FFY 06) Access and
' Visitation grant funds to support and facilitate non-custodial parent's access to
and visitation with their children. The federal Office of Support Enforcement
(OCSE) grant number is 0601WASAVP_
3. Statement of Work. The Contractor shall provide the services and staff, and
otherwise do all things necessary for or incidental to the performance of work, as
set forth below.
' a. The Contractor must administer their FFY 06 Access and Visitation grant
program in compliance with all applicable federal grant instructions, terms
and conditions, all applicable Department of Health and Human Services
regulations and federal Office of Management and Budget (OMB) circulars.
The Contractor must maintain a copy of these documents for their records or
' maintain an internet access to the documents and be familiar with the content
of the documents
b. Contractor shall provide visitation enforcement which includes monitoring,
supervision, and neutral drop-off and pick-up of minor whose parents are
separated or divorced.
' c. The Contractor shall collect the required FFY 06 Access and Visitation local
service provider data for each party that receives Access and Visitation grant
services through their programs
d. The Contractor shall submit the required FFY 06 Access and Visitation local
service provider data quarterly to DCS for review and approval All of the
quarterly reports must be mailed to the DSHS contact on page one (1) of this
contract. The first quarterly report is January 31, 2007 The second quarterly
report is due April 30, 2007. The third quarterly report is due July 31, 2007.
The fourth and final report is due October 31, 2007.
e. The Contractor shall work with DCS to complete all necessary OCSE fiscal
and project summary reports
4. Consideration. Total consideration payable to Contractor for satisfactory
performance of the work under this Contract is up to a maximum of$40,830.00,
including any and all expenses, and shall be based on the following.
a. The maximum amount of federal Access and Visitation grant funds shall be
$36,747.00 The maximum amount of state funds is $0.00 The maximum
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DSHS General Terms and Conditions
amount of local match funds or in-kind contributions shall be $4,083.00.
b. DSHS shall pay the Contractor$105 00 per hour for supervised visitation ,
between non-custodial parents and their children
c. DSHS shall pay the Contractor$50.00 for each exchange '
d DSHS shall pay the Contractor$25.00 for each intake, case set up, and '
scheduling of visitation services performed by the Contractor.
e Federal Access and Visitation grant funds are to be expended only to
establish and administer the Contractors and subcontractors Access and
Visitation grant project.
f. The Contractor must refund to DSHS any federal Access and Visitation grant
funds paid to the Contractor which are disallowed by state or federal auditors.
5. Billing and Payment. ,
a. Invoice System. The Contractor shall submit monthly invoices using State
Form A-19 Invoice Voucher, or such other form as designated by DSHS '
Consideration for services rendered shall be payable upon receipt of properly
completed invoices which shall be submitted to the DSHS contact listed on
page one of this Contract The invoices shall describe and document to '
DSHS' satisfaction a description of the work performed, activities
accomplished, the progress of the project, and fees The rates shall be in
accordance with those set forth in Section 4, Consideration, of this Contract.
b. The Contractor shall submit with their monthly invoice a local match ,
certification. DCS shall provide a copy of the local match certification to the
Contractor. ,
c. The invoice voucher with original authorized signature shall be submitted to:
Division of Child Support '
Access &Visitation Program Manager
PO Box 9162 '
Olympia WA 98507-9162
d Payment Payment shall be considered timely if made by DSHS within thirty '
(30) days after receipt and acceptance by the DSHS contact of the properly
completed invoices Payment shall be sent to the address designated by the
Contractor on page one of this Contract DSHS may, at its sole discretion,
withhold payment claimed by the Contractor for services rendered if '
Contractor fails to satisfactorily comply with any term or condition of this
Contract
e All invoices must be received by DCS no later than November 30, 2007.
f. If the Contractor does not timely submit all reports as set forth in Section 3 '
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DSHS General Terms and Conditions
Statement of Work, DSHS shall withhold all payment for services provided
' under this Contract until such time that the reports have been submitted to
and approved by DCS.
' 6. Insurance.
The Contractor shall at all times comply with the following insurance
1 requirements.
a. General Liability Insurance
' The Contractor shall maintain Commercial General Liability Insurance, or
Business Liability Insurance, including coverage for bodily injury, property
damage, and contractual liability, with the following minimum limits: Each
' Occurrence - $1,000,000; General Aggregate - $2,000,000 The policy shall
include liability arising out of premises, operations, independent contractors,
products-completed operations, personal injury, advertising injury, and liability
assumed under an insured contract The State of Washington, Department
of Social & Health Services (DSHS), and elected and appointed officials,
agents, and employees of the state, shall be named as additional insureds.
b. Business Automobile Liability Insurance
The Contractor shall maintain a Business Automobile Policy on all vehicles
used to transport clients, including vehicles hired by the Contractor or owned
by the Contractor's employees, volunteers or others, with the following
' minimum limits $1,000,000 per accident combined single limit. The
Contractor's carrier shall provide DSHS with a waiver of subrogation or name
DSHS as an Additional Insured.
c. Worker's Compensation
' The Contractor shall comply with all applicable Worker's Compensation,
occupational disease, and occupational health and safety laws and
regulations The State of Washington and DSHS shall not be held
' responsible for claims filed for Worker's Compensation under RCW 51 by the
Contractor or its employees under such laws and regulations.
' d. Employees and Volunteers
Insurance required of the Contractor under the Contract shall include
coverage for the acts and omissions of the Contractor's employees and
' volunteers In addition, the Contractor shall ensure that all employees and
volunteers who use vehicles to transport clients or deliver services have
personal automobile insurance and current driver's licenses
' e. Subcontractors
The Contractor shall ensure that all subcontractors have and maintain
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DSHS General Terms and Conditions
insurance with the same types and limits of coverage as required of the
Contractor under the Contract. '
f. Separation of Insureds
All insurance policies shall include coverage for cross liability and contain a ,
"Separation of Insureds" provision.
g. Insurers ,
The Contractor shall obtain insurance from insurance companies identified as '
an admitted insurer/carrier in the State of Washington, with a Best's Reports'
rating of B++, Class VI I, or better Surplus Lines insurance companies will
have a rating of A-, Class VII, or better.
h Evidence of Coverage
The Contractor shall submit Certificates of Insurance to the DSHS point of '
contact located on page one of the contract for each coverage required of the
Contractor under the Contract. The Certificate shall identify the DSHS
Central Contract Services, P O Box 45811, Olympia, Washington 98504- '
5811 as Certificate Holder. A duly authorized representative of each insurer,
showing compliance with the insurance requirements specified in this
Contract, shall execute each Certificate of Insurance The Contractor is not
required to submit to DSHS copies of Certificates of Insurance for personal
automobile insurance required of the Contractor's employees and volunteers
under the contract.
The Contractor shall maintain copies of Certificates of Insurance for each ,
subcontractor as evidence that each subcontractor maintains insurance as
required by the Contract.
i. Material Changes
The insurer shall give DSHS Central Contract Services 45 days advance '
written notice of cancellation or non-renewal. If cancellation is due to non-
payment of premium, the insurer shall give DSHS 10 days advance written
notice of cancellation. ,
j. General
By requiring insurance, the State of Washington and DSHS do not represent '
that the coverage and limits specified will be adequate to protect the
Contractor Such coverage and limits shall not be construed to relieve the ,
Contractor from liability in excess of the required coverage and limits and
shall not limit the Contractor's liability under the indemnities and
reimbursements granted to the State and DSHS in this Contract All '
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DSHS General Terms and Conditions
' insurance provided in compliance with this Contract shall be primary as to
any other insurance or self-insurance programs afforded to or maintained by
the State. The Contractor waives all rights against the State of Washington
and DSHS for the recovery of damages to the extent they are covered by
insurance.
7. Disputes.
Either party may submit a request for resolution of a contract dispute (rates set
by law, regulation, or DSHS policy are not disputable). The requesting party
shall submit a written statement identifying the issue(s) in dispute and the relative
positions of the parties. A request for a dispute resolution must include the
Contractor's name, address, and contract number, and be mailed to the address
listed below within thirty (30) calendar days after the party could reasonably be
expected to have knowledge of the issue in dispute
DSHS/Economic Services Administration
Attn. Contract Compliance and Analysis Unit
P.O. Box 45445
Olympia, WA 98504-5445
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EXHIBIT V '
CITY OF KENT
SAFE HAVENS VISITATION CENTER
SUPERVISED VISITATION AND SAFE EXCHANGE SERVICES ,
1. WORK STATEMENT '
The Agency shall provide supervised visitation and safe exchange services for families
impacted by domestic violence, sexual assault, child abuse, and stalking in accordance with '
the terms and conditions described hereinafter. The total amount of reimbursement pursuant
to this Exhibit shall not exceed $50,000 in County funds for the Exhibit period July 1, 2007
through December 31, 2007. '
11. PROGRAM DESCRIPTION
A Outcome ,
To provide a safe haven from all forms of violence and abuse by increasing safety for
adult and child victims of domestic violence, sexual assault, child abuse, and stalking
by providing supervised visitation and safe exchanges
B. Indicators
Seventy-five percent of adult victims of domestic violence utilizing the Safe Havens
Visitation Center will report an increased sense of safety during service provision as '
measured by pre and post surveys.
C. Eligibility
The criteria for acceptance into the program are the fear or need for protection of one
parent against the other parent while complying with visitation or exchange orders.
D. Definitions
1. Enrolled clients are supervised visitation and safe exchange services to families ,
impacted by domestic violence, sexual assault, child abuse, and stalking.
2. Program Measurement Tool is a pre-and post-survey administered to protected ,
parent at the beginning and end of service provision. Survey has scales of
perceived safety or danger in and around the center, before, during, and after
visitation '
3. Safe visitation and exchange are one-hour weekly visits between non-
residential parents and their children. Exchanges are provided to families ,
transitioning out of supervised visitation or as outlined in a court order
Services are offered Wednesday through Sunday
E. Program Requirements
1. The Agency agrees to provide, at minimum, the following cumulative units of ,
service:
City of Kent Page 1 of 3 2007 Contract-Exh V '
Services 1St qtr July—Sep 2" qtr July- Dec
cumulative cumulative
' Enrolled Clients 4 1 4 4 8
2 The Agency shall offer the following services:
a. Intake and Assessment: (two hours) separate schedules, in-depth, on-
site intake interviews with the offender and the adult victim in order to
1 identify risk factors related to domestic violence, sexual assault, child
abuse, and stalking. Services shall include a review of all program
guidelines and expectations, current contact information; additional
resources as needed, tour of the visitation area; preparation of files and
development of visitation schedule;
b. Child Orientations: (one-half hour) meeting with child to
identify concerns, answer questions, set up safety signal as needed,
explain visit supervisor's role, showing of various activities and toys
' available during visits and practice visitation without custodial parent;
C. Supervised Visits- (2 hours) check-in with visiting parent during pre-visit
30 minute wait time. Services shall include: supervised one hour visit,
' debrief with visiting parent and completion of observation notes and
other relevant documentation for file,
d. Supervised Exchanges- (one-half hour) sign-in of each party at
designated entrances and times. Escort of child from one parent to the
other and enforcement of staggered arrival and departure times to
ensure no contact between parties; and
e. Weekly Staff Case Consults: (two and one-half hours) staff identify and
discuss ongoing and emerging concerns related to safety and
scheduling issues, problem solve and present case challenges and
identify training needs and debrief stressful case situations
3. In order to complement and maximize available resources, and to achieve the
best possible outcomes for clients, the Agency shall have a working agreement
and/or contractual relationship for coordinated service provision.
IIll. COMPENSATION AND METHOD OF PAYMENT
' A. Billing Invoice
1. The Agency shall submit a Billing Invoice Package quarterly that consists of an
' invoice statement and other reporting requirements as stated in Section IV ,
REPORTING REQUIREMENTS, of this Exhibit in a format approved by the
County. The Billing Invoice Package is due within ten working days after the
' end of the quarter.
2. A hard copy of the invoice shall be submitted with original signatures. Other
' reporting forms shall be submitted electronically
City of Kent Page 2 of 3 2007 Contract-Exh V
B. Method of payment
1. Reimbursement shall be made quarterly.
2. Subsidy costs for clients shall be paid according to the following unit cost:
a. Assessmentlintake (per intake) $300 '
b. Child Orientation (per family) $ 75
C. Supervised Visitation (per visit) $300 ,
d. Staff Consultation (per week) $375 '
3. The Agency shall advise the County quarterly of any changes in revenues from
sources other than the County that are used to provide the services funded
under this Contract The Agency agrees to re-negotiate performance
requirements if the County determines that such changes are substantial.
4. The Agency shall not invoice and charge the County for incurred costs which '
are also specifically paid for by another source of funds
5. If the Agency fails to submit any of the reporting requirements as stated to '
Section IV , REPORTING REQUIREMENTS, the current invoice and the future
invoice shall not be paid until the Agency submits all required paperwork.
IV. REPORTING REQUIREMENTS
The Agency shall submit the following data in a format approved by the County. I
A The following forms shall be submitted electronically to the contract monitor at
arlene.arausa(a.kingcounty go v in a format approved by the County
1. Service-Activity Report;
2. Client Profile Report; and
3. Human Services Outcome Report(s) ,
B. The Agency shall submit a Service-Activity Report in a format provided by the County.
This report states the number of units of services provided by the Agency as described
in Section ILE 1., Program Requirements The Agency shall submit this report within
ten working days after the end of each quarter
C. The Agency shall submit the Client Profile Report for King County (client
demographics)with the September, and December 2007 invoices in a format provided
by the County. '
D. The Human Services Outcome report shall be submitted with the December 2007
invoice.
City of Kent Page 3 of 3 2007 Contract-Exh V '
Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1. SUBJECT: AMENDMENT TO HUMAN SERVICES COMMISSION
ORDINANCE—ADOPT
2. SUMMARY STATEMENT: Adopt Ordinance No. , which amends chapter
2.53 of the Kent City Code entitled "Human Services Commission," to expand the
commission's size, to re-define member voting roles and term limits, and to make other
housekeeping revisions.
The Human Services Commission was created by Council's adoption of Ordinance
No 2655 on September 3, 1986, and these code provisions were last updated in 1990.
The proposed ordinance officially creates a youth representative position on the
commission, provides that a three-year term shall apply to all commission positions,
except to the youth and council representatives who shall only serve a one-year term;
' and makes other housekeeping amendments to make the code provisions more clear.
3. EXHIBITS: Ordinance
4. RECOMMENDED BY: Parks & Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
If no:
1 Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue: Fund Amount $
' 6. CITY COUNCIL ACTION:
1 Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No 6L
1
t
1
IORDINANCE NO.
AN ORDINANCE of the city council of the city of
Kent, Washington, amending chapter 2.53 of the Kent
City Code, entitled "Human Services Commission," to
expand the size of the commission, to re-define
member voting roles and term limits, and to make
other housekeeping revisions.
1
RECITALS
A. On September 3, 1986, the Human Services Commission was
created by council's adoption of Ordinance No. 2655. The current code provisions
concerning the commission are codified in chapter 2.53 of the Kent City Code.
City staff recommends amending these code provisions to allow the commission to
expand its membership.
B. Although a youth representative has served on the commission
since 2006, the code has not yet been revised to officially recognize this
membership position, to grant voting rights, or to establish a term limit.
C. Though the current code provisions provide that a commission
position may be filled by a member of a human services provider organization or
agency, the code limits this position's term to two years and confers no voting
rights. This revised ordinance extends this position's term to three years and
confers voting rights to make the position consistent with the others.
1 D. While the code provisions provide that a chairperson is elected from
' the commission's members each year, the commission would like to amend the
code provisions to allow that at the end of the current chairperson's term, the
1 Amend Ch. 2.53 KCC-
1 Human Services Commission
1
chair-elect would assume the role of chairperson and the commission would then '
elect from its members a new chair-elect. At the end of each year, the then chair-
elect will assume the chairperson role and a new chair-elect would be elected. ,
E. Lastly, the ordinance makes other housekeeping revisions for clarity j
and organization.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. - Amendment. Chapter 2.53 of the Kent City Code, entitled
"Human Services Commission," is amended as follows: L
CHAPTER 2.53 '
HUMAN SERVICES COMMISSION
Sec. 2.53.030. Created. The city human services commission is hereby ,
created. The commission shall serve in an advisory capacity to the mayor and city
council.
Sec. 2.53.040. Membership, terms, residence requirements. ,
A. Membership. The human services commission shall consist of seventen
(-10) appointed members, each appointed by the mayor and confirmed by the ,
city council. Each member of the commission shall have an equal vote in
decisions of the commission, except tfor�the council representative, who shall serve
in a non-voting capacity. ,
..F ed by the .,.ty a n.l
B. The-teffn ef effilee shall be-thFee (3)years.
human r ... .. �'7 nt ent fOF that „ tion shall be fee th Fee (3)
,-.FII
2 Amend Ch. 2.53 KCC—
Human Services Commission
BE. Terms of appointment. With respect to the members appointed and
confirmed to serve on the commission, the following provisions shall apply:
1. At least four (4) peFsens appelFited to serye n the h,..nan SeFyiees
commissioners shall reside within the corporate limits of the city.
2.9: T e the extent pfaet:t-&{ , aAppointments shall reflect a balance of
interests and should be equally proportionate and contain no more than two
representativesffK4e#e, to the extent practicable, from each of the following
communities, entities, or interest groups: twe-R*business s, aeducational,
spiritual, charitable, civic, past or present
receivers of human services, and providers of human services. The commission
shall include at least one (1) youth representative of high school age and one (1)
councilmember representative. two "` FneFnbeFS E)F the ellg e .,,�.,
istialet sijeh as the Kent Area Aetivitles Gaunell, United Way, and the Seuth I(Ing
3. All members appointed shall serve three (3) year terms, with the
following exceptions:
a. The youth representative shall be appointed to a one year
term: and
b. The council representative shall be appointed to a one year
term.
4. When a vacancy occurs during a commissioner's current term, the
mayor shall appoint, subaect to council confirmation, a new commissioner who
shall serve the remainder of the unexpired term.
E. There shall also be twe (2) Renveting FnembeFS of the human seFY'ees
the president e the city EetinErt The s_c^n., FneFnbeF �._
term by the maYE)F, Pfevided SHEh represeiItative of a M1"AaR serviee prevideT
3 Amend Ch. 2.53 KCC—
Human Services Commission
Sec. 2.53.050. Organization and meetings. The human services '
commission shall elect a chairperson and chair-electviee eha perse~ from among
its voting members. At the end of the current chairperson's term, the chair-elect
will become the chairperson, and the commission will then elect from its members
a new chair-elect. At the end of each year, the then chair-elect will assume the
chairperson role and a new chair-elect would be elected. SuehThese officers shall
hold office for one (1) year. The mayor shall appoint appropriate staff to assist ,
the commission in the preparation of stw4those reports and records as are
necessary for the proper operation of the commission. The commission shall meet
upon call of the chairperson, as necessary.
Sec. 2.53.060. Responsibilities. The human services commission shall ,
make reports and recommendations to the mayor and city council concerning
human services issues including: ,
1. Development and assessment of human service needs in the city.
2. Determination of priorities of human service needs within the city. ,
3. Evaluation and recommendation on funding requests submitted to
the city.
4. Evaluation and review of the performance of individual human
service organizations and agencies.
5. Review of city actions which may affect the availability and quality
of human service provision in the city.
6. Coordination with other groups and human services planning '
agencies and organizations_, sueh as the Kent AFea Aetivitiestea Way
SECTION 2. - Severability. If any one or more section, subsections, or
sentences of this ordinance are held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this ordinance and ,
the same shall remain in full force and effect.
1
I
4 Amend Ch. 2.53 KCC—
Human Services Commission
SECTION 3. - Effective Date. This ordinance shall take effect and be in
force thirty (30) days from and after its passage as provided by law.
I
SUZETTE COOKE, MAYOR
iATTEST:
i
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of October, 2007.
' APPROVED: day of October, 2007.
PUBLISHED: day of October, 2007.
I hereby certify that this is a true copy of Ordinance No. passed by
the city council of the city of Kent, Washington, and approved by the mayor of the
city of Kent as hereon indicated.
(SEAL)
BRENDA JACOBER, CITY CLERK
P\CIWI\Ordinance\HumanServicesCommission-AmeMKCC2 53 doc
5 Amend Ch. 2.53 KCC-
1 Human Services Commission
Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1. SUBJECT: 2008 WASHINGTON STATE ARTS COMMISSION GRANT—
ACCEPT AND AMEND BUDGET
2. SUMMARY STATEMENT: Accept the Washington State Arts Commission grant
in the amount of$6,750, authorize the Parks Director to sign the necessary grant
documents, and approve the expenditure of funds in the Kent Arts Commission's
budget.
The Washington State Arts Commission (WSAC) has awarded the Kent Arts
Commission a general operating support grant The Arts Commission will use the
funding to support the presentation of arts and cultural activities at Kent's 2008
Cornucopia Days.
3. EXHIBITS: Washington State Contract #2008139
4. RECOMMENDED BY: Parks & Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
' 5. FISCAL IMPACT
Expenditure? X Revenue? X
Currently in the Budget? Yes No X
If no:
Unbudgeted Expense: Fund 10006221.64190.4320 Amount $6,750 00
Unbudgeted Revenue• Fund 10006221 53403 4320 Amount S6,750 00
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
1 DISCUSSION:
ACTION:
Council Agenda
Item No. 6M
WASHINGTON STATE ARTS COMMISSION
Program: Organizational Support Program FY2008
Contract No.2008139
GRANT CONTRACT
THIS CONTRACT is made and entered into by and between the WASHINGTON STATE ARTS
COMMISSION,711 Capitol Way S,Suite 600,PO Box 42675,Olympia,WA 98504-2675 hereinafter referred to
as the COMMISSION,and
Name Kent Arts Commission
Physical 220 At1t,Aye,Sonth
Address,
Kent WA 98032-5895
Mailing III 4th Ave South
Address ..................... ......
Kent WVA 98032-583.8
Phone No (253)856-5050
Web Site www.kentarts.com
Washington State UBI No 173 000 002
Federal Employee ld No 91-60012-5d
Social Smunty Number NIA
hereinafter referred to as the CONTRACTOR.
THE PARTIES MUTUALLY UNDERSTAND AND AGREE AS FOLLOWS:
A PURPOSE OF CONTRACT
This Contract sets out the terms and conditions by which the COMMISSION awards a grant to the
CONTRACTOR for the purpose of developing,sponsoring,promoting or administering an activity,project or
program which is related to the growth and development of the arts and hmnamnes ni the State of Washington
RCW 43 46 provides the statutory authorization for making the grant The funding is administered under WAC
Title 30
3
B. DESCRIPTION OF THE ACTIVITY PROJECT OR PROGRAM
CONTRACTOR shall use funds awarded under this Contract No.2008139 solely for the grant proposal
funded through the Organizational Support Program for FY2008 as described in Attachment A: Scope of
Work
C AMOUNT OF GRANT
1 The Commission awards State Funds in the amount oFSIX THOUSAND SEVEN HUNDRED FIFTY
AND 00/100 Dollars ($6,750.00)to the CONTRACTOR.
2. The Commission awards Federal Funds in the amount of ZERO AND 00/100 Dollars ($0.00)to the
CONTRACTOR.
1 Applicable only if Contract includes Federal Funds:
edeml Catalog or Domestic Assistance No 45.025
,,Federal Grant No 05-6100-2012 r
3 The Commission awards private funds in the amount of ZERO AND 00/100 Dollars ($0.00)to the
CONTRACTOR
Grant Contract No 2008139 1 of 3
as
4. CONTRACTOR agrees to provide matching funds equal to or greater than the total funds provided by the '
COMMISSION.
5. Payments will be made in accordance with the payment schedule set forth in Attachment B.
D CONTRACT PERIOD
Funds are awarded for the period beginning July 1, 2007 to June 30, 2008. The CONTRACTOR must
expend all funds by the ending date of this contract Funds not expended by the ending date of this contract
shall lapse unless an extension is requested in writing by the CONTRACTOR and approved in writing by the
COMMISSION The CONTRACTOR shall notify the COMMISSION immediately upon knowledge that any
portion of the funds will not be expended by the end of the fiscal year.
E. CONTRACT REPRESENTATIVES
The following shall be the contact persons for all communications and billings regarding the performance of this
Contract Either party shall provide written notification to the other of changes in contract representation.
CONTRACTOR's Contract Representative: COMMISSION's Contract Representative
Name Ronda Billerb_eek Name Christel Ratliff
and Tide and Title
Cultural Progr:YM Manager Administrative Assistant
Org Cit of Kent Arts-Commission Otg' Washington State Arts Commission—
"'--y-' Arts
Name
Name Grants to Organizations
Address. 220 4th--Ave South, Address PO Sox 42675
Kent,KA,48032-5838 Olympia,WA 98504-2675
Phone- (253)856-5055 ext- Phone- (360) 753-3858
Fax (253)856-6050 Fax (360)586-5351
E-Mad rbillerbeck(rici.kent.wa.us E-Mail christelrParts.wa. ov
F. LIMITATION OF AUTHORITY
The COMMISSION's Agent shall be the Executive Director of the Washington State Arts Commission. Only
the COMMISSION's Agent shall have the express,implied,or apparent authority to alter,amend,modify,or
waive any clause or condition of this contract The Agent may delegate this authority, but such delegation is
effective only if in writing. See General Terms and Conditions for Contract Amendinent or Modification
procedures
G RIGHTS AND OBLIGATIONS
All rights and obligations of the parties to this Contract shall be subject to this Contract and its attachments including the
following, which by this reference,are made a part of this Contract:
Attachment A: Scope of Work
Attachment B: Payment Schedule
Attachment C: General Terms and Conditions
Attachment D: Voucher
Attaclunent E: Flnal_Report Requirements_(tinal report materials_available at_www arts wa gov)
Attachment F- National Endowinent for the Arts General Terms and Conditions
(deleted if Contract does not include federal funds)
Grant Contract No 2008139 2 of 3
H_ INSURANCE
Automobile Liability: In the event that services delivered pursuant to this contract involve the use of vehicles,
either owned or unowned by the CONTRACTOR,the CONTRACTOR shall require the owner or driver of the
automobile to provide automobile liability insurance The minimum limit for automobile liability is:
$100,0001300,000 bodily injury and$100,000 property damage
I. ENTIRE CONTRACT
This Contract including all attachments contains all the terns and conditions agreed upon by the parties. No
other understandings,oral or otherwise,regarding the subject matter of this contract and attachments shall be
deemed to exist or to bind any of the parties.
J FINAL REPORT
The CONTRACTOR shall provide a final report to the COMMISSION within 30 days following the
Contract Period ending date,submitted according to the forms and format identified in ATTACHMENT E.
K. MODIFICATIONS TO GENERAL TERMS AND CONDITIONS
NA
THIS CONTRACT is executed by the persons signing below who warrant that they have authority to execute this
contract
Kent Arts Commission WASHINGTON STATE ARTS COMMISSION
(signature of party authorized to sign for CONTRACTOR) Kris Tucker,Executive Director
Date:
(printed name of stgnatoiy)
(printed titleofsignatory)
Date.
APPROVED AS TO FORM
(Signature of Susan Thomsen,Assistant Attorney General, State of Washington,March,2003 on file in fiscal office)
I
I
1
1
Grant Contract No 2008139 3 of 3
/ANT CONTRACT-ATTACHMENT"A"
Scope of Work
Program: Organizational Support Contract No.2008139
CONTRACTOR: Kent Arts Commission
I. The CONTRACTOR agrees that funds shall be received solely for the services and/or reimbursements
described here below,
Organizational Support Program assistance with:
General Operating Support
Event Announcement and Documentation: '
The CONTRACTOR must provide to Grants to Organizations of the COMMISSION, any public
announcement, press release,or other direct mail announcement of the event(s) funded under this contract.
The CONTRACTOR will mail such public announcements to
Grants to Organizations
Washington State Arts Commission ,
PO Box 42675
Olympia,WA 98504-2675.
Final Reports are due:
Every grant recipient must submit a Final Report to the Washington State Arts Commission's Grants to
Organizations,30 days following the contract ending date;this is a contractual obligation for the grant.
The completed form must be received by the Washington State Arts Connnission(WSAC), Grants to
Organizations, by 5:00 P. N1., August 1, 2008 The Final Report Form should be downloaded from
the COMMISSION website at www.arts.wa.2ov,under Grants to Organizations.
Final Report Penalty:
Grant recipients that do not submit Final Reports by the August 1,2008 deadline will have a 10% penalty
deducted from any future grant from Grants to Organizations.
Logo Credit:
VIASHINCTON SLATE I Recipients of grants and programs are asked to credit
RT TT�N�1l ASCOMMISSION I WSAC in promotional communications about the grant.
The WSAC logo may be downloaded from the website www arts.wa Qov If your grant
includes federal funding(which would be stated on page 1 of your contract), you are also NATIONAL
obligated to credit the National Endowment for the Arts(NEA) in the same manner as ENDOWMENT
FOR THE ARTS
WSAC NEA logos are downloadable at www arts g_ov
1
i
1
GRANT CONTRACT-ATTACHMENT"B"
Payment Schedule
Program: Grants to Organizations Organizational Support Program Contract No.2008139
CONTRACTOR: Kent Arts COnlmission
The CONTRACTOR agrees that funds as awarded in section(1) of the CONTRACT and in consideration of section
(2)of the CONTRACT,kill be paid to the CONTRACTOR by the COMMISSION to consideration of the following
terms and conditions:
' I. No funds will be paid to the CONTRACTOR in advance of the contract starting date stated in section(1)
of the CONTRACT;
2. Payments will be made after the expenses for which COMMISSION funds were committed have been
incurred;
3. The CONTRACTOR must return all invoice voucher(s)to the COMMISSION no later than the first
working day of each designated payment date;
4. All requests for payment shall be on the form of voucher set forth in Attachment D.
5. You have the option of obtaining your grant payments via direct deposit through the Office of Financial
Management(OFM) The necessary forms are down loadable from www arts.wa eov under the Iink
Grant Payments
6. The COMMISSION will make payment to the CONTRACTOR by the 20th day of each designated
payment date.
7. The schedule for payment is as follows:
Month/Year Amount
November 2007 %J50.00
TOTAL AWARD $6,750.00
I
FRANT
" ANTRACT-ATTACHMENT"D"
Invoice Voucher
FORM STATE OF WASHINGTON AGENCY USE ONLY
AFRS AGENCY NO LOCATION CODE P R OR AUTH.NO '
(REV7196) INVOICE VOUCHER 387 001
AGENCY NAME AND LOCATION INSTRUCTION TO VENDOR OR CLAIMANT Submit this form to claim payment for materials,
merchandise or services Show complete detail for each item
WASHINGTON STATE ARTS COMMISSION Vendors Certificate I hereby certify under penalty of pegury that the Items and totals listed
herein are proper charges for materials merchandise or services furnished to the State of
PO BOX 42675 Washington and that all goods furnished andlor services rendered have been provided without
OLYMPIA WA 98504-2675 discrimination because of age,sex,mental status,race,creed color,national Origin,handicap
religion,or Vietnam era or disabled veterans status
VENDOR OR CLAIMANT Warrant Is to be payable to
Kent Arts Commission X BY:
220 4th Ave South (SIGN IN BLUE INK)
Kent WA 98032-5838
(TITLE) (DATE)
FEDERAL I D NO OR SOCIAL SECURITY NO IF.,Rsporting Personal Sarvlce Contract Payments to IRS) RECEIVED BY DATE RECEIVED
91-6001254
,
DATE UNIT DESCRIPTION QUANTITY UNIT PRICE AMOUNT FOR AGENCY
USE
For Grants to Organizations -- FY2008
Organizational Support Program
E
Per Attachment"A" Scope of Work
Contract# 2008139
101 State Funds $6,750.00
202 State Funds $0 00
102 Federal Funds $0.00 `.
November 2007 Payment Total: $6,750.00
PREPARED BY TELEPHONENUMBER DATE AGENCY APPROVAL y - DATE
DOC DATE PMT DUE CURRENT DOC NO REF DOC NO VENDOR NUMBER USE TAX VENDOR MESSAGE UM NUMBER
DATE
[REF M MASTER INDEX SUB wORN0.ASa ceuNry GIPnOWM TRANS O FUND APPR PROGRAM SUB SUB ORG Budget PROJECT SUB PROJ AMOUNT INVOICE NUMBER
CODE D INDEX INDEX Ow OBJ INDEX ALLOC Unit Nos PROD PHAS
001 101 00101 NZ 50SP 00 00 $6,750.00 OSP2008139
001 202 00101 NZ 50SP 00 00 $0.00 OSP2008139
001 102 00101 NZ 2008 50SP 00 00 $0.00 OSP2008139
ACCOUNTING APPROVAL FOR PAYMENT DATE WARRANT TOTAL WARRANT NUMBER
Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1. SUBJECT: 2007 SECOND QUARTER FEE-IN-LIEU FUNDS —ACCEPT AND
AMEND BUDGET
1 2. SUMMARY STATEMENT: Accept $47,925 in fee-in-lieu funds for the second quarter
of 2007, and authorize the expenditure of funds in the Clark Lake and Arbor Heights 360
budgets.
Between April and June 2007, the City received a total of$47,925 from three developers who
voluntarily paid fees in lieu of dedicating park land to mitigate the development of single
family homes in seven subdivisions:
• Clark Lake Park Budget: $24,975.00 for Hultquist development
• Clark Lake Park Budget: $11,925 00 for Michael Sharp development
• Arbor Heights 360 Budget- $11,025.00 for Nick's Place development
Ordinance 2975 requires developers to dedicate park and open space land in proximity to new
construction sites or to pay "fee-m-lieu" funds. The fee is based on assessed land values.
3. EXHIBITS: copy of Finance Revenue Report
4. RECOMMENDED BY: Parks and Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue? X
Currently in the Budget? Yes No-X
If no.
Unbudgeted Expense: Fund P20027 Amount $36,900 00
Unbudgeted Expense: Fund P20045 Amount $11,025.00
Unbudgeted Revenue: Fund P20013 Amount $47,925.00
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No 6N
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Kent City Council Meeting
Date October 2, 2007
Category Consent Calendar
1. SUBJECT: KING CONSERVATION DISTRICT REIMBURSABLE GRANT
FOR GREEN RIVER TRAIL IMPROVEMENTS — ACCEPT AND
AMEND BUDGET
2. SUMMARY STATEMENT: Accept the $697.29 grant from King Conservation
District for Green River Trail Improvements, authorize the Parks Director to sign all necessary
grant documents, and authorize the expenditure of funds in the Adopt-a-Park budget
Boeing Rock is a picnic area along the Green River Trail south of Three Friends Fishing Hole
The area leading to the picnic area was overgrown with weeds. To enhance this area and give
it more visibility, staff created a planting and trail plan. On April 21, 2007, thirty-one Boeing
volunteers planted and mulched 113 native plants and laid a 60-foot gravel path from the
Green River Trail to Boeing Rock. They contributed 55 25 hours of volunteer time to the
City.
Staff received a reimbursable grant from King Conservation District (KCD) to reimburse the
City of Kent for the cost of the native plants and gravel used to complete this project.
3. EXHIBITS: Agreement with King Conservation District
4. RECOMMENDED BY: Parks and Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
1 5. FISCAL IMPACT
' Expenditure? X Revenue? X
Currently in the Budget? Yes No_X
If no:
Unbudgeted Expense: Fund P20022 Amount $697.29
Unbudgeted Revenue: Fund P20022.53806.530 Amount $697 29
' 6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No 60
King Conservation District
935 Powell Avenue SW,Ste D•Penton,WA 98057•Phone(425)277-3581•Fa\(425)2:ii-55SR•E-mad d»tna&'ingid oig
July 30, 2007
Victoria Andrews
City of Kent, Parks Department
220 4th Ave S
Kent, WA 98032-5895
Dear Victoria,
Enclosed are two copies of an Agreement for award of a King Conservation
District Member jurisdiction & WRIA Forum Grant for the Greed River Trnill1twd
ftripioz,enteut Piolect nt Boeing Rock This grant is funded with King Conservation
District Special Assessment funds allocated to the City of Kent
After obtaining signatures from City of Kent, Parks Department representatives,
return both copies of the Agreement tome. I will obtain the recluued signatures
from King Conservation District 1epresentatives and forward a signed original
I for your records At that time, I will also forward a check for the amount of 90%
of the grant awai d gi ant
I am available to answer any questions you may have. Please do not hesitate to
contact me
Sincerely,
v
Jessica Saavedra
Member jurisdiction &WRIA Forum Grant Program Lead
Cc.
Enclosures (2)
KCD Ref 07-155 Andrews,Larson grant agmt ltrs
AGREEMENT FOR AWARD
OF KINC CONSERVATION DISTRICT MEMBER JURISDICTION GRANT
City of Kent Parks Department
This Agreement is made between the King Conservation District Number 9, a municipal
corporation in King County, Washington, located at 935 Powell Ave SW, Renton, WA 98055
(referred to herem as "District"), and the City of Kent Parks Department, a municipal corporation
in King County, Washington, located at 220 4"' Ave. South, Kent, WA 98032 (referred to herein
as "Recipient"), for the purposes set forth herein.
SECTION 1. RECITALS
1.1 Whereas, the District is a special purpose district organized and existing under
authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve
natural resources, including soil and water, which activities are declared to be of special benefit
to lands, and
1.2 Whereas, pursuant to RCW 89.08.400, King County has authorized and imposed a
system of assessments to finance the activities and programs of the District, and
1.3 Whereas, pursuant to RCW 89 08220, RCW 89 08 341 and/or Chapter 39.34
RCW, the District is authorized to enter into agreements with municipal entities and agencies
(governmental or otherwise), or their designees, in order to carry out and facilitate the activities
and programs of the District to conserve natural resources; and
1.4 Whereas, the District has reviewed the grant application submitted by Recipient
and has determined that the application meets the requirements of Chapter 89.08 RCW and the
District's policies and procedures for awarding grants; and
1.5 Whereas, the District and Recipient desire to enter into this Agreement for the
Purpose of establishing the terms and conditions relating to the District's award of a grant to
Recipient.
SECTION 2. AGREEMENT
2.1 The District agrees to award Recipient a grant in the total amount of six hundred
ninety-seven Dollars and twenty-nme Cents ($697.29) from 2004 assessment collections. Grant
funds shall be used by Recipient solely for the performance of the work described un Exhibit A
which is attached hereto and incorporated herein by this reference. The District shall pay the grant
funds to Recipient in accordance with the District's standard procedures, provided that such funds
have been collected and received by the District.
2.2 Recipient represents and warrants that It will only use the grant funds for the work
described in Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the
Agreement. Recipient shall be requited to refund to the District that portion of any grant finds
- I - l
1
which are used for unauthorized work Further. Recipient agrees to return to the District any grant
funds that are not expended or remain aftet completion of the work covered by this Agreement.
2.3 Recipient acknowledges and agrees that the grant funds may only be expended on
work which shall be entirely within the District's jurisdictional boundaries The following
municipal entities are not within the District's jurisdictional boundaries: Enumclaw, Federal Way,
Milton, Pacific, and Skykonnsh Recipient shall be requited to refund to the District that portion of
any grant funds which are used for work performed outside the District's jurisdictional boundaries.
2.4 In the event the scope of work authorized by this Agreement includes the use of grant
funds to purchase houses located on real property within a flood hazard area, Recipient
acknowledges and agrees that grant funds may only be used for such purposes if the houses to be
purchased were constructed before floodplain mapping or sensitive areas regulations were in place
for that area. Recipient shall be required to refund to the Dish tct that portion of any grant funds
which are used for unauthorized purposes
2.5 Recipient shall be required to provide the District with biannual financial and project
progress reports, along with all annual summary iepoit. Financial and project reports shall be due
June 30 and November 30 each year The Recipient shall also be required to submit to the District a
final report which documents the Recipient's completion of the work in conformance with this
Agreement within thirty (30) days after the completion of the work. The final report shall, among
other things, summarize the project's successes and shall address the regional benefits accomplished
by the work The final report shall also identify any obstacles or challenges which were encountered
during the work, along with general recommendations regarding ways to avoid such obstacles or
challenges in the future. If requested, Recipient agrees to provide the District with additional
financial or progress reports from time to time, at reasonable intervals.
2.6 Recipient's expenditures of grant funds shall be separately identified in the
Recipient's accounting records. If requested, Recipient shall comply with other reasonable requests
made by the District with respect to the manner in which project expenditures are tracked and
accounted for in Recipient's accounting books and records. Recipient shall maintain such records of
expenditures as may be necessary to conform to generally accepted accounting principals and to
meet the requirements of all applicable state and federal laws.
2.7 Recipient shall be required to track project expenses using the Budget Accounting
and Reporting System for the State of Washington ("BARS").
2.8 The District or its representative shall have the right from time to time, at reasonable
intervals, to audit the Recipient's books and records in order to verify compliance with the terms of
this Agieement. Recipient shall cooperate with the District in any such audit.
2.9 Recipient shall retain all accounting records and project files relating to this
Agreement in accordance with criteria established in the Revised Code of Washington and the
Washington State Archivist
- 2 -
i
210 Recipient shall ensure that all work perfo►nied by Recipient or its employees, agents,
contractors or subcontractors is performed in a manner which protects and safeguards the
environment and natural resources and which is in compliance with local, state and federal laws and
regulations. Recipient shall implement an appropriate monitoring system or program to ensure
compliance with this provision.
2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or
appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or
death of person or damage to property allegedly resulting from the negligent or intentional acts of
the Recipient or any of its employees, agents, contractors or subcontractors in eounrection with this
Agreement.
2.12 Recipient agrees to acknowledge the District as a source of funding for this project
on all literature, signage or press releases related to said project.
SECTION 3. GENERAL PROVISIONS
3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto
and their respective successors and assigns.
3.2 This Agreement constitutes the entire agreement between the parties with respect to
the subject matter hereof. No prior or contemporaneous representation, inducement, promise or
agreement between or among the parties which relate to the subject matter hereof which are not
embodied in this Agreement shall be of any force or effect.
3.3 No amendment to this Agreement shall be binding on any of the parties to this i
Agreement unless such amendment is in writing and is executed by the parties. The parties
contemplate that this Agreement may from time to time be modified by written amendment which
shall be executed by duly authorized representatives of the parties and attached to this Agreement.
3.4 Each party warrants and represents that such party has full and complete authority to
enter into this Agreement and each person executing this Agreement on behalf of a party warrants
and represents that he/she has been fully authorized to execute this Agreement on behalf of such
party and that such party is bound by the signature of such representative.
DISTRICT: RECIPIENT:
By By
Name Name
Title Title
Date Date r
- 3 -
Approved as to Form: Approved as to Form:
DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY:
By DY
Name&� L l T f ,iVyw h Name
Date Date
-4 -
1
Exhibit A
1
1
1
1
1
i
1
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1
Project Title: Green River Trail Improvement Project at Boeing Rock
Applicant; City of Kent Parks Contact: Victoria L. Andrews _
Principal Partners(if any): Title: Special Programs Manager
Total Project Cost: $2,440.29 Address:
220 4t Ave.S.
Kent, WA 98032-5895
KCD Funding Requested: $697.29 Phone: 253-856-5113
I Project Start Date: February 2, 2007 Fax: 253-856-6050
Project End Date: Aril 21,2007 E-mail: vandrews@ci.kent.wa.us
1. Project Description-provide a brief description of the project that summarizes what you
will do,how you will do it, and why you will do it. Consider the following in the answer to
this question.u)hat pressing need will be addressed by the project or what promising opportunity
will be capitalized on? Who or zohat will benefit or be positively and negatively affected?
Boeing Rock is a picnic area along the Green River Trail south of 5. 196th St. on land donated by
The Boeing Company. There was only an informal trail through weeds leading to the picnic
area, which is situated on the levy. Objectives of this project included enhancing this urban
I open space and making it more easily accessible for trail users. Our approach was both cost-
effective and efficient City resources-design and supervision-were minimal,as 31 Boeing
volunteers contributed the labor as their community service project. Many commented that
' they had never noticed it before but now planned to make use of it while biking or hiking with
their children.
2. Natural Resource Improvement Actions -describe how the project will address a
minimum of one of the natural resource improvement actions described on page 1 of the
application instructions. Consider the following in your answer to this question.VOW
natural resources will be improved?What are the known needs,gaps or deficits that Will be
addressed? What are the known benefits to soil, water, air,plants,fish and wildlife, landowners?
With a graded,defined gravel trail and native,draught-resistant plants drawing attention to
the natural resource, Boeing Rock is now welcoming and a source of pride for The Boeing
Company,which donated the land,City residents and other users The gravel trail is a more
environmentally friendly solution than a paved trail. The soil was improved by the addition of
plants, recycled newspapers as a weed barrier,and recycled Christmas tree brush chippings as
mulch One group of volunteers also removed invasive scotch broom along the Green River
Trail leading to the picnic area. As a pilot demonstration,a low-cost drip irrigation system was
installed:recycled milk jugs contributed by the volunteers and City staff,filled with water,and
hung from rebar stakes with tiny drainage holes to allow for slow dripping over the course of a
month.
Member Jurisdiction&WRIA Forum Grant Application Packet * February 12,2007 . Page 1 of 4
King Conservation Dish._ 2
Municipality Noncompetitive Grant Application
3. Project Activities and Measurable Results-using the table below,list specific project
activities to be completed, the timetable for the activities, and the deliverables associated
with those activities. Consider the following in your answer to this question: What actions,
interventions,programs, services will be deployed?
Activity Description Deliverables Timeline
1. Research&design Planting Ian February 2007
2 Recruit volunteers Project details circulated to February 16-
Boeing volunteer leads March 23,
2007
3 Order materials Gravel,plants,chips, March-April,
newspapers,milk jugs,rebar 2007
4. Installation,removal of invasive Trail and planting plan April 21,2007
weeds completed,plants watered in
well,scotch broom removed
5. Pilot irrigation system installed Water-filled milk lugs hung May 9,2007
from rebar stakes.
6. Mamtenance Maintenance workers are Ongoing
checking the area weekly, through 2010.
weeding and watering as
necessary. Required biannual
and final maintenance reports
will be submitted as required.
Replacement plants will be
added as necessary to achieve a
90% survivaI.
i
4. Effectiveness(see page 2 of application instructions for definition) -describe how the
project will effectively implement the natural resource improvement measures identified in
question No. 2 above. Consider the following in your answer to this question: VVhy is the
primary applicant the best entity to deliver the proposed program/service/intervention? Wlzat is the
capacity of the primary applicant to deliver the proposed program/service/tnterventtolz? What tools,
services and partners will be brought to bear?
The area,along the Green River Trail,is maintained by the City of Kent. Kent Parks
Department staff includes project managers experienced in designing low maintenance,
balanced,attractive plans utilizing native plants. After the plants were installed using
volunteer labor, they were watered in.The project area was too remote to install conventional
irrigation,so to sustain the new plants until they are established,the milk jug drip irrigation
intervention was devised. Maintenance indicates that some of the water jugs are performing as
hoped,but the holes poked in others may have been too big.
S. Efficiency (see page 2 of application instructions for definition)-describe how the project
will efficiently implement the natural resource improvement measures identified in
question No. 2 above. Consider the following in your answer to this question- How will the
proposed program/service/intervention engage in conjunetton with related efforts?How does your
strategy best leverage resources?
Member Jurisdiction& W RIA Forum Grant Application Packet • February 12,2007 • Page 1 of 4
King Conservation Disi�,ct 3
Municipality Noncompetitive Grant Application
For value-added park and open space projects that can be managed safely and successfully, the
City relies on volunteer labor. Boeing volunteer leads selected this project from among many
community service proposals because of their ties to the donated land. Thirty-one_volunteers
contributed 55.25 hours, with a value to the City of$663. City maintenance workers attached
to the downtown crew maintain the Three Friends Fishing Hole Park and Green River Trail.
Workers are supplementing the milk jug irrigation pilot with weekly waterings as necessary.
The plant species for this project were selected for their ability to resist draught, attract birds
and add color and texture.They should be established and self-sustaining by spring 2008.
6. Equity (see page 2 of application instructions for definition) -describe how the project will
equitably implement the natural resource improvement measures identified in question No.
2 above. Consider the following in your answer to this question: In What part of the Dtstnct
will the proposed progranVservicejintervention occur?1Mio is the target audience and what
demographic section of the conrrnuuuty will be affected?
The program was implemented in Kent,King County. Target audiences are Green River Trail
users,who cross all ages and demographics,and Boeing employees, who brought fairuly
members to work on the volunteer project and now include it as a recreation destination.
7. Evaluation of Intended Results-describe the evaluation mechanisms you will use to track,
document,and report that the project has achieved the intended results described in
questions 1-3.
Three City staff supervised the 31 volunteers on the day of the installation.Maintenance staff
are monitoring the plants and watering weekly if necessary to ensure that they survive during
periods of dry,hot weather. The picruc area and trail maintained by maintenance workers,and
by next spring, the carefully selected plants should be self-sufficient without additional
watering. Boeing Rock is included in Kent Park's Life Cycle program,so gravel and plants will
be replenished by volunteers as necessary.
8. Project Budget&Expenses
Budget Item KCD Funds Other Funds Other Funds Total
City of Kent (Donated or
recycled)
Salaries and Benefits $830.00 $830.00
Travel/Meals/Mileage
Office/ Supplies: $697 29 $250.00 $947.29
plants, brush chippings,
weed barrier,gravel
Contracted/Professional
Services
Land Acquisition
Permits
Other : Volunteer labor $663.00 $663.00
(31 volunteers, 55.25 hrs.
valued Q$12/hr.
Other:
Other (specify)
Member Jurisdiction&WRIA Forum Grant Application Packet • February 12,2007 ► Pape I of 4
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King Conservation D,.,rict 4
Municipality Noncompetitive Grant Application
TOTAL $697.29 $930.00 $913.00 $2,440.29
9. KCD Acknowledgement-describe how the KCD will be acknowledged as a source of
funding for the proposed program/service/intervention(see page 3 of application
instructions for requirements).
King Conservation District will be acknowledged on the City's website and in the appropriate
quarterly Program Guide, which is distributed to 50,000 residents. Because of the unique"milk
jug irrigation" pilot, an article with photos will also be submitted to the Kent Reporter.
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Authorized Signature Date
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Member Jurisdiction&WRIA Foruin Grant Application Packet • February 12,2007 • Page 1 of 4 ,
REPORTS FROM STANDING COMMITTEES AND STAFF
A. COUNCIL PRESIDENT
B. MAYOR
C. OPERATIONS COMMITTEE
D. PARKS AND HUMAN SERVICES COMMITTEE
E. PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE
F. PUBLIC SAFETY COMMITTEE
G. PUBLIC WORKS
IH. ADMINISTRATION
1 REPORTS FROM SPECIAL COMMITTEES
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' 14404�KENT
W A S H I N O T O N
OPERATIONS COMMITTEE MINUTES
SEPTEMBER 4, 2007
Committee Members Present: Debbie Raplee and Ron Harmon
The meeting was called to order by Raplee at 4:10 p.m.
1. APPROVAL OF MINUTES DATED AUGUST 21, 2007
Harmon moved to approve the minutes of the August 21, 2007, Operation Committee
meeting. Raplee seconded the motion, and noted that Clark and Ranniger had
concurred. The motion carried 3-0.
1 2. GEOGRAPHIC INFORMATION SYSTEM (GIS) POSITION
GIS Supervisor Kurt Palowez gave a presentation on the Geographic Information System and it's
1 uses, including planning Local Improvement Districts, engineering design, computer aided
drafting, annexation studies, transportation modeling, environmental planning, property
management, urban planning and zoning, growth analysis, emergency service planning,
' preparation of voting precinct maps, calculating surface drainage utility charges, and preparing
crime scene analysis maps.
1 City Engineer Tim LaPorte requested recommending approval of a budget adjustment to allow the
hiring of an additional person which was anticipated but not filled a year ago. He explained that
the revenue would come from the Utility Fund. LaPorte noted for Harmon that the last flight to
update the GIS map was in 2006 and that another flight is budgeted for 2008.
Harmon moved to recommend authorizing amendment of the 2007 budget in order to
create a new Engineering Technician position in the Geographic Information System
(GIS) group of the Public Works Engineering Design Section to be funded through the
Utility Fund. Raplee seconded and the motion passed with concurrence 3-0.
3. Arbor Heights 360 Park Construction Easements — AUTHORIZE
Perry Brooks of Parks Planning and Development presented the Arbor Heights 360 Park Construction
Easements for authorization. He advised that the owner of the Arbor Village Assisted Living Community
property, Olympus Management, located directly west of Arbor Heights 360 (the new East Hill Skate Park) at
SE 240`h Street and 1161h Avenue SE, intends to construct a new building. The budding plans require that a
I rock retaining wall be constructed on their site. Construction of the new rock wall will require a 10-foot
temporary easement as well as a one (1) foot permanent easement on the west edge of the park property to
allow enough room for the retaining wall to be constructed. The temporary construction easement or rockery
easement will not impact the existing park retention ponds or trail system, as none are located in the
construction area.
Harmon moved to recommend Council authorize the Mayor to sign the documents
necessary to grant and record the temporary construction easement and the rockery
easement for the property at Arbor Heights 360, upon approval of the City Attorney.
Raplee seconded the motion, which passed with concurrence 3-0.
z ,
Operations Committee Minutes
September 4, 2007
Page. 2
4. ADDED ITEM — Kent Pool Funding. ,
Parks Director Watling explained that in 2003 the City accepted ownership of the Kent Meridian
Pool and entered into a five year agreement with Aquatic Management Group to operate it. He
noted that within the agreement, the City agreed to provide funding to them in the amount of
$20,000 every year, and that each fall the Aquatic Management Group has come to the City
requesting an additional $20,000 to $25,000 to assist them with the operational costs of the '
facility
Watling requested Council recommend spending up to $25,000 on an as-needed basis to address
the need to assist in paying utility bills and other operational expenses for the remainder of this
year. He pointed out that the agreement is up next March and that the Aquatic Management
Group has been told that during renegotiations they will be required to provide a better picture of
the true operational costs of the facility in order to avoid requesting additional funds each fall. ,
Upon Harmon's question, Watling explained the condition of the pool and efforts made to acquire
better utility rates.
Harmon moved to recommend approving allocating funds up to $25,000 for operation
of the Kent Pool, including utility payments, following financial concurrence from the
Finance Director and Parks Director. Raplee seconded and the motion carried with
concurrence. Harmon and Raplee agreed that this item could be brought to tonight's
Council meeting, since it is time sensitive.
The meeting was adjourned at 4:28 p.m.
Brenda Jacober, CMC, City Clerk '
Acting Operations Committee Secretary
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KENT Parks and Human Services Committee Meeting Minutes
July 19, 2007
1 Call to order: Debbie Ranniger called the meeting to order at 5:03 p.m.
Changes to the Agenda: Ron Harmon replaced Debbie Raplee for the meeting.
Item No. 1: Approval of Minutes
Parks and Human Services Committee Meeting Minutes of June 21, 2007
Motion: Ron Harmon moved to approve the minutes of January 2007. Bob
O'Brien seconded and the motion carried 3-0.
Item 2: Item # Riverbend Surplus Equipment - Authorize
The equipment listed complies with current replacement policy guidelines. A(( of the
equipment listed is non-operational. The life expectancy is exhausted and would cost
more to repair than to replace. Some of the older equipment parts are no longer available,
thus making them non-repairable. The following list details the proposed equipment to
surplus:
' 1.) 1997 Lastec Articulatorp pull behind mower: Model X, SN3830596; 2.) 1998 Befco pull
behind mower w/3 decks: Model 17212-706D, SN196 (Frame) Nos. 197533, 197504,
197777; 3.) 1998 Befco pull behind mower w/2 decks (disassembled): Model 17212-706D,
SN1923271 192204; 4.) 2000 Toro Grounds Master 328, 4 wheel drive mower: Model GM
328, SN30627-210000223; 5.) 2000 Toro Grounds Master 328, 4 wheel drive mower:
Model GM 328, SN30627-2100000224.
Motion: Bob O'Brien moved to recommend Council authorize staff to dispose of
surplus equipment at Riverbend Golf Complex. Ron Harmon second and the
' motion passed 3-0
Item #3 King Conservation District Reimbursable Grant for Green River Trail
Eagle Scout Project - Accept
Staff works with Scouts throughout the area to develop projects of value to the City and
to the Scout for attainment of the Eagle Scout honor. Joey Witmer, Troop #361, chose to
1 landscape a trail head on the Green River Trail near the Bridgewater 4 housing area in the
Lakes Development as his Eagle Scout project. Joey led other Scouts and completed his
project in February 2007, generating 230.03 volunteer hours at a value of $2,760.36 to
the city. The scouts provided the volunteer labor and the city provided the materials.
Staff submitted a grant request to the King Conservation District for Reimbursable Grant
' funds on February 12, 2007, which was approved by the King Conservation District Board
on April 16, 2007. The grant funds reimbursed the city $1,993.94, the cost for renting the
sod cutter, and purchasing landscape fabric, grass seed, native plants and compost.
Page 2
Motion: Ron Harmon moved to recommend accepting a $1,993.94 grant from
King Conservation District and authorizing the expenditure of funds in the
Eagle Scout Projects budget. Bob O'Brien seconded and the motion passed 3-0.
Item 4: 132"d Street Neighborhood Park Master Plan - Approve
Three public meetings have been held to get input from citizens for the master plan on
September 30, 1998, April 19, 2006, and November 5, 2006.
The 5.5 acre property was purchased in 1996, with the goal to build a park to serve the ,
neighborhood. The site is located on the west side of 132"d Ave, north of Kent Kangley
Road at approximately 266" St. Park amenities proposed for the park include two tennis
courts, half basketball court, parking (12 stalls), restroom, picnic shelter, play equipment,
art studio, playfield, and loop trail. The trail will connect to the subdivisions on the
northern and southern edges of the park property, as well as connecting to the existing ,
trail to the west that traverses the perimeter of the regional retention pond.
Motion: Bob O'Brien moved to recommend approving the 132nd St.
Neighborhood Park Master Plan. Ron Harmon seconded and the motion passed
3-0.
Item #5: East Hill Maintenance Shoo/Clark Lake Park - Informational '
The site is located adjacent to the southern edge of Clark Lake Park. Design work has
begun on the proposed East Hill Maintenance Shop. Part of the project goal is to decide ,
how to handle the storm water detention facility. One design consideration is to treat the
storm water on the park site in a more natural and environmentally friendly manner,
rather than locate it within an expensive vault or in a traditional hardscaped facility.
Parks and Public Works staff held discussions to outline what the solution would look like
and how it might be a benefit to the short and long term goals of Clark Lake Park and the
Maintenance Shop. Parks staff met with members of the Clark Lake Park Steering
Committee on July 17, to update them on this proposal. Based on discussion feedback and
final design, future Council action may need to be taken. ,
Item #6: Phoenix Academy Update— Informational
Jeff Watling, Director of Parks, Recreation and Community Services, shared highlights of
the most recent discussions with the Kent School District regarding the potential
partnership at the Phoenix Academy. The campus is located at 11000 SE 264th -
previously the site of Sequoia Junior High School. A draft amendment to the original '
Interlocal Agreement between the city and Kent School District is being designed that
accommodates the new programs and subsequent impacts to the facility.
Item #7: Housing and Human Services Presentation —Informational
Housing and Human Services Manager Katherin Johnson and Human Services Coordinator
Menna Hanson explained that this presentation will focus on the other services Kent ,
provides - county, state and nation-wide, as outlined in the Human Services Master Plan -
"Building a Better Community."
Parks and Human Services Committee Page 2 '
Meeting Minutes of July 19, 2007
Page 3
Meeting Communes Basics: Ensuring that people facing hardship have access to resources
to help meet immediate or basic needs, by working with the following programs/agencies:
Crisis Clinic - telephone services, HOME - Homeless Men's Shelter, Hospitality House -
Women's Shelter, Kent Food Bank - emergency services/food and clothes, Kent Youth and
Family Services - teen/parent housing, and the Multi Service Center - emergency services,
housing and housing stability.
Increasing Self-Reliance: Helping individuals break out of the cycle of poverty by
improving access to services and removing barriers to employment, by working with the
following programs/agencies: Child Care Resources - child care subsidies, Jewish Family
Service - immigrant/refugee employment, Multi Service Center - education, Ukrainian
Community Center of WA - refugee assistance project, Washington Women's Employment
and Education - self sufficiency, and Micro Enterprise Development programs at Green
River Community College and WA-CASH.
' Strengthening Children and Families: Providing children, youth and families with
community resources needed to support their positive development, including early
intervention and prevention services, by working with the following programs/agencies:
Communities in Schools - mentoring, Children's Home Society - strengthening families,
Public Health - best beginnings, Children's Therapy Center - early intervention, Kent Youth
and Family Services - family counseling/teen substance abuse treatment.
Building Safer Communities
Providing resources and services that reduce violence, crime and neglect in our
community, by working with the following programs/agencies: Safe Havens Supervised
visitation and exchange center, Consejo - Latina domestic violence advocacy, DAWN -
domestic violence shelter and Crisis Line, King County Sexual Assault Resource Center,
and YWCA - Children's domestic violence program and domestic violence transitional
housing.
Improving Health and Well-Being_ Providing access to services that allow individuals to
improve their mental and physical health, overall well-being, and ability to live
independently, by working with the following programs/agencies: Community Health
Centers - health care for the homeless/primary dental/primary medical, Valley Cities
Counseling - homeless outreach, survivor support, and the City of Kent - fall prevention
program/home repair program. Staff participates in numerous boards, committees and
commissions throughout the county and state.
' Debbie Ranniger asked for contact information - call (253) 856-5070 for assistance, or
visit the Housing and Human Services office, located at City Hall at 220 4th Avenue South.
Bob O'brien questioned the self reliance effort. Katherin agreed that the focus for human
services has primarily focused on basic needs/emergencies, but Kent is adding prevention
to the program - helping people help themselves. Councilmember O'Brien asked about the
1 application process for the Home Repair program. Katherin explained that clients must
complete an application and follow the guidelines relating to income, handicap status, etc.
Parks and Human Services Committee Page 3
' Meeting Minutes of July 19, 2007
Page 4
Ron Harmon asked how staff handles multiple languages. Katherin responded that City of '
Kent staff assists and translators are used from the American Red Cross Language Bank.
Councilmember Harmon inquired about funding for Safe Havens Center. Katherin shared
that the federal grant term has run out, but the city is receiving funding from the state
and staff applied for an additional federal grant. Councilmember Harmon suggested
charging local cities a fee for using Safe Havens Visitation and Exchange Center.
Item #8: Monthly What's Happening in Parks - Informational ,
• Very successful 4th of July Splash this year with approximately 18,000 participants.
Many thanks to Lori Hogan, Lori Flemm and staff, as well as police and fire staff
for their support.
• Another successful year in partnership with the Kent Lions Club for Cornucopia
Days. ,
• Two major baseball tournaments scheduled for this weekend: ASA Regional
Fastpitch Tournament at Service Club Ballfields with 36 teams and the USSSA
Men's Tournament at Russell Road with 16 teams.
• Eagle Scout Alex Wright was introduced and recognized for completing a
horseshoe pit for the Senior Center. Alex secured $770.37 in cash toward this
project. No city funds were used.
• Comcast Outdoor movie presenting Princess Bride is August 10, at Lake Meridian.
• Summer Concert Series: '
o Tuesdays - noon at Kent Station
o Wednesdays - noon at Earthworks Park and West Fenwick Park
o Thursdays - 7:00 p.m. at Lake Meridian '
o Call 253 85605050 for more information
The meeting adjourned at 6:08 p.m. '
Submitted by:
Teri Petrole
Council Committee Recorder
Parks and Human Services Committee Page 4
Meeting Minutes of July 19, 2007
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