HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 07/03/2007 Special Kent City Council Meeting
• KENT W AS HINGTON July 3, 2007
The regular meeting of the Kent City Council was called to order at 5:30 p.m. by Mayor Cooke.
Councilmembers present Albertson, Clark, Harmon, O'Brien, Ranniger, and Thomas.
Councilmember Raplee was excused from the meeting. (CFN-198)
CHANGES TO THE AGENDA
A. From Council, Administration or Staff. (CFN-198) Ranniger added Item P to Consent
Calendar.
PUBLIC COMMUNICATIONS
A. Public Recognition. (CFN-198) Mayor Cooke introduced Patrick Briggs, her new executive
assistant.
B. Community Events. (CFN-198) Ranniger announced events taking place for the 4th of July
and throughout the summer months.
C. Employee of the Month. (CFN-147) Public Works Director Blanchard introduced Suzanne
Smith, Engineering Technician, as Employee of the Month for July.
D. Introduction of Appointees. (CFN-198) Mayor Cooke noted that Councilmember Albertson
• will serve on the LEOFF 1 Disability Board She also introduced her appointment to the Bicycle
Advisory Board, John Bailo.
CONSENT CALENDAR
Ranniger moved to approve Consent Calendar Items A through P. Clark seconded and the motion
carried.
A. Approval of Meeting. (CFN-198) The minutes of the regular Council meeting of June 19,
2007, were approved.
B. Approval of Bills. (CFN-104) Payment of the bills received through May 15 and paid on
May 15 after auditing by the Operations Committee on June 5, 2007, were approved.
Approval of checks issued for vouchers:
Date Check Numbers Amount
5/15/07 Wire transfers 2836-2853 $1,635,135.30
5/15/07 Regular 607625-608093 3,172,944.69
Use Tax Payable 1,941 74
$4,810,021.73
Payment of the bills received through May 31 and paid on May 31 after auditing by the Operations
• Committee on June 5, 2007, were approved.
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Kent City Council Minutes July 3, 2007
• Approval of checks issued for vouchers:
Date Check Numbers Amount
5/31/07 Wire transfers 2854-2874 $1,598,192.68
5/31/07 Regular 608094-608732 3,374,927 95
5/31/07 Void Checks (13,025 04)
Use Tax Payable 6,363.76
$4,966,459.35
Payment of the bills received through June 15 and paid on June 15 after auditing by the Operations
Committee on June 19, 2007, were approved.
Approval of checks issued for vouchers:
Date Check Numbers Amount
6/15/07 Wire transfers 2875-2893 $1,930,290.62
6/15/07 Regular 608733-609274 1,952,388 84
6/15/07 Void Checks (38,720,48)
Use Tax Payable 2,126.39
$3,846,085.37
Approval of checks issued for payroll for May 1 through May 15 and paid on May 18, 2007:
Date Check Numbers Amount
5/18/07 Checks 297588-297907 $ 242,367.14
5/18/07 Advices 213185-213891 1,346,868.98
Total Regular Payroll $1,589,236.12
Approval of checks issued for payroll for May 16 through May 31 and paid on June 4, 2007:
Date Check Numbers Amount
6/4/07 Checks 297908-298235 $ 238.734 64
6/4/07 Advices 213892-214600 1,383,171.42
Total Regular Payroll $1,621,906.06
C. TCA Architecture Consulting Services Contract for Kent Police/Fire Training Center
Expansion. (CFN-122) The Mayor was authorized to sign the contract with TCA Architecture
Planning in the amount of$30,000 to develop an operational program and construction cost
estimate for the expansion of the existing Police/Fire Training Center located at 24611 116th
Avenue SE.
D. Revised 2007 Citv Art Plan and 2007-2011 Five Year City Art Plan. (CFN-118) The
revised 2007 City Art Plan and Five-Year City Art Plan was approved. The purpose of these
revisions is to accommodate the Arts Commission's decision to move forward with the public art
• for the Town Square Park streetscape
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Kent City Council Minutes July 3, 2007
E. Town Square Park Artist Agreement. (CFN-118) The Mayor was authorized to sign an
agreement with Conner Studios, LLC in the amount of$160,000 for the Town Square Park Art
Proposal, subject to final terms and conditions acceptable to the Parks Director and City Attorney.
F. Turnkey Park Master Plan. (CFN-118) The Master Plan for Turnkey Neighborhood Park
was approved In 2002, the City purchased the Vivienne Geroy property adjacent to Turnkey
Park, located on the East Hill of Kent at 23312 100th Avenue SE This additional purchase added
an acre of land for new park amenities, including 200 feet of street frontage.
G. Kent Downtown Partnership Donation for Hanging Basket Program. (CFN-104) The
$700 donation from the Kent Downtown Partnership toward the cost of purchasing hanging flower
baskets for the 2007 season was accepted, and the expenditure of funds in the Greenhouse budget
was authorized
H. King County Interagency Agreement, Kent Events Center Floodplain Mitigation
Amendment. (CFN-1305) The Mayor was authorized to sign the supplement to the King County
Interagency Agreement approved on March 15, 2005, to include the Events Center Floodplain
Mitigation. This amendment to the existing interagency agreement will allow the City to contract
with the King County Road Services to perform work on the Events Center Floodplain Mitigation
Project, estimated cost is $994,165
I. Drainage Master Plan Consultant Contract. (CFN-648) The Mayor was authorized to
• enter into an agreement with Anchor Environmental, LLC for the Drainage Master Plan for
$886,995 upon concurrence of contract language acceptable to the City Attorney and Public
Works Director. The project will be performed in two phases, with Phase 1 consultant services at
$400,002 and Phase 2 estimated at $486,993.
J. Kent Russell Road Operations Center Architectural Contract. (CFN-1311) The Mayor
was authorized to enter into a contract with Wagner Architect Planners for design of the Kent
Russell Road Operations Center for a total not to exceed $1,503,308, upon concurrence of the
contract language acceptable to the City Attorney and the Public works Director.
K. National Barricade Trailer Mounted Variable Message Signs Contract. (CFN-1038) The
Mayor was authorized to sign the Goods and Services Agreement with National Barricade in an
amount not to exceed $39,749, upon concurrence of the contract language acceptable to the City
Attorney.
L. Commute Trip Reduction Agreement. (CFN-171) The Mayor was authorized to sign the
Commute Trip Reduction Implementation Grant Agreement, WSDOT Agreement#GCA5394,
upon concurrence of agreement language acceptable to the City Attorney.
M. Washington State Department of Transportation Safe Routes to School Grant.
(CFN-122) The Washington State Department of Transportation Safe Routes to School grant was
accepted, and the Mayor was authorized to sign the agreement and the budget was amended The
• purpose of the Safe Routes to Schools program is to provide children a safe, healthy alternative to
riding the bus or being driven to school.
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Kent City Council Minutes July 3, 2007
• N. LEOFF 1 Disability Board Appointment. (CFN-122) The Mayor's appointment of
Councilmember Elizabeth Albertson to serve as a Council Representative on the LEOFF I
Disability Board was confirmed Councilmember Albertson will replace Councilmember Tim
Clark, whose term expired. Ms. Albertson's term will continue until 12/31/2009.
O. Bicycle Advisory Board Appointment. (CFN-997) The Mayor's appointment of John Bailo
to serve as a member of the Kent Bicycle Advisory Board was confirmed Mr. Bailo will fill a
vacant position on the Board and his term will continue until 12/31/2007.
ADDED ITEM
P. Excused Absence. (CFN-198) An excused absence for Councilmember Raplee who is
unable to attend tonight's meeting was approved.
BIDS
A. 2007 Asphalt Chip Seal. (CFN-103) The bid opening for this project was held on June 26,
2007,with one bid received. The bid was submitted by Doolittle Construction in the amount of
$103,499.60. The Engineer's estimate was $121,402.50. Harmon moved to award the contract on
the 2007 Asphalt Chip Seal Project to Doolittle Construction, in the amount of$103, 499.60 and
authorize the Mayor to sign the agreement. Clark seconded.
In answer to questions by Councilmembers Harmon and O'Brien, Blanchard explained where the
project area is and that a thin layer of chip seal is placed over the asphalt that in most cases
. provide 7-10 years additional life to the asphalt He also explained that there will be informational
signs regarding the project and noted that cost estimates for pro)ects are being reviewed more
frequently because of the increases in construction costs. Motion then carried
REPORTS
Council President. (CFN-198) Ranniger wished everyone a safe Fourth of July.
Mayor. (CFN-198) Mayor Cooke noted the events and meetings of the Neighborhood Councils
for July and that more information is available on the City's website.
Operations Committee. (CFN-198) No report given.
Parks and Human Services Committee. (CFN-198) No report given.
Planning and Economic Development Committee. (CFN-198) Harmon noted that the next
meeting is on Monday, July 9th, at 5 00 p in.
Public Safety Committee. (CFN-198) Thomas noted that the next meeting is at 5:00 p.m. next
Tuesday, July 1 Oth
Public Works Committee. (CFN-198) No report given.
Administration. (CFN-198) Hodgson updated Council on the Events Center, including
timelines, test piles, the Public Facility District, the importance of the steel and structural package,
and mechanical, electrical and plumbing work. He said it does not look like there will be a bid
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Kent City Council Minutes July 3, 2007
. package completed until late July or very early August, and said the City is negotiating with
Mortenson to sign a maximal allowable construction cost prior to the bid He outlined some
budget changes and said the goal is to be under construction the early part of August. He added
that there would be a special meeting the end of July for Council to approve the Events Center.
O'Brien asked Finance Director Nachlinger to address the bond issue. Nachhnger explained about
the issuance of short term debt during the construction period and long term after the close of
construction a year later October or November 2008.
Mayor Cooke noted that the naming rights is still in negotiations with Amiga Corporation and the
attorneys are still working out the agreements as had been committed to at the beginning The
City would see the two and half million dollar first payment on the naming rights at the time the
City breaks ground in late July
Brubaker described the status of the parking lot development project and that construction stopped
on the project a little over a month ago. He explained that the City has obtained a first position
deed of trust on the property He noted that the lender has asked for time to try to locate other
developers for the property and has informed us that a number of developers have expressed an
interest in the property.
Brubaker answered Ranniger's questions about the mechanical chase room and replied that the
replacement parking agreement on the property requires them to provide public restrooms and a
mechanical chase room which is basically a utility room for the town square plaza park site, as
well as extend utilities to that room so that utilities are extended to the site. Brubaker explained
that an easement adjacent to the park has been secured He noted that if construction is not
completed for the opening of the park, the City can seize the $300,000 bond and build a
mechanical chase room and public restrooms on the Springboard property He also noted this
would not void future obligations by the developer.
Harmon asked if there was construction at the present time, completion and opening of this park.
Hodgson replied that the anticipated completion date is around the first part of December
depending on the weather because a lot of concrete will be poured.
Hodgson reminded Councilmembers about a 10-minute Executive Session and do not anticipate
action following the meeting regarding pending litigation.
EXECUTIVE SESSION
The meeting recessed to Executive Session at 6.19 p m. and reconvened at 6.41 p.m.
ADJOURNMENT
The meeting adjourned at 6 41 p.m. (CFN-198)
Mary Simmons
Deputy City Clerk
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