Loading...
HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 05/02/2006 • • A , • ! • • • • • • City of Kent CityCouncil Meeting • Agenda • • • • • May 2, 2006 jMayor Suzette Cooke • Deborah Ranniger, Council President • Councilmembers • • Tim Clark Debbie Raplee • Ron Harmon Les Thomas • • Bob O'Brien Elizabeth Watson • • • KEN T • W A S M I N G T O N City Clerk's Office • • • KENT CITY COUNCIL AGENDAS May 2, 2006 KENT Council Chambers W n S HIN GTON • MAYOR- Suzette Cooke COUNCILMEMBERS• Deborah Ranmger, President Tim Clark Ron Harmon Bob O'Brien Debbie Raplee Les Thomas Elizabeth Watson COUNCIL WORKSHOP AGENDA • 5:30 p.m. Item Description Speaker Time 1. East Hill Operations Center Lary Blanchard 20 min . 2. Clark Springs Habitat Conservation Plan Report Larry Blanchard 20 min 3. Landsburg Mine —Update Larry Blanchard 20 min DRINKING DRIVER TASK FORCE RECEPTION PRIOR TO MEETING COUNCIL MEETING AGENDA 7:00 p.m. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. CHANGES TO AGENDA A FROM COUNCIL, ADMINISTRATION, OR STAFF B. FROM THE PUBLIC— Citizens may request that an item be added to the agenda at this time. Please stand or raise your hand to be recognized by the Mayor. • 4 PUBLIC COMMUNICATIONS A Senator Karen Keiser 2006 Legislative Wrap-Up B. Public Recognition C. Community Events • D. Poster Design Contest Awards Ceremony(Drinking Driver Task Force) • E. Employee of the Month F. Introduction of Appointees 5. PUBLIC HEARINGS None 6 CONSENT CALENDAR A Minutes of Previous Meeting—Approve B Payment of Bills— None • C. Highland Park Bill of Sale—Accept (Continued on Back) COUNCIL MEETING AGENDA CONTINUED D. Garrison Greens Bill of Sale—Accept E Benson Storage Bill of Sale— Accept F. Laurel Court Bill of Sale—Accept �1 G. Kent East Hill Operations Center Agreement—Authorize H. Washington Traffic Safety Commission"Click It or Ticket" Grant—Authorize I. Division of Alcohol and Substance Abuse RUaD Contract Amendment— Authorize J. United Way of King County "SOAR" Grant— Accept K. Washington Traffic Safety Commission Mini-Grant(Seatbelt Education)—Accept L. Washington State Safety Restraint Coalition Grant—Accept M. Washington Traffic Safety Commission Mini-Grant(LCD Projector) —Accept N. Community Block Grant Annual Action Plan Amendment—Approve O. King Conservation District Grant for Glenn Nelson Park—Accept and Amend • Budget P. King Conservation District Grant for Clark Lake Inlet— Accept and Amend Budget Q First Quarter Development Fees—Accept and Amend Budget R. Town Square Plaza Master Plan—Accept S. Drinking Driver Task Force Re-appointments—Confirm T Tahoma Vista Final Plat—Approve and Authorize (QUASI-JUDICIAL) U Kent Arts Commission Appointments — Confirm 7. OTHER BUSINESS A. Comprehensive Plan & Zoning Amendment—MUTH Amendment—Emergency Resolution—Adopt jj • o/!wiz L� G� 8. BIDS None S 9. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES 10, CONTINUED COMMUNICATIONS 11. EXECUTIVE SESSION AND AFTER EXECUTIVE SESSION A. Pending Litigation B. Property Acquisition 12. ADJOURNMENT S NOTE. A copy of the full agenda packet is available for perusal in the City Clerk's Office and the Kent Library The Agenda Summary page and complete packet are on the City of Kent web site at www ci kent wa.us. An explanation of the agenda format is given on the back of this page. Any person requiring a disability accommodation should contact the City Clerk's Office in advance . at (253) 856-5725 For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388 y 1 U • '^ y LL. C � L G O ro T,� 1- .^ °"°-1 T O Ya Q L i C E ] G O O C i J > U y C C _ U 0 c n L'U c u U fl-;Q a5 7Sao c R ° -y'L1L ° v='a cce E G a O p •C C = N DNS L ° O C L G `� E t N u C d 7 N G J N • O.cU O V C Y C C ^� L > >,^N O U a O j a C O L O L C ro U N Q a • 6 ro U Y N L �� L_ ? _„� � ro Y Y � C J p � ro E ? ��.. O ro E � m • cc, as i-U ti c o i c OT } 41 v LLI o o > Y e E o.2yENT Gj _ GTd,�J� c` > v0 o a J a E- L E a; `^ • = o•-� �, u�L �a d E vcu� 0 v °� ... � j > TUL � Cc i° u c s c O v u v i - aci ° >; i. u u o p m y o m T ro`� ov V � �; V � o uv�N ° ° Ur .o .p .n T u jjO E O ti],iJ vOi U O C J 4 - CLG- - q C E G �' `s b eS•E > O L^ L'l N A c E',Jo- °s c V s cpOUCcm w ? jVWVOTO L H -O ° • Lu c 0 S U .^^ G C O A = = , U L L � • 3 c F., E c� i V E o �> �°=-o 3 '�^ r E 2 tim c� �= o r c y �-o °ors = ''� ,� �� o ° � • N c,= N u= =O =O Lu 0 O C U 7 0 0 •V 'J:J� -EsVUon 2 a� =� ac`c � z� � • �o • L s r .ze > W= r z Q? N J ro N N 6 > 3 � O Q C ro • • EEE � v r � �v � 0 3 Uoo Tv oco E v « o a) C 1� v r. ` >. Ll ut V j� � O�O� V Oco 0 OJ75 CL— �3U LL1 nt J a yC NET Z p ~ V ELul • a ? o E o E J�ii r-N YY cc co 2 ua d y • • N N U M=" O C OJ ] L N cyE N 3 £ � a3i y8 L m �i a��'' • •. via • � E � ECO C m T ro U = a C N ro T ro U ° v y E • LL, O .� O T V > -- O ra C ro ro C i L O M T N iC N Q L T1 ` C L T ELu ULU N 'W M i ro E i1 tY0 p p n i ° E o-° - o vvw� y GbEroc v v - Yv vaw � u _ vai 2O m 2 i .`o"e v� ti QJ > E E tis Q 0 G 'L�-�vGi • • CHANGES TO THE AGENDA • Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard • A) FROM COUNCIL, ADMINISTRATION, OR STAFF • i • B) FROM THE PUBLIC • • • i ! • • • • • s i • i r PUBLIC COMMUNICATIONS A) SENATOR KAREN KEISER 2006 LEGISLATIVE WRAP-UP B) PUBLIC RECOGNITION C) COMMUNITY EVENTS S D) POSTER DESIGN CONTEST AWARDS CEREMONY E) EMPLOYEE OF THE MONTH • F) INTRODUCTION OF APPOINTEES CONSENT CALENDAR 6. City Council Action: Councilmember moves, Councilmember LX seconds to approve Consent Calendar A through U r • Discussion Action 6A. Approval of Minutes. Approval of the minutes of the regular Council meeting of April 18, 2006. 6B. Approval of Bills. Numbers were not available for approval. Council Agenda Item No. 6 A-B • Kent City Council Meeting K E N T April 18, 2006 WASHIN_GTGN The regular meeting of the Kent City Council was called to order at 7.00 p.m. by Mayor Cooke. Councilmembers present Clark, Harmon, O'Brien, Ranniger, Thomas and Watson (CFN-198) CHANGES TO THE AGENDA A. From Council, Administration, or Staff. (CFN-t98) Hodgson noted that there will not be an . Executive Session B. From the Public. (CFN-198) At the request of Kay Linn Guynes, a matter regarding historical property was added as Continued Communications Item 10A. George Gregory, 1134 E. Laurel, inquired about the huge development and the graffiti mentioned in the Mayor's State of the City Address Mayor Cooke stated that she is unable to make the announce- ment of the development at this time, and noted that a graffiti plan must be developed before action can be taken. PUBLIC COMMUNICATIONS A. Public Recognition. (CFN-198) Ranniger noted that the Pediatric Interim Care Center has recently moved to a new location on 4th Avenue South. . B Community Events. (CFN-198) Hodgson announced that there may be a Cinco de Mayo event on May 7th with approximately 15,000 people in attendance. . Ranniger pointed out that Arbor Day is on April 22nd and invited interested community members to participate at Service Club Ball Fields starting at 8 30 a.m C. Young Artists International Arts Awards Recognition. (CFN-118) Joanne Schaut of the Kent Parks Department and Susan Johnson, the local program coordinator, introduced the winners of the Sister Cities International Young Artists Program, and awards were distributed to them by the Mayor S and Kent School District Superintendent Grohe. D. Economic Development Report. (CFN-825) Economic Development Manager Torgelson announced that construction will begin soon on the Wyndham Hotel on the municipal lot block, and that the Cancer Treatment of America Hospital appeal will be heard on May 23"i E. Certificate of Achievement for Excellence in Financial Reporting. (CFN-155&186) Finance Director Nachlinger presented the Certificate of Achievement for Excellence in Financial Reporting . to Senior Analyst Paula Barry for her work on the City's Budget. F. Introduction of Appointee. (CFN-997) Mayor Cooke introduced Dan Streiffert, her appointee to the Kent Bicycle Advisory Board. CONSENT CALENDAR • RANNIGER MOVED to approve Consent Calendar Items A through J. Clark seconded and the motion carried. • 1 • Kent City Council Minutes April 18, 2006 A. Approval of Minutes. (CFN-198) The minutes of the regular Council meeting of April 4, 2006 were approved. B Approval of Bills. (CFN-104) Numbers were not available for approval. C. LID 351 Segregation Resolution. (CFN-1180) Resolution No 1718, which would authorize segregation of Assessment No 140 of LID 351 into twelve separate assessments, was adopted D. S. 228th Street Widening Project Condemnation Ordinance. (CFN-1285) Ordinance • No 3798 providing for the acquisition of real property and/or property rights located between 58th Avenue South and 60th Avenue South adjacent to South 228th Street for the City's 228th Street Corridor— West Leg Project was adopted. The ordinance provides for the condemnation rights . necessary for that purpose, provides for payment out of the 228th Corridor— West Leg Project fund, i and authorizes the city attorney to prosecute appropriate legal proceedings. i E. Clearwire Lease Agreement 3.5 MG Reservoir Site. (CFN-1038) The Mayor was authorized to sign a 5- to 10-year lease agreement with Clearwire LLC for use of a portion of a Kent lattice • tower/reservoir site on 124"' Avenue SE/3.5 MG Reservoir site F. Burrows Final Re-Plat. (CFN-1272) The final re-plat Mylar for Burrows Lot 1 was approved and the Mayor was authorized to sign the Mylar. . G. Kent Station Final Plat. (CFN-1272) The Final Plat Mylar for Kent Station, Phase I was approved and the Mayor was authorized to sign the Mylar. H Clark Lake Estates Division 11 Final Plat. (CFN-1272) The Final Plat Mylar for Clark Lake Estates, Division 2 was approved and the Mayor was authorized to sign the Mylar. I. Excused Absence for Council Member Raplee. (CFN-198) An excused absence for Councilmember Raplee from tonight's meeting was approved. • J. Kent Bicycle Advisory Board Appointments. (CFN-997) The Mayor's appointment of Mr Dan Streiffert to serve as a member of the Kent Bicycle Advisory Board was confirmed His i appointment will become effective immediately and will continue until 12/31/07. The Mayor's appointment of Mr. Michael Taskey to serve as a member of the Kent Bicycle Advisory Board was also confirmed Mr Taskey will replace David Hoffman and his term will continue until 12/31,106 OTHER BUSINESS i A Center for Advanced Manufacturing Resolution. (CFN-1303) Economic Development Manager Torgelson explained that a feasibility analysis for the Center for Advanced Manufacturing has been completed, and the report recommends moving forward with the creation of the Center and • conducting Phase II work on a detailed business plan for the Center. He noted that grant dollars have already been secured to complete the business plan, and that this project was discussed at a Council workshop earlier today. Kent Chamber Executive Director Marcelle Pechler explained the timeline, noting that the Center is scheduled to be up and running in the first quarter of 2007. 2 • Kent City Council Minutes April 18, 2006 RANNIGER MOVED to adopt Resolution No 1719 creating a Center for Advanced Manufacturing and to conduct Phase lI work on a detailed business plan for the Center Clark seconded He explained that this is an economic development issue intended to bring more stability to the manufacturing industry. Upon a question from Councilmember O'Brien, it was noted that the City committed up to $50,000 in the 2004 budget and that additional funding may be included in a future budget The motion then earned 5-1, with O'Brien opposed. BIDS A. Pacific Highway S. HOV Lanes Landscaping. (CFN-1038) The bid opening for this project was held on April 11, 2006, with two bids received The low bid was submitted by Buckley Nursery . Co , Inc , in the amount of S599,580 65. The Engineer's estimate was $475,167 00. HARMON MOVED to authorize the Mayor to enter into an agreement with Buckley Nursery Co , Inc , in the • amount of$599,580 65, for the Pacific Highway South HOV Lanes Landscaping Clark seconded and the motion earned. • B. LID 353, South 228`h Street Corridor, S. 231" Way, Military Road to 641h Avenue South. (CFN-1269) The bid opening was held on April 11, 2006, with four bids received. The low bid was submitted by Scarsella Brothers, Inc , in the amount of$5,128,001 10. The Engineer's estimate was $5,105,294 52 HARMON MOVED to authorize the Mayor to enter into an agreement with Scarsella Brothers, Inc., in the amount of$5,128,001.10 for the South 228°i Street Corridor project, S 231'`Way, Military Road to 64`' Avenue South. Watson seconded and the motion carried REPORTS • Mayor. (CFN-171) Mayor Cooke distributed information regarding King County Executive Sims' proposal to increase Metro Transit service, and confirmed who will be attending the AWC conference • in June. Public Safety Committee. (CFN-198) Thomas noted that the committee will meet at 5 00 p.m. on Thursday, April 201h. Public Works Committee. (CFN-198) Clark noted that the committee will meet on the first Monday of the month at 4.00 p in Parks and Human Services Committee. (CFN-198) Ranniger noted that the committee will meet at 4.00 p in on Thursday, April 20`n • Administrative Reports. (CFN-961) The City Attorney reported that the Growth Management . Board's decision on Kent's Critical Areas Ordinance appeal will be issued tomorrow CONTINUED COMMUNICATIONS Historical Preservation. (CFN-822) Kay Linn Guynes, 909 E. Smith Street, Kent, distributed a packet of information relating to an endangered historical property at 21823 84'h Avenue South She noted that she had also provided information at the April 4, 2006, Council meeting Guynes reported that there is now a hold on the demolition permit, pending investigation of a grave site on the pro- perty She pointed out that the packet she distributed today contains samples of a landmarks ordinance and an interlocal agreement for services, and urged the Council to consider signing such • documents. After a brief discussion, it was determined that this issue be referred to the Planning and • 3 • • Kent City Council Minutes April 18, 2006 • • Economic Development Committee George Gregory, 1134 E Laurel Street, noted that a historic • building at Central Avenue and S. 259`h was demolished a few years ago, and expressed hope that this building is saved ADJOURNMENT At 8.12 p m , WATSON MOVED to adjourn. Thomas seconded and the motion carried • • Brenda Jacober, CMC • City Clerk i • • • • • • • • • • • • • • • • • • • • • • • • • 4 • • • Kent City Council Meeting Date May 2, 2006 Category Consent Calendar 1. SUBJECT: HIGHLAND PARK BILL OF SALE — ACCEPT • 2. SUMMARY STATEMENT: Accept the Bill of Sale from Highland Park for 7 sanitary sewer manholes, 1,271 linear feet of PVC sewer line, 584 centerline linear feet of asphalt roadway, 3 storm manholes, 11 catch basins, 52,600 cubic feet of detention pond storage, and 1,198 linear feet of PVC sewer line. This project is located at SE 266th PI & 132nd Ave SE 3. EXHIBITS: Bill of Sale 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No • If no: i Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue. Fund Amount $ 6. CITY COUNCIL ACTION: • Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6C . Bill of Sale • Page 1 of I • DENT WASHINGTON • MAIL TO: ENGINEERING DEPARTMENT • ATTN: Mark Damon . 220 4TH AVENUE SOUTH KENT,WASHINGTON 93032 • PROJECT:Highland Park • LOCATION: SE 266th PI& 132d Ave SE TAX ACCT NO: BILL OF SALE CITY OF KENT KING COUNTY,WASHINGTON • THIS INSTRUMENT made this Fourth day of November, 2005,by and between SBI Developing,LLC, hereinafter called"Grantors", and City of Kent,a municipal corporation of King • County,State of Washington,herinafter called "Grantee": WITNESSETH: . That the said Grantors for a valuable consideration, does hereby grant,bargain,sell to • Grantee the following described improvements: • A. together with a total of gate valves at$ each, each and/or any other appurtenances thereto. • ON FROM TO (streeesmt;etc)___ Including linear feet at $ er—I,F • (size&type) waterline. • B. SANITARY SEWERS: Together with a total of seven manholes at • $ 1,757 each and/or any other appurtenances thereto. • ON SE 2661h PL &Public Easement FROM 128th Ave SE TO 132 Ave SE • (street,esmt, etc) • Including 1,271.3 linear feet at$20.51 per LF of 8"(size& type)PVC sewer line. • C. STREETS: Together with curbs, gutters,sidewalks, and/or any other appurtenances thereto. • • Bill of Sale i Page 2 of 2 ON Tract`E' FROM TO • (street,esmt, etc) i Including 827.7/46.3/324.2 linear feet at S 20,981 /S 1,111 /S 6,840 pw-tw of 12"/15"/I8" (size&type)PVC sewer line. To have and to hold the same to the said Grantee,its successors and assigns forever. • The undersigned hereby covenants that it is the lawful owner of said property; and that the same is free from all encumbrances; that all bills for labor and material have been paid; that it has the right to sell the same aforesaid; that it will warrant and defend the same against the lawful claims and demand of all person. The Bill of Sale is given on consideration of the agreement of the Grantee for itself,its successors and assigns to incorporate said utilities in its utility system and to maintain them as provided in the applicable City Ordinances. • IN WITNESS WHEREOF,the undersigned has caused this instrument to be executed on this • Fourth day of November,2005. • 71 STATE OF WASHINGTON ) • ) SS • COUNTY OF PIERCE ) • On this ;Z&_day of ! 20 S before me,the • undersigned A Notary Public in apcyror fhe StaY of Washington,duly commissioned and . sworn, Personalty appeared Z to me known to be the • individual described in and who exec ►�'ed the foregoing instrument, and ackno"lodged to me that he/she signed and sealed this instrument as his/her free and voluntary act and deed for i the uses and purposes therein mentioned. • GIVEN under my hand and official seal this 'f f day of 20 Cr" S� • ��� ..■ ��' �oo a y PS titic i; and for the • µOTAR State of-Washington, residing at INy,%Pva�s�. wa "go.81 ■■` ��►� My Commission Expires: • • STATE OF WASHINGTON ) i )SS • COUNTY OF KING ) • • • • Bill of Sale • Page 3 of 3 • • Notary Public in and for the • State of Washington,residing at • • My Commission Expires: • • • The Bill of Sale is given and accepted pursuant to a motion duly made,seconded,and passed • by the City Council of the City of Kent, King County,Washington,on the . day of 20 • • • • • • • • • • • • • • • • • • • • • • • • • • • • .40 KEN T • WA S H I N G T O N . ADDENDUM TO BILL OF SALE CITY OF KENT KING COUNTY, WAS IIINGTON The figures used on the Bill of Sale for Hi«liland Park project dated November 3, 2005 , svere based on the "As-Built" Engineering Plans dated October 25, 2005 , for • the same said Ititjhland Park project. David F. Cavton P.E. the • undersigned P.E. or land surveyor is the person responsible for the preparation of the Bill of Sale and is an employee of Core Desitm Inc. the firm responsible for the preparations of the"As-Built" Engineering Drawings. Signature 7`{ r V (- r 11-3• os • KK- CO f(WGTON � { \ � _ \ } AR, SITE ��f mT w4GlYlAD � � \ �� ^ \ KENT VICIMITY MAP N07- TO SCALE • Kent City Council Meeting Date May 2, 2006 Category Consent Calendar 1. SUBJECT: GARRISON GREENS BILL OF SALE— ACCEPT • 2. SUMMARY STATEMENT: Accept the Bill of Sale from Garrison Greens for 8 • gate valves, 3 hydrants, 983 linear feet of waterline, 12 sanitary sewer manholes, 2,735 linear feet of SDR-35 sewer line, 1,035 centerline linear feet of asphalt roadway, 4 storm manholes, 12 catch basins, 50 linear feet of biofiltration swale, 52,800 cubic feet of detention pond storage, and 2,690 linear feet of SDR-21/D I CL 52 sewer line This project is located at 10922 SE 244th Street. 3. EXHIBITS: Bill of Sale • 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure`? N/A Revenue? N/A Currently in the Budget? Yes No • If no: • Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue. Fund Amount $ 6. CITY COUNCIL ACTION: . Councilmember moves, Councilmember seconds • DISCUSSION: ACTION: Council Agenda Item No 6D • • • Bill of Sale • Page 1 of 3 • • • • KENT • WASHINGTON • MAIL TO: • ENGINEERING DEPARTMENT • ATTN• fzzie Carrasquilla 220 4TH AVENUE SOUTH KENT,WASHINGTON 98032 • PROJECT: Garrison Greens • LOCATION: 10922 SE 244'h St,Kent • • TAX ACCT NO: • BILL OF SALE • CITY OF KENT • • KING COUNTY,WASHINGTON • THIS INSTRUMENT made this 13th day of January 2005 ,by and • between KBS Development Company , hereinafter called"Grantors",and City of Kent, a municipal corporation of King County,State of • Washington,herinafter called"Grantee": • • WITNESSETH: . That the said Grantors for a valuable consideration,does hereby grant,bargain, sell to . Grantee the following described improvements: A. WATERMAINS: together with a total of 8 EA gate valves at$ 675 • each, 3 EA hydrants at$ 2369 each and/or any other • appurtenances thereto. • ON FROM TO • (street,esmt,etc) Including 983 _linear feet at$ 48.21 per LF of 8-Inch and 6-Inch • (size& type) D.I. CL 52 waterline. B. SANITARY SEWERS: Together with a total of 12 EA manholes at • $ 2342 each and/ or any other appurtenances thereto. • ON FROM TO • (street,esmt,etc) Including 2735 linear feet at$ 29.45 per LF of 8-Inch and 6-Inch (size&type) SDR-35 sewer line. • C. STREETS: Together with curbs,gutters,sidewalks, and/or any other appurtenances • thereto. Bill of Sale • Page 2 of 3 52,800 CF of detention pond storage with a total cost of$ 11,355 , and/ or any other appurtenances thereto. • ON FROM TO (street,esmt,etc) • Including 2690 linear feet at S 29.53 per LF of 18-Inch/ 14-Inch/ 12-Inch (size&type) SDR-21 /D.I. CL 52 sewer line. • To have and to hold the same to the said Grantee, its successors and assigns forever. The undersigned hereby covenants that it is the lawful owner of said property; and that the • same is free from all encumbrances; that all bills for labor and material have been paid; that it has the right to sell the same aforesaid; that it will warrant and defend the same against the lawful claims and demand of all person. • The Bill of Sale is given on consideration of the agreement of the Grantee for itself,its successors and assigns to incorporate said utilities in its utility system and to maintain them as • provided in the applicable City Ordinances. • IN WITNESS WHEREOF,the undersigned has caused this instrument to be executed on this J ILf da of-,k{,V1 UA!14 I STATE OF WASHINGTON ) )SS • COUNTY OF KING ) • On this i 4 day of -)ram fld i , 20 L!^ ,before me,the undersigned A Notary Public in and for the State 4 Washington, duly commissioned and • sworn,Personally appeared v to me known to be the • individual described in and who executed the fdregoing instrument, and acknowledged to me that he/she signed and sealed this instrument as his/her free and voluntary act and deed for • the uses and purposes therein mentioned. • GIVEN under my hand and official seal this day of e %( 20 Li • h 1' r, . '•Q �pT,�y=,�n�. � Notary Vubliein and for the State of Washington, residing at Nam:, DU6tt e ' t% �fy91�:• 9-9 08.• 'Cy��-� 1�Fi1"� r WAS"Xa- My Commission Expires. � > • • CTA'rW r%V IVA Cr7TN!YMN ► • • Bill of Sale • Page 3 of 3 • Witness my hand and official seal hereto affix the day and year first above written. Notary Public in and for the State of Washington, residing at My Commission Expires: • The Bill of Sale is given and accepted pursuant to a motion duly made, seconded, and passed . by the City Council of the City of Kent,King County, Washington, on the • day of 20 KEN T WASH 114 G T O N • ADDENDUM TO BILL OF SALE CITY OF KENT • KING COUNTY,`VASHINGTON The figures used on the Bill of Sale for Garrison Greens Subdivision project dated April 2004 -,were based on the "As-Built" Engineering Plans dated December 2004 , for . the same said Garrison Greens project. • Dan Balmelli the • undersigned P.E. or land surveyor is the person responsible for the preparation of the Bill of Sale and is an employee of Barghausen Consulting Engineers Inc. , the firm . responsible for the preparation of the "As-Built" Engineering Drawings. 442�_�Z_,, el Signature . • Kent City Council Meeting Date May 2, 2006 • Category Consent Calendar 1. SUBJECT: BENSON STORAGE BILL OF SALE —ACCEPT • 2. SUMMARY STATEMENT: Accept the Bill of Sale from Benson Storage for 3 gate valves, l hydrant, and 319 linear feet of waterline This project is located at 10434 SE 244th Street. 3. EXHIBITS: Bill of Sale • 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenues N/A Currently in the Budget? Yes No • If no: • Unbudgeted Expense: Fund Amount $ • Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: • Councilmember moves, Councilmember seconds • DISCUSSION: ACTION: Council Agenda Item No. 6E Bill of Sale • Page 1 of 3 KENT • WAS H 1 N G T O N • MAIL TO: • ENGINEERING DEPARTMENT ATTN: • 220 Am AVENUE SOUTH • KENT,WASHINGTON 98032 . pROJECT• Benson Storage • LOCATION: 10434 SE 244th Street TAX ACCT NO:783080-0100 • BILL OF SALE CITY OF KENT • KING COUNTY,WASHINGTON • THIS INSTRUMENT made this 15 day of February 20 06 ,by and between Benson Storage, LLC hereinafter called"Grantors",and City of Kent,a municipal corporation of King County,State of • Washington,herinafter called"Grantee": WITNESSETH: • That the said Grantors for a valuable consideration,does hereby grant,bargain,sell to • Grantee the following described improvements: • A. WAMIMAMa: together with a total of 3 gate valves at$800.00 • each, 1 hydrants at$1900.00 each and/or any other appurtenances thereto. • ON FROM TO (street,esmt,etc) • Including 319 linear feet at$ 16.00 per LF of 811 (size&type) D.I. waterline. • B. S NiTARY S )YERS: N/A Together with a total of manholes at • $ each and/or any other appurtenances thereto. • ON FROM TO • (street,esmt,etc) Including linear feet at$ per IF of • (size&type) sewer line. • C. STREETS:N/A•rogether with curbs,gutters,sidewalks,and/or any other appurtenances • • Bill of Sale • Page 2 of 3 CF of detention pond storage with a total cost of S ,and/or any • other appurtenances thereto. • • ON FROM TO • (street,esmt,etc) • Including linear feet at S per LF of • (size&type) sewer line. • To have and to hold the same to the said Grantee,its successors and assigns forever. • The undersigned hereby covenants that it is the lawful owner of said property; and that the same is free from all encumbrances; that all bills for labor and material have been paid; that . it has the right to sell the same aforesaid;that it will warrant and defend the same against the • lawful claims and demand of all person. • The Bill of Sale is given on consideration of the agreement of the Grantee for itself,its successors and assigns to incorporate said utilities in its utility system and to maintain them as • provided in the applicable City Ordinances. • IN WITNESS WHEREOF,the undersigned has caused this instrument to be executed on this • 15: day of February 20 06 • • • • STATE OF WASHINGTON ) • )SS COUNTY OF KING ) • On this 1 day of 2 before me,the • undersigned A Notary Public irnd for the State of W ashin on,duly commissioned and • sworn,Personally appeared j&kA � to me known to be the • individual described in and who executed the foregoing instrument,and acknowledged to me . that he/she signed and sealed this instrument as his/her free and voluntary act and deed for • the uses and purposes therein mentioned. GIVEN under my hand and official seal this I day of 20P • y'\\\\\'.y\ll4�i c � • �N.,, _ ek,�Issroy p�XX .1 F Public in and for the • S 9f Washington,residing at • i➢,A'% „�.�" •,1t'ASH1�G Commission Expires• • • Bill of Sale • Page 3 of 3 Witness my hand and official seal hereto affix the day and year first above written. • Notary Public in and for the State of Washington,residing at My Commission Expires: The Bill of Sale is given and accepted pursuant to a motion duly made,seconded,and passed • by the City Council of the City of Kent,King County,Washington,on the • day of 20 • 40 �� • SCENT w A S H I N G T O N i i ADDENDUM TO BILL OF SALE i CITY OF KENT i KING COUNTY,WASHINGTON i The figures used on the Bill of Sale for Benson Storage i • project dated October 18, 2005 ,were i based on the "As-Built"Engineering Plans dated October 20, 2004 , for • the same said commercial project. Rick Bond, PLS the • undersigned P.E. or land surveyor is the person responsible for the preparation of the Bill of Sale and is an employee of DBM Consulting Engineers , the firm • responsible for the preparation of the "As-Built" Engineering Drawings. /4 /r i Signature i • • • • • • • Kent City Council Meeting • Date May 2, 2006 Category Consent Calendar 1. SUBJECT: LAUREL COURT BILL OF SALE—ACCEPT • • 2. SUMMARY STATEMENT: Accept the Bill of Sale from Laurel Court for 1 blow- off assembly, 10 fittings, 1 hydrant, 509 linear feet of D.I. waterline, 4 sanitary sewer • manholes, and 337 linear feet of PVC sewer line. This project is located at 11023 SE 240th Street. • • • • • • 3. EXHIBITS: Bill of Sale • 4. RECOMMENDED BY: Public Works Director • (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT • Expenditure" N/A Revenue? N/A Currently in the Budget? Yes No •, If no: • Unbudgeted Expense: Fund Amount $ • Unbudgeted Revenue- Fund Amount $ • 6. CITY COUNCIL ACTION: i • Councilmember moves, Councilmember seconds • • • • DISCUSSION: • ACTION: • Council Agenda • Item No 6F • • • • Bill of Sale • Pagel of 3 400 000 i • KEN T • W A 5 H IN G T O N • . MAIL TO: ENGINEERING DEPARTMENT • ATTN: 11-141-elr �41%i #Oly 220 4Tn AVENUE SOUTH KENT,WASIIINGTON 98032 • PROJECT: LAUgc-L L7O4R FT , • LOCATION: 11023 "-5L- 2 t� • TAX ACCT NO:.ZOe?-2d5J 9�� • BILL OF SALE • CITY OF KENT • KING COUNTY,WASHINGTON • THIS INSTRUMENT made this day of /-� R/L 20 Q& between , by and • L/��/?E L D Gf/f T . 7, , hereinafter called "Grantors",and City of kent,a municipal corporation of King County,State of • Washington,hermafter called "Grantee": W ITNESSETH: • That the said Grantors for a valuable consideration,does hereby grant,bargain,sell to Grantee the following described improvements: A. together with a total of �at$ �r CIO • each, /> a�AjQyr 6p/ j—hydrants at$ `L'(�-each and/or any other appurtenances thereto. • ON P/{/DATE��/tj� FROM �� ,Z 4�0 VYL TO /ll/D • (street,esmt,etc) • �7 // r� rr Including 3-0 6) linear feet at$ o�oC per LF of (O S • (size& type) waterline. B. SANITARY S��'V>,'RS: Together with a total of manholes at $ each and/or any other appurtenances thereto. • ON Pje1t//37-E 69r&" FROM s� 2 f07-1-1 TO 07'CP9©PfW7-,Y • (street,esmt,etc) n(.J1TST' • Including 337 linear feet at$_ d? "—� per LF of r p6le (size& type) sewer line. • C. S-TREI'TI: Tagethe��vith curbs, gutters,sidewalks,and/or any other appurtenances Bill of Sale Page 2 of 3 CF of detention po d storage with a total cost of$ ,and /or any i other appurtenances thereto. l�� v 7- ON FROM TO (street,esmt,etc) Including linear feet at$ per LF of • (size& type) sewer line. To have and to hold the sane to the said Grantee,its successors and assigns forever. The undersigned hereby covenants that it is the lawful owner of said property; and that the same is free from all encumbrances; that all bills for labor and material have been paid; that it has the right to sell the same aforesaid; that it will warrant and defend the same against the lawful claims and demand of all person. The Bill of Sale is gi-ven on consideration of the agreement of the Grantee for itself, its • successors and assigns to incorporate said utilities in its utility system and to maintain them as provided in the applicable City Ordinances. IN LTNESS WHEREOF, the undersigned has c used this instrument to be executed on this 1 day of f i 20 0 by '0XII is STATE OF WASHINGTON ) ) SS COUNTY OF KING p— ) • On this ✓ day of ,20 , before me,the undersigned A Notary Public in and for the State of Washington, duly commissioned and sworn,Personally appeared to me known to be the • individual described in and who executed the foregoing instrument,and acknowledged to me that he/she signed and scaled this instrument as his/her free and voluntary act and deed for • the uses and purposes therein mentioned. GIVEN under my hand and official seal this day of 20 Notary Public in and for the State of Washington, residing at My Commission Expires: • CTATF nV WACN1NCTON l • • Bill of Sale Page') of') i Witness my hand and official seal hereto affix the day and year first above written. S G` � •fU +4 L. FUNk N • S1ON rr i • �'R pTA&. Notary Public in and for the State of Washington, residing at c p E AGo.n,4 s u'= r+r+6r2:gCt ^ My Commission Expires: WASN+%��_ The Bill of Sale is given and accepted pursuant to a motion duly made,seconded, and passed by the City Council of the City of Kent,King County,Washington,on the day of ,20 • i 0000 • KEN T • W A S H I N G T O N ADDENDUM TO BILL OF SALE i CITY OF KENT KING COUNTY, WASHINGTON • The figures used on the Bill of Sale for r,- ` 1-4L/1ecz rOCEN T TCr1ft/f�c�/�l!' S project dated , were • based on the"As-Built" Engineering Plans dated -- 3 for the same said ti/7Z0',VZ-S project. PA Le 4 . 04� S, 1045, the undersigned "�-.,island surveyor is the person responsible for the preparation of the Bill i of Sale and is an employee of �/�OG��� ��i3�;/1//f�/� S 0hc, the firm responsible for the preparation of the "As-Built" Engineering Drawings. • Signature v � S � Sp,Lr�nS �� • • i • 0 • Kent City Council Meeting Date May 2, 2006 Category Consent Calendar 1. SUBJECT: KENT EAST HILL OPERATIONS CENTER AGREEMENT — AUTHORIZE 2. SUMMARY STATEMENT: Authorize the Mayor to sign the Consultant Services Agreement with Wagner Architects Planners for Phase I of the Kent East Hill Operations Center located at 5821 South 240th Street in the amount of$216,165. 3. EXHIBITS: Public Works Memorandum and Consultant Services Agreement 4. RECOMMENDED BY: Staff and Public Works Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? F20057 Revenue? Currently in the Budget? Yes X No If no: S Unbudgeted Expense: Fund Amount $ • Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: i Councilmember moves, Councilmember seconds DISCUSSION: • ACTION: Council Agenda Item No 6G . PUBLIC WORKS DEPARTMENT Larry R Blanchard, Public Works Director • • KE N T Phone 253-856-5500 WASHINGTON Fax 253-856-6500 Address 220 Fourth Avenue S Kent,WA 98032-5895 Date: April 12, 2006 S To: Chair-Debbie Raplee and Public Works Committee Members PW Committee Meeting Date- April 17, 2006 • From: Lamy R. Blanchard, Public Works Director Subject: Consultant Services Agreement with Wagner Architects Planners for Kent East Hill Operations Center Motion: ■ Required ❑ Not Required ❑ For Information Only Approve the Contract with Wagner Architects Planners for Phase 1 of the Kent East Hill Operations Center (KEHOC)Architectural Design Services in the amount of$216,165, and authorize the Mayor to sign the contract on behalf of the City of Kent. Will document be required? ❑ Ordinance ❑ Resolution ❑ Agreement ■ Contract ❑ Policy ❑ SOP's ❑ Other Governing Policies Procedures Rules & Regulations: • Contractual Services Pohcies administered b1V the City Background/History: In 1968 the City of Kent constructed the Russell Road Operations Center (RROC) located @ 5821 South 240"' Street it was constructed to house approximately 60 employees and provide . space for 100 vehicles and equipment Currently, the RROC houses 150 employees and approximately 265 vehicles and pieces of equipment. Publtc Works Operations and Parks Maintenance have maximized the use of this facility and in 1999 obtained the services of a consultant to provide space plamiing for a future site. Projections made by the consultant indicate that a site containing 20+ acres is needed in order to provide the same level of service to the conuriuntty. The City located and purchased property on the East Hill @ the southeast corner of SE 248th Street and 124"' Avenue SE, the old Columbia Nursery property. The site is approximately 22 P 6I`NhI¢14r1mm 5,,1B ddPN ComnNlteeL4clmNPage dw • Page 1 of2 • acres in size and has a gradual ascending slope from north to south with the exception of the southwest corder which has a steeper slope to the southwest. The property is zoned residential thereby requiring a Conditional Use Pen-rut (CUP) which was issued in 2003. Subsequent to obtaining the CUP, the ongmal project plan was to move directly into the design phase so that architectural design, on-site grading, on-site/off-site utilities, and transportation improvements could begin. However, a lull in the economy and other City priorities delayed the project until resources were agatn available. Originally the KEHOC was proposed to open in late summer of 2005, but due to this delay is now scheduled to open in 2010. To complete this greatly needed facility by the summer of 2010 the architectural design, on site grading, on site/offstte utilities, and transportation improvements, need to be completed. Requests for proposals for architectural services were sent out during the winter of 2005. The architectural services contract has been divided into two phases The first phase, being brought to committee this afternoon, is for preliminary design. The second phase, for final design, will be brought back to committee in the future. Funding for this contract exists within the Kent East Hill Operations Center Construction Project Fund. Summary: To expedite the architectural services contract a selection committee, interviewed architectural fines, the corrnnittee was comprised of Larry R. Blanchard-Public Works Director, Charlie Lindsey-Facilities Manager and staff. Wagner Architects Planners was unammously selected to provide architectural design services for Phase 1 and 2 of the KEHOC. A phase 2 design contract will be submitted for committee and Council review/approval prior to Phase 2 commencing. Recommendations: Approve the Contract with Wagner Architects Planners for Phase 1 of the Kent East Htll Operations Centet Architectural Design Services in the amount of$216,165, and authorize the . Mayor to sign the contract on behalf of the City of Kent. P IPklrUdmmSnplSahlPN'CommntecL4chonPngedoc . Page 2 of 2 \-147 KENT W/.S NINOTON • CONSULTANT SERVICES AGREEMENT f between the City of Kent and Wagner Architects Planners • THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation i (hereinafter the "City"), and Wagner Architects Planners organized under the laws of the State of Washington, • located and doing business at 1916 Pike Place, Seattle, Wa. 98101, Robert Wagner, 206-448-2528 (hereinafter ' the "Consultant"). I. DESCRIPTION OF WORK. • Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: At the property located at 12607 SE 248 St., which will become the East Hill Maintenance Facility, proposal for Preliminary Studies for East Hill Maintenance Facility, in the City of Kent in accordance with the proposal dated March 3, 2006, which is attached and incorporated as Exhibit A. • Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Upon the effective date of this . Agreement, Consultant shall complete the work described in Section I by July 31, 2006. III. COMPENSATION. 0 A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Two • hundred sixteen thousand- one hundred sixty five dollars, ($216,165) for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed supplemental agreement The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit B. • B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide i CONSULTANT SERVICES AGREEMENT- t (Over S 10,000) payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every . effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement and that the Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this • Agreement. . V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's . possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. • VI. DISCRIMINATION. In the hiring of employees for the performance of work under this • Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against anv person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative , Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, • officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. • Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, • agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. • The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit C attached and incorporated by this reference. . CONSULTANT SERVICES AGREEMENT-2 (Over$10,000) IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work • under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The city's use or reuse of any of the documents, data and files created by Consultant for this project by anyone • other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of • inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. • .XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference • may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements . or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and • construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, . difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction . of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' • performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to inderrmification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such . other address as may be hereafter specified in writing. • CONSULTANT SERVICES AGREEMENT-3 in...... e In nnn t E. Assignment. Any assignment of this Agreement by either party without the written consent of 1♦ the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without i additional written consent. i F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. • However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the tennis of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, . equipment, and personnel engaged in operations covered by this Agreement or accruing out of the perfonnance of those operations. IN WITNESS, the parties below execute this Agreement,which shall become effective on the last date entered below. CONSULTANT: CITY OF KENT: By: r By: (signature) (signature) . Print Name: Print Name: Suzette Cooke i Its C t N rZ"= Its Mayor (rifle) rl rile) DATE: DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: • CONSULTANT: CITY OF KENT: Robert Wagner Charlie Lindsey, Superintendent of Facilities • Wagner Architects Planners City of Kent r 1916 Pike Place 220 Fourth Avenue South Seattle, Wa. 98101 Kent, WA 98032 • 206-448-2528 (telephone) (253) 856-5081 (telephone) 206-441-6184 facsimile (253) 856-6080 (facsimile) APPROVED AS TO FORM: Kent Law Department i • CONSULTANT SERVICES AGREEMENT-4 • (Over$10,000) . • • • DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY • • • The City of Kent is committed to conform to Federal and State laws regarding equal opportunity As such all • contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. • The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier , willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the . Agreement; • The questions are as follows: • 1. I have read the attached City of Kent administrative policy number 1.2. • • 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, . national origin, age, or the presence of all sensory, mental or physical disability. . 3. During the time of this Agreement the prime contractor will provide a written statement to all new • employees and subcontractors indicating commitment as an equal opportunity employer. • 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. • 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the fivveef requirements referenced above. • Dated this /2 day of N�L%fir °�' 200 • By: `'5L • For: -- • Title: �' ' • Date: _ � �L"� • • i • f EEO COMPLIANCE DOCUMENTS- I . • • • CITY OF KENT ADMINISTRATIVE POLICY • • NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 i • • • • SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: • Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity • within their organization and, if holding Agreements with the City amounting to $10,000 or more within any • given year,must take the following affirmative steps: • 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal • opportunity employer. i 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or • termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works • Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are +� familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws,policies and guidelines. • • i • • • • • • li i EEO COMPLIANCE DOCUMENTS-2 • • CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT • • . i i This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. 1, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement • known as that was entered into on the (date) , between the firm I represent and the City of Kent. • I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part • of the before-mentioned Agreement. Dated this day of 200 . By: For: • Title: Date: • • i t • • • • • • EEO COMPLIANCE DOCUMENTS-3 . b' F. v • WAGNER ARCHITECTS • • PLANNERS 1916 PIKE PLACE SEATTLE WA 98101 . 2 0 6 4 4 8 . 2 5 2 8 F A X 4 4 1 • 6 1 8 4 . wagnerarchrtects com 3 March, 2006 • Charles Lindsey Superintendent of Facilities . 220 Fourth Avenue South Kent, WA 98032-5895 Subject: Proposal for Preliminary Studies for East Hill Maintenance Facility Dear Mr. Lindsey, This letter describes a revised approach to preliminary consultant services for the design of the East Hill Maintenance Facility. The approach is similar to our January proposal, but we have compressed the schedule in order to provide budget numbers by the end of July, 2006. • The goal of the proposed work is to confirm or revise the work which has already been accomplished on the project, since it has been several years since that work was done. During that time many things have changed, Including the building code, the cost of construction, and . some of the people who will be operating the facility The proposed development was based on projections about the future operational needs of the City. We can now look at actual change in needs over the past 5 years and refine those projections accordingly. Beginning in March, we would review and confirm the City's projections of growth and the development program based on these projections We would also verify that the City expectations for what is to be accommodated on the site have not changed. For instance, we understand the City would like to construct a water tower on the site, and this did not appear in the older master plan drawings. In May, June and July we would review and revise design and development concepts to accommodate the revised development program We would then revise the estimates of overall development cost to reflect the revised development. The attached spreadsheet shows our estimates of the fees which could be expended thru the end of this work It is difficult to estimate the fees since part of the work is to decide how much S work is necessary We will not know until we begin how much civil and landscape work is to be done by the City and how much is expected from our design team The attached spreadsheet t therefore shows a maximum amount, and we would only bill for our real time and expenses • Our contractual arrangement could be as simple as a letter agreement, accepting this proposal with any conditions such as insurance requirements you might attach Yours truly, OkWl Robert Wagner EAST HILL MAINTENANCE FACILITY PAGE I OF 4 WAGNER ARCHITECTS 3 March,2006 PROPOSAL FOR SERVICES 4. A A. PROPOSED SCOPE OF WORK: First Draft 1. PREPARE PRELIMINARY WORK PLAN March 2006 Participants. Charlie Lindsey Bob Wagner, Paul Dedyo(SvR Civil and Landscape) GOAL* We should agree on a work plan, to include, • A Confirmation of Goals • B. Who should be involved in project review and approval? C Who will be providing Civil and Landscape Design from the City? D. What is the process for formal City approval? • Confirm the steering committee Confirm the review process, workshop, Mayor and City Administrator, Council E. Are there any constraints on overall schedule, such as completion dates for design, funding, permit approval, tenant approval, construction, move-in/move-out? F We also want to gather existing data, studies, and information so we do not duplicate past work or miss ideas already advanced This would include surveys, soils data, and environmental studies We would like to get the digital files prepared by merit and pardini 40 G. Confirmation of what is expected to go on the site • RESULT/DELIVERABLE: Revised work plan for presentation at first workshop . Outline of expected operations and development to be accommodated Organization chart with contact information 2. START UP WORKSHOP/Meeting March Participants City Planning Team/Steering Committee City Design Team(Civil and Landscape) This first workshop should include those City staff who will be making decisions or • participating in the design "Core" Consultant team Wagner, SvR (Landscape and Civil), Paladin(Green Design) GOAL, To introduce all team members from the city and the "core"design team To explain and confirm the proposed work plan • To open channels for communication To begin the substantive process, by showing the old site plans and asking for opinions about process and concepts, and ideas for new directions • RESULT. Agreement on work plan and overall schedule Introductions for future appointments Discussion of what has changed Discussion of what was liked or disliked about the previous work DELIVERABLE. Written documentation on meeting,with schedule for next few weeks 3. CONFIRM REGULATORY REQUIREMENTS AND CONSTRAINTS March PARTICIPANTS City permitting agencies City Design Team Architect Civil Engineer Electrical, mechanical, and structural engineers will have minor role w EAST HILL MAINTENANCE FACILITY PAGE 2 OF 4 WAGNER ARCHITECTS 3 March,2006 PROPOSAL FOR SERVICES • • • 61t s • • GOAL, To identify all regulatory issues that should be considered To identify all permits that will be required • To outline all presentations for approval that are necessary To establish time lines for permits and review PROCESS "Informal" Pre-App Meeting with City • Review of codes Phone calls and meetings • RESULT/DELIVERABLE • Report describing- Code reviews from each consultant Summation of relevant codes and their applicability • Process and timelines for code approval and permits described i 4. REVIEW AND REVISE BASIS FOR PROGRAM March/April • PARTICIPANTS. City Planning Department • Operational agencies to be located at the new facility Architect • Civil Engineer/Landscape Architect Maintenance specialist . Geo Technical Engineer GOAL. To confirm basis for detailed program To update projections of service areas To update geotechnical information • RESULT/DELIVERABLE Report describing . A. Services to be provided at the proposed facility B. Service areas • C. Projected growth in service areas D Correlation of service areas to staff and vehicles E. Memo on geotechnical information • F Description of existing and proposed Infrastructure, roads and utilities of significance to the site • 5. REVIEW AND REVISE FUNCTIONAL DESIGN PROGRAM March/April . GOAL. To confirm program basis for design PARTICIPANTS Steering Committee . City Design Team S City Operational Crews Architect • Maintenance specialist . Civil Engineer/Landscape Architect Green Design Consultant Electrical, mechanical, and structural engineers PROCESS • This task will include observation, interviews, and a WORKSHOP meeting to discuss needs • and design ideas. RESULT/DELIVERABLE: • EAST HILL MAINTENANCE FACILITY PAGE 3 OF 4 WAGNER ARCHITECTS 3 March,2006 PROPOSAL FOR SERVICES yh`i�lrt -�'-• Report describing• A Revised program, with comparisons of old program and protections of service areas to new B. Sketches illustrating potential solutions to space and operations needs C. Statement of design goals D Narrative and graphic summaries of design ideas and suggestions i E. Notes from the workshop meeting . 6. REVIEW AND REVISE DESIGN CONCEPTS May/June/July • GOAL, To recommend a design approach, a schedule, and a budget PARTICIPANTS Steering Committee • Operational Crews City permitting staff City Design Team Architect Green Design specialist Maintenance specialist • Civil Engineer/Landscape Architect Electrical, mechanical, and structural engineers PROCESS- • This task will begin with a WORKSHOP meeting to discuss and brainstorm the overall project , development The discussion will include goals, program, design ideas, and the process which will follow completion of this preliminary design phase We will bring design concepts to the meeting The number of alternatives will depend upon our review of past work and of the program requirements After the workshop, we may agree on a single direction, or we may need to consider alternatives in more detail. If necessary use will • prepare up to 3 alternate approaches to site and building development, and compare the pros, cons, and costs of each We would show these alternatives to City permitting staff RESULTIDELIVERABLE: Report describing A Alternate design concepts for site and building B. Development schedules for each C Cost estimates for all development for each . D A recommended approach to design, construction, schedule, and budget • T. FUTURE PHASES OF WORK • After a direction is agreed upon, we can begin the normal design process with Schematic Design At the end of SD,we would anticipate completing an early design package for the site work including earthwork, underground utilities, and paving with asphalt treated base. We anticipate following a more normal schedule for the buildings and the final site work. This entire schedule will be confirmed at the end of this initial contract Schematic Design entire project Aug, Sept, Oct, Nov, Dec, Early site construction package Feb, March, April Bid and Award Site Work May, June i Site Construction July, August, Sept, Oct, Nov i i EAST HILL MAINTENANCE FACILITY PAGE 4 OF 4 WAGNER ARCHITECTS 3 March,2006 PROPOSAL FOR SERVICES • r r r r O M N N u 8 8 � � 8 � N N O M N N M N N N N ONO � Y Np N xI w u n �w u w N ug w • � V_ � cQi � o � N ry ry „ � .� 'pr rpi w d g N V N N M N N N N M N N • a N N » » Y N » N » » »NN NNN » » »M N N N N N M M M N N M N • y � o Z N N N N tv > 53g � N SSt�Si � R253 Si �R � RSN S ASSAS 11RN � RSStRSR � $ N • N N N M x — w M M M n N N w N N N M N N N x w w N w N N N N x M N N N Y N Y w N M N w N N N M N N N M M � 888� 88S �Pp88 88888 88888888 588885888 W N pY N N N N p N p p N C 3 N N N N N w N » x o O O O o O o o m o m e O • � � � P m e � m y O V < m 7.141 m m m m m 0 m m O W m 0 N Ip W m O N m m mmY C N w m � 3 • c �� ess � Qs � � s �$ � � � $ � � s $ � �Q �R'aR � gs � asass , � sus . i n 2 I3 i N N O o N N M M M n N N N y N M Y N M • � �.� W 0m � e N V N i • r " n m IL n • W u Z U O . m U m W N EL y a o O1 �C t_Q v o Co N m • C V1 o Q ° W a p W w CL f0 O Q m O o $ Q m o � 0 N fn q fn ® c °o U)va i E 3 5" W e W u ° a WmomN E a-, N v c O ] a: a E m N 7 = W 3 �a 30 a O O O J°� � .p I� °� Z E J ° j G j O �' .5 1°L 3 Q U L IL Q $ C OYpYp L, IL �` a Y p ° y Ipi N `� u u e V o O c • _ ¢ °W ~ o IL N n W a i n n _W Q WS`m >m w v $ co 7 co 2 U �$sS` �m°6�u` � f'om Z �w • Y R� s amV INN, Q,V 4m VO W<mU 0w tq 6 m V Owu.O7= 0-T V TO X1— • • � � � � � � � I � ; , !/ / . ,!. .. } �` � \ wv \. �\ \) § [ � •! ! _ ! - � !! « �\\\- �.i / IEL � R \ \ \ % \| § Ell . @\ \ \ \ OL !2 g& a !g w\! a\2! §g |) \/\ /// _ m,g ^ g ' )\}! §��2 oil LOU a =I ° � � EXHIBIT C INSURANCE REQUIREMENTS FOR • CONSULTANT SERVICES AGREEMENTS Insurance The Contractor shall procure and maintain for the duration of the Agreement,insurance against claims for injuries to persons or damage to property which may arise from or in • connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: • 1. Automobile Liability insurance covering all owned, non-owned,hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent . liability coverage. If necessary, the policy shall be endorsed to • provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed . operations,personal injury and advertising injury, and liability • assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project • Endorsement ISO form CG 25 03 1185. There shall be no • endorsement or modification of the Commercial General Liability insurance for liability arising from explosion,collapse or underground property damage.The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 1185 or a substitute endorsement • providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial • Insurance laws of the State of Washington 4. Professional Liability insurance appropriate to the Consultant's • profession. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no . less than $1,000,000 each occurrence, $1,000,000 general aggregate and a$1,000,000 products-completed operations aggregate limit. EXHIBIT C (Continued ) i i 3. Professional Liability insurance shall be written with limits no less than$1,000,000 per claim and$1,000,000 policy aggregate limit. i C. Other Insurance Provisions • The insurance policies are to contain, or be endorsed to contain,the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City . shall be excess of the Contractor's insurance and shall not contribute with it. . 2. The Contractor's insurance shall be endorsed to state that coverage shall not be . cancelled by either party, except after thirty(30) days prior written notice by certified • mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached r� to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to . the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than AN IL II. E. Verification of Coverage . Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before • commencement of the work. F. Subcontractors • t Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. ACORD_ CERTIFICATE OF LIABILITY INSURANCE OPID C DATE(MMmDIYYrr} WAGNE-1 C3 29 06 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION . ROGERS S NORNM, INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE The Westin Building HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR • 2001 Sixth Avenue Ste 2717 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Seattle WA 98121 Phone: 206-443-2600 Fax:206-441-6752 _ INSURER S AFFOR DING COVERAGE NAIC0 INSURED• I INSURERAL }ran _ _ _ 20494 nporta f9on Tn�uranm Ca - - ----• - I INSURER a. Waqner Architects Planners INSURERc 1916 Pike Place Ste. 221 INSURER1) • Seattle WA 98161 - INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUFDTO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING • ANY REOUIRF14ENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAYPERTMN THE INSURANCE APFORDED BY THE POLICIES DESCRIBEDHERON ISSUBIE-CT TO ALL THE TERMS.EXCLUSIONS AND CONDITIONS OF SUCH POUOES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PND CAMS. - _ RTSR ADOl FIOLYEFFECTIVE POLICY EiIPIRATWN • LTR INSRO TYPE OFINSURANCE I POLICY NUMGER DATE MfDD DATE MMR)D I LIMITS GENERAL LIABILITY 1 EACH OCCURRENCE S 1000000 . MIEU A IX COMMERCMLGErERALLUBILITY 120644001300 06/01/05 06/01/06 DAMAGE to r $10000D CLAIMS MADE FX-1oc m MEOEW(Anyttutit and 510000 • X WA Stop Gap-$1M I c I PERSONAL &Inluded —Ii - _ _ I GENERAL AGGREGATE Ls 2000000 GETK AGGREGATE LIMIT APPLIES PER PRODUCTS-COAEIIOPAQG,S 2000000 POMIGY 1PERGOT —_ LOC -- �- • I AUTOMOBILE LABILITY COMBINED SINGLE LIMB ANY AUTO (EA em7eNl $ • ALL OWNED AUTOS I BODILYINAIRY SCHEDULED AUTOS I IP°�P°f5O"I S HIRED . AUTOS I BOIXLY I (PN agelml)NONLYMEDAUTO$ 1 S _ i —i I PROPERTY DAMAGE S (Pow BcaOeM) I • GARAGE LIABILITY fI AUTO ONLY-EAACCIDES(T S ANY AUTO I OTHER THAN EA ACC S AUTO ONLY AGG S FY-CESSRJMBRELLA LIABILITY 'I EACH OCCURRENCE _ S OCCUR CAMS MADE ' AGGREGATE_ r i 1 S ~� DEDUCTIBLE I—S . FI RETENTION S $ QIH WORKERS COMPENSATION AND I I TORYLIUITS ER EMPLOYERS LIABILITY r EL EACH ACCIDENT 5 ANY PROPRIETORIPARTNERIEXECUTNE OFFIERA4E1ffiER EXCLUDED? I EL DISEASE-EA EMPLOYEES • [yc5 naorDl uwOr — SPECIAL PROVISIONS DaIR+. I EA-DISEASE-POLICY LOMT $ • OTHER DESCRIPTION OF OPERATIONS 1 LOCATIONS!VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS S The City of Kent is hereby recognized as AddLtional Insured as respects liability arising out of negligence in work performed by the Named Insured . on their behalf. This insurance is primary. See forms G-134844-A and G-129157-A attached. • CERTIFICATE HOLDER CANCELLATION CITyK-1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPHRADO DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 45 DAYS WRITTEN City of Kent NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.BUT FAILURE TO DO SO SHALL • Parks, Recreation G Community Services Attn-Rosalie Givens IMPOSE NO OBLIGATION OR LIABILITY OFANY KIND UPON THE INSURER.ITS AGENTS OR 220 Fourth Ave. South REPRESENTATIVES. Kent WA 9BO32-5895 RL�p ESENTAT ACORD 25(2001l0R) v�- 0 ACORD CORPORATION 1988 • rrom L.aroi c.augney At nogers a rvorman,vK. • i i • IMPORTANT If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). , DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder,nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. • i i • • r • • ♦ • • • • • • ACORD 25(200110 8) a • • • G-118157•A CAA (Ed_01196) • THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION • This endorsement modifies insurance provided under the following • BUSINESS ACCOUNT PACKAGE POLICY BUSINESS LIABILITY COVERAGE FORM • SCHEDULE • Name of Person or Organlzatlon: • • The City of Rent • (IF no entry appeats above, information required to complete this endorsement will be shown in the Dedarations as • applicable to thlsendofsemenl.) WHO IS AN INSURED(Section C.)is amended to include as an insured the person or organization shown in the Schedule as an insured but only with respect to GabdAy arising out of your operations or premises owned by or rented to you. i • • • • $sQ • 8 f • • b • • o • Cr1181 ST-A lncksMs copyAjrued nt„&U or Insurance Servos Ofte,kr—wWi its pemwcaon. Page 1 of 1 . (Ed.DV96)) Copyrtpnt Insurance Svvr 015m,Inc,1e64 • • • CNQ G.134944-A (Ed 09199) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. • NONCONTRACTOWS BLANKET ADDITIONAL INSURED ENDORSEMENT This endorsement modifies Insurance provided under the following, • BUSINESS ACCOUNT PACKAGE POLICY BUSINESSOWNERS LIABILITY COVERAGE FORM . BUSINESS ACCOUNT PACKAGE POLICY BUSINESSOWNERS COMMON POLICY CONDITIONS A. WHO 15 AN INSURED (Section C. of the (2) This insurance applies only with respell Businessowners Liability Coverage Form) is to operations performed by you or on your amended to include as an insured any person or behalf for which the stale or political , organization (called additional insured) described in subdivision has issued a permit . paragraphs 2.a. through 2.9. below whom you are required to add as an additional insured on this policy This insurance does not apply to 'bodily under. injury; "property damage' or "personal and • advertising injury ansmg out of operations 1. A wntten contractor agreement:or performed for the state or munlapal ty. • 2. An oral contract or agreement where a certificate b. Any persons or organizations with a • of insurance showing that person or organization controlling interest in you but only with respect as an additional insured has been issued,but to their liability arising out of the written or oral contract or agreement must be: (1) Their financial control of you;or 1. Currently in effect or becoming effective during the (2) Premises they own, maintain or control • term of this policy,or white you lease or occupy these 2. Executed prior to the -bodily Injury," "property premises. . damage or 'personal injury and advertising This Insurance does not apply to structural Injury;but alterations, new construction and demolition Only the followng persons or organizations are operations performed by or for such additional additional insureds under this endorsement and insured. • coverage provided to such additional insureds is c. A manager or lessor of premises but only with limited as provided herein: respect to liability arising out of the ownership, a. A stale or political subdivision subject to the maintenance or use of that speck part of the premises leased to you and subject to the following provisions: following additional exciusons• (1) This insurance applies only with respect This insurance does not apply lo; • a to the following hazards for which the state or political subdivision has issued a (1) Any"occurrence' which takes place after • permit in connection with premises you you cease to be a tenant in that premises: own, rent, or control and to which this or $ insurance applies: (2) Structural alterations,new construction or (a) The existence, maintenance, repair, demolition operations performed by or on . construction, erection, or removal of behalf of such additional insured. advertising signs,awnings,canopies, d. A mortgagee, assignee or receiver but only cellar entrances, coal holes, with respect to their liabilrty, as mortgagee, • driveways, manholes, marquees,hoistaway openings, sidewalk vaults, assignee, or receiver and arising out of the street banners, or decorations and ownership,maintenance,or use of a premises similar exposures;or by you. (h) The construction, erection- or This insurance does not apply to structural • removal of elevators;or alterations, new construction or demolition • operations performed by or for such additional (c) The ownership, maintenance, or use insured. • or any elevators covered by this e. An owner or other interest from whom land insurance. has been leased by you but only with respell to liability arising out of the ownership, . G-134844-A Page 1 of 2 (Ed.09/99) . i f-rom tarot c..augney ru magers a,vwmm,,ow • • • G-134944-A • (Ed_09199) • • maintenance or use of that specific part of the does not apply to 'bodily injury" or -property land leased to you and subject to the following damage" included within the"producls-completed additional exclusions: operations hazard'. • This insurance does not apply to; B. As respects the coverage provided under this endorsement, Section H. OTHER INSURANCE, of (1) Any occurrence which takes place after you cease to tease that hand; the Buslnessowners Common Policy Conditions is • deleted and replaced with the following (2) Structural alterations,new construction or H. Other Insurance • demolition operations performed by or on behalf of such additional insured, 1. If there is other insurance covering the same f. A co-owner of a premises co-owned by you loss or damage, we will pay only for the and covered under this insurance but only amount of covered loss or damage in excess . of the amount due from that other insurance with respect to the co- (e owners liability as co- owner of such premises. (except indicated in 2-6tow whether you can collect t on it or not. But we wi11 not pay g. Any person cr organization from whom you more than the applicable Limit of Insurance . lease equipment.Such person or organization 2. This insurance is excess over. is insured only with resped to their llabiltty I ansing out of the maintenance, operation or Any other valid and collectible insurance • use by you of equipment leased to you by available to the additional insured whether such person or organization. A person's or primary, excess, contingent or on any other organization's status as an insured under this basis unless a contract or agreement endorsement ends when their contract or specifically requires that this insurance be • agreement with you for such leased either primary or pr mary an no3 nmtnn rna equipmentends. Where r uired b contractor agreeMtn we • With respect to the insurance afforded these vA consber any other insurance maintained additional insureds, the following additional by the additional insured for injury or damage exclusions a covered by this endorsement to be excess apply: and noncontributing with this insurance. • This insurance does not apply: 3. When this insurance is excess, we will have (1) To any 'occurrence' which takes place no duty under Business Account Package after the equipment lease expires;or Policy Liability Coverage to defend any claim or'suit' That any other insurer has a duty to (2) To -bodily lnlury' or 'property damage' defend. arising out of the sole negligence of such • additional insured o other insurer defends, we wit[ ea t to do so; but we coal be enUded to the insured's rights against all those other Any insurance provided to an additional insured insurers, • designated under paragraphs a.through g.above • • • • • • • • • • G-134844-A Page 2 of 2 • (Ed.09199) • • • ,luu, �m v,suyl roY n41�NJcIJY rvu111 W11,111E rONu lu Ma.l{uaYY4 VIvelA ww r�wre --........ _�_ _ _ i ACORD_ CERTIFICATE OF LIABILITY INSURANCE OP ID C DATE(MYOD/WYY) WAGNE-1 03 29 06 • PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ROGERS & NORMAN, INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE The Westin Building HOLDER THIS CERTIFICATE DOES NOT AMEND,EXTEND OR 2001 Sixth Avenue Ste 2717 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. • Seattle WA 98121 Phone: 206-443-2600 Fax:206-441-6752 INSURERS AFFORDING COVERAGE NAIC# . wiUkl) WSURERA Continental Casualty Co. 20443 WSUREROL _ Wagqnner Architects Planners wsuRExc - 19I6 Pike Place Ste. 221 INSURER • Seattle WA 96101 —-—- TiSUPFR E COVERAGES THE POLICIES OF'NSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED A30VE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR . MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS — • LTR INSRD TYPE OF INSURANCE POLICY NUMBERPDOCYEEFE ICY EXPWA06NL DATE IMMWIM DATE tMMIDDIM UMRS GENERAL LIABILITY EACH OCCURRENCE $ -DAMAGE 7ORENTEO . COMMFRCLLL GENERAL LVABILITY 1 PREMISES(Ea CLAIMS MADE OCOR% MED EXP(Wry am Pvsrn) S 1 PERSONAL 8 ADV INJURY _S_ -- • GENERAL AGGREGATE S GENT AGGREGATE LIMIT APPLIES PER I _ PRODUCTS-COApATP AGG S POLICY IPRO-ECT LOC AUTOMOBILE LIABILITY ' COMBINED SINGLE LIMIT S . ANY AUTO I IF,radar it ALL OWNED AUTOS BODEY IN IJRY i_ SCHEDULED AUTOS HIRED AUTOS • BOOAYI S - I NNd ppeWNEO AUTOS IPA° �a:"Ij O I I PROPERTY DAMAGE S ' (Per aT++aPII GARAGELIABILCrY I ( AUTO ONLY-EAACCIDENT I S Y�ANY AUTO OTHER Tf AN EA ACC I S AUTO ONLY• AGG S EXCESSNMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CWMSMADE AGGREGATE S S j DEDUCTIBLE S I I , RETENTION S -- z WORKERS COMPENSATION AND 014— TORYLIANTS, _ ER • ENPLOYERS'LABILITY ( ANY PROPITILTOR/PARTNER;TXECUTIVE I EL EACH ACCIDENT _ S OFTICER uFMBER EXCLUDED) EL DISEASE EA EMPLOYEE S SPECIAL PRO SVI TOILS pew EL DISEASE POLICYLIMIT S . OTHER A Prof. Liab. ISFAOD4312532 05/01/05 05/01/06 Per Claim $1,000,000 Ded. - 1 000 CLAIMS MADE FORM I Aggregate $1 000 000 i DESCRIPTION OF OPERATIONS I LOCATIONS I YEHICLES I EXCLUSIONS ADDED BY ENDORSEMENTI SPECIAL PROVISIONS . Evidence of Insurance. • CERTIFICATE HOLDER CANCELLATION CITYK-1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIO • DATE THEREOF,THE ISSUING INSURER WALL ENDEAVOR TO MAIL 45 DAYS WRITTEN • City of Kent NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.BUT FAILURE TO DO SO SHALL Parks, Recreation & Community IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPONT4E INSIRERITS AGENTS OR . Services Attn:Rosalis Givens 220 Fourth Ave. South REPRESENTATIVES- . Kant WA 98032-5895 Rlzrp sENrA y _ s�.. hQ�Cly • ACORD 25(2001108) ®ACORD CORPORATION 1988 • • • • • IMPORTANT • • If the certificate holder is an ADDITIONAL INSURED, the policy(ies)must be endorsed.A statement +, on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). • If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may . require an endorsement.A statement on this certificate does not confer rights to the certificate • holder in lieu of such endorsemeni(s). • • DISCLAIMER • The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing msuret(s), authorized representative or producer, and the certificate holder, nor does it • affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. • • • • • • • • • • • • • • i • • • • • • ACORD 25(2007108) • • Kent City Council Meeting Date May 2, 2006 Category Consent Calendar 1. SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION "CLICK IT OR TICKET" GRANT — AUTHORIZE 2. SUMMARY STATEMENT: Authorize the Kent Police Department to apply for a Washmgton Traffic Safety Commission "Click It or Ticket" Grant. The Washington Traffic Safety Commission (WTSC) will award a grant in the amount of S6,000 to fund officer overtime for the seat belt enforcement program entitled, "Click It or Ticket". This is an enforcement activity with "zero tolerance" for seat belt violators The Kent Police Department program period will run from May 15 — June 3, 2006 The WTSC program will include media and public education activities. Funding is on a reimbursement basis and must be submitted to WTSC by July 1, 2006. The grant application deadline is April 28, 2006. 3. EXHIBITS: Letter from WTSC dated 3/13/06, MOU between WTSC and Kent Police Department, and copy of application letter dated 3/2/06 4. RECOMMENDED BY: Public Safety Committee 4/20/06 (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A • Currently in the Budget? Yes X No • If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue. Fund Amount $ 6. CITY COUNCIL ACTION: . Councilmember moves, Councilmember seconds DISCUSSION- ACTION: Council Agenda Item No. 6H s • • POLICE DEPARTMENT Chuck Miller, Interim Chief of Police • Phone 253-856-5888 • �WE:�T! Fax 253-856-6802 • , Address 220 Fourth Avenue S 4,A 5 H N ,T T H Kent,WA.98032-5895 • DATE: April 20, 2006 • • TO: Public Safety Committee SUBJECT: Kent Police Department requests authorization to apply for a Washington Traffic Safety • Commission (WTSC) giant in the amount oi'$6.000.00. • MOTION: I move to authorize the Kent Police Department to apply for the Washington Traffic Safety Commission (WTSC) grant m the amount of S6,000 00 • SUMMARY: The Washington Tiaffrc Safety Commission (WTSC) will award a grant in the amount of S6,000 00 to fund officer overtime for the seat belt enforcement program entitled, "Click It or Ticket". This is an enforcement activity with "zero tolerance"for scat belt violators. The Kent Police Department program period will nm from May 15 —June 3, 2006 The WTSC program will include media and public education activities Funding is on a renubtusement basis and must be submitted to WTSC by July 1, 2006. The grant application deadline is April 28, 2006. EXHIBITS: Notification letter from WTSC dated March 13, 2006 Memorandum of Understanding between WTSC and Kent Police Department Copy of application letter frorn Kent Police Department to WTSC dated 3/29/06 • BUDGET IMPACT: None. • • • BACKGROUND: The goal of the federal grant is to save lives and prevent serious injuries on Washington's roadwAays by increasing the seat helt usage rate • • • • • • • • • City of Kent Public Safety Committee WTSC Clickit or Ticket$6,000 • April 20 2006 • • • • j � March 13, 2006 • TO: Washington State Law Enforcement Agencies • 3-FLAGS Participants FROM: Angie Ward, Program Manager (360) 753-0877, award(@wtsc.wa.gov S RE: Overtime Funding for "Click It Or Ticket'Enforcement Campaign • • NEW PROCEDURES — PLEASE READ COMPLETELY The Washington Traffic Safety Commission (WTSC) is coordinating a May/June Click-it • or Ticket seat belt mobilization. This high-visibility seat belt enforcement campaign model has been shown to increase seat belt and child restraint use rates thereby • decreasing death and serious injury on roadways across the nation This campaign and • law enforcement's active enforcement played a large part in decreasing motor vehicle occupant deaths in Washington. As most of you know by now, the concept is simple It starts with a statewide public information effort to educate motorists about the . upcoming seat belt enforcement wave and is followed up with an intensive period of increased enforcement through zero tolerance seat belt emphasis patrols. The WTSC will be spending a substantial amount of money on paid media spots, including • television and radio public service announcements containing a clear message about • the coming enforcement. These spots will air in both the week before and the weeks during the mobilization. • As an integral part of this mobilization, the WTSC is pleased to announce the availability of federal grant funds for "Click-it or Ticket - Zero Tolerance Seat Belt Emphasis • Patrols." The enforcement activity will begin on May 15, and run through June 3, 2006 The goal of this federal grant is to save lives and prevent serious injuries on Washington's roadways by increasing the seat belt usage rate Rough half of all the vehicle occupants who die as a result of crashes in Washington are unbuckled. • It is our intent to award funding to every agency that applies. Should requests for funding exceed our ability to fund them, the WTSC will prioritize requests based on low seat belt use in local areas and the commitment of agencies to have a multi- jurisdictional approach A multi-jurisdictional approach could be something as simple as coordinating the dates for overtime with a neighboring city or county or working with the Washington State Patrol In addition, performance on previous WTSC overtime grants • will also be taken into account 1 • • 1) Eligibility— All state, county, local, and tribal law enforcement agencies are eligible and encouraged to participate in this campaign. The use of commissioned reserve officers is approved +� as long as a pay structure exists. Funding availability is on a first-come basis based on agency size and the number of full-time commissioned personnel as follows: . # of Commissioned Officers May request funding up to: 1-10 $1,500 . 11-25 $2,500 26-50 $3,500 51-100 $4,000 101 + $6,000 2) Funding Guidelines - Funding will be on a `reimbursement" basis and requires the submission of a State invoice voucher (Form A-19 — attached) upon completion of activity Support documents for reimbursement must include signed overtime slips or payroll/expense records showing payments made, officer activity logs demonstrating performance, and a combined activity log totaling all officer activity logs for the mobilization. If you do not send a combined activity log with totals for the mobilization, your reimbursement packet will be returned and payment will be delayed. • • Performance standards for funded personnel are a minimum of three (3) self- initiated contacts per hour funded with a "desired outcome" of three (3) seat belt citations per hour. This is an enforcement activity with "zero • tolerance" for seat belt violations It is expected that Notices of Infraction (NOI's) will be issued at contact unless circumstances dictate otherwise It is understood that violator contacts may result in related time-conswning activity. Such activity will be considered for reimbursement Activity other than that initiated through emphasis patrol contact (investigating collisions, emergency responses, etc) will , be the responsibility of the contracting agency and may not be considered for reirnbursement. • Allowable use of funds will be for overtime salary (@ 1.5 times normal rate), and wages and benefits of commissioned personnel in direct support of operational activity. No equipment purchases are authorized. 3) Application for Funds— Application for funding must be received by WTSC by April 28, 2006 and must include • the following elements i a A grant letter requesting overtime funding. The letter must contain the following • elements (see attached sample letter). 2 • • A schedule of planned enforcement dates during the May 15 —June 3 mobilization and the number of personnel committed to each date (your specific dates may be changed later due to operational requirements); • The amount of funds requested: • The commitment to conduct pre (no later than May 7) and post (ideally • June 4, 5, or 6) 100-car seat belt surveys (see attached survey forms); . • The designation of a single "point of contact" for the purposes of the protect management, administration and activity reporting. • The designation of a single "point of contact" for media and public education purposes (May be the same as the protect manager); • Information addressing the priontization criteria outlined in the last paragraph of • page one (This is optional, but this information might increase your chances for funding if we need to prioritize grantees), and; • OPTIONAL —A short description about creative techniques your department uses to contact seat belt violators (i.e., stationary enforcement, . plain-clothes officers on the street, bike/motorcycle patrols, etc) for • possible inclusion in our media efforts b A signed Memorandum of Understanding (MOU - attached). 4) Funding Approval— A copy of the approved MOU will be returned to your agency prior to planned activity. • 5) Reimbursement/Reporting - To receive reimbursement, the following must be submitted to WTSC no later than July 1, 2006*. • • A completed invoice voucher, A19-1A form (attached) Please note that we cannot accept a FAX We must have your agency identified as the "Claimant", a Federal Tax ID # and an original signature of the agency head, command officer or • contracting officer on the A-19 form. • Payroll support documents such as signed overtime slips or payroll/expense records showing rate of pay or payments made. . • Activity logs for each officer and a combined activity log with totals for the • entire mobilization. • Completed Pre and Post 100-car surveys (forms attached). • *Important Note: If it is not possible to bill the WTSC by July 1, 2006, you must at least send the mobilization statistics by that date. Invoices received after July 21, 2006 will not be paid. 3 6) Contactlnformation/Questions - • Please contact me at (360) 753-0877 or email award(a-)wtsc wa.gov if you have any questions. Attachments: Memorandum of Understanding Activity Log Combined Activity Log Sample grant request letter • A-19 Invoice Voucher(for use at time of billing) 100-Car Survey Forms • • 4 • • • • TtTN • F..`e T P ` eft Ifti • MEMORANDUM OF UNDERSTANDING • • WASHINGTON TRAFFIC SAFETY COMMISSION • 1000 So. Cherry St., PO Box 40944, Olympia, WA 98504-0944 • THIS AGREEMENT is made and entered into by and between: • • (insert your agency name above) • Hereinafter referred to as "Contractor" and the WASHINGTON TRAFFIC SAFETY • COMMISSION, hereinafter referred to as "WTSC" • • IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement agencies to conduct `Zero Tolerance — Click it or Ticket Seat Belt Emphasis Patrols" • during the period of May 15 through June 3, 2006 The goal of this project is to contact as many • violators as possible with a "Zero Tolerance" for seat belt violations. IT IS, THEREFORE, MUTUALLY AGREED THAT: • • 1 Contractor will provide a commissioned police officer (active or paid reserve) with appropriate equipment (vehicle, radar, etc) on an "overtime" basis (not to exceed 1 5 times • normal salary) to enforce seat belt laws No on-duty personnel will be funded. • 2. The period of activity will begin on May 15 and extend through June 3, 2006 Funding is not • available for activity before or after this period and funding may not exceed the amount prescribed in the attached approval letter 3. Performance standards for funded personnel are a minimum of three (3) self-initiated • contacts per hour funded with a "desired outcome" of three (3) seat belt citations per hour. This is an enforcement activity with "zero tolerance" for seat belt violations_ It is • expected Notices of Infraction (NOI's) will be issued at contact unless circumstances dictate • otherwise It is understood that violator contacts may result in related, time-consuming activity. Such activity will be considered for reimbursement Activity other than that initiated • through emphasis patrol contact (investigating collisions, emergency responses, etc)will be • the responsibility of the contracting agency and may not be considered for reimbursement. 4. Contractor must submit for reimbursement no later than July 1, 2006. Billings will include: ♦ Invoice Voucher, A19-1A Form (attached) Please note that we cannot accept a FAX. • We must have your agency identified as the "Claimant", a Federal Tax ID #and an original signature of the agency head, command officer or contracting officer on the A-19 • form; ♦ Payroll support documents (overtime slips, payroll documents, etc.); • ♦ Officer worksheets (showing 3 or more self-initiated contacts per hour); • ♦ Combined activity log with totals for the entire mobilization; and ♦ Pre and Post 100-Car seat belt surveys. • - PAGE1OF2 - • • • • 5 Contracting agency must have a current and actively enforced policy regarding the use of seat belts. 6 Disputes arising under this agreement shall be resolved by a panel consisting of one • representative of the Washington Traffic Safety Commission, one representative from your • agency and a mutually agreed upon third party The dispute panel shall thereafter decide the dispute with the majority prevailing 7 Either party may terminate this agreement upon (30) days written notice to the other party . In the event of termination of this agreement, the terminating party shall be liable for the performance rendered prior to the effective date of termination IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT• • APPROVED Agency Washington Traffic Safety Commission Date Contracting Agent (Print/type Name) Signature DATE RETURN WITH LETTER OF REQUEST TO: • Washington Traffic Safety Commission ATTN Angie Ward . PO Box 40944 . Olympia, WA 98504-0944 - PAGE 2OF2 - March 29, 2006 POLICE Angie Ward Chuck Miller Washmgton Traffic Safety Coninussion Interim Chief of Police PO Bov )O44 Phone 253-856-5800 Olympia, WA 98504-0944 Fax 253-856-6802 • 220 Fourth Ave S Dear Angie, Kent,WA 98032-5895 The Citv of Kent Police Department is requesting to participate in the Commission's Click- it or TtcAet overtime enforcement campaign from May 15 through .Tune 3, 2006 Out agency is requesting S 6,000.00 and anticipating pi ovrdmg 88 hours of scat belt emphasis overtime Please tefer to the attached overtime schedule We have desrmrated Debra LeRoy as the single point of contact for the purposes of the management, admmrstiation and activity reporting associated with [lie giant. Debra LeRoy, R& D Analyst Kent Police Department 220 4"' South, Kent, WA 98032 (253) 856-5356 FAX (253) 856-6802 dleiovtu'ci kentwa us . We have designated Cesi Velez as the single point of contact for the purposes of media and public education Cesi Velez, Public Education Specialist Kent Dtmkm,-Driver Task Force 220 4"' South, [lent, WA 98032 (253) 856-5884 FAX (253) 856-6802 cmedmanci kentwa its The Kent Police Depm hneat will support the King County Traffic Safety Task Force ptess event Neighbor utgjjur tsdretions will be notified of the emphasis dates,times and arterials included in our emphasis. • We under stand that in order-to receive reimbursement,our department must subnut a completed A-19 invoice voucher, payroll ,uppoi t documents, completed activity logs,and a combined activity log with totals for the entne mobilization no later than July 1,2006. We have signed and attached the Memorandum of Understanding IMOU) and look forward to receiving a confirmation letter and copy of the fully executed MOU from your office by May 5. 2006. Sincerely, Chuck Miller Inter nm Chief of Police Attachment: Proposed Officer Schedule C ek-u May 06 • Kent City Council Meeting • Date May 2, 2006 • Category Consent Calendar 1. SUBJECT: DIVISION OF ALCOHOL AND SUBSTANCE ABUSE RUaD CONTRACT AMENDMENT — AUTHORIZE •• 2. SUMMARY STATEMENT: Accept the Reduce Underage Drinking Contract Amendment for additional funds The Kent Drinking Driver Task Force (DDTF) has been awarded an additional grant amount by the Division of Alcohol and Substance Abuse. The original contract amount was $60,000 and the additional $3,500 will make the total maximum contract amount $63,500 This contract addresses underage drinking and partners with the WSLCB, the • Youth Board and SADD. No matching funds are required by the City. 3. EXHIBITS: Copy of contract amendment for RUaD Services 4. RECOMMENDED BY: Public Safety Committee 4/20/06 (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure" N/A Revenue? N/A Currently in the Budget? Yes No X • If no: • Unbudgeted Expense: Fund N00305 Amount $3,500.00 • Unbudgeted Revenue. Fund N00305 Amount $3,500 00 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: • ACTION: Council Agenda Item No 6I • POLICE DEPARTMENT Chuck Miller, Interim Chief of Police • 253-856-5888`�✓' K Gone N T PhFax 253-856-680 • Address 220 Fourth Avenue S Kent,WA 98032-5895 DATE: April 20, 2006 TO: Public Safety Committee SUBJECT: Request authorization to accept the Reduce Underage Drinking (RUaD) Contract Amendment from DSHS/Division of Alcohol and Substance Abuse. MOTION: I reconuncnd that Council accept the Reduce Underage Dnnking Contract Amendment for additional funds from DSi-ISIDivision of Alcohol and Substance Abuse,place this on the Consent Calendar for the May 2, 2006 Council Meeting and aniend the budget, SUMMARY: The Kent Drinking Driver Task Force (DDTF) has been awarded an additional grant - amount by the Division of Alcohol and Substance Abuse The original contract amount was $60,000 and the additional $3,500 will make the total maximum contract amount $63,500. This contract addresses underage drinking and partners ti-vith the WSLCB, the Youth Board and SADD. No snatching hinds are required by the City EXHIBITS: Copy of contract Amendment for RUaD Services. BUDGET IMPACT: None. . BACKGROUND: • Public Safety Committee Subject RUaD grant amendment • Date April 20,2006 • • CONTRACT AMENDMENT DSHS CONTRACT NUMBER 0561-76466 Reducing Underage Drinking (RUaD) Services I Amendment No 01 Program Contract Number This Contract Amendment is between the State of Washington Department 8974-1 • of Social and Health Services (DSHS) and the Contractor identified below Contractor Contract Number . CONTRACTOR NAME CONTRACTOR doing business as(DBA) City of Kent Kent Drinking Driver Task Force • CONTRACTOR ADDRESS WASHINGTON UNIFORM BUSINESS DSHS INDEX NUMBER • IDENTIFIER(UBI) 220 4th Ave South 22475 Kent, WA 98032-5895 • CONTRACTOR CONTACT CONTRACTOR TELEPHONE [CONTRACTOR FAX CONTRACTOR E-MAIL ADDRESS Chief Charles E Miller (253) 856-5882 Ext 856-6802 nmathews(gci kent wa us • DSHS ADMINISTRATION DSHS DIVISION DSHS CONTRACT CODE Health and Rehabilitative Services Division of Alcohol and 4000LC Administration Substance Abuse • DSHS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS • Michael Langer PO Box 45330 Supervisor, Preventton/Tx Services Olympia, WA 98504-5330 DSHS CONTACT TELEPHONE DSHS CONTACT FAX DSHS CONTACT E-MAIL ADDRESS 360 725-3740 360 438-8057 Ian eme(a dshs wa gov • IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? CFDA NUMBERS • Yes 16 727 • AMENDMENT START DATE CONTRACT END DATE 03/2112006 05/31/2007 PRIOR MAXIMUM CONTRACT AMOUNT AMOUNT OF INCREASE OR DECREASE TOTAL MAXIMUM CONTRACT AMOUNT $60,000 00 $3,500 00 $63,500 00 • REASON FOR AMENDMENT, • CHANGE OR CORRECT OTHER SEE PAGE TWO ATTACHMENTS. When the box below is marked with an X,the following Exhibits are attached and are incorporated into this Contract Amendment by reference • ❑ Additional Exhibits (specify) • This Contract Amendment,including all Exhibits and other documents incorporated by reference, contains all of the terms and conditions agreed upon by the parties as changes to the original Contract No other understandings or representations, oral or otherwise, regarding • the subject matter of this Contract Amendment shall be deemed to exist or bind the parties All other terms and conditions of the original Contract remain in full force and effect The parties signing below warrant that they have read and understand this Contract • Amendment, and have authority to enter into this Contract Amendment • CONTRACTOR SIGNATURE 7 PRINTED NAME AND TITLE DATE SIGNED s% �p �'. ©,j c7clo(0 D HS SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Sheryl Turner, Contracts Administrator 3/7- • Division of Alcohol and Substance Abuse • DSHS Central Contract Services Pagel • Contract Amendment #6024PF(2-25-99)Rev 12-13-00 • • This Contract between the State of Washington Department of Social and Health Services (DSHS) and the • Contractor is hereby amended as follows. 1. The following is added to the Statement of Work, Exhibit A: • The Contractor shall participate in conducting a "Students Against Destructive Decisions" (SADD) training event, to be held March 31 through April 2, 2006, at Camp Berachah The event shall be • presented to a minimum of 200 youth and shall focus on underage drinking prevention • 2. Increase the maximum consideration by$3,500 from $60,000 to $63,500. The source of funds for the training event is the Federal Office of Juvenile Justice and Delinquency Prevention (OJJDP) • Discretionary Grant#2005-AH-FX-0029 The Catalog of Federal Domestic Assistance (CFDA) number is 16.727. All other terms and conditions of this Contract remain in full force and effect • DSHS Central Contract Services Page 2 • Contract Amendment #6024PF(2-25-99)Rev 12-13-00 • • Kent City Council Meeting Date May 2, 2006 Category Consent Calendar 1. SUBJECT: UNITED WAY OF KING COUNTY "SOAR" GRANT—ACCEPT 2. SUMMARY STATEMENT: Accept the Kent Drinking Driver Task Force (DDTF) award, a "SOAR" mini-grant, helping kids reach for the sky, in the amount of$1,500. • The funds will be used for Kent youth leadership training. No matching funds are • required by the City. 3. EXHIBITS: United Way of King County email dated 4/7/06 4. RECOMMENDED BY: Public Safety Committee 4/20/06 • (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure's N/A Revenue? N/A Currently in the Budget? Yes No X • If no: • Unbudgeted Expense: Fund N00806 Amount $1,500.00 • Unbudgeted Revenue. Fund N00806 Amount $1,500.00 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No 6J • POLICE DEPARTMENT • Chuck Miller, Interim Chief of Police • Phone 253-856-5888 • K E N T Fax 253-856-6802 • Address 220 Fourth Avenue S Kent,WA 98032-5895 DATE: April 20, 2006 TO: Public Safety Committee • SUBJECT: Request authorization to accept the United Way of King County "SOAR" mint-grant. MOTION: 1 recommend that Council accept the mint-giant from United Way of King County and place this on the Consent Calendar for the May 2, 2006 Council Meeting SUMMARY: The Kent Drinking Driver Task Force (DDTF) has been awarded a "SOAR" mini-grant, helping kids reach for the sky, in the amount of$1,500. The funds will be used for Kent youth leader,Iup training No unatclung funds are required by the City. EXHIBITS: Copy of award Email dated April 7, 2006 from United Way of King County • BUDGET IMPACT: None BACKGROUND: • Public Safety Committee Subject UWKC SOAR giant Date Apt l 20,2006 • • • • • From: Harla Tumbleson [HTumbleson@uwkc org] • Sent: Friday, April 07, 2006 2 45 PM To: beths@maplevalleycc org, Imenard@tahoma.wednet edu; buckmaster@bsd405 udu; • hmazariegos@swyfs.org;vahoraj@yahoo com, charletteshoecraft@yahoo com, nancy whitaker@encompassnw org, Judd, Stacy, sambathsoung@msn com, mommy- jean@comcast.net, bopdyke@mc seattleymca org, millsioseph@hotmail com; dscyfs@aol com; hstephens@ci.bellevue wa us, abresslour@hl.seattleymca org, kwong(a@redmond org, psaksen@powerfuischoois.org; pamelas@youth eastsideservices org,jhinton@chs-nw org; • fadams@nsd org, kskahen@thechurchcouncil org, Joyce@apialliance org, carriec@hope-link org, kelIe_nelson_brown@yahoo com, gelliot@kirklandartscenter org, oxrelder@bsd405 org • Cc: Debs Gardner, Becky Hamrick; Evelyn Lemoine, Mike Fitzpatrick, David Okimoto Subject: SOAR School Age Children and Youth Mini-Grant • April 7, 2006 Dear Colleagues: • • Good afternoon. Please allow me to apologize in advance for this common e-mail informing you of the status of your applications for SOAR School Age Children and Youth mint-grants. Because time to implement these grants is limited and we committed to Informing you of the • outcome by April 7, this seemed a reasonable approach 1 want to thank you for your interest in SOAR, helping kids reach for the sky and your • application for a SOAR school age children and youth mini-grant. This process is SOAR's initial attempt at calling attention to current activities and stimulating new activities and partnerships that are directly related to advancing the goals of SOAR's King County Action • Agenda for School age Children and Youth. It gives SOAR an opportunity to support worthy • projects, better understand the many excellent efforts for children and youth that are occurring county-wide, become more informed on important issues in our county's many diverse • geographic communities, and identify areas for future partnership efforts. The response to our first mini-grant process was significant, and we received 52 applications from throughout King County, proposing a variety of worthy protects. Because our allocation • for this process is $ 35,000, we are unable to fund all applications. The process of selecting from a pool of high quality proposals was indeed difficult for our six-member review group 1 am pleased to inform you that your applications have been accepted to receive a SOAR min- grant. Please reference the attached funding table for your allocation amount. You will be receiving a short letter of agreement within the next two weeks, which will provide a . mechanism for accessing these funds and outline additional grant requirements. SOAR will • reimburse you for costs charged to this project effective today, April 7, 2006. Any materials prepared for publicizing or documenting project events should contain the following sponsorship statement: "Sponsored in part by SOAR, helping kids reach for the sky through a grant from United Way of King County." SOAR can advance up to 75% of the total cost for the project with the balance payable upon our receipt of the final project report All activities for this project must be completed by no later than September 30, 2006 While we hope to have future • funding available to support school age children and youth activities, these funds are one-time allocations, and we cannot guarantee future funding support. • i • I am also attaching a flyer announcing SOAR's Second annual "Putting the Pieces Together' event, which will be held on Wednesday, May 17, 8:00 a.m. — 1:30 p.m. at the Tukwila Community Center. This is a free event and breakfast and lunch will be served. This event will highlight SOAR's new King County Action Agenda for School Age Children and Youth, • offer expert speakers and workshops on school age children and youth programming and school readiness, and provide opportunities for sharing and networking. I strongly encourage you to attend this event as we will be highlighting the work that you are doing_ Space is limited so please register early. Congratulations on your successful proposals. We at SOAR are happy to be able to support these projects and are looking forward to working with you. Sincerely, Harla Tumbleson Director of SOAR • SOAR School Age Children and Youth Mini-Grants Applicant/Program Allocation Andell Mitchell Home/Teen Parents Children's • Book Protect 1,500 Back to School Consortium/Back to School Event 1,500 Central Youth and Family Sservices/SE Asian • Men's Group 1,500 • CHS Ballinger Homes/Camp Ballinger 1,500 City of Bellevue/ 24 Hour Relay 1,500 i City of SeaTac& Highline YMCA/SeaTac Youth • Council 1,500 Eastside Latino Leadership Forum and Bellevue • School District!Resources and Relationships 1,500 Empowering Youth & Families Outreach/Summer • Literacy 750 • Encompass Camp 750 . Hopelink/Peace Pals Workshop 1,500 IDHA-WILD/Phase III- Youth as Assets 1,500 Kent Police Dept Drinking Driver TF 1,500 _' Kirkland Arts Centerl"Art Opens Doors" 1,500 Lake Wilderness Elementray School/Maple Valley Community Center 1,500 Kent City Council Meeting Date May 2, 2006 Category Consent Calendar 1. SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION MINI GRANT (SEATBELT EDUCATION) — ACCEPT • 2. SUMMARY STATEMENT: Accept the Kent Drinking Driver Task Force (DDTF) award, a mini-grant from the Washington Traffic Safety Commission (WTSC) in the amount of$799. The funds will be used to implement a seat belt education campaign "Seatbelt Wars" in two Kent-area high schools, Kentwood HS and Kentridge HS No matching funds are required by the City 3. EXHIBITS: WTSC award letter dated 3/20/06 4. RECOMMENDED BY: Public Safety Committee 4/20/06 (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No X If no: • Unbudgeted Expense: Fund N00806 Amount $799.00 Unbudgeted Revenue: Fund N00806 Amount $799.00 6. CITY COUNCIL ACTION: • Councilmember moves, Councilmember seconds DISCUSSION: • ACTION: Council Agenda Item No. 6K • • • • POLICE DEPARTMENT • Chuck Miller, Interim Chief of Police • Z I<CN T Fax_ 253-856-6802 Phone 253-856 68 • w, r, 02 • Address 220 Fourth Avenue S Kent,WA 98032-5895 • • • DATE: April 20, 2006 • • TO: Public Safety Comnnittee SUBJECT: Request authorization to accept the Washington Traffic Safety Commission Hunt-grant. • MOTION: I recommend that Council accept the mini-giant from Washington Traffic Safety Commission in the amount of$799 and place this on the Consent Calendar foi the May 2, 2006 Council • Meeting. • SUMMARY: The Kent Dunking Driver Task Force(DDTF) has been awarded a mini-grant fit oil] the Washington Traffic Safety Commission(WTSC)in the amount of$799. The funds will be used to • implement a seat belt education campaign "Sealbelt Velars" in two Kent-at ca high schools. • No matching funds are required by the City. • E MBITS: Copy of award letter dated March 20, 2006 from WTSC • • BUDGET IMPACT: None • BACKGROUND: • • • • • • • • • • • • • • . Pub] e Safety Comuvttee Subject WTSC Seatbelt Wars grant Date Aped 20,2006 • • • 6fp�r � tcu 4G9K4 i Olympia, 9$504-0144 C3603 "a • March 20, 2006 • Stacy Judd, Public Education Specialist Kent Police Department 220 Fourth Avenue South Kent,Washington 98032-5895 Dear Stacy: Angie received your mini-grant request for funds to implement a seat belt education campaign (°Seatbelt Wars") in two Kent-area high schools. i Unfortunately, she does not have any discretionary funds for occupant protection activities, due to our current budget constraints However, Angie forwarded your request to me, and I do still have some money in my youth traffic safety budget. i Therefore, your request is approved for the amount of $799. (All's well that ends • well[) Once you have received and paid for the items)/completed your activity, you must submit your paperwork within 60 days I have detailed the procedure below: • 1. Your agency must order the item(s} granted and pay for the items/events 2. Upon receipt of a vendor billing, you must submit for reimbursement • using the enclosed Invoice Voucher, A19-1A Form Submit the . voucher and a duplicate copy of your billing invoice to WTSC for reimbursement. Please note that we cannot accept a FAX. rive must have your agency identified as the "Claimant", a Federal Tax ID # i and an original signature of the agency head or contracting officer on the A-19 form • 3. Upon receipt of the above, your agency will be reimbursed. Thank you for working so hard to keep our kids safe, and I'll see you in Leavenworth! Best regards,, i Gina Beretta Youth Programs Manager Washington Traffic Safety Commission • Kent City Council Meeting . Date May 2. 2006 Category Consent Calendar 1. SUBJECT: WASHINGTON STATE SAFETY RESTRAINT COALITION GRANT — ACCEPT • 2. SUMMARY STATEMENT: Accept the Kent Drinking Driver Task Force (DDTF) award, a mini-grant from the Washington State Safety Restraint Coalition in the amount of$800 The funds will be used to purchase flashing safety lights for all students submitting an entry in Kent's 22"d annual "Keep a Friend Alive" poster design contest. No matching funds are required by the City. r 3. EXHIBITS: WSSRC award letter dated 3/24/06 4. RECOMMENDED BY: Public Safety Committee 4/20/06 (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No X If no: . Unbudgeted Expense: Fund N00706 Amount $800.00 • Unbudgeted Revenue: Fund N00706 Amount $800 00 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No 6L POLICE DEPARTMENT • Chuck Miller, Interim Chief of Police • Phone 253-856-5888 KENT Fax 253-856-6802 Address 220 Fourth Avenue S Kent,WA 98032-5895 DATE: April 20, 2006 TO: Public Safety Committee SUBJECT: Request authorization to accept the Washington State Safety Restraint Coalition nnm- grant MOTION: t recommend that Council accept the mini-grant from Washington State Safety Restraint Coalition in the amount of$'�00 and place this on the Consent Calendar for the May 2, 2006 Council Meeting. SUMMARY: The Kent Drinking Drivei Task Force (DDTF) has been awarded a mmi-grant from the Washington State Safety Restraint Coalition in the amount of$800 The funds will be used to purchase flashing safety lights for all students submitting au entry in Kent's 22,d annual "Keep a Friend Alive" poster design contest. No matching funds are required by the City. EXHIBITS: Copy of award letter dated March 24, 2006 from Washington State Safety Restraint Coahttoii. BUDGET IMPACT: None. BACKGROUND: • Public Safety Committee Subject:WSSRC rnnu-grant i Date Apt 1 20,2006 • • • • oil • 1 d IV iL V 9 800 • fl U ]UP WEKw 'd • • • • March 24, 2006 • Cesi Velez i Dunking Driver Task Force . Kent Police Department • 220 Fourth Avenue -Kent, Washington 98032 • Dear Cesi, We received your letter requesting, on behalf of the South King County Child Passenger Safety Team and Kent Drinking Driver Task Force, an$800 mim-grant to purchase flashing safety lights for all students • submitting an entry in Kent's 22"d annual Keep A Friend Ahre poster design contest It's great to hear • about your success in getting the high schools to incorporate the contest into their art and health class curriculums. The design for the flashing lights shaped like a bone with bearing the message,"I'm not a bonehead . . I wear my seat belt, sit in the back seat, wear my bike helmet cross the street at intersections, wear something bright and reflective, don't start fires and stay drug and alcohol free."is quite clever! • Your request is approved. Remember that materials purchased with mini-grant are reimbursable under the • following conditions.- 0 The flashing safety lights must be purchased and paid for by the Kent Police Department. • The Police Department is responsible for any amount in excess of$800 including charges for personalization,tax, shipping, etc. • Once Kent PD has received and paid for the product, the police department will need to invoice the Safety Restraint Coalition for reimbursementprior to April 30`i°, -1006, . Please send me a digital photo when you submit the bill. Sincerely, • Kathryn Kruger g . Executive Director • • Washington State Safety Restraint Coalition • 917 Kirkland Avenue V Kirkland,WA 98033 V phone 425-828-8975 V Fax(425)828-9083 WEB www 800BUCKLUP org Kent City Council Meeting • Date May 2, 2006 Category Consent Calendar 1. SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION MINI-GRANT (LCD PROJECTOR)— ACCEPT • 2. SUMMARY STATEMENT: Accept the Kent Drinking Driver Task Force (DDTF) award, a WTSC mini-grant in the amount of$799 The funds will be used to purchase an LCD projector No matching funds are required by the City. i r r� 3. EXHIBITS: WSTC award letter dated 2/28/06 4. RECOMMENDED BY: Public Safety Committee 4/20/06 (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure" N/A Revenue? N/A S Currently in the Budget9 Yes No X If no: • Unbudgeted Expense: Fund 1000 2252 3232.63500 Amount $799.00 Unbudgeted Revenue: Fund 1000.2252.3232.63500 Amount $799.00 6. CITY COUNCIL ACTION: a Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No 6M • POLICE DEPARTMENT Chuck Miller, Interim Chief of Police • Phone 253-856-5888 KENT Fax 253-856-6302 • Address 220 Fourth Avenue S Kent,WA 98032-5895 DATE: April 20, 2006 TO: Public Safety Committee • SUBJECT: Request authorization to accept the Washington Traffic Safety Commission mint-grant. MOTION: I recommend that Council accept the nuni-grant from Washington Traffic Safety Commission in the amount of$799 and place this on the Consent Calendar for the May 2, 2006 Council Meeting SLI�M1TMARY: The Kent Drinking Driver Task Force (DDTF) has been awarded a WTSC n u i-grant in the amount of$799 The funds will be used to purchase an [.CD projector. No snatching funds are required by the City. EXHIBITS: Copy of award letter dated February 28, 2006 from WTSC. BUDGET IMPACT: None. BACKGROUND: S a S i • Public Safety Committee Subject WTSC mmi-grant Date April 20,2006 `.a 9 i STATE OF%%ASHINGTON Cllefr} St, PO -24644 a Olympia' M-104-09"", f%P,Q1 • • February 28, 2006 • • • Nancy Mathews, Coordinator . Kent Drinking Driver Task Force 220 Fourth Avenue South • Kent, Washington 98032-5895 Dear Nancy: • I'm sorry for the delay in answering your mini-grant request for funds to help . replace your defunct Task Force LCD protector I checked with my supervisor. • and he agrees that the cost will be allowable Therefore, your request has been granted for the amount of $799. As with all our grants, these funds are awarded on a rei nbursement basis, and all invoices and receipts must be submitted within 60 days of the completion of your purchase I am enclosing an A-19 Invoice Voucher for you to complete and • send with the paperwork i Keep up the good work, and see you soon! • Best regards, • Gina Beretta Program Manager • • i • • • • Kent City Council Meeting Date May 2, 2006 Category Consent Calendar 1. SUBJECT: COMMUNITY BLOCK GRANT ANNUAL ACTION PLAN AMENDMENT — APPROVE ` 2. SUMMARY STATEMENT: Approve the proposed amendment to the 2005 . Community Development Block Grant Annual Action Plan, including funding allocations Funds originally allocated to HomeSight's First Homes Program through the City's 2005 >� Community Development Block Grant (CDBG) Annual Action Plan were withdrawn because • of service delivery issues. In addition, the City did not use the full 20% of its CDBG allocation to administer the CDBG program These two events led to the recapture of approximately $140,000 in 2005 CDBG funds. Council action is required to approve any amendment to reallocate the funding. A Public Notice was published on March 17, 2006, and was posted in public buildings—making it available for the public comment for 30 days. A • public hearing was held on April 13, 2006 Staff is requesting reallocation of recapture funds to the following programs: • Award $80,000 to The Alliance Center, a One-Stop Human Service Center. • Award approximately $35,000 to Kent Home Repair Program • Award $15,000 to Green River Community College, Micro-enterprise Development. • Award $10,000 to Washington CASH, City of Kent Micro-enterprise Initiative 3 EXHIBITS: Public Notice— Copy of amendment • 4. RECOMMENDED BY: Parks and Human Services Committee (Committee, Staff, Examiner, Commission, etc ) 5 FISCAL IMPACT Expenditure? X Revenue? X Currently in the Budget? Yes X No If no: Unbudgeted Expense Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No 6N • For Immediate Publication • March 17, 2006 CITY OF KENT PARKS, RECREATION & COMMUNITY SERVICES PUBLIC NOTICE • Notice of Public Comment Period For the Third Amendment to the 2005 Annual Action Plan NOTICE IS HEREBY GIVEN that the City of Kent's Third Amendment to the 2005 Annual Action Plan is i available for public review and comment A. SUMMARY 1. In its 2005 Community Development Block Grant(CDBG)Annual Action Plan, the City of Kent awarded $105,000 to HomeSight, a first-time homebuyers program for low/moderate- income Kent residents The program was de-funded due to service delivery issues, and the money was recaptured 2. In addition, the City stated that 20% of 2005 CDBG funds would be allocated to Planning and Administration The City did not use the full amount to administer the CDBG program, consequently, approximately $35,000 was recaptured 3 The City stated in its 2005 Annual Action Plan that if capital funds were increased or • recaptured, the first two options for spending were. (a) an increase in funding for Kent Home Repair Program up to $400,000, and (b) an increase in funding for Multi-Service Center(MSC) up to $150,000 (In its Second Amendment to the 2005 Annual Action Plan, the City canceled funding for the MSC project pursuant to a HUD ruling Funds onginally allocated to MSC were redistributed to Green River Community College and King County . Housing Authority) 4. The City of Kent stated in its 2003 Annual Action Plan that$116,002 would be awarded to S the One-Stop Service Center to provide a central location to meet the human services needs of low/moderate-income customers. However, a location for the One-Stop Service . Center could not be secured until 2005 The City wishes to honor its prior commitment i and provide financial support for the One-Stop Service Center through the Alliance Center at this time. B. AMENDMENT The following is the proposed Third Amendment to the 2005 Annual Action Plan- 1 Amend the 2005 Annual Action Plan to allow for the reallocation of a total of approximately . $140,000 in recaptured funds . 2. Funds shall be redistributed as follows • Award $80,000 to The Alliance Center, a One-Stop Service Center. Low/moderate- income customers receive human services assistance in a central location • Award approximately $35,000 to Kent Home Repair Program: provides • rehabilitation assistance and health and safety repairs to 80 unduplicated . low/moderate-income Kent households. i • • Award $15,000 to Green River Community College: provides 72 hours of business counseling and technical assistance to assist eight (8) low-income Kent residents with • developing a new micro-enterprise business or expanding an existing micro-enterprise business • Award $10,000 to Washington CASH: provides business training and loan funds services to 50 low-income women, people with disabilities and other under-served individuals . C. PUBLIC REVIEW AND COMMENT PERIOD 1. The City of Kent's Third Amendment to the 2005 Annual Action Plan is available for public review and comment at the City Clerk's Office, 1st Floor, Kent City Hall, 220 4th Avenue South, the Kent Regional Library, 212 2nd Avenue North, or the Housing & Human • Services Division, Suite 410, Centennial Center, 400 West Gowe Street, Kent, WA 98032 2 Public Hearing: A public hearing to consider the amendment will be held on Thursday, April 13, 2006 at 2,30 p m , in the Centennial Budding, Mountainview Conference Room, 400 W Gowe, Kent, WA 98032. 3. Copies of the draft amendment are available at the Kent Parks, Recreation &Community Services Department, Human Services Division, 400 West Gowe Street, Suite 410, Kent, , WA 98032 The draft amendment is also available for review on the City of Kent website at http//www ci kent wa us/HumanServices/index ash • Comments may be made in person during the public hearing, or may be mailed to Dinah Wilson, Community Development Block Grant Coordinator, Housing and Human Services Division, City of Kent, 220 411, S, Kent, WA 98032 . ADA INFORMATION: This notice is available in altemate formats for individuals with disabilities upon request The Kent Centennial . Center is wheelchair accessible Reasonable accommodations at the public hearing such as sign language interpretation or alternate formats for printed material are available for individuals with disabilities with a minimum of seven(7)days advance notice Please call(253) 856-5070 directly or • • For TDD call (253)856-5499 • • For Braille Relay Service call 1-800-833-6385 • For Hearing Impaired Relay Service call 1-800-833-6388 • Date Lon Hogan,Acting Parks,Recreation&Community Services Director • • • • • • CITY OF KENT . PARKS, RECREATION &COMMUNITY SERVICES THIRD AMENDMENT to the 7, 2005 ANNUAL ACTION PLAN A. BACKGROUND 1 The City of Kent Consolidated Housing and Community Development Plan provides a . framework for implementing housing, human services and community development • activities from 2003-2007 Each year the City outlines the goals that it wishes to accomplish and the strategies that will be used 2 In its 2005 Community Development Block Grant (CDBG) Annual Action Plan, the City awarded $105,000 to HomeSight, a first-time homebuyers program for low/moderate- income Kent residents The program was de-funded due to service delivery issues and the money was recaptured 3 In addition, the City stated that 20%of 2005 CDBG funds would be allocated to Planning and Administration The City did not use the full amount to administer the CDBG program, ! consequently, approximately$35,000 was recaptured . 4. The City stated in its 2005 Annual Action Plan that if capital funds were increased or recaptured, the first two options for spending were (a) an increase in funding for Kent Home Repair Program up to $400,000, and (b) an increase in funding for Multi-Service . Center(MSC) up to $150,000 (In its Second Amendment to the 2005 Annual Action Plan, • the City canceled funding for the MSC protect pursuant to a HUD ruling Funds originally allocated to MSC were redistributed to Green River Community College and King County Housing Authority) • 5 In its 2003 Annual Action Plan, the City stated that$116,002 would be awarded to the One-Stop Service Center to provide a central location to meet the human services needs of low/moderate-income customers However, a location for the One-Stop Service Center could not be secured until 2005 The City wishes to honor its prior commitment and provide financial support for the One-Stop Service Center through the Alliance Center at • this time B. AMENDMENT a 1 Amend the 2005 Annual Action Plan to allow for the reallocation of a total of approximately $140,000 in recaptured funds • 2. Funds shall be reallocated as follows . • Award $80,000 to The Alliance Center, a One-Stop Service Center. Low/moderate- income customers receive human services assistance in a central location • Award approximately $35,000 to Kent Home Repair Program: provides • rehabilitation assistance and health and safety repairs to 80 unduplicated • low/moderate-income Kent households • Award $15,000 to Green River Community College: provides 72 hours of business counseling and technical assistance to assist eight(8) low-income Kent residents with developing a new micro-enterprise business or expanding an existing micro-enterprise • business (a component of the MSC contract was micro-enterprise development through a sub-contract with GRCC). • • • • • Award $10,000 to Washington CASH: provides business training and loan funds services to 50 low-income women, peopie with disabilities and other under-served individuals. • Recaptured Amount- $140,000 • • Award to Capital Projects Recaptured Funds Awarded Change • • Alliance Center $80,000 $ 80,000 , Kent Home Repair Program $35,000 $409,6201 Green River Community $15,000 $ 15,000 College • Washington CASH $10,000 $25,000 Total $140,000 $529,620 • • • • • • • • • • • • • • • • • • • Increase based on budget after WA-FY06 Allocations Notification Although the award of recaptured funds to . Kent Home Repair Ptogiam increases funds above$400,000,this is necessary due to an increase in matenal costs • • • • Kent City Council Meeting Date May 2, 2006 Category Consent Calendar 1. SUBJECT: KING CONSERVATION DISTRICT GRANT FOR GLENN NELSON PARK—ACCEPT AND AMEND BUDGET • 2. SUMMARY STATEMENT: Accept the King Conservation District Number 9 Grant of$5,320 to fund the Glenn Nelson Park Urban Forestry Report, and approve the expenditure of funds in the Urban Forestry budget. The King Conservation District Reimbursable Grant funds were used to hire Sound Urban Forestry, a consultant, to evaluate the Glenn Nelson Park urban forest and • prepare a report with recommendations to protect and nurture the forest. Based on this . report, selected trees were removed and additional trees planted. 3. EXHIBITS: King Conservation District Notification Letter and Agreement 4. RECOMMENDED BY: Parks and Human Services Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT i Expenditure'? X Revenue? X • Currently in the Budget? Yes No X • If no: . Unbudgeted Expense: Fund P20082 Amount $5,320.00 • Unbudgeted Revenue: Fund P20082 56710 Amount $5,320.00 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No 60 King Conservation District . 935 Powell Avenue SW,Ste D•Renton,WA 98Q55•Phone(206)7b 4-3410•Fax(206)764-6677.E-mail distrtd@kt1rgcd arg • . March 10, 2006 Laurie Flemm City of Kent • 220-4th Avenue South • Kent,WA 98032 Dear Ms. Flemm, Enclosed are two copies of an Agreement for Award of Noncompetitive Grant for the City of Kent Glenn Nelson Forest Management PIan. This grant is funded with King Conservation District Special Assessment funds allocated to S the City of Kent. After obtaining signatures fiom City of Kent representatives, return both copies of the Agreement to me I will obtain the required signatures from King • Conservation District-representatives and torward a signed original for your records. At that time, I will also forward a check for the amount of the grant. . I am available to answei any questions you may have. Please do not hesitate to • contact me. Sincerely, a Brandy Reed • District Co-Coordinator Enclosures(2) KCD Ref KCD Ref 06-061 Laurie Flemm, City of Kent • • • AGREEMENT FOR AWARD OF NONCOMPETITIVE GRANT Cite of Dent • This Agreement is made between the King Conservation District Number 9, a municipal corporation in Kin- County, Washington, located at 935 Powell Ave SW, Renton, WA 98055 (referred to herein as "District"), and the City of Kent, a municipal corporation in King County, Washington, located at 220 - 4"' Avenue South, Kent Washington 98032 (refereed to herein as • "Recipient"), for the purposes set forth herein. • • • SECTION t. RECITALS • 1.1 Whereas, the District is a special purpose district organized and existing under authority of Chapter 89.08 RCW The District engages in and provides certain conservation activities that are authorized and described in RCW 89 08.220; and • 1.2 Whereas, on December 15, 2000, the Metropolitan King County Council enacted • King County Ordinance No 14016 which, among other things, provides for the distribution of noncompetitive grant funds from a portion of the special assessments imposed by King County Ordinance No. 14016 and collected by the District pursuant to Chapter 89.08 RCW, and 1.3 Whereas, on November 19, 1998, the District adopted Resolution No. 98-20 relating • to the policy and procedures governing the District's award of any noncompetitive grants authorized by King County, and 1.4 Whereas, the District has reviewed the grant application submitted by Recipient and has determined that the application meets the requirements of Chapter 89 08 RCW and the District's • policy and procedures for awarding noncompetitive grants; and • 1.5 Whereas, the District and Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions relating to the District's award of a noncompetitive grant to Recipient. • . SECTION 2. AGREEMENT 2.1 The District agrees to award Recipient a grant in the total amount of Five thousand • three-hundred and twenty Dollars ($5,320 00) from 2002 Assessments. Grant funds shall be used by Recipient solely for the performance of the work described in Exhibit A which is attached hereto and incorporated herein by this reference. The District shall pay the grant funds to Recipient rn accordance with the following paragraphs Grant fiords from 2002 Assessments sliall be paid by • District to Recipient within five (5) business days after District's receipt of a fully executed • Agreement. • • • 22 Recipient represents and warrants that it will only use the grant funds for the work described in Exhibit A, which may be amended by the parties pursuant to Paragraph 3 3 of the Agreement Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized work Further, Recipient agrees to return to the District any grant finds that are not expended and/or remain after completion of the wotk covered by this Agreement. 2.3 Recipient acknowledges and agrees that the giant funds may only be expended on work which shall be entirely within the District's jurisdictional boundaries. Tile following municipal entities are not within the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykouush Recipient shall be required to refund to the District that portion of any grant funds which are used for work performed outside the District's jurisdictional boundaries. 2.4 In the event the scope of work authorized by this Agreement includes the use of grant • funds to purchase houses located on real property within a flood hazard area, Recipient • acknowledges and agrees that grant finds may only be used for such proposes if the houses to be purchased were constructed before floodplam mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refund to the District that portion of any grant finds which are used for unauthorized purposes. . 2.5 Recipient shall be required to provide the District with biannual financial and project progress reports, along with an annual summary report. Financial and project reports shall be due 1` May 31 and November 30 each year. The Recipient shall also be required to submit to the District a final report which documents the Recipient's completion of the work in conformance with this Agreement within thirty(30) days after the completion of the work The final report shall, among other things, summarize the project's successes and shall address the regional benefits accomplished by the work. The final report shall also identify any obstacles or challenges winch were encountered during the work, along with general recommendations regarding ways to avoid such obstacles or challenges in the fixture. If requested, Recipient agrees to pro,,ide the Distnet with additional • financial or progress reports from time to time, at reasonable intervals. 2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting records if requested, Recipient shall comply with other reasonable requests made by the District with respect to the manner in which project expenditures are tracked and accounted for in Reciptent's accounting books and records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principals and to meet the requirements of all applicable state and federal laws. 2.7 Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS"). 2.8 The District or its representative shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement Recipient shall cooperate with the District in any such audit • - 2 - 2.9 Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established in the Revised Code of Washington and the Washington State Archivist. 2.10 Recipient shall ensure that all work perfornned by Recipient or its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the enviromnent and natural ic�,ources and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an appropriate monitoring system or piogiani to ensure compliance with this provision. 2.11 Recipient agrees that in the event a court of competent jurisdiction finds that the imposition or collection of the special assessments authorized by King County Ordinance No 14016 • are unlawful and orders the repayment of such assessments, Recipient agrees to reimburse the • District for the full amount of the grant award, including any interest which may be awarded by the court. 2.12 Recipient agrees to indemnify, defend and hold harmless the District, its agents, officers, officials and employees from all claims, alleged liability, damages, losses to or death of person or damage to property allegedly resulting from the acts of the Recipient or any of its employees, agents, contractors or subcontractors in connection with this Agreement. . 2.13 Recipient agrees to acknowledge the District as a source of finding for this project on all literature, signage or press releases related to said project. SECTION 3. GENERAL PROVISIONS 3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto . and their respective successors and assigns. 3.2 This Agreement constitutes the entire agreement between the parties with respect to . the subject matter hereof. No prior or contemporaneous representation, inducement,promise or • agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless such amendment is in writing and is executed by the parties The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4 Each party warrants and represents that such party has frill and complete authority to . enter into this Agreement and each person executing this Agreement on behalf of a party warrants • and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. • - 3 - 3 5 Expenditure of grant funds shall be subject to appropriation by the Metropolitan King County COMM I. DISTRICT: RECIPIENT: Bye Z,Ly L-� By Name (4—k Name Title \ -/.d A Lx �t�Lr_ Title Date /c' c Date • Approved as to Form: Approved as to Forrn- DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY: By /L,--C_- By Name_( Y` i C_ L Name Date C1 Date i - 4- King Conservation District 1 Member Jurisdiction Noncompetitive Grant Application Project Name: Glenn Nelson Forest Mamt Contact: Applicant: Kent Parks,Rec and Cmty Svcs Title: Fund Development Coorduiatoi Principal Partners (if any): Address: . 220 4th So • Kent, WA 98032 Total Project Cost: $20,099.55 Phone: (253) 8566++'. KCD Funding Requested: $5320.00 Fax: 253 856 6050 Project Start Date: 06-03-2003 E-mail: Deverett@ei.kent wa.us Project End Date: 09-30-2003 1. Brief Project Description (—200 words): • The City of Kent has many pocket forests within the jurisdictio H-c4«t i )n and Community Services Department. These forests range trot r- L c ,rv7 -160 acres). The Parks Department foresters are perfornung routine areas of hazard tree analysis and removal if appropriate; howev • plan existed for these wonderful assets. Our worry is that as budgets ebb and How, so does maintenance on these jewels. We feel with a long range management plan that we can avoid crises in the future because of planned management today. To this end,we hired Sound Urban Forestry, urban forest specialists, to do a complete analysis of the park. We had previously had • every tree over six inch caliper located on a survey map of the park as part of another project at • that location SUF examined each tree in the park After consulting with local representatives from the Audubon Society and based on both their recommendations and those of SUF, 49 trees were removed or left as snags. As part of the plan, we replanted 15 trees of various species as a part of our Arbor Day celebration in 2005. • 2. Project Objectives (Citing specific paragraphs and subtexts, provide a brief description of how the project meets one RCW 89.08 criteria and one KCD Strategic Plan initiative criteria . outlined in the Policy and Procedure Overview): KCD Noncompetitive Grant Program Procedures,Policies,Criteria * April, 2005 P-2 of 9: This grant application substantially complies with general policies one through 5 of the KCD. Policy six is for acquisition only. • KCD Noncompetitive Grant Program Procedures,Policies, Criteria * April, 2005 P-4 of 9: The activity we are requesting funding for is for the formulation of a long range plan to assure the sustained life of this urban pocket forest Our long range goal is the conservation of this forest, to take appropriate measure today and plan for appropriate measures for the future to insure the health of this forest. One of the Issues we fcnmd was too many of the trees were of the same species and age. We removed the trees recommended by Sound Urban Forestry, and replanted a smaller amount of varied species King Conservation District 2 Member Jurisdiction Noncompetitive Grant Application KCD Noncompetitive Grant Program Procedures, Policies, Criteria * April, 2005 P-7 of9- The . funded activity promotes a workable solution to help minimize the effects of population growth on the natural environment. The sustainable urban forests substantially improve the quality of life of citizens in the area, provide pastoral areas to walk and exercise help reduce the airborne pollution load and help control flooding by providing an avenue for rain to reenter the water table. • 3. Project Activities and Measurable Results: After we contracted with Sound Urban Forestry to examine the health and current state of the forest at Glenn Nelson Park, we consulted with representatives of the local chapter of the Audubon Society to determine how the recommendation of SUF would affect the native bird population at the park We determined after this consultation that about half of the trees slated for removal should be climbed and left as tall snags. We followed this recommendation as the trees were removed The logs generated by this project were transported to another project in the park system to be used as large woody debris in a stream rehabilitation project at that location. The last activity recommended by both SUF and the Audubon Society representative was to replant some various species of trees in areas of Glenn Nelson park that were not crowded_ This was done in April 2005 as part of the Cities Arbor Day celebration • The trees were planted in predetermined locations by about 20 members of Cub Scout pack 462 and parents. Short range activities were the removal or snagging of 40 trees, the replanting of 13 trees of various species, the involvement of volunteers and an Arbor Day celebration We reached each of these goals. The long range goal is the continued health and long range(50 year) sustamability of this forest 4. Budget Expenses Budget Item KCD Other Funds Other Total Funds 'VV A Siah-' Funds DNIR Co111 0-iz-y i z <nmta fTil�rin liesitj Fm es€n- G niill Salaries and Benefits $3429.35 $3429 35 . Travel/Meals/Mileage Office/Field Supplies $2020 20 $2020 20 Contracted/Professional $5320.00 $5800.00 $11,120 00 Services prepare Contracted forestry land m mt plan survey Land Acquisition Permits Other (1 ree:m a n k Ali" $3530 00 $3530.00 ari-'olva! suhhlies} TOTAL $5320.00 $3530 00 $11249.55 $20,099.55 5. Describe how KCD funding will be acknowledged over the duration of the project. • • King Conservation District 3 Member Jurisdiction Noncompetitive Grant Application Participation of the KCD will he included with other funders (Interagency Committee for Outdoor Recreation and others)on the park sign at the entrance to the park ti-om the parking lot A • Auth razed gnature Date Kent City Council Meeting Date May 2, 2006 Category Consent Calendar 1. SUBJECT: KING CONSERVATION DISTRICT GRANT FOR CLARK LAKE INLET — ACCEPT AND AMEND BUDGET • 2. SUMMARY STATEMENT: Accept the King Conservation District Number 9 Grant of$8,581.61 to fund the Clark Lake Inlet Project, and approve the expenditure of funds in the Native Plant budget. The King Conservation District Reimbursable Grant was used to purchase native trees and shrubs for Clark Lake Park. In 2005, staff and volunteers participated in ReLeaf, a volunteer event held along the Clark Lake inlet at the Wandering Creek Apartment Complex Volunteers planted native trees and shrubs along the stream to enhance the buffer, provide shade, and enhance the beauty of the stream The volunteers also laid cardboard around the newly planted shrubs to prevent weed growth and competition, leading to efficient maintenance 3. EXHIBITS: King Conservation District Notification Letter and Agreement 4. RECOMMENDED BY: Parks and Human Services Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? X Revenue? X Currently in the Budget? Yes No X . If no: Unbudgeted Expense: Fund P20043 Amount $8,581.61 Unbudgeted Revenue. Fund P20043 56710 Amount $8,581 61 a 6. CITY COUNCIL ACTION: • Councilmember moves, Councilmember seconds . DISCUSSION: ACTION: Council Agenda Item No 6P King Conservation District • 935 Powell Menue 5W,Ste D•Renton,WA 98055•Phone(20b)7t64-1410•Fay(206)764-6677•E-mad drstrict9krrrgcd.oig • • March 10, 2006 • Perry Brooks • City of Kent 220-Th Avenue South Kent,WA 9g032 Dear Mr. Brooks, Enclosed are two copies of an Agreement for Award of Noncompetitive Grant for the Clark Lake Inlet Restoration Project This grant is funded with King • Conservation District Special Assessment funds allocated to the City of Kent • After obtaining signatures from City of Kent representatives,return both copies of the Agreement to me, I will obtain the requned signatures from King • Conservation District representatives and foiward a signed original for your records. At that time,I will also forward a check for the amount of the grant. I am available to answer any questions you may have. Please do not hesitate to contact me. • Sincerely, 7 • Brandy Reed • District Co-Coordinator i • • Enclosures (2) • KCD Ref KCD Ref 06-062 Perry Brooks,City of Kent • • AGREEMENT FOR AWARD OF NONCOMPETITIVE GRANT • City of Kent This Agreement is made between the King Conservation District Number 9, a municipal corporation in King County, Washington, located at 935 Powell Ave SW, Renton, WA 98055 (referred to herein as "District"), and the City of Kent, a municipal corporation in King County, Washington, located at 220 — 4`h Avenue South, Kent Washington 98032 (refereed to herein as "Recipient"), for the purposes set forth herein. • SECTION 1. RECITALS 1.1 Whereas, the District is a special purpose district organized and existing under authontyof Chapter 89.08 RCW The District engages in and provides certain conservation activities that are authorized and described in RCW 89.08 220; and • 1.2 Whereas,on December 15, 2000, the Metropolitan King County Council enacted King County Ordinancc No 14016 which, among other things, provides for the distnbutron of noncompetitive grant funds from a portion of the special assessments imposed by King County Ordinance No. 14016 and collected by the District pursuant to Chapter 89 08 RCW, and • 1.3 Whereas, on November 19, 1998, the District adopted Resolution No. 98-20 relating to the policy and procedures govemrng the District's award of any noncompetitive grants authorized by King County; and 1.4 Whereas, the Distnet has reviewed the grant application submitted by Recipient and has determined that the application meets the requirements of Chapter 89.08 RCW and the District's policy and procedures for awarding noncompetitive grants; and 1.5 Whereas, the District and Recipient desire to enter into this Agreement for the • purpose of establishing the terms and conditions relating to the District's award of a noncompetitive . grant to Recipient. SECTION 2. AGREEMENT 2.1 The District agrees to award Recipient a grant in the total amount of Eight thousand five-hundred eighty-one dollars and sixty-one Cents ($8,581 61) of which $8,555 95 is from 2001 Assessments and$25 66 is from 2001 Assessments. Grant funds shall be used by Recipient solely • for the performance of the work described in Exhibit A which is attached hereto and incorporated herein by this reference. The District shall pay the grant funds to Recipient in accordance with the following paragraphs Grant funds from 2000 and 2001 Assessments shall be paid by District to Recipient within five (5) business days after District's receipt of a fully executed Agreement. - 1 - 2.2 Recipient represents and warrants that it will only use the grant funds for the work • described in Exhibit A, which may be amended by the parties pursuant to Paragraph 33 of the Agreement Recipient shal I be required to refund to the District that portion of any grant funds which are used for unauthorized work. Further, Recipient agrees to return to the District any grant funds that are not expended and/or remain after completion of the work covered by this Agreement 2.3 Recipient acknowledges and agrees that the grant funds may only be expended on work which shall be entirely within the District's jurisdictional boundaries The following municipal entities are not within the District's jurisdictional boundaries_ Enumclaw, Federal Way, Milton, Pacific, and Skykomtsh_ Recipient shall be required to refund to the District that portion of any grant funds which are used for work performed outside the District's jurisdictional boundaries_ 2 4 In the event the scope of work authorized by this Agreement includes the use of grant funds to purchase houses located on real property within a flood hazard area, Recipient acknowledges and agrees that grant funds may only be used for such purposes if the houses to be purchased were constructed before lloodplain mapping or sensitive areas regulations were in place • for that area. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized purposes. 25 Recipient shall be required to provide the District with biannual financial and pi oject progress reports, along with an annual summary report. Financial and project reports shall be due May 31 and November 30 each year The Recipient shall also be required to submit to the District a • final report which documents the Recipient's completion of the work in conformance with this Agreement within thirty(30) days aver the completion of the work Tire final report shall, among other things, summarize the project's successes and shall address the regional benefits accomplished by the work. The final report shall also identify any obstacles or challenges which were encountered during the work, along with general recommendations regarding ways to avoid such obstacles or challenges in the future If requested, Recipient agrees to provide the District with additional financial or progress reports from time to time, at reasonable intervals 26 Recipient's expenditures of grant funds shall be separately identified in the i Recipient's accounting records If requested, Recipient shall comply with other reasonable requests made by the District with respect to the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principals and to meet the requirements of all applicable state and federal laws. • 2.7 Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ('BARS"). 2.8 The District or its representative shall have the right from time to time, at reasonable • intervals, to audit the Recipient's books and records in order to verify compliance with the terns of this Agreement. Recipient shall cooperate with the District in any such audit. - 2 - • 29 Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established in the Revised Code of Washington and the Washington State Archivist. 2.10 Recipient shall ensure that all work performed by Recipient or its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations Recipient shall nnplement an appropriate niomtorin system or program to ensure compliance with this provision. 2.11 Recipient agrees that in the event a court of competent jurisdiction finds that the imposition or collection of the special assessments authorized by King County Ordinance No. 14016 are unlawful and orders the repayment of such assessments, Recipient agrees to reimburse the District for the full amount of the grant award, including any interest which may be awarded by the court. • 2.12 Recipient agrees to indemnify, defend and hold harmless the District, its agents, officers, officials and employees from all claims, alleged liability, damages, losses to or death of person or damage to property allegedly resulting from the acts of the Recipient or any of its • employees, agents, contractors or subcontractors in connection with this Agreement. 2.13 Recipient agrees to acknowledge the District as a source of funding for this project on all literature, signage or press releases related to said project. • SECTION 3. GENERAL PROVISIONS 3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. • 3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. • 3.3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless such amendment is in writing and is executed by the parties The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. • 34 Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been frilly authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative - 3 - 35 Expenditure of grant fiends shall be subject to appropriation by the Metropolitan King County Council. . DISTRICT: RECIPIENT: By 1 �� ��� B Name 'K, 9- ,: Name Title Title Date �J `�G'� 06- Date Approved as to )Form: Approved as to Form: • DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY: l By� ti't:( By Name CC_+ C �_ VF 00\61� � Name Date �� � 1 Date • - 4 - • • King Conservation District t Member Jurisdiction Noncompetitive Grant Application Project Name: Clark Lake Inlet Restoration Contact: Perry Brooks Applicant: Kent Parks, Rec and Cnnty Svcs 'ride: Park and Open Space Planner Principal Partners(if any): Address: 220 4th Ave So. Kent, WA 98032 Total Project Cost: $12,945.11 Phone: (253) 856 51 14 KCD Funding Requested: $8581.61 Fax: (253) 856 6050 Project Start Date: August 12, 2003 E-mail: Pbrooks�Dci kent wa us Project End Date: September 30. 2003 1. Brief Project Description (—200 words): • Clark Lake Park is approximately 135 acres The main feature is the seven acre Clark Lake. One of the feeds to Clark Lake is drainage from a neighboring housing area The man-made inlet resembled a flume. The scope of this project was to develop meanders in the creek bed, install large woody debris and boulders to help contain the energy of the flowing water. The creek flows through a wetland About 100 feet below the wetland we began altering the stream bed with machinery (while it was dry). After we were satisfied with the shape of the channel we installed large rocks we located on site, and purchased, installed large woody debris and finished • by installing washed rock in the bed of the stream channel. The purpose is to provide an illustrative stream to be used a part of a future education component of the park,and to help, by slowing the water velocity and reducing the sediment load transported to the lake_ The lake outflow eventually feeds the Green River The outflow from Clark Lake is salmon bearing. • 2. Project Objectives (Citing specific paragraphs and subtexts, provide a brief description of how the project meets one RCW 89.08 criteria and one KCD Strategic Plan Initiative criteria outlined in the Policy and Procedure Overview): KCD Noncompetitive Grant Program Procedures, Policies, Criteria * April, 2005 P-2 of 9: This grant request substantially complies with KCD General Policies one through five. Policy six is for acquisition only. • KCD Noncompetitive Grant Program Procedures, Policies, Criteria * April, 2005 P-5 of 9: Section 1)c). This project reduces the sediment load of Clark Lake by providing armament to the stream bed, energy absorption through the installation of large boulders, realignment of the stream bed, and the installation of large woody debris • KCD Noncompetitive Grant Program Procedures, Policies, Criteria * April, 2005 P-7 of 9: 2) d) i): This project helps reduce the impact of local dense housing development by providing a manner to treat and utilize water generated from local housing developments The outflow from Clark Lake is salmon bearing. • 3. Project Activities and Measurable Results: King Conservation District 2 • Member Jurisdiction Noncompetitive Grant Application • This project's purpose is to make this flume like water conveyance structure in to what will look and • perform like a mountain stream. The stream bed was meandered, large woody debris and large rocks were installed in strategic locations, and the bottom was armored with mixed diameter washed rock to provide a creek Irke appearance and hold the local sediments in place The placement of the rocks, wood and washed rock was done in such a manner as to help absorb energy from the water as it flows toward the lake in the relatively steep stream We are measur ing our success by the delta formation rate at the lake. We cut a fairly distinct channel in it during construction and are monrtoi mg it to determine how • much erosion is (or is not) occurring up stream in the restored stream • 4. Budget Expenses • Budget Item KCD Other Funds Other Total • Funds .-,Is, Funds $ Salaries and Benefits $4363.50 $4363 50 Maintenance • Crew Salar • Travel/Meals/Mileage • Office/Field Supplies Contracted/Professional $5683.38 $5683.38 Services • Land Acquisition Permits Other tl;ov $2898 23 $2898.23 • -rot i ) TOTAL $8581.61 $4363.50 $12,945.11 • • 5. Describe bow KCD funding will be acknowledged over the duration of the project. • KCD's Participation will be noted on park entrance signs with other funders at all entrances to the park. Other funders include the State of Washington, DOTED funds, and King County Conservation Futures funds. • • • • ar �s • Author ed gnature Date • • • • �TR Gillis Inc I nvo, • • Po Box 133 DATE LOAD TICKL • 22906 Indianola Road — Indianola, WA 98342 9r2/2003 7003 • • BILL TO • Kent Parks • 220 4th South • ATIN Pam Baum Kent,WA 98032 • • • • • CUSTOMER SCALE TICKET • Kent Parks • ITEM CODE DESCRIPTION AMOUNT • Log sales Douglas Fir,Hemlock,Maple and Cedar 286 Feet @ S4 00 Per I,144.00 • Log Hauhng Hauling Logs @$85 00 Per how,4 hours 340.00 • • • • • • • • • • • • • • • • • • Thank you for yow business. Total $1,484.00 J • !_ 7 � PRLME� COKING CORL CO. �NvoicE , � i, P O Box 10/31407 Hwy 169 • Black Diamond,WA 98010 • (360)886-2841 (425)432-4700 Fax(425)432-3883 • www palmercc corn INVOICE DATE Sep 2, 03 • SOLD CITY OF KENT PARK DEPT. • A INVOICE NUMBER TO TTN: PA14 BAU13 220 4TH AVE S 20035486 Kent, WA 98032-5895 • P.O/JOB NUMBER 230893 • DESCRIPTION WEIGHT UNIT UNIT PRICE EXTENDED PRIC ENVIRONI4ENTAL SURCHARGE ($.25/to ;$.35/c,y. ) MCLUDED, IN PRICE 7/8" Drain Gravel, del solo 46.98 Ton 13.70 643.63 • Screened Oversize, del solo 14.31 Ton 14.20 203.20 2"x4" Round Rock,del solo 32,24 Ton 14.20 457.81 Total AuDunt PurchaseJ 1,304.64 MMENTS INVOICE DUE DATE 10/31703— MISC CHARGES 0.00 • Call us for your SALES TAX 109. 59 StreamBed gravel needs. 1 RMS ALL PURCHASES SUBJECT TO PCCC SALES AGREEMENT PAYMENT DUE BY THE 15th OF MONTH TOTAL , 1,414.23 • LLOWING RECEIPT OF MATERIALS,LABOR,SERVICE OR SUPPLIES UNPAID SUMS SUBJECT TO A SER- E CHARGE OF 111z%PER MONTH STATEMENT OF ACCOUNT SENT FIRST OF EACH MONTH. • • • • • • • • • • • • • • • Aquatic Resource Consuttants Invoice 1606 Nob Hill Avenue North • Seattle, Washington 98109 DATE INVOICE NO. (206) 285-7332 09/20/'03 20334 • BILL TO • • City of Kent • Parks Planning and Development 220 4th Avenue South • Kent, Washington 98032-5859 • ATTN: Pam Baum • • PROJECT • Clark Lake • Date OTY RATE DESCRIPTION AMOUNT • 09/02/'03 7 110.00 Construction Supervision 770.00 • 09/03/'03 8 110.00 Construction Supervision 880.00 • 09/04/'03 9 110.00 Construction Supervision 990.00 • 09/05/'03 9 110.00 Construction Supervision 990.00 • 09/15/'03 8 110.60 Construction Supervision 880.00 I 346.50 Subconsultant Fees: Cart Menconi 346.50 • • • • • • • • • • • • • Thank you! • 1y�/lfl��/' Total $4,856.50 • Kent City Council Meeting • Date May 2. 2006 Category Consent Calendar 1. SUBJECT: FIRST QUARTER DEVELOPMENT FEES — ACCEPT AND AMEND BUDGET • 2. SUMMARY STATEMENT: Accept the development fees from Rykles and Sharp LLC in the amount of$8,550 and authorize the expenditure of funds in the Turnkey Park budget Between January and March 2006, the City received a total of$8,550 from one developer who voluntarily paid fees, in lieu of dedicating park land to mitigate the • development of single family homes in one subdivision Rykles and Sharp LLC paid • $8,550 for Blakely Place development. Ordinance No. 2975 requires developers to dedicate open space in proximity to new construction sites or to pay "fee-m-lieu" funds The fee is based on assessed land values. • 3. EXHIBITS: Revenue Report 4. RECOMMENDED BY: Parks and Human Services Committee (Committee, Staff, Examiner, Commission, etc ) 5 FISCAL IMPACT S Expenditure'? X Revenue? X . Currently inthe Budget? Yes No X • If no• Unbudgeted Expense: Fund P20037 Amount $8,550.00 Unbudgeted Revenue: Fund P20013 Amount $8,550.00 6. CITY COUNCIL ACTION: • Councilmember moves, Councilmember seconds i DISCUSSION: ACTION: Council Agenda Item No. 6Q • o �I N �1 O �LO (Q • T a. a a a 0 o rn r\ m • v a o • N U � o. `o • • V J d N N O a o c c c U ¢ N y p d m m 2 m U Q � � L • = m v a 7 O N • V N � V w a cc: a to J u O • � a m am co �o 0 0 0 0 oI 0 0 0 0 0 0 voi uoi N o `° v> ° ro c6 0 0 � N tIN °f T m n rD ao • 101 m � � • #i r �n u� • u u0i o 0 o n m ao m • J N U � U a O o L U U N m 61 V O_ � � O • m O O [h ma N I a a 00 • � m c"l O O a r • p � Z � � O jp o 0 • Lon a a a C� < • • • • • • • Kent City Council Meeting Date May 2, 2006 Category Consent Calendar 1. SUBJECT: TOWN SQUARE PLAZA MASTER PLAN—ACCEPT • • 2. SUMMARY STATEMENT: Accept the master plan design from Portico, Inc. for . Town Square Plaza. City staff and Portico, Inc. have been working since 2005 to develop and finalize the master plan for this community-based, urban plaza It will become a popular gathering • space that links historic downtown Kent and the new Kent Station. The new space will be available for Kent's Saturday Market, and for concerts and seasonal events. • • • • 3. EXHIBITS: The Master Plan model will be displayed for viewing • • 4. RECOMMENDED BY: Parks and Human Services Committee • (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT • Expenditure? N/A Revenue? N/A Currently in the Budget? Yes X No • If no: • Unbudgeted Expense: Fund Amount $ . Unbudgeted Revenue Fund Amount $ • 6. CITY COUNCIL ACTION: • Councilmember moves, Councilmember seconds • • • • DISCUSSION: • ACTION: • Council Agenda • Item No 6R • • Kent City Council Meeting • Date May 2, 2006 Category Consent Calendar 1. SUBJECT: DRINKING DRIVER TASK FORCE RE-APPOINTMENTS — CONFIRM • 2. SUMMARY STATEMENT: Confirmation of the Mayor's re-appointments of Ms Mary Lou Becvar and Ms Pamela Roberts to continue serving as members of the Kent Drinking Driver Task Force. Their new appointments will continue until 1/l/09. S 3. EXHIBITS: Memo • 4. RECOMMENDED BY: Mayor Cooke (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No • If no: • Unbudgeted Expense: Fund Amount $ • Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• • ACTION: Council Agenda Item No 6S • • • • • OFFICE OF THE MAYOR • Suzette Cooke, Mayor . Phone 253-856-5700 Fax- 253-856-6700 • Address: 220 Fourth Avenue S. • K EN T Kent,WA 98032-5895 WASHIMOTON • • MEMORANDUM TO: DR. DEBORAH RANNIGER, CITY COUNCIL PRESIDENT • CITY COUNCIL MEMBERS • FROM: SUZETTE COOKE, MAYOR''v • DATE: APRIL 25, 2006 • SUBJECT: RE-APPOINTMENTS TO KENT DRINKING DRIVER TASK FORCE • • I have re-appointed Ms. Mary Lou Becvar and Ms. Pamela Roberts to continue serving as • members of the Kent Drinking Driver Task Force. Their new appointments will continue until • 1/1/09' • I submit this for your confirmation. • • jb • • • • • • • • • • • • • • • • • • • • • Kent City Council Meeting • Date May 2, 2006 Category Consent Calendar 1. SUBJECT: TAHOMA VISTA FINAL PLAT —APPROVE AND AUTHORIZE 2. SUMMARY STATEMENT: Approve the final plat Mylar for Tahoma Vista and authorize the Mayor to sign the Mylar. Norris Homes proposes to subdivide approximately 4 84 acres into 19 lots. The property is located at 25206 and 25230 132nd Avenue Southeast. 3 EXHIBITS: Map and memo with conditions • 4. RECOMMENDED BY: Community Development and Public Works Dept Staff (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? No Revenue? No Currently in the Budget? Yes No . If no: • Unbudgeted Expense: Fund Amount $ • Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: • ACTION: Council Agenda Item No 6T • • • • • COMMUNITY DEVELOPMENT • Fred N Satterstrom, AICP, Director • PLANNING SERVICES • KEN T Charlene Anderson, AICP, Manager • WP$HINGT'Jn Phone 253-856-5454 Fax 253-856-6454 • Address 220 Fourth Avenue S • Kent, WA 98032-5895 • • DATE: May 2, 2006 • TO: MAYOR SUZETTE COOKE, COUNCIL PRESIDENT DEBORAH RANNIGER AND CITY COUNCIL MEMBERS • FROM: CHARLENE ANDERSON, AICP, PLANNING MANAGER • THROUGH: MAYOR SUZETTE COOKE SUBJECT: TAHOMA VISTA FINAL PLAT (#FSU-2001-6/KIVA #2053113) • • • MOTION: Approve the final plat mylar for Tahoma Vista and authorize the Mayor to sign the • mylar. • • • • SUMMARY: Norris Homes, Inc., proposes to subdivide approximately 4 84 acres into 19 • single-family residential lots The property is located at 25206 and 25230 132rd Avenue Southeast. • BUDGET IMPACT: None • BACKGROUND: On June 4, 2003, the Hearing Examiner issued Findings, Conclusions • and a Decision granting approval of a preliminary plat, with 19 conditions. The applicant • has complied with the conditions required prior to recording. • • • • • • S•\Permit\Plan\longplats\2001\2053113-FSU-2001-6cc DOC • Enclosure Conditions of approval—Hearing Examiner • • • • • • • • • • • • • • • • SUBDI'/I ON SE 249TH PL • � E 248TH S • • SE 233RD PL z • SE 253RD PL • SE 256TH ST • • • PROJECT LOCATION • LEGAL DESCRIPTION LOTS A AND B OF KING COUNTY SHORT • PLAT NO. 874039, RECORDED UNDER • RECORDING NO. 7412200293, RECORDS • OF KING COUNTY, WASHINGTON • • • • • • • • 30 .O►"r 3 ,.61.90.10 N a u"� • OO ell .Of 091 an • SZ .SZ 1 A ;.�• ry i� 1 _00 B1t v' c Q 0 i.�n �{ g+ r4YU�m • ' 1l. J W m y o 3 Zl LO N 4 I /V ti iN 7y�nW�+I v MW .00 fill '° o} '" Z . 9� I ry� m R 7 • S7 3 11.Zl 10 N A LL o to n �� z ; 1 • 8 m I• m m O W {� �n . N M m N a m Al Q � .006tt Q O; ZoN • 3 11.L1 lO N } F A �-< W = 911 • M Ot S£t I � h conend)3s•ld aaee� � M _ 3 Zl.N 10 N O MCILL N I� N .OY N FZ f90t} .6CSCl ,C90t R g09 u Q1_ _ a I 1 3Nn_Na3 Cl- �3" W_ ��� ( v, Q to 33N3A0n3! s via M bb t Q N 8 V lob l .f W • Y 004 Y� W Y lf.£O.to N tD L9 Y'lt N` LL<(N)M .6L Bf20 5> ,O-^og h bS • r +, X N ; I /h ti +^ 3 .t£.UO.LO N .00 Of Y h 9999 10099 ©o •L9 B6 us N -,Psi W b I (tf)3 yS.00,(•t N u +n ,.� g ? m �j m F" W_ � m * Iv & Ip nY U o vnj• $ ; � 3 El�` ��� Z 9 W 3 n '� � "Xe N, .oS ool8 N 8� N ` � to Y. I� ��d X }I 3 JC.f030 N Yr n • g VIL .69£s } '' o O 3 p£.£O.10 N o ' g l �+ g z 0 r • b g 1 _ p in O W •o I '' � (mN n� o OS OOI 00 SS OSSSI nm v7Y m N } 3 .IE.COAO N BB f6 g 13 s :£cz'r (31tlARAd) 0 LDVUI- m 'O n 3 -OC.f0.10 N OS l 3 .lf f0 0 N g i co o 0 �n �OL .��L] � Z �•` i to co p 10 Y n Y3wSJi iX N 3 V1 ;mg D .9L SL 0 ry W 'i ml - �_ - �I i" �' • OVr �a N � � OO 1O rnN � Z I U • l— N yJ 4 • .f689—�4 J�f oe-- —0005— - 00 .00 OS O O A GK 3 X.M40 N O O nn <r< 3¢ :S 8 Y (onend) • N 3S 3"ONZEI P-&- :3 AC CO tO N 3pC fO.ION 3p£fO.ION 3 M.COAO • ry SC HIL (SZ-CXI SON) (SZ-Od '£11-10A Sob) .ZO9CgZ f3 -g1,.fOt0 N (SZ-Ctt 508).0 .ISLICI MdOJN t6/579) .SOSC9Z 3 .Of£O 10 N . TAHOMA VISTA • #S U-2001-6 On June 4, 2003, the City of Kent Hearing Examiner approved the Tahoma Vista • preliminary plat with the following conditions: A. GENERAL CONDITIONS OF APPROVAL . 1 . The owner/subdivider shall implement all mitigation measures required by . the Mitigated Determination of Nonsignificance (MDNS) for the proposed i Tahoma Vista Preliminary Plat, file ENV-2002-11 2. Approval of this subdivision as proposed is conditioned upon City of Kent • City Council approval of the associated proposed rezone of the two subject parcels from SR-4 5 to SR-6, file number RZ-2002-3. In the event that the rezone request is denied, prior to application for recordation of the final plat, the applicant shall apply for a plat alteration showing compliance • with the development standards of the SR-4 5 zoning district The . Planning Manager shall have the authority to determine whether the proposed plat alteration constitutes a minor or major alteration B. PRIOR TO RECORDATION OF THE FINAL PLAT 1. The Owner/Subdivider shall pay all Charges in Lieu of Assessments and/or Latecomer Fees, if any, prior to scheduling the Pre-Construction Conference and/or prior to recording this plat, whichever comes first • 2. The Owner/Subdivider shall submit and receive City approval of engineering drawings from the Department of Public Works, and shall then either construct or bond for the following • a. A gravity sanitary sewer system to serve all lots. This development will be served by the Soos Creek Water and Sewer District. The septic system serving the existing homes within the proposed plat, if any, shall be abandoned in accordance with King County Health Department Regulations • b. A water system meeting domestic and fire flow requirements for all lots. This development will be served by King County Water District • #111. • Page 1 of 10 Tahoma Vista • SU-2001-6 Conditions of Approval Existing wells, if any, shall be abandoned in accordance with the requirements of the Department of Ecology C. Detailed Drainage Plans meeting the requirements of the City of • Construction Standards, and City of Kent Development Assistance Brochure #5-3, Detailed Drainage Plans Initial guidance is given in the conditions which follow s (1) The Owner/Subdivider shall construct an on-site public detention/retention pond system in accordance with the Kent Construction Standards to mitigate for potential impacts to both stormwater runoff quantity and quality This pond shall be constructed within a public stormwater management tract. • The detention/retention pond storage volume and release . criteria shall be that the peak flows up to the 25 year storm event from the proposed development shall be restricted to a level at or below the peak flows up to the 25-year storm . event from the existing development The applicant shall • use the King County Run Time Series (KCRTS) or another HSPF software package to calculate the peak flows. (2) As development occurs within this subdivision, roof • downspouts for each roofed structure (house, garage, carport, etc ) shall be directed to Roof Downspout Infiltration Trenches, or Perforated Stubouts, meeting the requirements of the City of Kent Construction Standards, and City of Kent Development Assistance Brochure #5-5, , Roof Downspout . Infiltration Trench Systems, Downspout Dispersion System, and Perforated Stubout Connections. These roof downspout conveyance and infiltration systems shall include overflow . pipes connected to an approved conveyance system The • Detailed Drainage Plans will include an approved detail for the Roof Downspout Infiltration Trench, or Perforated Stubout, and will provide for private stormwater stubouts to each lot for future connection from the Roof Downspout . Infiltration Trenches, or Perforated Stubouts. The face of the • recorded plat shall contain the following restriction AS A CONDITION OF BUILDING PERMIT ISSUANCE, • RESIDENCES CONSTRUCTED ON LOTS OF THIS SUBDIVISION MUST PROVIDE ROOF DOWNSPOUT Page 2 of 10 • • Tahoma Vista SU-2001-6 Conditions of Approval INFILTRATION TRENCH (PERFORATED STUBOUT) SYSTEMS PER DETAILS SHOWN ON THE APPROVED STORMWATER PLANS • (3) A downstream analysis is required for this development, and it shall include an analysis for capacity, erosion potential, and water quality from the point of discharge from the site downstream a distance of at least one quarter mile or to the • point where stormwater discharges to the maintained portion of the City of Kent stormwater drainage system, whichever distance is further. See City of Kent Development Assistance Brochure #5-4, Downstream Analyses, for the specific . information required for downstream analyses (4) If determined necessary by the Public Works Department, the Owner/Subdivider shall provide public drainage easements meeting the requirements of the City of Kent Construction Standards for the specified downstream reach where adequate public drainage easements do not currently exist. • (5) The Owner/Subdivider shall submit Landscape Plans for within and surrounding the detention facility to the Planning Department and to the Department of Public Works for S concurrent review and approval prior to, or in conjunction with, the approval of the Detailed Drainage Plans These • Landscape Plans shall meet the minimum requirements of the City of Kent Construction Standards, and the stormwater management landscaping requirements contained within City of Kent Development Assistance Brochure #5, • Landscape Plans. Landscape Plans are not to be used to i show required Street Trees (6) The Owner/Subdivider shall execute Declaration of . Stormwater Facility Maintenance Covenants for the private . portions of the drainage system prepared by the Property Management Section of the Department of Public Works. See City of Kent Development Assistance Brochure #5-17, Declaration of Stormwater Facility Maintenance Covenants, . for information on what is contained within this document d. An open-to-the-air public stormwater treatment system in accordance with the requirements of the Kent Construction Page 3 of 10 Tahoma Vista . S U-2001-6 Conditions of Approval Standards, and published City of Kent Development Assistance . Brochures dealing with stormwater treatment, to mitigate for potential impacts to stormwater runoff quality Acceptable stormwater treatment facilities meeting this requirement in their preferred order include infiltration after pretreatment, biofiltration , swales, wet ponds, extended detention ponds, and created , wetlands. See City of Kent Development Assistance Brochures #5-1, through #5-15, for additional information on stormwater treatment requirements. (1) The stormwater treatment system shall be within the approved public stormwater management tract (2) Easements for biofiltration swales across private lots will not be acceptable to meet this requirement e. A Detailed Grading Plan for the entire subdivision meeting the e requirements of the Uniform Building Code, the City of Kent i Construction Standards, and City of Kent Development Assistance Brochure #1-3, Excavation and Grading Permits & Grading Plans. • Initial guidance for these plans is given below. (1) These plans shall include provisions for utilities, roadways, . retention/detention ponds, stormwater treatment facilities, and a building footpad for each lot. (2) These plans shall be designed to eliminate the need for • processing several individual Grading Permits upon • application for Building Permits. Phasing of grading on a lot- by-lot basis will not be considered. f. A Temporary Erosion/Sedimentation Control Plan for the entire • subdivision meeting the requirements of the City of Kent Construction Standards, and the most recent adopted version of the Stormwater Management Manual for Western Washington. These plans must reflect the Detailed Grading Plan discussed • above, and the Planning Department approved Detailed Tree Plan . g. A Wetland Mitigation Plan meeting the requirements of the City of Kent Wetlands Management Ordinance, and City of Kent Development Assistance Brochure #10, Wetland Mitigation Plans • These plans shall pursue avoiding or minimizing impacts to • wetlands to the maximum extent possible by analyzing alternatives Page 4 of 10 • • Tahoma Vista SU-2001-6 Conditions of Approval • that would avoid the impact, as stated in Kent City Code, Section 11 05 120, Avoiding Wetland Impacts. h. Interim Street Improvement Plans for 132nd Avenue SE These • Street Improvement Plans shall meet the requirements of the City of Kent Construction Standards, and City of Kent Development Assistance Brochures #6-2, Pnvate and Public Street Improvements, and # 6-8, Street Improvement Plans, for a street designated as a Minor Arterial Street Augmented with Bike Lanes • by the City of Kent Master Plan of Roadways Initial guidance for • the necessary interim street improvements is given below (1) Combined concrete curbs and gutters, a 5-foot wide planter . strip, and 5-foot cement concrete sidewalks on the east side • of the street. (2) A minimum of 33-feet of asphalt pavement as measured from the centerline of the right-of-way or the City-approved • construction centerline to the face of curb on the east side of the street, plus at least 12-feet of asphalt pavement as measured from the approved centerline to the edge of the traveled lane on the west side of the street and associated transition to the street improvements constructed in • conjunction with the development of Wilson Field (3) A City-approved shoulder on the west side of the street. (4) A City-approved street lighting system (5) Public stormwater conveyance, detention and treatment facilities. (6) Street Trees installed within the 5-foot wide planting strips constructed between the back of curb and the front of the cement concrete sidewalk These Street Trees will be • located at least 30-feet from street lights, and the species . shall be selected from the Approved Street Tree List found in City of Kent Development Assistance Brochure #14, City of Kent Street Trees. • (7) Channelization and Traffic Sign Plans are also required for this Minor Arterial Street Augmented with Bike Lanes The channelization plans shall extend at least 300-feet north and Page 5 of 10 • • Tahoma Vista SU-2001-6 Conditions of Approval i south of the property frontage to show how proposed • pavement markings will direct motorists along the subject • street frontage. The said channelization plan shall denote the provisions for a south bound to east bound left turn lane at the new residential street intersection along the transition , to the channelization associated with the improvements constructed in conjunction with the development of Wilson Field i. Street Improvement Plans for the new public Residential Street • connected to 132"d Avenue SE and terminating with a temporary cul-de-sac or other City-approved turnaround at its east termini and extending south and connecting to the existing public subdivision street (133rd Place SE) in the Heather Glen Subdivision. The Street • Improvement Plans for this street shall be designed in conformance • with the requirements for a Residential Street as required by City of Kent Construction Standards, and City of Kent Development Assistance Brochures #6-2, Private and Public Street Improvements and City of Kent Development Assistance Brochure # 6-8, Street Improvement Plans for a street 28-feet wide Initial . guidance for these street improvements is given below (1) Vertical curbs and gutters, a 5-foot wide planting strip • constructed between the back of curb and the front of the i sidewalk, and then 5-foot wide cement concrete sidewalks on both sides of the street (2) A minimum of 28-feet of asphalt pavement, measured from • face of curb to face of curb (3) A street lighting system designed, constructed and maintained by the IntoLight Division of Puget Sound Energy. • Electrical bills shall be paid for by a Home Owner's • Association. • (4) A public stormwater drainage system, including provisions i for conveyance, detention, and treatment facilities. . (5) Curb return radii of 25-feet at the intersection of the subdivision street and 132nd Avenue SE street, and a 45-foot radius for required temporary cul-de-sacs or other City- . approved temporary turnarounds. Page 6 of 10 • Tahoma Vista SU-2001-6 Conditions of Approval (6) Street Trees installed within the 5-foot wide planting strips These Street Trees will be located at least 30-feet from street lights, and the species shall be selected from the Approved Street Tree List found in City of Kent Development . Assistance Brochure #14, City of Kent Street Trees j. Street Improvement Plans for the new Private Residential Street serving Lots 1 through 4, and Lots 7 and 8, connected to the new residential street and terminating with a temporary cul-de-sac, or • approved turnaround at its south terminus The Street Improvement • Plans for this street shall be designed in conformance with the requirements for a Private Residential Street as required by City of Kent Construction Standards, and City of Kent Development • Assistance Brochure #6-2, Private and Public Street Improvements • and City of Kent Development Assistance Brochure # 6-8, Street Improvement Plans for a street at least 20-feet wide. Initial guidance for these street improvements is given below• • (1) A minimum of 20-feet of asphalt concrete pavement. (2) A 5-foot wide paved walkway shall be constructed along the west side and south end of the private street unless . otherwise determined by Public Works at the time of • construction plan approval. (3) An approved cul-de-sac, or turnaround at its south terminus, • unless otherwise determined by the City Fire Marshal. (4) A private stormwater drainage system, including provisions for conveyance, detention, and treatment facilities where applicable (5) Unless additional asphalt concrete pavement width is provided for parking, this minimum width private street serving more than four lots shall have pavement markings and traffic signs installed which clearly designate these • private streets as Fire Lanes, where no parking will be permitted. k. Street Light Plans for 132"d Avenue SE and for the new Residential • Streets constructed for this subdivision meeting the requirements of • the City of Kent Construction Standards, and City of Kent Page 7 of 10 Tahoma Vista • SU-2001-6 Conditions of Approval Development Assistance Brochure #6-1, Street Lighting • Requirements. 3. The Owner/Subdivider shall create a Homeowner's Association for this +♦ subdivision to ensure that the property owners within this subdivision are • advised of their requirement to pay for the provided street lighting system. • Those sections of the required document written to govern that association as they relate to any IntoLight Division of Puget Sound Energy street lighting systems, shall be reviewed and approved by the Department of Public Works, prior to the recording these documents. • 4. Direct vehicular access to and from lots 1, 2, 3, 4 and 19 to 132"d Avenue SE is prohibited, and the face of the recorded plat shall contain the following restriction DIRECT VEHICULAR ACCESS TO AND FROM 132ND AVENUE SE FROM LOTS 1, 2, 3, 4 AND 19 ARE PROHIBITED 5 The Owner/Subdivider shall deed all public rights-of-way, and otherwise convey all private and public easements necessary for the construction and maintenance of the required improvements for this subdivision r♦ development. 6. The Owner/Subdivider shall submit and receive approval for a Detailed Tree Plan, meeting the requirements of the Kent Zoning Code, and City of Kent Development Assistance Brochure #3, Detailed Tree Plans, prior to the issuance of any Construction Permits for the subdivision. Grading • Plans cannot be approved by the Department of Public Works without an approved Detailed Tree Plan. Detailed Tree Plans are not to be confused with required Street Tree Plans, which have an entirely different purpose. 7. The Owner/Subdivider shall permanently protect the approved and • preserved, and/or enhanced, or created wetlands and their buffers by creating separate Sensitive Area Tracts and deeding the tracts in fee simple to the City, OR by granting Sensitive Area Easements to the City for the entire sensitive area, in conformance to the requirements of the . City of Kent Wetlands Management Code. This Sensitive Area Tract or • Easement shall be consistent with the wetland and wetland buffer map contained within the approved Wetland Delineation Report and/or approved Wetland Mitigation Plan as appropriate The Owner/Subdivider • shall provide a legal description of said easement or tract prepared by a • licensed land surveyor, prior to issuance of any Construction Permits. The Page 8 of 10 • Tahoma Vista SU-2001-6 Conditions of Approval • Sensitive Area Tract and the following language shall be included on the face of the recorded plat SENSITIVE AREA TRACTS ! EASEMENTS DEDICATION OF A SENSITIVE AREA TRACT / EASEMENT CONVEYS TO THE PUBLIC A BENEFICIAL INTEREST IN THE LAND WITHIN THE TRACT. • THIS INTEREST INCLUDES THE PRESERVATION OF NATIVE VEGETATION FOR ALL PURPOSES THAT BENEFIT THE PUBLIC HEALTH, SAFETY AND WELFARE, INCLUDING CONTROL OF SURFACE WATER AND EROSION, MAINTENANCE OF SLOPE STABILITY, VISUAL AND AURAL BUFFERING, • AND PROTECTION OF WATER QUALITY, PLANT ECOLOGY AND WILDLIFE HABITAT THE SENSITIVE AREA TRACT / EASEMENT IMPOSES UPON ALL PRESENT AND FUTURE OWNERS AND OCCUPIERS OF THE LAND • SUBJECT TO THE TRACT/EASEMENT THE OBLIGATION, ENFORCEABLE ON BEHALF OF THE PUBLIC BY THE CITY OF KENT, TO LEAVE UNDISTURBED ALL TREES AND OTHER VEGETATION WITHIN THE TRACT • THE VEGETATION WITHIN THE TRACT MAY NOT BE CUT, PRUNED, • COVERED BY FILL, REMOVED OR DAMAGED WITHOUT APPROVAL IN WRITING FROM THE CITY OF KENT. • THE COMMON BOUNDARY BETWEEN THE TRACT / EASEMENT AND THE AREA OF DEVELOPMENT ACTIVITY MUST BE MARKED OR OTHERWISE FLAGGED TO THE SATISFACTION OF THE CITY OF KENT PRIOR TO ANY • CLEARING, GRADING, BUILDING CONSTRUCTION OR OTHER DEVELOPMENT ACTIVITY THE REQUIRED MARKING OR FLAGGING SHALL REMAIN IN PLACE UNTIL ALL DEVELOPMENT ACTIVITIES IN THE VICINITY OF THE SENSITIVE AREA TRACT ARE COMPLETED NO BUILDING FOUNDATIONS, STRUCTURES, FILL OR OBSTRUCTIONS (INCLUDING, BUT NOT LIMITED TO DECKS, PATIOS, OUTBUILDINGS AND • OVERHANGS) ARE ALLOWED WITHIN 15 FEET OF THE SENSITIVE AREA TRACT/EASEMENT BOUNDARY, UNLESS OTHERWISE APPROVED BY THE CITY . THE CITY OF KENT RESERVES THE RIGHT TO INSTALL PUBLIC UNDERGROUND UTILITIES WITHIN THIS SENSITIVE AREA TRACT, AND TO ENTER AND PERFORM DRAINAGE SYSTEM MAINTENANCE, BUT IS • REQUIRED TO RESTORE OR ENHANCE THE SENSITIVE AREAS DISTURBED UPON THE COMPLETION OF THE UNDERGROUND CONSTRUCTION, AND/OR DRAINAGE SYSTEM MAINTENANCE • 8. After construction, the wetland and buffer areas shall be isolated from • intrusion and/or disturbance using landscaping, or other appropriate screens, as well as an approved permanent wildlife-passable fence In addition, Wetland Information Signs approved by the Department of Public Page 9 of 10 Tahoma Vista SU-2001-6 Conditions of Approval Works shall be placed at the wetland buffer edge to Inform and educate • owners and nearby residents about the value of wetlands. • 9. Prior to release of any construction bonds, and prior to the approval of any +♦ Building Permits within the subject subdivision, the Department of Public Works must receive and approve As-Built Drawings meeting the • requirements of the City of Kent Construction Standards, and City of Kent Development Assistance Brochure #E-1, As-Build Drawings, for Streets, Street Lighting System, Water, Sewer; Stormwater Drainage Facilities; and all off-site improvements where the locations and/or elevations are • deemed critical by the Department of Public Works • 10 Break-away mailbox clusters shall be installed at locations and per standards approved by the US Postmaster and Public Works 11. The Owner/Subdivider shall remove or relocate the existing structures on the site to comply with Development Standards of Kent City Code C. PRIOR TO THE ISSUANCE OF A BUILDING PERMIT ON ANY LOT IN THIS . SUBDIVISION, THE OWNER/SUBDIVIDER SHALL: • 1. Record the Plat. 2. Pay the Environmental Mitigation Fee for that lot. • 3. Construct all of the improvements required above 4. Submit and receive City approval for As-Built Drawings meeting the • requirements of City of Kent Development Assistance Brochure #E-1, As- Build Drawings, for street improvements, stormwater management system, street lighting system, and other off-site improvements where determined necessary by the City • 5 Complete all wetland mitigation and buffer enhancement as required by the approved final wetland mitigation plan. 6. Pay the Kent School District school impact fee for that lot. • S\Permit\Plan\longplats\2001\2053113-2001-6conditions doc . • • • • Page 10 of 10 • Kent City Council Meeting Date May 2, 2006 Category Consent Calendar 1. SUBJECT: KENT ARTS COMMISSION APPOINTMENTS — CONFIRM • 2. SUMMARY STATEMENT: Confirmation of the Mayor's appointment of i Ms. Tanya Wongvanch as a member of the Kent Arts Commission. She is a business • owner and has a lifetime interest in music and the arts. Ms. Wongvamch has a degree in Art from Beirut Community College, studied graphic design in Seattle, and has taken graduate work at the University of Washington. She will replace Jay Thornton and her appointment will continue until 10/31/2007 Confirmation as well of Mr. Jack Beevar to serve as an Arts Commission member Mr Becvar served as a City Historian and was involved in the Greater Kent Historical Society and its Museum for many years He feels that Kent's heritage and history are important and he can contribute to its preservation through working with the Kent Arts Commission Mr Beevar will replace Scott Manthey and his teen will continue until 10/31/2007. • 3. EXHIBITS: Memo 4. RECOMMENDED BY: Mayor Cooke (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT • Expenditure`? N/A Revenue? N/A • Currently in the Budget? Yes No • If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No 6U • • • O KENT • WASHINOTON • MEMORANDUM • • • TO: DR. DEBORAH RANNIGER, CITY COUNCIL PRESIDENT • CITY COUNCILMEMBERS • • FROM: MAYOR SUZETTE COOKE • DATE: APRIL 26, 2006 • SUBJECT: APPOINTMENTS TO KENT ARTS COMMISSION • I have appointed Ms. Tanya Wongvanich as a member of the Kent Arts Commission. She is a Kent • business owner and has a lifetime interest in music and the arts. She has a degree in Art from Beirut • Community College, studied graphic design in Seattle, and Graduate work at the University of • Washington. • She will replace Jay Thornton, who resigned, and her appointment will continue until 10/31/07. • • 1 have also appointed Mr. Jack Becvar to serve as an Arts Commission member. Mr.Becvar served • as City Historian and was involved in the Greater Kent Historical Society and its Museum for many • years.He feels that Kent's heritage and history are important and he can contribute to its preservation through working with the Kent Arts Commission. • • Mr. Becvar will replace Scott Manthey, who resigned, and his term will continue until 10/31/07. I submit this for your confirmation. • • jb • • • • • • • • • • • • • • Kent City Council Meeting Date May 2, 2006 Category Other Business 1. SUBJECT: COMPREHENSIVE PLAN & ZONING AMENDMENT—MUTH AMENDMENT— EMERGENCY RESOLUTION—ADOPT 2. SUMMARY STATEMENT: The proposed resolution begins a process to review the comprehensive plan to provide for a land use designation that allows for real property to be used for construction and maintenance of a regional detention facility, relocation of a reach of Johnson Creek, and restoration of wetland and buffer. It also declares an emergency in order to address these improvements at the earliest possible time. Without this amendment, the current land use designation of Agriculture one unit per ten acres (A-10) does not allow for use of the real property as a regional detention facility. 3. EXHIBITS: Resolution 4. RECOMMENDED BY: Planning & Economic Development Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT: Expenditure? No Revenue? No Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: WAseconds Councilmember Ui1 m Councilmember To adopt Resolution No. 1�0 , declaring an emergency and commencing a process to revise the City's Comprehensive Plan to allow for regional storm water detention, stream relocation, and wetland restoration on certain property zones A-10 in Kent. DISCUSSION: ACTION: 1 G Council Agenda Item No. �� • • RESOLUTION NO. • • i A RESOLUTION of the City Council of the City of i Kent, Washington, declaring an emergency to pursue i revisions of the comprehensive plan to provide for a land i use designation that allows for real property to be used for construction and maintenance of a regional detention i facility, relocation of a reach of Johnson Creek, and i restoration of wetland and buffer. i • RECITALS A. The Growth Management Act ("GMA") requires the City to establish i procedures governing amendments to the comprehensive plan that limit amendments to once each year unless certain circumstances exist. RCW 36.70A.130(2). The City has • established a procedure for amending the comprehensive plan in Chapter 12 02 of the • • Kent City Code (KCC) that permits amendments in addition to the standard annual i update if an emergency exists. An emergency is defined as an issue of community wide i significance that promotes the public health, safety, and general welfare of the City of Kent. KCC 12.02.010(A). i B. An amendment to the comprehensive plan is being requested for two i parcels of real property legally described in Exhibit A, attached and incorporated herein. i It is envisioned that these two parcels would be used for construction and maintenance i of a regional detention facility, relocation of a reach of Johnson Creek, and restoration of i i wetland and buffer. The current land use designation of Agriculture one unit per ten i acres (A-10) does not allow for use of the real property as a regional detention facility. i C. These parcels were formerly used as farmland. King County had purchased the development rights, but farming has been abandoned on the property and the i expansive wetland and buffer currently have significant amounts of non-native invasive 1 Muth Comprehensive Plan& Zoning Amendment- Emergency • plants and grasses growing in them. King County has agreed to sell the development rights on the parcels to the City of Kent. The owner of the parcels will pay King County for these rights and give a deed for the parcels to the City of Kent. King County plans to use the funds to purchase additional development rights that will enhance its farmland preservation program. D. It is envisioned that these parcels will be used for a restoration project of a reach of Johnson Creek. The creek, which is currently located in a straight channel along • the east side of 42nd Avenue South, would be moved to a new meandering channel away from the roadway. The area between the stream's current and future location is already forested and would provide a buffer and cover for the stream. The area of the property that is currently low quality wetland and buffers, which is approximately half the total property area, would be available for a wetland restoration effort. The property outside the wetland and stream areas would include a regional detention and water quality facility. The facility would detain and treat runoff from the existing and proposed developments • west of the parcels on the opposite side of 42nd Avenue South and extending north along • the hillside. • E. The City Council finds that the proposed amendments to comprehensive plan land use designations are issues of community-wide significance that promote the public health, safety, and general welfare of the City of Kent; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES • HEREBY RESOLVE AS FOLLOWS: • RESOLUTION • SECTION 1, — Emergency, Pursuing revisions of the comprehensive plan to provide for a land use designation that allows for the real property legally described in Exhibit A, attached and incorporated herein, to be used for construction and maintenance of a regional detention facility, relocation of a reach of Johnson Creek, and 2 Muth Comprehensive Plan & Zoning Amendment- Emergency restoration of wetland and buffer constitutes an issue of community-wide significance that promotes the public health, safety, and general welfare in accordance with the definition of an emergency as set forth in section 12.02.010(A) of the Kent City Code (KCC). The City Council, therefore, declares that an emergency exists and authorizes staff to process this revision to the comprehensive plan outside the annual amendment process in section 12.02.030 KCC. • SECTION 2, — Severablity. If any section, subsection, paragraph, sentence, i clause or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. SECTION 3. — Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. • SECTION 4, — Effective Date. This resolution shall take effect and be in force • immediately upon its passage. • PASSED at a regular meeting of the City Council of the City of Kent, Washington this day of May, 2006. CONCURRED in by the Mayor of the City of Kent, this day of May, 2006. SUZETTE COOKE, MAYOR • ATTEST: BRENDA JACOBER, CITY CLERK 3 Muth Comprehensive Plan ter Zoning Amendment- Emergency APPROVED AS TO FORM: TOM BRUBAKER, CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. passed by the City Council of the City of Kent, Washington, the day of May, 2006. BRENDA JACOBER, CITY CLERK (SEAL) P\Civil\RESOLUTION\ConpPlanMuth-EmergencyRe luhon dx . • • • • • • • • • • • • • 4 Muth Comprehensive Plan& Zoning Amendment- Emergency APPENDIX A LEGAL DESCRIPTION (OF POND PARCEL) THE NORTH%OF THE SOUTHWEST%OF THE NORTHEAST%OF SECTION 10,TOWNSHIP 22 NORTH, RANGE 4, EAST W.M.; EXCEPT THE EAST 195.52 FEET THEREOF; • AND EXCEPT THAT PORTION THEREOF LYING WITHIN 42ND AVENUE SOUTH (WM A. JOHNSON ROAD NO 1432); ESTABLISHED PURSUANT TO VOLUME 30 OF COMISSIONER'S RECORDS, PAGE 191; AND EXCEPT THAT PORTION THEREOF LYING WITHIN THE RIGHT-OF-WAY OF DRAINAGE DITCH NO. 2; AND EXCEPT THAT PORTION THEREOF CONVEYED TO KING COUNTY FOR ORILLIA ROAD, . BY DEEDS RECORDED UNDER RECORDING NO. 5975361 AND 5975362; SITUATED IN THE CITY OF KENT,COUNTY OF KING, STATE OF WASHINGTION EXHIBIT "A" i • REPORTS FROM STANDING COMMITTEES AND STAFF S A. COUNCIL PRESIDENT B. MAYOR r C. OPERATIONS COMMITTEE • D. PUBLIC SAFETY COMMITTEE E. PUBLIC WORKS F. PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE G. PARKS AND HUMAN SERVICES COMMITTEE H ADMINISTRATIVE REPORTS REPORTS FROM SPECIAL COMMITTEES s KENT Parks and Human Services Committee Minutes • - w„ . T March 16, 2006 . Council committee members present: Chair Deborah Ranniger, Ron Harmon, Bob O'Brien The Kent City Council Parks and Human Services Committee meeting was called to order by Chair Deborah Ranniger at 4:10 p.m. 1. Approval of Minutes Bob O'Brien moved to approve the Parks and Human Services Committee meeting minutes of February 16, 2006. Ron Harmon seconded and the motion passed 3-0. 2. R.E.I Donation for Clark Lake Park - Accept and Amend Budget Superintendent of Parks and Open Space Lori Flemm explained that on February 23, 2006, Recreational Equipment, Inc. (REI) announced that all of their 100 nation-wide stores would . be awarding $1M to 100 parks across the nation. Worldwide REI headquarters in Kent chose to donate $10,000.00 to Clark Lake Park for trail development and will provide the funds to the City of Kent through the Kent Parks Foundation, as shown on the adopted park master r♦ plan. Sally McDonough of the Kent Parks Foundation and Michelle McDowell of the Kent Parks . Foundation attended the meeting and were acknowledged for their assistance in securing this • donation. . Ron Harmon moved to recommend that Council accept the $10,000.00 donation from REI for • the Clark Lake Trail Development Project, and approve the expenditure of funds in the Clark • Lake Park budget. Bob O'Brien seconded and the motion passed 3-0. i 3. Town Square Plaza Consultant Agreement - Authorize • Lori Flemm reported that Portico, Inc. was chosen to prepare schematic design and construction documents for the Town Square Park/2nd Avenue Project in the amount of $291,740.00. The fee is based on a percentage of the total contract amount, and is well within • the normal range for services of this scope. Improvements will provide a link between • downtown Kent and the Kent Station development. This agreement is the final phase in the design development for Town Square Plaza, but still conceptualized from the original design. • The Plaza will be under construction this summer. No new full-time staff will be needed to maintain the park. Perry Brooks said that staff is researching the possibility of offering outdoor movies during the summer months at Town Square Plaza. Local outdoor movie venues being researched use a portable, collapsible movie screen that fits into slacks and projects movies . on to a stem wall. The final design will be presented to the Council in April for approval. S Bob O'Brien moved to recommend that Council authorize the Mayor to enter into a Consultant Agreement with Portico, Inc. for design development and construction documents of Town • Square Plaza, upon review by the City Attorney. Ron Harmon seconded and the motion passed • 3-0. 4. Northwest Festival Awards - Informational Cultural Programs Coordinator, Mark Hendrickson informed the committee that he attended • the annual Northwest Festivals and Events Conference in Seaside, Oregon on March 6 and 7. i • Parks and Human Services Committee Meeting Minutes • March 16, 2006 Page 2 During the conference, the annual Summit Award winners were announced. The Summit Awards recognize organizations for their outstanding efforts in design and promotion of their festivals and events. This year, Kent's Cultural Services Division was honored with two silver awards in the categories of Best Poster, for the 2005 Canterbury Arts Festival poster and for a second year, Best Brochure, for the 2005 Spotlight Series brochure. Much of the credit goes • to the Graphics Department for coming up with such visually appealing and superior work that truly illustrates the essence of Kent's cultural events. S. Executive Session: Property Acquisition • The Parks and Human Services Committee meeting closed for Executive Session at 4:23 p.m. • The Parks and Human Services Committee meeting re-opened at 4:40 p.m. with the following motions: • A. Motion: Bob O'Brien moved to recommend Council authorize the Mayor to enter into a Purchase and Sale Agreement for the Eaton Property at Lake Fenwick Park, to amend funds in the Parks Acquisition budget for an amount not to exceed $3,340.00, and to . execute all necessary documents, upon review by the City Attorney. Ron Harmon seconded and the motion passed 3-0. B. Motion: Ron Harmon moved to recommend Council authorize entering into a • Purchase and Sales Agreement with King County for parcels numbered 232204-9047 and 242204-9136, to amend the Land Acquisition Budget in an amount not to exceed $698.00, and to execute all necessary documents, upon review by the City Attorney. Bob O'Brien seconded and the motion passed 3-0. a 6. Added Informational Items 1. Rod Saalfield, of Bell Anderson Insurance and John Hodgson informed that Committee that Bell Anderson Insurance and Safeco awarded the Parks Department a $30,000.00 grant to purchase scoreboards for ball fields in Kent. Deborah Ranniger thanked Bell Anderson Insurance for their generous support. 2. Ron Harmon complimented Cultural Programs staff for scheduling such interesting and worthwhile performances, such as the concert he attended in February, featuring . Zydecko music. 3. Bob O'Brien stated his dislike of the sign on Smith Street that advertises the Senior Center Deli as "Open to the Public." He felt the city should not compete with local restaurants. Acting Director Lori Hogan responded that the city is looking for ways to maintain lower costs for senior meals by supplementing the budget with outside sales of lunches. • The meeting adjourned at 4:45 p.m. Teri Petrole Secretary, Parks and Human Services Committee CITY OF KENT PUBLIC SAFETY COMMITTEE MEETING MINUTES March 16. 2006 COMMITTEE MEMBERS: Ron Hannon, Bob O'Brien, and Les Thomas, Chau • + The meeting was called to order by Chair Les Thomas at 5 00 PM. 1. Approval of Minutes Ron Harmon moved to approve the minutes of the February 9, 2006 meeting. The motion was seconded by Bob O'Brien and passed 3-0. 2. Consultant Agreement for King County Zone 3 Emergency Management Coordinator— AUTHORIZE Pat Pawlak, Fire Division Chief, reviewed the purpose of the consultant agreement. Bob O'Brien moved to recommend that Council authorize the Mayor to sign the contract with consultant to enhance Zone 3 Emergency Management Planning. The motion was seconded by Ron Harmon and passed 3-0. • 3. FA' 2006 Bureau of Justice Assistance Bulletproof Vest —AUTHORIZE Chuck Millei, Interim Chief of Police, reviewed the purpose of the -rant funds. Ron Harmon moved to authorize the lent Police Department to apply for the FY 2006 Bureau of Justice Assistance Bulletproof Vest(BVP) gran(. The motion was seconded by Bob O'Brien and passed 3-0. INFORMATIONAL ONLY: Chair Les Thomas welcomed Chuck Miller as the Interim Chief of Police following Chief Ed Crawford's resignation Thy meeting adjourned at 5:18 PM. o Thompson Public Safety Committee Secretary • • • • • • • PUBLIC WORKS COMMITTEE MINUTES April 3, 2006 COMMITTEE MEMBERS PRESENT:Committee Chair Debbie Raplee and Committee Member +� Ron Harmon were present_ Eli/abeth Watson sat in for Tim Clark.The meeting was called to order at 5:06 p.m. Approval of Minutes Dated March 20, 2006 • Committee Member Harmon moved to approve the minutes of March 20, 2006. The motion was • seconded by Watson and passed 3-0. Condemnation Ordinance for South 228"' Street Widening Project At Tom Brubaker's request this item ivar inoved uP on the agenda. Tim LaPorte explained that in order to construct the S 228"' Street Widening* Project (S. 228"' street will be widened froin three lanes to five between 64"' Ave S and Military Road)_ I1 will be necessary to acquire private property from four property owners. He said the ordinance provides the meclianisra to proceed, if necessary, to condemnation on those properties for which the typical methods of negotiation have failed. Brubaker explained; when you get close to construction it is very costly to have delays. Brubaker further explained t hat t Ins ordinaneemustbeiitp lace ort lie projectmay1)edelayedata sigmfieantcost. Watson asked that condemnations be brought back to the committee at a latci date Harmon moved to recommend authorization to adopt the Condemnation Ordinance, for South 228`' for obtaining needed right-of-way for the S. 228"' Street Widening Project The motion was seconded by Watson and passed 3-0. • Presentation of Overall Work Plan—Fleet Section Alice Conrad ��aNc an unformational PowerPoint presentation on the overall 2006 work plan for the Fleet Section of PW Opeiations. She mentioned that the US Marshall's office used the Fleet Sections . services because of how good our model is. Presentation of Overall Work Plan —Development This item was removed fiom the agenda. tt will be heard at the April 17, Public Works Committee • meeting. +� Presentation of Overall Work Plan—Land Survey& Design • Tim LaPorte combined the Lind Survey and Design presentations, explaining how they support Public Woiks, Police, Fire, and explained the function of the Sur-Vey section. Ken Langholz gave an overview of various projects that ate underway at this time in the City and briefly explained what the SDesign Section does Mail. Rowlett, Construction Management went over current construction projects within the City. Harmon asked about downtime due to the trans going through town_ LaPorte said there are I4-16 trips (includes both tracks) which equates to approximately 2.5 hours a day- Tim LaPorte went on to discuss funding for various prolecls. • _Update-LID 329—SR516/74"' Ave Signal&Intersection Improvements—infonuation Only Tim L a Porte e xplarned t hat the C ity w as s hocked a r t he i nncease i n c ost for t he actual h ill for the signal; the new cost estimate included $187,795 for tailroad work. Following the project, UPRR bitted the City $445.355. The higher railroad costs will result in a significant increase in the LID • Page I of 2 • assessment. Harmon asked if there is a drop dead date to pay. Mullen said no,we're still waiting for an explanation from UPRR. The LID will come back to Council at a later date. LID 351 Seereaation Tim LaPorte explained that High Ridge Condo. Assoc , the authorized agent for the owners of record of the property originally affected by LID 351, Assessment#140,Located on the S side of SE 264`" St. and W_ of 104'h Ave SE has requested segregation due to the property being a 12-unit condominium. The PW Director recommends passage. No unbudgcled Fiscal/Personnel impact This LID was originally assessed for St. Improvements in the amount of$19,352.16, with the balance as of March 22, 2006 being$12,901.46. The newly segregated amount would be$1,075.12 for each unit. Watson moved to recommend that the City Council pass Resolution, directing the Finance Director to segregate Assessment No.140,levied under LID 351, in to 12 equal assessments. The motion was seconded by Harmon and passed 3-0. • Transportation Master Plan Task Force—Recommended Task Force Member List Step e Mullen explained how Task Force Members were selected and what their function will be. He further explained the TMP Task Force will represent the community interests and provide valuable i perspectives; offer recommendations and prioritize transportation projects and programs for . consideration by the City Council, cuhnmating in the adoption of the Transportation Master Plan Patrick Binion, East Hill resident and Alaska Distribution Company Manager was added to the list of • Task Force Members. • There was no action taken on this item.It was recommended that the attached list of community representative be endorsed by the City Council to be invited to serve on the ThIP Task Force. Clearwire Lease Aareemcut 3.5 MG Reservoir Site Brad Lake explained how Cleativire LLC has negotiated a five year lease agreement with the Kent Water Division to use 10 sy It, of property and space on the Kent lattice tower, located in the water . reservoir facility at 29502 124`i' Avenue SE; as well as necessary access to install and operate a wireless intereet service antenna on the Kent lattice tower at the cost of$1,350 per month. Harmon moved t o recommend C ouncil t o a uthorize t he Mayor to s ign t he C leanvire L ease Agreement for the 3.5 AIG Reservoir Site. The motion was seconded by Watson and passed 3-0. Adiourned: The meeting was adjourned at 6:10 p.m. Nest Meeting Schedulers for: The next meeting is scheduled for Monday,April 17,2006 at 5:00 p in. Cheryl Vi th, • Admmistrative Assistant III • Page 2 of 2 • CONTINUED COMMUNICATIONS • A. • EXECUTIVE SESSION ACTION AFTER EXECUTIVE SESSION