HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 11/01/2005 AGENDA ; . ,,., " .
City of Kent
City Council Meeting
Agenda
November 1 , 2005
Mayor Jim White
Deborah Ranniger, Council President
Councilmembers
Tim Clark Debbie Raplee
Ron Harmon Les Thomas
Julie Peterson Bruce White
KENT
WASHINGTON
City Clerk's Office
KENT CITY COUNCIL AGENDAS
KENT November 1, 2005
W^s.'.G r 0 N Council Chambers
MAYOR: Jim White COUNCILMEMBERS: Deborah Ranmger, President
Tim Clark Ron Harmon Julie Peterson
Debbie Raplee Les Thomas Bruce White
COUNCIL WORKSHOP AGENDA
5:30 p.m.
Item Description Speaker Time
1. Urban Density Community Development Staff 45 min
COUNCIL MEETING AGENDA
7:00 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA
A. FROM COUNCIL, ADMINISTRATION, OR STAFF
B. FROM THE PUBLIC— Citizens may request that an item be added to the
agenda at this time. Please stand or raise your hand to be recognized by the
Mayor. C�� t
4. PUBLIC COMMUNICATIONS
A Storm Ready Community Presentation
B. Valley Communications Presentation
C. Employee of the Month
D. Proclamation— Human Services Month
i 5. PUBLIC HEARINGS
iNone
6. CONSENT CALENDAR
A. Minutes of Previous Meeting— Approve
B Payment of Bills — Appro,,e
C Mobile Data Computers for Fire Apparatus— Authorize
D. Federal Department of Justice Grant for Safe Havens Program—Accept and
Amend Budget
(Continued on Back)
COUNCIL MEETING AGENDA CONTINUED
E. 2006 Community Development Block Grant (CDBG) Action Plan—Authorize
F Third Quarter Fee-m-Lieu Funds— Accept and Amend Budget
G. Sole Source Purchase for Gateway Signage Project—Authorize
H. Comprehensive Plan Amendment and Revisions to Kent City Code 12.13, School
District Capital Facilities Plans— Set Hearing Date
1. King County Community Organizing Program Mint-Grant—Accept
J. Muckleshoot Indian Tribe Grant—Accept
K. Bauer Breathing Air Compressors Purchase—Authorize
L. ISG Thermal Systems Cameras Purchase—Authorize
M. State of Washington Military Department Grant Amendment—Accept and
Authorize
N. Regional Disaster Plan Renewal—Authorize
O. Interlocal Agreement with City of Covington for Fire Prevention Services—
Authorize
P. Street Vacation, Portion of 132nd Avenue SE, Resolution Setting Hearing Date—
Adopt
Q. 2006 Annual Budget— Set Hearing Date (Second Hearing)
R 2006-2011 Capital Improvement Plan— Set Heanng Date (Second Hearing)
S. Comprehensive Plan Amendment to Include 2006-2011 Capital Improvement
Plan— Set Hearing Date
T. 2005 Tax Levy for 2006 Budget— Set Hearing Date
U. Street Vacation Ordinance, Portion of 108"' Avenue SE—Adopt
V. Public Housing Safety Initiative Memorandum of Understanding—Authorize
W. Kent School District Agreement for One School Liaison Officer—Authorize
7. OTHER BUSINESS
A. Urban Density
8. BIDS
A. City Hall Annex Re-roof
B. Firing Range Make-up Air Heating Improvements
9. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL
COMMITTEES
A, &,4-
Pla ya !7, T Perri.
10. CONTINUED COMMUNICATIONS
�j 11. EXECUTIVE SESSION AND AFTER EXECUTIVE SESSION
A. Property Negotiations
12. ADJOURNMENT
NOTE A copy of the full agenda packet is available for perusal in the City Clerk's Office and the Kent
Library The Agenda Summary page and complete packet are on the City of Kent web site at
www ci kent wa us
An explanation of the agenda format is given on the back of this page
Any person requiring a disability accommodation should contact the City Clerk's Office in advance at(253)
856-5725 For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388
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CHANGES TO THE AGENDA
Citizens wishing to address the Council will, at this time, make known the subject of
interest, so all may be properly heard.
A) FROM COUNCIL, ADMINISTRATION, OR STAFF
B) FROM THE PUBLIC
PUBLIC COMMUNICATIONS
A) STORM READY COMMUNITY PRESENTATION
B) VALLEY COMMUNICATIONS PRESENTATION
C) EMPLOYEE OF THE MONTH
D) PROCLAMATION—HUMAN SERVICES MONTH
.✓i ce.4
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CONSENT CALENDAR
6. Citv Council Action
Councilmember GG1' YIAe moves, Councilmember �a'��
seconds to approve Consent Cal ndar Items A/through W.
Discussion -- �
Action
6A. Approval of Minutes.
Approval of the minutes of the regular Council meeting of October 18, 2005.
r6B. Approval of Bills.
Approval of payment of the bills received through September 30 and paid on September 30 after
auditing by the Operations Committee on October 18, 2005
Approval of checks issued for vouchers:
Date Check Numbers Amount
9/30/05 Wire Transfers 2183-2198 $1,402,613 40
9/30/05 PrePays & 583860 2,734,583 22
9/30/05 Regular 584513 2,309,132 52
Use Tax Payable 1,55453
$6,447,881 67
Approval of payment of the bills received through October 15 and paid on October 15 after auditing by
the Operations Committee on October 18, 2005
Approval of checks issued for vouchers.
Date Check Numbers Amount
10/15/05 Wire Transfers 2199-2214 $1,339.581 96
10/15/05 PrePays & 584514 416,174 43
10/15/05 Regular 585132 1,912,604 89
Use Tax Payable 1,175 50
$3,669,536 78
Approval of checks issued for payroll for September 16 through September 30 and paid on October 5
Date Check Numbers Amount
Vold Check 286207 (S349 98)
9/22/05 Interim Check 286523 S349 98
Total of Voids & Reissues S 000
1015105 Checks 286524-286807 S 224,893 10
10/5/05 Advices 186159-186860 1,246,033 07
Total of Regular Payroll $1,470,926 17
1015105 Interim 286808 $ 91214
10/11/05 Interim 286809 60,606 62
Total of Interims S61,518 76
Council Agenda
Item No 6 A-B
r
• Kent City Council Meeting
KENT October 18, 2005
*45MINGTON
The regular meeting of the Kent City Council was called to order at 7.00 p m. by Mayor White.
Councilmembers present Clark, Harmon, Ranniger, Raplee, Thomas and White. (CFN-198)
CHANGES TO THE AGENDA
A. From Council, Administration, or Staff. (CFN-198) Mayor added Other Business Item 7A.
He also introduced Interim Chief Administrative Officer John Hodgson
B. From the Public. (CFN-198) Item 10A was added at the request of Bob O'Brien. Joe Rubio
commented on Councilmember Peterson's absences.
PUBLIC COMMUNICATIONS
A. Introduction of Communications & Marketing Manager. (CFN-198) Economic
Development Manager Torgelson introduced the City's Communications and Marketing Manager
Sylvia McDaniel, who outlined her background
B Streamlined Sales Tax Update. (CFN-104) Finance Director Nachlinger noted that an agree-
ment has been reached and a bill is being drafted
C. Proclamation — Make A Difference Day. (CFN-155) Lori Flemm, Parks Planning and
Development Superintendent, accepted a proclamation read by the Mayor regarding Make A
Difference Day. She noted that this year's project is at Service Club Community Park
D. Introduction of Re-appointees. (CFN-839) Mayor White introduced his re-appointees to the
Arts Commission
E. Introduction of 2006 Annual Budget. (CFN186) The Mayor outlined the preliminary 2006
budget, noting that it is conservative, but responds to the City's needs.
PUBLIC HEARINGS
A 2006-2011 Transportation Improvement Plan. (CFN-164) Transportation Engineering
Manager Steve Mullen explained the Plan and outlined the new projects being added Mayor White
opened the public hearing Mel Roberts outlined projects which need bicycle facilities and said the
Bicycle Advisory Board will help work on the Transportation Master Plan. Tom Hale, 23327 115th
Place SE, said he would like to see signs regarding sharing the road with bicycles. Steve Nuss, 26220
42nd Avenue South, felt more cycling facilities should be included in the Plan. Rod Spencer, Federal
Way, said more bicycle access will attract businesses It was noted for Bob O'Brien that Meeker
Street from 85th to the Highway is on the Plan but not for this year. Nancy Streiffert, 10102 SE 270
Place, asked that bike lanes be incorporated in new construction, and Dan Streiffert said bike lanes
are needed in the downtown area Jim Aliano, 27909 147th PI SE, agreed that more bicycle lanes
would be an asset Darrell Shaw, Maple Valley, urged the Council to consider these comments.
There were no further comments from the audience, and HARMON MOVED to close the public
hearing. Thomas seconded and the motion carried WHITE MOVED to adopt Resolution No. 1711
which adopts the City's 2006-2011 Srx-Year Transportation Improvement Plan Harmon seconded
and the motion carried.
1
Kent City Council Minutes October 18, 2005
B. Street Vacation, Portion of 108th Avenue S.E. (CFN-102) Resolution No 1708 established
October 18, 2005 as the public hearing date for the petition by John Hodgson, City of Kent Interim
Chief Administrative Officer, to vacate a portion of South 108th Street Staff recommends approval
without conditions. Planning Manger Anderson explained the project, and Mayor White opened the
public hearing There were no comments from the audience and HARMON MOVED to close the
public hearing. Clark seconded and the motion carried CLARK MOVED to approve staff s recom-
mendation of approval without conditions of the application to vacate a portion of South 108th Street,
as referenced in Resolution No. 1708, and to direct the City Attorney to prepare the necessary
ordinance Harmon seconded and the motion carried.
C. Street Vacation, Portion of S. 188th Street (CFN-102) Resolution No. 1709 established
October 18, 2005 as the public hearing date for the petition by Daniel K. Balmelli on behalf of
Trammell Crow Company to vacate a portion of South 188th Street. Staff recommends approval
with conditions. Planning Manager Anderson described the project and outlined the conditions.
Mayor White opened the public hearing. There were no comments from the audience HAI
MOVED to close the public hearing. Clark seconded and the motion carried. CLARK MOVED to
approve staff s recommendation of approval with conditions of the application to vacate a portion of
South 188th Street, as referenced in Resolution No. 1709, and to direct the City Attorney to prepare
the necessary ordinance upon compliance with the conditions of approval.
CONSENT CALENDAR
RANNIGER MOVED to approve Consent Calendar Items A through L. Clark seconded and the
motion carried I I
A. Approval of Minutes. (CFN-198) The minutes of the regular Council meeting of October 4,
2005 were approved.
B. Approval of Bills. (CFN-104) Numbers were not available for approval.
C. Joint Funding Agreement with US Geological Survey. (CFN-1038) The Mayor was
authorized to sign the Joint Funding Agreement between the City of Kent and the U S Geological
Survey for $38,360 upon concurrence of the language by the City Attorney and the Public Works
Director, and to direct staff to accept the agreement and establish a budget for the funds to be spent
within said project
D. Garrison Creek Outlet Improvements Project. (CFN-1019) The Garrison Creek Outlet
Improvements project was accepted as complete and release of the retainage to Tri-State ,
Construction, Inc upon standard releases from the state and the release of any liens was authorized.
E. Reappointments to Kent Arts Commission. (CFN-839) The Mayor's re-appointments of
Ms. Dana Ralph, Ms Sherri Ourada, Mr. Dan Schuttler, Ms CJ Bell and Ms Linda Denny to
continue serving as members of the Kent Arts Commission were confirmed. Their new appointments
will continue until 10/3 U2009.
F. Flower Court Final Plat. (CFN-1272) The Final Plat Mylar for Flower Court was approved and
the Mayor was authorized to sign the Mylar
2
Kent City Council Minutes October 18, 2005
G Municipal Lot Block Street Vacation Ordinance. (CFN-102) Ordinance No. 3764 vacating an
alley of approximately 6,753 square feet that runs east and west through the property known as the
Municipal Lot Block was adopted.
H. Kent Station Amended and Restated License Agreement. (CFN-171) The Mayor was
authorized to sign an Amended and Restated License Agreement with Tarragon-Kent Station Phase I,
LLC, subject to final terms and conditions as approved by the City Attomey, amending and extending
tthe term of the license agreement.
1. Kent Station Amended and Restated Cross Easement Agreement. (CFN-171) The Mayor
was authorized to sign an Amended and Restated Cross Easement Agreement with Tarragon-Kent
Station Phase 1, LLC, subject to final terms and conditions as approved by the City Attorney, to
confirm and amend certain reciprocal, cross, and non-exclusive easements, which include an ease-
ment over Ramsey Way for pedestrian ingress and egress, an easement under Ramsey Way for
utilities, an easement above city sidewalks for awnings, and an easement for landscaping along
portions of Temperance Street and First Avenue.
J. Kent Station Street Vacation Ordinance. (CFN-) Ordinance No 3765 vacating 100 square
feet of ls`Avenue North in the City of Kent as described in the applicant's petition was adopted.
K Clark Lake Estates Final Plat. (CFN-1272) The Final Plat Mylar for Clark Lake Estates was
approved and the Mayor was authorized to sign the Mylar.
rL Special Council Workshop on 2006 Annual Budget. (CFN-198) October 25, 2005, at
7:00 p.m was set as the date and time for a special Council workshop to review the 2006 annual
budget revenue and expenditure estimates and preliminary budget overview and summary.
OTHER BUSINESS
A. Valley Cities Resolution. (CFN-1299) Mayor White explained that the proposed resolution
formalizes the fact that the Mayors of Fife, Puyallup, Sumner, Auburn, Algona, Pacific, Kent, Renton
and Tukwila work collectively on common issues
THOMAS MOVED to adopt Resolution No 1712 supporting the formation of a Valley Cities
Association Ranniger seconded and the motion carried
BIDS
A. Citv Hall Campus Improvements. (CFN-120) The bid opening was held on October 4, 2005
1 with four (4) bids received The apparent low bid was submitted by L W. Sundstrom, Inc in the
amount of S389,952 for the base bid, excluding Washington State Sales Tax (WSST)
The Parks Director recommends authorizing the Mayor to enter into an agreement with the low
bidder to complete the City Hall Campus Improvement Project RANNIGER MOVED to authorize
the Mayor to enter into an agreement with L W Sundstrom, Inc for the amount of S389,952 for the
base bid, plus Washington State Sales Tax, to complete the City Hall Campus Improvement Project,
and as budget allows, to undertake additional improvements within the project scope. Raplee
' seconded and the motion carried
3
Kent City Council Minutes October l8, 2005
REPORTS
Administrative Reports. Hodgson reminded Council of an Executive Session of 20 minutes
regarding pending litigation and labor negotiations with possible action afterward.
CONTINUED COMMUNICATIONS
A. Proclamations. (CFN-198) Bob O'Brien, 1131 Seattle St., spoke in favor of proclamations
honoring citizens.
EXECUTIVE SESSION j
The meeting recessed to Executive Session at 8.17 p.m. and reconvened at 8:34 p.m.
ADJOURNMENT
THOMAS MOVED to adjourn at 8:34 p m. Harmon seconded and the motion carried.
Brenda Jacober, CMC
City Clerk
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4
Kent City Council Meeting
Date November 1, 2005
LCategory Consent Calendar
1. SUBJECT: MOBILE DATA COMPUTERS FOR FIRE APPARATUS —
AUTHORIZE
2. SUMMARY STATEMENT: Authorize the Mayor to sign all documents necessary
to replace the Fire Apparatus Mobile Data Computers
The Kent Fire Department Fleet is currently equipped with Mobile Data Computers
(MDC's) that are six years old. The age of these units and their compatibility with new
computer aided dispatch and mapping software is the driving factor in the need for their
replacement.
1 3. EXHIBITS: Memo; Fire MDC Bid Review, and Final Option Quote
' 4. RECOMMENDED BY: Operations Committee 10,/18/05
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue? X
Currently in the Budget? Yes No X
If no:
Unbudgeted Expense: Fund T20093 Amount $158,000
Unbudgeted Revenue- Fund T20093 Amount $158,000
I6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
1 Council Agenda
Item No 6C
INFORMATION TECHNOLOGY
Paul Dunn, Technical Services Manager
Phone 253-856-4600
• Fax 253-856-4700
K E N T Address 220 Fourth Avenue S
WASHINGTON
Kent, WA 98032-5895
October 18, 2005
TO: Kent City Council Operations Committee
FROM: Paul Dunn, Technical Services Manager
iTHROUGH: Mayor Jim White
SUBJECT: Mobile Data Computers for Fire Apparatus
MOTION. I move to recommend that the Council authorize the Mayor to sign Goods and
Services Agreements and purchase orders to CDW-Government for replacement Fire Apparatus
Mobile Data Computers not to exceed $158,000.
SUMMARY: The Kent Fire Department Fleet is currently equipped with Mobile Data
Computers (MDC's) that are 6 Years old The age of these units and their incompatibility with
new Computer Aided Dispatch and Mapping software is the driving factor in the need for their
replacement.
BUDGET IMPACT: Funds for this replacement are allocated in the 2002 Tech Plan.
BACKGROUND:
The existing MDC's were installed in 1999, and are now incompatible with planned
implementations of CAD and Mapping software The Technical Services Division of
Information Technology issued a Request for Quotation for replacement units in June of 2005
Several models and manufacturers were represented in the responses received The Technical
Services Division, in partnership with the Fire Department's Technical Liaison reviewed the
quotations and physically evaluated three different models Each of the three models evaluated
met the basic technical requirements set forth in our RFQ. We evaluated the three finalists for
the following criteria:
1. Cost
1 2. Unit's ability to mount in the existing vehicle mounting brackets. If new mounting
brackets or modifications to the existing brackets would be required, the added cost per
vehicle would be between $200 and $1000, depending on the extent of changes needed
3. Compatibility with existing vehicle computer supply units. If new computer power
supply units would be required, the added cost per vehicle would be between $200 and
$400, depending on the model chosen.
1
Based on the three criteria noted above, the Panasonic Toughbook 29 (PNB-CF-29LAQGZBM)
was chosen as the model The CF 29 fits the existing mounting brackets in the fire vehicles, and
can utilize the existing vehicle power supplies. While not the lowest cost unit overall, the bid
from CDW-Government does represent the lowest bid for the CF 29.
Project Component Budget Estimate
Quantity 35 Panasonic Toughbook 29 Mobile Data $132,825.00
Computers
Quantity 5 Panasonic Combo DVD CDRW Drive $1,125.00
Quantity 35 Panasonic Toughbook No Fault Warranty $8,750.00
Sales Tax $12,843 00
1 Project Total $1559543.00
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Attachments:
Bid Review Summary
Final Option Quote from CDW-G
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Fire MEK End Review Worksheet ,
Vender Zones Corporate Sdubo
Mfr/Model Quote HP NR3610
Total Bld Pnce* $148,928 70
•T.1 s,n hue a.my ardan:
1.o mud ad o, m
9I 9oo 37 501 93 lJ% _
No Specification Mandatory M 3x�e oasned D Sine opnonel a 5cae No Criteria Mandatory Score Desired Score
S1 Minimum 1 GHZ Speed CPU ✓ I M1 Manufacturer has been in business at least 5 years ✓ 1
S2 Minimum 512 MB RAM Memory ✓ 1 M2 Manufacturer has a Dun and Bradstreet rail of at ' 1
S3 Min mum 63 ME Internal Had One ✓ I M3 Manufacturer maintains sales and service offices in ✓ 1 Dales
S4 Touch Screen ✓ 1 M4 Manufacturer provides rapid response servme ane 1
S5 Min mum 151nch Display ' MS Manulacurer provides optional damage repair •/ 1
S6 Minimum 141nch Display ' Total 3 2
S7 Munmum 12 inch Display ✓ 1 No Criteria Mandatory Score Desired Score
S8 Video support to 1024x768 ✓ 1 W Vendor has been in busmess for at least years ✓ 1
S9 AC97 Compabble Audio Support ✓ I V2 Vendor is licensed and legally emitted to do became 1
SID lntamal Audio Speaker ✓ 1 V3 Vence mantams a local seance and mamlanance ✓ 1
S11 Mani-inn and Audio Out Headphon ✓ 1 V4 Venda servme and menlenanoe foamv certified by ✓ 1
S12 Windows XP Professional SP2 Operating ✓ 1 V5 Vendors not disqualified bond doing business with ✓ 1
S13 Ruggedzed per Mill-STD 810F ' t Total 3 2
S14 Sent Ruggedized ✓ t
S15 UL,GSA FCC Pat 15 Approved ✓ I
S16 Able to accept 12-14 VDC vehicle power ✓ I
S17 CD-ROM RAN Drive ✓ 05 1 lOnly CD ROM 24X
S18 144 ME Floppy Disk Drive '
1
S19 Integrated 10BT Ethernet Nelwork Adapt. ✓ 1
320 Usa Accredits.USE naps dhen docked in ✓ 1
521 80211 big Integrated Wireless Capability ✓ 1 '
322 Wireless Adapter wpp.-te LEAP WPA ✓ 1
323 External Wireless Antenna Connector
524 Internal GPS Receiver 1
725 Connection M External GPS Antenna(R
S26 BluetooN capability
1
527 Saran visb-e even in i,.t sunlighV bight ✓ 1
328 External SVGA Interface ✓ 1
529 External PS2 Keyboard and Mouse ✓ 1 ,
530 Keyboard visible at night or in low light 1
331 Illuminated Keyboard
1
S32 Tcuchpad Pointing Device(Mouse) ✓ 1
333 Button Pointing Device(Mouse) ' 4 REALLY+
S34 D&9 Swat Ccmmumcabons Pon ✓ t
S35 25 Pm Pal Interface
options l Adapter for Paiatkl
S36 2 PCMCIA Slots ✓ 1
337 PCWIA Slots Accessible whine locked in 0
538 Locai Area Service and Maintenance ✓ t pates Inc
23 5 3 5
Total P..e,ble 24 a 6
Percent 97 92% 37 SD% 93 33%
O,M.ndainry LnrinG 1..Wbxt 2W.M non
,wi,,,r,mwM RnCix cord Summ".um
dac
KENT
1 Fire MDO Bid Review,Worksheet
Vendor Getac
Mfr/Model Quote Gell W130
Total erd Pnce* 148 473 92
roue ea r,a minaret any o:hens wired as I ne
items wale-sh.in mai and o-na
9167e 37 % 33ek 33
No Specficahon Mandatory rn som Dominantoswre Optional oseae No Criteria Mandatory Score Desired Score
S1 Minimum 1 GHZ Speed CPU ✓ 1 I Manufacturer has been in business at east 5 years ✓ 1
S2 Minimum 512 MB RAM Memory ✓ 1 M2 Rlanufacturer nave a Dun and Bradstreet rating of at ✓ 1
53 Minimum 60 MB II ternal Hard Drve ✓ 1 M3 Manufacturer ma hare sales and service effaces it ✓ 1
S4 Touch Screen ✓ 1 M4 Manufacturer provides rapid response serace and ✓ 1
S5 Minimum 151nch Display M5 Manufacturer provides natural damage repair ✓ 1
S6 Minimum 141nch Display ✓ Total
3 2
S7 Minimum 12 inch D splay ✓ 1 No Criteria Mandatory Score Desired Score
SB Video scppert to 1024068 ✓ t V1 Vendor has been in business for at least 5 years ✓ 1
So AC97 Compdhbie Acidic support ✓ 1 V2 Vendor is licensed and legally entitled to do basines ✓
S10 Internal Audio Speaker ' 1 V3 Venda maintains a local service and maintenance ✓ 1
S11 Microphone—al and Audio OutIlleandfil ✓ 1 V4 Vendors service and maintenance force is cemhed t ✓ 1
S12 Windows XP Professional SP2 Operating ✓ 1 V5 Venda is not disqualified from doing business with the ✓ 1
S13 Ruggedcred per Md—STD 6I DF ' t Toal
1 3 2
S14 Semi Ruggedized ✓ 1
S15 UL,CIA FCC Part 15 Approved ✓ 1
S16 Able to accept 12—14 VDC veh¢le power ✓ 1
517 CD-ROM BAY Drive ✓
Available with docking and
S18 144 MB Floppy Disk Drive ✓
Available with docking um[
S19 Integrated l OBT Elhemet Network Adapter ✓ 1
I S20 User Accessible USB Ports when docked in ✓ 1
S218321'1 Integrated V1 reless Capability ✓ 1
S22 Wireless Aaapler supports LEAP,WPA, ✓ 1
S23 Extemal W reless Antenna Connector '
S24 Internal CPS Receiver ✓
Optional
S25 Connechon'or External SIBS Antenna(if ✓
1
S26 Bluetooth capability
S27 Screen visible even in direct sunlight!bral ✓ 1
S28 External SVGA Interface ✓ l
S29 External PSl2 Keyboard and Mouse ✓ e
S3D Keyboard visible at night or in low light ' 1
531 Illuminated Keyboard '
Available as an option
S32 Touchpad Poinkng Device(Pause) ✓ 1
S23 Button Painting Device(MocseJ
S34 DB 9 Serial Communications Port ✓ t
S35 25 P n Berating Interface '
S36 2 aCMCIA Slots ✓ 1
537 PCMCIA Slots 4ccessible while locked in ✓ 1
538 Local Area Sera ce and Maintenance ✓ 1
22 3 2
Total Possible 24 g
Percent 91 67% 37 50% 33 33%
Cn me.euryt< "CACm S5amarmar�$11 far any item
mI me.acep[�CM7P Caro SuWa¢l la ea0i
Let
1
1
T
1
Fire Ml Bid Review Worksheet
Vendo Unisoft Networks
Mfr/Model Quote Itrol GoBook III
Total Bid Pricial $217,679.89
•rnr &dhars irc n any boomn woad as One
rtems.rterns snwm n i�ra me or not
100 00°1 81 25% 91 571.
No Speification Mandatory vsvora Oesired DSr", Optional oS.e No Criteria Mandatory Score Desired Score
S1 Minimum l GHZ Speed CPU ✓ 1 MI Manufacturer has been in business at least 5 years ✓
32 Minimum 512 ME RAM Memory ✓ 1 M2 Manufacturer has a Dun and Bradstreet rating of at ✓
S3 Minimum 60108 Internal Hard Dnve ✓ 1 M3 Manufacturer maintains sales and service dP cos in ✓ 1
S4 Touch Screen ✓ 1 M4 Manufacturer provides rapid response service and ✓ 1
S5 Minimum 151rch Display ' 1 MS Manufacturer provides optional damage repair ✓ 1
S5 Minimum 14 Inch Display ' i Total
3 2
57 Minimum 12inch Display ✓ 1 No Criteria Mandatary Score Desired Score
S8 Video support to 1024x768 ✓ 1 V1 Vendor has been urn business for at least 5 years ✓ 1
S9 AC97 Compatible Audio Suppod ✓ 1 V2 Vendorm licensed and legally entitled odo business ✓ 1
S10 Internal Audio Speaker ' 1 V3 Vendor maintains a local service and maintenance ✓ 1
S11 Mmrophc ne—m and Audio OutlHeadphon ✓ 1 V4 Vendors service and ma nlenance farce is clad L v ✓
S12 Win lows XP Professional SP2 Operating ✓ 1 V5 Vendor is not disqualified from doing business with the '✓ 1
S13 Rugge all per Mil—STD 810F ' Total
3
S14 Semi Ruggedized ✓ 1
S15 UL,CSA,FCC Part 15 Approved ✓ 1 ,
S16 Able to accept 12—14 VDC vehicle power ✓ 1
S17 CD-ROM RNd Drive ✓ 1
S18 144 M8 Floppy Disk Drive '
1
S19 Integrated 10BT Ethernet Network Adaptec ✓ 1
S20 User Accessible USS Pons when decked in ✓ 1
S21 80211 big Integrated Wireless Capability ✓ 1
S22 Wireless Adapter supports LEAP,WPA, ✓ 1
S23 External Wireless Antenna Connector ' 05
S24 Internal GPS Receiver '
1
S25 Connection for External GPS Antenna(If '
OS
S26 Bluetedth capability '
1
S27 Screen visible even in direct sanlight/brig ✓ 1
S29 External SVGA Interface ✓ 1
S29 External P512 Keyboard and Mouse ✓ 1
S30 Keyboard.isible at night or in low light ' 1
S31 Illuminated Keyboard '
S32 Touchpad Pomang Device(Mouse) ✓ 1
S33 Button Pointing Device(Mouse) '
S34 DB-9 Serial Communications Port ✓ 1
S35 25 Pm Parallel Interface ' 1
S36 2PCMCIA Slots ✓ 1
S37 PCMCIA Slots Accessible while locked in ' t
S38 Local Area Service one"Iamtenance ✓ -
24 65 5
8
Total Possible 24 8 6
Percent 10000% 8125% 9167%
on nanna«v sronry nam,suaraa z a my aem
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Fire MDC,Bid Review Worksheet
1 Vendor Da WrrelessS stems
Mfr/Model Quote Motorola ML900
Total Bid Price-1 $166,181 12
rew ad P-e 1.wd°e aw ovcon:ream az I'llxad, are r zd_d wni d.e
97 92% 56 25°id 1DD 00"/0
No Specification Mandatory M Scwe Desired D Scare Opuwei o score No Chinese Mandatory Score Desired Score
51 Minimum 1 GHZ Speed CPU ✓ 1 M1 Manufacturer has been in business at least 5 years ✓ 1
S2 Minimum 512 MB RAM Memory ✓ 1 M2 Manufacturer has a Dun and 6 dustiest rating of at ✓ 1
53 Minimum EO fall Internal Had Dnve ✓ 1 M3 Manufacturer maintains sales and service offices iP 1
S4 Touch Screen ✓ I M4 Manufacturer provides rapid response service and ✓ 1
S5 Minimum 151nch Display M5 Manufacturer pro.des optional damage repair ✓ 1
S6 Minimum 141nch Display ' Total 3 2
57 Minimum 12 inch Display ✓ 1 No Culeria Mandatory Score Cesired Scene
58 Video support to 1024x768 ✓ 1 V1 Vendor has been in business for at least 5 years ✓ I
59 AC97 Compatible Audio Support ✓ i V2 Vendor¢licensee and legal y eneded to do business ✓ 1
S101nternal Audio Speaker ' 1 0 Vendor maimams a boat service and mantenance ✓ 1
S11 Microphone—m and Audio OuVHeadichon ✓ 1 J V4 'Vender s service and maintenance recall derided / 0
S12 Windows XP Professional SP20perating ✓ 1 V5 Vendor is not disqualified from doing business with the / 1
S13 Ruggerized per Mil-STD 810E I Total 3 I
S14 SemrRuggedized ✓ 1
S15 11,CIA FCC Part 15 Approved ✓ 1
S16 Able to accept 12-14 VDC vehicle power ✓ 1
S17 CC ROM RW Drive ✓ 1
S18 1 44 MB Floppy Disk Drive
1
S19 Integrated LOST Ethernet Network Adaue ✓ 1
S20 User Accessible USE Portswhen docked m ✓ 1
S21 80211 big tmegrated Wireless Capabtyy ✓ 0 5
S22 Wi less Adapter supports LEAP WPA ✓ I
113 External Wireless Antenna Connector v o 5
524 Internal CPS Recemer
1
S25 Connection for External GPS Antenna(If '
1
S26 Bluetooth capability '
1
S27 Screen visibe even in direct sunBghV bngL ✓ 1
S28 External SVGA hilerface ✓ 1
S29 External PS12 Keyboard and Mouse ✓ 1
S30 Keyboard visible at night or in low light ' 1
S31 Illuminated Keyboard I
S32 Toochpad Panong Device(Mouse) ✓ 1
533 Button Pointing Deviee(Mouse) 1
S34 0 Ell 9 Senal Communicaeons Pod ✓ I
111 25 Pm Parallel Interface '
S36 2 PCMCIA Slots ✓ 1
S37 PCMCIA Slots Accessible while lacked in ' 1
S38 Local Area Service and Maintenance ✓ 1
45 6
Total Possible 24 8 6
Percent 9792% 5625% IDO 00%
on n:deam.�s:ondq lams wwaa z ror ady xm
wi meC e.cept rClKtA earn sugraa i b earn
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Fire MDC Bad Review Worksheet
Vendor CDW-G No 5
Mill Model Quote Panasonic CF-29HWLGZBI
Total Bed Price-I $158,79400
•meal Bre Pnce imi,7 any anI qw[M is lim
items wnme.znnn i,meal ern or�or
100 00-1 50 00% 50 00°/ r
No Specdicaoon Mandatory ^+sr— Damred )s-e Ophoral 03,oe No Crdena Mandatory Score Desired Score
S1 Minimum 1 GHZ Speed CPU ✓ 1 M1 Manufacturer has been In business a-least 5 years ✓ 1
52 Minimum 512 MB RAM Memory 1 M2 Manufacturer has a Dun and Bradstreet rating of at ✓ 1
33 Minimum 60 MB Internal Hart Drive ✓ 1 M3 Manufacturer maintains sales and service offices in ✓
S4 Touch Screen ✓ t M4 Manufacturer provides rapid response service and ✓ 1
S5 Min mum 15 Inch Display 75 Manufacturer provides optonal damage repair 1 ✓
Sfi Mmrinum 14 Inch Display Total 4 D
37 IfAminnum 12 nch Display ✓ 1 No Cntena Mandatory Score Desired Score
S8 Video support to I D24768 ✓ 1 V1 Vendor has rearm business for at least 5 years ✓ I
39 AC97 2ompaffile Audio Support ✓ 1 V2 Vendors licensed and legally entitled to do business ✓ 1
310 Internal Audio Speaker ✓ 1 V3 Vendor maintains a local service and maintenance ✓
S11 Microphone-in and Audi OuuHeadphdn ✓ 1 V4 Vendor s service and maintenance force is certified L ✓
S12 Windows%P Professional SP2 Operatng ✓ 1 V5 Vendor is not disqualified from bang buvneee with the ✓ 1
S13 Rugge bured oar Md-STDaIOF ✓ t Total 3 0
S14 Semi Ruggediied ✓ 1
S15 UL,GSA,FCC Part 15 Approved ✓ 1
S15 Able to accept 12-14 VDC vehicle power ✓ 1 ,
S17 CD ROM RNJ Drive ✓ 1
S18 144 MIS Floppy Disk Drive ✓
1
S19 Integrated l OBT Ethernet Network Adapte ✓ 1
S20 User Accessible USB Pons when docked in ✓ 1
S21 302 11 big Integrated Wireless Capability ✓ 1
S22 J'areless Adaptersupports LEAP,WPA, ✓ 1
S23 external Wireless Ante rna Connector
S24 Internal GPS Receiver ✓
S25 Connection for External GPS Antenna(if ✓
S26 Bluetooth capability ✓
527 Screen visible even in direct sunlight!brig ✓ 1
S28 External SVGA Interface ✓ 1
S29 External PS12 Keyboard and Mouse ✓ 1
S30 Keyboard visible at men(or In low light ✓ 1
331 Illuminated Keyboard
332 Touchpad Pointing Device(Mouse) ✓ 1
533 Button Pointing Devine(Mouse)
334 DB-9 Serial Commumcavons Port ✓ 1
S35 25 Pin Parahel Interface ✓ 1
S36 2 PCMCIA Slots ✓ 1
S37 PCMCIA Slots Accessrble while locked in 1
S38 Local Area Service and Mantenance ✓ 1
24 4 3
Total Possible 29 8 6
Percent 100 0016 50 00% 50 00%
on renexwv xmrn rrems rupxe x b am cem
rvx nR except Pwcra ram warm t Iw exh
vx
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Fire I Bid Review WorKsheet
' Vendor CDW-G No 4
Mfr/Model Quo Panasonic CF-29HALGZBh
Total Bid Price-1 $158,79400
roq,e,e v,.e in nay o o�area.z iine
ean.nama.IIIIIIis nisi a as
130 00°1 50 00% 50 00°k
No Spec,ficahon Mandatory f4 drove Desired D Score Optional 0 Score No Cntena Mandatary Score Desired Score
S1 Minimum l GHZ Speed CPU ✓ 1 M1 Manufacturer has been in business at least 5 years ✓ 1
S2 Minimum 512 ME RAM Memory ✓ 1 M2 Manufacturer has a Dun and Bradstreet rating of at ✓ 1
S3 Minimum 111 Internal Hard DI ✓ 1 M3 Manufacturer maintans sales and service climes in ✓
S4 Touch Screen ✓ l M4 Manufacturer provides rap d response service and ✓ 1
S5 Minimum 151nch Display M5 Manufacturer provides optohal damage repair 1 ✓
S6 Minimum 141nch Display Total
4 0
S7 Minimum 12 inch Display ✓ i No Criteria Mandatary Score Desired Score
S8 Video support to 1024x768 ✓ 1 V1 Vendor has been in business for al least 5 years 1
S9 AC57 Compatible Audio Support ✓ 1 V2 Vendor isncensed and legally entitled to do business ✓ 1
S10 Internal Audio Speaker 1 V3 Vendor maintains a Soda,service and maintenance ✓
S11 Microphone-in and Audio Out'Headphon ✓ 1 V4 Vendors service and maintenance forcers ceNfied b ✓
' S12 Windows XP Professorial SP2 Operating ✓ 1 V5 Vendor is not d,squaffied from doing business with the ✓ 1
S13 Ruggedued per Md-STD 810E 1 Total 3 0
S14 Sena Ruggedued ✓ 1 canmems
S15 111,1 FCC Part 15 Approved ✓ 1 t Will fit existing CF 27 moves
I $16 Able to accept 12-14 VOC vehicle power ✓ 2 No Fadl warvi rrmmmended pen davidue 7y
S17 CD-ROM IOn is ✓ 1 Additional l suodwd 3 year pan and levee,warrenly
S18 1 44 MB Floppy Disk Drive 1 4 RWbm becknt keyboard
Sig Integrated l DBT Ethernet Network Adaptef ✓ 1
' S20 User Accessible USB Ports when cooked in ✓ 1
S21 802 11 big Integrated Wireless Capability ✓ 1
S22 VVreless Adapter sipports LEAP WPA, ✓ i
S23 Ex ernal Wireless Antenna Connector
i S24 Internal GPS Receiver
S25 Connection for External GPS Antenna(it
S26 Bluetooth capability
S27 Screen visible even in direct sunhghb bog ✓ 1
S28 External SVGA Interface ✓ 1
S29 External PS12 Keyboard and Mouse ✓ 1
SM Keyboard visible at night or in low light 1
S31 Illuminated Keyboard
S32 Teuchpad Podding Device(Mouse) ✓ 1
S33 3udon Pointing Device(Meuse) �
S34 D8-9 Senal Communications Port ✓ 1
S35 25 Pin Parallel Interface
' S76 2CMPCMCSA SI06 ✓ 1
937 PCIA Slots Accessible while locked in
S38-ocre Area Service and Maintenance ✓ 1
24 4 3
' Total Possible 24 a 6
Percent 10000% 5000% 5000%
oa wadewy sc.,I.—win r.a, nn,
m[met,PttPq GGtdIR CaN SgnevctiMmT
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Fire MDCMBid Review Worksheet ,
Vendor CDW-G No 3
Mfr/Model Quoted! Panasonic CF-73SCUTSBN
Total Bid Price-1 $120,52359
•raw era ne
,airs vnev,e.mrnn m corm ao cc.°a
100 00°/ 37 50°/n 0 007
No Specification Mandatory ad Soom Dewed DS.. Optimal OS. No Cntena Mandatory Score Des,ed Score
S1 Minimum'GHZ Speed CPU J 1 M1 Manufacturer has been in business at least 5 years ✓ 1
52 Minimum 512 M18 RAM Memory ✓ 1 M2 Manufacturer has a Dun and Bradstreet rating of at ✓ t
53 Mir mum 60 MB Internal Hard Drive ✓ 1 M3 Manufacturer maintains sales and service offices m ✓ '
S4 Touch Soeim ✓ 1 M4 Manufacturer provides rapid response service and ✓ 1
S5 Mir mum 15Inch Display MS Manufacturer provides optional damage repair 1 ✓
SO Mm,mum 14Inch Display Total 4 0
S7 Minimum 12 inch Display ✓ 1 No Catania Mandatory Score Desired Score '
SO Video support to 1 D24768 ✓ 1 V1 Vendor has been in business for at least 5 years ✓ 1
S9 AC97 Compabble Audio Support J i V2 Vendor is licensed and legally enured to de busmes ✓ 1
S10 Internal Audio Speaker 1 V3 Vendor mamtans a local service and maimanance ✓
S11 Microphone-in and Audio OuVHeadphoni V4 Vendors service and maintenance forcers cerufietl t e
S12 Windows XP Professional SP2 Operating ✓ t V5 Vendor is not disqualified from doing business with the ✓ 1
S13 Ruggedized par Mil-STD Of OF Total 3 0
S14 Semi Rugged¢ed J t Comments
S15 UL,CSA,FCC Part 15 Approved ✓ 1 1 Semi rugged only
316 Able to accept 12-14 VDC vehicle power ✓ 1 2 no fault warranty recommended of svcltnf3y
S17 CD-ROM RAN Drive ✓ 1 33 Year Standard parts and labor warranty
S18 144 MB Floppy Disk Drive 4 No backlit keyboard
S14 Integrated 1OBT Ethernet Network Adapte ✓ 1
S20 User Accessible USB Ports when docked in J t
S21 80211 big Integrated Wireless Capability ✓ 1
S22 Wireless Adapter supports LEAP WPA J 1
S23 External Wireless Antenna Connector
S24 Internal GPS Receiver
S25 Connection for External GPS Antenna(If
S26 Bluetei capability
S27 Screen visible even is direct sunlight?bog V 1
S28 External SVGA Interface ✓ 1
S29 External PS12 Keyboard and Mouse ✓ 1
S30 Keyboard is tole at rghtor in low light
S31 illuminated Keyboard
S32 Touchpad Pointing Device(Mouse) ✓ 1
S33 Button Painting Device(Mouse)
834 DB-9 Serial Cammumcabons Pon ✓ 1
S35 25 Pin Parallel interface 1
S36 2PCMICIA Slots ✓ 1
S37 PCMCIA Slots Amessbewhil.locked in I
SS38 Local Area Semce and h1amtenance ✓ t
24 3 6
Total Possible 24 8 6
Percent 100 00% 37 50% 0 00%
on ManNrwy scmng Isms,wevatt 3 rn aM,rem
tier mat ercapa KMC1a cacti woven 1 nor each
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Fire MOC Bid Review Worksheet
Vendor CDW-G No 2
Mfr/Model Quote Panasonic CF-29LAQGZBh
Total Bid Price" 158 794 00
'Tsol Bid Prigi•Auoc aM rMons qwW as ne
,rems.nemer siuNi a twat bd ar nit
95 83% 50 Di 33 33%
No Speclficabod Mandatory Ll Dewed DS. Opnonxl OSoore No Cntena Mandatory Score Desired Score
It Minimum 1 GHZ Speed CPU ✓ 1 1,11 Manufacturer has been fin business at least 5 years ✓ 1
52 Minimum 512 MB RAM Memory ✓ I M2 Manufacturer has a Dun and Bradstreet rating of at ✓ 1
$3 Minimum 60 MB Internal Hard Drive ✓ 1 M3 Manufacturer mamtams sales and service offices m ✓
S4 Touch Screen ✓ 1 M4 Manufacturer pros des rapid response service and ✓ 1
IS Minimum 151nch Display MS Manufacturer prov des optional damage repair 1 ✓
S6 Minimum id Inch Display Total
4 0
S7 Minimum 12 inch Display ✓ t No Cntena Mandatory Score Desired Score
58 Video supportto 1024x76B ✓ 1 V1 Vendor has been in business for at least 5 years ✓ 1
S9 AC97 Compatible Audio Support ✓ 1 V2 Vendor is licensed and legally ended to do business ✓ 1
S10 Internal Audio Speaker c V3 Vendor maintains a local service and maintenance ✓
S11 Microphone-m and Audio Outilreadighom V4 Vendors service and maintenance force is barred ✓
S12 Windows XP Professional SP20peratng ✓ 1 V5 Vendoris not disqualified from doing business wvth the ✓ 1
S13 Ruggedized per Md-STD 810F Total
3 0
S14 Semi-Ruggedzed J 1 Canmenis
515 UL CIA FCCPartlS Approved ✓ 1 1 unit wit el into adding CF 27 Mounds
S16 Able to accept 12-14VDC vehicle power J 1 2 No lair wadi is racomnwMatl Pan no of slchdi
S17 CD-ROM R,MJ Duke J t Additional 3 swrdard 3,pans lad labor waoanry
S18 1 44 MB Floppy Disk Drive ✓ 4 Emmiam Backhl kaymerd
' S19 Integrated lOBT Ethernet Network Adapts ✓ 1 SAwili Augusld
S20 User Accessible USE Ports when docked in J 1
S21 802 11 big Integrated Wireless Capability ✓ l
S22 Wireless Adapter supports LEAP WPA ✓ I
323 External Wireless Antenna Connector
324 Internal GPS Recei der
325 Connected for External CPS Antenna(if
326 Bluetooth capabihh,
327 Screen visible even in direct sunlight brigr ✓ 1
S28 External SVGA lntedace J 1
S29 External PS/2 keyboard and Mouse ✓ 1
530 keyboard visible at night or in low light 1
S31 Illuminated keyboard 1
' S32 Touchpad Pombng Device(Mouse) ✓ 1
S33 Sudden Pointing Device(Mouse) ✓
S34 DB-9 Senal Communications Port J 1
S35 25 Pin Parallel Interface ✓ 1
' 336 2PCMCIA Slats ✓
S37 PCMCIA S ots Accessible while lockedm 1
S38 ILocal A,ea Service and Maintenance ✓ _
23 9 2
TWIPossible 24 8 6
Percent 9553% 5000% 3333%
M wndatory Sca socvaa 3 rw item
nR mttpCsiCIA Card SUEba41 for asacv,
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Fire Mal Bid Renew Worksheet r
Vendor CDW-G No 1 r
Mfr/Model Quotead Panasonic CF-29LWDGZBI
Total Bid Prue'
`Tool Bb Pna mcludi a,y options qw[M as Ilne
fins wneiner shown in total No., a
100 OOw 50 00% 50 r
No Specification Mandatory n7 store 0esrted 0soaa Optional Jsoaecae No Criteria Mandatory Score Desired Score
S1 Minimum 1 GHZ Speed CPU ✓ 1 M1 Manufacturer has been in business at least 5 years ✓ 1
S2 Minimum 512 ME RAM Mail ✓ 1 M2 Manufacturer has a Dun are Bradstreet rating of at ✓ 1
S3 Minimum 63 MB Internal Hard Drive ✓ 1 M3 Manufacturer maintains sales and service offices in ✓ r
S4 Touch Screen ✓ 1 M4 Manufacturer prowdes rapid response service and ✓ 1
S5 Minimum 15Inch Display ' M5 Manufacturer provides optional damage repair 1 ✓
S6 Minimum 14 Inch Display Total 4 0
S7 Minimum 12 inch Display ✓ 1 No Criteria Mandatary Score Desired Score
S8 Video support to 1024x76B ✓ 1 V1 Vendor has been in business for at least 5 years ✓ 1
S9 AC97 Compatible Audio Support ✓ 1 V2 Vendor is licensed and legally entitled to do busines ✓ 1
S10 Internal Audio Speaker 1 V3 Vendor maintains a local service and maintenance ✓
S11 Microphone-in and Audio OutlHeadphon ✓ 1 V4 Vendor's service and maintenance force is certified ✓ r
S12 Windows XP Professional SP2 Operating ✓ 1 V5 Venda is not disqualified from doing business with the ✓ 1
S13 Ruggedued per Mil-STD 81OF ' 1 Total 3 0
514 Sen Ruggedized I 1 comma,is
315 UL,CSA,FCC Pad 15 Approved ✓ 1 1 suneard 3 yr P&L weuanty
Sib Able to accept 12-14 VD C vehicle power ✓ 1 2 No eau wal mcaiimexal cl svaW3y r
S17 CD-ROM RAN Drive ✓ 1 Additional 3 Oil fl..sling CF 27 moums
S18 144 NIB Floppy Disk Drive 1 4 aixmr eeIXoikeyweid
S19 Integrated 11 Ethernet Network Adaples 5 Available Aug I
S20 User Accessible I Pons when docked in J 1 6 Could not fins a once"a in the bid for the unit r
S21 80211 all Integrated Wireless Capability ✓ 1
S22 Wireless Adapter supports LEAP WPA J t
S23 External Wireless Antenna Connector '
S24 Internal GPS Receiver '' r
525 Connector for External GPS Antenna(If
S26 Dluetooth capability
S27 Screen visibleeven in directsuntghV brig J t
S28 External SVGA Interface ✓ 1 ,
S29 External PS2 Keyboard and Mouse ✓ 3
3301 Keyboard visible at night or in pow,light '' 1
S31 Illuminated Keyboard 1
S32 Touchpad Pointing Device(Mouse) ✓ 1
S33 Button Pointing Device(Mouse)
S34 DO 9 Serial Communications Pod ✓ 1
S35 25 Pin Parallel Interface ' 1
S352 PCMCIA Slots ✓ 1
S37 PCMCIA Slots Accessible while locked in ' 1
S38 ILocal Area Service and Maintenance ✓ 1
24 3 r
Total Posible s 24 8 8 6
Percent .00 00% 50 00% 50 DO%
U wne.My Yong ittma,aueext 1 M am dem
M nK ucW PJI�R CvE SuWatl Meaty
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Fire MDC Bid Renew Worksheet
' Vendor OPUS Solutions Inc
o Mfr/Model Qute MPC-ATX-CP
Total Bid Pricial $158,20000
'Total aM Poore npI env Wn ors as line
Rena Wens sno.n n mui and d mt
916 25 CO° ,No SpecificandnMandatory Macon, owned! 05core Optimal Oscan
No Criteria Mandatory Score Desired Score
S1 Minimum 1 GHZ Speed CPU ✓ 1 Mt Manufacturer has been it business atleast 5 years ✓ 1
S2 Minimum 512 MB RAM Memory ✓ 1 M2 Manufacturer has a Dun and Bradstreet rating of a1 ✓ 1
S3 Minimum 60 MB Internal Hard Drive ✓ 1 M3 Manufacturer maintains sales and service offices in ✓ 0
S4 Touch Screen ✓ 1 M4 Manufacturer pro des rapid response service and ✓ 1
IS Minimum 151nch Display ' M5 Manufacturer provides optional damage repair 1 ✓
S5 Minimum 141nch Display Total
4 0
S7 Minimum 12 inch Display ✓ 1 No Critena Mandatory Score Desired Score
S8 Video support to 1024758 ✓ 1 Vt Vendor has been m business for at least 5 years ✓ 1
S9 AC97 Compatible Audio Support ✓ 1 V2 Vendor is licensed and legally ended to do Dusiress 3
S10 Internal Audio Speaker ' V3 'Vendor maintains a local service and maintenance ✓ 0
' III Microphone-in and Audio OutlHeadphon ✓ 1 V4 Vendors service and maintenance force is denied Ir 1, 1
S12 Windows XP Professional SP2 Operating ✓ o V5 Vendor is not disqualified from dung business with the ✓ 1
S13 Ruggedized per Mil-STD 810E t Total .1 1
814 Semi-Ruggedized ✓ 1 Comments
111 UL,CIA FCC Part 15 Approved ✓ D 1 Vendor quoted a trunk mounted and
Sib Able to accept 12-14 VDC velicle power ✓ 1 2 Unit is an ATX form factor built for ruggedized
S17 CD-ROM RNW Dnve ✓ 1 3 Vendor dd not quote WSST
S18 144 MB Floppy Disk Drive ✓
' S19 Integrated IOBT Ethernet Network Adapter ✓ 1
S20 User Accessible JSB Ports when docked m ✓ 0
S21 802 11 big Integrated Wireless Capability ✓ 1
822 Wireless Adapter supports LEAP WPA ✓ 1
' S23 External Wireless Antenna Connecter ' 1
524 Internal Go Receiver ✓
1
S25 Connector,for Ex ernal GPS Antenna(If '
1
S26 Bluetooth capability
S27 Screen visible even in direct sunlight/thigh ✓ 1
S28 External SVGA Interlace ✓ 1
S29 External PS12 Keyboard and house ✓ 1
S30 Keyboard visible at night or in ow light i '
S31 Illuminated Keyboard ✓
S32 Touchpad Pointing Device(Mouse) ✓ 1
S33 Button Penang Device(Mouse) ✓
S34 DB 9 Serial Commumcabons Pon i
S3525 Pm Parallel Interlace ' 1
S35 2 rCMCIA Slots ✓ 1
S37 PCMCI4 Slots Accessible while locked in ' 0
S38 Local Area San me and Maintenance ✓ 1
22 2 3
TOW(Possible 24 9 6
Percent 91 67% 25 0091. 50 W%
Jr, rat a ei$caiaC.C s rs.a,fiv I1xx Rem
z(me1 C¢M�CM.'IP Cad $uCbdR 1 M eaCa
slot
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Fire MOC Bid Review Worksheet
Vendor Howard Computers '
Mfr/Model Quote Panasonic CF-29 MWOCBl
Total Bid Price*1 111214,025 00
•T"eC Ynre iduoe:anv°o ir
uon as rare
Mini note enw.n in dotal bid°orrrat
8750% 751 1o000%
No Specification Mandatory MScore Desired DScdre OpAmel oSinre No Criteria Mandatory Score Desired Score
SI Minimum 1 GHZ Speed CPU ✓ 1 M1 Manufacturer has been in business at least 5 years ✓ 1
S2 Minimum 512 MR 4AM Memory ✓ 1 M2 Manufacturer has a Dun and Bradstreet rating of at ✓ 1
53 Minmum 60 MB Internal Hard Emile ✓ 1 M3 Manufacturer maintains sales and service offices in ✓
54 Touch Screen ✓ 1 M4 Manufacturer provides rapid response service and ✓ 1
S5 Minimum 151nch Display ' 0 M5 Manufacturer provides optional damage repair ✓ 1
S6 Minimum 141rch Display ' 0 Total 3 1
57 lidminfrom l 2 Inch Display ✓ 1 No Criteria Mandatory Score Desired Score
S8 Video support to 1024x76B J 1 V1 Vendor has been in business for al least 5 years ✓ 1
S9 AC97 Compatole Auto Support ✓ 1 V2 Vendor is licensed and legally entitled to do business ✓ 1
S10 Internal Audio Speaker ✓ 1 V3 Vendor maintains a local service and maintenance ✓ 0
S11 Microphone-in and Audio OuUHeadphon ✓ 1 V4 Vendor s service and maintenance forces certified ✓ 0 ,
S12 Windows XP Professional SP2 Operating ✓ s V5 Vendors not disquaified from doing business wish the ✓ 1
S13 Ruggedized per I-STD 81CF ✓ 1 Total 3 0
S14 Semi Ruggedoed ✓ 1
S15 UL,CSA,FCC Pan 15 Approved ✓ 1 comments ,
S16 Able to accent 12-14VDC vehicle power ✓ 1 1 Vwmr voted roil Rwlcat= te,e00
317 CD ROM RP2l Drive ✓ 1 2 Vendor did not were WEST
S18 144 M8 Floppy Disk Dove ✓ 1
S19 Integrated 108T Etnernet Nethimi Adapte ✓ 1 ,
S20 User Acces.ible USB Ports when docked m ✓ 1
S21 80211 big Integrated Wneless Capability ✓ 1
322 Wireless Adapter sapiens LEAP WPA ✓ 1
S23 External Wireless Antenna Connector ' 1
324 Internal GPS Receiver ✓
1
325 Connection for External GPS Antenna(If ✓ 1
826 Bluetooth capability ✓ 1
S27 Screen osoleeven in directsunlighU brig ✓ 1 '
S2B External SVGA Interface ✓ 1
S29 External PSI2 Keyboard and Mouse ✓ 1
S3DI Keyboard visible at night or in low light 1
S31 Illuminated Keyboard ✓
532 Touchpad Pointing Device(Mouse) ✓ 1
S33 Button Painting Device;Mouse) ' 1
S34 D3-9 Sepal Communicators Part J
835 25 Pin Parallel Interface 1
S36 2 PCMCIA Slots ✓ 1 ,
S37 PCMCIA Slots Accessible while locked in -2 ✓ 1
S38 Local Area Serene and Maintenance ✓ e
21 6 6 ,
Total Possible 24 8 6
Percent 87 50% 75 00% 100 00°/d
On MaMat,R.,perm,e+txratt 2 for any rem
riot except KMOA fArd Soi 1foreach
Mot
Page 1
® The Right Technology. SALES QUOTATION
W Right Away.
www CDW6 com • •TE • •
. DATE
800-808-4239 YL42472 9022041 10/05/2005
PAUL DUNN CITY OF KENT
B 220 4TH AVE S H 220 4TH AVE S
L I
L CITY OF KENT P PAUL DUNN
T KENT, WA 98032-5838 T KENT, WA 98032-5895
O O Contact: PAUL DUNN 253-856-4611
Customer Phone* 2538564611 CustomerP.O # FINAL OPTION QUOTE
ACCOUNT •• TERMS EXEMPTION
DAN PRETEKIN 866-224-1576 UPS Ground MasterCard/Visa Go
CITY ITEM NUMBER DESCRIPTION UNIT PRICE EXTENDED PRICE
1 827764 PAN TB-29 C9/1.6 80G 512M XPP 3795.00 3795.00
Mfg#: PNB-CF-29LAQGZBM
1 743511 PAN TB 29 DVD CDRW-COMBO DRV 225.00 225.00
Mfg#: PNB-CF-VDR291U
1 470719 PAN TOUGHBOOK NO FAULT WARR YR 1,2,3 250.00 250.00
Mfg#: PNB-CF-SVCLTNF3Y
---------------------------------------------
Recommended items for
PAN TB-29 C9/1.6 80G 512M XPP
314044 SVCNET 3YR DEPOT SVC LAPTP $
SVN-3CWL02 257.42
402598 SVCNET 2YR LAPTOP $401-5000
SVN-2CWL01 173.22
SUBTOTAL 4270.00
FREIGHT .00
SALES TAX 375.78
US Currency
BUY WITH CONFIDENCE. CDW IS A FORTUNE 500 COMPANY. TOTAL 4,645.78
' CDW Government, Inc. p\ease cecd�\paymer\�o.
230 North Milwaukee Ave. C��flGovemmer\,\rc.
Vernon Hills, IL 60061 lSClecd�\�a�ce�iwe
Phone: 847-371-5000 Fax: 847-419-6200 S�i�\e1S\S
Cti�cayo,\\.606151S\S
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
' 1. SUBJECT: FEDERAL DEPARTMENT OF JUSTICE GRANT FOR SAFE
HAVENS PROGRAM —ACCEPT AND AMEND BUDGET
tf 2. SUMMARY STATEMENT: Accept the grant of$200,000 from the Federal
Department of Justice to fund the Safe Havens Program, and authorize the expenditure
of funds in the Safe Havens budget.
In January of 2003, the City received a 3-year, $500,000 grant from the Federal
Department of Justice Office on Violence Against Women (OVW) to establish a
supervised visitation and safe exchange program for families impacted by domestic
violence, child abuse, sexual assault, and stalking In 2004 an additional $200,000 was
awarded to the City OVW has recently awarded the City another $200,000 grant to
assist in further development of the program and cultural accessibility.
3. EXHIBITS: Federal Dept. award letter and grant agreement #2004-CW-AX K001
4. RECOMMENDED BY: Parks & Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue? X
Currently in the Budget? Yes No X
If no•
Unbudgeted Expense: Fund H00010 4625 Amount $200,000.00
Unbudgeted Revenue Fund H00010 53125 Amount $200,000.00
' 6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
i
DISCUSSION:
ACTION:
Council Agenda
Item No 6D
1
-- � -- �--- Depanznr oflu,bsr - - - - - - -
—_� nn GRANT' MANAGER,S MEMORANDUM, PT.J:
PROJECT SUMMARY
ivr''c}S,t
.� / Office on Violence 4aainst Cooperative Abreement
Women - - - -
PROJECT NUVIBFR
PAGE 1 017 1
i 20114-CW-A4-CW-A\-K001
Thh prolect a supported under 42❑S C 10420(OV W-SupLn•Iced\hstalron)
I STAFF CONTACT IName&telephone number) _' PR1lJFCT DIRECTOR tName,address&relephone numbet)
krlstaS Rlakene4-Mnthdi Ti a+eC Parker
1202)30s-1_1,11 Sale Hh,ens Project Coordinator
I 220 4111 A I rout South
Kent Rg9s0__-S$vi
I2531 16C-2074
3a TITLE OF THE PROGR Aht :b POMS CODE(SEE INSTRUCTIONS
Safe Hatens Supentsed VtsnaOon and Safe Exchange Grant Prl ON REVERSE)
* TITLE OF PROJECT
Sate Ha%eo, Supen tied V III t Mon and Sale E\,h race Grant Program US Deparrntau of Justice
NAME&ADDRESS OF GRANTEE 6 NAME&ADRESS OF S1 iBGRANTEF
C1rt of Kent
_20 Sowh Fourrh Avenue
kcm Xk 4 9x03?�ixgi
PR(n-jRAM PERIOD 5 BUDGET PERIOD
FROM 10n71;21J04 TO 11713112CN17 FROM IWO1/2004 TO 071312007
9 AMOC`NT OF AWARD 10 DATEOF AWARD —__—
S?Oq Ooo 00/291200i
I I SECOND 1 FAR'S BUDGET 12 SECOND N EAR'S BUDGET ANIOUNT
13 THIRD'FAR'S BIIDOFT PERIOD 14 THIRD 5 EAR'S BUDGET AMOUNT
i � IS S'",fM114R} DESCRIPTION OF PROIECTISre e¢tru�aon ou r�ersrl
The Salt Haven, Supen lsrd'.uumlon andSalr Exchan±r Gam Program(SuprrvlsrJ Vuuauon Program)nas authonzed asa nvo-sear pilot
ptoglam u,der tlnr 61nlence A,,am,r N nma,ACT of^_Imo m mcrcaa suprrvued visitation and exchange options for famNes vvnh a htaoal of
donx,nc vnienv_ rodd ahu+r .exual aoaull or stalking Eligible rpp6,wp for the pro,4nm iueluae sr%e+ InJlan mbal coti elnma,n. and muss
of local cover anent By xamte protect,funded under.he Sulxn Iced Vtsnation Progrant muss demnn,l I alc expert tie 1n th,area tit Immix
�nvi,.use Pm.",a shdn,g fez'La„Ini ihcnl, &.0 nswale adequate s„nrin nxosule, and presenhe,landxoa and protocN,Fv"Itch
supe^beO I I'll Itu,r a"afe ex,nan_L'e,"Ili o,❑Ir
OIPFOR%44000'2(RE\ 4-xSO
�. Depot anent of Justice
r�
Qtlice on Violence Against 1Nnmcn
S'picn'ber'_s 'OOj Ur hrgnn PC
The Honorable Jim White
Cm of Kcnt
'_'U South Fourth Avenue
Kent L4 A vs03'-5b95
Dear Mayor While
On behalf of Atiomev Geneial Alberto Gonzales it is nn pleasure to inform you that the Office on Violence Against Women
has aopioncd lour applicat,on loi f vid,nc uncle[ the Safe Havens Supers ued Visitation and Ewhange Program in the amount
or,Q00 0001rn Gtv of Kent Jih,s aw aid pro,ides the opponunuv for tecilrents to develop and etrengt en efleeme responses
io n mtenee agaimt women This grant award,trade under the Safe Havens Super iced Visnauon and Sate Ewhanee Grant
pu>gianl t Sonen'sed y,illanon Program),provides an opportunity tot rearyeots to den clap and strengthen super rsed
tisnanon and sate evchange opnnns for families ni'rth a histnm ofdomestic violence,child abuse setuat assault of stalking
Enclosed you will find the award package This award is subject to all administrative and financial requirement, mcludin,the
omel, si)inu;aon of all lin1mC'al and piogtannnanc icporis resolution of all hn(crim audit findings and the inmuienance of a
nnnummn lei cl ofcash-on-hand Shook%ou not adhere It,rhesc iequireinems )ou will he in violanon of the ictma ofthu
agreement and to award will be subject to tenumanon for cause or other administrative action as appropriate
tf you have questions ieuardnhg This award please contaci Kncta S Blaleney-Mitchell at(203i'05-2051 For financial
questions contact the Office el the G niptioflci Customcr Sen ice Center(CSC)it (S00)45n-07D6 or by email at
asn ocat ucdol gas
Congratulations,and we look fon+.0 d to working with you
Sinceicly,
Diane M Swart
Director,Office on Violence Against Women
Enclosures
Department of Justice
Office of Justice Ptogi-ams
OftiLe 1`01 Cn d Rights
It adnrrglon D C
4epiembcr_'S 2005
The Honorable fim While
Cus of Pent
220 South Fourth A%enue
Pent U a nS032-S05
Dear Mavor White
Congtatulatimx tin sour recent assard in establishing financial assistance programs Congress linked the receipt
of Federal hmding to compliance with Federal 6n it rights law. The Office liar Cn it Rights(OCR) Office of
Justice Ptagiams(OIP) U S Department m Justice is responsible for ensw ink that recipients of financial and
fiou O1P its cohnnonen(oFlices and bureaus the Office on V tolcnce Agauis(Women IOA N I and the 017ice
of Communin Onentad Policing Serh ices(COPS)comply n i(h apphcable Federal civil right.stamics and
regulations It c at OCR are as all able ni help tiou and sour organ¢annn cocci the en d rights regmi cnhents that
comesenh lu,tice Depallment finding
As you know Federal Taws pmhrbu recipients of financial assistance from discriminating on the bisis of race,
color nitnnaI ungm religion se, or disabrltty m forded Ittog,am,or acre lots,not only In respect to
employnsnI placuces but afro tit the deloer,of set vices or benefits Federal law also prohibits funded programs
or act s tries from discimunatmg on the basts of age in the delivery of set vices or benefits
Ls addition to these general piohibitnons }our oiganization,which is a recipient of fmanciA assistance subject to
the aondwcnmmanon provmons of the Omm bus Clinic Control and Safe Streets Act(Safe Streets Act)of 1969,
42 lU S C ;37hgdic) nurst meet two additional tequirements(I)complvng s+ith Federal regulations peitaoung to
the daselopmem of an Equal Emplmment Opporrunuy Plan(EEOPJ,'_-S C F R i 4'301-308 and I')atbnmtnng
to OCR Findings of Dieerimmation(sec 28 C F R 0 42 2o5(i)or 31 20215))
Comphrng with the EEOP Requirement
In accordance ss nth Federal c,ulalions and Assurance No 6 in die Standard Assurances,your organization must
comply with the follow nig CEOP reporting requirements
If%om otganization has receiscd an award for$500,000 or mote and has 50 or more employees(counting Will
full-and part-nme employees but escludmg political appointees) then it has to prepare an ESOP and submit it to
OCR for res icss within Eft dass from the date of this letter For isstsiance in desclopmg an FEOP please
coaoult OCR s webshtc at hrtp is wit 011)ucdof gns,oci, You may also request technical asuCmse nom an�EOP
specwhst at OCR by dialing(202)616-3208
it shut organization iecencd an award hcmcen S25 000 and 5506 000 and ha;50 of more employees sour
tit ganizauon still has to p,epare an EFr iP but it does not lase submit the EFr rP to OCR for res hew Instead your
of,mnizauon has to maintain the EEOP on file and mike it asailahle for res tow on request In addition %out
,ngamzanon has(o complete Section B of the enclosed Certtliwiion Fotm and re(um it to tiCR
if your organization received an award I-or less than S25 000,or rf your organization ha.less(hall 50 employees
regardless of the amount of the award of it vour organization is a medical Institution educaumml mgrlunon
nonUroft orean.zanon or Indian tribe then your organization is escmpt from rile EEOP requirement Hosseser
sour organization must complete becnon 4 of(he enclosed Certification Forin and return it to OCR
Submitting Findings of Discrimination
In the es ent a Federal or State cot r of Fedei al or State admmrstranae agency makes an adverse finding of
disci nnioauon aeautsl your oiRanizauon alter a due pmces hcanng on the ground of race cvim,religion
nahorai origm or ses your orgautzat.on must subnul a copy of the finding to OCR fot teviett
Provadmg Sersrces to Lmnited English Proficient (LEP)Individuals
In accordance with recent Depannaeor of tastice Guidance pertannng to Title Vtl of the Civil Rights Act of lo(,d
42 L S C i'_OW)d iecteients of Fedet it f iitanCial 1ssstance mull talc reasonable steps to provide mcanurgful
access to thou programs and:cini tie;for person,uuh lunned Englsh proficnench (LFP) Ftn mote mlonnation
on tot c teal rights responsibihhes that recipients hale tit piosrdimg language seivices to LEP individuals,please
see the ihab�ue tell 2oa
Ensue mg the Compliance of Subtecipients
tf Now oigamzanon makes subawards to other agencies you are responsible for assuring that subrecipicnts also
c01111,1N wuh all ofthe applic.ble Federal civil rights laays,uicludmg the requirements pertaining to detelopmg
and aubnunuig an CCGP rpn,ung Findings of Ducrmnomuon hied piovtdmI langaagc sera eels 10 LEP persons
State ageuetes that maxe suna«atds must hale in place standard atanr asset aitecs and ict ieia procedures to
demonstrate that thev are eff'ecut ela inonuormg the colt rights eomphance of subrecipienrs
Enforcing Civil Rights Lavi s
All recipiems of Federal financial assistance,regaidless of the particular funding source,the amount of the grant
m%ard or the number of enaplovices tit the workforce are subject to the prohibitions agamsr unlawful
disennnnauon accotdnigl} OCR nx ecngates weusienis that ate the subject of ductmaination complaints from
both indn idua's and groups fn addition,based on regulatory entena OCR sclwc t numaher of iecquents each
y.ai for eomphance rev ica s audits that tcquue recipients to submit d ua showing that they ai c providing
seivices cqu tabu to all segm:nts of Then sera ice population and that their employment practices meet equal
employment oppornmtty standards
Ensmmg Equal Treatment for Faith-Rased Organizations
The Depaitmeni OF lusuce has published a regulation specifically Renaming to the funding of fauh-based
oigmnrzlnons In general the rgulation,'8 C F R part 3a,requires State Admimstenn3 4genaes to neat these
organrra^ons the same as am other apphcaut or rectpicnr The tegul,nion prohibits State Administering
Agencies Iroin;nakmg a.vani or gram administration decisions tin the basis of in organizahon's rehctous
character rn affiliation religious none,orthe ieligious composition of its hoard ofdirectou
The regulation also prohibitstai[h-based organizations fronh using direct financial assistance(loin the
Depaauneot of lusuce to fund inheremhy religious 101VIncs While fauh-based otganizattons tan engage In
ni•n-fi lid ed Inherenth rzbgtOtis acut rates then nusr be held separately from the Depannaent of lusice funded
pioenna and customers tit bcncticianea cannot be compelled to participate m them The ltquhl Tieannent
Regwanon also make,cleir that orgtnizanons pancipahng m programs dtrecty horded ht the Depsitinent of
Justice hie not pemutted to disenm.nate tit the pion sion of sen ice.on Ine basis of h beneficiary's religion For
more rilihmmuon on the reTuIauon phase sce OCR s websrte at hop iwt+ii of usdoI goa'tic rejtbo It till
State Administering Agencies and faith-based organizations should also note that the Safe Streets Act,as
amended the\tctuns of Cnmc Act as amended and the Ju%eutle)ualice and Dcbnqu�no Preyutttmt Act,as
amended contain prohibition;agamnt discnmmauon on the basis of tehgton In cmplo}ment 9 hese emplovment
prop t,un,hw,e been specifica I is Incorporated into_a C F R Part 3t 1(0 and 3R 211') Consequenth,m many
circumstances,n•,{ould be nnprnntstble fire faidrbi ed oiganvauon,seek mg of deem mg fimdrnu,author tied
b. these statutes to have policies of pra,nces that condition hiring and other cntplovntent-related dectstons on flte
tehgron of applicants or employees Programs subccl to these nondtsct mmIlanon pros t,tons ma\ he found on
OCR's web,to at hrtp, myu olp usdot goy ocr' ltneSW)nS about the tcg,tdannn or the statutes that ptohtbn
diet tmma1ton ut employ nunt may be directed to this Office
Ifne can assist you m any way In ful til ling vour civil rights Iesponstbtlilies as a recipient of federal finding
please call OCR at(202)307-0600 or y tstr our w ebsue at hap NnNN1m 01p usdol govtocr,'
Sincerely,
Michael L Alston
Director
cc Grant Manager
Financial analyst
Depar h»ent of.fusttce
Othce of tUSnCC PI,'I,dmD
- orficc of Comptioller
N ashrngton,D C '_0531
September 2R,2005
The Hoaoiable nm White
C,tv o I Ken I
220 SOath Fourth Avenue
Kent A!A 0,t032-5995
Reference Grant Number 20N-CNV-AY-K001
Supplemental Budget Number I
Dea, SlavprAh,te
I mn piza,ed to mfnmi you that my office has approved the following budget categories for the aforemenitoned grant award to
the cost categones identified below
Calegon Pno, Budget Supplemental Budget Total
Petsopnel `b26-1 2 1 $94 3'_S $121,049
FrmgeBenelits S9312 $30.614 $39,926
Travel h20000 $4100 $24,100
Egmpment $5,84', SI 15S S7,005
Suopl'es $o So $0
Construction $0 $0 V)
Cnntractaal $78,120 $4X0 $32920
Other S60 000 S65,000 S 125,000
Total Direct Cost S2ou,0no $200000 5400SKA)
1nd,rect Cost S10 S0 $0
Coral Project Cost e^OO,000 S200000 $400,W0
Fedoml Funds Appro%ed c200 000 S20o wt-t $400,000
Non-Fedetal Share q0 $0 $0
Program Income SU e0 60
If you have questions regarding this award,please contact
- Program Questions.Krtsta S Blakcney-Mitchell Program Manager at(202)305 26SI,and
- Financial Questions,the Office of the Comptroller,Customer Set vice Center(CSC)al(800)458-0786 or you may
contact the CSC at ask oc,trttsdol BoN
Congratulations,and we look Forward to working with you
Sincerely.
�� pL'lr
K
cvnthta I Sch«tmer
Comptmllzr
i
i
t
j
i
i
�,��;•„ De,iv
Office on�tolcrce Against Women
PAGE 1 OF 5
Office on Violence Against
Cooperathc Agreement
Ni omen
IRECIPIENT\AV1C AVD ApUR[SS(hsluJmeZlpCodcl 4AWARDNUMDLR
Crt. fk.m
t»n uh Fnarth V Cnu, PROFECT PLRIOD IROM 101112604 lO o';I _'urP
Rent W49%u;}S\yti
13UDGETPCRI(1D FROM I01)l'0(14 TO 07/31�_'007
n WARD DATE 09a_R120W 7 ACTION
14 CR I TCC IRS\ENDOR NO S Sr IPPLEMFNTNUhIDER Supplamemal
vi "ul 7t» UI
i
1) PR EV IOUS AWARD AMOUNT $'_Od txm
FRCrWl TTITLE 10 AMOONT OFTHIS AW ARD tlWQAAI
1afC H, Lm Super INOJ A n111(10n and R110 Program
14 Dep.uuncm nI Ja.rrc_ II TOIALANARD $410L0110
12 ��=t',%L CONDITIONS
THE I UA C GRANT PRO IFCT II APPROVED SOB TECT I o SUCH CONDITIONS OR IJMi F ATIONC AS ARE SET FORTH
O'v THE ATTACHED PACGSI
11 STATUTOR\ AUTHORIT\ FI-IRGRANT
Thr�pmlca I)iupponed under 42 D S O 1u4_V)(0\W-Sap,r,,d b nrtnrrnnl
r `I'THVD OF P A)%ILNT --
PAPRS
AGFNC} ePPR IA'VL �� � GR ANTEC ACCEPTANCE
It, T%PCD\AVIF {NDTITF OF A PPRUA INO CIFFICIAI IS TIPFDNAIIF \NF7IITLFrIF AIII-ptRIZCDCRANTFFOFFICIAL
DIauC U irualt JIm Whnc
Du.o�, i 11i,on\micnce Avmn,l Women Mnvnr
I" SIGN 11 R OF 4PPRO\INC I--F F II IAL 111 SIGNATURL OF \UI HOR IZFD RE(IMENT OFFIC IAL P)A D\TE
i
f
ACENCY ISFONL\
- U 'CiC"`I!dv'l�l A4SI FICATG M1 OUDBS 21 CN Oa p000On
FISCAL FL^+D R3 'D D1%
rE\R CODE VCT OF( RD-1 Sl4 POMS AMOUNT
p0 jlNl(Mmi
IT IP FAIR AI i11fR"I R°' —,PFFI Ir r ,1 FD[TfnNS nRF UgSOLETF
y�v.�--•�y. Dcparrmenl
0fFi ce on\tAcnce Against AWARD CONTINUATION
women SHEET PAGE 2 Or s
Cooperatille Agreement
PROFECTNUMBER ',KA-Cw-A\-Kisol� A WAR DDATE oO'R+2OOi
SPEC19L CONDITIONS
I 'ihe iecipient agrees to comply with the financial and adnuntsuntive requirements set forth in the current edition of the
Office of lusuce Programs IOJPI Financial Guide
_ The reap ent acknowledges that failure to submit an accept ibis Equal Fmplovment Opportunity Plan(If recipient is
regmred to submit mie purwam to 2S C F R Section q_ 302) that is apprmed by the Othce for Cn il Rights is a
°Ia�au ran of Its Cerra ll ed+\ssurances and may result to suspension or tennuuauon of lundnag,until such nine as the
rccimenris in compltatice
_ The recipient agrees to comply with the organizational audit requirements of ONIB Circular A-133,Audits of States
Loi.al Governments,and Non-Profir Organizations,as further described rat the current edition of the OIP Financial
Guide Chapter 19
4 Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,to suppott of the
enactment iepeal modification rat adoption of any law,regulation or policy,at any level of government without the
express prier a raten approi al of OV W
S The grantee agrees to comply wish the applicable requirements of 28 C F R Pan 34,the Department of iustice
regulation go%emuig"Equal Treatment for Faith Based Organizations"(the"Equal Treatinent Regulation") The Equal
Tieatmem R;-illation ploi ides in p.a r Ihat Deparuncnf of Ju:uce giant award,of direct hmdmg may not be used to
fund n» uihcrenn, religious cmines such is iiorshfp teltgiou,msuuchon,of prosel)t¢auon Recipients nl died
grams ma3 'Il I engage it mhminiv reh,_ious vh'ores bill arch acuvnica most be separate in time or place From the
Department of Instice horded program and pmncy,atton ui such acm Ines by mdwiduals recce mg semces hom the
grantee er a sub-grantee ninst be volunlan The Equal Tromment Regulation ako makes cicnr that urgamcailons
paf nupaung tit ptagraws directly Funded ray the DepiOnicnr of lusnec aic not pennated to dlscnnunate It the provision
of sere ices on the basis of a beneficiary's rchgwn
6 The Director of OV W,upon a Finding that there has been substantial failure by the grantee to comply with applicable
law, regulations and of the terms and conditions of the grant or c oopel alive agreement,will terminate or suspend until
the D,tector i,satisfied that there is;to longei such Iailme,all or part of the grail of coopelauve agreentenl ni
accordance w in)the ploi r,tons of Sections 802 and S03 of hlle I of the Onvubus Come Control and Sire Strects Act
and 28 CFR Part 18.as applicable mulahs mutandis
1 7 The grantee avices to comply iinh all relevant statutory and regulatory rcquirenicnts nicluding but not limited to,file
%iolence Against Women Act of 19y 4 P L 103-322,the Violence Against Women Act ol'2000,P L I Ov-3S6,and
the Omnibus Crmic Control and Safe Streets Act,42 U S C 371 1 et seq
S The recipient agrees in submit quartette Financial reports on Standard Forin SF'_69A These reports will be submitted
wirhm 4s daV s alter the end of the cilendar gearter and a final report I,due I'_D days follow uig the end of the award
period The rcpons shill be submitted to the Office of Justice Program:,,Office of the Comptroller,Ann Connol Desk,
Room 330t ¢its'ith Street N\A \\ashmglon D C 20i31 or on-line Ihrou h the Internet at
http +gratis olp usdol goi
9 Under the Government Performance and Results \or(GPRA)and VA WA^_OOP grantees are requited 10 collect and
maintain dam that measure the,Ifeem eness of(heir grant-runded actin rues Accordingly the grantee agrees to submit
senu-annual electronic progress reports on pro_mm activities and program ertecnv ones,nicasmtes fnlbnnauon that
grantee, nrst collect under GPRA and V AW A 2000 mdude:, but I,not Invited to I I number of persons son ed :)
mrml el of persons s,xkoig sera Ices'Alto could not be served 3 r number of supeti iced i tsitauon and csvham�cemers
su,oported o,,the program T r nunioel of supers lied i tins between pal eats and cliddien and number of sulm%ied
evchanges bemeen paientb and children
OOP r1RVi dnun:,REV 4CRt
l
j•_ nroftusnce -- --
'� off-Ice -
n rul
L ence ARa its tAIV
A RI)CONr►
sNFFr NUA TTON
Coope�a�ere, r'Ice
RdJECT VU4tBER lOfiJ•Ct4.A1
A t4ARODATF -
10
Tire grantee agrees to sulanah s
pro. SPEC!t -(-
Ind _
jue,:tenon=ours, etnrannunl r - - ,
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--
DenartenerN n! justice
Ott-ice on A iolence Agana,[ AWARD CONTINUATION
\i�onte° SHEET PAGE 4 OF ,
_ Cooperame -agreement
PROJECT VUMBER 10114-CW-AC-1w01 AWARD DATF 09128J2005
i -- ---- --- - — .SPECIAL CONDIT/0,4rS --- --- ---- - - — -- -
i _0 Grant funds shall be used to cuppol t super Ised wsita ion and safe visitation exchange of children by and bem een
parent,m simanons Ink olvimg domestic violence child abuse sexual assault,or stalking In accordance with-12 USC
104'0 the_,rinice mad not use grant funda to suppon mdn(dual counseling land,coun,elmg,parent education
s110port group:or therapeutic supervision The grantee rimy not mandate victims to patent education or other program
Wlx roes
1 The grantee agrees to allocate project funds as designated by the Office on Violence Against Women for allowable
cogs to participate In OVW-sponsored technical assistance Funds designated for OVW-sponsoted technical
assistance ilia),not be used for any other pm,wse xvithow prior apptotal of OV W Technical assistance mcludes,but is
not limited to peer-to-peer consullawons toeus groups mennnmg sic%Isms,conferences and workshops conducted
bx O\4N-designated technical assisance pro%idets or OVk%-desigated consuhanls and coniractols
22 The grantee agrees to snbnnt for OV W review and approval any anticipated addition of,removal of,or change in
collaborating partner agencies or individuals who are signatories of the Memorandum of Understanding,and it
appheaole the Internal Memorandum of Agicement
'3 The grantee will provide the Office on Violence Against Women(O\'W)with the agenda for any training senunats,
workshops,or conferences not sponsored by OV\V that project staff propose to attend using grant funds The grantee
must receive prior approv li him OA'\\ helore using OVW giant funds to attend my training workshops of
conferences not sponsoted bx OA NV To request apprnx it gt mices must suhnw a]crier of request to OA Nk xvitb a
cop% oftlne ex Cni'c brochure curriculum and m agenda a description of the hosts or it inners,and an esum tied
bicakdoitn of co.is The lever of iequest should be subinmed io ON R not less than'0 da}s bCfoie registration for the
cent is duc Appro%al to attend non-OVW'sponsoted programs ,kill be given on a case by case basis
N Appiokaf ofthis award does not indicate approval ofanv consullant rate in excess of$4s per day A detailed
justification newt be submitted to and approved by the OVW Duector prior to obligation orexpcodnute ol'such find¢
25 The Office on Violence Against Women(OVW)has elected to enter into a Cooperative Agreement with(lie City of
Kent Washington and Its plolecr parincis to provde suparsised%nsnanon and safe exchange servlces Irn %ictursof
domestic%aticncc child abuse sexual assault and somng rho decision retlecis a strong mutual interest in increasing
the satetx and kxeli-being of %tennis,rind their children dui-mg vnsnanons and exchanges This project anucipnes a
srgnifictin,Ic%ei ofFedetal unolvemem in the implementation of the proposed activines STATLMEN f OF
FEDFRAL tvV OL%EMLWT i he Ounce on Violence Against Women IOVW]%x III I Provide the cervices of a
Federal Program,Maragei as a smgle point of conraxt for adnitmsuanon otdit,coop,ranve agreement 2 Participate tin
project-related planning meenmps and addtion groups meetings _ Re`rem and approke agendas and minutes related
to loxal meetings regarding the demonarauon project 4 Revrekk and approke the selcnnn it Lev project stall
mcludag the project dnectol and local reccaich partners 5 Revtexv and approve content and fonnat ofmaterlals
produced tin knnlunenon wnh Ihu plojecl h Prot ide compiehensive technical assistance to enhance ucIon safery and
perf)etraror aecounlabilnv 7 Recommend improved piotocob or best practices related io enhancing and expanding
supenucd%i vtaaon andsalc exchange set ices vicnnmsalety andlxilieiraorakcounublhry R Approxesnesand
date,for all protect related etenis 9 Sponsor konwitaion%x ith the dcggmated ewaluannn Loordiumor Ill Monitor
program dexelopment and imp]cmenlation and lullitl all oversi hi and exaluau%c luncuon tCardng the program
i
oiP FORM 404"t 2(REV 4-88)
- Deparnnentofiusnce -- - - - -- - -------- �,
r
Oltice on Violence Against
AWARD CONTINUATION
Women
SHEET rncE of
-` - Cooperative Agreement
PROJECT NOxIBER gWARD FIAT E n�„%7un, _ —_ --- -_
SPED{L CO%1D[Tfo,V,5 -----
'n The City of kcnt DI,islon of Housing and Human Services,will I Work closely with the Federal Management Team
u,the de,clopment and implementation of this In)naIve mclurmg pt oxldn,g a n,eanmgful oppommrh fro OA,W',taff
to a Re,ie„ and approse die content and It, nal oI materials produced m conlnmenon„rth Ihrs ptoleel b Recommend
techmeal assstance to onhance,IcuIn salon and oilender aeeountamlity c Participate inprolect reinied planning
mcevrrz;and ad,,is,,n group,»ecung ItRecommend improved protocols or beet pr acirces[elated to enhlncrng
aupen i,ed,raitanon and exchange sen ices ,,sums salcvv and olt.nder acrounlablhh, n,the Cin of Kent e \ppw,c
sits and dales for all prolect-relaled e,enic f Momlor program development and unplememauon and fidfill and
o,eisi'_'ht and e,aluanon funcnrn,ielauia,,the program ' Wink cooperrtneb „uh the Iechnlcal assistance provider
desilenaled b,off'\t. I'm the Safe Hj%c s Demonanauon Pngoct fhK ma} Include lot example sending a mtdtl
dI'clphualti team,of.pertfic team tile] hcIS 11oln KI,IIC to attend se,elal technical asslstaIwc meetings pc scar
IneludaIR ON 1111-Moil cool d,na non InCLting, hosing om site[cc IIORaI assistance pn»Nets or other gruHees,and sharing
materials and pt otoeols de,eloped by the local ad,rsory conuntuee and prolect pmtnete ; Work coopetau,ely will,the
deamraled LlalnanOil coordin nor d Pros idc the Federal Piogran,Manage, m nh an opportuauv to rc,ic,, and appro,e
the selccnon of kev personnel including the piolccl director and the local rceemch partner 5 Senci proles(staff to
n,eetines and mantutee as de,ignated h� O4 V1 6 Send the local research panncl to n,eenngs as designared by the
e,aluatron cooldinaror and O W 7 work collabommely and wopetamely among the primary partner agenews A
Aeree to pro,Ire„ntten produces(CmITICnIa,manuals model policies or proinumg pracnccs)In formats chat can be
loaded onto the A wlcnce \_amst W omen Resources site on the Internet at blip tie ems, olp'usdol 30vl,a,t-o 9 Agree to
parnc,pa(e m an} faculr, of edueanonal„otkshops sponsored by OV W's designated contraclors 10 Agrae to follcn,
dsrronatration related prmocols developed b, OVW The City of Kent gill also I Provide super,iscd,,station and
exchange set,ice,tot lou•moderate-Income vicluns of fanni} ,Iolence 2 Pro,ide culturally rcle,anr,isilanon and -
elehan�tcsen,ccs for ethnic and racial nunouues Iht ou_gh the Icqutiement and hung of bihnm191 ,upervisos and
monnot,,: Develop atandard practices and protocols tot sullen ised,Isrtanon and exchange programs[lilt are axle and
oppn-prate tar domcsnc,Iolencc sexual aa.auh and sralkms simalions,p Implemeui secunty pwcedu,es to create
tar of the art,rsnannn and cxchm,ge centct thal I,safe rot ,,slims ill v rolence Through the u,c of on-ac law
enlor"Ctilent ,ecunt} ?cards ca nerls Incol detectors,and aecunn lighting,and 5 increase conn-,mucation bemeen
the cruet and the smpen raed visitation and exchange program dvough the development of fonrn that document court
jcompilance and providing training for ludges and family court commissioners
1
nIP11Tvl41no i,I_,
i
i
* Department of Justice
Office on Violence,Ailainvt iVomen
R.,,Ir......inn PC 205,/
Memorandum To: Official Giant File
From. Srbtl N Barksdale,Adnvnistiahve Officer
Subject: Categorical Exclusion for City of Kent
The Safe Hav ens Supen-iced Visitation and Safe Exchange Grant Program(Supervised Visitation
Pio2iam)«as authorized as a two-year pilot piogtain under tine Violence Against Women Act of2000
ro increase superb iced i isitanon and exeham'le options for tamilies with a history ofdonnestic violence,
child abuse, sexual assault or stalking Eligible applicants foi the program Include states,Indian uibal
eovernnnents and units of local government By statute, piolects funded under the Supervised Visitation
Proei am must demonstrate expel❑�e in the area of family violence, pror ide a sliding fee Scale for clients,
demonstate adequate security measures,and piescribe siandaids and protocols by which supervised
v isitation or safe exchanges will occur
bore of the following activities will be conducted either under the OVW federal action of a ielated third
party action
1 New constriction
2 Anv renov anon or remodeling of a property either(a)listed on or eligible for listing on the National
Register of Histoi to Places or (h) located within a loo-year flood plain
A renovation which will change the basic prior use of a facility or significantly change its size
4,Research and technology whose anticipated and future application could be expected to have an effect
on the em tronnient
5 implementation of a progiann involving the use of chemicals Consequently,the subject fedeial action
meets the criteria foi a categorical exclusion as contained in paragraph 4(b)of Appends D to Part 61 of
the Code of Federal Regulations Additionally, the proposed action is neither a phase nor a segment ofa
protect w hich when v tewed in its entnet} would not meet the criteria foi a categoi ical exclusion
9a a de.no,,,iraooit a,e the(_I, o7 kent will use mndm-,hpm the FF 2005 Sale H3,co, Supeii Ned\Iartauon.md Safe Cachan_e(iranr
PrOcran;to I uplemew a III III rcoi ural wp,I vised,Ivmnou and exchange program for,teoms oFdn III e,wtence child ahi" Semi al asaat Ir,
I,W ajI,ig•,bo ruide n,thr Kcit South KIm,Conan aIel Croats and ob)eti.In.es of the col Iilxxmna piolect w II include I I I sic renucg atvCNs I
,raper,Ned,rsaauon and exchange ser.fcec,to ethnic racial III nunns and Ion and mndetete-inCOMIC N WOMS 21 iecn[till c and hn mo bthaguaI
�111 3)i wmjI,nit nndel oanda,ds of piaatce Iet caper,iwd,tsaauou and ascha,Igo seance,that ate re'JII,c I the needs of„omen and
el I here 1,IJ hR p(la III I%,loIQlice dlldenbrin_>ecuriI,proccdute,jouemea,are NIShcllkill lad ewhanje Conte, iIIOuea,Ia Con mum idIIOR
hen,-en the Cvart aoa ih:,tpen mat'IN fla 1[01 Ind rwhan�a pin'mnt v,en+me,Icnm vife(t and t,)nine isin_g FeLFMIS to apprt prate Inelllary
\\CF
Kent City Council Meeting
Date November 1 . 2005
Category Consent Calendar
1. SUBJECT: 2006 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ACTION PLAN —AUTHORIZE
1 2. SUMMARY STATEMENT: Accept the 2006 Community Development Block
Grant Action Plan for approximately $879,795, including funding allocations and
contingency plans, and authorize the Mayor to execute the appropriate certifications
and agreements.
Attached is the proposed 2006 Community Development Block Grant (CDBG) Action
Plan for the City of Kent The estimate of S879,795.00 is based on the U.S
Department of Housing and Urban Development (HUD) 2004 budget. This may
increase or decrease due to changes in the appropriation by Congress. A description of
each program is included in the Action Plan for your review. A major portion of the
CDBG funds is recommended to support the City's Home Repair Program which serves
many low-income, disabled and senior homeowners by providing needed repairs. The
program also guarantees that some of Kent's low and moderate income housing stock is
maintained and preserved.
3. EXHIBITS: Staff memo and CDBG Action Plan
4. RECOMMENDED BY: Parks & Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure`? X Revenue? X
Currently in the Budget? Yes X No
If no:
Unbudgeted Expense- Fund Amount $
Unbudgeted Revenue. Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No 6E
Parks, Recreation and Community Services
John Hodgson, Director
• Phone 253-856-5070
Fax 253-855-6070
KE N T Address 220 Fourth Avenue S
WASHINGTON
Kent,WA 98032-5895
Memorandum
jDATE: October 20, 2005
TO: Parks & Human Services Committee
FROM. Katherin Johnson, Housing and Human Services Manager
CC: Jim White, Mayor
John Hodgson, Parks, Recreation and Community Service
Director
Dinah Wilson, Human Services Coordinator
RE: City of Kent 2006 CDBG Action Plan and Funding Allocations
Attached is the proposed 2006 Community Development Block Grant (CDBG) Action
Plan for the City of Kent. The estimate of$879,796 is an estimate based on the U S
Department of Housing and Urban Development (HUD) 2005 budget. This may
increase or decrease due to changes in the appropriation by Congress.
On September 29, 2005, the City of Kent published a public notice letting the
community know the Draft 2005 Action Plan was available for review and comment for a
period of thirty (30) days. On October 20, 2005, the Human Services Commission held
a public hearing for the purpose of taking comments on the 2006 Action Plan. The
Commission also reviewed and approved recommendations for CDBG funding for 2006.
A description of each program is included in the Action Plan for your review. As in past
years, a major portion of the CDBG funds is recommended to support the City's Home
Repair Program This program continues to serve many low-income, disabled and
senior homeowners in Kent by providing needed repairs. The program also guarantees
that some of Kent's low and moderate income housing stock is maintained and
preserved
The amount of money Kent may receive could change depending upon the final federal
appropriations bill Congress passes in the fall. Therefore, the recommended funding
includes a contingency plan to address any potential fund changes that may occur when
Congress adopts the 2006 budget
The 2006 Action Plan is required by HUD and identifies the strategies and goals the
City will focus on in 2006
Memoiandum
October 24,2005
Page 2
Recommended Action
1. Approve the Proposed Community Development Block Grant
2006 Action Plan including funding allocations and contingency plans.
2. Forward to the full City Council for adoption and authorization for the Mayor to
execute the appropriate certifications and agreements.
Attachments
• City of Kent 2006 Annual Action Plan
• Certifications
• Application for Federal Assistance — SF-424
i
f
i
1
Menioiandum-
October 24, 2005
Pace 3
The City is proposing to allocate 2006 CDBG funds to the following projects:
$10,000 for Catholic Community Services, Katherin's House Transitional Housing,
Confidential location: CDBG funds will be used to provide case management hours to
three homeless women
$46,950 for Community Health Centers of King County, 403 East Meeker Street, #
200, Kent: CDBG funds will be used to provide 328 Medical Visits and 125 Natural
Medicine Visas to 155 low income Kent clients In addition, funding to provide
Healthcare for the Homeless will be used to provide 49 primary care and nursing visits
to 19 homeless adults and children in transitional shelter and at the Kent clinic.
$10,000 for Hospitality House, an emergency shelter for homeless women, 15003 14th
Ave SW, Bunen. CDBG funds will be used to provide 614 bed-nights for 15 Kent
j residents
■ $15,963 for the Kent Food Bank, 515, W. Harrison St., Suite 107, Kent- CDBG Funds
will be used to pay for a portion of rent and utilities; 148 Kent residents will receive 444
emergency food bags
$35,000 for the Multi-Service Center Housing Stability Program, 1205 S Central ,
#209, Kent: CDBG funds will be used to provide grants to 52 unduplicated low-income
or homeless individuals to prevent eviction or to assist with move-in costs
$17,000 for Valley Cities Counseling and Consultation — Homeless Outreach, 325
W Gowe St, Kent, WA- CDBG funds will be used to provide 200 hours of case
management to 22 homeless individuals.
$179,883 for City of Kent , CDBG Program Administration, Centennial Building, 400
West Gowe, Kent: CDBG funds will be used to administer the City of Kent's CDBG
projects
$10,000 for the City's Fire Department Fall Prevention Program (operating citywide
at various locations). CDBG funds will be used to support costs for the installation of
handicap accessibility items to 30 unduplicated low/moderate-income Kent
households .
$400,000 for the City's Home Repair Program (operating citywide at various
locations) CDBG funds will be used to provide rehabilitation assistance and health and
safety repairs to 80 unduplicated low/moderate-income Kent households.
Memorandum
October 24,2005
Page 4
$15,000 for Green River Community College Small Business Center, 417 Ramsey
Way, Kent: CDBG funds will be used to provide 72 hours of business counseling and
technical assistance to assist eight (8) low-income Kent residents with developing a new
micro-enterprise business or expanding an existing micro-enterprise business.
$125,000 for Kent Youth and Family Services, 232 Second Avenue S., Kent: Funds
will be used to remove and replace the roof on the Titus building, which is used to
provide counseling and substance abuse treatment to low/moderate-income youth and
families and also houses the administrative offices.
$15,000 for Washington CASH (agency will secure a building located within the City of
Kent): Funds will be used to provide business training and loan fund services to 50 low-
income women, people with disabilities and other under-served individuals.
Contingency Plan
INCREASE
• If the City receives an increase in public service funds above the preliminary
estimate, the additional funds will be distributed to Priority 1 or 2, with preference
given to the Multi-Service Center.
• If the City receives an increase in or recaptures additional capital funds, the
additional funds will be distributed to Priority 1 or 2, with preference given to the
City of Kent Home Repair Program and/or other housing project.
DECREASE
• In the event of a decrease in CDBG public service funds, the decrease will be
proportionately distributed among the funded agencies, with no agency receiving
less than $10,000 in funding.
if there is a decrease in capital funds, projects will be cut in the following order:
1. Green River Community College
2. Washington CASH
3. Kent Youth and Family Services
4. City of Kent Home Repair Program
5. City of Kent Fire Department
City of Kent
2005 Action Plan
Attachment 2
1
Applicant's Name: City of Kent, Parks, Recreation and Community Services
Priority Need High
Specific Objective Goal 112- Expand the range of affordable housing choices available to meet the needs of both
current Kent residents and residents projected in growth estimates
Project Title: Home Repair
iProject Description, The Kent Home Repair Program will provide rehabilitation assistance and health and safety
repairs to 80 unduplicated low and moderate-income Kent households The project will provide
both minor and major repairs in the form of grants or loans to owner-occupied households and
make access repairs to homes occupied by the disabled.
Location- Citywide
1� Office 400 W. Gowe St Suite 410, Kent,WA 98032
Project Information
Project ID Local Funding
Type of Recipient HUD Matrix CDBG $400,000
Metropolitan City 14A Rehab Single Unit Residential ESG $
CDBG Citation National Objective HOME $
570 202 Rehabilitation Low& Mod Income 208(a)(3) HOPWA $
Housing Activity Total $
Start Date Completion Date Prior Year's Fund $
111/2006 12/31/2006 Other $
Performance Indicator Units Assisted Housing $
Housing repair activities for 80 Households PHA $
>� 100 low/mod-income Kent households Total Funding $400,000
i
j
E
City of Kent
2005 Action Plan
Attachment 2
Applicant's Name: City of Kent, Parks, Recreation and Community Services
Priority Need: High
Specific Objective Goal C2 - Create a community that supports healthy individuals and families.
Project Title Planning and Administration
Project Description: The City of Kent shall use Community Development Block Grant funds to administer the City's
CDBG Projects and related strategies outlined in the HCD Consolidated Plan Funding
supports a permanent, full-time CDBG Coordinator position Funds will also be used for general
program administration costs, which support Kent's Community Development Block Grant
Program
Location 220 4th Ave. S, Kent, WA 98032
Project Information Funding
Project ID Local
Type of Recipient HUD Matrix CDBG $179 883
Metropolitan City 21A General Program Administration ESG $
CDBG Citation National Objective HOME $
570 205 Planning and Administration HOPWA $
208(d)(4) Total $
Start Date Completion Date Prior Year's Fund $
1/1/2006 12/31/2006 Other $
Performance indicator Units Assisted Housing $
N/A N/A PHA $
Total Funding $179,883
t
i
City of Kent
2005 Action Plan
Attachment 2
Applicant's Name: Kent Food Bank
Priority Need: High
Specific Objective: Goal C2 -Create a community that supports healthy individuals and families.
Project Title: Emergency Meals Program
Protect Description- The Emergency M eais Program provides emergency food bags to needy individuals and
families living in Kent Funds distributed to this program will cover a portion of the rent and
utilities for the Kent Food Bank The program will service 148 Kent Residents with 444
emergency food bags
Location 1205 S Central#209, Kent,WA 98032
Protect Information Funding
Project ID Local
Type of Recipient HUD Matrix CDBG $15,936
1 Private Non-Profit 05 Public Services ESG $
CDBG Citation National Objective HOME $
570 201(e) Public Services Limited Clientele 208(a)(2)(i)(C) HOPWA $
Start Date Completion Date Total $
1/1/2006 12/31/2006 Prior Year's Fund $
Performance Indicator Units Other $
Provide 5,600 low/mod 5,600 Kent residents Assisted Housing $
Kent residents with 33,600 meals PHA $
Total Funding $15,936
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City of Kent
2005 Action Plan
Attachment 2
Applicant's Name: Community Health Centers of King County
Priority Need: High
Specific Objective, Goal C2 -Create a community that supports healthy individuals and families
Project Title. Primary Health and Natural Medicine Services
Project Description: Community Health Centers of King County will provide primary medical care and natural
medicine services to low/moderate-income Kent residents CDBG funds will pay a portion of the
salary of a physician and naturopath The protect will help to partially meet the increased need
for medical and naturopathic services by providing 155 clients with 328 medical and 125
naturopathy medical visits
Location 403 E. Meeker Street#300, Kent WA 98030
Project Information Funding
Project ID Local
Type of Recipient HUD Matrix CDBG $37,450
Private Non-Profit 05M Health Services ESG $
CDBG Citation National Objective HOME $
570 201(e) Public Services Limited Clientele 208(a)(2)(i)(C) HOPWA $
Start Date Completion Date Total $
1/1/2006 12/3112006 Prior Year's Fund $
Performance Indicator Units Other $
Provide low/mod Kent residents with 155 Kent residents Assisted Housing $
328 Primary Care and 125 Natural PHA $
Medicine visits Total Funding $37,450
City of Kent
2005 Action Plan
Attachment 2
Applicant's Name: Community Health Centers of King County
Priority Need: High
Specific Objective: Goal H3—Provide stable, service-enriched housing for homeless persons and persons with
special needs
Project Title: Healthcare for the Homeless
Project Description Community Health Center of King County will provide 49 primary care and nursing visits to 19
Ihomeless adults and children who reside in transitional shelters
Location- Various transitional shelters throughout the Kent area and at the clinic on Meeker Street.
Project Information Funding
Project ID Local
Type of Recipient HUD Matrix CDBG $9,500
Private Non-Profit 05M Health Services ESG $
CDBG Citation National Objective HOME $
570 201(e) Public Services Limited Clientele 208(a)(2)(i)(A) HOPWA $
Start Date Completion Date Total $
1/l/2006 12/31/2006 Prior Year's Fund $
Performance Indicator Units Other $
Provide homeless adults with 19 Kent residents Assisted Housing $
49 primary care/nursing visits PHA $
Total Funding $9,500
City of Kent
2005 Action Plan
Attachment 2
Applicant's Name: Multi-Service Center
Priority Need: High
Specific Objective Goal H3—Provide stable, service-enriched housing for homeless persons and persons with
special needs
Project Title Housing Stability
Project Description. The Multi-Service Center will provide housing stability grants to 52 unduplicated low-income or
homeless individuals to prevent eviction or to assist with move-in costs
Location, 1205 S. Central Ave, Suite 209, Kent,WA 98032
Project Information Funding
Project ID Local
Type of Recipient HUD Matrix CDBG $35,000
Private Non-Profit 05 Public Services ESG $
CDBG Citation National Objective HOME $
570 201(e) Public Services Limited Clientele 208(a)(2)(i)(C) HOPWA $
Start Date Completion Date Total $
1/1/2006 12/31/2006 Prior Year's Fund $
Performance Indicator Units Other $
Provide low-income/homeless 52 Kent residents Assisted Housing $
individuals with move-in costs PHA $
and eviction prevention assistance. Total Funding $35,000
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City of Kent
2005 Action Plan
Attachment 2
Applicant's Name. Valley Cities Counseling and Consultation
Priority Need: High
Specific Objective: Goal H3—Provide stable, service-enriched housing for homeless persons and persons with
special needs
Project Title: Homeless Outreach Counseling Services
Project Description: Valley Cities Counseling and Consultation will provide homeless outreach and 200 hours of
case management services to 22 homeless individuals
Location- 325 W Gowe St., Kent,WA 98032
Project Information Funding
Project ID Local
Type of Recipient HUD Matrix CDBG $17,000
Private Non-Profit 050 Mental Health Services ESG $
CDBG Citation National Objective HOME $
570 201(e) Public Services Limited Clientele 208(a)(2)(Q(A) HOPWA $
Start Date Completion Date Total $
1/l/2006 12/31/2006 Prior Year's Fund $
Performance Indicator Units Other $
Provide homeless outreach and 22 Kent residents Assisted Housing $
counseling to homeless individuals PHA $
Total Funding $17,000
City of Kent
2005 Action Plan
Attachment 2
Applicant's Name: Catholic Community Services
Priority Need: High
Specific Objective, Goal H3—Provide stable, service-enriched housing for homeless persons and persons with
special needs.
Project Title* Katherine's House Transitional Housing
Project Description. Catholic Community Services will use CDBG funds to support case management hours and to
provide 92 bed nights to 3 homeless women.
Location Confidential Location
Project Information Funding
Project ID Local
Type of Recipient HUD Matrix CDBG $10,000
Private Non-Profit 05 Public Services ESG $
CDBG Citation National Objective HOME $
570.201(e) Public Services Limited Clientele 208(a)(2)(i)(A) HOPWA $
Start Date Completion Date Total $
1/1/2006 12/3112006 Prior Year's Fund $
Performance Indicator Units Other $
Provide housing to homeless 3 Kent residents Assisted Housing $
individuals PHA $
Total Funding $10,000
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City of Kent
2005 Action Plan
Attachment 2
Applicant's Name: Hospitality House
Priority Need: High
Specific Objective Goal H3—Provide stable, service-enriched housing for homeless persons and persons with
special needs
Project Title Women's Homeless Shelter
Project Description: Hospitality House will use CDBG funds to support case management salaries and to provide
614 bed nights to 15 homeless women
Location 15003 14`h Ave, SW, Burien,WA 98166
Project Information Funding
Project ID Local
Type of Recipient HUD Matrix CDBG $10,000
Private Non-Profit 05 Public Services ESG $
CDBG Citation National Objective HOME $
570 201(e) Public Services Limited Clientele 208(a)(2)(i)(A) HOPWA $
Start Date Completion Date Total $
1/1/2006 12/31/2006 Prior Year's Fund $
Performance Indicator Units Other $
Provide housing to homeless 15 Kent residents Assisted Housing $
individuals PHA $
Total Funding $10,000
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City of Kent
2005 Action Plan
Attachment 2
Applicant's Name: City of Kent Fire Department
Priority Need: High
Specific Objective Goal C2 -Create a community that supports healthy individuals and families.
Project Title Fall Prevention Protect
Project Description The Kent Fire Department will install handicap accessibility items in the homes of 30
unduplicated low/moderate-income Kent residents
Location Citywide
Project Information Funding
Project ID Local
Type of Recipient HUD Matrix CDBG $10,000
Metropolitan City 14A Rehab Single Unit Residential ESG $
CDBG Citation National Objective HOME $
570 202 Rehabilitation Low & Mod Income 208(a)(3) HOPWA $
Housing Activity
Start Date Completion Date Total $
1/1/2006 12/31/2006 Prior Year's Fund $
Performance Indicator Units Other $
Installation of handicap 30 Assisted Housing $
accessibility items in the homes PHA $
of 30 low/moderate-income
Kent residents Total Funding $10,000
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City of Kent
2005 Action Plan
Attachment 2
Applicant's Name: Kent Youth and Family Services
Priority Need: High
Specific Objective' Goal C2-Create a community that supports healthy individuals and families
Project Title. Titus Building Roof Replacement
Project Description CDBG funds will be used to replace the roof on the building that is used to provide counseling
and substance abuse treatment to low/moderate-incoem youth and their families The facility
also houses the administrative offices.
Location 232 Second Ave S , Kent , WA 98032
Project Information Funding
Project ID Local
Type of Recipient HUD Matrix CDBG $125,000
Private Non-Profit 03D Youth Centers ESG $
CDBG Citation National Objective HOME $
570 201(c) Limited Clientele 208(a)(2)(ti)(C) HOPWA $
Start Date Completion Date Total $
1/1/2006 12/31/2006 Prior Year's Fund $
Performance Indicator Units Other $
Facility roof replacement 1 Assisted Housing $
PHA $
Total Funding $125,000
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City of Kent
2005 Action Plan
Attachment 2
Applicant's Name: Green River Community College
Priority Need: High
Specific Objective, Goal E-2— Increase opportunities for businesses to develop and expand in Kent,with particular
focus on small small businesses and micro-enterprises
Project Title Micro-enterprise Development
Project Description Green River Community College Small Business Assistance Center will provide 8
low/moderate-income Kent residents with 72 hours of business counseling and technical
assistance to develop a new micor-enterprise business or to expand an existing micro-
enterprise business
Location- 417 Ramsey Way, Kent, WA 98032
Project Information Funding
Project ID Local
Type of Recipient HUD Matrix CDBG $15,000
Private Non-Profit 18C Micro-enterprise Assist ESG $
CDBG Citation National Objective HOME $
570 201(o)(1)(n) Limited Clientele 208(a)(2)(i)(C) HOPWA $
Start Date Completion Date Total $
1/1/2006 12/31/2006 Prior Year's Fund $
Performance Indicator Units Other $
Provide low/mod residents with 8 Kent residents Assisted Housing $
business counseling and technical PHA $
assistance to develop a new micro- Total Funding $15,000
enterprise business or to expand an
existing micro-enterprise business
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City of Kent
2005 Action Plan
Attachment 2
Applicant's Name: Washington CASH
Priority Need: High
Specific Objective Goal E-2—Increase opportunities for businesses to develop and expand in Kent,with particular
focus on small small businesses and micro-enterprises.
Project Title- City of Kent Micro-enterprise Initiative
Project Description- Washington CASH will provide 50 low/moderate-income Kent women, people with disabilities,
and other under-served individuals with business training and loan fund services.
Location, A building to be located within the City of Kent
Project Information Funding
Project ID Local
Type of Recipient HUD Matrix CDBG $15,000
Private Non-Profit 18C Micro-enterprise Assist ESG $
CDBG Citation National Objective HOME $
570 201(0)(1)(+)(+i) Limited Clientele 208(a)(2)(s)(C) HOPWA $
Start Date Completion Date Total $
1/1/2006 12/3112006 Prior Year's Fund $
Performance Indicator Units Other $
Provide low/mod residents with 50 Kent residents Assisted Housing $
business training and loan fund PHA $
services Total Funding $15,000
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1 Annual Action Plan
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l 2006
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� Update to Consolidated Plan for
l Housing and Community Development
Fiscal Years 2003 — 2007
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� KENT
WASH IN GTON
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MAYOR
The Honorable Jim White
CITY COUNCIL
Deborah Ranniger,Council President
Tim Clark, Council Member .
Ron Harmon, Council Member
Julie Peterson, Council Member
Debbie Raplee,Council Member
Les Thomas, Council Member
Bruce White, Council Member
PARKS&HUMAN SERVICES COMMITTEE
Deborah Ranniger, Chair
Tim Clark, Council Member
Debbie Raplee, Council Member
CHIEF ADMINISTRATIVE OFFICER
Mike Martin
HUMAN SERVICES COMMISSION
Cathy Peters, Commission Chair
George Adams, Commissioner
Jon Botten, Commissioner
Dini Duclos, Commissioner
Brett Hollis, Commissioner
Perry Raak, Commissioner
Rod Saalfeld, Commissioner
Edna White, Commissioner
Debbie Raplee, City Council Member
CITY STAFF
Parks, Recreation &Community Services Department
John Hodgson, Parks, Recreation&Community Services Director
Katherin Johnson Housing and Human Services Manager
Menna Hanson, Senior Human Services Coordinator
Dinah Wilson, Human Services Coordinator
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CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
TABLE OF CONTENTS
GENERAL 1
HOUSING AND COMMUNITY DEVELOPMENT RESOURCES 1
• 2006 CDBG EST►MATED RESOURCES 1
• OTHER RESOURCES 2
• CITY OF KENT FUNDING PRIORITIES ; 2
2006 PROPOSED ACTIVITIES TO ACHIEVE HOUSING AND COMMUNITY 3
DEVELOPMENT GOALS tyy
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ALLOCATION OF 2006 RESOURCES . 7
DISTRIBUTION OF FUNDS BENEFITTING LOW/MODERATE-INCOME 10
IPERSONS
SUMMARY OF PROPOSED 2006 USE OF COMMUNITY DEVELOPMENT 10
BLOCK GRANT ENTITLEMENT FUNDS _
MONITORING 12
IFAIR HOUSING 12
POLICIES AND CERTIFIGAT40NS`W �v 12
DOCUMENTATION AND ON-SITE MONITORING 12
FISCAL AUDITS 13
ATTACHMENTS 6
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CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
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2006 ONE-YEAR ACTION PLAN FOR HOUSING AND
COMMUNITY DEVELOPMENT
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Each year the City of Kent executes specific actions to implement the Goals and Strategies of the
five-year Consolidated Plan Actions that will be undertaken in 2006 are outlined in this Annual
Action Plan, which describes both the allocation of estimated resources and a narrative of what will
be done In a given year, it is possible that no steps will be taken to achieve a particular strategy.
Similarly, it is expected that during the course of the year, the City will be presented with
unanticipated opportunities that can be capitalized upon to help meet goals and strategies. When
this occurs, the City will seize the moment to further the goals and strategies defined in the
Consolidated Plan
The development of the Annual Action Plan includes a Citizen Participation Process in which the
public will be advised of the availability of the draft Annual Action Plan and invited to comment
Persons with disabilities are encouraged to participate in the Citizen Participation Process and the
public notice will describe how accommodations will be made
2006 CDBG ESTIMATED RESOURCES
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One of the major tools for accomplishing the goals of the Consolidated Plan is the annual allocation
of Community Development Block Grant (CDBG) funds provided by the U S Department of
Housing and Urban Development. The City estimates that $879,796 in CDBG funds will be
available for the January 1, 2006 to December 31, 2006 budget year The following outlines the
total anticipated resources to implement the 2006 Action Plan.
Table 1 CDBG ESTIMATED RESOURCES
Federal
CDBG Allocation (estimated) $879,796
Recaptured $ -0-
CDBG Program Income $ -0-
ESG $ -0-
HOME $ -0-
HOPWA $ -0-
Total Federal $879,796
Total Resources $879,796
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OTHER RESOURCES
General Funds
The City of Kent allocates one percent(1%) of the general fund to provide human services directly
to Kent residents through contracts with non-profit agencies The recommended allocation from
the 2006 Generai Fund budget is $663,049.
CITY OF KENT FUNDING PRIORITIES
' In addition to the Consolidated Plan, allocation of CDBG funds is guided by the City of Kent's
human services funding priorities as established by the Human Services Commission, The
1 following priorities are considered when allocating funding for regional and local human services.
PRIORITY 1: Those services which help meet basic and emergency needs (food, medical care,
shelter, and protection from abuse and neglect)
PRIORITY 2: Programs which are preventive in nature and promote a high degree of self-
dependence,
PRIORITY 3: Programs which seek to enhance the quality of life in persons whose basic human
needs are already met.
The City of Kent human service funding allocations are usually equally divided between Priorities
One and Two Priority Three programs have not been funded due to the critical needs in the other
two priority areas CDBG public service funding has historically been in Priority One.
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CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
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2006 PROPOSED ACTIVITIES TO ACHIEVE HOUSING AND COMMUNIp(:,,,
iDEVELOPMENT GOALS
HOUSING AND HOMELESS STRATEGIES
GOAL H2: EXPAND THE RANGE OF AFFORDABLE HOUSING CHOICES AVAILABLE TO
MEET THE NEEDS OF BOTH CURRENT KENT RESIDENTS AND RESIDENTS PROJECTED IN
GROWTH ESTIMATES.
Strategy H2 A Maintain the existing stock of affordable housing.
Action, Allocate funds to the Home Repair Program to support the existing level of
homeownership in Kent in the amount of$400,000
• Action, Assure that all homeowners served by the Home Repair Program receive
and comprehend the Lead Based Paint informational materials,
• Action; Conduct a performance audit and client satisfaction survey to evaluate the
effectiveness of the Home Repair Program.
• Work regionally to improve home repair policies by participating on regional policy
committees
• Action Develop a project to decommission aging mobile homes and provide down
payment assistance grants to homeowner's to purchase mobile homes that are
five years old or less
GOAL H3: PROVIDE STABLE, SERVICE-ENRICHED HOUSING FOR HOMELESS PERSONS ,
AND PERSONS WITH SPECIAL NEEDS.
Strategy H3.A Actively support regional and subregional efforts to provide a coordinated
continuum of housing and services for the homeless. Assure the interests of South King
County are included in the countywide process to end homelessness
• Action. Continue providing staff support to efforts such as Safe Harbors (a
homeless management information system) and the Committee to End
Homelessness
• Action, Continue staff participation in the McKinney and the Regional Affordable
Housing Program application review process
Strategy H3 B Provide enhanced case management and stabilization services linked to
transitional housing services for homeless persons
+ Action- Allocate funding in the amount of$10,000 to Catholic Community Services
to support transitional housing for homeless single women in recovery
• Action Allocate funding in the amount of$10,000 to Hospitality House to support a
shelter for homeless women and link them to securing permanent or transitional
housing
CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
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Action- Allocate funding in the amount of $17,000 to Valley Cities Counseling to
provide outreach and case management services to homeless individuals
• Action- Allocate funding in the amount of$9,500 to Community Health Centers of
King County Healthcare for the Homeless to provide primary care and nursing
services to homeless families and individuals living in transitional housing
Strategy H&C' Increase housing stabilization for those who are homeless or at risk of
becoming homeless.
• Action. Allocate funding in the amount of $35,000 to the Multi-Service Center to
provide housing stability grants to low-income families to support move-in costs
and to prevent eviction.
• Action Coordinate with the Committee to End Homelessness.
• Action Continue to actively enforce code provisions requiring mobile home park
owners to submit a relocation report and plan to the Human Services Division prior
to Issuing eviction notices to tenants who must relocate due to closure, change of
use,or a zoning re-designation.
ECONOMIC DEVELOPMENT AND EMPLOYMENT STRATEGIES
GOAL El: IMPROVE THE POTENTIAL FOR KENT RESIDENTS TO OBTAIN AND RETAIN
LIVEABLE WAGE JOBS.
Strategy E1 A Support multi-dimensional 60proach6i linking services to jobs to improve
the ability of people to obtain, progress in, and retain living wage jobs.
Action: In 2005, the City received a total of$565,000 in federal and state funds to
study the feasibility of creating a Center for Advanced Manufacturing The City will
continue to partner with the Kent Chamber of Commerce to hire a consultant to
complete the feasibility analysis. The Vision of the Center is to focus on
innovation among area manufacturers and to allow them to retain and add jobs in
an increasingly competitive global manufacturing marketplace
Strategy E1 C Make jobs accessible to all Kent residents.
• Make jobs created through the development of the Kent Station project available
Ito lowfmoderate-income Kent residents
GOAL E2: INCREASE OPPORTUNITIES FOR BUSINESSES TO DEVELOP AND EXPAND IN
KENT, WITH PARTICULAR FOCUS ON SMALL BUSINESSES AND MICRO-ENTERPRISES.
Strategy E2.13: Develop incentives and support for small businesses.
• Action- Allocate funding in the amount of $15,000 in CDBG funds to Green River
Community College to provide business counseling and technical assistance to
CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
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assist low-income Kent residents with developing a new micro-enterprise business
or expanding an existing micro-enterprise business
• Action Through the City of Kent Mayor's Office, provide $12,000 in general funds
to Green River Community College Small Business Assistance Center to provide
one-on-one counseling and small business classes to Kent residents
• Continue to partner with Evergreen Community Development Corporation, a non-
profit certified by the Small Business Administration to make 504 loans, by writing
support letters for existing and new businesses seeking loans to purchase their
own real estate When local businesses own their own property, this leads to
business stability.
• Action Allocate funding in the amount of $15,000 in CDBG funds to Washington
CASH to provide business training and loan fund services for low-income women,
people with disabilities and other under-served individuals to develop new micro-
enterprise business.
• Action- Allocate funding in the amount of-$12,675 to provide child care vouchers to
low/moderate-income families
• Action. Allocate funding in the amount of $10,000 to the Center for Career
Alternatives to support a job readiness training and placement program for
low/moderate-income lob seekers who have multiple barriers to employment
and/or basic education,
• Action Allocate funding in the amount of $35,000 to Washington Women's
Employment and Education (WWEE) to provide computer training and a job
readiness class to low-income Kent residents.
Strategy E2 D. Support real estate development and redevelopment projects through
Section 10B Loan Guarantees and CDBG Float Loans that will benefit low/moderate-
income neighborhoods, will employ low/moderate-income persons or provide housing for
low/moderate-income persons.
• In 2005, the City partnered with the Boeing Company for the future use of
business property in the Pacific Gateway Business Park Since then, a portion of i
the property was sold to other parties who are developing new warehouse and
business space Jobs created as a result of this development will be open to Kent
residents in 2006
LIVABLE COMMUNITIES STRATEGIES
GOAL C1: ADDRESS ISSUES OF INCLUSION AND INTEGRATION.
Strategy C1 A. Increase inclusion of immigrants and refugees and people of color in the j
life of the Kent community
• Action Provide technical assistance and community linkages to recently created
non-profits that work with immigrants and refugees on developing micro-
enterprises
• Action Expand asset building, cultural enhancement, educational support and
CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
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community connection activities by supporting People of Color in Philanthropy, a
countywide organization that promotes racial equity and social Justice for
communities of color through philanthropy .
GOAL C2: CREATE A COMMUNITY THAT SUPPORTS HEALTHY INDIVIDUALS AND
FAMILIES.
Strategy C2 A: Build neighborhood centers/local access to services
Action. Continue actions that support the long-term success of the Alliance Center,
1 a One Stop Service Center that provides a central location to meet the human
service needs of the low/moderate-income community
Strategy C2.B: Create a community that supports healthy families,
Action: Allocate funding in the amount of $37,450 in CDBG funds to
Community Health Centers of King County to provide primary medical and
natural medicine services to iow/moderate-income individuals
• Action, Allocate funding in the amount of$15,963 in CDBG funds to cover
a portion of the rent and utilizes for the Kent Food Bank, which provides
emergency food bags to needy individuals and families residing in Kent
• Action Allocate $10,000 in CDBG funds to the City of Kent Fire
Department, Fall Prevention project, to install handicap accessibility items
in the homes of low/moderate-income Kent residents
• Action Continue to manage the Safe Havens Visitation Center for family
violence victims.
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CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
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ACTIVITY: Rehabilitation
FUNDING TOTAL: $410,000
AGENCY: City of Kent, Parks, Recreation and Community Services-
Human Services Division
PROJECT. Housing and Human Services: Home Repair Program
LOCATION: Citywide
FUNDS: $400,000
DESCRIPTION:
Rehabilitation assistance and health and safety repairs to 80 unduplicated low/moderate-income
Kent households
AGENCY, City of Kent Fire Department
f PROJECT, Fall Prevention
LOCATION Citywide
FUNDS: $10,000
DESCRIPTION:
Funds used to support costs for the installation of handicap accessibility items in the homes of 30
low/moderate-income Kent residents.
ACTIVITY: Micro-enterprise Assistance
FUNDING TOTAL: $30,000 ■
AGENCY: Green River Community College
PROJECT- Micro-enterprise Development
LOCATION: 417 Ramsey Way, Kent, WA 98032
FUNDS: $15,000
DESCRIPTION:
The project will provide 72 hours Of business counseling and technical assistance to assist eight(8)
low-income Kent residents with developing a new micro-enterprise business or expanding an
existing micro-enterprise business
AGENCY: Washington CASH
PROJECT. City of Kent Micro-enterprise Initiative
LOCATION A budding located within the City of Kent
FUNDS: $15,000
CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
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DESCRIPTION:
Funds will be used to provide business training and loan fund services to 50 low-Income women,
people with disabilities and other under-served Individuals
iACTIVITIES: Public Facilities & Improvements
FUNDS: $125,000
AGENCY Kent Youth and Family Services
PROJECT Titus Budding Roof Replacement
LOCATION- 232 Second Ave S., Kent, WA 98032
DESCRIPTION:
Funds will be used to remove and replace the roof on the building that Kent Youth and Family
Services uses to provide counseling and substance abuse treatment to low/moderate-income
youth and their families The building also houses the administrative offices
ACTIVITIES: Public Services
FUNDING TOTAL: $134,913
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AGENCY. Catholic Community Services
PROJECT. Katherine's House
LOCATION: Confidential
IFUNDS: $10,000
DESCRIPTION:
Funds will be used to provide 92 bed-nights of shelter and 63 case management hours to three (3)
homeless, chemically-dependent women in recovery in the City of Kent.
AGENCY. _ Community Health Centers of King County
PROJECT: Health and Natural Medicine Services& Healthcare for the
Homeless
LOCATION. 403 E. Meeker St.,#200, Kent, WA 98030
FUNDS: $46,950
SDESCRIPTION:
Health & Natural Medicine: Funds will be used to provide 328 medical visits and 125 natural
medicine visits to 155 low-income Kent patients Healthcare for the Homeless. Funds will be
used to provide 49 primary care and nursing visits to 19 homeless adults and children who reside
in transitional shelters, services will also be provided at the Kent Community Health Center
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AGENCY, Hospitality House
PROJECT Women's Homeless Shelter
LOCATION. 15003 14th Avenue SW, Bunen, WA
FUNDS: $10,000
tDESCRIPTION:
CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
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Funds are used to provide 614 bed-nights of shelter and case management services to 15
homeless women who formerly resided in Kent.
AGENCY Kent Food Bank
PROJECT: Emergency Meals Program
LOCATION. 515 W Harrison St., Suite 107, Kent, WA 98032 and Satellite Site
FUNDS: $15,963
DESCRIPTION: '
! Funds will be used to pay for a portion of rent and utilities for the Kent Food Bank. The agency will
provide 148 Kent residents with 444 emergency food bags
AGENCY: Multi-Service Center
PROJECT Housing Stability
LOCATION 1205 S Central, #209, Kent, WA
FUNDS: $35,000
DESCRIPTION:
Funds will be used to provide housing stability grants to 52 law-income or homeless individuals to
prevent eviction or to assist with move-in costs
AGENCY- Valley Cities Counseling =
PROJECT: Homeless Outreach -
LOCATION- 325 W Gowe Street, Kent,WA 98032 and throughout S King County
FUNDS: $17,000
DESCRIPTION:
Funds will be used to provide 200 hours of case management to 22 homeless individuals in the
City of Kent
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CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
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Funds are distributed based on priority needs identified for low/moderate-Income persons that are
consistent with goals and strategies in the Consolidated Plan Project funds will primarily benefit
low/moderate-Income persons
SUMMARY OF PROPOSED 2006 USE OF COMMUNITY DEVELOPMENT BLOCK GRANT
ENTITLEMENT FUNDS
PUBLIC SERVICE PROJECTS
Project Funding Amount
Catholic Community Services $ 10,000
Communit Health Centers of Kin Coun $ 46,950
Hospitality House $ 10,000
Kent Food Bank $ 15,963
Multi-Service Center $ 35,000
Valley Cities Counseling $ 17,000
Total Public Service: $134,913
Contingency Plan
Increase
• In the event of an increase in public service funds above the preliminary estimate, the
additional funds will be distributed to Funding Priority 1 or 2, with preference given to the
Mulb-Service Center.
Decrease
In the event of a decrease in CDBG public service funds, the decrease will be proportionately
distributed among the funded agencies, with no agency receiving less than $10,000 in funding
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CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
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CAPITAL PROJECTS
Project Funding Amount
City of Kent Home Re air Pro ram $400,000
City of Kent Fire Department $ 10,000
Green River Community Colle e $ 15,000
Kent Youth and Family Services $125,000
Washington CASH $ 15,000
Total Capital $565,000
Contingency Plan
Increase ,
In the event additional capital funds are received or recaptured, the additional funds will be
distributed to Priority 1 or 2, with preference given to the City of Kent Home Repair Program
and/or other housing protect ■
Decrease
If there is a decrease in funds, projects will be cut in the following order
1. Green River Community College
2. Washington CASH
3. Kent Youth and Family Services
4 City of Kent Home Repair Program
5 City of Kent Fire Department
PLANNING AND ADMINISTRATION L
Planning and Administration $179,883
Total Planning and Administration: J $179,883
The City will expend the full 20%of Entitlement funding for Planning and Administration '
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CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
11
MONITORING
The City monitors its CDBG program throughout the year Newly funded programs and
programs that need guidance in achieving performance measures are monitored semi-
annually
HOUSINGFAIR
The City continues to monitor compliance with the Fair Housing Act and to respond
appropriately to alleged violations; complaints are referred to the Washington State Human
Rights Commission for resolution
' In 2005, the City conducted its first Analysis of Impediments to Fair Housing Choice (AI) as a
direct entitlement City. Information was solicited from the public via a targeted survey Surveys
were distributed to 122 individuals and made available on the City of Kent website. In addition,
a public forum was held in which individuals and organizations were asked to comment on their
experiences and perceptions of houstng discrimination in the City of Kent As a result of the At
and the public response, the Fair Housing Consultant identified three impediments and made
two recommendations. The two recommendation were
• Expand current education and outreach efforts; and.__
• Target homeownership and lending marketing to African American and Hispanic
households.
The City is in the process of implementing these recommendations.
'POLICIES1
Agencies a6'@ in for CDBG funds are required to respond to general and program specific polices
9 pPY 9 q P 9 P 9 P
in their applications. All projects are evaluated to determine if they are.
1. Eligible relative to federal guidelines;
2 Consistent with the program objectives and strategies;
3. Consistent with local, state and federal regulations;
4. Feasible within contract and timeline guidelines, and
5 Capable of developing and measuring outcomes.
These policies include, among others:
CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
12
• Consistency with local codes and policies;
Restrictions on the change of use of property and buildings which were acquired or
improved with CDBG funds;
• Minimization of displacement and the provision of relocation assistance;
• Adherence to federal wage rates; ■
• Compliance with federal audit requirements; and ■
• Adherence to and enforcement of lead-based paint abatement regulations, fair housing
laws and affirmative action
DOCUMENTATION AND !N-SITE MONITORING
Detailed records are maintained and reviewed to determine and assure agency compliance with Its
contract and other applicable regulations Deficiencies in record keeping are documented and
technical assistance to correct noted deficiencies is provided. The failure to comply with contractual
requirements and regulations could result in remedial actions and/or the termination of funding
ASCAL AUDITS
The City conducts an internal audit to ensure that its records are complete and agencies are
complying with applicable rules and regulations. in addition, the City's records are subject to an
independent annual audit
The auditor tested the City's compliance with the following CDBG requirements:
• Political Activity;
• Davis-Bacon and Related Acts;
• Civil rights;
• Cash Management;
• Federal Financial Reports;
• Allowable Costs & Cost Principles;
• Drug-Free Workplace Act; and
• Various administrative requirements
CITY OF KENT 2006 ACTION PLAN FOR HOUSING AND COMMUNITY DEVELOPMENT
13
For Immediate Release
Thursday, September 29, 2005
CITY OF KENT
PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT
PUBLIC NOTICE
Notice Of Public Hearing And Of 30-Day Comment Period
Proposed 2006 Community Development Block Grant Projects
L NOTICE IS HEREBY GIVEN that the Kent Human Services Commission will hold a public
hearing on proposed 2006 Community Development Block Grant (CDBG) projects Details
regarding the proposed projects are outlined in Kent's 2006 Annual Action Plan.
LThe public hearing will be held at 2-30 p.m. on October 201h, 2005, at City Hall, Council
Chambers East, 220 41h Avenue South, Kent, WA 98032 The public is invited to the hearing
and encouraged to comment on the proposed projects and the City's housing and community
development needs. The City of Kent will allocate approximately $879,796 in 2006 CDBG funds
' to projects that are consistent with federal regulations and the objectives and policies of the
Kent Consolidated Housing and Community Development Plan for 2003-2007
Kent's 2006 Annual Action Plan of proposed program expenditures implements the fourth year
of Kent's five-year 2003-2007 Consolidated Plan. The preparation of the Action Plan is required
by the U.S Department of Housing and Urban Development (HUD) in order for the City to
I receive federal funds under the Community Development Block Grant (CDBG) The Action Plan
identifies federal and local funds expected to be available, indicates the activities on which they
will be spent, and sets goals for the number and type of households expected to be assisted.
The City is proposing to allocate 2006 CDBG funds to the following projects:
$10,000 for Catholic Community Services, Katherine's House Transitional Housing,
Confidential location: CDBG funds will be used to provide case management hours to three
homeless women.
t $46,950 for Community Health Centers of King County, 403 East Meeker Street, # 200,
Kent: CDBG funds will be used to provide 328 Medical Visits and 125 Natural Medicine Visits to
155 low income Kent clients In addition, funding to provide Healthcare for the Homeless will be
used to provide 49 primary care and nursing visits to 19 homeless adults and children in
transitional shelter and at the Kent clinic.
' $10,000 for Hospitality House, an emergency shelter for homeless women, 15003 14'h Ave.
SIN, Burien- CDBG funds will be used to provide 614 bed-nights for 15 Kent residents.
$15,963 for the Kent Food Bank, 515, W. Harrison St., Suite 107, Kent: CDBG Funds will be
used to pay for a portion of rent and utilities, 148 Kent residents will receive 444 emergency
food bags.
$35,000 for the Multi-Service Center Housing Stability Program, 1205 S. Central, #209,
Kent. CDBG funds will be used to provide grants to 52 unduplicated low-income or homeless
individuals to prevent eviction or to assist with move-in costs.
$17,000 for Valley Cities Counseling and Consultation — Homeless Outreach, 325 W
Gowe St, Kent, WA: CDBG funds will be used to provide 200 hours of case management to 22 ,
homeless individuals.
$179,883 for City of Kent, CDBG Program Administration, Centennial Building, 400 West
Gowe, Kent: CDBG funds will be used to administer the City of Kent's CDBG projects.
$10,000 for the City's Fire Department Fall Prevention Program (operating citywide at
vanous locations). CDBG funds will be used to support costs for the installation of handicap
accessibility items to 30 unduplicated low/moderate-income Kent households.
$400,000 for the City's Home Repair Program (operating citywide at various locations):
CDBG funds will be used to provide rehabilitation assistance and health and safety repairs to 80
unduplicated low/moderate-income Kent households.
$15,000 for Green River Community College Small Business Center, 417 Ramsey Way,
Kent- CDBG funds will be used to provide 72 hours of business counseling and technical
assistance to assist eight (8) low-income Kent residents with developing a new micro-enterprise
business or expanding an existing micro-enterprise business.
$125,000 for Kent Youth and Family Services, 232 Second Avenue S, Kent: Funds will be
used to remove and replace the roof on the Titus building, which is used to provide counseling
and substance abuse treatment to low/moderate-income youth and families and also houses the
administrative offices.
$15,000 for Washington CASH (agency will secure a building located within the City of Kent):
Funds will be used to provide business training and loan fund services to 50 low-income
women, people with disabilities and other under-served individuals.
Contingency Plan
INCREASE
• If the City receives an increase in public service funds above the preliminary estimate,
the additional funds will be distributed to Priority 1 or 2, with preference given to the Multi-
Service Center.
• If the City receives an increase in or recaptures additional capital funds, the additional
funds will be distributed to Priority 1 or 2, with preference given to the City of Kent Home
Repair Program and/or other housing project.
DECREASE
in the event of a decrease in CDBG public service funds, the decrease will be
proportionately distributed among the funded agencies, with no agency receiving less
than $10,000 in funding
If there is a decrease in capital funds, projects will be cut in the following order:
1. Green River Community College ■
2. Washington CASH
3. Kent Youth and Family Services
4. City of Kent Home Repair Program
5. City of Kent Fire Department
NOTICE IS HEREBY GIVEN that the City of Kent 2006 Action Plan is available for a 30-day
public review and comment period at the City Clerk's Office, I" Floor, Kent City Hall, 220 4th
Avenue South; or the Kent Regional Library, 212 2Id Avenue North.
In addition, detailed information about the 2006 Action Plan is available at the City of Kent,
Housing & Human Services Division, Suite 410, Centennial Center, 400 West Gowe Street,
Kent, WA 98032, Monday through Friday, between the hours of 8:00 a.m. and 5.00 p.m. A
copy of the plan will be provided within five (5) working days upon request. Written requests for
a copy of the Draft Plan may be mailed to Housing & Human Services, 220 41h Avenue South,
Kent, WA 98032
Written comments or questions regarding the 2006 Action Plan may be submitted prior to the
hearing to:
Dinah Wilson, CDBG Coordinator
City of Kent
Park, Recreation & Community Services
Housing & Human Services Division
220 4th Avenue South
Kent, WA 98032
ADA Information:
This notice is available in alternate formats for individuals with disabilities upon request. The
Kent Centennial Center is wheelchair accessible Reasonable accommodations at the public
hearing such as sign language interpretation or alternate formats for printed material are
available for individuals with disabilities with a minimum of 7 days advance notice. Please call
(253) 856-5070 directly or:
• For TDD call (253) 856-5499
For Braille Relay Service call 1-800-833-6385
• For Hearing Impaired Relay Service call 1-800-833-6388
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John M. Hodgson, Parks, Recreation & Community Services Director
Date
10103/05 page 1
CERTIFICATIONS
In accordance with statutes and the regulations governing Consolidated Plan regulations, the
City of Kent certifies that-
Affirmatively Further Fair Housing—The City of Kent will affirmatively further fair housing,
conducting an analysis of impediments to fair housing choice within the jurisdiction, developing
strategies and taking appropriate actions to overcome the effects of any impediments identified
through the analysis, and maintaining records reflecting the analysis and actions taken to further
the strategies and actions.
Anti-displacement and Relocation Plan—The City of Kent will comply with the acquisition '
and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in
effect and is following a residential anti-displacement and relocation assistance plan required
under section 104(d) of the Housing and Community Development Act of 1974, as amended, in
connection with any activity assisted with funding under the CDBG or HOME programs
Drug Free Workplace — The City of Kent will continue to provide a drug-free workplace in ,
accordance with the Drug-Free Workplace Act of 1988 (41 USC 701) by-
1. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition,
2. Maintaining an ongoing drug-free awareness to inform employees about:
(a) The dangers of drug abuse in the workplace,
(b) The grantee's policy of maintaining a drug-free workplace ,
(c) Available drug counseling, rehabilitation, and employee assistance programs,
and
(d) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace; ,
3. Establishing a policy that each employee to be engaged in the performance of the grant
be given a copy of the statement required by paragraph 1,
4. Notifying each employee in the statement required by paragraph 1 that, as a condition of
employment under the grant, the employee will -
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a violation of a criminal t
drug statute occurring in the workplace no later than five calendar days after
such conviction,
5. Notifying HUD in writing, within ten calendar days after receiving notice under
subparagraph 4(b)from an employee or otherwise receiving actual notice of such
conviction Employers of convicted employees must provide notice, including position
title, to every grant officer or other designee on whose grant activity the convicted
10103/05 page 2
employee was working, unless the Federal agency has designated a central point for the
receipt of such notices Notice shall include the identification number(s) of each affected
grant.
6. Taking one of the following actions, within 30 calendar days of receiving notice under
1 subparagraph 4(b), with respect to any employee who is so convicted
(a) Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the Rehabilitation Act
of 1973, as amended, or
(b) Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or
local health, law enforcement, or other appropriate agency,
1 7. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs 1, 2, 3, 4, 5 and 6.
1 8. Providing the street address, city, county, state and zip code for the site or sites where
the performance of work in connection with the grant will take place For functions
carried out by employees in several departments or offices, more than one location will
be specified. It is further recognized that sites may be added or changed during the
course of grant-funded activities The City of Kent will advise the HUD Field Office by
submitting a revised Place of Performance form The City of Kent recognizes that the
period covered by this certification extends until all funds under the specific grant have
been expended
Anti-Lobbying—To the best of the City of Kent's knowledge and belief-
1. No Federally appropriated funds have been paid or will be paid, by or on behalf of it, to
any person for influencing or attempting to influence an officer or employee of any
I agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
1 cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions, and
3 It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be
included in the award documents for all subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly
10/03/05 page 3
Authority of Jurisdiction —The Consolidated Plan is authorized under State and local law (as
applicable) and the City of Kent possesses the legal authority to carry out the programs for
which it is seeking funding, in accordance with applicable HUD regulations.
Consistency with plan—The housing activities to be undertaken with CDBG, HOME, ESG,
and HOPWA funds are consistent with the strategic plan
Section 3— It will comply with Section 3 of the Housing and Urban Development Act of 1968,
and implementing regulations at 24 CFR Part 135
Signature/Authorized Official Date
Mayor Jim White
APPROVED AS TO FORM:
Kent Law Department
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10/03/05 page 4
' Specific CDBG Certifications
The City of Kent, as an Entitlement Community, certifies that:
Citizen Participation — It is in full compliance and following a detailed citizen participation plan
that satisfies the requirements of 24 CFR 91 105
Community Development Plan— Its consolidated housing and community development plan
1 identifies community development and housing needs and specifies both short-term and long-
term community development objectives that that have been developed in accordance with the
primary objective of the statute authorizing the CDBG program, as described in 24 CFR 570 2
and 24 CFR, Part 570,
Following the Consolidated Plan— It will follow the five year-Consolidated Plan as approved
by HUD.
Use of Funds— It has complied with the following criteria:
1. Maximum Feasible Priority With respect to activities expected to be assisted with
CDBG funds, the City of Kent certifies that it has developed its Action Plan so as to give
maximum feasible priority to activities which benefit low and moderate income families or
aid in the prevention or elimination of slums or blight The Action Plan may also include
activities which the grantee certifies are designed to meet other community development
needs having a particular urgency because existing conditions pose a serious and
immediate threat to the health or welfare of the community, and other financial resources
are not available to meet such needs,
' 2. Overall Benefit The aggregate use of CDBG funds including section 108 guaranteed
loans during program years 2003, 2004, 2005, and 2006 shall principally benefit persons
of low and moderate income in a manner that ensures that at least 70 percent of the
amount is expended for activities that benefit such persons during the designated period;
3. Special Assessments The City of Kent will not attempt to recover any capital costs of
public improvements assisted with CDBG funds including Section 108 loan guaranteed
' funds by assessing any amount against properties owned and occupied by persons of
low and moderate income, including any fee charged or assessment made as a
condition of obtaining access to such public improvements However, if CDBG funds are
1 used to pay the proportion of a fee or assessment that relates to the capital costs of
public improvements (assisted in part with CDBG funds) financed from other revenue
sources, an assessment or charge may be made against the property with respect to the
' public improvements financed by a source other than CDBG funds Also, in the case of
properties owned and occupied by moderate-income (but not low-income) families, an
assessment or charge may be made against the property for public improvements
financed by a source other than CDBG funds if the jurisdiction certifies that it lacks
CDBG funds to cover the assessment
10/03/05 page 5
Excessive Force — It has adopted and is enforcing
1. A policy prohibiting the use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil rights demonstrations;
and
2 A policy of enforcing applicable State and local laws against physically barring entrance
to or exit from a facility or location which is the subject of such non-violent civil rights
demonstrations within its jurisdiction,
Compliance With Anti-discrimination laws—The grant will be conducted and administered in '
conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42
USC 3601-3619), and implementing regulations.
Lead-Based Paint—The City of Kent's notification, inspection, testing and abatement
procedures concerning lead-based paint will comply with the requirements of 24 CFR 570 608, ,
Compliance with Laws— It will comply with applicable laws.
Signature/Authorized Official Date
Mayor Jim White ,
APPROVED AS TO FORM:
Kent Law Department
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10/03/05 page 6
iAPPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS
A Lobbying Certification
eThis certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352, title 31,
U S Code Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
1 B. Drug-Free Workolace Certification
1. By signing and/or submitting this application or grant agreement,
the City of Kent is providing the certification.
2. The certification is a material representation of fact upon which reliance is
placed when the agency awards the grant If it is later determined that
the grantee knowingly rendered a false certification, or otherwise violates
the requirements of the Drug-Free Workplace Act, HUD, in addition to any
other remedies available to the Federal Government, may take action
authorized under the Drug-Free Workplace Act.
1 3. Workplaces under grants, for grantees other than individuals,
need not be identified on the certification If known, they may be
identified in the grant application if the grantee does not identify
the workplaces at the time of application, or upon award, if there is
no application, the grantee must keep the identity of the
workplace(s) on file in its office and make the information available
for Federal inspection Failure to identify all known workplaces
constitutes a violation of the grantee's drug-free workplace
requirements
4. Workplace identifications must include the actual address of
buildings (or parts of buildings) or other sites where work under
the grant takes place Categorical descriptions may be used (e g.,
all vehicles of a mass transit authority or State highway
department while in operation, State employees in each local
unemployment office, performers in concert halls or radio
stations)
5. If the workplace identified to the agency changes during the
performance of the grant, the grantee shall inform the HUD of the
change(s), if it previously identified the workplaces in question
(see paragraph three)
6. The grantee may insert in the space provided below the site(s)for
the performance of work done in connection with the specific
grant.
10/03/05 page 7
Place of Performance (Street address, city, county, state, zip code)
City--of�Kent ,
220 4` Avenue South
Kent, WA 98032 ,
Check_ if there are workplaces on file that are not identified here.
The certification with regard to the drug-free workplace is required by 24 CFR, Part 24, Subpart ,
F.
7 Definitions of terms in the Non-procurement Suspension and Debarment
common rule and Drug-Free Workplace common rule apply to this
certification. Grantees' attention is called, in particular, to the following
definitions from these rules ,
"Controlled substance" means a controlled substance in Schedules I through V of
the Controlled Substances Act (21 U.S C 812) and as further defined by
regulation (21 CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of noto contendre) or
imposition of sentence, or both, by any judicial body charged with the
responsibility to determine violations of the Federal or State criminal drug
statutes,
"Criminal drug statute" means a Federal or non-Federal criminal statute involving
the manufacture, distribution, dispensing, use, or possession of any controlled
substance, ,
"Employee" means the employee of a grantee directly engaged in the
performance of work under a grant, including (1) All "direct charge" employees;
(ii) all 'indirect charge" employees unless their impact or involvement is
insignificant to the performance of the grant, and (iii) temporary personnel and
consultants who are directly engaged in the performance of work under the grant ,
and who are on the grantee's payroll This definition does not include workers
not on the payroll of the grantee (e g , volunteers, even if used to meet a
matching requirement, consultants or independent contractors not on the '
grantee's payroll, or employees of subrecipients or subcontractors in covered
workplaces)
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MONITORING
The City annually conducts formal contract monitoring visits and/or makes site visits to CDBG-
funded projects to ensure that activities are in compliance with City and federal regulations,
including an assessment of compliance with national objectives and activity eligibility During
the formal monitoring process, the provider agency's administrative structure is examined along
with administrative policies and procedures to ensure compliance with regulations A detailed
contract monitoring checklist is completed and forwarded to agencies, along with
recommendations for improvements and needed follow-up Summaries of contract monitoring
visits and recommendations are provided to the Kent Human Services Commission,
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APPLICATION FOR OMB Approval No 0348-0043
FEDERAL ASSISTANCE 2 DATE SUBMITTED Applicant Identifier
October 3, 2005 DUNS #: 02-025-3613
1 TYPE OF SUBMISSION 3 DATE RECEIVED BY STATE State Application Identifier
Application Preapphcabon
construction Q Construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
✓ Non-Construction ❑Non-Construction ,
5 APPLICANT INFORMATION
Legal Name Organizational Unit
City of Kent Parks, Recreation & Community Sery
:Address(give city,county,State and zip code). Name and telephone number of person to be cortacted on matters involwn '
220 4th AveS this application(give area code)
Kent, A e Katherin Johnson, 253-856-5073
fi EMPLOYER IDENTIFICATION NUMBER(E(N) 7.TYPE OF APPLICANT:(enter appropriate letter in box) ,
f
� 9 � 1 — 610I0 1 25 4 � ,C
�J A State H Independent School Dist `�
8 TYPE OF APPLICATION B County I State Controlled Institution of Higher Learning '
New R1 Continuation ❑Revision C Municipal J Private University
D Township K Indian Tribe
If Revision,enter appropriate letter(s)in box(es) ❑ E Interstate L Individual
F Intermunicipal M Profit Organization '
A Increase Award B Decrease Award C Increase Duration G Special District N Other(Specify)___--_-__
----------
D Decrease Duration Other(specify)
9 NAME OF FEDERAL AGENCY:
Department of Housing and Urban Development (HUD)
10 CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER 11 DESCRIPTIVE TITTLE OF APPLICANT'S PROJECT
1 4 — 2 1 8 CDBG Entitlement Grant
TITLE CDBG Entitlement Grant
12 AREAS AFFECTED BY PROJECT(Citres, Counties States,etc)
City of Kent, King County,Washington State
13 PROPOSED PROJECT 14.CONGRESSIONAL DISTRICTS OF:
Start Date Endirg Date a Applicant b Project '
1/1106 12/31/06 8th Congressional Disti9th Congressional Dist Same
15 ESTIMATED FUNDING 16 IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS? ,
a Federal $ 00
879,796 a YES THIS PREAPPLICATIONIAPPLICATION WAS MADE
b Applicant $ "" AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 j
PROCESS FOR REVIEW ON ,
c State $ a
DATE -----------------
d Local $ 00
b No 0 PROGRAM IS NOT COVERED BY E 0 12372 '
e Other $ 00 ❑OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f Program Income $ 00
17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? '
g TOTAL $ 0
879,796 [-]Yes If"Yes,"attach an explanation ®No I
18 TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATIONlPREAPPLICATION ARE TRUE AND CORRECT,THE ,
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED
a Type Name of Authortzed Representative b Title c Telephone Number
Jim White Mayor (253) 856-5700
id Signature of Authorized Representative e Date Signed �
Previous Edition Usable Standard Form 424(Rev 7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-1 D2
INSTRUCTIONS FOR THE SF-424
' Public reporting burden for this collection of information is estimated to average 45 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
' reducing this burden,to the Office of Management and Budget, Paperwork Reduction Project(0348-0043),Washington, DC 20503
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
This is a standard form used by applicants as a required facesheet for preapplications and applications submitted for Federal assistance It
will be used by Federal agencies to obtain applicant certification that States which have established a review and comment procedure in
response to Executive Order 12372 and have selected the program to be included in their process have been given an opportunity to review
the applicant's suomission
Item Entry: Item Entry
' 1 Self-explanatory. 12 List only the largest political entities affected(e g,State,
counties,cities)
2 Date application submitted to Federal agency(or State if
applicable)and applicant's control number(if applicable) 13. Self-explanatory
3 State use only(if applicable). 14. List the applicant's Congressional District and any
District(s)affected by the program or project
' 4 if this application is to continue or revise an existing award,
enter present Federal identifier number If for a new project, 15 Amount requested or to be contributed during the first
leave blank funding/budget period by each contributor Value of in-
kind contributions should be included on appropriate
' 5. Legal name of applicant,name of primary organizational unit lines as applicable. If the action will result in a dollar
which will undertake the assistance activity,complete address of change to an existing award,indicate only the amount
the applicant,and name and telephone number of the person to of the change For decreases,enclose the amounts in
contact on matters related to this application parentheses If both basic and supplemental amounts
are included,show breakdown on an attached sheet
6 Enter Employer Identification Number(EIN)as assigned by the For multiple program funding,use totals and show
Internal Revenue Service breakdown using same categories as item 15
' T Enter the appropriate letter in the space provided 16 Applicants should contact the State Single Point of
Contact(SPOC)for Federal Executive Order 12372 to
8 Check appropriate box and enter appropriate letters)in the determine whether the application is subject to the
space(s)provided State intergovernmental review process
"New"means a new assistance award. 17. This question applies to the applicant organization,not
' the person who signs as the authorized representative
-"Continuation"means an extension for an additional Categories of debt include delinquent audit
funding budget period for a project with a projected disallowances, loans and taxes
completion date
18. To be signed by the authorized representative of the
"Revision"means any change in the Federal applicant A copy of the governing body's
Government's financial obligation or contingent authorization for you to sign this application as official
liability from an existing obligation. representative must be on file in the applicant's office
(Certain Federal agencies may require that this
9 Name of Federal agency from which assistance is being authorization be submitted as part of the appiication j
' requested with this application
10 Use the Catalog of Federal Domestic Assistance number and
title of the program under which assistance is requested
' 11 Enter a brief descriptive title of the protect If more than one
program is involved,you should append an explanation on a
separate sheet If appropriate(e g , construction or real
property projects), attach a map showing project location For
preapplications, use a separate sheet to provide a summary SF-424(Rev 7-97)Back
description of this project
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
' 1. SUBJECT: THIRD QUARTER FEE-IN-LIEU FUNDS —ACCEPT AND
AMEND BUDGET
2. SUMMARY STATEMENT: Accept the $65,700 for fee in lieu of funds from
developers and authorize the expenditure of funds in the Seven Oaks Park, East Hill
Skate Park and Turnkey Park budgets.
Between July and October 2005, the City received a total of$65,700 from developers
who voluntarily paid fees, in lieu of dedicating park land to mitigate the development of
single family homes in three subdivisions; Sound Siding, LLC for Grace Hills
Development, The Estates at Hidden Creek for Gage's Grove LLC, Tlt Development
for Beall Short Plat and Prestige Homes & Building Corp for Clark Lake Estates,
Division I Ordinance 2975 requires developers to dedicate open space in proximity to
new construction sites or to pay "fee-m-lieu" funds, based on assessed land values.
3. EXHIBITS: City of Kent revenue report
' 4. RECOMMENDED BY: Parks & Human Services Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue? X
Currently in the Budget? Yes No -X
If no:
Unbudgeted Expense: Fund P20055 Amount $10,500.00
Unbudgeted Expense Fund P20045 Amount $23,175 & $21,600
Unbudgeted Expense: Fund P20037 Amount $10,425 00
Unbudgeted Revenue: Fund P20013 56730 Amount $65,700.00
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6F
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Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1 SUBJECT: SOLE SOURCE PURCHASE FOR GATEWAY SIGNAGE
PROJECT— AUTHORIZE
I 2. SUMMARY STATEMENT: Authorize the Mayor to enter into an agreement with
DPA Signs, Inc. for $58,450 to fund fabrication of directional signage for the City,
upon review by the City Attorney.
Staff researched suppliers to provide directional and wayfinding stgnage that would be
placed throughout the downtown area and at key entry points into the City. Staff
believes it is in the best interest of the City to negotiate an agreement with DPA Signs,
based on prior work contracted in 2004, for the design, fabrication and installation of
directional signage at City Hall. Contracting with DPA would also ensure consistency
in the City's signage and would provide a cost savings to the City, given that DPA's
proposal includes the design phase of this project at no charge.
' Attached is a signed waiver by the Mayor supporting that contracting with DPA Signs,
Inc qualifies as a limited single source condition, pursuant to Kent City Code
�- Section 3 70.080.
3. EXHIBITS: Procurement waiver and Goods & Services agreement
4. RECOMMENDED BY: Parks & Human Services Committee
(Committee. Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? X Revenue? N/A
Currently in the Budget9 Yes X No
If no:
Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue: Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No 6G
KENT
WASH,NGTON
PARKS, RECREATION & COMMUNITY SERVICES
MEMORANDUM
TO: Mayor Jim White
FROM: John M Hodgson, Parks, Recreation & Community Services
Director
C: Mike Martin, Chief Administrative Officer
SUBJECT- Waiver of Procurement Requirements
DATE: October 11 , 2005
REFERENCE: Section 3 70.080 Kent City Code
City of Kent Administration Policy No. 1.1.10
PROJECT: Gateways/Downtown Wayfinding Signage
FUNDING. CIP Funds/Gateways
The City's Parks, Recreation, and Community Services Department is requesting a
waiver pursuant to KCC 3.70.080 of the City's procurement ordinance to negotiate with
a particular supplier because the contemplated services are limited to a single source
of supply through DPA Signs Inc. Staff requests that DPA Signs fabricate wayfinding
signs that will be located throughout downtown and at key entry points into the City.
The Parks Department believes it is in the City's best interest to negotiate an
agreement directly with DPA Signs based on past experience for City Hall directional
signage. DPA Signs provided the design phase for the wayfinding signs free of charge
while the cost for this contract is the fabrication of the signs. Direct negotiation with DPA
signs for the fabrication, and not having to otherwise pay for design services, will save
the City a sign6cant amount of money. Additionally, staff feels as though having some
consistency between the design of City Hall signage and the wayfinding signage is
imperative. The cost of fabrication is $58,450 00, including state sales tax and delivery.
The funding source is through the City's General Fund.
By this memo, the Parks Department requests that you determine the bidding process
usually required by KCC 3.70.030 and .040 is not in the best interests of the City and that
you authorize the Parks Department to enter into direct negotiations with DPA Signs for the
fabrication of downtown wayfinding signage. In the event the Parks Department
Downtown Gateway Signage 10/11/05
Fabrication Waiver
successfully negotiates a Goods&Services agreement with DPA signs,the contract will be
brought before the City Council for approval in accordance with the requirements of KCC
3.70.050. If you approve of the Parks Department's request for a waiver of the City's
procurement policies, please note your approval by signing below.
Thank you.
Jim Ofiite Date
May)
a or
Downtown Gateway Signage 10111/05
Fabrication Waiver
KENT
N'n5 AGT'J r,
GOODS & SERVICES AGREEMENT
between the City of Kent and
DPA Signs
THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and DPA Signs organized under the laws of the State of Washington,located and doing
business at 927 North 128"' Street, Seattle, Washington 98133 (hereinafter the "Vendor").
AGREEMENT
I. DESCRIPTION OF WORK.
Vendor shall provide the following goods and materials and/or perform the following services for the
City'
Provide fabrication services of the City of Kent Directional and Wayfinding Sign Systems based
upon the preliminary concept drawings and as described in the Vendor's proposal dated 10/3/05
Revised attached and 'incorporated as Exhibit B
Vendor acknowledges and understands that it is not the City's exclusive provider of these goods,
naterals, or services and that the City maintains its unqualified right to obtain these goods, materials, and
services tlirough other sources
IL TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall complete
the work and provide all goods, materials, and services within three(3) months
III. COMPENSATION. The City shall pay the Vendor an amount not to exceed Fifty-Eight
Thousand Four Hundred Fifty Dollars and NO/100ths ($58,450.00), including applicable Washington State
Sales Tax, for the goods, materials, and services contemplated in this Agreement. The City shall pay the
Vendor the following amounts according to the folio«m9 schedule
The Vendor will invoice the City for completed work and provide a corresponding schedule of
values If the completed work is accepted by the City Representative, the City guarantees
payment within thirty(30) days.
If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves the option to
tnly pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort
to settle the disputed portion.
i
&FOODS &SERVICES AGREEMENT- i
fiver S10,000 00 including WSST)
A. Defective or Unauthorized Work. The City reserves its right to withhold payment from Vendor
for any defective or unauthorized goods, materials or services. If Vendor is unable, foi any
reason, to complete any part of this Agreement, the City may obtain the goods, materials or
services from other sources, and Vendor shall be liable to the City for any additional costs
incurred by the City. "Additional costs" shall clean all reasonable costs. including legal costs
and attorney fees, incurred by the City beyond the maximum Agreement price specified above
The City further reserves its right to deduct these additional costs incurred to complete this
Agreement with other sources, from any and all amounts due or to become due the Vendor.
B. Final PaMent: Waiver of Claims. THE MAKING OF FINAL PAYN4ENT SHALL
CONSTUL UTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY
MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR
FINIAL PAYMENT 1S MADE.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement and that the Vendor has the ability to control and
direct the performance and details of its work, the City being interested only in the results obtained under this
Agreement
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other patty thirty (30) days written notice at its address set forth on the signature block of this
Agreement.
VI. CHANGES. The City may issue a written change order for any change in the goods, materials or
services to be provided during the performance of this Agreement. If the Vendor determines, for any reason,
that a change order is necessary, Vendor must submit a written change order request to the person listed in the
notice provision section of this Agreement, section XIV(D), within fourteen (14) calendar days of the date
Vendor knew or should have known of the facts and events giving rise to the requested change. If the City
determines that the change i nereases or d ecreases the Vendor's c osts or time for performance,the City w ill
make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Vendor on all
equitable adjustments. However, if the parties are unable to agree, the City will detennine the equitable
adjustment as it deems appropriate The Vendor shall proceed with the change order work upon receiving either
a written change order from the City or an oral order from the City before actually receiving the written change
order If the Vendor fails to require a change order within the time allowed, the Vendor waives its right to make
any c lain or submit subsequent change order requests for that portion of thee ontract work. If t he Vendor
disagiees with the equitable adjustment, the Vendor must complete the change order work; ho-'vever, the
Vendor maN elect to protest the adjustment as provided in subsections A through E of Section V II, Charms,
below.
The Vendor accepts all requirements of a change order by: (1) endorsing it, (2) writing a separate
acceptance, or(3) not protesting in the way this section provides. A change order that is accepted by Vendor as
provided in this section shall constitute full payment and final settlement of all claims for contract time and for
direct, indmect and consequential costs, including costs of delays related to any work, either covered or affected
by the change.
GOODS &SERVICES AGREEIMENT-2
(Over $10,000 00, including ti'SST)
VII. CLAIMS. If the Vendor disagrees with anything required by a change order, another written
order, or an oral older from the City, including any direction, instruction interpretation, or detenumanon by the
City, the Vendor may file a claim as provided in this section The Vendor shall give written notice to the City
of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or
within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts or events
giving rise to the claim,whichever occurs first . Any claim for damages, additional payment for any reason, or
extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been
waived by the Vendor unless a timely written claim is made in sit let accordance with the applicable provisions
of this Agreement.
At a minimum, a Vendor's written claim shall include the information set forth in subsections A, items 1
through 5 below.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY
CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING
THAT CLAIM OR CAUSED BY THAT DELAY.
A. Notice of Claim. Provide a signed written notice of claim that provides the following
information:
1. The date of the Vendor's claim;
2. The nature and circumstances that caused the claim;
3. The provisions in this Agreement that support the claim;
4. The estimated dollar cost, if any, of the claimed work and how that estimate was
determined; and
5. An analysis of the progress schedule showing the schedule change or disruption if
the Vendor is asserting a schedule change or disruption.
B. Records. The Vendor shall keep complete records of extra costs and time incurred as a result of
the asserted events giving rise to the claim. The City shall have access to any of the Vendor's
records needed for evaluating the protest.
The City will evaluate all claims, provided the procedures in this section are followed. If the
City detenrnnes that a claim is valid, the City will adjust payment for work or time by an
equitable adjustment No adjustment xvill be made for an im alid protest-
C. Vendor's Dutv to Complete Protested Work In spite of any claim, the Vendor shall proceed
promptly to provide the goods, materials and services required by the City under this Agreement.
D. Failure to Protest Constitutes Waiver By not protesting as this section provides, the Vendor also
waives any additional entitlement and accepts from the City any written or oral order (including
duectnons, instructions, interpretations, and determination).
E. Failure to Follow Procedures Constitutes Waiver By failing to follow the procedures of this
section, the Vendor completely wan es any claims for protested work and accepts from the City
any written or oral order (including directions, instructions, interpretations, and determination).
GOODS & SERVICES AGREEMENT-3
(Over S10.000 00, including WSST)
i
VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT
ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FRONT ,
THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT
SHALL BE FOREVER BARRED THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY
LLN41TATIONS PERIOD.
IX. WARRANTY. This Agreement is subject to all warranty provisions established under the
Uniform Commercial Code, Tale 62A, Revised Code of Washington. Vendor warrants goods are
merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance
with their specifications and Vendor's representations to City The Vendor shall correct all defects in
wotlunanship and materials within one(1) year from the date of the City's acceptance of the Contract work. In
the event any part of the goods are repaired, only original replacement parts shall be used—rebuilt or used parts
will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for
one (1) year from the date such correction is completed and accepted by the City. The Vendor shall begun to
correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the
Vendor does not accomplish the corrections within a reasonable tune as determined by the Cit}, the City may
complete the corrections and the Vendor shall pay all costs incurred bytlie City in order to accomplish the
correction.
X. DISCRIMINATION. h1 the hiring of employees for the performance of work under this
Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on behalf of the Vendor or
sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national ongrn, or the
presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and
available to perform the work to which the employment relates.
Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration,
Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached
Compliance Statement.
XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including
all legal costs and attorney fees, arising out of or in connection with the Vendor's performance of this
Agreement, except for that portion of the injuries and damages caused by the City's negligence E
The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to 1!
avoid any of these covenants of indemnification.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION P ROVIDED H EREIN C ONSTITUTES T HE V ENDOR'S W AIVER O F IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS
INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER
The provisions of this section shalt survive the expiration or tennination of this Agreement.
XIt. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement,
insurance of the types and in the arnounts described in Exhibit B attached and incorporated by this reference
GOODS & SERVICES AGREEMENT-4
fever S10,000 00, Including [tSST)
XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary precautions
and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the
contract work and shall utilize all protection necessary for that purpose. All work shall be done at Vendor's
own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or
held for use in connection with the work.
XIV. MISCELLANEOUS PROVISIONS.
A. Recvclable Materials. Pursuant to Chapter 3 80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price preference
may be available for any designated recycled product.
B Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement
in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements
or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute,
difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving
that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction
of the King County Superior Court, King County, Washington, unless the parties agree in writing to an
alternative dispute resolution process. In any claim or lawsuit for damages arising from the parries'
performance of this Agreement, each party shall pay all its legal costs and attorneys fees incurred nr defending
or bringing such claim or lawsuit, in addition to any other recovery or award provided by law; provided,
however, nothing in tlns paragraph shall be construed to limit the City's right to indemnification under Section
XI of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the
addresses listed on the signature page of the Agreement, unless notified to the contrary Any written notice
hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail,
and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement of such
other address as may be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written consent of
the non-assigning party shall be void If the non-assigning party gives its consent to any assignment, the terns
of this Agreement shall continue in full force and effect and no further assignment shall be made without
additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement
shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor.
G Entire A,yeerment. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other i epresentative of the
City, and such statements shall not be effective or be construed as entering into or forming a part of or altering
in any manner this Agreement All of the above documents are hereby inade a part of this Agreement
Eiow-ever, should any language in any of the Exhibits to this Agreement conilrct with any language contained in
this Agreement, the terms of this Agreement shall prevail.
GOODS&SERVICES AGREEtviENT-5
(,Over S10,000 00, utcluding ItSST)
H Compliance with Laws. The Vendor agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or in the future become applicable to Vendor's b usiness,
equipment, and personnel en.-a-ed in operations covered by this Agreement or accruing out of the perforniance
of those operations.
IN WITNESS,the parties below execute this Agreement, which shall become effective on the last
date entered below. _
VENDOR: CITY OF KENT:
By By:
(rtgnntrue) (stgteatar e)
Print Name: Terry Briggs Print Name: Jim White
Its Owner Its Mavor
�tle!
DATE: DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
VENDOR: CITY OF KENT:
Terry Briggs Perry Brooks
DPA Signs Kent Parks, Recreation &Community Services
927 North 128`1" Street 220 Fourth Avenue South
Seattle, WA 98133 Kent, WA 98032-5895
(206) 362-2323 (telephone) (253) 856-5114 (telephone)
(206) 361-9217(facsimile) (253) 856-6050 (facsimile)
1 �
APPROVED AS TO FORM:
ti
Kent Law Department
Gateways wayYindmg Srgnage
GOODS&SERVICES AGREENIENT-6
i0va S1000000, including IISST)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all
contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with
the regulations of the City's equal employment opportunity policies.
The following questions specifically identify the requirements the City deems necessary for any contractor,
subcontractoi or supplier on this specific Agreement to adhere to. An affirmative response is required on all of
the following questions for this Agreement to be valid and binding If any contractor, subcontractor or supplier
willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of
contract and it will be at the City's sole determination regarding suspension or ternunation for all or part of the
Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color,
national origin, age, or the presence of all sensory, mental or physical disability.
3. During the tune of this Agreement the prime contractor will provide a written statement to all new
employees and subcontractors indicating commitment as an equal opportunity employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of
women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be sighed by me, the Prime
Contractor, that the Prime Contractor complied with the requirements as set forth above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this day of . 2005.
BY
For:
Title-
Date:
EEO COMPLIANCE DOCUMENTS- I of 3
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE- January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and state laws All
contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity
within their organization and, if holding Agreements with the City amounting to S10,000 or more within anv
given year, must take the following affinnative steps*
1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal
opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and
equal opportunity requirements shall be considered in breach of contract and subject to suspension or
termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works
Departments to assume the following duties for their respective departments.
I. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are
familiar with the iegulations and the City's equal employment opportunity policy.
2. Monitoring to assure adherence to federal, state and local laws,policies and guidelines.
i
EEO CORIPLIANCE DOCUMENTS-2 of')
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of DPA Signs Company, hereby acknowledge and declare
that the before-mentioned company was the prime contractor for the Agreement known as City of Kent
Directional R Wayfindina SipSystems that was entered into on the (date_, between the
firm I represent and the City of Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent
Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part
of the before-mentioned Agreement.
Dated this day of , 2005.
i
BY
For:
Title-
Date.
EEO COMPLIANCE DOCUMENTS-3 of 3
EXHIBIT A
DPA
design fabricatiox
927 N 12c' t`Sh eet, Seattle, !3 it 98133
Phone 200-362-2323 Far 200-361-9217
casr'1'(�uc��ust<,ns corn
To Perry Brooks City of Kent
From Casey Brookbusb 220 Fourth Ave S.
Date- 1013/05 Revised Kent, Wa
Protect. Kent Signage 253-856-5114
Subject- Signage 253-856-6050 fax
P R O P O S A L
ENV IRONMENT AL GRAPHICS
City of Kent Directional & Wayfinding Sign systems
Scope of XN ork:
Based upon the piebnimary concept drawings,DPA is pleased to provide this proposal for the following
fabt icanon services foi The City of Kent
OUTLINE OF PRODUCTS, BUDGET ALLOCATION FEES &GENERAL NOTES:
The following is a list of products and`or services to be included in the above scope of woik.All fees are
based on previous e-,peiienee with the piospeetive type ofsignage requested,but should be considered an
allowance until final designs and budgets aie appioNed.
Product'Service Description Otv Per Unit Extended
ST.A—Welcome Signs
Biacket mounted to post, 3/16"Alum.
Strap hinges brackets not included
24" ,40' Per attached iendeimes
(64) $84 $5,376.00
ST.B— Gateway' Sign
Fieestandin-Alum fabucated monument
61"-� 76-112" m eiall Footing by othei
Per attached rendermes (2) $3.198 $6,216.00
ST.0—Flag 1 Pole Mounted Direetionals
3/16"Alum Pole mounted to existing Light Poles
Strap hinges/ brackets not included
26"v 7=-1r2' Perattaclied tendeimvs
(22) $312 $6864.00
Cm of Kem 0treatonal Lt It(wrinding Si n srwms Proposal, Page?comnmed
ST.D—Directional Blade Signs
Pole Mounted to exisung light poles
36 x T" x '''-" thick Alum Bracket to accept
connection to strap lunges 45"x 8"blades w/5" text
t6) each dnecnonal blades
(3) pet side Vinyl &paint graphics
tBracket can accommodate(6)total blades)
Strap hinges 'brackets not included
Per Attached Rendeungs (12) S648 $7,776.00
ST.D.1 —Pedestrian Directional Blade Signs
Pole Mounted to existing iighl poles
18" "x ',z" thick Alum Biacket to accept
connection to strap hinges 24"x 5"blades u13"text
(6)each directional blades
(3)per side Vinyl K paint graphics
(Bracket can acconunodate(12)total blades)
Strap hruges/brackets not included
Pet Attached Rendeungs (18) $533 $9,594.00
Mounting Brackets/Straps
12"tall x 12"wide x buck iolled alum xul 1-1/2"x 3-1/2"alum channel, plug welded to accept 3/16"
thick panels '="thick alum plate rolled to match radius of existing light poles Grooves incised into plates
to accept Staines steel stiapping around poles Stainless button head socket cap screws Incl.
(2)each for Signtypes A. C& D
(1)each for Signt)pe D I
(202) $112 $22.624.00
Extended Total: $58.450.00
Installation not included in above fees.
SCHEDULE OF PAYMENT:
All Nx ork completed in a ei%en month will be billed for,on or before,the 10"'of the following month and
payable uponieceipt Invoices wiil tie accompanied by a couesponding schedule ofNalues, if applicable
ACCEPTANCE:
Please indicate acceptance ofthis pi oposal by signing on the line provided below
Authorized Client's Signature Title Date
If you have am questions of require additional mfoitnation,please contact Casey Biookbush at ph 206 362 2323
fx 206 361 0217 e-mail case u dRas.gns_Coln
Ca) of hear Directional& Wa)findmg Sfgu sY3tenis Pi-oposcd, Page 3 condniaed
General Terms and Conditions:
I Prices do not tielude applicable slate and local sales taxes
2 Pennit feel and cngmccrmg fees are nor included as Ihey u ill not be required for the pmposed scope of work
3 The lee schedule cis f,r outluie of serutces above and descriptions on auaelied Cxhibtt 1 pl applicable)only Clonges to the scope of work
shall be e,nnnated and submitted to cIicm for chaugc order a lip ror al prior Io conu»eiKI.3mm
4 All DPA?inducts me fahncited to the litghest standard appropi rate lothcu arc hum IuraI contest and priced accrnduiglg
Prices arc alid Isar w0 da,s
6 IMP i is dela,ed ter the progress ofcnmplehon of wort,due to aux acI oaurrencc,orcondmou beyond our control,then the estiniated nr
agreed upon io TIT'lei lot I dale shall be extended for a reasonaI,le period of lute DPA shall Ire enbiled to additional compensation for aH costs
and expenses caused 4v Ile delay
? Indnldual product btldgeis are subject to revision It proposed fabrication and%or Installation meibods are re,used due to sne surrey
disco,eries or ele,neermg re,ew Ili Please I above,a corresponding change order may he issued
8 To facilitate the dMJIrCntatlO I process and nncei the untended Schedule,the frllno ing itenis are assumed
a DP 4 n III recene electronic files wit],each page of the desien went dui,,ings fulh assembled m one file nithm two uorknip
dais of Ibe cheat s nonce to proceed Assenibly of lest scans and dramiigs from,aI Ious files to rcereme page layouts n norm
the scope of thus proposal and tfrequc tcd will be hdjed on a tine ind rijtemals basis (Alread,in our possession)
b Final an„ork for diguil oulput gaphlcs Other than standard(e,t,will be pan tded by die designer man acceptable form that,s
MI ,ze and producirOn ready Creatinn of wctoran enlargement to full sne and clean up of Isle cork is not in the scope of
iWs proposif and If reque,ted will be billed on a nine and materials basis at an hourly rate of W 00 per hour
9 Pricing rs hased on unobstrucied access to product mstallanon Delays caused k unforeseen hazarda,
aeeessdbuhty cmnpbcanons connei<wul,mhernadrs orbelow grade ohsuic ions nmv result in a corespondnigehange order for the trove
lost to iesuh e the dclav
10 Unless speel tied othentise,DPA is not responsible foranv and all structural blocking or the capacity of ea,sftngstruettires or the gromnd to
Support.the koads unposed by die installation of DPA products
I 1 Pricing is hased an the assumption that the,cork%+ill be completed w ithm a,iomial M-F,40 hour work week If weekends or o,etime work
is required to complete the work due to i change in sxhedule or conditions outside of our control,DPA shall be entitled to addmmllal
compensation for all additional preonum lalx,r costs and expenses caused by the delay
EXHIBIT B
INSURANCE REQUIREMENTS
Insurance
The Vendor shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with
products and materials supplied to the City
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the type described below:
Conunercial General Liability insurance shall be written on Insurance Services Office (ISO)
occurrence form CG 00 01 and shall cover products liability. The City shall be named as an
insured under the Vendor's Commercial General Liability insurance policy using ISO Additional
Insured-Vendors Endorsement CG 20 15 or a substitute endorsement providing equivalent
coverage.
B. Minimum Amounts of Insurance
Vendor shall maintain the following insurance limits-
Commercial General Liability insurance shall be written with limits no less than $1,000,000 each
occurrence, S1,000,000 general aggregate and a $2.000,000 products liability aggregate h In]t.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Commercial General Liability insurance.
1. The Vendor's insurance coverage shall be primary insurance as respect the
City. Any insurance, self-insurance, or insurance pool coverage maintained
by the City shall be excess of the Vendor's insurance and shall not contribute
with it.
2 The Vendor's insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty(30) days prior written notice
by certified mail, return receipt requested, has been given to the City
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A M Best rating of not less than ANII.
E. Verification of Coverage
Vendor shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Vendor before goods, materials or supplies will be
accepted by the City.
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1. SUBJECT: COMPREHENSIVE PLAN AMENDMENT AND REVISIONS
TO KENT CITY CODE 12 13, SCHOOL DISTRICT CAPITAL
FACILITIES PLANS — SET HEARING DATE
2. SUMMARY STATEMENT: Authorization to set November 15, 2005 as the date
for a public hearing to consider amendment of the Capital Facilities Element of the
Kent Comprehensive Plan and amendment of Chapter 12 13 Kent City Code to
incorporate the updated Capital Facilities Plan of the Auburn, Kent and Federal Way
School Districts, and changes to adopted school impact fees.
3. EXHIBITS: Staff memo 10/25/05
4. RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
If no:
Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue: Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No 6H
COMMUNITY DEVELOPMENT
Fred N Satterstrom, AICP, Director
\S7 KENT PLANNING SERVICES
Charlene Anderson,AICP, Manager
WASH INGTON
Phone 253-856-5454
Fax 253-856-6454
Address 220 Fourth Avenue S
Kent,WA 98032-5895
October 25, 2005
To: Mayor Jim White, Council President Deborah Ranmger and City Council
Members
From- Charlene Anderson, AICP, Planning Manager
Through: Mayor Jim White
Subject. Comprehensive Plan/Capital Facilities Element Amendment and Update to
Chapter 12.13 Kent City Code —Set Hearing Date
MOTION: Set November 15, 2005 as the date for a public hearing to consider amendment of
the Capital Facilities Element of the Kent Comprehensive Plan and amendment of Chapter
12.13 Kent City Code to incorporate updated Capital Facilities Plans of the Auburn, Kent and
Federal Way School Districts, and changes to adopted school impact fees
SUMMARY: Kent City Code authorizes school impact fees on behalf of any school district
which provides to the City a capital facilities plan, the plan is adopted by reference as part of the
Capital Facilities Element of the Kent Comprehensive Plan. The school districts are required to
submit for annual Council review their updated capital facilities plans The City Council holds
the public heanng on the school district plans at the same time as the public hearing for the
budget, i.e , November 15, 2005. The Auburn, Kent and Federal Way School Districts have
submitted updated Capital Facilities Plans for Council review and consideration The City of
Kent 6-year Capital improvement Program being considered on the same date also will update
the Capital Facilities Element of the Comprehensive Plan.
BUDGET IMPACT: None
BACKGROUND: One of the planning goals under the Growth Management Act (RCW
36 70A 020) is to ensure that those public facilities and services necessary to support
development are adequate and timely to serve the development without decreasing current
service levels below minimum standards. The Act (RCW 36 70A 070) also requires the Capital
Facilities Element of the Kent Comprehensive Plan to inventory existing capital facilities,
forecast future needs and provide for financing of those facilities RCW 82 02 050 authorizes
cities planning under the Growth Management Act to impose impact fees on development
activity as part of the financing for public facilities needed to serve new growth and
development. Asa result, KCC 12 t3 080 authorizes school impact fees on behalf of any school
district which provides to the City a capital facilities plan, the plan is adopted by reference as
part of the Capital Facilities Element of the Kent Comprehensive Plan The school districts are
required to submit for annual Council review their updated capital facilities plans (KCC
12 t3 060 & 070)
The Auburn, Kent and Federal Way School Districts propose amendment of the Kent
Comprehensive Plan and Kent City Code Chapter 12 13 to reflect changes to impact fees
resulting from new student population generated by new single family and multifamily
residential development The updated plans include an inventory of existing facilities, existing
facility needs, expected future facility requirements, and expected funding.
The Kent School District proposes to increase their existing school impact fees for single family
units from $4,056 to $4,775 (an increase of $719 or 17 7%) and for multifamily units from
$1,762 to $2,940 (an increase of$1,178 or 66 9%).
The Federal Way School District proposes to increase their existing school impact fees for single
family units from $2,868 to $3,393 (an increase of$525 or 18 3%) and decreasing their fees for
multifamily units from $905 to S895 (a decrease of$10 or 1.1%).
The Auburn School District proposes to increase their existing school impact fees for single
family units from $5,296.90 to $5,681 36 (an Increase of S384.46 or 7.3%) and decreasing their
fees for multifamily units from $1,831.85 to $1,536 30 (a decrease of $295.55 or 16 1%). The
only area in Kent where Auburn School District's impact fees are applied is the impoundment
reservoir site
CAlpm S 1PermitlPlan4CompPlanAmdments120054eopfatilittes set_hearmg110105 doe
ee Fred N Satterstrom,AICP,CD Director
Charlene Anderson,AICP,Planning Manager
Parties of Record
Project Files _
i
CPA-2005-1/K1VA#2051292
t 1/0 1/05 City Council Meeting
Page 2 of 2
Page 1 of 1
RCW 36.70A.020
Planning goals.
The following goals are adopted to guide the development and adoption of comprehensive plans and
development regulations of those counties and cities that are required or choose to plan under RCW
36 70A 040 The following goals are not listed in order of priority and shall be used exclusively for the purpose
of guiding the development of comprehensive plans and development regulations:
(1) Urban growth. Encourage development in urban areas where adequate public facilities and services
exist or can be provided in an efficient manner
(2)Reduce sprawl.Reduce the inappropriate conversion of undeveloped land into sprawling, low-density
development.
(3)Transportation Encourage efficient multimodal transportation systems that are based on regional
priorities and coordinated with county and city comprehensive plans
(4)Housing. Encourage the availability of affordable housing to all economic segments of the population of
this state, promote a variety of residential densities and housing types,and encourage preservation of existing
housing stock.
(5)Economic development Encourage economic development throughout the state that is consistent with
adopted comprehensive plans, promote economic opportunity for all citizens of this state, especially for
unemployed and for disadvantaged persons, promote the retention and expansion of existing businesses and
recruitment of new businesses, recognize regional differences impacting economic development
opportunities,and encourage growth in areas experiencing insufficient economic growth,all within the
capacities of the state's natural resources, public services, and public facilities
(6)Property rights. Private property shall not be taken for public use without just compensation having
been made.The property rights of landowners shall be protected from arbitrary and discriminatory actions.
(7)Permits Applications for both state and local government permits should be processed in a timely and
fair manner to ensure predictability.
(8)Natural resource industries. Maintain and enhance natural resource-based industries, including
productive timber,agricultural, and fisheries industries Encourage the conservation of productive forest lands
and productive agricultural lands, and discourage incompatible uses
(9)Open space and recreation Retain open space,enhance recreational opportunities, conserve fish and
wildlife habitat,increase access to natural resource lands and water, and develop parks and recreation
facilities.
00)Environment. Protect the environment and enhance the state's high quality of life,including air and
water quality, and the availability of water.
(11)Citizen participation and coordination Encourage the involvement of citizens in the planning process
and ensure coordination between communities and jurisdictions to reconcile conflicts.
(12)Public facilities and services Ensure that those public facilities and services necessary to support
development shall be adequate to serve the development at the time the development is available for
occupancy and use without decreasing current service levels below locally established minimum standards.
(13)Historic preservation. Identify and encourage the preservation of lands,sites, and structures,that
have historical or archaeological significance.
[2002 c 154§1,19901st a" c 17 121
http://www.leg.wa.gov/RCW/index.cfm?fuseaction=section§ion=36.70A.020... 9/28/2005
Page 1 of 7
RCW 36.70A.070
Comprehensive plans -- Mandatory elements.
The comprehensive plan of a county or city that is required or chooses to plan under RCW
36.70A.040 shall consist of a map or maps, and descriptive text covering objectives, principles,
and standards used to develop the comprehensive plan. The plan shall be an internally
consistent document and all elements shall be consistent with the future land use map. A
comprehensive plan shall be adopted and amended with public participation as provided in
RCW 36.70A.140.
Each comprehensive plan shall include a plan, scheme, or design for each of the following:
(1) A land use element designating the proposed general distribution and general location
and extent of the uses of land, where appropriate, for agriculture, timber production, housing,
commerce, industry, recreation, open spaces, general aviation airports, public utilities, public
facilities, and other land uses. The land use element shall include population densities, building
intensities, and estimates of future population growth. The land use element shall provide for
protection of the quality and quantity of ground water used for public water supplies.
Wherever possible, the land use element should consider utilizing urban planning approaches
that promote physical activity. Where applicable, the land use element shall review drainage,
flooding, and storm water run-off in the area and nearby jurisdictions and provide guidance for
corrective actions to mitigate or cleanse those discharges that pollute waters of the state,
including Puget Sound or waters entering Puget Sound.
(2) A housing element ensuring the vitality and character of established residential
neighborhoods that: (a) Includes an inventory and analysis of existing and projected housing
needs that identifies the number of housing units necessary to manage projected growth; (b)
includes a statement of goals, policies, objectives, and mandatory provisions for the
preservation, improvement, and development of housing, including single-family residences;
(c) identifies sufficient land for housing, including, but not limited to, government-assisted
housing, housing for low-income families, manufactured housing, multifamily housing, and
group homes and foster care facilities; and (d) makes adequate provisions for existing and
projected needs of all economic segments of the community.
(3) A capital facilities plan element consisting of: (a) An inventory of existing capital
facilities owned by public entities, showing the locations and capacities of the capital facilities;
(b) a forecast of the future needs for such capital facilities; (c) the proposed locations and
capacities of expanded or new capital facilities; (d) at least a six-year plan that will finance
such capital facilities within projected funding capacities and clearly identifies sources of public
money for such purposes; and (e) a requirement to reassess the land use element if probable
funding falls short of meeting existing needs and to ensure that the land use element, capital
facilities plan element, and financing plan within the capital facilities plan element are
coordinated and consistent. Park and recreation facilities shall be included in the capital
facilities plan element.
(4) A utilities element consisting of the general location, proposed location, and capacity of
all existing and proposed utilities, including, but not limited to, electrical lines,
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Page 1 of 1
RCW 82.02.050
Impact fees --Intent—Limitations.
(1)It is the intent of the legislature.
(a)To ensure that adequate facilities are available to serve new growth and development;
(b)To promote orderly growth and development by establishing standards by which counties,cities,and
towns may require, by ordinance,that new growth and development pay a proportionate share of the cost of
new facilities needed to serve new growth and development, and
(c)To ensure that impact fees are imposed through established procedures and criteria so that specific
developments do not pay arbitrary fees or duplicative fees for the same impact.
(2)Counties,cities, and towns that are required or choose to plan under RCW 36.70A.040 are authorized
to impose impact fees on development activity as part of the financing for public facilities, provided that the
financing for system improvements to serve new development must provide for a balance between impact
fees and other sources of public funds and cannot rely solely on impact fees
(3)The impact fees
(a)Shall only be imposed for system improvements that are reasonably related to the new development;
(b)Shall not exceed a proportionate share of the costs of system improvements that are reasonably
related to the new development; and
(c)Shall be used for system improvements that will reasonably benefit the new development.
(4) Impact fees may be collected and spent only for the public facilities defined in RCW 82 02 090 which
are addressed by a capital facilities plan element of a comprehensive land use plan adopted pursuant to the
provisions of RCW 36.70A 070 or the provisions for comprehensive plan adoption contained in chapter 36 70,
35 63, or 35A.63 RCW.After the date a county,city,or town is required to adopt its development regulations
under chapter 36 70A RCW, continued authorization to collect and expend impact fees shall be contingent on
the county, city,or town adopting or revising a comprehensive plan in compliance with RCW 36 70A.070,and
on the capital facilities plan identifying
(a)Deficiencies in public facilities serving existing development and the means by which existing
deficiencies will be eliminated within a reasonable period of time,
(b)Additional demands placed on existing public facilities by new development, and
(c)Additional public facility improvements required to serve new development.
If the capital facilities plan of the county,city,or town is complete other than for the inclusion of those
elements which are the responsibility of a special district, the county, city,or town may impose impact fees to
address those public facility needs for which the county,city,or town is responsible
(1994 c 257§24:1993 sp s c 6§6,1990 1st ex.s c 17§431
NOTES:
Severability—1994 c 257: See note following RCW 36.70A 270
Effective date-1993 sp.s.c 6:See note following RCW 36 70A 040
Severability—Part,section headings not law—1990 1st ex.s.c 17: See RCW 36 70A 900 and
36 70A 901
SEPA RCW 43 21 C 065
jhttp://www.leg.wa.gov/RCW/index.cfm?fuseaction=section§ion=82.02.050&... 9/28/2005
12.13.050 Kent City Code
exemption and the income qualification require- 4. The district's overall capacity over the next
ments for such unit with the King County auditor. six (6) years, which shall take into account the
D. When a low-income purchased unit is sold available capacity from school facilities planned
or rented to a person who does not qualify as a low- by the district but not yet built and be a function of
income purchaser or tenant,an amount equal to the the district's standard of service as measured by the
impact fee on the date of the sale or rental shall be number of students which can be housed in district
paid by the seller or the property owner to the city. facilities;
E. The director of the planning department shall S. An inventory of the district's existing facil-
review requests for exemptions from impact fees ities.
under subsection(A)of this section pursuant to cri- B. To the extent that the district's standard of
teria and procedures adopted by administrative service identifies a deficiency in its existing facili-
rule, and shall advise the developer in writing of ties, the district's capital facilities plan must iden-
the granted or denial of the request.In addition, the tify the sources of funding other than impact fees,
director shall notify the school district of all appli- for building or acquiring the necessary facilities to
cations for exemption when they are received and serve the existing student population in order to
shall notify the school district when such requests eliminate the deficiencies within a reasonable
are granted or denied. period of time.
F. Impact fees for low-income housing and C. Facilities to meet future demand shall be
other development activities with broad public pur- designed to meet the adopted standard of service.If
poses pursuant to RCW 82.02.060(2)shall be paid sufficient funding is not projected to be available to
from public funds.The impact fees for these units fully fund a capital facilities plan which meets the
shall be considered paid for by the school district adopted standard of service, the district's capital
through its other funding sources, without the dis- facilities plan should document the reason for the
trict actually transferring funds from its other fund- funding gap, and identify all sources of funding
ing sources into the impact fee account. that the district plans to use to meet the adopted
(Ord. No. 3260, § 1, 12-19-95) standard of service.
D. The district shall also submit an annual
12.13.050 Interlocal agreement between the report to the city council showing the capital
city and district improvements which were serviced in whole or in
As a condition of the city's authorization and part by the impact fees.
adoption of a school impact fee ordinance,the city E. In its development of the financing plan
and district shall enter into an interlocal agreement component of the capital facilities plan, the district
governing the operation of the school impact fee shall plan on a six(6) year horizon and shall dem-
program,and describing the relationship and liabil- onstrate its best efforts by taking the following
ities of the parties thereunder. steps:
(Ord.No. 3260, § 1, 12-19-95) 1. Establish a six(6)year financing plan,and
propose the necessary bond issues and levies
12.13.060 Submission of district capital required by and consistent with that plan and as-
facilities plan and data. approved by the school board consistent with RCW
A. On an annual basis, the district shall submit 28A.53.020, 94.52.052 and 84.52.056 as amended;
the following materials to the city council: and
1. The district's capital facilities plan (as 2. Apply to the state for funding, and comply
defined in KCC 12.13.010 herein) and adopted by with the state requirements for eligibility to the
the school board; best of the district's ability.
2. The district's enrollment projections over (Ord.No. 3260, § 1, 12-19-95)
the next six(6)years,its current enrollment and the
district's enrollment projections and actual enroll- 12.13.070 Annual council review.
ment from the previous year, On at least an annual basis,the city council shall
3. The district's standard of service; review the information submitted by the district
pursuant to KCC 12.13.060(A)herein. The review
12-78
Kent City Code 12.13.110
shall occur in conjunction with any update of the tion of all school facilities in the district used cur-
capital facilities plan element of the city's compre- rently or within the last two (2) years for
hensive plan. insuuctional purposes.
(Ord. No. 3260, § 1, 12-19-95) D. The formula in KCC 12.13.140 provides a
credit for the anticipated tax contributions that
12.13.080 Impact fee program elements. would be made by the developments based on his-
A. Impact fees will be assessed on every new torical levels of voter support for bond issues in the
dwelling unit in the district for which a fee sched- district.
ule has been established. E. The formula also provides for a credit for
B. Impact fees will be imposed on a district by school facilities or sites actually provided by a
district basis,on behalf of any school district which developer which the district finds acceptable.
provides to the city,a capital facilities plan,the dis- F. The city may also impose an application fee
trict's standards of service for the various grade to cover the reasonable costs of administration of
spans, estimates of the cost of providing needed the impact fee program.
facilities and other capital improvements, and the (Ord. No. 3260, § 1, 12-19-95)
data from the district called for by the formula in
KCC 12.13.140. Any impact fee imposed shall be 12.13.100 Assessment of impact fees.
reasonably related to the impact caused by the At the time of application for a residential build-
development, and shall not exceed a proportionate ing permit with the city, including an application
share of the cost of system improvements that are for a manufactured home, the school impact fee
reasonably related to the development.The impact shall be assessed based on the impact fee schedule
fee formula shall account in the fee calculation for then in effect using the capital facilities plan of the
future revenue the district will receive from the district adopted by the city council as part of the
development. The ordinance adopting the fee city's comprehensive plan. The impact fee and the
schedule shall specify under what circumstances application fee shall be collected by the city, and
the fee may be adjusted in the interests of fairness. maintained in separate accounts.All school impact
C. The impact fee shall be based on the capital fees shall be paid to the district from the school
facilities plan developed by the district and impact fee account monthly. The city shall retain
approved by the school board, and adopted by ref- all application fees associated with the city's
erence by the city as part of the capital facilities administration of the impact fee program.
element of the comprehensive plan for the purpose (Ord.No. 3260, § 1, 12-19-95)
of establishing the fee program.
(Ord. No. 3260, § 1, 12-19-95) 12.13.110 Collection of impact fees.
A. For residential developments located in
12.13.090 Fee calculations. school districts where impact fees have been
A. The fee shall be calculated based on the for- adopted by city ordinance, the city shall collect
mula set out in KCC 12.13.140. impact fees based upon the schedule set forth in
B. Separate fees shall be calculated for single- KCC 12.13.140, and shall be collected by the city
family and multifamily types of dwelling units,and from any applicant where such development activ-
separate student generation rates must be deter- ity requires issuance of a residential building per-
mined by the district for each type of dwelling unit. mit or a manufactured home permit.
For the purpose of this chapter,mobile homes shall B. For application for single-family and multi-
be treated as single-family dwellings and duplexes family residential building permits and manufac-
shall be treated as multifamily dwellings. tured home permits, the total amount of the impact
C. The fee shall be calculated on a district-wide fees shall be collected from the applicant when the
basis using the appropriate factors and data to be building permit is issued, using the impact fee
supplied by the district, as indicated in KCC schedules in effect at the time of application.
12 13.140. The fee calculations shall also be made C. The city shall not issue the required building
on a district-wide basis to assure maximum utihza- permit or manufactured home permit unless and
12-79
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1. SUBJECT: KING COUNTY COMMUNITY ORGANIZING PROGRAM
MINI-GRANT —ACCEPT
i2. SUMMARY STATEMENT: Accept the King County Community Organizing
Program Mini-Grant. The funds from this grant will be used to support the Kent Youth
Board's Ropes Course training, a Game of Life Youth Conference speaker on substance
abuse, and registration fees for up to five community teams to attend the conference.
3. EXHIBITS: Letter from King County Community Organizing Program dated
9/20/05
4. RECOMMENDED BY: Public Safety Committee 10/20/05
(Committee, Staff, Examiner, Commission, etc.)
i5. FISCAL IMPACT
Expenditure" N/A Revenue? N/A
Currently in the Budget9 Yes X No
If no.
Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue: Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 61
POLICE DEPARTMENT
Ed Crawford, Chief of Police
Phone.253-856-5888
KEN T Fax 253 856-6802
W A 9 H I N Q T o N Address 220 Fourth Avenue S.
Kent,WA 98032-5895
DATE: October 20, 2005
TO: Public Safety Committee
SUBJECT: King County Community Organizing Program mini-grant
MOTION: I move to recommend that Council accept the King County Community Organizing
Program mini-grant u1 the amount of$2,000,00 and place this on the Consent Calendar of the November
1, 2005 Council Meeting.
SUMMARY: Funds will be used to support the Kent Youth Board's Ropes Course training, a Game of
Life Youth Conference speaker on substance abuse and registration fees for up to five community teams
to attend the conference.
JEXHIBITS: Letter dated 09/20/05 from King County Community Organizing Program
BUDGET IMPACT: None.
City of Kent Public Safety Committee King County Community Organizing Program mini-grant
October 20,2005
King County
Department of
Community and Human Services
Community Services Division
Community Organaing Program
821 Second Avenue,Suite 500
Seattle,WA 98104-1598
(206)296-5250 (Fax 206)205-6565
TY Relay 711
September 20, 2005
Kent Police Youth Board
Stacy Judd
220 46 Ave S
Kent, WA 98032
Dear Stacy Judd-
We are pleased to announce our acceptance of your request for a Mini-Grant in the amount of$2000.00
We see that you plan to support the "Game of Life" planning and registration, which will provide
youth with leadership and decision making opportunities while creating substance and violence free
activities We understand that you will document outcomes of dus event by administering a participant
survey As per the Risk & Protective Factors your group is targeting, Opportunities for Pro Social Youth
Development, please find required survey questions attached The results of one or more of these
questions must be answered in order to be reutibursed
We hope your program is a successl Please submit one invoice(see attached)with all receipts to us
within one month of the activity's completion.You may expect payment within four to six weeks of your
subnuttal Also enclosed are evaluation and W-9 forms for your project We ask that you fill these out
and submit it with your invoices and your outcome results
Please feel free to contact your Community Organizer, Cheryl Hanson. if you have any questions
at(206) 296-5250
Good luck with your project. We look forward to hearing how it goesl
Sincerely,
Laura E. Edwards, Program Coordinator
Kmg County Community Organizing Program
I,EElnr
cc Cheryl Hanson, King County Community Organizer
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1. SUBJECT: MUCKLESHOOT INDIAN TRIBE GRANT—ACCEPT
2. SUMMARY STATEMENT: Accept the Muckleshoot Indian Tribe Grant. These
funds will be used by the Volunteers in Police for the Hands of Friendship program.
This program provides homebound seniors in the City with holiday gift baskets with
items such as personal gifts, phone cards, postal stamps, and gift certificates for food
and utility payments.
3. EXHIBITS: Letter from the Muckleshoot Indian Tribe dated 10/6/05
4. RECOMMENDED BY: Public Safety Committee 10/20/05
(Committee, Staff, Examiner, Commission, etc )
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No X
If no:
Unbudgeted Expense: Fund 1606.0044.63120 3236 Amount $5,000.00
Unbudgeted Revenue: Fund 1606.0044.56713 Amount $5,000.00
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION.
Council Agenda
Item No 6J
POLICE DEPARTMENT
Ed Crawford, Chief of Police
• Phone 253-856-5888
Fax 253-856-6802
K E N T
W A S H I N G T O N Address. 220 Fourth Avenue S
Kent,WA 98032-5895
DATE: October 20, 2005
TO: Public Safety Committee
SUBJECT: Muckleshoot Indian Tribe grant
MOTION: I move to recommend that Council accept the Muckleshoot Indian Tribe grant in the
amount of$5,000.00 and place this on the Consent Calendar of the November 1, 2005 Council Meeting.
SUMMARY: These funds will be used by the Volunteets in Police for their Hands of Friendship
program. This program provides homebound seniors in the City of Kent with holiday gift baskets
with items such as; personal gifts, phone cards,postal stamps, and gift certificates for food and utility
payments.
EXHIBITS: Letter dated 10/06/05 from Muckleshoot Indian Tribe
BUDGET IMPACT: None.
I
City of Kent Public Safety Committee Muckleshoot Indian Tribe grant
October 20,2005
iAshk
. .. MUCKLESHOOT INDIAN TRIBE h
u�ax 39015 - 172ND Avenue S.E. • Auburn,WA 98092 ixowx
ss Phone: (253) 939-3311 • FAX: (253)931-8570sE
iOctober 6, 2005 �- '��A5
.f
1 Dear Muckles`600t Charitable Fund Applicant:
We are very pleased to inform you that your application for funding has been approved
by the Muckleshoot Charitable Fund Committee This grant is to be used to assist your
organization in funding the project outlined in your application.
Profits from the Muckleshoot Casino allow us to administer the Muckleshoot Charitable
Fund, which distributes approximately $ 1 million per year. The Muckleshoot Indian
Tribe has long understood the importance of being proactive in meeting the needs of its
community and we are pleased to be able to fund such important and innovative
programs.
We hope that you will assist us in publicizing the Muckleshoot Indian Tribe by copying
the logo below on any newsletters, posters or advertisements announcing your award.
Thank you again for the great work that you and your organization perform every day.
The Muckleshoot Indian Tribe is pleased to support you in your efforts. If you have
questions or would like this logo emailed, you can reach me at (253) 939-3311, ext.
3167, or through email at Claudia.Kauffman0muckleshoot.nsn.us
Sincerely,
r
r
Claudia Kauffman
MCF Administrator
�
I
► N
�l�ND�
0
Fw�p a`
" MUCKLESHOOT CASINO
2402 Auburn Way South
Auburn, WA 98002
1 (253)804-4444
rlorNo-99904IlZ92_K rtment= DateL09Q31200 eckllo_Z593f
fiKbXION NVO g c'OUNT TAKEN I n70�A*�` Aj
092105 09/21/05 $ 5000.00 S 5000.00
i
I
III II Illll llll III!>III III Ili
TOTALS $1 5000.00 5000 00
. .
Bank Of America MO. 75936
{ MUCKLESHOOT CASINO Aubum,WA 98002
2402 Auburn Way South 19-211250
Auburn,WA 98002
► (253)804-4444
Date:09/23/2005
.,...5 0
PAY'�Cac '��rouaaad �i aa/l4o DaPla2s
TO THE ORDER OF
Kent Police Department- --i —Volunteer Police Services
220 4th Avenue
Kent , WA 98032
rChatirkit-v Fund
DEAR PROSPECTIVE APPLICANT:
Enclosed is a copy of the Muckleshoot Charity Fund's grant application form. Please fill it out and return it
to this office at the address listed below. Legible handwriting is sufficient. You may copy the form to your
computer if you wish, but please do not lengthen your responses significantly beyond the amount of space
provided on the original form.
The Muckleshoot Charity Fund(MCF)provides grants for a wide range of projects,and any request proposed
by an eligible organization will be considered. Our geographic range is generally Western Washington, but
grants are occasionally made outside the region. Grants typically range from$500 to$5,000. Larger grants
are sometimes made by invitation.
Eligible applicants include legally authorized non-profit organizations,schools,and units ofgovernment. Non-
profit organizations must include a copy the Internal Revenue Service(IRS)letter confirming non-profit status
in order to be considered for funding. All applications must include a federal Employer Identification Number
(EIN) Finally,please note that your application must be signed by an individual who is empowered to execute
legal doc, uments on behalf of your organization. (Not,for example,a teacher,coach or development officer.)
Individuals are not eligible for funding, nor are all-volunteer groups that are"not-for-profit"in a literal sense,
but not in the legal sense. Regrettably, this does not constitute legal"non-profit status,"and applications can
not be accepted without IRS documentation.A state-issued non-profit certificate is not sufficient.
Applications are reviewed quarterly and successful applicants are notified when funding is approved.
Organizations may not receive more than one grant in any calendar year. Since it is difficult to manage the
large volume of telephone inquiries we receive,we are generally not able to respond to calls requesting routine
status updates on a particular application unless it is time-sensitive, such as a scheduled event.
7(glko`I
For further information,please contact Claudia Kauffman,MCF Administrator at(253)939-3311 W, or
by a-mail at: ckauffman(@muckleshoot.nsn.us.
When you have completed your application,please subrhit one copy to the following address,retaining a copy
for your files:
MUCKLESHOOT CHARITY FUND
Claudia Kauffman,Administrator
pip 39015-172'd Ave. SE
17HBB Auburn,WA 98092
THE: CHARITABLE GIVING PROGRAM OF THE MUCKLESHOOT INDIAN TRIBE,
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1. SUBJECT: BAUER BREATHING AIR COMPRESSORS PURCHASE —
AUTHORIZE
2. SUMMARY STATEMENT: Authorization to purchase two (2) breathing air
compressors and related equipment.
A portion of this purchase will be covered with a grant that was received from the
I Department of Homeland Security. The total grant received for the purchase of a
compressor was $36,333 and was accepted by Council at their January 4, 2005 meeting.
This grant identified the purchase of both a compressor and 3 thermal imaging cameras.
The remainder of the purchase of the two (2) compressors, $71,658, will be covered
with funds identified in the CIP for Self Contained Breathing Apparatus (SCBA)
Replacement.
This item has been reviewed by the City Attorney's Office.
3. EXHIBITS: Waiver
4. RECOMMENDED BY: Public Safety Committee 10/20/05
(Committee, Staff, Examiner, Commission, etc )
5. FISCAL IMPACT
Expenditure' $107,991 Revenue? _
Currently in the Budget? Yes X No
If no
Unbudgeted Expense. Fund Amount $
Unbudgeted Revenue Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No 6K
• October 5,2005
KENT
WASH N 1,T o N To: Jim White, Mayor
From: Jim Schneider, Fire Chief
FIRE Regarding: Waiver of Procurement Requirements for Bauer Compressors'
Jim Schire Chief Fire Breathing Air Compressor
F C
Director of Emergency Mgmt
24611 116th Ave S£
Kent,WA 98030 The Kent Fire Department is requesting a waiver pursuant to KCC
Administration 253-856-4300 3.70.080, of the city's procurement ordinance as negotiation with a particular
Prevention 253-856-4400 supplier is appropriate due to the specialized needs of the fire department.
Internationally Accredited
Are Agency In 2004, the Kent Fire Department was awarded a FEMA Grant
specifically for the purchase of a breathing air compressor which will be installed
at Fire Station 74 in order to meet the demands created by the fire training facility
along with ongoing fire suppression activities.
As with all emergency service equipment, the fire department's interest is
in acquiring equipment that is functional, reliable, and durable. With that goal in
mind, the fire department sought information from as many sources as possible
regarding breathing air compressor systems. We identified three manufacturers
that offered systems compatible with our needs We then visited several fire
departments that had purchased and were using these machines in order to seek
input and verifying manufacturer claims relative to their operational features. We
also solicited input from each fire department's vehicle maintenance staff, which
weighed heavily in our decision.
I We place a significant demand on our breathing air compressors with the
expectation that they will produce extremely high-pressure air continuously and
reliably over a very long period of time with minimum maintenance and assurance
of safety for those who operate the machinery or work nearby. The Bauer
Breathing Air Compressor is the only unit on the market that offers a five-stage
compressor that answers all of these concerns in one package. Its design is
extremely reliable, offers a lower cost of ownership, is easy to operate and
maintain, is quiet while in operation, and compatible with the existing Bauer
equipment we presently operate, thus, simplifying operator training and safe
operation issues.
After considering all the information available, it became apparent that the
most logical choice for our intended use was a breathing air compressor
manufactured by Bauer Compressors. Its machines are considered to be the most
reliable and the easiest to operate and maintain. Should the city purchase a Bauer
breathing are compressor, we have every expectation that the compressor will
provide a very long and cost effective service life.
00VL Mie4io0 tr, As we considered the information obtained during the research process for
- this compressor relative to our breathing air demands, it became obvious that it
would be desirable to replace a unit presently in use at our respiratory systems
�A
titer ft ioP
0 maintenance facility. A proposal was made and, as a result, funding options
K E N T created an opportunity to purchase a second compressor within the 2005 calendar
WAS Fri NOTON year.
The fire department would like to contract with Bauer Compressors to
purchase two breathing air compressor systems. There is a definite advantage for
the city to acquire the same air compressors in that they are operationally the same,
which given the potential danger of the high pressures produced by these
machines, makes them safer to operate. Additionally, this situation creates a more
economical and efficient maintenance scenario.
With this memo, the fire department requests that you determine that the
bidding process normally required by KCC 3.70.030 and .040 is not in the best
interests of the city and that you authorize the purchase of two breathing air
compressors from Bauer Compressors. The contract for the purchase of the
compressors will be brought before the city council for approval in accordance
with the requirements of KCC 3.70.050.
If you approve of the fire department's request for a waiver of the city's
procurement policies, please note your approval by signing below.
Thank you Procurement waiver approved:
'4�hj"?
Jim Schneider
Fire Chief T White, Mayor Date
mnmxt n nn
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1. SUBJECT: ISG THERMAL SYSTEMS CAMERAS PURCHASE—
AUTHORIZE
2. SUMMARY STATEMENT: Authorization to purchase eight (8) ISG Thermal
Systems Cameras.
' A portion of this purchase will be covered with a grant that was received from the
Department of Homeland Security. The total grant received for the purchase of the
thermal systems cameras was $24,496 and was accepted by Council at their January 4,
2005 meeting. This grant identified the purchase of both a compressor and 3 thermal
imaging cameras The remainder of the purchase of the thermal systems cameras,
$68,657, will be covered with funds identified in the CIP for Self Contained Breathing
Apparatus (SCBA) Replacement.
This item has been reviewed by the City Attorney's Office
3. EXHIBITS: Waiver
4. RECOMMENDED BY: Public Safety Committee 10/20/05
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure" $93,153 Revenue?
Currently in the Budget? Yes X No
If no
tUnbudgeted Expense: Fund Amount $
Unbudgeted Revenue: Fund Amount $
i6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No 6L
�► October 5, 2005
KENT
W A S"'N G T o N To: Jim White, Mayor
From: Jim Schneider, Fire Chief
FIRE Regarding: Waiver of Procurement Requirements for ISG Thermal Imaging
Jim Schneider Cameras
Fire Chief
Director of Emergency Mgmt
24611 116th Ave SE
Kent,WA 98030 The Kent Fire Department is requesting a waiver, pursuant to KCC
Administration 253-858-4300 3.70.080, of the city's procurement ordinance as negotiation with a particular
Prevention 253-856-4400 supplier is appropriate due to the specialized needs of the fire department.
lntemationaHy Accredited
Fire Agency In 2004, the Kent Fire Department was awarded a FEMA Grant
specifically for the purchase of three thermal imaging cameras which are tools that
provide significant advantages in many aspects of emergency service operations
including location and rescue of victims, accurate assessment of fire dynamics,
detection of hidden fire, as well as many other operational capabilities
L As with all emergency service equipment, the fire department's interest is
in acquiring equipment that is functional, reliable, and durable With that goal in
mind, the fire department conducted an exhaustive evaluation process that
considered the latest technology available from the five manufactures currently
offering this technology for fire service applications. This process involved field
trials in house bums and simulations in the training drill tower The process was
designed to solicit input from as many experienced firefighters as possible utilizing
an evaluation form designed to address every aspect of the thermal imaging
cameras capabilities and/or limitations.
The selection process we utilized was designed to consider key
characteristics of a device intended to be taken into and operated in extremely
harsh conditions most specifically burning buildings filled with dense smoke and
extreme heat. The ISG Thermal Systems camera rose to the top of our evaluation
process for the following reasons:
• It has as much as twice the screen resolution of any other camera tested;
thus, receiving universal acclaim by those using it under the worst
possible conditions. The image was readable and accurate through a
wide range of temperature extremes. No other camera came close to the
ISG camera's performance
• The battery system performed flawlessly whereby other cameras
frequently failed just when we needed them most.
• The ISG camera offers see through color, which allows temperature
information to be displayed without blocking background scenery. This
ability is crucial to maintaining crew orientation in very challenging
Gvsa�iaetoa situations.
1
�riC/�frQ1t*�
��t@CRati��
4^
0 • The camera ergonomics are excellent. It is a small device that fits in the
K E N T palm of one hand and offers rapid access to its intuitively designed
W A 5H I N OT ON
COntI015.
• The camera has super fast mode switching, which is essential when
operating in an environment where decisions must be made instantly.
• 48-hour repairiloaner program in addition to reports from other users
that suggest an expectation of long-term reliability supported by
excellent service.
Ultimately, we arrived at an obvious determination that the ISG Thermal
Systems camera was clearly superior to all other cameras and, as such, would
make the best choice as a critical piece of equipment that would be added to our
fire suppression inventories. At this time, we entered into negotiations with the
ISG Company to purchase the three cameras that we had planned for as a part of
our FEMA Grant funding.
As we devoted our resources to this process, it became clear that this tool
was of such great value to our emergency operations that it was essential that we
make every effort to place a TIC on every first run fire engine With this goal in
mind, an analysis of funding options created an opportunity to purchase the
additional five units needed within the 2005 calendar year.
The fire department would like to contract with ISG Thermal Systems Inc.
to purchase a total of eight thermal imaging cameras. It is advantageous for the
city to acquire the same camera because they are used under extremely stressful
circumstances and it would compromise crew safety and suppression capabilities if
there were operational differences to contend with. There are additional distinct
advantages from the standpoint of maintenance, inventory, and training
efficiencies.
With this memo, the fire department requests that you determine that the
bidding process normally required by KCC 3.70.030 and .040 is not in the best
interests of the city and that you authorize the purchase of eight thermal imaging
cameras from ISG Thermal Systems Inc. The contract for the purchase of the
thermal imaging cameras will be brought before the city council for approval in
accordance with the requirements of KCC 3.70 050. If you approve of the fire
department's request for a waiver of the city's procurement policies, please note
your approval by signing below.
Thank you. Procurement waiver approved:
Jim Schneider
Fire Chief JiyWWhite, Mayor Date
mmm�r n nn
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1. SUBJECT: STATE OF WASHINGTON MILITARY DEPARTMENT GRANT
AMENDMENT — ACCEPT AND AUTHORIZE
L2. SUMMARY STATEMENT: Authorization for the Mayor to sign an amendment to
the contract with the State of Washington Military Department, Emergency
Management Division
On July 5, 2005, the City Council authorized the Mayor to sign the contract for the
Emergency Management Division to receive a grant in the amount of$66,731 from the
Washmgton Military Department to supplement local budget expenditures through the
Federal Emergency Management Agency (FEMA) Emergency Management
Performance Grant (EMPG) Since the time the contact was signed, Kent Emergency
Management was notified by the Washington Military Department that the amount of
funds the City will be receiving has been increased to $70,667.
3. EXHIBITS: Amendment to the contract
4. RECOMMENDED BY: Public Safety Committee 10/20/05
1 (Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure`? $70,667 Revenue9 $70,667
Currently in the Budget? Yes $66,731 No $3,936
If no:
jUnbudgeted Expense: Fund V00032.6XXXX.3120 Amount $3,936
Unbudgeted Revenue: Fund V00032 53316 Amount $3,936
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION
Council Agenda
Item No 6M
WashorrgWnSma Military Ele-psiftiment
AMENDMENT
City of Kent ErriecgermV Moumagemaftt r;a$434 A
2"11 1 160h Avenue SE
t
KOM,WA 5110U-491`11 I
xaUE arLz- 5 WM43 STAFF CCDN15 M�At **�NE
Michalid Sabin,(251)512-M64
Rahn Ffilr Zak,l'253)851IZ4
6 -Ji I CATA-i-C OF FEDERAL ELCM7zz- il
G h sV,.*A[,,
a-z 1 91-6001254 A - 1CF04.'ir ST042 EMPQ
�17 -F-c -1 F1 TY�Nbr4V 1,�TW
Wa.1ni"Itaft State liAilitoyoopartmont j1.,vpar*,Trentj and the DepaAm< MHOme4anos000rify;DHSj
OF fVV'CJAE`,-r.W0CJFr-AW-^ 1 8
Lee to returned f-uninri,,;p frogn a fttronp jurisdictions in the FFY 2003 Emon"ncy Min4g4mianit
per(jDfM3pqc,0 Gr&"t, An Inef-aAso M the pass through award haS ooetfffKP fOr 411 WICIP4W9 local
11nis amanddnnint increases the ittitial "wd WG*d (Apon the z"nawd irC31 c,;;Crzftiftg
b4j4g!at fax Emergency fjarreqe-rient PrDV*MS, Tjws<,n add#Donai fund are to sipplemert not
suppler-t, UjejuftrSdJCI nudge Ad other term%and rdnditiont aefn gift IM
same-
I Change I*LMMIJ CO'ArWI fif!"OUM Mom$66 73'to ST0,667.On'Mcrenise at&353&
2W5re1T,&r-AumhangPd
3, lIq iing,8,,%")aC4 Szjqe*ar CILanga the.sornerce from The City of Kent Ernetlevocv ManS0060*1148100801 it
$645,731 TNe S Ljeaetj fj-i kroa FF YL15 Oklccaricin fa,-Lr ch 19.71%of apprcr,�d:cvzal m7wrgency
mariag-rn2m 0-'erwing bLe.-gete
to road
-T,ic Chip of Kent Enu"jency Mari,agemwA award is STO,WL Thy is ba9e3 Do Vw WY06 aunation
(*,-tccna I:( �dltlud;41.5"
No other changes are required. All other bw" arod zonclitlotts, or trw cinqlnal raftiract and any
previous amendments thereto remain in Nit fdrte and effgc
IN WITNFS! ','+ F �i th* Dater err and'CLTMzc1cr L r end accept the terms L41 Vhii Wairsid
amenonlc-M nit!M"Y"rMonts nreel",skil sr�&,Jrp-.s ttjF*crxiictnec,this jrm!txdrrrnrtf as::(the J&--�d
Mille-q bn�4jw Tt*OOLS afvJ 110joixts A t0l paqK6 � inrz Col"rl art iyinTnj ry 1h4 r"rcitrarl
A,-ieric�rneil Face Sae-.and other �u4;u.jept� h6ren by jErc-enci cr&-tEjafiiz olanli'o3 in
arvlr,;;n cr-nirarl dectrrent A c" ::I this ca'TiraLl jfnei,-Jrnnnrt sindli L—-tefgcrsaU It)L'Ild ift-uVarjlL-J tita,
"Irx tntv%,v;An thin 0a;�:.-tncrz and the Contractor- Any reference in such ccrilrad to the
asce-raranx and rair Lasimmanb0ow
FG14 TK 0EPART MENT FOR ThJE ODNTRACTOR
sig"ILM Date salute
hirron M Mellon,Dke--nar Jim 00'hlita,UsIpw
F.W;x]sTorr DrYr,4qn
5t,--W"J0,;-ry oripanTr*0 for
My of Kanti '0`v��" 4S To c4a'*'
t,
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
I. SUBJECT: REGIONAL DISASTER PLAN RENEWAL —AUTHORIZE
2. SUMMARY STATEMENT: Authorization for the Mayor to sign the Regional
Disaster Plan Signatory Documentation Sheet.
The City has been a signatory to the Regional Disaster Plan It is time to renew the
City's status as a signatory to the Plan The Regional Disaster Plan provides the
framework needed to inter-link the emergency response plans of a wide range of
organizations. The plan emphasizes collaborative response operations, capitalizing on
geographical coordination within the County. The goal is to streamline the information
necessary to assess countywide impacts of disaster and increase the speed and
efficiency of the relief effort.
The City Attorney's office has reviewed the Regional Disaster Plan Signatory
Documentation Sheet.
3. EXHIBITS: Regional Disaster Plan Signatory Documentation Sheet
4. RECOMMENDED BY: Public Safety 10/20/05
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
If no:
Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue. Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No 6N
:Q,In*Y
Regional 13isaster Man
Signatory Docu"ntation Sheet
Plan curdowt-t FA
se ctjw,t't*ft,rj a pmcews itit*;o47ri!wo r.94muja wt ocwl
4ww"2M,f1w DAtermobw n*464�
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IN VMNESS WHEREOF Ific,! Uscmt>ng 0124044"n hib"11140 ISO$CmAed Vl4*a*42"NO 0"ILI
pl*h Ay Fr(Argarcy AA5jstmze to It&oxev*jW 49 d6AV wtMa4red m"fw"fvd*"Of"cam of
ORGANtZATIOW. ADORM:
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Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
I. SUBJECT: INTERLOCAL AGREEMENT WITH CITY OF COVINGTON FOR
FIRE PREVENTION SERVICES —AUTHORIZE
2. SUMMARY STATEMENT: Authorize the Mayor to sign a renewal Interlocal
Agreement with the City of Covington for fire prevention services including plan
review and construction, permitting, and annual business inspections, subject to final
terms and conditions as approved by Kent's City Attorney.
I In October 2002, the cities of Covington and Kent signed a three (3) year contract to
provide fire prevention services within the city limits of Covington. Services requested
were plan review, new construction inspections, permitted and annual business
inspections. This contract has been successful for all parties involved.
Major changes/additions to the renewal contract are that the contract will be for an open
term and the hourly rate Covington will pay for these services will be negotiated at the
end of each year.
The City of Kent's Attorney's office has reviewed and approved this Interlocal.
3. EXHIBITS: Interlocal agreement
4. RECOMMENDED BY: Public Safety Committee 10/20/05
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? Revenue?
Currently inthe Budget? Yes X No
If no:
Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue: Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 60
INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT
AND THE CITY OF COVINGTON RELATING TO INSPECTIONS
AND DEVELOPMENT REVIEW CONDUCTED PURSUANT TO
THE INTERNATIONAL FIRE CODE
lTHIS INTERLOCAL AGREEMENT, hereinafter "Agreement," is entered into
between the CITY OF KENT, hereinafter "Kent," and the CITY OF COVINGTON,
hereinafter"Covington"
WHEREAS, Kent and Covington find the working relationship established under
the original mterlocal agreement between the parties, dated October 15, 2002, to be
mutually beneficial and wish to continue this relationship, and
WHEREAS, Kent and Covington are public agencies as defined by Ch. 39.34 of
the Revised Code of Washington, and are authorized to enter into mterlocal agreements
on the basis of mutual advantage and thereby to provide services and facilities in the
manner and pursuant to forms of governmental organization that will accord best with
geographic, economic, population, and other factors influencing the needs and
development of local communities; and
IWHEREAS, Covington incorporated, effective August 31, 1997; and
I WHEREAS, Covington has adopted a series of safety codes, including the
International Fire Code ("IFC"), IFC Appendices, IFC Standards, and local code
amendments which regulate the building, maintenance, and use of structures, and
WHEREAS, Kent's Fire Department maintains a fire prevention division that
regularly conducts fire code safety inspections and plan reviews, and
WHEREAS, Covington desires to utilize the resources of Kent to assist
Covington in conducting fire code safety inspections and plan reviews; and
WHEREAS, Covington has agreed to compensate Kent for conducting such
safety inspections and plan reviews,
NOW THEREFORE, in consideration of the terms and provisions contained
herein, it is agreed between Kent and Covington as follows-
1 Purpose. It is the purpose of this Agreement to establish the framework to
effectuate Covington's desire to have Kent perform certain services required by the IFC.
To that end, Kent hereby agrees to perform for payment the following services for
Covington
1.1 Inspection pursuant to the IFC;
1.2 Plan review pursuant to the IFC;
INTERLOCAL AGREEMENT RELATING TO INSPECTIONS
AND DEVELOPMENT REVIEW CONDUCTED
PURSUANT TO THE INTERNATIONAL FIRE CODE- I of 8
(btwn Kent and Covington)
1.3 Fireworks stand and display inspection;1.4 Inspections associated
with business licensing, and
1.4 Inspection of the installation of water mains and appurtenances.
i
2. Inspections
2.1. IFC Shall Control Inspections shall be performed pursuant to
sections 101, 102, 103, 104 (except 104 10 Fire Investigation, which Is covered
under a separate mterlocal agreement), 105, 106, 107, 108, 109, 110 and 11I of
the IFC, however, Kent will not perform any home business inspections.
2.2. Additional Inspections In addition to other inspections, Kent will,
perform necessary field inspections of fire suppression systems, fire detection
equipment, and other required systems to substantiate compliance with the IFC
during various stages of construction on new, renovated, and existing buildings.
Kent shall be responsible for witnessing acceptance tests of automatic fire
suppression systems, fire alarm systems, and fire detection systems. Such tests
shall be performed by an installer or an approved certified technician.
2.3. Manner of Inspections Unless otherwise specifically stated in this
Agreement, inspections performed by Kent shall be performed as outlined in the
Covington Policy Manual.
2.4. Frequency of Inspections. Kent shall perform inspections in
accordance with section 105 of the IFC at least annually.
2.5. IFC Permits If Kent determines that a IFC Permit has not been
issued for any activity, operation, practice or function being performed at a place
of business or assembly, Kent shall deliver an application for IFC Permit to the
person responsible for the business or place of assembly, along with instructions
that the application must be submitted and filed with Covington Kent will
provide Covington with a copy of said application on the same date It was
delivered to the person responsible for the business or place of assembly.
2.6. Notice of Violation - Re-Inspection. Subsequent to an inspection,
and in the event It Is determined that a violation exists, Kent shall deliver, either
personally or by mail, a notice of violation to the person responsible for the
violation or delivering same to and leaving it with a person of suitable age and
discretion upon the premise and request that the person abate the violation.
Thereafter, the property may be re-inspected to determine compliance If, after
re-inspection, it is determined that the person responsible for the violation has
failed to correct or abate the violation, Kent will forward to Covington the name
of the person responsible for the violation, the location address of the violation,
and a description of the violation and copies of all notices, correspondence, and
notes associated with said violation.
INTERLOCAL AGREEMENT RELATING TO INSPECTIONS t
AND DEVELOPMENT RLVIEW CONDUCTED
PURSUANT TO THE INTERNATIONAL FIRE CODE-2 of 8
(btwn Kent and Covington)
2.7. Code Enforcement. Although Kent shall provide inspection
services, Covington shall be responsible for taking any action to enforce the
provisions of the IFC. Covington shall be fully responsible for bringing any cause
of action before any court, hearing examiner, board, committee, or other body
empowered to determine responsibility for violations of the IFC and shall be
responsible for pursuing fines, penalties, compliance, and abatement Kent staff
that inspected the property in violation shall appear before any court, hearing
examiner, board, committee or other body empowered to enforce the provisions
of the IFC in order to assist Covington with enforcing the IFC.
1 3. Plan Review.
3.1 In General. Kent shall review plans for building construction,
building alteration, and as required by the IFC.
3.2 Plan Review Subjects. Plans shall be reviewed for the following:
3.21 Need for fire engineering and IFC permits;
3.22 Fire hydrant locations,
3.23 Locations of post indicator valves, fire department
connections for standpipes and sprinkler systems, and fire
protection and alarnl system components;
3.2.4 Key box locations and approval;
3 2.5 Fire flow requirements,
3.2.6 Fire flow availability in all areas where the water/sewer
district does not have sufficient information,
3.2.7 Fire department access to property and buildings for fire
fighting purposes, including designated fire lanes;
3.2.8 Need for fire detection and protection systems,
3.2.9 Automatic fire suppression systems, fire alarm systems and
fire detection systems; and
3.2.10 Tanks and silos.
3.3 Tame for Review. Kent shall have a period of time, to average two
(2) weeks to conduct initial review of plans and to provide comments regarding
such plans as mutually agreed to by the administrators of this Agreement Upon
completion of such review, the plans along with any comments shall be returned
to Covington.
3.4 Kent to be Available to Discuss Plans Kent shall be avatlable to
Covington and the party who submitted the plans to discuss any comments to the
plans or the requirements of the IFC.
3.5 Issuance of Permits - Collection of Fees Covington shall be
responsible for issuing all building permits and collecting all permit fees.
INTERLOCAL AGREEMENT RELATING TO INSPECTIONS
AND DEVELOPMENT REVIEW CONDUCTED
PURSUANT TO THE INTERNATIONAL FIRE CODE-3 of 8
(btwn Kent and Covington)
3.6 Final Inspection With the exception of sprinklerd single-family
dwellings or private garages not larger than three (3) stalls, Kent and Covington
will jointly conduct final inspections of new buildings or tenant Improvements
3.7 All records, documents and drawings pertaining to fire prevention
efforts created under this interlocal agreement will be maintained at the City of
Covington City Hall and be the sole property of the City of Covington
3.8 Other Services Necessary Kent will provide additional services
necessary during the permit review process, including pre-application review, pre-
construction conferences, meetings, phone calls, and other such activities deemed
necessary to provide a high level of customer service and effectively implement
the intent of this Agreement and of the International Fire Code ,
4. Fireworks Stands. Kent will review applications and perform field
inspections of fireworks stands and tents and public fireworks displays for compliance
with applicable laws. Covington shall be responsible for accepting applications for
fireworks stands and tents, or displays, issuing permits, and obtaining any insurance or
bonds required by law
5. Fire Investigations Not Within Scope of Agreement Kent will not be
responsible for conducting fire investigations under this Agreement.
6 Duration The original Interlocal Agreement, dated October 15, 2002,
terminated by its own terms on October 15, 2005 However, Kent and Covington express
their mutual intent and desire to reinstate the original Interlocal Agreement and extend its
term Accordingly, all acts consistent with the authority of the original Interlocal
Agreement and prior to the effective date of this Agreement are hereby ratified and
affirmed, and the terms of the original Interlocal Agreement and this Agreement shall be
deemed to have applied This Agreement shall become effective on the last date this
Agreement is ratified by the legislative body of Covington and the legislative body of
Kent This Agreement shall remain in full force and effect until such time as one or both
parties terminate this Agreement in accordance with Section 8, entitled "Termination "
7. Pavment to Kent. In consideration of this Agreement and the services
provided, Covington will pay Kent at an hourly rate established in December of each year
for the following year's work for each hour of work performed by Kent If an agreement
cannot be reached by the parties through the Board established in Section 9, entitled
"Administration of Agreement," then the current hourly rate will be in effect and either
party may terminate this Agreement in accordance with Section 8 Each hour shall be
divided into fifteen (15) minute increments, or four (4) units Covington shall pay for
each fifteen (15) minute increment, which shall be rounded to the nearest fifteen (15)
minute increment. Covington shall be required to pay Kent regardless of whether
Covington is paid or collects fees for inspections, plan review or permits, firework stand
INTERLOCAL AGREEMENT RELATING TO INSPECTIONS
AND DEVELOPMENT REVIEW CONDUCTED
PURSUANT TO THE INTERNATIONAL FIRE CODE-4 of 8
(btwn Kent and Covington)
or display permits, or investigations that involved the work of Kent. Payments are due by
Covington thirty (30) days after its receipt of quarterly Billing Statements from Kent.
7.1 Payment Structure.
7.1.1 Quarterly Payments Although Covington will pay Kent at
the hourly rate established to accordance with Section 7
above, the parties agree that in order to provide a baseline
for budget planning, Covington will pay Kent quarterly
based on the actual costs paid by Covington for Kent's
1 services for the prior year's work This amount shall be
used as a baseline and divided into four (4) quarterly
installments for the next year, each due thirty (30) days after
Covington's receipt of quarterly billing statements from
Kent. For the purposes of this Agreement, the quarters shall
end on March 31, June 30, September 30, and December 31
of each year.
7.1.2 Reconciliation of Estimated Hours vs. Actual Hours. If, as
of December 31 of each year, Kent's actual costs to provide
services to Covington are less than that paid by Covington,
Covington shall receive a credit equal to the established
hourly rate for every hour in excess of the actual hours
performed by Kent If, as of December 31 of each year,
' Kent's actual costs to provide services to Covington are
more than that paid by Covington, Covington shall receive a
debit equal to the established hourly rate for every hour in
excess of that paid by Covington but performed by Kent.
Credits and debits will be reconciled by applying one fourth
of the credit or debit amount to each of the next four (4)
' quarterly payments.
7.1.3 Annual Adjustment. Annual adjustments will be made in
January of each year to reflect the actual costs of providing
services during the previous year to ensure (1) Kent is paid
at the hourly rate for the current year as established in
accordance with Section 7, and (2) Covington does not pay
Kent for more than the actual number of hours that Kent
performs under the Agreement. The annual adjustment will
' be based upon the actual hours of work performed by Kent
as presented in its quarterly statements submitted to
Covington for the prior year and any increase in the hourly
rate for the current year as provided in Section 7.
I INTERLOCAL AGREEMENT RELATING TO INSPECTIONS
AND DEVELOPMENT REVIEW CONDUCTED
PURSUANT TO THE INTERNATIONAL FIRE CODE-5 of S
(btwn Kent and Covington)
714 Reconciliation when Agreement Terminated.
Should the parties determine it necessary to terminate this
Agreement at anytime, Kent shall prepare a reconciliation of
its actual cost of providing services against the amount paid
to date by Covington for that year and refund the difference
to Covington within thirty (30) days If the actual costs
exceed the amount paid to date by Covington, Covington
shall remit payment to Kent for those additional costs within
30 days of its receipt of an invoice from Kent
7.2 Billing Statement. Kent will submit a quarterly statement to
Covington that will contain the following information in a form agreed upon by ,
the board•
7.2.1 Occupancy name; '
7.2.2 Address,
72.3 Type of service provided;
7.2.4 Hours of work, and
7.2.5 Permit number.
7.3 Billing Statement Dispute. In the event there is a dispute regarding
the amount of money owed by Covington to Kent, the parties shall make every
effort to resolve such dispute. If the parties cannot amicably resolve the dispute,
the Board created by this Agreement shall make every effort to resolve such
dispute In the event that there is no resolution to the dispute, the disputed
amount shall be placed into escrow with a licensed escrow company until the
dispute is resolved by agreement of the parties or in a court with jurisdiction over
the subject matter of the dispute.
8. Termination. t
8 1 Termination by Notice This Agreement may be terminated by
either party upon it providing the other party with 180 days advance written
notice of such termination.
82 Termination by Mutual Written Agreement. This Agreement may
be terminated at any time by mutual written agreement of the parties.
83 Termination for Inability to Agree on Hourly Rate. In the event
the parties are unable to agree on an established hourly rate as provided in Section
7, either party may terminate this Agreement by providing the other party with
thirty (30) days advance written notice of such termination
84 Termination for Breach. Kent may terminate this Agreement with
fourteen (14) days advance written notice upon the failure of Covington to make
payments as required by this Agreement Covington may terminate this
INTERLOCAL AGREEMENT RELATING TO INSPECTIONS
AND DEVELOPMENT REVIEW CONDUCTED
PURSUANT TO THE INTERNATIONAL FIRE CODE-6 of 8
(btwn Kent and Covington)
1 Agreement upon fourteen (14) days advance written notice in the event Kent fails
to provide services as required in this Agreement.
9. Administration ofAgreement. To carry out the purpose of this Agreement,
a two-person board is hereby created to administer this Agreement. The board shall
consist of the Fire Chief for the City of Kent Fire Department, and the City Manager for
the City of Covington The board shall meet no less than one time per year to discuss the
performance of the obligations of Kent and Covington pursuant to this Agreement The
Fire Chief for the City of Kent Fire Department shall be deemed the Fire Chief for the
purposes of effectuating the terms of the International Fine Code applicable to this
Agreement.
10. Lovstics and Equipment. Prior to beginning the work pursuant to this
Agreement, the board shall determine where the records generated pursuant to this
Agreement will be retained, whether Covington will provide office space, a computer, a
telephone, or any other equipment necessary to perform the duties under this Agreement.
11. Indemnification and Hold Harmless. Covington agrees to defend,
indemnify, and hold harmless Kent and each of its employees, officials, agents, and
volunteers from any and all losses, claims, liabilities, lawsuits, or legal judgments arising
out of any negligent or tortious actions or inactions by Kent or any of its employees,
officials, agents, or volunteers, while acting within the scope of the duties required by
this Agreement. All costs, including but not limited to attorneys fees, court fees,
mediation fees, arbitration fees, settlements, awards of compensation, awards of damages
of every kind, etc , shall be paid by Covington or its insurer This provision shall survive
the expiration of this Agreement. This provision shall also survive and remain in effect
in the event that a court or other entity with jurisdiction determines that this interlocal
Agreement is not enforceable.
Should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4 24 115, then, in the event of liability for damages arising out of bodily injury
to persons or damages to property caused by or resulting from the concurrent negligence
of Kent and Covington, its officers, officials, employees, agents and volunteers,
Covington's liability hereunder shall be only to the extent of Covington's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT
THE INDEMNIFICATIOI\ PROVIDED HEREIN CONSTITUTES COVINGTON'S
1 WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW,
SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES
FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED
THIS WAIVER.
INTERLOCAL 4GREEMENT RELATING TO INSPECTIONS
AND DEVELOPMENT REVIEW CONDUCTED
PURSUANT TO THE INTERNATIONAL FIRE CODE-7 of 8
(btwn Kent and Covington)
t
12. Insurance. Each city shall carry and maintain, for the duration of this
Agreement, general liability, property damage, and errors and omissions Insurance
coverage with an admitted carrier for the state of Washington with the following
minimums,
General Liability: $1 million per occurrence; and
Property Damage: $1 million per occurrence, and ,
Errors and Omissions: $1 million per occurrence.
The insurance policies of each city shall name the other city and its ,
officials, officers, employees, and volunteers, who are acting within the scope of this
Agreement as additional named Insureds for any and all actions taken by each city, its
officials, officers, employees, and volunteers in the scope of their duties pursuant to this
Agreement. The insurance policy or policies shall have a thirty (30) days prior notice of
cancellation clause to be given to the other city, in writing, in the event of termination or
material modification of the Insurance coverage The insurance shall be "occurrence
based" rather than "claims made " In the alternative, each city may satisfy the
requirements of this section by becoming or remaining a participant in an authorized self
insurance pool in the state of Washington with "protection equal to or greater than that
specified herein."
13. Miscellaneous.
13.1 Amendments. This Agreement may only be amended by mutual
written agreement of Kent and Covington, except that extensions to this
Agreement must be approved by the legislative body of each city
13.2 Severabrltty. If any section of this Agreement is adjudicated to be
invalid, such action shall not affect the validity of any section not so adjudicated.
13.3 Interpretation. The legal presumption that an ambiguous term of ,
this Agreement should be interpreted against the party who prepared the
Agreement shall not apply. '
134 Ownership of Property Any property owned and used by Kent In
connection with this Agreement shall remain the property of Kent, and any
property owned and used by Covington shall remain the property of Covington.
13.5 Notice. All communications regarding this Agreement shall be
sent to the parties at the addresses Listed on the signature page of the Agreement,
unless notified to the contrary. Any written notice hereunder shall become
effective upon personal service or three (3) business days after the date of mailing
by registered or certified mail, and shall be deemed sufficiently given If sent to
INTERLOCAL AGREEMENT RELATING TO INSPECTIONS '
AND DEVELOPMENT REVIEW CONDUCTED
PURSUANT TO THE INTERNATIONAL FIRE CODE-8 of 8
(btwn Kent and Covington)
the addressee at the address stated in this Agreement or such other address as may
be hereafter specified in writing
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
COVINGTON: KENT:
' CITY OF COVINGTON: CITY OF KENT:
' By: By:
(ubmatare)
Print Name-- Andrew D Dempsey Print Name: Jim White
Its City Manager Its Mayor
(Pale)
DATE. DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
Andrew D Dempsey, City Manager Jim Schneider, Chief
City of Covington City of Kent Fire Department
16720 S E. 271s`Street, Suite 100 220 Fourth Avenue South
' Covington, WA 98042 Kent, WA 98032
(253) 638-1110 (telephone) (253) 856-4300 (telephone)
(253) 638-1122 (facsimile) (253) 856-6300 (facsimile)
APPROVED AS TO FORM: APPROVED AS TO FORM:
Duncan Wilson, Arthur"Pat" Fitzpatrick,
City Attorney Deputy City Attorney
P 1Cx1FILESICpntkvlP'HPXWSCane(MN(alNihip.v'43N Wrvimundw
INTERLOCAL AGREEMENT RELATING TO INSPECTIONS
AND DEVELOPMENT REVIEW CONDUCTED
PURSUANT TO THE INTERNATIONAL FIRE CODE-9 of 8
(btwn Kent and Covington)
' Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
' 1. SUBJECT: STREET VACATION, PORTION OF 132ND AVENUE SE,
RESOLUTION SETTING HEARING DATE —ADOPT
' 2. SUMMARY STATEMENT: Adoption of Resolution No. setting a public
hearing date of December 13, 2005 for the street vacation located along a portion of
' 132nd Avenue S.E.
3. EXHIBITS: Public Works Director's memorandum, vicinity map and resolution
' 4. RECOMMENDED BY: Public Works Committee
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
If no:
' Unbudgeted Expense: Fund Amount S
Unbudgeted Revenue: Fund Amount S
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION.
Council Agenda
Item No 6P
1
' PUBLIC WORKS DEPARTMENT
Larry R Blanchard, Public Works Director
1 Phone 253-856-5500
Fax 253-856-6500
K E N T
WASHINGTON Address 220 Fourth Avenue S
' Kent, WA 98032-5895
DATE: October 17, 2005
TO: Mayor White and Kent City Council
FROM: Larry R Blanchard, Public Works Director
SUBJECT: Portion of 132 Avenue SE — Street Vacation
MOTION: Recommend Council adoption of a resolution setting a public hearing date of
December 13, 2005 for the Street Vacation located along a portion of 132ud Avenue SE.
' SUMMARY: We have received a valid petition to vacate a portion of 132"d Avenue SE. In
accordance with state law, a public hearing must be held. The Public Works Department
recommends adoption of a resolution setting the public hearing date for December 13, 2005.
' BUDGET IMPACT: No Unbudgeted Fiscal/Personnel Impact
BACKGROUND: By law upon receipt of a valid street vacation petition the City, via
adopting a resolution is required to hold a public hearing thereon within 60 days of passage of
said resolution.
Mayor White and Kent City Council j Portion of 132"d Ave SE—Street Vacation
RESOLUTION NO.
A RESOLUTION of the City Council of the City
of Kent, Washington, regarding the vacation of a portion of
132"d Avenue SE, located in the City of Kent, Washington;
and setting the public hearing on the proposed street
vacation for December 13, 2005.
RECITALS
A. A petition, attached as Exhibit A, has been filed to vacate a portion of
132"d Avenue SE in the City of Kent, Washington.
B. The petition is signed by the owners of at least two-thirds of the real
property abutting that portion of 132"d Avenue SE to be vacated.
C. The petition is in all respects proper.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
1 WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS-
RESOLUTION
SECTION 1. —Public Hearin.Q A public hearing on the street vacation petition
requesting the vacation of a portion of 132"d Avenue SE, shall be held at a regular
meeting of the Kent City Council at 7.00 p.m., Tuesday, December 13, 2005, in the
1 132nd Avenue SE—
Street Vacation
Council Chambers of City Hall located at 220 4th Avenue South, Kent, Washington,
98032.
SECTION 2. - Notice The City Clerk shall give proper notice of the hearing
and cause the notice to be posted as provided by state law, Chapter 35.79 RCW.
SECTION 3. - In ormatioiz The Planning Manager shall obtain any other
necessary information from appropriate departments and shall transmit the information
to the Council so that the Council may consider the matter at its regularly scheduled
meeting on December 13, 2005.
SECTION 4. - Severability. If any section, subsection, paragraph, sentence,
clause or phrase of this resolution is declared unconstitutional or invalid for any
reason, such decision shall not affect the validity of the remaining portions of this
resolution.
SECTION 5. -Ratification. Any act consistent with the authority and prior to
the effective date of this resolution is hereby ratified and affirmed. '
SECTION 6. -Effective Date. This resolution shall take effect and be in force
immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the City of
Kent, Washington, this day of , 2005. '
CONCURRED in by the Mayor of the City of Kent this , day of
12005
JIM WHITE, MAYOR
2 132"`i A venue SE—
Street Vacation
ATTEST
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
I hereby certify that this is a true and correct copy of Resolution No. passed
by the City Council of the City of Kent, Washington, the day of ,
2005.
BRENDA JACOBER, CITY CLERK
P TmBRESOLUTIONLSTVAC-132nd AmueSE-PubhcHeanngdm
3 132"d Avenue SE—
Street Vacation
i
EXHIBIT A
KENT
Mayor Jim White
APPLICANT:
MAIL TO: RECEI VED NAME: / s: 1Vv44- A6AfL-s_ �c.
�,o G r rn1 aev S uc s
CITY OF DENT ADDRESS: BL�rz SE
Property Management 3EP 0 ei ZO
220 S 4`'Avenue CITY OF KENT
Kent,WA 98032 PERMITCENTEgI / Ew 67 eC n w v
ATTN Jerry McCaughan PHONE: l�lS�Y�lo—ZS�3
STREET AND/OR ALLEY VACATION APPLICATION AND P LTITION
Dear Mayor and Kent City Council
We,the undersigned abutting pioperty owners,hereby respectfully request that certain ❑AI1cy
N�Strcet hereby be vacated described as follows(include squaic feet)
THE WEST 6 00 FEET OF THE EAST 20 00 FEF"I OF TH f WES I'S0 00 FEET OF
THE FOLLOWING DESCRIBED LANDS
THE NORTH%OF THE NW 1/4 OF TIIE SWl/4 OF THE S W I/4 AND THE NORTH
20 FFET OF 1'11L WEST 290 FEET OF THE SOUTHI/2 OF THE N W I/4 OI, THE
SWl/4 OF THE SWI/4 OF SECTION 22,TOWNSHIP 22 NORTH,RANGE 5 EAST,
W M,SITUATE IN THE COiTNTY OF KING, S PATE OF WASHINGTON
BRIEF STATEMENT WUY VACATION IS BEING SOUGHT
A "CURRENT" ownership and encumbrance report must be obtained from a Title
Company and submitted with this application that covers all the abutting properties
contiguous to alley or street sough to be vacated. When Corpoiations,partnerships, etc
arc being signed for, and then proof of individual's authority to sigh for same shalt also
be submitted.
Attach a color-coded map of a scale of not less than 1"=200' of the area sought for vacation
(NOTE) Map must correspond with legal description
AUBUTTING PROPERTY OWNERS TAX LOT it
SIGNATURES AND ADDRESSES LOI,BLOCK&PLAT/SEC.TOWN.R.G.
�'"7� ztzzzLa59o3/
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Zo f S' of cc S,°
,Z�4. v�roaC �Cc.'f 9y/z2oaz93
$150.00 Fee Paid Treasurer's Receipt No
Appraisal Fee Paid Treasurer's Receipt No
Land Value Paid Treasuier's Receipt No.
Deed Accepted Date,
Trade Accepted Date-
Page 1 of 3
I'iPu6lcNmycrtyMewgcmitVary�['ortrelFAtlor�\Vafa Wn App.dec
PLAT OF TAHOMA VISTA
REQUEST FOR 132"D AVE SE ROW VACATION
BREIF STATEMENT WHY VACATION IS BEING SOUGHT
The existing 50' right of way east of ROW centerline is 6'wider than City of Kent
Public Works requires or desires for construction of required plat road frontage
improvements 132"d Ave SE along the project frontage will be improved to THE
City of Kent's planned ultimate road configuration
Vacation of 6'of right of way is required in order to achieve the approved
preliminary plat configuration and lot count.
RECEIVED
CITY OF KENT
(PERMIT CENTER
I
Page 2 or 3
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Page 3 of 3
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1. SUBJECT: 2006 ANNUAL BUDGET— SET HEARING DATE (SECOND
HEARING)
2. SUMMARY STATEMENT: Authorization to set November 15, 2005 as the
second public hearing on the 2006 Budget.
3. EXHIBITS: None
4. RECOMMENDED BY: Finance Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
If no:
Unbudgeted Expense- Fund Amount $
Unbudgcted Revenue: Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6Q
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1. SUBJECT: 2006-2011 CAPITAL IMPROVEMENT PLAN— SET HEARING
DATE (SECOND HEARING)
2. SUMMARY STATEMENT: Authorization to set November 15, 2005 for the
second public hearing of the 2006-2011 Capital Improvement Plan.
3. EXHIBITS: None
4. RECOMMENDED BY: Finance Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
If no:
Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue: Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6R
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1. SUBJECT: COMPREHENSIVE PLAN AMENDMENT TO INCLUDE 2006-
2011 CAPITAL IMPROVEMENT PLAN — SET HEARING DATE
2. SUMMARY STATEMENT: Authorization to set November t5, 2005 as the date
for a public hearing to consider amendment of the Capital Facilities Element of the
Kent Comprehensive Plan to include the 2006-2011 Capital Improvement Plan, which
will be heard in a 2nd hearing this same date.
3. EXHIBITS: None
4. RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure`s No Revenue? No
Currently in the Budget? Yes No
If no:
Unbudgeted Expense: Fund Amount S
Unbudgeted Revenue- Fund Amount S
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION
Council Agenda
Item No 6S
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1. SUBJECT: 2005 TAX LEVY FOR 2006 BUDGET — SET HEARING DATE
2. SUMMARY STATEMENT: Authorization to set November 15, 2005 as the public
hearing date for the 2005 Tax Levy for the 2006 Budget.
i
3. EXHIBITS: None
4. RECOMMENDED BY: Finance Director
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes No
If no:
Unbudgeted Expense: Fund Amount S
Unbudgeted Revenue: Fund Amount $
6. CITY COUNCIL ACTION:
i
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No 6T
Kent City Council Meeting
Date November 1, 2005_
Category Consent Calendar
1. SUBJECT: STREET VACATION ORDINANCE, PORTION OF 108TH
AVENUE SE —ADOPT
2. SUMMARY STATEMENT: Adoption of Ordinance No. vacating a portion
of 108`h Avenue SE in the City of Kent as described in the applicant's petition.
On September 6, 2005, the City Council adopted Resolution No. 1708 regarding the
vacation of a portion of 1081" Avenue SE and set October 18, 2005, as the public
hearing date on the vacation. The public hearing occurred on October 18, 2005, and at
the close of the hearing, the council approved the vacation No conditions were placed
on the street vacation and it is therefore appropriate to adopt the ordinance officially
vacating the property.
3. EXHIBITS: Ordinance
4. RECOMMENDED BY: Council & Staff
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure" No Revenue? Yes
Currently in the Budget? Yes No X
If no:
Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue. Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6U
i
ORDINANCE NO.
AN ORDINANCE of the City Council of the City
of Kent,Washington,relating to the vacation of portion of
108"' Avenue Southeast, located in the City of Kent,
Washington.
RECITALS
A. A petition has been filed to vacate a portion of 108i"Avenue Southeast,
in the City of Kent, as legally described in Exhibit "A," attached and incorporated by
this reference.
B. The city's Planning Services Office processed this petition and, after
consulting with all appropriate city departments, secured technical facts regarding the
Iproposed vacation.
C The city council fixed a time for a public hearing on the petition and the
hearing was held with proper notice on October 18,2005,in the city council chambers of
Kent City Hall
D. The city's Planning Services Office recommended that the city council
approve the petition, with conditions.
1 Street vacation-
108`i'Avenue
E. After the public hearing on October 18, 2005, the city council approved
the vacation.
F. The city council finds that the portion of the avenue/street sought to be
vacated is (1)a dedicated alley/street that is presently unused, (2)not abutting on a body
of water and, therefore, not suitable for acquisition for port purposes, boat moorage or
launching sites,park,viewpoint,recreational or education purposes,or other public use;
and (3) a vacation which is in the public interest.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS
ORDINANCE
SECTION]. —Recitals The foregoing recitals are incorporated as if fully set
forth herein
SECTION 2. — Vacation A portion of 108`h Avenue Southeast, in the city of
Kent, as legally described in Exhibit"A,"which is attached and incorporated, is hereby
vacated.
SECTION3.— Vested Rz,ht No vested rights shall be affected by the provisions
of this ordinance.
SECTION 4. — Severabiltty. If any one or more section, subsections, or ,
sentences of this ordinance are held to be unconstitutional or invalid,such decision shalt
not affect the validity of the remaining portion of this ordinance and the same shall
remain in full force and effect.
2 Street Vacation-
108`h Avenue
SECTION 5. —Effective Date This ordinance shall take effect and be in force
thirty (30) days from and after its passage as provided by law.
JIM WHITE, MAYOR
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM-
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of November, 2005.
APPROVED: day of November, 2005.
PUBLISHED• day of November, 2005.
1 hereby certify that this is a true copy of Ordinance No. passed
by the City Council of the City of Kent, Washington, and approved by the Mayor of the
City of Kent as hereon indicated.
(SEAL)
BRENDA JACOBER, CITY CLERK
P\C, dMORDINANCH\Vacate-I stAwe.N doe
3 Street Vacation-
108`1'Avenue
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1. SUBJECT: PUBLIC HOUSING SAFETY INITIATIVE MEMORANDUM OF
UNDERSTANDING — AUTHORIZE
2. SUMMARY STATEMENT: Accept the Public Housing Safety Initiative Memorandum
of Understanding
This Memorandum of Understanding is between twelve agencies with a common goal of
significantly reducing violent crime and narcotics activity in three federally-assisted housing
communities in the Kent area. A three-prong approach of Enforcement, Education and Crime
Prevention will be used to renew safety and community confidence The City will staff the
complexes with a uniformed Police Officer 26 hours per week and a Community Education
Specialist (CES) 20 hours per week
King County Housing Authority will administer all of the grant funds to all of the agencies
involved Reimbursement will consist of salaries and benefits, equipment, officer overtime for
the Lighthouse program, security cameras and educational materials.
A contract will follow the signing of the MOU by all agencies involved. The MOU shall be
effective on October 1, 2005 through September 30, 2007
3. EXHIBITS: Public Housing Safety Initiative MOU
4. RECOMMENDED BY: Public Safety Committee 10/20/05
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? N/A Revenue? N/A
Currently in the Budget? Yes X No
If no:
Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue. Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6V
OCT-19-05 WED 12:06 PM FAX N0. 2063154381
MEMMNDUM OF UNDERSTANDING
Public Dousing Safety Initiative
' South Ding County, Kent, Washington
1. PURPOSE
South King County, Kent, Washington, has been selected by the United States Department of
Justice to participate in a program designed to investigate, prosecute and prevent violent crime
and narcotics activity in federally-assisted housing communities.
The undersigned governmental and non-governmental agencies have embraced the common goal
of significantly reducing violent crime and narcotics activity in the following federally assisted
t housing communities:
i > Springwood Apartments
y ?7360 129`h Place SC
i Kent, Washington 98030
■ Valli Kee Homes
23401 104"'Avenue SE
� ➢ Kent, Washington 98031
.'' Cascade A?artmCntS
➢ 20500 106"Avenue SE
Kent, Washington 98031
This initiative wilt consist of law enforcement operations and strong community engagement to
suppress criminal activities and empower residents to build safer neighborhoods.
II. ORGANIZATION
A. A Steering Committee will be established to plan and implement intervention
ineasures in the three targeted communities. The United States Attorney for the Western Distixt
of Washington, or his designee, will serve as Chairperson of the Steering Committee. Membeis
of the committee will include at least one (1)representative, but no more than three (3)
representatives from the following agencies:
Bureau of Alcohol, Tobacco and Firearms (ATF)
➢ Department of Housing and Urban Development
➢ Drug Enforcement Administration (DEA)
➢ Kent Police Department
y King County Housing Authority
➢ King County Sheriffs Office
Y United States Attomcy's Office
OCT-19-05 LIED 12:06 PH rFlx NU, �UbJlt43bl r. uc
F 1 ` ; is PSHI MOU Page 2 of 4
B. An Enforcement Subcommittee will be established for the purpose of planning
and conducting law enforcement operations in support of the direction of the Steeling
Committee, The United States Attorney for the Western District of Washington, or his designee,
will serve as Chairperson of the Enforcement Subcommittee. Members of the Subcommittee
will include senior representatives from the following agencies:
s Bureau of Alcohol, 'tobacco and Firearms (ATF)
Drug Enforcement Administration(DEA)
> Federal Bureau of Investigation(FBI)
9 Housing and Urban Development, Office of Inspector General
y Kent police Department
King County Prosecuting Attorney's Office
➢ King County Sheriff's Office
NW High Intensity Drug Treatment Area(H1DTA)
➢ United States Attonrey's Office
. �➢ United States Marshals Service
C. The Steering Committee will meet at a set date and time to be established at the
convenience of its members, at least bi-monthly. The Enforcement Subcommittee will meet
monthly to direct and assess law,enforcement operations. Both committees may meet more
frequently, as conditions warrant.
Ill. UNDERSTANDINGS, AGREEMENTS AND REQUIREMENTS
A. Each law enforcement partner will receive funding provided by the United States
Department of Justice through the Executive Office for United States Attorneys (EOUSA). Each
community prevention/intervention partner will receive funding provided by the United States
Department of Justice through the Institute for Law and Justice (ILJ). Community
prevention/intervention partners will be.required to sign a grant sub-award agreement'contract
with ILJ in order to receive funding, Participating agencies agree to execute the objectives
outlined in the ILJ contract as part of the overall intervention plan.
B, Employees, volunteers and/or agents of non-goverimicrital organizations may be
required to submit to a criminal background check in accordance with the policy of the Office of
}t t'sfi'ce Programs, United States Depaitment of Justice.
C. The Law Enforcement Subcommittee and its respective criminal justice meutbcrs
will be responsible for the creation and execution of enforcement operations ui the target areas.
DUe to investigative sensitivities, specific and detailed information relative to the aforementioned
operations, including individual suspects and targets, will generally not be shared outside of the
law enforcement partnership, However, the Subcommittee will create and execute plans that
seek to address problems identified by the inclusive Steering Committee.
UC'l'-1 y-U5 WED 12 U 1 PM rite NU, cuo3 i o4ao i
PSHI MOU Page 3 oj4
D. All participating agencies will be required to submit progress reports to the
Chairperson of the Steering Committee on a quarterly basis. This information is needed to
comply with the initiative's overall reporting requirements as well as to capture information for
evaluation purposes.
1V. L1ABI11TY
Each signatory to this memorandum understanding acknowledges that it remains solely
liable for die actions of its employees, respectively. Each party further acknowledges that
' „.lia ility does not attach to the signatories of the memorandum by virtue of agreeing to coordinate
rts and/or services,
V. MODIFICA'TIONS
This MOU may be modified at any time by written consent of all parties int olved.
VI. EFFECTIVE DATE
This MOU is effective on October 1, 2005 and is in effect until the project end date of
September 30, 2007 or until otherwise modified.
The undersigned have read the Public Housing Safety Initiative strategic plan for dre Western
District of Washington and agree to execute the objectives outlined in the plan that pertain to
their agency.
r _
f r k Mark Bartlett James M. Beaudette
First Assistant United States'Attorney Special Agent-in-Charge
United States Attorney's Office Housing and Urban Development
Office of Inspector General
Rodney Benson Ed Cra«ford
Special Agent-in-Charge Chief
Drug Enforcement Administration Kent Police Department
Kelvin Crenshaw Laura M, Laughlin
Special Agent-in-Charge Special Agent-rn-Charge
Bureau of Alcohol, Tobacco and Firearms Federal Bureau of Investigation
Z
OCT-19-05 WED 12,08 PM FAX N0, 2063154361 r. uo
PSHI MOU Page 4 of 4
Stephen 3, Norman Sue Rahr
r Executive Director Sheriff
allf RKin •'County Housing Authority King County Sheriffs Office
Eric R. Robertson Dave Rodriguez
United States Marshal Director
United States Marshals Service NW High Intensity Drug Trafficking Area
Harlan Stewart Norman K. Maleng
Director King County Attorney
Housing and Urban Development King County Prosecuting Attorney's Office
Seattle
f
i
Kent City Council Meeting
Date November 1, 2005
Category Consent Calendar
1. SUBJECT: KENT SCHOOL DISTRICT AGREEMENT FOR ONE SCHOOL
LIAISON OFFICER— AUTHORIZE
2. SUMMARY STATEMENT: Authorization to renew an agreement with the Kent
School District for one school liaison officer. This is a renewal agreement in which the
Kent School District contracts with the City of Kent for the full-time services of one
police officer to act as the School Liaison Officer. The Kent School District agrees to
reimburse the Kent Police Department the full salary and benefits of the School Liaison
Officer upon submission of a monthly invoice. The Agreement shall be effective
September 1, 2005 through August 31, 2006.
1
3. EXHIBITS: Agreement
4. RECOMMENDED BY: Public Safety Commission 10/20/05
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure° N/A Revenue? N/A
Currently in the Budget? Yes X No
If no:
Unbudgeted Expense: Fund Amount $
Unbudgeted Revenue: Fund Amount $
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No 6W
AGREEMENT
2005- 2006
THIS AGREEMENT is made and entered into by and between the City of Kent, by and through the
Kent Police Department, hereinafter referred to as the"Department', and the Kent School District,
hereinafter referred to as the "District".
WHEREAS, the School Liaison Officer is employed by the City of Kent Police Department as a law
enforcement officer, holding the rank of Officer therein: and
WHEREAS, the District desires to improve school security and provide a safe, secure envirutnment for
its students and staff; and
WHEREAS, the District desires to contract with the City of Kent for the full-time services of one police
officer to act as the School Liaison Officer.
NOW, THEREFORE, for and in consideration of the mutual promises set forth herein, the parties hereto
mutually agree as follows:
1. TERM
The Agreement shall be effective on September 1, 2005 through August 31, 2006, subject to any
prior termination as pror ided herein and unless extended by written agreement of parties hereto.
2. DUTIES OF THE DEPARTMENT
The Department shall provide the full-time services of a police officer to the District forthe purpose
of assisting with the training, organization and direction of school security.
Such services shall include, but not be limited to:
a. Assist in the development and implementation of ongoing training programs to produce highly
trained career-oriented school security personnel.
b. Assist in the establishment of a communication network between school security personnel.
c. Develop a daily routine that ensures high visibility to Kent School District staff, students and
community.
d. Assist in the development of standardized operational procedures manual for school security
personnel.
e. Support the District Security Director in his/her role as a liaison with city and county law
enforcement officers.
f. Prepare daily reports.
g. Assist in the establishment of emergency operation procedures for buildings.
h. Help establish and maintain security procedures focused on prevention of problems in schools
and the community.
i. Help foster an attitude, which promotes a safe school environment.
j. Conduct investigations on behalf of the school district.
t
k. Help diffuse conflicts.
1. Contact truant children and their parents.
m. Transport students with behavioral or health problems to their homes or other designated
locations.
n. On occasion, have the ability to work flexible hours.
o. Other duties as mutually agreed upon by the Kent School District and police agency.
The Kent Police Department shall provide the use of radio, and uniform to the School Liaison
Officer to perform the duties of the School Liaison Officer. The Kent School District shall provide
the use of a pager and cellular phone to the School Liaison Officer.
3. CONSIDERATION
In consideration of those services provided under this Agreement, the District shall reimburse to the
Department its full payment of salary for the School Liaison Officer, including all benefits and all
increases to said salary or benefits during the period of service to the District herein. The District
shall pay said reimbursement amount upon submission by the Department of a monthly invoice.
4. WORK SCHEDULE
The School Liaison Officer shall be on duty as the School Liaison Officer from 7:00am(0700 hrs) to
5.00pm (1700 hrs) Tuesday through Friday during the teen of this Agreement, subject to paragraph
2(n), or hours and days agreed upon by the District, Department, the bargaining unit for the Kent
Police Officers, and the officer providing the services.
5. OVERTIME
Costs associated with overtime shall be paid by the District, except the costs associated~With
overtime for Friday training at the Kent Police Department or any other Department functions not
relating to School District Business will be paid by the Department.
6. BACKUP
The Kent officer will respond to and backup the Kent School District Security Personnel as needed.
The Kent Officer may respond to and backup other City of Kent Police Officers when necessary.
7. AGREEMENTS OUTSIDE OF THIS AGREEMENT
This Agreement contains the complete agreement between the parties and shall, as of the effective
date hereof, supersede all agreements, either written or oral, between the parties. The parties agree
that neither of them has made any representation with respect to the subject matter of this Agreement
or any representations, including the executing and delivery hereof, except such representations as
are specifically set forth herein, and each of the parties hereto acknowledge that it has relied on its
own judgement in entering into this Agreement.
8. MODIFICATION
No waiver or modification of this Agreement or any covenants, conditions, or limitations herein
contained shall be valid unless in writing and duly executed by the parties to be charged therewith;
and no evidence of any waiver of modification shall be offered or received in evidence of any
proceeding or litigation between the parties hereto arising out of or affecting this Agreement, or the
rights or obligations of the parties hereunder, unless such waiver or modification is in writing duly
2
executed as aforesaid; and the parties further agree that the provisions of this section may not be
waived except as herein set forth.
9. TERMINATION OF AGREEMENT
This Agreement may be terminated without cause at any time by mutual agreement of the parties
hereto, or by either party after sixty (60) days following the other party's receipt of a wntten intent
to terminate.
Each party shall have the right to cancel and immediately terminate this agreement without prior
notice upon breach of the Agreement by the other party.
In the event of termination under this section, the Department will be entitled to receive,to the date
of such termination on a pro rate basis,the compensation as set forth in section 3, above.
10. El11PLOYMENT OBLIGATIONS OF PARTIES
The Department agrees to pay to the School Liaison Officer the full salary and benefits,including all
increases to said salary and benefits, accruing to him as an employee of the Department during the
period of his services herein. Additionally, the Department agrees to extend to the Officer, all rights,
privileges, and benefits attendant to and resulting from his employment by the Department,
including any and all promotional opportunities otherwise available to him. The Department further
agrees'that upon completion and conclusion of the Officer's service herein, and in the absence of any
promotion or upgrading in classification which has occurred during the duration of the Agreement,
he/she will be returned and be reinstated to the Department at the same or equal commissioned rank
or position which he held on the beginning date of this Agreement.
The District agrees to provide input during the evaluation period and documentation as necessary
with regards to the Officer's performance during the Officer's period of service herein and as
required by the Department. Issues relating to evaluation of performance or changes to the school
liaison program shall be coordinated through the Officer's supervisor. The School Liaison Officer's
performance records are completed and maintained at the Kent Police Department. The District
agrees to permit the Officer to attend and testify at court proceedings pursuant to subpoena If the
Officer must appear in court pursuant to subpoena on matters unrelated to his services under this
contract, the District shall not be obligated to pay for such court time.
11. TRAINING
The District agrees to permit the School Liaison Officer to attend regular training sessions at the
Department. The District shall provide training to the School Liaison Officer on school in service
days. District employees maybe permitted to use Department training facilities under the direct
Lsupervision of the School Liaison Officer and the training staff at the Department training center.
12. INDEMNIFICATION
To the extent permitted by law, the School District shall defend, indemnify and hold harmless the
City and its officer, agents and employees,or any of them, from any and all claims, actions, suits,
liability, loss, costs, expenses and damages of any nature whatsoever, arising out of any act or
omission of the School District, its officers, agents, and employees or any of them relating to or
arising out of the performance of the Agreement-, however, the School District shall not defend,
indemnify or hold the City harmless from any claims, actions or suits for injury, damage or loss of
any kind caused by either intentional act(s) or the negligence of the City, its officers, agents and
■ employees or any of them. In any action which the School District defends the City, the School
� 3
District shall have the right to select counsel; however, the City may associate additional counsel at
the City's own expense. If final judgment be rendered against the City and the School District and
their respective officer, agents and employees, or any of them, the School District shall satisfy the
same; however, in the event that the final judgment contains any award for injury, damage or loss of
any kind caused by the intentional act(s) or the sole negligence of the city, its officers, agents and
employees or any of them, the City shall pay that portion of the judgment.
In executing this Agreement, the city does not assume liability or responsibility for, or in any way
release the School District from any liability or responsibility which arises in whole or in part from
the existence or effect of School District polices, rules or regulations. if any cause, claim, suit,
action, or administrative proceedings is commenced in which the enforceability and/or validity of
any such School. District policy, rule or regulation is at issue, the School District shall defend the
same at its sole expense and if judgment is entered or damages are awarded against the School
District, the City or both, the School District shall satisfy the same, including all chargeable costs
and attorney's fees.
The City shall defend, indemnify and hold harmless the School District and its officers, directors,
agents and employees, or any of them from any and all claims, actions, suits,liability, loss, costs,
expenses and damages of any nature whatsoever, out of any act or omission of the City, its officers,
agents and employees, or any of them in the performance of this Agreement; however, the City shall
not defend, indemnify or hold the School District harmless from any claims, actions or suits for
injury, damage or loss of any kind caused by either intentional act(s) or the sole negligence of the
School District, its officers,directors, agents and employees or any of them In any action v hich the
City defends the School District, the City shall have the right to select counsel; ho"e\er, the School
District may associate additional Counsel at the School District's own expense. If final judgment
contains any award for injury or loss of any kind caused by the intentional act(s) or the sole
negligence of the School District, its officers, directors, agents and employees or any of them, the
School District shall pay that portion of thejudgment.
13. MEDICAL/HEALTH AND WORKER' COMPENSATION BENEFITS
In the event of any injury to,or the illness or death of, the School Liaison Officer while acting in
performance of this Agreement, the Department agrees to extend to the School Liaison Officer
medical/health and workers' compensation benefits and other compensation, to the same extent and
in the same manner as in such injury, illness, or death had occurred during work assignment in and
for the Department. The District shall have no obligation to provide the School Liaison officer with
any workers compensation or other benefits.
14. VENUE STIPULATION
This Agreement shall be construed as having been made and delivered with the State of Washington,
and the laws of the State of Washington shall be applicable to its construction and enforcement. Any
action at law, suit in equity, or judicial proceeding for the enforcement of this Agreement or any
provision hereto shall be instituted in King County, Washington.
15. ASSIGNMENT
Each party to this Agreement stipulates that the Agreement is one for personal services and
accordingly neither party hereto may assign, sublet, or transfer any interest in this Agreement.
16. COMPLIANCE WITH LAWS
The parties hereto agree to comply in carrying out the terms of this Agreement with all applicable
federal, state, and local laws, ordinances, and regulations, including but not necessarily limited to,
the laws pertaining to civil rights and laws pertaining to the District and the Department
4
t
17. CONTRACT ADMINISTRATION
The parties shall each appoint representatives to review contract performance and resolve problems
which cannot be dealt with by the City's liaison officer and the School District Security Director.
Each party shall notify the other in writing of its designated representatives. The contract
administrators will meet as needed,but at least annually, with either party authorized to call
additional meetings with ten (10) days written notice to the other.
18. NOTICES
All notices given herein shall be in writing and shall be sent by registered mail to the parties at their
recognized business addresses.
19. HEADINGS
IThe article headings contained in this Agreement are inserted solely as a matter of convenience and
for reference and in no way do they define, limit, or describe the scope or intent of the provisions of
this agreement.
1 7/S/04
\tp
IN WITNESS WHEREOF, the parties have affixed their signature on the dates below.
KENT SCHOOL DISTRICT CITY OF KENT
Barbara Grohe, Superintendent Jim White, Mayor
Date �h' - i�— asp Date
Approved as for form:
t L(-f l r.�-.,� ---
Michael B. Harrington
IGeneral Counsel, Kent School I3istriet
5
Kent City Council Meeting
Date November 1, 2005
Category Other Business
1. SUBJECT: URBAN DENSITY
2. SUMMARY STATEMENT: After holding four public hearings, the Land Use &
Planning Board made recommendations for text and map amendments to the Kent
Comprehensive Plan and Kent Zoning Code, related to urban density The Planning &
Economic Development Committee approved the Board's recommendation with four
amendments.
3. EXHIBITS: 1111105 Staff memo with amendments A-C; 10/17/05 PEDC minutes
and 10/19/05 e-mail from Charlene Anderson to Council
4. RECOMMENDED BY: Planning & Economic Development Committee (2-0)
(Committee, Staff, Examiner, Commission, etc.)
5. FISCAL IMPACT
Expenditure? No Revenue? No
Currently in the Budget? Yes No
If no:
Unbudgeted Expense: Fund Amount $
' Unbudgeted Revenue- Fund Amount $
6. CITY COUNCIL//AJ�C��TION:
CiC
t Councilmember Gtvk---., moves, Councilmember seconds
to approve #CPA-2004-5, the Urban Density text and map amendments to the Kent
Comprehensive Plan and Kent Zoning Code as recommended by the Planning &
Economic Development Committee, and to direct the City Attorney to prepare the
inecessary ordinances. AP
DISCUSSION: 11 AK/
ACTION:
Council Agenda
Item No 7A
COMMUNITY DEVELOPMENT
Fred N. Satterstrom,AICP,Director
PLANNING SERVICES
KE N T Charlene Anderson,AICP,Manager
WASHINGTON
Phone 253-856-5454
Fax 253-856-6454
Address 220 Fourth Avenue S
Kent, WA 98032-5895
November 1,2005
To: Mayor Jim White,Council President Deborah Ranger,and Kent City Council
From: Gloria Gould-Wessen, AICP,GIS Coordmator/Planner
Through: Mayor Jun White
Subject: Urban Density Study(CPA-2004-5)
MOTION: I move to approve#CPA-2004-5,the Urban Density Study text and map amendments to
the Kent Comprehensive Plan and Kent Zoning Code, as recommended by the Planning & Economic
Development Committee, and to direct the City Attorney to prepare the necessary ordinances.
jSUMMARY: After holding four(4)public hearings, on September 19, 2005,the Land Use &Planning
Board (LU&PB) made recommendations on the Urban Density Study (CPA-2004-5) to the Planting &
Economic Development Committee (PEDC). On October 17, 2005 the Committee approved CPA-2004-
5, with amendments to four (4) of the fourteen (14) subareas The properties affected by the study are
zoned SR-1, Single Family Residential, 1 unit per acre, SR-2, SR-3 or with land use designations of SF-1,
Single Family Residential, 1 and SF-3. The subareas are located throughout the city (see Attachment A)
and the recommended options are illustrated in a series of maps found in Attachment B, with the
amendments highlighted. Along with the map changes, CPA-2004-5 proposes a new land use map
designation of Single-Family Residential 4.5 (SF-4.5), as well as eliminates the zoning district of
Residential Agricultural District (SR-1) and the associated land use map designation of Single-Family
Residential 1 unit per acre (SF-1). Full documentation associated with the project can be found in the
Council meeting room and at http/hvww ci ken[vva us/nlannme/]andusenlannmgboard/staftreporls asp#september.
BUDGET 01PACT: None
BACKGROUND: On December 14, 2004,the City Council declared an emergency to pursue revisions
to the Comprehensive Plan in regards to density in an Urban Growth Area. Staff began the project by
conducting a series of community outreach meetings in the affected neighborhoods during November
2004, with a follow up meeting in January 2005. Since then, the LU&PB has held a series of workshops
to consider the existing conditions and explore alternatives, and then held two (2) public hearings for the
purpose of presenting options and taking public comment No recommendations were made at the early
public hearings. On August 22 and September 12, 2005, the LU&PB held public hearings which resulted
in recommendations on September 19, 2005 Subsequently, the PEDC amended four (4) of the Board's
recommendations The following briefly reflects both the PEDC and the LU&PB recommendations for
those four areas only
■ Garrison Forks Subarea(B2): The PEDC recommends designating a large private parcel constrained
by slopes, wetlands, and intermittent runoff and lands owned by the City of Kent that are intended for
fish enhancement to SR-1 zoning and Urban Separator (US) land use map designations (Option 1).
The LU&PB recommended the designation SR-4 5/SF-4.5 for the privately owned lands and SR-
1/Open Space(OS) for the city owned land (Option 3)
■ Lower East Hill Subarea (B3). The PEDC recommends designating all affected lands to SR-4.5/SF- ,
4 5 (Option 1). The LU&PB recommended bringing the zoning up to SR-6 with no change to the
existing land use map designation of SF-6(Option 3).
• Upper Mill Creek Subarea (C2)• The PEDC recommends designating the lands west of 108's Ave SE
to SR-1/Urban Separator(US) and the lands east of 108's to SR-4.5/SF-4.5 (Option 1). The LU&PB
recommended the designation of SR-4 5/SF-4 5 where the lands west of 108d' are on the flat and
designating the lands east of 108d'to SR-6/SF-6 (Option 4).
• Soosette Creek Subarea (C5). The PEDC recommends designating the lands east of 132rd Ave SE to
SR-4 5/SF-4.5 (Option 1). The LU&PB recommended that those same lands are designated SR-6/SF-
6(Option 2).
The amendments proposed by the Urban Density Study would reduce the Low Density Single-Family
Residential (LDSF) area (i e, SR-1, SR-3, and A-10) as a percentage of the total City by 40% with the
PEDC alternative and by 42% with the LU&PB alternative, while increasing the Urban Density Single-
Family Residential area (i.e., SR-4.5, SR-6, SR-8, and NIHP) by 17% with the PEDC alternative and by
18%with the LU&PB alternative Both alternatives will add area to the MR-T16 (Multifamily Residential
Townhouse) and CC-MU (Community Commercial-Mixed Use) zoning districts. It should be noted that
within SR-1 there are parks & open space; removing the open space area from the Low Density Single-
Family Residential grouped zoning district(see Attachment C) acreage decreases the low density grouped
area as a percentage of the total City to 6.9%with the PEDC option and 6.4%with the LU&PB option.
Staff will be available at the November 1st meeting to further discuss the recommendations.
CA1pm S\PermatlPlanTlannmg Commrttee120051StaffReportslUrbanDensity_CPA-2004-5_110105 doc
Eric Attachment A—Urban Density Study Base Map
Attachment B—PECD Recommended Options
Attachment C—Acres by zoning District Tables
CC Fred N Satterstrom,AICP,C D Director
Charlene Anderson,AICP,Planning Manager
Gloria Gould-Wessen,AICP,GIs Coordmator/Planner
IGm Adams-Pratt,Legal
Project File
i
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1111105 Kent City Council
Urban Density Study(CPA-2004-5)
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Acres by Zoning District Attachment C '
Planning&Economic Development Committee Recommendation-CPA 2004-5
Existing Proposed Proposed Amended Amended Amended Amended
Zoning Acres Change Change Acres Acres/Total Zone/Total Density/Tot '
Districts by Zone Minus Acres Add Acres by Zone Residential Area City Area al City Area
tow Dens Sm le-Fame Residential " „ "' "" - „ 15.9°I°= =~ " = µ j''; 990/o
SR-1 1392 -199 248 1441 14.5% 9.1%
SR-2 386 -386 0 0.0% 0 0%
SR-3 778 -713 65 0.7% 0.4%
A-10 72 72 0 7% 0.5%
Urban Dens' Sifigle4lFamlly Residential � ��� ; w�'_, 67.5%;. .� „��„f',�' 42.2%
SR-4.5 1,833 784 2,617 26.4% 16.5%
SR-6 3 608 100 3,708 37.4% 23 4%
SR-8 149 95 244 2.5% 1.5%
MHP 117 117 12% 0.7%
TOTAL SF 8,335 8,264 83.4% 52.1%
UrbanDens' Multifamily Residential 16.6%- 'API
MRD 122 122 1.2% 0.8%
MRG 502 502 5.1% 3.2%
MRH 72 72 0 7% 0 5% '
MRM 866 866 8.7% 5.5%
MRT-12 7 7 0.1% 0.0%
MRT-16 37 39 76 0 8% 0.5% '
TOTAL MF 1,606 39 1,645 16.6% 10.4%
TOTAL
Residential 9,941 -1 298 1,266 9,909 62.5%
Amended
Acres/Total
,�„+,��}} Commercial Area 7 f
Urban Center Mined Use' {. i ` , to s jr�#1 't,iA ii� yT _ a= I=ea$ji4> ix?x 11 .>.` ida sr,> �i q
CC-MU 56 32 88 5 4% 0.6%
GC-MU 78 78 4.8% 0 5%
0-MU 4 4 0.2% 0.0% ,
DC 12 12 0.7% 0.1%
DCE 195 195 121% 1.2%
xs" a''rv�IEji 1t*$f,R^lg�a ?is"kz_6� �76.7%
Commercial&Office`_ jjt, 7.8%'
CC 261 261 16 2% 1 6%
GC 469 469 29.0% 3.0%
GWC 100 100 6.2% 0.6%
NCC 25 25 1.5% 0 2% '
CM-1 133 133 8 2% 0.8%
CM-2 166 166 10.3% 10%
O 84 84 5.2% 0.5%
TOTAL
Commercial 1,583 32 1,615 10.2%
Amended
Acres/Total
Industrial Area
�7sxx.,:ppv » .�Ci '". ff„#y rLki n ..,y«.u-~..a;`"?` P" «'.....`.: 6i. 9��3 d 'o]*�r�mlw�5'#i
industrial - a ij ~ - ~ "! _K �: - i, � °
M1 1739 1739 401% 11.0%
M1-C r627
61 1.4% 0.4%
M2 1567 36.1% 9.9%
M3 627 145% 4.0%MA 143 3 3% 0.9%
AG 199 4.6% 1.3%
TOTAL '
Industrial 4 336 4 336 27.3%
Total Acres 15,860 -1 298 1,298 15,860
Acres by Zoning District Attachment C
Land Use & Planning Board Recommendation - CPA 2004-5
Existing Proposed Proposed Amended Amended Amended
' Zoning Acres Change Change Amended Acres Acres/Total Zone/Total City Density/Urban
Districts by Zone Minus Acres Add Acres b Zone Residential Area Area Density
Low Density Sin le-Famil Residential 15.4"/0` 9.6%
SR-1 1392 -227 220 1385 14.0% 8.7%
SR-2 386 -386 0 0 0% 0.0%
SR-3 778 -713 65 0.7% 0 4%
A-10 72 72 0 7% 0 5%
Urban Densi Single-Fa il Residential 'a FN!,;� ; ',!?+a� ' �' 68.0%t= "> = � 42.5%
SR-4 5 1,833 599 2,432 24 5% 15 3%
SR-6 3,608 341 3,949 39.9% 24.9%
' SR-8 149 95 244 2.5% 1.5%
MHP 117 117 12% 0.7%
TOTAL SF 8,335 8,264 83.4% 52.1%
Urban Density Multifamily Residential 16.6% 10.4%
MRD 122 122 1.2% 0 8%
MRG 502 502 5.1% 3 2%
MRH 72 72 0 7% 0 5%
MRM 866 866 8.7% 5 5%
MRT-12 7 7 0.1% 0.0%
MRT-16 37 39 1 76 0.8% 0 5%
TOTAL MF 1 1,606 1,645 16.6% 10.4%
TOTAL
Residential 9,941 -1,326 11294 9,909 62.5%
' Amended
Acres/Total
Commercial Area
s✓<'i '� irk!', .Iilt�� r�!n; iitai}x„, {k;re ��. rr'3--:, _ �h«a.�
U nCe er Mixed Use ,� `w ���,,, . , !',, 23.3%
CC-MU 56 32 88 5 4% 0.6%
GC-MU 78 78 4 8% 0.5%
0-MU 4 4 0 2% 0 0%
DC 12 12 0 7% 0 1%
DCE 195 g� 195 121% 12%
'COmmer'gal'&Office zi�tn��'"�#�'.} 1ACrl r,i -11,i1Glf) '=`•�-�'rii `1.`'.«�`*' '76.7%iyr�, '.,, i' t�a +fi.�F�Mi;' ,ii,!i!���' "��i�Iii';i�7�8�/tlat'1'�''
CC 261 261 16 2% 1.6%
GC 469 469 29 0% 3.0%
GWC 100 100 6 2% 0.6%
' NCC 25 25 1.5% 0 2%
CM-1 133 133 8 2% 0.8%
CM-2 166 166 10 3% 1.0%
' 0 84 84 5 2% 0.5%
TOTAL
Commercial 1 583 32 1,615 10.2%
' Amended
Acres/Total
Industrial Area
AM"w *0IndU5l71B1ff7 174M"..d '• 71
_
M1 1,739 1,739 401% 110%
Ml-C 61 61 1 4% 0 4%
M2 1,567 1,567 36 1% 9 9%
' M3 627 627 14 5% 4 0%
MA 143 143 3.3% 0 9%
AG 199 199 4 6% 1 3%
TOTAL
Industrial 4 336 4,336 1 27.30/6
Total Acres 15 860 -1,326 1,326 15,860
i
Urban Densitv Study#CPA-2004-5
Planning Manager Charlene Anderson presented a synopsis of this study; relating it to Kent's '
Comprehensive Plan Goals and Policies and urban growth based on the Growth Management
Act which requires that cities evaluate their zoning densities and apply zoning of 4.0 dwelling
units per acre where applicable. i
Ms. Anderson described the public outreach efforts the City undertook to solicit public continent
which included a series of Land Use and Planning Board Workshops and Hearings. She '
presented the Land Use and Planning Board's recommendations for the three study areas defined
as the Green River Area A, the North East Hill Area B, and the South East Hill Area C.
City Engineer Gary Gill and Ms. Anderson addressed concerns raised by Member Clark with '
respect to development as it relates to access issues along the 228t' Street Corridor and SR-516
Mr. Gill addressed Member Clark's concerns with flooding, storm drainage system capacity and
water quality standards for the Benson Subarea. '
Member Harmon requested that staff notify him and other council members via email with
respect to where the city stands with regard to the 4284 household target for the year 2020 and i
how much build-out the MRT-16 area will generate.
Member Harmon Moved and Member Clark Seconded a Motion to accept Garrison Forks
Option 1. Motion Passed 2-0.
Member Harmon Moved and Member Clark Seconded a Motion to accept Lower East Hill —
Option 1 Motion Passed 2-0. i
Member Harmon Moved and Member Clark Seconded a Motion to accept Upper Mill Creek —
Option 1. Motion Passed. i
Member Harmon Moved and Member Clark Seconded a Motion to accept Soosette Creek -
Option I Motion Passed
In response to City Attorney Tom Brubaker, Chair Clark clarified that all the proposed i
amendments had been considered by the Land Use and Planning Board.
Member Clark stated that the urban density issue will be presented at the City Council Workshop
October 18, then will go before the full Council.
Member Harmon Moved and Member Clark Seconded a Motion to move forward the Urban i
Density Study as amended Motion Passed 2-0.
Adjournment i
Chair Clark adjourned the meeting at 5:26 p in.
Pamela Mottram, i
Admin Secretary, Planning Services
S lPermitTlan'Plammng Committee 12005WmutesII01705mm doc i
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P&EDC Meeting Minutes—10/17/05
Page 2 of 2
i
Anderson, Charlene
From: Anderson, Charlene
Sent Wednesday, October 19, 2005 3:22 PM
To: Mottram, Pamela
Subject: FW Urban Density Questions
i
For the files...
----Original Message----
From: Anderson,Charlene
Sent: Wednesday,October 19, 2005 3:20 PM
To: Council Members
Cc: Hodgson,John,Satterstrom, Fred;Gould-Wessen,Gloria
' subject: Urban Density Questions
We wanted to send you in written format answers to questions that arose at the Planning &Economic Development
Committee meeting last Monday...
' What is the potential buildout for the proposed MR-T16 designated area in the A3 Riverbend Subarea?
' The proposed MR-T16 area is located on the closed Kent Highlands landfill which contains hazardous materials and is
under mitigation at least until 2025. There are approximately 39 acres proposed for the MR-T16 designation; using
Buildable Lands methodology, the estimated yield is approximately 505 dwelling units.
Where is the City in meeting our residential targets?
The latest Comprehensive Plan update indicates a residential target of 4,284 and a capacity of 7,416 for 2022. To put
"targets" into perspective, King County regionally provides the most jobs and housing. The 2022 targets reflect an
estimated population growth for King County of 300,000 people. When establishing the targets for 2022, local
' jurisdictions met with King County and together allocated the 300,000 estimate among the various jurisdictions. The
Puget Sound Regional Council and the State of Washington Office of Financial Management currently are working on
targets for 2040, with estimates of growth equaling the past 20 years. Targets don't represent where growth specifically
will occur but merely establish whether within the County there is adequate capacity to accommodate the projected
' growth without having to expand the Urban Growth line. It's important to keep in mind that the intent of growth
management and drawing an Urban Growth line is to curb the sprawl that had been creeping into our resource and rural
lands.
' Since 2001, the City of Kent has finalized 2,743 residences(64% of target). Using number of applications filed since
January 1, 2002, the City added 1,195 new lots through plats and planned unit developments, with an additional 1,886
' new lots in the pipeline of plats and planned unit developments (total of 3,081 or 71.9% of target). The caution in
reviewing these numbers is not to add them, because it is likely that a portion of the residences included in the 2,743
number are located on the plats in the 1,195 number.
If you have other questions, please feel free to contact me or Gloria at (253) 856-5454.
' 1
Kent City Council Meeting
Date November 1, 2005
Category Bids
1. SUBJECT: CITY HALL ANNEX RE-ROOF
2. SUMMARY STATEMENT: The bid opening was held on October 18, 2005 with
five (5) bids received. The apparent low bid was submitted by Scholten Roofing for the
amount of$87,000 00, excluding Washington State Sales Tax (WSST). The Engineer's
estimate is $72,250.00, excluding WSST.
The Parks Director recommends authorizing the Mayor to enter into an agreement with
Scholten Roofing for the amount of 87,000 00, to replace the existing City Hall Annex
with a new roof.
3. EXHIBITS: Bid t-cl
I
4. RECOMMENDED Y: Parks Director
(Committee, Staff, E aminer, Commission, etc.)
5. FISCAL IMPACT
Expenditure's X Revenue? N/A
Currently in the Bud et? Yes X No
If no:
Unbudgeted Experts Amount $
Unbudgeted Revenu Fund Amount $
6. CITY COUNCI TION:
Councilmember moves, Councilmember gtvLyYyO�_seconds
to authorize the Mayor to enter into an agreement with Scholten Roofing for the amount
of$87,000, plus Washington State Sales Tax to complete the City Hall Annex Re-roof
Project. Q�
DISCUSSION:_ � d J ga���mc2
kJ
ACTION: I
w �Q�J Council Agenda
' Item No 8A
CITY OF KENT PARKS FACILITIES
BID TAB
October 18, 2005
PROJECT: City Hall Annex Reroof
BIDDER
Scholten Roofing $ 87,000
Lloyd A. Lynch, Inc. $ 90,900
Wayne's Roofing $ 92,160
Pacific Sheet Metal $ 96,844
Pacific Rainier Roofing $115,972
I
Kent City Council Meeting
Date November 1, 2005
Category Bids
1. SUBJECT: FIRING RANGE MAKE-UP AIR HEATING IMPROVEMENTS
2. SUMMARY STATEMENT: The bid opening was held on October 20, 2005 with
two (2)bids received The apparent low bid was submitted by Crescent Sheet Metal for
the amount of$49,942 00, excluding Washington State Sales Tax (WSST). The
Engineer's estimate is $40,000 00, excluding WSST.
The Parks Director recommends authorizing the Mayor to enter into an agreement with
Crescent Sheet Metal for the amount of$49,942.00, to add heating to the firing rang
3. EXHIBITS: Bid tab
4. RECOMMENDED BY: Parks Director
(Committee, Staff, ExaminZN/A
5. FISCAL IMPACT
Expenditure' X Rev
Currently in the Budget?If no.
Unbudgeted Expense: FundAmount $
Unbudgeted Revenue FundAmount $
6. CITY COUNCIL ACT N:
Councilmember l�Cvn�r� c,�xe� moves, Couneilmember seconds
to authorize the Mayor to enter into an agreement with Crescent Sheet Metal for the
amount of$49,942.00 plus Washington State Sates Tax to complete the Firing Range
Make-Up Heating Improvements Projects
DISCUSSION. ------
ACTION: mom'
Council Agenda
Item No. 8B
i \
CITY OF KENT PARKS FACILITIES
BID TAB
iOctober 20, 2005
PROJECT: Firing Range Make-up Air Improvements
BIDDER
Crescent Sheet Metal, Inc. $49,942
Design Air $49,945
i
REPORTS FROM STANDI COMMITTEES AND STAFF
A. COUNCIL PRESIDENT
B. OPERATIONS COMMITTEE CtA,t�
/V
C. PUBLIC SAFETY COMMITTEE
D. PUBLIC WORKSf
E. PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE
�o- 3 M oyi t �
F. PARKS AND HUMAN SERVICE MMITTEE
G. ADMINISTRATIVE REPORTS e S-5
REPORTS FROM SPECIAL COMMITTEES
i
i
KENT
WASHINGTON
OPERATIONS COMMITTEE MINUTES
SEPTEMBER 20, 2005
Committee Members Present Chair Tim Clark and Bruce White
Julie Peterson was absent from the meeting.
There was one item added to the agenda: Annual Contract for Legislative Lobbyist Doug Levy
iThe meeting was called to order by Tim Clark, Chair at 4 00 p in.
1. APPROVAL OF MINUTES DATED SEPTEMBER 6, 2005
Bruce White moved to approve the minutes of the September 6, 2005, Operation
Committee meeting. Tim Clark seconded the motion, which passed 3-0, with Julie
Peterson's concurrence.
2. APPROVAL OF VOUCHERS DATED SEPTEMBER 15, 2005
Finance Manager Bob Nachlmger presented the vouchers for September 15, 2005, for
approval.
Bruce White moved to approve the vouchers dated September 15, 2005. Tim Clark
seconded the motion, which passed 3-0, with Julie Peterson's concurrence.
3. FEDERAL ECONOMIC DEVELOPMENT ADMINISTRATION (EDA) AND
STATE COMMUNITY, TRADE AND ECONOMIC DEVELOPMENT (CTED)
GRANTS FOR THE CENTER FOR ADV ANCED MANUFACTURING
Economic Development Manager Nathan Torgelson and Marcel Peckworth of the Kent
Chamber of Commerce presented the Federal Economic Development Administration (EDA)
j and State Community, Trade and Economic Development (CTED) grants for the Center for
Advanced Manufacturing Ms Peckworth and Mr Torgelson advised that in January 2005 the
City received a $350,000 grant from the EDA for the planning and establishment of a Center
1 for Advanced Manufacturing Each federal dollar spent on this grant must be matched by a
non-federal dollar As part of the 2005 State of Washington legislative session, the City
received a S215,000 grant for the same project The City will be contracting with the Kent
Chamber of Commerce to explore the feasibility of creating the Center
Operations Committee Minutes
September 20, 2005
Page 2
Bruce White moved to recommend Council accept a $350,000 grant from the Federal
Economic Development Administration (EDA) and a $215,000 grant from the State
Community, Trade and Economic Development (CTED) for the Center for Advanced
Manufacturing, authorize the Mayor to sign the agreements, subject to final language
acceptable to the City Attorney, and authorize expenditure of funds in a new Center for
Advanced Manufacturing budget. Tim Clark seconded the motion, which passed 3-0,
with Julie Peterson's concurrence.
4. SUBGRANTEE AGREEMENT BETWEEN THE CITY OF KENT AND THE
KENT CHAMBER OF COMMERCE FOR THE CENTER FOR ADVANCED
MANUFACTURING
Economic Development Manager Nathan Torgelson presented the Subgrantee agreement
between the City of Kent and the Kent Chamber of Commerce for the Center for Advanced
Manufacturing. Mr Torgelson advised that Creating a Center for Advanced Manufacturing
was a key recommendation that came out of the City of Kent and Kent Chamber's Economic
Development Strategic Planning Process in 2002-2003 The City applied for and received a
$350,000 grant from the Federal Economic Development Administration (EDA) with the intent
that the Kent Chamber would carry out the grant proposal through a subgrantee agreement.
The City received additional matching funds ($215,000) from the State of Washington 2005
legislative session Finally, the City Council approved up to $50,000 in matching funds as part
of the project within the 2004 budget.
Bruce White moved to recommend that the Mayor sign a subgrantee agreement with the
Kent Chamber of Commerce, subject to final language acceptable to the City Attorney, to
study the feasibility of and create a business plan for the Center for Advanced
Manufacturing. Tim Clark seconded the motion, which passed 3-0, with Julie Peterson's
concurrence.
5. ANNUAL CONTRACT FOR LEGISLATIVE LOBBYIST DOUG LEVY
Chief Administrative Officer Mike Martin presented an add on item regarding the Annual
Contract for Legislative Lobbyist Doug Levy Mr Martin advised that since the year 2000, the
city has contracted annually with Doug Levy of Outconncs by Levy, to provide lobbyist
services for the city of Kent These services include assisting with issue identification and
meetings with Kent legislators prior to the Legislative Session, continuing to monitor and
identify problems and opportunities for Kent on issues under consideration by various state
2
I
Operations Committee Minutes
September 20, 2005
Page 3
t
legislative bodies including group meetings on transportation, fiscal resources, endangered
species listings, and other state agency activities, monitoring and reporting legislation of
concern to Kent during the Legislative Sessions(s), working with the Mayor's Office to
provide regular status reports and to advocate for Kent on relevant issues, assisting with issue
identification, opportunities for Kent, and advocacy efforts with Kent's federal representatives,
and assisting with pursuit of funding for Kent projects, particularly at the state and federal
levels Mr Martin stated that Mr. Levy is well respected in Olympia and has proven himself to
be extremely effective in advancing Kent's legislative agenda, and has accumulated a great
deal of expertise and knowledge regarding the issues of importance to Kent. The cost of this
contract is not to exceed $60,000, the same as the cost of the 2005 contract That amount is
included in the 2006 budget.
Bruce White moved to recommend that the City Council authorize the Mayor to sign the
contract agreement with Outcomes by Levy for lobbyist services nit eh calendar year of
2006, upon review by the City Attorney. Tim Clark seconded the motion, which passed 3-
0, with Julie Peterson's concurrence.
The meeting was adjourned at 4.24 p.m.
Renee Cameron
Operations Committee Secretary
J�
i3
N
CITY OF KENT
PUBLIC SAFETY COMMITTEE MEETING MINUTES
September 15, 2005
COMMITTEE MEMBERS: Debbie Raplee, Les Thomas, Deborah Rannrger,Chair
• The meeting was called to order by Chair Deborah Rannrger at 5:00 PM.
• Les Thomas's absence was excused and Tun Clark attended in his absence.
1. Approval of Minutes
Tim Clark moved to approve the minutes of the August 18,2005 meeting.
The motion was seconded by Debbie Raplee and passed 3-0.
2. King County Community Organizing Program grant-AUTHORIZE
Police Chief Ed Crawford reviewed the proposed use of the grant funds.
Debbie Raplee moved to recommend that the Committee authorize the application for the
King County Community Organizing Program mini-grant in the amount of$2,000.00.
The motion was seconded by Tim Clark and passed 3-0.
3. Regional Automated information Network(RAIN) MOU - AUTHORIZE
Police Chief Ed Crawford explained the purpose of the RAIN MOU.
Tint Clark moved to recommend placing the Memorandum of Understanding Among the
Participating Law Enforcement Agencies Forming a Regional Automated information
Network(RAIN)on the Consent Calendar of the October 3, 2005 Council Meeting and
authorizing signing the MOU.
The motion was seconded by Debbie Raplee and passed 3-0.
1 4. Law Enforcement Information Exchange(LInX) MOU -AUTHORIZE
Police Chief Ed Crawford explained the purpose of the Lh X MOU.
Debbie Raplee rooted to recommend placing the Memorandum of Understanding Among
the Naval Criminal Investigative Service and Participating Federal, State,county and
Municipal Agencies for-an Information Sharing initiative Known as the Law Enforcement
information Exchange(LInX NW)on the Consent Calendar of the October 3, 2005 Council
Meeting and authorizing signing the MOU.
The motion was seconded by Tim Clark and passed 3-0.
5. Valley Special Response Team (VSRT) Addendum One- AUTHORIZE
Police Chief Ed Crawford and Deputy City Attorney Patrick Fitzpatrick explained the purpose of
Addendum One.
Debbie Raplee moved to recommend placing Addendum One of the Valley Special
I Response Team Interloal Cooperative Agreement on the Consent Calendar of the
October 3, 2005 Council Meeting and authorizing the Mayor to sign the agreement.
The motion was seconded by Tim Clark and passed 3-0.
6. Public Safetv Testing Subscriber Agreement- AUTHORIZE
Police Chief Ed Crawford ieviewed the purpose of the Agreement.
Debbie Raplee moved to recommend placing the Public Safety Testing Subscriber
Agreement on the Consent Calendar of the October 3, 2005 Council Meeting and
authorizing the Mayor to sign the agreement.
The motion was seconded by Tim Clark and passed 3-0.
The meeting adjourned at 5:25 PM.
Jo/Thompson !!
AAmimstiahve Assistant-Kent Police Department
1
PUBLIC WORKS COMMITTEE MINUTES
October 3, 2005
COMMITTEE MEMBERS PRESENT- Committee Chair Bruce White and
Committee Members Ron Harmon and Debbie Raplee The meeting was called to order
at5•10PM
A presentation by the Bicycle Board regarding the 6 Year TIP was added to the agenda.
Approval of Minutes Dated September 19, 2005
Committee Member Ron Harmon moved to approve the minutes of September 19,
2005. The motion was seconded by Debbie Raplee and passed 3-0.
Joint Funding Agreement with US Geological Survey
Mike Mactutis, Environmental Engineering Manager said this is an on-going program
with the City of Kent and the US Geological Survey for stream data-collection.
Debbie Raplee moved to recommend Council authorize the Mayor to sign the Joint
Funding Agreement between the City of Kent and the US Geological Survey upon
concurrence of the language therein by the City Attorney and Public Works
Director, for $38,360 for the US Geological Survey to provide operation,
maintenance and data collection at the Springbrook Creek, Mill Creek and Rock
Creek Gaging stations. The motion was seconded by Ron Harmon and passed 3-0.
Mel Roberts, 9421 South 241s`Street made a presentation to the committee from
the Bicycle Board reE!ardinu the 6 Year Transportation Improvement Plan.
The meeting adjourned at 5:50 P.M.
Janet Perschek
Administrative Secretary III
I
1
i
PLANNING & ECONOMIC DEVELOPMENT COMMITTEE MINUTES
1 SEPTEMBER 19, 2005
Committee Members: Chair Tim Clark, Ron Harmon, Bruce White
The meeting was called to order by Chair Clark at 4.00 P.M.
Approval of Minutes
Member White moved and Member Harmon seconded a motion to approve the minutes of
August 15, 2005 Motion Passed 3-0
tZCA-2005-3 Commercial Motor Vehicles in Residential Zoning Districts
Planner Damien Hooper stated that this amendment was heard before the Land Use and Planning
Board then sent to Committee August 151h and forwarded on to City Council on September 6
where it was remanded to Committee. He stated that staff has since reviewed what surrounding
jurisdictions have done with commercial vehicles in their residential zones Mr Hooper stated
the staff report includes copies of code sections from Auburn, Bellevue, Puyallup, Redmond,
Renton, Sumner, Tacoma, Tukwila, Tumwater and Woodinville.
Mr. Hooper stated that of those ten jurisdictions, only three jurisdictions allow commercial
I vehicles to be parked or stored on private property, with two of the jurisdictions specifically
excluding semi-trucks and trailers, but allowmg other types of commercial vehicles He stated
that Tukwila would allow a semi-tractor to be parked on a residential property.
Chair Clark clarified the nature of the proposal then accepted public testimony.
Jerry Sanders, 23102 112`h Place SE, Kent, WA stated that his livelihood depends on the use
of a truck and spoke in support of the independent truck driver's right to park their trucks on
their residential sites. He addressed his views associated with cost and the inconvenience for off-
site parking, quality of life and view restrictions. In response to Councilmember Harmon, Mr.
Sanders stated he would be supportive if vehicles under 18,000 pounds were exempted from the
restriction
Dick Staples, 14629 SE 267ih Street, Kent, WA stated that he hauls freight and spoke in
support of the independent truck driver to park their trucks on residential sites, addressing cost
impacts associated with off-site parking, the potential for vandalism and view obstruction He
stated that he has parked his 22/23 foot long trailer weighing approximately 16,000 pounds on
his residential site for nine years without complaints from his neighbors noting that other
neighbors park motor homes or fifth-wheel traders on their property that range in length from 35
to 40 feet in length In response to Chair Clark, Mr Staples stated he has a large lot.
Judy Hanford, 24736 130' Ave SE, Kent, WA stated that she objects to the commercial trucks
and trailers parked (typically on right-of-ways) along major roadways and on a church lot,
1 throughout Kent, endangering pedestrians and obstructing vehicular views She urged the
Committee to consider enacting a law to stop this type of parking Ms Hanford submitted
pictures indicating various locations where these trucks are parking Addressing questions from
Councilmembers Harmon and White, Ms. Hanford stated about 90% of the vehicles are on right-
of-way and 10% on private property The Committee Members clarified which pictures were of
sites in Kent and which were in unincorporated King County.
I Tom Sharp, 24254 143rd Ave. SE, Kent, WA spoke in opposition to commercial vehicles
parked in residential zoning districts citing property rights and zoning compliance issues He
indicated through pictures submitted for the record, several locations throughout Kent where
semi trucks and/or traders are parked in residential zoning districts He urged the Committee to
consider enacting an ordinance to support the City's code compliance people In response to
Councilmember White, Mr. Sharp stated these vehicles are commercial in nature and are not
meant for residential zones
Ralph Linderman, 14029 SE 194" St., Renton, WA spoke in opposition to commercial
vehicles parked along roadways or in residential districts, encouraging the city to implement
regulations enforcing compliance in Kent He voiced concern for the safety of children
Damien Hooper defined recreational vehicles as indicated in the City's zoning code, with
Planning Manager Charlene Anderson clarifying some Issues within the code Mr. Hooper
concurred with Chair Clark's supposition that recreational vehicles are to be screened from view
In response to Chair Clark's request, Ms Anderson stated that staff would find out what
restrictions the county places in urbanized areas on arterials Chair Clark requested staff alert the
County on trucks parked on right-of-way He also asked staff to keep track of the number of
complaints
Mr. Hooper stated that the Police Department enforces the City's traffic code which currently
prohibits the parking of commercial vehicles on a public right-of-way.
Member Harmon moved and Member White seconded a motion to accept the pictures submitted
by Judy Hanford and Tom Sharp for the record. Motion passed 3-0
Chair Clark stated that he would like to see a definition in place to distinguish between the types
of commercial trucks allowed in residential districts. He stated that he also is concerned aobut
the noise impact as trucks are warmed up. Member Harmon stated that staff needs to address on-
street parking, address parking of commercial vehicles on property on 132nd possibly by meeting
with that group to educate them of the City's rules and regulations, and additionally suggesting
that staff consider employing the use of conditional use permits through the Hearing Examiner
process for those who want to park commercial vehicles on their property.
Member White asked staff to provide statistics with regard to the number and nature of
complaints received by the City with respect to single owner operators parking their commercial
vehicles in residential neighborhoods, stating that he would like a determination as to whether it
is the actual parking of the commercial vehicle or how that vehicle is stored in residential
neighborhoods that is creating problems
After the Committee deliberated, Ms. Anderson addressed questions raised by Chair Clark and
Member Harmon with respect to establishing applicable criteria for a conditional use permit as
well as reviewing the City's home occupation license as a possible way to execute solutions for
commercial vehicles parked in residential zoning districts. Chair Clark asked that this
amendment be brought back to Committee after staff has reviewed further options
ZCA-2005-7 Shipping Containers in Residential Zoning Districts
Jerry Sanders, 23102 112th Place SE, Kent, WA stated that the nature of his work requires the
use of thirty-yard containers stored on the sites of homes he is renovating. He stated that it is not
possible to complete a renovation within the 72 hour limitation as set forth in Kent's ordinance
Member Harmon stated that an active construction permit would allow for the temporary
container to remain on site for the duration of the project. Mr. Hooper concurred
Chair Clark asked that staff bring this item back to the Committee with a report that shows the
locations where shipping containers are stored in residential zoning districts Councilmember
White would like a report of number and nature of complaints
Growth Management Hrgs Board Decision on Recent Urban Density Case—City of Bothell
Assistant City Attorney, Kim Adams Pratt submitted a letter for the record summarizing the
Board's decision with regard to the City of Bothell, listing the six questions the Growth
Management Hearings Board (GMHB) stated they will look at when they review urban density
issues Ms. Pratt explained why the GMHB found Bothell to be in compliance with the Growth
Management Act with regard to their urban densities. Chair Clark asked Ms. Pratt to please
review the City's position on a proposal before the Suburban Cities Association concerning the
urban density issue.
Adlournment
Chair Clark adjourned the meeting at 5:15 p.m
Pamela Mottram,
Admin Secretary, Planning Services
S I Permit)Plan IPlammng Committee120051 Mmvtes 1081505min doc
P&EDC Meeting Minutes—9/19/05
Page 2 of 2
�✓ KENT Parks and Human Services Committee Minutes
I - September 15, 2005
Council Committee members present: Deborah Ranniger, Debbie Debbie Raplee, Tim Clark
The Kent City Council Parks and Human Services Committee meeting was called to order by
Deborah Ramnger at 4 05 p in.
1. Approval of Minutes
1 Debbie Raplee moved to approve the Parks and Human Services Committee meeting
minutes of the July 21, 2005. Tin Clark seconded and the motion passed 3-0.
2. Lease Agreement for Cell Tower at Pump Station #5- Accept and Amend Budget
Superintendent of Facilities Charlie Lindsey reported that numerous cell towers are
leased throughout the city VoiceStream PCS III is requesting a cell tower be placed at
Pump Station Number Five. The monthly fee of$1,300.00 will be credited to the Public
Works Water Fund Budget and VoiceStream will pay for all costs for installation of the
cell tower.
Tim Clark moved to recommend Council authorize the Mayor to sign the lease agreement
with VoiceStream PCS III, for placement of a cell tower at Pump Station 95, and approve
the expenditure of funds in the Public Works budget. Debbie Raplee seconded and the
motion passed 3-0.
i3. King County Performance Network Grant for 2005 Performances - Accept and
Amend Budget
Cultural Programs Manager Ronda Billerbeck infonned the committee that Cultural
Development Authority of King County(4Culture) awarded the Kent Arts Commission
S6,800.00 to offset expenses of presenting two "site specific" perfonnances as part of the
2005 King County Performance Network The Network has been bringing contemporary
dance and theater to suburban and rural venues throughout King County for nearly 10
years For 2005, the program takes perfonnances out of theater settings and into people's
everyday lives The Kent Arts Commission presented a participatory theater piece by
theater simple at Canterbury Arts Festival in August and will host a dance and film
installation by Megan Murphy in First Avenue Plaza, linking the event with the
Downtown Association's block party on September 23.
The Spotlight Series starts this Saturday. September 17, 7:00 p.m. with a 1940's musical
called "In the Mood " A reception prior to the performance will honor 30th anniversary of
the Kent Arts Commission
Debbie Raplee moved to recommend Council accept the 2005 King County Performance
Network grant of S6,800 00 from King County to fund 2005 perfonnances, and authorize
1
Parks and Human Services Committee Meeting Minutes
September 15, 2005
Page 2
the expenditure of funds in the Kent Arts Commission's budget. Tim Clark seconded and
the motion passed 3-0.
4. Washington State Arts Commission 2006 Organizational Support Program Grant
for Canterbury Arts Festival - Accept and Amend Budget
Ronda Billerbeck reported that the Washington State Arts Commission awarded Kent
Arts Commission an Organizational Support Program Grant in the amount of$6,000.00
to support the 2006 Canterbury Arts Festival.
Tim Clark moved to recommend Council accept the 2006 Organizational Support
Program grant of S6,000.00 from Washington State Arts Commission to fund the 2006
Canterbury Arts Festival, and autlioiize the expenditure of funds in the Kent Arts
Commission budget. Debbie Raplee seconded and the motion passed 3-0.
5. King County Arts Facilities Grant for Portable Staging- Accept and Amend Budget
Ronda Billerbeck informed the committee that King County Cultural Development
Authority(4Culture) awarded the Kent Arts Commission $12,500 00 in Cultural
Facilities funding through a competitive grant process The funding will be used to
purchase a Marshall Austin portable stage to replace the aged staging currently used. The
stage will serve city and community performances, festivals and civic events. This grant
was ranked number one on the awarded list.
Debbie Raplee moved to recommend Council accept the Arts Facilities grant of
$12,500.00 from King County to assist in funding the purchase of portable staging,
approve the expenditure of funds in the Cultural Programs budget, and authorize the
Mayor to sign the agreement, upon review by the City Attorney. Tim Clark seconded and
the motion passed 3-0.
6. Sole Source Purchase of Portable Staging- Authorize
Director John Hodgson reported that the staging currently used for events is old and ,
breaking down. Staff researched suppliers and found that Marshall Austin Productions,
Inc. provides the ideal attributes for staging needed for performances in Kent The
Marshall stage is very simple to set up and take down, making it easier for less staff to
handle. It features a backdrop system and rolls out by a crank, rather than the higher
priced hydraulic system. The entire unit can be transported by a pick-up trick. The
S78,133 00 to purchase the stage is provided by City Capital funds, a grant from King
County, and a donation from the Kent Lions Club. The stage will also be available for
community events not just produced by the Parks Department.
The attached waiver signed by the Mayor signifies that the purchase of this stage
qualifies as a limited single source condition (pursuant to Kent City Code Section
3.70.080).
Tim Clark moved to recommend Council authorize the Mayor to sign the agreement with
Marshall Austin Production, Inc. in the amount of$78,133.00 to purchase portable
Parks and Human Services Committee Meeting Minutes
September 15, 2005
r Page 3
staging, upon review by the City Attorney. Debbie Raplee seconded and the motion
passed 3-0.
7. Department of Natural Resources Grant for SE 240th Street Tree Planting Project-
Accept and Amend Budget
Superintendent of Parks and Open Space Lori Flemm informed the Committee that Park's
staff applied to the Department of Natural Resources IDNR) for the Community Forestry
Assistance Grant and received $9,503 00 for the SE 2401h Street Tree Planting Project. 59
Desert Ash and 39 Amanogawa Cherry will be planted in late October and early
November on the north and south sides of SE 240"' Street between 116`h and 132"d
Avenue The trees will be planted in the sidewalk "cut-out" approximately 3 —4 feet
behind the sidewalk edge to ensure that the roots will not disturb the sidewalks or curbs.
The planting will be handled by the Parks Street Tree Crew, as will watering and
maintenance. Superintendent Lori Flenun commended Quienten Poil, Street Tree
Supervisor, for receiving the grant.
Debbie Raplee moved to recommend Council accept the Community Forestry Assistance
grant of$9,503 00 from Washington State Department of Natural Resources to fund the
SE 240`h Street Tree Planting Project, and approve the expenditure of funds in the Street
Tree Replacement budget Tim Clark seconded and the motion passed 3-0.
$. REI Donation for East Hill Skate Park- Accept and Amend Budget
Volunteer Coordinator Dave Everett conveyed that Park's staff met with Recreational
I Equipment, Inc. (REI) and requested technical and funding assistance for the climbing
features at the East Hill Skate Park, currently under construction. REI awarded
$14,306.00 to find the design and installation of the rock climbing boulder East Hill
Skate Park through the Kent Parks Foundation
Dave reported that the climbing structure was designed by playground distributors with
safety in mind. It will be a great learning tool for the new to intermediate rock climbers.
Lon Flemm commended Dave Everett and Perry Brooks for receiving the grant.
Tim Clark moved to recommend Council accept the donation of$14,306.00 from REI to
fund climbing features at East Hill Skate Park, and authorize the expenditure of fluids in
the East Hill Skate Park budget. Debbie Raplee seconded and the motion passed 3-0
t9. Interagency Committee for Outdoor Recreation Grant for East Hill Skate Park-
Accept and Amend Budget
Lon Flennni told the Committee that Parks staff applied to the Interagency Committee for
Outdoor Recreation (IAC) for funds to provide improvements to the one-acre of land
donated by Arbor Village for East Hill Skate Park renovations Funding will enable a
1 walking trail, raised garden beds, benches and picnic tables be included in the project
The additional one-acre will accommodate seniors, as well as citizens in wheelchairs
Parks and Human Services Committee Meeting Minutes
September 15, 2005
Page 4
Debbie Raplee moved to recommend Council accept the grant of$50,000.00 from the
Interagency Committee for Outdoor Recreation to fund East Hill Skate Park
improvements, approve the expenditure of funds in the East Hill Skate Park budget, and
authorize the Mayor to sib the agreement, upon review by the City Attorney. Tins Clark
seconded and the motion passed 3-0.
10. Department of Community,Trade and Economic Development Grant for Wilson
Playfields Acquisition - Accept and Amend Budget
Lon Flemm reported that Park's staff applied to the Department of Community, Trade
and Economic Development(DOTED) and received a$200,000.00 grant to reimburse the
purchase of property at Wilson Playfields. The property is also known as the England
property, located at 13028 251 st Street in Kent, next to Wilson Playfields. Representative
Pat Sullivan was complimented for being an integral part of this endeavor.
Tim Clark moved to recommend Council accept the grant of$200,000.00 from the
Department of Community, Trade and Economic Development to reimburse the
acquisition of the England property at Wilson Playfields, approve the expenditure of
funds in the Land Acquisition budget, and authorize the Mayor to sign the agreement,
upon review by the City Attorney Debbie Raplee seconded and the motion passed 3-0
11. Make A Difference Day -Informational
Lori Flemm told the conunittee that Make A Difference Day is Saturday, October 22, a
national day of doing good partnership with Points of Light and USA Weekend
Magazine. Since 1995, Kent volunteers have worked to improve the quality of parks,
trails and opens spaces in Kent. Mayor White will sign a proclamation declaring October
22, Make A Difference Day in Kent at the City Council meeting on October 18
This year, Service Club Park located at 14608 SE 288"' Street in Kent is the event
location. Local service club members, staff and volunteers will plant trees and shrubs in
the wetland buffer areas and new play equipment installation is by Boy Scout Seth
Brooten (Troop 474) for his Eagle Scout advancement project. A climbing stricture for
5-12 year olds features a 6'x6' and 7.5' high baseball mutt. It is the first installation for a
climbing feature of this design in the northwest and third in the nation.
"Volunteers are needed on Saturday, October 22, from at 8:30 a.m. until 12.30 p.m.
Please wear clothes for the weather and bring garden tools and supplies including gloves,
shovels and rakes. Flyers have been mailed and the information is on the city's web site.
If you have any questions, please call 253-856-5110.
The meeting adjourned at 4:40 p.rn
Teri Petrole
Secretary, Parks and Human Services Committee
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