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City Council Meeting - Council - Agenda - 12/14/2004
MEWAL 4H d IIL I City of Kent City Council Meeting Agenda ! December 14, 2004 ! Mayor Jim White Julie Peterson, Council President Councilmembers Tim Clark Debbie Raplee Ron Harmon Les Thomas ! Bruce White Deborah Ranniger KENT V. n 5 H I N 6 T O N ! City Clerk's Office ! KENT CITY COUNCIL AGENDAS KENT December 14 2004 W A 5 M 1 N G T O N f Council Chambers MAYOR- Jim White COUNCILMEMBERS Julie Peterson, President Tim Clark Ron Harmon Deborah Ranniger Debbie Raplee Les Thomas Bruce White COUNCIL WORKSHOP AGENDA 5:30 p.m. Item Description Speaker Time 1 Sound Transit Update Sound Transit Representative 20 min 2 Landsburg Mine/Rock Creek Habitat Public Works Representative 40 min Conservation Plan Status ' COUNCIL WORKSHOP AGENDA 7:00 p.m. 1. CALL TO ORDER/FLAG SALUTE 2 ROLL CALL 3 CHANGES TO AGENDA A. FROM COUNCIL, ADMINISTRATION, OR STAFF B FROM THE PUBLIC 4. PUBLIC COMMUNICATIONS A Don Wickstrom Proclamation B. Kent Green Business of the Year Presentation C. Police Department National Accreditation Presentation ' D Economic Development Update E Introduction of Appointees F. Employee of the Month 5. PUBLIC HEARINGS None 6. CONSENT CALENDAR A. Minutes of Previous Meeting — Approve B Payment of Bills —Approve C. Washington Traffic Safety Commission Grant for DUI Enforcement—Accept D Washington Traffic Safety Commission Grant for"Drive Hammered—Get Nailed" Campaign— Accept (Continued next page) COUNCIL MEETING AGENDA CONTINUED , E Puget Sound Electric Project Construction Agreement (Pacific Highway)— Authorize F Transportation Improvement Board Grant for Pacific Highway—Authorize G Washington State Department of Transportation Participation Agreement for SR 516 at 4`h Avenue Overlay—Authorize H Washington State Department of Transportation Participation Agreement for SR 516 at Military Road Overlay—Authorize I City of Auburn Home Repair Program Agreement Amendment—Accept and Amend Budget J 2005 City Art Plan and 2005-2010 Art Plan—Approve K Dr. Wagner Donations—Accept and Amend Budget L. Service Club Park Master Plan—Approve M. Urban Density Study-Resolution—Adopt N Bill of Sale for Amcello Short Plat—Accept O Bill of Sale for Pacific Gateway Division II—Accept P 118th Avenue SE Watermain Connection Project—Accept as Complete Q 2004 Traffic Striping Project—Accept as Complete R. LID 355 - 218th Sewer, LID 356 - 11 lth Sewer and LID 357 - 120th Sewer— , Accept as Complete S. Bicycle Advisory Board Re-appointment—Confirm T LEOFF I Disability Board Re-appointment—Confirm U. Diversity Advisory Board Re-appointment—Confirm V. Drinking Driver Task Force Re-appointment—Confirm W. Economic Development Corporation Re-appointment— Confirm , X Human Services Commission Re-appointments—Confirm Y Land Use and Planning Board Re-appointments— Confirm 7 OTHER BUSINESS A. 2005 Annual Budget Ordinance—Adopt B. 2004 Tax Levy Ordinances for 2005 Budget—Adopt , C 2005-2010 Capital Improvement Plan Comprehensive Plan Amendment Ordinance—Adopt D. Comprehensive Plan and Code Amendments— School Districts' Capital Facilities Plans—Ordinances—Adopt E Combined Local Improvement District 353, 356 and 357 Bond Ordinance—Adopt 8 BIDS A. Council Chambers Heating, Ventilation and Air Conditioning Revisions B. LID 353 - S 228`h Street Green River Bridge C 2004'Downtown Joint Utility Trench Project D. Centennial Center 2nd Floor Tenant Improvements (Continued next page) COUNCIL MEETING AGENDA CONTINUED ' 9. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES 10 CONTINUED COMMUNICATIONS ' 11 EXECUTIVE SESSION AND AFTER EXECUTIVE SESSION A. Pending Litigation 12. ADJOURNMENT NOTE A copy of the full agenda packet is available for perusal in the City Clerk's Office and the Kent Library The Agenda Summar; page is on the City of Kent web site at www ci kent wa us An explanation of the agenda format is given on the back of this page Any person requiring a disability accommodation should contact the City Clerk's Office in advance at (253) 856-5725 For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. LLJ w��Y ,Lw a J — N w LL. N m r0 r r d 0 T'�Y Q w A C E-j w v J w w 22 NO a L ooao0 = dyEm.= Ec ° c > °? 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CHANGES TO THE AGENDA Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard A) FROM COUNCIL, ADMINISTRATION, OR STAFF B) FROM THE PUBLIC 1 ! t PUBLIC COMMUNICATIONS A) DON WICKSTROM PROCLAMATION B) KENT GREEN BUSINESS OF THE YEAR PRESENTATION C) POLICE DEPARTMENT NATIONAL ACCREDITATION PRESENTATION D) ECONOMIC DEVELOPMENT UPDATE E) INRODUCTION OF APPOINTEES F) EMPLOYEE OF THE MONTH PUBLIC NOTICE The Kent Police Department is scheduled for an on-site assessment as part of a program to achieve accreditation by verifying it meets professional standards. Administered by the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA), the accreditation program requires agencies to comply with state-of-the- art standards in four basic areas: policy and procedures, administration, operations and support services. As part of the on-site assessment, agency employees and members of the community are invited to offer comments at a public information session January 10, 2005 at 7:00pm. The session will be conducted in the Kent Centennial Building Conference Room 1 , located at 220 4th Avenue South, Kent. Agency employees and the public are also invited to offer comments by calling (253) 856-5891 on Monday, January 10, 2005 between the hours of 1 :00 P.M. and 5:00 P.M.. Comments will be taken by the CALEA Assessment Team. Telephone comments as well as appearances at the public information session are limited to 10 minutes and must address the agency's ability to comply with the standards set forth by CALEA. A copy of the standards is available at the front counter of the Kent Police Department. Local contact is Officer Brian Harvey (253) 856-5886. Anyone wishing to submit written comments about the Kent Police Department's ability to comply with the standards for Accreditation may send them to the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA), 10302 Eaton Place, Suite 100, Fairfax, Virginia, 22030-2215. I KENT WASHINGTON POLICE Message Page 1 of 1 Jacober, Brenda From Mak, Ellen Sent Friday, December 10, 2004 12 19 PM To All Users Subject. Cesi Medina is December 2004 Employee of the Months Cesi Medina December 2004 Employee of the Month!! Cesi Medina, Police Department, is a Public Education Specialist and certified child passenger safety Technician She spends much of her time with children, particular the "diaper set," teaching their parents/guardians proper installation of safety seats and boosters seats To date, Cesi has taught and assisted parents with the proper installation of over 1, 100 car seats Since 80-90% of these seats are installed incorrectly, Cesi's classes prevent injuries and save lives In the 2 112 years that Cesi has worked for the Kent Police Department, she has ensured that over 500 children from Kent families in need of assistance, have received free car seats that fit both the child and the family vehicle, Cesi also collaborates with the Fire Department to fit and provide bicycle helmets to disadvantaged children and adult transients-over 500 to date She initiated a very popular "Trike Rodeo" at Kent area preschools She promotes crosswalk and school zones safety and also manages the "Keep a Friend Alive" poster contest Cesi is a popular presenter with audiences ranging from pre-school to high school, to parents and grandparents, and with any economic, racial and cultural makeup "Cesi is an extremely valuable asset to Kent families, she is a hard worker, is creative, gives attention to details, has global planning abilities and provides services with a smile and a sincere attitude Added to all this a great sense of humor--Cesi is a joyl" Congratulations, Cesi Medina, Public Education Specialist, Kent Police Department, December 2004 Employee of the Monthll Ellen Bradley-Mak Human Resource Analyst City of Kent 253-856-5297 "Team Up Wlth Toastmasters/" 12/13/2004 CONSENT CALENDAR 6. Citv Council Action: /n Councilmember I"SCW moves, Councilmember up. seconds to approve Consent Calendar Items A through Y. Discussion VW Action wv_,- r6A. Approval of Minutes. Approval of the minutes of the regular Council meeting of November 16, 2004. 6B. Approval of Bills. Approval of payment of the bills received through November 1 and paid on November 15 after auditing by the Operations Committee on November 16, 2004. Approval of checks issued for vouchers. Date Check Numbers Amount 11/15/04 Wire transfers 1874-1886 $1,1585406 39 11/15/04 Prepays & 570127 669,844 45 11/15/04 Regular 570736 761,266.96 $2,589,517 80 Approval of checks issued for payroll for October 16 through October 31 and paid on November 3, 2004: Date Check Numbers Amount ' 11/3/04 Advices 171263-171916 $1,209,518.77 11/31/04 Checks 280244-280502 232,632.72 $1,442,151 49 Council Agenda Item No. 6 A-B KENT Kent City Council Meeting WASH I ^5"'"G T°" November 16, 2004 The regular meeting of the Kent City Council was called to order at 7 00 p in. by Mayor White Councilmembers present: Clark, Harmon, Peterson, Ranmger, Raplee. Thomas and White (CFN-198) CHANGES TO AGENDA A From Council, Administration, or Staff. (CFN-198) Consent Calendar Item K was added to and Item H was removed from the Consent Calendar Other Business Item B was removed from the agenda The Executive Session items were changed from pending litigation to labor negotiations and personnel. and it was expected to take 15 minutes with possible action afterward B From the Public. (CFN-198) Continued Communications Item A was added. PUBLIC COMMUNICATIONS A Economic Development Update. (CFN-198) No report was given B Introduction of Appointee. (CFN-873) Mayor White introduced Dim Duclos, his appointee to the Human Services Commission, and Cindy Roland, his appointee to the Drinking Driver Task Force PUBLIC HEARINGS A 2005 Annual Budget. (CFN-186) Finance Director Nachlinger outlined the proposed budget Mayor White opened the public hearing Bob O'Brien. 1131 Seattle Street. suggested reducing the Mayor's salary. There were no further comments from the audience and PETERSON MOVED to close the public hearing. Clark seconded and the motion carried. B. 2005-2010 Capital Improvement Plan/Comprehensive Plan. (CFN-775) Assistant Finance Director Cliff Craig explained the plan. The Mayor opened the public hearing There were no comments from the audience, and PETERSON MOVED to close the public hearing Clark seconded and the motion carried C 2004 Tax Lew for 2005 Budget. (CFN-104) The Finance Director explained the tax rates ! and options. Mayor White opened the public hearing There were no comments from the audience PETERSON MOVED to make a letter of opposition from Wanda Steiner a part of the record. White seconded and the motion carried PETERSON THEN MOVED to close the public hearing White seconded and the motion carried D. Comprehensive Plan/Capital Facilities Element and Kent City Code Chapter 12.13 Amendments. (CFN-961&775) Charlene Anderson, Planning Manager, explained that this public hearing is to receive input on the amendment of the Capital Facilities Element of the Kent Comprehensive Plan to incorporate the updated Capital Facilities Plans of the Auburn, Kent and Federal Way School Districts and amend school impact fees as outlined in Kent City Code Chapter 12.13. She explained the plans, and noted that acceptance will be through adoption of the budget Mayor White opened the public hearing; there were no comments from the audience PETERSON MOVED to close the public hearing, Clark seconded, and the motion carried. ' 1 Kent City Council Minutes November 16, 2004 CONSENT CALENDAR PETERSON MOVED to approve Consent Calendar Items A through K, with the exception of ' Item H which was removed from the Consent Calendar. White seconded and the motion carried. A. Approval of Minutes. (CFN-198) The minutes of the regular Council meeting of November 2, 2004 were approved. B. Approval of Bills. (CFN-104) Payment of the bills received through October 31 and paid on October 31 after auditing by the Operations Committee on November 2, 2004 were approved Approval of checks issued for vouchers: Date Check Numbers Amount 10/31/04 Wire Transfers 1860-1873 $1,131,559.13 10/31/04 Prepays & 569569 433,971.90 10/31/04 Regular 570126 2,255,144.63 $3,820,675 66 Approval of checks issued for payroll for October 1 through October 15 and paid on October 20, 2004 Date Check Numbers Amount 10/20/04 Advices 170610-171262 $1,206,882.08 10/20/04 Checks 279977-280243 219,169 07 $1,426,051 15 C 2005 Legislative Agenda. (CFN-198) The 2005 Legislative Agenda was adopted D. Village Creek Estates Infrastructure Improvements Bill of Sale. (CFN-484) The Bill of Sale for Village Creek Estates infrastructure improvements was accepted E Pioneer Street King County Agreement. (CFN-1038) The Mayor was authorized to sign the agreement with King County Transit Division in the amount of$300,000 to widen Pioneer Street and establish a budget upon concurrence of the language by the City Attorney and the Public Works Director. F. Local Improvement District No. 336 Assessment Segregation Resolution. (CFN-980) Resolution No 1691 directing the Finance Director to segregate Assessment No 2 levied under LID 336 was adopted G. Local Improvement District No. 340 Assessment Segregation Resolution. (CFN-1156) Resolution No. 1692 directing the Finance Director to segregate Assessment No 31 levied under LID 340 was adopted. REMOVED FROM CONSENT CALENDAR H. Sewer Rate Adjustment Ordinance. (CFN-110) Clark explained why the rates must increase noting that long term problems would result in health impacts. HE THEN MOVED to Kent City Council Minutes November 16, 2004 adopt Ordinance No. 3724 which authorizes an annual increase in the sewer rate of 7 5%in each of the next six years providing the funds to cover the needs of the sewer system. Peterson ' seconded and the motion carried. L Human Services Commission Appointment. (CFN-873) The Mayor's appointment of Ms. Dmi Duclos to serve as a member of the Kent Human Services Commission was confirmed J 2004 Asphalt Overlays. (CFN-103) The 2004 Asphalt Overlays Project was accepted as complete and release of the retainage to ICON Materials, Inc upon standard releases from the state and release of any liens was authorized ADDED TO CONSENT CALENDAR K. Drinking Driver Task Force Appointment. (CFN-122) The Mayor's appointment of Cindy 1 Roland to the Kent Drinking Driver Task Force was confirmed OTHER BUSINESS A Cooperative Parking Agreement frith King County Journal. (CFN-118) The King County Journal has offered to design, engineer, permit and construct in 18 stall parking lot on un- developed park property at Hawley Road (South 253rd Street) and share use of the parking lot 1 The Journal will use it on Monday through Friday from 8 00 a in to 5 00 p in for employee parking Park users will use it from 5:00 p in until dusk on weekdays and from dawn to dusk on weekends. An amended contract was distributed, and Martin confirmed that there are no substantial changes CLARK MOVED to authorize the Mayor to sign the Cooperating Parking Agreement with the King County Journal Peterson seconded and the motion carried C. Streamlined Sales Tax Resolution. (CFN-104) This resolution directs staff to revisit the City's Comprehensive Plan to include a provision that, if the State Legislature passes the proposed Streamlined Sales Tax legislation, then the City will re-designate the portion of the Kent Valley designated under the Growth Management Act as "Regional Manufacturing/Industrial Center" to other appropriate land uses. Community Development Director Satterstrom explained the resolution and the need for it CLARK MOVED to adopt Resolution No 1693 declaring an emergency to amend the King Comprehensive Plan and direct City staff to reconsider the City's designation as a Manufacturing/Industrial Center under the Growth Management Act should the State Legislature enact a proposed Sales Tax Streamlining amendment Peterson seconded and the motion carried. REPORTS Council President. (CFN-198) Peterson noted that the only Council meeting in December will be on the 14th 1 Operations Committee. (CFN-198) Clark noted that the next meeting will be on December 7th regarding the budget 1 Public Safety Committee. (CFN-198) Ranniger said the next meeting will be at 5.00 p in. on November 18th 3 Kent City Council Minutes November 16, 2004 ' Planning and Economic Development Committee. (CFN-198) Clark noted a special meeting on the Critical Areas Ordinance on November 29 at 5 00 p.m., a meeting at 4 00 p in on , December 6 regarding the Comprehensive Plan Amendments, and the Suburban Cities meeting in Tukwila. Parks and Human Services Committee. (CFN-198) Ranmger noted that the meetmg scheduled for November 18th as been cancelled. Administrative Reports. (CFN-198) Martin noted that labor negotiations and a personnel matter will be discussed during the 15-20 minute Executive Session and that action may be taken afterward. CONTINUED COMMUNICATIONS Overtime. (CFN-198) Bob O'Bnen, 1131 Seattle Street, presented and discussed figures regarding police overtime. EXECUTIVE SESSION The meeting recessed to Executive Session at 8:07 p m. and reconvened at 8 27. (CFN-198) ACTION AFTER EXECUTIVE SESSION CLARK MOVED to authorize the Mayor to sign a three-year labor agreement with the Kent Police Officers Association, Officers and Sergeants Unit, effective January 1, 2005 through December 31, 2007, subject to approval as to form by the City Attorney's Office, and adjusting the budget accordingly. Peterson seconded and the motion carried (CFN-198) ADJOURNMENT ' PETERSON MOVED to adjourn at 8.28 p.m Harmon seconded and the motion carried. (CFN-198) Brenda Jacober, C C City Clerk 4 ' Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1 1. SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION GRAFT FOR DUI ENFORCEMENT—ACCEPT 2. SUMMARY STATEMENT: Accept the grant in the amount of$3,500.00 which will provide supplemental overtime funding for DUI enforcement in the Kent Police Department. This DUI campaign will begin on October 1, 2004 and run through September 30, 2005. 3 EXHIBITS: Email dated 9/24/04 from King County Traffic Coalition 4. RECOMMENDED BY: Public Safety Committee 11/18/04 (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes X No If no: Unbudgeted Expense: Fund Amount S Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6C Message Page 1 of 2 Mathews, Nancy From: Lowery, Patnck Sent: Saturday, October 02, 2004 11:35 PM To: Mathews, Nancy ' Subject: FW New funding for DUI overtime patrols Oct. 1,2004-Sept. 30,200 5 Importance: High Nancy, 1 Let's try for another $5000 for next year. This has been worthwhile, and with our DUI's going up each year, it's money well spent. I am out of the office through Thanksgiving, so perhaps Debbie can give you a hand. Pi ----Original Message----- From: Boisvert, Deanne (madto:Deanne.Boisvert@METROKC.GOV] Sent: Monday, September 27, 2004 4:59 PM To: Baranzmi, Richard; Barnes, Craig; Baxter, Kent; 'Patrick Lowery (PLowery@ci.kent.wa.us)'; 'Nancy Mathews (nmathews@ci.kent.wa.us)'; 'forrest.conover@ci.bothell.wa.us'; 'Bob' 'Crane (rcrane@desmoineswa.gov)'; 'Jon' 'Harrison 0harnson@cQukwila.wa.us)'; 'Ed' Tadler(ed.fadier@ci.federal-way.wa.us)'; Rayborn, Michael; Tracy Merrill (tmerrill@ci.renton.wa.us)'; Malone, Dana; 'Mark Wentworth (mwentworth@ci.auburn.wa.us)' Cc: Boisvert, Deanne; Gomez, Tony Subject: New funding for DUI overtime patrols Oct. 1, 2004 -Sept. 30, 200 5 Importance: High Penny Nerup, WA Traffic Safety Commission,lust informed me that funding is available for DUI OTpatrols over the next year(Oct. 2004-Sept 2005). If your agency wants to participate, please let me know how much money (total) your agency needs to do 1 DUI emphasis patrols over the next year. Although this money is flexible,we would like agencies that agree to participate to coordinate and work a few common dates over the next year, such as: Halloween (Surround the Sound), St Patrick's Day, Cinco de Mayo, and possibly, 4th of July and Labor Day weekends Note the Commission will have additional money(from other funds)for patrols Thanksgiving -New Years 1 -- Deanne iDeanne Boisvert, MNPL, BSPH Program Coordinator Violence and Injury Prevention Public Health- Seattle & King County 400 Yesler Way, Suite 500 Seattle, WA 98104-2628 telephone: 206-205-5 666 Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION GRANT FOR "DRIVE HAMMERED— GET NAILED" CAMPAIGN — ACCEPT 2. SUMMARY STATEMENT: Accept this grant in the amount of$3,500.00 which will provide supplemental overtime funding for DUI enforcement by the Kent Police Department. This DUI campaign, "Drive Hammered— Get Nailed", will begin on November 22, 2004 and run through January 3, 2005. 3. EXHIBITS: Letter dated 10/13/04 from Washington Traffic Safety Commission and copy of Memorandum of Understanding with WTSC 4. RECOMMENDED BY: Public Safety Committee 11/18/04 (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes X No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount S 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION. ACTION: Council Agenda Item No. 6D October 13 ,2004 TO: DUI/Traffic Safety Task Forces Washington State Law Enforcement Agencies ' FROM: Dick Nuse,Program Manager (360) 664-8426, dnuse@wtsc.wa.gov ' RE: Overtime Funding for "Drive Hammered-Get Nailed"Holiday Enforcement Campaign i The Washington Traffic Safety Commission (WTSC)will be coordinating a November— ' January Drive Hammered—Get Nailed DUI mobilization. As most of you know by now, the concept is simple. It starts with a statewide public information effort to educate motorists about the upcoming DUI enforcement campaign and is followed up with an ' intensive period of increased enforcement throughout the holiday period. The WTSC will be spending money on paid media spots, including television and radio public service announcements containing a clear message about the coming enforcement. These spots will air in both the weeks before and throughout the mobilization. As an integral part of this mobilization, the WTSC is pleased to announce the availability ' of grant funds for"Drive Hammered—Get Nailed Emphasis Patrols." The enforcement activity will begin on November 22, 2004 and run through January 3, 2005. The goal of ' this federal grant is to save lives and prevent serious injuries on Washington's roadways by removing impaired drivers from our roadways. Funding for this mobilization will be awarded based on the following criteria: • Preference should be given to officers that have the current SFST training ' (remember, starting in 2006, to be eligible for overtime funding, officers must have the current SFST training); • DUI emphasis patrols must take place during peak hours when impaired drivers are on the road; and • Multi jurisdictional approaches; • Performance on previous WTSC overtime grants. It is our intent to award funding to every agency that applies. Should requests for ' funding exceed our ability to fund them, the above criteria will be used to prioritize the requests. A multi jurisdictional approach could be something as simple as coordinating the dates fnr overtime with a neighboring city or countv or working with the WSP 1) Eligibility— ' First preference will be given to the 24 DUI/Traffic Safety Task Forces(TF)—see attached map for TF locations and coordinators phone numbers. If you are in a county covered by a TF,please contact that coordinator to participate. ' All state, county, local and tribal law enforcement agencies are eligible and encouraged to participate in this campaign. The use of commissioned reserve officers is approved as ' long as a pay structure exists.Funding availability is on a first-come basis based on agency size and the number of full-time commissioned personnel as follows: it of Commissioned Officers May request funding up to: ' 1-10 $1,000 11-25 $1,500 26-50 $2,000 , 51-100 $2,500 101 + $3,500 2)Funding Guidelines - i Funding will be on a"reimbursement"basis and requires the submission of a State ' invoice voucher(Form A-19—attached)upon completion of activity. Support documents for reimbursement must include signed overtime slips or payroll/expense records showing payments made, officer activity logs demonstrating performance, and a , combined activity log totaling all officer activity logs for the mobilization. • Performance standards for funded personnel are a minimum of three(3) self- ' initiated contacts per hour funded with a "desired outcome" of a DUI arrest. It is understood that violator contacts may result in related time-consuming activity. Such activity will be considered for reimbursement. Activity other than ' that initiated through emphasis patrol contact(investigating collisions, emergency responses, etc) will be the responsibility of the contracting agency and may not be ' considered for reimbursement. • Allowable use of funds will be for overtime salary(@ 1.5 times normal rate), and wages and benefits of commissioned personnel in direct support of operational activity. No equipment purchases are authorized. 3) Application for Funds— ' Application for funding must be received by WTSC by November 19. 2004 and must include the following elements: ' a. A grant letter requesting overtime funding. The letter must contain the following elements(see attached sample letter): ' • A schedule of planned enforcement dates during the November 22 -January 3 Mobilization(dates may be changed later due to operational requirements)and ' �1. F..orC0 o� /�!�'7'IMitfP� t() eart' di'�te ' • The amount of funds requested; • The designation of a single"point of contact"for the purposes of the project ' management, administration and activity reporting; • The designation of a single"point of contact"for media and public education purposes (May be the same as the project manager); and • Information addressing the three qualifying criteria listed above (optional,but this information might increase your chances for funding if we need to prioritize ' grantees). b. A signed Memorandum of Understanding(MOU- attached). 4) FundingApproval— A copy of the approved MOU will be returned to your agency prior to planned activity. 5)Reimburgement/Reporting- To receive reimbursement, the following must be submitted to WTSC no later than February 9, 2005. • A Completed Invoice Voucher,Al94A Form (attached) Please note that we cannot accept a FAX. We must have your agency identified as the"Claimant",a Federal Tax ID # and an original signature of the agency head, command officer or contracting officer on the A-19 form. • Payroll support documents such as signed overtime slips or payrolUexpense records showing rate of pay or payments made. • Activity logs for each officer and a combined activity log with totals for the entire mobilization. ' Important Note:If it is not possible to bill the WTSC by February 9, 2005,you must at least send the statistics by that date. You do not need to contact our office f your billing will be late. 6) Contact InformationlQuestions- Please contact me at (360) 664-8426 or email dnuse(a)wtsc.wa gov if you have any questions. Attachments: Memorandum of Understanding Activity Log ' Combined Activity Log Sample grant request letter A-19 Invoice Voucher(for use at time of billing) Map of TF locations a MEMORANDUM OF UNDERSTANDING , WASHINGTON TRAFFIC SAFETY COMMISSION , 1000 So.Cherry St., PO Box 40944,Olympia, WA 98504-0944 THIS AGREEMENT is made and entered into by and between: (insert your agency name above) ' Hereinafter referred to as "Contractor" and the WASHINGTON TRAFFIC SAFETY COMMISSION, hereinafter referred to as"WTSC" IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement agencies to ' conduct "DUI Emphasis Pafrols"during the penod between November 22, 2004 and January 3, 2005 The goal of this project is to contact as many DUI violators as possible. IT IS, THEREFORE, MUTUALLY AGREED THAT:: 1. Contractor will provide a commissioned police officer(active or paid reserve)with appropnate equipment (vehicle,radar, etc)on an "overtime"basis (not to exceed 1.5 times normal salary)to enforce project activity No on-duty personnel will be funded. 2. The period of activity will begin on November 22, 2004 and extend through January 3, 2005. Funding is not , available for activity before or after this period and funding may not exceed the amount prescribed by the project coordinator. 3. Performance standards for funded personnel are a minimum of three(3) self-initiated contacts per hour. ' This is an enforcement activity to find impaired drivers. It is expected that a Citation or Notices of Infraction (NOI's)will be issued at contact unless circumstances dictate otherwise. It is understood that violator contacts may result in related,time-consuming activity. Such activity will be considered for reirrbursement. Activity other than that vitiated through emphasis patrol contact (investigating collisions, emergency responses, etc)will be the responsibility of the contracting agency and may not be considered for reimbursement. 4. Contractor must submit for reimbursement not later than February 9, 2005. Billings will include: ' ♦ Invoice Voucher, A19-1A Form (attached) Please note that we cannot accept a FAX. We must have your agency identified as the "Claimant", a Federal Tax ID # and an original signature of the aciency head command officer or contracting officer on the A-19 form. ♦ Payroll support documents(overtime slips, payroll documents, etc) , ♦ Officer worksheets (showing 3 or more self-initiated contacts per hour) ♦ Summary sheet tallying officer Activity Logs for entire enforcement period 5. Disputes arising under this agreement shall be resolved by a panel consisting of one representative of the Washington Traffic Safety Commission, one representative from your agency and a mutually agreed upon third party. The dispute panel shall thereafter decide the dispute with the majority prevailing. 6. Either party may terminate this agreement upon (30) days written notice to the other party. In the event of termination of this agreement, the terminating party shall be liable for the performance rendered prior to the effective date of termination. IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. APPROVEDIDISAPPROVED Agency Washington Traffic Safety Commission ' Return to: WTSC Contracting Agent(Print/type Name) PO Box 40944 Olympia,WA 98592-0944 Signature Kent City Council Meeting Date December 14, 2004 Category Consent Calendar ' 1. SUBJECT: PUGET SOUND ELECTRIC PROJECT CONSTRUCTION AGREEMENT (PACIFIC HIGHWAY) — AUTHORIZE 2. SUMMARY STATEMENT: As recommended by the Public Works Committee, authorization for the Mayor to sign the Puget Sound Energy Construction agreement ' upon concurrence of the language therein by the City Attorney and the Public Works Director. 3. EXHIBITS: Public Works Director's memorandum and Puget Sound Energy Construction agreement 4 RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? X Revenue? X Currently in the Budget? Yes X No If no: Unbudgeted Expense. Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds ' DISCUSSION: ACTION:_ Council Agenda ' Item No. 6E PUBLIC WORKS DEPARTMENT Don E Wickstrom, P E Public Works Director • Phone 253-856-5500 Fax 253-856-6500 KEN T Address 220 Fourth Avenue S WASHINOTON Kent,WA 98032-5885 DATE: Nove her 15,2004 1 TO: Ma or White and Kent City Council FROM: Do kstrom,Public Works Director THROUGH ko SUBJECT: Project Construction Agreement with Puget Sound Energy Regarding Pacific Highway South HOV Lanes Project MOTION: Recommend authorizing the Mayor to sign the Construction Agreement with Puget Sound Energy for the conversion of the overhead power to underground for the Pack Highway ' South HOV Lanes North Phase upon concurrence of the language therein by the City Attorney and the Pubhc Works Director. ' SUMMARY: This Underground Conversion Agreement between the City of Kent and Puget Sound Energy is ' for conversion of the overhead power to underground for the North Phase of the Pacific Highway South HOV Lanes Project between Kent-Des Moines Road and S 252nd Street ' The Public Works Director recommends approval of the agreement and that the Mayor be authorized to sign same upon concurrence of the final language by the City Attorney BUDGET IMPACT No Unbudgeted Fiscal/Personnel Impact BACKGROUND: As part of the Pacific Highway South HOV Lanes Project, the overhead distribution power is required to be converted to underground in order to meet the requirements of the City's undergroundmg ordinance In accordance with existing tariffs filed with the Washington Utilities and Transportation Commission, Cities are required to enter into Construction Agreements with Puget Sound Energy to dictate the terms of the underground conversion The attached agreement with Puget Sound Energy establishes a scope of work,schedule,and costs for this conversion work Prelimmary estimate for the City's portion of the work is approximately$557,140 The Public Works Director recommends authorizing executing the contract Mayor White and Kent City Council Construction Agreement Pac Hay S HOV Lanes- ' November 15,2004 1 SCHEDULE 74 UNDERGROUND CONVERSION Project Construction Agreement , Project Name City of Kent—Hwy 99 North Phase ' Project Number 101006749 THIS Agreement, dated as of this_day of 200_, is made by and between CITY OF KENT, a Municipal Corporation (the"Government Enti ), and PUGET SOUND ENERGY, Inc ,a Washington Corporation (the"Compan)r) RECITALS A The Company is a public service company engaged in the sale and distribution of electric , energy, and pursuant to its franchise or other rights from the Government Entity,currently locates its electric distribution facilities within the jurisdictional boundaries of the Government Entity B The Government Entity has determined that it is necessary to replace the existing overhead electric distribution system within the area specified in the Project Plan (as defined below) (the "Conversion Areal with a comparable underground electric distribution system, all as more specifically described in the Project Plan (the"Conversion Project") C The Government Entity and the Company have previously entered into a Project Design Agreement dated as of September 12, 2002 (the'Design Agreement'), pursuant to which the parties completed certain engineering design, cost assessment, operating rights planning and other preliminary work relating to the Conversion Project and, in connection with that effort,developed the Project Plan D The Government Entity and the Company wish to execute this written contract in accordance ' with Schedule 74 of the Company's Electric Tariff G ("Schedule 74")to govern the completion of the Conversion Project,which both parties intend shaii qualify as air underground conversion under the terms of Schedule 74 AGREEMENT ' The Government Entity and the Company therefore agree as follows 1 Definrtions (a) Unless specifically defined otherwise herein,all terms defined in Schedule 74 shall have the same meanings when used in this Agreement, including,without limitation,the following i) Cost of Conversion, ii) Public Thoroughfare, ui) Temporary Service, IV) Trenching and Restoration, v) Underground Distribution System, and vi) Underground Service Lines ' (b) "Company-Initiated Upgrade"shall mean any feature of the Underground Distribution System which is required by the Company and is not reasonably required to make the Underground Distribution System comparable to the overhead distribution system being replaced For purposes of the foregoing, a"comparable'system shall include, unless the Parties otherwise agree,the number of empty ducts (not to exceed two(2),typically having a diameter of 6°or less) Construction Agreement,Attachment"B"to Schedule 74, Page 1 ' City of Kent, Hwy 99 North Phase #101006749 of such diameter and number as may be specified and agreed upon in the Project Plan necessary ' to replicate the load-carrying capacity(system amperage class)of the overhead system being replaced (c) "Estimated Reimbursable Private Conversion Costs"shall mean the Company's good faith estimate of the Reimbursable Private Conversion Costs,as specified in the Project Plan and as changed and adjusted from time to time in accordance with Section 6, below td) "Estimated Reimbursable Temporary Service Costs"shall mean the Company's good faith estimate of the Reimbursable Temporary Service Costs, as specified in the Project Plan and as changed and adjusted from time to time in accordance with Section 6,below (e) "Estimated Reimbursable Upgrade Costs"shall mean the Company's good faith estimate of the Reimbursable Upgrade Costs, as specified in the Project Plan and as changed and adjusted from time to time in accordance with Section 6, below 1 (f) "Estimated Shared Company Costs"shall mean the Company's good faith estimate of the Shared Company Costs,as specified in the Project Plan and as changed and adjusted from time to time in accordance with Section 6,below (g) "Estimated Shared Government Costs'shall mean the Government Entitys good faith estimate of the Shared Government Costs,as specified in the Project Plan and as changed and adjusted from time to time in accordance with Section 6,below (h) "Government-Requested Upgrade"shall mean any feature of the Underground Distnbution System which is requested by the Government Entity and is not reasonably required to make the Underground Distribution System comparable to the overhead distribution system being replaced For purposes of the foregoing,any empty ducts installed at the request of the Government Entity shall be a Government-Requested Upgrade (i) "Party"shalt mean either the Company,the Government Entity, or both (j} `Private Property Conversion"shall mean that portion, d any, of the Conversion Project for which the existing overhead electric distribution system is located,as of the date determined in accordance with Schedule 74, (i)outside of the Public Thoroughfare,or(n) pursuant to rights not derived from a franchise previously granted by the Government Entity or pursuant to rights not otherwise previously granted by the Government Entity (K) "Project Plan"shall mean the project plan developed by the Parties under the Design Agreement and attached hereto as Exhibit A,as the same may be changed and amended from time to time in accordance with Section 6, below The Project Plan includes,among other things, (i)a detailed description of the Work that is required to be performed by each Parry and any third party,(ii)the applicable requirements and specifications for the Work, pn)a description of the Operating Rights that are required to be obtained by each Party for the Conversion Project(and the requirements and specifications with respect thereto), (iv)an itemization and summary of the Estimated Shared Company Costs, Estimated Shared Government Costs, Estimated Reimbursable Private Conversion Costs (if any), Estimated Reimbursable Temporary Service Costs (d any) and Estimated Reimbursable Upgrade Costs(d any),and (v)the Work Schedule (i) ''Operating Rights"shall mean sufficient space and legal rights for the construction,operation, repair, and maintenance of the Underground Distribution System (m) "Reimbursable Private Conversm Costs'shalt mean (1)all Costs of Conversion, d any,incurred by the Company which are attributable to a Private Property Conversion, less(u)the distribution pole replacement costs(if any)that would be avoided by the Company on account of such Private Property Conversion,as determined consistent with the applicable Company distribution facilities Construction Agreement,Attachment 4W to Schedule 74, Page 2 City of Kent, Hwy 99 North Phase #101006749 replacement program, plus (m)just compensation as provided by law for the Companys interests in real property on which such existing overhead distribution system was located prior to ' conversion,provided that the portion of the Reimbursable Private Conversion Costs attributable to the Costs of Conversion under subparagraph(i) of this paragraph shall not exceed the Estimated Reimbursable Private Conversion Costs without the prior written authorization of the Government Entity (n) "Reimbursable Temporary Service Costs"shall mean all costs incurred by the Company which are attributable to(i)any facilities installed as part of the Conversion Project to provide Temporary Service,as provided for in Schedule 74,and(it)the removal of any facilities installed to provide Temporary Service(less salvage value of removed equipment),provided that the Reimbursable Temporary Service Costs shall not exceed the Estimated Reimbursable Temporary Service Costs without the prior written authorization of the Government Entity (o) "Reimbursable Upgrade Costs"shall mean all Costs of Conversion incurred by the Company which are attributable to any Govemment-Requested Upgrade,provided that the Reimbursable Upgrade Costs shall not exceed the Estimated Reimbursable Upgrade Costs wrthout the prior written authorization of the Government Entity (p) "Shared Company Costs"shall mean all Costs of Conversion (other than Reimbursable Upgrade Costs, Reimbursable Private Conversion Costs and Reimbursable Temporary Service Costs) incurred by the Company in connection with the Conversion Project, provided, however,that the Shared Company Costs shall not exceed the Estimated Shared Company Costs without the prior written authorization of the Government Entity. For the avoidance of doubt,the"Shared Company Costs'shall,as and to the extent specified in the Design Agreement, include the actual, reasonable costs to the Company for the"Design Work"performed by the Company under the Design Agreement (q) "Shared Government Costs"shall mean all Costs of Conversion incurred by the Government , Entity in connection with (i)any duct and vault installation Work which the Parties have specified in the Project Plan is to be performed by the Government Entity as part of the Government Work, and(it) the acquisition of any Operating Rights which the Parties have,by mutual agreement, specified in the Project Plan are to be obtained by the Government Entity for the Conversion Project,but only to the extent attributable to that portion of such Operating Rights which is necessary to accommodate the facilities of the Company,provided, however,that the Shared Government Costs shall not exceed the Estimated Shared Government Costs without the prior written authorization of the Company (r) "Total Shared Costs"shall mean the sum of the Shared Company Costs and the Shared Government Costs For the avoidance of doubt,the Total Shared Costs shall not include,without limitation, (t)costs to the Government Entity for Trenching and Restoration,or(it)costs associated with any joint use of trenches by other utilities as permitted under Section 3(b) (s) "Work"shall mean all work to be performed in connection with the Conversion Project,as more specrticalty described in the Project Plan,including,without limitation,the Company Work(as defined in Section 2(a),below)and the Government Work (as defined in Section 3(a), below) , (t) "Work Schedule"shall mean the schedule specified in the Project Plan which sets forth the milestones for completing the Work,as the same may be changed and amended from time to time in accordance with Section 6,below. ' 2 Obhoations pf the Company (a) Subject to the terns and conditions of this Agreement,the Company shall do the following as ' specified in,and in accordance with the design and construction specifications and other requirements set forth in,the Project Plan (the"Company Work') Construction Agreement,Attachment"B"to Schedule 74,Page 3 ' City of Kent, Hwy 99 North Phase #101006749 I) furnish and install an Underground Distribution System within the Conversion Area (excluding any duct and vault installation or other Work which the Parties have specified in the Project Plan is to be performed by the Government Entity), i) provide a Company inspector on-site at the times specified in the Work Schedule to inspect the performance of any duct and vault installation Work which the Parties have specified in the Project Plan is to be performed by the Government Entity,and iii) upon connection of those persons or entities to be served by the Underground Distribution System and removal of facilities of any other utilities that are connected to ' the poles of the overhead system,remove the existing overhead system (including associated wires and Company-owned poles)of 15,000 volts or less within the Conversion Area except for Temporary Seances (b) Upon request of the Government Entity,the Company shall provide periodic reports of the progress of the Company Work identifying(i)the Company Work completed to date, (ii)the Company Work yet to be completed,and(w)an estimate regarding whether the Conversion Project Is on target with respect to the Estimated Shared Company Costs,the Estimated Reimbursable Private Conversion Costs (it any),the Estimated Reimbursable Temporary Service Costs (rf any),the Estimated Reimbursable Upgrade Costs(if any)and the Work Schedule (c) Except as otherwise provided in the Companyrs Electric Tariff G,the Company shall own, operate and maintain all electrical facilities installed pursuant to this Agreement including, but not limited to, the Underground Distribution System and Underground Service Lines (d) Subject to the terms and conditions of this Agreement,the Company shall perform al!Company Work in accordance with the Project Plan,the Work Schedule and this Agreement 3 Obligations of the`Government Entitv (a) Subject to the terns and conditions of this Agreement,the Government Entity shall do the following as specified in, and in accordance with the design and construction specifications and other requirements set forth in,the Project Plan (the'Government Work') r) provide the Trenching and Restoration, ii) perform the surveying for alignment and grades for ducts and vaults,and m) perform any duct and vault installation and other Work which the Parties have specified in the Project Plan is to be performed by the Government Entity (b) Other utilities may be permitted by the Government Entity to use the trenches provided by the ' Government Entity for the installation of their facilities so long as such facilities or the mstallaton thereof do not interfere(as determined pursuant to the Companys electrical standards) with the Underground Distribution System or the installation or maintenance thereof Any such use of the trenches by other utilities shall be done subject to and in accordance with the joint trench design specifications and installation drawings set forth or otherwise identified in the Project Plan,and the Government Entity shall be responsible for the coordination of the design and installation of the facilities of the other utilities to ensure compliance with such specifications and drawings (c) Upon request of the Company, the Government Entity shall provide penodic reports of the progress of the Government Work identifying (i)the Government Work completed to date,(ii)the Government Work yet to be completed,and(m) an estimate regarding whether the Conversion Project is on target with respect to the Estimated Shared Government Costs and the Work Schedule (d) The Government Entity shall be responsible for coordinating all work to be performed in connection with the street improvement program within the Conversion Area ' Construction Agreement,Attachment"B"to Schedule 74, Page 4 City of Kent,Hwy 99 North Phase #101006749 (e) Subject to the terms and conditions of this Agreement,the Government Entity shalt perform all Government Work in accordance with the Project Plan,the Work Schedule and this Agreement , 4 Work Schedule (a) The Government Entity and the Company have agreed upon the Work Schedule as set forth in ' the Project Plan Changes to the Work Schedule shall be made only in accordance with Section 6,below (b) Promptly following the execution of this Agreement,and upon completion by the Government ' Entity of any necessary preliminary work,the Government Entity shall hold a pre-construction meeting involving all participants in the Conversion Project to review project design,coordination requirements,work sequencing and related pre-mobilization requirements Following the pre- construction meeting,the Government Entity shall give the Company written notice to proceed with the Work at least ten (10) business days prior to the commencement date specified in the Work Schedule (c) Subject to the terms and conditions of this Agreement, each Party shall perform the Work assigned to it under this Agreement in accordance with the Work Schedule So long as the Company performs the Company Work in accordance with the Work Schedule,the Company shall not be liable to the Government Entity(or its agents,servants,employees,contractors, subcontractors, or representatives)for any dams,actions,damages, or liability asserted or arising out of delays in the Work Schedule 5 Location of Facilities All facilities of the Company installed within the Conversion Area pursuant to this Agreement shall be located, and all related Operating Rights shall be obtained,in the manner set forth in the applicable provisions of Schedule 74,as specified by the Parties in the Project Plan 6 Changes (a) Either Party may,at any time,by written notice thereof to the other Party, request changes in the Work within the general scope of this Agreement(a"Request for Change"), including, but not limited to (i)changes in,substitutions for, additions to or deletions of any Work, (ii)changes in the specifications, drawings and other requirements in the Project Plan, (ui)changes in the Work Schedule,and (iv)changes in the location, alignment,dimensions or design of items included in the Work No Request for Change shall be effective and binding upon the Parties unless signed by an authorized representative of each Party (b) If any change included in an approved Request for Change would cause a change in the cost of, or the time required for,the performance of any part of the Work,an equitable adjustment shall be made in the Estimated Shared Company Costs,the Estimated Shared Government Costs,the Estimated Reimbursable Private Conversion Costs (d any),the Estimated Reimbursable Temporary Service Costs(if any),the Estimated Reimbursable Upgrade Costs(d any)and/or the Work Schedule to reflect such change The Parties shall negotiate in good faith with the objective of agreeing in writmg on a mutualty acceptable equitable adjustment If the Parties are unable to agree upon the terms of the equitable adjustment,either Party may submit the matter for resolution pursuant to the dispute resolution provisions in Section 10,below (c) The Work Schedule,the Estimated Shared Company Costs,the Estimated Shared Government Costs, the Estimated Reimbursable Private Conversion Costs,the Estimated Reimbursable Temporary Service Costs and/or the Estimated Reimbursable Upgrade Costs shall be further , equitably adjusted from time to time to reflect any change in the costs or time required to perform the Work to the extent such change is caused by- (i) any Force Majeure Event under Section 11, below, (u) the discovery of any condition within the Conversion Area which affects the scope, cost, Construction Agreement,Attachment"B"to Schedule 74, Page 5 , City of Kent,Hwy 99 North Phase #101006749 schedule or other aspect of the Work and was not known by or disclosed to the affected Party ' prior to the date of this Agreement, or(iii)any change of inaccuracy in any assumptions regarding the scope,cost,schedule or other aspect of the Work which are expressly identdied by the Parties in the Project Plan Upon the request of edher Party,the Parties will negotiate in good faith with the objective of agreeing in writing on a mutually acceptable equitable adjustment If, at any time thereafter,the Parties are unable to agree upon the terms of the equitable adjustment,either Party may submit the matter for resolution pursuant to the dispute resolution provisions in Section 10,below. (d) Notwithstanding any dispute or delay in reaching agreement or arriving at a mutually acceptable equitable adjustment,each Party shall,it requested by the other Party,proceed with the Work in accordance with any approved Request for Change Any request to proceed hereunder must be ' accompanied by a written statement setting forth the requesting Party/s reasons for rejecting the proposed equitable adjustment of the other Party 7 Compensation and Payment (a) Subject to and in accordance with the terms and conditions of this Agreement(including,without limitation,the payment procedures set forth in this Section 7), payment in connection with the Conversion Project and this Agreement shall be as follows ti) The Total Shared Costs shall be allocated to the Parties in the following percentages (A)sixty percent (60%)to the Company, and(B)forty percent(4090)to the Government Entity ii) The Government Entity shall pay one hundred percent(1000%)of all Reimbursable Private Conversion Costs, if any ni) The Government Entity shall pay one hundred percent (100016)of all Reimbursable Upgrade Costs, if any w) The Government Entry shall pay one hundred percent(100%)of all Reimbursable Temporary Service Costs,if any v) The Government Entity shall pay one hundred percent(100%)of the costs it incurs to perform that portion of the Government Work specified in Section 3(a)(i) and(a) (i e, Trenching and Restoration and surveying) vi) The Company shall pay one hundred percent(100%) of the costs it incurs to design, provide and construct any Company-Initiated Upgrade vii) The Company shall pay one hundred percent(1000/6)of the costs it incurs to obtam Operating Rights outside the Public Thoroughfare (b) Based on the allocation of responsibilities set forth in Section 7(a),above,the Parties shall determine the net amount payable by the Government Entity or the Company, as applicable,to the other Party under this Agreement(the'Net Amount'). The Net Amount shall be determined by using the amount of the Total Shared Costs allocated to the Government Entity under Section 7(a)(i), and adjusting such amount as follows i) Subtracting (as a credit to the Government Entity)the amount of the Shared Government Costs ii) Adding (as a credit to the Company)the amount of al)Reimbursable Private Conversion Costs, Reimbursable Upgrade Costs and Reimbursable Temporary Service Costs w) Subtracting(as a credit to the Government Entity)any payments previously made to the Company by the Government Entity under the Design Agreement which, under the terms of the Design Agreement,are to be credited to the Government Entity under this Agreement ' The Net Amount,as so calculated,(A)will be an amount payable to the Company d 4 is a positive number,and(B)shall be an amount payable to the Government Entity if it is a negative number Construction Agreement,Attachment"F to Schedule 74, Page 6 City of Kent, Hwy 99 North Phase #101006749 l (c) Within sixty(60)business days of completion of the Conversion Project,the Government Entity shall provide the Company with an itemization of the Shared Government Costs (the 'Govemment Itemization'),together with such documentation and information as the Company may reasonably request to verify the Government Itemization The Government Itemization shall, at a minimum, break down the Shared Government Costs by the following categories, as applicable (i)property and related casts incurred and/or paid by the Government Entity,including any costs of obtaining Operating Rights,and (ii)construction costs incurred and/or paid by the Government Entity, including and listing separately inspection, labor, materials and equipment,overhead and all costs charged by any agent, contractor or subcontractor of the Government Entity (d) Within thirty(30)business days after the Company's receipt of the Government Itemization and requested documentation and information,the Company shall provide the Government Entity a written statement(the"Company Statemenr) showing (i)an itemization of the Shared Company Costs, (u)the Parties'relative share of the Total Shared Costs based on the Company's itemization of the Shared Company Costs and the Government Entitys demization of the Shared Government Costs set forth in the Government Itemization, (w)any Reimbursable Private Conversion Costs, (iv)any Reimbursable Upgrade Costs, (v)any Reimbursable Temporary Service Costs, (vi) any credits to the Government Entity for payments previously made to the Company by the Government Entity under the Design Agreement which, under the terms of the Design Agreement,are to be credited to the Government Entity under this Agreement,and (vii)the Net Amount, as determined in accordance with Section 7(b),above,together with such documentation and information as the Government Entity may reasonably request to verify the Company Statement The itemization of the Shared Company Costs included in the Company Statement shall,at a minimum, break down the Shared Company Costs by the following categories,as applicable (i) design and engineering costs,and(u)construction costs,including and listing separately inspection,labor,materials and equipment,overhead and all casts charged by any agent, contractor or subcontractor of the Company (e) Within thirty(30)business days after the Government Entity's receipt of the Company Statement and requested documentation and information,the Net Amount shall be paid by the owing Party to the other Party,as specified in the Company Statement. 8 Indemnification (a) The Government Entity releases and shall defend, indemnify and hold the Company harmless from all claims,losses,harm,liabilities,damages,costs and expenses(including,but not limited to, reasonable attorneys'fees)caused by or arising out of any negligent act or omission or willful misconduct of the Government Entity in its performance under this Agreement During the performance of such activities the Government Entity's employees or contractors shall at all times remain employees or contractors, respectively,of the Government Entity (b) The Company releases and shall defend, indemnify and hold the Government Entity harmless from all claims, losses, harm, liabilities,damages, costs and expenses(including, but not limited to,reasonable attomeys'fees)caused by or arising out of any negligent act or omission or willful misconduct of the Company in its performance under this Agreement During the performance of such activities the Company's employees or contractors shall at all times remain employees or contractors,respectively,of the Company. (c) Solely for purposes of enforcing the indemnification obligations of a Party under this Section 8, each Party expressly waives its immunity under Title 51 of the Revised Code of Washington,the Industrial Insurance Act,and agrees that the obligation to indemnify,defend and hold harmless provided for in this Section 8 extends to any such claim brought against the indemnified Party by or on behalf of any employee of the indemnifying Party The foregoing waiver shall not in anyway preclude the indemnifying Party from raising such immunity as a defense against any claim brought against the indemnifying Party by any of its employees Construction Agreement,Attachment"W to Schedule 74, Page 7 City of Kent, Hwy 99 North Phase #101006749 9 Conversion of Service to Customers within C version Area (a) Upon commencement of the Work, the Government Entity shall notify all persons and entities within the Conversion Area that service Imes to such customers must be converted from overheat to underground service within the applicable statutory penod following written notice from the Government Entity that service from underground facilities are available in accordance with RCW 3596050 Upon the request of any customer,other than a single family residential customer, within the Conversion Area,the Company shall remove the overhead system and connect such persons'and entities' Underground Service Lines to the Underground Distribution System (b) The Parties acknowledge that single family residences within the Conversion Area must(i) provide a service trench and conduit,in accordance with the Company's speedications, from the underground meter base to the point of service provided during the conversion,and (u) pay for the secondary service conductors as defined in Schedule 85 of the Company's Electric Tariff G The Government Entity shall exercise ds authority to order disconnection and removal of overhead facilities with respect to owners fading to convert service lines from overhead to underground within the timelines provxied in RCW 35 96 050 10 Dispute Resolution (a) Any dispute,disagreement or claim arising out of or concerning this Agreement must first be presented to and considered by the Parties. A Parry who wishes dispute resolution shall notify the other Party in writing as to the nature of the dispute Each Party shall appoint a representative who shall be responsible for representing the Partys interests The representatives shall exercise good faith efforts to resolve the dispute Any dispute that is not resolved within ten (10) business days of the date the disagreement was first raised by written notice shall be referred by the Parties' representatrves in writing to the senior management of the Parties for resolution In the event the senior management are unable to resolve the dispute within twenty(20)business days (or such other period as the Parties may agree upon),each Party m ay pursue resolution of the dispute through other legal means Consistent with the terms of this Agreement All negotiations pursuant to these procedures for the resolution of disputes shall be confidential and shall be treated as compromise and settlement negotiations for purposes of the state and federal rules of evidence (b) Any claim or dispute arising hereunder which relates to any Request for Change or any equitable adjustment under Section 6, above, or the compensation payable by or to either Party under Section 7, above,and which is not resolved by senior management within the time permitted ' under Section 10(a),above, shall be resolved by arbitration in Seattle,Washington,under the Construction Industry Arbitration Rules of the American Arbitration Association then in effect The decision(s)of the arbrtrator(s) shall be final,conclusive and binding upon the Parties All other disputes shall be resolved by litigation in any court or governmental agency,as applicable,having jurisdiction over the Parties and the dispute. (c) In connection with any arbitration under this Section 10,costs of the arbrtrator(s), hearing rooms and other common costs shell be divided equally among the Parties Each Parry shall bear the cost and expense of preparing and presenting its own case(including,but not limited to,its own attorneys'fees),provided,that, in any arbitration,the arbitrator(s) may require, as part of his or her decision,reimbursement of all or a portion of the prevailing Partys costs and expenses (including,but not limited to, reasonable attorneys'fees) by the other Party (d) Unless otherwise agreed by the Parties in writing,the Parties shall continue to perform their respective obligations under this Agreement dunng the pendency of any dispute Construction Agreement,Attachment"8'to Schedule 74, Page a City of Kent, Hwy 99 North Phase #101006749 1 1 11 UncontrollableF9rces In the event that either Party is prevented or delayed in the performance of any of its obligations under this Agreement by reason beyond its reasonable control(a"Force Ma)eure Event'),then that Partys performance shall be excused during the Force Maleure Event Force Maleure Events shall include, , without limitation,war, civil disturbance,flood,earthquake or other Act of God, storm,earthquake or other condition which necessitates the mobilization of the personnel of a Party or its contractors to restore utility service to customers,laws,regulations, rules or orders of any governmental agency, sabotage,strikes or similar labor disputes involving personnel of a Party, its contractors or a third , party,or any failure or delay in the performance by the other Party,or a thud party who is not an employee,agent or contractor of the Party claiming a Force Maleure Event,in connection with the Work or this Agreement Upon removal or termination of the Force Maleure Event,the Party claiming a Force Maleure Event shall promptly perform the affected obligations in an orderly and expedited manner under this Agreement or procure a substitute for such obligation The Parties shall use all commercially reasonable efforts to eliminate or minimize any delay caused by a Force Maleure Event 12 Insurance (a) PSE shall,and shall require each of its contractors to,secure and maintain in force throughout the duration of the Conversion Project(or, it sooner, until termination of this Agreement) comprehensive general liability insurances,with a minimum coverage of$2,000,000 per occurrence and$2,000,000 aggregate for personal injury,and$2,000,000 per occurrence/ aggregate for property damages,and professional liability insurance in the amount of$2,000,000 (b) The Government Entity shall ensure that each of its contractors performing any Government Work secures and maintains in force throughout the duration of the Conversion Project(or, I sooner, until termination of this Agreement)insurance policies having the same coverage, amounts and limits as specified Section 12(a),above , (c) In lieu of the insurance requirements set forth in Section 12(a), above,the Company may self- insure against such risks in such amounts as are consistent with good utility practice Upon the Government Entitys request,the Company shall provide the Government Entity with reasonable written evidence that the Company is maintaining such self-insurance 13 Other (a) Agreement Subject To Tariff This Agreement is subject to the General Rules and Provisions set forth in Tariff Schedule 80 of the Company's electrical Tariff G and to Schedule 74 of such Tariff as approved by the Washington Utilities and Transportation Commission and in effect as of the date of this Agreement. (b) Termination The Government Entity reserves the right to terminate the Conversion Project and this Agreement upon written notice to the Company. In the event that the Government Entity terminates the Conversion Project and this Agreement,the Government Entity shall reimburse the Company for all costs reasonably incurred by the Company in connection with the Work performed prior to the effective date of termination In such event, the costs reimbursable to the Company(i)shall not be reduced by any Shared Government Costs or other costs incurred by the Government Entity, and(ii)shall be paid within thirty(30)days after the receipt of the Company's invoice therefor Sections 1, 5,7, 8,9, 10, 11 and 13 shall survive any termination of the Conversion Project and/or this Agreement (c) Facilities Greater Than 15.000 Volts Nothing inthis Agreement shall in any way affect the rights or obligations of the Company under any previous agreements pertaining to the existing or future facilities of greater than 15,000 Volts within the Conversion Area Construction Agreement,Attachment"B"to Schedule 74, Page 9 City of Kent, Hwy 99 North Phase #101006749 (d) Compliance Wirth Law The Parties shall, in performing the Work under this Agreement, comply ' with alf applicable federal,state,and local laws,ordinances,and regulations. (a) No Discrimination The Company, with regard to the Work performed by the Company under this Agreement,shall comply with all applicable laws relating to discrimination on the basis race, color, national origin, religion,creed,age,sex,or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies (f) Indeoendent Contractor The Company and the Government Entity agree that the Company is an independent contractor with respect to the Work and this Agreement The Company is acting to preserve and protect its facilities and is not acting for the Government Entity in performing the Work. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the Parties Neither the Company nor any employee of the Company shall be entitled to any benefits accorded employees of the Government Entity by virtue of the Work or this Agreement The Government Entity shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Comoany, or any employee of the Company (g) Nonwwyer of Rights or Remedies No failure or delay of either Party to insist upon or enforce strict performance by the other Party of any provision of this Agreement or to exercise any other right under this Agreement,and no course of dealing or performance with respect thereto,shall, except to the extent provided in this Agreement,be construed as a waiver or, or choice of,or relinquishment of any right under any provision of this Agreement or any right at law or equity not otherwise provided for herein The express waiver by either Party of any right or remedy under this Agreement or at law or equity in a particular instance or circumstance shall not constitute a waiver thereof in any other instance or circumstance (h) No Third Party Beneficiaries There are no third-party benehciarnes of this Agreement Nothing contained in this Agreement is untended to confer any right or interest on anyone other than the Parties,their respective successors,assigns and legal representatives i (i) Governmental Authority This Agreement is subject to the rules,regulations,orders and other requirements,now or hereafter in effect, of all governmental regulatory authorities and courts having jurisdiction over this Agreement,the Parties or either of them All laws,ordinances, rules, regulations, orders and other requirements,now or hereafter in effect, of governmental regulatory authorities and courts that are required to be incorporated into agreements of this character are by this reference incorporated in this Agreement (j) No Partnership This Agreement shall not be interpreted or construed to create an association, joint venture or partnership between the Parties or to impose any partnership obligations or liability upon either Party Further, neither Party shall have any right, power or authority to enter into any agreement or undertaking for or on behalf of,to act as or be an agent or representative of,or to otherwise bind the other Party I (k) Severabdrty In the event that any provision of this Agreement or the application of any such provision shall be held invalid as to either Party or any circumstance by any court having jurisdiction,such provision shall remain in force and effect to the maximum extent provided by law, and all other provisions of this Agreement and their application shall not be affected thereby but shall remain in force and effect unless a court or arbitrator holds they are not severable from the invalid provisions Construction Agreement, Attachment"B'to Schedule 74, Page 10 City of Kent, Hwy 99 North Phase #101006749 (1) Notice Any notice under this Agreement shalt be in writing and shall be faxed (with a copy , followed by mad or hand delivery), delivered in person,or marled,properly addressed and stamped with the required postage,to the intended recipient as follows it to the Govemment Entity. City of Kent 220 Fourth Ave S Kent.WA 98032-5895 Attn Mark Howlett Fax. 253-856-6500 If the Company Puget Sound Energy, Inc 6905 S. 2281i Street—SKC-SVC Kent.WA 98032 Alin Linda Streissguth Fax 253-395-6882 Any Party may change its address specified in this Section 13(l)by giving the other Party nonce of such change in accordance with this Section 13(1) (m)Applicable Law This Agreement shall in all respects be interpreted,construed and enforced in accordance with the laws of the State of Washington(without reference to rules governing conflict of laws),except to the extent such laws may be preempted by the laws of the United States of America (n) Entire Agreement This Agreement constitutes the entire agreement of the Parties with respect to the subject matter hereof and all other agreements and understandings of the Parties,whether written or oral,with respect to the subject matter of this Agreement are hereby superseded in their entireties, provided,however,that except as expressly set forth in this Agreement, nothing herein is intended to or shall after,amend or supersede the Design Agreement and the same shall remain in full force and effect in accordance with its terms (o) Successors and Assigns This Agreement shall be binding upon and inure to the oenefit of the respective successors, assigns,purchasers,and transferees of the Parties, mciudmg but not limited to, any entity to which the rights or obligations of a Party are assigned,delegated, or transferred in any corporate reorganization,change of organization,or purchase or transfer of assets by or to another corporation,partnership, association,or other business organization or division thereof Government Entity Company PUGET SOUND ENERGY, INC BY BY ITS ITS Municipal Liaison Manager Date Signed Date Signed Approved as to form Construction Agreement,Attachment"B"to Schedule 74,Page 11 City of Kent,Hwy 99 North Phase #101006749 ® PUGET SOUND ENERGY Exhibit A: Project Plan City of Kent: SR-99 North phase, Kent-Des Moines Hwy to 252nd ' Underground Conversion Project Number 101006749 I 9115/2004 This Project Plan describes work to be performed by Puget Sound Energy and/or its contractor ("PSE")and the City of Kent and/or its contractor("City")for the conversion of certain PSE electrical distribution system facilities as described herein(the "Conversion Project'). In addition to this document,tlus Project Plan includes and consists of: - Attachment A-Relevant drawings and specifications for the Conversion Project work • Attachment B -Relevant PSE Standards for installation of PSE facilities • Attachment C-Project Cost Estimate document(s) • Attachment D—Operating Rights being acquired by City • Attachment E—List of existing overhead services to be converted. 1 Revisions to this Project Plan must be mutually approved by City and PSE. Conversion Proiect Scope Pursuant to PSE's Schedule 74,PSE will convert its existing overhead distribution system of 15,000 volts and less to an Underground Distribution System within the following area(the "Conversion Area"): Along SR-99(Pacific Highway South) from South 252nd to the Kent-Des Moines Highway including the first span of existing overhead laterals 'Total trench length is approximately 10,800 lineal feet The Conversion Project includes modification or replacement of all existing service lines within the Conversion Area to connect to the Underground Distribution System and removal of PSE's existing overhead distribution facilities from the Conversion Area. Refer to project drawings for PSE Work Order 101006749. In conjunction with the Conversion Project, PSE will remove its existing street lighting system within the Conversion Area and relocate the existing transmission poles to the back of the ■ proposed sidewalk. There are no Company Initiated Upgrades,Goverment Requested Upgrades or Temporary Service elements included in thus Project Scope. However, there are a number of existing overhead laterals. Included in the project design per PSE policy,is to convert the lines to underground up to the first pole.Because these existing Imes are not within the Public Thoroughfare, the cost of this portion of the project will be billed to the City at 100% (Please refer to letter dated 4/28/04) Locations are at station 111+50 Rt, 107+20 Rt, 130+00 Rt, 127+60 Rt, 126+75 Rt, 123+45 Rt, 133+50 Lt, 133+40 Rt, 153+45 Lt and 163+50 Lt. City of Kent Page 1 SR-99 North phase Underground Conversion 101006749 Overatine Ri tits The existing overhead distribution facilities are located with the Public Thoroughfare unless ' otherwise indicated in this Project Plan. The Underground Distribution System will be located within Public Thoroughfare,except for those locations agreed to in a letter to the City dated 6/4/04 with two revisions covered in a letter to the City dated 7/15/04(Attachment D) Sufficient Space is not available within existing Public Thoroughfare at these locations. Unless otherwise mutually agreed,operating rights to provide Sufficient Space will need to be acquired pursuant to Schedule 74 Section 3 prior to the start of Conversion Project construction City Responsibilities Notice to Customers: The City will provide appropriate wntten notice to customers within the Conversion Area prior to the start of Conversion Project construction work, including City and PSE contact information,Conversion Project Schedule,notice that service interruptions may be required and work required to be performed by customers Trenching,Restoration&Job Coordination: The City, or it's Contractor,will perform all excavation and trenching,shoring(if required),bedding,backfill, site restoration and project coordination required for the installation of the Underground Distribution System Surveying: The City will perform all surveying for alignment and grades of vaults and ducts for the installation of the Underground Distribution System Installation of Ducts &Vaults: The City,or it's Contractor,will perform the installation of ducts and vaults for the Underground Distribution System using materials provided by PSE subject to inspection and acceptance of this work by PSE. A complete installation includes grouting the vault entrances,proofing the duct,installation of mule tape and end plugs on all spare conduits. Notice for Materials Delivery: The City will provide PSE ten(10)working days notice prior to the start of ducts and vaults installation by the City to allow for delivery of PSE's materials, scheduling of vault deliveries and scheduling of PSE's construction inspector. Staging and Storage: The City,or it's Contractor, will provide secure staging and storage area(s) for ducts and vaults materials provided by PSE and will be responsible for the security and condition of these materials until they are installed and accepted by PSE or returned to PSE Traffic Control: The City will provide flagging and traffic control as required for all work performed by the City Notice to Convert or Modify Service Lines: Unless otherwise specified in this Project Plan,at the completion of the Conversion Project all customers within the Conversion Area must be served by underground services lines The City will provide written notice, in accordance with RCW 35.96 03, to customers within the Conversion Area that they must replace existing overhead service lines with underground service Imes or modify/reroute existing underground service lines as required to connect to the Underground Distribution System. Service Imes to be replaced or modified are listed in this Project Plan. Coordination of Other Utilities: The City will coordinate the removal and relocation of other utilities attached to PSE's poles within the Conversion Area and will coordinate any joint use by other utilities of any excavations and/or trenches used for the Conversion Project. City of Kent Page 2 SR-99 North phase Underground Conversion 101006749 i . ' PSE Responsibilities Ducts&Vaults Materials: PSE, or it's Contractor/vendor,will provide and deliver on site all materials for installation of ducts and vaults by the City. Inspection and Acceptance of Ducts&Vaults: PSE will provide inspection services to oversee proper installation of ducts and vaults by the City. PSE will accept the completed ducts and vaults system once the new system has been proofed by the City or it's Contractor "Proofing"is defined as successful confirmation by use of a mandrel that the duct system is free 1 and clear of debris and damage,installed to the proper grade and locations and containing a pullmg mule tape.Mandrel will be loaned by PSE to the City or it's Contractor Installation and Removal of Electrical Facilities: Following acceptance of the ducts and vaults system installed by the City, PSE will install all electrical facilities for the Underground Distribution System and will remove the existing overhead facilities(including overhead services Imes) within the Conversion Area after the Underground Distribution System is placed in service, all customer service Imes are connected thereto and all other utilities have been removed from PSE's poles. PSE will fill holes left after pole remove with compacted crushed rock. Traffic Control: PSE will provide flagging and traffic control as required for all work performed by PSE ' Underground Service Lines: Unless otherwise specified in this Project Plan, at the completion of the Conversion Project all customers within the Conversion Area must be served by underground services lines PSE will install underground service lines for single-family residential customers(in trenches and conduits provided by the customer) and will connect all underground service lines to the Underground Distribution System, all in accordance with PSE Schedule 85 PSE will provide information and assistance to customers and the City to facilitate work to be performed by customers associated with underground service lines. PSE will disconnect and reconnect service to customers during regular business hours and will schedule service line work with customers at least two business days in advance. Service lines to be replaced or modified are listed in this Project Plan. Service Interruptions: Temporary interruptions of electrical service to customers will be required during construction of the Conversion Project and transfer of customers to the Underground Distribution System. PSE will use reasonable efforts to provide at least two working days advance notice of service interruptions to customers. Construction Meetings: PSE,or it's Contractor will attend weekly meetings during the installation of PSE equipment. Construction Work Schedule The Conversion Project Work will be performed in accordance with the following Work Schedule,unless this Schedule is revised by mutual consent and agreement of the City and PSE or circumstances beyond the control of PSE and the City preclude such performance. i Installation of ducts and vaults: The City will advertise for bids in January 2005 and anticipates starting installation of the vault and duct in March 2005 The City expects to mstall an City of Kent Page 3 SR-99 North phase Underground Conversion 001006749 i 4 average mmtmum of 75 trench feet per day including vaults It is estimated that mstallation on the duct and vault system will be completed in August 2005. Installation of equipment,connection of customer service lines and removal of the existing , overhead facilities: Installation of the electrical system by PSE will start immediately after the duct and vault system is complete and accepted by PSE Work will progress in a single uninterrupted effort until the entire system is energized.PSE or it's Contractor, will convert overhead customer services to underground within the 90 day period after the system is energized Once all services have been converted and all other utilities have removed then facilities,PSE,or it's Contractor will remove the poles within 25 business days Proiect Cost Estimate &Allocation Actual project costs will be allocated pursuant to the Conversion Project Design Agreement and Construction Agreement and PSE's rate Schedule 74 Assumptions The Project Design Work(construction plans and specifications), Construction Schedule and Construction Costs Estimate are based on and reflect the following assumptions. Construction conditions that are not consistent with these assumptions may result in a request for change to the Construction Schedule and/or Construction Costs Estimate pursuant to Section 6 of the Construction Agreement Schedule I PSE will be provided continuous access to the construction site and associated electrical work during all workmg days. A working day for the delivery and installation of vaults and ducts is defined as an 8 hour day Monday through Friday between the hours of 7 00 am and 6.00 pm, excluding holidays A working day for a PSE line crew is defined as up to a 10 hour day Monday through Friday between the hours of 7:00 am and 6:00 pm, excluding holidays 2 Should lane closures become necessary,the lane closure is lituted to the hours between S 00 am and 5:00 pm Monday through Friday. 3 Once PSE's construction crews are mobilized,the conversion will be constructed in one continuous nonstop effort, end to end,until the project is completed. 4. Cut-over and transfers of existing customers will be performed during regular business hours Overtime charges may be assessed for work,including inspection, performed outside of the regular business hours referenced in assumption 1, 5. PSE's contractor and the City's contractor will mutually agree upon a schedule for excavation for and delivery of all vaults Scheduling for delivery of vaults from the manufacture will require a mwtmum of two days notice. 6. Customer work to install or modify service lines and work necessary by other utilities will be performed and competed so as not to interfere with or delay the performance of PSE's work. , City of Kent Page 4 ' SR 99 North phase Underground Conversion 101006749 i . L PSE Design Plans ' 7. The Conversion Project will be performed as shown in PSE's project drawings and PSE's design and construction standards which accompany this Project Plan. 8 Locations for facilities as shown on PSFs project drawings are available for use. 9 This Project Plan does not include installation and removal of"temporary"facilities at the request of others during construction Cost Estimate 10.The estimated costs presented in the Construction Costs Estimate Summary are based on the installation of facilities at locations shown in PSE's project drawings and otherwise in accordance with this Project Plan 11. The estimated costs presented in the Construction Costs Estimate Summary are based on the performance of work by PSE in accordance with the Construction Work Schedule included in this Project Plan during the working period addressed in assumptions 1 and 2 above. No overtime work is included in this Project Plan, 12. The estimated costs presented in the Construction Costs Estimate Summary provide for performance of duct&vault installation by the City and PSE inspection of this work. 13. Due to contractual labor rate changes,the Construction Costs Estimate Summary is based on the new underground system being fully installed and energized by February 2e, 2006 and the removal of the overhead system completed by July 31,2006. PSE Facilities Design Standards The following PSE Design Standards are included in this Project Plan and may be applicable to this Conversion Project 6315.0008 Guard Posts for Padmount Transformers 6325.3200 Underground Services 6775.0035 Vault,Handhole and Padmounted Equipment Location 6775 0040 Vault and Handhole Installation 6790.0I 10 Customer Supplied Trench for Commercial/Multifamrly Developments 6790.3050 Using Fluidized Thermal Backfill 6800 4050 Depth of Bunal Requirements for Underground Cable 6800.6000 PVC Conduit Installation 6825.6505 Installation of Electronic Markers Services Lines Underground Service Lines: Unless otherwise specified in this Project Plan, at the completion of the Conversion Project all customers within the Conversion Area must be served by underground services lines. Customers must make their premises ready for service by underground service lines and must make application to PSE for replacement,modification and City of Kent Page 5 SR-99 North phase Underground Conversion 101006749 connection of service lines. Non-residential customers must provide suitable customer installed, owned and maintained underground service lines in accordance with PSE Schedule 85. Residential customers(single family residences)must provide the trench,backfill and suitable ' conduit under obstructions(if any)to PSE's specifications, and PSE will install, own and maintain the service Imes therem in accordance with PSE Schedule 85. i Please see Attachment E for a list of existing overhead services to be converted. Acceptance of Protect Plan The City and PSE mutually agree to and accept this Project Plan as of the date indicated. For the City For PSE: By: By. 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'�' ,••�• _ ��sn' �• �\x3SQ di1M 6e 3,Qrp uwN 1Rlri Cr YeY� ,. /xnxucr•wn uo uo❑.....M. I t I ATTACHMENT B Relevant PSE Standards For Installation of PSE Facilities 1 Attachment B is available for review in the Public Works Department. ,I ATTACHMENT C Project Cost Estimate i I I I # �PIf(1PT Eo V>+D PlHIOY OW Rr*ct TlM P fp/t PwNCH lIOVl4r lh1jRYMWIOEW.[a�4wYrdIWWYrY�MheIDlf� 11 P1ded Nanlrl Pibwl J.nTILW gatCel CnlErr/Bran l�ew�. ivv HMYIpM U.1.OI1Yy!➢Ivr1 _ 1VY1p11 111.4W RwYh11 I He11YM HEN !� y( IeNl Cev.mrnnlld M�aMnalbY Gelb .Ex CanwtEtl HSIMeb! TeW Nwtl RfNb RMHy Tdr lEAi c G E CEa1 CbrwnM IIe11fIeM T RelmSvutle Cnn tens➢El Cwf NTdYmm r olElgn 8 nW .,<k s ;.�1i61', M.'ph E " '^!° k�H4.'`..�'` •'f° lw'.r; tmn.+t�v-pia eoo to KI rT.Y ! � v. E6 "4"di� 1 ni EICEeO C "!'! Wij4rN'3119.W E4 Ta Csr 19Et@ twee I 000 w n .ee7o tlwa EQe,TM - w Ens»o o.. Elrn tb ayS; w z 'EL(.n.dpn➢.rEtln.seb•ro w,swMTdeer.aw 1.earb<'Evmf�--w.e.a 1 Twentl CeW r•EExYItl.e1L b M Gor.mmlY bqr nq 00RbM C4nppp 'Tdd O[Ye�s\rwf GwE1MrN En111 nnb dC W1M5.nM/m n0 wnn4q r j ATTACHMENT D Operating Rights Being Acquired by City t PRELIMINARY CITY OF KENT EASEMENT REQUIREMENTS-North OH to UG Conversion 252nd-SR516 REVISED 12AW003 Revised by Crty o1 Kent 4/26r20D4 Final agreement 6r404 revised per latter W/15lo4 asemen Business Name Address Location Easement Station Proposed Changes Number Pac Hwy Size 2 Midway Storage 248W J16 12'x2o' 110+67 053RT Moved tram orginal location. Change easement size to 12'x20' 3 Auto Works 24620 J21 12'x20' 114+35 l53RT Location is Special Interest Auto Works 4 1 Mk1wBY Landfill 24808 J24 12'x20 117+12 053RT 6 MldwayLandfill 24660 J30 14'x23' 119+79053rt Y339 118+85 053RT 7 State Farm 248W J32 14'x26' 120+50 Revised per letter7/15104 State Farm 24800 V33 9 Cleeners 24453 J37 I 20'X20' 123+40 061LT 10 Midway Mobile 24426 J39 12'x20' 126+75053RT Masson 11 Vacant J44 12'x20' 130+02 053RT 13 Rainer Truck 24233 J49 12'x20' 133+25 053RT Change esasement size 12'x20' 14 MkIrway Drivedn 24050 J52 14'x20' 136+38 053RT 15 Midway Drive-In 24050 J56 12X20 139+50 053RT 16 Midway Drive-In 24050 J59IJ60 19'x61' 142+06 @60RT 17 Omni Executive 23830 J66 12'x20' 146+24 l53RT Change esasement size 12'x20' Center 18 Kim's Nails 23BOD J67 14'X25' 149+28 053RT 19 Fatima Auto 23646 J70 12'x20' 151+50 @MT Located next to Sunrise Diner 10129/20048 55 AM 1 Final operating ngnis in Pros Plan As i t PRELIMINARY , CITY OF KENT EASEMENT REQUIREMENTS•North OH to UG Conversion 252nd-SR516 19A Midway 23615 J74 12't20' 153+35 53 RT Move J74 to College Inn Apt property Motorsporis to avoid future drveway. New location 153+35 O53RT City to relocate water Svc per letter 7/15/04 J7aN77Ne 20 Jiffy Lubal 23446 DIJ79A 12'x20` 155+650 53RT For J79 6 V80 Communication Condurta DiscountCar may have to be moved to fit Transformer Kent Street in easement area City to relocate cost sign Lights d necessary r letter 7115/04 21 Southgate Oil Pac Hwyl J86 12'x20' 159+28 053RT City to relocate water Svc per letter 7115/04 22 Book World 23418 J88 12'x20' 163+32 O53RT 23 Sunset Hotel 25066 V78 10'X70' 109+76 O55RT 24 atlonal Business 24425 V41A 10'Xt0' 126+80 O60LT 25 Am Japanese 24401 V41IS 10'X10' 128+37 53'RT Move easement to Apt Complex to Auto avoid future driveway 128+37 O53RT 26 Liberty Christian 244431 V438 19X10' move to 125+15 per letter 76/15/04 27 Ski 's Auto Bo 24433 V43C 10'X10' 125+90 O58LT 26 Rainer Truck V50 10'X10' 132+40 O55LT This Is Rainer Truck site 31 Almost New 23609 P V78 10'X10' 165+40 Move to SE corner of Almost New Collect Run Secondary north to HH In SW 0 166+45 32 Midway Storage P17 10'x130' 111+50 33 MldwayMoblle 24426 P33A 10'x100' 126+75 Masion 34 Midway Mobile 24426 P33 10'x130' 127+70 Mallon 1029/20048 55 AM 2 Final operating rights in Pro!Plan xis i PRELIMINARY CITY OF KENT EASEMENT REQUIREMENTS-North OH to UG Conversion 252nd.SR516 35 S 244th Sfroet P39 10'X132' 129480 36 S 242th Street P49 10'x34' 136+30 LT Part of conversion Is on existing street nghtrot•way Only need 10'x34' easement t t t t i 1 10/29120048 55 AM 3 Final operating rights in Pro]Plan xis 1 i r ATTACHMENT E List of Overhead Services to be Converted r r r r r 1 1 t t 1 Customer Harm SITE SITE ST SITE CRY AT ZIP Used Tires 23428 Pacific Hwy S Kent WA 98032 Hair Salon 23434 Pacific HWY S Kent WA 98032 Enterprise Rent-a-Car 23440 Pacific Hwy S Kent WA 98032 Midway Auto Sales 23616 Pacific H S Kent WA 98032 College Inn Apts 23634 Pacific Hwy S Kern WA 98032 Sunrise Diner 23646 Paafic HWY S Kent WA 98032 Kim's Nails 23800 Paafic HvFY S Kent WA 98032 BuckeysMuffler 2389B Pacft HWY S Kent WA 98W2 Billboard 24602 Pacific Hwy S Kent WA 98032 Classic Cars 24620 Pacific Hwv S Kant WA 98032 Special Interest Auto Works 24816 Pacific Hwv S I Kent WA 98032 AAA Rockery 24820 Paafic Hwy S I Kent WA 98032 Wood Products 24846 Pacific HWY S Kent WA 198032 Honda Manne 25028 Paoric HWY S Kent WA 198032 Sr,inset Motel 25006 Pacific S Kent WA 19SO321 Pho Xuan Ten le 25006 Pacific HWY S Kent WA 198032 Mobile One 25009 Pacific Hwy S Kent WA 198032 SeaTac AutomoWe 24805 Pacific Hwy S Kent rWA 980M Pacific Crest 24617 Pacific H S Kent 98l),42Abbey Fence Cc 24453 Paafic S Kent 98032 Stir Mall 24615 Paafic S Kem 98032 Kim's Seafood 24443 Paafic S Kent 98032 Pound Aa nawent 24441 Paafic S Kent 98032 Auto 24433 Paafic H S Kent 98032 National Business S stems 24425 Paafic H S Kent 98032 Apartinent Complex 24415 Pacific Hwy S Kent WA 1981W Amencan ese Auto 24401 Pacific H S Iles Moines WA 198198 Midwa T 1 Pats 24101 Pacific Hwy S Kent WA 198032 Tea Garden 23653 Pacific HwV S Kent WA 198032 Midway Insurance 23655A Pacific Hwy S Kent WA 98032 Midway Cleaners 23647 Pacific Hwv S Kent WA 98032 Tool Town 23639 Pacific Hwv S Des Manes WA 98196 Awesome Deals 23609 Paafic S Des Moines WA BB19B Seattle Combat Hapiodd 23601 Pacific Hwy S Des Manes WA 98198 Residence 23607 pacific Hwy S Des Moines WA 9819E Dr Shannon 23407 Pacific Hwy S Des Moines WA 9819E See Diving 23405 Pacific HWY S Des Moines WA 98198 Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: TRANSPORTATION IMPROVEMENT BOARD GRANT FOR PACIFIC HIGHWAY —AUTHORIZE 2. SUMMARY STATEMENT: As recommended by the Public Works Committee, authorization for the Mayor to sign all documents necessary for the Transportation Improvement Board grant for the Pacific Highway South HOV Lanes 2004 Storm Drainage Project and further directing staff to accept the grant and establish a budget for the funds to be spent within the project. 3. EXHIBITS: Public Works Director's memorandum and Transportation Improvement Board Grant 4. RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT 1 Expenditure? X Revenue? X Currently in the Budget? Yes X No If no. Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6F 1 PUBLIC WORKS DEPARTMENT Don E Wickstrom, P E Public Works Director Phone 253-856-5500 Fax 253-856-6500 K E N T Address 220 Fourth Avenues WASHINOTON Kent,WA 98032-5895 DATE: No mber 15, 2004 TO: Puosrks Committee FROM: Do trom, Public Works Director SUBJECT: Transportation Improvement Board Grant for Pacific Highway South HOV Lanes -2004 Storm Drainage Project MOTION Recommend concurrence of the Transportation Improvement Board grant for the Pacific Highway South HOV Lanes 2004 Storm Drainage Project and authorize the establishment of the budget for same along with directing staff to spend the money accordingly SUMMARY: The Transportation Improvement Board approved a grant for the City of Kent's Pacific Highway South HOV Lanes—2004 Storm Drainage Project in the amount of$392,704 This grant which was part of an original overall offer of$4,185,000 was accepted by the City and assumed Council had accepted same but didn't As such the Public Works Department is requesting that Council authorize the establishment of the budget and spending of the money accordingly BUDGET IMPACT No Unbudgeted FiscabPersonncl Impact BACKGROUND The City's Pacific Highway South HOV Lanes - 2004 Storm Drainage Project is the next phase of a multi-phased construction project for the installation of HOV lanes along Pacific Highway South from City limits(SR516) to City limits(S 272ne Street) This particular phase is for the installation of approximately 5,000 feet of new storm drainage on the west side of the road between S 252" Street and S 272"d Street The initial grant offer of$4,135,000 was given in September 2000, the actual grant was then made at the time each respective phase was ready for construction Because of this multi-phasing it was thought that this particular grant had been approved by Council, which it was not It's the Public Works Departments request that this grant now be accepted by Council along with establishing the budget and spending the money accordingly Mayor Wlutc and Kent City Council 1 TIB Grant for Pac Hwy HOV Lanes November 16,2004 Washington State ' Transportation Improvement Board j P - Transmifital Letterr l TIB Members iY ifs t_ ,tune 'l, 2004 Counc l nambar VAlksm Gary t�i •s4�'-; t_•`�I� a- Ghax,CdYofBalPeGrounC - ComrnsstonerteoBowman Mr Don Wickstrom, P E Vice Chair Benfan County public Works Director Mr John Akan,P E City of Kent Gry of ENensburp Mr Thomas Ballard,P E 220 -4th Avenue South Asks caunly Kent,WA 98032-5838 Ms Bw!"s,Berk Berk and AssoOatea Cottr,virriernber Jeanne Bvner.V Way y Coy of Fatlera)Way Arterial Improvement Program _ Mr George Cress TO Project Number B-1-106(027)-3 , Pod of to0pnaw Pacific Highway South (SR-99) Ma Kalhleen Dams wwor South 252nd St to South 272nd St t I Mo DanorGlaho Authorization to Award Contract - C10am TrvaM - — -_ Ms Paula Hammond P E This is to confirm that the TIB has authorized the approval to award the contract v.,soT on this project effective ,tune 1, 2004. See the attached document for specific Courtolmemberq oMawn information regarding the requirements associated with this approval Counulmember Rob McKenna "'g`aunty In accordance with TIB Guidelines, an Updated Cost Estimate (UCE) form, Final Mr McMiley City olBeNrnOham am Surnmary of Construction Quantities, and a Project Ledger indicating all project Mr Dave Nelson costs are required upon completion of the project Call or e-mail your TIB project Grant ewmty engineer to receive an Updated Cost Estimate form Mr Dave O'Connell Mason county camnb5vonerMke Shelton For assistance with your project, contact Greg Armstrong, TIB Project Engineer, Island County at(360) 586-1142 or via e-mail at GregA@TIB wa gov , Mr Amald Tomac ercyda Alliance of Waslunglon Mr Theo Yu 0,'Ac dFinanwlManaNen»n: Mr JafWaher oml:y Road Admwrslrafxm 6oarfl Ms Krm Zenlz SpoAana Transit AMhonly I Mr Stevan ExeaWe q Dtred Onealor PO Box 40901 Olymp,a,WA 98504 D901 Phone 36f1-5Bd-1190 Fax WO-W-1165 www bC w via ggoo rn Investing in your local community i Attachment Approval to Award Contract Effective Date: dune 1, 2004 _ Project Information Lead Agency City of Kent Project Number 8-1-106(027)-3 Project Title pacsfic Highway South (SR-99) F, Project Termini South 252nd St to South 272nd St — TO Phase TO Funds —_ J Application/Design 0 =_ Construction 392,704 Award Contract 0 Total Authorization $392,704 This confirms TIB has authorized you to award the contract for this project The Updated Cast Estimate form submitted for this project indicates a change in TIB funds in the amount of$0, for a total authorization of$392,704. D61011 Executive Director e N Date Y 4 - .a �L9- �K a L"�i v{ 1 t Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: WASHINGTON STATE DEPARTMENT OF TRANSPORTATION PARTICIPATION AGREEMENT FOR SR 516 AT 4TH AVENUE OVERLAY—AUTHORIZE 2. SUMMARY STATEMENT: As recommended by the Public Works Committee, authorization for the Mayor to sign a Participation Agreement with Washington State Department of Transportation in the amount of$93,819.54 for construction of the SR-516 at 4th Avenue South Asphalt Pavement Overlay upon concurrence of the language therein by the Public Works Director and the City Attorney and to establish a budget for same. 3. EXHIBITS: Public Works Director's memorandum and WSDOT Participation agreement 4. RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? X Revenue? X Currently in the Budget? Yes X No If no: Unbudgeted Expense: Fund Amount S Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6G PUBLIC WORKS DEPARTMENT ■r>� Don E Wickstrom, P E Public Works Director • Phone 253-856-5500 KENT Fax 253-856-6500 W A S M I N O T O N Address 220 Fourth Avenue S Kent,WA 98032-5895 DATE: Nov r 9, 2004 TO: Ma to and Kent City Council FROM: Don trom,Public Works Director THROUGH- SUBJECT: WSDOT Participation Agreement for SR-516 at 4th Avenue S. Overlay MOTION: Recommend authorizing the Mayor to sign the WSDOT Participation Agreement in the amount of S93,819.54 for construction of the SR-516 at 4rh Avenue South Asphalt Pavement Overlay upon concurrence of the language herein by the Public Works Director and the City Attorney and to establish a budget for the same along with directing staff to spend the money accordingly. SUMMARY: Authorize the Mayor to sign the Participation Agreement between the City of Kent and the Washington State Department of Transportation for the City to overlay the intersection of SR- 516(Willis Street)at 41h Avenue South with the State reimbursing the City for same The Public ' Works Department recommends that the:Mayor be authorized to sign the agreement BUDGET IMPACT No Unbudgeted Fiscal/Personnel Impact ' BACKGROUND: Willis Street is a state route(SR-516) The Washington State Department of Transportation is responsible for the maintenance of the roadway surface and will be overlaying SR-5I 6 between I-5 and Smith Street in 2005 The City of Kent will be widening Willis Street to add a second left-turn lane at 40' Avenue South. This work is part of the off-site improvements required by the developer for the Kent Station Project The WSDOT has agreed to reimburse the City for cost of performing the asphalt concrete overlay This agreement is for construction of the overlay The Public Works Department supports executing the agreement Mayor White and Kent City Council WSDOT Participation Agreement for SR-516 at 4'"Ave November 9,21103 I ® i Washington State 7Department of Transportation organization and Address City of Kent State Participating Attn: Kenneth Langholz,Engineering Supervisor Agreement 220 Fourth Avenue South Kent,WA 98302-5895 Work by Local Agency Section/Location Actual Cost 4th Avenue South Intersection Agreement Number Description of Work GCA 4196 Overlay intersection of SR 516 and 4th Avenue South with hot mix State Route Number Control Section Number asphalt 516 176305 Region Urban Comdors THIS AGREEMENT,made and entered into this day of between the STATE OF WASHINGTON,Department of Transportation, acting by and through the Secretary of Transportation,(hereinafter the'STATE`)and the above named organization,(hereinafter the'LOCAL AGENCY') WHEREAS,the LOCAL AGENCY is planning the construction of a protect as shown above,and in connection therewith,the STATE has requested that the LOCAL AGENCY perform certain work as herein described,and WHEREAS,it is deemed to be in the best interest for the STATE to include specific items of work In the LOCAL AGENCY's construction contract proposed for the above-noted project,and WHEREAS,the STATE is obligated for the cost of work described herein NOW THEREFORE,by virtue of RCW 47 28 140 and in consideration of the terms,conditions,covenants,and performances contained herein,or attached and incorporated and made a part hereof,IT IS MUTUALLY AGREED AS FOLLOWS 1 The STATE agrees,upon satisfactory completion of the GENERAL work involved,to deliver a letter of acceptance which shall The LOCAL AGENCY,as agent acting for and on behalf of include a release and waiver of all future claims or demands of any nature resulting from the performance of the work under this the STATE, agrees to perform the above"Description of AGREEMENT W ork" Plans,specifications and cost estimates shall be prepared by the If LOCAL AGENCY in accordance with the current State of PAYMENT Washington Standard Specifications for Road.Bridge,and The STATE,in consideration of the faithful performance of the Municipal Construction, and amendments thereto,and adopted work to be done by the LOCAL AGENCY,agrees to reimburse design standards,unless otherwise noted The LOCAL AGENCY the LOCAL AGENCY for the actual direct and related indirect will incorporate the plans and specifications into the LOCAL cost of the work AGENCY's project and thereafter advertise the resulting project for bid and,assuming bids are received and a contract is An itemized estimate of cost tar work to be performed by the awarded, administer the contract LOCAL AGENCY at the STATE's expense is marked Exhibit 'A',and is attached hereto and by this reference made a part of this AGREEMENT The LOCAL AGENCY agrees to submit plans and specifications for the described work as shown on Exhibit"B",attached hereto Partial payments shall be made by the STATE,upon request of and by this reference made a pail of this AGREEMENT,to the the LOCAL AGENCY,to cover costs incurred These payments STATE for approval prior to advertising the project are not to be more frequent than one(1)per month It is agreed that any such partial payment will not constitute agreement as to the appropriateness of any dem and that,at the time of the final The STATE may,if it desires, fumish an inspector on the audit,all required adjustments will be made and reflected in a project Any costs for such inspection will be borne solely by final payment ' the STATE All contact between said inspector and the LOCAL AGENCY's contractor shall be through the LOCAL AGENCY's representative DOT Form 224-067 EF ' Revised 1012001 The LOCAL AGENCY agrees to submit a final bill to the STATE In the event I is determined that any change from the description within forty-five(45)days after the LOCAL AGENCY has of work contained in this AGREEMENT is required,approval must completed the work be secured from the STATE prior to the beginning of such work Where the change is substantial,written approval must be III secured DELETION OF WORK In the event the estimate of cost, Exhibit"A",is in excess of Reimbursement for increased work andlor a substantial change in $10,000 and the total actual bid prices for the work covered by the description of work shall be limited to costs covered by a this AGREEMENT exceeds the estimate of cost by more than 15 written modification,change order or extra work order approved percent,the STATE shall have the option of directing the LOCAL by the STATE AGENCY to delete all or a portion of the work covered by this AGREEMENT from the LOCAL AGENCY's contract Except,that V this provision shall be null and void if the STATE's portion of the RIGHT OF ENTRY work exceeds 20 percent of the actual total contract bid price The STATE hereby grants and conveys to the LOCAL AGENCY the right of entry upon all land which the STATE has interest, within or adjacent to the right of way of the highway,for the The STATE shall have five(5)working days from the date of purpose of constructing said improvements written notification to inform the LOCAL AGENCY to delete the work Should the STATE exercise es option to delete work,the Upon completion of the work outlined herein, all future operation STATE agrees,upon billing by the LOCAL AGENCY,to and maintenance of the STATE's facilities shall be at the sole cost reimburse the LOCAL AGENCY for preliminary engineering costs of the STATE and without expense to the LOCAL AGENCY incurred by the LOCAL AGENCY to include the work covered by this AGREEMENT in the LOCAL AGENCY's contract VI LEGAL RELATIONS IV No liability shall attach to the LOCAL AGENCY or the STATE by EXTRA WORK reason of entering into this agreement except as expressly In the event unforeseen conditions require an increase in the cost provided herein of 25 percent or more from that agreed to on Exhibit"A",this AG REEMENT will be modified by supplemental AGREEMENT covering said increase_ IN WITNESS WHEREOF,the parties hereto have executed this AGREEMENT as of the day and year first above written 1 LOCAL AGENCY STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION BY BY Title Tie Date Daze DOT Form 224-067 EF Revised 10i20D1 GCA 4196 EXHIBIT A ESTIMATE OF COST NUMBER OF COST PER ITEM UNIT UNITS UNIT COST Removing Plastic Line L F 430 15 $645 00 Removing Raised Pavement Marker HUND 61 80 $488 00 Removing Plastic Traffic Marking EACH 27 15 $405 00 Planing Bituminous Pavement S Y 265 3 $795 00 Hot Mix Asphalt 1/2' PG 64-22 TON 1170 42 $49,140 00 Loop Replacement EACH 5 750 $3,750 00 Raised Pavement Markers Type 1 &2 HUND 61 200 $1,220 00 Paint Line L F 2000 015 $300 00 Plastic Stop Line L F 72 2 $144 00 Plastic Crosswalk Stripe L F 220 2 $440 00 Railroad Crossing Symbol EACH 1 770 $77000 Plastic Traffic Arrow EACH 7 35 $245 00 Plastic Traffic Letter EACH 20 35 $700 00 Traffic Control Supervisor HOUR 65 35 $2,275 DO Traffic Control Labor HOUR 175 35 $6,125 00 Temporary Traffic Control Devices L S 1 2160 $1,840 00 Sequential'Arrow Sign HOUR 64 5 $320 00 Sub-total A $69,602 00 Mobilization (7% Subtotal A) $4,872 14 Sub-total B $74,474 14 Sales Tax (8 6% of Subtotal B) $6,404 78 Sub-total C $80,87892 Const Engr (12% of Sub-total C)&Contingencies (4%) $12,940 63 i TOTAL $93,819 54 NOTE Preliminary engineering is not included per direction from Mr Kenneth Langholz, Crty of Kent GCA 4196 EXHIBIT B DESCRIPTION OF WORK The LOCAL AGENCY will include the following work on SR 516,from the UPRR tracks to 3rd Avenue South(Milepost 5.08 to Milepost 5.30),in their Project No. 01-3010, Willis Street at 4''Avenue South Intersection Improvements project. Remove pavement markings Plane bituminous pavement Pave with 0 15' Hot Mu Asphalt(HMA) W'PG 64-22 Replace existing traffic loops Install pavement markings Provide traffic control for the work Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: WASHINGTON STATE DEPARTMENT OF TRANSPORTATION PARTICIPATION AGREEMENT FOR SR 516 AT MILITARY ROAD OVERLAY—AUTHORIZE 2. SUMMARY STATEMENT: As recommended by the Public Works Committee, authorization for the Mayor to sign a Participation Agreement with Washington State Department of Transportation in the amount of$77,473.71 for construction of the SR 516 at Military Road South Asphalt Pavement Overlay upon concurrence of the language therein by the Public Works Director and the City Attorney and to establish a budget for same. 3. EXHIBITS: Public Works Director's memorandum and WSDOT Participation agreement 4. RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? X Revenue? X Currently in the Budget? Yes X No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6H i i PUBLIC WORKS DEPARTMENT Don E WickstrDrn, P E Public Works Director 440 Phone 253-856-5500 Fax 253-e56-6500 KENT W A S H I N O T O N Address 220 Fourth Avenue S Kent,WA 98032-5895 DATE: No em er 9, 2004 TO: M to and Kent City Council FROM: D ckstrom,Public Works Director THROUGH SUBJECT: WSDOT Participation Agreement for SR-516 at Military Road S. Overlay MOTION: Recommend authorizing the Mayor to sign the WSDOT Participation Agreement in the amount of $77,473.71 for construction of the SR-516 at Military Road South Asphalt Pavement Overlay upon concurrence of the language herein by the Public Works Director and the City Attorney and to establish a budget for the same along with directing staff to spend the money accordingly. SUNEWARY: �1 Authorize the Mayor to sign the Participatton Agreement between the City of Kent and the Washington State Department of Transportation for the City to overlay the intersection of SR- 516(Kent-Des Moines Road) at Military Road South with the State reimbursing the City for same. The Public Works Department recommends that the Mayor be authorized to sign the agreement BUDGET IMPACT No Unbudgeted Fiscal/Personnel Impact BACKGROUND: Kent Des-Moines Road is a state route (SR-516) The Washington State Department of Transportation is responsible for the maintenance of the roadway surface and will be overlaying SR-516 between I-5 and Smith Street in 2005 The City of Kent is in process of designing the Military Road Widening Project wluch includes widening SR-516 at the intersection This work is part of the South 228 Street Corridor Project The WSDOT has agreed to reimburse the City for cost of performing the asphalt concrete overlay This agreement is for construction of the overlay The Pubhc Works Department supports executing the agreement Mayor White and Kent City Council WSDOT Participation Agreement for SR-516 at Military Rd November 9,2003 1 A111111111.t. I Washington State Department of Transportation Organization and Address City of Kent State Participating Attn Kenneth Langholz,Engineering Supemsor Agreement 220 Fourth Avenue South Kent,WA 98302-5995 Work by Local Agency Section I Location Actual Cost Military Road South Intersection Agreement Number Description of Work GCA 4195 Overlay intersection of SR 516 and Military Road South with Hot State Route Number Control Section Number ]mix asphalt 516 176303 Region Urban Corridors THIS AGREEMENT,made and entered into this day of between the STATE OF WASHINGTON, Department of Transportation,acting by and through the Secretary of Transportation,(hereinafter the"STATE"}and the above named organization,(hereinafter the'LOCAL AGENCY'). WHEREAS,the LOCAL AGENCY is planning the construction of a project as shown above, and in connection therewith,the STATE has requested that the LOCAL AGENCY perform certain work as herein described,and WHEREAS,it is deemed to be in the best interest for the STATE to include specific items of work in the LOCAL AGENCY s construction contract proposed for the above-noted project, and WHEREAS,the STATE is obligated for the cost of work described herein NOW THEREFORE,by virtue of RCW 47 28.140 and in constderatwn of the terms,conditions,covenants,and performances contained herein,or attached and incorporated and made a part hereof,IT IS MUTUALLY AGREED AS FOLLOWS The STATE agrees, upon satisfactory completion of the GENERAL work involved,to deliver a letter of acceptance which shall The LOCAL AGENCY,as agent acting for and on behalf of include a release and waiver of all future claims or demands of the STATE,agrees to perform the above°Description of anyAG nature resulting from the performance of the work under this AGREEMENT Work" AG Plans,specifications and cost estimates shall be prepared by the If LOCAL AGENCY on accordance with the current State of PAYMENT Washington Standard Specifications for Road,Bridge,and The STATE,in consideration of the faithful performance of the Municipal Construction,and amendments thereto,and adopted work to be done by the LOCAL AGENCY,agrees to reimburse design standards,unless otherwise noted.The LOCAL AGENCY the LOCAL AGENCY for the actual direct and related indirect will incorporate the plans and specifications into the LOCAL cost of the work AGENCY's project and thereafter advertise the resulting project for bid and,assuming bids are received and a contract is An itemized estimate of cost for work to be performed by the awarded,administer the contract LOCAL AGENCY at the STATE s expense is marked Exhibit "A',and is attached hereto and by this reference made a part of this AGREEMENT The LOCAL AGENCY agrees to submit plans and specifications for the described work as shown on Exhibit"B",attached hereto Partial payments shall be made by the STATE,upon request of and by this reference made a part of this AGREEMENT,to the the LOCAL AGENCY,to cover costs incurred These payments STATE for approval prior to advertising the project are not to be more frequent than one(1)per month It is agreed that any such partial payment will not constitute agreement as to the appropriateness of any item and that,at the time of the final The STATE may,if it desires,fumish an inspector on the audit,all required adjustments will be made and reflected in a project Any costs for such inspection will be bome solely by final payment. the STATE..All contact between said inspector and the LOCAL AGENCY's contractor shall be through the LOCAL AGENCY's representative DUT Form 224467 EF Revised 1 WWI The LOCAL AGENCY agrees to submit a final bill to the STATE In the event it is determined that any change from the description wdhm forty-five(45)days after the LOCAL AGENCY has of work contained in this AGREEMENT is required,approval must completed the work be secured from the STATE prior to the beginning of such work Where the change is substantial,wntten approval must be Ill secured DELETION OF WORK In the event the estimate of cost,Exhibit"A',is in excess of Reimbursement for increased work and/or a substantial change in $10,000 and the total actual bid pnces for the work covered by the description of work shall be limited to casts covered by a ' this AGREEMENT exceeds the estimate of cost by more than 15 written modification,change order or extra work order approved percent,the STATE shall have the option of directing the LOCAL by the STATE AG ENCY to delete all or a portion of the work covered by this AGREEMENT from the LOCAL AGENCY s contract Except,that V this provision shall be null and void if the STATE's portion of the RIGHT OF ENTRY work exceeds 20 percent of the actual total contract bid price The STATE hereby grants and conveys to the LOCAL AGENCY the right of entry upon all land which the STATE has interest, within or adjacent to the nght of way of the ho way,for the The STATE shall have five(5)working days from the date of purpose of constructing said improvements written notification to inform the LOCAL AGENCY to delete the work Should the STATE exercise its option to delete work,the Upon completion of the work outlined herein,all future operation STATE agrees,upon billing by the LOCAL AGENCY,to and maintenance of the STATE's facilities shall be at the sole cost reimburse the LOCAL AGENCY for preliminary engineering costs of the STATE and without expense to the LOCAL AGENCY incurred by the LOCAL AGENCY to include the work covered by this AGREEMENT in the LOCAL AGENCY's contract VI LEGAL RELATIONS IV No liability shall attach to the LOCAL AGENCY or the STATE by EXTRA WORK reason of entering into this agreement except as expressly In the event unforeseen conditions require an increase in the cost provided herein of 25 percent or more from that agreed to on Exhibit"A',this AGREEMENT will be modified by supplemental AGREEMENT covering said increase IN WITNESS WHEREOF,the parties hereto have executed this AGREEMENT as of the day and year first above written LOCAL AGENCY STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION BY By Title Tine Date Date CDOT Form 224-087 EF Revised 1012001 GCA 4195 EXHIBIT A ESTIMATE OF COST NUMBER OF COST PER ITEM UNIT UNITS UNIT COST Removing Plastic Line L F 375 is $562 50 Removing Raised Pavement Marker HUND 6 80 $480 00 Removing Plastic Traffic Marking EACH 4 15 $60 00 Planing Bituminous Pavement S Y 630 3 $1,890 00 Hot Mm Asphalt 112"PG 64-22 TON 715 42 $30,030 00 Loop Replacement EACH 9 750 $6,750 00 Permanent Signing L S 1 6066 $6,066 00 Raised Pavement Markers Type 1 &2 HUND 6 200 $1,200 00 Paint Line L F 600 015 $90 00 Plastic Stop Line L F 96 2 $192 00 Plastic Crosswalk Stripe L F 280 2 $560 00 Plastic Traffic Arrow EACH 6 35 $210 00 Plastic Traffic Letter EACH 11 35 $385 00 , Traffic Control Supervisor HOUR 40 35 $1,400 00 Traffic Control Labor HOUR 120 35 $4,200 00 Temporary Traffic Control Devices L S 1 2520 $2,520 00 Sequential Arrow Sign HOUR 64 5 $320 00 Operation of Truck Mounted Attenuator HOUR 16 35 $550 00 I Sub-total A $57,475 50 Mobilization (7% Sub-total A) $4,023 29 Sub-total B $61,498 79 Sales Tax(8 6% of Sub-total B) $5,288 90 Sub-total C $66,787 68 Const Engr (12%of Sub-total C)&Contingencies (4%) $10,686 03 TOTAL $77,473.71 NOTE Preliminary engineering is not included per direction from Mr Kenneth Langholz, City of Kent TIC hours based on 4 working days iGCA 4195 i EXHIBIT B DESCRIPTION OF WORK i The LOCAL AGENCY will include the following work on SR 516,from 500 feet east and 300 feet west of the centerline of Military Road (Milepost 2 17 to Milepost 2 32),in their Project No 87-3007, S 228 h St. Corridor-Military Road Improvements: Remove pavement markings Plane bituminous pavement i Pave with 015' Hot Mix Asphalt(HMA) '/s°'PG 64-22 Replace existing traffic loops Install permanent signing i Install pavement markings Provide traffic control for the work Note- Paving of Military Road is not included in this agreement 1 1 1 i i 1 i i i Kent City Council Meeting Date December 14, 2004 ' Category Consent Calendar 1. SUBJECT: CITY OF AUBURN HOME REPAIR PROGRAM AGREEMENT AMENDMENT— ACCEPT AND AMEND BUDGET 2. SUMMARY STATEMENT: Accept and authorize the expenditure of an additional $21,000.00 from the City of Auburn for the Home Repair Program Agreement, and authorize the Mayor to sign the amendment. The ability of the Kent Home Repair Program to deliver services in a timely and cost effective manner has resulted in a significant increase in the number of Auburn residents served. The City of Auburn awarded the City of Kent Auburn Home Repair Program an additional $21,000.00 for 2004, increasing the budget from $129,000.00 to $1501000.00. 3 EXHIBITS: Copy of contract amendment 4. RECOMMENDED BY: Parks and Human Services Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT ' Expenditure? X Revenue? X Currently in the Budget? Yes No X If no: Unbudgeted Expense: Fund B00304 Amount S21,000.00 Unbudgeted Revenue: Fund B00304 Amount S21,000.00 ' 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6I 1 AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN CITY OF AUBURN AND CITY OF KENT 1 AN AMENDMENT MODIFYING THE EXHIBITS OF THE INTERLOCAL AGREEMENT, ENTERED INTO ON JULY 19TH, 2004, BETWEEN THE CITY OF AUBURN, STATE 1 OF WASHINGTON, AND CITY OF KENT, STATE OF WASHINGTON, FOR THE PURPOSES OF IMPLEMENTING ELIGIBLE HOUSING REPAIRS AUTHORIZED BY THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) AT 24 CFR PART 570 (COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM). WHEREAS,The City of Auburn received a payment of$12,000 for a deferred loan issued in May, 1999, for housing repairs authorized by the Community Development 1 Block Grant program; and WHEREAS, The City of Auburn will have at least $9,000 of surplus appropriation 1 authority in its PY2004 budget for CDBG Administration, and WHEREAS, The City of Auburn desires to increase its appropriation for emergency 1 housing repairs authorized for funding through its CDBG program as implemented by the City of Kent WHEREAS, The City of Auburn will amend its annual budget to appropriate the deferred 1 loan payment, and transfer$9,000 from CDBG Administration, to the appropriation for emergency housing repairs in its CDBG annual budget 1 NOW,THEREFORE, for and in consideration of payments, covenants, and agreements stipulated in their Interlocal Agreement for services to be made and performed by the parties hereto, the City of Auburn and the City of Kent mutually agree to amend their 1 Interlocal as follows i i i 1 1 ' 3 Section 1. Exhibit#1 General Information , The CDBG Appropriation amount will be increased from $129,000 to $150,000, and ' the revised exhibit attached to this amendment will be inserted and replace the original Exhibit#1 in the Interlocal Agreement of July 19, 2004 Section 2. Exhibit#2. Protect Budget: , The total amount stipulated for the "Project Budget'will be increased from $129,000 to $150,000 and the line items listed in the "Project Budget'will be adjusted to reflect the ' increase total budget amount The City of Kent is authorized to make adjustments among the line items in the "Project Budget' necessary to make and implement the additional housing repairs caused by this budget increase; provided the adjustments do , not increase the total amount, or result in increase in the total amount, of the 'Project Budget' The revised Exhibit#2 attached to this amendment will be inserted and replace the original Exhibit#2 in the Interlocal Agreement of July 19, 204. ' Section 2. Exhibit#5. Performance Measurements The total number of grants identified by the City in the 4th Quarter is increased from ' one major repair and four minor repairs to three major repairs and six minor repairs The projected expenditure rate in Part 2 of Exhibit#5 for the third and fourth quarters is increased from $32,250 to $ 42,750 to reflect the project increased caused by increasing , the total 'Project Budget'. The revised exhibit attached to this amendment will be inserted and replace the original Exhibit#2 in the Interlocal Agreement of July 19, 204 Section 3 Acceptance and Signatures. ' The parties hereto agree and accept the terms, conditions covenants and all matters , and laws incorporated by reference herein and therefore cause their hands to affix their signatures as evidence to their acceptance of this Amendment to their Interlocal Agreement before their designated witnesses and/or notaries , CITY OF AUBURN MAYOR ATTEST. APPROVED AS TO FORM Danielle Daskam, Daniel B Heid, City Clerk City Attorney CITY OF KENT, WASHINGTON TITLE• , 4 ' STATE OF WASHINGTON ) ) ss ' COUNTY OF KING ) On this day of 2004, before me, the undersigned,a Notary Public in and for the State of Washington, personally appeared to me known to be the of City of Kent, Washington, municipality referenced within the foregoing instrument, and acknowledged said instrument to be the ' free and voluntary act and deed of saidCity for the uses and purposes therein mentioned, and on oath stated that he/she is authorized to execute said instrument on behalf of said City IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the date hereinabove set forth ' NOTARY PUBLIC in and for the State of Washington, residing in MY COMMISSION expires 5 EXHIBIT#1 ' Community Development Block Grant Contract ' General Information PROJECT NO. BG 0406 ' TITLE. City of Auburn Housing Repair Program PROJECT SUMMARY- Loans and grants for repair of low income, owner-occupied, ' single family homes. ELIGIBILITY- 24CFR 570 202—Low/Mod Limited Clientele NATIONAL OBJECTIVE: Low/Moderate Income Housing ' CDBG APPROPRIATION $150,000 TYPE OF PROJECT: Capital , PROJECT LOCATION City-wide SPECIAL CONDITIONS See EXHIBIT#3: Special Conditions ' TERMINATION DATE: December 31, 2004 CONTACT PERSON. Katherin Johnson TITLE Human Services Manager MAILING ADDRESS: 220 4th Ave S , Kent, WA 98032 PHONE NUMBER 253-856-5070 ' FAX NUMBER 253-856-6070 PERSON(S) AUTHORIZED TO SIGN VOUCHER REIMBURSEMENT REQUEST AND PROGRAM , ACCOMPLISHMENTS FORM: NAMEITITLE Katherin Johnson, Human Services Manager SIGNATURE NAME/TITLE John Hodgson, Parks, Recreation & Community Service Director , SIGNATURE EXHIBIT#2 Community Development Block Grant Contract Project Budget ' PROJECT NO. BG 0406 TITLE- City of Auburn Housing Repair SUMMARY OF TASKS AND COSTS PERSONNEL COSTS Annual Percent of List Employees by Position Title Salary Time to Item Total Project Home Repair Supervisor 57,408 20% 11,482 Home Repair Specialist 41,760 70% 29,232 Home Repair Specialist 45,984 20% 9,197 1 Home Repair Worker 39,672 10% 3,967 o 0 Fringe Benefits(taxes, benefits) 17,568 17,568 ' 0 0 0 0 Category Total (Should be the same as No. 1 in BudgetDetail)I 202,392 71,446 (continued) EXHIBIT#2 (CONTINUED) Community Development Block Grant Contract Project Budget BUDGET DETAIL ' Column A Column B Column C Cost Categories Total Budget Budget Revised Total Item Revision #1 Budget -- Personnel Costs 71,446 0 71,446 ' -- Office/Operating Supplies 10,000 9,175 19,175 -- Consultant or Purchased 0 0 0 i Services -- Construction Contracts/ Real 24,254 9,175 33,429 Property Acquisition , -- Communications and 400 350 750 Advertisements -- Travel and/or Training 0 200 200 ' -- Intra-Agency Support{i e 12,900 2,100 15,000 administrative overhead -- Capital Outlay - Construction 0 0 0 -- Other(Detail) (Vehicle Rental) 10,000 0 10,000 ' Total Project Costs {Note : Column A must equal 129,000 21,000 150,000 , sum of Column B and C} Column A Column B Column C Source of Funds Total Total Total -- City of Auburn CDBG Funds 129,000 21,000 150,000 -- City of Auburn General Funds -- Other Funds Grand Total 129,000 21,000 150,000 EXHIBIT#5 PERFORMANCE MEASUREMENTS BG#0306 Part 1. Schedule by Task Milestones Quarters (Projected Number of Units) 1st 2nd 3rd 4th ' Loans/Grants Identified by City - Major Repairs 3 3 3 3 Loans/Grants Identified by City - Minor Repairs 6 6 4 6 Current Projects Completed Units ' (Actual Number of Units) Loans/Grants Identified by City Current Projects ICompleted Units Part 2 CDBG Expenditure Rate ' CDBG Funds Vouchered Projected Actual ' 15t Quarter (1/1 — 3/31) 32,250 2nd Quarter (4/1 — 6130) 32,250 t3`d Quarter (7/1 — 9130) 42,750 4th Quarter (10/1 — 12/31) 42,750 t I 1 t Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: 2005 CITY ART PLAN AND 2005-2010 ART PLAN — APPROVE 2, SUMMARY STATEMENT: Accept the revised 2005 City Art Plan and the 2005- 2010 Five-Year City Plan and authorize expenditure of funds in the Arts Commission budget. The attached five-year plan lists projects planned for years 2005-2010. Each year the Kent Arts Commission submits a revised City Art Plan to City Council for review and approval (see attached). 3 EXHIBITS: Copy of the revised 2005 City Art Plan and the 2005-2010 Five-Year City Plan 4. RECOMMENDED BY: Parks and Human Services Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? X Revenue? N/A Currently in the Budget? Yes X No If no: L Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ t6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6J KENT CITY OF KENT PARKS, RECREATION& COMMUNITY SERVICES KENT ARTS COMMISSION 2005 CITY ART PLAN FIVE YEAR CITY ART PLAN, 2005 - 2010 i t Approved Visual Arts Committee October 26, 2004 Kent Arts Commission November 16, 2004 City Council Sub-Committee December 2004 ICity Council December/January 2004 i City of Kent- Parks, Recreation & Community Services Kent Arts Commission 2005 City Art Plan Projects 2005 Costs Mural: Titus Railroad Park 10,000 Capital Project Art East Hill Skate Park 20.000 Capital Project Art Seance Club Ballfields 15,000 3,000 Community Participation Art: Russell Road Park Maintenance: 2 Danny Pierce murals,downtown Kent 14,000 Portable Collection Purchases 7,000 Carry over from 2004 2004 ' Downtown Gateway Seat Art(M Van Slyke) 12,500 "Agriculture"monumental sculpture(Peter Reqwam) 30,000 2 Reclamation Art Tram Corridor(C dos Remedios) 10,000 Capital Project Art- Three Friends Fishing Hole 10,000 Tram Corridor Art (In Progress, $60.000) 45,000 Kent Station Art Planner(In Progress, $25,000) 19,000 $69,000 Subtotal 126,500 Other Expenses Salary &Administration $84,000 j Supplies 2,200 Professional Services(Design, Consultant Fees, 13,800 Maintenance/Repair) $100,000 Subtotal 2005 Total $169,000 TTL Carryover+2005 Projects $295,500 , KENT ARTS COMMISSION 2005 CITY ART PLAN NARRATIVE Project Title: Mural—Titus Railroad Park ' Protect Descnption: A professional muralist would design and execute an artwork to replace an existing, deteriorated mural currently at the site.The artist would work the building owner,arts commission and downtown stakeholders to complete the project. Estimated 2005 Costs $10,000 Funding Source City Art Plan Backuound/Justification: The successful and popular city mural projects improved the downtown and the train corridor by providing destinations and aesthetic enhancement within the downtown core The program was widely supported during it's inception and continues to be a popular feature in Kent Many of the murals have reached their life span and need to be renovated or replaced. This particular mural is painted directly on a failing wall and 1 therefore cannot be saved A new mural would be commissioned to take its place and be painted on panels to avoid the problem of a failing wall surface.Replacing the mural would continue to provide the aesthetic and community benefits to the park that it has enjoyed to date. ' Project Title Capital Project--East Hill Skate Park Integrated Art Project Description: A professional public artist will be hired to work with Park Planners and user groups of the new skate park on East Hill The artwork will reflect the character of the park and be integrated into the construction Estimated 2005 Costs $20,000 Funding Source City Art Plan Background Teams of professional artists and youth have produced artwork at the two existing skate parks in Kent with great success This facility will incorporate the artist at an early stage to take advantage of cost-savings that could be realized by planning for art prior to construction The artist will team with skaters and other users of the park to ensure the art is reflective of their interests and is appropriate to the site The Public Art Program has a history of involving community members and youth in public art since 1994 The projects promote a sense of ownership among the participants and vandalism is reduced or eliminated is d result Project Title Capital Project- Service Club Ballfield Art Project Description A professional public artist will work with the park designer,planners,project manager and contractors to incorporate art as a welcome entry element to the new ballfield.The team may identify other opportunities to integrate art in building parts and park features Art will be determined by artist proposal selected by committee. Estimated 2005 Costs $20,000 Funding Source City Art Plan Background Service Club Ballfields is a Parks Planning Capital Project scheduled for development in 2005 By hiring an artist prior to building, art can be incorporated into the construction to create a unique solution for the Park Incorporating art at the on-set of a project serves to reduce overall costs and create a more cohesive, integrated art experience Successful projects in the past where art is integrated at the time of park construction are Wilson Playfield art and "In the Grove"trail (Morrill Meadows Park) Project Tit]e Public Art—Russell Road Park Project Description Parks Maintenance will work with an artist to identify art opportunities in the existing park. The artist, in conjunction with the Parks department and users of the facility,will design and facilitate the creation of art that responds to and involves the members of the community and Parks department who use and maintain the park. Estimated 2005 Costs- $3,000 Funding Source- City Art Plan Back rg ound Since 1994,the City Art Program has involved youth in the creation of public art. More recently, community members have successfully partnered with professional artists to create tile projects at Canterbury Park and Kent Memorial Park The public was involved in the creation of Wilson Playfields Each of these projects are a point of pride for those involved and respond to the desires of the community which created them. Russell Road Park is a highly used,award-winning facility that currently does not have public art The inclusion ' of this project would enable users of the park to create unique work that is reflective of their interests and is appropriate to the site. Project Title- Maintenance --Downtown Mural Renovation , Project Description Two murals by Danny Pierce will be renovated by professional contractors specializing in mural creation and repair. Estimated 2005 Costs- $14,000 Funding Source: City Art Plan Back rg ound The city muial projects enhanced the core of downtown Kent in late 1980s The program was widely , supported during it's inception and continues to be a popular feature in Kent Many of the murals have reached their life span and need to be renovated or replaced Two murals by Danny Pierce on Meeker Street are in need of renovation to extend their lifespan The murals are painted on panels, therefore, can be removed and renovated by a professional contractor This extensive renovation is outside the scope of regular maintenance and must be funded by the City Art fund Project Title Portable Collection Purchases i Project Description Quality artworks are purchased from area artists to exhibited in publicly accessible areas of City facilities.The acquired work is selected byjunes and committees to enhance the quality and value of the Portable Art collection. Estimated 2005 Costs- $7,000 Funding Source: City Art Plan Background- The City of Kent Arts Commission has established a collection of portable artwork that includes paintings,prints and other works The purchase awards at the Canterbury attract quality area artists to enter. Other portable art is purchased to enhance the art collection and respond to specific exhibit needs. The funds ' allow the City to obtain artwork and to introduce art into the workplace and in public areas where the community does business This program supports local artists, serves specific needs for special projects and promotes participation in City programs KENT ARTS COMMISSION CITY ART 5 YEAR PLAN 2005-2010 1 2005 PROJECTS COSTS Mural:Titus Station Park 10,000 Capital Project Artwork, East Hill Skate Park 20,000 Capital Project Art Service Club Ball fields 15,000 Community Participation Art Russell Road Park 3,000 Maintenance: Mural repair, downtown Kent 14,000 Portable Collection Purchases 7,000 Administration/Maintenance 100,000 Year Total $169,000 2006 PROJECTS COSTS Capital Project Art Eagle Creek Neighborhood Park 15,000 1 Capital Project Artwork, River View Park 15,000 Capital Project Artwork, Town Square Park 40.000 Maintenance- Mural repair or replacement,Kherson Park 12 000 Portable Collection Purchases 5,000 Administration/Maintenance 103 000 Year Total $190,000 2007 PROJECTS COSTS Capital Project Artwork, 132"d Studio/Park Artwork 25,000 Capital Projects Clark Lake Integrated Art I 25,000 Portable Collection Purchases 5,000 Administration/Maintenance 106,000 Year Total $161,000 2008 PROJECTS COSTS Capital Project Art Clark Lake Integrated Art II 25,000 Capital Project Art West Hill Neighborhood Park 30,000 Community Participation Art 272"d St Neighborhood Park 10,000 Portable Collection Purchases 5,000 Admmistratiorb/Mamtenance 109,000 Year Total $179,000 2009 PROJECTS COSTS Capital Projects* 75,000 Portable Art Collection Purchases 5,000 I Administration/Maintenance 112,000 Year Total $195,000 * Projected Projects Pine Tree Park Art, Gateways (Willis/James), Soccer Field Art 1 2010 PROJECTS COSTS Capital Project* 55.000 Community Participation Art 12,000 Portable Collection Purchases 5,000 Administration/Maintenance 115,000 Year Total $187,000 *Kent Memorial Park Improvements (Bruce& Shannon Anderson) Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: DR. WAGNER DONATIONS —ACCEPT AND AMEND BUDGET 2. SUMMARY STATEMENT: Accept the $265.00 in donations from family and friends of the late Dr. Jacob Wagner to support a family memorial at Clark Lake Park and authorize expenditures of funds in the Clark Lake Budget. Dr. Wagner, a long-time Kent resident who lived on the property now known as Clark Lake Park, died recently. His family requested that remembrances be made in his name to the City of Kent for a family memorial at Clark Lake Park. The city continues to received donations from family and friends. 3. EXHIBITS: Revenue report 4. RECOMMENDED BY: Parks and Human Services Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? X Revenue? X Currently in the Budget? Yes No X If no: Unbudgeted Expense: Fund P20027 Amount $265.00 Unbudgeted Revenue- Fund P20022.56710 Amount $265.00 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION. ACTION. Council Agenda Item No. 6K Dedicated Funds Starting Balance $00011 Dr. Jack Wagner Memorial Fund iDate Item Description Deposits Expenditures Balance I 9/14/2004 Deposit Doc#25968 Batch#45628 $100 00 $100 00 1 9/14/2004 Deposit Doc#25968 Batch#45628 $25 00 $125 00 9/14/2004 Deposit Doc#25968 Batch#45628 $40 00 $165 00 9/17/2004 Deposit Doc#26051 Batch#45804 $50 00 $215,00 9117/2004 Deposit Doc#26051 Batch#45804 $100 00 $315 00 9/17/2004 Deposit Doc#26051 Batch#45804 $10 00 $325 00 9/22/2004 Deposit Doc#26148 Batch#46051 $20 00 $345 00 9122/2004 Deposit Doc#26148 Batch#46051 $25 00 $370 00 9/22/2004 Deposit Doc 926148 Batch#46051 $20 00 $390 00 1 9/22/2004 Deposit Doc#26148 Batch #46051 $50 00 $440 00 9/22/2004 Deposit Doc#26148 Batch#46051 $100 00 $540 00 Subtotal for Parks Committee 10/21/04 $540.00 10/5/2004 Deposit Doc#26414 Batch#46554 $10 00 $550 00 101512004 Deposit Doc#26414 Batch#46554 $25 00 $575 00 10/7/2004 Deposit Doc#26490 Batch#46721 $25 00 $600 00 1 0/712 0 0 4 Deposit Doc 426490 Batch#46721 $50 00 $650 00 11/9/2004 Deposit Doc#27277 Batch#48406 $50 00 $700 00 11/9/2004 Deposit Doc#27277 Batch#48406 $50 00 $750 00 11/9/2004 Deposit Doc#27277 Batch#48406 $35 00 $785 00 11/9/2004 Deposit Doc#27277 Batch#48406 $20 00 $805 00 Subtotal for Parks Committee 11/18/04 $265.00 Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: SERVICE CLUB PARK MASTER PLAN —APPROVE I2. SUMMARY STATEMENT: Approve the Service Club Park Master Plan. The 29 acre park site is located in the very southeast corner of Kent and is bordered on the east by State Highway 18, the south by SE 288 h St., and on the west by 144th Ave. SE. The property was acquired by the City of Kent in the spring of 1996, as part of the Meridian Annexation. Amenities will include four lighted youth softball/baseball fields, play equipment, concession stand, public art, restrooms and parking. Approximately 14 acres will remain in its natural state with trails throughout. The park is planned to be under construction in 2005. The goal of staff is to develop and construct a significant portion of park with cash, materials, equipment and/or labor donations, along with grant funds. 3. EXHIBITS: None ' 4. RECOMMENDED BY: Parks and Human Services Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6L Kent City Council Meeting Date December 14, 200 Category Consent Calendar 1. SUBJECT: URBAN DENSITY STUDY - RESOLUTION — ADOPT 2. SUMMARY STATEMENT: Adoption of Resolution No. declaring an emergency to pursue revisions to the Comprehensive Plan to ensure compliance with Chapter 36.70A. RCW regarding density in an Urban Growth Area. This emergency resolution provides for the review of urban densities to bring them into compliance with the Comprehensive Plan adopted by Council on July 20, 2004. This issue is of community-wide significance and promotes the public health, safety, and general welfare in accordance with the definition of an emergency as set forth in section 12.02.010(A) of the Kent City Code ("KCC"). The City Council, therefore, declares that an emergency exists and authorizes staff to process urban density revisions to the Comprehensive Plan outside the annual amendment process in section 12.02.030 KCC. 3. EXHIBITS: Resolution 4. RECOMMENDED BY: Planning and Economic Development Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount S Unbudgeted Revenue: Fund Amount S 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION- ACTION: Council Agenda Item No. 6M RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, declaring an emergency to pursue revisions of the Comprehensive Plan to ensure compliance with Chapter 36 70A RCW regarding density in an Urban Growth Area. RECITALS A The Growth Management Act ("GMA") requires the City to develop a comprehensive plan and establish procedures governing amendments to the comprehensive plan limiting amendments to once each year unless certain circumstances exist. RCW 36.70A 130(2) The City has established a procedure for amending the Comprehensive Plan in Chapter 12 02 of the Kent City Code (KCC), which pen-nits amendments to the Comprehensive Plan in addition to the standard annual update if an emergency exists KCC 12 02.010(A) B. In Resolution No 1680, the City Council requested that the Planning Services Office review urban density in the City for compliance with the Comprehensive Plan adopted by Council The Planning Services Office has begun this review, which involves considering amendments to the Comprehensive Plan land use designations of ' certain parcels of real property C The City Council finds that these amendments to Comprehensive Plan land use designations are issues of community-wide significance that promote the public health, safety, and general welfare of the City of Kent, NOW THEREFORE, 1 Comprehensive Plan Update Declaring Emergency t THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: ' RESOLUTION SECTION 1. - Emer eg ncy The review of urban densities to bring them into compliance with the Comprehensive Plan adopted by Council on July 20, 2004, constitutes an issue of commumty-wide significance that promotes the public health, safety, and general welfare in accordance with the definition of an emergency as set forth in section 12.02 010(A) of the Kent City Code (KCC) The City Council, therefore, declares that an emergency exists and authorizes staff to process revisions to the Comprehensive Plan outside the annual amendment process in section 12 02 030 KCC SECTION 2. - Severabtlity If any section, subsection, paragraph, sentence, clause or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. SECTION 3. -Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed SECTION 4. - Effective Date This resolution shall take effect and be in force immediately upon its passage t PASSED at a regular meeting of the City Council of the City of Kent, Washington this day of December, 2004. CONCURRED in by the Mayor of the City of Kent, this day of December, 2004. JIM WHITE, MAYOR i 1 ATTEST- BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM- TOM BRUBAKER, CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No passed by the City Council of the City of Kent, Washington, the day of December, 1 2004 t BRENDA JACOBER. CITY CLERK (SEAL) P C,,I RESOLU710NIC..pPlan Density-E.c�gen,yResolution do Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1 SUBJECT: BILL OF SALE FOR ANICELLO SHORT PLAT —ACCEPT 2. SUMMARY STATEMENT: Accept the Bill of Sale for Anicello Short Plat submitted by Wm. Wayne Jones Jr. for the continuous operation and maintenance of 182 feet of sewers and 34 feet of storm sewer. The bonds are to be released after the maintenance period. This project is located at 100`h Avenue SE and SE 219`h 3. EXHIBITS: Vicinity map 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6N 1 i 1 I I Y _� IIP� 3 Z` vitbm SITE < I, Z030 IT tt ST Pd .' Si FF �� F c SF SI� ��M114xA i�;:1;use VTR s 2080 2 SF 208TH I' za9 gg �sfi Y 3 •MIN IJ { a ruT x 8�€Ytq lwn S_ � T. 212TH STD" S z ��~ '^ st ' v�SI y q '^I'TP u niT.i n .• 5fr 11 C EE ]nN xa ' < : F y� s J'M FFS tlbiN g IT E t` .9L0 ` st Ulm 'k q s (� SF i If Y _1— 71BtN IT wr m n �I M" _ IISIM( M 5C VONx" s wfi I m, rm 719M _ �it " 1m1" St f�PthhT �yS <' ir,.�'\ FY ZMTx Pl - �Ir'~� r a o SE nt > " I IT .I_� 22210 Si —� I}�, C r� -�iSi 7F_f S' i\N NT 3 a 8 O r„��t naxo sT411, y S i`- ' X Ror x _61r S��1MM SImm �Y; Sr '¢JLfL _SE}frTu PL t n9Te P 4 =q x , p�� � nw w, SE EOM 3< 10 5^N 25]lsT IT x T S r t{tE1 sl i— ` n 1X x 5 7J IT lU Q S Ain 1 -3:17 L 1 Y -°v se r)t T P xTx0 I VICINITY MAP N — 5 J Anicello Short Plat 100`h Avenue SE and SE 219`h Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: BILL OF SALE FOR PACIFIC GATEWAY DIVISION II— ACCEPT 2. SUMMARY STATEMENT: Accept the Bill of Sale for Pacific Gateway Division II Short Plat submitted by Jay S. Grubb for the continuous operation and maintenance of 3,577 feet of watermains, 2,220 feet of sewers, 1,636 feet of street improvements, and 1,535 feet of storm sewer. The bonds are to be released after the maintenance period. This project is located at 20403 68`h Avenue South. 3. EXHIBITS: Vicinity map 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 60 518 405 s 1BOTHVi sT. � 5 S 196T ST. SE S 204TH ST. vi ! S 212T H ST. d a 181 � VICINITY MAP N T.5 Pacific Gateway Division II Short Plat 20403 68`h Avenue South Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: 118TH AVENUE SE WATERMAIN CONNECTION PROJECT — ACCEPT AS COMPLETE 2. SUMMARY STATEMENT: As recommended by the Public Works Director, accept the I I8`" Avenue S.E. Watermain Connection project as complete and release the retainage to Archer Construction, Inc. upon standard releases from the state and release of any liens. The original contract amount was $422,562.38. The final contract amount was $339,515.37. 3. EXHIBITS: None 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditures X Revenue9 X Currently in the Budget? Yes X No If no. Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6P Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: 2004 TRAFFIC STRIPING PROJECT —ACCEPT AS COMPLETE 2. SUMMARY STATEMENT: As recommended by the Public Works Director, accept the 2004 Traffic Striping project as complete and release the retainage to Stripe Rite upon standard releases from the state and release of any liens. The original contract amount was $42,190.00. The final contract amount was $42,190.00. 3. EXHIBITS: None 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? X Revenue? -X Currently in the Budget? Yes X No If no. Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6Q Kent City Council Meeting Date December 14, 2004 Category Consent Calendar I. SUBJECT: LID 355 - 218TH SEWER, LID 356 - I I ITH SEWER AND LID 357 - 120TH SEWER—ACCEPT AS COMPLETE 2. SUMMARY STATEMENT: As recommended by the Public Works Director, accept as complete the LID 355, 356 and 357 Sewer project and release the retamage to King Construction Co., Inc. upon standard releases from the state and release of any liens. The original contract amount was S943,146.95. The final contract amount was S8141836.10. 3. EXHIBITS: None 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? X Revenue? X Currently in the Budget? Yes X No If no: Unbudgeted Expense: Fund Amount S Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6R Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: BICYCLE ADIVSORY BOARD RE-APPOINTMENT — CONFIRM 2. SUMMARY STATEMENT: Confirmation of the Mayor's re-appointment of Mr. Mel Roberts to continue serving as a member of the Kent Bicycle Advisory Board. Mr. Roberts' new appointment will continue until 12/31/06. i 3. EXHIBITS: Memo 4 RECOMMENDED BY: Mayor White (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount S Unbudgeted Revenue: Fund Amount S 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6S OFFICE OF THE MAYOR Jim White, Mayor Phone 253-856-5700 Fax 253-856-6700 Address 220 Fourth Avenue S KENT Kent,WA 98032-5895 WASHING-ON TO Julie Peterson, Council President City Council Members FROM Jim White, Mayor DATE Dec. 3, 2004 RE Re-Appointment to Kent Bicycle Advisory Board I have reappointed Mr Mel Roberts to continue serving as a member of the Kent Bicycle Advisory Board Mr Roberts new term will continue until 12/31/06 I submit this for your confirmation 1b i Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: LEOFF I DISABILITY BOARD RE-APPOINTMENT — CONFIRM 2. SUMMARY STATEMENT: Confirmation of the Mayor's re-appointment of City Council Member Tim Clark to continue serving as a City Council Representative to the LEOFF I Disability Board. Council Member Clark's new appointment will continue until 12/31/06. 3 EXHIBITS: Memo 4. RECOMMENDED BY: Mayor White (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount S Unbudgeted Revenue: Fund Amount S 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION. ACTION: Council Agenda Item No. 6T OFFICE OF THE MAYOR Jim White, Mayor Phone 253-856-5700 Fax 253-856-6700 Address 220 Fourth Avenue S KENT Kent,WA 98032-5895 WA5HINGTCN MEMORANDUM TO COUNCIL PRESIDENT PETERSON CITY COUNCIL MEIN ERS FROM. JIM WHITE, MAYOR DATE. DECEMBER 3, 2004 RE RE-APPOINTMENT TO KENT LEOFF I DISABILITY BOARD I have re-appointed City Council Member Tim Clark to continue serving as a Council Representative on the LEOFF I Disability Board His new term will continue until 12/31/2006 I submit this for your confirmation Ib Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: DIVERSITY ADVISORY BOARD RE-APPOINTMENT — CONFIRM 2. SUMMARY STATEMENT: Confirmation of the Mayor's re-appointment of Mr. Oleg Pynda to continue serving as a member of the Kent Diversity Advisory Board. Mr. Pynda's new appointment will continue until 9/30/07. 3. EXHIBITS: Memo 4. RECOMMENDED BY: Mayor White (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6U OFFICE OF THE MAYOR Jim White, Mayor Phone 253-856-5700 Fax 253-856-6700 Address 220 Fourth Avenue S KENT Kent,WA 98032-5895 WASHINGTGN MEMORANDUM TO JULIE PETERSON, COUNCIL PRESIDENT CITY COUNCIL MEMB S FROM JIM WHITE, MAYOR DATE DECEMBER 3, 2004 1 RE RE-APPOINTMENT TO KENT DIVERSITY ADVISORY BOARD I have re-appointed Mr. Oleg Pynda to continue serving as a member of the Kent Diversity Advisory Board His new term will continue until 9/30/07 I submit this for your confirmation jb Kent City Council Meeting Date December 14, 2004 1 Category Consent Calendar 1. SUBJECT: DRINKING DRIVER TASK FORCE RE-APPOINTMENT — CONFIRM 2. SUMMARY STATEMENT: Confirmation of the Mayor's re-appointment of 1 Ms. Jennifer Hooper to continue serving as a member of the Kent Drinking Driver Task Force. Ms. Hooper's new appointment will continue until 1/1/08. 3. EXHIBITS: Memo 4. RECOMMENDED BY: Mayor White (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget9 Yes No If no: Unbudgeted Expense: Fund Amount S Unbudgeted Revenue: Fund Amount S 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION. ACTION: Council Agenda Item No. 6V OFFICE OF THE MAYOR Jim White, Mayor Phone 253-856-5700 Fax 253-856-6700 Address 220 Fourth Avenue S KENT Kent,WA 98032-5895 WASHINGTON MEMORANDUM TO- JULIE PETERSON, COUNCIL PRESIDENT CITY COUNCIL MEM RS FROM JIM WHITE, MAYOR DATE DECEMBER 3, 2004 RE RE-APPOINTMENT TO KENT DRINKING DRIVER TASK FORCE I have re-appointed Ms Jennifer Hooper to continue serving as a member of the Kent Drinking Driver Task Force Her new term will continue until 1/l;08 I submit this for your confirmation jb i i i j � i i i Kent City Council Meeting Date December 14, 2004 1 Category Consent Calendar 1. SUBJECT: ECONOMIC DEVELOPMENT CORPORATION RE-APPOINTMENT — CONFIRM 2 SUMMARY STATEMENT: Confirmation of the Mayor's re-appointment of Mr. Morgan Llewellyn to continue serving as a member of the Kent Economic Development Corporation. Mr. Llewellyn's new appointment will continue until 12/31/07. 3. EXHIBITS: Memo 4. RECOMMENDED BY: Mayor White (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION. ACTION: Council Agenda Item No. 6W OFFICE OF THE MAYOR Jim White, Mayor ! Phone 253-856-5700 Fax 253-856-6700 Address 220 Fourth Avenue S KENT Kent,WA 98032-5895 WPSHINGTON MEMORANDUM TO JULIE PETERSON, COUNCIL PRESIDENT 1 CITY COUNCIL MEMBERS FROM JIM WHITE, MAYOR S`-j DATE DECEMBER 3, 2004 RE RE-APPOINTMENT TO KENT ECONOMIC DEVELOPMENT CORPORATION DIRECTORS ' I have re-appointed Mr Morgan Llewellyn to continue serving as a member of the Kent Economic Development Corporation His new term will continue until 12131 f 07 1 submit this for your confirmation Ib ! j Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: HUMAN SERVICE COMMISSION RE-APPOINTMENTS — CONFIRM 2. SUMMARY STATEMENT: Confirmation of the Mayor's re-appointment of Ms. Edna White, Pastor Brett Hollis, and Ms. Dini Duclos to continue serving as members of the Kent Human Services Commission. Their new terms will continue until 1/l/08. 3. EXHIBITS: Memo 4. RECOMMENDED BY: Mayor White (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount S 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION- ACTION: Council Agenda Item No. 6X ' OFFICE OF THE MAYOR Jim White, Mayor Phone 253-856-5700 Fax 253-856-6700 Address 220 Fourth Avenue S KENT Kent,WA 98032-5895 WPSHINGTON MEMORANDUM TO- COUNCIL PRESIDENT L EkPETERSON CITY COUNCIL MEMBS `% FROM JIM WHITE, MAYOR DATE DECEMBER 3, 2004 RE RE-APPOINTMENTS TO NT HUMAN SERVICES COMMISSION I have re-appointed Ms Edna White, Pastor Brett Hollis and Ms Dim Duclos to continue serving as members of the Kent Human Services Commission Their new terms will continue until 1/1108. I submit this for your confirmation Ib Kent City Council Meeting Date December 14, 2004 Category Consent Calendar 1. SUBJECT: LAND USE AND PLANNING BOARD RE-APPOINTMENTS — CONFIRM 2. SUMMARY STATEMENT: Confirmation of the Mayor's re-appointment of Mr. Steve Dowell and Ms. Dana Ralph to continue serving as members of the Kent Land Use and Planning Board. Their new terms will continue until 12/31/07. 3. EXHIBITS: Memo 4. RECOMMENDED BY: Mayor White (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6Y OFFICE OF THE MAYOR Jim White, Mayor Phone 253-856-5700 Fax 253-856-6700 Address 220 Fourth Avenue S KENT Kent,WA 98032-5895 WASHINGTON DATE December 3, 2004 TO Council President Julie Petkrson\ City Council Members FROM Jim White, Mayor SUBJECT Re-Appointment to Kent Land use and Planning Board I have re-appointed Mr Steve Dowell and Ms Dana Ralph to continue sening as members of the Kent Land Use and Planning Board Their new terms will continue until 12/31/07 1 submit this for your confirmation Jb ' Kent City Council Meeting Date December 14, 2004 Category Other Business 1. SUBJECT: 2005 ANNUAL BUDGET ORDINANCE — ADOPT ' 2. SUMMARY STATEMENT: This ordinance adopts the City's 2005 budget, which is summarized in Exhibit A and includes the Preliminary Budget document as amended by Exhibit B, which constitutes technical corrections made to the Preliminary Budget. 3. EXHIBITS: Ordinance and Budget summary 4. RECOMMENDED BY: Operations Committee ' (Committee, Staff, Examiner, Commission, etc.) 1 5. FISCAL IMPACT Establishes 2005 Budget Expenditure? Revenue? Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount S Unbudgeted Revenue: Fund Amount S 6. CITY COUNCIL ACTION: Councilmember U -,\ moves, Councilmember P�te.100-n seconds ' to adopt Ordinance No. adopting the final 2005 Operating and Capital budget which Includes Exhibits A and B. A DISCUSSION: yInn^n`r `�' ►�` PP�" �an�� ' (lS y �°� �Vv:er/ ACTION: Council Agenda Item No. 7A i I I I; ORDINANCE NO. I 'I AN ORDINANCE of the City Council of the City of Kent, Washington, relating to budgets and finance and adopting the final 2005 fiscal year budget. I I RECITALS 1 A. The tax estimates and budget for the City of Kent, Washington, for the 2005 fiscal year have been prepared and filed as provided by law, and the budget has been punted and distributed I B Notice has been published in the official paper of the City of Kent setting the time and place for hearing and that notice stated that all taxpaycrs callmn at the office ofthe City Clerk would be furnished a copy of the 2005 budget l NOW THEREFORE. THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS I ORDINANCE SECTION]. -Budget Adoption Pursuant to RCW 35A 33 075.the budget for the 1 2005 fiscal year, as summarized in Exhibit "A" and as set forth in the 2005 Preliminary i'Comprehensive Budget, which is amended by Exhibit"B; all of which arc incorporated into this ordinance by this reference,is hereby adopted in the amounts and for the purposes established in that budget as the final budget for the City's 2005 fiscal year ' l 2005 Budget Adoption I , SECTION 2. - Transmittal. The Finance Director shall transmit a complete copy of ' the final adopted budget to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities ,I SECTION3. -Adjustments. City administration shall administer the Annual Budget and in doing so may authorize adjustments pursuant to RCW 35A.33 120 i SECTION4. -Severabzltty If any one or more sections,subsections,or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force f and effect ' i SECTION 5. -Effective Date This ordinance shall take effect and be in force five 3 (5) days from and after the date of passage and publication as provided by law 1 JIM WHITE. MAYOR ATTEST: I BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: 6 I i TOM BRUBAKER, CITY ATTORNEY 2 2005 Budget Adoption ' I 1 PASSED: day of December, 2004. APPROVED. day of December, 2004. 1 PUBLISHED day of December. 2004 I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated 1 (SEAL) 1 BRENDA JACOBER, CITY CLERK i I 1 , t 1 I 1 i3 2005 Budget Adoption 2005 Budget Ordinance , Exhibit A , Inc(Dec) Beginning Ending in Fund Fund Fund , Revenues Expenditures Balance Balance Balance GOVERNMENTAL FUNDS GENERAL FUND 67,084,301 68,512,229 (1,427,928) 5,843,309 4,415,381 , SPECIAL REVENUE FUNDS Street 3,944,287 4.203,436 (259,149) 944,382 685,233 Lodging Tax Fund 121,658 166,533 (44,875) 120,074 75,199 Youth/Teen Programs 685,481 739,595 (54,114) 92,937 38 823 Capital Improvement 8,887,529 9,418,185 (530,656) 1,248,098 717,442 Criminal Justice 2,318,359 2,540,214 (221,855) 643,236 421,381 ' Environmental Mitigation 244,538 272,809 (28,271) 203,401 175,130 Community Block Grant 957,366 957,366 Other Operating Projects 86,480 86,480 88,062 88,062 DEBT SERVICE FUNDS Voted 1789,000 1,780,515 8,485 1,179 9,664 Councilmanic 6920,227 6,920,227 , Special Assessment 2674,294 3,665,803 (991,509) 2,018,914 1,027,405 CAPITAL PROJECTS FUNDS Street Projects 1,635,000 1,635,000 Parks Projects 2,111,000 2,111,000 Other Capital Projects 262 000 262,000 Technology Projects 450,000 450,000 Facilities Projects 1,178,000 1,178,000 PROPRIETARY FUNDS ENTERPRISE FUNDS , Water 18,886,071 10,324,068 8,562,003 3,068,753 11,630,756 Sewerage 23,887,936 25,339,574 (1,451,638) 5,885,589 4,433,951 Golf Complex 3,300,483 3,093,540 206,943 (1 047,873) (840,930) , INTERNAL SERVICE FUNDS Equipment Rental & Fire Equipment 3,446,980 3,425,637 21,343 3,012,479 3,033,822 Central Services 4,731,356 4,725,092 6 264 47,046 53,310 Facilities Fund 4,410,269 4,430,383 (20,114) 62,752 42,638 Insurance 13,153,798 12,821,347 332,451 3,070,455 3,402,906 FIDUCIARY FUNDS , TRUST AND AGENCY FUNDS Firemen's Pension 189,018 349,000 (159,982) 3,671,905 3,511,923 Economic Development Corp 3,790 7,491 (3,701) 22,944 19,243 TOTAL GROSS BUDGET 173,359,221 169,415,524 3,943,697 28,997,642 32,941,339 LESS , Internal Service Funds 24,594,606 24,594,606 Other Transfers 14,324,802 14,324,802 TOTAL BUDGET 134,439,813 130,496,116 3,943,697 28,997,642 32,941,339 ' CITY OF KENT,WASHINGTON 2005 Budget Ordinance Exhibit B ' Inc (Dec) Beginning Ending in Fund Fund Fund Revenues Expenditures Balance Balance Balance IGOVERNMENTALFUNDS GENERAL FUND 66,508,451 67,590,132 (1,081,681) 5,493,309 4,411,628 1 Banked Capacity tax used for Public Safety positions 970,000 970,000 Remove Communications Manager- 1 FTE (95,053) 95,053 95,053 1 Adjustment per Police contract 153,127 (153,127) (153,127) Correction for vehicle replacements 17,500 (17,500) (17,500) Less consultant fees for Critical Areas (40,000) 40 000 40 000 Parks Maintenance underbudgeted 12,523 (12 523) (12,523) Correct LEOFF 1 Medical payments (44,000) 44 000 44,000 Estimate adjustmentslcorrections (394,150) (52,000) (342,150) 350,000 7,850 Total General Fund 67,084,301 68,512,229 (1,427,928) 5,843,309 4,415,381 SPECIAL REVENUE FUNDS Street 3,944,287 4,203,436 (259,149) 944,382 685,233 Lodging Tax Fund 121,658 166,533 (44,875) 120,074 75,199 Youth/Teen Programs 685,481 739,595 (54,114) 92,937 38,823 Capital Improvement Fund 8,887 529 9,278,185 (390 656) 1,248,098 857,442 Continue contribution to Golf Course debt service 140,000 (140,000) (140,000) Total Capital Improvement Fund 8,887 529 9,418 185 (530,656) 1,248,098 717,442 Criminal Justice 2,318,359 2,540,214 (221,855) 643,236 421,381 Environmental Mitigation 244,538 272,809 (28,271) 203,401 175,130 Community Block Grant 957,366 957,366 1 Other Operating Projects 86,480 86,480 88,062 88,062 DEBT SERVICE FUNDS Voted 1,789,000 1,780,515 8 485 1,179 9,664 Counaimanic 6,920,227 6,920,227 Special Assessment 2,674,294 3,665803 (991,509) 2,018,914 1,027,405 CAPITAL PROJECTS FUNDS Street Projects 1,635,000 1,635,000 Parks Projects 2,111,000 2,111,000 Other Capital Projects 262,000 262,000 Technology Projects 450,000 450,000 Facilities Projects 1,178,000 1,178,000 PROPRIETARY FUNDS ENTERPRISE FUNDS Water 18,886,071 10,324,068 8,562,003 3,068,753 11,630,756 I Sewerage 23,887,936 25,251,215 (1,363,279) 5,885,589 4,522,310 Add Critical Areas Engineer+ 1 FTE 88,359 (88,359) (88,359) Total Sewerage Fund 23,887,936 25,339,574 (1,451,638) 5,885,589 4,433,951 Golf Complex 3,160,483 3,065,273 95,210 (1,047,873) (952,663) CITY OF KENT,WASHINGTON 2005 Budget Ordinance Exhibit B Inc(Dec) Beginning Ending in Fund Fund Fund Revenues Expenditures Balance Balance Balance Technical correction-financial charges 28,267 (28,267) (28,267) Transfer from CIP for debt service 140,000 140,000 140,000 Total Golf Complex Fund 3,300,483 3,093,540 206,943 (1,047,873) (840,930) INTERNAL SERVICE FUNDS Equipment Rental 3,446,980 3,425,637 21,343 3,012,479 3,033,822 Central Services 4,731,356 4,703,994 27,362 47,046 74,408 Technical corrections 21,098 (21,098) (21,098) Total Central Services Fund 4,731,356 4,725,092 6,264 47,046 53,310 1 Facilities Fund 4,410,269 4,430,383 (20,114) 62,752 42,638 Add 0 25 FTE Cost offset by savings , in other line items Insurance 13,153,798 12,821,347 332,451 3,070 455 3,402 906 FIDUCIARY FUNDS , TRUST AND AGENCY FUNDS Firemen's Pension 189,018 305,000 (115 982) 3,671 905 3,555,923 Correct LEOFF 1 Medical payments 44,000 (44 000) (44 000) Total Firemen's Pension Fund 189,018 349,000 (159,982) 3,671,905 3,511,923 Economic Development Corp 3,790 7 491 (3,701) 22,944 19,243 TOTAL GROSS BUDGET 173,359,221 169 415,524 3,943,697 28,997,642 32,941,339 LESS Internal Service Funds 24,594 606 24,594,606 Other Transfers 14,324 802 14,324,802 1 TOTAL BUDGET 134,439,813 130,496,116 3,943,697 28,997,642 32,941,339 Kent City Council Meeting Date December 14, 2004 Category Other Business 1. SUBJECT: 2004 TAX LEVY ORDINANCES FOR 2005 BUDGET—ADOPT 1 2. SUMMARY STATEMENT: State law requires two separate ordinances to authorize any increase in property tax. The first ordinance authorizes an increase in the regular property tax to 1% over the previous maximum allowed tax levy. This includes $970,000 in banked tax capacity. The second ordinance levies the tax for 2005 collection. The estimated levy is $24,035,308 for the General Fund and $1,785,000 for the Debt Service Funds, for an estimated total of$25,820,308. Final numbers are pending receipt of the assessed valuation from King County. 3. EXHIBITS: Ordinances 4. RECOMMENDED BY: Operations Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT None — included in 2005 Budget Ordinance Expenditure? Revenue? Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount S Unbudgeted Revenue: Fund Amount S 6. CITY COUNCIL ACTION: tCouncilmember moves, Councilmember Pz&1.� seconds to adopt Ordinance Nos.3101- and .3Ic4authorizing an increase in property tax and levying the property tax levy for collection in 2005. 1 P., §' VI �b DISCUSSION: ' ACTION: Council Agenda C ,,�piQ Item No. 7B I III �I ORDINANCE NO. it i AN ORDINANCE of the City Council of the City of Kent, Washington,authorizing the 2004 property tax levy for the 2005 budget at the previous year's maximum allowed tax levy, with a statutorily allowed one (1) percent increase to partially cover impacts from inflation, for collection in 2005, together with any increases resulting from the addition of new construction and improvements to property,from any increase in the value of state-assessed property, from the refund fund t levy, and from annexed properties I I RECITALS � A Pursuant to RCW 84 55.120 and after providing all appropriate notice,the City Council held a public hearing on September 21, 2004, to consider the City of Kent's proposed operating and capital budget for the 2005 calendar year,and held a public hearing on November 16, 2004, to address the City's 2004 property tax levy,revenues and limit j factors, as well as the proposed 2005 budget B. In accordance with RCW 84 55 120, any increase in property tax revenue pother than that resulting from the addition of new construction and improvements to property, annexations, and any increase in the value of state-assessed property and the refund fund levy,requires the adoption of a separate ordinance from the tax levy ordinance specifically authorizing the increase in terms of both dollars and percentage 1 Tax Levy Adjustment Authorized (I%, Plus Banked Capacity) -2005 Budget C. The City Council finds that in order to best protect the public health,safety, and welfare,to protect the City's future property tax levy capacity,to serve the citizens of Kent by maintaining an appropriate level of service throughout the City, to appropriately discharge the City's expected expenses and obligations, and to best serve the citizens of Kent through a continued commitment to capital improvements throughout the City, a substantial need exists to increase its tax levy by using all the City's "banked" tax levy capacity plus the one (1) percent limit factor allowed by law. In prior years. the City has , not always set its tax levy at the maximum level permitted by law, but has rather reduced its tax levy below the level it could otherwise impose. Pursuant to RCW 84 55 092, this unallocated amount of regular property tax which would otherwise have been allowed if the City had levied the full amount of regular property tax that the City could hare levied in prior taxing years constitutes the City's "banked"regular property tax capacity. �I D Accordingly,the regular property tax levy for the 2005 budget—in addition to the increase resulting from the addition of new construction and improvements to property,and any increase in the value of state-assessed property.the refund fund levy,and annexed properties—should use the City's banked property tax capacity and should be established at the previous year's maximum allowed property tax levy, plus the statutorily allowed one (1) percent increase for inflation. i NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS. ORDINANCE I SECTION 1. -Recitals Incorporated The foregoing recitals are incorporated into this ordinance. 2 Tax Levy Adjustment Authorized (1%,Plus Banked Capacity) -2005 Budget 1 SECTION2. -Property Tax Leri Authorized In addition to the increase resulting from new construction and improvements to property,from annexations,from any increase in the value of state-assessed property, and from the refund fund levy, the 2004 regular property tax levy for the 2005 budget is authorized at the previous year's maximum (allowed property tax levy, including the City's banked property tax capacity, plus the statutorily allowed one(1)percent increase for inflation Pursuant to RCW 84 55 120,the increase in property tax revenue is calculated to be $1,192,987, representing five and (three-tenths (5.3)percent, in addition to the effects of new construction, annexations and increases in state-assessed property SECTION3. -Severabdity If anyone or more sections, subsections,or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect SECTION4. -Effective Date This ordinance shall take effect and be in force f i e (5) days from and after its passage, approval, and publication as provided by law t i JIM WHITE. MAYOR ATTEST 1 BRENDA JACOBER, CITY CLERK I 1 1 3 Tax Lei_y Adjustment Authorized (I%, Plus Banked Capacity) - 2005 Budget APPROVED AS TO FORM. TOM BRUBAKER, CITY ATTORNEY i PASSED: day of December, 2004. , APPROVED. day of December, 2004 � PUBLISHED day of December, 2004. I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mapor of the City of Kent as hereon indicated. I i (SEAL) BRENDA JACOBER. CITY CLERK i f i i I �I i i 4 Tax Levy Adjustment Authorized (I%,Plus Banked Capacity) -200S Budget 1 ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, levying 2004 property taxes for the 2005 budget for the City of Kent . I I RECITALS IA. Pursuant to RCW 84 55.120 and after providing all appropriate notice,the City Council held a public hearing on September 21. 2004.to consider the City of Kent's proposed operating and capital budget for the 2005 calendar year,and held a public hearing on November 16, 2004, to address the City's 2004 property tax levy. revenues, and limit factors, as well as the proposed 2005 budget B In accordance with RCW 84,55 120, any increase in property tax revenue other than that resulting from the addition of new construction and improvements to j Iproperty, annexations, and any increase in the value of state-assessed property and the refund fund levy,requires the adoption of a separate ordinance from the tax levy ordinance tspecifically authorizing the increase in terms of both dollars and percentage C. The City Council finds that in order to best protect the public health,safety, 1 and welfare, to protect the City's future property tax levy capacity,to serve the citizens of Kent by maintaining an appropriate level of service throughout the City,to appropriately �I 1 Property Tax Levied(I%, Plus Banked Capacity) -2005 Budget t discharge the City's expected expenses and obligations, and to best serve the citizens of Kent through a continued commitment to capital improvements throughout the City, the t regular property tax levy—in addition to the increase resulting from the addition of new I construction and improvements to property,and any increase in the value of state-assessed 1property, the refund fund levy, and annexed properties—should be established at the previous year's maximum allowed property tax levy,including the City's banked property ` tax capacity, plus the statutorily allowed one(1)percent increase for inflation t i D Pursuant to RCW 84 52 010 and WAC 458-12-365,taxes shall be levied in specific dollar amounts. � NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: I ORDINANCE ; SECTION 1. —Recitals Incorporated The foregoing recitals are incorporated into 1 this ordinance. SECTION 2. —Property Tax Levied There is hereby levied against the assessed; value of the property in the City of Kent, Washington,a tax for the City's 2005 budget in the following amounts for the following funds i A. For the General Fund, for the purpose of paying the general expenses of municipal government: Levy per$1,000 of assessed valuation Dollar Amount Fund (estimated) (estimated) General Fund 2.6543 $24,035,308 Ij I li 2 Property Tax Levied(I%, Plus Banked Capacity) -2005 Budget I 1 t B. For Voted Bond Interest and Redemption Fund, for the purpose of paying debt service in the following amounts for the following funds: I Levy per $1,000 of assessed valuation DollarAmount' Fund (estimated) (estimated) General Obligation Refunding 0 197 $1,785,000 (Public Safety and Senior Housing) C Total General Fund and Voted Bond Interest and Redemption Fund: Levy per$1.000 of assessed valuation Dollar Amount' (estimated) (estimated) TOTAL LEVY 28514 $25.820,308 I SECTION 3. -Limitation on Levv The application of the General Fund levy shall be consistent with and shall not result in a tax revenue in excess of the limitation imposed by RCW 84 55 010. 1 i SECTION 4. - 9dpistmeals City administration shall administer the Annual Budget and in doing so may authorize adjustments pursuant to RCW 35A 33 120 SECTION 5. -.4everabdity If any one or more sections. subsections.or sentences of this ordinance are held to be unconstitutional or invalid,such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 6. -Effective Date This ordinance shall take effect and be in force five (5) days from and after its passage. approi,al, and publication as provided by law JIM WHITE, MAYOR 3 Property Tax Levied(I%,Plus Banked Capacity) -2005 Budget ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: TOM BRUBAKER, CITY ATTORNEY PASSED. day of December, 2004. APPROVED: day of December, 2004. PUBLISHED. day of December, 2004. I hereby certify that this is a true copy-of Ordinance No passed by the City Council of the City of Kent, Washington, and approved by the May or of the City of Kent as hereon indicated. (SEAL] i BRENDA JACOBER, CITY CLERK p`Cm U81\h\CCTnrn.trltn4u%.aprn1W Eu Ili ' III Property Tax Levied(I%,Plus 4 Banked Capacity) -2005 Budget ' Kent City Council Meeting Date December 14, 2004 Category Other Business 1. SUBJECT: 2005-2010 CAPITAL IMPROVEMENT PLAN COMPREHENSIVE PLAN AMENDMENT ORDINANCE —ADOPT 2. SUMMARY STATEMENT: This proposed ordinance amends the Capital Facilities Element of the Comprehensive Plan to include the Capital Improvement Plan for 2005-2010. 3. EXHIBITS: Ordinance and exhibits referenced therein 4. RECOMMENDED BY: Operations Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? N/A Revenue? N/A Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember O-Q MK moves, Councilmember PZZLam—seconds 1 adopt Ordinance No. 31A9 amending the Capital Facilities Element of the Comprehensive Plan to include the Capital Improvement Plan for 2005-2010. DISCUSSION: v%P ACTION: ,U Council Agenda 1 Item No. 7C ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending the City of Kent Comprehensive Plan to amend the Capital Facilities Element of the Comprehensive Plan to reflect a six-year plan for capital facilities projects (2005-2010) (CPA- 2004-3). I RECITALS A. The Washington State Growth Management Act ("GMA") requires internal consistency among comprehensive plan elements and the plans from other jurisdictions ! B. To assure that comprehensive plans remain relevant and up to date, the GMA allows amendments to the capital facilities element of comprehensive plans concurrently with the adoption or amendment of a city budget(RCW 36 70A.130(2)(111)) C. The City of Kent has established procedures for amending the � I Comprehensive Plan in chapter 12 02 of the Kent City Code,allowing amendment ofthe capital facilities element of the comprehensive plan concurrently with the adoption or i 1 amendment of the City budget and allows the City Council to hold the public hearing instead of the Land Use and Planning Board. i D. The City of Kent Finance Department has submitted proposed 1 amendments to the Capital Facilities Element of the Comprehensive Plan to identify a six-year plan for capital facilities projects, including costs and revenue sources 1 Comprehensive Plan Amendments Capital Improvement Plan 2005-2010 E. After providing appropriate public notice,the City Council of the City of Kent considered the requested comprehensive plan amendment and conducted a public hearing on the same on September 21, 2004, and November 16, 2004. F. On September 29, 2004, the City provided the required sixty (60) day I notification under RCW 36.70A.106 to the State of Washington of the City's proposed i amendment to the Capital Facilities Element of the Comprehensive Plan. The sixty(60) day notice period has lapsed � G. On December 14,2004,the City Council for the City of Kent approved the Capital Facilities Element amendment CPA-2004-3 to reflect a six-year plan for capital facilities projects (2005-2010). NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: M ORDINANCE SECTION 1. -Amendment The Capital Facilities Element of the City of Kent Comprehensive Plan is hereby amended to reflect a six-year plan for capital facilities "projects (2005-2010), as set forth in Exhibit "A" attached and incorporated by this reference (CPA-2004-3). i SECTION 2. - Severabehty. If any one or more sections, sub-sections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall root affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. 2 Comprehensive Plan Amendments Capital Improvement Plan 2005-2010 t SECTION 3. -E ective Date This ordinance shall take effect and be in force ithirty(30) days from and after the date of passage as provided by law. l iJIM WHITE, MAYOR ATTEST: 1 BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM. i TOM BRUBAKER, CITY ATTORNEY 1 iPASSED day of December, 2004. APPROVED day of December, 2004 PUBLISHED day of December, 2004 1 � I hereby certify that this is a true copy of Ordinance Nc passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated (SEAL) BRENTDA JACOBER, CITY CLERK P I6viFORDI\ANCE�CornpPlanAr d-CapitallmprovePlan2005-2010 do 3 Comprehensive Plan Amendments Capital Improvement Plan 2005-2010 i 1 1 1 EXHIBIT A � t 1 1 1 I 1 1 I I 1 i I 2005 - 2010 Capital Improvement Program Sources of Funds Amounts in 000's 1 PW Trust Fund Loan Other Sources 8% 2% Bond Proceeds Capital 11% Improvement Fund 21% Street Fund Grants 8% City Operating Budget 1% Utility Funds 42% Sources of Funds 2005 2006 2007 2008 2009 2010 Total Capital Improvement Fund 3,767 4,524 7,405 3,243 3,111 3,580 25,630 Street Fund 1,774 1,521 1,074 1,268 1,203 1,304 8,144 Utility Funds 4,638 6,185 13,522 14,666 3,605 7,444 50,061 City Operating Budget 145 120 12D 12D 120 120 745 Grants 2,442 2,090 2,250 1,350 1,200 300 9,632 Bond Proceeds 3,878 5,753 3,750 13,381 PW Trust Fund Loan 9,260 9,260 Other Funding Sources 494 436 250 181 1,010 109 2,480 Total Sources of Funds 22,520 18,754 30,374 24,578 10,249 12,857 119,333 42 2005 - 2010 Capital Improvement Program ■ Projects Forecast Amounts in 000's Transportation , 15% Utility Fund Projects Public Safety7% 46% 41c:; Parks, Recreation& Community Services General Government 20% 12% Projects 2005 2006 2007 2008 2009 2010 Total Transportation 11,034 1,521 1,074 1,268 1,203 1,304 17,404 Public Safety 740 2,100 4,388 482 397 120 8,227 Parks, Recreation 4,821 4,170 4,297 3,563 4,216 2,294 23,361 & Community Services General Government 1,287 1,525 3,840 4,599 828 1,695 13,774 Utility Fund Projects 4,638 9,438 16,775 14,666 3,605 7,444 56,567 Total Projects 22,520 18,754 30,374 24,578 10,249 12,857 119,333 43 , i TRANSPORTATION 2005-2010 CAPITAL IMPROVEMENT PROGRAM AMOUNTS IN 000's Total 2005 2006 2007 2008 2009 2010 Sources of Funds Street Fund 8,144 1,774 1,521 1,074 1,268 1,203 1,304 1 PW Trust Fund Loan 9,260 9,260 - - - - - Total Sources of Funds 17,404 11,034 1,521 1,074 1,268 1,203 1,304 Projects Funded Corridors 228th Street Corridor 6,890 6,890 i 228th BNSF Grade Separation 2,370 2,370 Arterials Central Avenue Pavement Rehabilitation 500 500 Intersection&Road Improvements 124th &248th Street Improvement 250 250 116th&248th Signal 250 250 Other Improvements Asphalt Overtays 3,710 560 582 605 629 654 680 Slurry Seal Program 425 75 75 50 75 75 75 Sidewalk Rehabilitation and Installation 1,250 200 200 200 150 250 250 Neighborhood Traffic Control 225 75 75 75 1 City Wide Guardrail&Safety Improvement 150 30 30 30 30 30 Bike Paths 300 50 50 50 50 50 50 Kent Shuttle Service 220 35 35 35 35 40 40 Street Striping Program 534 89 89 89 89 89 89 Pavement Rating Survey 90 15 15 15 15 15 15 Signal Battery Backup 240 120 120 Total Projects Funded 17,404 11,034 1,521 1,074 1,268 1,203 1,304 I i l 1 1 t i 44 i i OTHER GOVERNMENT PROJECTS 2005-2010 CAPITAL IMPROVEMENT PROGRAM AMOUNTS IN 000's Total 2006 2006 2007 2008 2009 2010 Sources of Funds Capital Improvement Fund 14,344 1,845 2,880 5,608 1,211 1,105 1,695 From City Operating Budget 745 145 120 120 120 120 120 1 Sales Revenue 37 37 2 LTGO Bonds 6,875 - 625 2,500 3,750 - - Total Sources of Funds 22,001 2,027 3,625 8,228 5,081 1,225 1,815 Projects Funded Public Safety , Fire- Exhaust Extraction Systems 95 50 45 1 Fire-Pump Test Pit 107 107 Fire-Security Fences 112 21 35 21 35 Fire-Breathing Apparatus Replacement 1,680 1,200 120 12C 120 120 Fire-Replacement Radio Fund 683 262 220 67 67 67 Police-Records Renovation/Remodel 50 25 25 Police-CKCF Improvements 640 90 75 75 200 200 Police-Firing Range Upgrades 245 125 75 45 Police-FurnlEgwp Upgrade/Replacemt 125 60 10 35 10 10 Police-Specialty Police Vehicle Storage 50 50 Police-Training Range-Majnt_ 40 40 Police/Fire Training Expansion 400 400 Municipal Court 4 000 4,000 Subtotal Public Safety 8,227 740 2,100 4,388 482 397 120 General Government Facilities Ljfecycle Repairs 600 100 100 100 100 100 100 Roof Repairs 1,200 75 300 390 185 150 100 Floor Covering Replacements 425 75 75 60 65 75 75 Facility Painting 150 25 25 25 25 25 25 Sealcoat Parking Lots 385 85 60 60 60 60 60 HVAC Lifecycle Replacements 360 60 60 60 60 60 60 Miscellaneous Fumitue 150 25 25 25 25 25 25 Senior Ctr Greenhouse Upgrades&Expan. 262 262 Finance Tenant Improvement 200 200 Centennial Center Upgrades 311 45 65 65 68 68 Facilities Card Access 556 100 125 105 111 115 Resource Center Upgrades 35 35 Kent Commons Mjsc Modifications&Equip. 615 100 65 450 2 East Hill Maintenance Facility(25%) 6,875 625 2,500 3,750 Russell Road Maintenance Facility(25%) 1,550 150 150 1,250 Municipal Lot 100 100 Subtotal General Government 13,774 1,287 1,525 3,840 4,599 828 1,695 Total Projects Funded 22,001 2,027 3,625 8,228 5,081 1,225 1,815 t PARKS,RECREATION AND COMMUNITY SERVICES 2005-2010 CAPITAL IMPROVEMENT PROGRAM AMOUNTS IN 000's Total 2005 2006 2007 2008 2009 2010 Sources of Funds REET 2nd Qtr 10,161 1,647 1,569 1,647 1,707 1,781 1,810 CIP Revenues Required 675 200 75 250 150 CIP Grant Matching/Land Acquisition 450 75 75 75 75 75 75 Fee-in-lieu 102 32 10 60 Youth/Teen 180 180 Donations/Contntwtons 724 236 82 145 6 255 State Grant 450 450 IAC Grants 5,530 1,225 800 1,555 1,350 300 300 Block Grant 290 120 65 105 Conservation Futures Grant 2,140 250 500 540 850 Youth Sports King County Grant 172 72 50 50 Other Grants 1,050 325 725 Altemative Funding 850 200 650 Other Funding Sources 587 9 144 105 115 105 109 23,361 4,821 4,170 4,297 3,563 4,216 2294 Proiects Funded 1 Sports Fields Service Club Ballfelds 1,410 1,410 Service Club Park Acquisition 1,000 1,000 Commons Playfield Renovations 1,107 57 1,050 Soccer Field Development 1,008 8 1,000 Wilson Playfields Acquisition 400 400 Park Development Clark Lake Lard Acquisition 900 900 West Hill Park Development(Seattle Water) 709 9 700 Town Square Park 1,025 25 1,000 Clark Lake Development 1,920 300 400 1,220 Clark Lake Restoration 75 75 I 228th Corridor Parkrrrailhead(Russell Woods) 50 50 West Hill Amphitheater 80 10 70 Green River ComdorAcguisibon 1,000 1,000 East Hill Park Land Acquisition 500 500 Kent Memorial Park Acquisition 1,000 1,000 Neighborhood Parks Development East Hill Skate Park Development 294 294 Eagle Creek Park Development 235 235 Lake Meridian Boat Ramp Renovation 271 271 Panther Lake Neighborhood Park Acquisition 310 310 132nd Street Park Development 775 25 750 RlverwalklFbverviewPark Development 1,108 573 535 S.272nd St. Neighborhood Park Development 691 15 90 586 International Parks Acquisition/Development 40 40 Kronisch Park Development 61 61 i 46 i PARKS,RECREATION AND COMMUNITY SERVICES 2005-2010 CAPITAL IMPROVEMENT PROGRAM AMOUNTS IN 000's Total 2005 2006 2007 2008 2009 2010 Major Capital&LKfecycle Renovations Life Cycle 1,603 250 315 346 346 346 - Demohtion of Rental Houses 50 50 - - - Trails 54 9 9 9 9 9 9 Big Blue Mobile Computer Lab 85 85 Tudor Square Renovations 55 55 - - - - Pme Tree Park Improvements 609 - 9 - - 600 Spnngwood Park Improvements 65 - 65 - - - West FenvAck Renovations 429 109 320 - - - Kiwams Tot Lot#1 Improvements 65 - - 65 - - Van Doren's Park Improvements 51 - - 51 - Kent Memorial Park Renovations 2,151 - 100 1 150 1,900 Soccer Field Renovation 900 - - - 9D0 - Mill Creek/Earthworks Renovations 300 - - - - - 300 Planning-Architecture&Engineering Grant Matching Funds/Land Acquisition 450 75 75 75 75 75 75 , Adopt-A-Park 200 40 40 40 40 40 ArchitecUEngineenng 140 40 25 25 25 25 Master Plans 60 10 10 10 10 10 10 Commons Playfield Equipment Replacement 125 125 - - Total Projects 23,361 4,821 4,170 4,297 3,563 4,216 2,294 1 1 l i 1 1 47 , WATER,SEWER AND STORMWATER DRAINAGE 2005-2D10 CAPITAL IMPROVEMENT PROGRAM AMOUNTS IN 0000s Total 2005 211106 2007 2D08 2009 2010 Sources of Funds Water Fund 12,950 1,455 1,219 3,D63 4,522 787 1,903 Water Fund-Tacoma Intertie Funds 2,500 2,500 Water Fund-Impounoment Res Funds 1,500 1,500 Drainage Utility Fund 21,898 2,621 3,941 3,959 5,659 2,060 3,658 Sewer Utility Fund 11,213 562 1,025 2,5D0 4,485 758 1,883 i Utility Revenue Bonds 6,5D6 3,253 3,253 Total Sources of Funds 56,567 4,638 9,439 16,775 14,666 3,605 7,444 Proiects Funded General Projects East Hill Maintenance Facility (75%) 20,625 1,875 7,500 11,250 Russell Road Maintenance Facility(75%) 4,650 450 450 3,750 Total General Projects 25,275 1,875 7,5D0 11,700 450 3,750 Sanitary Sewer Miscellaneous Sewer Replacements 2,388 562 - - 585 608 633 i Sewer Replacements 6,506 3,253 3,253 Sewer Extension for Easthill Shop 400 400 Total Sanitary Sewer 9,294 562 3,653 3,253 585 608 633 Stormwater Drainage Management Horseshoe Acres Pump Station 10 10 Soos Creek Basin Improvemerts 5,519 982 834 786 478 523 1,916 Mill Creek 1,600 200 530 900 Miscellaneous Environmental Projects 394 129 265 NPDES 1,075 202 208 216 222 227 Miscellaneous Drainage 1,825 500 265 265 265 265 265 Drainage Portion of Street Improvements 1-5&272nd Intersection Improvement 300 300 124th Ave&248th Street Improvement 250 250 BNSF Grade Separation 1,500 500 1,O00 116th Ave Impr(256th to Kent Kangley) 1 000 500 500 Total Stormwater Drainage 13,473 2,621 3,316 1,459 1,759 1,910 Z408 Water Projects East Hill Well Source Improvements 114 114 Kent Springs Recoat 50 5D Interne Connection 650 650 Clark Springs HCP 300 300 East Hill Well Reservoir 2,350 2,350 Miscellaneous Water Improvements 2,858 250 500 515 520 531 542 3-Year Lrg Mtr&Vault Replacement Prog 244 37 38 40 41 43 45 Update Kenls Water Comprehensive Plan 1511 150 Hydrant Replacement Program 358 54 56 59 61 63 66 East Hill Shops 1,450 1,450 Total Water 8,525 1,455 594 4,563 622 637 653 1 Total Projects Funded 56,567 4,638 9,438 16,775 14,666 3,605 7,444 i 48 Kent City Council Meeting Date December 14, 2004 Category Other Business 1. SUBJECT: COMPREHENSIVE PLAN AND CODE AMENDMENTS-SCHOOL DISTRICTS' CAPITAL FACILITIES PLANS-ORDINANCES-ADOPT 2. SUMMARY STATEMENT: The proposed ordinances amend the Capital Facilities Element of the Comprehensive Plan to Include the amended Capital Facilities Plans of the Kent, Federal Way, and Auburn School Districts and further amends the related school impact fee schedules contained in Section 12.13.160 of the Kent City Code. 3. EXHIBITS: Ordinances and exhibits reference therein 4. RECOMMENDED BY: Operations Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT: Expenditure? No Revenue? No Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds Adopt Ordinance No. 27a9 amending the Capital Facilities Element of the Comprehensive Plan to include the amended Capital Facilities Plans of the Kent, Federal Way, and Auburn School Districts,and Ordinance No. S1.30 amending the related school impact fees in the Kent City Code. DISCUSSION: ACTION: -- - --- -- --Gouneil-Agenda- Item No. 7D ORDINANCE NO. AN ORDINANCE ofthe City Council ofthe City of Kent, Washington, amending the City of Kent Comprehensive Plan to amend the Capital Facilities Element of the Comprehensive Plan to include the Capital Facilities Plans of the Kent, Federal Way, and Auburn School Districts (CPA-2004-2). RECITALS A The Washington State Growth Management Act ("GMA") requires internal consistency among comprehensive plan elements and the plans from other 1 ijunsdictions. f B To assure that comprehensive plans remain relevant and up to date, the GMA allows amendments to the capital facilities element of comprehensive plans j concurrently with the adoption or amendment of a citybudget(RCW 36.70A.130(2)(in)). a ' C. The City of Kent has established procedures for amending the € Comprehensive Plan in chapter 12.02 of the Kent City Code, allowing amendment of the Capital Facilities Element of the Comprehensive Plan concurrently with the adoption or amendment of the City budget and allowing the City Council to hold the public hearing instead of the Land Use and Planning Board. D. The Kent, Federal Way, and Auburn School Districts have submitted ' proposed amendments to their Capital Facilities Plans to be included in an amendment of lthe City's Capital Facilities Element of the Comprehensive Plan. 1 Comprehensive Plan Amendments School Districts'Capital Facilities Plans E. After providing appropriate public notice,the City Council of the City of Kent considered the requested comprehensive plan amendment and conducted a public hearing on the same on November 16, 2004. F. On September 29, 2004, the City provided the required sixty (60) day notification under RCW 36.70A.106 to the state of Washington of the City's proposed amendment to the Capital Facilities Element of the Comprehensive Plan and the sixty (60) day notice period has lapsed. G On December 14, 2004, the City Council for the City of Kent approved the Capital Facilities Element amendment CPA-2004-2 to include the Capital Facilities Plans of the Kent,Federal Way,and Auburn School Districts,as set forth in Exhibit"A" attached and incorporated by this reference (CPA-2004-2); NOW, THEREFORE, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: I j ORDINANCE �I SECTION 1. -Amendment. The Capital Facilities Element of the City of Kent Comprehensive Plan is hereby amended to include the Capital Facilities Plans of the Kent,Federal Way,and Auburn School Districts, as set forth in Exhibit"A"attached and , incorporated by this reference (CPA-2004-2). r j SECTION 2. - Severabtllty. If any one or more sections, sub-sections, or sentences of this Ordinance are held to be unconstitutional or invalid such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall , remain in full force and effect. 2 Comprehensive Plan Amendments School Districts'Capital Facilities Plans SECTION 3. -EE ecttve Date This Ordinance shall take effect and be in force thirty (30) days from and after the date of passage as provided by law. 1 ' ' JIM WHITE, MAYOR i i ATTEST: ,I BRENDA JACOBER, CITY CLERK I t APPROVED AS TO FORM 1 TOM BRUBAKER, CITY ATTORNEY ' PASSED day of December, 2004. APPROVED day of December, 2004. PUBLISHED day of December, 2004. i I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington,and approved by the Mayor of the City r i of Kent as hereon indicated. I I� ' (SEAL) BRENDA JACOBER, CITY CLERK P lCinhORDINANCE\CompPlanAnxnd-SchoolDutnm'CaprcalFacJnimPlara2004 dx 3 Comprehensive Plan Amendments School Districts'Capital Facilities Plans 1 1 1 1 I 1 EXHIBIT A � 1 t 1 1 i 1 i 1 i 1 1 1 44 W'W P77 -cz g4 ;x RE If 11 out Sep.60 12033 SE 25&Street Kent,Washington 98030-6643 (253)373-7295 SIX - YEAR CAPITAL FACILITIES PLAN 2004 - 2005 2009 - 2010 J� L KENTISCHOOE 5IS=etca, BOARD of DIRECTORS Bill Boyce Sandra Collins Scott Floyd Lisa Holliday Mike Jensen ADMINISTRATION i Barbara Grohe, Ph.D. — Superintendent ' Fred H. High — Executive Director of Finance Mark Haddock, Ph.D.—Assistant Superintendent for Learning & School Improvement Margaret A. Whitney—Assistant Superintendent of Human Resources Carla Jackson—Executive Director, Kent-Meridian Strand Joseph McBrayer, Ph.D. — Executive Director, Kentlake Strand Merri Rieger—Executive Director, Kentridge Strand Janis Bechtel—Executive Director, Kentwood Strand Gary Plano, Ed.D. —Executive Director of Instructional Services Valerie Lynch, Ed.D.—Executive Director of Special Services Donald Hail—Executive Director of Information Technology Kent School District Six-Year Capital Facilities Plan Apnl 2004 :CNOi)� Kent school 11stricl �lsr>vcr SIX - YEAR CAPITAL FACILITIES PLAN 2004 - 2005 - 2009 - 2010 April 2004 For information on the Plan, please call the Finance & Planning Department at (253)373-7295 ' Capital Facilities Plan Contributing Staff Gwenn Escher-Derdowski, Forecast& Planning Administrator iDon Walkup& Helen Shindell-Butler,Transportation Department Larry Price, Director of Facilities &Construction Karla Wilkerson, Facilities Department Cover Design by Debbi Smith Maps by Jana Tucker Kent School District Six-Year Capital Facilities Plan April 20D4 0 is MM IOU KID C 00 ou Ict Sk Year CapitafTacifities Aan , 7aMe of Contents Section Page Number I Executive Summary 2 I I Six-Year Enrollment Projection 4 III District Standard of Service 8 IV Inventory and Capacity of Existing Schools 11 V Six-Year Planning and Construction Plan 14 V I Relocatable Classrooms 17 , V I I Projected Classroom Capacity 18 V I I I Finance Plan, Cost Basis and Impact Fee Schedules 23 I X Summary of Changes to Previous Plan 30 X Appendixes 31 Apnl 2004 Kent School Distnd Six-Year Capital Pacttif<es Plan I Executive Summary This Six-Year.Capital Facilities Plan (the "Plan") has been prepared by the Kent School District (the "District") as the organization's facilities planning document, in compliance with the requirements of Washington's Growth Management Act, King County Code K.C.C. 21A.43 and Cities of Kent, Covington, Auburn, Maple Valley and Black Diamond. This annual plan update was prepared using data available in the spring of 2004 for the 2003-2004 school year. This Plan is consistent with prior long-term capital facilities plans adopted by the Kent School District. This Plan is not intended to be the sole planning document for all of the District's needs. The District may prepare interim and periodic Long Range Capital Facilities Plans consistent with Board Policies, taking into account a longer or shorter time period, other factors and trends in the use of facilities, and other needs of the District as may be required. Prior Capital Facilities Plans of the Kent School District have been adopted by Metropolitan King County Council and Cities of Kent, Covington and Auburn and included in the Capital Facilities Plan element of the Comprehensive Plans of each jurisdiction. The first ordinance implementing impact fees for the unincorporated areas was effective September 15, 1993. tIn order for impact fees to be collected in the unincorporated areas of Kent School District, the Metropolitan King County Council must adopt this Plan and a fee-implementing ordinance for the District. For impact fees to be collected in the incorporated portions of the District, the cities of Kent, Covington and Auburn must also adopt this Plan and their own school impact fee ordinances. This Plan has also been submitted to cities of Maple Valley, Black Diamond, SeaTac, and Renton. This Capital Facilities Plan establishes a "standard of service" in order to ascertain current and future capacity. While the State Superintendent of Public Instruction establishes square footage guidelines for capacity, those guidelines do not account for the local program needs in the District. The Growth Management Act, King County and City codes and ordinances authorize the District to make adjustments to the standard of service based on specific needs of the District. This Plan includes the standard of service as established by Kent School District. Program capacity is based on an average capacity and updated to reflect changes to special programs served in each building. Relocatables in the capacity calculation use the same standard of service as the permanent facilities. (continued) Kent School District Sic-Year Capital Facilities Plan April 2004 Page 2 I Executive Summary (continued) The capacity of each school in the District is calculated based on the District standard of service and the existing inventory, which includes some relocatable classrooms. The District's program capacity of permanent facilities reflects program changes and the reduction of class size to meet the requirements of Student Achievement Initiative 728. Relocatables provide additional transitional capacity until permanent facilities are completed. Kent School District is the fourth largest district in the state. Enrollment is reported monthly to the Office of the Superintendent of Public Instruction (OSPI) on Form P223. Enrollment on October 1 is considered to be the enrollment for the year. P223 Headcount for October 1, 2003 was 26,449. P223 FTE (Full Time Equivalent) enrollment was 25,357.55. (FTE reports Kindergarten at .5 and excludes Early Childhood Education [ECEJ and college-only Running Start students.) The actual number of individual students per the October 2003, full head count was 26,870. (Full Headcount reports all students at 1.0 including Kindergarten, ECE and college-only Running Start students.) The District's standard of service, enrollment history and projections, and use of transitional facilities are reviewed in detail in various sections of this Plan. Our plan is to continue to satisfy concurrency requirements through the transitional use of relocatables. A financing plan is included in Section V I I I which demonstrates the District's ability to implement this Plan. Pursuant to the requirements of the Growth Management Act, this Plan will be updated annually with changes in the fee schedules adjusted accordingly. Kent Sdwol District Six-Year Capital Facilities Plan April 2004 Page 3 I I Six-Year Enrollment Projection For capital facilities planning, growth projections are based on cohort survival and student yield from documented residential construction projected over the next six years. (see Table 2)The student generation factor, as defined on the next page, is the basis for the growth projections from new developments. King County births and the Districts relational percentage average were used too determine the number of kindergartners entering the system. (see Table 1) 8.06/o of 22,007 King County live births in 1999 is forecast for 1,772 students expected in Kindergarten for October 1, 2004. Together with proportional growth from new construction, 8.06% of King County births is equivalent to the number of students projected to enter kindergarten in the district for the next six-year period.(seeTaue 2) Early Childhood Education students (sometimes identified by others as "Preschool Special Education [SE] or handicapped students") are calculated and reported separately on a .5 FTE basis. The first grade population is traditionally 7 - 8% larger than the kindergarten population due to growth and transfers to the District from private kindergartens. Cohort survival method uses historical enrollment data to forecast the number of students projected for the following year. ' Near term projections assume some growth from new developments to be offset by current local economic conditions. With a few notable exceptions, the expectation is that enrollment increases will occur District-wide in the long term. ' District projections are based on historical growth patterns combined with continuing development of projects in the pipeline dependent on market and growth conditions. The District will continue to track new development activity to determine impact to schools and monitor conditions to reflect adjustments in this assumption. The six-year enrollment projection anticipates moderate enrollment growth from new development currently in some phase of planning or construction in the district. Information on new residential developments and the completion of these proposed developments in all jurisdictions may be considered in the District's future analysis of growth projections. Within practical limits, the District has kept abreast of proposed developments. The Kent School District serves seven permitting jurisdictions: unincorporated King County, the cities of Kent, Covington, and Auburn and a small portion of the city of Maple Valley. The west Lake Sawyer area is in the city limits of Black Diamond and Kent Mountain View Academy is located in the small portion of the City of SeaTac served by Kent School District. (Continued) Kent School District Six-Year Capital Facilities Plan April 20Q4 Page 4 I I Six -Year Enrollment Projection (Continued) STUDENT GENERATION FACTOR "Student Factor" is defined by King County code as "the number derived by a school district to describe how many students of each grade span are expected to be generated by a dwelling unit" based on district records of average actual student generated rates for developments completed within the last five years. The Student Factor has been updated to reflect the secondary grade level reconfiguration. Following these guidelines, the student generation factor for Kent School District is as follows: �C Single Family Elementary .482 Middle School .161 Senior High .284 Total .927 Multi-Family Elementary .293 Middle School .069 } Senior High .114 F Total .476 The student generation factor is based on a survey of 4,219 single family dwelling units and 2,701 multi-family dwelling units with no adjustment for occupancy rates. Please refer to Appendix E on Pages 35-36 for details of the Student Generation Factor survey. The actual number of students in those residential developments was determined using the District's Education Logistics (EDULOG) Transportation System. In 4,219 single family dwelling units there were 2,035 elementary students, 679 middle school students, and 1,197 senior high students for a total of 3,911 students. In 2,701 multi-family dwelling units, there were T91 elementary students, 186 middle school students, and 308 senior high students, for a total of 1,285 students. Kent School District six-year Capital Facilities Plan April 2004 Page 5 f ti cdW0 to co O -Ir 0 M N N M C? N GO C c0 0 N N N N N N N O m N N A N O N o M N CO 7 0 7 O coo � O A N ti � r (9 C iD N o _ O fD (D h Ql to o O r r Cl) o IT O CC) V' L N V E g •3 0 N r co r r N N N N N N N N r �- N Q CD C N N c v CDcr) N m an 3 r• h• o t.. P07 c00 O N U') R tVO t� N O r C ' !O r" O O O r r N r r N O 00 V- c Ql to m W CO O r N N N N N N N N N r �"' N ID O N CO c o V7 w to co Ncoto , co 0o O O I d OO O O N O N O N O O Nrm o N N N N N N C N N N C 0 tu CD v w m O c D1 00 r N h a r O N O N m co tD y r N c0 h T N M r CO r O d' co M C) h [0 O CO V O N O r O O r O f I r 0 a ad N m O r N N N N N N N N N r e- N 0 C Q m O } - to e V O O O m O M O O M th N co N tD ` v O O a1 O V O V cO h N to V ch v N N O O N O r O O CD � Ci to cD N ON) L 0 VJ 9 o V- N � O N N N N N N N r �' �" r r O N O IA Ln Y � v co C U co N DO C) O m N M 00 M Cl) h co O tD raCD F- r 00 h o r o 0 0 o D, rn � Dl f% to O Z t+Y O N N N N N N r r r r r N O $ C �J (p N \ N Gl O CD t0 to h c'7 r r to N < O Cl �' to h N co co N C) N cD to O to co h U 8 N O h r 0) O O1 O O 07 O C) tD O V C V @ a OD F M O O N r N r r r r r r r r r N C C o not.. Z. m Y p W Lo.J O a� h tho rr tOo Nr V N clia N m N to tO C. C7 N W co m m rn rn rn to r` w <r r ej e It -0 0OH @ C O to G _ 7 x LL - �} r o h h O N O O to N O O 0) co O N 8 E O CD M c0 V O r V co co to N co h O T U ch m - to V D� rn a� rn w 0 rn m ao rn to c? r N ' @ N N O r r r r r r r r r r r �- N M C _ Z R Q) \ h tp N to f-- r t0 Dt (D O h O in co m "r IL ' w M ca tD .- v h M O tD r 0) r M M v CD m co E ® w C] 1 0) N t• m o o a; a; rn rn rn n �� c, to 4 O o i.7 th0 M W r• O N N '- r r r r r r r _ �' W W N N D �C C N n n a° O O \ O W P O r O N V m mm O N t7 Ln G - N ,:: "� N N CA O o r O r N O co CD N O D p of O tO Cl p to W O) N qO I; CO CD 7 N 0 c7 0 N O N r r r r r r r r r r r N M C O ui m tD C O = m 04 Q) a) 'VC 0 !OO CM') N co r coO C0 to trj n t11 S V � U n V C1 O) co O) t0 t- c� cD c0 Q '�f N G 'p co -C M d T Q) a • CD :: N p N M V M N O V O c7 (0 IDN LO C t d N NO co O O h N to O N N V 00 CO tD O O tD n tD h h cD cO O V <T M N O 01 0) L 7 ? m rLV d 8 N L N N a) C _ n N in Z X E si y 8 8 Y N m e w c E m w_ i m c CD u E E M o E m 5 2 0 2 m r N M at tD to t- co CDC) r eN Q tS Q E w N c a O o m N N d tU N tti 0) N N O N rD w m C M n O ° m m tea m m t°n two -00 m m tea o cc E ri a m c 4 O Y KENT SCHOOL DISTRICT No.415 SIX-YEAR F.T.E. ENROLLMENT PROJECTION October 2003 2004 2005 2006 2007 2008 2009 King County Live Births 22,195 22,007 22,487 21,778 21,853 21,950 22,030 ' , Increase/Decrease 73 -188 480 -709 85 87 80 Kindergarten/Blrth% 2 8.06% -8.06% 8.o6% 8.06% 5.06% 8.06% 8.06% 2 Early childhood Educalion @ 5 93 80 88 97 107 118 130 ' 213 Kindergarten FTE @.5 894 886 931 908 914 918 921 ' Grade 1 1,B51 1,896 1,873 1,972 1,927 1,940 1,948 Grade 2 1,965 1,892 1,961 1,942 2,046 2,000 2,014 ' Grade 3 1,975 2,005 1,957 2,032 2,016 2,122 2,075 Grade 4 2,072 1,991 2,054 2.010 2,089 2,073 2,180 Grade 5 2,067 2,071 2,048 2,117 2,075 2,155 2,139 Grade 6 2205 2,121 2,142 2,123 2,197 2,154 2,235 Grade 7 2,209 2,264 2,189 2,238 2,209 2,285 2,241 Grade 8 2,351 2,182 2,279 2,231 2,271 2,242 2,318 Grade 9 5 2,309 ' Grade 9 5 2,525 2,449 2,573 2,517 2,560 2,522 Grade 10 2,207 2,234 2,361 2,305 2,418 2,364 2,398 ' Grade 11 1,787 1,948 1,992 2,119 2,068 2,166 2,112 Grade 12 1,466 1,451 1,623 1,674 1,778 1,733 1,808 Total FTE Enrollment 25,451 25,546 25,947 26,341 26,632 26,830 27,041 Ne 21314 Yearly Increase 4 95 401 394 291 198 211 ' Yearly Increase% 0.02% 0.37% 1.57% 1.52% 1.10% 0.74% 0.79% Cumulative Increase 4 99 500 894 1,185 1,383 1,594 1 Full Time Equivalent FTE) 25,451 1 25,546 25,947 26,341 26,632 26,830 27,041 ' r Kindergarten projection based on King County actual live birth percentage and proportional growth from new construction. 2 Kndergarten F?E enrollment projection at.5 is calculated by using the District's percentage of King County Eve births 5 years earlier compared to actual kindergarten enrollment in the previous year.(Includes ECE @ 5-Early Childhood Ed) 7 Kindergarten projection is at.5 FTE although most schools have Fu6 Day Kindergarten at 1.0 FTE with alternative funding. 4 Oct.2003 P223 FTE is 25,358&Headcount is 26,449.Full student count with ECE Preschool 8 Running Start=26,870. , 5 Grade level reconfiguration.In 2004,9th grade moves to the senior high schools. G R O W T H P R O J E C T 1 0 N S - Adjustments for current economic factors ' For facilities planning purposes,this six-year enrollment projection anticipates moderate enrollment growth from new development currently in some phase of planning or construction in the district Kent School District Six-Year capital Facilities Plan Table 2 April 2004 Page 7 l III Current Kent School! District "Standard of Service" In order to determine the capacity of the District's facilities, King County Code 21A.06 refers to a "standard of service" that each school district must establish in order to ascertain its overall capacity. The standard of service identifies the program year, the class size, the number of classrooms, students and programs of special need, and other factors determined by the District which would, in the District's judgment, best serve the student population. This Plan includes the standard of service as established by Kent School District. The District has identified schools with significant special needs programs as "impact" schools and the standard of service targets a lower class size at those facilities. Relocatables included in the capacity calculation use the same standard of service as the permanent facilities. (See Appendix A, B & c) The standard of service defined herein may continue to change in the future. Kent School District is continuing a long-term strategic planning process combined with review of changes to capacity and standard of service adjustments to meet the requirements of Student Achievement Initiative 728. This process will affect various aspects of the District's "standard of service" and future changes will be reflected in future capital facilities plans. Because the funding for Initiative 728 is incremental, implementation of the Initiative is also incremental and may result in annual changes to school capacity. ' Current Standards of Service for Elementary Students Class size for grades K-3 should not exceed an average of 22 students. Class size for grade 4 should not exceed an average of 23 students. Class size for grades 5 - 6 should not exceed an average of 29 students. Program capacity for regular education elementary classrooms is calculated at an average of 24 students per classroom because of fluctuations between primary and intermediate grade levels (i.e. third/fourth or fourth/fifth grade split ' classes, etc.). Many elementary schools now provide full day kindergarten programs with the second half of the day funded by grants or tuition. eStudents have scheduled time in a computer lab. Students may also be provided music instruction and physical education in a separate classroom or facility. ' Special Education for students with disabilities may be provided in a self- contained classroom with a capacity of 10-15 depending on the program. (continued) ' Kent schoa District Six-Year Capital Facilities Plan April 2004 Page 8 III Current Kent School District"Standard of Service" (continued) Identified students wiN also be provided other educational opportunities in classrooms for programs such as those designated as follows: English Language Learners(E L L) Self-contained Special Education Support Center Programs Integrated Programs & Resource Rooms (for special remedial assistance) Early Childhood Education(ECE)(3-4 yr. old students with disabilities) Education for Disadvantaged Students (Title I) ' District Remediation Programs School Adjustment Programs for severely behavior-disordered students Programs for Hearing Impaired students , Mild, Moderate and Severe Developmental Disabilities Developmental Kindergarten Kindergarten Academic Intervention Program (KAI-Full Day Kindergarten) ' Leaming Assisted Programs (LAP) Education for Highly Capable Students (formerly"Gifted" Program) Some of the above special programs require specialized classroom space, as well as music and physical education classrooms, computer labs, etc.; thus, the ' permanent capacity of some of the buildings housing these programs is reduced. Some students, for example, leave their regular classroom for a short period of time to receive instruction in these special programs and space must be allocated to serve these programs. Some newer buildings have been constructed to accommodate most of these programs; some older buildings have been modified, and in some circumstances, these modifications reduce the , classroom capacity of the buildings. When programs change, program capacity fluctuates and is updated annually to reflect the change in program and capacity. Current Standards of Service for Secondary Students The standards of service outlined below reflect only those programs and , educational opportunities provided to secondary students which directly affect the capacity of the school buildings. Reductions have been made in 7t' and 10th , grade English classes for Initiative 728. These standards are subject to change pending annual updates based on staff and public review for changes funded by Student Achievement Initiative 728. ' Class size for grades 7-9 should not exceed an average of 29 students. Class size for 70' & 10"' grade English class should not exceed an average of 25 ' students. Class size for grades 10 - 12 should not exceed an average of 31 students. Special Education for students with disabilities may be provided in a self- contained classroom with a capacity of 10-15 depending on the program. (continued) , Kent School Mind sic-Year Capital Facilities Plan Apnl 2004 Page 9 1 ' III Current Kent School District"Standard of Service" (ow inued) ' Identified students will also be provided other education opportunities in classrooms for programs designated as follows: 1 Computer Labs English Language Learners (E L L) Integrated Programs & Resource Rooms (for special remedial assistance) Preschool and daycare Programs Highly Capable (Honors or Gifted) and Advanced Placement Programs Basic Skills Programs ' Traffic Safety Education JROTC - Junior Reserve Officers Training Corps Variety of Career and Technical Education Programs (Vocational Education) 1 i.e. Home & Family Life (Cooking, Sewing, Child Development,etc.) Business Education (Keyboarding, Accounting, Business Law, Sales & Marketing, etc.) Woods, Metals, Welding, Electronics, Manufacturing Technology,Auto Shop, Commercial Foods, Commercial Art, Drafting & Drawing, Electronics, Careers,etc. Many of these programs and others require specialized classroom space which can reduce the permanent capacity of the school buildings. In addition, all alternative home school assistance, choice and transition program is provided for students in grades K- 12 at Kent Mountain View Academy. Space or Classroom Utilization ' As a result of scheduling conflicts for student programs, the need for specialized rooms for certain programs, and the need for teachers to have a work space ' during their planning periods, it is not possible to achieve 100% utilization of regular teaching stations. Based on the analysis of actual utilization of classrooms, the District has determined that the standard utilization rate is 85% ' for secondary schools. Program capacity at elementary schools reflects 100% utilization at the elementary level with adjustments for pull-out programs served in relocatables. In the future, the District will continue close analysis of actual utilization. ' Kent School District Six-Year capital Facilities Plan April 2004 Page 10 t I V inventory and Capacity of Existing Schools , Currently, the District has permanent program capacity to house 25,512 students and transitional (relocatable) capacity to house 2,150. This capacity is based on the District's Standard of Service as set forth in Section I I L Included in this Plan is an inventory of the District's schools by type, address and current capacity. , (See Table 3 on Page 12) The program capacity is periodically updated for changes in programs, additional i classrooms and the addition of new schools. It also reflects adjustments to the Student Achievement Initiative 728 reduction in class size. The class size ' reduction received voter approval in the Educational Programs and Operations Levy as well as through funding from Student Achievement Initiative 728. The District will conduct annual public review and update class size recommendations in accordance with the requirements and incremental funding of Student Achievement Initiative 728. Kent Mountain View Academy (formerly Kent Learning Center) serves grades ' Kindergarten through 12 with transition, choice and home school assistance programs. It is located in the former Grandview School in the western part of the L District in the city of SeaTac. This school was originally designed as an elementary school. Calculation of Elementary, Junior High and Senior High School capacities are set , forth in Appendices A, B and C. A map of existing schools is included on Page 13. ' Kent School District Six-Year Capital Facilities Plan April 2004 Page 11 KENT SCHOOL DISTRICT No.415 INVENTORY and CAPACITY of EXISTING SCHOOLS Year ' SCHOOL Opened ABR ADDRESS : Program Capiage Crest Elementary 1990 CC 18235-140th Avenue SE, Renton 981358 490 Cedar Valley Elementary 1971 CV 26500Timbedane Way SE, Covington 98042 442 Comngtm Elementary 1961 CO 17070 SE Wax Road, Covington 98042 524 Ciestwood Elementary 1980 CW 25225-180tlt Avenue SE, Covington 98042 456 ' Daniel Elementary 1992 DE 11310 SE 248th Street Kent 9SD31 486 East H91 Elementary 1953 EH 9825 S 240th Street Kent 98031 442 Emerald Pads 1999 EP 111300 SE 216th Street Kent 913031 504 Farwood Elementary 1969 FW 16600-148th Avenue SE, Renton 98058 472 Glenndge Elementary 1996 GR 19405-120th Avenue SE,Renton 98058 470 Grass Lake Elementary 1971 GL 26700-191st Place SE, Kent 98042 480 horizon Elementary 1990 HE 27641-144th Avenue SE, Kent 98042 462 Jenkins Creek Elementary 1987 JC 26915-186th Avenue SE, Covington 98042 452 Kent Elementary 1999 KE 24700-641h Avenue South, Kent 98032 462 Lake Youngs Elementary 1965 LY 19660-142nd Avenue SE, Kent 98042 562 Martin Scrhm Elementary 1987 MS 12711 SE 248th Street Kent 98031 480 Meadow Ridge Elementary 1994 MR 27710-10M Avenue SE,Kent 98031 447 Meridian Elementary 1939 ME 25621-140th Avenue SE, Kent 98042 562 Mllennwm Elementary 2000 ML 11919 SE 270th Street Kent 98031 466 Neely-O'Bnen Elementary 1990 NO 6300 South 236th Street Kent 98032 470 Panther Lake Elementary 1938 PL 20831-108th Avenue SE, Kent 98031 408 Park Orchard Elementary 1963 PO 11 DI SE 232nd Street Kent 98031 500 Pme Tree Elementary 1967 PT 27825-118th Avenue SE, Kent 98031 504 Ridgewood Elementary 1987 RW 18030-162nd Place SE, Renton 98058 SO4 Sawyer Woods Elementary 1994 SW 31135-228th Avenue SE,Kent 98042 504 Scerec Hill Elementary 1960 SH 26025 Woodland Way South, Kent 98031 466 1 Soles Creek Elementary 1971 SC 12651 SE 218th Place, Kent 98031 462 Spnngbrook Elementary 1969 SB 20035-100th Avenue SE, Kent 98031 476 Sunrise Elementary 1992 SR 22300.132nd Avenue SE, Kent 98042 528 Elementary TOTAL 13.481 Cedar Heights Junior High 1993 CH 19640 SE 272 Street Covington 98042 949 Kent Junior High 1952 KJ 620 North Central Avenue, Kent 98032 016 Mattson Juror High 1981 MA 16400 SE 251st Street Covington 98042 808 Meeker Junior High 1970 MK 12600 SE 192nd Street Renton 98058 890 Meridian Junior High 1958 MJ 23480-12081 Avenue SE. Kent 98031 747 Northwood Junior High 19M NW 17007 SE 184th Street Renton 98058 944 Sequoia Junior High 1966 SJ 11 D00 SE 264th Street Kent 98031 830 Junior High TOTAL 5,984 1 Kent-Mendian Senior High 1951 KM 10020 SE 256th Street Kent 98031 1,417 KenBake Senior High School 1997 KL 21401 SE 300th Street Kent 98042 I'm Kentndge Senor High 1968 KR 12430 SE 208th Street Kent 98031 1,301 Kentwood Senor High 1981 KW 258M-164th Avenue SE, Covington 98042 1,291 Senor High TOTAL 5,631 ' Kent Mountain View Academy' 1965 LC 22420 Military Road, Des Moines 98198 416 DISTRICT TOTAL. 25,512 i Changes to capacity reflect program changes and adjustments to class size for Academe Achievement kutratrve 728 2 Kent Mounlam View Academy serves grades K-12,The school was formerly known as Kent learning Center&Grandview Elementary Kent School District Sac-Year Capital Facilities Plan Table 3 April 2004 Page 12 2 - 0 _ O c @ o f c V 2 § > $ W � � Nd30 > p � 20 < CAI 2 .ca � O0 0 s q 2 c o _ o _ d _ | !E \ E � � C io te $ � k M + .� q u �� . g \ c 0 - - -__. d \ k / . �% � � a /' � _PIE � ®� � £• � § a__. WC w ' E 90 ! !! _ v_� �` 6 _4 k . - k 02 a ® 0' Jkf q - 2 !� e- b� e � _ 0 o 2 $ \ ® L � ) 0 2 2 £OR y u u u q® 9 'R / / k . k_0 Cqe __. e_ e e 9f ƒ { E FE ) �2 C N � ' OAV-U 2� _1401H A_0_ e ., oXr ,0 @ .� ._ Lq Kent m District sYrcital�m_Plan Page 13 i V Six-Year Planning and Construction Plan At the time of preparation of this Plan in spring of 2004, the following projects are completed or in the planning phase in the District: • Construction for additions to three high schools is in progress.The Board authorized grade level reconfiguration to move?grade students to high schools and serve r and 8t°grade students at middle schools. New classroom additions will add capacity for additional students from new development and a Grade students moving to the high schools.Construction is expected to be complete by September 2004. • Reconfiguration will provide additional capacity at middle schools. Implementation is expected for September 2004. • The Board approved temporary closure of Kent Junior High for re-purpose and remodel. In 2004-05,students from KJH will attend other middle schools when all a grade students have moved to the high schools. Kent Junior High is expected to re-open as a New Middle School 7a with additional programs in September 2005. • Enrollment trends continue to show an increase in enrollment at the secondary level and a slight decline at the elementary level.Projections reflect future need for additional capacity at the high school level and facility needs are pending preliminary district review. 1 • The Board authorized purchase of a site for Junior High#8 east of 124"'Avenue SE at SE 286"'Street.That site was determined not to be feasible and the property is for sale. • Sites for potential future schools and facilities are listed in Table 4 and shown on the site map on page 17. • Some funding is secured for purchase of additional portables and some funding may be provided by impact fees as needed.Sites are based on need for additional capacity. County and city planners and decision-makers are encouraged to consider safe walking conditions for all students when reviewing applications and design plans for new roads and developments. This should include sidewalks for pedestrian safety, pull-outs and tum-grounds for school buses. Included in this Plan is an inventory of potential projects and sites identified by the District which are potentially acceptable site alternatives in the future. (see Table a) The voter approved bond issue for $105.4 million in 1990 and $130 million in 1994 included funding for the purchase of eleven sites for some of these and future schools, and the sites acquired to date are included in this Plan. Some funding is secured for purchase of additional sites but some may be funded with impact fees as needed. Not all undeveloped properties meet current school construction requirements and some property may be traded or sold to meet future facility needs. 2002 voter approval of $69.5 million bond issue for capital improvement included the construction funding for additions to three high schools which are scheduled to be 1 completed in August 2004. Student Achievement Initiative 728 funds are being utilized to reduce class size and provide extended leaming opportunities. Based on community input at public hearings, the Board will continue annual review of standard of service and those decisions will be reflected in the each update of the Capital Facilities Plan. Kent School ftinct Six-Year Capital Facilities Plan April 2004 Page 14 KENT SCHOOL DISTRICT No.415 Site Acquisitions and Projects Planned to Provide Additional Capacity ' Pro)eded rrqjecied %for SCHOOL / FACILITY / SITE LOCATION Type Status Completion Program new Date Capacity Growth : AvrOximte Appraernrte 1 ELEMENTARY (Numbers assigned to future schools may not correlate witty number ofex/sting schools.) Elementary#31 (Unfunded) To be determined 2 New Planning 2010 4 500 75% , (Postponed&pending future review) JUNIOR HIGH/MIDDLE SCHOOL , Grade Level Reconfiguration will Move 9th grade to High School Program Planning 2004 NIA N/A provide adddional capacity at Middle Schools SENIOR HIGH , Gassroom addibons at three Kent-Meridian Additions conseuchon 2004 300 75% high schools and move Kentndge Additions crosin,c*an 2004 900 75% 91h Grade to high school Kenriwod Additions consirucvon 2004 800 750/0 Seniorf*gh#5 (Unfunded) To be determined 2 New Planning 2009 1,622 75% Additional , TEMPORARY FACILITIES Capacity Relocatables For placement as needed New Planning 2004+ 24-31 each 100% rSUPPORT FACILITIES Bus Facility (Unfunded)t Near Kent-Meridian High School New Planning TBD 2 N/A #on Land Use Map s OTHER SITES ACQUIRED Type Jurisdiction 4 Covington area (Near Mattson JH) SE 251 &164 SE, Covington 98042 Elementary City of Covington 7 Covington area (Scarsella) SE 290& 156 SE, Kent 98042 Elementary Fling County ' 5 Covington area West(Halleson) 15435 SE 256 Street, Covington 98042 TBD 2 city of Covington 3 Ham Lace area (Pollard) 16820 SE 240, Kent 98042 Elementary King County 8 SE of Lake Morton area(West) SE 332&204 SE, Kent 98042 Secondary King County 2 Shady Lake area (Sowers,etc.) 17426 SE 192 Street, Renton 98058 Elementary King County 1 So Icing Co.Activity Center(Nike site) SE 167&170 SE, Renton 98058 TBD 2 King County 12 Former Jr Hi#8 site(Plemmons-Yeh-Wins) SE 286th Street&124th Ave.SE,Kent Site was determined to be'unbuildable'for a junior high/middle school and property is for sale. Notes: Unfunded facility needs will be reviewed in the future. , 2 TBD-To be determined-Some sites are acquired but placement, timing and/or configuration have not been detemuned. 3 Numbers correspond to sites on Map on Page 16.Other site locations are parcels Identified in Table 7 an Page 26. Kent School Distnd Six-Year Capital Facilities Plan Table 4 April 204 Page 15 d• z 1� y Ma ° W e L �Q C Y o H °a °QQ O t rn 1 O �A aQ ?m` cla rz Jiu, a v U =a s Yr o v� m _ ° f� t 0 yr 1 eW e E u ! Y m m� �mr H O$m ! • mU0 mo £ c 1 � s 0 o [C_u 0 ' E 3E $ nP 0= OO 80 Ask2L W V O N 0me 00 OM �yd 139 m! 31 Y 1 O m =0 O `m 35 aAV 4tV91 C W Z N = a! `0 'f OR ae H © b sec 2g° c�''` t x y�y 1 o mE _ s WW JOW t ! b SO L ee !O R ` �- CC 3s eAv u+ovt m §E !°' =E 1 !W N 00 2W me a Y r 3S e V PuZE t L mo oP t Eo 35ewp Ut pW $L c = o C �- r mo! Y em Ea E eo p !a-c Y= a°amW ' FHW !co S°e nE ac a Eu ! Ec aW m -U° OE r°O r < on aE ° Eusi Oe !c a= c m W Y0° — " a° C 3S aA�/Y LU�t !YZ' aW yWj 03 N 0 S� OW r 0 m e r c a__mo 3S aAV WOOI E 42 a W E =p m W =Y C W Y e� N Yi � NW vi e^V P+tue' N � • P W N z� AO 401H AGugA eM ! VVV C* �t 0Cm Y 1 Q C C£ N ZW `E °• a 1 c 0 a Ka�� x0Y ! gal, Kent School District Six-Year Capital Facilities Plan Page 16 1 VI Relocatable Classrooms For the purpose of clarification, the term "portables" and the more descriptively accurate term, "relocatables" are used interchangeably in this Plan. The Plan also references use of portables or relocatables as interim or transitional capacity/facilities. Currently, the District utilizes 154 total relocatables to house students In excess of permanent capacity, for program purposes at school locations, and six for other purposes. (See AppendkesA 8 C D) Based on enrollment projections, program capacity and funded permanent facilities, the District anticipates the need to purchase some additional relocatables during the next six-year period During the time period covered by this Plan, the District does not anticipate that all of the District's relocatables will be replaced by permanent facilities. During the useful life of some of the relocatables, the school-age population may decline in some communities and increase in others, and these relocatables provide the flexibility to accommodate the immediate needs of the community. ' Portables, or relocatables, may be used as interim or transitional facilities: 1. To prevent overbuilding or overcrowding of permanent school facilities. 2. To cover the gap between the time of demand for increased , capacity and completion of permanent school facilities to meet that demand. 3. To meet unique program requirements. Portables, or relocatables, currently in use will be evaluated resulting in some being improved and some replaced. Quality concerns will be among those addressed by the next Citizens' Facilities Planning Committee in review of capital facilities needs for the next bond issue. The Plan projects that the District will use relocatables to accommodate interim housing needs for the next six years and beyond. The use of relocatables, their impacts on permanent facilities, life cycle and operational costs, and the interrelationship between relocatables, emerging technologies and educational restructuring will continue to be be examined. Kent Sdrool District Six-Year Capital FaciGbes Plan April 2004 Page 17 1 V I I Projected Six-Year Classroom Capacity I As stated in Section I V, the program capacity study is periodically updated for changes in special programs and reflects class size reduction in Grades K - 4. As shown in the Inventory and Capacity chart in Table 3 on Page 12, the program capacity is also reflected in the capacity and enrollment comparison charts. (See Tables 5 d 5 A-B-C on pages 19-22) Enrollment is reported to OSPI on Form P-223 on a monthly basis and funding apportionment is based on Annual Average FTE (AAFTE). The first school day of October is set by OSPI as the "enrollment count date"for the year. Full Time Equivalent (FTE) student enrollment for October 1, 2003 was 25,357.55 with kindergarten students counted at .5 and excluding Early Childhood Education students (ECE - preschool special education)and College- only Running Start students. (see Tables 5d 5A-B-Con pages 19-22) On October 1, there were 466 students in 11b' and 12th grade participating in the 1 Running Start program at 9 different colleges and receiving credits toward both high school and college graduation. 226 of these students attended classes only at the college ("college-only") and are thus excluded from the headcount for capacity and enrollment comparisons. Kent School District continues to be the fourth largest district in the state of Washington. P223 Headcount for October 1, 2003 was 26,449 with kindergarten students counted at 1.0 and excluding ECE and college-only Running Start students. A full headcount of all students enrolled on October 1, 2003 totals 26,870 which includes ECE and college-only Running Start students. Based on the enrollment forecasts, current inventory and capacity, current standard of service, relocatable capacity, and future planned additional classroom space, the District anticipates having sufficient capacity to house students over the next six years. (See Table 5 and Tables 5A-8-Con Pages 19-22J This does not mean that some schools will not experience overcrowding. There may be significant need for additional portables and/or new schools to accommodate growth within the District and class size reduction mandated under Student Achievement Initiative 728. Some schools, by design, may be opened with relocatables on site. Boundary changes, limited movement of relocatables, zoning changes, market conditions, and educational restructuring will all play a major role in addressing overcrowding and underutilization of facilities in different parts of the District. Kent Sdiool District Sm-Year Capital Facilities Plan April 2004 Page 18 KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY TOTAL DISTRICT 3 SCHOOL YEAR 2008-2004 2004-2005 1 2005-2006 2006-2007 1 2007-2008 2008-2009 1 200ED Actual P R O 1 E C T E Permanent Program Capacity t 25,512 25,512 26,696 27,496 27,496 27,496 27,496 New Permanent Construction 3 Grade level reconfiguration-9th grade moves to high schools In 2004 Temporary closure of Kent Junior High-New Middle School 7a re-opens in 2005. Estimated program capacity -816 800 Additions to 3 Senior High schools 2,000 Senior High#5 1,622 Permanent Program Capacity Subtotal 25,512 26,696 27,496 27,496 27,496 27,496 29,118 Interim Relocatable Capacity Elementary Reloratabie Capacity Required 0 0 0 0 0 0 0 Jr Huddle School Relocatade Capacity Required 899 0 0 0 0 0 0 Senior Mgh Rebcaiable Capacity Required 0 558 806 1,054 1,178 1,209 0 i Total RelocalaWe Capacity Required t&4 899 558 806 1,054 1,178 1,209 0 , TOTAL CAPACITY ' 26,411 1 27,254 1 28,302 1 28,550 1 28,674 1 28,705 1 29.118 2 6 3 TOTAL FTE ENROLLMENT/PROJECTION 25,451 25,546 25,947 26,341 26,632 26,830 27,041 DISTRICT AVAILABLE CAPACITY 960 1.708 2,355 2,209 2,042 1,875 2,077 t Capacity is based on standard of service for program capacity and updated periodically to reflect program changes. 2 FTE=Full Time Equivalent Enrolment (le.ECE Preschool& 112 day Kindergarten student=.5). 3 In 2004,9th grade will move to the high schools and result in increased capacity at Middle School level. 4 2003-2004 total classroom relocatable capacity is 2,150. Kent School Dislnct Six-Year Capital Facilities Plan Table 5 April 2004 Page 19 KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY SENIOR HIGH t 3 SCHOOL YEAR 2003-2004 2004-2005 1 2005-2006 2006-2007 1 2007-2008 2008-2009 1 2009-2010 Actual P R O J E C T E D Senior High Permanent Program Capaaty 5,631 5,631 7,631 7,631 7,631 7,631 7,631 New Permanent Senior High Construction 3 Grade level reconfiguration-9th grade students move to high schools in 2004 Classrooms added at three high schools Estimated program capacity 2,000 Senior High#5 1,622 ' subtotal 5,631 7,631 7,631 7,631 7,631 7,631 9,253 Relocatabie Capacity Required'&' 0 558 806 1,054 1,178 1,209 0 TOTAL CAPACITY t 5,631 8,189 8,437 8,685 8,809 8,840 9253 IFTE ENROLLMENT IPROJECTION 213 5,460 8,158 8,425 8,671 8,781 8,823 8,840 SURPLUS DEFICIT CAPACITY r 171 31 12 14 28 17 413 INumber of Reiocatables Required a 18 26 34 38 39 0 t Capacity is based on standard of service for program capacity and updated penodically to reflect program changes. I2 FTE=Approximate Full Time Equivalent Enrollment, excluding College-only Running Start students. Approximately 200 9th grade students are served all or part of the day at high schools. 3 Grade level reconfiguration-All 9th grade students will move to the high schools in 2004. Kent School District Six-Year Capital Facilities Plan Table 5 A April 2004 Page 20 KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY JUNIOR HIGH / MIDDLE SCHOOL SCHOOL YEAR 2003-2004 200432005 2005-2006 2006-2007 1 2007-2008 1 2008-2009 2009-2010 Actual P R O J E C T E D Jr High!Middle School Program Capacity 5,984 5,984 5,168 5,968 5,968 5,968 5,968 i New Capacity from Grade Reconfiguration Grade level reconfiguration-9th grade students move to high schools in 2004 4 Kent Junior High closed for remodel in 2004-05-New Middle School 7a re-opens in 2005 Estimated program capacity -816 800 subtotal 5,984 5,168 5,968 5,968 5,968 5,968 5,968 Relocatable Capacity Required ' 899 0 0 0 0 0 0 TOTAL CAPACITY a 3 6,883 5,168 5,968 5,968 5,968 5,968 5,968 FTE ENROLLMENT/PROJECTION 2 6,869 4,446 4,468 4,469 4,480 4,527 4,559 SURPLUS DEFICIT CAPACITY 14 722 1,500 1,499 1,488 1,441 1,409 Number of Relocetables Required 31 0 0 0 0 0 0 Capacity is based on standard of service for program capacity and updated periodically to reflect program changes. 2 FTE=Approximate Full Time Equivalent Enrollment/Projection Approximately 200 9th grade students are currently served at high schools. 3 Grade level reconfiguration-All 9th grade students will move to the high schools in 2004. 4 Kent Junior High closed for remodel in 2004-05-New Middle School re-opens in Fall 2005 Kent School District Six-Year Capital Facilities Plan Table 5 B April 2004 Page 21 i KENT SCHOOL DISTRICT No.415 PROJECTED ENROLLMENT and CAPACITY i ELEMENTARY iSCHOOL YEAR 2003-2004 2004-2005 1 2005-2006 2006-2007 1 2007-2008 20082009 20092070 Actual P R O J E C T E D Elementary Permanent Program Capacity 13,481 13,897 13,897 13,897 13,897 13,897 13,697 Kent Mountain View Academy 1 416 i New Permanent Elementary Construction None projected until after 2009 4 Subtotal 13,897 13,897 13,897 13,897 13,897 13,897 13,897 Relocatable Capacity Required 2 0 0 0 0 0 0 0 tTOTAL CAPACITY 2 13,897 13,897 13,897 13,897 13,897 13,897 f3,897 FTE ENROLLMENT/PROJECTION 3 13,122 12,942 13,054 13,201 13,371 13,480 13,642 SURPLUS DEFICIT CAPACITY 775 955 843 696 526 417 255 Number of Reloratables Required 0 0 0 0 0 0 0 ' ' Kent Mountain View Academy is a special program at Grandview School serving students in Grades K- 12. The school(formerly Kent Learning Center&Grandview Elem.)was designed as an elementary school. 2 Capacity is based on standard of seance for program capacity and is updated periodically to reflect program changes. 3 FTE=Approximate Full Time Equivalent Enrollment or Projection (ECE&Kindergarten @ .5) 4 Facilit y needs are pending review. Kent School District Six-Year Capital Facilities Plan Table 5 C April 2004 Page 22 V I I I Finance Plan The finance plan shown on Table 6 demonstrates how the Kent School District plans to finance improvements for the years 2004 - 2005 through 2009 - 2010. The financing components include secured and unsecured funding and impact fees. The plan is based on voter approval of future bond issues, collection of impact fees under the State Growth Management Act and voluntary mitigation fees paid pursuant to State Environmental Policy Act. Kent Elementary#27a, which opened in January 1999 as a replacement for the original Kent Elementary School, was the last school for which the District received state matching funds under the current state funding formula. Millennium Elementary #30 which opened in the fall of 2000 was the last elementary school that received funding approval from voters. Voters approved a $69.5 million bond issue for Capital Construction and Improvements in February 2002. This will partially fund building additions at ■ three high schools which will coincide with moving 91' grade students to the senior high in 2004. The District anticipates receiving state matching funds and utilizing impact fees for the senior high school additions. Enrollment projections reflect future need for additional capacity at the high ! school level and unfunded facility needs will be reviewed in the future. Some funding is secured for additional portables and some will be funded from ! impact fees. For the Six-Year Finance Plan, costs of future schools are based on estimates from Kent School District Facilities Department. Please see pages 25-26 for a summary of the cost basis.- ! ! I Kent Sdmd Distnct Six-Year Capital Faah6es Plan April 2004 Page 23 C%l co w Ct CL a 04 -it a) N 44 LL- A! 60 40) CL e(m to Ci i3 LO co 0 (D Of In a Go Q D C4 .42 U) 40# U) 44 4D 0 C� cn C> C> C5 C) C> CD (D W% 53 to to 69 C', C> CY)C%j )LC LO :i� cq co E 6 z C3 LLI CO 64 0 C, �o C z � K \ @ \ o d)0) m cu IL ID CD C-4 LLJ rL E c) 43 U) 40) s. cle CQL '0 km a LL. c co . .. .. C> co '0 4, 0 r C14 ........... C 0 J3 cb To CD c r '13 C> 0 m CL U- 0 co co 'a 0 LL M LL. { a $ ) ca rn w w 0 cc LD 2: Lr) LX E L) 4) CX U) z w < E 8 '0 z cr- 0 z 0 W 0 0 r z 0 0 U) E a) 0 c CD 20 0 CD w cc IL ---------- V I I I Finance Plan -Cost Basis Summary Projected construction cost of the additions to three high schools: Senior High School Additions Projected Cost Total Addition to Kent-Meridian $7,000,000 Addition to Kentrid a $13,600,000 Addition to Kentwood $11,200,000 Projected construction cost of $31,800,000 additions to 3 High Schools For impact fee calculations, construction costs are based on cost of the last high t school, with inflation factor. Senior High School Cost Projected Cost Kentlake High School (Opened in 1996) $44,600,000 Current cost of High School $62,915,882 Projected cost of High School#5 in 2009 $78,650,000 The site acquisition cost is based on an average cost of sites purchased or built on within the last ten years. Please see Table 7 on page 26 for a list of site acquisition costs and averages. Kent School District SIX-Year Capital Facilities Plan April 20" Page 25 tm m Con ta m IL '^ m N : �— C� M R N a e m g r 0 r Q m N ma N fA y G t Y m � h P N O O) V V 00 cD CO CO cco 00 o O d QOO (4) ccoo co V N IT Qci_ N (d0 CO c0 C: t: W) st W r (A N O O N r N r � 0 N )A r d LO d3 M rfA m 4 H � � M t d! fR 4 c0 0c N O m CD V h co O) � co co O O ti (DCCO CM Cl) M M V N N N O M r V 0) (D Cl) !� N to (O to N r In O O ?.- O U') r (D N (V c(i N r M M O n N co t o rn co 090 M °r° m Co- Co- rn LO o (n M e! 0 (O M M cn � U V )O O r V CIO (o N r cD i(1 M 61 V: r N r r 49 69 69 M r hA d) r M cl 64 (f) M P CO ffl ER !fl H9 M fH Ef! IA d`) Vf � h LCII 0) p� co M O V O O cD O `7N ). �- p MOjmcD to [o to h O )6 6 WiV rO Q) V m O Mr '-to c0 M V O V M co N M M O) Ul) o ° °o a N m m c S in 'oE m o x o 0 V U C c o n i o rn w m °o m co ° N c Y. O C m CO ® m Y m N m d O C � c c c U m aci Y 0 Y Y U ti N C W Y Y y W Y W N _wLLI N t U) t N 4) Q N N N N 'p ' < N c^+I N N N W N N p) W _ p W W W W Q N m N N 0 0 0 N N N N N N CO) (q O t N O O W u) N N N t° V O O O tad Q L Oi O m W y c N O C N W 00 N tm0 C.) N IL N .a. a c O m o m cl Z w n A co rn rn o rn rn m `8+ o rn rn o m m o m N m prn rn N m rn m N a m N m rn N m g Y O T a < < Q 2 $ o 0 3Et m o p w E m t m E m m O o a m 3 a m a d W a c M 3 o n r c x c o L m co m o m m a o a .�c x E� o H y E E m o m c m N n _ LY 2o =o L =om o n a a m co C 2' O m = R`�n c d <c> 9 uo o nr Q U. u 0 O Q m m o o E O L W O J v ra v J o _ -° 5 n y W a E > E m o o c v W c U = fA (!) 3 w O = V y ' `m _m m m m o y = � 0 0m r „ 4 (7 Y w in (A to N Z Y. co co - Y `1 N m $ O y a Z e c 2 _rn c e c ° a m a o c m m m .e -e x m f = t O c m e .01 ? c o y > x 0 O M N n > > o m N co m �n Z0 0 W Y KENT SCHOOL DISTRICT FACTORS FOR ESTIMATED IMPACT FEE CALCULATIONS Student Generation Factors -Single Family Student Generation Factors-Multi-Family Elementary 0.482 Elementary 0.293 Middle School 0.161 Middle School 0.069 Senior High 0.284 Senior High 0.114 Total 0.927 Total 0.476 Projected Student Capacity SPI Square Footage per Student Elementary 500 Elementary 80 Middle School 1,065 Middle School 110 , Senior High 1,622 Senior High 120 Special Education 140 Required Site Acreage per Facility Elementary (required) 11 Average Site Cost/Acre Middle School (required) 21 Elementary $0 Senior High(required) 27 Middle School $0 Senior High $91,851 New Facility Construction Cost Elementary $0 Temporary Facility Capacity & Cost Junior High/Middle School $0 Elementary @ 24 $0 Senior High ' $78,650,000 Middle School @ 29 $0 'See cost basis on Pg 25 Senior High @ 31 $91,450 Temporary Facility Square Footage State Match Credit Elementary 86,956 Current State Match Percentage 53.30% Junior High/Middle School 26,280 Senior High 21,736 Total 4% 134,972 Area Cost Allowance -Cost/Sq. Ft. Current Area Cost Allowance $129.81 Permanent Facility Square Footage Elementary 1,455,606 Junior High/Middle School 753,079 District Average Assessed Value Senior High 800,882 Single Family Residence $234.279 Total 96% 3,009,567 Total Facilities Square Footage District Average Assessed Value Elementary 1,542,562 Multi-Family Residence $74,065 Junior High 1 Middle School 779,359 Senior High 822,618 Total 3,144,539 Capital Levy Tax Ratel$1,000 Current /$1,000 Tax Rate $1.68 i Developer Provided Sites/Facilities Value 0 General Obligation Bond Interest Rate Dwelling Units 0 Current Bond Interest Rate 4.35% Kent School Distnct Six-Year Capital Facilities Plan April 2004 Page 27 KENT SCHOOL DISTRICT IMPACT FEE CALCULATION for SINGLE FAMILY RESIDENCE Site Acquisition Cost per Single Family Residence Formula: ((Acres x Cost per Acre)/Facility Capacity)x Student Generation Factor Required Site Acreage I Average Site Cost/Acre I Facility Capacity Student Factor A 1 (Elementary) 11 $0 500 0.482 $0 A2 (MiddleSchod) 21 $0 1,065 0.161 $0 A 3 (Senior High) 27 $91,851 2,000 0.284 $352.16 0.927 A—> $352.16 Permanent Facility Construction Cost per Single Family Residence Formula: ((Facility Cost/Facility Capacity)x Student Factor)x(Pennanent/Total Square Footage Ratio) Construction Cost Faolity ,Capacsty Student Factor Footage Rabo B 1 (Elementary) $0 500 0.482 0.96 $0 B 2 (Middle School) $0 1,065 0.161 0.96 $0 B 3 (Senior High) $78,650,000 1,622 0 284 0.96 $13,220.18 0.927 B—> $13,220.18 Temporary Facility Cost per Single Family Residence Formula: ((Facility Cost/Facility Capacity)x Student Factor)x(Temporary/Total Square Footage Ratio) FacitityCost FacilityCapaaty Student Factor Footage Ratio C 1 (Elementary) $0 24 0 482 0.04 $0 C 2 (Middle School) $0 29 0.161 004 $0 C 3 (Senior High) $91,450 31 0 284 0.04 $33 51 0.927 C—> $33.51 State Match Credit per Single Family Residence Formula Area Cost Allowance x SPI Square Feet per student x District Match% x Student Factor Area Cost Allowance SPI Sq Ft./Student I Distnct Match% Student Factor D 1 (Elementary) $129.81 80 0 0.482 $0 D 2 (Middle School) $129 81 110 0 0.161 $0 D 3 (Senior High) $129.81 120 0.5330 0 284 $2,357.95 D—> $2,357.95 Tax Credit per Single Family Residence Average SF Residential Assessed Value $234,279 Current Capital Levy Rate/$1,000 $1.68 Current Bond Interest Rate 4.35% Years Amortized (10 Years) 10 TC—> $3,136.63 Developer Provided Facility Credit Facility/Site Value Dwelling Units 0 0 FC—> 0 1 Fee Recap A = Site Acquisition per SF Residence $352.16 B = Permanent Facility Cost per Residence $13,220.18 C = Temporary Facility Cost per Residence $33.51 Subtotal $13,605.85 D = State Match Credit per Residence $2,357.95 TC=Tax Credit per Residence $3,136.63 Subtotal $5,494 58 Total Unfunded Need $8,111.27 50%Developer Fee Obligation $4,056 FC=Facility Credit(if applicable) 0 Net Fee Obligation per Single Family Residence $4,056 Kent School District Six-Year Capital Facilities Plan April 2004 Page 28 KENT SCHOOL DISTRICT IMPACT FEE CALCULATION for MULTI-FAMILY RESIDENCE Site Acquisition Cost per Multi-Family Residence Unit Formula: ((Acres x Cost per Acre)/Facility Capacityy)x Student Generation Factor Required Sao Acreage I Average Site CosVAcre FadTity Capacity I SSdwd Factor A 1 (Elementary) 11 $0 500 0.293 $0 A 2 (Middle School) 21 $0 1,065 0.069 $0 A 3 (Senior High) 27 $91,851 2,000 0.114 $141.36 0.476 A—> $141.36 Permanent Facility Construction Cost per Multi-Family Residence Unit Formula: ((Facility Cast/Facility Capacity)x Student Factor)x(Permanent/Total Square Footage Ratio) Construction Cost Fad6lyCapacdy Student Factor Footage Ratio B 1 (Elementary) $0 500 0293 0.96 $0 B 2 (Middle School) $0 1,065 0.069 0.96 $0 B 3 (Senior High) $78,650,000 1,622 0114 0.96 $5,306.59 0.476 B—> $5,306 69 Temporary Facility Cost per Multi-Family Residence Unit Formula- ((Facility Cost I Facility Capacity)x Student Factor)x(Temporary I Total Square Footage Ratio) Facility Cost FacdtyCaim* Student Factor Footage Rat+o C 1 (Elementary) $0 24 0293 0.04 $0 C 2 (Middle School) $0 29 0.069 0.04 $0 C 3 (Senior High) $91,450 31 0114 0.04 $13.45 0.476 C—> $13.45 State Match Credit per Multi-Family Residence Unit Formula- Area Cost Allowance x SPI Square Feet per student x District Match% x Student Factor Area Cost Allowance SPI Sq Ft./Student Mstrd Match% I Student Factor D 1 (Elementary) $129.81 80 0 0.293 $o D 2 (Middle School) $129.81 110 0 0.069 $0 D 3 (Senior High) $129.81 120 0.5330 0114 $946.50 D—> $946.50 Tax Credit per Multi-Family Residence Unit Average MF Residential Assessed Value $74,065 Current Capital Levy Rate/$1,000 $1 58 Current Bond Interest Rate 4.35% Years Amortized (10 Years) 10 TC--> $991.62 Developer Provided Facility Credit Facddy/Site Value Dwelling Urn;-] 0 0 FC—> 0 Fee Recap A = Site Acquisition per Multi-Family Unit $141,36 B = Permanent Facility Cost per MF Unit $5,306.69 C = Temporary Facility Cost per MF Unit $13.45 Subtotal $5,461.50 D = State Match Credit per MF Unit $946.50 TC=Tax Credit per MF Unit $991.62 Subtotal - $1,93812 Total Unfunded Need $3,523.39 50%Developer Fee Obligation $1,762 FC=Facility Credit(f applicable) 0 Net Fee Obligation per Multi-Family Residence Unit $1,762 Kent School District Six-Year Capital Facilities Plan April 2004 Page 29 IX Summary of Changes to April 2003 Capital Facilities Plan The Capital Facilities Plan (the "Plan") is updated annually based on previous Plans in effect since 1993. The primary changes from the April 2003 Plan are summarized here. Voters approved funding for additions at three high schools to accommodate new growth and moving a grade students to senior highs. This will provide additional capacity for grades 7-8 at middle schools in 2004. Kent Junior High will close for remodeling and repurposing in 2004-05 and re-open as a new middle school in 2005-06. Property for Junior High #8 was determined not feasible and is still for sale. Changes to capacity continue to reflect reduction in class size for grades K -4 as well as program changes. Reduction in class size for Student Achievement Initiative 728 is reflected in this update. Changes in portables or transitional capacity reflect purchase, sale, surplus and/or movement of portables between facilities Student enrollment forecast is updated annually. At this time, enrollment projections reflect need for additional capacity at high school level rather than elementary level. The district expects to receive state matching funds for projects in this Plan and tax credit factors are updated annually. Unfunded facility needs will be reviewed in the future. I The biennial student generation factor survey was updated to reflect changes and grade level reconfiguration. Changes reflected no adjustment for occupancy. Survey data is included as Appendix E. Changes to Impact Fee Calculation Factors include: ITEM Grade/rype FROM TO Comments Student Generation Factor Bern 0.466 0 482 Updated for 91'Grade Single Family(SF) Jr 0227 0.161 Reconfiguration Sr 0200 0.284 Total 0.893 0.927 Student Generation Factor Elem 0 281 0.293 Updated for 9"'Grade Multi-Family(MF) Jr 0.105 0.069 Reconfiguration Sr 0.068 0.114 Total OA54 OA76 State Match Credit 54.29% 53.30% Per OSPI (-.9916) Area Cost Allowance(Boeckh Index) $125 32 $129.81 Per OSPI Average Assessed Valuation (AV) SF $222,591 $234,279 Per Puget sound ESD AV-Average of Condominiums &Apts. MF $65,437 $74,065 Per Puget Sound ESD Debt Service Capital Levy Rate I$1000 $2.10 $1.68 Per King County Assessor General Obligation Bond Interest Rate 4.69% 4.35% Market Rate Impact Fee-Single Family SF $4,292 $4,056 Change to fee-$236 Impact Fee-Multi-Family MF $2,643 $1,762 Change to fee-$881 Kent Sohod District sa-Year capital Facilities Plan April 2004 Page 30 X Appendixes Appendix A: Calculations of Capacities for Elementary Schools Appendix B: Calculations of Capacities for Junior High Schools Appendix C: Calculations of Capacities for Senior High Schools Appendix D: Use of Relocatahles Appendix E: Student Generation Factor Survey Kent School Dislnct Sm-Year Capital Facilities Plan Apn12004 Page 31 o m IL W Cy.1C N O W n a0+1 b m m N O Y �j O O m �f1 m 10 1p O b TKO v O b O Q J — w 9 aLO N a w 2 p W Q . m m ro o 0 o m 0 00 g o m o voi o g o �i �i• R n '`� w 1 o K E * o o n o m a C m O O � w � •r U Q a Q pN �q.1 p O LLI W � c r m — O O O O N N O O O M N r N r N O O r O r r O m m 6 J N U ¢ S w mJ m + — Q E o m -2 ? v m � Z O d a v I N by 1 m F w V IXPo E _ r � o a�i O N Y m m N V N O O N N N N O M N O O m O ro N m m m G Lo O - Nn Q O U ~ CY xm v CO . 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O � _X F— LL p �i n r N v h O M r a r w N C r 5 O _ LU Z IL O N O C O °� O N M N O N O m N O ~ Q N NM N (n N r J m m = S Y v! z z Z E Q w w a LL c� W w w n 0 o o � w -a 1 a com m m fn � o tD� N G1 N m 9� m N O O a p Y. > Y a C -W a U , �F�. Oc t m m Ec v a m E m U n rn m m m U c • pF g a Q c 6 c, o o < e m g' LL° 'f LL < F me LL m o m c m w a m U s m C7 a z m a a > m c CO w W w m 10 U w m c a ID c m r oo E co sc c t o o pQ m a m G Q ¢7 U LL x x c -� 0. N fA N 4 Q m N O w N r w c Y DETERMINATION OF NONSIGNIFICANCE Issued with a 14 Day comment and appeals period Description of Proposal: This threshold determination analyzes the environmental impacts associated with the following actions, which are so closely related to each other that they are in effect a single action: I. The adoption of the Federal Way Public Schools' 2004/05 Six Year Capital Facilities Plan by the Federal Way Public Schools for the purposes of planning for the facilities needs of the District. 2. The amendment of the King County Comprehensive Plan by King County to include the Federal Way Public Schools'2004/05 Capital Facilities Plan as part of the Capital Facilities Plan Element of the King County Comprehensive Plan. 3. The amendment of the Comprehensive Plans of the City of Federal Way and the City of Kent to include the Federal Way Public Schools' 2004/05 Capital Facilities PIan as part of the Capital Facilities Plan Element of the City of Federal Way and the City of Kent's Comprehensive Plan. This proposal may also involve the amendment of the Comprehensive Plans of the Cities of Auburn, and Des Moines to incorporate the Federal Way Public Schools' 2004105 Capital Facilities Plan into the Capital Facilities Element of each jurisdiction's Comprehensive Plan. Proponent: Federal Way Public Schools Location of the Proposal: The Federal Way Public Schools District includes an area of approximately 35 square miles. The cities of Federal Way, Kent,Des Moines andAuburn fall within the District's boundaries, as do parts of unincorporated King County. I j i tLead Agency: Federal Way Public Schools is the lead agency pursuant to WAC 197-11-926. The lead agency for this proposal has determined that the proposal does not have a probable significant adverse environmental impact on the environment. An environmental impact statement(EIS)is not required under RCW 43.21C.030(2)(c). This decision was made after a review of the completed environmental checklist and other information on file with the lead agency. This information is available to the public upon request. This Determination of Nonsignificance (DNS)is issued under WAC 197-11-340(2). The IIead agency will not act on this proposal for 14 days from the date of issue. Comments must be submitted by 5:00 p.m., June 14, 2004. The responsible official will reconsider the DNS based I on timely comments and may retain, modify, or,if significant adverse impacts are likely, withdraw the DNS. If the DNS is retained,it will be final after the expiration of the comment deadline. Responsible Official: Ms. Geri Walker 1 Enrollment and Boundary Analyst Federal Way Public Schools Telephone: (253) 945-2071 Address: 31405 18th Avenue South Federal Way WA 98003 You may appeal this determination in writing by 5:00 p.m.,June 14, 2004 to Geri Walker,Federal Way Public Schools, 31405 18th Avenue South, Federal Way, WA 98003. Date of Issue: June 1, 2004 Date Published: June 3, 2004 2 1 Federal Way Public Schools � 1 2004/05 � Capital Facilities Plan � i 1 f Buildingfor the 21s' Century � 1 1 FEDERAL WAY PUBLIC SCHOOLS 2004105 CAPITAL FACILITIES PLAN t FEDERAL WAY PUBLIC SCHOOLS 2004/05 i CAPITAL FACILITIES PLAN BOARD OF EDUCATION Ed Barney Evelyn Castellar Charles Hoff Bob Millen Earl VanDorien SUPERINTENDENT Thomas R. Murphy i f i i 1 I FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN TABLE OF CONTENTS TABLE OF CONTENTS ii INTRODUCTION iii-v SECTION 1 THE CAPITAL FACLUTIES PLAN Introduction I Inventory of Educational Facilities 2 Inventory of Non-Instructional Facilities 3 Needs Forecast-Existing Facilities 4 Needs Forecast-New Facilities 5 Six Year Finance Plan 6 SECTION 2 MAPS OF DISTRICT BOUNDARIES Introduction 7 Map -Elementary Boundaries 8 Map -Middle school Boundaries 9 Map-Senior High Boundaries 10 SECTION 3 SUPPORT DOCUMENTATION Introduction 11 Building Capacities 12.13 Portable Locations 14-15 Student Forecast 16-18 Capacity Summaries 19-23 King County Impact Fee Calculations 24-26 SECTION 4 SUMMARY OF CHANGES FROM THE 2003/04 PLAN 27-30 i FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN INTRODUCTION In response to the requirements of the State of Washington Growth Management Act (SBB 2929 (1990) and ESBB 1025 (1991)), and under the School Impact Fee Ordinances I of King County Code 21A, City of Federal Way Ordinance No. 95-249 effective December 21, 1995 as amended, and the City of Kent Ordinance No. 3260 effective March 1996, Federal Way Public Schools has updated its 2003/04 Capital Facilities Plan as of May 2004. This Plan is scheduled for adoption by King County, the City of Kent and the City of Federal Way and is incorporated in the Comprehensive Plans of eac jurisdiction by reference. This plan is also included in the Facilities Plan element of th Comprehensive 1 Plans of each jurisdiction. To date, the City of Des Moines has not adopted a school impact fee ordinance. The Growth Management Act requires the County to designate Urban Growth areas within which urban growth can be encouraged. The Growth Management Planning Council adopted and recommended to the King County Council four Urban Growth Area Line Maps with designations for urban centers. A designation was made within the Federal Way planning area, which encompasses Federal Way Public Schools boundaries. King County will encourage and actively support the development of Urban Centers to meet the region's need for housing, jobs, services, culture and recreation. This Plan's estimated population growth is prepared with this underlying assumption. This Capital Facilities Plan will be used as documentation for any jurisdiction, which requires its use to meet the needs of the Growth Management Act. This plan is not intended to be the sole planning tool for all of the District needs. The District may prepare interim plans consistent with Board policies. Additional plans will be consistent with the six year Capital Facilities Plan. LOn October 12, 1998 the Federal Way School District Board of Education approved a recommendation to move to a Pre K-5 elementary, 6-8 middle school, and 9-12 high school grade configuration. This new grade configuration began in the fall of 2003. This grade configuration is believed to be more responsive to student needs. It allows for smaller elementary enrollments with room for lower primary class sizes. The middle school provides more developmentally appropriate instruction and a better academic transition between elementary school and high school. Middle schools also allow two- year preparation for the WA State 7`h grade test, and matches most western Washington Districts. With State and District standards becoming even tougher, 9`h grade students need to be brought into the high school environment and given access to high school subject specialist. The four-year high school plan combines the 9-12 graduation credit system, allows two-year preparation for the WA State 101h grade test, and physically places the high school students together. FEDERAL WAY PUBLIC SCHOOLS 2004105 CAPITAL FACILITIES PLAN INTRODUCTION (continued) , Federal Way citizens approved a bond proposal of$83 million in September 1999. Ibis bond provided for Todd Beamer High School($44 million);a middle school ($17 million);expansion and improvement of existing schools ($9 million); replacement of Truman High School ($6 million) and other general improvements ($7 million). j Additional planned improvements included in the bond proposal are: parking and pedestrian safety,playgrounds and sports fields,new classroom start-up and music equipment,information systems and networks and emergency communications. Todd Beamer High School opened in September 2003. The school opened with three grades, 9t` 10u'and I Ph. Seniors in 2003/04 are allowed to complete their high school education at the current high school. This does put some strain on capacity at the three existing high schools. In order to accommodate this decision measures to maximize the , capacity in the existing buildings were implemented and three portables were added to high school campuses. Capacity for the 2003/04 school year was calculated at 100% usage in order to give the 12`a grade students the opportunity to stay at the current school. Todd Beamer High School was designed with planning offices for teachers; Decatur,Federal Way and Thomas Jefferson do not have designated planning areas. In order to accommodate planning space for teachers, capacity must be calculated at 83% of maximum as planning generally takes place in the classrooms. This 83% figure is used in the Program Capacity calculation for Decatur High School, Federal Way High School and Thomas Jefferson High School shown on page 13. A Middle School Transition Team began meeting in May 2001 to develop recommendations for the middle school programs. These recommendations were adopted by the Board of Education on March 25,2002. The adopted recommendations include block instruction with 2 teacher teams meeting with about 60 students daily for students in the 6`i'and 7`s grade. Eighth grade teachers will see 90 students each day. This structure lengthens contact time for students with fewer adults and is believed to develop stronger relationships. Fewer transitions for students will provide continuity to the day and promote a calmer campus. The 2004/05 Capital Facilities Plan reflects a reduced capacity to accommodate the noddle school block instruction. The facility impacts will require further analysis of capacity as the middle school curriculum is refined. Modifications to vocational instructional areas at the middle schools were made in the past year. These modifications increased the capacity at the middle school level by converting shop areas to classrooms. The increased capacity j is noted in the program capacity on page 13. l 1 iv 1 FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN Federal Way Public Schools opened the Irtemet Academy in the 1996/97 school year with 60 students. This program currently serves approximately 405 students, 80 are students 1 also served in other Federal Way School District buildings. Additionally the school serves students through the Digital Leaming Commons. The number of students served as tuition-based students has increased to approximately 175. These tuition-based students 1 are not included in the forecasts for Internet Academy. The forecast for this school is based on current average annual enrollment. Historical growth has not been a reliable tool to forecast this enrollment. Internet Academy has become a model for providing quality instruction to various locations. Internet Academy is currently operating out of leased space consisting of administrative areas and a computer lab area. This capacity is not included in the analysis of instructional spaces. The facility needs are unique to a program of"distance learners". Federal Way Public Academy opened in the 1999/00 school year in six portables on the Blahee Junior High site. Two additional portables were added for opening the 2000/01 school year to expand the program to include ninth grade students. Federal Way Public Academy has extended the program to serve students in grades 6 through 10. There are currently 286 students in this school. The District purchased a facility for Federal Way Public Academy. The renovation of this building is complete and students moved into the 1 building in October 2003. The portables used to house Federal Way Public Academy are being used for Merit School, the Child Find program, a training facility and temporary instructional space for Illahee Middle School. As smaller class sizes roll forward into the secondary levels, we anticipate a slight decline at muddle school between 2006 and 2009. This does not diminish the need to open a new ' middle school in the 2005 school year. Middle school facilities are overcrowded at current enrollment levels and portables are considered a temporary solution to this overcrowding. Even with adding seats for 700 students at the opening of the new middle school in 2005, projections based on current program capacity indicates a surplus capacity of only 44 seats: Another initiative that will impact capacity at the secondary schools is the Puget Sound Early College. Highline Community College is offering this program to I Ph and 12" grade students at the Federal Way campus. The program allows promising 11`h and 12'h grade students the opportunity to complete their high school diploma and the Associate of Arts college degree in their final two years of high school. In the first year, we expect 60 11`h and 12"grade students to attend the Puget Sound Early College. The district has a cooperative agreement with Head Start for facility use to serve income eligible Pre-Kindergarten students. Currently we house Head Start programs at 3 of our elementary schools. Headstart is building a new facility on the Harry Truman High School campus. This facility will centralize Headstart services in the Federal Way community. The District anticipates expanding the ECEAP Pre-Kindergarten program when Headstart space becomes available in the elementary schools. v FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN SECTION I - THE CAPITAL FACILITIES PLAN The State Growth Management Act requires that several pieces of information be gathered to determine the facilities available and needed to meet the needs of a growing community. This section provides information about current facilities, existing facility needs,and expected future facility requirements for Federal Way Public Schools. A Financial Plan which shows expected funding for any new construction,portables and modernization listed follows this. i 1 1 I ! ! t 1 t FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN INVENTORY OF EDUCATIONAL FACILITIES ELEMENTARY SCHOOLS Adelaide 1635 SW 304th Street Federal Way 98023 Brigadoon 3601 SW 336th Street Federal Way 98023 Camelot 4041 S 298th Street Auburn 98001 Enterprise 351015th Avenue SW Federal Way 98023 Green Gables 32607 47th Avenue SW Federal Way 98023 Lake Dolloff 4200 S 308th Street Auburn 98001 Lake Grove 303 SW 308th Street Federal Way 98023 Lakeland 35675 32nd Avenue S Auburn 98001 Mark Twain 2450 S Star Lake Road Federal Way 98003 Meredith I-Ell 5830 S 300th Street Aubum 98001 Mirror Lake 625 S 314th Street Federal Way 98003 Nautilus 1000 S 289th Street Federal Way 98003 Olympic View 2626 SW 327th Street Federal Way 98023 Panther Lake 34424 Ist Avenue S Federal Way 98003 Rainier View 3015 S 368th Street Federal Way 98003 Sherwood Forest 34600 12th Avenue SW Federal Way 98023 Silver Lake 1310 SW 325th Place Federal Way 98023 Star Lake 4014 S 270th Street Kent 98032 Sunnycrest 24629 42nd Avenue S Kent 98032 Twin Lakes 4400 SW 320th Street Federal Way 98023 Valhalla 27847 42nd Avenue S Aubum 98001 Wildwood 2405 S 300th Street Federal Way 98003 ' Woodmont 2645416th Avenue S. Des Moines 98198 MIDDLE SCHOOLS Federal Way Public Academy 34620 91h Avenue S Federal Way 98003 ' Illahee 36001 1st Avenue S Federal Way 98003 Kilo 4400 S 308th Street Aubum 98001 Lakota 1415 SW 314th Street Federal Way 98023 Sacajawea 1101 S Dash Point Road Federal Way 98003 Saghalie 33914 19th Avenue SW Federal Way 98023 Totem 26630 40th Avenue S Kent 98032 SENIOR HIGH SCHOOLS Decatur 2800 SW 320th Street Federal Way 98023 Federal Way 30611 16th Avenue S Federal Way 98003 Thomas Jefferson 4248 S 288th Street Aubum 98001 Todd Beamer 35999 16th Ave S Federal Way 98003 Harry S Truman 31455 28th Ave S Federal Way 98003 ALTERNATIVE SCHOOLS Merit School 360010 Ave S Federal Way 98003 LEASED SPACES Internet Academy 32020 1st Ave S Federal Way 98003 2 FEDERAL WAY PUBLIC SCHOOLS 2004105 CAPITAL FACILITIES PLAN CURRENT INVENTORY NON-INSTRUCTIONAL FACILITIES Developed Property Administrative Building 31405 18th Avenue S Federal Way 98003 MOT Site 1066 S 320th Street Federal Way 98003 Central Kitchen 1344 S 308th Street Federal Way 98003 Federal Way Memorial Field 1300 S 308th Street Federal Way 98003 Leased Space Community Resource Center 1813 S Commons Federal Way 98003 ECEAP Offices 30819 14`b Ave S Federal Way 98003 Undeveloped Property Site Location # i 75 SW 360th Street & 3rd Avenue SW— 9.2 Acres ■ 65 S 351st Street& 52nd Avenue S—8.8 Acres 60 E of loth Avenue SW - SW 334th & SW 335th Streets - 10.04 Acres 73 N of SW 320"'and east of 45"PL SW—23.45 Acres 71 S 344th Street&46th Avenue S - 17.47 Acres 82 lst Way S and S 342°d St—Minimal acreage 74 3737 S 360d'St -47.13 Acres (13 acres are being developed for the seventh middle school; 12-15 acres are wetlands) 96 S 308d'St and 14`s Ave S—.36 Acres Notes: Not all undeveloped properties are large enough to meet school construction requirements. Properties may be traded or sold depending on what locations are needed to house students in the District. 3 FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN NEEDS FORECAST- EXISTING FACILITIES EXISTING FACILITY FUTURE NEEDS ANTICIPATED SOURCE OF FUNDS Purchase and Relocate Interim Capacity Anticipated source of funds is 1 Portables Impact Fees. ' The District is formulating mid range plans for facilities needs at some existing instructional facilities. Major renovation or replacement of some existing facilities is being considered. The District is also planning the replacement of some non-instructional facilities. A site is under consideration to centralize many of the non-instructional functions. Buildings to house the transportation, maintenance, food services and administrative functions may be moved to a single 1 location in the future. 1 4 FEDERAL WAY PUBLIC SCHOOLS 2004I05 CAPITAL FACILITIES PLAN i NEEDS FORECAST-NEW FACILITIES NEW FACILITY LOCATION ANTICIPATED SOURCE j OF FUNDS New Niddle School Site 74 Anticipated source of funds are current bond issues. 5 FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN Six Year Finance Plan ISecured Funding Sources 2004 2005 2006 2007 2008 2109 Total Revena act Few 1 $605,000 $605.000 $1,210, Land Sale Rinds(2) $565,000 $565, Bond Funds(3) $4,695,000 $4,695, State Match 4 $3,000,000 f2,000,000 $450,000 $430,000 $5,880, TOTAL $S z60,/0/ $2,000,000 31055,000 51,035,000 SO $0 $12,350,000 Pro'eded Revenue State Math $ Bond or Le Funds( $17,000, Land Fund Sales(7) $1,164, Impact Fetes(8) $1,500, TOTAL $19,664,000 NEW SCHOOLS Total PriorYean 2004 2005 2006 2007 2008 2009 2004-2009 tl'�'afalfn'st"°' hhddleSchool `c UM1543,14 SI,500,000 $12,827,400 $528,860 $14,856,26 $M,110,000 Middle School Site '"'$1;600 00 S �1;610,D00 odd Beazer Ha h School 542 3,7 $1,913,828 $1,913.826 $44,i1759! Todd Beamer ffi h School Site =53,432 405 Federal WayPublic Academy $ 5,443,0�4 "^�55,443,094 1 MODERNIZATTON AND EXPANSION roman Senior lh h •xa.SS,fr42 6 $1.107,334 51,107,334 ;.r'36,750,0W anion Nfiddle Schools '?•$ 2,I32,M 52;132440 >., paiisionElemerttarySchools f2,000,000 f2,(K10, $2A00,OOV TEMPORARY FA Cf1,ITIFS f.Y:>rz•.<fl,x;;.. b ':'a=�":<S0 I(CM tables(9) ^>;'.wr •%` f800.(100 $800,000 f1,600, $7,601,000I TAL ."Sd0,998,112 54,521,762 514,827,400 57,328,860 5800,000 S0 EO 521,4TT,42 "582,475,33c, NOTES- 1.These fees are ciuready bang held m a King County,City of Federal Way and City of Kent impact fcc account,and will be available for use by the Duskier far system tmprovemeurs This is year end balance on 12/31/03 2 These funds come from various sales of land and are set wade for estumted expenditures T M in year end balance on 12031103 3.This a she 1213IJ03 balance of bond Lords. 4 These are stare matching loads recoved he Todd Reamer high&hoot Tmiraao High School and the additoos to extstmg buildings This 6 a year end balance as 1203103. S.The new muddle ached as nor eligible far auk match funds. 6.These bond funds was sold m 6/OBr04. 7.Two of three property sales have closed in 2004 and the turd is projected to close tbu calendar year. These foods represent the proceeds from them sales. No otter properties are actively muketxd at this hme. 8 These are projected fees based open lr o maiden tiai developments m the Distract over the emit six yeah 9 These fees represent the cost of tronag existing portables and purchasing new paubla The Dnuact may choose to purchase new portables in the years shown.Tbas esumue may sane include the cost of purchasing them portables 6 FEDERAL WAY PUBLIC SCHOOLS 2004105 CAPITAL FACILITIES PLAN SECTION 2-MAPS OF DISTRICT BOUNDARIES j Federal Way Public Schools (the District) has twenty-three elementary schools (grades K-5), six noddle school schools (grades 6-8), five senior high schools (grades 09-12) and one school serving students in grades 6 -10 for the 2004/05 school year. The Internet Academy serves grades K-12. In June 2002 the Board of Education adopted new secondary boundaries beginning with 2003/04 school year. A boundary committee will meet in the 2004/05 school year to recommend modifications to the elementary and middle school boundaries. The following maps show the service area boundaries for each school, by school type. (Harry S. Truman High School, Merit School, Internet Academy and Federal Way Public Academy serve students from throughout the District). The identified boundaries are reviewed annually. Any change in grade configuration or adoption of programs that affect school populations may necessitate a change in school service areas. The Growth Management Act requires that a jurisdiction evaluate if the public facility , infrastructure is in place to handle new housing developments. In the case of most public facilities, new development has its major impact on the facilities immediately adjacent to that development. School Districts are different. If the District does not have permanent facilities available, interim measures must be taken until new facilities can be built or until boundaries can be adjusted to match the population changes to the surrounding facilities. Adjusting boundaries requires careful consideration by the District and is not taken lightly. It is recognized that there is a potential impact on students who are required to change schools. Boundary adjustments impact the whole district, not just one school, It is important to realize that a single housing development does not require the construction of a complete school facility. School districts are required to project growth throughout the district and build or adjust boundaries based on growth throughout the district, not just around a single development. 7 n � EE f MA Fa o A 0 �u a �.WWI sge©.' e_'s �6 ■l ��6 , IRS, RRomp Nil , al rpm El {R11� T , ,.� : , P 0 1 bill V I=Fft- 143 two ERR I it MA. 1PA" IT 0 SIM: I T n ml I FTL m Z ct, qI a W WEIE MOM,7v grog- SEE= FEDERAL WAY PUBLIC SCHOOLS 2UMIM L,"LIAL rFLL.IL i ilea mmi-% HIGH SCHOOL BOUNDARIES • • E F Federal Way Public Schools ` ELEMENTARY SCHOOLS MIDDLE SCHOOLS •' Cale _ Code- 1 A[lalslde Ci 20 IIW[es E4 ',e- x - i ••79^ I 2 �6 Grigadcon 21 KiloDd ^ �1 7 Camm 0-5 22 Lakola DJ riw A Sanlaw+a Ed GmGobiae A-7 21 Saghalie Cd t'+•+• ' - . a e.i _ 0 Lab Dollo11 Gd 25 Totem W 7 Lake GrVrVf Dd 20 Federal Way Public Acadarny Ea ■w�r. :.�, __r r ' f LakNarW Ed ""� j, • _(t sass f Mark Taro Fi I10 Meredith H01 WO SENIOR HIGH SCHOOLS 1lrrer Lake Ei 121 Mi=n Ed Cam_ ■ 3 i-••• y '• • �a 3 12 Olympic View C.7 W r - 14 Panther Lake Ed 16 =rdar View F•10 10 tt Federal Way Ed dial C-i 3•. 16 Sfwood Facet D.g rw a / 32 e2 Thomas - 17 Silver lab Q7 eR. e0 Todd Sommer r E4 E-f :I.. 12 10 Suret 19 Star b G-2 a! Henry S.Trurnalt FJ mew, + r w •cat�a _• j0 i 20 Twln lakes Si "•p1 9 . ' -_• lily 21 VNhNIa G-4 • _ 22 WBdwood Fd Future School Spec- •L i' ' - y 22 Woodmont F3 Surplm Sits - BI mai n enam Service Cher F{ Mai ■ a e t B6 ntenance-0peratlorsa-Tranapodabon Ei CaN- ' a2 Parks- ve•". ' = am i 1 5 FEDERAL WA Y, WASHINGTON sad VICINIT LC •'-L+ -a • "' _ - +a '_ + •{ `1 r ib IISpVMp .L32a •1� •L` •2a + „ , • 7 �! _ •O ; h � -. [a ld 1 +•^y,,, r .r� ••1 i�a,e1`��,w ���.� t a 11, _- ^�y 1 !- i { L[ kit t� : i^ Q.•T• ::`J [•:[a.• w aYJ►� _ c 411 `,'i MbMT • r, '• .� r" w.1 •0 •a e.`1f `w• .r ,+ !'. aif0{t .V I •Ty--� • •11[l n,.r• r •• r_ a - - - • rr T _ vi i 7 e r '�• 7�: r.ff � 1• •` of 2 t• ` , •x •a r `{ 1 3 N • 8 aw.' .cam _ •E/w •a d 7 1 IF W E r 2 76 .•1 t 1.9 r....�........s�`=ear 1 i`T ° ass st i i i a t�F, a s •�� rr.,r�ry.�r •M11'a`p•M-,�6•70 t t _ i1 • • is $ae t._ Federal Way Public Schools ' I° ( � _ ►° EverySlsldml;aRmdc -�_ •• I • • Saw—, + 1` Kee CMe •aM• ' �ypt ►► p,..�. franca F G ` t""..H 10 � 1 FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN 1 SECTION 3-SUPPORT DOCUMENTATION Building Capacities -The Education Program 1 Portable Locations Student Forecast-2004 through 2009 Capacity Summaries King County Impact Fees- Single and Multi Family Units i i 1 l i 11 FEDERAL WAY PUBLIC SCHOOLS 2004105 CAPITAL FACILITIES PLAN Building Capacities This Capital Facilities Plan establishes the District's "standard of service" in order to ascertain the District's current and future capacity. The Superintendent of Public Instruction establishes square footage guidelines for capacity, but these guidelines do not take into consideration the education program needs. The District has identified a Building Program Capacity for each of the schools in the District. This Full Time Equivalent (FI'E)capacity is based on: • The number of classrooms available in each school • Any special requirements at each school tIn general, the District's current standard provides that the average class size for a standard classoom for grades K through 2 is 20 students. For grades 3-5 the standard is 25 students. In 0 7`h and 8`s grade the standard classroom is 30 students. In sixth and seventh grade the students are scheduled with block instruction and see only two teachers for core cumculum. Teachers at this level see 60 students per day. At eighth grade, the teachers will see 90 students per day. For grades 9-12 the standard class size is 26 students. In the 2003/04 school year, 17 of the 23 elementary schools offer all day Kindergarten. This program does have capacity impacts, as the classroom is only available for one session of Kindergarten for the full day. The program will be expanded to include an all day Kindergarten program in every elementary school. The capacity calculations on page 13 reserve space for an all day Kindergarten program in each of the elementary schools. 12 I FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN BUILDING PROGRAM CAPACITIES ELEMENTARY BUILDING MIDDLE SCHOOL BUILDING PROGRAM CAPACITY PROGRAM CAPACITY Adelaide 416 1111ahee 799 Bri adoon 470 Kilo 799 Camelot 307 Lakota 750 Enterprise 339 Saca'awea 774 Green Gables 432 Sa halie 694 Lake Dolloff 450 Totem 734 Lake Grove 384 Federal Wa Public Academ 212 002 TOTAL Lakeland 410 2 4,762 Mark Twain 454 Meredith Hill 397 *Middle School Average 758 Mirror Lake 339 Nautilus 435 SENIOR HIGH BUILDING Olyffpic View 384 PROGRAM CAPACITY Panther Lake 397 Rainier View 405 Decatur 1,476 Sherwood Forest 454 Federal Way 1,588 Silver Lake 462 Thomas Jefferson 1,544 Star Lake 450 Todd Beamer 1,364 Sunn crest 384 Federal Way Public Academy 133 Twin Lakes 410 2004 TOTAL 6,105 Valhalla 437 Wildwood 405 *Senior High Average 1,493 Woodmont 335 ALTERNATIVE SCHOOL BUILDING ' 2004 TOTAL 9,356 PROGRAM CAPACITY Merit School1 Elementary Average 407 Truman High School 200 2004 TOTAL 216 Notes: *Federal Way Public Academy capacity is not used in the calculated average. 13 ' FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN Portable Locations The Washington State Constitution requires the State to provide each student a basic t education. It is not efficient use of District resources to build a school with a capacity for 500 students due to lack of space for 25 students when enrollment fluctuates throughout the year and from year to year. ' Portables are used as temporary facilities or interim measures to house students until ' permanent facilities can be built or boundary adjustments can be made. When permanent facilities become available, the portable(s)is either used for other purposes such as storage or child care programs, or moved to another school for an interim classroom. Some portables may not be fit to move due to age or physical condition. In these cases, the District may choose to buy new portables and surplus these unfit portables. It is the practice and philosophy of Federal Way Public Schools that portables are not acceptable as permanent facilities. The following page provides a list of the location of the portable facilities, used for temporary ' educational facilities by Federal Way Public Schools. 1 ' 14 FEDERAL WAY PUBLIC SCHOOLS 2004105 CAPITAL FACILITIES PLAN ' PORTABLE LOCATIONS PORTABLESLOCATED PORTABLES LOCATED AT ELEMENTARY SCHOOLS AT SENIOR HIGHS NON Non 0611 UMONAL INMU"COTWNAL INSfNUe1ONAL JN UMONAL Adelaide 3 Decatur 5 Bri adoon 1 Federal Way 1 Camelot 1 Thomas Jefferson 3 Enterprise 3 Green Gables 1 TOTAL 9 Lake Dolloff 2 Lake Grove 2 Lakeland 2 ' Mark Twain 3 Meredith Hill 3 PORTABLES LOCATED Mirror Lake 4 AT SUPPORT FACILITIES Nautilus 1 Olympic View 2 MOT 1 Panther Lake 3 lllahee 3 , Rainier View 3 TOTAL 4 Sherwood Forest 4 Silver Lake 4 Star Lake 4 Sunn crest 1 1 HEAD START PORTABLES AT DISTRICT SITES Twin Lakes 2 1 Valhalla 2 Wildwood 4 Mirror Lake 1 Woodmont 3 Sherwood Forest 1 58 2 Total Z TOTA ' PORTABLES LOCATED AT MIDDLE SCHOOLS ' NON MMUMONAL WS UMONAL Illahee 5 ' Kilo 7 Lakota 3 Saca•awea 4 , Sa halie 4 Totem 5 Merit 2 ' 30 15 , ' FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN Student Forecast ' Student enrollment projections are a basic component of budget development. Enrollment projections influence many of the financial estimates that go into budget preparation. The majority of staffing requirements are derived directly from the forecasted number of students. Allocations for instructional supplies and materials are also made on the basis of projected enrollment. Other expenditures and certain revenue projections are directly related to enrollment projections. Enrollment projections are completed annually in the Business Services Department Projections must be detailed at various levels, district total, school-building totals,grade level and program level to include vocational and special education students. The basis of projections has been cohort survival analysis. Cohort survival is the analysis of a group that has a common statistical value(grade level) as it progresses through time. In a ' stable population the cohort would be 1.00 for all grades. This analysis uses historical information to develop averages and project the averages forward. This method does not trace individual students;it is concerned with aggregate numbers in each grade level. The ' district has used this method with varying years of history and weighted factors to study several projections. Because transfers in and out of the school system are common,student migration is factored into the analysis as it increases or decreases survival rates. Entry grades (kindergarten)are a unique problem in cohort analysis. The district collects information on birth rates within the district's census tracts, and treats these statistics as a cohort for kindergarten enrollment in the appropriate years. The Federal Way School District is using various statistical methods for projecting student enrollments. The resultant forecasted enrollments are evaluated below. ' The first method is a statistical cohort analysis that produces ten distinct forecasts. These are forecast of enrollment for one year. The projections vary depending on the number of years of historical information and how they are weighted. A second method is a projection using an enrollment projection software package that allows the user to project independently at school or grade level and to aggregate these projections for the district level. The Enrollment Master software provides statistical methods including trend line, standard grade progression (cohort) and combinations of these methods. This software produces a five-year projection of school enrollment. ' In November of 2001, the District contracted a demographer to develop projections for the Federal Way School District. The report was complete in January 2002. The model used to forecast next year's enrollment uses cohort survival rates to measure grade to grade growth, ' 16 FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN assumes market share losses to private schools (consistent with county-wide average), , assumes growth from new housing or losses due to net losses from migration. This forecast was provided as a range of three projections. The report substantiated that for next year, ' Federal Way expects little or no growth. The long-range forecast provided with this report used a model with cohort survival rates and growth rates based on projected changes in the 5- 19 age group for King County. Most of the methods used for long range enrollment reporting assume that enrollment is a constant percent of something else(e.g.population)or that enrollment will mirror some projected trend for the school-age population over time,The report included 5 different calculations to provide a range of possible projections for the District to the year 2015. This model produces a projection that is between 24,000 and 26,000 when applied to the low,medium and high range modes. This provides a reasonable range for long-range planning and is consistent with estimates from various models. ' Long-range projections that establish the need for facilities are a modification of the cohort survival method. The cohort method of analysis becomes less reliable the farther out the projections are made. The Federal Way School District long-range projections are studied annually. The study includes information from the jurisdictional demographers as they ' project future housing and population in the region. The long-range projections used by Federal Way Public Schools reflect a similar age trend in student populations as the projections published by the Office of Financial Management for the State of Washington. ' Near term projections assume some growth from new housing, which is offset by current local economic conditions. The District tracks new development from four permitting , jurisdictions. Long range planning assumes a student yield from proposed new housing consistent with historical growth patterns. Growth Management requires jurisdictions to plan for a minimum of twenty years. The ' Federal Way School District is a partner in this planning with the various jurisdictions comprising the school district geography. These projections create a vision of the school ' district in the future. 17 ' FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN Full Time Equivalent Enrollment History and Projections Simplified FTE(K Headcount=.5 FTE;Middle School FTE=.989 Headcount;Senior High FM=.939 Headcount) TotalK-12 Percent School Year Elementary Middle School Senior High FTE Change 1997-99 11,123 5,073 4,082 20,278 I998-99 11,480 5,080 4,120 20,680 1.9% 1999-00 11,622 5,110 4,348 21,079 1.9% 2000-01 11,640 5,300 4,390 21,330 1.2% 2001-02 11,498 5,331 4,415 21,244 -a4% ' 2002-03 11,202 5,449 4,405 21,055 -0.9% * 2003-04 9,127 5,518 6,327 20,972 -0.4% P2094-05 91988 5,541 6,494 21,023 R2% ' P2005-06 81999 5,510 6,674 21,183 0.8% P2006-07 9,079 5,379 6,785 21,243 0.3% P2007 08 9,317 5,303 61895 21,515 -1.3% P2008-09 9,506 5,313 6,882 21,701 0.9% P2009-10 9,636 5,379 6,883 21,898 0.9% *New Configuration Elementary K-5 Middle School 6-8 High School 9-11 Enrollment History and Six Year Forecast 23,000 2.5°/, 22,000 2.0% 1 , oil A 20,00D v x• :. a=' _e 2r T "• 1.0% n s a v et = 19A00 4+t1.- Tt 18,000 2 0 D% ' 17,000t -0.5% 16,000 j h -1.0% 15,000 �0, gb $� ga cb 0 00 a00 `'0 `'$ a00 0 �w Ali b� ba 170 12 %U% School Year 0 FTE Percent of Change ' 18 FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN Capacity Summaries All Grades,Elementary,Middle School, and Senior High Schools t The Capacity Summaries combine Building Capacity information and the Student Forecast , information. The result demonstrates the requirements for new or remodeled facilities and why there is a need for the District to use temporary facilities or interim measures. The information is organized in spreadsheet format, with a page summarizing the entire District, and then evaluating capacity vs. number of students at elementary, middle school, and senior high levels individually. ' The notes at the bottom of each spreadsheet provide information about what facilities are in place each year. 1 19 FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN CAPACITY SUMMARY-ALL GRADES 1 Actual -- Projected-- CAPACITY 2003 2004 2005 2006 1 2007 2008 2,009 BUILDING PROGRAM iCAPACITY 20,439 20,439 20,413 21,087 21,061 21,035 21,035 Add or subtract changes to capacity Special Education Changes (26j; (26)„ -`(26)` (20, ; Truman High modernization and expansion y, 1 T 4` Increase Capacity at Three High Schools New Hddle School 700,, Federal Way Public Academy ; iTodd Beamer High School „ Adjusted Program Capacity 20,439 20,413 21,087 21,061 21,035 21,035 21,035 ' ENROLLMENT Basic FTE Enrollment 20,972 21,023 21,183 121,243 121,515 121,701 121,898 i Internet Academy Enrollment(AAFTE) 288 288 288 288 288 1 288 288 Basic FTE Enrollment vnthout Internet Academy 20,684 120,735 120,895 20,955 21,227 121,413 121,610 1 SURPLUS OR(UNHOUSED) PROGRAM CAPACITY T245) 1 (322) 1 192 1 106 (192) 1 (378) (575) RELOCATABLE CAPACITY Current Portable Capacity 2,394 2,394 2,394 2,394 2,494 2,594 2,462 Add/Subtract Portable Capacity Add New Portable Capacity 100 100 Deduct Portable Capacity 1 Adjusted Portable Capacity 1 2,394 2,394 2,394 2,494 2,594 2,594 2,462 SURPLUS OR(UNHOUSED) 1 PROGRAM AND RELOCATABLE CAPACITY 2,149 2,072 2,586 1 2,600 1 2,402 12,216 1,887 i 1 20 1 - I FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN , CAPACITY SUMMARY-ELEMENTARY SCHOOLS ' Actual I .. Projected-- CAPACITY 2003 2004 1 2005 2006 2007 2008 2009 , BUILDING PROGRAM CAPACITY 9,356 9,330 9,304 9,278 9,252 9,252 9,252 1. Special Education Changes (26) ' r(26). (20 (26) Adjusted Program Capacity 9,330 9,304 9,278 9,252 9,252 9,252 9,252 ENROLLMENT , Basic FIE Enrollment 11 9,127 8,988 8,999 9,079 9,317 9,506 9,636 2. Internet Academy(AAFTE) 32 32 32 32 32 32 32 , Basic FTE Enrollment without Internet Academy 9,095 8,956 18,967 9,047 19,285 9,474 9,604 SURPLUS OR(UNHOUSED) PROGRAM CAPACITY 235 348 311 205 (33) (222) (352) RELOCATABLE CAPACITY 3. , Current Portable Capacity 1,450 1,450 1,450 1,450 1,450 1,450 1,450 Add/Subtract portable capacity , Adjusted Portable Capacity 1,450 1,450 1,450 11,450 i 1,450 1,450 1,450 , SURPLUS OR(UNHOUSED) ' PROGRAM AND RELOCATABLE CAPACITY 1,685 11,798 1 1,761 1 1,655 1 1,417 1 1,228 1 1,098 ' NOTES: 1. Add Programs 2 ECEAP, I SBD (Severely Behavioral Disordered) and 1 Pre-School Program This reduces Basic Education capacity in the school years indicated. , 2. Internet Academy students are included in projections but do not require full time use of school facilities 3. Relocatable Capacity is based on the number of portables available and other administrative techniques which can be used to temporarily house students until permanent facilities are available. This is a calculated number only The actual number of portables that will be used will be based on actual student population needs. 21 , FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN ICAPACITY SUMMARY-MIDDLE SCHOOLS Actual -- Projected-- CAPACITY 2003 2004 2005 2006 2007 2008 2009 BUILDING PROGRAM CAPACITY 4,762 4,762 4,762 5,462 5,462 5,462 5,462 I. New Nddle School ' Adjusted Program Capacity 4,76214,762 5,462 5,462 5,462 1 5,462 57462 ENROLLMENT Basic FIE Enrollment 5,518 5,541 5,510 5,379 5,303 5,313 5,379 2. Internet Academy (AAFTE) 92 92 92 92 92 92 92 Basic FIB Enrollment without Internet Academy 5,426 1 5,449 5,418 1 5,287 5,211 1 5,221 5,297 SURPLUS OR(UNHOUSED) PROGRAM CAPACITY (664) (687) 44 175 251 241 175 RELOCATABLE CAPACITY 3. Current Portable Capacity 735 735 735 735 735 735 735 Add/Subtract portable capacity Add new portable capacity Adjusted Portable Capacity 735 735 735 735 735 735 735 SURPLUS OR(UNHOUSED) PROGRAM AND RELOCATABLE 4. CAPACITY 71 48 779 1 910 1 986 1 976 1 910 NOTES: I. New Middle School to Open 2. Internet Academy students are included in projections but do not require full time use of school facilities. 3. Relocatable Capacity is based on the number of portables available and other administrative techniques which can be used to temporarily house students until permanent facilities are available.This is a calculated number only. The actual number of portables that will be used will be based on actual student population needs. 4. Capacity for unhoused students will be accommodated with traveling teachers and no planning time in some classroom i22 1 FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN ' CAPACITY SUMMARY-SENIOR HIGH SCHOOLS , Actual -- Projected-- CAPAC= 2003 2004 2005 2006 2007 2008 2009 BUILDING PROGRAM CAPACITY 6,321 6,321 6,321 6,321 6,321 6,321 6,321 Add or subtract changes in capacity , xv v v+vi `emu ive` xi.w, { i v ♦rcn Adjusted Program Capacity 6,321 6,321 6,321 6,321 6,3-2-1 -F6—,3_21-1 6,321 ENROLLMENT Basic FTE Enrolment 6,327 6,494 6,674 6,785 1 6,895 6,882 16-,-8-8-31 1. Internet Academy(AAFFE) 164 164 164 164 164 164 164 , Basic Ed without lnternetAcademy 6,163 6,330 6,510 6,621 6,731 16,718 6,719 SURPLUS OR(UNHOUSED) PROGRAM CAPACITY 158 (9) (189) (300) (410) 1 (397) (398) , RELOCATABLE CAPACITY 2. Current Portable Capacity 209 209 209 209 309 409 409 3 Add new portable capacity 100 100 Adjusted Portable Capacity 209 209 209 309 409 409 409 SURPLUS OR(UNHOUSED) PROGRAM AND RELOCATABLE , 4. CAPACITY 367 200 20 9 (1) 1 12 11 NOTES: 1. Internet Academy students are included in projections but do not require full time use of school facilities. ' 2 Relocatable Capacity is based on the number of portables available and other administrative techniques which can be used to temporarily house students until permanent facilities are available.This is a calculated number only. , The actual number of portables that will be used will be based on actual student population needs. 3. Add Portable Capacity ' 4. Capacity for unhoused students will be accommodated with traveling teachers and no planning time in some classroorr Puget Sound Early College will house approximately 60 of the unhoused students. Federal Way Public Academy may to include grades 10 and 11.This would provide program for additional high school students. 23 , FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN King County, the City of Federal Way, and the City of Kent Impact Fee Calculations Single and Multi-Family Residences Each jurisdiction that imposes school impact fees requires that developers pay these fees to help cover a share of the impact of new housing developments on school facilities. To determine an equitable fee throughout unincorporated King County, a formula was established. This formula can be found in King County Code 21A and was substantially adopted by the City of Federal Way and Kent. The formula requires the District to establish a "Student Generation Factor" which estimates how many students will be added to a school district by each new single or multi-family unit and to gather some ' standard construction costs,which are unique to that district. -STUDENT GENERATION FACTOR ANALYSIS ' Federal Way Public Schools student generation factor was determined separately for single-family units and multi-family units. The factors used in the 2004/05 Capital Facilities Plan were derived using actual generation factors from single family units which were constructed in the last five (5) years. The multi-family yield is derived from an average of other King County school districts. - IMPACT FEE CALCULATION Following the calculations for the student generation factor is a copy of the Impact Fee Calculation for single family and multi-family units based on King County Code 21A and the Growth Management Act. ➢ Temporary Facility Cost is the average cost of a portable purchased within the last 12 months. ➢ Site Acquisition Casts is the per acre cost of the last school site purchased (site 45); this is a negotiated purchase price. Plan Year 2004105 Plan Year2003/04 Collection Year 2004 Collection Year 2003 Single Family Units $2868. $3269. MuIti-Fami! Units $ 905. 940. 1 24 �ti FEDERAL WAY PUBLIC SCHOOLS 2004105 CAPITAL FACILITIES PLAN n Count the City of Federal Way, and the City of Kent Impact Fee Calculations Single and Multi-Family Residences Each juris tion that imposes school impact fees requires that developers pay these fees to , help cover a hare of the impact of new housing developments on school facilities. To determine equitable fee throughout unincorporated Kiang County, a formula was established. Thi formula can be found in King County Code 21A and was substantially adopted by the Cit of Federal Way and Kent. The formula requires the District to establish a "Student Generation actor" which estimates how many students will be added to a school , district by each new s' gle or multi-family unit and to gather some standard construction costs,which are unique t that district. - STUDENT GENERATIO ACTOR ANALYSIS Federal Way Public Schools stu nt generation factor was detemuned separately for single- , family units and multi-family unit The factors used in the 2004/05 Capital Facilities Plan were derived using actual.generati on actors from single fanuly units which were constructed , in the last five (5) years. The multi- roily }held is derived from an average of other King County school districts. - IMPACT FEE CALCULATION Following the calculations for the student gene tion factor is a copy of the Impact Fee Calculation for single family and multi-family units aced on King County Code 21A and the Growth Management Act. ➢ Temporary Facility Cost is the average cost of a po ble purchased within the last 12 months. ' ➢ Site Acquisition Costs is the per acre cost of the last schoo site purchased (site 45); this is a negotiated purchase price. Plan Year 2004/05 Van Year 2003104 Collection Year 2004 Co ction Year2003 Single Family Units $3034. $3269. Multi-Family Units $ 947. 40. 24 r i 1 x� c (D O r (n to (n o (D (n v O m O N 0 N (D f� to co O N O ,[O 0 7 m LO h OW � O m In d O In QJ ~ � LL 00000 O rr O O sO l � ss 01 �+ c 0 1, toN (n0Nm It pp 70 d N (OD to (D ~ n O W n 0 3 (g r O r -w Lm � LLOGODOOODOO �C � psi 0 fir, 0 0 0 O co 0tOD0 � u W � NO ^M co U (D O 0 N N (� tD (D W o w m a N N N N r O N r r r r. a LL O G p 0 66 O O O b mrCD c navoi0 � 0im � a (n (ON (D tf1 ca 10 m n N O) r m j O r * 4 N M N IV ((DD (N7 N iigg Orr V' r O N � LLC000000000 U 00000 0 0 As, ti • d Cry m N 0 In to N r In M dS V (D (n (D rl� rioDiCDN � c0 fI100 .-- 0 00 U Q3 2 d N rx t 0 o o o c o f C Z to S z O 0 D) CCl O (D N aD O O Lnn c0 N N NV N f- f� N (n r r C 0 0 co 0 0 -mo00000c o z I Z N +yd Ln d O N to U + r C. vFJ O d C m M r m `S N O b O T D o 01 Cv r C Cq � z Lz, E m 'OO �- r '- O NrN mN mOONO Or u Q y 7 m .b.. 0 0 0 0 0 0 a u w Z � w e w 0 O Q p N C O = LL � O O O O O O O O O O O ,C A O m cy> > 0 E c = a W z ¢ Y z i � a = _ m ymm in � m Nco cm N z �Q G m 0 Z m M W m Y O ao° w m c w m m r n Y m m a o N v 0 > m O o c 0 c v d �0 o m m m � L o m t m > o _ 0m 2mU !'02 a 0z 00000s8g � � FEDERAL WAY PUBLIC SCHOOLS 2004105 CAPITAL FACILITIES PLAN IMPACT FEE School Site Acquisition Cost: Student Student Facility Cost/ Facility Factor Factor Cost/ Costf Acreage Acre Capacity SFR MFR SFR MFR Elementary 0.001 SO 4071 0.31391 01190 $0 $0 Middle School 21801 $87,747 758 _0.1632 0.0420 $412 $106 Sr High 41.201 $82,733 1,493 N 01695 00530 $387 $121 TOTAL $799 $227 School Construction Cost: Student Student %Perm FacJ Facility Facility Factor Factor Cost/ Cost/ Total Sq Ft Cost Capacity SFR MFR SFR MFR Elementary 96.32% $0 40_7 _0.3138 0.1190 $0 $0 Middle School 96.32% $18,35_2,956 �_ 758 __ _ 0.1632 0.0420 $3,806 $979 2% _ Sr High 96.3 $46,468,638 w —1,493 01695 00530 S5,081 $1,589 TOTAL $8,887 $2,568 Temporary Facility Cost: Student Student %Temp,Fac. Facility Facility Factor Factor Cosy Cost/ Total Sq Ft Cost Size SFR MFR SFR MFR Elementary 3.68% _ $0 _25 0 3138 0.1190 $0 $0 Middle School 3 68% $0 25 0 1632 0.0420 $0 $0 .___. _ __ _..___....... _... __ _..._. __... _____._ _.__....._...,042_ ' Sr High 368% $82,15: 25 01695 0,0530 $20 $6 TOTAL $20 $6 State Matching Credit Calculation: Student Student Boeck Cost/ Sq Ft. State Factor Factor Cost/ Cost ' Sq R Student Match SFR MFR SFR MFR Elementary _ �$12981 01190 $0 $0 Middle School $129 1632 0,0420 $0 $0 New Sr High $129 81 120 59.97�90 0 1695 0 0530 $1,583 $495 Total $1,583 $495 Tax Payment Credit Calculation SFR MFR Average Assessed Value (April 2004) $213,859 $44,571 Capital Bond Interest Rate(March 2004) M 4 35% _ 4.35%� Net Present Value of Average Dwelling -iI75iT4,73T $355,293 Years Amortized _10 10-_ Property Tax Levy Rate 3 i 40 $1 40 Present Value of Revenue Stream $2,387 $497 Single Family Multi-Family Residences Residences Mitigation Fee Summary Site Acquisition Cost $ 799 $ 227 Permanent Facility Cost $ 8,887 $ 2,568 Temporary Facility Cost $ 20 $ 6 State Match Credit $ (1,583) $ (495) Tax Payment Credit $ (2,387) $ (497) Sub-Total $ 5,737 $ 1,809 50%Local Share $ 2,868 $ 905 Im act Fee $ 2,868 $ 905 26 ' i FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN ' IMPACTFEE School ite Acquisition Cost: Student Student Facility Cost/ Facility Factor Factor Cost/ Cost/ Acrea a Acre Ca aci SFR MFR SFR MFR Elementary 0.00 1 $0 4071 0.3138 0.1190 $0 $0 Middle School 21.801 $87,747 758 0.1632 00420 $412 $106 Sr High 41.20 $82,733 1,493 0.1695 00530 $387 $121 TOTAL $799 $227 School Construction Cost: Student Student %PermF J Facility Facility Factor Factor Cost/ Cost/ Total Sq Ft Cost Capacity SFR MFR SFR MFR Elementary 96.32%_ $0 407 0.3139 0.1190 $0 $0 Middle School 96.32% $1 ,952,956 T 758 Y 0.1632 0.0420 $4,138 $1,065 Srlhgh 96+32% $46,468,638 1,493 y 0.1695 00530 $5,081 $1,589 TOTAL $9,219 $2,654 I Temporary Facility Cost: \ Student Student %Temp Fac. Facility Facility Factor Factor Cost/ Cost/ Total Sq Ft Cost \ Size SFR MFR. SFR MFR Elementary _ 3.68% $0 25 0.3138 01190 $0 $0 Middle School -,y 368% $0 _ \ �25 µ -�~0.1632 ��0.0420 $0 $0 Sr lhgh 3 68% ^$82,151 _ 25 _ 0.1695 00530 $20 $6 TOTAL $20 $6 State Matching Credit Calculation: Student Student Boeck Cost/ Sq Ft. State Factor Factor Cost/ Cost/ Sq Ft Student Match SFR MFR SFR MFR Elementary _ $129.81 _"1 0 00% 381 01190 $0 $0 Middle School �$i_29.81 v t 10 0 00% 0 1632 00420 $0 $0 New Sr High $129 81 120 - 59 97% M-.. 0,1695 T_ _ 0 0530 $1,583 $495 Total $1,583 $495 Tax Payment Credit Calculation SFR MFR Average Assessed Value (April $213_859 $44.571 _ Capital Bond Interest Rate(March 2004) 4.35%n 4.35% Net Present Value of Average Dwelling $1.704,756 $355,293 Years Amortized __ 10 10 Property Tax Levy Rate $1.40 $1.40 IPresent Value of Revenue Stream $2 387 $497 Single Family Multi-Famil Residences Residences Mitigation Fee Summary Site Acquisition Cost $ 799 $ 227 Permanent Facility Cost $ 9,219 S 2,654 I Temporary Facility Cost $ 20 $ 6 State Match Credit $ (1,583) $ (495) Tar Payment Credit $ (2,387) S (497) Sub-Total $ 6,069 $ 1,895 50%Local Share S 3,034 $ 947 Impact Fee S 3,034 S 947 26 I FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN , 1 SECTION 4 SUMMARY OF CHANGES FROM THE 2002/03 CAPITAL FACILITIES PLAN The 2004/05 Capital Facilities PIan is an updated document, based on the 2003/04 Capital Facilities Plan. The changes between the 2003/04 Plan and the 2004/05,Plan are listed �. below. SECTION I- THE CAPITAL FACILTTIES PLAN SIX-YEAR FINANCE PLAN The Six Year Finance Plan has been rolled forward to reflect 2004/2009 SECTION 19- SUPPORT DOCUMENTATION CAPACITY , Elementary school capacity reflects program changes for the 2004/05 school year. Middle School capacity changes reflect the transition from Junior High to Middle School and Board adopted program changes for the middle school program. Elementary capacity includes space for All Day Kindergarten programs at every elementary school. Building Program Capacities are found on page 13. I PORTABLES The list of portables reflects the movement of portables between facilities or new portables purchased. Portable Locations can be found on page 15. STUDENTFORECAST , The Student Forecast now covers 2004 through 2009. Enrollment history and projections are found on page 18. CAPACITY SUMMARY The changes in the Capacity Summary are a reflection of the changes in the capacities and student forecast. New schools and increased capacity at current buildings are shown as increases to capacity. Capacity Summaries are found on pages 20-23. 27 1 FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN HAPACT FEE CALCULATION- KING COUNTY CODE 21A 1 The Impact Fee Calculations have changed due to changes in several factors. The adjustment made in the Impact Fee Calculation, causing a change in the Impact Fee between the 2003104 Capital.Facilities Plan and the 2004/05 Capital Facilities Plan can be found on page 29. 1 ! ! 1 1 ! 1 1 28 FEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN IMPACT FEE CALCULATION CHANGES FROM 2002103 TO 2004/05 ' STUDENT GENERATION FACTORS t Student Generation factors are based on rates for new developments constructed over a period of not more than five years prior to the date of the fee calculation. The changes in student Generation factors between the 2003/04 Capital Facilities Plan and the 2004105 Capital Facilities Plan are due to developments that were deleted or added based upon the age of the developments and the year placed in the survey. The Student Generation worksheet is found on page 25. SITE ACOUISMON COSTS The negotiated purchase price for the Todd Beamer High School site was $80,000 per acre. This is the base line cost for acreage. The assessed valuation for the Federal Way Public Academy land was $521,000 at the time of purchase. The calculated cost per acre in the impact fee calculation is a weighted calculation using the $80,000 per acre for Todd Beamer and the assessed valuation at the time of purchase for the Federal Way Public Academy. Federal Way Public Academy is a 3-acre site. The grade span for this facility is grades 6-10. Middle school accounts for 60% of the cost; senior high is 40%. Todd Beamer:40 x $80,000. =$3,200,000. FWPA $ 208,600 (40% of$521,500, 1.2 acres of 3 acre parcel) Total Cost $3,408,600 Cost/Acreage $3,408,600/41.2 = $82,733 Cost per acre for High School Middle School: 20 x $80,000 =$1,600,000 FWPA $ 312,900(1.8 acres of 3 acre parcel) I Total Cost $1,912,900 Cost/Acreage $1,912,900/21.8 =$87,747 cost per acre t SCHOOL CONSTRUCTION COSTS Todd Beamer construction costs is $44,500,000. The costs for the new middle school are set at$15,400,000. The cost for Federal Way Public Academy(exclusive of land)is $4,921,594 The Federal Way Public Academy costs are split 60%to middle school and 40%to senior high in the impact fee calculation. 29 iFEDERAL WAY PUBLIC SCHOOLS 2004/05 CAPITAL FACILITIES PLAN IMPACT FEE CALCULATION CHANGES FROM 2002103 TO 2004105 I IMPACT FEE Item From/To Comment ' Percent of Permanent Facilities 96.41 to Report#3 OSPI 9632% Percent Temporary Facilities 3.59%to 3.68% Updated portable inventory Temporary Facility Cost $79,695. to Average cost of temporary facilities in l $82J51. the 2002/03 calendar year. Boeck Cost/Sq.Ft $114.88 to Change per OSPI $129.81 State Match 60.91% to Change per OSPI 59.97 Average Assessed Value SFR— Per Puget Sound Educational Service $203,630 to District (ESD 121) $2139859 MFR— $51,340 to $44,571 tCapital Bond Interest Rate 4.69%to Market Rate 4.35% Property Tax Levy Rate $1.46 to King County Treasury Division $1.40 i 1 f 30 I 1 DETERMINATION OF NONSIGNIFICANCE Issued with a 14-day comment and appeals period Description of Proposal: This threshold determination analyzes the environmental impacts associated with the following actions, which are so closely related to each other that they are in effect a single course of action: i. The adoption of the Auburn School District's Capital Facilities Plan 2004-2009 by the Auburn School District No. 408 for the purposes of planning for the facilities needs of the District; and 1 2. The amendment of the Comprehensive Plans of King County, Pierce County, and the City of Auburn to include the Auburn School District's Capital Facilities Plan 2004-2009 as part of the Capital Facilities Element of each jurisdiction's Comprehensive Plan. The Cities of Algona, Pacific and Kent may also amend their Comprehensive Plans to include the Auburn School-District's Capital Facilities Plan as part of the Capital Facilities Element of each jurisdiction's Comprehensive Plan, Proponent: Auburn School District No.408 i Location of the Proposal: The Auburn School District includes an area of approximately 57 square miles. The Cities of Auburn, Algona, Kent and Pacific and parts of unincorporated King and Pierce Counties fall within the District's boundaries. tLead Agency: Auburn School District No.409 The lead agency for this proposal has determined that the proposal does not have a probable significant adverse environmental impact on the environment. An environmental impact statement (EIS) is not required under RCW 43.21 C.030(2)(c). This decision was made after a review of the completed environmental checklist and other information on file with the lead agency. This information is available to the public upon request. i -- N This Determination ofNonsignificance (DNS)is issued under WAC 197-11-340(2). The lead agency will not act on this proposal for 14 days from the date of issue. Comments must be submitted by 4:00 p.m., April 26, 2004. The responsible official will reconsider the DNS based on timely comments and may retain, modify, or, if significant adverse impacts are likely, withdraw the DNS. If the DNS is retained, it,wilI be final after the expiration of the comment deadline. Responsible Official: Michael Newman Associate Superintendent,Business and Operations , Auburn School District No. 408 Telephone: (253) 931-4930 Address: Auburn School District 915 4'h Street N.E. ' Auburn,WA 98002 You may appeal Us: determination in writing by 4:00 p.m., April 26, 20042, io , Linda Cowan; Superintendent, Auburn School District No. 408, 915 4`h Street N.E., Auburn, WA 98002. Date of Issue: April 12, 2004 Date Published: April 12, 2004 i AUBURN SCHOOL DISTRICT No. 408 CAPITAL FACILITIES PLAN 2004 through 2010 AUBURN SCHOOL DISTRICT i {Avenue to Excellence" ' Serving Students in: Unincorporated King County Unincorporated Pierce County City of Auburn City of Algona City of Kent City of Pacific i 1 Adopted by the Auburn School District Board of Directors April 26, 2004 Updated 6-28-04 i AUBURN SCHOOL DISTRICT No. 408 915 Fourth Street NE Auburn, Washington 98002 (253) 931-4900 BOARD of DIRECTORS r Therald Leonard Janice Nelson Ray Vefik , Carol Helgerson I Craig Schumaker Linda S. Cowan, Superintendent 1 t i AUBURN SCHOOL DISTRICT "Avenue to Excellence" . Table of Contents jSection I Executive Summary .............................. Page 1 Section 11 Enrollment Projections........................... Page 4 Section III Standard of 8—ervicC..................... ........ Page 6 Section IV Inventory of Facilities............................. Page 13 Section V Pupil Capacity Section VI Capital Construction Plan....................... Page 18 Section VII Impact Fees......................................... Page 21 ' Section Vlll Appendices.......................................... Page 25 Appendix A.1 -Student Enrollment Projections Appendix A.2-Capital Facilities Plan Projections Appendix A.3-Student Generation Survey Auburn School District No. 408 Capital Facilities Plan 2004 through 2010 Section I j Executive Summary t I 1 ' Auburn School District No. 408 CAPITAL FACILITIES PLAN 2004 through 2010 I. Executive Summary This Six-Year Capital Facilities Plan (the"Plan")has been prepared by the Auburn School District (the"District") as the District's principal planning document, in compliance with the requirements of Washington's Growth Management Act and the adopted ordinances of the counties and cities served by the District. This plan was prepared using data available in the spring of 2004. This Plan is consistent with prior long-term capital facilities plans adopted by the District. However, this Plan is not intended to be the sole plan for all of the District's needs. The District may prepare interim and periodic Long Range Capital Facilities Plans consistent with Board Policies and actions, taking into account a longer or a shorter time period, other factors and trends in the use of facilities, and other needs of the District as may be required. However, any such plan or plans will be consistent with this Six-Year Capital Facilities Plan. ' To enable the collection of impact fees in the unincorporated areas of King County and Pierce County and within the City of Auburn and City of Kent; the King County Council, the Pierce County Council, the City of Auburn and the City of Kent will adopt this Plan by reference as part of each jurisdiction's respective comprehensive plan. To enable the collection of impact fees in the Cities of Algona and Pacific, these municipalities must also adopt this Plan and adopt school impact fee ordinances. Pursuant to the requirements of the Growth Management Act, the Plan will be updated on an annual basis, and any changes in the fee schedule(s)adjusted accordingly. The Plan establishes the District's "standard of service" in order to ascertain the District's current and future capacity. While the State Superintendent of Public Instruction establishes square footage guidelines for capacity, those guidelines do not account for the local program needs of the District. The Growth Management Act and the school impact fee ordinance authorize the District to define its standard of service based on the District's specific needs. In general, the District's current standard provides that class size for grades K-2 should not exceed 25 students; class size for grades 3-4 should not exceed 27 students; class size for grade 5 should not exceed 30 1 students. When averaged over the six elementary grades, this computes to 26.5 students per classroom. Class size for grades 6-12 should not exceed 30 students, with some subject areas restricted to lesser numbers. (See Section III for more specific information.) The capacity of the schools in the District is calculated based on this standard of service and the existing inventory of facilities including transitional classrooms. The District's 2003-04 capacity was 12,883 whereas Full Time Equivalent ("FTE") enrollment for this same period was 13,020.64. The actual number of individual students was 13,702 as of 2 i October 1, 2003. This is a 275 student increase from 2002-03. (See Section Vfor more ■ specific information.) The capital construction plan shown in Section VI addresses the additions to the District's existing facilities currently underway and provides for a new high school approved by the voters in February 2003. The addition of two new elementary schools and the acquisition of a new middle school site are needed to accommodate growth. The new facilities are required to meet the projected student population increase to be generated from the large development areas within the Auburn School District. Two areas that have significant impact on the school district are the Lakeland South and the Lea Hill areas of the district. There are other pockets of development that impact the District as well. The Pierce County area includes most of the Lakeland South development and some adjacent undeveloped properties. The City of Kent has an area of approximately 158 acres that was recently sold to developers. The School Impact Fee Ordinances adopted by King County, Pierce County,the City of Auburn and City of Kent provide for the assessment of impact fees to assist in meeting some of the fiscal impact incurred by a District experiencing growth and development. Section VII sets forth the proposed school impact fees for single family and multi-family dwelling units. The student generation factors have been generated using the students who actually attend school in the Auburn School District from single family and multi- family developments constructed in the last five years. The method of collecting the , data is with the use the GIS mapping software, data from King County and Pierce County GIS, and to integrate the mapping with student data from the District data system. This method gives the District actual student generation numbers for each grade span for identified developments. This data is contained in Appendix A.3. i i i i i i i 3 i Aubum School District No.408 CAPITAL FACILITIES PLAN 2004 through 2010 EXECUTIVE SUMMARY CAPITAL FACILITIES PLAN CHANGES FROM 2003 TO 2004 Listed below is a summary level outline of the changes from the 2003 Capital Facilities Plan that are a part of the 2004 Plan. The changes are noted by Section for ease of reference. Section 1 Executive Summary Updated to reflect new information within the Plan. Summary level list of changes from previous year. Section 11 Enrollment Projections Updated projections. See Appendices A.1 &A.2. Section III Standard of Service A. Increase in English as a Second Language program required 1 additional classroom at the elementary level. B. Increase of 4 Special Education Rooms at the elementary school level. C. Increase of 1 early childhood special education classroom Section IV Inventory of Facilities Updated to reflect addition of 2 relocatable units at Ilalko Elementary School. Section V 1 Pupil Capacity Updated to reflect addition of 2 relocatable units at Ilalko Elementary School. I Section VI Capital Construction Plan A. Planning for Elementary#13 project has started. B. Planning for Elementary#14 project moved up and will begin in 2004. C. Updates cost estimate based on current data. D. Planning and construction for Middle School#5 moves into the 6 year window. 31 Auburn School Distnct No.408 CAPITAL FACILITIES PLAN 2004 through 2010 EXECUTIVE SUMMARY Section VII Impact Fees CHANGES TO IMPACT FEE DATA ELEMENTS 2003 fo 2004 CPF CPF , DATA ELEMENTS 2003 2004 EXPLANATION Student Generation Factors Single Family Consistent with King County Ordinance 11621, Elementary 0.3269 0.2964 Student Generation Factors are calculated Mid School 0.1621 0.1353 by the school district based on district Sr. High 0.1860 0.1503 records of average actual student generation Multi-Family - — — - - rates for new developments constructed Elementary 0.0901 0.0846 over the last five years. Mid School 0.0221 0.0455 Sr. High 0.0510 0.0533 New Facility Cost Elementary#14 $0 $15,600,000 1 Elementary cost estimates fromArchitects recent project experience and OSPI facility records. Feb-04 Middle School#5 $0 $30,000,000 2 Middle School cost estimate from recent project experience and OSPI facility records. Boeckh Index $114.88 $129.81 Updated to projected SPI schedule.(G. Beck) Ma tch %- State 55.88% 54.19% Updated to current SPI schedule. ° ° Match %- District 44.12/° 45.81 /° Computed District Average AV Single Family $195,869 $206,623 Updated from February 2004 Kng County ' Dept of Assessments data. Multi-Family $51,516 $52,994 Updated from February 2004 King County Dept of Assessments data using weighted average. Debt Sery Tax Rate $2.09 $2.18 Current Fiscal Year GO Bond Int Rate 4.74°!° 4.35% Current Rate(Bond Buyers 20 Index 3-04) Section Vill j Appendices Appendix A.1 - Updated enrollment projections from October 1, 2003 Appendix A.2- Updates enrollment projections with anticipated buildout schedule. Appendix A.3- Student Generation Survey 32 f � Auburn School District No. 408 Capital Facilities Plan 2004 through 2010 f f Section II Enrollment Projections f f f fi Auburn School District No.408 CAPITAL FACILITIES PLAN 2004 through 2010 ENROLLMENT PROJECTIONS The Auburn School District uses a modified cohort survival model to project future enrollment fur all of the District's operations. Table 11.1 is an extract from the comprehensive projection model found in Appendix A.2 titled"CAPITAL FACILITIES PLAN Enrollment Projections". This Table shows the anticipated enrollment for the next six years based on the previous 13 year history of the District under the assumptions set forth in the comprehensive projections,Appendix A.1, and the projection for additional students generated from the Lakeland South and Lea Hill areas as shown in Appendix A.2. TABLE ASD ENROLLMENT 11.1 PROJECTIONS Oct 2003 ACTUAL PROJ PROJ PROJ PROJ PROJ PROJ GRADE 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 2008-2W9 2009-2010 KDG 922 966 994 1018 1039 1051 1056 1 982 1020 1050 1076 1098 1111 1117 2 909 1037 1059 1085 1108 1120 1 126 3 996 972 1084 1101 1125 1137 1143 4 947 1045 1005 1112 1127 1140 1146 5 1018 1001 1082 1036 1140 1144 1150 K-5 5774 6041 6274 6427 6636 6703 6738 6 1111 1075 1039 ills 1066 1168 1155 7 1131 1183 1129 1088 1160 1101 1186 8 1052 1179 1214 1154 1110 1172 1 105 6- 8 3294 3437 3382 3357 3337 3431 3447 9 1473 1353 1471 1508 1453 1401 1457 10 1249 1469 1323 1431 1461 1391 1330 11 1010 1221 1419 1264 1367 1384 1305 12 902 947 1136 1324 1164 1254 1263 9- 12 4634 4990 5349 5527 5444 5430 5355 TOTALS 13702 14468 15005 15311 15417 15563 15539 GRADES K-12 00101 01/02 02103 03104 04105 05/06 06/07 K-5 w/K @ 1/2 5313 5558 5777 5918 6117 6177 6210 6-8 3294 3437 3382 3357 3337 3431 3447 9-12 4634 4990 5349 5527 5444 5430 5355 K-12 w/K i§1/2ii 13241 13985 14508 14802 14897 15038 15011 5 Aubum School District No. 408 Capital Facilities Plan 2004 through 2010 Section III Standard of Service 1 1 ' 1 i Auburn Schod District No.408 CAPITAL FACILITIES PLAN ' 2004 through 2010 STANDARD OF SERVICE The School Impact Fee Ordinances adopted by King County, Pierce County, the City of Auburn and the City of Kent indicate that each school district must establish a °Standard of Service"in order to ascertain the overall capacity to house its projected student population. The Superintendent of Public Instruction establishes square footage "capacity"guidefrnes for computing state funding support. The fundamental purpose of the SPI guidelines is to provide a vehicle to equitably distribute state matching funds for school construction projects. By default these guidelines have been used to benchmark the district's capacity to house its student population. The SPI guidelines do not make adequate provision for local district program needs, facility configurations, emerging educational reform, or the dynamics of each student's educational program. The Auburn School District Standard of Service addresses those local considerations that require space in excess of the SPI guidelines. The effect on the space requirements for both permanent and relocatable facilities is shown below for each grade articulation pattern. Conditions that may result in potential space needs are provided for information purposes without accompanying_ computations. OVERV/EW ■ The Auburn School District operates twelve elementary schools housing 5,774 students in grades K through 5. The 922 Kindergarten students attend 1/2 days throughout the year. Gravies 1 through 5 attend on a full day basis. When converted to a full time equivalence the K-5 enrollment is 5,313. Four middle schools house 3,294 students in grades 6 through 8. The District operates two comprehensive senior high schools and one alternative high school housing 4,634 students in grades 9 through 12. CLASS SIZE The number of pupils per classroom determines the number of classrooms required to house the student population. Class sizes are subject to collective bargaining. Changes to class size agreements can have significant impact on available space. The current pupil/teacher limit across all elementary programs is an average of 26.5 students per teacher. Consistent voth this staffing limit, room capacities are set at 26.5 students per room at grades K-5. At grades 6- 12 the limit is set at 30 pupils per room. The SPI space allocation for each grade articulation level, less the computed reduction for the Auburn School District Standard of Service, determines the District's capacity to house projected pupil populations. These reductions are shown below by grade articulation level. ELEMENTARY SCHOOLS STRUCTURED LEARNING AND BEHAVIOR AND DEVELOPMENTAL DISABLED SPECIAL EDUCATION The Auburn School District operates a structured learning program for students with moderate disabilities at the elementary school level which currently uses nine classrooms to provide for 80 students. The housing requirements for this program are provided for in the SPI space guidelines. No loss of capacity is expected unless population with disabilities grows at a disproportionate rate compared to total elementary population. . 7 Aubum Schod District No 408 CAPITAL FACILITIES PLAN 2004 through 2010 STANDARD OF SERVICE SPECIAL EDUCATION RESOURCE ROOMS The Auburn School District operates a resource room program at the elementary level for special education students requiring instruction to addresstheir specific disabilities. Seventeen standard classrooms are required to house this program.The housing requirements for this program exceed the SPI space guidelines by ten standard classrooms. The loss of capacity is expected as growth in program is larger than the total elementary population. Loss of Permanent Capacity 10 rooms @ 26.5 each= (265) Loss of Temporary Capacity 0 rooms @ 26.5 each= 0 Total Capacity Loss (265) NATIVE AMERICAN RESOURCE ROOM The Auburn School District operates one resource room to support the education of Native American students at the elementary level. One standard classroom is fully dedicated to serve these students. Loss of Permanent Capacity 1 room @ 26.6 each= (27) Loss of Temporary Capacity 0 rooms @ 26.5 each = 0 Total Capacity Loss (27) HEAD START The Auburn School District operates a Head Start program for approximately 118 youngsters in six sections of 1/2 day in length. The program is housed at Evergreen Heights Elementary School and utilizes three standard elementary classrooms and auxiliary office space. The housing requirements for this program are not provided for in the SPI space guidelines. Loss of Permanent Capacity 3 rooms @ 26.5 each= (80) Loss of Temporary Capacity 0 rooms @ 26.6 each= 0 Total Capacity Loss (80) EARLY CHILDHOOD SPECIAL EDUCATION The Auburn School District operates a pre-school program young children with disabilities below age five. This program is housed at nine different elementary schools and currently uses nine standard classrooms.The housing requirements for this program are not provided for in the SPI space guidelines. Loss of Permanent Capacity 9 rooms @ 26.5 each= (239) Loss of Temporary Capacity 0 rooms @ 26.5 each= 0 Total Capacity Loss (239) 8 Aubum Schod District No.408 CAPITAL FACILITIES PLAN 2004 through 2010 STANDARD OF SERVICE READING LABS The Auburn School District operates a program for students needing remediation and additional language arts instruction. These programs utilize non-standard classroom spaces if available in each elementary school. Four elementary schools do not have non-standard rooms available,thus they are housed in a standard classroom.The housing requirements for this program are not provided for in the SPI space guidelines. Loss of Permanent Capacity 4 rooms @ 26.5 each= (106) Loss of Temporary Capacity 0 rooms @ 26.5 each= 0 Total Capacity Loss (106) MUSIC ROOMS The district elementary music programs require one acoustically modified classroom at each elementary school for music instruction. The housing requirements are not provided for in the SPI space guidelines. Loss of Permanent Capacity 12 rooms @ 26.5 each= (318) Loss of Temporary Capacity 0 rooms @ 26.5 each= 0 Total Capacity Loss (318) ENGLISH AS A SECOND LANGUAGE PROGRAM The Auburn School District operates a pullout program at the elementary school level for students learning English as a second language. This program requires twelve standard classrooms that are not provided for in the SPI space guidelines. Loss of Permanent Capacity 12 rooms @ 26.5 each= (318) Loss of Temporary Capacity 0 rooms @ 26.5 each= 0 Total Capacity Loss (318) SECOND GRADE TOSA PROGRAM The Auburn School District provides a TOSA reading specialist program for eight highly impacted elementary schools. This pullout model provides direct instruction to students who are not at grade level and do not receive other services. This program requires eight standard classrooms that are not provided for in the SPI space guidelines. Loss of Permanent Capacity 8 rooms @ 26.5 each= (212) Loss of Temporary Capacity 0 rooms @ 26.5 each= 0 Total Capacity Loss (212) EL EMENTAR Y LEARNING SPECIALIST PROGRAM The Auburn School District provides a leaming specialist program to increase literacy skills for first and second graders. This program model has been created from the 1-728 funds and currently has the specialist going into existing teacher classrooms, as well as pulling out students into designated classrooms. The district is utilizing classrooms at eight of the twelve elementary schools. Loss of Permanent Capacity 8 rooms @ 26.5 each= (212) Loss of Temporary Capacity 0 rooms @ 26.5 each= 0 Total Capacity Loss (212) 9 Aubum School District No.408 CAPITAL FACILITIES PLAN 2004 through 2010 STANDARD OF SERVICE MIDDLE SCHOOLS STRUCTURED LEARNING CENTER AND DEVELOPMENTALLY DISABLED SPECIAL EDUCATION The Auburn School District operates two structured leaming classrooms at the middle school level for students with moderate disabilities. One developmentally disabled classroom for students with profound disabilities. The housing requirements for this program are provided in the SPI space allocation ACCESS SPECIAL EDUCATION The Auburn School District provides a transition program for students with behavioral disorders. The program is housed at one of the middle schools and uses one classroom. The housing requirements for this program are provided in the SPI space allocations. SPECIAL EDUCATION RESOURCE ROOMS The Auburn School District operates a resource room program for each grade at the middle school level. This is to accommodate special education students needing remedial instruction to address their specific disabilities. Three classrooms per school(twelve total)are required to provide for approximately 300 students. The housing requirements for this program are not entirely provided for in the SPI space guidelines. MIDDLE SCHOOL COMPUTER LABS The Auburn School District operates a minimum of one computer lab at each middle school. This program utilizes a standard classroom per middle school.The housing requirements for this program are not provided for in the SPI space guidelines. Loss of Permanent Capacity 4 rooms @ 30 each= (120) Loss of Temporary Capacity 0 rooms @ 30 each= 0 Total Capacity Loss (120) ENGLISH AS A SECOND LANGUAGE I The Auburn School District operates a pullout program at the middle school level for students learning English as a second language. This program requires four standard classrooms that are not provided for in the SPI space guidelines. Loss of Permanent Capacity 4 rooms @ 30 each= (120) Loss of Temporary Capacity 0 rooms @ 30 each= 0 Total Capacity Loss (120) ROOM UTILIZATION The Auburn School District provides a comprehensive middle school program that includes elective options in special interest areas. Facilities to accommodate special interest activities are not amenable to standard classroom usage. The district averages 95% utilization of all available 1 teaching stations. SPI Report#3 dated 10/27/03 identifies 151 teaching stations available in the mid-level facilities. The utilization pattern results in a loss of approximately 8 teaching stations. Loss of Permanent Capacity 8 rooms @ 30 each = (240) Loss of Temporary Capacity 0 rooms @ 30 each= 0 Total Capacity Loss (240) j 10 Aubum School District No.408 CAPITAL FACILITIES PLAN 2004 through 2010 STANDARD OF SERVICE SENIOR HIGH SCHOOLS SENIOR HIGH COMPUTER LABS The Aubum School District operates two computer labs at each of the senior high schools.This program utilizes two standard classrooms at comprehensive high schools and one at West Aubum The housing requirements for this program are not provided for in the SPI space guidelines. Loss of Permanent Capacity 5 rooms @ 30 each= (150) Loss of Temporary Capacity 0 rooms @ 30 each= 0 Total Capacity Loss (150) ENGLISH AS A SECOND LANGUAGE The Auburn School District operates a pullout program at both comprehensive high schools for students leaming English as a second language. This program requires four standard classrooms that are not provided for in the SPI space guidelines. Loss of Permanent Capacity 4 rooms @ 30 each = (120) Loss of Temporary Capacity 0 rooms @ 30 each= 0 Total Capacity Loss (120) STRUCTURED LEARNING CENTER PROGRAM The Aubum School District operates three structured leaming center classrooms for 40 students with moderate to severe disabilities. The housing requirements for this program are provided in the SPI space guidelines. SPECIAL EDUCATION RESOURCE ROOMS The Aubum School District operates a resource room program at the senior high level for special education students requiring instruction to address their specific leaming disabilities. The current senior high school program requires fifteen classrooms to provide for approximately 400 students. The SPI space guidelines provide for one of the thirteen teaching stations. , Loss of Permanent Capacity 14 rooms @ 30 each= (420) Loss of Temporary Capacity 0 rooms @ 30 each = 0 Total Capacity Loss (420) PERFORMING ARTS CENTERS , Aubum High School includes 25,000 square feet used exclusively for a Performing Arts Center.The SPI Inventory includes this space when computing unhoused student capacity. This space was not intended for nor is d usable for classroom instruction. It was constructed to provide a community center for the performing arts. Using SPI capacity guidelines, 25,000 square feet computes to 208 unhoused'students or 8.33 classrooms. Loss of Permanent Capacity 8.33 rooms @ 30 each = (250) " i Aubum School District No.408 CAPITAL FACILITIES PLAN 2004 through 2010 STANDARD OF SERVICE ROOM UTILIZATION ' The Auburn School District provides a comprehensive high school program that includes numerous elective options in special interest areas. Facilities to accommodate special interest activities are not amenable to standard classroom usage. The district averages 90% utilization of all available teaching stations. SPI Report#3 dated 10/27/03 identifies 148 teaching stations available in the senior high facilities. The utilization pattern results in a loss of approximately 15 teaching stations. Loss of Permanent Capacity 15 rooms @ 30 each= (450) Loss of Temporary Capacity 0 rooms @ 30 each= 0 Total Capacity Loss (450) STANDARD OF SERVICE COMPUTED TOTALS — REMENTARY— - — Loss of Permanent Capacity= (1,776) Loss of Temporary Capacity 0 Total Capacity Loss (1,776) MIDDLE SCHOOL Loss of Permanent Capacity= (480) Loss of Temporary Capacity 0 Total Capacity Loss (480) ' SENIOR HIGH Loss of Permanent Capacity= (1,39D) Loss of Temporary Capacity 0 ' Total Capacity Loss (1,390) TOTAL Loss of Permanent Capacity= (3,645) Loss of Temporary Capacity 0 ' Total Capacity Loss (3,645) 12 I I I Auburn School District No. 408 - Capital Facilities Plan 2004 through 2010 Section IV Inventory of Facilities t j i Aubum School District No.408 CAPITAL FACILITIES PLAN 2004 through 2010 INVENTORY OF FACUTIES Table IV.1 shows the current inventory of permanent district facilities and their OPSI rated capacities. Table IV.2 shows the number and location of each portable unit by school. The district uses relocatable facilities to: 1. provide interim housing in school attendance areas uniquely impacted by increasing school populations that would otherwise require continual redistricting. 2. make space available for changing program requirements and offerings deternvned by unique student needs, and 3. provide housing to cover district needs until permanent facilities can be financed and constructed. Relocatable facilities are deemed to be interim,stop gap measures that often place undesirable stress on existing physical plants. Core facilities, (i.e.gymnasiums,restrooms,kitchens, labs, lockers, libraries,etc.)are not of sufficient size or quantity to handle the increased school population serve by adding relocatable classrooms. ' Table Pennanent Facilities District School Facilities IVA Q OSPI Rate Capacity (October 2003) Building Capacity Acres Address i Elementary Schools Washington 553 5.40 20 E Street Northeast,Auburn WA,98002 Terminal Park 450 6.70 1101 D Street Southeast, Auburn WA,98002 Dick Scobee 618 10.50 1031 14th Street Northeast, Auburn WA,98002 Pioneer 467 8.30 2301 M Street Southeast,Auburn WA,98002 Chinook 543 8.75 3502 Auburn Way South,Auburn WA,98092 Lea Hill 516 1000 30908 124th Avenue Southeast,Auburn WA,98092 Gildo Rey 596 1000 1005 37th Street Southeast,Auburn WA,98002 Evergreen Heights 512 8.09 5602 South 316th,Auburn WA,98001 AI ac 554 10.60 310 Milwaukee Boulevard North,Pacific WA,98047 Lake View 667 16.40 16401 Southeast 318th Street,Aubum WA,98092 Hazelwood 648 12.67 11815 Southeast 304th Street,Auburn WA,98092 Ilalko 657 12.00 301 Oravetz Place Southeast,Auburn WA,98092 ELEM CAPACITY 6,781' Middle Schools Cascade 902 17.30 1015 24th Street Northeast, Aubum WA,98002 Olympic 970 17.40 1825 K Street Southeast,Auburn WA,98002 Rainier 916 26.33 30620 116th Avenue Southeast,Auburn WA,98092 ' Mt.Baker 913 30.88 620 37th Street Southeast, Auburn WA,98002 MS CAPACITY 3,741 Senior Hi h Schools West Aubum 250 5.10 401 West Mam Street, Auburn WA,98001 Aubum Senior High 2,485 18.60 800 Fourth Street Northeast Aubum WA,98002 Auburn Riverside SH 1,503 33.00 50) Oravetz Road,Auburn WA,98092 SH CAPACITY 4,238 TOTAL CAPACITY 14,760 14 Aubum School District No.408 CAPITAL FACILITIES PLAN 2004through 2010 INVENTORY OF FACILITIES TABLE I TEMPORARYIRELOCATABLE IV.2 FACILITIES INVENTORY (March 2004 Elementary Location 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 Washington 0 0 0 0 0 D 0 Terminal Park 2 2 2 2 2 2 2 Dick Scobee 3 3 3 3 3 3 3 Pioneer 3 3 3 3 3 3 3 Chinook 5 5 5 5 5 5 5 Lea Hill 2 2 4 6 6 6 6 Gildo Rey 6 6 6 6 6 6 6 Ever Heights 0 0 0 0 0 0 0 Alpac 2 2 2 2 2 2 2 , Lake View 2 2 2 2 2 2 2 Hazelwood 0 0 2 2 2 2 2 Ilalko 3 1 5 5 5 1 5 5 5 TOTAL UNITS 28 30 34 36 36 36 36 ' TOTAL CAPACITY 742 795 901 954 954 954 954 Middle School Location 2003-04 2004-05 2005-06 20D6-07 2007-08 2008-09 2009-10 Cascade 0 0 0 0 0 D 0 Olympic 0 0 2 2 4 4 4 Rainier 5 5 7 7 7 7 7 Mt. Baker 2 2 4 7 7 7 7 TOTAL UNITS 7 7 13 16 18 18 18 TOTAL CAPACITY 210 210 390 1 480 540 540 540 Sr. High School Location 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 West Auburn 0 0 0 0 0 0 0 Auburn 12 12 12 12 8 8 8 Auburn Riverside 15 15 12 12 8 8 8 TOTAL UNITS 27 27 24 24 16 16 16 TOTAL CAPACITY 810 81D 720 720 480 480 480 ' COMBINED TOTAL UNITS 62 64 71 76 70 70 70 COMBINED TOTAL CAPACITY 1,762 1,815 2,011 2,154 1,974 1,974 1,974 15 j r r. Auburn School District No.408 t Capital Facilities Plan 2004 through 2010 i I i r r Section V Pupil Capacity r r r r r r t Auburn School District No.408 CAPITAL FACILITIES PLAN 2004 through 2010 PUPIL CAPACITY While the Auburn School District uses the SPI inventory of permanent facilities as the data from which to determine space needs,the District's educational program requires more space than that provided for under the formula. This additional square footage is converted to numbers of pupts in 8ectjon III, Standard of Service. The District's capacity is adjusted to reflect the need for additional space to house its programs. Changes in the capacity of the district recognize new unfunded facilities and the elimination of the facility that formerly housed the Alternative Jr.High. The combined effect of these adjustments is shown on Line B in Tables V.1 and V.2 below. Table V.1 shows the Distict's capacity with relocatable units included and Table V.2 without these units. Table VA Capacity WITH relocatables 2003-04 2004-05 2005-06 2006-07 2007-08 2008t9 2009-10 A. SPI Capacity 14,760 14,760 14,760 16,260 16,910 17,560 17,560 1/ A.1 SPI Capacity-New Elem 650 650 1/ A.2 SPI Capacity-New MS S0o A-3 SPI Capacity-New Sr. Higt 1,500 B. Capacity Adjustments (1,923) (1,870) (1,674) (1,641) (1,821) (1,821) 1,821) C. Net Capacity 12,837 12,890 14,586 15,269 15.739 15,739 16,539 D. ASD Enrollment 13,702 14,468 15,005 15,311 15,417 15,563 15,539 3/ E. ASD Surplus/Deficit (865) (1,578) (419) (42) 322 176 11000 CAPACITY ADJUSTMENTS Exclude Alt JH (40) (40) (40) (40) (40) (40) (40) Include Relocatable 1,762 1,815 2,011 2,154 1,974 1,974 1,974 2/ Exclude SOS(pg 12) (3,645) (3,645) (3,645) (3,755) (3,755) (3,755) (3,755) Total Adjustments (1,923) (1,870) (1,674) (1,641) (1,821) (1,82t) (1,821) Table V.2 Capacity WITHOUT relocatables 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 A. SPI Capacity 14,760 14,760 14,760 16.260 16.910 17,560 17,560 1/ A.1 SPI Capacity-New Elem 650 650 1/ A.2 SPI Capacity-New MS 800 ' A.3 SPI Capacity-New Sr. Higf 1,500 B. Capacity Adjustments (3,685) (3,685) (3,685) (3,795) (3,795) (3,795) (3,795) C. Net Capacity 11,075 11,075 12,575 13,115 13,765 13,765 14,565 D. ASD Enrollment 13,702 14,468 15,005 15,311 15,417 15,563 15,539 E. ASD Surplus/Defrcft (2,627) (3,393) (2,430) (2,196) (1,652) (1,798) (974) , CAPACITY ADJUSTMENTS Exclude Alt JH (40) (40) (40) (40) (40) (40) (40) 2/ Exclude SOS(pg 12 (3,645} (3,645) (3,645) (3,755) (3,755) (3,755) (3,755) Total Adjustments (3,685) (3,685J (3,685) (3,795) (3,795) (3,795) 1/ New facilities shown in 2006-07. 2007-08, 2009-10 are not funded under the current Capital Facilities Plan. 2/The Standard of Service represents 24.95%of SPI capacity. When new Facilities are added the Standard of Service computations are decreased to 22.44%of SPI capacity. 3/Students beyond the capacity are accomodated in non-classroom spaces(commons,library,theater) as well as rented space. 17 Auburn School District No. 408 iCapital Facilities Plan 2004 through 2010 1 Section VI Capital Construction Plan t Auburn School District No.4M CAPITAL FACILITIES PLAN 2001 through 2010 CAPITAL CONSTRUCTION PLAN The formal process used by the Board to address current and future facility needs began in 1974 with the formation of a community wide citizens committee. The result of this committee's vwrik was published in the document titled'Guidelines for Development.' In 1985the Board formed a second Ad Hoc citizens committee to pick up from the work of the first and address the needs of the district for subsequent years. The work of this committee was published in the document titled Directions for the Nrnebes.' In 1995 the Board commissioned a third Ad Hoc citizens committee to make recommendations for improvements to the District's programs and physical facilities. The committee recommendations are published in the document titled Education Into The Twenty-First Century--A Community Involved.' The 1995 Ad Hoc committee recommended the District develop plans for the implementation,funding, , and deployment of technology throughout the District's programs. The 1996 Bond proposition provided funding to enhance the capacity of each facility to accommodate technological applications. The 1998 Capital Levy provided funding to further deploy technology at a level sufficient to support program requirements in every classroom and department. In addition to the technology needs of the District the Ad Hoc committee recognized the District must prepare ' for continued student enrollment growth. As stated in their report, `the District must pursue an appropriate high school site as soon as possible.' The Ad Hoc recommendation included commentary that the financing should be timed to maintain consistent rates of assessment. A proposition was approved by the voters on April 28, 1998 that is providing$8,000,000 over six years to address some of the technology needs of the District,and$5,000,000 to provide funds to acquire schoot sites. During the 1997-98 school year a Joint District Citizen's Ad Hoc Committee was appointed by the Auburn and Dieringer School Boards to make recommendations on how best to serve the school population that will come from an area that includes a large development known as Lakeland South. Lakeland South is immediately adjacent to the southern boundary of the Auburn School District On June 16, 1998 the Ad Hoc Committee presented its recommendation at a joint meeting of the Auburn and Dieringer Boards of Directors. On June 22, 1998 the Auburn School Board adopted Resolution No_ 933 authorizing the process to initiate the adjustment of the boundaries of the District in accordance with the Ad Hoc Committee's recommendation. On June 23, 1998 the Dieringer School Board adopted a companion Resolution No. 24-97-98 authorizing the process to initiate the adjustment of the boundaries in accordance with the Ad Hoc Committee's , recommendation. These actions resulted in the transfer of an area from Dieringer to Auburn containing most of the Lakeland South development and certain other undeveloped properties. Development in this area is progressing at an aggressive rate. In April of 2004,the Board formed a fifth citizen's Ad Hoc committee to address the following two items and make recommendations to the board in the fall of 201)2: a. A review of the conclusion and recommendations of 1985 and 1995 Ad Hoc Committees related to ' accommodating high school enrollment growth. This includes the review of possible financing plans for new facilities. b. Develop recommendations for accommodating high school enrollment growth forthe next 10 years if a new senior high school is not buitt. This committee recommended the board place the high school on the ballot for the fdth time in February 2003. , The February election approved the new high school at 68.71%yes votes. The school is currently under construction and will open in the Fag of 2005. 19 l Aubun School Owtrict No.408 CAPITAL FACILITIES PLAN 2004 through 2010 CAPITAL CONSTRUCTION PLAN The District is projecting an additional 1881 students within the six year period including the Lakeland and Lea Hill areas. This increase in student population will require the construction of two new elementary schools, and the acquisition of a new middle school site and construction of a middle school during the six year window. In the Fall of 2003 the school board directed the administration to begin the planning and design for Elementary#13 and Elementary#14. Based upon the District's capacity data and enrollment projections,as well as the student generation data included in Appendix A.3,the District has determined that approximately eighty-one percent of the capacity improvements are necessary to serve the students generated from new development,with the remaining additional capacity required to address existing need. The table below illustrates the current capital consf ruction plan for the next six years. The exact timelines are wholly dependent on the rate of growth in the school age population. 2003-10 Capital Construction Plan March 2004 Funded Projected Fund Project Timelines Project as of Cost Source Mar-04 OM4 04-05 05-06 06-07 07-08 08-09 09-10 A0 Facilities- 19W Technology Yes $8,000,000 6 Year XX XX Modernization Cap Lev Impact Portables Yes $700,000 Fees XX XX XX 11 Property Purchase New Middle No $5,000,000 JcwDnstoonst School �11 Elementary#13 No $15,600,000 XX XX coast open 11 Elementary#14 No $15,600,000 XX XX XX 1 planconst coast open 11 Middle School 45 No $30,000,000 XX XX XX Xx plan coast const open Bond 1/ New Sr.High Yes $58,500,000 Impact XX Fees open 1 1/ These funds may be secured through local bond issues,sale of real property,Impact fees,and state matching funds. The District currently is not eligible for state assistance at the elementary school level. 20 Ji Aubum School District No. 408 Capital Facilities Plan 2004 through 2010 Section VII Impact Fees N > > o 0 'a E E ao r iv ^ w li pOt� c�y0 ppO ip w U. Y O .n. C IL �Wp p Op O W p �!U Crr O m �?N N U N N as �= N M of 9 b p A .J b h N 'J 4 " 0 0 ^ J L O A W LL pp pp w LL m 1G N N LL O O O O w LL 0 � O b U c N p Np N U o .0�p Oct m A U � N W U o N nOp� fV aO0 f0 W M u) f!1 N ) T T T Eov� ao Eoanoo so Ero .n a7 a e o n q P lO l'1 o v u�'i y O PO 0 LL O O G j 0 0 0 a 0 0 4 j 0 0 O LL pp U. v Q Q w N 0UL O N FFiii ZUJ N Nto - O O p O C 0 0 0 e C OO O C 0 0 0 Ow O�O C • N $ � J l o w V LL N LL W LL O 0 O `fi co N ro az 0o> F EJ H $ am000gr hs E � � o $ 004 u m ,oH LLU ? ate o 00 0 � 000 o aO � u4. v<i �i Q U a m to � � x e. x g. s • LL N LL_ tl c X s N x e co 0 0 0 .,_wa D or x .- NmO h = OO gS A � $ O LL �gj � aO UPD QN u •- N < Z' vo 2Ct isU. 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F • O a U E S ? Q E a 'I- E � a a ~ � LLLL n a < ci Nggya h r a mg ° a S E F a a 44 i � a o ' w Z Z in rn IL i- m m 2 o o c9 U1 Auburn School Utstrict No.408 Capital Facilities Plan 2004 through 2010 Section Vill Appendix Appendix A.1 -Student Enrollment Projections Appendix A.2 - CAPITAL FACILITIES PLAN Enrollment Projections Appendix A.3 -Student Generation Survey 1 Appendix A.1 - Student Enrollment Projections i 1 i 1 1 1 - 1 1 1 1 i - 1 1 i Auburn School District 9408 Student Enrollment Projections October 2003 Introduction The projective techniques give some consideration to historical and current data as a basis for forecasting the future. In addition,the`projector'must make certain assumptions about the operant variables within the data being used. These assumptions are"judgmental"by definition. Forecasting can be defined as the extrapolation or logical extension from history to the future,or from the known to the unknown. The attached tabular data reviews the history of student enrollment,sets out some quantitative ' assumptions,and provides projections based on these numerical factors. The projection logic does not attempt to weigh the individual sociological,psychological, economic,and political factors that are present in any demographic analysis and projection. The logic embraces the assumptions that whatever these individual factors have been in the past are present today, and will be in the future. It further moderates the impact of singular factors by averaging data over thirteen years and six years respectively. The results provide a trend,which reflects a long(13-year)and a short(6-year)base from which to extrapolate. Two methods of estimating the number of kindergarten students have been used The , first uses the average increase over the past 13 and 6-year time frame and adds it to each succeeding year. The second derives what the average percentage Auburn kindergartners have been of the live births in King County for the past 5 years and uses this to project the subsequent four years. The degree to which the actuals deviate from the projections can only be measured after the fact. This deviation provides a point of departure to evaluate the effectiveness of the assumptions and logic being used to calculate future projections. Monitoring deviation is critical to the viability and credibility of the projections derived by these techniques. Tables Table I-Thirteen Year History ofOctober 1 Enrollments-page 3 The data shown in this table is the baseline information used to project future enrollment. This data shows the past record of enrollment in the district on October 1 of each year. Table 2-Historical Factors Used in Projections-page 4 This table shows the three basic factors derived from the data in Table 1. These factors have been used in the subsequent projections. The three factors are: 1. Factor 1—Average Pupil Change Between Grade Levels This factor is sometimes referred to as the"holding power"or"cohort survival:' It is a measure of the number of pupils gained or lost as they move from one grade level to the next. 1 2. Factor 2 -Average Pupil Change by Grade Level This factor is the average change at each grade level over the 13 or 6-year period. 3. Factor 3—Auburn School District Kindergarten Enrollment as a Function of King County Live Births. This factor calculates what percent each kindergarten class was of the King County live births in the 5 previous years. From this information has been extrapolated the kindergarten pupils expected for the next 4 years. Table 3—Projection Models—pages 5-13 This set of tables utilizes the above mentioned variables and generates several projections.The models are explained briefly below. ❑ Table 3.13(pg 5)—shows a projection based on the 13-year average gain in kindergarten(Factor 2)and the 13-year average change between grade levels (Factor 1). The data is shown for the district as a whole. ❑ Table 3.6(pg 5)—shows a projection using the same scheme as Table 3.13 except it shortens the historical to only the most recent 6 years. o Table 3.13A and 3.6A(pg 6)—uses the same factors above except Factor 3 is substituted for Factor 2. The kindergarten rates are derived from the King ' County live births instead of the average gain. ❑ Tables 3E.13,3E.6,3E.13A, 3E.6A(pg'n—breaks out the K-5 grades from the district projection. Summary level data is provided for percentage gain and pupil gain by grade articulation. ❑ Tables 3M.13,3M.6,3M.13A,3M.6A(pg 8)—breaks out the 6-8 grades from the district projection. Summary level data is provided for percentage gain and pupil gain by grade articulation. ' ❑ •Tables 3SH.13,3SH.6,3SH.13A,3SH.6A(pg 9)—breaks out the 9-12 grades from the district projection. Summary level data is provided for percentage ' gain and pupil gain by grade articulation. o Table 4 (pg 10)—Collects the four projection models by grade group for ease ' of comparison. ❑ Table 5 (pgs 11-13)—shows how well each projection model performed when ' compared with actual enrollments. Data is provided in both number and percent formats for the past 13 years. 2 C r e �► m /b. 'm '�-O Y' +'„o �•N`O`Q r O r r,, N r m W N m m ' � O A�Or A O r r 'ems•`�--r`r r "' r N N r., T W N M 0 N a n Pf N t7 f c+^f Q �fi'pO i�•O M N lQ�;���.%'�'1�•� N ��f ..v,: � � Y m O r+�� r �G Y 0 P! N � `.c r n m -V W r pp „t N h N Y m t0 t4 m t7 O. ,s.`:.yt>.. 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N Z�y L C J r Pl v J A A QIt; J .N- i6 •_ J A W J m 1r D � n Ui S ui w ui ui ui ui ui w o ui ui of w LLI mU-Y < Ca. a. a t3.� aaaa. a Q0. n. 4a �rz� < aa. as n t 1 Appendix A.2- CAPITAL FACILITIES PLAN Enrollment Projections 1 - 7 E S N 1l CWD Cp OOOr LL O O o O - 0Nmw I �! @ 0 cgIDn o m r� .- r 1c V co U. 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V" 00 , C a. a U) N i � E E a) E E E c 3 E o m c H c � �- 'D v -D c 0 .r3Uro LL E m a tL � > CL J m m m m LL m C m t CDUlf l6 Auburn School District Development Growth since 1IV98 2004 Under Construction February 27 2004 Units/ Current To Be Development Name Parcels Occupancy Occupied Elem Middle HS Total Bifrost ate 5 19 3 9.78 4A6 4.96 1920 Lakeland: Monliano 104 72 32 9.48 4.33 4.81 18.62 Lakeland: Tuscany 76 19 57 16.89 7.71 8.57 33.17 LeeAnn Meadows 23 1 22 652 2.98 3.31 12.80 Valley View Estates 81 3 5 IIA8 0.68 0.75 2.91 Vintage Hills. Division 7 201 7 13 3.85 1.76 1.95 7.57 Vistara 2 381 33 5 1 1 A81 0.68 . 51 2.91 Washington National, Div 1 421 19 23 682 3.11 3.46 13.39 363 190 [56.311 25.7 28.561 110.57 2004 Units/ Current To Be Development Name Parcels Occupancy Occupied Elem Middle HS Total Backbone Ride 7 0 7 2.07 0.95 1.05 4.07 Dawson Hills 6 0 6 1.78 0.81 0.90 3.49 Flora Park 12 0 12 3.56 1-62 1.80 6.98 Jones River Park 18 0 18 5.33 2.43 2.71 10.48 Kelli Meadows 8 0 8 2.37 1.08 1.20 4.66 Kersey 3 Project 403 0 403 119.44 54.52 60.57 234.53 Kingsley Meadows 56 0 56 16601 7.58 8.42 32.59 Lakeland: Future Planning 632 0 632 187.311 85.49 94.99 367.80 Lakeland: Siena 79 0 79 23.411 10.69 11.87 45.98 Lakeland: Thuline 95f 0 95 28.16 12.85 14.28 5529 Mystery Heights 6 0 6 1.78 0.81 0.90 3.49 Pacific Meadows 44 0 44 13.04 5.95 6.61 25.61 Plemmons Development 8 0 8 2.37 1.08 1.20 4.66 River Rim 12 0 12 3.56 1.62 1.80 6.98 Riverpointe 12 0 12 3.56 1.62 1.80 6.98 Vinta a Hills, Division 6 61 0 61 18. 251 9.171 35.50 White Mountain Trails 301 01 30 1 8.891 4.061 4.511 17.46 ' 2005 1489 1 1489 1 "1.311 201.42 ?23.801 866.54 UniW Current To Be Development Name Parcels Occupancy Occupied Elem Middle HS Total Aubum Place 14 0 14 4.15 1.89 2.10 8.15 Cambridge Pointe 26 0 26 7.71 3.52 3.91 15.13 Carrington Pointe 24 0 24 7.11 3.25 3.61 13.97 Hansen Development 31 0 31 9.19 4.19 4.66 18.04 Hazel Park 151 0 15 4.45 2.03 2.25 8.73 Little Fields 8 0 8 2.37 1.08 1.20 4.66 Marchini Meadows 83 0 83 24.60 11.23 12.48 48.30 201 201 59.57 27.19 30.21 116.97 2006 ' UniW Current To Be Development Name Parcels Occupancy Occupied Elem Middle HS Total Dal'it Dhaliwal Plat 8 0 8 2.37 1.08 1.20 4.66 Harpreet Kang 8 0 8 2.37 1.08 1.20 4.66 Kent Impound Area 386 0 386 114.40 5222 58.02 224.64 Potter Plat 1 331 01 33 9.78 4.46 4.96 19.20 Tolas Short Plat 4 0 4 1.19 0.54 0.60 2.33 439 439 130.11 59.39 65.98 255.48 ORDINANCE NO. AN ORDINANCE of the City Council ofthe City of Kent,Washington, amending Section 12.13.160 of the Kent City Code to amend the school impact fee schedule (CPA-2004-2). RECITALS I A. The City of Kent adopted a school impact fee program as authorized by j I'I the Growth Management Act and RCW 82 02 050. B. Chapter 12.13.070 of the Kent City Code requires that the Capital I � Facilities Plans of the school districts be submitted to the City of Kent on an annual j basis for City Council review, and that such review shall occur in conjunction with any I update of the Capital Facilities Element of the City's Comprehensive Plan C. The Kent, Federal Way, and Auburn School Districts have requested { amendments to the text of the Comprehensive Plan to reflect proposed changes to impact fees. D. On September 29, 2004, the City provided the required sixty(60) day notification under RCW 36.70A.106 to the state of Washington of the City's proposed amendment to the Capital Facilities Element of the Comprehensive Plan and the sixty (60) day notice period has lapsed. i i1 School Impact Fee-2004 E. After a public hearing before the City Council on November 16,2004, the City Council on December 14, 2004, approved Comprehensive Plan Amendment CPA-2004-2 to include the Capital Facilities Plans of the Kent, Federal Way, and Auburn School Districts, which include changes in proposed impact fees as follows: I Federal Way School District decrease to $2,868.00 for single-family and decrease to $905.00 for multifamily units; Kent School District decrease to $4,056.00 for single- family and decrease to $1,762 for multifamily; and Auburn School District increase to $5,296.90 for single-family and increase to $1,831.85 for multifamily. F. It is necessary to amend section 12.13.160 of the Kent City Code to , reflect the Comprehensive Plan amendment that established a new base fee schedule for the Federal Way School District of $2,868.00 for single-family and $905 00 for ! multifamily units; for the Kent School District of $4,056.00 for single-family and $1,762.00 for multifamily; and for the Aubum School District of$5,296.90 for single- family and $1,831 85 for multifamily,NOW THEREFORE, 4 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, , WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS. ORDINANCE ' SECTIONI.-Amendment. Section 12.13.160 of the Kent City Code is hereby i amended as follows: i t 2 School Impact Fee-2004 , See. 12.13.160. Base fee schedule. The following fee shall be assessed for the tindicated types of development: School District Single Family Multi-family Multi-family studio ' Kent,No 415 $4,g92 00 $2 643.00 S 0.00 $4,056.00 $1,762.00 Federal Way, No. 210 $�9.09 08 $ 0.00 1 $2,868.00 $ 90500 Auburn, No. 408 $4,328.00 $ ,212.0o $ 0.00 $5,296.90 $1,83185 SECTION 2. — SeverabLhty. If any one or more sections, subsections, or I sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same jshall remain in full force and effect. I� SECTION3.—Sava The existing section 12.13.160 of the Kent City Code, which is repealed and replaced by this ordinance, shall remain in full force and effect until the effective date of this ordinance. SECTION4. —Ef ectrve Date This Ordinance shall take effect and be in force f thirty30 days from and after its passage,approval and publication as provided b law. i � ) Y P g pP P p Y { JIM WHITE, MAYOR ATTEST: I I BRENDA JACOBER, CITY CLERK i3 School Impact Fee-2004 1 1 APPROVED AS TO FORM: I TOM BRUBAKER, CITY ATTORNEY PASSED: day of December, 2004. APPROVED: day of December, 2004. PUBLISHED: day of December, 2004. , I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent,Waslungton,and approved bythe Mayor of the City of Kent as hereon indicated. (SEAL) i BRENDA JACOBER, CITY CLERK E!F P 1C%"R0RD1NANCESchoo11mp t-2004 doc E I I ,I 1 i� II � 1 I� �I' 1 1 4 School Impact Fee-2004 r 1 Kent City Council Meeting Date December 14, 200 Category Other Business 1. SUBJECT: COMBINED LOCAL IMPROVEMENT DISTRICT 353, 356 AND 357 BOND ORDINANCE —ADOPT ' 2. SUMMARY STATEMENT: This proposed ordinance authorizes issuance of Local Improvement Bonds for Districts 353, 355, 356, and 357. Combining these issues into a single bond issue will save on the issuance costs of the bonds for all four districts 3. EXHIBITS: Bond Ordinance 4. RECOMMENDED BY: Operations Committee (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? Revenue? Currently in the Budget? Yes No If no: Unbudgeted Expense: Fund Special Assessments Amount pending sale of bonds Unbudgeted Revenue: Fund Special Assessments Amount pending sale of bonds 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember PzTuol O►'y seconds ' to adopt Ordinance No. authorizing the issuance of Local Improvement Bonds for Districts 353, 355, 356 and 357. DISCUSSION: ACTION: Council Agenda ' Item No. 7E tDRAFT CITY OF KENT,WASHINGTON IORDINANCE NO. AN ORDINANCE of the CityCouncil of the C� of Kent City Washington, relating to local improvement districts, establishing lid Improvement District No. 353) et al b Consolidated Local Im p y consolidating P Local Improvement Districts Nos. 353 355 356 and 357, and creating Consolidated Local Improvement Fund, District No 353 et al , fixing the amount, form, date, interest rates, maturity, and denominations of the Consolidated Local Improvement District No 353 et al. Bonds, providing for the sale and delivery thereof to Banc of America Securities LLC of Seattle, Washington, and fixing the interest rate on local improvement district assessment installments I 1 PASSED DECEMBER ,2004 i f� E This documentprepared by 1 FOPSTER PEPPER & SHEFELMAN PLLC 1111 Third Avenue, Suite 3400 Seattle WA 98101 (206) 447-4400 I� 1 CLID NO. 353 et aL Bonds TABLE OF CONTNENTS PAGE t Section 1. - Consolidation of Local Improvement Districts. ... ..... . . . ...... . 1 1 Section2. - Bond Fund.. ... . ....... ..................................... ......... ... . .... . .... ..... .2 ection 3. -Authorization and Description of Bonds........ ....... ........... ... . ... .. 2 ection 4. - Registration and Transfer of Bonds................. ......................... ..... ... . .3 ection 5. - Payment of Bonds.... . .............................. ...... ..... . ..... ...... .... . .. Section 6. - Redemption Provisions .... ........... ... ....... ...... ..... . . .... . .. . ... ..... 5 Section 7 - Notice of Redemption ..... ..... ............ .... .. .. .... . ........ .. . . . ..... 6 r Section 8. - Failure to Redeem Bonds.. ....... ... .... . .... . .... .... .. 7 Section 9. - Pledge of Assessment Payments... . .. . ... 7 ' Section 10 - Form and Execution of Bonds.... ........... . .. . . .... ... . 7 , Section I -Bond Registrar. .. . . . _ .. . ... 8 Section 12 - Preservation of Tax Exemption for Interest on Bonds 9 Section 13 - Use of Bond Proceeds .. .. . .. .. ..... .. 9 Section 14 -Approval of Bond Purchase Agreement. ... . . .... . . .. 10 Section 15. - Preliminary Official Statement Deemed Final ........ 10 i Section 16 - Undertaking to Provide Continuing Disclosure . .... Section 17 - Fixing Interest Rate on Assessments . . .... ... . . ... .... . . . . .......14 Section18: - Severability............... ............ .................. .... ........... . ... ...... ..... ......14 ection 19 - Effective Date of Ordinance........ ........... . ... . ............ . . ... ... . .....14 ' f CLID NO. 353 et aL Bonds , ' DRAFT ORDINANCE NO. I AN ORDINANCE of the City Council of the City of Kent, Washington, relating to local improvement districts, establislung Consolidated Local Improvement District No. 353 et al., by consolidating Local Improvement Districts Nos. 353, 355, 356 and 357, and creating Consolidated Local Improvement Fund. District No 353 et al ; fixing the amount, form, date, interest rates, maturity. and denominations of the Consolidated Local Improvement District No 353 et al. Bonds, providing for the sale and delivery thereof to Banc of America Securities LLC of Seattle, Washington; and fixing the interest rate on local improvement district assessment installments RECITALS A. The City Council of the City of Kent, Washington (the "City"), heretofore j has created Local Improvement Districts Nos 353, 355, 356 and 357 (collectively, the ' "LIDs") for various purposes. I ' B. RCW 35.45.160 authorizes the establishment of consolidated local i improvement districts for the purpose of issuing bonds only and provides that if the ' governing body of any municipality orders the creation of such consolidated local j improvement district, the money received from the installment payment of the 1 principal of and interest on assessments levied within the original local improvement I shall be deposited in a consolidated local improvement district bond redemption fund to be used to redeem outstanding consolidated local improvement district bonds. i NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, ASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS. I 1 -1- CLID NO. 353 et al. Bond SECTION I. - Consolidation of Local Improvement Districts For the purpose ' f issuing bonds only, those local improvement districts of the City established by the ' following ordinances, respectively, the 30-day period for making cash payment of assessments without interest in each local improvement district having expired in the ase of the assessments for each local improvement district, are consolidated into a i consolidated local improvement district to be known and designated as Consolidated ocal Improvement District No. 353 et al.: ' �ocal Improvement Created by Assessment Balance After Term District No. Ordinance No. 30-day Prepayment Period of Roll 353 3619 $10,930,911 11 15 years 355 3653 587,646 00 15 years 356 3657 150,000 00 10 years 357 3662 90.000 00 10 years SECTION2. - Bond Fund. There is created and established in the office of the Finance Director of the City for Consolidated Local Improvement District No 353 et al. a special consolidated local improvement district fund to be known and designated gas Consolidated Local Improvement Fund, District No 353 et al (the "Bond Fund") All money presently on hand representing collections pertaining to installments of assessments and interest thereon in each of the local improvement districts listed in ' Section I received after the end of the respective legal prepayment period for each district shall be transferred to and deposited in the Bond Fund, and all collections pertaining to assessments on the assessment rolls of those local improvement districts ' when hereafter received shall be deposited in the Bond Fund to redeem outstanding Consolidated Local Improvement District No 353 et al bonds I SECTION 3. - Authorization and Description o(Bonds. Consolidated Local improvement District No. 353 et al. Bonds (the 'Bonds") shall be issued in the total principal sum of$11,758,557.11, being the total amount on the assessment rolls of the LIDS remaining uncollected after the expiration of the 30-day interest-free prepayment ' Ilperiods for assessments on those assessment rolls The Bonds shall be dated December 15, 2004, shall mature on December 15, 2021, and shall be numbered in -2- CLID NO. 353 et al Bonds 504814M 0, such manner and with any additional designation (including CUSIP numbers) as the �iscal agent of the State of Washington (as the same may be designated by the State of Washington from time to time) (the "Bond Registrar") deems necessary for the (purpose of identification, shall be in the denomination of $5,000 00 each or any ' I integral multiple thereof, except for one Bond within the first annual group on the Estimated Redemption Schedule assigned CUSIP Number in the ,principal amount of$8,557 11 (or $3,557 11 plus any integral multiple of$5,000 00), and shall bear interest from their date to the maturity or earlier redemption of the Bonds, payable annually on December 15 of each year beginning December 15, 2005, at the rates per annum shown on the following Estimated Redemption Schedule �I ESTIMATED REDEMPTION SCHEDULE Estimated � (Redemption Dates CUSIP Interest ' (December 15) Numbers Amounts Rates 'I [insert redemption schedule] The Bonds are structured and the interest rates are fixed in anticipation of their ' estimated redemption based on projected assessment payments in Local Improvement Districts Nos 353, 355, 356 and 357, respectively, subject to the Maximum Annual ' ,Retirement Schedule set forth in Section 6 SECTION 4. - Registration and Transfer of Bonds The Bonds shall be issued only in registered form as to both principal and interest and shall be recorded on books Ior records maintained by the Bond Registrar (the "Bond Register") Such Bond Register shall contain the name and mailing address of the owner of each Bond and the 1 principal amount and number of each of the Bonds held by each owner. Bonds may be transferred only if endorsed in the manner provided thereon and Surrendered to the Bond Registrar The transfer of a Bond shall be by the Bond egistrar's receiving the Bond to be transferred, canceling it and issuing a new -3- CLID NO. 3S3 et al. Bonds ' 10481420 02 Lertlficate in the form of the Bonds to the transferee after registering the name and address of the transferee on the Bond Register. The new certificate shall bear the same I USIP number as the transferred Bond nut may have a different inventory reference , umber or control number. Any exchange or transfer shall be without cost to the weer or transferee. The Bond Registrar shall not be obligated to exchange or transfer y Bond during the 15 days preceding any principal payment or redemption date. The Bonds initially shall be registered in the name of Cede & Co., as the Lnominee of The Depository Trust Company, New York, New York ("DTC"). The j k, onds so registered shall be held in fully immobilized form by DTC as depository in accordance with the provisions of a Blanket Issuer Letter of Representations dated March 16, 1999. between the City and DTC (as it may be amended from time to time, the "Letter of Representations") Neither the City nor the Bond Registrar shall have any responsibility or obligation to DTC participants or the persons for whom they act as nominees with respect to the Bonds regarding accuracy of any records maintained , by DTC or DTC participants of any amount in respect of principal of or interest on the Bonds, or any notice which is permitted or required to be given to registered owners ' hereunder (except such notice as is required to be given by the Bond Registrar to DTC) For as long as any Bonds are held in fully immobilized form, DTC, its nominee i or its successor depository shall be deemed to be the registered owner for all purposes hereunder and all references to registered owners, bondowners. bondholders or the like I shall mean DTC or its nominee and shall not mean the owners of any beneficial Interests in the Bonds Registered ownership of such Bonds, or any portions thereof. ,may not thereafter be transferred except: (i) to any successor of DTC or its nominee, if hat successor shall be qualified under any applicable laws to provide the services proposed to be provided by it: (ii) to any substitute depository appointed by the City or such substitute depository's successor, or (iii)to any person if the Bonds are no longer held in immobilized form. -4- ' CLID NO. 353 et A Bonds 50481420 02 , Upon the resignation of DTC or its successor(or any substitute depository or its successor) from its functions as depository, or a determination by the City that it no longer wishes to continue the system of book entry transfers through DTC or its i successor (or any substitute depository or its successor), the City may appoint a substitute depository Any such substitute depository shall be qualified under any applicable laws to provide the services proposed to be provided by it If (i) DTC or its successor (or substitute depository or its successor) resigns ifrom its functions as depository, and no substitute depository can be obtained, or (ii) the City determines that the Bonds are to be in certificated form, the ownership of Bonds may be transferred to any person as provided herein and the Bonds no longer shall be held in fully immobilized form. I SECTION 5. - Payment of Bonds Both principal of and interest on the Bonds shall be payable solely out of the Bond Fund and from the Local Improvement A Guaranty Fund of the City, and shall be payable in lawful money of the United States of America Interest on the Bonds shall be paid by checks or drafts mailed to the registered owners on the interest payment date at the addresses appearing on the Bond Register on the last business day of the month preceding the interest payment date Principal of the Bonds shall be payable upon presentation and surrender of the Bonds by the registered owners to the Bond Registrar. I Notwithstanding the foregoing, for as long as the Bonds are registered in the I name of DTC or its nominee, payment of principal of and interest on the Bonds shall ' be made in the manner set forth in the Letter of Representations. SECTION 6. - Redemption Provisions The City reserves the right to redeem 1 he Bonds prior to their stated maturity on any interest payment date, in order of the stimated Redemption Schedule (as indicated by the respective CUSIP Numbers i' ssigned to each annual group on the Estimated Redemption Schedule and shown in ection 4) and shall call Bonds for redemption in order of the Estimated Redemption I chedule whenever there shall be sufficient money in the Bond Fund to pay the Bonds -5- CLID NO. 353 et at Bonds S048,4200' so called over and above the amount required for the payment of the interest payable n that interest payment date on all unpaid Bonds, PROVIDED HOWEVER, that the principal amount of Bonds called for prior redemption shall not exceed the following ,Maximum Annual Retirement Schedule: Maximum CUSIP Retirement Schedule and Principal Numbers Permitted Call Dates S All Bonds redeemed under this schedule shall be cancelled. If fewer than all of the outstanding Bonds of an annual group from the Estimated Redemption Schedule are to be called for redemption, the selection of specific Bonds for redemption within that annual group shall be at random, and for as long as the Bonds are registered in the name of DTC or its nominee, the selection shall be in accordance with the operational arrangements of DTC, then in effect, as referenced in the Letter of Representations. SECTION 7. - Nonce f Redemption The City shall cause notice of any intended redemption of Bonds to be given not less than 15 nor more than 45 days prior to the date fixed for redemption by first-class mail, postage prepaid, to the registered 0 owner of any Bond to be redeemed at the address appearing on the Bond Register at I the time the Bond Registrar prepares the notice, and the requirements of this sentence shall be deemed to have been fulfilled when notice has been mailed as so provided, jwhether or not it is actually received by the registered owner of any Bond Interest on ' jBonds called for redemption shall cease to accrue on the date fixed for redemption nless the Bond or Bonds called are not redeemed when presented pursuant to the call. �n addition, the redemption notice shall be mailed within the same period, postage Fa repaid, to Banc of America Securities LLC at its principal office in Seattle, shington, or its successor, and to such other persons and with such additional i CLID NO. 353 et al. Bonds SO481420 02 ' information as the Finance Director of the City shall determine, but these additional mailings shall not be a condition precedent to the redemption of Bonds. i Notwithstanding the foregoing, for as long as the Bonds are registered in the name of DTC or its nominee, notice of redemption shall be given in accordance with �he Letter of Representations. SECTION 8. - Failure to Redeem Bonds. If any Bond is not redeemed when 1 �roperly presented at its maturity or call date, the City shall be obligated to pay interest on that Bond at the same rate provided in the Bond from and after its maturity or call date until that Bond, both principal and interest, is paid in full or until sufficient money for its payment in full is on deposit in the Bond Fund and the Bond has been called for 1 payment by giving notice of that call to the registered owner of each of those unpaid Bonds. SECTION 9. - Pledge of Assessment Payments Assessments collected in I Local Improvement Districts Nos. 353, 355, 356 and 357, together with interest and penalties, if any, are pledged to the payment of the Bonds which are payable solely out of the Bond Fund and the Local Improvement Guaranty Fund of the City in the manner k provided by law The Bonds are not general obligations of the City I I 1 SECTION 70. - Form and Execution of Bonds The Bonds shall be panted, k 1 lithographed or typed on good bond paper in a Corm consistent with the provisions of 'this ordinance and state law, shall be signed by the Mayor and City Clerk, either or both of whose signatures may be manual or in facsimile, and the seal of the City or a facsimile reproduction thereof shall be impressed or printed thereon �I Only Bonds bearing a Certificate of Authentication in the following form, $nanually signed by the Bond Registrar, shall be valid or obligatory for any purpose or ntitled to the benefits of this ordinance. CLID NO. 353 et at Bonds 1 50481420 02 CERTIFICATE OF AUTHENTICATION ' This Bond is one of the fully registered City of Kent, Washington, Consolidated Local Improvement District No. 353 et al Bonds described in the Bond Ordinance. 1 WASHINGTON STATE FISCAL AGENCY Bond Registrar By Authorized Signer The authorized signing of a Certificate of Authentication shall be conclusive evidence that the Bond so authenticated has been duly executed, authenticated, and delivered and is entitled to the benefits of this ordinance. If any officer whose facsimile signature appears on the Bonds ceases to be an 1 officer of the City authorized to sign bonds before the Bonds bearing his or her 1 facsimile signature are authenticated or delivered by the Bond Registrar or issued by the City, those Bonds nevertheless may be authenticated, issued, and delivered and, ! 1 i when authenticated, issued, and delivered, shall be as binding on the City as though i that person had continued to be an officer of the City authorized to sign bonds Any 1 Bond also may be signed on behalf of the City by any person who, on the actual date of ,signing of the Bond, is an officer of the City authorized to sign bonds, although he or she did not hold the required office on the date of issuance of the Bond. SECTION 11. - Bond Registrar. The Bond Registrar shall keep, or cause to be 1 kept, at its principal corporate trust office, sufficient books for the registration and , transfer of the Bonds which shall be open to inspection by the City at all times. The II and Registrar is authorized, on behalf of the City, to authenticate and deliver Bonds j ransferred or exchanged in accordance with the provisions of the Bonds and this ordinance, to serve as the City's paying agent for the Bonds and to carry out all of the 1 Bond Registrar's powers and duties under this ordinance and City Ordinance No. 2418 establishing a system of registration for the City's bonds and obligations. I CLID NO. 353 et at Bonds 50481420 02 iThe Bond Registrar shall be responsible for its representations contained in the Bond Registrar's Certificate of Authentication on the Bonds. The Bond Registrar may become the owner of Bonds with the same rights it would have if it were not the Bond Registrar and, to the extent permitted by law, may act as depository for and permit any of its officers or directors to act as members of, or in any other capacity with respect to, any committee formed to protect the rights of Bond owners. SECTION 12. - Preservation of Tax Exemption for Interest on Bonds. The City covenants that it will take all actions necessary to prevent interest on the Bonds from being included in gross income for federal income tax purposes, and it will neither take any action nor make or permit any use of proceeds of the Bonds or other funds of the City treated as proceeds of the Bonds at any time during the term of the Bonds which will cause interest on the Bonds to be included in gross income for federal income tax purposes The City also covenants that it will, to the extent the orbrtrage rebate requirement of Section 148 of the Internal Revenue Code of 1986, as amended (the "Code"), is applicable to the Bonds, take all actions necessary to comply- (or to be treated as having complied) with that requirement in connection with the Bonds. including the calculation and payment of any penalties that the City has elected to pay as an alternative to calculating rebatable arbitrage, and the payment of any other ' penalties if required under Section 148 of the Code to prevent interest on the Bonds from being included in gross income for federal income tax purposes The City certifies that it has not been notified of any listing or proposed listing by the Internal Revenue Service to the effect that it is a bond issuer whose arbitrage certifications may i not be relied upon SECTION 13. - Use n Bond Proceeds The accrued interes t st on the Bonds received from the Bond purchaser shall be deposited in the Bond Fund and used to pay debt service on the Bonds on the first interest payment date. S 1 being % of the principal amount of the Bonds, will be deposited in the Local Improvement Guaranty Fund of the City. The remaining principal proceeds of the bonds shall be used to finance the costs of the improvements in Local Improvement CLID NO. 353 et aL Bonds 50481420 02 Districts Nos. 353, 355, 356 and 357, including the repayment of any interim financing for those improvements, and to pay the costs of issuance of the Bonds Until needed to ay those costs, the City may invest principal proceeds temporanly in any legal investment, and the investment earnings may be retained in the respective local improvement district funds or accounts therein and be spent for the purposes of those (funds, and earnings subject to a federal tax or rebate requirement may be used for those tax or rebate purposes. ' SECTION 14. - Approval of Bond Purchase Agreement Banc of America i Securities LLC of Seattle, Washington, has presented a purchase agreement (the "Bond ;'Purchase Agreement") to the City offering to purchase the Bonds under the terms and conditions provided in the Bond Purchase Agreement, which written Bond Purchase Agreement is on file with the City Clerk and is incorporated herein by this reference The City Council finds that entering into the Bond Purchase Agreement is in the City's !best interest and therefore accepts the offer contained therein and authorizes its execution by City officials i I The Bonds will be printed at City expense and will be delivered to the purchaser in accordance with the Bond Purchase Agreement, with the approving legal opinion of Foster Pepper& Shefelman PLLC. municipal bond counsel of Seattle, Washington. regarding the Bonds The proper City officials are authorized and directed to do everything necessary for the prompt delivery of the Bonds to the purchaser, including without limitation the execution of the Official Statement on behalf of the City, and for the proper application �d use of the proceeds of the sale thereof. SECTION 15. - Prelimmary Official Statement Deemed Final. The City Council has been provided with copies of a preliminary official statement dated December 3, 2004 (the "Preliminary Official Statement"), prepared in connection with e sale of the Bonds. For the sole purpose of the Bond purchaser's compliance with ecunties and Exchange Commission Rule 15c2-12(b)(1), the City "deems final" that -10- CLID NO. 353 et aL Bonds 50481420 02 Preliminary Official Statement as of its date, except for the omission of information as Ito offering prices, interest rates, selling compensation, aggregate principal amount, Principal amount per maturity, maturity dates, options of redemption, delivery dates, ;ratings, and other terms of the Bonds dependent on such matters SECTION 16. - Undertaking to Provide Continuing Disclosure. To meet the requirements of United States Securities and Exchange Commission ("SEC') Rule 15c2-12(b)(5) (the "Rule"), as applicable to a participating underwriter for the Bonds. the City makes the following written undertaking (the`Undertaking") for the benefit of holders of the Bonds: �I (a) Undertaking to Provide Annual Financial Information and Notice of Material Events. The City undertakes to provide or cause to be provided, either directly or through a designated agent: (i) To each nationally recognized municipal securities information repository designated by the SEC in accordance with the Rule ("NRMSIR") and to a state information depository, if any, established in the State of Washington (the "SID") annual financial information and operating data of the type included in the final official statement for the Bonds and described in subsection (b) of this section("annual financial information'), i (ii) To each NRMSIR or the Municipal Securities Rulemaking Board("MSRB"), and to the SID,timely notice of the occurrence of any of the following events with respect to the Bonds, if material. (1) principal and interest payment delinquencies, (2) von-payment related defaults, (3) unscheduled draws on debt service reser\,es reflecting financial difficulties, (4) unscheduled draws on credit enhancements reflecting financial difficulties, (5) substitution of credit or liquidity providers, or their failure to perform, (6) adverse tax opinions or events affecting the tax-exempt status of the Bonds, (7) modifications to rights of holders of the Bonds, (9) Bond calls (other than scheduled mandatory redemptions of Term Bonds), (9) defeasances, (10) release, substitution, or sale of property securing repayment of the Bonds, and (11)rating changes, and (iu) To each NRMSIR or to the MSRB, and to the SID, timely notice of a failure by the City to provide required annual -11- CLID NO. 353 et at Bonds 50481420 02 financial information on or before the date specified in subsection (b) of this section. (b) Type of Annual Financial Information Undertaken to be Provided. The annual financial information that the City undertakes to provide in subsection(a) of this section: (1) Shall consist of (1) annual financial statements prepared (except as noted in the financial statements) in accordance with applicable generally accepted accounting principles applicable to governmental units,as such principles may be changed from time to time and as permitted by State law,which statements shall not be audited, except, however, that if and when j audited financial statements are otherwise prepared and available to the City they will be provided; (2) a statement of the outstanding balance of obligations secured by the Local Improvement Guaranty Fund of the City at fiscal year end, and the balance of cash and investments (based on market value) in the Local Improvement Guaranty Fund at fiscal year end, (3) the current assessed valuation of each of LIDs Nos. 353, 355, 356 and 357; and (4) a statement of total assessments collected during the I i preceding fiscal year and the amount of delinquent assessments as of the end of the fiscal year for each of LIDS Nos 353, 355, 356 and 357, , (it) Shall be provided to each NR_MSIR and the SID, not later than the last day of the ninth month after the end of each fiscal year of the City (currently, a fiscal year ending December 31), as such fiscal year may be changed as required or permitted by State law. commencing with the City's fiscal year ending December 31,2004, and (iii) May be provided in a single or multiple documents, and may be incorporated by reference to other documents that have been filed with each NRMSIR and the SID, or, if the document incorporated by reference is a "final official t statement" with respect to other obligations of the City, that has been filed with the MSRB f (c) Amendment of Undertaking. The Undertaking is subject to amendment after the primary offering of the Bonds without the consent of any holder of any Bond, or of any broker, dealer, municipal securities dealer, participating underwriter, rating agency, NRIMSIR, the SID or the MSRB, under the circumstances and in the manner permitted by the Rule. -12- CLID NO. 353 et aL Bonds 50481420 02 The City will give notice to each NRMSIR or the MSRB, and the SID, of the substance (or provide a copy) of any amendment to the ' Undertaking and a brief statement of the reasons for the amendment. If the amendment changes the type of annual financial information to be provided, the annual financial information containing the amended financial information will include a narrative explanation of the effect of that change on the type of information to be provided. (d) Beneficiaries The Undertaking evidenced by this section shall inure to the benefit of the City and any holder of Bonds, and shall not inure to the benefit of or create any rights in any other person (e) Termination of Undertaking. The City's obligations under this Undertaking shall terminate upon the legal defeasance of all of the Bonds. In addition, the City's obligations under this Undertaking shall terminate if those provisions of the Rule which require the City to comply with this Undertaking become legally inapplicable in respect of the Bonds for any reason, as confirmed by an opinion of nationally recognized bond counsel or other counsel familiar with federal securities laws delivered to the City, and the City provides timely notice of such termination to each NRMSIR or the MSRB and the SID. (f) Remedy for Failure to Comply with Undertaking As soon ' as practicable after the City learns of any failure to comply with the Undertaking, the City will proceed with due diligence to cause such noncompliance to be corrected. No failure by the City or other obligated person to comply with the Undertaking shall constitute a default in respect of the Bonds. The sole remedy of any holder of a Bond shall be to take such actions as that holder deems necessary, including seeking an order of ' specific performance from an appropriate court, to compel the City or other obligated person to comply with the Undertaking. Designation of Official Responsible to Administer Undertaking The Finance Director of the City (or such other officer of the City who may in the future perform the duties of that office) or his or ' her designee is authorized and directed in his or her discretion to take such further actions as may be necessary, appropriate or conN ement to carry out the Undertaking of the City in respect of the Bonds set forth in this section and in accordance with the Rule, including, without limitation, the following actions. (i) Preparing and filing the annual financial information undertaken to be provided, (ii) Determining whether any event specified in ' subsection (a) has occurred, assessing its materiality with respect ' -1�- CLID NO. 353 et al Bonds 50481420 02 to the Bonds, and, if material, preparing and disseminating notice of its occurrence; (iii) Determining whether any person other than the ' City is an `obligated person' within the meaning of the Rule with respect to the Bonds, and obtaining from such person an undertaking to provide any annual financial information and notice of material events for that person in accordance with the Rule, (iv) Selecting, engaging and compensating designated agents and consultants, including but not limited to financial advisors and legal counsel, to assist and advise the City in carrying out the Undertaking; and (v) Effecting any necessary amendment of the Undertakmg , SECTION 17. - Fixing Interest Rate on Assessments The interest rates on the ,installments and delinquent payments of the special assessments in Local Improvement Districts Nos 353, 355, 356 and 357 are revised and fixed at the rate of % per annum. SECTION IB. - Severabrlity If any one or more sections, subsections, or � i sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same ' I shall remain in full force and effect. SECTION 19. - Effective Date of Ordinance. This ordinance shall take effect and be in force five (5) days from and after its passage and five (5) days follotivmg its publication as required by law. JIM WHITE, MAYOR ATTEST. RENDA JACOBER, CITY CLERK , CLID NO. 353 et at: Bonds 50481420 02 Kent City Council Meeting Date December 14, 2004 Category Bids 1. SUBJECT: COUNCIL CHAMBERS HEATING, VENTILATION AND AIR CONDITIONING REVISIONS 2. SUMMARY STATEMENT: The bid opening for the City Hall Chambers-west- Heating, Ventilation and Air Conditioning project was held on November 10, 2004 with two bids received. The apparent low bid was submitted by Crescent Sheet Metal in the amount of S51,250 00, plus Washington State Sales Tax (WSST). 3. EXHIBITS: Bid tab 4. RECOMMENDED BY: Parks Director (Committee, Staff, Examiner, Commission, etc.) 1 5. FISCAL IMPACT Expenditure? X Revenue? N/A Currently in the Budget? Yes X No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue- Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds to authorize the Mayor to sign the agreement with Crescent Sheet Metal for the City Hall Chambers V= Heating, Ventilation and Air Conditioning Project in the amount of$51,250.00, plus Washington State Sales Tax. DISCUSSION: ACTION: Council Agenda Item No. 8A CITY OF KENT PARKS FACILITIES BID TAB November 10, 2004 PROJECT: City of Kent Council Chambers HVAC BIDDER Amount Crescent Sheet Metal S51,250 1 Design Air Ltd. 562,148 Kent City Council Meeting Date December 14, 2004 Category Bids 1. SUBJECT: LID 353 - S. 228TH STREET GREEN RIVER BRIDGE 2. SUMMARY STATEMENT: The bid opening for this project was held on November 18, 2004, with nine bids received. The low bid was submitted by Mowat Construction Co. in the amount of$6,555,301.00 The Engineer's estimate was S6,675,567.00 t3. EXHIBITS: Public Works Director's memorandum 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? X Revenue? Currently in the Budget? Yes X No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ ' 6. CITY COUNCIL ACTION: Councilmember Vktc moves, Councilmember a t— seconds to authorize the Mayor to enter into a contract to award the LID 353-S. 228th Street Corridor Green River Bridge contract to Meer Construction Co. in the amount of $615551301.00. N1 ovaal' DISCUSSION: ACTION: � Council Agenda ' Item No 8B PUBLIC WORKS DEPARTMENT Larry Blanchard Acting Public Works Director Phone 253-856-5500 K E N T Fax 253-856-6500 W A S H N G T O N Address 220 Fourth Avenue S Kent,WA 98032-5895 December 14, 2004 TO: Mayor White and Kent City Council FROM: Larry Blanchard, Acting Public Works Director SUBJECT: LID 353 S 228t1i Street Corridor Green River Bridge Bid opening for this project was held on November 18, 2004 with nine bids received The tow bid was submitted by Mowat Construction Co in the amount of 56,555,301 00 The Engineer's estimate was $6,675,567 00 The Public Works Director recommends awarding this contract to Mowat Construction Co Bid Summary Mowat Construction Co 56,555301 00 Pacific Road and Bridge Co $6,678,531 00 Shea Graham Construction, Inc $6,943A29 72 Max J Kuncy Co $6,980.136 00 Selby Bridge Co ,Inc $7,054 067 50 C A Carey Corp $7,085,291 00 RCI Construction, Inc $7,167,877 00 Atkinson Construction, LLC $7,271,422 00 Mid Mountain Contractors, Inc $7,969,407 00 Engineer's Estimate 56,675,567 00 Mayor White and Kent Ci4 Council S228th Corridor Grccn Rivcr Bndg�-Auard Bid Dcccmber 14,2004 1 Kent City Council Meeting Date December 14, 2004 Category Bids 1. SUBJECT: 2004 DOWNTOWN JOINT UTILITY TRENCH PROJECT 2. SUMMARY STATEMENT: The bid opening for this project was held on December 6, 2004, with nine bids received. The low bid was submitted by Rodarte Construction, Inc. in the amount of S404,342.00 The Engineer's estimate was S451,768.50. 3. EXHIBITS: Public Works Director's memorandum 4. RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc.) 5 FISCAL IMPACT Expenditure? X Revenue? Currently in the Budget? Yes X No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ ' 6. CITY COUNCIL ACTION: Councilmember 7o cL moves, Councilmember AAt-VA seconds to authorize the Mayor to enter into a contract to award the 2004 Downtown Joint Utility Trench project to Rodarte Construction Inc. in the amount of$404,342.00, subject to the approval of the Federal Highway Administration (FWHA). DISCUSSION: ACTION: VKC l Council Agenda Item No. 8C 1 PUBLIC WORKS DEPARTMENT Larry Blanchard Acting Public Works Director • Phone 253-856-5500 Fax 253-856-6500 K E N T W A s H i N o-n N Address 220 Fourth Avenue S Kent, WA 98032-5895 December 14. 2004 TO: '_Mayor White and Kent City Council FROM: Larry Blanchard, Acting Public Works Director SUBJECT: 2004 Downtown Joint Utility Trench Project Bid opening for this project was held on December 6. 2004 with nine bids received The low bid was submitted by Rodarte Construction,Inc in the amount of 5404.342 00 The Engineer's estimate was $451,768 00 The Public Works Director recommends awarding this contract to Rodarte Construction. Inc ' Bid Summary Rodarte Construction, Inc $404,342 00 Laser Underground $414,183 00 Pivetta Brothers Const . Inc $415,515 40 Americon Inc DBA Tab Ent $422,278 00 Westwater Construction Co $426,237 40 DPK. Inc $456.678 40 R W Scott Construction Co $467,091 00 Construct Co LLC $478.452 85 Frank Coluccio Const Co $486,476 00 Engmeer's Estimate S451,768 50 1 1 1 t 1 Ma}or White and Kent Qt) Council 2004 Do"nto��n Joint Cxihty Trench-Award Bid 1 DCce1TIbLr 14 2004 1 Kent City Council Meeting Date December 14, 2004 Category Bids 1. SUBJECT: CENTENNIAL CENTER 2ND FLOOR TENANT IMPROVEMENTS 2. SUMMARY STATEMENT: The bid opening for the Public Works Tenant Improvement Project was held on November 30, 2004, with eight bids received The apparent low bid was submitted by Lake Tapps Construction Unlimited in the amount of$236,095.20, including Washington State Sales Tax. 3. EXHIBITS: Bid tab 4. RECOMMENDED BY: Parks Director (Committee, Staff, Examiner, Commission, etc.) 5. FISCAL IMPACT Expenditure? X Revenue? N/A Currently in the Budget? Yes X No If no: Unbudgeted Expense: Fund Amount $ Unbudgeted Revenue: Fund Amount $ 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember _seconds to authorize the Mayor to sign the agreement with Lake Tapps Construction Unlimited for the Centennial Center 2nd Floor Tenant Improvements Project in the amount of $236,095.20, including Washington State Sales Tax. DISCUSSION: ACTION. Council Agenda Item No. 8D ' BID TAB November 30, 2004 1 PROJECT: Centennial Center 2"d Floor Tenant Improvement BIDDER: Mike Werlech Construction $219,412.00 (excludes WSST) *Lake Tapps Construction Unlimited $236,095.20 (includes WSST) RTB Contracting, Inc $247,000 00 Roy E Dunham Company $253,896 00 Triple D Construction, Inc $256,078 00 Pride Electric $260,231.00 SCCI Sumit Central Construction S261,918 00 Lincoln Construction, Inc S268,221 00 *Lake Tapps Construction Unlimited bid excluding WSST = 5217,800 00 REPORTS FROM STANDING COMMITTEES AND STAFF A. COUNCIL PRESIDENT B. OPERATIONS COMMITTEE C. PUBLIC SAFETY COMMITTEE D. PUBLIC WORKS E. PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE F. PARKS AND HUMAN SERVICES COMMITTEE G ADMINISTRATIVE REPORTS REPORTS FROM SPECIAL COMMITTEES KENT Www,f. e.o• OPERATIONS COMMITTEE MINUTES NOVEMBER 2,2004 Committee Members Present: Chair Tim Clark, Julie Peterson, Bruce White The meeting was called to order by Tim Clark, Chair at 4:05 p m. APPROVAL OF MINUTES DATED OCTOBER 19,2004 ' Bruce White moved to approve the minutes of the October 19, 2004, Operation Committee meeting. The motion was seconded by Julie Peterson seconded the motion, which passed 3-0. APPROVAL OF VOUCHERS DATED OCTOBER 29, 2004 Finance Director Bob Nachlmger presented the vouchers for October 29, 2004, for approval. Julie Peterson moved to approve the vouchers dated October 29, 2004. Bruce White seconded the motion,which passed 3-0. 2005 LEGISLATIVE AGENDA Chief Administrative Officer Mike Martin presented the 2005 Legislative Agenda. Mr. Martin advised that each year the City of Kent adopts an annual Legislative Agenda so that individuals lobbying for the Citv have direction regarding a wide range of legislative issues The 2005 Legislative Agenda is virtually identical to the one that the City Council discussed at a workshop earlier this month. As it shows, the City typically takes one of three positions 1. "Action" issues- Items we consider to be extremely important for the City of Kent— there are currently twelve (12) Action issues, such as Streamline Sale Tax, funding for Clark Lake, and Transportation items These items are important enough so to devote major efforts and lobbying toward them in hopes of having legislative and/or budget provisions enacted in 2005 2. "Support/Oppose" issues Items that are very important to Kent, and will involve the City's use of lobbying time and effort to either support beneficial measures or strongly oppose enactment of adverse ones. 3 "Track/Monitor" issues These are issues the City will track and monitor, and involve itself in to a higher degree if necessary,during the upcoming session. Mr. Martin stated that many of the issues associated with the City's Legislative Agenda could have budgetary impacts However, those impacts will not be known until completion of the Operations Committee Minutes November 2, 2004 Page: 2 Legislative. Mr. Martin advised that the City uses this legislative agenda with the City's legislators which allows the City to say the City has taken a position on an issue that the force of Council behind it. The Operations Committee had questions regarding the Streamlined Sales Tax issue and other legislative agenda issues which Mr. Martin addressed. Julie Peterson moved to approve the City of Kent 2005 Legislative Agenda and send it to f full Council. Bruce White Peterson seconded the motion,which passed 3-0. DRAFT BUDGET, PROPERTY TAX LEVY, AND SEWER RATE INCREASE ORDINANCE PROPOSALS Finance Director Bob Nachlmger presented the Draft Budget, Property Tax Levy, and Sewer Rate Increase Ordinance Proposals. Mr. Nachlmger advised that the ordinances being presented provide two draft property tax levy proposals (each property tax levy proposal consisting of two separate ordinances, as required by law) One proposal uses the City's "banked" property tax capacity. and the other does not. The second proposal is the proposed 2005 budget ordinance (which will reflect whether or not the Council elects to use its banked property tax capacity) Mr. Nachhnger further stated that staff has included a proposed sewer rate increase ordinance Questions were received from the Committee City Attorney Tom Brubaker distributed a revised Ordinance, reflecting a change to page 2 Public Works Director Don Wickstrom addressed the Operations Committee and answered questions and comments regarding the Sewer Rate Increase Ordinance brought forth by the Committee regarding the impacts of the proposed sewer rate increase. Julie Peterson moved to recommend adoption of the draft Sewer Rate Increase Ordinance dealing with increased capital and the maintenance and operational needs of both the City's sewer utility system and King County's sewer utility system and for placement of the Sewer Rate Increase Ordinance on the November 16, 2004, City Council Consent Calendar. Bruce White seconded the motion,which passed 3-0. Bruce White moved to table the Draft Budget and Property Tax Levy Ordinances to the November 16, 2004, Operations Committee. Julie Peterson seconded the motion, which passed 3-0. The meeting was adjourned at 4:30 p m. Renee Cameron Operations Committee Secretary 2 I Parks and Human Services Committee Meeting Minutes October 21, 2004 Committee Members Present Chair Deborah Ranniger, Tim Clark Committee Members Absent. Debbie Raplee 1 Approval of Minutes of September 16, 2004 Councilmember Clark moved to approve the minutes of September 16, 2004 Council member Ranmger seconded Councilmember Raplee concurred by telephone and the motion passed 2 Third Quarter Fee in Lieu Funds—Accept and Amend Budget Superintendent Lori Flemm said that from July through September 2004, the City of Kent received a total of$48,000 00 from developers who voluntarily paid fees in lieu of dedicating park land to mitigate the development of single family homes in three subdivisions Development/Developer Amount Park Location Village Creek Estates/Bradley Goodwin $22 875 00 Clark Lake Park Sangh Short Plat/Gurmit Singh $8,175 00 East Hill Skate Park Meridian Pointe/Distinctive Home $16,950 00 Clark Lake Park Builders Total $48,000.00 City Ordinance 2975 requires developers to construct a park or leave open space in proximity to new construction sites, or qualify to pay"fee-in-lieu" funds The obligation fee-in-lieu is based on lot and land size, and is concluded during the plan review process The city has five years from the date of deposit to spend these funds for park acquisition, development, or open space at an existing park closest to the development Councilmember Clark moved to recommend Council accept the accept fee-in-lieu funds from developers for the total amount of$48,000 00, and authorize expenditure of funds in the Clark Lake Park and East Hill Skate Park budgets Council member Ranmger seconded Councilmember Raplee concurred by telephone and the motion passed 3 Third Quarter Street Tree Funds—Accept and Amend Budget- Item pulled 4 Eagle Creek Park Proceeds From Sale —Accept and Amend Budget Superintendent of Parks and Open Space Lori Flemm explained that two years ago a land owner came to the Parks Department and asked the city to buy 12 acres of their property at 13636 and 13602 SE 282nd Street for$1 2M The land owner and city staff worked out a legal transaction so that the acquisition could occur and benefit both parties Staff completed the permitting process and I2 conducted a Request for Qualifications (RFQ) to sell a portion of the property for development, under the terms the seller and the city provided NW Housing Guild, LLC purchased the property for$1 8M The city became the owner/developer of the property just prior to the sale of the property to the developer During the permitting and platting process, the value of the property increased from $1 2M to $1 8M The additional $141,825.27 received by the city is based on an agreement with the land owner that the city would receive 10% of the proceeds for any sale over the$1 2M appraisal amount As requested by the land owner, the city also agreed to create a neighborhood park on one acre of the property and 4 acres remain wetland In summary, the city entered into a unique partnership with a developer and private land owner to secure a five-acre tract that can accommodate a one-acre neighborhood park and 4-acres of open space The City received $141,825 27 from the sale of the property from a developer who is constructing a Planned Unit Development (PUD) Mr Bob O'Brian of 1131 Seattle Street, Kent, WA asked if this was considered a project and if staff time was charged to the project budget He questioned if this transaction was a conflict of interest, since a public entity is involved in private interest Lon Flemm agreed this transaction is unique and assured Mr O'Brien that it is not a conflict of interest for the city, nor is it in violation of any laws, codes, or city policies and procedures Councilmember Clark moved to recommend Council accept the proceeds from the sale of the Clasen property for Eagle Creek Park in the amount of $141,825 27, and authorize the expenditure of funds in the Eagle Creek Park Development budget Council member Ranniger seconded Councilmember Raplee concurred by telephone and the motion passed Councilmember Clark and Ranniger voiced their support with the purchase of this property and the development of a park, open space and housing They both felt that this transaction created a win-win situation for everyone involved 5 Dr Jacob Wagner Donations—Accept and Amend Budget Superintendent Lon Flemm stated that a long-time resident who lived on property that is now Clark Lake Park passed away recently. His family requested that remembrances be made in his name for a family memorial at Clark Lake Park No decisions have been made as to the memorial item, but a few ideas such as a native plant garden, or a structure to view sunsets have been discussed Councilmember Clark moved to recommend Council accept the $540 00 in donations from family and friends of the late Dr Jacob Wager to support a family memorial at Clark Lake Park, and authorize expenditure of funds in the Clark Lake Park budget Council member Ranniger seconded Councilmember Raplee concurred by telephone and the motion passed 3 6 Washington State Arts Commission Grant—Accept and Amend Budget The Washington State Arts Commission (WSAC) awarded the City of Kent Arts Commission a grant in the amount of$6,361 00 for the third year of the 2003- 2005 funding cycle. WSAC's Organizational Support Program (OSP) provides funding intended for general operating support. The Kent Arts Commission applies this funding to production of the annual Canterbury Arts Festival Funding for the third year of the 2003-2005 cycle increased 6% from $6,000 in 2004 to$6,361 for 2005 This is an increase after funding for the second year of the 2003-2005 cycle decreased from $7,500 in 2003 to$6,000 for 2004 The 20% cut was due to the 20% cut in state funding to WSAC's budget Councilmember Clark moved to recommend Council accept the $6,361.00 grant from the Washington State Arts Commission for general operating support and amend the Kent Arts Commission's budget Council member Ranniger seconded Councilmember Raplee concurred by telephone and the motion passed 7 2005 CDBG Annual Action Plan —Approve Superintendent of Housing and Human Services Katherin Johnson explained that the attached proposed 2005 Community Development Block Grant (CDBG) Action Plan is designed to implement projects that improve our community and define funding allocations On August 29, 2004, the City of Kent published a public notice letting the community know the Draft 2005 Action Plan was available for review and comment for a period of thirty (30) days On September 16, 2004, the Human Services Commission held a public hearing to take comments on the Plan The Commission also reviewed and approved recommendations for CDBG funding for 2005 A description of each program is included in the Action Plan As in past years, a major portion of the CDBG funds is recommended to support the City's Home Repair Program This program continues to serve many low- income, disabled and senior homeowners in Kent by providing needed repairs The program also guarantees that some of Kent's low and moderate income housing stock is maintained and preserved The amount of money Kent may receive can change depending upon the final Federal appropriations bill Congress passes in the fall Therefore, the recommended funding includes a contingency plan to address any potential fund changes that may occur when Congress adopts the 2005 budget The 2005 Action Plan is required by HUD and identifies the strategies and goals the City will focus on in 2005 In summary, the estimate of$957,366 00 is based on the U S Department of Housing and Urban Development (HUD)2004 budget This may increase or decrease due to changes in the appropriation by Congress The funds are distributed between administration expenses at 20%, public services at 15% and the remaining for capital projects including Catholic Community Services, Church 4 Council of Greater Seattle, Community Health Centers of King County, Hospitality House, Multi-Service Center and Valley Cities Counseling Councilmember Clark moved to recommend Council approve the proposed Community Development Block Grant 2005 Action Plan, including funding allocations and contingency plans, and authorize the Mayor to execute the appropriate certifications and agreements Council member Ranniger seconded Councilmember Raplee concurred by telephone and the motion passed Councilmember Ranniger asked about the One-Stop Human Service Center j Kathenn Johnson responded that a budding at 515 Harrison Street in Kent was secured for the tenants. Currently tenant improvements are being completed and the facility will open on November 1 Participating services include Multi Care Medical Services, Utilities assistance, WWEE, Food Bank, Renton Technical College and the National Alliance for Mental Illness. 8 Clark Lake Park Management and Master Plan—Accept Superintendent Lori Flemm shared that Clark Lake is a 123 acre park located at North 2401h and South 2481h In the past five years staff conducted seven public meetings and has been working with a citizen advisory board and consultant to create the master plan and management planfor the par Superintendent Flemm thanked the Advisory Board attending the meeting who helped with the design, development and plantings at the park, stating the city couldn't have been as successful without their help The proposed amenities for the park are renovating an existing home on the property to become a retreat center, picnic shelters, more parking lots, restrooms, an education loop trail —ADA accessible, and restoration of established natural open space areas Funding consists of Federal, State and County grants, which have primarily supported the renovation and purchase of the park site The advisory board, "Friends of Clark Lake Park,"was formed and starting meeting at the beginning of the year The Board assisted staff with planning, activities and plantings at the park Board members Brad Naybert, Chris LaCompte, Mike Price, Chris Welch, and Steve Johnson attended the meeting to express that it was an honor to work with the city The board regards acquisition as the most important issue They agree it is important to have staff on site and essential to develop a plan for the long term— 100 years They thanked staff for allowing them to be a part of the vision and summarized that the Board is committed to seeing this through now and into the future Councilmember Clark moved to accept the Clark Lake Management and Master Plan Council member Ranniger seconded Councilmember Raplee concurred by telephone and the motion passed 9 Town Square Park Update Superintendent of Parks and Open Space Lori Flemm and Park Planner Perry Brooks updated the committee on Town Square Park The protect will be developed as a link to the existing city core, historic downtown and the new Kent Station, located at 2"d and Smith After site 5 selection, staff will work with the public through a series of meetings and either focus groups or an advisory committee to develop a master plan Upon adoption of the master plan by the City Council, staff will develop a funding strategy to acquire any additional lands and secure funds for development City staff reviewed fifteen statements of qualifications and selected five to be interviewed by a committee of citizens and city staff The Portico Group was unanimously selected for the design contract The plan will include a picnic shelter, play equipment, drinking fountain, trail connection, interpretive signage, ADA accessible path and an open grass area The meeting adjourned at 5 00 p m 1 1 i t 1 1 1 6 PLANNING & ECONOMIC DEVELOPMENT COMMITTEE MINUTES NOVEMBER 15, 2004 COMMITTEE MEMBERS: Chair Tim Clark,Ron Harmon,Bruce White The meeting was called to order by Chair Clark at 4 00 P.M Approval of Minutes Committee Member White Moved and Committee Member Hannon Seconded a motion to approve the minutes of the October 18, 2004 meeting Motion Carried 3-0. Critical Areas Ordinance#ZCA-2004-4 Planner Kim Marousek stated that the Draft Critical Areas Ordinance was presented to City Council on November 2 Ms Marousek described the concerns raised by City Council Members related to wetland buffer issues. Kim Marousek spoke about the existing buffer proposals in the draft ordinance and alternatives proposed by staff Consultant Richard Weiman spoke about Best Available Science (BAS), in relation to the Growth Management Act and the City's process for compliance with BAS Wetland Scientist Lizzie Zemke, Adolfson and Associates spoke about staffs proposed wetland buffer regulations and modifications to those regulations as well as the use of buffer averaging, responding to questions raised by Committee Members Ms Marousek clarified that the ordinance as previously drafted would not allow buffer averaging for Category 3 Wetlands She stated that the proposed revision allows for a buffer reduction with enha icements where a degraded Category 3 Wetland System exists Ms Zemke in response to Member Hannon stated staff has explored replanting as a BAS option, stating that degraded buffers can be improved with enhancements such as suggested plantings She explained the functions that wetlands and wetland buffers provide based on scientific literature Richard Weinman cited Washington State Administrative Code Section 365-195-500 for BAS upon request from Member White who opined that the BAS coupled with the goals of the GMA seems somewhat arbitrary as different jurisdictions are formulating their own definitions on how to implement the BAS Ms Zemke addressed concerns voiced by Member White as to where damage has occurred as a result of wetland buffers being too small Environmental Engineering Manager Bill Wolinski stated that with the environmental issues the City faces, buffer size plays an important definitive role in protection of the water resources of the City Buffers provide flood storage volume control, erosion control, water quality and storm water runoff treatment He stated that wetlands and buffers assist in maintaining base flow in our streams Mr Wolmski spoke about the adverse conditions of our stream systems and the challenges the City faces with respect to meeting State and Federal Standards, citing the efforts to meet the National Pollutant Discharge Elimination System Federal permit regulations standards Mr W olinski stated that in response to the need for economic health and vitality,the City has picked the low range for buffer widths Mr Wolmski stated the City is a recipient of State and Federal grant monies that are earmarked to solve existing problems, such as acquiring watershed properties, enhancing the function of those properties by providing treatment and flood storage,thereby restoring degraded watersheds citing the Green River Natural Resource Area Ms Marousek and Mr Wohnski responded to questions raised by the Committee concerning the proposed buffer requirements for the Valley Floor versus the East Hill In response to Chair Clark, if Attachment A were to be adopted, the language would likely be inserted in the Wetlands Section 11.06 600 between E and F Ms. Marousek noted that buffer averaging cannot be combined with buffer reduction options and reiterated that she believes the city's regulations being proposed are in line with surrounding jurisdictions and with what King County has recently adopted After deliberations by the Committee, Chair Clark entertained a motion to forward this to a Special Public Hearing meeting before the Planning &Economic Development Committee on Monday,November 29,2004 at 5 00 pm in Chambers West with the express purpose to consider the proposed wetland buffer modifications to the draft Critical Areas Ordinance Member Harmon MOVED and Member White SECONDED the Motion. Motion CARRIED 3-0 Streamlined Sales Tax Resolution Community Development Director Fred Satterstrom described the Streamlined Sales Tax Resolution which declares an emergency under the procedures of Kent's Comprehensive Plan He described how this proposal could affect the City if the SST Legislation were to be enacted in the next legislative session indicating that staff would analyze the City's manufacturing and industrial center land use designations and zoning policies Mr. Satterstrom encouraged the Committee to take action on this proposal in order to bring it forward to City Council on November 16`" Mr Satterstrom proposed deleting the word '"must" to be replaced with the word may in the proposed resolution to read, " the City may in that event withdraw its designation " After discussion with staff and deliberation by the Committee, Chair Clark entertained a friendly amendment Member White MOVED and Member Harmon SECONDED a MOTION recommending adoption of the proposed resolution as amended declaring an emergency to amend the Kent Comprehensive Plan and directing City Staff to reconsider the City's designation as a Manufacturing/Industrial Center under the Growth Management Act, should the State Legislature enact a proposed sales tax streamlining amendment. MOTION CARRIED 3-0 I Neighborhood Planning Activity Centers Planning Manager Charlene Anderson introduced a work program project that would include analysis of Neighborhood Planning and Activity Centers (described as a combination of retail, office and residential uses) She stated that a neighborhood-planning program would incorporate the two efforts Ms .Anderson stated that the City intends to involve the community in developing this program Adiournment Chair Clark adjourned the meeting at 5 10 pm Pamela Mottram, Admin Secretary, Planning Services S'Pernufflan lPlanning Cone n itee�2004iMrnulesd I i504pc-min doc Planning&Economic Committee Meeting 11/15/04 Page 2 of 2 PUBLIC SAFETY COMMITTEE MEETING MINUTES October 21,2004 COMMITTEE MEMBERS: Debbie Raplee, Les Thomas, Deborah Ranniger, Chair • The meeting was called to order by Deborah Ranmger at 5 11 PM. • Debbie Raplee's absence was excused by Chair Ranmger. • Chair Ranmger asked for additions or changes to the agenda There were two action items and two informational items added by Chief Crawford. 1. Approval of Minutes of September 16,2004 Les Thomas moved to approve the minutes of the September 16,2004 meeting. The motion was seconded and passed 3-0,Nvith concurrence from Debbie Raplee. 2. Addendum—Agreement for Fire and Life Safety Services and Joint Operation of Facilities-AUTHORIZE Fire Chief Jim Schneider explained the effect of the lid Irft increase which voters approved in September Les Thomas moved to recommend placing the Addendum to the Agreement for Fire and Life Safety Services and Joint Operation of Facilities with King County Fire Protection District#37 on the Consent Calendar for the November 2,2004 Council Meeting and authorizing the mayor to sign the agreement. The motion was seconded and passed 3-0.with concurrence from Debbie Raplee. 3. Purchase of(1)medium duty aid vehicle—AUTHORIZE Fue Chief Jim Schneider rev ie,.ved the vendor choice for the purchase of this unit I Les Thomas moved to recommend placing the request to purchase one(1) medium duty aid vehicle on the Consent Calendar of November 2,2004 Council Meeting and authorizing the Mayor to sign the contract. The motion was seconded and passed 3-0,with concurrence from Debbie Raplee. 4. City of Kent Local Hazard Mitigation Plan—ADOPT Pat Pawlak, Fire Battalion Chief, explained the purpose of the plan Also,the plan is approved by FEMA and WSEMAC Fire Chief Jim Schneider stated that this was a huge task and he recognized the efforts of Pat Pawlak and Kimberly Resor Les Thomas moved to recommend adoption of the City of Kent Local Hazard Mitigation Plan and also recommend the Council approves a resolution adopting the Plan and placing this item on the Consent Calendar of the November 2,2004 Council Meeting. The motion was seconded and passed 3-0,with concurrence from Debbie Raplee. ' Police Chief Ed Crawford commended the Kent Fite Department for their work on the Plan. 5. Department of Education Grant Award—ACCEPT Police Chief Ed Crawford reviewed the proposed use of the grant funds and he recognized the efforts of Debra LeRoy. Research &Development Analyst for the Kent Police Les Thomas moved to accept the U.S.Department of Education grant for the Kent Police Department and placing this on the Consent Calendar for the November 2, 2004 Council Meeting,and to establish budget documents as needed. The motion was seconded and passed 3-0,with concurrence from Debbie Raplee. 6. Nei2liborhood Block Watch Update—INFO ONLY Police Chief Ed Crawford introduced Judi Mauhl, Public Education Specialist for the Kent Police Department. Judi explained why neighborhood block watches work and answered questions from the conunittee members Chief Crawford and Pat Pawl also spoke about the formation of Citizen Corps and how other groups such as YIPS, CERT,Medical Reserve Corps and Fire Reserve Corps will all work together in the future ADDED ITEMS: 1 7. Washington Traffic Safetv Commission grant—AUTHORIZE Police Chief Ed Crawford reviewed the proposed use of the grant funds Les Thomas mo-yed to recommend authoi izing the Kent Police Department to apply for the Washington Traffic Safety Commission grant in the amount of$3,500.00,and placing this on the Consent Calendar for the November 2,2004 Council Meeting. The motion was seconded and passed 2-0. It later passed 3-0 with concurrence from Debbie Raplee. 1 S. Washington Traffic Safety Commission grant— AUTHORIZE Police Chief Ed Ciaw ford reN sewed the proposed use of the grant funds Les Thomas moved to recommend authorizing the Kent Police Department to apply for the Washington Traffic Safety Commission grant in the amount of$3,500.00,and placing this on the Consent Calendar for the November 2, 2004 Council Meeting. The motion was seconded and passed 2-0. It later passed 3-0 with concurrence from Debbie Raplee. 9. 2003 Crime Rates—Washington Association of Sheriffs and Police Chiefs—INFO ONLY Police Chief Ed Crawford reviewed the came rates for the note laigest cities in the State 10. 2004 Kent Police Department Focus Group Feedback—INFO ONLY Police Chief Ed Crawford explained the feedback from a focus group regarding the Kent Police Department's Strategic Plan The meeting adjourned at 6:00 PM. Jo Thompson Public Safety Committee Minutes 2 October 21 2004 PUBLIC WORKS COMMITTEE MINUTES November 1, 2004 COMMITTEE MEMBERS PRESENT Committee Chair Bruce White, Committee Member Debbie Raplee and Committee Member Ron Harmon i The meeting was called to order by Committee Chair Bruce White at 5 00 P M Approval of Minutes Dated October 18,2004 Committee Member Ron Harmon moved to approve the minutes of October 18, 2004 The motion was seconded by Debbie Raplee and passed 3-0 Pioneer Street King Co. Agreement Pioneer Street King Co. Don Wickstrom said King County Transit division has proposed the agreement in the amount of$300,000 to widen Pioneer Street beyond what was originally planned by Sound Transit designers Tim LaPorte,Design Engineering Manger was asked when the project would be complete,he stated the contract as it was awarded would be finished in January or February of 2005, if the change was approved it would add approximately two months to the time Debbie Raplee moved to recommend authorizing the Mayor to sign agreement with Mug County Transit Division to widen Pioneer Street and to establish a budget in the amount of$300,000 for same,upon concurrence by the City Attorney and Public Works Director of the language within the agreement. The motion was seconded by Ron Harmon and passed 3-0. LID 336 Assessment Segregation Don Wickstrom said the owner of record of the property originally affected by LID No 336, Assessment No 2 has requested segregation due to the property being short-plated Ron Harmon moved to recommend that the City Council pass a resolution directing the Finance Director to segregate Assessment No. 2 levied under LID 336. The motion was seconded by Debbie Raplee and passed 3-0 LID 340 Assessment Segregation Don Wickstrom said the owner of record of the property originally affected by LID No 340, Assessment No 31 has requested segregation due to the property being short-plated Debbie Raplee moved to recommend that the City Council pass a resolution directing the Finance Director to segregate Assessment No. 31 levied under LID 340. The motion was seconded by Ron Harmon and passed 3-0 Mel Roberts, 9421 South 241"Street,Kent addressed the Committee regarding the Bicycle Network He asked for some clarification on what steps need to be taken to update the bicycle network Attached to the minutes is the letter submitted by Mr Roberts to the Public Works Director He requested to have answers to the questions at the next Public Works Committee meeting The meeting adjourned at 5 15 P M Janet Perschek Administrative Assistant CONTINUED COMMUNICATIONS 1 A. Pu- "c I�.�- cam- mot-- �u�► � 137o ,) Cep f 4 c � 24n L c"k cl cp-,o U-) h-Af (� sec w `-� EXECUTIVE SESSION ACTION AFTER EXECUTIVE SESSION