HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 11/04/2003 ftA���
•
City of Kent
City Council Meeting
Agenda
•
November 4, 2003
Mayor Jim White
Councilmembers
Judy Woods, Council President
Tim Clark Julie Peterson
Connie Epperly Bruce White
Leona Orr Rico Yingling
KENT
WASHINGTON
City Clerk's Office
K ENT CITY COUNCIL MEETING
SUMMARY AGENDA
W g sHJN G r oN KENT
November 4, 2003
Council Chambers
7:00 p in.
MAYOR- Jim White COUNCILMEMBERS Judy Woods, President
Tim Clark Connie Epperly Leona Orr
Julie Peterson Bruce White Rico Yingling
*********************************************************************************
1 CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA
A. FROM COUNCIL, ADMINISTRATION, OR STAFF
B. FROM THE PUBLIC
4 PUBLIC COMMUNICATIONS
A. Employee of the Month
B. Proclamation-Human Services Month
- (V Introduction of Appointee
5 PUBLIC HEARINGS
• None
6. CONSENT CALENDAR
A. Minutes of Previous Meeting -Approve
B Payment of Bills-Approve
C. Growth Management Act Update Grant-Authorize
D. 2004 Legislative Agenda-Adopt
E. Excused Absence for Council President Woods-Accept
0 Reappointment to Independent Salary Commission-Confirm
G. Allenbach IV Bill of Sale-Accept
H. Pat's Place (Andrew's Crossing) Bill of Sale -Accept
I Kara Crest/Cofield Short Plat Bill of Sale-Accept
J. West Fork Soosette Creek Improvements Project-Accept as Complete
K. Morgan's Place Rezone RZ-2002-6 Ordinance-Adopt
L Kent Memorial Park Art Contract-Approve
M. Tram Corridor Art Contract-Approve
7 OTHER BUSIN SS None f{, a-�-t 6it,C*-
8 BIDS
A UPS Upgrade
(continued next page)
SUMMARY AGENDA CONTINUED
9 REPORTS FROM STANDING COMMITTEES AND STAFF
10 REPORTS FROM SPECIAL COMMITTEES
11 CONTINUED COMMUNICATIONS . /'�� ► '""
12 EXECUTIVE SESSION
A Property Negotiations
13 ACTION AFTER EXECUTIVE SESSION
14. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office and the
Kent Library. The Agenda Summary page is on the City of Kent web site at
www.ci.kent.wa.us
An explanation of the agenda format is given on the back of this page
Any person requiring a disability accommodation should contact the City Clerk's Office in advance at
(253) 856-5725. For TDD relay service call the Washington Telecommunications Relay Service at
1-800-833-6388.
• CHANGES TO THE AGENDA
Citizens wishing to address the Council will, at this time, make known the subject of
interest, so all may be properly heard.
A) FROM COUNCIL, ADMINISTRATION, OR STAFF
B) FROM THE PUBLIC
•
•
• PUBLIC COMMUNICATIONS
A) EMPLOYEE OF THE MONTH
B) PROCLAMATION-HUMAN SERVICES MONTH
C) INTRODUCTION OF APPOINTEE
• CONSENT CALENDAR
6. City Council Action: , ,,
Councilmember &AA1 moves, Councilmember
seconds to approve Consent Calendar Items A through M.
Discussion
Action
6A. Approval of Minutes.
Approval of the minutes of the October 21, 2003, Council meeting, with the following
correction to Consent Calendar Item6B:
Check Number 554259 should be Number 554282
613. Approval of Bills.
Approval of payment of the bills received through October 15 and paid on October 15
after auditing by the Operations Committee on October 21, 2003.
Approval of checks issued for vouchers:
Date Check Numbers Amount
10/15/03 Wire Transfers 1523-1534 $11140,275.13
10/15/03 Prepays & 554283 1,370,601.03
10;/15/03 Regular 554824 1,058,899.60
$35569,775.76
Approval of checks issued for payroll for October 1 through October 15 and paid on
October 20, 2003:
Date Check Numbers Amount
10/20/03 Checks 273241-273524 $ 230,584.26
10/20/03 Advices 154649-155304 1,169,314.22
$1,399,898.48
Council Agenda
Item No. 6 A-B
Z4# •
KEN T Kent City Council Meeting
W.5 H i N G T O N October 21, 2003
The regular meeting of the Kent City Council was called to order at 7.00 p in. by Mayor Pro Tern
Woods. Councilmembers present: Clark, Epperly, Orr, White, and Yingling. Councilmember
Peterson was excused from the meeting. (CFN-198)
CHANGES TO AGENDA
A. From Council, Administration or Staff. (CFN-198) Martin noted that two items of property
acquisition will be discussed during the Executive Session.
B From the Public. (CFN-198) Woods added Continued Communication Items I IA and I I
at the request of audience members
PUBLIC COMMUNICATIONS
A Economic Development Update. (CFN-198) Nathan Torgelson reported on the type of
businesses which have moved into Kent.
B Proclamation — Make A Difference Day. (CFN-155) Mayor Pro Tern Woods read the
proclamation and presented it to Housing/Human Services Manager Katherin Johnson
C Proclamation — Domestic Violence Awareness Month. (CFN-198) Mayor Pro Tern Woods
read the proclamation and presented it to the City Attorney.
D Soos Creek Water and Sewer District Presentation. (CFN-198) Public Works
Environmental Engineer Manager Bill Wohnski noted that the Soos Creek Water and Sewer
District has offered to deed land in the Meridian Valley area to the City to address flooding
problems. He explained the project, and the District Commissioners, and Mayor Pro Tern Woods
then signed the Memorandum of Understanding
CONSENT CALENDAR
ORR MOVED to approve Consent Calendar Items A though O, including correction of a
typographical error in Item O Clark seconded and the motion carried
A Approval of Minutes. (CFN-198) The minutes of the regular meeting of October 7, 2003,
were approved.
B. Approval of Bills. (CFN-104) Payment of the bills received through September 30 and paid
September 30, 2003 after auditing by the Operations Committee on October 7, 2003 was
approved
Approval of checks issued for vouchers
Date Check Numbers Amount
9/30/03 Wire 1511-1522 $ 956,307.18
9/30/03 Prepays & 553574 948,301.84
9/30/03 Regular 554259 1,736,894 90
$3,641,503 92
1
Kent City Council Minutes October 21, 2003
Approval of checks issued for payroll for September 1 through September 15 and paid on
September 19, 2003:
Date Check Numbers Amount
9/19/03 Checks 272680-272960 $ 234,781.49
9/19/03 Advices 153339-153994 1,153,642.15
$1,388,423.64
Approval of checks issued for payroll for September 16 through September 30 and paid on
October 3, 2003:
Date Check Numbers Amount
9/18/03 Interim Check 272961 $ 370.58
$ 370.58
10/3/03 Checks 272962-273240 $ 225,084.92
10/3/03 Advices 153995-154648 1,155,349 74
$1,380,434 66
C. Memorandum of Consent to Collaborate on Solid Waste Issues. (CFN-738) The Mayor
was authonzed to execute the Memorandum of Intent to Collaborate on Solid Waste Issues.
D. FY 2003 Bureau of Justice Administration Ballistic Vest Program Grant. (CFN-122)
The grant award providing up to fifty percent of the costs of bulletproof vests was accepted and
preparation of the budget documents authorized.
E. 2003/04 Agreement with Kent School District for School Liaison Officer. (CFN-122) The
Mayor was authorized to sign an agreement with the Kent School District School for the School
Liaison Officer,
F. Excused Absence for Councilmember Peterson. (CFN-198) An excused absence from the
October 21, 2003 City Council meeting for Councilmember Peterson was approved.
G. 132nd Avenue SE Improvements/132nd Avenue SE & Kent Kangley Intersection
Improvements. (CFN-1038) The 132" Ave SE Improvements/132'd Ave SE & Kent Kangley
Intersection Improvements project was accepted as complete and release of retainage to Scarsella
Brothers upon standard releases from the state and the release of any liens was approved.
H Pacific Highway HOV,2002 Storm Drainage. (CFN-1271) The Pacific Highway HOV—
2002 Storm Drainage project was accepted as complete and release of retainage to SCI
Infrastructure upon standard releases from the state and the release of any liens was approved.
L Reith Road Water Main Improvements. (CFN-1038) The Reith Road Water Main
Improvements project was accepted as complete and release of retainage to Kar-Vel Construction
upon standard releases from the state and the release of any liens was approved.
J. West Fork Soosette Creek Culvert Contracts. (CFN-1038) The West Fork Soosette Creek
Culverts Contract was accepted as complete and release of retainage to Utility Vault Company
upon standard releases from the state and the release of any liens was approved.
2
Kent City Council Minutes October 21, 2003
K. Kent Parks Foundation Donation For The Spotlight Series. (CFN-118) The $750.00
sponsorship from The Kent Parks Foundation in support of the Spotlight Series was accepted and
the Kent Arts Commission budget was amended.
L. Sponsorship Donation From Boeing For The Spotlight Series. (CFN-118) The $2,250.00
grant from Boeing in support of the Spotlight Series was accepted and the Kent Arts Commission's
budget was amended.
M. Fee-In-Lieu of Funds for Clark Lake Park. (CFN-118) The $740 00 fee-in-lieu of funds
from the Pmendge subdivision was accepted and the Clark Lake Park Management Plan budget
was amended
N. Grant From Interagencv Committee For Outdoor Recreation for East Hill "X" Park.
(CFN-1246) The $465,000.00 grant from the Interagency for Outdoor Recreation was accepted
and the East Hill "X" Park budget was amended
O. 2004 CDBG Consolidated Action Plan. (CFN-493) The proposed Community
Development Block Grant 2004 Action Plan was approved and the Mayor was authorized to
execute the appropriate certifications and agreements
OTHER BUSINESS
A Morgan's Place Rezone RZ-2002-6. (CFN-121) This request by TLT Development to
rezone approximately 9.76 acres of property from SR-4 5, Single Family Residential,to SR-6,
Single Family Residential consists of two parcels and is located at 23601 and 23659 98th Avenue
S. The Kent Hearing Examiner held a public hearing on September 3, 2003 and issued Findings,
Conclusions and a recommendation for approval on September 17, 2003. Matt Gilbert of the
Planning Department explained the project and noted that staff recommends approval. ORR
MOVED to accept the Findings, Conclusions and Recommendation of the Hearing Examiner on
the Morgan's Place Rezone (#RZ-2002-6), and to direct the City Attorney to prepare the necessary
ordinance. Clark seconded and the motion carried
REPORTS
A. Council President. (CFN-198) Woods encouraged everyone to participate in Make A
Difference Day on October 25th.
D. Public Works. (CFN-198) Clark noted that the next meeting will be held on ?November 3rd
G Administrative Reports. (CFN-198) Martin noted that there will be two items of property
acquisition for discussion during the Executive Session, that it will take approximately 45 minutes,
and that action will likely be taken.
CONTINUED COMMUNICATIONS
A. Political Parties. (CFN-198) Robert O'Brien, 1131 Seattle St., opined that the wages of Kent
firefighters are higher than those in other jurisdictions Martin responded that wages are
negotiated and are comparable to wages in other cities
B. Impoundment Reservoir Property. (CFN-745) Martin explained that since this property
was purchased with ratepayer's funds, any money received must go back to ratepayers. He also
noted that the Council has held a public hearing on the subject and that two more will be held, as
3
Kent City Council Minutes October 21, 2003
well as one hearing before the Land Use &Planning Board The following people spoke against
surplusing this property- Ron Novak, 29226 118th Avenue SE, Auburn; Susan Sanders, 29415
118th Avenue SE, Auburn; Mary Roberts, 502 8th Street, NE #24, Auburn, John McHugh, 12014 MW
SE 288th, Kent; Todd Howe, 29312 118th Avenue SE, Auburn; Dietrich Riemer, 12221 SE 284th
St., Kent, Louanna Richards, 29317 118th Avenue SE, Auburn; Ron Charlin, 28705 124th SE,
Kent; and Jude Restis, 12025 SE 284th St., Kent. Concerns voiced were fair market value,
development, the need for open space and parks, and environmental issues. Alternatives offered
were talking to Auburn, and giving the property to Auburn for open space or parks.
Martin explained the process which would take place, and responded to the concerns mentioned
by the speakers.
EXECUTIVE SESSION
(CFN-198) The meeting recessed to Executive Session at 825 p in., and reconvened at 9:15 p.m.
ACTION AFTER EXECUTIVE SESSION
(CFN-745) After a brief comment from Mayor Pro Tem Woods, CLARK MOVED to adopt
Resolution No. 1657 which declares the impoundment reservoir property surplus to the water
utility's needs, and which authorizes the Mayor to enter into a purchase and sale agreement to sell
the property to Yarrow Bay Development Yingling seconded and the motion carved
ADJOURNMENT
(CFN-198) At 9 15 p.m EPPERLY MOVED to adjourn. Orr seconded and the motion carved
z4t
Brenda Jacober, CM
City Clerk
4
• Kent City Council Meeting
Date November 4, 2003
Category Consent Calendar
1. SUBJECT: GROWTH MANAGEMENT ACT UPDATE GRANT—
AUTHORIZE
2. SUMMARY STATEMENT: Accept a $45,000 Growth Management Act Update
Grant and authorize the Mayor to sign the corresponding contract, according to the draft
scope of work outlined in the application.
3. EXHIBITS: Staff Memo; Minutes of 10/21/03 Planning Committee meeting; 9/8/03
letter from Washington DCTED; Scope of work and budget from application for grant
4. RECOMMENDED BY: Planning Committee (3-0)
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X
6. EXPENDITURE REQUIRED: Revenue of$45,000
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
sACTION:
Council Agenda
Item No. 6C
COMMUNITY DEVELOPMENT
Fred N. Satterstrom, AICP, Director
PLANNING SERVICES
KEN T Charlene Anderson,AICP,Manager
W A E N I N O T O N Phone:253-856-5454
Fax 253-856-6454
Address 220 Fourth Avenue S
Kent, WA 98032-5895
DATE: OCTOBER 28,2003
TO: MAYOR JIM WHITE, COUNCIL PRESIDENT JUDY WOODS AND CITY
COUNCIL MEMBERS
FROM: CHARLENE ANDERSON,AICP,PLANNING MANAGER
THROUGH: CITY COUNCIL PLANNING COMMITTEE
SUBJECT: GROWTH MANAGEMENT ACT UPDATE GRANT
MOTION: Accept a $45,000 Growth Management Act Update Grant and authorize the
Mayor to sign the corresponding contract, according to the draft scope of work outlined in the
application.
SUMMARY. The City received notification in mid-August 2003 that the State Legislature appropriated
funds for Growth Management Grants. Forty-five thousand dollars ($45,000) has been reserved for the
City of Kent as a grant to assist in revising our comprehensive plan and development regulations The
Transportation Element of the Kent Comprehensive Plan is the final element remaining for review by the
Land Use & Planning Board. The City is working with a consultant, TModel Corporation, to update the
City's transportation model, providing critical data for the update of the Transportation Element. The
application for Growth Management Grant funds focuses on this element and staff expects to use the
entire $45,000 toward that effort. The City was notified verbally by the State Department of Community,
Trade, and Economic Development that they had approved our application; however, the City has not yet
received the final contract document Because it is likely the turnaround for approval of the contract will
be short, the Planning Committee recommended, at their October 2 1" meeting, approval of the scope of
work outlined in the application and authorization for the Mayor's signature on the contract, in
anticipation of receiving the $45,000 grant.
BUDGET IMPACT: None
BACKGROUND: The City of Kent is required to review and, if necessary, revise its comprehensive
plan and development regulations on or before December 1, 2004 (per RCW 36 70A 130). The State
Legislature appropriated partial financial assistance toward that effort. The City received $57,000 for our
initial work with the Critical Areas Ordinance last year, and we applied this year for additional funding to
assist in the update of the Transportation Element of the Kent Comprehensive Plan.
CA\pm S\Permit\Plan\CompPlanAmdments\2003\FY_04_Update_Gtant_cc doc
Eric Minutes of 10/21/03 Planning Comtmttee Meeting, 9/8/03 letter from Washington DCrED, Scope of work and budget from
application for grant
PLANNING COMMITTEE MINUTES
October 21,2003
COMMITTEE MEMBERS: Chair Leona Orr,Tim Clark,Bruce White
The meeting was called to order by Chair Leona Orr at 3:00 P.M.
Approval of Minutes of September 16,2003
Committee Member Bruce White moved and Committee Member Tim Clark seconded a motion
to approve the minutes of the September 16, 2003 meeting. The motion carried 3-0.
Growth Management Act Update Grant
Planning Manager Charlene Anderson stated that the City of Kent has been awarded a forty-five
thousand dollar ($45,000) to be used in the revision of Kent's Comprehensive Plan and
development regulations specifically relating to the Transportation Element.
Tim Clark moved and Bruce White seconded a motion to accept the S45,000 Growth
Management Act Update Grant, authorizing the Mayor to sign the corresponding contract,
according to the draft scope of work outlined in the application. The motion carried 3-0.
Downtown Zoning Study DCE Area East of Burlington Northern Tracks
Community Development Director Fred Satterstrom stated that this proposal was first brought to
the Planning Committee at their September 16`h meeting. He discussed the scoping of this study
including the public participation process and timeline involved to research, analyze and
complete this project.
Mr. Satterstrom in deference to Chair Orr stated that he anticipates City Council will declare an
emergency concerning this study in order to move this forward outside of the annual amendment
process. Committee member Clark requested that mass transit impacts be considered during the
evaluation process.
The meeting adjourned at 3:25 P.M.
Pamela Mottram,
Admin Secretary, Planning Services
S I Permal Plan I Planning Comrmuee120031Mmutes11021031)c-min doc
5
STATE OF WAS14INMON
DEPARTMENT OF COMMUNITY,
TRADE AND ECONOMIC DEVELOPMENT
128—10*Avenue SE • PO Sax 42525 a Otymp►a,Was6lnpran 98504-2525 • (360)72540M
August 8, 2003
RECEIVED
Ms.Charlene Anderson AUG 112003
Planning Manager
City of Kent p�ING SERVICES
220 Fourth Avenue South
Kent,Washington 98032
Subject: 2003—2005 Growth Management Act Update Grants
Dear Ms.Anderson:
The State Legislature appropriated approximately$5.4 million for Growth Management Grants.
A portion of this grant funding will be targeted toward jurisdictions that are required to review
and,if necessary,revise their comprehensive plans and development regulations on or before
December 1,2004(per RCW 36.70A.130). Forty-five thousand dollars($45,000)has been
reserved for the City of Kent as a grant to assist in completing this work. Of this, $30,000 will
be available from July 1, 2003,to June 30,2004, and$15,000 will be available from July 1,
2004,to December 31,2004.
In order to receive this funding,please complete the enclosed grant application. Attached are the
following Growth Management Act(GMA)Grants Application materials:
• Grant Application Overview
• Grant Application Instructions
• GMA Grant Application for jurisdictions with December 1,2004,deadline
• GMA Planner Assignment
If your jurisdiction is required to complete its GMA update work by December 1,2004,and is
eligible for this Grant.(see grant application overview for eligibility requirements),please
complete the enclosed application form and return it as soon as possible to the address provided
in the Application Overview. Alternatively, grant applications can be downloaded,completed
and returned electronically(see details in the Grant Application Overview enclosed).
Applications are processed as soon as they are received in our office. Funding will be available
upon execution of a grant contract. The deadline for submitting applications for this update
6
Ms. Charlene Anderson
August 8,2003
Page 2
grant is Tuesday,September 30,2003. Please make sure your application is submitted in
time to reach us on or before this deadline.
If you need help with completing the application,especially with developing your scope of work,
please contact the GMA Planner assigned to your region. (A list of GMA Planner assignments is
enclosed.) If you have any questions regarding our grant programs,please contact Ike Nwankwo
at(360)725-3056.
Sincerely,
Leonard Bauer,AICP
Managing Director
Growth Management Services
Enclosures(4)
cc: The Honorable Jim White,Mayor of Kent
L
7
Statewide
Vendor N/A
(SWV)
Number
Short
Description of Update Transportation Element of Comprehensive Plan
Grant
Statement of Work
Goals/ Description Start End
Actions/ Date Date
Deliverables
Goal Update Transportation Element of the
com rehensive plan
Action Develop,analyze,update and revise 7/1103 8/30/03
existing model attributes and base year data
on network files,traffic counts,land use,
trip eneration
Action Calibrate Model 9/1/03 1011/03
Action Incorporate jobs&housing forecasts into 10/1/03 11/10/03
model analyze and revise
Deliverable Report summarizing the model 6/30/04
Action Review&update existing text for 7/l/03 11/10/03
compliance with GMA
Action Present recommended amendments to Land 11/24/03 1218103
Use&Planning Board in workshop and
public bearin
Deliverable Draft T ortation Element 6/30/04
You are not limited to the number of lines that are included in the application. To insert an
additional line,highlight the last row,hold the ALT key down,and type AIA.
Budget
Page 3 of 4
8
July 1, 2003 to July 1, 2004 to Total
June 30, 2004 November 30,
2004
EXPENSES*
Salaries and
ais,000
Benefits
Goods and
Supplies
Professional
$28,000
Services
Other Goods
and Services
Total $45,000
*Does not include all
expenses for this
roiect
REVENUE
CTED Grant $45,000
Funds
Other Funds
Total $45,000
Page 4 of 4
• Kent City Council Meeting
Date November 4, 2003
Category Consent Calendar
1. SUBJECT: 2004 LEGISLATIVE AGENDA—ADOPT
2. SUMMARY STATEMENT: As recommended by the Operations Committee,
adopt the City of Kent's 2004 Legislative agenda.
The City of Kent annually adopts a Legislative Agenda stating the City's legislative
positions and priorities. This document is used to communicate these priorities to
Kent's State Legislative representatives. The document also serves as a work plan for
the Mayor's Office staff and lobbyist in pursuing these issues during the 2004
Legislative Session. During the Session we will provide Council regular Legislative
updates and will request direction on emerging issues as they arise.
3 EXHIBITS: Copy of draft 2004 legislative agenda
4. RECOMMENDED BY: Operations Committee (3-0)
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
• ACTION:
Council Agenda
Item No. 6D
ADMINISTRATION
Mike H. Martin,
Chief Administrative Officer
Phone 253-856-5710
Fax 253-856-6700
Address 220 Fourth Avenue S
\Z
• Kent,WA 98032-5895
KENT
WA5MINGTOH
DATE' October 28, 2003
TO Kent City Council
FROM Dena Laurent, Assistant Chief Administrative Officer
THROUGH Mayor Jim White
SUBJECT City of Kent 2004 Legislative Agenda
ACTION:
Placed on the November 4, 2003 City Council Consent Agenda for adoption based
on 3-0 recommendation from Council Operations Committee.
Motion: I move to recommend that the Draft 2004 Legislative Agenda be adopted as
City of Kent's 2004 Legislative Agenda.
SUMMARY:
The City of Kent annually adopts a Legislative Agenda stating the City's legislative
positions and priorities This document is used to communicate these priorities to Kent's
State Legislative representatives The document also serves as a work plan for the
Mayor's Office staff and lobbyist in pursuing these issues during the 2004 Legislative
Session. During the Session we will provide Council regular Legislative updates and will
request direction on emerging issues as they arise.
RECOMMENDED BY: Staff
BUDGET IMPACT: None
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Kent City Council Meeting
Date November 4, 2003
Category Consent Calendar
1. SUBJECT: EXCUSED ABSENCE FOR COUNCIL PRESIDENT WOODS —
ACCEPT
2. SUMMARY STATEMENT: Approval of an excused absence for Council
President Judy Woods for November 4, 2003 City Council meeting.
3. EXHIBITS: Memo
4. RECOMMENDED BY:
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6E
OFFICE OF THE MAYOR
Jim White, Mayor
Phone 253-856-5700
Fax 253-856-6700
Address 220 Fourth Avenue S
KENT Kent,WA 98032-5895
WASHINGTON
DATE October 14, 2003
TO Mayor Jim White
City Councilmembers
FROM Judy Woods, Council President
SUBJECT- Excused Absence
I would like to request an excused absence from the November 4, 2003 City Council meeting. I
will be unable to attend
Thank you for your consideration.
Kent City Council Meeting
Date November 4, 2003
Category Consent Calendar
1. SUBJECT: REAPPOINTMENT TO INDEPENDENT SALARY
COMMISSION—CONFIRM
2. SUMMARY STATEMENT: Confirm the Mayor's re-appointment of Mr. Brad
Bell as a member of the Independent Salary Commission. His new term will continue
until 10/31/2007
3. EXHIBITS: Memorandum from Mayor White
• 4. RECOMMENDED BY:
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
• ACTION:
Council Agenda
Item No. 6F
OFFICE OF THE MAYOR
Jim White, Mayor
Phone 253-856-5700
Fax 253-856-6700
Address 220 Fourth Avenue S
KENT Kent,WA 98032-5895
WASHING-ON
MEMORANDUM
TO JUDY WOODS, COUNCIL PRESIDENT
CITY COUNCIL MEMBERS
FROM J1M WHITE, MAYOR y #/
DATE- October 14, 2003
RE- RE-APPOINTMENT TO INDEPENDENT SALARY COMMISSION
I have re-appointed Mr Brad Bell to continue serving as a member of the Independent Salary
Commission His new term will continue until 10/31/07
1 submit this for your confirmation
jb
• Kent City Council Meeting
Date November 4, 2003
Category Consent Calendar
1. SUBJECT: ALLENBACH IV BILL OF SALE —ACCEPT
2. SUMMARY STATEMENT: As recommended by the Public Works Director,
accept the Bill of Sale for Allenbach IV submitted by 4A Development Corporation for
continuous operation and maintenance of 1,136.30 feet of street improvements and
1,307 feet of storm sewers. The Bonds are to be released after the maintenance period.
This project is located at 145 h Place SE between SE 278`h & SE279" Street.
3. EXHIBITS: Vicinity map
4. RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6G
it
S
KENT KANGLEY ROAD
516
W s� 274TH ST SE
N t� 275TH ST
SE 275TH
SE 276TH PL
W
N, SE 278TH ST
SE 279M PL Sfm
SE 280711 ST
SE 281ST ST
VICINITY MAP OVED
VTS
Vicinity Map
Allenbach IV
145 Place SE Between SE 278`h and SE 2791h Street
• Kent City Council Meeting
Date November 4, 2003
Category Consent Calendar
1. SUBJECT: PAT'S PLACE (ANDREW'S CROSSING) BILL OF SALE—
ACCEPT
2. SUMMARY STATEMENT: As recommended by the Public Works Director,
accept the Bill of Sale for Pat's Place submitted by Daley- Morrow - Poblete, Inc. for
continuous operation and maintenance of 557 feet of watermain, 540.2 feet of sanitary
sewer, 1250+ feet of street improvements and 630 feet of storm sewer. The Bonds are
to be released after the maintenance period. This project is located at 11909 SE 277t'
and 27711 120t" Ave. SE.
3. EXHIBITS: Vicinity map
• 4. RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: S
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
• ACTION:
Council Agenda
Item No. 6H
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• Kent City Council Meeting
Date November 4, 2003
Category Consent Calendar
1. SUBJECT: KARA CREST/COFIELD SHORT PLAT BILL OF SALE—ACCEPT
2. SUMMARY STATEMENT: As recommended by the Public Works Director,
accept the Bill of Sale for Kara Crest/Cofield Short Plat submitted by Wm Wayne Jones
Jr. for continuous operation and maintenance of 2,797 feet of sanitary sewer, 590 feet
of street improvements and 1,575 feet of storm sewer. The Bonds are to be released
after the maintenance period. This project is located at IOO h SE/SE 220t'.
3. EXHIBITS: Vicinity map
4. RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6I
, I -- --- arl1A-
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Vicinity Map
Kara Crest/Cofield Short Plat
100" SE / SE 220"
Kent City Council Meeting
Date November 4, 2003
Category Consent Calendar
1. SUBJECT: WEST FORK SOOSETTE CREEK IMPROVEMENTS PROJECT —
ACCEPT AS COMPLETE
2. SUMMARY STATEMENT: As recommended by the Public Works Director,
accept the West Fork Soosette Creek Improvements project as complete and release
retainage to Pivetta Brothers Construction upon standard releases from the state and
i release of any liens. The original contract amount was $716,045.44. The final contract
amount was $694,162.96.
3. EXHIBITS: None
4. RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6J
Kent City Council Meeting
Date November 4, 2003
Category Consent Calendar
1. SUBJECT: MORGAN'S PLACE REZONE RZ-2002-6 ORDINANCE—ADOPT
2. SUMMARY STATEMENT: Adoption of Ordinance No. relating to land
use and zoning, rezoning approximately 9.76 acres of property located at 23601 AND
23659 98th Avenue South, from Single Family Residential 4.5 units per acre (SR-4.5),
to Single Family Residential six units per acre (SR-6), (Morgan Place Rezone,
#RZ-2002-6).
I
3. EXHIBITS: Ordinance
4. RECOMMENDED BY: City Council 10/21/03
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
• ACTION:
Council Agenda
Item No. 6K
ORDINANCE NO.
AN ORDINANCE of the city council of the city of
Kent, Washington, relating to land use and zoning,
specifically the rezoning of approximately 9 76 acres of
property which consists of two(2)parcels which are located
at 23601 and 23659 98`h Avenue South from Single Family
Residential (SR-4.5), to Single Family Residential (SR-6)
(Morgan Place Rezone, #RZ-2002-6).
WHEREAS, an application to rezone approximately 9 76 acres from the
current zoning of Single Family Residential 4 5 units per acre (SR-4.5) to Single Family
Residential six units per acre (SR-6) was filed on December 13, 2002 (Morgan Place
Rezone, #RZ-2002-6), and
WHEREAS,the city's SEPA responsible official issued a Determination o
Nonsignificance (DNS) for the proposed rezone on July 24, 2003, and
�i
�I
I
WHEREAS,a public hearing on the Morgan Place Rezone was held before
the hearing examiner on September 3, 2003; and
I
WHEREAS, on September 17,2003,the hearing examiner issued findings
and conclusions that the Morgan Place Rezone is consistent with the city's Comprehensive
Plan, that the proposed rezone and subsequent development activity would be compatible
I
with the development in the vicinity, that the proposed rezone will not unduly burden the
transportation system in the vicinity of the property with significant adverse impacts whic
1
Morgan Place Rezon
cannot be mitigated,that circumstances have changed since the establishment of the current
zoning district to warrant the proposed rezone, and that the proposed rezone will not
i
adversely affect the health, safety, and general welfare of the citizens of the city of Kent;
and
li
WHEREAS, the findings are consistent with the standards for rezone set
forth in sections 15.09.050(A)(3)and 15.09.050(C) of the Kent City Code; and
WHEREAS, the Kent Hearing Examiner recommended approval of the
Morgan Place Rezone on September 17, 2003, and
WHEREAS, on November 4, 2003, the city council moved to accept the
findings of the hearing examiner and the hearing examiner's recommendation for approval
of the Morgan Place Rezone from Single Family Residential 4.5 units per acre(SR-4 5)to
Single Family Residential 6 units per acre (SR-6); NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT,WASHINGTON,DOES
I,
HEREBY ORDAIN AS FOLLOWS-
SECTION 1. - Rezone. The property located at 23601 and 23659 98'h
Avenue South, Kent, Washington consisting of approximately 9.76 acres depicted in
Exhibit "A" (marked "Site"), attached and incorporated by this reference, and legally
described in Exhibit "B"attached and incorporated by this reference, is rezoned as follows:
King County tax parcel numbers 1822059053 and 1822059154 located in
Kent,Washington,shall be rezoned from Single Family Residential 4.5 units
per acre (SR-4.5) to Single Family Residential six units per acre (SR-6)
The city of Kent zoning map shall be amended to reflect the rezone granted above
2
Morgan Place Rezon
SECTION2. -Severability If any one or more sections, sub-sections, or
sentences of this ordinance are held to be unconstitutional or invalid, such decision shall
not affect the validity of the remaining portion of this ordinance and the same shall remain
in full force and effect.
( SECTION3. - Effective Date This ordinance shall take effect and be in
force five(5)days from and after its passage,approval and publication as provided by law.
i
i
JIM WHITE, MAYOR
ATTEST
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM-
TOM BRUBAKER, CITY ATTORNEY
PASSED day of 2003
i
APPROVED day of 12003.
PUBLISHED day of 12003.
3
Morgan Place Rezone
I hereby certify that this is a true copy of Ordinance No. ,passed
by the city council of the city of Kent, Washington, and approved by the mayor of the city
of Kent as hereon indicated.
(SEAL)
BRENDA JACOBER, CITY CLERK
P Cm110RDINANC&Remne-MorganP1mc doc
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4
Morgan Place Rezon
S 228TH ST --
1
SE 229TH PL
SE 230TH ST
SE 231ST ST
232ND SE 232ND
ST TURNKEY
PARK
vi
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w =
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SE 239TH SE 239TH
_ PL o ST
JAMES ST SE SE 240TH ST
0 APPLICATION NAME MORGAN'S PLACE
REQUEST: #RZ-2002-6 and #SU-2000-6
VICINITY MAP EXHIBIT "A"
LEGAL DESCRIPTION
PARCEL A:
THE NORTH HALF OF THE NORTHWEST QUARTER OF THE
SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION
18, TOWNSHIP 22 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY,
WASHINGTON;
EXCEPT THAT PART CONVEYED FOR ROAD PURPOSES BY DEEDS
RECORDED UNDER RECORDING NUMBERS 1141198 AND 5515484.
PARCEL B: I
THE SOUTH HALF OF THE NORTHWEST QUARTER OF THE
SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION
18, TOWNSHIP 22 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY,
WASHINGTON;
EXCEPT THAT PART CONVEYED FOR ROAD PURPOSES BY 'DEED
RECORDED UNDER RECORDING NUMBERS 1141198.
EXHIBIT "B"
Kent City Council Meeting
Date November 4, 2003
Category Consent Calendar
1. SUBJECT: KENT MEMORIAL PARK ART CONTRACT - APPROVE
2. SUMMARY STATEMENT: Accept the proposal for Kent Memorial park
Community Art Project with artists Shannon and Bruce Andersen
The project is part of the 2003 City Art Plan approved on January 7, 2003. This
community art project involves painting and tiling the community center, and creating a
path and seating area of half-spheres in front of the center. The community will be
involved in tile-making workshops.
3. EXHIBITS: Conceptual Design
4. RECOMMENDED BY: Staff& Parks Committee
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X
6. EXPENDITURE REQUIRED: $30,000.00
SOURCE OF FUNDS: City Art Program capital budget as approved in the 2003
City Art Plan (P20035.66500.530)
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6L
PARKS, RECREATION AND COMMUNITY SERIVCES
John M. Hodgson, Director
Phone 253-856-5100
Fax 253-856-6050
K E N T
WASHINGTON Address 220 Fourth Avenue S
Kent,WA 98032-5895
DATE: October 14, 2003
TO: Kent City Council Parks Committee
FROM: Brenda Abney, Visual Arts Coordinator
THROUGH: Ronda Billerbeck, Cultural Programs Manager; John M. Hodgson, Director Parks,
Recreation and Community Services
SUBJECT: Public Art Proposal
MOTION: I move to accept the proposal for Kent Memorial Park Community Art and
recommend entering into a contract with artists Shannon &Bruce Andersen for the amount of
$30,000.
SUMMARY:
The community art project for Kent Memorial Park is intended to visually enhance the Central
Avenue view of the community center and park through public art The community would
participate by making tiles under the direction of artists Bruce and Shannon Andersen. Having
community participation has been proven to increase the sense of ownership and community
pride and reduces vandalism in public spaces. The project is part of the 2003 City Art Plan
approved on January 7, 2003 The artists were chosen through a two-step selection process by
committee and was accepted by the Kent Arts Commission on September 23, 2003. The artists
propose painting and tiling the community center, creating a path and seating area of/z spheres
in front of the center.
EXHIBITS: 3-D Model
BUDGET IMPACT: YES X NO
REVENUE/EXPENDITURE: This proposed action has an budgeted expenditure of$30,000
SOURCE OF FUNDS: City Art Program capital projects budget as approved in the 2003 City
Art Plan. (P20035.66500.530 expense )
Kent Council Parks Committee 1
October 14, 2003
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Kent Memorial Park Public Art Proposal
Prepared by Bruce Andersen &Shannon Kelly Andersen
Project Budget
DESIGN
Labor (60 hr @ 25.00) 1500.00
WALL
Cement board 250.00
Construction adhesive 75.00
Hardware 45.00
Tile 9040.00
* Field (360 sf x 20.00 = 7200.00)
* Trim (140 If x 6.00 = 840.00)
* Mosaic (20 sf x 50.00 = 1000,00)
Thinset, Grout &Sealer 370.00
Labor (120 hr @ 25.00) 3000.00
PATH
Sand, Gravel, Mortar & Cement 100.00
Stone (20 sf x 50.00) 1000.00
Labor (36 hr @ 25.00) 900.00
SCULPTURES
Rebar & Lathe 700.00
Hybridized Concrete 250.00
Concrete Footings 50.00
Tile (45 sf x 50.00) 2250.00
Grout &Sealer 170.00
Labor (260 hr x 25.00) 6500.00
WORKSHOPS
Labor (36 hr x 25.00) 900.00
tax (8.8%) 2384.80
29484.80
Kent Memorial Park Public Art Proposal
Prepared by Bruce Andersen &Shannon Kelly Andersen
Design Outline
We have chosen the community center building and the large empty
green space located in front of the center as the focus of our proposal.
Our goal is to create a highly visible and useable area in front of the
building, invoking a warm and inviting environment for its users. We
have chosen a circular and sphere motif to reflect the theme of the
park, suggesting community, games, movement, unity and inclusion.
We plan to execute the project in three parts, a wall mural, a viewing
path and a sculptural element. The first two design aspects of our
proposal will include three accessible workshops to be held in the
community center.The hands on workshops will provide an
opportunity for the community to participate in the integrated process
of tile making, mosaic and design.
. 1) Wall Mural
The first part of our project is the 360 sf tile and mosaic mural across
the front of the building.This is designed to be visually striking from a
distance(i.e. Central Ave.)and highly detailed to create interest when
closely examined.The wall will incorporate 411x 8"subway tile in a six-
foot high band, spanning the front of the building.Throughout the band
of tile, intricate mosaic designs will fill cut out circular shapes.The
shape of the sub way the was chosen to compliment the geometric
shapes on the building wile providing a variation of scale.The mosaic
filled circular shapes move throughout the tile wall, breaking up the
sharp angles of the building.The weather resistant tiles are hand
fabricated specifically for a public setting.
Design Outline Continued
2) Viewing Pathway
The second phase of the design is the "viewing pathway".This serves as
the visual connection from the building to the location of the
sculptures.The 3' wide path is to be constructed of broken stone and
circular mosaic inserts. It will span from one side of the buildings
doorway to the other in a semi-circle,wrapping around the planting
area in front of the building. We choose the stone to emulate the
preexisting stone features of the building while integrating the circular
mosaic inlays.
3) Sphere Sculptures
The final aspect of the design is a series of five half-sphere sculptures
protruding from the grounds between the building and the drive.The
sphere shapes create an esthetic continuity between the mural design
on the community center and it's surroundings.The sculptures will
serve as a meeting place, point of interest for visitors and visual
landmark.The sphere sculptures will range from three to five feet in
diameter and placed randomly with appropriate distance for grounds
keeping.The construction involves welded rebar, metal lath covered in
several inches hybridized concrete and brightly colored round hand-
formed stoneware tile.
i
• Kent City Council Meeting
Date November 4, 2003
Category Consent Calendar
1. SUBJECT: TRAIN CORRIDOR ART CONTRACT—APPROVE
2. SUMMARY STATEMENT: Accept the proposal for Train Corridor Public Art
with artist Cheryl dos Remedios.
The project is part of the 2003 City Art Plan approved on January 7, 2003. The project
involves a series of ten crane sculptures that will be animated through the movement of
the train or vehicle (similar to a flip-book).
3. EXHIBITS: Art Proposal Sculpture Design
. 4. RECOMMENDED BY: Staff and Parks Committee
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X
6. EXPENDITURE REQUIRED: $60,000.00
SOURCE OF FUNDS: City Art Program capital budget as approved in the 2003 City
Art Plan (P20035.66500.530)
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6M
PARKS, RECREATION AND COMMUNITY SERIVCES
John M Hodgson, Director
44# • Phone 253-856-5100
K E N T Fax 253-856-6050
W A$H I N G T O N Address. 220 Fourth Avenue S
Kent, WA 98032-5895
DATE: October 14, 2003
TO: Kent City Council Parks Committee
FROM: Brenda Abney, Visual Arts Coordinator
THROUGH: Ronda Billerbeck, Cultural Programs Manager, John M. Hodgson, Director Parks,
Recreation and Community Services
SUBJECT: Public Art Proposal
MOTION I move to accept the proposal for Tram Corridor Public Art and recommend entering
into a contract with artist Cheryl dos Remedios for the amount of S60.000.
SUMMARY:
Artwork for the borders of Kent along the Burlington Northern Santa Fe Railroad was included
in the 2003 City Art Plan approved on January 7, 2003. The art proposal is based on an art plan
completed in 2002 and is intended to be accessible to commuter traffic viewers, both rail and
auto. The artist was chosen through a two-step selection process by committee and was accepted
by the Kent Arts Commission September 23, 2003. The artist proposes a series of ten crane
sculptures that would be animated through the movement of the train or vehicle like a flip book
or animation stills. The crane has significance in many cultures represented in Kent and
migrated through the wetland areas of the community.
EXHIBITS: Art Proposal Booklet
BUDGET IMPACT: YES X NO
REVENUE/EXPENDITURE: This proposed action has an budgeted expenditure of S60,000
SOURCE OF FUNDS: City Art Program capital projects budget as approved in the 2003 City
Art Plan. (P20035 66500 530 expense )
Kent Council Parks Committee ]
October 14, 2003
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POLICE DEPARTMENT
Ed Crawford, Chief of Police
• Phone 253-856-5888
KENT Fax 253-856-6802
Address 220 Fourth Avenue S
Kent,WA 98032-5895
1
! DATE: November 4, 2003
TO: Kent City Council
1
CATEGORY: Consent Calendar
SUBJECT: Kent Police Department requests authorization to apply for the Washington Traffic
Safety Commission grant.
MOTION: I move to recommend authonzmg Kent Police Department to apply for the Washington
Traffic Safety Commission grant for DUI and seat belt N lolators
SUMMARY: This grant will provide overtime finding for DUI and seat belt violator campaigns The
DUI campaign, "Drive Hammered— Get Nailed' and the seat belt campaign, "Click-It Or Ticket" will
begin on November 20, 2003 and run through January 5, 2004
EXHIBITS: Letter dated 10/07/03 from Washington Traffic Safety Commission
Copy of WTSC Memorandum of Understanding
BUDGET IMPACT None
RECOMMENDED BY: Operations Committee 10/21/03
BACKGROUND: The goals of this program are to sa%e h�es and prevent serious injuries on
Washington's roadways by decreasing the number of DUI drivers and by increasing the seat belt usage
rate The WTSC will purchase media spots that will air before the enforcement begins to promote the
program and to attempt to educate motorists. The Kent Police Department will request the maximum
funding level of$8,000 00.
The application deadline is November 8, 2003
Kent City Council Subject WTSC—drive hammered
Date November 4,2003
RE&S I V D
r� CHIEF OFFICE
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KENT POLICE CEP,ARTI<RENT
WASHINGTON Tp,. ,=FIL SAFFT't C(DNI'-I ,"
1 U00 S Chcrry Sl,PO Got a�/9-4 • Oh mba, 11 ahmefun 9b>0�-b'�-= t
October 7,2003
TO: Washington State Law Enforcement Agencies
3-FLAGS Participants
FROM: Dick Nuse and Angie Ward, Program Managers
RE: November DUI/Seat Belt Overtime Funding for the
"Drive Hammered-Get]Nailed"Holiday Campaign
Based on the success of the "Click-It Or Ticket" (CIOT) enforcement campaign, the
Washington Traffic Safety Commission is offering overtime grant funding for another
mobilization in November—January. The emphasis areas for this overtime funding are
DUI and seat belt violators.
The goals of this program are to save lives and prevent senous ,Junes on Washington's
• roadways by decreasing the number of DUI drivers and by increasing the seat belt usage
rate. Because of law enforcement's active participation in the CIOT campaign, the seat
belt use rate has jumped to 95%! It is our hope that this same formula of heavy multi-
jurisdictional enforcement coupled with heavy media will decrease our DUI problem just
as dramatically. The enforcement activity will begin on November 20, 2003 and extend
through January 5, 2004 The WTSC will purchase media spots that will air before the
enforcement begins to promote the program and to attempt to educate motorists
1. Eligibility—
First preference H ill be given to the 24 DUI/Traffic Safety Task Forces(TF) —see the
attached map for TF locations and coordinators phone numbers. If you are in a
county covered by a TF, please contact that coordinator to participate.
All other county, local and tribal law enforcement agencies are eligible and encouraged to
participate in this multi jurisdictional project The use of commissioned reserve officers
is approved as long as a pay structure exists. Funding availability is on a first-come basis
based on agency size and the number of full-time commissioned personnel as follows-
4 of Commissioned Officers May request funding up to:
1-10 $1000
I 1-50 $3,000
51-100 $5,000
101+ S8,000
2. Funding Guidelines -
Funding will be on a"reimbursement" basis and requires submission of a state invoice
voucher (Form A19-IA—attached) upon completion of activity. Support documents for
reimbursement must include signed overtime slips or payroll/expense records showing
't payments made and officer activity logs demonstrating performance
• Performance standards for funded personnel are a minimum of three (3) self-
initiated contacts per hour. This is a DUI enforcement activity with "zero
tolerance" for seat belt violations. It is expected that Notices of Infraction
(NOI's) for seat belt/child car seat violations will be issued at contact unless
circumstances dictate otherwise. It is understood that violator contacts may result
in related, time-consuming activity Such activity will be considered for
reimbursement. Activity other than that initiated through emphasis patrol contact
(investigating collisions, emergency responses, etc) will be the responsibility of
the contracting agency and may not be considered for reimbursement.
• Alloivable use offends will be for overtime salary (@ 1 5 times normal rate), and
wages and benefits of commissioned personnel in direct support of operational
activity No equipment purchases are authorized
3) Application for Funds—
Application for funding must be received by WTSC by Nov ember 8, 2003 and must
include the following elements.
a A grant letter requesting overtime funding The letter must contain the following
four elements (See attached sample letter)
• A schedule of planned enforcement dates during the November 20 - January 5
mobilization, which may be changed later due to operational requirements, and
the number of personnel committed to each date,
• The amount of funds requested;
• The designation of a single "point of contact" for the purposes of the project
management, administration and activity reporting, and
• The designation of a single "point of contact" for media and public education
purposes (may be the same as the project manager)
b. A signed Memorandum of Understanding (attached)
4. Fun ding Approval—
A copy of the approved MOU will be returned to your agency prior to planned activity.
5. Reimbursement/Reporting-
To receive reimbursement, the following must be submitted to WTSC no later than
February 6, 2004
• A completed Invoice Voucher, A19-IA Form (attached) Please note that we cannot
accept a FAX. We must have your agency identified as the"Claimant", a Federal
Tax ID #and an original siy_nature of the agency head, command officer or
contracting officer on the A-19 form.
• Payroll support documents such as signed overtime slips or payroll/expense
records showing rate of pay or payments made.
• Activity Logs for each officer and a combined activity log with totals for the
entire campaign.
• A summary sheet of all activity during the entire mobilization to include contacts,
number of citations and arrests (by type listed on Activity Log) for each day.
Contact Information/Questions -
Please contact Dick Nuse (360) 664-8426 dnuse@wtsc.wa gov or Angie Ward (360) 753-
0877 award@wtsc.wa gov if you have any questions
Attachments• Memorandum of Understanding
• Activity Log
A19-IA Invoice Voucher
Sample grant request letter
"15TAT
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u 4j 11119 1C
MEMORANDUM OF UNDERSTANDING
WASHINGTON TRAFFIC SAFETY COMMISSION
1000 So. Cherry St., PO Box 40944, Olympia,WA 98504-0944
THIS AGREEMENT is made and entered into by and between
Agency name
Hereinafter referred to as "Contractor" and the WASHINGTON TRAFFIC SAFETY COMMISSION, hereinafter
referred to as "WTSC "
IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement agencies to
conduct "Zero Tolerance — DUI and Safety Belt Emphasis Muti jurisdictional Patrols" during the period
between November 20, 2003 and January 5, 2004 The goal of this project is to contact as many violators as
possible with a "Zero Tolerance' for DUI and seat belt violations
IT IS, THEREFORE, MUTUALLY AGREED THAT:
1 Contractor will provide a commissioned police officer(active or paid reserve) with appropriate equipment
(vehicle, radar, etc) on an "overtime" basis (not to exceed 1 5 times normal salary) to enforce DUI and seat
belt laws No on-duty personnel will be funded
2 The period of activity will begin on November 20, 2003 and extend through January 5, 2004 Funding is not
available for activity before or after this period and funding may not exceed the amount prescribed in the
attached Request for Proposal
93 Performance standards for funded personnel are a minimum of three t3) self-initiated contacts per hour.
This is an enforcement activity with"zero tolerance" for DUI and seat belt violations It is expected Notices of
Infraction (NOI's) will be issued at contact unless circumstances dictate otherwise It is understood that
violator contacts may result in related, time-consuming activity Such activity will be considered for
reimbursement Activity other than that initiated through emphasis patrol contact (investigating collisions,
emergency responses, etc)will be the responsibility of the contracting agency and may not be considered
for reimbursement
4 Contractor must submit for reimbursement not later than February 6, 2004. Billings will include
• Invoice Voucher, A19-1A Form (attached) Please note that we cannot accept a FAX We must have
your agency identified as the "Claimant°, a Federal Tax ID # and an original signature of the agency
head, command officer or contracting officer on the A-19 form
• Payroll support documents (overtime slips, payroll documents, etc )
• Officer Activity Logs (showing 3 or more self-initiated contacts per hour)
♦ Summary sheet tallying officer Activity Logs for the entire two week enforcement period
5 Disputes arising under this agreement shall be resolved by a panel consisting of one representative of the
Washington Traffic Safety Commission, one representative from your agency and a mutually agreed upon
third party The dispute panel shall thereafter decide the dispute with the majority prevailing
6 Either party may terminate this agreement upon (30) days written notice to the other party In the event of
termination of this agreement, the terminating party shall be liable for the performance rendered prior to the
effective date of termination
IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT
APPROVED/DISAPPROVED
Agency Washington Traffic Safety Commission
Return to: WTSC
Contracting Agent(Print/type Name) PO Box 40944
Olympia,WA 98592-0944
Signature
POLICE DEPARTMENT
Ed Crawford, Chief of Police
v K Phone
ENT Fax 253-856-6802
Address 220 Fourth Avenue S
Kent,WA 98032-5895
DATE: November 4, 2003
TO: Kent City Council
CATEGORY: Consent Calendar
SUBJECT: Kent Police Department requests authorization to apply for the Washington Traffic
Safety Commission grant for 2004
MOTION: I move to recommend authorizing the Kent Police Department to apply for the Washington
Traffic Safety Commission grant for 2004
SUMMARY: This grant will provide supplemental overtime funding for DUI enforcement This DUI
campaign will begin in January 2004 and end by September 30, 2004
EXHIBITS: Letter dated 10/21/03 from Washington Traffic Safety Commission
BUDGET IMPACT 25% matching funds from the City
RECOMMENDED BY: Operations Committee 10,21/03
BACKGROUND: The goals of this program are to save lives and prevent serious injuries on
Washington's roadways by decreasing the number of DUI drivers The WTSC will purchase media
spots that will air before the enforcement begins to promote the program and to attempt to educate
motorists
This federal funding is only being offered to county task forces and Kent Police Department has been
asked to participate through the task force coordinator We anticipate submitting reimbursement for up
to $5,000.00, as we have in the past under similar grants
The application deadline is November 14, 2003
Kent City Council Subject WTSC-drive hammered-2004
Date November 4, 2003
R�
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21 October 2003
To Whom It May Concern:
This letter is to memorialize the proposal I made to the Task Force
Coordinators at their semi-annual meeting at Ocean Shores on October 16,
2003.
I have federal funding to re-vitalize the DOTS program, which provided over-
time money to law enforcement for on-going DUI emphasis patrols. This
money is to be used to supplement the funds available for Click-It-or-Ticket
seatbelt emphasis patrols and for Drive Hammered, Get Nailed DUI emphasis
patrols.
This funding is made available to the county task force coordinators so that
they can determine which agencies within their county (or area) wish to - or
are able to - participate in DUI overtime patrols; the frequency of these
patrols; and the level of funding needed in order to take part in this project.
In order to receive these funds, the task force coordinator is required to
provide a letter to me detailing the dates of DUI patrols, the participating law
enforcement agencies, an evaluation plan, and the amount of money needed
to carry out the plan DUI patrols may begin in January 2004 and must end
by 30 September 2004.
I will send a letter authorizing the patrols and the funding level along with
copies of the Memorandums of Understanding for signature by the law
enforcement agencies. Law enforcement will obtain overtime reimbursement
directly from me and not through the task force coordinator.
I expect participating law enforcement to provide a 2511/6 match by use of
their vehicles and other facilities. These funds can be used to pay for
dispatch overtime but may not be used for funding the Washington State
Patrol, Liquor Control Board agents, or for court time.
If you have additional, questions please contact me at 360.753.3022 or
pnerup(@wtsc.wa.gov. I would be happy to attend any meetings that would
help explain this process to affected agencies and groups.
Penny Nerup, Program Manager
Police Traffic Services
Washington Traffic Safety Commission
Kent City Council Meeting
Date November 4, 2003
Category Bids
1. SUBJECT: UPS UPGRADE
2. SUMMARY STATEMENT: Relocate and install new unmterruptible power supply
(UPS) for Kent City Hall. The City has outgrown the old UPS in the data center.
Council previously approved this project at the July 1" Council meeting. This is the
final phase of the project to install the new equipment and relocate the existing UPS
unit from the data center to a newly constructed area in the City Hall vault. The City
requested bids and Integrity Electric submitted the low bid at $38,732.80. The
Engineering estimate was $45,000.00.
3. EXHIBITS: Bid tab; 6/17/03 memo from Marty Mulholland; and Integrity
Electric's bid
4. RECOMMENDED BY: Council 7/1/03
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $38,732.80
SOURCE OF FUNDS: Technology Plan 2002-Contingency Funds
7. CITY COUNCIL ACTION:
Councilmember�� moves, Councilmember �dn� seconds
that the Mayor be authorized to sign the purchase order for UPS installation and
relocation in an amount not to exceed $38,732.80 to Integrity Electric.
DISCUSSION:
ACTION: —PI C
Council Agenda
Item No. 8A
PARKS FACILITIES
BID TAB
October 9, 2003
PROJECT: City of Kent UPS Upgrade
BIDDER
Integrity Electric $38,732.00
REP Electric $39,756 61
Main Street Electric $40,794 56
Milne Electric $42,431 00
INFORMATION TECHNOLOGY
Marty Mulholland, Director
4000 Phone 253-8564600
• Fax: 253-8564700
\S7 K EN T Address: 220 Fourth Avenue S.
W A E M I u O T O N Kent,WA 98032-5895
DATE: June 17, 2003
TO: Kent City Council Operations Committee A� w
FROM: Marty Mulholland, Information Technology Director I ^v"
Charlie Lindsey, Facilities Superintendent
THROUGH: Mayor Jim White
SUBJECT: Purchase and installation of Power Supply Unit for Data Center
SUMMARY: City computers and phone systems rely on an uninterruptible power supply(UPS)
unit to provide"clean"power and battery power for smooth operations. Our current UPS unit is at
capacity, and we cannot add additional equipment in the data center unless UPS capacity is
increased. This project includes the design,purchase, and installation of an additional UPS unit.
This project also involves moving the existing UPS unit from the data center to a newly
constructed area in the City Hall vault to contain both units.
This project was not foreseen when Technology Plan 2002 was created. As part of Technology
Plan 2002,contingency monies were identified to support unforeseen projects. We recommend
using approximately $109,500 of Technology Plan funds to pay for this project.
BUDGET IMPACT: Technology Plan 2002 contingency funds — estimate $109,500
MOTION: I move to recommend that Council authorize the Mayor to sign purchase orders for
purchase and installation of additional power supply units for the data center using contingency
funds from Technology Plan 2002.
BACKGROUND
The UPS is a necessary component of data center operations. The purpose of this project is to
increase UPS capacity sufficient to last for 5 — 10 years.
Information Technology staff and Facilities staff have been working together to identify the best
plan for providing additional UPS capacity The key project components, including budget
impacts, are as follows:
Project Component Bud et Estimate
Electrical and Mechanical design— estimate attached $12,000
Purchase,delivery, and storage of UPS — estimate attached $40,000
Construction/Installation of 2 UPS, Air Conditioning $50,000
uchase,vault improvements, move of existing UPS
Project Contingency $1,500
Total—Project Estimate $1099500
Kent Council Operations Committee I Data Center Power Supply Improvements
June 17,2003
BID FORM
Project City of Kent UPS Upgrade
220 4te Ave So.
Kent,Washington 98032
Consultant' Engineering Economics Inc
83 South King Street
Seattle,Washington 98104
(206)622-1001
Arm Jeff Nichols
To the City of Kent,
Having carefully examined the Drawings and Project Manual prepared by EEI
Dated September 22, 2003. l UWE(name) �n /E'oy i T� /Pc�i'iC —57C_ have examined the site
at 220 4 b Ave So, Kent, an correla ed the drawings to the site and understand the present conditions as
well as the requirements of the Construction Contract, and propose to fish all labor and materials for the
installation of a new UPS and relocation of an existing UPS at Kent City Hall
In submitting this Bid,I agree
I To hold my Bid open until thirty(30)calendar days after the actual bid opening
2 To enter into and execute a contract,if awarded on the basis of this bid,on City of Kent Public Works
Agreement,and to furrush proof of insurance as required by the project document
3 To complete the work in accordance with the Project Documents
4 That the Owner has the right to waive any informalities in the bidding or to reject any or all bids
LUMP SUM BASE BID
Basic Bid for the co> }ete con act as per plans a d�pecrfications,the lump sum
of Five auscM r Cu ($�LUC
WSST' c lCli one VC $
Total Thy-f wo�J- tt ($ )
Few L/SOI Xerh cc /Qc cZ/VL
Bidd Address
G IVA '7 12
gn City State Zip
Title Telephone/ Washington State Registration No
Receipt of Addenda numbered / through is hereby acknowledged
The Project construction time shall be /'?aDlx S,S consecutive days from Notice to
Proceed until Substantial Completion is ach eved
END OF BID FORM
REPORTS FROM STANDING COMMITTEES AND STAFF
A. COUNCIL PRESIDENT
B. OPERATIONS COMMITTEE
C. PUBLIC SAFETY COMMITTEE
D. PUBLIC WORKS
• /� �v-ll I� 3
E. PLANNING COMMITTEE /
F. PARKS COMMITTEE
G. ADMINISTRATIVE REPORTS ES
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Q ORTS FROM SPECIAL CO MITTEES
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1
Operations Committee Minutes
October 7, 2003
Committee Members Present. Acting Chair Judy Woods, Leona Orr, Tim Clark
The meeting was called to order by Judy Woods, Acting Chair at 4 05 P M
i
APPROVAL OF MINUTES OF SEPTEMBER 16, 2003
Tim Clark moved to approve the minutes of the September 16, 2003, Operations Committee
meeting. The motion was seconded by Leona Orr and passed 3-0.
APPROVAL OF VOUCHERS DATED SEPTEMBER 15, 2003, AND SEPTEMBER 30, 2003
Leona Orr moved to approve the vouchers dated September 15, 2003, and September 30,
2003. Tim Clark seconded the motion, which passed 3-0.
MEMORANDUM OF INTENT TO COLLABORATE ON SOLID WASTE ISSUES
Assistant City Attorney Brett Vinson presented the proposed Memorandum of Intent which King
County Executive King County Executive has made a variety of proposals affecting the solid waste
utility which may impact the rights and responsibilities of the 38 cities with existing interlocal
contracts for solid waste transfer and disposal services with King County In response to potential
impacts, many cities have entered into a Memorandum of Intent This Memorandum of Intent will
allow the cities to collaborate together in developing an integrated regional policy to address issues
affecting solid waste transfer and disposal services Any city receiving solid waste transfer and
disposal services from King County may participate in this project by concurrence of their legislative
body and/or mayor No membership in Suburban Cities Association is required to participate in this
project
Leona Orr moved to recommend that the Memorandum of Intent to Collaborate on Solid Waste
Issues be placed on the Consent Calendar for the October 21, 2003, Council Meeting approving
the agreement and recommending it for the Mayor's signature. The motion was seconded by
Tim Clark and passed 3-0.
KENT POLICE DEPARTMENT REQUESTS AUTHORIZATION TO ACCEPT THE FY 2003
BUREAU OF JUSTICE ADMINISTRATION BALLISTIC VEST PROGRAM GRANT
Chief of Police Ed Crawford presented this agenda item and requested that it be placed on the
Consent Calendar for the October 21, 2003, Council Meeting accepting the grant award and to
establish budget documents as needed
jLeona Orr moved to recommend that the Kent Police Department's Request for Authorization
to Accept the FY 2003 Bureau of Justice Administration Ballistic Vest Program Grant be
placed on the Consent Calendar for the October 21, 2003, Council Meeting accepting the
grant award and to establish budget documents as needed. The motion was seconded by
Tim Clark and passed 3-0.
2
Operations Committee, 10/7/2003
KENT POLICE DEPARTMENT REQUESTS APPROVAL OF AGREEMENT 2003/04 BETWEEN
THE CITY OF KENT AND THE KENT SCHOOL DISTRICT FOR THE SCHOOL LIAISON
OFFICER
i
Chief of Police Ed Crawford presented this agreement as a renewal agreement effective September
1, 2003, through August 31, 2004 The Kent Police Department shall provide the full-time services
of a police officer to the Kent School District for the purpose of assisting with the training,
organization, and direction of school security
Leona Orr moved to recommend that the Kent Police Department requests approval of the
2003/04 Agreement between the City Of Kent and the Kent School District for the Kent School
Liaison Officer be placed on the Consent Calendar for the October 21, 2003, Council Meeting
approving the agreement and recommending it for the Mayor's signature. The motion was
seconded by Tim Clark and passed 3-0.
The meeting was adjourned at 4 21 P M
Renee Cameron
Operations Committee Secretary
2
t
PLANNING COMMITTEE MINUTES
September 16,2003
COMMITTEE MEMBERS: Chair Leona Orr,Tim Clark,Bruce White
The meeting was called to order by Chair Leona Orr at 3:00 P.M with Judy Woods temporarily filling in
for Tim Clark.
t Approval of Minutes of August 19,2003
( Committee Member Bruce White moved and Committee Member Judy Woods seconded a motion to
approve the minutes of the August 19,2003 meeting. The motion carried 3-0.
t #ZCA-2003-2 Cluster Housine Amendment
1 Planning Manager Charlene Anderson stated that the proposed ordinance separates cluster housing and
urban separator area provisions as discussed before the Committee on August 19.
t Bruce White moved and Judy Woods seconded a motion to recommend approval of ZCA-2003-2
Cluster Housing Amendment as forwarded by the Land Use and Planning Board, staff and as
t amended by the Committee, forwarding this item to the Consent Calendar at the October 7 City
Council Meeting. Motion carried with a vote of 3 to 0.
#SCA-2003-1 Binding Site Plan Subdivision Code Amendment
Pnncipal Planner Kim Marousek discussed the Binding Site Plan process and presented the provisions of
the amendment as recommended by the Land Use and Planning Board at their August 25t6 hearing
Tim Clark moved and Bruce White seconded a motion to recommend approval of SCA-2003-1
Binding Site Plan Subdivision Code Amendment as forwarded by the Land Use and Planning
Board and staff, forwarding this item to the Consent Calendar at the October 7t' City Council
meeting. Motion carried with a vote of 3 to 0.
Proposed Zoning Study DCE Area East of Burlington Northern Tracks
Community Development Director Fred Satterstrom introduced a letter received from Mr. Ted Nixon
describing an area that lies on the east side of the Burlington Northern Railroad Tracks generally along
Central Avenue and Smith Street requesting that specific sites be considered for rezone to (GC) General
Commercial or (0) Office. Mr Satterstrom stated that in 1992 the (DCE) Downtown Commercial
Enterprise zoning district was created and applied to the subject area and the downtown core area west of
the railroad tracks to SR-167
Mr Satterstrom stated that Mr Nixon asserts that the DCE zoning has not benefited redevelopment in
that area and that Mr Nixon's assessment indicates that over 80 percent of the uses and structures are
nonconforming Mr Satterstrom discussed the administering of Downtown Design Guidelines in
recognition of existing development
Mr Satterstrom stated a majority of the businesses were of a general commercial nature at the time the
subject site was rezoned from (GC) General Commercial to (DCE) Downtown Commercial Enterprise
He added that progress toward a pedestrian orientation has been slow Mr Satterstrom stated that this
proposal requires further analysis and that staff could pursue a study if the Committee so desired
]Harvey Aulgur,4223 Aikins SW,Seattle,WA 98116 stated that he owns property at Meeker and Gowe
which would benefit by a rezone back to GC He would then consider improvements for his property that
could draw business and increase revenue for the area
Bill Pugerude, 54 Cabezon Lane, Lopez Island, WA 98261 stated that he has owned a building with a
drapery business on Railroad Avenue for 45 years He stated that the City should encourage business by
converting zoning for the subject area back to(GC)General Commercial.
Gary Stewart,404 N. Railroad, Kent, WA 98032 stated that he has had a business on Railroad Avenue
for 25 years. Be encouraged staff to look at creative methods for generating business and generating a
pedestrian oriented environment by evaluating our street systems,particularly along Central Avenue
2
Jack Kay, Tork Lift Welding, 315 N. Central St., Kent, WA 98032 stated that in redeveloping
property at 522 N. Railroad Avenue, the City's zoning required an elaborate fencing system to surround
their paved parking area at a cost of $36,000. He stated that this fencing did not correlate with the
surrounding chain-link fencing systems used by other businesses as well as the Sound Transit rail lots.
Mr.Kay stated that he would support a change in zoning for the subject area
Mr. Satterstrom discussed the process involved to evaluate the subject site and estimated a completion
timeline of approximately six months Chair Orr requested an update on this matter at the October 21st
Committee meeting with notification going to those parties of interest attending this session. I
The meeting adjourned at 3:50 P.M i
i
Pamela Mottram, I
Adrmn Secretary,Planning Services
t
S IPermitlPlanlPlanning Committee110031Minutes191603pc-min doc
Planning Commmee Meeting 9/16/03
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EXECUTIVE SESSION
A) Property Negotiations
ACTION AFTER EXECUTIVE SESSION
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