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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 02/04/2003 • KEN T WASH INOTON Kent, Washington February 4, 2003 The regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor Pro Tem Woods . Council Members Present : Clark, Epperly, Orr, Peterson, White and Yingling. Others present: Chief Administrative Officer Martin, City Attorney Brubaker, Public Works Director Wickstrom, Parks, Recreation and Community Services Director Hodgson, Community Development Director Satterstrom, Information Technology Director Mulholland, Police Chief Crawford, and Finance Director Miller. Fire Chief Schneider was not in attendance as he was appearing before the Covington City Council . Approximately 50 people were at the meeting. (CFN-198) CHANGES TO THE AGENDA (CFN-198) From the Council, Administration or Staff. CAO Martin added Public Communications Item 4D. Mayor Pro Tem Woods noted a correction to Consent Calendar Item 6E, changing "April" to "October" . Mayor Pro Tem Woods noted that Mayor White is in Washington D.C. lobbying for the FAST corridor. From the Public. Continued Communications Item 11A was added at the request of Robert O' Brien and Continued Communications Item 11B was added at the request of Ted Kogita. PUBLIC COMMUNICATIONS Employee of the Month. Mayor Pro Tem Woods announced that Margaret Bishop has been chosen as the Employee of the Month for February, and noted that she is a Network Specialist in the Technical Services Division of the Information Technology Department. She said Ms . Bishop has worked on many types of projects over the years, and does everything she can to make sure employees ' needs are met . She added that Margaret closed 671 Help Desk calls in 2002 . Information Technology Director Mulholland accepted the plaque and added that Bishop is very service-oriented, works hard every day, and is a delight to be around. (CFN-147) Civil Rights Award from the International Chiefs of Police. Chief Crawford expressed pride in the Drinking Drive Task Force and the Youth Conference, and introduced Stacy Judd, Adult Advisor for the Youth Board. Judd explained that only three awards are given, and that it is an honor to receive this award. Several of the 1 Kent City Council Minutes February 4, 2003 PUBLIC COMMUNICATIONS members of the Youth Board explained the workshops and projects they have done . (CFN-155) Arts Day 2003 . Mayor Pro Tem Woods read a proclamation stating that the Arts are a method of creating a compas- sionate, passionate, aware and respectful society and that public support for the Arts plays a crucial role in maintaining the vitality of the state, and proclaiming February 11, 2003 , as Arts Day 2003 in the City of Kent . Greg Worthing, Chair of the Arts Commission, accepted the proclamation and expressed thanks to the City Council . (CFN-155) Burn Awareness Week. Mayor Pro Tem read a proclamation which stated that 1 5 million burns occur in the United States and Canada annually, and that nearly 75% of them can be prevented by following a few simple rules . The week of February 2-8, 2003 was proclaimed Burn Awareness Week in the City of Kent, and Lt . Pat Pawlak explained the significance of burns and asked everyone to examine their living environments and make any needed changes . (CFN-155) CONSENT CALENDAR ORR MOVED to approve Consent Calendar Items A through I , as amended. Peterson seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 6A) (CFN-198) Approval of Minutes . Approval of the minutes of the regular Council meeting of January 21, 2003 . INFORMATION TECHNOLOGY (CONSENT CALENDAR - ITEM 6C) (CFN-1155) City Network Backbone Replacement - Phase II . Authorize the purchase of City network backbone replacement equip- ment for Phase II and its related services, and authorize the Mayor, subject to the City Attorney' s approval of final terms and conditions, to sign the agreements necessary to: Purchase Cisco equipment from the State DIS contract; purchase implementation assistance from vendor (s) as needed; and Purchase ongoing annual maintenance directly from Cisco. 2 Kent City Council Minutes February 4, 2003 INFORMATION TECHNOLOGY The need for a new city network backbone was one of the top priorities of Technology Plan 2002 . The Plan called for core network components to be replaced in two phases. Phase one was completed in late 2002 . This project is the 2nd part of the network backbone replacement . This phase replaces 5-year-old network equipment in many City facilities . The equipment is being purchased from a Washington State Master Contract . PUBLIC WORKS (CONSENT CALENDAR - ITEM 6D) (CFN-1271) Pacific Highway South HOV Lanes Project, Interlocal Agreement with Highline Water District. Authorization for the Mayor to sign an Interlocal Agreement with Highline Water District for the relocation of their facilities within the city' s North Phase of Pacific Highway South HOV Lane Improvement Project subject to the Public Works Director' s concurrence of the language and authorization to establish a budget for same, as recom- mended by the Public Works Committee . (CONSENT CALENDAR - ITEM 6E) (CFN-738) Local Hazardous Waste Management Grant, Recycling Events in March & October. Authorization for the Mayor to sign the Local Hazardous Waste Management Grant agreement in the amount of $19 , 022 . 03 to fund two City of Kent Household Hazardous Waste Collection and Recycling Events, and to direct staff to accept the grant and establish a budget for the funds to be spent within that project, as recommended by the Public Works Committee. (CONSENT CALENDAR - ITEM 6F) (CFN-102) Street Vacation, South 266th Street. Passage of Resolution No. 1634 setting a public hearing for March 18 , 2003 , for a Street and/or Alley Vacation Application and Petition filed by Mark Holland of Pacific Land Consulting, Inc . , to vacate a portion of S. 266th Street, lying between 128th Avenue SE and 132nd Avenue SE, as recommended by the Public Works Committee . Planning Services processed this petition and the Public Works Department approved the petition for vacation with conditions . 3 Kent City Council Minutes February 4 , 2003 PUBLIC WORKS (CONSENT CALENDAR - ITEM 6G) (CFN-102) Street or Alley Vacation, City Code 6 .09 .060 . Adoption of Ordinance No. 3634 which amends the city' s street vacation ordinance by allowing the city to collect up to the full-appraised value of vacated street or alley property as provided by state law, and removing street classification provisions, as recommended by the Public Works Committee. Due to recent state law amendments relating to street vacations, the city can seek full fair market value compensation for the vacation of certain streets or alleys . This ordinance implements this state law amend- ment and also cleans up Ch. 6 . 09 of the Kent City Code by eliminating the classification of streets and alleys when reviewing vacation petitions and determining the amount of compensation due. (CONSENT CALENDAR - ITEM 6H) (CFN-171) Public Egress and Utility Easement Release. Authorization for the Mayor to execute a Release of Easement releasing the ingress/egress/utilities easements located in the Pacific Gateway Business Park over the southerly portion of Lots 15, 16, and 17, which are no longer needed by the city. (CONSENT CALENDAR - ITEM 6I) (CFN-1241) LID 354 - N. Washington Avenue Improvements. Accept the LID 354 N. Washington Avenue Improvements project as complete and release retainage to Ceccanti, Inc . upon standard releases from the state and release of any liens. The original contract amount was $3, 496, 956 . 01, as recommended by the Public Works Director. The final contract amount was $3 , 340, 053 . 84 . (BIDS - ITEM 8A) (CFN-1038) West Fork Soosette Creek Sox Culverts Supply Contract. The bid opening for this project was held on January 22nd with three bids received. The low bid was submitted by Utility Vault Company in the amount of $189, 268 .48 . The Engineer' s estimate was $235, 900 . 16 . The Public Works Director recommends awarding this contract to Utility Vault Company. CLARK MOVED that the West Fork Soosette Creek Box Culverts Supply contract be awarded to Utility 4 Kent City Council Minutes February 4, 2003 PUBLIC WORKS Vault Company for the low bid amount of $189, 268 .48 . Orr seconded and the motion carried. FINANCE (CONSENT CALENDAR - ITEM 6B) (CFN-104) Approval of Bills. Approval of payment of the bills received through January 15 and paid on January 15 after auditing by the Operations Committee on January 21, 2003 . Approval of checks issued for vouchers : Date Check Numbers Amount 1/15/03 Wire Transfers 1336-1346 $1, 510, 802 . 84 1/15/03 Prepays 543221 1, 346, 432 . 38 1/15/03 Regular 543837 967, 352 . 64 $3 , 824 , 587 . 86 Approval of checks issued for payroll for January 1 through January 15 and paid on January 17, 2003 : Date Check Numbers Amount 1/17/03 Checks 265656-265972 $ 293 , 534 . 01 1/17/03 Advices 140807-141489 1, 417, 970 . 94 $1, 711, 504 . 95 REPORTS Public Safety Committee. Epperly noted that the next meeting will be Tuesday, February iith at 5 : 00 p.m. (CFN-198) Public Works Committee. Clark noted that due to the holiday, the one meeting in February will be on the loth at 5 : 00 p.m. (CFN-198) Parks Committee. Woods announced that the meeting scheduled for February llth has been cancelled. (CFN-198) Administrative Reports. Martin reminded Council of an executive session of approximately ten minutes, with action anticipated as a result . (CFN-198) 5 Kent City Council Minutes February 4, 2003 CONTINUED COMMUNICATIONS (CONTINUED COMMUNICATIONS - ITEM 11A) (CFN-171) (ADDED ITEM) Kent Station. Bob O'Brien, 1131 Seattle Street, said that a staff report given at a meeting on January 17, 2003, said they were aware of arsenic contamination on the site. He said site cleanup should be an immediate critical concern. O'Brien distributed a page from an assessment report and photos illustrating health risk to humans by arsenic contaminated water, and said the Council should address this concern prior to proceeding with the pro3ect . CAO Martin explained that the property has undergone incredibly scrupulous examination for contaminants, that the City is aware of what is on the property, and that he is not concerned about this area. He added that the site has been tested many times and that the residents are safe. Martin noted for Yingling that the arsenic contamination may have been mentioned in the environmental consultant ' s report, and that the levels are too low to be concerned about . Orr read aloud from the information provided by O'Brien about arsenic and how it can occur naturally. She said this does not sound alarming to her. Martin reiterated that the City is not concerned about the minute levels they've seen. Later in the meeting, ORR MOVED to make the material submitted by Mr. O'Brien a part of the public record. Epperly seconded and the motion carried. (CONTINUED COMMUNICATIONS - ITEM 11B) (CFN-1274) (ADDED ITEM) Mayor' s Salary. Ted Kogita, 25227 Reith Road, outlined the Administrative positions in various cities, the salaries of the Administrators, and those who report to them. He said if the Administrator does all the work, and the Mayor has only one person reporting to him, it doesn' t make sense for the Mayor to get a raise . He also compared medical and dental benefits for Council members in various cities . He stated that it doesn' t make any sense that the Council voted for the raise . Mayor Pro Tem Woods emphasized that the Council did not vote on the raise, but on the Salary Commission in order to take increasing salaries out of their hands . She explained the difference between the City of Kent and the other cities Mr. Kogita had mentioned, including size and type 6 Kent City Council Minutes February 4 , 2003 CONTINUED COMMUNICATIONS of government . She also pointed out that spouses of Council members are not covered for medical and dental benefits . Woods stated that Mayor White indeed works full time, and opined that his salary is not out of line. EXECUTIVE SESSION The meeting recessed to Executive Session at 7 :40 p.m. and reconvened at 7 : 55 p.m. (CFN-198) ACTION AFTER THE EXECUTIVE SESSION Contract. YINGLING MOVED to authorize the Mayor to negotiate and execute the necessary contract documents to hire Arbitrage Compliance Specialists, Incorporated, for bond arbitrage services. Peterson seconded and the motion carried. (CFN-104) ADJOURNMENT The meeting adjourned at 7 :56 p.m. (CFN-198) Brenda JacoberMC �� City Clerk 7