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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 01/21/2003 KE •N T Kent, Washington January 21, 2003 Regular meeting of the Kent City Council was called to order at 7 : 03 by Mayor Pro Tem Woods . Councilmembers Present : Clark, Epperly, Orr, Peterson, White and Yingling. Others present : Chief Administrative Officer Martin, City Attorney Brubaker, Public Works Director Wickstrom, Parks, Recreation and Community Services Director Hodgson, Community Development Director Satterstrom, Deputy Police Chief Miller. Approximately 29 people were in attendance. (CFN-198) CHANGES TO THE AGENDA Chief Administrative Officer Martin removed Public Communications Item 4B and Executive Session from the agenda and added Other Business Item A, authorization for Mayor to negotiate a pool agreement . Continued Communications Item A and B regarding the Independent Salary Commission and East Hill Youth Sports Complex were added at the request of Bob O' Brien and Joe Rubio. (CFN-198) PUBLIC COMMUNICATIONS Second Avenue Extension Road Naming Winners . Assistant Chief Administrator Dena Laurent explained that the Second Avenue extension will connect Second Avenue to Fourth Avenue across the Kent Station property in Downtown Kent . She noted finalists names were Borden Way, Cresent Drive, Plaza Drive, Station Place and Ramsay Way. She said Mayor White selected Ramsay Way in honor of the land' s original homesteader Robert Ramsay, who came to the Washington Territory in 1875 to work in the coal mines in Renton and Newcastle. He returned to Indiana for his wife and returned to Titusville, which is now known as Kent, and the couple purchased 80 acres . The Kent Station site and Ramsay Way are wholly located within the original Ramsay homestead. Robert Ramsay was a great civic contributor to Kent and served on Kent' s first City Council and also on the Kent School Board. Mayor Pro Tem Woods presented each of the four winners Ed Dunham, Eric Reitan, Emma Lou Richter and Adrienne Rockwell with a Ramsay Way commemorative street sign. She thanked all the participants and the winners and noted the historical significance of naming this particular street for one of Kent' s founding fathers. (CFN-198) 1 Kent City Council Minutes January 21, 2003 CONSENT CALENDAR ORR MOVED to approve Consent Calendar Items A through L Clark seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 6A) (CFN-198) Approval of Minutes. Approval of the minutes of the regular Council meeting of January 7, 2003 . PUBLIC WORKS (CONSENT CALENDAR - ITEM 6C) (CFN-335) Transportation Improvement Board Grant, South 228th Street/54th Avenue South to SR 516 (Kent/Des Moines Road) . Authorization for the Mayor to sign the TIB grant agreement in the amount of $5, 003 , 250 for the design and construction phases of South 228th Street-54th Avenue S . to SR 516 (Kent Des Moines Road) , as recommended by the Public Works Committee and direct staff to accept the grant and establish a budget for the funds to be spent within said road improvement project . (CONSENT CALENDAR - ITEM 6D) (CFN-171) South 277th Street Reconstruction Project Phase III Interlocal Agreement with King County. Authorization for the Mayor to sign an Interlocal Agreement for the South 277th Street Reconstruction Project Phase III, sub3ect to the City Attorney' s and Public Works Director' s concur- rence of the language therein and to establish a budget for the same, as recommended by the Public Works Committee . FIRE (CONSENT CALENDAR - ITEM 6E) (CFN-136) Surplus and Sale of 1986 Ford Aid Car. Authorization for the Fire Department to surplus one (1) 1986 Ford Aid Car, Vin #2FDKF3716GCA73136, and for Fire Administration to advertise the apparatus for sale to the highest bidder, and that funds received from the sale of this vehicle be placed into the Apparatus Replacement Fund. The aid car has exceeded its expected life cycle. It currently has 100, 296 miles and has recently incurred significant maintenance . This vehicle has been in reserve status for a number of years, and it is no longer in our best interest to retain it due to its age and maintenance expenses 2 Kent City Council Minutes January 21, 2003 POLICE (CONSENT CALENDAR - ITEM 6F) (CFN-122) Consolidated Food Management Contract Extension. Approval of a waiver from the City Procurement Policy 1 . 1 4 in regards to City of Kent Corrections Facility contract renewal with Consolidated Food Management (CFM) (Waiver: 1 . 1 . 10) , and authorization to continue CFM as the food vendor for the period from 1/1/03 through 12/31/03 , without going out to contract bid. There will be no increase in food preparation costs during this renewal period. (CONSENT CALENDAR - ITEM �G) (CFN-122) Occupational Health Services Contract for Jail Medical Services Extension. Authorization for the Mayor to sign "Addendum One and Extension to Contract for Services" with Occupational Health Services (OHS) for an additional term of one quarter beginning 1/1/03 and ending 3/31/03 . OHS provides certain required medical services to the inmates of City of Kent Corrections Facility. PARKS, RECREATION AND COMMUNITY SERVICES (CONSENT CALENDAR - ITEM 6H) (CFN-118) King County Arts Commission Grant for King County Performance Network. Accept the $4, 500 . 00 allocation from the King County Arts Commission' s "King County Performance Network" program and amend the Kent Arts Commission' s budget accordingly, as recommended by the Parks, Recreation and Community Services Director. Funds will cover the artistic and production fees for one King County Performance Network performance in Kent, as part of the Kent Arts Commission' s "Spotlight Series . " (CONSENT CALENDAR - ITEM 6I) (CFN-118) East Hill Skate "X" Park Consultant Contract. Authorization for the Mayor to execute an agreement between the City of Kent and Grindline Skateparks, Inc . in the amount of $30 , 000 . 00 to design the East Hill Skate "X" Park. In July 2002 , Council authorized the transfer of funds for architectural and engineering services for the East Hill Skate Park. Park staff met with Grindline Skateparks, Inc . , and approved a proposal in the amount 3 Kent City Council Minutes January 21, 2003 PARKS, RECREATION AND COMMUNITY SERVICES of $30 , 000 . 00 that met the conceptual plans . Funding is provided by the Youth/Teen budget . (CONSENT CALENDAR - ITEM 6J) (CFN-118) Fee In Lieu of Funds. As recommended by the Parks, Recreation and Community Services Director, accept the fee-in-lieu of funds totaling $70, 693 . 39 and amend the following budgets : 132nd Avenue Park (P20068) $29, 750 . 60 Clasen Property/Eagle Creek (P20040) $22, 501 . 79 Turnkey Neighborhood Park (P20041) $18, 441 . 00 Total $70, 693 . 39 From October through December 2002 , the City received a total of $70, 693 . 39 from five subdivisions who voluntarily paid the fee-in-lieu of funds, dedicating parkland to mitigate the development of single family homes . The city has five years from the date of deposit to spend these funds for park acquisition, development, or open space . Funds are used at a park closest to the subdivision. (CONSENT CALENDAR - ITEM 6K) (CFN-118) Service Club Ballfields Donations. Accept $3 , 934 .49 from the Kiwanis Club of Kent and $3 , 409 .46 from the Kiwanis Club of Meridian-Kent and amend the Service Club Ball- field budget, as recommended by the Parks, Recreation and Community Services Department Director. In August 1999, many City of Kent Service Clubs pledged yearly donations to the future construction of the Service Club Ballfields . In November and December 2002 , the Kiwanis Club of Kent and the Kiwanis Club of Meridian-Kent donated a total of $7, 343 . 95 . (CONSENT CALENDAR - ITEM 6L) (CFN-118) Joint Human Services Application and Funding Program. Authorize the Mayor to execute the Memorandum of Understanding for the Joint Human Services Application and Funding Program, as recommended by the Parks, Recreation and Community Services Director. 4 Kent City Council Minutes January 21, 2003 PARKS, RECREATION AND COMMUNITY SERVICES The purpose of the MOU is to set up a cooperative arrangement between the Cities of Auburn, Burien, Covington, Des Moines, Federal Way, Kent, Renton, SeaTac, and Tukwila to consolidate the human services application and funding process. (OTHER BUSINESS - ITEM 7A) (CFN-118) (ADDED ITEM) Kent Pool - Authorize to Negotiate Transfer and Operations . Parks Director Hodgson explained that a mechanism to reopen the Kent pool would be a partnership between King County, the City and the Kent School District . He said the Mayor would be authorized to negotiate a contract based on these principles : the county would transfer the pool to the City and the County would provide mothball money, about $77, 500 . The County would also provide $50, 000 in capital costs . The City would work with the Aquatic Management Group, a non- profit group who would manage the pool . The City would provide $70, 000 in up front money and a limit of $20, 000 a year in subsidy. The initial amount provided by the county would go into an escrow account that would be managed by the School District and in the event the pool closes this amount would be used for demolition of the pool . The capital money would be made available to the City and the City would work with the Aquatic Management Group in the expenditure of those capital funds . Hodgson said if an agreement can be reached with the three parties then the pool could be reopened and if an agree- ment cannot be reached, this matter will be brought back to Council . CAO Martin noted that this is a mechanism, and that nothing has been finalized. This four part motion before Council allows the Mayor and staff to continue to negotiate and, if possible, execute an agreement . Councilmember Yingling noted that one of Council' s concern would be the closing costs or demolition costs . Hodgson said a bid had been received in the amount of $75, 000, which does not include permits and other miscellaneous costs . He said the school district would assume responsibility for any costs above this and that the escrow money would cover this cost . 5 Kent City Council Minutes January 21 , 2003 PARKS, RECREATION AND COMMUNITY SERVICES Woods commented that if the operation is sufficiently successful over a period of time the money provided up front will come back to the city and only a yearly commitment of $20 , 000 would be adequate . EPPERLY MOVED to authorize the Mayor to negotiate and execute an interlocal agreement to transfer all of King County' s interest in the ownership, operation and maintenance of the Kent pool to the City of Kent; and to negotiate and execute an interlocal agreement among the City, King County, and the Kent School District to approve the assignment of all King County' s leasehold interest in the Kent pool to the City; and to authorize the Mayor to enter into an agreement with Aquatic Management Group, Inc . , a Washington non-profit organi- zation, to operate and maintain the pool; and to authorize the Mayor to expend, within the Council' s established 2003 budget, approximately $95, 000 to accomplish these transfers, assignments and ongoing maintenance and operation agreements . Orr seconded. Orr thanked City staff and members of the public for suc- cessfully working together. She said she feels confident that an agreement will be reached in reopening the pool . There were no further comments and the motion carried. FINANCE (CONSENT CALENDAR - ITEM 6B) (CFN-104) Approval of Bills . Approval of payment of the bills received through December 16 and paid on December 16, 2002 after auditing by the Operations Committee on January 3 , 2003 . Approval of checks issued for vouchers : Date Check Numbers Amount 12/16/02 Wire Transfers 1316-1325 $1, 180, 445 .41 12/16/02 Prepays & 542057 764, 149 . 04 12/16/02 Regular 542614 901, 640 . 63 $2, 846, 235 . 08 6 Kent City Council Minutes January 21, 2003 FINANCE Approval of payment of the bills received through December 31 and paid on December 31, 2002 after auditing by the Operations Committee on January 7, 2003 . Approval of checks issued for vouchers : Date Check Numbers Amount 12/31/02 Wire Transfers 1326-1335 $ 898, 831 . 57 12/31/02 Prepays & 542615 1, 681, 683 .48 12/31/02 Regular 54322 2 , 187, 864 . 25 $4 , 768, 379 . 30 Approval of checks issued for payroll for December 1 through December 15 and paid on December 20, 2002 - Date Check Numbers Amount 12/20/02 Checks 265088-265354 $ 242 , 723 . 65 12/20/02 Advices 139380-140073 1, 195, 276 ,29 $1, 437, 999 . 94 Approval of checks issued for payroll for December 16 through December 31 , 2002 and paid on January 3 , 2003 : Date Check Numbers Amount 1/3/02 Checks 265355-265655 $ 230, 374 . 69 1/3/02 Advices 140074-140806 1, 130, 978 . 95 $1, 361, 353 . 64 REPORTS Public Works. Clark noted that because of the holiday the meeting on the 3rd Monday had to be cancelled. The last meeting in January will be at 5 : 00 on Monday, January 27 and only one Public Works meeting will be held in February because of the same conflict, the third Monday is a holiday. The first and third would be cancelled and just one special public works meeting on February 10th to handle the business before us . Administrative Reports. Woods noted that there will be no executive session. Martin noted the public hearings on the sites for sex offender housing for the Orillia 7 Kent City Council Minutes January 21, 2003 REPORTS Road site is at the Washington State Criminal Justice Training Commission auditorium which is located at 19010 First Avenue South, Burien and begins 7 : 00 p.m. The Peasley Canyon site public hearing will occur on Thursday evening from 7-9 p.m. at Green River Community College in the Lindbloom Student Center, the Cascade Room, at 12401 SE 320th Street, Auburn. CONTINUED COMMUNICATIONS (CONTINUED COMMUNICATIONS - ITEM 11A) (CFN-1274) (ADDED ITEM) Independent Salary Commission. Bob O' Brien, 1131 Seattle St . , stated that in his letter to Council President Woods regarding Ordinance 3617, establishing the Independent Salary Commission, that the Commission did not meet twice prior to November 8th as stated in the ordinance and citizens were denied an opportunity to participate under the open public meeting act . He stated that the actions of the Commission are null and void. He asked that the ordinance be rescinded and a new ordinance put in place to provide enough time for the two meetings to take place, and change the terms of appointment to read a resident of Kent and appropriate background skills . CAO Martin stated that this has been addressed and that the date did not harm the public' s ability to participate in this process. He said the process for public participation was enhanced when the Commission directed staff to hold a public hearing which was not required by statute and the dates were picked as to include this information in the budget process . Martin also commented that the Commission members are well known in this community and have unimpeachable reputations . Two of the Commissioners are not Kent residents but have decades of selfless commitment and participation which directly affect a large number of Kent residents . (CONTINUED COMMUNICATIONS - ITEM 112) (CFN-118) (ADDED ITEM) East Hill Youth Sports Complex. Joe Rubio, 3831 S . 248th, said he has been asked repeatedly why the East Hill Youth Sports Complex was named after Barney Wilson, 8 Kent City Council Minutes January 21, 2003 CONTINUED COMMUNICATIONS who cost the City almost half a million dollars with sexual harassment allegations . He noted that the name should have stayed Youth Sports Complex of Kent or a naming contest held. Martin commented that the City has an ordinance allowing the Mayor to name a park or a recreational facility after an individual and that Mr. Wilson was considered to be a proponent of parks for a number of years, built acres and acres of parks that continue to serve this community. Councilmember Woods stated the ordinance allows rare exceptions for a park to be named after someone who is still living and that the Mayor, the Parks Director, the Council President and the Chair of the Parks Committee were involved in this process . She said that Barney Wilson is responsible for much of the parks built in the city, land purchased for future park development and programs offered from small children to senior citizens making the parks department one of the best in the State of Washington. ADJOURNMENT At 7 : 35 p.m. , PETERSON MOVED to adjourn. Orr seconded and the motion carried. (CFN-198) Mar7mmons Acting City Clerk 9